administrative secretary

Terracotta medical services

We are looking for a highly efficient, detail-oriented, and proactive Executive Secretary who can operate in a fast-paced professional environment and provide top-tier administrative and coordination support to senior management.The ideal candidate is extremely organized, responsive, and capable of handling multiple priorities simultaneously with minimal supervision. This role requires someone who is resourceful, sharp, and able to manage operations seamlessly &mdash; a true multitasker who can &ldquo;own&rdquo; the role end-to-end.Key Responsibilities:<ul><li>Manage complex calendars, appointments, and scheduling with high accuracy</li><li>Handle all incoming and outgoing emails professionally and promptly</li><li>Prepare accurate Minutes of Meeting (MOM) and track all action points</li><li>Follow up on reports, tasks, and pending items with internal teams and stakeholders</li><li>Coordinate efficiently with suppliers, vendors, and external partners</li><li>Organize meetings, agendas, and documentation</li><li>Prepare reports, summaries, and administrative documents as required</li><li>Maintain confidential records, filing systems, and documentation</li><li>Ensure smooth day-to-day administrative and operational coordination</li><li>Monitor deadlines and proactively follow up to ensure timely completion of tasks</li><li>Support management with administrative, operational, and coordination requirements</li><li>Handle internal communication and cross-department coordination</li><li>Manage office documentation, correspondence, and tracking systems</li></ul>Requirements:<ul><li>Minimum 5+ years of experience in the same role as a Secretary / Executive Secretary (mandatory)</li><li>Excellent command of English (spoken and written) &ndash; mandatory</li><li>Strong administrative and organizational skills</li><li>Advanced email and calendar management experience</li><li>Proven experience in preparing professional MOM and reports</li><li>Strong follow-up skills with high attention to detail</li><li>Ability to work under pressure in a fast-paced environment</li><li>High level of professionalism and confidentiality</li><li>Strong coordination and stakeholder management skills</li><li>Excellent time management and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to prioritize tasks and meet tight deadlines</li><li>Strong communication and problem-solving skills</li><li>Tech-savvy and highly responsive</li></ul>Preferred Profile:<ul><li>Male candidate</li><li>Highly proactive and dependable personality</li><li>Extremely organized and detail-focused</li><li>Fast learner with a strong sense of ownership</li><li>Able to work independently with minimal supervision</li><li>Professional, presentable, and disciplined</li><li>Someone who can handle pressure and deliver consistently</li></ul>What We&rsquo;re Looking For:A smart, reliable, and high-performance Executive Secretary who can take full ownership of administrative operations, ensure smooth coordination across teams, and maintain a high standard of professionalism in all communications and documentation.Job Type: Full-timePay: AED36,000.00 - AED72,000.00 per yearApplication Question(s):<ul><li>You must be based in UAE, Are you currently in UAE?</li><li>What is your monthly current salary in AED?</li><li>How many days you have for the notice period?</li><li>You must be flexible to have some tasks to submit during the weekends if needed, Are you okay with that?</li></ul>

Male Executive Secretary to the Director

Almoayyed International Group - Kingdom of Bahrain

We are looking to hire a secretary to join our team.As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information.You will be the point of reference for all queries, requests or issues and will be an integral part of the company&rsquo;s workforce.Responsibilities<ul><li>Manage communication via phone, emails, and mail, ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner</li><li>Manage the daily/weekly/monthly agenda and arrange new meetings and appointments</li><li>Prepare and disseminate correspondence, memos and forms</li><li>File and update contact information of employees, customers, suppliers and external partners</li><li>Prepare and edit correspondence, communications, presentations, and other documents</li><li>Coordinate project-based work and assist in the preparation of project documentation</li><li>Develop and maintain a filing system</li><li>Make travel arrangements</li><li>Manage and maintain project schedules, calendars, and appointments</li><li>Document expenses and hand in reports</li><li>Undertake occasional receptionist duties</li></ul>Requirements and skills<ul><li>Proven work experience as a Secretary or Administrative Assistant, preferably in the renewable energy or related sector</li><li>Familiarity with office organization and optimization techniques</li><li>High degree of multi-tasking and time management capability</li><li>Excellent written and verbal communication skills</li><li>Integrity and professionalism</li><li>Proficiency in MS Office</li><li>Associate degree in Business Administration or related field; Bachelor's degree preferred.</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsApplication Question(s):<ul><li>Do you have secretarial experience in the construction/contracting/energy?</li></ul>

Secretary/Coordinator

Hot n cool

Job SummaryAdministrative Secretary to the General Manager provides high-level administrative and secretarial support to ensure the efficient operation of the GM&rsquo;s office. This role requires discretion, strong organizational skills, and the ability to manage confidential information while coordinating communication between management, staff, and external parties.Key ResponsibilitiesAdministrative Support<ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meeting schedules</li><li>Prepare correspondence, reports, memos, presentations, and other documents</li><li>Organize and maintain files, records, and confidential documents</li><li>Screen calls, emails, and visitors, prioritizing matters requiring the GM&rsquo;s attention</li><li>Handle travel arrangements, itineraries, and expense reports</li></ul>Communication &amp; Coordination<ul><li>Act as a liaison between the GM and internal departments</li><li>Coordinate meetings, prepare agendas, and record minutes</li><li>Follow up on action points and ensure deadlines are met</li><li>Communicate directives, instructions, and updates from the GM</li></ul>Office &amp; Operational Support<ul><li>Monitor office supplies and coordinate procurement when needed</li><li>Assist in preparing budgets, reports, and departmental documentation</li><li>Support company events, meetings, and management activities</li><li>Maintain professional relationships with clients, suppliers, and partners</li></ul>Confidentiality &amp; Compliance<ul><li>Handle sensitive and confidential information with discretion</li><li>Ensure company policies and procedures are followed in documentation and communication</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration, Office Management, or related field</li><li>Minimum 3&ndash;5 years of experience in an executive or administrative secretary role</li><li>Experience supporting senior management or executives is preferred</li></ul>Skills &amp; Competencies<ul><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>High level of professionalism and confidentiality</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Attention to detail and problem-solving skills</li><li>Strong interpersonal skills</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>total work of experience as a admin?</li><li>total work of experience as a Secretary?</li><li>What is your Nationality?</li><li>you can join immediately?</li><li>how much is your expected salary?</li></ul>

ADMIN SECRETARY

CONTRACTING LLC

Job Title: Secretary &ndash; Construction Company (Dubai)Job Description: A contracting company in Dubai is looking for a Secretary with experience in the construction industry to join our team.Responsibilities:<ul><li>Follow up on supplier invoices and contractor bills.</li><li>Prepare and manage Purchase Orders (PO).</li><li>Maintain administrative records and correspondence.</li><li>Provide administrative support to engineering and management teams.</li><li>Assist in basic financial tracking and reporting.</li></ul>Requirements:<ul><li>Minimum 3 years of experience in construction or contracting companies.</li><li>Proficiency in Microsoft Office (Excel, Word).</li><li>Strong organizational and communication skills.</li><li>Ability to work with suppliers and within a team.</li><li>Knowledge of accounting or project management software is a plus.</li></ul>Location: Dubai, UAE Employment Type: Full-timeHow to Apply: Please send your CV to info@cecdubai.aeJob Type: Full-timePay: From AED4,000.00 per month

Secretary/Receptionist

Al Habari Group of Companies

We at Al Habari Group are hiring for the following role:SECRETARYLocation: Qatar Department: Administration Reporting To: General Manager / Department Head Employment Type: Full-TimeRole OverviewWe are looking for a professional and well-organized Secretary to provide high-level administrative support to management and ensure smooth day-to-day office operations. The ideal candidate must be proactive, detail-oriented, and capable of handling confidential matters with discretion.Key Responsibilities<ul><li>Manage calendars, appointments, and meeting schedules</li><li>Prepare official correspondence, reports, and presentations</li><li>Handle incoming calls, emails, and internal/external communications</li><li>Maintain proper filing systems (physical &amp; electronic)</li><li>Coordinate travel arrangements and meeting logistics</li><li>Record meeting minutes and follow up on action items</li><li>Assist in documentation for HR, Finance, and Projects as required</li><li>Monitor office supplies and coordinate procurement</li><li>Maintain confidentiality of company and management information</li><li>Support management with administrative tasks as assigned</li></ul>Candidate who are locally available only will be considered for this role.Interested candidate can share their resume &ndash; 30233838 or recruit@alhabarigroup.comJob Type: Full-timeJob Type: Full-timeAbility to commute/relocate:<ul><li>Al-Khawr: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>Malayalam (Required)</li><li>Hindi (Required)</li><li>English (Preferred)</li></ul>Location:<ul><li>Al-Khawr (Required)</li></ul>

Secretary

saaed employment

About the RoleWe are seeking a highly organized and detail‑oriented Admin Secretary with experience in the construction industry and a solid understanding of basic accounting procedures. The ideal candidate will support daily administrative operations, assist with project documentation, and coordinate with site teams and management to ensure smooth workflow.Qualifications:<ul><li>	Diploma or Bachelor&rsquo;s degree in Business Administration, Accounting, or related field.</li></ul>&bull; 	**Minimum 4&ndash;5 years of experience in an administrative role, preferably in the construction sector.&bull; 	**Basic knowledge of accounting principles and documentation.&bull; 	**Proficiency in MS Office (Word, Excel, Outlook).&bull; 	**Strong communication and organizational skills.&bull; 	**Ability to multitask and work under pressure.&bull; 	**Attention to detail and a proactive approach to problem‑solving.English &amp; Tagalog Speaker Job Type: Full-time

Admin cum Secretary - Female

Emirates Talent Solution

Position Title: Executive Secretary &ndash; Property DevelopmentIndustry: Property Development Location: Dubai, UAE Employment Type: Full-TimeJob OverviewA reputable property development firm in Dubai is seeking a competent and detail-focused Executive Secretary to assist senior management in daily executive functions. This role centers on managing high-level communication, scheduling, confidential documentation, and ensuring seamless administrative operations. The ideal applicant will demonstrate strong coordination skills and prior exposure to the real estate or property development sector.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, appointments, and meeting arrangements.</li><li>Handle emails, phone calls, and formal correspondence with professionalism and accuracy.</li><li>Prepare, edit, and organize executive reports, presentations, and official documents.</li><li>Maintain secure and well-structured records, contracts, and confidential files.</li></ul>Office Coordination &amp; Documentation<ul><li>Develop and manage filing systems for legal papers, agreements, and company records.</li><li>Assist management with property listings, marketing materials, and internal communications.</li><li>Track executive instructions and ensure timely completion of assigned tasks.</li></ul>Sales &amp; Management Assistance<ul><li>Coordinate with sales teams regarding client meetings, proposals, and documentation.</li><li>Provide administrative support during business presentations and negotiations.</li><li>Enable smooth communication between leadership, sales departments, and clients.</li></ul>Candidate ProfileQualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related discipline.</li><li>5&ndash;10 years of proven experience as an Executive Secretary, preferably within property development or real estate environments. (Mandatory)</li></ul>Technical Skills<ul><li>Strong command of Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Working knowledge of CRM platforms and property-related documentation processes.</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently.</li></ul>Soft Skills<ul><li>Outstanding verbal and written communication abilities.</li><li>Professional attitude with strong interpersonal skills.</li><li>High level of discretion, confidentiality awareness, and effective time management.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>property development: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Urdu (Required)</li></ul>

Executive Secretary – Property Development

Search 5776+ Administrative secretary jobs near you this March. New roles added regularly across leading industries. Apply today.