administrative services coordinator

Azad Properties

<div><p>We are looking for an organised and dedicated individual to join our growing real estate team at the Corniche Centre as an Administrative Coordinator. This pivotal position supports the smooth operation of our office, providing comprehensive administrative assistance to management and colleagues. If you excel at multitasking, enjoy streamlining processes, and are committed to delivering high standards of service, we encourage you to submit your application.</p>
<h2 class="jobSectionHeader"><b>Key Administrative Responsibilities for Administrative Coordinator in Corniche Centre Real Estate Office</b></h2>
<ul><li>Deliver efficient and accurate administrative support for daily office operations, ensuring tasks are completed within set deadlines.</li>
<li>Coordinate schedules, meetings, and appointments for managers and team members, including preparation and distribution of agendas and minutes.</li>
<li>Manage document filing, data entry, and the upkeep of digital and paper records to ensure information is easily accessible and securely stored.</li>
<li>Oversee incoming and outgoing correspondence, including handling post, deliveries, and responding promptly to email enquiries.</li>
<li>Assist with the preparation and formatting of reports, presentations, and other documentation for internal use and client communication.</li>
<li>Maintain inventory of office supplies and equipment, liaising with vendors and service providers as required.</li>
<li>Provide administrative support for office events, training sessions, and team gatherings at the Corniche Centre.</li>
<li>Champion a positive and efficient office environment in line with our real estate company values and client-focused standards.</li>
</ul><h3 class="jobSectionHeader"><b>Essential Qualifications and Experience for Administrative Coordinator Roles</b></h3>
<ul><li>Previous experience in an administrative, office coordinator, or similar support role is highly desired.</li>
<li>Strong written and verbal communication skills, with a professional and courteous manner towards colleagues, clients, and service providers.</li>
<li>Proven organisational skills and attention to detail, with the ability to effectively prioritise a diverse workload in a fast-paced setting.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with office technology and administrative software.</li>
<li>Ability to act independently, solve problems proactively, and maintain confidentiality in all business matters.</li>
<li>Fluency in English is required; additional language skills will be considered an asset.</li>
</ul><h4 class="jobSectionHeader"><b>Key Skills and Attributes for an Effective Administrative Coordinator</b></h4>
<ul><li>Excellent interpersonal skills to liaise and collaborate effectively with colleagues across all levels of the organisation.</li>
<li>Proactive, adaptable, and resilient approach with a willingness to take ownership of processes and initiatives.</li>
<li>Commitment to providing high-quality, client-focused administrative support within a team-oriented environment.</li>
<li>Self-motivated and dependable, demonstrating flexibility and attention to detail in all assigned tasks.</li>
<li>Reliable, punctual, and committed to presenting a positive company image at the Corniche Centre office.</li>
</ul><h5 class="jobSectionHeader"><b>Desirable Competencies and Additional Attributes for Administrative Coordinators</b></h5>
<ul><li>Experience working within the property, real estate, or professional services sector is advantageous.</li>
<li>Familiarity with records management systems, visitor management software, or event coordination tools.</li>
<li>Willingness to support wider office needs and provide back-up to reception or finance administration as required.</li>
<li>Eager to learn and contribute to continuous improvement of office procedures and policies.</li>
<li>Approachable and enthusiastic about working as part of a collaborative and high-performing real estate team.</li>
</ul>
<p>If you are passionate about creating a supportive and well-organised office environment, and are ready to advance your administrative career with a leading real estate company in the Corniche Centre, we invite you to apply. Become a valued part of our team and help ensure our continued success.</p></div>

Administrative Coordinator

Huda Vision

<p><b>JOB DESCRIPTION: OFFICE ADMIN COORDINATOR</b></p><p><b>Location:</b> Riyadh, Saudi Arabia</p><p><b>Job Type:</b> Full-Time, Permanent</p><p><b>Nationality Requirement:</b> Saudi National Only</p><p><b>Salary:</b> SAR 6,000 (Total Package)</p><p><b>Job Summary:</b> We are currently seeking an experienced, organized, and proactive <b>Saudi male Office Coordinator</b> to manage the day-to-day administrative operations of our Riyadh office. The ideal candidate will be the central point of contact for internal logistics, possessing strong experience in staff mobilization, managing office finances, coordinating complex travel itineraries, and handling procurement. You must be fluent in English and capable of working independently in a fast-paced environment.</p><p><b>Key Responsibilities:</b></p><p><b>1. Mobilization &amp; Staff Logistics:</b></p><ul><li>Coordinate the end-to-end mobilization process for new hires and existing staff deploying to project sites or moving to Riyadh.</li><li>Assist with the logistics of visa processing, medicals, and onboarding documentation in coordination with HR/PRO.</li><li>Arrange temporary and permanent accommodation for staff as required.</li><li>Ensure arriving staff are met and transported to their accommodation/office.</li></ul><p><b>2. Travel Coordination:</b></p><ul><li>Manage all corporate travel requests for management and employees.</li><li>Book domestic and international flights, hotels, and ground transportation, ensuring adherence to company travel policies and budgets.</li><li>Handle last-minute changes and travel emergencies efficiently.</li></ul><p><b>3. Financial &amp; Petty Cash Management:</b></p><ul><li>Maintain and manage the office petty cash float responsibly.</li><li>Accurately record all cash transactions, collect receipts, and ensure proper coding of expenses.</li><li>Prepare weekly/monthly petty cash reconciliation reports for the Finance Department.</li></ul><p><b>4. Procurement &amp; Office Administration:</b></p><ul><li>Monitor office supplies inventory and place orders when necessary.</li><li>Sourcing vendors, obtaining quotations, and issuing Purchase Orders (POs) for office equipment, stationery, and services.</li><li>Maintain relationships with suppliers and service providers (e.g., maintenance, cleaning) to ensure office standards are met.</li><li>Ensure office equipment is maintained and in good working order.</li><li>Handle general administrative tasks, including drafting correspondence, managing incoming calls, and greeting visitors in a professional manner.</li></ul><p><b>Requirements &amp; Qualifications:</b></p><ul><li><b>Nationality:</b> Must be a Male Saudi National.</li><li><b>Experience:</b> A minimum of 4 to 5 years of proven experience in an Office Coordinator, Admin Officer, or similar role.</li><li><b>Language Skills:</b> Fluency in both spoken and written English is mandatory. Native Arabic is required.</li><li><b>Education:</b> Bachelor&rsquo;s degree in business administration or a relevant diploma is preferred.</li><li><b>Technical Skills:</b> Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word).</li><li><b>Key Competencies:</b></li><li>Excellent organizational and time-management skills with the ability to prioritize tasks.</li><li>Strong numerical aptitude for handling cash and budgets.</li><li>Strong negotiation skills with vendors and suppliers.</li><li>Proactive problem solver with attention to detail.</li><li>Trustworthy and able to handle confidential information.</li></ul><p>Job Type: Full-time</p><p>Pay: ﷼5,500.00 - ﷼6,000.00 per month</p>

OFFICE ADMIN COORDINATOR - SAUDI NATIONAL

The Energy Training Centre

<div>
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  PLEASE READ THE JOB DETAILS CAREFULLY
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  <strong>
   Company:
  </strong>
  The Energy Training Centre &ndash; Leading Provider of Professional Development Training
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   Location:
  </strong>
  On-Site in Dubai, UAE
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   Job Type:
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  Full-Time
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  <br/>
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 <p>
  The Energy Training Centre is a global provider of short, high-quality training programs designed to foster continued professional development across various industries. We specialize in offering online and in-person courses to professionals worldwide, helping them enhance their skills and advance in their careers. As we continue to expand our reach, we are looking for a skilled
  <strong>
   Administrative Training Coordinator
  </strong>
  to join our team and help manage and coordinate training programs remotely across the globe.
 </p>
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  <br/>
 </p>
 <p>
  We are seeking an organized and proactive
  <strong>
   Administrative Training Coordinator
  </strong>
  who will be responsible for remotely coordinating the logistics, communication, and execution of training programs for our diverse international clientele. The successful candidate will be a key player in ensuring our training offerings run smoothly and meet the needs of our clients, stakeholders, and partners.
 </p>
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  <strong>
   Responsibilities
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   Oversee the scheduling, logistics, and delivery of training programs for a global audience. Ensure all aspects of the programs (e.g., facilitators, materials, technology) are aligned and ready for execution.
  </li>
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   Draft and send professional emails to clients, internal process owners, vendors, and stakeholders. Ensure all inquiries are addressed in a timely and professional manner.
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   Liaise with vendors and training partners to ensure the timely delivery of resources, materials, and services.
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   Coordinate with internal teams to ensure smooth workflow and execution of all training program tasks. Monitor progress and escalate issues as necessary.
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   Maintain accurate records of training sessions, participant attendance, and feedback. Prepare reports for internal and client review.
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   Provide top-tier service to all clients, trainees, and internal teams, addressing concerns and providing updates as needed.
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 </ul>
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 </p>
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  <strong>
   Qualifications
  </strong>
 </p>
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   At least 5-7 years of experience in administrative coordination or project management, preferably in the training or education sector.
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  <li>
   Strong written and verbal communication skills in English, with the ability to maintain a professional tone when interacting with clients, stakeholders, and team members.
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   Exceptional organizational abilities with attention to detail and the ability to manage multiple programs simultaneously.
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   Comfortable using communication tools (Zoom and Teams) and productivity tools (Google Workspace, Microsoft Office Suite).
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   Ability to work independently and manage tasks with minimal supervision.
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 </ul>
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Administrative Coordinator - Urgent Hiring (Immediate Joiner)

Xeluxe Fire Safety Consultancy

<div><p>We are seeking a detail-oriented and proactive <b>Accounts &amp; Admin Coordinator</b> to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
</p><p><b>Key Responsibilities</b></p>
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul><p><b>Requirements</b></p>
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul><p>As part of our commitment to inclusivity , <b>preference will be given to candidates with special needs</b> who meet the job requirements</p></div>

Accounts & Admin Coordinator-Saudi National

Texarkana Aluminum, Inc.

<div><div><div><b>Job Description</b></div></div><div><div>
The Administrative Operations Coordinator supports daily operational and administrative functions across multiple departments. This role ensures smooth communication, organized tracking systems, and reliable execution of routine tasks. As skills develop, the coordinator may take on more advanced support responsibilities for senior management.</div></div><p>
</p><div><div><b>Responsibilities</b><b> </b><b>and</b><b> </b><b>Duties</b></div></div><p>
</p><h2 class="jobSectionHeader"><div>Administrative &amp; Operational Support</div></h2><ul><li><div>
Perform accurate and timely data entry across platforms (GRP, Shared Drive, Velocity, internal logs).</div></li><li><div>
Maintain organized files, version control, and consistent formatting of documents and SOPs.</div></li><li><div>
Track deadlines, submissions, and compliance dates using standardized logs.</div></li><li><div>
Support internal audits, file cleanup, and documentation requests.</div></li><li><div>
Manage mail routing, shared folders, and routine business correspondence.</div></li><li><div>
Submit departmental expenses and maintain supporting documentation.</div></li></ul><h2 class="jobSectionHeader"><div>
Housing Coordination</div></h2><ul><li><div>
Serve as point of contact for TKA-owned employee housing regarding move-ins, move-outs, and basic follow-up.</div></li><li><div>
Maintain accurate housing records: inventory, keys, maintenance tracking, vendor work orders, and logs.</div></li><li><div>
Track housing-related expenses and maintain structured documentation.</div></li></ul><h2 class="jobSectionHeader"><div>
Fleet &amp; Equipment Coordination</div></h2><ul><li><div>
Track registration renewals, inspections, and documentation for company-owned vehicles.</div></li><li><div>
Maintain logs for repairs, maintenance records, and service appointments.</div></li><li><div>
Coordinate with Maintenance and outside vendors for vehicle-related tasks.</div></li></ul><h2 class="jobSectionHeader"><div>
Facility &amp; Supply Management</div></h2><p>
</p><ul><li><div>Order and maintain routine office and facility supplies (coffee, condiments, cleaning supplies, etc.).</div></li><li><div>
Support ordering for department needs (flags, nameplates, business cards, janitorial items).</div></li><li><div>
Manage routine Amazon, Uline, Sam&rsquo;s, Lowe&rsquo;s orders (etc.).</div></li></ul><h2 class="jobSectionHeader"><div>
Internal Support &amp; Logistics</div></h2><ul><li><div>
Assist with onboarding/offboarding tasks (badges, office setup, initial access requests).</div></li><li><div>
Maintain gift card logs and support Weekly Stops recognition program.</div></li><li><div>
Support internal events and recurring coordination tasks.</div></li><li><div>
Support the company travel process while reinforcing that all employees are responsible for booking their own travel through the corporate travel system.</div></li><li><div>
Assist employees who lack purchasing cards or cannot complete their own booking by either:</div><ul><li><div>
Walking them through the corporate booking portal (guidance only), or</div></li><li><div>
Completing the purchase on their behalf <i>only when required</i> using approved company payment methods.</div></li></ul></li><li><div>
Maintain and manage travel programs that Purchasing directly owns, including:</div><ul><li><div>
Avis corporate rental car account (reservations, updates, billing documentation)</div></li><li><div>
Residence Inn group booking account for internal travelers visiting the TKA site</div></li></ul></li></ul><h2 class="jobSectionHeader"><div>
Event &amp; Meeting Coordination (As Trained)</div></h2><ul><li><div>
Coordinate business lunches, internal meetings, and team activities with minimal oversight.</div></li><li><div>
Assist in scheduling cross-department meetings that require multiple stakeholder alignment.</div></li><li><div>
Attend select meetings as a designated note-taker and follow-up tracker.</div></li><li><div>
Escalate delays or unaddressed action items through approved channels.</div></li><li><div>
Assist with preparing simple agendas or meeting packets.</div></li><li><div>
Draft simple briefing outlines or visual summaries from provided content.</div></li><li><div>
Provide basic calendar scheduling / task creation support for managers under guidance.</div></li><li><div>
Convert verbal requests into structured tasks and tracking sheets.</div></li><li><div>
Compile data for leadership reviews, budget tracking, procurement summaries, and performance metrics.</div></li><li><div>
Support contract file organization, SOP formatting, and controlled document updates.</div></li></ul><div><div><b>
Qualifications and Education Requirements:</b></div></div><ul><li><div>
High school diploma or GED required; Associate&rsquo;s degree preferred</div></li><li><div>
3+ years of administrative experience supporting executives or multi-manager teams</div></li></ul><div><div><b>
Preferred Skills:</b></div></div><ul><li><div>
Strong attention to detail and organizational habits</div></li><li><div>
Basic comfort with Microsoft Excel, Word, Outlook</div></li><li><div>
Ability to manage multiple tasks with clear prioritization</div></li><li><div>
Professional communication skills</div></li><li><div>
Discretion and confidentiality</div></li><li><div>
Willingness to learn systems and processes</div></li></ul></div>

Administrative Operations Coordinator

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

Dawn Leather Industries

<p><b>Job Description:</b></p><p>We are looking for a reliable and organized <b>Export and Admin Coordinator</b> to join our team. This role involves managing export operations, coordinating with internal and external stakeholders, and supporting administrative tasks to ensure smooth business processes.</p><p><b>Key Responsibilities:</b></p><ul><li>Receive and process customer orders, including preparation of Performa Invoices and Order Confirmations.</li><li>Coordinate with the Production Department to ensure customer requirements are fulfilled accurately and on schedule.</li><li>Prepare export documentation, including Commercial Invoices, Packing Lists, and Form E.</li><li>Liaise with customs agents and freight forwarding companies (e.g., Schenker, Seafreight Advisors) to arrange and monitor shipments.</li><li>Track shipments and provide regular status updates to relevant stakeholders.</li><li>Handle banking transactions and documentation related to export activities.</li><li>Communicate and coordinate with suppliers regarding procurement and order-related matters.</li><li>Support general administrative tasks and maintain organized records of all export and logistics activities.</li></ul><p><b>Qualifications:</b></p><ul><li>Prior experience in export operations, logistics, or administrative coordination.</li><li>Strong understanding of export documentation and international shipping procedures.</li><li>Excellent communication and organizational skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to work independently and manage multiple tasks efficiently.</li><li>Familiarity with customs clearance processes and working with freight forwarders is a plus.</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary package.</li><li>A dynamic and supportive work environment.</li><li>Opportunities for professional growth and development.</li><li>Exposure to international markets and clients.</li><li>Send your cv at +92 300 8605710</li></ul><p>Job Type: Full-time</p><p>Pay: Rs40,000.00 - Rs55,000.00 per month</p><p>Work Location: In person</p>

Export and Admin Coordinator

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