administrative secretary

<p>*Scheduling: Managing calendars, booking meetings, and arranging appointments for team members.</p><p>*Correspondence: Handling incoming and outgoing mail, emails, and faxes.</p><p>*Record Keeping: Maintaining accurate records, files, and databases.</p><p>*Travel Arrangements: Booking flights, hotels, and car rentals for business trips.</p><p>*Office Supplies: Ordering and managing office supplies inventory.</p><p>COMMUNICATION</p><p>*Phone Calls: Answering and directing phone calls, taking messages, and transferring calls.</p><p>*Internal Communication: Relaying messages, distributing information, and coordinating with other departments.</p><p>SUPPORT</p><p>*Document Preparation: Typing, formatting, and printing documents, reports, and presentations.</p><p>*Meeting Support: Preparing meeting agendas, taking minutes, and distributing meeting materials.</p><p>*Event Planning: Assisting with organizing company events, conferences, and workshops.</p><p>*Human Resources: Assisting with recruitment, onboarding, and offboarding processes.</p><p>*Finance: Processing invoices, expense reports, and payroll.</p><p>*Project Management: Supporting project managers by tracking deadlines, managing tasks, and coordinating team members.</p><p>Experience:</p><ul><li>Secretary: 1 year (Preferred)</li><li>Admin: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>English</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you currently living in Dubai or willing to relocate to Dubai before starting the job?</li><li>Are you a Bachelor's Degree holder?</li></ul>

Administrative Secretary

Eastern Virginia Medical School

<div>Overview:
<div>
The Administrative secretary (Logistics Coordinator) supports Center Logistics Manager to schedule/reschedule staff, faculty, space, learners, and associated internal and external activities to meet the numerous projects and educational programs performed at the Center. This person:</div><ul><li>
interacts regularly with standardized patients (SPs), standardized patient educators (SPEs), Event Administrators, Center Directors and Program Coordinators, and life support instructors; and,</li><li>
assists with staffing the complete set of Center educational and training offerings, to include Tidewater Center for Life Support courses.</li></ul>
Responsibilities:
<div>Perform or assist the Logistics Manager to perform logistical scheduling and coordination for a variety of Center functions, typically both local and remote training and educational programs and activities. The Center develops and delivers several on- and off-site educational based education and training programs and activities that require personnel, space, and equipment resources. These include:</div><ul><li>
Human Simulation Programs:</li><li><ul><li>
Standardized Patient (SP)</li><li>
Physical Exam Teaching Associate (PTA)</li><li>
Gynecological Teaching Associate (GTA)</li><li>
Male Urological Teaching Associate (MUTA)</li></ul></li><li>
Device-based simulation training and education programs.</li><li>
Hybrid simulation programs.</li><li>
Tidewater Center for Life Support:</li><li><ul><li>
American Heart Association Advanced Cardiac Life Support (ACLS), Pediatric Advanced Life Support (PALS), Advanced Stroke Life Support (ASLS), Basic Life Support (BLS), and Heartsaver programs;</li><li>
American College of Surgeons Advanced Trauma Life Support (ATLS) program;</li><li>
Other life support oriented educational programs developed and/or conducted by the Center.</li></ul></li><li>
The Graduate Medical Education events.</li><li>
External client events, both local and off-site.</li><li>
Other programs/events as required.</li></ul><div></div><div><div><div><div><div><br>
Develop and maintain a working understanding of the capabilities required by staff and faculty to support the aforementioned on-site and off-site training and educational programs and activities.</div><div>
</div><div>
Develop and maintain a working knowledge of the resource footprint/needs of the various training and education activities at the Center.</div><div>
</div><div><div>
Utilize the below listed systems, as well as e-mail, Slack, telephone, voicemail, and SMS/text, to accomplish required scheduling and communication activities. (Training will be provided.)</div><ul><li>
Shiftboard, a web-based personnel scheduling platform;</li><li>
Elevate Healthcare Learning Space, a web-based learning management system; and,</li><li>
Simulation Information Management System (SIMS) program, a unique web-based program for simulation based medical education and training.</li><li>
Microsoft Office suite of tools</li></ul><div></div><div><br>
Capture, report, and maintain attendance of Center transient staff at Center training, execution, and other events as needed</div><div></div><div><br>
Participate in and occasionally lead various daily and weekly meetings, to include stand-up, calendar reviews, team deep-dive, and other Center meetings.</div><div></div><div><div><div><div><div><br>
Coordinate attendance with the Logistics Manager and/or Associate Director to ensure complete coverage of daily/weekly activities.</div><div>
</div><div><div><div><div><div><div>
Communicate promptly and professionally, both orally and in writing; in particular, communicate event staffing status in a timely and accurate fashion.</div><div>
</div><div>
Support general Center functions when and if requested.</div><div>
</div><div><div><div><div><div><div><div>
Perform other duties as assigned.</div></div></div></div></div></div><div></div><div><div><br>
</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
Qualifications:
<div>
Candidate should hold prior experience working in business or health care environment. Associates degree preferred. Computer experience in Microsoft Office software is required. Must be detail&#8208;oriented, flexible, self&#8208;motivated, and self&#8208;directed; able to meet deadlines; a team player with good problem&#8208;solving skills; and willing and able to learn new technologies. Must be proficient working with basic computer hardware equipment and software applications relevant to scheduling and general troubleshooting; and, be proficient in the Windows operating system.
</div>Location : Location: US-VA-Norfolk</div>

Administrative Secretary, Logistics

LIVINGSTON COUNTY

<div><p><b>Livingston County</b> was named a <b>2024 Top Workplace</b> by the Detroit Free Press! Based solely on employee feedback, the Top Workplace title is a badge of honor for the County. With over 700 employees serving within 18 departments, 6 elected offices, and 3 Courts, Livingston County's top priority is providing effective and efficient services that improve the quality of life for all of our residents.</p><p><b>
Position Summary:</b></p><p>
Under the supervision of the Circuit Court Administrative Coordinator performs a variety of secretarial tasks pertaining to scheduling, records management and electronic files. Maintains the court's website and performs all the duties of a court recorder.</p><p><b>
Benefits:</b></p><ul><li>
MERS Retirement plan which includes a Defined Benefit401a with an employer match</li><li>
Comprehensive Medical, Pharmacy, DentalVision
</li><li>Optional Voluntary 457 Deferred Compensation plan</li><li>
Voluntary Short-termLong-term disability
</li><li>Employer paid Basic LifeAD&amp;D insurance</li><li>
HealthDependent Flexible Spending Accounts</li><li>
Paid vacation, sick daysholidays.
</li><li>Tuition Reimbursement</li><li>
Up to $500 annual Wellness reimbursement$100 incentive for completing your annual physicalHealth Assessment.</li><li>
Voluntary benefits such as Accident, Critical Illness, HospitalWhole Life policies</li><li>
Employee assistance program</li></ul><p><b>
Pay Rate Information:</b></p><p>
The Administrative Secretary/Court Recorder position is a Union position and starting pay is <b>$54,230.80/year</b>. This position is eligible for step pay increases within our Court Bargaining Agreement Grade 7 wage scale. Top end of the current wage scale for this position is <b>$64,807.39/year</b>.</p><p><b>
Essential Job Functions:</b></p><p>
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.</p><ul><li>
Interviews defendants to determine if they qualify for judicial aid. Follows guidelines and determines if aid is warranted. Initiates the process for judicial aid.</li><li>
Receives, reviews, and processes paperwork for the assignment of appellate attorneys through the state's appellate attorney system.</li><li>
Receives and processes requests for court transcripts from court officials, the prosecutor's office and the public. Evaluates each request to determine what is being requested and which services are required.</li><li>
Schedules case evaluations/mediations. Appoints case evaluators for the panel each month, determines which files are ready for case evaluation and sends notices. Ensures that payment has been received for the case evaluators and the necessary briefs have been filed. Reviews each case for compliance with the order of mediation. Prepares mediator lists for both domestic and civil cases.</li><li>
Utilizes the court database to prepare both routine and complex reports of a statistical nature regarding court caseloads and statistical metrics.</li><li>
Handles a variety of internal requests from the judges and their staff related to special reports.</li><li>
Maintains all recordings of court proceedings for all courts within the county on the same computer drive to ensure compliance with state requirements as well as local requirements.</li><li>
Arranges for the public viewing of various court recordings upon request.</li><li>
Serves as a backup court recorder when needed. Secures and maintains video equipment, Polycom, Zoom, printers, iPads and other devices, and ensures that equipment is operating efficiently and accurately. Ensures the courtroom is up and ready for the day's hearings.</li><li>
Pulls files for the day's docket from the County Clerk's Office. Begins the courtroom call, administers the oath to witnesses, draws jurors and alternates, prepares and distributes the jury seating chart, and provides other courtroom assistance as needed. Maintains juror and exhibit lists.</li><li>
Responds to inquiries from prospective jurors, maintains attendance records, prepares juror payroll, prepares juror reports as requested, and generally provides services necessary to support the required procedures for circuit court jurors.</li><li>
Monitors the video recording system in the courtroom, including ensuring that the people who are speaking are properly positioned to maximize recording. Monitors equipment to ensure continued recording quality and performs tasks required to secure video and audio recordings.</li><li>
Takes notes and maintains a log of actions in court, including describing actions taken on each case, noting when the case started and ended, noting the appearance of witnesses, marking exhibits and other actions.</li><li>
Prepares a variety of forms in the courtroom, such as warrant recalls, orders to show cause, bond forms, requests for appointed counsel, and other forms. Secures the signature of the judge, as necessary.</li><li>
Executes all forms necessary to court proceedings, ensures that the judge has affixed his/her signature. Copies all forms and disburses them to all litigants and necessary parties.</li><li>
May serve as backup to other clerical staff for tasks such as scheduling cases, taking adjournments, typing correspondence and legal documents, filing and related secretarial tasks.</li><li>
Performs all other duties as assigned.</li></ul><p><b><br>
Required Knowledge, Skills, Abilities, and Minimum Qualifications:</b></p><p>
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job.</p><p>
Requirements include the following:</p><ul><li>
High school diploma or equivalent and two years of progressively more responsible experience in a court clerk position or reporting/recording experience in a courtroom setting.</li><li>
The county, at its discretion, may consider an alternative combination of formal education and work experience.</li><li>
Valid Michigan Vehicle Operator's License.</li><li>
May be required to attain Electronic Recorder and Operator Certifications from the Michigan Supreme Court within six months of hire date.</li><li>
Law Enforcement Information Network (LEIN) Operator certification within six months of hire.</li><li>
Knowledge of basic court proceedings and the court system's procedures, and statutes.</li><li>
Knowledge of office procedures, court scheduling, procedures and statutes and maintaining detailed and accurate records.
</li><li>Advanced skills in proofreading, reviewing forms, documents, preparing transcripts and reports.</li><li>
Skill in assembling and analyzing data, and preparing comprehensive and accurate reports.</li><li>
Skill in effectively communicating ideas and concepts orally and in writing.</li><li>
Demonstrated ability to maintain professional integrity and respect for those requiring court services including the ability to effectively meet and deal with the public.
</li><li>Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, court officials and the public.
</li><li>Skill in the use of office equipment and technology, including Microsoft Suite applications, website technology, database use and the ability to learn new software programs applicable to the position.</li><li>
Skill in the use of audio and video equipment.</li></ul><p><b>
Physical Demands and Work Environment:</b></p><p>
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>
While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office and courtroom setting, stand, walk, sit, stoop, kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must lift or push/pull objects of up to 25 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.</p><p><br>
The typical work environment for this job is a courtroom or business office setting where the noise level is quiet and sometimes moderate.</p></div>

Administrative Secretary/Court Recorder - Circuit Court

Connect Real Estate

<p>Real Estate Secretary</p><p><b>Position Overview:</b></p><p>As a Real Estate Secretary, you will be a crucial member of our administrative team, providing essential support to ensure the smooth operation of our real estate office. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.</p><p><b>Key Responsibilities:</b></p><p>Administrative Support: Provide comprehensive administrative support to real estate agents and the management team, including handling phone calls, emails, and managing schedules.</p><p>Documentation: Prepare and process real estate documents, contracts, and agreements. Ensure accuracy and compliance with legal requirements.</p><p>Client Interaction: Interact with clients to schedule appointments, provide information, and assist with inquiries. Maintain a professional and courteous demeanor.</p><p>Data Management: Maintain and update property listings, client databases, and other relevant records. Ensure data accuracy and integrity.</p><p>Coordination: Assist in coordinating property showings, open houses, and other events. Collaborate with agents and vendors to facilitate smooth transactions.</p><p>Office Organization: Keep the office environment organized, including managing office supplies, equipment, and maintaining a tidy workspace.</p><p><b>Qualifications:</b></p><p>Proven experience as an administrative secretary, preferably in the real estate industry.</p><p>Proficiency in Microsoft Office Suite and real estate management software.</p><p>Excellent communication and interpersonal skills.</p><p>Strong organizational and multitasking abilities.</p><p>Knowledge of real estate terminology and processes is advantageous.</p><p><b>About Us:</b></p><p>Connect Real Estate L.L.C is a well-established real estate firm dedicated to delivering exceptional service in residential, commercial, luxury properties, etc.. Our team is passionate about providing top-notch real estate solutions, and we are currently seeking a detail-oriented and organized individual to join us as a Real Estate Administrative Secretary.</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED5,000.00 per month</p><p>Experience:</p><ul><li>real estate: 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li><li>Arabic (Required)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Required)</li></ul>

Executive Secretary

homewalkers

<p><b>We are looking for a professional and experienced Secretary to join our team.</b></p><p>The ideal candidate must have proven experience in the field, particularly in courts, legal affairs, and related administrative work</p><p><b>Requirements:</b></p><ul><li>Minimum of 2 years of experience as a Secretary (preferably in legal offices, courts, or legal affairs departments).</li><li>Strong knowledge of legal documentation and procedures.</li><li>Excellent organizational and administrative skills.</li><li>Proficiency in MS Office and office management systems.</li><li>Strong communication skills in English&amp; Arabic.</li><li>Ability to handle confidential information with integrity and discretion.</li></ul><p><b>Responsibilities</b>:</p><ul><li>Managing schedules, appointments, and correspondence.</li><li>Preparing and organizing legal documents and files.</li><li>Coordinating with courts, legal departments, and clients when necessary.</li><li>Ensuring efficient day-to-day administrative operations.</li></ul><p><b>Benefits:</b></p><ul><li>Attractive salary package.</li><li>Incentives.</li></ul><p><b>If you meet the above requirements and are ready to take on this opportunity, please send your CV to [ +971 54 310 5111 ] with the subject line: Secretary Application.</b></p><p>Job Type: Full-time</p><p>Pay: From AED4,000.00 per month</p>

Secretary

Al wakeel group

<p><b>Job Opening: Executive Secretary</b><br/><b>Location: Doha Qatar</b><br/><b>Industry: Construction</b></p><p>We are looking for a highly organized and detail-oriented <b>Executive Secretary</b> to support our General Manager. If you are proactive, efficient, and able to handle a wide range of administrative tasks, we would love to hear from you!</p><p><b>Key Responsibilities</b>:</p><ul><li>Provide administrative support to the General Manager in daily operations.</li><li>Manage and coordinate meetings, appointments, and travel arrangements.</li><li>Draft, format, and proofread correspondence, reports, and presentations.</li><li>Handle phone calls, emails, and official communications on behalf of the General Manager.</li><li>Organize and prioritize tasks and documents effectively.</li><li>Maintain confidentiality of sensitive information.</li><li>Coordinate with various departments to ensure smooth workflow.</li></ul><p><b>Qualifications</b>:</p><ul><li>Bachelor's degree in Business Administration or related field.</li><li>Minimum five (5) years&rsquo; experience as an executive secretary, with at least three (3) years of experience supporting higher management.</li><li><b>Arabic </b>is required.</li><li>Proficiency in English is an advantage.</li><li>Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Excellent organizational and multitasking skills.</li><li>Professional demeanor with strong communication skills.</li><li>Must be in Qatar with valid Qatar Id.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR2.00 - QAR3.00 per month</p>

Executive secretary

Aquagas L.L.C

<p><b>Company Description:</b></p><p>Aquagas is specialized Multi-National company providing top of the range materials and cost-effective products in collaboration with the world&rsquo;s leading manufacturers. We also manufacture first class plumbing installation and water technology systems.</p><p><b>Role Descriptions.</b></p><p>This is a full-time on-site role for an Administrative Secretary/Procurement assistant.</p><ul><li>Maintain and update filing systems (electronic and hard copy) in compliance with company standards.</li><li>Coordinate with cross-functional teams&rsquo; contractors, clients, to align project goals and resolve issues.</li><li>Prepare, review, and manage project-related documents, correspondence, and official communications.</li><li>Providing support to managers and executives, preparing quotations, LPO's</li><li>Coordinating appointments, meetings and managing calendars.</li><li>Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.</li><li>Answer and direct phone calls, respond to emails, and manage inquiries complaints, providing excellent service to clients</li><li>Support Sales team, finance, and operations teams with administrative tasks</li><li>Assist in preparing presentations, proposals, and company reports</li><li>Liaise with suppliers, service providers, and external stakeholders</li><li>Ensure compliance with company policies and confidentiality protocols</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Application Question(s):</p><ul><li>Are you female?</li></ul><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Procurement / Secretary : 2 years (Preferred)</li></ul>

office Secretary / Procurement Assistant

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