administrative secretary

Spring Season Bakeries

Role Overview:We are seeking a versatile Administrative Assistant with a strong background in sales support and supplier management, as well as proficiency in general administrative tasks. The ideal candidate will play a crucial role in facilitating efficient operations within our organization, supporting both sales activities and general administrative functions.Responsibilities:Sales Support and Supplier Coordination:Assist in managing relationships with suppliers and vendors.Communicate effectively with suppliers to ensure timely deliveries and resolve issues.Maintain records of supplier contracts, agreements, and contact information.Support the sales team with order processing, invoicing, and customer inquiries.Administrative Support:Manage calendars, schedule meetings, and coordinate travel arrangements.Prepare and distribute correspondence, reports, and presentations.Assist in organizing company events, conferences, and meetings.Handle inquiries and requests from internal and external stakeholders.Documentation and Record-Keeping:Maintain organized filing systems for both physical and electronic documents.Update and distribute internal documents, policies, and procedures.Ensure confidentiality and proper handling of sensitive information.Communication and Coordination:Serve as a point of contact between departments, suppliers, and clients.Communicate effectively via phone, email, and in-person meetings.Facilitate internal communication to ensure smooth operations.Office Management:Monitor and order office supplies as needed.Coordinate office maintenance and repairs.Support the implementation of office policies and procedures.Requirements:Proven experience as an administrative assistant or in a similar role.Strong understanding of sales processes and supplier management.Excellent organizational and multitasking abilities.Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).Exceptional communication skills, both written and verbal.Ability to prioritize tasks and work independentlyJob Type: Full-timeExperience:<ul><li>administration : 1 year (Preferred)</li></ul>License/Certification:<ul><li>driver license (Preferred)</li></ul>

Administrative secretary / Manager

LIVINGSTON COUNTY

<div>Livingston County was named a 2024 Top Workplace by the Detroit Free Press! Based solely on employee feedback, the Top Workplace title is a badge of honor for the County. With over 700 employees serving within 18 departments, 6 elected offices, and 3 Courts, Livingston County's top priority is providing effective and efficient services that improve the quality of life for all of our residents.
Position Summary:
Under the supervision of the Circuit Court Administrative Coordinator performs a variety of secretarial tasks pertaining to scheduling, records management and electronic files. Maintains the court's website and performs all the duties of a court recorder.
Benefits:<ul><li>
MERS Retirement plan which includes a Defined Benefit401a with an employer match</li><li>
Comprehensive Medical, Pharmacy, DentalVision
</li><li>Optional Voluntary 457 Deferred Compensation plan</li><li>
Voluntary Short-termLong-term disability
</li><li>Employer paid Basic LifeAD&amp;D insurance</li><li>
HealthDependent Flexible Spending Accounts</li><li>
Paid vacation, sick daysholidays.
</li><li>Tuition Reimbursement</li><li>
Up to $500 annual Wellness reimbursement$100 incentive for completing your annual physicalHealth Assessment.</li><li>
Voluntary benefits such as Accident, Critical Illness, HospitalWhole Life policies</li><li>
Employee assistance program</li></ul>
Pay Rate Information:
The Administrative Secretary/Court Recorder position is a Union position and starting pay is $54,230.80/year. This position is eligible for step pay increases within our Court Bargaining Agreement Grade 7 wage scale. Top end of the current wage scale for this position is $64,807.39/year.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.<ul><li>
Interviews defendants to determine if they qualify for judicial aid. Follows guidelines and determines if aid is warranted. Initiates the process for judicial aid.</li><li>
Receives, reviews, and processes paperwork for the assignment of appellate attorneys through the state's appellate attorney system.</li><li>
Receives and processes requests for court transcripts from court officials, the prosecutor's office and the public. Evaluates each request to determine what is being requested and which services are required.</li><li>
Schedules case evaluations/mediations. Appoints case evaluators for the panel each month, determines which files are ready for case evaluation and sends notices. Ensures that payment has been received for the case evaluators and the necessary briefs have been filed. Reviews each case for compliance with the order of mediation. Prepares mediator lists for both domestic and civil cases.</li><li>
Utilizes the court database to prepare both routine and complex reports of a statistical nature regarding court caseloads and statistical metrics.</li><li>
Handles a variety of internal requests from the judges and their staff related to special reports.</li><li>
Maintains all recordings of court proceedings for all courts within the county on the same computer drive to ensure compliance with state requirements as well as local requirements.</li><li>
Arranges for the public viewing of various court recordings upon request.</li><li>
Serves as a backup court recorder when needed. Secures and maintains video equipment, Polycom, Zoom, printers, iPads and other devices, and ensures that equipment is operating efficiently and accurately. Ensures the courtroom is up and ready for the day's hearings.</li><li>
Pulls files for the day's docket from the County Clerk's Office. Begins the courtroom call, administers the oath to witnesses, draws jurors and alternates, prepares and distributes the jury seating chart, and provides other courtroom assistance as needed. Maintains juror and exhibit lists.</li><li>
Responds to inquiries from prospective jurors, maintains attendance records, prepares juror payroll, prepares juror reports as requested, and generally provides services necessary to support the required procedures for circuit court jurors.</li><li>
Monitors the video recording system in the courtroom, including ensuring that the people who are speaking are properly positioned to maximize recording. Monitors equipment to ensure continued recording quality and performs tasks required to secure video and audio recordings.</li><li>
Takes notes and maintains a log of actions in court, including describing actions taken on each case, noting when the case started and ended, noting the appearance of witnesses, marking exhibits and other actions.</li><li>
Prepares a variety of forms in the courtroom, such as warrant recalls, orders to show cause, bond forms, requests for appointed counsel, and other forms. Secures the signature of the judge, as necessary.</li><li>
Executes all forms necessary to court proceedings, ensures that the judge has affixed his/her signature. Copies all forms and disburses them to all litigants and necessary parties.</li><li>
May serve as backup to other clerical staff for tasks such as scheduling cases, taking adjournments, typing correspondence and legal documents, filing and related secretarial tasks.</li><li>
Performs all other duties as assigned.</li></ul> 
Required Knowledge, Skills, Abilities, and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job.
Requirements include the following:<ul><li>
High school diploma or equivalent and two years of progressively more responsible experience in a court clerk position or reporting/recording experience in a courtroom setting.</li><li>
The county, at its discretion, may consider an alternative combination of formal education and work experience.</li><li>
Valid Michigan Vehicle Operator's License.</li><li>
May be required to attain Electronic Recorder and Operator Certifications from the Michigan Supreme Court within six months of hire date.</li><li>
Law Enforcement Information Network (LEIN) Operator certification within six months of hire.</li><li>
Knowledge of basic court proceedings and the court system's procedures, and statutes.</li><li>
Knowledge of office procedures, court scheduling, procedures and statutes and maintaining detailed and accurate records.
</li><li>Advanced skills in proofreading, reviewing forms, documents, preparing transcripts and reports.</li><li>
Skill in assembling and analyzing data, and preparing comprehensive and accurate reports.</li><li>
Skill in effectively communicating ideas and concepts orally and in writing.</li><li>
Demonstrated ability to maintain professional integrity and respect for those requiring court services including the ability to effectively meet and deal with the public.
</li><li>Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, court officials and the public.
</li><li>Skill in the use of office equipment and technology, including Microsoft Suite applications, website technology, database use and the ability to learn new software programs applicable to the position.</li><li>
Skill in the use of audio and video equipment.</li></ul>
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office and courtroom setting, stand, walk, sit, stoop, kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must lift or push/pull objects of up to 25 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight. 
The typical work environment for this job is a courtroom or business office setting where the noise level is quiet and sometimes moderate.</div>

Administrative Secretary/Court Recorder - Circuit Court

Silver Steps Management

We are looking for an organized, proactive, and detail-oriented Office Administrator / Secretary to join our team. In this pivotal role, you will oversee daily administrative operations, coordinate effective internal and external communication, and provide essential clerical and organizational support to ensure the office functions efficiently and professionally. The ideal candidate will demonstrate exceptional discretion, reliability, and a strong commitment to maintaining the highest standards of organizational excellence.Main Duties:1.	Manage and maintain accurate filing systems and office records (both electronic and paper-based).2.	Handle incoming and outgoing correspondence, including phone calls and emails, and route them appropriately.3.	Coordinate and schedule meetings, appointments, and maintain calendars for management and staff.4.	Prepare reports, letters, presentations, and other professional documents as required.5.	Monitor and manage office supplies inventory, liaising with vendors to ensure timely procurement.6.	Assist in planning and organizing internal and external meetings, events, and other business functions.Qualifications:1.	Proven experience in an administrative, secretarial, or office management role.2.	Exceptional written and verbal communication skills in English (additional language proficiency is an advantage).3.	Strong organizational skills with the ability to prioritize tasks and meet deadlines.4.	Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment.5.	Professional demeanor with a commitment to confidentiality and discretion.If interested, please apply.Job Type: Full-timeExperience:<ul><li>Office Admin / Secretary: 2 years (Preferred)</li></ul>

Office Admin / Secretary

Kingfishers Outsourcing

Job Title: Experienced Female Administrative SecretaryLocation: Lahore / Islamabad Job Type: Full-Time Salary: 50000 - 300000 Industry: Marketing, Finance, Operations, Administration Experience Level: Minimum 2&ndash;3 years in an administrative or executive assistant roleJob Description:We are seeking a dynamic, experienced, and forward-thinking Female Administrative Secretary to join our fast-paced and progressive team. This role requires someone who is not only highly organized and efficient but also bold, open-minded, and creatively inclined &mdash; someone who can bring fresh ideas to administrative processes and help shape the day-to-day operations of our office.Key Responsibilities:<ul><li>Manage daily administrative tasks, including scheduling, correspondence, and office organization</li><li>Support senior executives with reports, presentations, and communication</li><li>Handle confidential information with discretion and professionalism</li><li>Coordinate internal and external meetings and events</li><li>Contribute creative input to projects, team engagement, and communication strategies</li><li>Suggest and implement improvements to administrative workflows</li><li>Represent the company positively in all interactions, internal and external</li></ul>Requirements:<ul><li>Proven experience as an administrative secretary or executive assistant (2+ years)</li><li>Strong command of MS Office (Word, Excel, Outlook, PowerPoint) and digital tools</li><li>Excellent verbal and written communication skills</li><li>Proactive, self-motivated, and comfortable taking initiative</li><li>Open-minded and adaptable to dynamic work environments</li><li>Creative thinker with the confidence to present new ideas</li><li>Professional appearance and demeanor</li></ul>Preferred Traits:<ul><li>Comfortable working in a modern, progressive workplace</li><li>Bold in communication and approach</li><li>Enthusiastic about collaboration and innovation</li><li>Fluent in English (additional languages are a plus)</li></ul>What We Offer:<ul><li>A supportive, inclusive, and creatively driven work culture</li><li>Opportunities to contribute beyond typical admin duties</li><li>Growth potential within the organization</li><li>A collaborative and respectful environment where your ideas are valued</li></ul>Job Type: Full-timePay: From Rs50,000.00 per monthApplication Question(s):<ul><li>Do you meet the requirement of open bold minded as per the job description?</li><li>Have you read the job description before applying ?</li></ul>Education:<ul><li>Intermediate (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

CEO Secretory - Female

Confidential

<div>
 
 
 About the Role:
 
 
 
 We are seeking a highly organized and proactive Executive Secretary to provide top-level administrative support to senior executives. The ideal candidate will have excellent communication skills, attention to detail, and the ability to handle sensitive information with the highest level of confidentiality.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Manage executive schedules, meetings, and appointments.
 
 
 Draft, review, and organize correspondence, reports, and presentations.
 
 
 Maintain and organize confidential files and records.
 
 
 Coordinate travel arrangements, including flights, hotels, and itineraries.
 
 
 Act as a liaison between executives and internal/external stakeholders.
 
 
 Prepare meeting agendas, take minutes, and follow up on action items.
 
 
 
 
 
 
 Requirements:
 
 
 
 Bachelor&rsquo;s degree in Business Administration or a related field (preferred).
 
 
 3+ years of experience as an Executive Secretary or in a similar administrative role.
 
 
 Excellent written and verbal communication skills in English and Arabic.
 
 
 Strong organizational and time-management skills.
 
 
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 
 
 Ability to work under pressure and manage multiple tasks effectively.
 
 
 
 
 
 
 Preferred Qualifications
 
 
 
 Previous experience supporting C-level executives.
 
 
 Strong interpersonal skills and a professional demeanor.
 
 
 
</div>

Executive Secretary

Job Title: Administrative Cum SecretaryLocation: Abu Dhabi Employment Type: Full-timeJob OverviewWe are seeking a highly organized and detail-oriented administrative secretary with a minimum of 4 to 5 years of proven experience in administrative support. The ideal candidate will provide executive-level assistance, ensure smooth day-to-day operations, and handle confidential information with professionalism and discretion. A strong knowledge and ability to use AI-powered productivity tools for scheduling, drafting, and data management is required.Key Responsibilities<ul><li>Manage schedules, appointments, and meetings for executives and staff.</li><li>Draft, review, and manage correspondence, reports, and documents.</li><li>Maintain organized filing systems (electronic and physical).</li><li>Answer and direct phone calls, emails, and inquiries in a professional manner.</li><li>Prepare meeting agendas, take minutes, and distribute follow-ups.</li><li>Coordinate travel arrangements, accommodations, and itineraries.</li><li>Assist in preparing presentations, reports, and spreadsheets.</li><li>Handle office supplies inventory and liaise with vendors.</li><li>Leverage AI tools to draft documents, summarize meetings, manage data, and improve workflow efficiency.</li><li>Maintain confidentiality of sensitive information at all times.</li><li>Support the management team with any additional administrative tasks as required.</li></ul>Qualifications &amp; Requirements<ul><li>4&ndash;5 years minimum experience as an administrative assistant, secretary, or in a similar role.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.</li><li>Experience using AI tools (e.g., ChatGPT, Notion AI, Otter, or similar platforms) for productivity, communication, and task management.</li><li>Ability to work independently and manage time effectively.</li><li>Strong interpersonal skills and a professional demeanor.</li><li>Discretion in handling confidential matters.</li></ul>Preferred Attributes<ul><li>Experience in supporting executives or senior management.</li><li>Ability to adapt in a fast-paced environment.</li><li>Problem-solving mindset with a proactive approach.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExpected Start Date: 15/09/2025

Administrative Assistant

Grand Technology

Grand Technology is seeking a highly organised and efficient Secretary to join our team in the Dubai Free Zone Office, &nbsp;United Arab Emirates.&nbsp; This is a full-time position- Onsite. The successful candidate will provide comprehensive administrative support to ensure the smooth running of the office. They will be a key point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills at all times. Responsibilities: * Manage and maintain executive schedules, including arranging appointments, meetings, and travel arrangements. * Prepare correspondence, reports, and presentations, ensuring accuracy and adherence to company standards. * Handle incoming and outgoing mail, email, and telephone calls, directing them appropriately. * Maintain accurate and organised filing systems, both physical and electronic. * Coordinate and manage office supplies and equipment. * Provide administrative support to various departments as required. * Assist with the preparation and organisation of events and conferences. * Maintain confidentiality of sensitive information. Qualifications: * Proven experience as a Secretary or in a similar administrative role. * Excellent written and verbal communication skills in English. * Strong organisational and time management skills with the ability to prioritise tasks effectively. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to work independently and as part of a team. * Proactive approach to problem-solving and a keen eye for detail. * Ability to maintain a professional demeanour and handle confidential information with discretion.

Secretary

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