administrative services coordinator

Ashton Business Consulting, PLLC

<p>Position Summary</p><p>Ashton Business Consulting is seeking a highly organized, detail-oriented Administrative Assistant to support daily office operations, client communications, marketing initiatives, accounts receivable collections, and various administrative functions. The ideal candidate is a self-starter who can effectively manage multiple priorities while providing exceptional customer service and maintaining a professional image for the firm.</p><p>Key ResponsibilitiesAdministrative Support</p><ul><li>Answer and direct incoming phone calls and emails.</li><li>Schedule appointments and manage calendars.</li><li>Maintain client records and electronic filing systems.</li><li>Prepare correspondence, reports, forms, and other business documents.</li><li>Assist with onboarding new clients and maintaining client information.</li><li>Order office supplies and coordinate office administrative needs.</li><li>Support management with special projects and miscellaneous tasks.</li></ul><p>Marketing &amp; Business Development</p><ul><li>Manage and update company social media accounts and business profiles.</li><li>Create and distribute marketing materials, newsletters, and client communications.</li><li>Assist with website updates and content development.</li><li>Coordinate client appreciation events and promotional campaigns.</li><li>Track marketing activities and assist with lead generation efforts.</li><li>Monitor online reviews and maintain the firm's professional presence.</li></ul><p>Accounts Receivable &amp; Collections</p><ul><li>Monitor outstanding client invoices and accounts receivable balances.</li><li>Contact clients regarding past-due invoices through phone calls, emails, and written correspondence.</li><li>Maintain accurate collection notes and payment arrangements.</li><li>Prepare aging reports and provide updates to management.</li><li>Assist clients with billing inquiries and payment processing.</li></ul><p>Client Service</p><ul><li>Serve as a primary point of contact for clients.</li><li>Provide exceptional customer service and maintain professional client relationships.</li><li>Route client requests to appropriate staff members.</li><li>Follow up on client inquiries and outstanding requests.</li></ul><p>Additional Duties</p><ul><li>Assist with payroll, bookkeeping, and administrative projects as assigned.</li><li>Support compliance, registration, and licensing activities.</li><li>Coordinate meetings, training sessions, and company events.</li><li>Perform other duties as needed to support the firm's growth and operations.</li></ul><p>QualificationsRequired</p><ul><li>High school diploma or equivalent.</li><li>Minimum 2 years of administrative or office experience.</li><li>Strong verbal and written communication skills.</li><li>Excellent organizational and time management abilities.</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook).</li><li>Ability to maintain confidentiality and professionalism.</li></ul><p>Preferred</p><ul><li>Experience working in an accounting, bookkeeping, tax, or professional services environment.</li><li>Experience with QuickBooks and CRM software.</li><li>Marketing, social media management, or collections experience.</li><li>Associate's degree or higher.</li></ul><p>Desired Skills</p><ul><li>Strong attention to detail.</li><li>Ability to multitask in a fast-paced environment.</li><li>Customer-service mindset.</li><li>Problem-solving and critical-thinking abilities.</li><li>Ability to work independently with minimal supervision.</li></ul><p>Pay: $15.00 per hour</p><p>Work Location: Remote</p>

Administrative & Client Services Coordinator

Department of Finance

<div></div><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Operations Coordinator
</b></h1></div><div><div><div><div><ul><li>DEPARTMENT OF FINANCE</li></ul>
</div></div><div><div><div><p>Posted on</p>
<p>06/12/2026</p>
</div></div></div><div><div><ul><li>Full-time</li></ul>
</div></div><div><div><p>Location</p>
<p>MANHATTAN</p>
</div></div></div><div><div><div><ul><li>Exam may be required</li></ul>
</div></div><div><div><div><p>Department</p>
<p>D/C of Tax Audit &amp; Enforcement</p>
</div></div></div><div></div><div>Salary range: $61,656.00 &ndash; $70,904.00
</div></div></div><div><div><p>Save</p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
</div><div><div><div>IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE, ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE EXAM NO. 1128, OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE MAY BE CONSIDERED FOR AN INTERVIEW.
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PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE OR INDICATE YOUR LIST NO. FOR EXAM NO. 1128.
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NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.
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DOF&rsquo;s Tax Audit and Enforcement Division is charged with the audit of all business and excise taxes administered by New York City. The division conducts audits related to corporate, personal, sales, and use taxes. City tax auditors conduct audits of selected audit candidates with a goal of determining the appropriate tax liability of each taxpayer and applying NYC rules and laws in accordance with the City&rsquo;s policies and procedures.
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The Office of Tax Audit is charged with the audit of all business and excise taxes administered by the City of New York. Tax Audit conducts audits of general corporation tax, business corporation tax, commercial rent tax, unincorporated business tax, hotel tax, utility tax, real property transfer tax, and bank tax. Tax Audit also conducts NYC personal income tax and sales and use tax audits within New York City. Tax auditors conduct audits of selected candidates in the various administered taxes, with a goal of determining the appropriate tax liability of each taxpayer. The Office of Tax Audit includes the Field Unit, which conducts audits in the field, and the Non-field Unit, which conducts correspondence audits.
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Tax Audit is seeking a highly motivated, organized and detail-oriented individual, to serve as an Administrative Operations Coordinator, for the Deputy Commissioner of Tax Audit and Enforcement unit. Reporting to the Supervisor of Administrative Operations, the selected candidate&rsquo;s duties and responsibilities will include, but are not limited to the following:
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<ul><li>Prepare and coordinate with the supervisor, manager, coordinator on all Tax Audit and Enforcement Division's &quot;Other Than Personnel Services&quot; (OTPS) operations, such as Employee Move Information, work orders using Office Space, Telephone Directory updates, keep inventory of all printers, copiers, fax machines, scanners, PC's, laptops, date time machines and telephones.
</li><li>Prepare and assist the Operations Coordinator with OTPS, for the PassPort System, purchasing office supplies for the division by browsing on-line vendor catalogs, creating requisitions/purchase requests and submitting the order(s) for approval via the PassPort System. Following up with deliveries of requested items.
</li><li>Assisting the Disclosure Officer with audit and tax document requests from auditors and managers to NYS for the purposes of the NYS Sharing Agreement Exchange Program and the Exchange of Information Agreement Program between NYS and NYC. Facilitate the exchange of information between DOF and NYS.
</li><li>Prepare Out-of-Town Travel Requests, obtaining receipts for up to two (2) days of travel. Ensuring that travel requests forms are complete with detailed information, with all required signatures. Research cost using General Services Administration (GSA) government standard cost allocation.
</li><li>Assist with reviewing and the submission of the division's Authorized Driver applications and renewal process. Ensure all supporting documents are submitted with the applications. Requests for City Vehicle are submitted to supervisor for review and submitted to Facility Management Fleet Coordinator for processing.
</li><li>Assist with personnel services, work schedules changes, work unit changes, and reporting changes. Distribution of paychecks and pay stubs.
</li><li>Answering phones, managing calendars, scheduling meetings, preparing and editing correspondence, spreadsheets, presentations and other documents, maintaining files and retrieving documents and reference materials.
</li><li>Coordinate and administer audit/tax document requests from managers to Federal and NYS.
</li><li>Assist with IT related issues such as inventory and equipment repairs, PC's Laptops, phones, and office equipment. Assist with the Assistant Commissioner's front desk coverage and calendar appointments. Perform general office administrative functions and special projects requested by the division's executive staff.
</li><li>Ensure equipment is operational and stocked with necessary supplies.
</li><li>Perform special projects as directed by supervisor.
</li></ul><br>
Additional Information:
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In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
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This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.
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A strong working knowledge of MS Office is required.
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PRINCIPAL ADMINISTRATIVE ASSOC - 10124</div><br>
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<h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2><br>
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<p>1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
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2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in &quot;1&quot; above; or
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3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in &quot;1&quot; above;
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4. Education and/or experience equivalent to &quot;1&quot;, &quot;2&quot;, or &quot;3&quot; above. However, all candidates must possess the one year of administrative or supervisory experience as described in &quot;1&quot; above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in &quot;1&quot; above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.</p><br>
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<h2 class="jobSectionHeader"><b>Preferred Skills</b></h2>
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- Excellent written and verbal communication skills. - Strong organizational skills. - Detailed oriented and able to handle multiple assignments. - Strong interpersonal and teamwork skills.
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<h2 class="jobSectionHeader"><b>55a Program</b></h2>
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This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
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<h2 class="jobSectionHeader"><b>Public Service Loan Forgiveness</b></h2>
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As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.
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<h2 class="jobSectionHeader"><b>Residency Requirement</b></h2>
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New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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<h2 class="jobSectionHeader"><b>Additional Information</b></h2><br>
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<div></div><p>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p>
</div></div><div><div>Apply <p>Save</p>
</div></div></div></div><div><div><div><div><div><div><p>Job ID</p>
<p>783033</p>
</div></div><div><div><div><p>Posted until</p>
<p>06/26/2026</p>
</div></div></div><div><div><div><p>Title code</p>
<p>10124</p>
</div></div></div><div><div><div><p>Civil service title</p>
<p>PRINCIPAL ADMINISTRATIVE ASSOC</p>
</div></div></div><div><div><div><p>Title classification</p>
<p>Competitive-1</p>
</div></div></div><div><div><div><p>Business title</p>
<p>Administrative Operations Coordinator</p>
</div></div></div></div><div><div><div><ul><li>Experience level: Experienced (non-manager)</li></ul>
</div></div><div><div><div><p>Job level</p>
<p>02</p>
</div></div></div><div><div><div><p>Number of positions</p>
<p>1</p>
</div></div></div><div><div><div><p>Work location</p>
<p>375 Pearl Street</p>
</div></div></div><div><div><ul><li>Category: Administration &amp; Human Resources</li></ul>
</div></div></div></div></div></div><div><div><div><div><p>Administrative Operations Coordinator</p></div></div></div></div></div><div></div>

Administrative Operations Coordinator

Michigan Farm Bureau

<div>OBJECTIVE:
<div><b>
County Administrative Coordinator II (Marshall) Objective</b></div><div>
To help build and maintain an active and growing county Farm Bureau through encouraging member involvement, as well as supporting county committees and leadership. To assist the county Farm Bureau in developing and supporting successful Farm Bureau programs and services that meet the needs of the members. To update the county Farm Bureau website with member written articles, county program details and program pictures. Manage county social media outlets and create a social media strategy. To maintain accurate and efficient office and financials records for the county Farm Bureau.</div>
RESPONSIBILITIES:
<div><b>
County Administrative Coordinator II (Marshall) Responsibilities</b></div><div>
Work with county Farm Bureaus to encourage member involvement, assist county committees, and support Farm Bureau programs and services.</div><div></div><div><br>
Assist the executive committee in preparing the annual budget. Pay all routine bills within the budget. Maintain financial records including all recommended month-end reports, year-end reports, and monthly bank reconciliations of all county Farm Bureau bank accounts.</div><div></div><div><br>
Work with County President(s) and Regional Manager to prepare agendas and provide necessary information and correspondence for board and executive committee meetings.</div>
QUALIFICATIONS:
<div><b>
County Administrative Coordinator II (Marshall) Qualifications</b></div><div><b>
Required</b></div><div>
High school diploma or equivalent required.</div><div><br>
</div><div>One to three years general business and office management experience required.</div><div><br>
</div><div>Must be able to work with the public utilizing various methods of communication.</div><div><br>
</div><div>Ability and willingness to promote the objectives of the Farm Bureau organization required.</div><div><br>
</div><div>Must be able to work with volunteers, co- workers, county Farm Bureau members and the general public, while maintaining a service-conscious, helpful and courteous attitude.</div><div><br>
</div><div>Must possess a valid driver license with an acceptable driving record.</div><div></div><div><b><br>
Preferred:</b> Associate degree preferred. Volunteer management experience preferred.</div><div><br>
</div><div>Prior work experience with other volunteer organizations preferred.</div><div></div><div><b><br>
Note:</b><b> This is a part-time position working 3 - (8 hour) days per week. Flexible days - either Monday, Wednesday, Friday or Monday and two other days - 24 hours per week.</b></div><div></div><div><br>
PM19</div></div>

County Administrative Coordinator II (Marshall)

Animals In Motion

<p>Operations &amp; Administrative Coordinator for Animals In Motion (AIM) &amp; Rooster Run Foundation (RRF)</p><p>Penngrove, CA</p><p>Help Us Create Order, Efficiency, and Impact</p><p>Animals In Motion (AIM) and Rooster Run Foundation (RRF) are seeking a highly organized, proactive Operations &amp; Administrative Coordinator to support our growing veterinary rehabilitation practice, specialty sports medicine services, canine rehabilitation program, and animal sanctuary operations.</p><p>This is not a traditional administrative position.</p><p>We are looking for someone who enjoys creating systems, organizing moving parts, solving problems before they become emergencies, and helping a mission-driven organization run smoothly. The ideal candidate thrives on bringing clarity to busy environments and takes pride in helping teams stay focused, organized, and effective.</p><p>This role supports:</p><ul><li>Equine Sports Medicine &amp; Rehabilitation</li><li>Canine Rehabilitation</li><li>Animal Sanctuary &amp; Rescue Operations</li><li>Community Events and Outreach</li></ul><p>What Success Looks Like</p><p>You help reduce operational friction throughout the organization by:</p><ul><li>Keeping communication organized and flowing</li><li>Ensuring important tasks don't fall through the cracks</li><li>Helping leadership stay focused on high-value work</li><li>Creating consistency and follow-through across departments</li><li>Supporting a calmer, more efficient work environment</li></ul><p>If you enjoy being the person who helps everything work better behind the scenes, we would love to meet you.</p><p>ResponsibilitiesAdministrative Coordination</p><ul><li>Manage calendars, scheduling, and appointment coordination</li><li>Route communication, emails, and inquiries appropriately</li><li>Maintain organized digital and physical records</li><li>Assist with onboarding paperwork and administrative processes</li><li>Coordinate meetings and track action items</li><li>Support document preparation, proofreading, and filing</li></ul><p>Operational Support</p><ul><li>Track ongoing projects and organizational priorities</li><li>Follow up on assigned tasks and deadlines across departments</li><li>Assist in creating and maintaining SOPs and operational systems</li><li>Coordinate supplies, inventory, and vendor communication</li><li>Help identify workflow bottlenecks and recommend improvements</li><li>Support implementation of new processes and initiatives</li></ul><p>Client &amp; Community Support</p><ul><li>Provide exceptional customer service to veterinary clients and supporters</li><li>Assist with client communication and follow-up</li><li>Support volunteer, donor, and community communications as needed</li><li>Help maintain a welcoming and professional experience for visitors</li></ul><p>Financial &amp; Administrative Support</p><ul><li>Medical records entry and bookkeeping support</li><li>Assist with invoicing, collections, and record management</li><li>Work with QuickBooks and other software platforms</li><li>Maintain accurate administrative records</li></ul><p>QualificationsRequired</p><ul><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to manage multiple priorities simultaneously</li><li>High attention to detail and follow-through</li><li>Strong computer skills and comfort learning new software</li><li>Experience with Microsoft Office and Google Workspace</li><li>Professional, positive, and solution-oriented attitude</li></ul><p>Preferred</p><ul><li>Experience in veterinary, healthcare, nonprofit, hospitality, or small business environments</li><li>QuickBooks experience</li><li>Project coordination or operations experience</li><li>Experience working in fast-paced, mission-driven organizations</li></ul><p>Who Will Thrive In This Role?</p><p>You may be a great fit if:</p><ul><li>People describe you as organized and dependable</li><li>You enjoy creating systems and improving processes</li><li>You naturally notice what needs attention before others do</li><li>You like helping teams stay on track</li><li>You can manage multiple moving parts without becoming overwhelmed</li><li>You take ownership and follow through without being micromanaged</li></ul><p>Compensation</p><p>Compensation based on experience and qualifications.</p><p>To Apply</p><p>Please submit:</p><ul><li>Resume</li><li>Brief cover letter</li><li>A short description of a time you brought organization, structure, or efficiency to a busy or chaotic environment</li></ul><p>Pay: From $25.00 per hour</p><p>Application Question(s):</p><ul><li>Equine experience is strongly desired please take a minute to describe your equine experience.</li></ul><p>Ability to Commute:</p><ul><li>Penngrove, CA 94951 (Required)</li></ul><p>Work Location: In person</p>

Operations and Administrative Coordinator for Animals in Motion & Rooster Run Foundation

Fresh Family LLC

<p><b>Administrative &amp; Financial Systems Coordinator (Part-Time, Hybrid)</b></p><p>Pay: $32 &ndash; $40 per hour (DOE)</p><p>Schedule: Part-time &ndash; weekdays flexible 20 hours per week to start</p><p>Job Type: Part-Time / Seasonal</p><p>Location: Kent, WA (Hybrid &ndash; Remote with the weekly office meeting.)</p><p>About the Role</p><p>We are hiring a part-time Administrative &amp; Financial Systems Coordinator to play a key role in supporting our leadership team with accurate financial reporting, bookkeeping, and reconciliation &mdash; while also assisting with implementing and improving internal workflows, administrative procedures, and business systems. This hybrid role is ideal for a highly organized professional with strong accounting skills and a proactive mindset around operations. You will be the primary support for accounting activities and help document and optimize systems that improve how our team tracks projects, coordinates operations, and scales our processes for the future. The role will also assist with project scope coordination, bidding documentation, and internal process management as part of ongoing business operations.</p><p>Key Responsibilities:</p><ul><li>Perform weekly account reconciliations and maintain clean financial records in QuickBooks Online</li><li>Enter journal entries, including allocation of loan principal and interest</li><li>Prepare weekly and monthly financial reports (P&amp;L, Balance Sheet, lending summaries, custom</li><li>reports)</li><li>Monitor financial activity by class to provide reporting on project-level profitability</li><li>Assist in the development of budgets, forecasts, and internal tracking tools</li><li>Collaborate with the Office Manager to ensure categorized and consistent transaction data</li><li>Support the implementation of administrative workflows using monday.com and similar platforms</li><li>Help document internal procedures and improve consistency across office systems</li><li>Maintain project logs, internal databases, and recurring task tracking</li><li>Assist leadership with documentation, vendor coordination, and cross-department project support</li><li>Support project scope planning and assist with bid documentation and tracking, including maintaining bid logs and supporting leadership with internal process management</li></ul><p>Qualifications:</p><ul><li>5+ years of experience in bookkeeping/accounting with QuickBooks Online or similar systems</li><li>Experience with financial reporting, journal entries, and reconciliation</li><li>Ability to generate and interpret profit/loss reports, balance sheets, and custom financial summaries</li><li>Understanding of class-based financial tracking and project-level reporting</li><li>Strong organizational and systems-thinking skills</li><li>Experience using Monday.com, Asana, or similar platforms for workflow or project management</li><li>Excellent written and verbal communication skills</li><li>Ability to work both independently and collaboratively in a hybrid environment</li></ul><p>What We Offer:</p><ul><li>Flexible, part-time schedule with potential for long-term placement</li><li>Opportunity to build and shape systems from the ground up</li><li>Direct collaboration with leadership and a growing business team</li><li>Meaningful role with a level of autonomy and high impact on operations</li></ul><p>To Apply:</p><p>Please submit your resume and a brief message outlining your experience with bookkeeping, financial reporting, and workflow or system development.</p><p>Job Type: Part-time</p><p>Pay: $32.00 - $40.00 per hour</p><p>Application Question(s):</p><ul><li>How comfortable are you with working on QuickBooks or similar systems?</li><li>How comfortable are you using Monday.com, Asana, or similar platforms for workflow or project management?</li></ul><p>Experience:</p><ul><li>Bookkeeping: 5 years (Required)</li><li>Finance: 5 years (Required)</li></ul><p>Work Location: Hybrid remote in Kent, WA 98031</p>

Administrative & Financial Systems Coordinator

FGREALTY

<p><b>Position:</b> Admin &amp; Listing Coordinator</p><p><b>Department:</b> Operations</p><p><b>Reporting to:</b> Office Manager / Operation Director</p><p><b>Location:</b> Doha, Qatar</p><p><b>Role Overview:</b></p><p>The Admin &amp; Listing Coordinator plays a vital support role within FGRealty, ensuring the smooth day-to-day running of the office and the accurate management of all property listings across platforms. This individual serves as the backbone of the operations team, bridging the gap between agents, management and clients.</p><p><b>Key Responsibilities</b></p><p><b>Listings Management</b></p><ul><li>Upload, update and manage all property listings across platforms including Property Finder, Qatar Living and any other relevant portals</li><li>Ensure all listings are accurate, up to date, professionally written and include correct pricing, photos and descriptions</li><li>Coordinate with agents to obtain listing details, documents and media in a timely manner</li><li>Monitor listing performance and flag expired or outdated listings for renewal or removal</li><li>Maintain an organised internal database of all active, pending and closed listings</li><li>Ensure all listings comply with Aqarat and regulatory requirements</li></ul><p><b>Administrative Support</b></p><ul><li>Provide day-to-day administrative support to the sales team, management and HR</li><li>Manage and organise company documents, contracts, files and records both digitally and physically</li><li>Prepare and format letters, certificates, salary confirmations and official correspondence as needed</li><li>Schedule and coordinate meetings, viewings and appointments on behalf of agents and management</li><li>Handle incoming calls, emails and inquiries and direct them to the appropriate team member</li><li>Maintain and update the CRM system with accurate client and property data</li><li>Assist in the preparation of presentations, reports and marketing materials</li><li>Order and manage office supplies and ensure the office is well maintained and organised</li><li>Coordinate with PRO, legal and finance teams as required</li></ul><p><b>Compliance &amp; Documentation</b></p><ul><li>Ensure all required documentation is collected and filed for each transaction</li><li>Assist in maintaining compliance with Qatar Real Estate Regulatory Authority (Aqarat) requirements</li><li>Support agents in the preparation of sale agreements, NOCs and related documentation</li></ul><p><b>Communication &amp; Coordination</b></p><ul><li>Act as a point of contact between agents, clients, developers and management</li><li>Follow up on pending tasks, signatures and document submissions on behalf of the team</li><li>Coordinate with developers for updated availability lists, brochures and price lists</li><li>Communicate professionally at all times &mdash; via email, phone and in person</li></ul><p><b>Requirements</b></p><ul><li>Minimum 1 year of experience in an administrative or real estate coordination role</li><li>Excellent written and verbal communication skills in English &mdash; Arabic is a plus</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Experience with Property Finder, Qatar Living or similar portals is preferred</li><li>Strong organisational skills and attention to detail</li><li>Ability to multitask and work under pressure in a fast-paced environment</li><li>Professional, presentable and punctual</li><li>Team player with a proactive and positive attitude</li></ul><p>Work Location: In person</p>

Admin / Listing Coordinator

Capital Business Systems

<div><p><b>Administrative Delivery Coordinator - Hiring Now!</b></p><p>
Capital Business Systems, Inc is a premier office technology supplier in the Midwest and Mountain States. Serving clients in Nebraska, Colorado, northwestern New Mexico, and Wyoming with top-of-the-line wide format printers, multifunction copiers, phone systems and managed network solutions. Our 40+ year history is rooted in the desire to be regarded as a service-oriented company that maintains quality client support as the core of our business!<br>
<br>
<b>Looking for a company and career where you can apply</b><br>
<b>your administrative experience, positive professionalism, strong attention to detail,</b><br>
<b>and ability to balance multiple priorities?</b><br>
Join our <b>administrative team</b> in <b>Lincoln, NE</b> as a <b>Delivery Coordinator</b> and work as part of the dedicated, knowledgeable, and friendly office staff creating solutions for grateful customers! The successful candidate possesses a demonstrated ability to support managers and other administrative employees with a variety of delivery related tasks.</p><ul><li><b>
Work hours are Monday - Friday 8 am to 5 pm!</b></li><li><b>
Competitive hourly rate based on experience!</b></li><li><b>
Health benefits start the 1st of the month following your date of hire!</b></li><li><b>
PTO accrual starting from day one!</b></li></ul><b>
Team Fit:</b><div>
Are you looking for an administrative career that gives you a sense of accomplishment? Are you a whiz with MS Office, especially Excel? Would you like to work as part of an administrative team of professionals who value customer service? Do you have experience working in an office with duties that include receiving freight and conducting physical inventory? Are you super organized and very detail oriented? Yes to all? Then look no further, you've found the perfect job!<br>
</div><b>
Your Typical Day:</b><b>
</b><ul><li>Scheduling and coordinating deliveries from beginning to end</li><li>
Gathering detailed information from customers</li><li>
Answering questions and solving problems related to deliveries</li><li>
Tracking and ensuring equipment is accurately accounted for, handled, and delivered</li><li>
Assisting in the preparation of regularly scheduled reports</li><li>
Conducting a final, pre-departure review of each delivery to ensure drivers have all necessary information and equipment to make a timely delivery and all customer expectations are met</li><li>
Performing various, light warehouse duties</li><li>
Interacting with customers and coworkers in a positive and professional manner</li><li>
Performing other related duties as assigned</li></ul><b>
Skills You Bring:</b><b>
</b><ul><li>1+ years of relevant experience in an administrative/office environment conducting warehouse related tasks (scheduling deliveries, receiving freight, conducting inventory, etc.)</li><li>
Great skills in MS Office (Word, Excel, etc.)
</li><li>Exceptional customer service skills</li><li>
Highly organized with strong attention to detail</li><li>
Manages time efficiently</li><li>
Ability to occasionally push/pull heavy equipment with assistance</li><li>
Current, non-restricted driver&rsquo;s license and ability to maintain a clean driving record</li></ul><p></p><p><b>
No waiting period for amazing benefits and PTO!</b></p>
<p>Our comprehensive benefits package for full-time employees (only) includes, but is not limited to:</p>
<ul><li>Competitive pay rate</li>
<li>Medical, Dental, and Vision insurance</li>
<li>Short-Term and Long-Term Disability</li>
<li>Life Insurance</li>
<li>Voluntary Aflac Benefits</li>
<li>401(k) with matching</li>
<li>Paid holidays and accrued paid time off</li>
</ul>
<p>We provide you with all the tools, training, and supplies you need to build your skill set and ensure your success!</p>
<p><b>Age Identifying Information: </b>In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.</p>
<p><b>* Capital Business Systems Inc. is a drug-free workplace and an Equal Employment Opportunity Employer *</b></p>
<ul><li><b>Capital has a long-standing commitment to provide a drug and alcohol-free work environment that is safe and productive for employees, visitors, and clients. All job offers are conditional on successfully passing a drug test, MVR, and criminal background check.</b></li></ul>
<ul><li><b>Capital is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements, and individual experience and qualifications, without regard to a person's sexual orientation, gender identity, gender expression, religion, disability, race, creed, color, sex, age, national origin or ancestry, or any other status protected by the laws or regulations in the locations where we operate.</b></li></ul><p>
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Administrative Delivery Coordinator

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