administrative secretary

Shasta County

<p></p><div><div><div><div><b>THE CURRENT VACANCY IS IN THE</b></div><div><b>
AUDITOR CONTROLLER&rsquo;S DEPARTMENT</b></div><div></div><div><b><br>
ORAL EXAMS WILL BE </b><b>SCHEDULED FOR JULY 8-10, 2026</b></div><div></div><div><b><br>
SEE SPECIAL REQUIREMENTS SECTION REGARDING</b></div><div><b>
POSSESSION OF A VALID DRIVER&rsquo;S LICENSE</b></div><div></div><div><b><br>
RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED</b></div><div></div><div><b><br>
FINAL FILING DATE: JULY 06, 2026, AT 8:30 AM</b></div><div></div><div><b><br>
SALARY INFORMATION</b></div><div></div><div><br>
$3,869 - $4,939 APPROXIMATE MONTHLY* / $22.32 - $28.49 APPROXIMATE HOURLY*</div><div></div><div><br>
This position is in the United Public Employees of California &ndash; General bargaining unit. Please refer to the applicable bargaining unit labor agreement (Memorandum of Understanding) for potential future salary increases: Shasta County Labor Agreements</div><div></div><div><b><br>
ABOUT SHASTA COUNTY</b></div><div></div><div><br>
Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.</div><div></div><div><b><br>
ABOUT THE DEPARTMENT</b></div><div></div><div><b><br>
Auditor-Controller</b></div><div></div><div><br>
The Auditor-Controller serves as the chief accounting officer for the County. The office acts as ex-officio Auditor and/or Controller for various schools, special districts, and County joint powers agencies. The Auditor-Controller's office also draws warrants from and makes deposits to the County treasury, prepares County and some district payrolls, and provides accounting supervision over all County departments and districts maintaining funds in the County treasury. The Auditor-Controller's Office also tabulates the County Budget, accounts for property taxes and special assessments, apportions collections, and prepares financial reports and audits.</div><div></div><div><b><br>
ABOUT THE POSITION</b></div><div></div><div><br>
Under general direction, to perform secretarial, clerical, and routine administrative duties in support of an Assistant or Deputy Director of a Department, manager and/or staff assistant whose programs and objectives have involvement on a direct and continuing basis with other departments and extensive public interest; to relieve the manager and/or staff assistant of routine procedural activities; performs complex and highly responsible office support work requiring independence, initiative, and discretion; interprets policy and administrative regulations; may supervise the work of clerical support staff; and performs related work as required.</div><div></div><div><br>
Within the Auditor&rsquo;s office, this position serves as a key administrative support role, acting as the primary point of contact for customers, staff, and external agencies. Responsibilities include managing the front desk, answering and directing phone calls, processing and distributing checks, handling incoming and outgoing mail, maintaining records and document retention systems, coordinating office operations, and providing customer service in a fast-paced office. The position also supports financial and personnel functions, including accounts payable, account reconciliations, training coordination, onboarding activities, and safety compliance. Success in this role requires strong organizational skills, communication skills, attention to detail, professionalism, and the ability to manage multiple priorities while maintaining compliance with County policies and regulatory requirements.</div><div></div><div><b><br>
DISTINGUISHING CHARACTERISTICS</b></div><div></div><div><br>
An Administrative Secretary II position requires a general knowledge of the policies and procedures of an organization under a manager's control and assists in organizing and coordinating the work of the office.</div><div></div><div><b><br>
IDEAL CANDIDATE</b></div><div></div><div><br>
The ideal is a highly organized and detail-oriented professional with exceptional communication skills. They will possess excellent verbal and written communications, time management, and information management skills. They possess experience in efficiently taking accurate meeting notes, scheduling meetings, managing supply orders, and supporting a diverse team that includes staff, supervisors, and managers. A successful candidate thrives in dynamic office environments, excels at multitasking, and approaches every responsibility with discretion and professionalism. Importantly, they are adept at handling highly confidential information with absolute integrity, ensuring that sensitive matters are managed with the utmost trust and respect for privacy. Their proactive attitude and ability to anticipate office needs ensure smooth daily operations and strong support for all members of the organization.</div></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>EXAMPLES OF ESSENTIAL DUTIES</b></h2></div>
<p></p><div><div>Duties may include, but are not limited to, the following:</div><div></div><div><br>
Schedules appointments, makes necessary arrangements for conferences and meetings, notifies persons involved and sees that the manager is fully briefed; receives and screens telephone and personal callers, referring those which can be handled by staff or other offices; maintains the manager's calendar and schedules appointments when necessary; researches, compiles, and organizes information for use by the manager in the completion of administrative reports, surveys and other uses; serves as liaison between person or staff served in other offices and outside groups; releases information based on a general knowledge of program activities and policies; screens and distributes incoming mail; reviews outgoing mail to insure materials are in order and in conformance with established procedures; composes correspondence in response to routine inquiries; takes minutes and distributes summaries; may take and transcribe dictation; makes travel arrangements; establishes and maintains recordkeeping and filing systems; prepares requisitions for supplies, equipment and work orders for repairs or maintenance services; submits expense vouchers for payment; types a variety of correspondence, reports and other materials; reviews outgoing correspondence prepared by other staff members for the supervisor's signature, checking for consistency with administrative policy as well as for format, grammatical construction, and clerical errors; may supervise and coordinate the work of clerical employees; performs related duties as assigned.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>QUALIFICATIONS</b></h2></div>
<p></p><div><div>Any combination of education and experience sufficient to directly demonstrate possession and application of the following:</div><div><br>
<b>Knowledge of:</b> Modern office practices and procedures; filing and recordkeeping methods; correct English usage, grammar, punctuation and spelling; principles of supervision and training; basic mathematics; report writing; variety of correspondence; support activities related to an organization's programs and operations; methods and techniques used in researching, proofing, evaluating, gathering, organizing and arranging data; common office computer software applications.</div><div><br>
<b>Ability to:</b> Interpret and apply policies and procedures, rules, codes, regulations, procedures, policies, and precedents; organize work effectively to meet office deadlines; maintain a recordkeeping system; budget a manager's time; type at a speed of not less than fifty (50) words per minute from clear copy; take dictation at a speed of ninety (90) words per minute and transcribe it accurately may be required for some positions; compose correspondence independently; carry out projects with minimal instructions; use good judgment in recognizing scope of authority; meet the public in situations requiring tact, diplomacy, discretion, and poise; maintain confidentiality; establish and maintain effective working relationships; organize and revise the maintenance of department files; research, proof, evaluate, gather, organize, and arrange a diversity of information; keep complex records and prepare reports; type a variety of material to include graphs, charts, statistical reports, and standardized forms; establish and maintain cooperative working relationships with those contacted in course of work; supervise the work of others.</div><div></div><div><b><br>
MINIMUM QUALIFICATIONS</b></div><div></div><div><b><br>
It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.</b></div><div></div><div><br>
One (1) year of experience comparable to that of an Administrative Secretary I with Shasta County;</div><div></div><div><b><br>
OR</b></div><div>
Three (3) years of full-time experience performing significant and progressively responsible office clerical work that has included providing direct support to management-level staff.</div><div></div><div><b><br>
SPECIAL REQUIREMENTS</b></div><div></div><div><br>
Some positions in this classification may require possession of a valid California driver's license. Employees who drive on County business to carry out job-related duties must possess a valid California driver's license for the class of vehicle driven and meet automobile insurability requirements of the County. Eligibility for employment for those who do not meet this requirement due to disability will be reviewed on a case-by-case basis by the appointing authority.</div><div></div><div><b><br>
SUPPLEMENTAL QUESTIONS</b></div><div></div><div><br>
Responses to the following must be submitted with a completed application.</div><div></div><div><br>
<ul><li>
Do you possess one (1) year of experience comparable to that of an Administrative Secretary I with Shasta County? Yes / No If &ldquo;Yes,&rdquo; please provide details including, but not limited to, employers, dates of employment, and job duties. If &ldquo;No,&rdquo; type N/A.</li><li>
Do you possess three (3) years of full-time experience performing significant and progressively responsible office clerical work that has included providing direct support to management-level staff. Yes / No If &ldquo;Yes,&rdquo; please provide details including, but not limited to, employers, dates of employment, and job duties. If &ldquo;No,&rdquo; type N/A.</li><li>
I acknowledge this position may require a valid California driver's license. Yes / No</li><li>
I understand if I answered &quot;yes&quot; to the above questions, but did not give the requested details, my application may be considered incomplete and could screen out? Yes / No</li></ul></div><div></div><div><b><br>
PHYSICAL DEMANDS AND WORK ENVIRONMENT</b></div><div></div><div><br>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div></div><div><br>
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to ten (10) pounds.</div><div></div><div><br>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div>
 While performing the duties of this job, the employee is occasionally exposed to outside-weather conditions. The noise level in the work environment is usually moderate.</div><div></div><div><b><br>
OTHER CONSIDERATIONS</b></div><br>
<div></div><ul><li>
All new employees are required to have their paycheck directly deposited to a bank account.</li><li>
Some positions may require a valid California driver's license and acceptable driving record according to County policy.</li><li>
Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.</li><li>
As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.</li><li>
Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing.</li></ul><div><ul><li>
Shasta County participates in E-Verify. For more information visit DOJ Right to Work Poster (Download PDF reader). If you do not have internet access, contact Personnel at (530) 225-5515 to request a flyer.</li></ul></div><ul><li>
In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly.</li><li>
Positions in this classification are covered by a collective bargaining agreement between the County and the United Public Employees of California &ndash; General.</li></ul><div><ul><li>
Employees in this classification are covered under the CalPERS retirement program. Depending on the provisions of the California Public Employees&rsquo; Pension Reform Act (PEPRA) and other applicable laws, an employee in this classification will be covered under one of the following CalPERS retirement formulas: (1) 2% at 55, (2) 2% at 60, or (3) 2% at 62. An employee in this classification will also contribute up to 9.5% of their pay to this plan or will contribute such other amount to the plan as authorized by PEPRA and other applicable laws. Please visit our employees benefit page at Shasta County Employee Benefitsfor additional information regarding benefits and CalPERS coverage information. The provisions in this flyer and on the County website are for information purposes only. To the extent the provisions of the flyer or the County website are inconsistent with PEPRA and other applicable laws, PEPRA and other applicable laws shall govern.</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>APPLICATION AND SELECTION PROCEDURES</b></h2></div>
<p></p><div><div><b>Shasta County Personnel will accept applications and responses to the supplemental questions until 8:30 a.m., on July 06, 2026.</b>A resume and/or cover letter will be accepted in addition to the application but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as &ldquo;Refer to resume and/or cover letter,&rdquo; or &ldquo;See attached resume and/or cover letter.&rdquo; The application must be completed in its entirety prior to submission.<b> Incomplete applications will not be processed.</b> Closing date postmarks or faxes will not be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered.</div><div></div><div><br>
Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion in the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.</div><div></div><div><b><br>
Veterans' Credit:</b>Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score. To be considered for this credit, a veteran must provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) with the employment application on or before the final filing date. Applicants are encouraged to apply online at www.ShastaCountyCareers.com or submit an application to the Shasta County Personnel Office.</div><div></div><div><br>
Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345.</div><div></div><div><br>
Shasta County will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Shasta County is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting Fair Chance Act | CRD.</div><div></div><div><b><br>
SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER</b></div><div>
Shasta County Personnel</div><div>
1450 Court Street, Suite 348; Redding, CA 96001; (530) 225-5515</div></div></div></div><p></p>

Administrative Secretary II

Bowling Green State University

<div><div><div><div><div><b>Salary</b></div>
</div><div><div>$19.31 - $21.10 Hourly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Main Campus (BG), OH</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Full-Time</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>BGSU01727</div>
</div></div></div><div><div><div><div><b>Division</b></div>
</div><div><div>A&amp;S Dean</div>
</div></div><div><div><div><b>Department</b></div>
</div><div><div>Psychology Department - Staff</div>
</div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>06/22/2026</div>
</div></div><div><div><div><b>Closing Date</b></div>
</div><div><div>Continuous</div>
</div></div></div><div><div><div><div><b>Pay Grade</b></div>
</div><div><div>26</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div>
<p></p><div><p>Provides administrative support to Chair, Graduate Coordinator, faculty, and graduate students in the Psychology Department to facilitate the daily operations of the Psychology graduate program.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><ul><li>Assist in coordination of graduate student recruitment and admissions</li><li>
Coordinate communication with current and prospective graduate students</li><li>
Serve as budget administrator with graduate contracting platform, requests graduate student contracts</li><li>
Reconciles and tracks budgets. Identifies budget issues. Collects and compiles information for regular budget reports.</li><li>
Maintain graduate student records, updates policies and handbooks</li><li>
Responds to queries from faculty, graduate students, and prospective students regarding policies and procedures</li><li>
Assists in course schedule development, provides basic information regarding course prerequisites, independent study and registration</li><li>
Manages event planning related to graduate program, including graduate student orientation</li><li>
Greets visitors to the main office, assists students, faculty and visitors</li><li>
Participates in organized department-wide events</li><li>
Coordinates with other staff, attends regular staff meetings</li><li>
Serves as department representative on college committees as needed. works on special department projects</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><p><b>The following Experience is required:</b></p><ul><li>
One year related experience required</li></ul><p><b>
The following Education is required:</b></p><ul><li>
High school diploma or GED required</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Information</b></h2></div>
<p></p><div><p><b>Knowledge, Skills, and Abilities:</b></p><ul><li>
Knowledge of basic mathematical skills Knowledge of basic reading skills Ability to carry out verbal and/or written instructions</li><li>
Ability to effectively communicate, verbally and written</li><li>
Detailed-oriented and highly accurate</li><li>
Ability to work in changing environment</li><li>
Ability to work effectively in a team environment</li><li>
Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately</li><li>
Ability to coordinate or lead others in accomplishing work activities</li><li>
Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query</li><li>
Ability to query, run reports and modify data in financial systems</li><li>
Ability to access and maintain document imaging systems, including scanning and filing documents</li><li>
Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms</li><li>
Ability to operate computers and peripheral equipment such as printers</li><li>
Ability to draft office correspondence</li><li>
Ability to effectively utilize audio/visual equipment</li></ul><p><b><br>
Application Deadline</b></p><p>
The search committee will review applications until the position is filled; however, for <b>best consideration, applications should be provided by July 7, 2026.</b></p><p></p><p><b><br>
Required Application Materials &amp; Evaluation</b></p><ul><li>
Experience must be <b>fully documented on the official application</b>.</li><li>
The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.</li><li>
Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.</li></ul><p><b>
Uploads</b></p><ul><li><b>
Required:</b> Resume (for supplemental information only)</li><li><b>
Optional: </b>Cover Letter</li></ul><p></p><p><b><br>
Essential Requirement: Work Authorization</b></p><p>
BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.</p></div><p></p>
</div><div></div><div><div><p>Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.</p>
<p>EEOC Know Your Rights</p>
<p>OCRC Know Your Rights</p>
<p>In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email <b>ohr@bgsu.edu</b>.</p>
<p>BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents</p></div></div></div>

Administrative Secretary - Psychology - Graduate Program

Holy Family Catholic Church

<div><p>Holy Family Catholic Church, located in Randallstown, has an opportunity available for a Parish Secretary. This position manages parish administrative functions and supports the pastor in carrying out the parish mission. The Parish Secretary serves as a welcoming presence and assists all who participate in the life of the parish.</p>
<p>
Holy Family Catholic Church is seeking candidates for a full‑time secretarial position in our parish office. This role greets and assists all who visit or call the parish office and provides support to parish ministries. The position reports directly to the Pastor and works alongside the Director of Parish Operations, the Director of Faith Formation, and parish volunteers. Office hours are Monday through Friday, 9:00 a.m. to 5:00 p.m.</p>
<p><b>
Essential Functions</b></p>
<ul>
<li><p>Performs secretarial duties for the Pastor, staff, and designated ministry members</p>
</li>
<li><p>Answers phone calls</p>
</li>
<li><p>Orders office supplies</p>
</li>
<li><p>Maintains the office calendar</p>
</li>
<li><p>Operates office machines and monitors their maintenance needs</p>
</li>
<li><p>Maintains sacramental records in record books and card files</p>
</li>
<li><p>Handles incoming and outgoing mail</p>
</li>
<li><p>Schedules and oversees count teams</p>
</li>
<li><p>Orders church supplies as needed</p>
</li>
<li><p>Coordinates bookkeeping items</p>
</li>
<li><p>Generates and mails end‑of‑year statements</p>
</li>
<li><p>Manages the parishioner database</p>
</li>
<li><p>Updates and proofs the weekly bulletin and coordinates timely delivery</p>
</li>
<li><p>Performs other duties as assigned</p>
</li>
</ul><p><b>Position Qualifications</b></p>
<ul>
<li><p>Practicing Catholic preferred</p>
</li>
<li><p>Thorough understanding of the Catholic faith</p>
</li>
<li><p>Excellent communication and interpersonal skills</p>
</li>
<li><p>Demonstrated discretion and sound judgment in serving those who seek assistance and in maintaining confidentiality</p>
</li>
<li><p>Ability to work collaboratively with clergy, staff, and volunteers</p>
</li>
<li><p>Minimum of a high school diploma or equivalent</p>
</li>
<li><p>Minimum of three years of administrative experience in a non‑profit or church setting</p>
</li>
</ul><p><b>Pay Range</b>: $16.13 - 18.74, Hourly</p>
<p><b>
Benefits:</b></p>
<p>
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life<br>
and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and<br>
generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:</p>
<p><i>
https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/</i> (https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/)</p><p></p><p><br>
Equal Opportunity Employer<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</p></div>

Parish Secretary (NE)

RWJBarnabas Health

<div><b>Req #: </b>0000253494
<br>
<b>Category: </b>Clerical / Administrative
<br>
<b>Status: </b>Per Diem
<br>
<b>Shift: </b>Day
<br>
<b>Facility: </b>RWJ Hamilton
<br>
<b>Department: </b>Emergency Department
<br>
<b>Pay Range: </b>$18.56 - $22.27 per hour
<br>
<div><div><b>Location:
</b></div><div>One Hamilton Health Place, Hamilton, NJ 08619</div><br>
</div><br>
<p></p><div><p>Job Title: Secretary</p><p>
Location: RWJUH Hamilton Hospital</p><p>
Department Name: Emergency Department</p><p>
Req #: 0000253494</p><p>
Status: Hourly</p><p>
Shift: Day</p><p>
Pay Range: $18.56 - $22.27 per hour</p><p><b>
Pay Transparency:
</b></p><p>The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.</p><p>
The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience</p><p><b>
Job Overview:</b></p><p>
The Secretary coordinates activities at the nursing station including clinical and reception activities. Interacts effectively with physicians and team members. Answers telephone, transcribes orders and maintains neat, orderly environment.
</p><p><b>Qualifications:</b></p><p><i>
Required:</i></p><ul><li>
High school graduate or equivalent</li><li>
Medical terminology</li></ul><p><b>
Scheduling Requirements:</b></p><ul><li>
Full Time Day</li></ul><p><b>
Other Duties:
</b></p><p>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</p><p><b>
Choosing RWJBarnabas Health!
</b></p><p>RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
</p><p>RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey&mdash;whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.</p><p>
Equal Opportunity Employer</p></div><br>
<p></p>
<br>
<p><i>RWJBarnabas Health is an Equal Opportunity Employer</i></p></div>

Secretary

RTS Fashion LLC

<p>Job Summary</p><p>We are seeking a highly organized and proactive HR/Admin &amp; Personal Secretary to provide comprehensive human resources, administrative, and executive support. The ideal candidate will be responsible for managing HR operations, overseeing office administration, and providing confidential personal assistance to the Managing Director while ensuring smooth day-to-day business operations.</p><p><b>Key Responsibilities:</b></p><p><b>Human Resources (HR)</b></p><ul><li>Manage recruitment activities, including job postings, candidate screening, interview coordination, and onboarding.</li><li>Maintain and update employee records and HR databases.</li><li>Monitor employee attendance, leave records, and timesheets.</li><li>Coordinate employee insurance, visa, and medical requirements.</li><li>Ensure compliance with labor laws, company policies, and HR procedures.</li><li>Support employee engagement and performance management activities.</li></ul><p><b>Administration</b></p><ul><li>Oversee daily office administration and ensure efficient office operations.</li><li>Manage office supplies, equipment, and vendor relationships.</li><li>Coordinate facility maintenance and office housekeeping services</li><li>Maintain company records and ensure proper document control.</li></ul><p><b>Personal Secretary to Managing Director</b></p><ul><li>Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Draft, review, and manage confidential correspondence and reports.</li><li>Coordinate personal and business-related tasks as assigned.</li><li>Maintain strict confidentiality regarding company and executive matters.</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>Bachelor's degree in human resources, Business Administration, or a related field.</li><li>3&ndash;5 years of experience in HR, administration, and executive support roles.</li><li>Strong knowledge of labor laws and HR best practices.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Strong interpersonal and problem-solving abilities.</li></ul><p><b>Preferred Attributes</b></p><ul><li>Professional appearance and demeanor.</li><li>Ability to work independently and prioritize tasks effectively.</li><li>Attention to detail and accuracy.</li><li>Flexible, proactive, and capable of handling multiple responsibilities simultaneously.</li></ul><p><b>Reporting To:</b> Managing Director</p><p>Pay: Up to AED6,000.00 per month</p><p>Work Location: In person</p>

HR & Admin Executive Cum Secretary

VKN TECHNICAL SERVICES LLC

<p><b>Job Summary</b></p><p>We are seeking a highly organized and proactive Office Administrator / Secretary to support daily office operations and ensure smooth coordination between internal teams and external stake holders. The ideal candidate will be detail-oriented, efficient, and capable of handling multiple administrative tasks in a fast-paced real estate environment.</p><p><b>Key Responsibilities</b></p><p>Office Management:</p><ul><li>Open and close the office daily, ensuring the workplace is clean, organized, and presentable at all times.</li><li>Monitor office supplies and place orders when necessary.</li><li>Coordinate with maintenance, cleaning, and service providers.</li></ul><p>Communication &amp; Coordination:</p><ul><li>Manage all incoming and outgoing correspondence, including emails, phone calls,couriers, and mail.</li><li>Act as the first point of contact for visitors and clients in a professional manner.</li><li>Coordinate with internal departments and external parties such as clients, suppliers, and government entities.</li></ul><p>Scheduling &amp; Calendar Management:</p><ul><li>Maintain calendars for senior management, scheduling meetings, appointments, andevents.</li><li>Arrange travel bookings, accommodations, and it ineraries when required.</li><li>Ensure timely reminders and follow-ups for important meetings and deadlines.</li></ul><p>Meetings &amp; Reporting:</p><ul><li>Prepare meeting agendas, presentations, and supporting documents.</li><li>Take accurate meeting minutes and circulate them promptly.</li><li>Track and follow up on action items to ensure timely completion.</li></ul><p>Document Control &amp; Filing:</p><ul><li>Maintain organized filing systems (both digital and physical).</li><li>Ensure all company documents are properly archived and easily retrievable.</li><li>Handle confidential information with discretion.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>Minimum 2&ndash;4 years of experience in an administrative or secretarial role.</li><li>Experience in the Real Estate sector is highly preferred.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication skills in English (written and verbal).</li><li>Excellent organizational and time-management abilities.</li><li>Ability to multitask and work under pressure.</li></ul><p><b>Preferred Criteria</b></p><ul><li>Taglog preferred.</li><li>Experience working in the UAE real estate market is an advantage.</li><li>Familiarity with property management systems or CRM tools is a plus.</li></ul><p><b>Key Skills</b></p><ul><li>Professional communication</li><li>Attention to detail</li><li>Time management</li><li>Multitasking</li><li>Confidentiality and discretion</li></ul><p><b>Contact</b></p><ul><li>Send your cv to email: <b>hrvkngroup@gmail.com</b></li><li>Whatsapp: <b>+971 52 202 2705 / 0524933615</b></li></ul><p>Work Location: Hybrid remote in Dubai (Dubai)</p>

OFFICE ADMINISTRATOR/ SECRETARY

Eindhoven University of Technology

<div><p>The Department of Chemical Engineering and Chemistry bridges science and engineering to create sustainable solutions for society. By combining expertise in molecules, materials, and processes, we drive innovations that address global challenges in energy, circularity, health and future technology. Through world-class research, interdisciplinary collaboration, and strong industry partnerships, we educate engineers and scientists who turn scientific discoveries into technologies with lasting societal impact. Together, we create chemistry for a better world.</p><h3 class="jobSectionHeader"><b>
Job Description</b></h3><p>
Are you looking for a dynamic, fast-paced, and exciting work environment? Then look no further! We are seeking a skilled Secretary/Management Assistant to join our SPP group and provide support in all administrative and organizational activities.</p><p>
As the central contact point of the group, you will play a vital role in keeping our team running smoothly and efficiently. You will be the face of the group, answering all inquiries from staff and students with a smile, and welcoming guests and visitors with warmth and hospitality.</p><p>
You will be managing the agendas of the staff members, processing emails, preparing meeting agendas and taking minutes, creating correspondence and texts, arranging appointments, and supporting business travels. Your excellent communication skills, both in English and Dutch, will come in handy as you keep the group informed and connected.</p><p>
Your role also includes planning, preparation, and support of group and consortium meetings and social events, keeping the group archive up-to-date, and maintaining the internal and external website. You will be in charge of collecting and processing management information and ensuring the registration of personnel and publications (InSite, Pure, Hora Finita) is current.</p><p>
If you're ready to take on a challenging and rewarding role in a dynamic environment, apply now and become a key player in our successful SPP group!</p><p>
The secretary / management assistant will be providing support and assistance to the members of the SPP group in administrative and organizational activities. (S)he will act as the central contact point of the group. English is the day-to-day language.</p><p>
Among the activities are managing and monitoring the agendas of the staff members; process the received (e)mails and, if necessary, to take actions independently; prepare meeting agendas and take meeting minutes; prepare correspondence / emails and other (scientific) texts mostly in English and Dutch; arranging and organizing internal and external appointments; providing support for planning business travels and process travel permits and expense claims of all group members.</p><p>
Day-to-day activities will also comprise answering all kinds of questions of staff and students; the receipt of guests and visitors, and if necessary, help to arrange (hotel)accommodation and TU/e administrative procedures; provide practical information and assistance to guests, visitors and staff members.</p><p>
Furthermore planning, preparation and support of group and consortium meetings and gatherings, as well as social events of the group are part of your work, as well as collect and process management information and maintain the group archive; keep up-to-date of the registration of personnel and publications (Insite, Pure, Hora Finita) and maintain the internal and external website of the group.</p><h3 class="jobSectionHeader"><b><br>
Job Requirements</b></h3><p>
Join our team as a dynamic and highly-skilled Secretary/Management Assistant! We are seeking an enthusiastic and flexible individual who is an expert in organization, communication, and interpersonal skills. If you have a HAVO/VWO level education and secretarial training, along with several years of experience in a similar role, we would love to hear from you!</p><p>
Fluency in both English and Dutch, both spoken and written, is a must for this role, as is proficiency in Microsoft Office programs such as Outlook, Word, Excel, Teams, and other TU/e-related tools. A passion for technology and a willingness to learn and use new software tools is also essential. If you're ready to take your skills to the next level and be a key player in a fast-paced and exciting work environment, this is the opportunity for you!</p><p>
The new colleague is an enthusiastic, accurate, pro-active and flexible secretary / management assistant with a professional working proficiency. Preferably somebody with a HAVO/VWO level with additional secretarial education and several years of experience in a similar function. We welcome a good organizational, communication and interpersonal skilled person with the ability to establish priorities. A very good command of the English and Dutch language (fluently spoken and written) is imperative. Vast experience with the Microsoft Office programs Outlook, Word, Excel, Teams, etc. is necessary; preferably also with the specific TU/e related programs. An aptitude for working with (new and evolving) software tools is required.</p><h3 class="jobSectionHeader"><b><br>
Conditions of Employment</b></h3><p>
An exciting position within an international yet personal university. You are right in the middle of the students, on a green campus within walking distance of the central station. Besides beautiful architecture, you will find varied workplaces and excellent sports facilities. We also offer you:</p><ul><li>
A meaningful job in a dynamic and ambitious university.</li><li>
Parttime emplyment of 0,5 fte.</li><li>
A monthly salary of minimum &euro;3,029 to maximum &euro; 3,985 gross for full-time employment, depending on your knowledge and experience (scale 6/7 Collective Labour Agreement for Dutch Universities).</li><li>
In addition to vacation pay, a structural end-of-year bonus of 8.3%.</li><li>
A favorable arrangement for more holidays or a sabbatical.</li><li>
A selection model for additional fringe benefits.</li><li>
Working hours in consultation for an optimal work-life balance.</li><li>
Scope for your talent with advancement prospects and excellent development opportunities such as mentoring, workshops and coaching.</li><li>
Partially paid parental leave and reimbursement for commuting expenses, working from home and the internet.</li><li>
A generous employer contribution to the favorable ABP pension plan.</li><li>
Unlimited access to the modern on‑campus TU/e Student Sports Center at an exceptionally affordable rate.</li></ul><p>
Here you can discover even more information about our conditions of employment. Build on your career at TU/e!</p><h3 class="jobSectionHeader"><b><br>
About us</b></h3><p>
We are a leading international university where scientific curiosity meets a hands-on mindset. We work in an open and collaborative way with high-tech industries to tackle complex societal challenges. Our responsible and respectful approach ensures impact &mdash; today and in the future. TU/e is home to over 13,000 students and more than 7,000 staff, forming a diverse and vibrant academic community.</p><p>
Our university is located in Brainport Eindhoven &mdash; a world‑leading tech region with more than 7,000 high‑tech companies and strong R&amp;D activity. Known for breakthroughs in AI, photonics, semiconductors and advanced manufacturing, Brainport is a place where technology serves people and society. Learn more about the Brainport region here.</p><div><div>
The Department of Chemical Engineering and Chemistry bridges science and engineering to create sustainable solutions for society. By combining expertise in molecules, materials, and processes, we drive innovations that address global challenges in energy, circularity, health and future technology. Through world-class research, interdisciplinary collaboration, and strong industry partnerships, we educate engineers and scientists who turn scientific discoveries into technologies with lasting societal impact. Together, we create chemistry for a better world.<br>
</div></div><h3 class="jobSectionHeader"><b>
Information</b></h3><p>
Do you recognize yourself in this profile and would you like to have more information about the position, please contact the hiring manager: Prof.dr. Zeljko Tomovic (SPP), z.tomovic@tue.nl, + 31 40 2475294</p><p>
Visit our website for more information about the application process. You can also contact Funda Gormus, f.gormus@tue.nl.</p><p>
Are you inspired and would like to know more about working at TU/e? Please visit our career page.</p><p>
General information about the Department Chemical Engineering and Chemistry, candidates will find here.</p><h3 class="jobSectionHeader"><b><br>
Application</b></h3><p>
If you are interested, please use the &lsquo;apply&rsquo; button to send us your CV and letter of application with your motivation and a description of your qualifications. Ensure that you submit all the requested application documents. We give priority to complete applications.</p><p>
Screening of candidates begins as soon as applications are received and continues until the position is filled. Where applicable, internal candidates will be given priority over external candidates where they are equally suitable.<br>
<br>
We look forward to receiving your application!</p><h3 class="jobSectionHeader"><b><br>
Please note</b></h3><ul><li>
You can apply online. We will not process applications sent by email and/or post.</li><li>
A pre-employment screening (e.g. knowledge security check) can be part of the selection procedure. For more information on the knowledge security check, please consult the National Knowledge Security Guidelines.</li><li><b>
Important for non-EU applicants: </b>Please be aware that for this position, specific residence permit requirements apply. If you are a non-EU national, you may not be eligible to legally work in this role under current Dutch immigration regulations. We strongly advise you to contact our Staff Immigration Team (staffimmigration@tue.nl) before applying to check your eligibility and to receive further guidance.</li><li>
Please do not contact us for unsolicited services.</li></ul><p></p>
Type of employment: temporary employment with possibility of permanent employment | Contract type: part-time | Number of positions: 1 | Full-time equivalent: 0.5 FTE | City: Eindhoven | County: Noord-Brabant | Country: Netherlands | Reference number: 2026/368 | Published: 2026-06-24 | Last application date: 2026-07-15</div>

Secretary / Management Assistant (0.5 fte)

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