administrative services coordinator

Hartford HealthCare

<div><p><b>Location Detail: </b>Backus Hospital (10309)</p><div>
Work where <b>every moment</b> matters.</div><div></div><div><br>
Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut&rsquo;s most comprehensive healthcare network.</div><div></div><div><br>
Since 1893, Backus Hospital has been the primary source of healthcare services for much of Eastern Connecticut. We are home to the only trauma center in New London and Windham counties and are the only area hospital with LIFE STAR helicopter services. We deliver and coordinate a continuum of high-quality healthcare with the goal of improving the health of our communities.</div><div></div><div><b><br>
JOB SUMMARY</b></div><div>
Provides administrative, scheduling and project support to East Region Cabinet Members and Senior Leaders in the East Region. The role of the Administrative Services Coordinator is to coordinate and schedule meetings with internal and external stakeholders, complete travel and expense reports, support departmental and cross-functional meetings by preparing agendas and meeting materials, taking minutes and identifying follow-up items, guiding workflow on standard processes, communicating with colleagues, and managing limited scope, short-term functional area projects, processing invoices and other administrative responsibilities as necessary.</div><h3 class="jobSectionHeader"><b><br>
Qualifications</b></h3><br>
<div><b>
Education</b></div><ul><li>
High school diploma</li></ul><div></div><div><b><br>
Experience</b></div><ul><li>
2-3 years administrative or scheduling experience</li></ul><div></div><div><b><br>
Knowledge, Skills and Ability Requirements:</b></div><ul><li>
Advanced proficiency in Microsoft Office Suite required (Outlook, Word, PowerPoint, Excel)</li><li>
Excellent written and verbal communication skills</li><li>
Technology proficient &ndash; ability to manage video conferencing systems, knowledge of best practices and ability to troubleshoot issues</li><li>
Strong organizational skills, ability to multi-task, manage and prioritize various responsibilities and maintain confidentiality</li><li>
Strong interpersonal skills and ability to build effective relationships</li><li>
Demonstrated ability to manage multiple concurrent priorities</li><li>
Demonstrated ability to work in a fast-paced working environment.</li></ul><div></div><div><br>
We take great care of careers.</div><div></div><div><br>
With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge &ndash; helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is <b>your moment</b>.</div></div>

Administrative Services Coordinator

Elwyn

<div>Overview:
<div><b>
Join a Team That Changes Lives</b></div><div></div><div><br>
For more than 170 years, Elwyn has been leading the way in supporting children, teens, and adults with autism, intellectual and developmental disabilities, and behavioral health challenges. As a mission-driven nonprofit, we&rsquo;re here to create real change &ndash; helping people lead meaningful, fulfilling lives.</div><div></div><div><br>
Now, we&rsquo;re looking for passionate team members to join us. Here, your work will change lives &ndash; including your own. You&rsquo;ll make an impact every day, find purpose in what you do, and grow in a career that truly matters.</div><div></div><div><br>
At Elwyn, we take care of you while you care for others. We offer:</div><ul><li>
Generous Paid Time Off</li><li>
Comprehensive Medical/Dental/Vision Benefit Packages</li><li>
Earned Wage Access/On-Demand Pay</li><li>
Paid On-the-Job Training</li><li>
Tuition Reimbursement</li><li>
Career Advancement Opportunities and Growth</li><li>
Flexible Schedules</li><li>
Retirement Savings Plan</li></ul><div></div><div><b><br>
Join us and be a part of something bigger. Apply today.</b></div>
Responsibilities:
<div>Elwyn seeks a <b>Service Coordinator</b> to provide both administrative and technical systems support to the Facility Maintenance Office, the Executive Director of Maintenance, Director of Maintenance, Director of Grounds, , Director of CRS, as needed. Responsibilities include but not limited to providing clerical support, performing general administrative functions, coordinating office activities and operations to secure efficiency and compliance to company policies, daily oversight and monitoring of Angus and work order management including timely assignments and reporting, and training and onboarding when necessary.</div><div>
</div><div><b>
ESSENTIAL DUTIES &amp; RESPONSIBILITIES</b></div><ul><li>
Provide a welcoming environment including but not limited to answering all calls professionally and timely, greeting each visitor and staff member with openness</li><li>
Receive and direct all incoming calls in a patient, professional and courteous manner</li><li>
Answer questions efficiently and direct or transfer to appropriate person as needed</li><li>
Actively engage with internal and external customers to best understand their needs and requests</li><li>
Coordinate scheduling for Executive Director and other department Directors.</li><li>
Open and sort all mail coming into the Facility Maintenance Office</li><li>
Code vendor invoices and verify work has been completed</li><li>
Verifies vendor times</li><li>
File documents both paper and electronic using established office practices and maintain filing system</li><li>
Use Angus work order system to record, process and prioritize maintenance requests rescheduling workers as needed to cover requests</li><li>
Ensures data integrity within Angus, maintaining accurate assets, equipment, and maintenance records</li><li>
Coordinate with maintenance supervisors to monitor and optimize task assignments and timely completion of work orders</li><li>
Schedule and coordinate Pest Control Services</li><li>
Perform timekeeping activities for facility maintenance staff</li><li>
Maintain and update fire alarm, generator, emergency light and sprinkler log reports</li><li>
Maintain updated email distribution lists to ensure delivery of email communications to appropriate parties</li><li>
Assist assigned staff with completion and submission of expense reimbursement forms including petty cash</li><li>
Perform financial tasks to include invoicing, purchase requisitions, and assist in budget tracking</li><li>
Maintain copies of vendor contracts and licenses in support of renewals and/or terminations and appliance warranties</li><li>
Requisitions supplies and equipment necessary to complete preventative, corrective and reactive service as required</li><li>
Work with Executive Director of Maintenance and Operations and all Facilities Directors on various CMMS related projects</li><li>
Enforces all Elwyn safety and risk management policies and procedures; reports all accidents and injuries in a timely manner and identifies and corrects unsafe work conditions with management oversight.</li><li>
Create/update records and databases including but not limited to personnel, financial and other data as required</li><li>
Order and maintain office supplies for the department</li><li>
Maintain office equipment</li><li>
Prepare documents and submit timely reports as assigned</li><li>
Perform other duties as assigned</li></ul><div><b>
QUALIFICATIONS &amp; SKILLS</b></div><ul><li>
High School graduate or equivalent</li><li>
Two to five years&rsquo; experience in a clerical setting; experience in a facilities maintenance office setting preferred</li><li>
Demonstrated ability to work effectively as part of a team</li><li>
Ability to work in a fast-paced environment and manage and prioritize multiple, often competing, priorities</li><li>
Demonstrated strong attention to detail</li><li>
Demonstrated strong time management and organizational skills</li><li>
Demonstrated excellent judgment with the ability to independently solve problems and make decisions with little or no need for direct supervision</li><li>
Demonstrated ability to anticipate future needed changes or identify problem areas and take effective actions</li><li>
Must possess excellent customer interaction, collaboration, presentation, and written and verbal communication skills and strong organizational skills</li><li>
Demonstrated intermediate experience with Microsoft Office applications specifically Outlook, Word and Excel and in web-based computer applications</li></ul>
Equal Opportunity Employer:
<div><b>
Elwyn is an Equal Opportunity Employer.</b> <i>Elwyn does not discriminate on the basis of race, color, religion, creed, ancestry, pregnancy status, medical condition, gender, gender identity or expression, genetic information, sexual orientation or identity, age, national origin, citizenship, handicap status, marital or family status, mental or physical disability, perceived disability, military or veteran status, political activities or affiliations, or any other characteristic protected under applicable federal, state or local law, ordinance, or regulation.</i></div></div>

State of South Carolina

<div><div><div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<p></p><div><div>Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an<b> Administrative Coordinator I, </b>who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.</div><br>
This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health Crafts-Farrow, 7901 Farrow Rd, Columbia, SC 29203.<br>
<br>
As the Administrative Coordinator I, under limited supervision by the Chief of Forensic Processing, you will manage and conduct legal and administrative functions of the Forensic Treatment Services.<br>
<br>
<b>Responsibilities for the Administrative Coordinator I:</b><ul><li>
Obtain, organize and process legal documents, admission documents and other case documents. This function includes but is not limited to acquiring legal records and scanning orders and reports into the proper database</li><li>
Serve as the legal liaison between Forensic Treatment Services and outside entities including probate court. judges. solicitors, defense attorneys, law enforcement and Attorney Generals' office when appropriate. The function includes but is not limited to resolving issues with improper orders, correspondence with officers of the court as well as NGRI admissions and discharges.</li><li>
Follow up with attorneys to obtain the necessary orders for the next stage of the forensic process. Document all communications with attorneys including dates, responses, etc.</li><li>
Supervise, direct and manage administrative assistants</li><li>
Provide assistance and coverage as needed to administrative staff and Patient Movement Coordinator</li><li>
Comply with Corporate Compliance, Harassment Free Workplace, time and attendance policies. Demonstrate cultural and age specific competence</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum and Additional Requirements</b></h2></div>
<p></p><div><ul><li>A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.</li></ul><b>
Additional Requirements</b><ul><li>
Ability to work in a fast-paced environment with attention to detail.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2></div>
<p></p><div><ul><li>Graduate of a paralegal curriculum approved by the SC Bar Association.</li><li>
Bilingual abilities in English and Spanish (or another language) are a plus.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Comments</b></h2></div>
<div><p><b>Post hire, employees must:</b></p><ul><li>
Extensive knowledge through work experience and/or formal education of the SC Code of Laws, particularly those that pertain directly to mental health issues. including timeframes, procedures and mandated for the specific program in Forensics.</li></ul><p>
The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.</p><div>
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.</div><div></div><div><b><br>
The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:</b></div><ul><li>
Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.</li><li>
15 days annual (vacation) leave per year</li><li>
15 days sick leave per year</li><li>
13 paid holidays</li><li>
Paid Parental Leave</li><li>
S.C. Deferred Compensation Program available (S.C. Deferred Compensation)</li><li>
Retirement benefit choices *<ul><li>
State Retirement Plan (SCRS)</li><li>
State Optional Retirement Program (State ORP)</li></ul></li></ul><ul><li>Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.</li></ul></div></div></div><p></p>

Administrative Coordinator I / Paralegal (Forensics)

Confidential

<div>
 <p>
  <strong>
   Administrative Coordinator
  </strong>
 </p>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  The Administrative Coordinator provides comprehensive administrative and operational support to ensure the efficient functioning of the department. This role is responsible for coordinating daily office activities, managing documentation, supporting internal processes, and assisting team members with administrative tasks. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to the department, including scheduling meetings, preparing correspondence, and organizing files.
  </li>
  <li>
   Coordinate office operations and ensure compliance with internal procedures and organizational policies.
  </li>
  <li>
   Assist in preparing reports, presentations, and documentation for management review.
  </li>
  <li>
   Assist HR &amp; GR departmental in their tasks
  </li>
  <li>
   Perform other administrative duties as needed to support team efficiency.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Associate or Bachelor degree in Business Administration, Office Management, or a related field (preferred).
  </li>
  <li>
   Fresh Graduate or One year of experience
  </li>
  <li>
   Strong organizational, time-management, and multitasking skills.
  </li>
  <li>
   Excellent verbal and written communication skills.
  </li>
  <li>
   Proficiency in Microsoft Office Suite and other productivity tools.
  </li>
  <li>
   Ability to maintain confidentiality and handle sensitive information.
  </li>
  <li>
   Strong problem-solving skills and attention to detail.
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Coordinator

Fusion Group Holding

The Role
<br>The Administration Coordinator will provide high-level executive and administrative support to the Managing Director of Fusion Integrated Solutions. This role ensures smooth daily operations by managing schedules, communications, documentation, and cross-department coordination. The position requires strong organizational skills, professionalism, and the ability to operate effectively in a fast-paced, technology-driven environment. Key responsibilities include managing calendars and travel, preparing reports and presentations, coordinating with HR, Finance, and Operations, maintaining confidential records, and supporting special projects and stakeholder communications. The ideal candidate is detail-oriented, proactive, and technologically adept, with strong communication skills in Arabic and English.
<br><br>
Requirements
<br><ul>
<li>Diploma or bachelor’s degree in IT, Computer Science, Business Administration, or related field • 3–6 years’ experience in administrative or executive support roles, ideally in an IT environment • Exceptional organizational, communication & multitasking skills • Strong attention to detail and professionalism • Ability to manage confidential information • Tech-savvy mindset; understanding of IT systems is a plus • Experience with helpdesk or ticketing systems is an advantage • Proactive, solutions-driven attitude • High proficiency in Microsoft Office; familiarity with Jira is a plus</li>
</ul>
About the company
<br>Specialised in business support services, Fusion Group Holding provides foreign investors, companies, and individuals with a streamlined and financially efficient approach to conducting business successfully in Qatar, Oman, and the UAE. With several highly specialised subsidiaries, the Group offers its clients over 360 services, ranging from immigration services through to company formation and local company partnership. Our team of experts prides themselves on their wealth of knowledge and local connections, allowing foreign investors to establish a commercial presence.

Administration Coordinator

ELSEWEDY ELECTRIC UAE

<div>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  The
  <strong>
   Administration
  </strong>
  Coordinator is responsible for providing efficient administrative and operational support to ensure smooth day-to-day office functions at Elsewedy Electric. The role includes managing office operations, employee services, logistics, and documentation in line with company policies and standards.
 </p>
 <p>
  <strong>
   Key Accountabilities
  </strong>
 </p>
 <ul>
  <li>
   Manage the Travel portal to handle travel requests for local and international business trips for employees (travel arrangements, hotel bookings, and visa coordination)
  </li>
  <li>
   Manage daily office operations, including maintenance, supplies, utilities, and facilities coordination.
  </li>
  <li>
   Supervise office boys, drivers, and other support staff to ensure the smooth functioning of office activities.
  </li>
  <li>
   Manage company vehicles, fuel cards, and renewal of registrations.
  </li>
  <li>
   Oversee office asset inventory and ensure proper record-keeping
  </li>
  <li>
   Coordinate with procurement and finance for purchase requests, petty cash, and vendor payments
  </li>
  <li>
   Handle the payment requests in alignment with the internal procedures.
  </li>
  <li>
   Handle the Medical Insurance-related tasks, including enrolment and claims coordination.
  </li>
  <li>
   Ensure all administrative processes comply with company policies and UAE regulations.
  </li>
  <li>
   Maintain confidentiality and professionalism in handling company documents and employee information.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or related field (preferred).
  </li>
  <li>
   Proven experience in administrative or coordination roles.
  </li>
  <li>
   Strong organizational and multitasking skills.
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, PowerPoint).
  </li>
  <li>
   Attention to detail and problem-solving skills.
  </li>
  <li>
   Ability to work independently and under pressure.
  </li>
 </ul>
 <p>
 </p>
</div>


Arden Coaching

<div>
 <p>
  <strong>
   Job Title: Administrative Coordinator
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Remote
 </p>
 <p>
  <strong>
   Company:
  </strong>
  Arden Coaching
 </p>
 <p>
  <strong>
   Salary
  </strong>
  : $60-70K plus benefits; bonus eligible
 </p>
 <p>
  <strong>
   Start Date:
  </strong>
  December 29 or January 5
 </p>
 <p>
  <br/>
 </p>
 <p>
  We&rsquo;re looking for an operational all-star to join Arden Coaching (www.ArdenCoaching.com) as an Administrative Coordinator, Operations + Marketing Support. If you love building systems that actually work, keeping leaders focused on the important stuff, and making sure all the trains run on time, read on.
 </p>
 <p>
  <br/>
 </p>
 <p>
  In this role you will run daily operations from calendar and contract management to coach onboarding and vendor coordination. You&rsquo;ll keep our SOPs current, and support logistics for our strategic offsite and biannual Summit. You will also schedule and post social content supplied by our marketing team, keep the content calendar tidy, and help track basic performance so we keep improving.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Who should apply: you have 5+ years in admin or operations, are fluent with tools like MS Suite, DocuSign, and Monday.com, Chat GPT and Canva,&nbsp;communicate well, and can manage competing priorities without drama. Writing social copy is a plus but not required. We value practical problem solving, calm ownership, a growth mindset, and a willingness to roll up your sleeves and keep a sense of humor!
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Education
   </strong>
   : Bachelor&rsquo;s degree in Business Administration, Management, or related field (or equivalent experience).
  </li>
  <li>
   <strong>
    Experience
   </strong>
   :
  </li>
  <li>
   5+ years in an administrative or operations support role, preferably in a coaching, consulting, or professional services environment.
  </li>
  <li>
   Proven experience managing contracts, scheduling, and team coordination.
  </li>
  <li>
   Strong understanding of cybersecurity basics and vendor coordination.
  </li>
  <li>
   <strong>
    Skills &amp; Abilities
   </strong>
   :
  </li>
  <li>
   Highly organized with excellent time management skills.
  </li>
  <li>
   Strong written and verbal communication skills, with an ability to interact effectively with clients, coaches, and team members.
  </li>
  <li>
   Ability to prioritize tasks and handle multiple projects simultaneously.
  </li>
  <li>
   Comfortable using and adapting to new technologies, including AI tools, to enhance efficiency and streamline workflows.
  </li>
  <li>
   Ability to troubleshoot tech-related issues and leverage digital tools for improved operations and client services
  </li>
  <li>
   Proficiency in Monday.com, DocuSign, MS Office Suite, Zoom, ChatGPT, Canva.
  </li>
  <li>
   Ability to work both independently and as part of a collaborative team.
  </li>
  <li>
   A proactive, solutions-oriented mindset with keen attention to detail.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Physical Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Ability to work at a computer for extended periods.
  </li>
  <li>
   Occasional travel for strategic offsites and meetings.
  </li>
 </ul>
 <p>
  <strong>
   Compensation &amp; Benefits:
  </strong>
 </p>
 <ul>
  <li>
   Competitive salary and performance-based incentives.
  </li>
  <li>
   Comprehensive benefits package including health and retirement plans.
  </li>
  <li>
   Opportunities for professional development and growth within the company.
  </li>
 </ul>
 <p>
  <strong>
   Personal Attributes:
  </strong>
 </p>
 <ul>
  <li>
   Strategic thinker with a results-oriented mindset.
  </li>
  <li>
   Proactive and self-motivated with a passion for administration, process improvement and supporting others.
  </li>
  <li>
   Collaborative partner able to instill trust and buy-in from all levels of the organization.
  </li>
  <li>
   High level of professionalism, integrity, and a commitment to delivering exceptional customer service.
  </li>
  <li>
   Assuming positive intent in all collaborations and maintaining a positive approach to all topics and challenges.
  </li>
  <li>
   Ability to embrace, model and inspire our values: Integrity, Authenticity, Service, Excellence, Joy.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Details:
  </strong>
 </p>
 <ul>
  <li>
   Full time, Remote, must overlap 9:00 AM&ndash;5:00 PM ET
  </li>
  <li>
   Base $60,000&ndash;$70,000, performance bonus eligible
  </li>
  <li>
   Benefits including health and 401K
  </li>
  <li>
   10 paid vacation days, plus 12 paid holidays
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   To apply, please email a cover letter that includes a one-paragraph example of an operations improvement you led (all printed in your favorite non-black color) to
  </strong>
  <strong>
   admin@ardencoaching.com
  </strong>
  <strong>
   . Please also attach or include a resume.&nbsp;Subject line: &ldquo;Administrative Coordinator Application &mdash; [Your Name]&rdquo; Please send prior to December 12, 2025.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Arden Coaching is an equal opportunity employer in business nearly 20 years and growing.&nbsp;We&rsquo;re a small and mighty team practicing the principles we seek to instill in other leaders, e.g. ownership and responsibility, accountability, assuming positive intent, respect and appreciation, continual improvement, and taking joy in serving others. We expect a high level of excellence and rigor, along with a high level of joy and expression.&nbsp;We offer a dynamic and supportive work environment, competitive compensation, and opportunities for personal/professional growth. Come join us in making great leaders!
 </p>
</div>


Search 10000+ Administrative services coordinator jobs near you this December. New roles added regularly across leading industries. Apply today.

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