administrative secretary

TEMPO, Inc.

<div><div><b>Administrative Secretary/Receptionist</b></div>
<p><b>Location:</b> Caribou<br>
<b>Schedule:</b> Full-Time, Monday&ndash;Friday, 8:00 AM&ndash;4:30 PM<br>
<b>Pay:</b> $18.00 per hour<br>
<b>Position Type:</b> Temp-to-Hire</p>
<div><b>Job Description</b></div>
<p>Immediate opening for an Administrative Secretary/Receptionist to provide front desk and clerical support within a respected residential healthcare setting. This position serves as the first point of contact for residents, families, visitors, vendors, and team members and requires a friendly, professional, and discreet approach.</p>
<p>The ideal candidate will have strong customer service and administrative skills, be comfortable using modern office technology, and be able to manage multiple responsibilities while maintaining accuracy and confidentiality.</p>
<div><b>Essential Duties and Responsibilities</b></div>
<ul><li>Answer and direct incoming telephone calls in a courteous and professional manner.</li>
<li>Greet residents, families, visitors, vendors, and employees and direct them to the appropriate person or location.</li>
<li>Take accurate messages and respond to general questions as authorized.</li>
<li>Prepare letters, forms, reports, copies, and other business documents.</li>
<li>Provide backup administrative support to the Business Office.</li>
<li>Assist with processing invoices, resident payments, trust account payments, and donations according to established procedures.</li>
<li>Maintain current resident, department, telephone, and on-call contact information.</li>
<li>Sort and distribute incoming correspondence, documents, and other materials.</li>
<li>Schedule conference rooms and assist with coordinating facility vehicle use, keys, and usage records.</li>
<li>Receive employment applications and forward them to Human Resources.</li>
<li>Order and maintain office supplies, business cards, and other administrative materials.</li>
<li>Prepare and mail care conference invitations and provide reminder calls as needed.</li>
<li>Assist with preparations for facility celebrations, meetings, and special events.</li>
<li>Maintain office equipment and coordinate repairs or replacement supplies when needed.</li>
<li>Protect the confidentiality of resident, employee, and organizational information.</li>
<li>Perform additional clerical and administrative duties as assigned.</li>
</ul><div><b>Job Requirements</b></div>
<ul><li>High school diploma or equivalent required.</li>
<li>A minimum of three years of combined education, training, or experience in administrative, secretarial, or receptionist work preferred.</li>
<li>Strong customer service, communication, and interpersonal skills.</li>
<li>Proficiency with computers, word processing, data entry, telephone systems, photocopiers, and other standard office equipment.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Ability to manage multiple priorities in a busy office environment.</li>
<li>Ability to communicate professionally with residents, families, visitors, vendors, and team members.</li>
<li>Ability to handle confidential and sensitive information appropriately.</li>
<li>Ability to remain calm and professional when interacting with individuals who may be upset or experiencing difficult circumstances.</li>
<li>Ability to stand, walk, lift light materials, and sit for extended periods while using a telephone and computer.</li>
<li>Reliable attendance and availability to work Monday through Friday from 8:00 AM to 4:30 PM.</li></ul></div>

Administrative Secretary/Receptionist

City Of Renton

<div></div><div><div><div><p>The City of Renton is recruiting for an experienced office professional to join our Finance department. In the <b>Administrative Secretary 1 </b>position you will support the Finance Department in a variety of ways and will coordinate and work with Department Administrators, Directors, Managers and teams to ensure smooth operations and daily functions.<br>
<br>
This position involves regular interaction with both internal and external customers, so it would be beneficial for the candidate to possess strong communication, customer service, and problem-solving skills, along with the ability to take initiative. Additionally, being organized is important, as the role requires multi-tasking and the ability to shift focus to meet deadlines effectively.</p><div><b><i><br>
Minimum Requirements</i></b></div><div><b>
EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:</b></div><ul><li>
Minimum 3 years of increasingly responsible administrative support experience.</li><li>
Valid driver&rsquo;s license.</li><li>
Successful passing of a required driving record check.</li><li>
Successful passing of a required background and credit check.</li></ul><div></div><div><br>
Working for the City of Renton comes with an <b>excellent benefits</b> package, including:</div><ul><li>
Deferred compensation with the City contributing 3% of the employee's salary.</li><li>
VEBA Plan with the City contributing 1% of the employee&rsquo;s salary.</li><li>
Medical, dental, vision and life insurance at affordable rates.</li><li>
Paid leave for vacation, sick, eleven holidays and two &quot;personal&quot; holidays a year.</li><li>
State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment</li></ul><br>
<i>
NOTE: We have adopted an anonymous application process that prevents hiring managers from seeing personal identifiers during the initial application review, such as candidates' names, contact information, etc. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. You must thoroughly complete the applications&rsquo; education and work experience section in chronological order. You must also provide a thorough response to each of the Supplemental Questions. Please make sure to submit a complete, detailed, and updated job application as described above without any personal identifiers included. Failure to do so may result in elimination from further consideration.</i><div><p><b><br>
ESSENTIAL FUNCTIONS:</b></p><ul><li>
Plan and perform complex administrative office coordination; relieve supervisor of technical, clerical, and administrative duties.</li><li>
Create, prepare, process, and track a variety of contracts, correspondence, memos, reports, and other materials; edit and proofread documents for proper grammar and formatting standards. May process high volume of invoices and payments.</li><li>
Provide a variety of administrative support to include coordinating mailings, following up with impacted public and other business partners, processing applications and paperwork, and responding to inquiries.</li><li>
Maintain information on a variety of databases, systems, displays and websites; provide reports as needed.</li><li>
Answer telephones and emails; provide information and assistance to City staff and the public; take messages or refer calls to appropriate staff member, other City department, or public agencies.</li><li>
Organize and coordinate office functions, activities, and communications; assure efficient workflow and office operations.</li><li>
Maintain complex and comprehensive financial records and files pertaining to departmental expenditures, budget balances, investments, payroll, and operations; prepare status reports, charts, and graphs as requested.</li><li>
Prepare a variety of financial and narrative reports, records, and documentation as necessary. Assist in budget projection, preparation, appropriation, and control.</li><li>
Assist with the processing of grant applications and maintain records of applications and other program information.</li></ul></div><div><ul><li>
Operate a variety of business and office machines including, but not limited to, computers, applicable software, copiers, and calculator.</li><li>
Assist with development of new and improved systems and procedures because of new policies or directives or routine research and analysis; assist with implementation after securing approval.</li><li>
Provide excellent internal and external customer service; greet visitors, ascertain nature of business, and direct visitors to appropriate person.</li><li>
Train, schedule, and assign duties to clerical staff if appropriate; may supervise and evaluate the performance of assigned personnel; facilitate the accurate flow of information and work assignments.</li><li>
Attend a variety of meetings including staff, board, commission, and committee meetings and prepare meeting minutes as assigned.</li><li>
Attend and provide backup coverage as needed at city council meetings.</li><li>
May arrange travel schedule and reservations for staff.</li><li>
Assist in conducting a variety of studies involving programs, systems, operations, special needs, issues, or activities of an assigned department; research, analyze, and prepare recommendations or conclusions on assigned projects.</li><li>
Prepare and coordinate purchase of office supplies, equipment, and other expenditures.</li><li>
Provide staff support and administrative assistance to boards, commissions, and committees; prepare reports, agendas, correspondence, meeting minutes, and other materials as appropriate and according to decisions and approved actions.</li><li>
Prepare information on a variety of topics for dissemination to the public through the media, presentations, community meetings, and City literature; coordinate efforts with City departments, government agencies, and vendors.</li><li>
Participate on a variety of City committees, study groups, and task forces.</li><li>
Develop and prepare specifications for departmental projects, contracts, purchases, and equipment; research, prepare, and administer grants.</li><li>
Assist with public records requests under the direction of supervisor.</li><li>
Contribute to an environment of teamwork and respect.</li><li>
Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.</li><li>
Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes.</li><li>
Remain current with relevant technological advancements as it relates to field.</li><li>
Maintain regular, reliable, and punctual attendance.</li><li>
Perform other duties as assigned.</li></ul></div><div><ul><li>
May be assigned to support City priorities during emergencies.</li></ul><div></div><div><br>
To review a complete job description, see &ndash;Class Specifications | Administrative Secretary 1 | Class Spec Details</div><div></div><p><b><br>
PHYSICAL DEMANDS:</b></p><ul><li>
Move throughout City facilities and buildings.</li><li>
Some positions may require driving to offsite locations to perform essential functions.</li><li>
Operate a computer and other office equipment.</li><li>
Communicate with City employees and residents.</li></ul><p></p><p><b><br>
WORK ENVIRONMENT:</b></p><ul><li>
Work is performed in an office environment.</li><li>
Noise level in the office is moderately quiet.</li><li>
Work evening and/or weekend hours as needed.</li><li>
Night meetings may be required.</li></ul><p></p><p><br>
Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job.</p></div></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Selection Procedure</b></h2></div>
<p></p><div><div><b>Selection Procedure:</b></div><div>
Please consider visiting the City of Renton's Career Center for more information about our hiring process, benefits and other useful information. The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high-quality services to the community. For more information about the City of Renton, please visit the following website: Why Renton</div><div></div><div><br>
The City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates&rsquo; names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application.</div><div></div><div><b><br>
Accommodation</b></div><div>
Individuals needing accommodation in the application, testing, or interview process may contact cmoore@rentonwa.gov at least 2 days prior to the need.</div><div><b><br>
Communication from the City of Renton:</b><br>
We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. We also communicate via text and encourage you to sign up for text alerts when completing your job application.</div><div></div><div><b><br>
Recruitment Process:</b><br>
The screening process will include a review of minimum qualifications and applicants selected for an interview will be invited via email to self-schedule a time through the Government Jobs account. At minimum, this position will be subject to a standard criminal background check and professional reference check. This position requires driving and is also subject to a driving record check from the WA State Department of Licensing (or other state equivalent). Driving records will be evaluated based on a points system depending on the infraction and severity. This position requires cash handling and/or access to sensitive financial information. For that reason, this position is also subject toa credit check.</div></div></div></div><p></p>
<br><div></div><div><div><div><p><b>This position is represented by AFSCME, Local 2170, and the applicable benefits are as follows:</b><br>
</p><div><br>
<b>Medical/Dental/Vision Insurance</b></div><ul><li>Employees are offered a choice of medical/vision coverage through either Kaiser Permanente or the City's self-insured plan. Preferred Provider Option is available through the self-insured plan. Rates for both plans are available on the Benefit webpage. Please click on the link at the bottom of the page for details.</li><li>The dental insurance plan covers services such as regular checkups, x-rays, fillings and crowns. Orthodontia coverage is also provided. </li></ul><div><b>Deferred Compensation Program</b></div><ul><li>The City contributes <b>3% </b>of the employee's base wage rate into a deferred compensation retirement plan. </li><li>Employees may also set aside a percentage of their earnings on a tax-deferred basis.</li></ul><b>Retirement Plan</b><ul><li>Employees are enrolled in either the State of Washington Department of Retirement Systems Plan (PERS) or the Public Safety Employees' Retirement System (PSERS).</li><li>The following position is required to be enrolled in PSERS*<ul><li>Probation Officer</li></ul></li></ul><ul><li>If an employee was in PERS prior to 2006, the employee had the choice to remain in the PERS plan.</li></ul><ul><li>Both the employee and employer contribute to the plan.</li></ul><b>VEBA</b><br>
The City contributes <b>1% </b>of base pay into individual employee VEBA accounts, which can be used to pay out of pocket medical expenses.<br>
<div><b>Life Insurance</b></div><ul><li>A group term life insurance policy is provided to each employee at a value equivalent to the annual salary, up to $50,000. </li><li>Each eligible dependent is also provided with a $1,000 policy. There is no cost to the employee.</li><li>Optional supplemental insurance is available for employees and their dependents at group rates.</li></ul><div><b>Long Term Disability Protection</b></div><ul><li>Many employees are provided with a long term disability policy up to the equivalent of 60% of their salary.</li></ul><div><b>Flexible Benefits</b></div><ul><li>The City offers employees the opportunity to open two separate tax-free accounts through salary reduction. One account is to pay for expenses not covered by health insurance and the other account is for child care costs.</li></ul><div><b>Vacation</b></div><ul><li>Employees accrue vacation beginning with the first day of employment as follows: 12 days per year (0-5 years); 18 days per year (6-10 years); 21 days per year (11-15 years); 24 days per year (16-20 years); and 27 days per year (21+ years). </li><li>Employees may access their vacation immediately.</li></ul><div><b>Sick Leave</b></div><ul><li>Upon employment, the employee receives a sick leave bank of 24 hours, with an additional 24 hours awarded after three months. </li><li>Thereafter, sick leave accrues at the rate of four hours each pay period.</li></ul><div><b>Employee Assistance Program</b></div><ul><li>A confidential counseling assessment and referral service is available without cost to employees and family members for help with personal, family or job-related problems.</li></ul><div><b>Paydays</b></div><ul><li>The City of Renton pays employees on the tenth and the twenty-fifth of each month (24 pay periods each year). </li></ul><div><b>Holidays</b></div><ul><li>The City recognizes eleven holidays and offers two &quot;personal&quot; holidays each calendar year for most employees, unless otherwise specified in a labor contract.</li></ul><div><b>Hours of Work</b></div><ul><li>Flexible work schedules are available in many departments.</li></ul><div><b>Transportation</b></div><ul><li>Unlimited free rides on various bus systems as well as various carpool and rideshare options are available for City employees.</li></ul><div><br>
<b>Please see the </b><b>City of Renton Benefits webpage</b><b> for more information.</b></div></div></div></div><p></p>

Administrative Secretary 1 - Finance

Chino Valley Unified School District

<div><div><div><div><h2 class="jobSectionHeader"><b>Administrative Secretary IIB/Confidential - CL26-27-056</b></h2><div></div><div><div><div><div><div><div><div><div><div><div><div><br>
</div></div></div></div></div></div></div></div></div></div><p></p><div>
</div></div><div><h5 class="jobSectionHeader"><b>Application Deadline</b></h5>
<p>8/13/2026 4:30 PM Pacific</p>
<h5 class="jobSectionHeader"><b>Date ed</b></h5>
<p>7/30/2026</p>
<h5 class="jobSectionHeader"><b>Contact</b></h5>
<p>Nereyda Raygoza
<br>
(909) 628-1202 1129
</p><h5 class="jobSectionHeader"><b>Number of Openings</b></h5>
<p>1</p>
<h5 class="jobSectionHeader"><b>Salary</b></h5>
<p>Pay Range
<br>
$85,986 - $97,781 Annually
</p><h5 class="jobSectionHeader"><b>Add'l Salary Info</b></h5>
<p>Classified Management/Confidential Salary Range 43: $85,986 to $97,781 per year</p>
<h5 class="jobSectionHeader"><b>Length of Work Year</b></h5>
<p>12 months per year, 8 hours per day, hours: 7:30 AM to 4:30 PM</p>
<h5 class="jobSectionHeader"><b>Employment Type</b></h5>
<p>Full Time</p>
<div><div><h5 class="jobSectionHeader"><b>Position No.</b></h5>
<p>CL26-27-056</p>
</div><div><h5 class="jobSectionHeader"><b>Location</b></h5>
<p>Division of Human Resources</p>
</div><div><h5 class="jobSectionHeader"><b>TEST DATE</b></h5>
<p>Test date and location will be determined after the position closes. Qualified applicants will be notified by e-mail.</p>
</div></div></div><h3 class="jobSectionHeader"><b>About the Employer</b></h3>
<p>Here at Chino Valley Unified School District (CVUSD), our administrators, educators, support staff, and athletic coaches are part of an award -winning team. Not only does the CVUSD boast of thriving performing arts and athletic programs, nationally recognized marching bands, and engaging parent-school partnerships, but we are home to campuses that have been honored as California Distinguished Schools, Golden Bell recipients, California Pivotal Practices awardees, National Blue Ribbon beneficiaries, Model-Continuation School, state recognized PBIS schools, and California Schools to Watch honorees. As a member of the CVUSD, you will have the privilege of supporting high achieving future leaders whose success in the classroom has earned the District recognition from state educational leaders as being a trailblazer in operating Professional Learning Communities. We are looking for talented and committed leaders to be part of our award-winning team at Chino Valley Unified School District!</p><br>
<p></p><div>
</div><h3 class="jobSectionHeader"><b>Requirements / Qualifications</b></h3>
<div><div><p>Required Documents/Attachments: * Letter of interest * Resume * Three (3) letters of recommendation, current within the last 12 months. One of the three letters must be from your direct supervisor. Letters from relatives are not acceptable. * Typing certificate, minimum typing speed of 60 net/corrected wpm. (See requirements listed.)</p>
<p>Education: High School graduation or equivalent or higher is desirable. Experience: Three years of increasingly responsible experience in secretarial and clerical work with at least one year experience in a school district highly desirable. Must pass the District Administrative Secretary IIB test, plus a hands-on evaluation. The Division of Human Resources requires a typing certificate from an accredited school or agency, dated no earlier than twenty-four (24) months before the opening date listed on the job ing on EdJoin. The typing certificate must be attached to the EdJoin application. Human Resources will not accept online certificates or e-mailed test results from typing websites. Typing test requirements and a partial list of local agencies that provide typing certificates can be accessed using the link: &ldquo;Typing Test Requirements &amp; Locations (Updated 05.2020)&rdquo;. The typing certificate must contain the following information: - Agency&rsquo;s official emblem - Name of applicant - Score identified as net or corrected words per minute typed during a five (5) minute timed test - Date of certificate - Signature of person certifying the certificate - Address and telephone number of agency</p><div><br>
<ul>
<li>Letter of Introduction (Letter of Interest)</li><br>
<li>
Letter(s) of Recommendation (Three (3) letters of recommendation, dated current within the last year. One (1) Letter of Recommendation must be from your direct Supervisor.)</li><br>
<li>
Resume</li><br>
<li>
Typing Certificate ( Typing certificate, minimum typing speed of 60 net/corrected wpm. (See requirements listed.))</li></ul><br>
</div>
</div></div><h3 class="jobSectionHeader"><b>Comments and Other Information</b></h3>
<div>In-house applicants need only submit an online application, a Letter of Introduction, Typing Certificate, and a current Resume. Please attach placeholder (blank) sheets for other attachments. All application materials for each applicant will be evaluated by a screening committee. A combination of written, oral, and performance tests may be administered to secure the best qualified applicants. Those who are deemed best qualified will be scheduled for an interview. All applications along with required attachments must be submitted online through EdJoin.org no later than 4:30:00 PM on the closing date. Paper, e-mailed, or faxed applications and required attachments will not be accepted. The letters of reference/recommendation must be current within the last 12 months. One of the two letters must be from your direct supervisor. Letters from relatives are not acceptable. Applicants must complete all three (3) Professional References within the application; references from relatives are not acceptable. Testing information will be determined after the position closes. Tests may only be taken at the time a position is applied for. Qualified applicants will be notified via e-mail regarding the date, time, and location of the test. No late arrivals will be admitted. Picture ID is required. Applicants not serving in the position for which they are applying must have passed the applicable test(s) within the last two years. ALL APPLICANTS MUST HAVE A VALID E-MAIL ADDRESS. Qualified applicants will be notified for testing and interviews via the e-mail address they provide through EDJOIN. After applying for a position, all applicants should check their e-mail daily for testing dates and status of their application. The District is not responsible for e-mails that may be delivered into an applicant&rsquo;s junk/spam mailbox. For Technical Assistance: Call the EDJOIN Help Desk at 1-888-900-8945 The Chino Valley Unified School District is committed to equal opportunity for all individuals in education and employment. The District prohibits discrimination, intimidation, harassment (including sexual and discriminatory), or bullying based on a person&rsquo;s actual or perceived race, color, ancestry, national origin, nationality, ethnicity, ethnic group identification, immigration status, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or association with a person or group with one or more of these actual or perceived characteristics in its programs, activities, and provides equal access to the Boy Scouts and other designated youth groups. (CVUSD BP 410, 1312.3, 5131.2, 5145.3, 5145.7, 5145.9). The following employees have been designated to handle questions and complaints of alleged discrimination: Grace Park, Ed. D. Deputy Superintendent Title II Coordinator (Employees) Chino Valley USD 13461 Ramona Avenue, Chino, CA 91710 grace_park@chino.k12.ca.us Robert Nelson Coordinator, Student Support Services Title IX Coordinator District Coordinator for Nondiscrimination Equity Compliance Officer Chino Valley USD 13461 Ramona Avenue, Chino, CA 91710 robert_nelson@chino.k12.ca.us Ann-Marie Hickerson Coordinator, Student Support Services District Section 504 Coordinator Title II Coordinator (Students) Chino Valley USD 13461 Ramona Avenue, Chino, CA 91710 AnnMarie_Hickerson@chino.k12.ca.us Students have the right to a free public education, regardless of immigration status or religious beliefs. More information about these rights is available from the California Attorney General, Know Your Rights Learn more about Title IX, Student Rights Under Title IX. For more information on Title IX, visit www.chino.k12.ca.us/page/45440.</div></div></div></div></div><p></p>

Administrative Secretary IIB/Confidential - CL26-27-056

South Florida Jewish Academy

<div><p><b>Job Title: Administrative Secretary / Data &amp; Admissions Coordinator</b></p><p><b>
Position Summary</b><br>
South Florida Jewish Academy is seeking a highly organized, self-motivated, and detail-oriented Administrative Secretary / Data &amp; Admissions Coordinator to join our administrative team. Working in partnership with the school's current secretary, this individual will help manage the day-to-day operations of the front office while taking primary responsibility for maintaining data systems, tracking prospective students, and supporting the admissions process.</p><p>
This is an evolving position with the opportunity to develop new systems, improve workflows, and become an integral part of the school's administrative team. The ideal candidate is proactive, collaborative, and enjoys creating organized, efficient processes.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><ul><li><p>
Work collaboratively with the school's administrative secretary to ensure the smooth operation of the front office.</p></li><li><p>
Maintain accurate student records and school databases.</p></li><li><p>
Manage the admissions pipeline by tracking prospective families from initial inquiry through enrollment.</p></li><li><p>
Schedule school tours, admissions meetings, interviews, and follow-up communications.</p></li><li><p>
Generate reports and maintain spreadsheets related to admissions, enrollment, and school data.</p></li><li><p>
Assist with registration, enrollment, and student records.</p></li><li><p>
Answer phones, respond to emails, greet visitors, and provide exceptional customer service to families and guests.</p></li><li><p>
Coordinate calendars, appointments, and meetings for school administrators as needed.</p></li><li><p>
Organize and maintain confidential digital and paper files.</p></li><li><p>
Support school events and administrative projects.</p></li><li><p>
Identify opportunities to improve office procedures and help develop efficient administrative systems.</p></li><li><p>
Provide cross-coverage for the other secretary as needed and work together to ensure all office responsibilities are completed efficiently.</p></li></ul><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><ul><li><p>
Excellent organizational and time-management skills.</p></li><li><p>
Strong attention to detail and accuracy.</p></li><li><p>
Excellent written and verbal communication skills.</p></li><li><p>
Aability to learn new software and databases quickly.</p></li><li><p>
Ability to manage multiple priorities while maintaining confidentiality.</p></li><li><p>
Professional, friendly, and service-oriented demeanor.</p></li></ul><h3 class="jobSectionHeader"><b>
Desired Qualities</b></h3><ul><li><p>
Self-motivated and takes initiative.</p></li><li><p>
Strong team player who enjoys collaborating with colleagues.</p></li><li><p>
Flexible and adaptable in a dynamic school environment.</p></li><li><p>
Committed to providing outstanding service to students, families, and staff.</p></li></ul><h3 class="jobSectionHeader"><b>
Why Join Our Team?</b></h3><p>
This role is ideal for someone who enjoys organization, technology, and working with people. As part of a collaborative front office team, you will help strengthen the school's administrative systems, support the admissions process, and contribute to creating a welcoming and efficient environment for our students, families, and staff. There is significant opportunity to shape and grow this position as the school continues to expand.</p></div><p></p>

Administrative Secretary Data and Admissions Coordinator

Davis Wright Tremaine LLP

<div><p>This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an <b>Administrative Legal Secretary </b>to join our team in our <b>San Francisco </b>office.</p><p>
We offer a hybrid work engagement with four days in-office, and one day of remote work.</p><p>
This position will provide and coordinate comprehensive administrative and clerical support for attorneys and paralegals across various practice groups, ensuring the efficient use of their time. This role demands a strong ability to work both independently and collaboratively with timekeepers and staff, along with proficiency in executing the outlined responsibilities.</p><p>
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.</p><p><b>
On a typical day you will:
</b></p><div><div><div><p>Document Management:</p><ul><li>
Maintain up-to-date forms and collaborate with word processing on templates. Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines</li></ul></div></div><div><div><p><br>
Time Entry &amp; Billing Management:</p><ul><li>
Enter attorney time, process and assist with the client billing process, including reviewing, and editing pre-bills</li></ul></div></div><div><div><p><br>
Expense Management:</p><ul><li>
Prepare and submit expense reimbursement reports, vendor invoice processing</li></ul></div></div><div><div><p><br>
Administrative Duties:</p><ul><li>
Docket deadlines, maintain attorney and client records, open new client and matter files, and manage calendars.</li></ul></div></div><div><div><p><br>
Project Coordination:</p><ul><li>
Regularly check in with assigned executive legal secretaries and attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion. Communicate project status clearly to all team members</li></ul></div></div><div><div><p><br>
Scheduling &amp; Logistics:</p><ul><li>
 Coordinate appointments, meetings, conference calls, and travel arrangements</li></ul></div></div><div><div><p><br>
Ownership &amp; Initiative:</p><ul><li>
 Take full ownership of personal success and the success of attorneys, welcoming challenges and proactively solving problems</li></ul></div></div><div><div><p><br>
Engagement &amp; Innovation:</p><ul><li>
Stay curious, engaged, and solution-oriented, offering ideas to enhance service, teamwork, and efficiency</li></ul></div></div><div><div><p><br>
Strategic Contribution:</p><ul><li>
Understand firm and practice group objectives, identify opportunities to contribute, and actively participate in solutions to achieve desired goals</li></ul></div></div><div><div><p><br>
Team Support:</p><ul><li>
Assist fellow secretaries and additional attorneys as priorities dictate</li></ul></div></div><br>
</div><p><b>
Join us if you have:</b></p><ul><li>
5+ years as a legal secretary or executive assistant required; familiarity with law firm billing process is a plus
</li><li>GED or High School Diploma</li><li>
Demonstrated strong word processing and computer skills; proficient understanding of MS Word, MS Excel and MS Outlook required, experience with all MS Office products preferred. Proofreading, NetDocs and PowerPoint skills desired.
</li><li>Demonstrated ability to type 75 wpm on word processing equipment with a high degree of accuracy.
</li><li>Exceptional organizational skills required; ability to multi-task, work under pressure and meet conflicting deadlines.
</li><li>Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients.
</li><li>Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others.
</li><li>High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role.
</li><li>Firm commitment to providing customer service excellence.
</li></ul><p><b>Who We Are</b></p><p>
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client&rsquo;s and each lawyer&rsquo;s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.</p><p></p><p><b>
What&rsquo;s in it For You?</b></p><p>
DWT offers competitive compensation in addition to ample benefits including but not limited to:</p><ul><li>
Choice of health and vision insurance plans</li><li>
2 paid volunteer days for qualifying community service work</li><li>
Dental plan</li><li>
Fertility and adoption benefit</li><li>
Paid sabbatical after 13 years of service</li><li>
Tuition reimbursement</li><li>
Commuter benefits</li><li>
Retirement contribution</li></ul><p>
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.</p><p></p><p><b><br>
California</b></p><p>
The annualized salary range for this position in San Francisco is $66,000 to $72,000 ($33.85 to $36.92 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.</p><p><i>
Davis Wright Tremaine LLP fosters a culture where all talented individuals&mdash;including those who are traditionally underrepresented in the legal profession&mdash;can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm&rsquo;s commitment to DEI here:</i><b><i>www.dwt.com/dei</i></b>.<b>
</b></p><p><i>Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email </i><i>humanresources_confidential@dwt.com</i><i>.</i></p><p>
#LI-AF1</p></div>

Administrative Legal Secretary

Illinois Association of Park Districts

<p><b>EXECUTIVE SECRETARY</b></p><p>Company: Illinois Association of Park Districts</p><p>Status: Salaried, full-time in office position with parking provided</p><p>211 E. Monroe, Springfield, IL 62701</p><p>Salary: commensurate with experience plus a comprehensive benefit package</p><p><b>Description of Duties</b></p><p>The Executive Secretary reports to the President/CEO and performs a range of duties from complex administrative responsibilities such board meeting agenda and preparation, drafting resolutions, and preparing meeting minutes to clerical and general office tasks.</p><p>The Executive Secretary must be detail-oriented and possess excellent oral and written communication skills. The individual will be responsible for communicating directly with association members through written correspondence and telephone calls and preparing remarks for the President/CEO. The individual is responsible for arranging travel and managing the calendar for the President/CEO and is an integral part of the association&rsquo;s team.</p><p>The ideal candidate will be talented at editing content, developing presentations utilizing PowerPoint and Prezi, updating the association&rsquo;s membership database and website, and utilizing Excel.</p><p><b>Knowledge, Skills and Abilities</b></p><p>Qualified candidates must possess clerical experience in a professional office environment and be able to demonstrate excellent oral and written communication skills while validating substantial knowledge and understanding of Microsoft Office software.</p><p><b>Personal Attributes</b></p><p>&middot; Highly motivated, confident demeanor.</p><p>&middot; Clear, friendly and professional communication skills.</p><p>&middot; High level of organization and attention to detail.</p><p>&middot; Self-starter with the ability to prioritize responsibilities while working with multiple departments, projects and deadlines.</p><p><b>Working Conditions</b></p><p>The Executive Secretary will sit in the main area of the office while using office equipment as well as light lifting of office supplies, files and materials. The Executive Secretary will need a high level of focus and concentration and must be adaptable to changing work-flow priorities.</p><p><b>About IAPD</b></p><p>The Illinois Association of Park Districts (IAPD), headquartered in Springfield, has been serving park districts, forest preserves, conservation and recreation agencies since 1928. The IAPD is the oldest and most successful statewide association of its kind in the nation.</p><p>For confidential consideration, please submit a resume and list of references by August 14, 2026, to ahoward@ilparks.org.</p><p>Work Location: In person</p>

Executive Secretary

Confidential Government

<div>
 <p>
  Job Title
 </p>
 <p>
  Secretary to the Chief Operating Officer (COO)
 </p>
 <p>
  <br/>
 </p>
 <p>
  Reports To
 </p>
 <p>
  Chief Operating Officer (COO)
 </p>
 <p>
  <br/>
 </p>
 <p>
  Job Summary
 </p>
 <p>
  The Secretary to the COO provides high-level administrative and secretarial support to ensure the efficient operation of the COO's office. The role involves managing schedules, coordinating meetings, handling confidential correspondence, preparing reports, and facilitating communication between the COO and internal and external stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key Responsibilities
 </p>
 <ul>
  <li>
   Manage the COO's calendar, appointments, and travel arrangements.
  </li>
  <li>
   Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
  </li>
  <li>
   Handle incoming calls, emails, and correspondence professionally and confidentially.
  </li>
  <li>
   Prepare letters, presentations, reports, and other business documents.
  </li>
  <li>
   Organize and maintain filing systems, records, and confidential documents.
  </li>
  <li>
   Coordinate communication between the COO and departments, clients, and external partners.
  </li>
  <li>
   Track deadlines, monitor pending tasks, and ensure timely follow-up.
  </li>
  <li>
   Arrange business travel, accommodation, and expense documentation.
  </li>
  <li>
   Assist in planning executive meetings, events, and operational activities.
  </li>
  <li>
   Perform other administrative duties as assigned by the COO.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Qualifications
 </p>
 <ul>
  <li>
   Bachelor's degree in Business Administration, Management, or a related field.
  </li>
  <li>
   +5 years of experience as an Secretary, Executive Assistant, or similar administrative role supporting senior management.
  </li>
  <li>
   Excellent written and verbal communication skills in English (Arabic is an advantage).
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Strong organizational, time management, and multitasking skills.
  </li>
  <li>
   High level of professionalism, discretion, and confidentiality.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Key Competencies
 </p>
 <ul>
  <li>
   Excellent organizational skills
  </li>
  <li>
   Strong communication and interpersonal skills
  </li>
  <li>
   Attention to detail
  </li>
  <li>
   Ability to prioritize and manage multiple tasks
  </li>
  <li>
   Problem-solving skills
  </li>
  <li>
   Time management
  </li>
  <li>
   Professionalism and integrity
  </li>
  <li>
   Ability to work under pressure
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Working Conditions
 </p>
 <ul>
  <li>
   Full-time position.
  </li>
  <li>
   Office-based with occasional flexibility to support executive meetings or business requirements outside normal working hours when necessary.
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Secretary

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