administrative secretary

County of San Diego

<div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2></div><br>
<p></p><div><br>
<div><b>The County of San Diego has current openings for</b> <b>ADMINISTRATIVE SECRETARY III</b></div><div></div><div><b><br>
</b></div><div><b>FUTURE SALARY INCREASES</b></div><p><b><i>
June 2026 &ndash; 4.49% increase to base pay (3.0% Across-the-Board + 1.49% Market Adjustment)</i></b></p><p><b><i>
June 2027 &ndash; 4.49% increase to base pay (3.0% Across-the- Board +1.49% Market Adjustment)</i></b></p><div><b>
Administrative Secretary IIIs</b> are responsible for providing personal and confidential secretarial assistance to executive-level management. In this position, you will answer telephone calls; prepare correspondence on behalf of the department, schedule appointments and maintain calendars; maintain administrative and confidential files; make travel arrangements; attend meetings and prepare minutes; run reports and queries in various software programs; and perform many other confidential and personal secretarial duties. The ability to interact effectively with all levels of County staff, representatives from outside agencies, and the public in a diplomatic manner is essential.</div><div></div><div><b><br>
There are current vacancies in the Department of Purchasing and Contracting and Health and Human Services Agency.</b> <b>This list may also be used by other County Departments for future vacancies.</b></div><div></div><p><br>
The complete job description including minimum qualifications, working conditions, etc. for Administrative Secretary III.</p><div><b>
Hiring process and timeline</b></div><div>
The timeline for this recruitment is outlined below.</div><ul><li>
Interviews, Job Offers and Background Process will begin in <b>July 2026.</b> (Current County employees may be exempt from the background process.)</li><li>
Pre-employment Medical Screening: Approximately 3 days following successful background investigation results.</li><li>
Anticipated Start Date: Start date will be based upon successful completion of medical screening or other mutually agreed upon date.</li></ul><div>
If you are not selected for this interview process, you may have the opportunity to compete for future vacancies.</div><div></div><div><b><br>
Minimum Qualifications</b></div><ul><li>
Three (3) years of secretarial experience performing a wide range of personal and confidential secretarial duties; OR,</li><li>
Three (3) years administrative support experience performing increasingly complex tasks and assignments that demonstrates discretion in decision-making, interacting and communicating with executives or board members, and a strong attention to details and organizational skills; OR,</li><li>
At least one (1) year of experience as an Administrative Secretary II for the County of San Diego.</li></ul><div></div><div><b><br>
Blind Applicant Screening</b></div><div>
The Department of Human Resources removes personally identifiable information from all new recruitments. This practice, called Blind Applicant Screening, will hide a candidate&rsquo;s personal information that could influence or bias a hiring decision. Personal information includes name, phone number, address, gender, age and race. This process will help contribute to a fair and equitable selection process leading to a more diverse and inclusive workforce.<br>
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The most highly qualified candidates, based on the evaluation results, will be referred for an interview. Be sure to include your experience in meeting the minimum requirements in both the Work Experience section and the Supplemental Questionnaire section of the Application.</div><div></div><div><b><br>
Conditions of Employment</b></div><div>
As part of the County of San Diego&rsquo;s pre-employment process, prospective candidates will undergo a background check (including fingerprinting) and a pre-employment medical screening prior to beginning County employment. Additional types of background investigations may be conducted based on the job-related activities of the position. Current County employees may be excluded from this process.</div><div><b><br>
Evaluation</b></div><div>
The names of qualified applicants will be placed on a<b> six (6) month employment list</b> based upon scores received during the evaluation of information contained in their employment application and supplemental questionnaire. Please ensure all information is complete and accurate as the responses you provide on the supplemental application questionnaire will be reviewed using an automated evaluation system. If you are successful in the initial screening process your application will be reviewed individually to confirm that the information you provided is accurate and qualifying.</div><div></div><div><b><br>
Accommodation</b></div><div>
Reasonable accommodation may be made to enable individuals with qualified disabilities to perform the essential functions of a job, on a case-by-case basis.</div><div></div><div><br>
As an employer of over 19,000 employees, the County of San Diego is an organization committed to veteran hiring, retention, and professional development. We recognize the contributions and sacrifices made by our veterans and value the unique expertise and leadership qualities they bring to our workforce. We strive to provide veterans with the resources and tools necessary to maximize their employment opportunities, and to assist veterans with their transition into civilian life by applying the valuable skills, knowledge and training acquired in service to positions and career paths at all levels within our large organization. Click on the resource links below to learn more about how the County of San Diego supports its veterans.<br>
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<b>Veteran&rsquo;s Preference Policy</b><b> </b>The County of San Diego offers<b> </b>preferential credits for military service to assist qualified applicants in transitioning from military to civilian careers with the County of San Diego.<br>
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<b>Military Skills Translator</b> Do you need assistance translating your military experience into civilian experience? This tool can help!</div><div><br>
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The County of San Diego and its employees embrace the vision of: a just, sustainable, and resilient future for all. Our values include: integrity, equity, access, belonging, excellence, and sustainability. Each of which are infused throughout our operations. While also embracing a mission of strengthening our communities with innovative, inclusive, and data driven services through a skilled and supported workforce. Click here for more information on our </i><i>Strategic Plan (sandiegocounty.gov)</i><i> </i><i>(Download PDF reader)</i></div><div></div><p><b><br>
Strategic Plan</b><br>
The County of San Diego and its employees embrace the vision of: a just, sustainable, and resilient future for all. Our values include: integrity, equity, access, belonging, excellence, and sustainability. Each of which are infused throughout our operations. While also embracing a mission of strengthening our communities with innovative, inclusive, and data driven services through a skilled and supported workforce. Click here for more information on our Strategic Plan (sandiegocounty.gov) (Download PDF reader) (Download PDF reader).</p><p><b>
Disaster Service Worker</b><br>
Under California Government Code Sections 3100 - 3109, public employees are designated as <b>disaster service workers</b>. The term &quot;public employees&quot; includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.</p><p></p><div><b>
Diversity &amp; Inclusion</b></div><p>
The County of San Diego is committed to valuing diversity and practicing inclusion because our diverse workforce is our greatest asset and our customers are our number one priority.</p></div></div></div><p></p>

Administrative Secretary III

State of Arizona

<div><div><div><div><div><ul><li>541407
</li></ul></div><div><ul><li>WINSLOW
</li></ul></div><div><ul><li>DEPT OF CORRECTIONS
</li></ul></div><div><ul><li>Full-time
</li></ul></div><div><ul><li>Closing at: Jun 17 2026 - 23:55 MST
</li></ul></div></div><p></p><div><div><h1 class="jobSectionHeader"><b>ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION &amp; REENTRY</b></h1>
<h2 class="jobSectionHeader"><b><i>Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.</i></b><br>
<br>
<b><i>The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.</i></b></h2>
</div><h3 class="jobSectionHeader"><b>ADMINISTRATIVE SECRETARY III</b></h3>
<div>Job Location:
</div><div><h4 class="jobSectionHeader"><b>Address:
</b></h4>
<h4 class="jobSectionHeader"><b>PRISON OPERATIONS DIVISION
</b></h4><h4 class="jobSectionHeader"><b>Arizona State Prison Complex (ASPC) - Winslow
</b></h4><h4 class="jobSectionHeader"><b>2100 South Highway 87
</b></h4><h4 class="jobSectionHeader"><b>Winslow, AZ 86047</b></h4>
<h4 class="jobSectionHeader"><b>https://corrections.az.gov/</b></h4>
</div><div>Posting Details:
</div><div><h4 class="jobSectionHeader"><b>Salary: $33,800.00</b><br>
<b>
</b></h4><h4 class="jobSectionHeader"><b>Grade: 14</b><br>
<b>
</b></h4><h4 class="jobSectionHeader"><b>Closing Date: 06/17/2026</b></h4>
</div><div>Job Summary:
</div><div><p>The Arizona Department of Corrections Rehabilitation and Reentry is seeking a highly organized and self-motivated individual to provide comprehensive administrative support to the Complex Warden and Unit Managers at ASPC&ndash;Winslow.<br>
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This position is responsible for managing daily operations of the Warden&rsquo;s Office, handling confidential correspondence, preparing reports, and coordinating administrative functions. The role requires a high level of discretion, attention to detail, and the ability to manage multiple priorities in a secure correctional environment.</p>
</div>
<div>Job Duties:
</div><div><ul><li>Manage daily operations of the Complex Warden&rsquo;s Office, including correspondence, visitors, phone calls, and special projects</li><li>Maintain the Warden&rsquo;s calendar and coordinate meetings, appointments, and conferences</li><li>Attend meetings, record, and transcribe minutes</li><li>Prepare reports, memos, and a wide variety of correspondence</li><li>Collect, research, and compile data for reports and special projects</li><li>Maintain confidential administrative, inmate, and staff records in accordance with retention schedules</li><li>Support administrative staff; serve as backup when needed</li><li>Retrieve and distribute mail and prepare records for archiving</li><li>Drive on State business as required</li><li>Perform other duties as assigned</li></ul></div><br>
<div>
Knowledge, Skills &amp; Abilities (KSAs):
</div><div><div>Knowledge of:
<br>
<ul><li>ADCRR policies and procedures and Arizona Department of Administration personnel rules</li><li>Administrative and office management practices</li><li>Business English, grammar, and professional correspondence</li><li>Records management and filing systems</li><li>General procurement procedures</li><li>Office software, including Microsoft Office and Google Workspace</li></ul><br>
Skill in:
<br>
<ul><li>ADCRR policies and procedures and Arizona Department of Administration personnel rules</li><li>Administrative and office management practices</li><li>Business English, grammar, and professional correspondence</li><li>Records management and filing systems</li><li>General procurement procedures</li><li>Office software, including Microsoft Office and Google Workspace</li></ul><br>
Ability to:
<br>
<ul><li>Maintain strict confidentiality</li><li>Work independently and meet deadlines</li><li>Adapt to changing priorities in a fast-paced environment</li><li>Plan, organize, and coordinate administrative operations</li><li>Analyze information and resolve problems effectively</li><li>Work within a correctional setting<br>
</li></ul></div></div><div>Selective Preference(s):
</div><div><ul><li>Two (2) years of professional administrative experience supporting a manager or administrator</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications</li></ul></div><br>
<div>
Pre-Employment Requirements:
</div><div><p>Employment is contingent on the selected applicant passing a background investigation and drug test.<br>
<br>
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.<br>
<br>
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver&rsquo;s license, complete all required training, and successfully pass all necessary driver&rsquo;s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver&rsquo;s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
</p><p><i>All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).</i></p>
</div>
<div>Benefits:
</div><div><div>We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
<br>
<ul><li>Vacation and sick days with 10 paid holidays per year</li><li>Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).</li><li>Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options</li><li>Exceptional retirement program</li><li>Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program</li><li>An incentivized commuter club and public transportation subsidy program</li></ul></div>
<p><i>
Learn more about the Paid Parental Leave program </i><i>here</i><i>. For a complete list of benefits provided by The State of Arizona, please visit our </i><i>benefits page</i></p>
</div>
<div>Retirement:
</div><div><p>Positions in this classification participate in the Arizona State Retirement System (ASRS).
<br>
<br>
Enrollment eligibility will become effective after 27 weeks of employment.<br>
<br>
Current ADCRR Employees: Consult with your respective Human Resources Liaison, if you are in a different retirement plan than the one indicated above.</p><br>
</div>
<div>Contact Us:
</div><div><p>The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.</p></div></div></div></div></div>

ADMINISTRATIVE SECRETARY III

UNCLE SHAWERMA RESTAURANT

<p><b>Location:</b> Abu Dhabi, UAE<br/><b>Salary:</b> AED 2,500 &ndash; AED 3,500 (Depending on experience)</p><p>About Us</p><p>Uncle Shawerma is looking for a <b>Female Assistant Secretary</b> who is organized, professional, and detail-oriented to support daily administrative and office operations.</p><p>Key Responsibilities</p><ul><li>Provide administrative and secretarial support to management</li><li>Handle phone calls, emails, and official correspondence</li><li>Prepare reports, letters, memos, and other documents</li><li>Maintain and organize company files and records</li><li>Schedule meetings, appointments, and follow-ups</li><li>Coordinate with branches regarding operational requirements</li><li>Assist in preparing daily, weekly, and monthly reports</li><li>Manage office documentation and filing systems</li><li>Follow up with suppliers, staff, and external partners when needed</li><li>Assist in HR-related administrative tasks such as employee files and attendance records</li><li>Handle data entry and maintain accurate records</li><li><b>Support management with general office coordination</b></li></ul><p>Requirements</p><ul><li>Female applicant</li><li>Minimum <b>1&ndash;3 years experience</b> as a secretary, assistant secretary, or administrative assistant</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English</li><li>Good computer skills (<b>Microsoft Excel, Word, Email, and reporting</b>)</li><li>Professional appearance and positive attitude</li><li>Ability to work under pressure and meet deadlines</li><li>Strong attention to detail and confidentiality</li><li>Experience in restaurant or hospitality industry is an advantage</li><li>Currently available in UAE</li></ul><p>Preferred Skills</p><ul><li>Knowledge of basic HR and office administration</li><li>Strong follow-up and coordination skills</li><li>Ability to communicate professionally with staff and management</li><li>Can work independently with minimal supervision</li></ul><p><b>If you are organized, responsible, and eager to grow in an administrative role, apply now.</b></p><p>Job Type: Contract<br/>Contract length: 24 months</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>Willingness to Work ? Rate 1-10 , 10 being the highest. </li></ul><p>Work Location: In person</p>

Female Assistant Secretary

kMNA lAWYERS & LEGAL CONSULTANTS

<p>We are seeking to hire a <b>Secretary</b> to join our team in Abu Dhabi. The ideal candidate will be highly organized, detail-oriented, and capable of supporting lawyers with administrative and legal documentation tasks in a professional legal environment.</p><p><b>Key Responsibilities</b></p><ul><li>Handle client communications and professional correspondence</li><li>Maintain and organize legal records, files, and documentation</li><li>Manage office emails, phone calls, and general administrative duties</li><li>Support lawyers with document preparation and filing</li><li>Assist with basic accounting or financial administrative tasks when required</li></ul><p><b>Requirements</b></p><ul><li>Previous experience as a Secretary or Administrative Secretary (law firm experience preferred)</li><li>Fluency in Arabic is <b>mandatory</b>; English proficiency is an advantage</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Experience with <b>Brilliant System </b>is an advantage</li><li>Strong organizational, multitasking, and time-management skills</li><li>Excellent communication skills and professional telephone etiquette</li><li>Ability to handle confidential and sensitive information with discretion</li><li>Ability to work efficiently in a fast-paced environment</li></ul><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Work Location: In person</p>

Secretary

UNION INSURANCE

<p><b>Job Summary</b><br/>We are seeking a dynamic and highly organized Office Secretary to join our team! In this vital role, you will serve as the backbone of our administrative operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming office environment. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, ready to handle a variety of clerical and administrative tasks with enthusiasm and professionalism.</p><p><b>Responsibilities</b></p><ul><li>Manage front desk duties, greeting visitors and directing them appropriately with friendly professionalism.</li><li>Operate multi-line phone systems to answer inquiries, route calls efficiently, and provide outstanding customer support.</li><li>Handle data entry, filing, and document proofreading to maintain accurate records and ensure clear communication.</li><li>Coordinate calendar management and schedule appointments or meetings using tools like Google Workspace and Microsoft Office.</li><li>Support office management activities such as organizing supplies, maintaining office equipment, and overseeing general administrative functions.</li><li>Assist with clerical responsibilities including typing correspondence, managing emails, and ensuring proper filing systems are in place for easy retrieval.</li></ul><p><b>Requirements</b></p><ul><li>Proven office experience with strong clerical and administrative skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively.</li><li>Strong computer literacy, including data entry, typing speed, and overall digital competency.</li><li>Bilingual abilities are a REQUIREMENT to support diverse client interactions. English and Spanish</li><li>Exceptional phone etiquette and customer service skills to handle inquiries professionally.</li><li>Experience with front desk operations, multi-line phone systems, filing, proofreading, and calendar management.</li><li>Personal assistant or office management experience is advantageous for success in this role. Join us as an Office Secretary to be a key contributor in creating a vibrant and efficient workplace! Your energy and expertise will help us deliver top-tier support while fostering a positive environment for everyone who walks through our doors.</li></ul><p>Pay: From $9.00 per hour</p><p>Work Location: In person</p>

Office Secretary

Tonic Bottle Store

<p><b>We are currently looking for a Personal Secretary / Admin Assistant to support our Group of Companies in Abu Dhabi. The role involves assisting the owner with day-to-day task.</b></p><p>Application Question(s):</p><ul><li>Current location:</li><li>Are you fluent in English &amp; Arabic:</li><li>Highest Educational Attainment:</li><li>Visa Status &amp; Expiry &amp; Notice Period: </li><li>Years of experience as a Secretary/Admin:</li><li>Expected salary range:</li><li>Skills:</li><li>Age &amp; Nationality:</li><li>Can you tell us about you're negotiating skills:</li></ul><p>Work Location: In person</p>

Personal Secretary cum Admin

mepcontracting2017@gmail.com

<p>As a Site Secretary/Document Controller, you will be responsible for maintaining company documents. Sorting electronic or hard copies of project documentation and preparing reports.</p><p>Responsibilities include, but are not limited to:</p><ul><li>Controlling project documentation</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Secretarial works</li></ul><p>Requirements:</p><ul><li>Must have construction company experience</li></ul><p>Job Type: Full-time</p><p>Pay: Up to AED5,000.00 per month</p><p>Application Question(s):</p><ul><li>How much is your salary expectation?</li><li>Can you join within 1 week?</li></ul><p>Experience:</p><ul><li>Construction Company: 2 years (Required)</li><li>Document Controller: 2 years (Required)</li></ul><p>Work Location: In person</p>

Site Secretary-Document Controller

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