administrative secretary

Nuvance Health

<div>Description 

 
 
At Nuvance Health, we enjoy the benefits of a two-state system as we cultivate an inclusive culture where everyone feels welcomed, respected and supported. Together, we are a team of 15,000+ strong hearts and open minds. If you share our values of connected, personal, agile and imaginative, we invite you to discover what&rsquo;s possible for you and your career. 
 
Danbury Hospital, a 456-bed acute care hospital, has been providing award-winning, personalized patient care to the people of Western Connecticut for 140 years. Our specialty areas of excellence include a Level III NICU, a certified Thrombectomy-Capable Stroke Center, and compassionate psychiatric care, including a partial-hospitalization program.
 
 
Our accolades include the following: 
<ul><li>
The Leapfrog Group - Grade A for quality and patient safety</li><li>
U.S. News &amp; World Report - High performance in heart failure treatment</li><li>
Healthgrades - One of America&rsquo;s 50 Best Hospitals</li><li>
Surgical Review Corporation (SRC) - Robotic Center of Excellence</li><li>
Joint Commission - Gold seal of approval in spine surgery</li></ul> 
 
At Danbury Hospital, we take great pride in our team members and their passion for providing the best care possible&mdash;always with heart. For many of our team members, that care extends beyond the walls of our hospital. We volunteer at local non-profits and participate in community initiatives and events. Our dedication to the health and well-being of our entire community makes this a truly special place to work. 
Summary:
Supports the Director and Business Manager for Administrative and patient scheduling needs. Maintain all clinical data bases according to accreditation and regulatory guidelines. Strive to exceed the service expectations of our patients, physicians and all other customers. Partner with other departments/service lines across Nuvance to achieve organizational objectives. Contribute ideas and suggestions to improve patient/customer satisfaction and productivity. Develop ideas to eliminate unnecessary work and waste. Provide education and training to new employees on responsibilities contained within services departments. The Admin assistant provides administrative support to the department, including managing patient scheduling needs. As the first line of contact for our patients.
Responsibilities:<ul><li>
Manages outpatient scheduling including history and physical queue, blocking and opening patient schedules, directs patient contact for test scheduling and confirmation calls, checks insurance coverage, partners with financial clearance department, obtains insurance pre-authorizations for needed services when applicable, ICD10 diagnosis coding knowledge and assess workflow.</li><li>
Manages patient appointments including activating patient orders, arriving patient, registers patient, coding and charging for completed procedures where applicable.</li><li>
Actively communicates with Director, Business Manager, Physicians, Practice Offices, and professional partners to assure appropriate workflow, verifies accurate submission of required patient information.</li><li>
Monitors and manages/evaluates staff coverage, patient versus tech ratio to optimize productivity and right sizing of staffing where applicable.</li><li>
Assists Manager in accreditation and regulatory requirements as identified by Manager.</li><li>
Manages Outpatient exception reports and submit corrections to optimize reimbursement in collaboration with the Manager.</li><li>
Completes Quality Assurance Audits as directed by Manager and reports information as needed.</li><li>
Provides administrative support to assure smooth daily department operations.</li><li>
Manages ordering of office supplies.</li><li>
Fulfills all compliance responsibilities related to the position.</li><li>
Performs other duties as assigned.</li><li>
Maintains and Models Nuvance Health Values.</li><li>
Demonstrates regular, reliable and predictable attendance</li></ul>
Working Conditions:
Manual: significant manual skills/motor coord &amp; finger dexterity
Occupational: Little or no potential for occupational risk
Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force
Physical Environment: Generally pleasant working conditions
Company: Danbury Hospital
Org Unit: 142
Department: Sleep Lab
Exempt: No
Salary Range: $19.54 - $37.94 Hourly 
With strong hearts and open minds, we&rsquo;re pushing past boundaries and challenging the expected, all in the name of possibility. We are neighbors caring for neighbors, working together as partners in health to improve the lives of the people we serve. If you share our passion for the health of our communities, advance your career with Nuvance Health!</div>

Administrative Secretary/Procedure Scheduler - Per Diem Days

220 Residential Care, LLC

Overview We are seeking a dynamic and friendly Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and ensuring smooth administrative workflows. The ideal candidate will be energetic, organized, and possess excellent communication skills to create a positive first impression for visitors and callers alike. This paid position offers an exciting opportunity to develop your office management skills while supporting a professional team in a fast-paced environment.Responsibilities<ul><li>Greet visitors warmly, verify appointments, and direct them appropriately within the office.</li><li>Manage multi-line phone systems efficiently, directing calls and taking accurate messages with professional phone etiquette.</li><li>Handle incoming correspondence, emails, and inquiries promptly using Microsoft Office and Google Workspace tools.</li><li>Maintain organized filing systems, data entry records, and ensure all documentation is accurate and up-to-date.</li><li>Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar software.</li><li>Assist with clerical duties including proofreading documents, managing office supplies, and supporting administrative projects.</li><li>Provide customer support by addressing client needs courteously and professionally, ensuring a positive experience for all visitors.</li></ul>Experience<ul><li>Previous office or administrative experience is preferred, especially in roles such as medical or dental receptionist or personal assistant roles.</li><li>Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tasks.</li><li>Strong organizational skills with the ability to multitask effectively in a busy environment.</li><li>Excellent communication skills in both English and bilingual capabilities are highly desirable to serve diverse client needs.</li><li>Experience with front desk operations, multi-line phone systems, filing systems, and clerical support is essential.</li><li>Knowledge of office management procedures including calendar management, time management techniques, and basic bookkeeping is advantageous.</li><li>Familiarity with customer service best practices, phone etiquette, proofreading skills, and general clerical responsibilities will ensure success in this role.</li><li>Experience in healthcare, residential care, or social services setting is a plus</li></ul>Education &amp; Experience Requirements<ul><li>High school diploma or GED required</li><li>Previous receptionist, administrative, or office experience preferred</li></ul>Join us as a Receptionist to be the friendly face that keeps our office running smoothly! Your enthusiasm for organization and commitment to excellent customer service will make a meaningful difference every day.VIEW APPLICATION ON WEBSITE: https://www.220residentialcarellc.com/jobs/receptionistPay: From $15.00 per hourBenefits:<ul><li>Professional development assistance</li></ul>Work Location: In person

Administrative Assistant/Secretary

Khattaksons Pvt LTD

A Personnel Secretary (often called an HR Secretary or Administrative Secretary in HR departments) supports the daily operations of the human resources or personnel office. The role combines administrative duties with basic HR functions.Here&rsquo;s a clear breakdown of the job description:Job Title: Personnel SecretaryPersonnel Secretary provides administrative and clerical support to the HR or personnel department. To help maintain employee records, assist with recruitment processes, and ensure smooth communication within the organization.Key Responsibilities1. Administrative Support<ul><li>Manage office correspondence (emails, letters, phone calls)</li><li>Schedule meetings, interviews, and appointments</li><li>Prepare reports, memos, and documents</li><li>Maintain filing systems (physical and digital)</li></ul>2. Employee Records Management<ul><li>Maintain and update employee files</li><li>Handle confidential personnel information securely</li><li>Record attendance, leave, and payroll-related data</li></ul>3. Recruitment Assistance<ul><li>Post job advertisements</li><li>Schedule interviews and communicate with candidates</li><li>Prepare interview documents and employment contracts</li></ul>4. Communication &amp; Coordination<ul><li>Act as a link between employees and HR management</li><li>Respond to employee inquiries regarding policies and procedures</li><li>Coordinate internal communications</li></ul>5. Office Management Tasks<ul><li>Order office supplies</li><li>Maintain office equipment</li><li>Ensure smooth day-to-day office operations</li></ul>Required Skills<ul><li>Strong organizational and time management skills</li><li>Good communication (written and verbal)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Attention to detail and accuracy</li><li>Ability to handle confidential information</li><li>Basic knowledge of HR procedures</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, HR, or related field</li><li>Previous administrative or secretarial experience (preferred)</li></ul>Work Environment<ul><li>Typically office-based</li><li>Works closely with HR managers and staff</li><li>Standard working hours (may vary depending on organization)</li></ul>Pay: From Rs30,000.00 per monthWork Location: In person

Personel Secretary

kMNA lAWYERS & LEGAL CONSULTANTS

Our company is looking to hire a Secretary to join our team in Abu Dhabi. Arabic language proficiency is required. The ideal candidate should be organized, detail-oriented, and capable of supporting lawyers with administrative and legal documentation tasks in a professional legal environment.Key Responsibilities<ul><li>Handle client communications and professional correspondence</li><li>Maintain and organize legal records, files, and documentation</li><li>Manage office emails, phone calls, and administrative documentation</li></ul>Requirements<ul><li>Previous experience as a Secretary or Administrative Secretary (experience in a law firm is preferred)</li><li>Knowledge of accounting or financial administrative tasks</li><li>Fluency in Arabic is mandatory; English proficiency is an advantage</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational, multitasking, and time-management skills</li><li>Excellent communication skills with the ability to handle confidential information professionally</li><li>Ability to manage sensitive information with professionalism and discretion</li><li>Ability to manage multiple tasks and perform effectively in a fast-paced environment</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Secretary

Aquagas L.L.C

Full job description: (Secretary / Procurement Assistant)Company Description:Aquagas is specialized Multi-National company providing top of the range materials and cost-effective products in collaboration with the world&rsquo;s leading manufacturers. We also manufacture first class plumbing installation and water technology systems.AQUAGAS PLASTIC INDUSTRIES LLC is a leading manufacturer of high-quality construction materials and advanced engineering solutions based in Dubai, United Arab Emirates. The company specializes in manufacturing pipes and fittings for various applications in residential, commercial, and industrial developments. AQUAGAS is an ISO Certified Company and adheres to international quality standards, ensuring timely delivery and exceptional service for its customers.Role Descriptions.This is a full-time on-site role for an Administrative Secretary/Procurement assistant.<ul><li>Maintain and update filing systems (electronic and hard copy) in compliance with company standards.</li><li>Coordinate with cross-functional teams&rsquo; contractors, clients, to align project goals and resolve issues.</li><li>Prepare, review, and manage project-related documents, correspondence, and official communications.</li><li>Providing support to managers and executives, preparing quotations, LPO's</li><li>Coordinating appointments, meetings and managing calendars.</li><li>Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.</li><li>Answer and direct phone calls, respond to emails, and manage inquiries complaints, providing excellent service to clients</li><li>Support Sales team, finance, and operations teams with administrative tasks</li><li>Assist in preparing presentations, proposals, and company reports</li><li>Liaise with suppliers, service providers, and external stakeholders</li><li>Ensure compliance with company policies and confidentiality protocols</li></ul>Required Qualifications &amp; Skills<ul><li>Minimum 3 years of experience as a Secretary in the construction industry.</li><li>Diploma or degree in Business Administration or a related field.</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook); experience with project management or document control tools is a plus.</li><li>Exceptional organizational, communication, and multitasking skills.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>Secretary / Procurement Assistant: 3 years (Preferred)</li></ul>Work Location: In person

luxrurious seven stars Real Estate

We are looking for a reliable and organized Office Secretary to join our team. The ideal candidate should have strong computer skills, be detail-oriented, and able to handle daily administrative tasks efficiently.Responsibilities:<ul><li>Handle daily office administrative tasks</li><li>Manage phone calls, emails, and correspondence</li><li>Prepare and organize documents and reports</li><li>Maintain office files and records</li><li>Assist management with scheduling and coordination</li><li>Support general office operations</li></ul>Requirements:<ul><li>Previous experience as a secretary or in a similar administrative role</li><li>Proficiency in computer applications (Microsoft Office, email, and basic office software)</li><li>Fluent in Arabic and English (spoken and written)</li><li>Good communication and organizational skills</li><li>Ability to multitask and work independently</li></ul>Preferred:<ul><li>Experience working in an office environment in the UAE</li><li>Strong attention to detail and professionalism</li></ul>How to Apply: Please send your CV through Indeed or email it to us for review.Job Type: Full-timePay: From AED2,500.00 per monthWork Location: In person

Excelsior Ambulance Service

<div><div><div><div>Job Title 
Secretary</div><div> 
Location 
Ludowici, GA</div><div> 
Department 
Office</div><div> 
Status 
Full-Time</div></div> 
SUMMARY: We are seeking a reliable and detail-oriented Secretary to join our team. This entry-level position plays a key role in supporting daily administrative operations and serving as the first point of contact for patients and callers. The ideal candidate will have strong communication skills, basic administrative experience, and the ability to manage multiple tasks efficiently in a fast-paced environment. This is an on-site position, and the selected candidate is expected to report to the office daily.
Key Responsibilities:<div><ul><li>
Serve as the first point of contact for patients, including greeting individuals and assisting with bill payments</li><li>
Answer incoming phone calls, take accurate messages, and route calls to the appropriate departments</li><li>
Maintain organized calendars</li><li>
Receive, sort, scan, and distribute incoming mail to the appropriate departments on a daily basis</li><li>
Perform basic data entry and maintain accurate records</li><li>
Monitor and respond to emails using Microsoft Outlook</li><li>
Collaborate with team members using Microsoft Teams</li><li>
Provide general administrative support as needed</li><li>
Perform additional miscellaneous duties as assigned</li></ul></div>
Qualifications:<div><ul><li>
High school diploma or equivalent required</li><li>
Basic data entry experience required</li><li>
Proficiency in Microsoft Office applications, including Outlook and Teams</li><li>
Strong attention to detail and organizational skills</li><li>
Excellent written and verbal communication skills, including proper grammar</li><li>
Ability to multitask and prioritize responsibilities effectively</li><li>
Professional demeanor and customer service skills</li></ul></div>
Work Environment:<div><ul><li>
On-site office setting: daily attendance is required</li><li>
Monday through Friday</li><li>
8:30 AM to 5:00 PM</li><li>
30-minute unpaid lunch break</li><li>
Regular interaction with patients and staff</li><li>
Fast-paced environment requiring strong time management and adaptability</li></ul></div>
Benefits:<div><ul><li>
100% Employer-Paid Medical Insurance</li><li>
Supplemental Ancillary Benefits (Dental, Vision, Life Insurance, and more)</li><li>
11 Paid Holidays</li><li>
Generous Paid Time Off (PTO)</li><li>
401(k) Retirement Plan</li></ul></div></div> 
8:30 a.m. through 5:00 p.m., Monday through Friday</div>

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