administrative services coordinator

State of South Carolina

<div><div><div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<p></p><div><p>Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an<b> Administrative Coordinator I for the Center Director </b>who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.</p><p>
This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Berkeley Mental Health Center, Moncks Corner, SC 29461</p><p>
As the Administrative Coordinator working under limited supervision, provide comprehensive administrative support to the Executive Director and Executive Leadership Team. Perform a wide variety of complex, administrative duties.</p><b>
Responsibilities of the Administrative Coordinator:</b><ul><li>
Coordinate administrative and support activities for the Executive Leadership team, including the Executive Director, Assistant Director, QA Director and Medical Director. Serve as assistant to the Executive Director and as liaison between the Clinic, Board of Directors, County Council and Legislative Delegation. Organize schedules, manages official business, directs correspondence to the appropriate executive leadership. Transcribe and share various minutes with appropriate parties for designated meetings and committees. Prepare and maintain specialized reports, including those related to clinical services provision for community education. Maintain a high level of professionalism and confidentiality as part of Leadership meetings.</li><li>
Act as liaison with BCMHC Board of Directors. Arrange and manage logistics for Board related events. Draft, compile and distribute meeting packets, reports and supporting material. Communicate with County Legislative delegations' administrative staff regarding appointments and re-appointments. Ensure good communication and continuity of members, keeping related records and coordinating stipends funding requests.</li><li>
Help ensure the Center is CARF ready. Assist with annual and ongoing Center policy updates/reviews and provide consultation on administrative policies. Ensure required satisfaction survey distribution/collection and create reports. Provide administrative support during CARF onsite reviews and scheduling.</li><li>
Coordinate personnel training activities for MAPS and CPR/First Aid, ensuring tracking of staff who have completed, notifying of due dates and securing rooms.</li><li>
Assist in coordinating various regulatory tasks in support of QA and Medical Director. Coordinate and monitor Adverse Incident reporting procedures to ensure timely reporting. Coordinate renewal of DHEC and DEA applications for agency. Tracks licensure supervision and training payback agreements and completion.</li><li>
Provide administrative support to various committees and assist the Executive Directive in scheduling/coordinating community events. Serves on QI, Safety and Employee Appreciation Committees.</li><li>
 Comply with Corporate Compliance Policy and Risk Management Plans, abides by all local, state and federal laws to ensure prevention od abuse, fraud and/or waste and follow all BHDD/OMH/BCMHC policies.</li><li>
Pursue professional growth and development.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum and Additional Requirements</b></h2></div>
<p></p><div><ul><li>A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.</li><li>
Two (2) years of experience in human resources and/or administrative services</li></ul><b>
Additional requirements:</b><ul><li>
Ability to lift 10 pounds.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2></div>
<p></p><div><ul><li>Bilingual abilities in English and Spanish (or another language) are a plus.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Additional Comments</b></h2></div>
<div><p><b>Post hire, employee must:</b></p><ul><li>
Be able to operate a state vehicle.</li><li>
Understand that this position is considered essential and may be called back for emergencies.</li><li>
Have knowledge of information dissemination, maintain confidential information and be flexible and adapt to changes in information or priority.</li><li>
Have a robust of organization and multi-tasking skills, be detailed oriented, work well under pressure and meet deadlines.</li><li>
Possess excellent interpersonal, public speaking and presentation skills.</li><li>
Have knowledge of policies, procedures, rules and regulations and personnel practices.</li><li>
Be knowledgeable of governmental fiscal practices, policies and procedures.</li></ul><p>
The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.</p><p>
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.</p><p><b>
The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:</b></p><ul><li>
Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.</li><li>
15 days annual (vacation) leave per year</li><li>
15 days sick leave per year</li><li>
13 paid holidays</li><li>
Paid Parental Leave</li><li>
S.C. Deferred Compensation Program available (S.C. Deferred Compensation)</li><li>
Retirement benefit choices *<ul><li>
State Retirement Plan (SCRS)</li><li>
State Optional Retirement Program (State ORP)</li></ul></li></ul><ul><li>Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.</li></ul></div></div></div><p></p>

Administrative Coordinator I for Center Director (Berkeley)

Hoffman & Hoffman Inc

<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div>Job Title:<br>
FLSA Status:<br>
Reports to:</div><div> Service Coordinator<br>
Full Time, Non-Exempt, eligible for overtime<br>
Area Manager, Dispatch Services</div></div><p></p><p><b><br>
Position Purpose</b>: The Service Coordinator will provide customer service and high-level administrative support for Administrative Services Manager and HVAC service technicians by taking and scheduling service calls, and dispatching service technicians, purchasing of materials, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging travel, scheduling training and meetings, and serve as back-up accounting support.</p><p>
Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration.</p><p>
Hoffman Mechanical Solutions, a division of Hoffman &amp; Hoffman, Inc., is a company focused on being #1 in the HVAC industry in providing the most innovative HVAC solutions through superior design and customer service.</p><p><b>
Service Coordinator Essential Duties and Responsibilities</b>:</p><ul><li>Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database or presentation software.</li><li>Review, interpret and analyze Field Service Reports</li><li>Manage and maintain service schedules</li><li>Interact with both internal and external customers</li><li>Schedule service calls by gathering information from customer and log call in Viewpoint system. Follow up to determine call status.</li><li>Assist with subcontractor pre-approval process</li><li>Answer phone calls and direct calls to appropriate parties or take messages.</li><li>Perform general office duties, such as ordering supplies, maintaining records management database systems</li><li>Open, sort and distribute incoming correspondence, including faxes and email</li><li>Make travel arrangements for techs when needed</li><li>Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee,board and other meetings</li><li>Provide administrative support to service technicians</li><li>Coordinate and direct office services</li><li>Provide information when needed that can be used for managerial reports, financial statements, strategic planning and decision-making</li><li>Perform basic bookkeeping services (setting up new customers and vendors, processing time sheets, etc.)</li><li>Support the accounting team and serve as back up for the Accounting Asst when/if time allows</li></ul><p><b>
Service Coordinator Education and Experience:</b></p><ul><li>Post Secondary degree preferred</li><li>3-5 years of work experience in a related field or in dispatching</li><li>Mechanical service/HVAC industry experience preferred</li><li>Service management or accounting system experience a plus</li></ul><p><b>
Job Expectations</b></p><ul><li>Arrives for work on time and begins to work immediately</li><li>Communicate effectively and clearly verbally and written</li><li>Perform work accurately and thoroughly</li><li>Dependable and trustworthy</li><li>Utilize the available time to organize and complete work within given deadlines and to take constructive advantage of idle periods</li><li>Effectively at building relationships and communicating with customers and co-workers</li><li>Keeps work area neat and organized</li><li>Ability to successfully prioritize work and time</li><li>Prior to scheduled time off, completes all work including last-minute incoming mail and scheduling needs</li><li>Earns and maintains the confidence of customers, service technicians, sales engineers, other sales teams, coworkers, and manufacturers</li><li>Displays enthusiasm and desire to get the job done promptly and accurately</li><li>Understands that interaction with service technicians and customers will be critical</li><li>Detailed oriented and able to identify order inconsistencies, errors and omission</li></ul><p></p><p><b><br>
Benefits of working at Hoffman Mechanical Solutions:</b><br>
We are 100% employee-owned through an Employee Stock Ownership Plan (ESOP). This is a retirement benefit for our employees that is wholly paid for by the company in addition to 401(k) options for employee contributions. There are approximately 7,000 ESOPs in the United States governed by the IRS and the U.S. Department of Labor. Research indicates that ESOP companies tend to grow faster in sales and employment. ESOP employees tend to have 2.2 times as much in retirement savings as employees in traditional companies. In addition to the ESOP, we offer <b>medical, dental, vision, and life insurance and PTO</b>!</p><p></p><p><b><br>
Physical Demands</b></p><ul><li>Standing: Frequently</li><li>Walking: Frequently</li><li>Sitting: Frequently</li><li>Handling/Fingering: Frequently</li><li>Reaching Outward: Frequently</li><li>Bending: Frequently</li><li>Pushing/Pulling 12 lbs or less: Frequently</li><li>Lifting/Carrying 10 lbs or less: Frequently</li><li>Lifting/Carrying 11-20 lbs: Occasionally</li><li>Reaching Above Shoulder: Occasionally</li><li>Squatting/Kneeling: Occasionally</li></ul><p><b>
Environment:</b></p><p>
The work environment at Hoffman Mechanical Solutions is an open office environment in a controlled atmosphere building. Some work may be required for short periods of duration in a non-air-conditioned environment. Reasonable Accommodations Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.</p><p>
This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate.</p><p>
This document does not constitute a contract and is subject to change at the discretion of Hoffman Mechanical Solutions.</p><p></p><p><br>
EOE / Vets / Disabled</p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><div></div>

Service Coordinator

Kolar & Associates, A Law Corporation

<p><b>About the Firm</b></p><p>Kolar &amp; Associates, A Law Corporation is recognized as one of California&rsquo;s premiere business and commercial litigation firms. The firm is a general civil litigation and transactional practice which includes the defense of all corporations with an emphasis on the defense of automobile dealers in all aspects of their day operations as well as pre-litigation and litigation matters.</p><p><b>Administrative Coordinator</b></p><p>Industry leading litigation firm with growth opportunities, looking for an Administrative Coordinator. The ideal candidate will be a personable, energetic individual interested in developing their skills in the legal administrative area. This position will be reporting directly to the Office Manager. No prior experience required.</p><p><b>Job Duties</b></p><ul><li>Answering the phone, directing each call to the appropriate matter</li><li>Opening Cases in Salesforce and Timeslips</li><li>File maintenance of litigated cases</li><li>Calendaring of litigation dates</li><li>Date Entry</li><li>Process incoming and outgoing mail</li><li>Assist staff and attorneys with required tasks</li></ul><p><b>Qualifications</b></p><ul><li>Attention to detail</li><li>Sufficient in Word, Excel and Adobe</li><li>Experience with Microsoft Office; One Drive, SharePoint, Etc.</li><li>Excellent communication skills</li><li>Exceptional organizational skills</li></ul><p>Hourly Pay: $25.00 &ndash; 30.00/hour</p><p>Benefits: 401(k), 401(k) Matching, Health Insurance, Paid Time Off, Vision and Dental Insurance</p><p><i>EEO Statement</i></p><p><i>Kolar &amp; Associates is an equal opportunity employer. We offer a welcoming and inclusive environment, we do not discriminate on the basis of race, sex, age, religion, gender identity, sexual orientation, veteran or disability status. We welcome all applicants from a wide range of candidates. Selection for roles will be based on individual merit alone.</i></p><p>Pay: $25.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Coordinator

Detail Planners

<p><b>Job Overview</b></p><p>Detail Planners is seeking a highly organized, proactive Administrative Operations Coordinator to support our day-to-day business and event operations.</p><p>This position is ideal for someone who enjoys keeping multiple moving pieces organized, following up until tasks are complete and making certain that nothing falls through the cracks. The right person will be comfortable communicating with vendors, organizing financial documentation, coordinating shipments and maintaining accurate records across multiple client programs.</p><p>This is not a traditional receptionist or calendar-management position. It is a hands-on operational role for someone who takes ownership, anticipates what is needed and closes the loop without requiring constant direction.</p><p><b>Duties</b></p><p><b>Administrative and Vendor Support</b></p><ul><li>Draft and send routine emails to vendors, venues and business partners</li><li>Follow up on outstanding proposals, invoices, receipts, confirmations and deliverables</li><li>Maintain organized vendor and program files</li><li>Track deadlines and communicate when information or action is overdue</li><li>Confirm that requested work has been completed and documented</li><li>Assist with general administrative projects and business correspondence</li></ul><p><b>Receipt and Expense Management</b></p><ul><li>Collect and organize receipts, invoices and supporting documentation</li><li>Assign expenses to the correct client, event or internal program</li><li>Identify missing or incomplete documentation and follow up promptly</li><li>Maintain clear, accurate electronic records</li><li>Assist with basic expense reconciliation and reporting</li><li>Coordinate with the company&rsquo;s accounting team as needed</li></ul><p>This position will provide bookkeeping support but will not be responsible for preparing taxes, issuing financial statements or performing higher-level accounting functions.</p><p><b>Shipping, Supplies and Inventory</b></p><ul><li>Order office, event and program supplies</li><li>Prepare and coordinate outgoing shipments</li><li>Track packages from shipment through confirmed delivery</li><li>Maintain organized shipping records and tracking information</li><li>Monitor basic supply and program inventory</li><li>Help identify lost, delayed or incomplete shipments and work toward resolution</li></ul><p><b>Program and Operational Organization</b></p><ul><li>Maintain separate and accurate records for multiple client programs</li><li>Update trackers, checklists, spreadsheets and status reports</li><li>Organize program documents, invoices, receipts and shipping records</li><li>Alert leadership to missing information, potential delays or unresolved issues</li><li>Help create and maintain repeatable administrative processes</li><li>Keep projects moving by following up consistently and professionally</li></ul><p><b>Experience</b></p><ul><li>At least three years of experience in administrative operations, office coordination, event support, bookkeeping support or a similar role</li><li>Demonstrated experience managing multiple projects, clients or cost centers</li><li>Strong written communication and professional email skills</li><li>Proficiency with Microsoft Excel, Word and Outlook</li><li>Experience using QuickBooks or another accounting platform</li><li>Experience organizing receipts, invoices and expense documentation</li><li>Strong attention to detail and ability to identify missing or inconsistent information</li><li>Ability to work independently, prioritize competing deadlines and follow tasks through completion</li><li>Comfortable communicating with vendors and requesting overdue information</li><li>Reliable, discreet and able to handle confidential business and financial information</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience in event planning, hospitality, meetings, travel or professional services</li><li>Experience with QuickBooks Enterprise</li><li>Experience using project-management or event-management systems</li><li>Familiarity with purchase orders, vendor invoices and client-program expense coding</li><li>Experience coordinating shipments for events or remote programs</li><li>Associate or bachelor&rsquo;s degree in business, accounting, hospitality or a related field</li></ul><p>Equivalent professional experience will be considered in place of a degree.</p><p><b>The Person Who Will Succeed in This Role</b></p><p>You will be successful in this role if you:</p><ul><li>Naturally notice when something is missing</li><li>Keep clear records without being reminded</li><li>Follow up professionally and persistently</li><li>Enjoy bringing order to complicated or fast-moving situations</li><li>Can switch between email, spreadsheets, receipts, vendors and shipments without losing details</li><li>Ask thoughtful questions when something does not look right</li><li>Take ownership of a task through final completion</li><li>Understand that &ldquo;sent the email&rdquo; is not the same as &ldquo;resolved the issue&rdquo;</li></ul><p><b>What Success Looks Like</b></p><p>Within the first several months, the Administrative Operations Coordinator will:</p><ul><li>Maintain complete and organized documentation for active programs</li><li>Reduce missing receipts and uncoded expenses</li><li>Keep vendor responses and deliverables moving on schedule</li><li>Provide accurate and current shipping information</li><li>Maintain dependable supply and program-ordering processes</li><li>Give leadership confidence that administrative details are being actively managed and completed</li></ul><p><b>Schedule and Work Environment</b></p><p>This is a full-time position based in the Tampa area. Regular business hours are expected, although occasional schedule flexibility may be required during active event periods.</p><p>Some local errands, supply coordination or shipment handling may be required.</p><p>Please submit your r&eacute;sum&eacute; and a brief statement describing your experience with:</p><ul><li>Vendor follow-up</li><li>Receipt and expense organization</li><li>Excel or Google Sheets</li><li>QuickBooks or similar accounting software</li><li>Shipping, tracking or inventory coordination</li></ul><p>Candidates may also be asked to complete a brief practical skills assessment involving email communication, expense coding and organizational judgment.</p><p>Pay: $48,500.00 - $56,000.00 per year</p><p>Work Location: In person</p>

Administrative Operations Coordinator

Berkeley Public Library Foundation

<p><b>Administrative &amp; Development Coordinator</b></p><p><b>Berkeley Public Library Foundation</b></p><p><b>About the Organization</b></p><p>The Berkeley Public Library Foundation is a small nonprofit organization that raises funds to support the Berkeley Public Library. We have an active board of directors, two employees, and a dedicated group of volunteers who host events and donor engagement programs. Together with our generous donor community of individuals, businesses, foundations, sponsors, and organizational partners, we provide grants for library innovations, new projects and literacy initiatives, technology upgrades, and building improvements that go beyond what public funding alone can provide.</p><p><b>POSITION SUMMARY </b></p><p>The Administrative &amp; Development Coordinator provides high-level administrative support to the Executive Director while helping advance the organization&rsquo;s fundraising and operational goals. This role manages scheduling, communications, donor records, CRM data, financial and fundraising reporting, accounts payable coordination, and meeting logistics. The coordinator also supports donor stewardship, event logistics, newsletters, outreach materials, and special projects, and ensures efficient day-to-day operations and strong relationships with donors and stakeholders.</p><p>The ideal candidate is highly organized, detail-oriented, and proactive, with excellent communication skills and the ability to manage multiple priorities in a collaborative nonprofit environment. Experience with CRM databases, Microsoft Office, Google Workspace, and nonprofit fundraising operations is preferred.</p><p><b>DETAILED DESCRIPTION </b></p><p><b>Core Functions and Responsibilities</b></p><ul><li>Provide comprehensive administrative and scheduling support to the Executive Director, ensuring effective management of priorities, appointments, and daily operations.</li><li>Perform a variety of administrative duties, including donor communications, responding to information requests, coordinating meetings, event logistics and registrations, answering phone calls, maintaining databases, and filing.</li><li>Monitor and manage multiple email accounts, prioritizing communications and determining appropriate responses and follow-up actions.</li><li>Maintain accurate donor records within the organization's CRM database and ensure timely preparation and distribution of donor acknowledgments and stewardship communications.</li><li>Generate pledge invoices and prepare financial, fundraising, and analytical reports as requested.</li><li>Prepare, submit, and track documentation related to payments, invoices, vendor contracts, and check requests; coordinate accounts payable information with the organization's bookkeeper to support monthly reconciliation.</li><li>Coordinate logistics for Board of Directors meetings and other organizational meetings, including preparing meeting materials, scheduling, recording minutes, and tracking follow-up actions.</li><li>Maintain, update, and organize administrative records, documents, and files to ensure accuracy and accessibility.</li><li>Assist with the development and distribution of online and print communications, including newsletters, donor outreach, and other organizational materials.</li><li>Support special projects and perform additional duties as assigned by the Executive Director.</li></ul><p><b>Preferred Qualities</b></p><ul><li>Outstanding organizational, project management, and time-management skills, with the ability to balance multiple priorities and deadlines.</li><li>Excellent written, verbal, and interpersonal communication skills.</li><li>Demonstrated professionalism, discretion, sound judgment, and meticulous attention to detail.</li><li>Comfort and fluency with Microsoft Office Suite, Google Workspace, and donor management systems.</li><li>Self-motivated and proactive, with the ability to work both independently and collaboratively in a fast-paced, mission-driven environment.</li><li>Strong commitment to customer service, relationship-building, and support for the Foundation&rsquo;s mission and goals.</li></ul><p><b>Required Qualifications &amp; Skills </b></p><ul><li><b>Education:</b> Bachelor&rsquo;s degree in business administration, nonprofit management, communications, or a related field; equivalent professional experience will be considered.</li><li><b>Experience:</b> Minimum of two years of administrative or operations experience. Experience in a nonprofit, fundraising, membership, or event-focused environment is highly desirable.</li><li><b>Technical Skills</b>: Advanced proficiency with Microsoft Office, Google Workspace, and CRM/database management systems.</li><li><b>Problem Solving:</b> Demonstrated ability to identify operational needs, streamline processes, and implement practical solutions.</li><li><b>Communication:</b> Exceptional writing, editing, and interpersonal skills, with the ability to communicate effectively with donors, volunteers, board members, vendors, and community stakeholders.</li><li><b>Adaptability:</b> Proven ability to manage multiple projects simultaneously, respond to changing priorities, and meet deadlines with accuracy and professionalism.</li><li><b>Preferred Experience:</b> Familiarity with Canva, Constant Contact, DonorPerfect, PayBee, HeyOrca, WordPress, Adobe Creative Suite (particularly Illustrator), or similar communications and fundraising platforms is a plus.</li></ul><p><b>Other Requirements </b></p><ul><li>Able to pass a background check</li><li>Valid Driver&rsquo;s license</li><li>Authorized to work in the USA</li></ul><p><b>Work Environment</b></p><p>This position is based in a shared office space at the Berkeley Public Library&rsquo;s Central location and requires regular onsite collaboration with staff, volunteers, donors, and community partners. The role involves extended periods of computer use, including sitting, typing, communicating, and active listening, in a detail-oriented, fast-paced work environment.</p><p>Occasional physical activity is required, including lifting, carrying, and moving materials weighing up to 25 pounds. Limited travel within the Bay Area may be necessary for meetings, events, and organizational activities; therefore, a valid driver&rsquo;s license is required. An adjustable sit/stand workstation is provided to support employee comfort and ergonomics.</p><p><b>Work Schedule</b></p><ul><li>Full-time, Monday&ndash;Friday 35-40 hours per week.</li><li>Schedule generally between 8:00 a.m. &ndash; 6:00 p.m. (flexible within this range) plus a monthly (Wednesday) evening meeting.</li><li>Occasional weekends for events and overtime may be required.</li></ul><p><b>Compensation &amp; Benefits</b></p><ul><li>$25-30 per hour, depending on skills and experience</li><li>Healthcare benefit</li><li>Simple IRA retirement account 3% match</li><li>Paid vacation and sick leave</li><li>13 paid weekday holidays (City of Berkeley + Federal)</li><li>Additional paid time off for office closures in December</li><li>Parking</li></ul><p><b>How to Apply</b></p><p>Please send a resume and a cover letter about why you are interested in this position. Send materials <b>in a single PDF via email to jobs@bplf.org</b> with <i>&quot;Coordinator Position&rdquo; </i>in the subject line. Let us know where you heard about this position or if someone referred you. Applications will be accepted until the position is filled. Please, online applications only. No walk-ins.</p><p><i>The Berkeley Public Library Foundation is proud to be an Equal Opportunity Employer. We believe that a diversity of voices, identities, and experiences strengthens our organization and our community. We encourage applicants of all backgrounds to apply and are committed to building a team that reflects the vibrant diversity of Berkeley and the Bay Area.</i></p><p>Pay: $25.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

Administrative & Development Coordinator

Loyola Marymount University

<div>The Senior Administrative Coordinator helps keep the Department organized and ensures that day-to-day operations run smoothly. The Senior Administrative Coordinator works with the Department Chair, Department faculty and students, BCLA Administrators, and other Senior Administrative Coordinators to facilitate the administrative work of the Department.
<p></p><p><b>Position Specific Accountabilities
</b></p><p><b>In collaboration with the Chair, manage the Department operating budget and other Department funds.
</b></p><ul><li><p>Collaborate with Chair regarding decisions of budget allocation and spending and determining feasibility of purchases and programming. (Supervision of the Department budget remains the responsibility of the Chair.)
</p></li><li><p>Track, monitor, and maintain files relating to Department expenses, including usage of work study hours.
</p></li><li><p>Submit necessary paperwork for purchases related to Department operations as well as other expenses (e.g., reimbursements, honorariums, reclassifications).
</p></li><li><p>Maintain up-to-date knowledge of University fiscal policies and procedures and interpret and apply fiscal policies to ensure Department compliance.
</p></li><li><p>Assist faculty with expense-related functions in Workday.
</p></li></ul><p></p><p><b>Manage all resources and operations necessary to the daily functioning of the Department.
</b></p><ul><li><p>Anticipate, identify, and resolve problems that affect the efficient flow of work within the Department.
</p></li><li><p>Manage and maintain conference and communal spaces within the Department, including maintaining and organizing supplies for the mail/copy room and kitchen.
</p></li><li><p>Assess and manage common equipment, office materials, office space, and other resources (e.g., telephones, RMP lines, ITS PSYC Village work-station computers) and assess and address needs of the Department.
</p></li><li><p>Serve as primary liaison between the Department and all on- and off-campus offices, departments, and vendors.
</p></li><li><p>Serve as primary point of contact for visitors to the Department, including students and off-campus guests. Answer general questions and refer visitors to appropriate faculty or resources as necessary.
</p></li></ul><p></p><p><b>Collaborate with Chair, faculty, and students to manage and oversee event coordination and Department meetings.
</b></p><ul><li><p>Coordinate and/or advise on coordination of Department events, which can include scheduling event days/times, creating and monitoring budgets, purchasing necessary items (e.g., food and drink, supplies for activities) for events, and creating marketing and publicity efforts (e.g., via email, flier, web posting).
</p></li><li><p>Manage, set-up, and arrange all items for event production; may include technology, seating, refreshments and awards.
</p></li><li><p>Serve as designated contact for guests and speakers, arranging and providing hospitality and on-site support.
</p></li><li><p>Serve as notetaker for Department meetings.
</p></li></ul><p></p><p><b>Coordinate Department communications.
</b></p><ul><li><p>Maintain the Department website including all schedule updates to reflect most recent schedule postings, faculty research lab descriptions, major/minor requirements, and course descriptions.
</p></li></ul><ul><li><p>Send weekly email reminders to faculty informing them of Department events and other deadlines/important information.
</p></li></ul><ul><li><p>Send monthly e-newsletters to all majors and minors.
</p></li></ul><p></p><p><b>Manage and supervise work study students to assist in daily Department operations.
</b></p><ul><li><p>Coordinate details of hiring process, including creating and posting job descriptions, reviewing resumes, holding interviews, and initiating hiring process in conjunction with Student Employment Services.
</p></li><li><p>Oversee all aspects of work study student employment, including training, supervision, evaluation, and timecard management and approval.
</p></li><li><p>Track Department work-study usage and update Chair to re-allocate additional funds if necessary.
</p></li></ul><p></p><p><b>Maintain records for the Department and faculty.
</b></p><ul><li><p>Maintain confidential files as necessary, including emergency contact information, birthdays, as well as any other confidential departmental documents.
</p></li><li><p>Compile and maintain records regarding syllabi, course descriptions, and final exams according to current University and College policies.
</p></li><li><p>Assist Chair with assessment activities, compiling and maintaining records as necessary.
</p></li></ul><p></p><p><b>Facilitate faculty recruitment/searches and the hiring/promotion process of tenure-line, term, and part-time faculty in cooperation with the Chair.
</b></p><ul><li><p>Assist Chair with search process for tenure-track and term faculty positions.
</p></li><li><p>Provide administrative support for part-time faculty hiring process and full-time faculty promotion process.
</p></li><li><p>Provide support for orientation for new full-time and part-time faculty on departmental resources, policies, and procedures.
</p></li></ul><p></p><p><b>Participate in shared governance of Bellarmine College of Liberal Arts and the University.
</b></p><ul><li><p>Participate in shared governance structures of the Bellarmine College of Liberal Arts as described in College Bylaws.
</p></li><li><p>May be called upon to participate in College or University initiatives or committees on an ad hoc basis, as determined in conjunction with Chair and the Dean.
</p></li><li><p>Represent the Department within the Bellarmine College of Liberal Arts community and at professional organizations, events or associations.
</p></li></ul><p></p><p><b>Perform other duties as assigned or requested.
</b></p><p></p><p><b>Loyola Marymount University Expectations
</b></p><p>Exhibit behaviors that support the mission, vision, and values of LMU and that demonstrate high standards of professional and ethical conduct. Demonstrate a commitment to outstanding customer service.
</p><p></p><p><b>Requisite Qualifications
</b></p><ul><li><p>Typically a Bachelor&rsquo;s degree or equivalent experience, with the expectation to continue upgrading knowledge, skills, and abilities needed to perform the job responsibilities.
</p></li><li><p>Minimum 4 years of varied administrative and clerical experience, preferably in a university setting.
</p></li><li><p>Demonstrated knowledge in the areas of: customer service, event planning/ scheduling, office maintenance, copyright laws, &ldquo;fair use&rdquo; and other academic policies.
</p></li><li><p>Highly developed organizational skills including the ability to multi-task and be flexible
</p></li><li><p>Detail-oriented.
</p></li><li><p>Exemplary communication skills (both written and oral)
</p></li><li><p>Leadership skills and ability to take initiative
</p></li><li><p>Demonstrated computer competency; preferably knowledgeable of Microsoft Windows and Office.
</p></li></ul><p></p><p><i>The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
</i></p><p></p><p>#HERC# #HEJ#
</p><p></p>Staff Regular
<p></p><p>Salary range
</p>$25.87 - $32.31 Salary commensurate with education and experience.
<p></p><p><i>Please note that this position may not be eligible for visa sponsorship now or in the future.
</i></p><p></p>Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)<br>
<br>
<p>LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.<br>
</p><p></p><p>Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at hr@lmu.edu or by phone at (310) 338-2723. Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.<br>
</p><p></p><p>When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying. Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.<br>
</p><p></p><p>LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.</p></div>

Senior Administrative Coordinator

Enlightened

<div><p><b>About Enlightened</b></p><p>
Enlightened is seeking a <b>Credentialing Administrative Support Coordinator</b> to support one of our healthcare clients serving the DC Medicaid population. This position is an employee of Enlightened and is dedicated full-time at our client's site. The selected candidate will support provider credentialing and enrollment operations while helping maintain compliance across the provider network.</p><p><b>
Position Overview</b></p><p><b>
Location:</b> Washington, DC (SW office &mdash; within walking distance of two Metro stations)</p><p><b>
Work Arrangement: </b><b><i>***This position offers a hybrid work schedule, requiring employees to work in the office four days a week and one day remotely</i></b></p><div>
The <b>Credentialing Administrative Support Coordinator</b> provides day-to-day administrative support to the credentialing and enrollment team. This role assists with collecting documentation, preparing provider files, tracking application statuses, and coordinating follow-up with providers and internal departments. The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced, process-driven environment.</div><p></p><p><b><br>
Key Responsibilities</b></p><div><ul><li>
Collect, organize, and upload provider documentation required for credentialing and enrollment.</li><li>
Assist with completing credentialing applications using established templates and checklists.</li><li>
Maintain accurate electronic provider files and ensure all required documentation is current and properly labeled.</li><li>
Conduct outreach to providers and office staff to obtain missing information or clarify application details.</li><li>
Track outstanding items and follow up to ensure timely submission.</li><li>
Enter provider information into credentialing systems, spreadsheets, and tracking logs.</li><li>
Update status notes and documentation as applications move through the credentialing workflow.</li><li>
Submit and update internal tickets for provider setup and system activation.</li><li>
Perform quality checks to ensure provider files are complete before review.</li><li>
Support audit readiness by maintaining organized, compliant records.</li></ul></div><p><b>
Qualifications</b></p><div><ul><li>
1&ndash;2 years of administrative, healthcare operations, or office support experience preferred.</li><li>
Strong attention to detail and the ability to follow structured processes.</li><li>
Excellent organizational and time-management skills.</li><li>
Strong written and verbal communication skills.</li><li>
Proficiency with Microsoft Office (Outlook, Excel, and Word) and the ability to quickly learn new systems.</li><li>
Experience in credentialing, provider data management, provider enrollment, or health plan operations is a plus but not required.</li></ul></div><p><b>
What We're Looking For</b></p><div><ul><li>
A reliable, detail-oriented team member who enjoys structured, process-driven work.</li><li>
Someone who can effectively manage multiple tasks while maintaining a high level of accuracy.</li><li>
A professional communicator who can interact confidently with providers and internal teams.</li><li>
A candidate who values compliance, organization, and timely follow-through.</li></ul><p><b>
Benefits:</b></p><p><b>
At Enlightened, we pride ourselves on offering a comprehensive and industry-competitive benefits package to our full-time employees. Our benefits include:</b></p><ul><li>
Medical/Dental/Vision Insurance with Health Savings Accounts (HSA)</li><li>
Flexible Spending Accounts (FSA)</li><li>
401(k) Retirement Plan</li><li>
Paid Holidays, Vacation, &amp; Sick Leave</li><li>
Professional Training &amp; Development Reimbursement</li></ul><p><b>
Please note, these benefits are available exclusively to full-time employees of Enlightened.</b></p><p><b>
Equal Opportunity Statement</b></p><p><b>
Enlightened is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability, or any other federal, state, or local protected class.</b></p></div></div>

Credentialing Administrative Support Coordinator

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