administrative secretary

Kootenai County, ID

<div><div><div><h2 class="jobSectionHeader">Summary</h2></div>
<div>Join Kootenai County as an Administrative Secretary
Are you a highly organized, detail-oriented professional who thrives in a dynamic and impactful environment?
Kootenai County is seeking an experienced Administrative Secretary to support the Board of County Commissioners (BOCC). This is not your average administrative role &mdash; it's an opportunity to work directly with elected officials, department heads, attorneys, and the public in a position that requires confidentiality, professionalism, and a proactive approach.
Why You'll Love This Opportunity:<ul><li>
Competitive Pay: $20.43 to $24.27 per hour depending on experience</li><li>
Amazing Benefits: Enjoy an exceptional benefits package including health care for eligible employees and their dependents through our free medical clinic, offering primary care, medications, lab services, and more</li><li>
Generous Paid Time Off: Earn up to 8 hours of vacation each month, with increases based on your years of service. We believe in giving you time to relax and recharge!</li><li>
Secure Your Future: Benefit from a strong retirement plan through the Public Employees Retirement System of Idaho (PERSI), so you can feel confident about your future.</li><li>
Career Growth: Opportunities for advancement and eligibility for public student loan forgiveness.</li></ul>
What You Would Be Doing
As the Administrative Secretary, you will serve as the key administrative support to the three County Commissioners. You will coordinate public meetings, prepare agendas, draft official resolutions, and serve as Clerk of the Board during public sessions, all while ensuring compliance with Idaho Code.
Key responsibilities include:<ul><li>
Preparing and distributing agendas, public notices, and meeting minutes</li><li>
Coordinating with local, state, and federal agencies and other County departments</li><li>
Assisting with grant documentation, public bid processes, and legal publications</li><li>
Managing the BOCC calendar, official correspondence, and departmental website</li><li>
Providing excellent service to the public and internal stakeholders</li><li>
Handling accounts payable entries, travel coordination, and purchasing</li><li>
Supporting advisory boards including the Aquifer Protection District and Historic Preservation Commission</li><li>
Processing official records and maintaining accurate, confidential files</li><li>
Explore the full job description to see if this role is the right fit for you</li></ul>
Do You Have What It Takes?<ul><li>
Associate&rsquo;s degree or equivalent education/experience in administrative or secretarial support</li><li>
At least two years of relevant administrative experience</li><li>
Excellent communication skills&mdash;both written and verbal</li><li>
Strong organizational abilities and attention to detail</li><li>
Demonstrated ability to manage sensitive and confidential information with discretion</li><li>
A valid driver&rsquo;s license and the ability to be insured</li></ul>
Important Details
This position occasionally requires attendance at evening or off-site meetings. As a deputized Clerk of the Court, you&rsquo;ll be responsible for recording, transcribing, and attesting to official BOCC meetings. Strict confidentiality and professionalism are expected in all duties. You must also follow Idaho&rsquo;s public records and open meetings laws.
Why You&rsquo;ll Love Working Here:
You&rsquo;ll be working in Kootenai County, one of the most picturesque places in northern Idaho! Nestled among scenic mountains and over 20 pristine lakes, our county is an outdoor enthusiast's dream. Located in Coeur d'Alene, you&rsquo;ll enjoy a low crime rate, access to stunning natural beauty, and a peaceful, friendly community&mdash;making it the ideal place to work and live.
Ready to Apply?
If you're committed to public service, thrive in a fast-paced setting, and take pride in high-quality administrative work, we encourage you to apply.
Visit our online application page Kootenai County Employment Opportunities to submit your application, cover letter and resume by 5:00 PM PST October 20, 2025
Questions? Reach out to our Human Resources team at (208) 446-1640 or email kcrecruit@kcgov.us.
Equal Opportunity Employer/Vets Preference/Drug-Free Workplace</div></div></div>

Administrative Secretary

Al Nasr Driving Academy

IMMEDIATE REQUIREMENT!!!Actively hiring for ( Female) Secretary locally in Doha (Qatar).JOB TITLE: Administrative SecretaryJOB TYPE: Full TimeWORKING HOURS: 8 hours/dayLOCATION: (Doha) QatarPAY RANGE: To be discussedLANGUAGE: English (Required)EDUCATIONAL REQUIREMENTS: At least 4 years CourseExperience: At least 1 to 2 years of experience with experience in inventory and administration.NOC Requirements: RequiredAdditional Requirements: Ready to join immediately.JOB DESCRIPTION:&middot; Reporting to management and performing secretarial duties.&middot; Processing, typing, editing, and formatting reports and documents.&middot; Filing documents, as well as entering data and maintaining databases.&middot; Liaising with internal departments and communicating with the Clients.&middot; Directing internal and external calls, emails, and faxes to designated departments.&middot; Arranging and scheduling appointments, meetings, and events.&middot; Monitoring office supplies and ordering replacements.&middot; Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.&middot; Preparing facilities and arranging refreshments for events, if required.&middot; Observing the best business practices and etiquette.If you are interested feel free to reach me at (Email:careers.alnasrstargroup@gmail.com)About us:AL NASR STAR GROUP is part of a prominent group of businesses exceling in Security, Cleaning &amp; Hospitality, manpower supply, recruitment of both white collar and blue collar, Contracting &amp; Real Estate.Our fully integrated management system and adherence to high quality standards of service enables Al Nasr Star Group to maintain it's distinctive reputation. The scope of our service, depth of experience and the quality of our people has positioned us at the front of the pack.Job Type: Full-timePay: QAR2,700.00 - QAR3,000.00 per monthLanguage:<ul><li>English (Required)</li></ul>

City of Farmington Hills

JOB
 Performs a variety of administrative duties in addition to clerical tasks. Often acts as liaison between the Fire Marshal and the public, employees, other Department Heads and various local, state and national agencies. Possess immediate proficiency with Microsoft Outlook, Excel, PowerPoint and Microsoft Word. Develop proficiency with EMS records management systems, Fire records management, budgeting software or similar scheduling software systems, and national management records systems.
 
EXAMPLE OF DUTIES
 Receives and responds to calls, visitors and e-mail concerning City services. Assists with understanding of City ordinances, policies, and rules, supplying forms and other information. Resolves problems, answers question or directs inquiries to the appropriate person or office.Provides administrative support to the Department by maintaining department files, preparing agendas, scheduling appointments, maintaining calendars, and following up on complaints, correspondence, and transactions.Types various confidential documents, correspondence and reports concerning such matters as policy, personnel and finances.Accurately prepares and maintains various communications, minutes and operational documents.Compiles data and research for periodic reports, budgets, or for other input into administrative decision making.Creates, balancing and maintains spreadsheets for use with the finance department.Prepares and tracks purchase orders, check requests, workers' compensation forms, expense reports, office supplies and billings.Serves as liaison for the department to communicate information to city employees and the public regarding well defined policies and procedures without instruction or review.Coordinates the training and assignments of others in the assigned work area, recommending workloads and job assignments. May be involved in interviewing and assisting in performance review preparation.Communicate with contractors, insurance adjusters, prosecutors, city officials, and citizens via phone, email, and in person.Receive, process, and maintain files, requests, and transactions for plan reviews.Schedule public education tours and events throughout the city and at the stations to include the Fall Assembly Program.Coordinates the scheduling of inspections with the building department and fire department inspectors.Assist the Fire Marshal and inspectors with day-to-day functions and assignments as required in relation to fire prevention and the fire department.Organizes and maintains Fire Department records through current electronic formats: IROL, CFIRS, Business Objects, Mobileye's, BS&A, or similar.Ensures monthly NFIRS data is uploaded to a National Fire Incident Reporting management system with oversight of the Fire Marshal.Processes conference approval forms for all fire prevention related trainings and conferences.Oversees Knox Box Ordering and Knox box key distribution and accounting.Maintains a fire log of all fire investigation files and pertinent data related to such including insurance withholding.Processes FOIA requests and records requests as determined bythe Fire MarshalProcesses and maintains files for requests from Clerks office (business license, special event etc.) as determined by the Fire Marshal.Maintains records and Processes subpoenas received by Fire Department personnel.Can communicate common Fire prevention messages to the public as determined by the Fire Marshal.Performs essential administrative job functions in the absence of administrative staff.On occasion, may be required to work outside of set schedule as determined by the Fire Marshal.
 
SUPPLEMENTAL INFORMATION
 PHYSICAL DEMANDS: While performing the duties of the job the employee is required to stand, kneel and sit for long periods of time; walk, talk, read, use hands and/or fingers, operate a computer and to reach with hands and arms. The employee climbs a step ladder to reach file drawers, opens and closes heavy filing drawers and lifts and moves heavy files.Other Physical RequirementsGood vision and hearingWORK ENVIRONMENT: Work is performed in an office and there are not specific or unusual environmental demands.

AL JAS ADV.CO.LLC

We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies.To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding administrative secretaries are highly organized in performing a wide array of administrative duties.Administrative Secretary Responsibilities:<ul><li>Reporting to management and performing secretarial duties.</li><li>Processing, typing, editing, and formatting reports and documents.</li><li>Filing documents, as well as entering data and maintaining databases.</li><li>Liaising with internal departments and communicating with the public.</li><li>Directing internal and external calls, emails, and faxes to designated departments.</li><li>Arranging and scheduling appointments, meetings, and events.</li><li>Monitoring office supplies and ordering replacements.</li><li>Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.</li><li>Preparing facilities and arranging refreshments for events, if required.</li><li>Observing the best business practices and etiquette.</li></ul>Administrative Secretary Requirements:<ul><li>High School Diploma or GED.</li><li>Formal qualification in office administration, secretarial work, or related training.</li><li>1-2 years of experience as an Administrative Secretary would be advantageous.</li><li>Advanced proficiency in managing documents, spreadsheets, and databases.</li><li>Ability to liaise internally and externally on administrative matters.</li><li>Exceptional filing, recordkeeping, and organizational skills.</li><li>Working knowledge of printers, copiers, scanners, and fax machines.</li><li>Proficiency in appointment scheduling and call forwarding systems.</li><li>Excellent written and verbal communication skills.</li><li>Exceptional interpersonal skills.</li></ul>Job Types: Full-time, Permanent, FresherPay: AED2,500.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Salary Expectations</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Sales: 1 year (Required)</li><li>receptionist/secretary: 2 years (Required)</li><li>Advertising: 3 years (Preferred)</li></ul>Language:<ul><li>Tagalog (Required)</li><li>English (Required)</li></ul>

Receptionist/Secretary

HIRES IMG HUMAN RESOURCES CONSULTANCY - L.L.C - S.P.C

Job Title: Administrative Secretary (With Catering Experience)Job Summary: The Administrative Secretary provides essential administrative and clerical support to ensure smooth and efficient office operations. This role involves managing schedules, coordinating meetings, handling correspondence, maintaining records, and assisting management and staff with day-to-day administrative tasks. The Administrative Secretary acts as a key point of contact within the organization, supporting communication, organization, and operational efficiency.Key Responsibilities:<ul><li>Manage and organize schedules, appointments, and meetings for management and team members.</li><li>Prepare, edit, and format documents, reports, correspondence, and presentations.</li><li>Handle incoming and outgoing communications, including phone calls, emails, and letters.</li><li>Maintain accurate records, files, and databases for easy retrieval and reference.</li><li>Coordinate office activities, events, and logistics to ensure smooth operations.</li><li>Assist with preparation of reports, proposals, and other administrative tasks as required.</li><li>Support HR, finance, or other departments with administrative and clerical tasks as needed.</li><li>Greet visitors, answer queries, and act as a liaison between management, staff, and external stakeholders.</li><li>Ensure office supplies and resources are adequately stocked and managed.</li><li>Maintain confidentiality and exercise discretion in handling sensitive information.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or diploma in Office Administration, Business Administration, or related field.</li><li>Proven experience as an administrative secretary, executive assistant, or similar role.</li><li>Excellent organizational, time-management, and multitasking skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Attention to detail and accuracy in documentation and correspondence.</li><li>Professionalism, discretion, and strong interpersonal skills.</li><li>Ability to work independently and as part of a team.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED8,000.00 per month

Administration Secretary

Connect Real Estate

Real Estate SecretaryPosition Overview:As a Real Estate Secretary, you will be a crucial member of our administrative team, providing essential support to ensure the smooth operation of our real estate office. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities:Administrative Support: Provide comprehensive administrative support to real estate agents and the management team, including handling phone calls, emails, and managing schedules.Documentation: Prepare and process real estate documents, contracts, and agreements. Ensure accuracy and compliance with legal requirements.Client Interaction: Interact with clients to schedule appointments, provide information, and assist with inquiries. Maintain a professional and courteous demeanor.Data Management: Maintain and update property listings, client databases, and other relevant records. Ensure data accuracy and integrity.Coordination: Assist in coordinating property showings, open houses, and other events. Collaborate with agents and vendors to facilitate smooth transactions.Office Organization: Keep the office environment organized, including managing office supplies, equipment, and maintaining a tidy workspace.Qualifications:Proven experience as an administrative secretary, preferably in the real estate industry.Proficiency in Microsoft Office Suite and real estate management software.Excellent communication and interpersonal skills.Strong organizational and multitasking abilities.Knowledge of real estate terminology and processes is advantageous.About Us:Connect Real Estate L.L.C is a well-established real estate firm dedicated to delivering exceptional service in residential, commercial, luxury properties, etc.. Our team is passionate about providing top-notch real estate solutions, and we are currently seeking a detail-oriented and organized individual to join us as a Real Estate Administrative Secretary.Job Type: Full-timePay: AED2,500.00 - AED5,000.00 per monthLanguage:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Receptionist cum Secretary

Alaska Cleaning Center

We are looking for a responsible Secretary cum Admin to perform a variety of administrative, clerical tasks and providing support to General Manager and Sales Team.Roles and Responsibilities:-<ul><li>As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.</li><li>Prepare LPO, Quotations, Contracts as and when required.</li><li>Tender Estimation</li><li>You will be the point of reference for all queries, requests or issues and will be an integral part of the company&rsquo;s workforce.</li><li>Assist colleagues and executives by supporting them with planning and distributing information</li><li>Answering phone calls and redirect them when necessary</li></ul>Requirements:-<ul><li>Proven work experience as a Secretary or Sales Admin for at least 2-3 years</li><li>Preferable from cleaning products, equipment, chemical trading companies.</li><li>Fluency in English- Verbal and Written</li><li>Proficiency in MS Office</li><li>Must be locally available and ready to join immediately.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Secretary cum Admin

Search 5360+ Administrative secretary jobs near you this October. New roles added regularly across leading industries. Apply today.

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