administrative services coordinator

Greater Farmington Area Chamber of Commerce

Position SummaryThe Administrative &amp; Member Services Coordinator provides essential administrative support while serving as the first point of contact for Chamber members and the public. This role ensures smooth daily operations and delivers excellent member service to support retention and engagement.Key Responsibilities<ul><li>Administration</li><li>Manage daily operations, including phone, email, and general inquiries.</li><li>Maintain organized digital and physical files.</li><li>Assist with scheduling meetings, preparing materials, and supporting the Executive Director.</li><li>Membership Support &amp; Engagement</li><li>Serve as the primary contact for member inquiries and support.</li><li>Assist with onboarding new members, including welcome communications and materials.</li><li>Maintain accurate member records in the Chamber database/CRM.</li><li>Support membership retention efforts through outreach and communication.</li><li>Billing &amp; Financial Support</li><li>Assist with invoicing, membership renewals, and payment tracking.</li><li>Support basic bookkeeping tasks in coordination with the Executive Director (e.g., QuickBooks data entry).</li><li>Communications Support</li><li>Update website content, event listings, and member directory.</li><li>Assist with email newsletters and social media scheduling.</li><li>Help ensure consistent and professional messaging across platforms.</li><li>Event Support</li><li>Provide administrative support for events, including registration management, name badges, and materials preparation.</li><li>Assist with event setup and check-in as needed.</li></ul>Qualifications<ul><li>1&ndash;3 years of administrative, customer service, or office support experience.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Friendly, professional demeanor with a customer-service mindset.</li><li>Proficiency in Microsoft Office/Google Workspace; experience with CRM systems and QuickBooks is a plus.</li></ul>Pay: $22.62 - $27.25 per hourWork Location: Hybrid remote in Farmington, MI 48336

Administrative & Member Services Coordinator

Al-Faisal Logistics & Storage Services

Al-Faisal Logistics &amp; Storage Services is a logistics and supply chain management company based in Doha Industrial Area, Qatar. It specializes in offering storage, warehousing, transportation, and distribution services to industries like retail, construction, and food &amp; beverage.Administrative Coordinator Job DescriptionAn Administrative Coordinator is mainly responsible for office operations, coordination, and communication between departments.Core responsibilitiesTypical duties include:Managing office administration and documentationCoordinating between departments (HR, logistics, finance, operations)Handling emails, phone calls, and customer inquiriesPreparing:ReportsInvoicesPurchase ordersMaintaining records, files, and databasesScheduling meetings and appointmentsSupporting logistics/admin tasks such as:Tracking shipments or vehiclesPreparing shipping documentsCoordinating transport arrangements.الراتب المدفوع: QAR٤٬٥٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Administrative Coordinator Full Time

Psychiatric Medical Practitioners, Inc

'Company Overview' 'Psychiatric Medical Practitioners, Inc (PMPI) is a dedicated provider of telepsychiatric services , committed to enhancing mental health care through innovative and compassionate approaches. Since 2008, our team of Board Certified providers has been delivering quality outpatient psychiatric care with a focus on patient well-being and operational excellence.' 'Summary' We are seeking a Clinical Administrative Coordinator to join our team. This vital role supports the efficient operation of our outpatient clinics by managing administrative tasks and ensuring smooth communication between providers and patients. The position offers an opportunity to contribute to mental health services that make a difference.-Strong verbal and written communication skills- Strong critical thinking and analytical skills- Knowledge of statistics and research design for social science- Ability to teach and coach mental health workers- Bachelor&rsquo;s degree in Psychology or Social Work, experiencewith mental health patients expectedResponsibilitiesThe Clinical Administrative Coordinator (CAC) monitors telepsychiatry services in their assigned clinics/groups with a focus on early identification of problems reducing the effectiveness or efficiency of telepsychiatry services.Under the supervision of the Clinical Administrative Supervisor (CAS), the CAC:<ul><li>Supports daily collection of utilization data and creates monthly reports of key measures.</li><li>Coordinates provider peer review data collection and submits reports.</li><li>Coordinates survey data collection and assists in creating reports.</li></ul>The CAC is responsible for supporting and assisting the CAS by:<ul><li>Collecting data about patient, clinic, and provider questions, concerns, and complaints.</li><li>Communicating with clinic staff, providers and PMPI MAs to identify problem areas and opportunities to improve patient care as well as program effectiveness and efficiency.</li><li>Assisting the CSM in creating and executing quality improvement (QI) projects.</li></ul>Telepsychiatry ServicesFocus on the patient, displaying genuine care and empathy in all interactions, and ensuring patient satisfaction. Follow workflow procedures for day-to-day coordination of clinical support and quality improvement projects.Understand and follow applicable Federal and State laws (e.g., HIPAA), regulations (e.g., OSHA), professional standards, and ethical principles; comply with PMPI policies and procedures to ensure patient safety and protect patient privacy and security.Demonstrates compassion and care by proactively identifying and resolving potential problems to ensure patients are receiving excellent care and support. Collaborates with clinic supervisors and staff to resolve issues and deliver timely resolution of any telepsychiatry related concerns.&quot;Call-To-Action''Join our dedicated team at Psychiatric Medical Practitioners, Inc and help us deliver exceptional mental health care. If you are organized, compassionate, and eager to make a difference in patients&rsquo; lives, we want to hear from you&mdash;apply today to become an integral part of our mission!'Pay: $18.00 - $22.00 per hourWork Location: In person

Clinical Administrative Coordinator

Always Best Care Senior Services

<div>Administrative Operations Coordinator (Part-Time)

 Napa / Solano County 
 In-Office Position

$19&ndash;$22/hour (based on experience) 


About Us

Always Best Care Senior Services is a trusted leader in home care and home health services, proudly serving Napa and Solano County communities. Since 1996, we have been committed to delivering compassionate, high-quality care that allows our clients to live safely and independently at home.

We are currently in a phase of strategic growth and expansion, including the development of additional licensed home health services within Solano and Napa County. As we continue to expand, we are building a strong internal team that supports operational excellence, accountability, and a high standard of service across all departments.

Our team is built on professionalism, reliability, and a genuine passion for helping others. We foster a supportive, team-oriented environment where every role contributes to the success of our clients, caregivers, and organization.

About the Role

We are seeking a reliable, organized, and professional Administrative Operations Coordinator to support our growing healthcare agency.

This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes pride in being the person who keeps everything running smoothly.

You will serve as the central hub of the office&mdash;supporting phones, administrative operations, and scheduling coordination. 


Schedule (Part-Time Split Shift)

We are hiring for part-time shifts:
<ul>
<li>Morning Shift: 8:00 AM &ndash; 12:30 PM</li>
<li>Afternoon Shift: 12:30 PM &ndash; 5:00 PM</li>
</ul>
What You&rsquo;ll Do

Front Desk &amp; Phones
<ul>
<li>Answer incoming calls with professionalism and compassion</li>
<li>Route calls and take accurate messages</li>
<li>Greet clients, caregivers, and visitors</li>
</ul>
 Scheduling Support
<ul>
<li>Assist with caregiver/client scheduling needs</li>
<li>Provide backup support when scheduling gaps arise</li>
<li>Communicate schedule updates clearly</li>
</ul>
 Administrative Support
<ul>
<li>Prepare folders for clients, marketing, and recruiting</li>
<li>Track and complete daily administrative tasks</li>
<li>Coordinate meeting notes and follow-ups</li>
<li>Maintain office supplies and organization</li>
<li>Assist with mail, deliveries, and office coordination</li></ul> 


What We&rsquo;re Looking For
<ul>
<li>Strong communication and phone skills</li>
<li>Highly organized and detail-oriented</li>
<li>Ability to multitask and stay calm under pressure</li>
<li>Reliable and consistent attendance</li>
<li>Positive attitude and team-oriented mindset</li>
<li>Comfortable using computers and office systems</li>
<li>Experience with ClearCare (WellSky) or similar software is a plus.</li>
</ul>
Why Join Us
<ul>
<li>Stable and growing healthcare organization</li>
<li>Opportunity to be part of a company expanding home health services in California</li>
<li>Supportive and team-oriented environment</li>
<li>Opportunity for growth and expanded responsibilities</li>
<li>Meaningful work supporting seniors and healthcare services</li>
</ul>
Pay
<ul>
<li>$19.00 &ndash; 22.00/hour (based on experience)</li>
</ul>
Work Location
<ul>
<li>In-person (office-based role)</li></ul></div><div></div>

Administrative Operations Coordinator

Bartlett Regional Hospital

<div><div>This recruitment is open until filled.
Bartlett Regional Hospital is searching for an Administrative Operations Coordinator to join our Operating Room within our Surgical Services Team!
Click here to learn more about Bartlett Regional Hospital, our amazing benefits, and our community. It&rsquo;s a great place to work and a beautiful place to live!<h3 class="jobSectionHeader">
Pay Information:</h3><h3 class="jobSectionHeader">
Internal Hires: Pay rate will be determined based on applicable personnel rule or union contract terms.</h3><h3 class="jobSectionHeader">
External Hires: This position starts at $45.19 per hour. Step placement and rate of pay will be determined based upon relevant experience.</h3><h3 class="jobSectionHeader"> 
Job Summary:</h3>
The Surgical Services Operations Coordinator is responsible for working hand-in-hand with the Nurse Manager to oversee daily operations of the Surgical Services unit, which includes staff assignment, oversight, and patient care. The Surgical Services Operations Coordinator is assigned to provide and/or coordinate clinical and non-clinical staff with appropriate education and training. This position works primarily with surgical services units but may provide training and education assistance or oversight to other departments and programs, as assigned by the Director.
Minimum Qualifications for the Job:<ul><li><div>
Education: High School Diploma or Equivalent</div></li><li><div>
Experience: Three (3) years medical office/clinic experience</div><ul><li>
Preferred Experience: Thorough understanding of clinical operations, business line operations, process improvement leadership, and understand of current systems: timekeeping, EMR, Microsoft, etc.</li><li><div>
Substitutions: Associates degree in healthcare related field and one (1) year of management experience in any area healthcare related OR Six (6) years experience in a healthcare clinic or administrative support including any combination of the following: medical office coordination, medical records management, clinic coding, accounts receivable, billing, and/or collections</div></li></ul></li><li><div>
License(s): None</div></li><li><div>
Certification(s): None</div></li></ul><h3 class="jobSectionHeader">
Practice Notices:</h3><ul><li>
All new employees are required to produce a negative drug screen for all illegal substances in the State of Alaska prior to start of employment.</li></ul></div></div>

Scripps Health

<div><div>Scripps Health Administrative Services supports our five hospital campuses, 31 outpatient centers, clinics, emergency rooms, urgent care sites, along with our 17,000 employees, more than 3,000 affiliated physicians and 2,000 volunteers.</div><div>
This is a salaried Full Time, Day Shift position (80 hours per pay period), located at our 4S Ranch Business Services office in Rancho Bernardo. Once training is complete, this position is fully remote, however, priority will be given to San Diego-based candidates. You will enjoy comprehensive benefits that cover health &amp; wellness, career development, and retirement options among other benefits.
Why join Scripps Health?
At Scripps Health, your ambition is empowered and your abilities are appreciated:<ul><li>
Nearly a quarter of our employees have been with Scripps Health for over 10 years.</li><li>
Scripps is a Great Place to Work Certified company for 2025.</li><li>
Scripps Health has been consistently ranked as a top employer for women, millennials, diversity, and as an overall workplace by various national publications.</li><li>
Becker&rsquo;s Healthcare ranked Scripps Health on its 2024 list of 150 top places to work in health care.</li><li>
We have transitional and professional development programs to create a learning environment that enables you to thrive in your specific field as well as in your overall career.</li><li>
Our specialties have been nationally recognized for quality in areas such as cardiovascular care, oncology, orthopedics, geriatrics, obstetrics and gynecology, and gastroenterology.</li></ul>
The Education Program Coordinator, CME is responsible and accountable for multiple internal program activities including regularly scheduled series (RSS) and other activities as assigned. Responsibilities include communications with numerous hospital departments, including providers, directors, educators, and administration to ensure compliance across CME activities. The Coordinator is responsible for keeping supervisors and team members aware of internal activities that may impact accreditation standing.
In collaboration with Education Program Managers, the Coordinator provides administrative and operational support for the planning, organization and delivery of national medical education conferences and events ranging from 50-500 attendees and lasting from 1-4 days in duration. The Coordinator serves as the frontline contact for participants/attendees before, during and after Scripps accredited activities. The Coordinator must be available to work nights, weekends and conferences as needed.
For day-long conferences, the Coordinator may also serve as the lead. Responsibilities may include but are not limited to budget and grant management, direct mail/marketing coordination, faculty logistics, audio visual, on-site meeting logistics, proper CME documentation, and travel when necessary.
Other duties may include the following:
Accountable for and supports appropriate education requests, system wide education programs, learning initiatives and education related special projects for staff, students, providers and external customers. May support Education Program Managers and Professional Development Specialists with components of larger scale and more complex programs. Accountable for ensuring standard, successful and efficient implementation of assigned programs including identifying opportunities for process improvements using Value by Design (Lean) methodology based on ongoing reviews. Coordinates logistics and organizes other aspects of system wide education programs. Validates student qualification, including required paperwork and payments. Independently responds to meet customer needs and requests for all internal and external constituents including staff, students, community members and faculty. Ensures implementation of programs is in compliance with federal, state and Joint Commission regulations as applicable. Ensures documentation in the Learning Management System (LMS) and other systems is up to date and accurate. May include ongoing coordination and maintenance of a portion of the Learning Management System (LMS), such as Helpdesk activities, Instructor-Led Training (ILT) coordination and upkeep, Skills (Assignment) input and maintenance, building and maintenance of Learning Plans, Epic Training support and the development of less complex elearning, or a combination of thereof.</div><div>
Required Qualifications:<ul><li>
Good critical thinking skills.
</li><li>Excellent customer service skills.
</li><li>Excellent written and verbal communication skills.
</li><li>Good organizational and project support skills.
</li>Advanced knowledge of MS Office products. 
<li>
</li></ul>Preferred Qualifications:<ul><li>
Bachelor's degree
</li><li>Learning Management System data input experience.
</li><li>Three years related experience working in education.
</li><li>Microsoft 365, including TEAMS and related Apps.</li></ul></div><div>
At Scripps Health, you will experience the pride, support and respect of an organization that has been repeatedly recognized as one of the nation&rsquo;s Top 100 Places to Work. 
You&rsquo;ll be surrounded by people committed to making a difference in the lives of their patients and their teammates. So if you&rsquo;re open to change, go ahead and unlock your potential.</div><div>
Position Pay Range: $36.72-$53.23/hour</div></div>

Education Program Coordinator, CME - Rancho Bernardo

Total Cleaning

<div>Administrative Operations Coordinator 
Now Hiring: Administrative Operations Coordinator &ndash; Fort Lauderdale Area.
Are you the organized, operation-minded professional we&rsquo;re looking for?
Do you thrive in fast-paced environments where precision, communication, and coordination are key? Do you naturally anticipate what needs to happen next and make sure it does? Are you experienced in supporting project execution, working with multiple teams, and ensuring nothing slips through the cracks?
We are looking for someone who excels at handling and coordinating operational administrative duties and site-related work to ensure that:
All post-selling activity and project execution processes are properly anticipated, scheduled, executed, and reported in the Company IT Systems.
All Operations Department activities are timely coordinated and reported in accordance with Company protocols, policies, and SOPs.As our Administrative Operations Coordinator, you will be the central point of alignment for operational and project-execution activities.
What You'll Do:<ul><li>
Ensure that sales are closed in accordance with Company policies</li><li>
Schedule and coordinate the projects.</li><li>
Create projects, work tickets and other records mandated by the IT System and coordinate with the clients, teams and subcontractor.</li><li>
Schedule the work with clients and coordinate with teams and subcontractors and anticipate and resolve conflicts.</li><li>
Enter job orders with pertinent information. Distributes work order to the right personnel. Follow up on completion of work orders.</li><li>
Issue POs for subcontractor and equipment and supplies.</li><li>
Coordinate the collection of sign off forms for each job.</li><li>
Validate and update Work Tickets and validate actual spending (time and material), including service invoicing.</li><li>
Monitor and report daily and weekly task planning and execution.</li><li>
Check source documents against entered data to ensure data integrity at every stage.</li><li>
Assist in developing and maintaining improved records within the database system.</li><li>
Follow data program techniques and procedures to maintain data entry requirements.</li><li>
Enter data into prescribed database software.</li><li>
Verify entered data by reviewing, correcting, changing or deleting entered information.</li><li>
Resolves billing and service discrepancies to help and ensure timely and accurate client billing and billing adjustments.</li><li>
Sets up new accounts in the Accounting System. Follows communication protocol</li><li>
Participate in the implementation of new processes and procedures.</li><li>
Participate to preparation of proposals with pricing information provided.</li><li>
Filing of Contracts in Customer folders (virtually as well).</li><li>
Strong adherence and enforcement of Company policies and SOP.</li><li>
Partner with Client Relations Manager to ensure duties coverage during Coordinator absence.</li><li>
Performs other duties as assigned.</li></ul>
What We're Looking For:<ul><li>
High school diploma, BS or associate degree preferred</li><li>
3-5 years of administrative experience and/or customer service</li><li>
Experience in the Construction business (administrative position)</li><li>
Strong data entry experience.</li><li>
Bilingual in English/Spanish is required.</li><li>
Excellent oral and written communication skills.</li><li>
Ability to communicate with different levels of internal and external customers.</li><li>
Strong communication and customer service skills.</li><li>
Strong attention to detail.</li><li>
Working knowledge of MS Word/ Excel/Outlook.</li><li>
Must be able to multi-task effectively.</li><li>
Must have Problem Solving Skills.</li><li>
Experienced working in a fast-paced environment with high volume</li><li>
Follows instructions and meets deadlines.</li></ul></div>

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10000 administrative services coordinator jobs Near Me

Administrative & Member Services Coordinator

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Administrative Operations Coordinator

Administrative Operations Coordinator

Education Program Coordinator, CME - Rancho Bernardo

Administrative Operations Coordinator