administrative services coordinator

Arden Courts

<div><p>As the <b>Administrative Services Coordinator,</b> you will oversee the overall Administrative functions with a strong focus on human resources and including accounts payable, accounts receivable, and reception in accordance with current applicable federal, state, and local standards, guidelines and regulations, and as directed by the Executive Director, to assure the proper administrative procedures are maintained.</p>
<p><b>
AMAZING</b> benefits including daily access to pay with ZayZoon, employee discounts, employee appreciation events, EAP, medical, dental, vision, 401k, company paid life insurance, paid time off, holiday worked premium pay and more</p><p><b>
Education</b>: Bachelor&rsquo;s Degree in Business Administration, Accounting, Human Resources or related field preferred. Equivalent experience may also be considered.<br>
<b>Skills:</b> Excellent PC skills with spreadsheet and work processing experience; Excellent command of the English language in both written and oral forms; Basic Accounting skills: the ability to analyze financial reports and a demonstrated accuracy with numbers; Demonstrated excellence in organization and time management skills; Strong attention to detail<br>
<b>Years of Experience:</b> Minimum of 2-3 years of experience in office management or administrative roles: Experience in a senior living facility or healthcare setting is highly desirable</p>
<p><b>
Physical Demands</b>: Sit for extended periods. Occasionally lift between 1-30 pounds. Walk throughout the facility as needed. Maintain visual acuity and good hearing.</p>
<p><i>
Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or any other legally protected category. In compliance with the Americans with Disabilities Act Amendment Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a job with Arden Courts, please contact the listed posting contact.</i></p>
<p><i>
Equal Opportunity Employer/Drug-Free Workplace</i></p></div>

Administrative Services Coordinator (Human Resources)- Arden Courts San Antonio

Vistas Global

<div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<p>We are seeking a proactive and detail-oriented <b>Administrative Coordinator</b> to provide comprehensive administrative and operational support, ensuring the smooth day-to-day functioning of the department. The role involves managing documentation, scheduling, correspondence, and assisting management with reporting, logistics, and coordination tasks. The ideal candidate will demonstrate strong organizational and communication skills, the ability to multitask effectively, and professionalism in handling confidential information within a fast-paced corporate environment.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li>Coordinate and support day-to-day administrative operations.</li>
<li>Manage correspondence including emails, memos, and internal communications.</li>
<li>Maintain accurate records, reports, and documentation.</li>
<li>Schedule and organize meetings, appointments, and events.</li>
<li>Track and follow up on departmental deliverables and deadlines.</li>
<li>Assist with procurement requests, expense tracking, and document processing.</li>
<li>Ensure confidentiality of all sensitive and official information.</li>
<li>Liaise effectively with internal teams to support business operations.</li>
<li>Provide logistical and clerical support as required by management.</li>
<li>Assist with HR and operational activities such as attendance tracking and onboarding.</li>
</ul><h2 class="jobSectionHeader"><b>Skills</b></h2>
<ul><li>Strong organizational and time management skills with attention to detail.</li>
<li>Excellent communication and interpersonal abilities.</li>
<li>Proficient in Microsoft Office tools (Word, Excel, PowerPoint) and general office administration.</li>
<li>Skilled in managing confidential documents, correspondence, and scheduling.</li>
<li>Ability to handle multiple priorities under pressure in a professional manner.</li>
<li>Reliable, adaptable, and committed to maintaining a high standard of administrative support.</li>
</ul><h2 class="jobSectionHeader"><b>Qualifications</b></h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>Minimum 3 &ndash; 5 years of administrative experience, preferably in banking or financial services.</li>
<li>Fluency in Arabic and English is mandatory.</li>
<li>This is a full-time position based in Qatar.</li>
</ul>
<p><b>Job ID:</b> <b>22102501-114VG</b></p></div>

Administrative Coordinator

State of South Carolina

<div><div><div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<p></p><div><div>Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking a<b> Administrative Coordinator I </b>who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.</div><br>
This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Lexington County Community Mental Health Center, 301 Palmetto Park Blvd, Lexington, SC 29072.<br>
<br>
As the Administrative Coordinator I, working under general supervision, you will plan, direct, and organize the complex administrative activities of the Executive Office of the Community Mental Health Center.<br>
<br>
<b><i>Responsibilities for the Administrative Coordinator I:</i></b><ul><li>
Serve as assistant to the Executive Director and as liaison between the Center and the Board of Directors; composes/disseminates correspondence to the board. Functions as the primary designee of the Executive Director for organizing and managing official business, correspondence, and appointments. Receives information and assemble reports and documents for the Board of Directors and Executive Director. Help to coordinate special meeting and public relations events.</li><li>
Ensure that all employees have a current EPMS planning stages. Send out reminders to supervisors when reviews are due and follows up if review is not received in a timely manner. Prepare and submit all EPMS's to HR Processing.</li><li>
Provide back up for HR Manager with all payroll functions. Assist HR Manager in Job Posting, screening applicants, and complete close out for the Center.</li><li>
Assist in scheduling trainings and entering data into SCEIS related to training attendance. Assist with onboarding new hires and coordinating orientation schedules.</li><li>
Assist with Insurance credentialing to ensure that staff can bill appropriately to private insurance.</li><li>
Keep updated on the mandatory required training for OMH and Lexington. Comply with all local, state, federal laws and corporate compliance.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum and Additional Requirements</b></h2></div>
<p></p><div><ul><li>A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2></div>
<p></p><div><ul><li>Bilingual abilities in English and Spanish (or another language) are a plus.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Comments</b></h2></div>
<div><p><b>Post hire, employees must have:</b></p><ul><li>
Knowledge of basic computer skills, strong organizational skills, and ability to maintain confidential information.</li><li>
Ability to communicate effectively and maintain effective working relationships.</li></ul><p>
The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.</p><div>
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.</div><div></div><div><b><br>
The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:</b></div><ul><li>
Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.</li><li>
15 days annual (vacation) leave per year</li><li>
15 days sick leave per year</li><li>
13 paid holidays</li><li>
Paid Parental Leave</li><li>
S.C. Deferred Compensation Program available (S.C. Deferred Compensation)</li><li>
Retirement benefit choices *<ul><li>
State Retirement Plan (SCRS)</li><li>
State Optional Retirement Program (State ORP)</li></ul></li></ul><ul><li>Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay</li></ul></div></div></div><p></p>

Administrative Coordinator I (Lexington MHC)

NMC healthcare LLC

<h2>Job Description</h2><p>The Administrative Coordinator ensures efficient coordination across clinical operations and corporate support functions. This hybrid role bridges day-to-day healthcare operations and back-office corporate workflows, enhancing patient services and supporting strategic administrative processes. Additionally, he/she will support quality compliance activities, assist in accreditation processes, and maintain confidential records.</p><h2>Responsibilities</h2><p><strong>Administrative Support:</strong></p><ul><li>Manage and coordinate calendars, meetings, and appointments for the assigned HOD.</li><li>Handle incoming correspondence, emails, and phone calls, ensuring prompt responses and appropriate follow-up.</li><li>Take and distribute meeting minutes, ensuring action points are recorded and followed up.</li><li>Coordinates marketing events and campaigns, including conferences, seminars, and workshops.</li><li>Prepare and format reports, presentations, and official documents as required.</li><li>Organize and maintain confidential records, files, and databases.</li><li>Assist in drafting and reviewing policies, memos, and internal communications.</li><li>Arrange travel, accommodation, and logistics for the executives when required.</li><li>Serve as the point of contact for external stakeholders, including vendors, government entities, and partner organizations, when required.</li><li>Ensure adherence to company policies and confidentiality standards.</li><li>Care for their own and colleagues’ health, safety and wellbeing, and awareness and contribution to the environment</li><li>Perform any other job assigned by the Head of Department/Supervisor.</li></ul><p><strong>Operational & Quality Support:</strong></p><ul><li>Assist in tracking compliance with healthcare regulations and quality management standards.</li><li>Support in coordinating internal audits, accreditation activities, and quality improvement initiatives.</li><li>Compile and analyze data related to quality metrics and operational performance.</li><li>Liaise with different departments to ensure timely submission of reports and documents.</li></ul>

Administrative Coordinator - UAE National

ASU Preparatory Academy

<div><div>If you are a current worker, please log into Workday and access our internal career site to apply.</div><div></div><div>
Salary Range:</div>
$20.00 - $26.00 USD hourly.<div></div>
As part of Arizona State University&rsquo;s charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, ASU Prep is advancing a major expansion program taking fundamental responsibility for the communities we serve.<br>
<br>
The Business Office Coordinator provides direct support to the Administrative Services team in daily operational and project needs, providing excellent customer service to students, families, staff, and external stakeholders. The Business Office Coordinator is responsible for operational activities that support the organization and is responsible for managing projects and handling non-routine situations by using good judgment and leveraging policies, procedures and practices. To be successful in this role, this individual must be exceptionally organized, detail-oriented and self-directed. Due to the level of this position, this individual must be a thoughtful and confident decision maker who is able to come to sound conclusions, act upon those quickly, and effectively communicate to all involved parties. To best fit with our ASU Prep culture, this individual will be eager to learn and grow with a dynamic team and can provide examples that demonstrate excellence and knowledge in all areas of responsibility for this role.<div></div><div>
QUALIFICATIONS:</div><ul><li><div>
Associate&rsquo;s degree or higher, preferred.</div></li><li><div>
3 years&rsquo; experience in a customer service, administrative assistant or equivalent position, required.</div></li><li><div>
Ability to read, speak, and/or write in Spanish, preferred but not required.</div></li><li><div><div>
Active AZ Department of Public Safety (DPS) IVP Fingerprint Clearance Card or equivalent.</div></div></li><li><div>
Any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities may be considered.</div></li></ul><div></div><div>
DUTIES AND RESPONSIBILITIES:</div><ul><li><div>
Primary key holder responsible for opening and closing the Business Office Monday - Friday.</div></li><li><div>
Maintains the Business Office coverage calendar, responsible for ensuring staffing needs are balanced, parking passes are available and all staff are equipped to access the office with a Sun Card.</div></li><li><div>
Ensures the office environment is clean, organized, safe, and well-maintained. This involves managing facilities, cleaning, coordinating repairs, maintenance, parking, overseeing all office security measures, and making recommendations to improve the shared office space.</div></li><li><div>
Provides exemplary support in the office, which includes greeting visitors, providing assistance or direct inquiries to the appropriate individuals or departments, and managing the incoming and outgoing mail.</div></li><li><div>
Provides general administrative support to the Administrative Services executive leadership team, including managing team communications, scheduling appointments, meetings, interviews, answering phone calls, scheduling/planning events, responding to emails, and handling other administrative functions.</div></li><li><div>
Manages the ASU Prep Intranet including, but not limited to communicating with leadership, managing help tickets, and updating outdated or new information; pull analytics weekly.</div></li><li><div>
Manages and tracks onboarding and offboarding of admin services team members; completing tasks and communicating as needed; conducts quarterly audits.</div></li><li><div>
Organizes ASU Prep All Staff Meetings with direction from leadership; create zoom links, send calendar invites; attend meetings to admit attendees and record</div></li><li><div>
Coordinates meetings, conferences, and events. This involves scheduling, arranging venues, sending invitations, placing orders, preparing materials, and ensuring smooth logistics during the events.</div></li><li><div>
Leads two Administrative Services events per month to encourage a positive culture across the team.</div></li><li><div>
Supports finance processes such as: purchase requests, travel, invoices, and credit card reconciliations.</div></li><li><div>
Reviews organization wide processes managed by our department for effectiveness and recommend policy or process changes when needed.</div></li><li><div>
Leads small to medium size enterprise and department projects.</div></li><li><div>
Additional duties may be assigned as necessary.</div></li></ul><div></div><div>
KNOWLEDGE, SKILLS AND ABILITIES:</div><ul><li><div>
Demonstrates excellent reading, writing, computation, technology and communication skills.</div></li><li><div>
Demonstrates strong organizational skills with the ability to manage multiple priorities.</div></li><li><div>
Ability to perform a variety of routine clerical and administrative tasks and meet deadlines.</div></li><li><div>
Demonstrates ability to communicate effectively both orally and in writing.</div></li><li><div>
Demonstrates the ability to work collaboratively and build positive working relationships..</div></li><li><div>
Demonstrates ability to maintain strict confidentiality.</div></li></ul><div></div><div>
PHYSICAL DEMANDS:</div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div></div><div>
While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 20 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.</div><div></div><div>
LOCATION:</div><div>
UCENT 5 days per week</div><div></div><div>
TRAVEL:</div><div>
Occasional travel may be required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.</div><div></div><div>
This job description is subject to change at any time.</div></div><div></div>

Business Office Coordinator

Xeluxe Fire Safety Consultancy

<div><p>We are seeking a detail-oriented and proactive <b>Accounts &amp; Admin Coordinator</b> to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
</p><p><b>Key Responsibilities</b></p>
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul><p><b>Requirements</b></p>
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul><p>As part of our commitment to inclusivity , <b>preference will be given to candidates with special needs</b> who meet the job requirements</p></div>

Accounts & Admin Coordinator-Saudi National

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

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