administrative secretary

State of Tennessee

<div><p><b>Executive Service</b>
</p><h2 class="jobSectionHeader"><b>Administrative Secretary - Consumer Advocate Division</b></h2><h3 class="jobSectionHeader"><b>
Office of the TN Attorney General and Reporter</b></h3><h3 class="jobSectionHeader"><b>
Consumer Advocate Division</b></h3><h3 class="jobSectionHeader"><b>
Nashville, TN</b></h3><h3 class="jobSectionHeader"><b>
Closing Date: 01/06/2025</b></h3><h3 class="jobSectionHeader"><b>
Salary Range: $50,000 to $60,000</b></h3><p><br>
</p><br>
<p>Our employees can have 2 remote workdays each week after they have completed six months of employment.<br>
This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.</p><p><b>
Who we are and what we do:</b></p><p>
The Tennessee Attorney General and Reporter represents all State officials, employees, agencies, departments, boards, and commissions in matters arising from their public duties. Such representation includes litigation, transactional assistance, and general legal advice to a wide variety of State entities. The Attorney General's Office employs approximately 200 attorneys organized into 21 legal divisions within 6 sections.</p><p>
The Consumer Advocate Division (CA) was created by the Tennessee Legislature to represent consumer interests when a utility wants to raise rates or consumers have service problems. Examples of privately owned utilities, also known as investor-owned utilities, are: Piedmont Natural Gas in Nashville; Atmos Energy Corporation in Williamson, Rutherford, and other counties; Chattanooga Gas Company; Tennessee-American Water Company in Chattanooga; and Kingsport Electric. Privately owned utilities also include several water and wastewater utilities such as Tennessee Wastewater and Limestone.</p><p>
The Consumer Advocate does not handle cases involving utility companies run by city or county governments or any co-ops or homeowners associations. Most of our cases are at the Tennessee Public Utility Commission, also known as TPUC.</p><p><b>
Key Responsibilities:</b></p><p><i>
The duties and responsibilities of the CA legal secretary include, but are not limited to, the following:</i></p><ul><li>
Formatting and finalizing letters and documents for:<ul><li>
approval and use by attorneys; and</li><li>
filing documents with TPUC on behalf of division attorneys and experts;</li></ul></li><li>
Processing confidential and sensitive legal documentation and correspondence;</li><li>
Maintaining calendars;</li><li>
Processing travel requests and reimbursements;</li><li>
Tracking annual expenditures;</li><li>
Maintaining expert contracts and processing monthly invoices;</li><li>
Scheduling appointments and meetings;</li><li>
Sorting incoming documents and directing them to the appropriate person;
</li><li>Maintaining division records and files in the Office's electronic document-management system;
</li><li>Maintaining the Division SharePoint page; and</li><li>
Performing other duties as assigned.</li></ul><p><b>
Minimum Qualifications:</b></p><ul><li>
High school diploma or GED
</li><li>At least two years of administrative experience</li></ul><p>
</p><p><i>Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.</i></p></div>

ADMINISTRATIVE SECRETARY - 74007

Illinois Attorney General

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$51,960.00 - $67,176.00 Annually</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Chicago, IL</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Full-Time</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>25-51</div>
</div></div></div><div><div><div><div><b>Administration</b></div>
</div><div><div>Deputy Chief - Administration</div>
</div></div><div><div><div><b>Bureau</b></div>
</div><div><div>Crim Pros/Trials Asst.</div>
</div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>12/30/2025</div></div></div></div></div>
<br><div><div><div><div><div><div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Summary of Duties and Responsibilities</b></h2></div>
<p></p><div><div>Assists a manager in maintaining schedules and appointments; prepares legal memorandums, briefs, pleadings, etc.; maintains bureau records and statistics; organizes and prepares administrative requests for telecommunications, MIS equipment, supplies, etc.; and assists manager in administrative duties. Organizes work by screening mail, maintains calendars of events; and filing information. Arranges meetings, conference locations, and travel arrangements; responds to routing requests according to established procedures. Produces information by typing, transcribing, formatting, and editing documents; gathering, sorting, compiling information for bureau reports. Answers telephones and responds to caller inquiries; screens and summarizes inquiries which need manager response; greets and directs visitors; proofreads and checks accuracy of information; and requests additional reports or data from internal or external sources. Contributes to the team effort by accomplishing related results in a cooperative and collaborative manner.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><div>Requires knowledge, skill and mental development equivalent to the completion of high school and 4 years of progressively responsible clerical experience in a legal setting. Requires a thorough knowledge of Business English, legal terminology, format and legal filing requirements. Attendance is an essential function of this position. Ability to maintain satisfactory working relationships with other employees and the general public required.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<div><p>Position requires in office attendance.</p></div>
</div></div></div><div><div><div><div><b>Employer</b></div>
<div>Illinois Attorney General (IL)</div>
</div></div><div><div><div><b>Address</b></div>
<div><p>500 S. 2nd St.<br>
<br>
Springfield, Illinois, 62701
</p></div></div></div><div><div><div><b>Phone</b></div>
<div>217-524-9075
<br>
312-814-5698
</div></div></div><div><div><div><b>Website</b></div>
<div>https://www.illinoisattorneygeneral.gov/Careers/</div></div></div></div></div></div></div></div></div></div></div></div></div><div></div>
<br><div></div><div><div><div><p>We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.<br>
<br>
Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.</p><p>As an employee of the Illinois Attorney General's Office, you'll have access to many great benefits. Join the legal team responsible for protecting the public interest of the state and the people of Illinois!</p><ul> <li>Health and Dental insurance along with free Vision insurance* </li><li>Pension Benefits through the State Employees'; Retirement System </li><li>Deferred Compensation: supplemental retirement savings program-457k </li><li>Commuter Savings Program: pre-tax transportation program </li><li>Flexible Spending: Medical and Dependent pre-tax savings program </li><li>Life insurance benefit: free with option to purchase additional (up to 8 x your annual salary) at low cost. Spouse and child life insurance available </li><li>Disability coverage </li><li>Employee Assistance Program through ComPsych </li><li>Holidays: 13 1/2 paid </li><li>Vacation days: minimum of 12 days, maximum of 27 days, prorated </li><li>Personal days: 4 annually </li><li>Floating Holiday: 1 annually </li><li>Sick days: 1 per month </li><li>For attorneys, office provided Continuing Legal Education </li><li>Semi-monthly payroll</li></ul><ul><li>Health and Dental cost ranges: for single: $120.00 - $321.00 monthly; for family: $293.00 - $68.50 monthly</li></ul><p>For more information on benefits: visit cms.illinois.gov/benefits/stateemployee.html</p></div></div></div><p></p>

Administrative Secretary 25-51

Consumer Attorneys

<p><b>Job Description:</b></p><p><b>Legal Administrative Assistant / Secretary </b></p><p><b>Consumer Attorneys, PLLC &ndash; Kew Gardens Hills, NY</b></p><p><b>Full-Time or Part-Time | In-Person | Immediate Start</b></p><p><b>Overview:</b></p><p>Consumer Attorneys PLLC is seeking a reliable, organized, and detail-oriented Legal Administrative Assistant / Secretary to support daily operations. This is a hybrid role combining responsibilities traditionally handled by a legal secretary and executive assistant. The ideal candidate is proactive, trustworthy, and comfortable handling a wide range of administrative tasks that keep a busy legal office running smoothly.</p><p><b>Key Responsibilities:</b></p><ul><li>Scan incoming mail and client documents and distribute them to appropriate attorneys or staff</li><li>Prepare and send outgoing mail, including client checks, invoice payments, and courtesy copies to courts</li><li>Maintain and organize the firm&rsquo;s physical and electronic filing systems</li><li>Print documents for attorneys as requested</li><li>Scan and deposit settlement checks at the bank as needed</li><li>Answer incoming calls on the firm&rsquo;s main/work line professionally and courteously</li><li>Greet visitors and answer the door when clients or deliveries arrive</li><li>Order and maintain office supplies, food, and beverages</li><li>Assist with basic HR-related tasks (e.g., onboarding paperwork, records, or scheduling), as needed</li><li>Handle miscellaneous administrative tasks and special projects as they arise</li></ul><p><b>Qualifications:</b></p><ul><li>Prior experience in a law firm or professional office setting is preferred but not required</li><li>Strong organizational skills and attention to detail</li><li>Ability to multitask and manage competing priorities</li><li>Professional phone and interpersonal communication skills</li><li>Proficiency with basic office technology (scanners, printers, email, document management systems)</li><li>Trustworthy and discreet when handling confidential information</li><li>Self-starter mindset with the ability to anticipate office needs</li></ul><p><b>What We Offer:</b></p><ul><li>A collaborative and professional work environment</li><li>Opportunity to grow with the firm and take on expanded responsibilities</li><li>Starting wage of $22/hr.</li></ul><p><b>If interested, please apply here or send your resume to agadayev@consumerattorneys.com.</b></p><p>Job Type: Full-time</p><p>Pay: From $22.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Any additional information?</li><li>Are you seeking a full-time or part-time position? If part-time, please include availability.</li></ul><p>Work Location: In person</p>

Legal Administrative Assistant / Secretary

Dison Tec LLC

<p>We&rsquo;re Hiring: Secretary / Administrative Assistant</p><p><b>Location:</b> Industrial Area 13<br/><b>Company:</b> Dison Tec LLC</p><p>Job Overview</p><p>We are looking for a dependable and organized <b>Secretary / Administrative Assistant</b> to support daily office operations. The ideal candidate is professional, detail-oriented, and able to manage multiple administrative tasks efficiently.</p><p>Key Responsibilities</p><ul><li>Provide administrative and clerical support to management and staff</li><li>Answer and manage phone calls, emails, and inquiries</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare and organize documents, reports, and correspondence</li><li>Maintain filing systems (physical and digital)</li><li>Greet visitors and assist them professionally</li><li>Handle data entry and maintain accurate records</li><li>Order office supplies and assist with inventory management</li></ul><p>Qualifications</p><ul><li>Must have 1-2 years experience in a secretary or administrative role</li><li>Strong organizational and communication skills</li><li>Proficient in computer and office applications</li><li>Ability to maintain confidentiality and professionalism</li></ul><p>Interested candidates should send their CV to <b>phoenixv@eim.ae</b></p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

Secretary/Admin

ALAKHARIA TRADING AND CONTRACTING WLL

<p><b>1. Secretary (Steel Structure)</b></p><ul><li>Provide administrative support to the steel structure department.</li><li>Prepare correspondence, reports, and meeting minutes.</li><li>Maintain project documentation, drawings, and records.</li><li>Coordinate with site, workshop, and procurement teams.</li><li>Track material delivery notes, approvals, and certifications.</li><li>Handle filing, data entry, and general office administration.</li></ul><p><b>2. Secretary (Joinery)</b></p><ul><li>Provide administrative and clerical support to the joinery department.</li><li>Manage documentation related to shop drawings, materials, and approvals.</li><li>Coordinate between workshop, site, and design teams.</li><li>Prepare reports, material logs, and production records.</li><li>Maintain filing systems and ensure document control compliance.</li><li>Support day-to-day office and departmental activities.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,000.00 - QAR5,000.00 per month</p>

Secretary

Al Manar Metal Doors & Windows Fixing

<p>We are seeking a reliable and organized <b>Secretary</b> to provide administrative and clerical support to ensure efficient daily office operations. The ideal candidate will hold a <b>Bachelor&rsquo;s degree</b>, preferably in <b>Accounting</b>, and possess strong organizational, communication, and basic financial skills.</p><p>Key Responsibilities</p><ul><li>Manage daily office operations and administrative tasks</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, organize, and maintain files and records</li><li>Assist with basic accounting tasks such as invoicing, data entry, and expense tracking</li><li>Draft reports, memos, and documents as required</li><li>Coordinate with internal departments and external stakeholders</li><li>Maintain confidentiality of company information</li></ul><p>Qualifications &amp; Requirements</p><ul><li>Bachelor&rsquo;s degree required (Accounting preferred)</li><li>Proven experience as a secretary or administrative assistant is an advantage</li><li>Basic knowledge of accounting principles and financial documentation</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Attention to detail and ability to multitask</li></ul><p>Preferred Skills</p><ul><li>Experience with accounting or bookkeeping software</li><li>Ability to work independently and as part of a team</li><li>Professional appearance and positive attitude</li></ul><p>Job Type: Full-time</p>

Executive Secretary

Smart Projects Geophysical Studies

<p><b>Job Title: Secretary / Administrative Coordinator</b></p><p><b>Company Overview</b></p><p>SmartGeo is a leading provider of <b>geotechnical investigations</b> and <b>geophysical survey services</b> across the UAE and the Middle East. We support major construction, infrastructure, oil &amp; gas, and environmental projects by delivering accurate, high-quality subsurface data. Our team works closely with consultants, developers, and contractors to ensure precise, reliable, and timely project outcomes.</p><p><b>Position Summary</b></p><p>We are seeking a <b>highly organized and experienced Secretary / Administrative Coordinator</b> to join our Al Ain office. This full-time, on-site role involves handling administrative operations, supporting management, and ensuring clear communication across departments and with external clients.</p><p>Candidates with previous experience working in <b>engineering, geotechnical, geophysical, construction, or consultancy companies</b> will be given priority.</p><p><b>Key Responsibilities</b></p><ul><li>Manage daily administrative operations, filing systems, and office documentation.</li><li>Handle internal and external correspondence, including emails, letters, and official submissions.</li><li>Maintain schedules, appointments, and calendars for engineers and management.</li><li>Prepare company documents such as quotations, forms, reports, POs, and client submissions.</li><li>Coordinate between office, site teams, clients, and supporting departments.</li><li>Maintain project records, logs, and archives with high attention to detail.</li><li>Assist with HR-related tasks (attendance records, document collection, renewals).</li><li>Support procurement and follow up with suppliers when required.</li><li>Provide front-line customer service through professional communication.</li><li>Ensure smooth office operations and proactive support to management.</li></ul><p><b>Required Qualifications &amp; Skills</b></p><ul><li><b>Minimum 10 years of experience in administrative or secretarial roles</b>, preferably in:</li><li>Geotechnical companies</li><li>Geophysical firms</li><li>Engineering consultancies</li><li>Construction or contracting companies</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent communication skills in English (Arabic is an advantage).</li><li>Strong organizational, filing, and document-handling skills.</li><li>Ability to multitask effectively and prioritize tasks based on urgency.</li><li>Professional attitude, strong work ethic, and customer service orientation.</li><li>Experience preparing official documents, submissions, and client correspondence.</li><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field (preferred but not mandatory).</li></ul><p><b>Preferred Skills</b></p><ul><li>Experience handling technical documents (drawings, reports, POs).</li><li>Understanding of basic accounting coordination (invoices, receipts, logs).</li><li>Familiarity with engineering terminology or project workflows.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Have you worked before in a geotechnical, geophysical, engineering, or construction company?</li><li>If yes, please specify the company name, your role, and your responsibilities.</li><li>re you familiar with handling project documents (submittals, drawings, reports, POs)?</li></ul><p>Experience:</p><ul><li>Secretary / Administrative : 10 years (Preferred)</li></ul>

Secretary / Administrative Coordinator

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