administrative services coordinator

Kidder Mathews

Kidder Mathews has been a leader in the commercial real estate industry for nearly 60 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. Now the largest fully independent commercial real estate firm in the Western U.S., Kidder Mathews has over 900 professionals across 19 offices in Washington, Oregon, California, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types. The firm averages $9 billion in transaction volume, manages more than 54 million square feet of space, and conducts 2,700 appraisal, consulting, and cost segregation assignments annually.
<br><br>
JOB SUMMARY
<br>The Administrative Services Coordinator works as part of a team that supports the firm's brokerage, asset services and appraisal divisions with reception and administrative needs. Administrative Services Coordinators present the first impression of the company, so they must set a professional image at the front desk both on the phone and in person.
<br>ESSENTIAL FUNCTIONS
<br><ul>
<li>Work well as a team player and maintain good relationships with co-workers in a close-knit team environment</li>
<li>Support a fast-paced, high-profile sales force with administrative tasks, demonstrating excellent customer service and overall can-do attitude</li>
<li>Route calls professionally and greet visitors with a polite check-in experience</li>
<li>Keep an accurate "in/out" log of which brokers, employees, and visitors are in the office</li>
<li>Receive and distribute faxes, mail, and deliveries; prepare outgoing mail including overnight and courier packages</li>
<li>Maintain a clean and professional front desk and lobby areas, keeping equipment and supplies neat and orderly</li>
<li>Each morning and throughout the day, maintain common areas (kitchen, break rooms, conference rooms, and lobby) and follow sanitization protocols to keep them clean, orderly, and well stocked for the day</li>
<li>Keep all kitchen equipment including refrigerator, coffee maker, and microwave clean and sanitized</li>
<li>At the end of the day, clean up and put away supplies and dishes in common areas</li>
<li>Operate and troubleshoot office equipment like printers, copiers, scanners, fax machine, postage meter, etc.</li>
<li>Maintain inventory of office and break room supplies and pre-printed stationery products</li>
<li>Approve invoices as assigned by Office Manager ensuring billing and allocation is accurate (i.e., overnight mail, courier, office supplies, box lunches, coffee service, etc.)</li>
<li>Maintain cash accounts as assigned by Office Manager (i.e., petty cash and parking validation); reconcile the accounts each month</li>
<li>Schedule and manage the calendar for our e-mail distribution system of flyers</li>
<li>Provide administrative support creating correspondence, legal documents, invoices, and other documents as assigned by the Office Manager</li>
<li>Enter information daily into various property and client databases used by the office</li>
<li>Perform research, special projects, record-keeping, and other miscellaneous duties as needed for the office</li>
</ul>
OTHER FUNCTIONS
<br><ul>
<li>Perform other duties or projects as requested</li>
</ul>
ESSENTIAL QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<br>REQUIRED KNOWLEDGE
<br><ul>
<li>Strong computer skills (specifically in MS Office programs Word, Outlook, PowerPoint, Excel)</li>
</ul>
SKILLS AND ABILITY
<br><ul>
<li>Customer service oriented with great interpersonal skills to build relationships with employees, brokers, management, vendors, and clients</li>
<li>Ability to work with minimal supervision, know when to ask questions, and lead by example</li>
<li>Ability to speak, write and understand English with excellent grammatical, oral and written communication skills</li>
<li>Polite and professional communication, telephone etiquette, and professional appearance</li>
<li>Ability to multi-task, prioritize, and utilize resources to execute multiple projects and tasks within a deadline-oriented environment</li>
<li>Highly accurate, attentive, and detail-oriented</li>
<li>Able to function in a team environment, utilizing resources to execute tasks and solve problems</li>
<li>Ability to type a minimum of 65 wpm</li>
<li>Professional level of confidentiality in handling employee and Broker information</li>
<li>Excellent communication skills to be able to function in a team environment to work a project through to completion</li>
<li>Ability to take ownership of assigned tasks with high level of initiative</li>
</ul>
EDUCATION/CERTIFICATION
<br><ul>
<li>High School Degree or equivalent required, Bachelor’s degree or combination of education and experience preferred</li>
</ul>
EXPERIENCE REQUIRED
<br><ul>
<li>1+ year(s) office and/or customer service experience</li>
<li>Experience operating a multi-line phone system, preferred but not required</li>
</ul>
WORK ENVIRONMENT
<br><ul>
<li>This is a standard office environment with standard office noise like talking, office equipment, etc.</li>
</ul>
PHYSICAL DEMANDS
<br><ul>
<li>While performing the duties of this job, the employee is regularly required to talk and hear. This position is often active and may require standing, walking, bending, kneeling, stooping and crouching. The employee must sometimes lift and/or move items up to 50 pounds with the assistance of a hand truck or dolly. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision, distance vision, peripheral vision, depth vision, color vision and the ability to adjust focus.</li>
</ul>
SUPERVISORY RESPONSIBILITIES
<br><ul>
<li>There are no direct supervisory responsibilities</li>
</ul>
Kidder Mathews is an equal opportunity employer does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact recruiting@kiddermathews.com if you need an accommodation. AZ, NV, OR & WA residents: We Participate in E-Verify.CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at https://kidder.com/careers/. Qualified individuals with arrest or conviction records will be considered for employment in accordance with the Los Angeles and San Diego County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Administrative Services Coordinator

Charleston County Sheriff's Office

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><div>The purpose of this position is to provide administrative support to the People Operations Manager, Human Resource Generalist, and Operations leadership working in the 911 Center with tracking and reporting performance reviews, training forms, attendance, disciplinary action forms, payroll, and ensuring compliance with ECC SOPs and Charleston County Policies and Procedures.</div><div><b><br>
HIRING HOURLY RANGE $21.66 - $28.36</b></div><div><b><br>
APPLICATION DEADLINE: SUNDAY, 29 MARCH, 2026</b></div></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Duties and Responsibilities</b></h2></div>
<p></p><div><div><b>ESSENTIAL FUNCTIONS</b><b>: (Order of Essential Functions does not indicate importance of functions.)</b></div><div></div><div><br>
<ul><li>
Complete and submit payroll for the ECC. Verify, proof, and approve pre-list for payroll checks to be processed and printed. Work with payroll department to address any problems or issues. Train other staff members in processing payroll as support and back up to process payroll in Administrative Services Coordinator&rsquo;s absence.</li><li>
Ensure employee tracking systems are updated regularly and review the information for accuracy. Ensure employees have the appropriate credentials and access to these systems.</li><li>
Review attendance reports and ensure compliance with ECC SOP 1.7. Review inconsistencies with the Operations Manager. Send emails to Operations leadership as needed regarding pending disciplines due to absenteeism or tardiness. Record any completed disciplines on tracking spreadsheet. Review FMLA hours with the HR Generalist and People Operations Manager.</li><li>
Compile data required to process new floor employees. Track all employee performance reviews, disciplines, submit all to HR, and monitor for timely manner completion.</li><li>
Perform special projects at the request of leadership (Ex. Meritorious Ranking, Open Interviews).</li><li>
This is an essential position and required to participate in all departmental activations.</li><li>
Performs other duties or assumes other responsibilities as apparent or assigned.</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><div><ul><li>Associates Degree in Business Administration or related field preferred.</li><li>
History of successful customer service, front desk representative, office assistant, and Human Resource experience preferred.</li><li>
Proficient in Microsoft Office Word, Excel, data base management and office equipment.</li><li>
Ability to learn and use various additional software applications required to complete the functions of the position.</li><li>
Must have no felony convictions; misdemeanors will be evaluated on a case-by-case basis and disposition information must be provided.</li><li>
Pass a background investigation including driving record, employment history, employment, education, and training verification, illegal conduct (drug use, etc.), and reference check.</li><li>
Pass a pre-employment physical and psychological evaluation.</li><li>
Be able to successfully complete Level IV CJIS Security Awareness Training within 6 months of date of hire and maintain the certification.</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Knowledge, Skills and Abilities</b></h2></div>
<p></p><div><div><b>SUCCESS FACTORS:</b></div><div></div><div><br>
<ul><li>
Safeguard confidential information and use it or disclose it only as expressly authorized or specifically required in the course of performing specific job duties.</li><li>
Respond positively to a work environment that will change day-to-day, requiring quick departure from and re-organization of one&rsquo;s schedule, ensuring County employees are receiving the best possible service and items with priority are completed as needed.</li><li>
Demonstrate sound time-management skills by effectively or efficiently organizing, prioritizing, and completing multiple assignments on or before the designated deadline.</li><li>
Consistently abide by established policies and procedures to routine problems. Embrace technology, paperless processes, and various system enhancements.</li><li>
Take action in solving problems while exhibiting judgment and a systematic approach to decision making; identify the important dimensions of a problem, determine potential causes, obtain relevant information and specify alternate solutions that result in effectiveness.</li><li>
Create positive energy in both individuals and groups to build high morale and group commitments to goals and objectives.</li><li>
Display willingness to listen and learn.</li><li>
Create and participate in a team environment.</li><li>
Lives the vision, mission, values and expected behaviors of Charleston County, the Public Safety Directorate, and the ECC.</li></ul></div></div></div></div><p></p>

Administrative Services Coordinator I - Consolidated Dispatch - 3/16/26

TK Elevator

<div>
 We are seeking a highly organized and proactive NI Admin Coordinator to join our team at TK Elevator UAE L.L.C, based in Dubai, within the DXB Instal department. This role is essential in ensuring the smooth administrative operations supporting our installation projects and operational teams.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide comprehensive administrative support to the DXB Instal department, including managing correspondence, scheduling meetings, and coordinating communications among teams.
  </li>
  <li>
   Maintain accurate and up-to-date project documentation and records, ensuring compliance with company policies and legal requirements.
  </li>
  <li>
   Coordinate logistics and resource planning to support installation projects, working closely with technical teams and external vendors.
  </li>
  <li>
   Assist in the preparation and processing of procurement and invoicing documents, collaborating with finance and supply chain departments.
  </li>
  <li>
   Monitor project timelines and deliverables, proactively identifying and addressing potential administrative bottlenecks.
  </li>
  <li>
   Organize and maintain electronic and physical filing systems for project and departmental information.
  </li>
  <li>
   Support the onboarding and training processes for new team members within the department.
  </li>
  <li>
   Contribute to continuous improvement initiatives by suggesting administrative process enhancements that increase efficiency and effectiveness.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications and Skills:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A minimum of a high school diploma, with preference given to candidates holding additional qualifications or relevant certifications in administration, project coordination, or related fields.
  </li>
  <li>
   Proven experience in an administrative or coordination role, ideally within construction, installation, or engineering environments.
  </li>
  <li>
   Strong organizational skills with keen attention to detail and the ability to manage multiple tasks simultaneously under tight deadlines.
  </li>
  <li>
   Excellent communication abilities, both written and verbal, to facilitate clear interaction with internal teams and external partners.
  </li>
  <li>
   Proficiency in standard office software applications, including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
  </li>
  <li>
   Familiarity with project management tools and systems is an advantage.
  </li>
  <li>
   Demonstrated ability to work collaboratively in a diverse team setting, embracing a culture of inclusion and mutual respect.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About TK Elevator UAE L.L.C:
  <br/>
  <br/>
 </strong>
 TK Elevator UAE L.L.C is a global leader in elevator and escalator solutions, committed to enhancing urban mobility through innovative technologies and exceptional service. Our team in Dubai is dedicated to delivering superior installation and maintenance services, fostering a positive work environment where every team member can grow and succeed.
 <br/>
 <br/>
 Joining our DXB Instal department as an NI Admin Coordinator offers the opportunity to contribute to exciting projects in a dynamic industry. We value professionalism, integrity, and a commitment to operational excellence, and we welcome individuals who share our passion for making a difference.
 <br/>
 <br/>
 If you are a motivated professional ready to play an integral role in supporting our installation operations while developing your administrative career, we encourage you to apply and be part of our forward-thinking team.
</div>


NI Admin Coordinator

Johns Hopkins University

<div><p>University Communications seeks a dynamic, detail-driven <b><i>Sr. Administrative Coordinator</i></b> to serve as a strategic partner to the Sr. Associate Vice President (SAVP) of Media Relations and News and the Assistant Vice President (AVP) of Internal Communications. This highly visible, front-facing role provides executive-level administrative support in a fast-paced, high-impact environment and serves as the primary front desk receptionist for the division. This position requires employee to work onsite five days per week to ensure consistent operational and in-person support.</p><p></p><p><br>
The Senior Administrative Coordinator plays a critical role in advancing the mission of University Communications by delivering proactive, high-level executive support to senior leadership while providing comprehensive coordination and operational support to the Media Relations and News team and the Internal Communications team. As the first point of contact for the office, this individual represents the division with professionalism, discretion, and a service-oriented mindset, creating a welcoming and responsive experience for campus partners and visitors.</p><p></p><p><br>
The role requires frequent interaction with senior leadership, including the President&rsquo;s Office, Office of the Provost, and Deans&rsquo; Offices, and demands sound judgment, exceptional organizational skills, and the ability to manage competing priorities with confidence, diplomacy, and poise.</p><p></p><p><b><br>
Specific Duties &amp; Responsibilities</b></p><ul><li>
Plan, support, and organize daily activities of the office or program.</li><li>
Provide complex administrative, project, and calendar support to a SAVP and AVP.</li><li>
Manage team and/or assigned leaders calendars; plan and schedule meetings and coordinate their associated logistics.</li><li>
Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.</li><li>
May represent department management in appropriate circumstances within the scope of the position&rsquo;s responsibility and purview.</li><li>
Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).</li><li>
Coordinate purchasing processes; process various department bills and reconcile accounts.</li><li>
Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high level meetings. Record and draft minutes; monitor and follow-up on action items.</li><li>
Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.</li><li>
May serve as the liaison or office contact with facilities.</li><li>
Identify and resolve administration problems and issues.</li><li>
Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).</li><li>
Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies</li><li>
Develop and compile reports. May assist with preparation of presentations.</li><li>
Assist with planning special events/functions, including workshops, conferences, etc.</li><li>
May perform some non-routine and confidential administrative functions, as needed.</li><li>
Coordinate work assignments of students and/or temporary office support, as needed.
</li><li>Coordinate preparation, set up and logistics for department/office events/functions.</li></ul><ul><li>
Prepare the quarterly Media Clips report for the Board of Trustees meeting.</li><li>
Coordinate the production process for the Johns Hopkins Magazine, including managing mailing lists, formatting and editing content, and partnering with vendors to meet production deadlines.</li><li>
Monitor and manage the Johns Hopkins Magazine email account, responding to general inquiries and escalating issues as appropriate.</li><li>
Submit service requests to update and maintain constituent&rsquo;s records in the magazine database.</li><li>
Manage the hiring and payment process for independent contractors supporting the Johns Hopkins Magazine and Hub.</li><li>
Partner with building security to coordinate visitor access and ensure a seamless, secure arrival experience.</li><li>
Manage the department&rsquo;s main phone line, screening and routing calls appropriately.</li><li>
Sort and distribute incoming mail and deliveries.</li><li>
Maintain shared conference room calendars and schedule appointments.</li><li>
Oversee organization and upkeep of departmental common spaces, including conference rooms, breakroom, and copier areas.</li><li>
Provide backup support to the administrative team as needed.</li></ul><br>
<b>
Minimum Qualifications</b><br>
<ul><li>
High school diploma or graduation equivalent.</li><li>
Four years of related experience.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. Beyond a high school diploma/graduation equivalent, to the extent</li></ul><br>
<b>
Preferred Qualifications</b><br>
<ul><li>
Experience working with Asana or similar project management platforms is preferred but not required.
</li><li>Strong knowledge of office administration, record-keeping systems, scheduling, and administrative support services.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.</li><li>
Experience with SAP for reimbursements, online payments, shopping carts, and tracking payments. Familiarity with JHU financial and administrative policies is preferred.</li><li>
Excellent verbal and written communication skills, with the ability to interact effectively with a broad cross-section of stakeholders.</li><li>
Collaborative team player with outstanding interpersonal and customer service skills.</li><li>
Exceptional organizational skills, analytical and problem-solving abilities, and keen attention to detail.</li></ul><p></p><p><br>
Classified Title: Sr. Administrative Coordinator<br>
Role/Level/Range: ATO 37.5/03/OF
<br>
Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.)<br>
Employee group: Full Time<br>
Schedule: Monday-Friday/ 8:30am -5:00pm<br>
FLSA Status: Non-Exempt<br>
Location: JH at Keswick<br>
Department name: University Communications
<br>
Personnel area: University Administration</p></div><p></p>

Sr. Administrative Coordinator (University Communications)

University of North Carolina at Chapel Hill

<div><div><div>Posting Information
</div><p></p><div><div><div><div><b>Department</b></div> <div>University Development Office - 250100</div>
</div><br>
<div><div><b>Career Area </b></div><div>Administrative/Clerical Support</div>
</div><br>
<div><div><b>Posting Open Date</b></div> <div>03/11/2026</div>
</div><br>
<div><div><b>Application Deadline</b></div> <div>03/30/2026</div>
</div><br>
<div><div><b>Position Type</b></div> <div>Temporary Staff (SHRA)</div>
</div><br>
<div><div><b>Position Title </b></div><div>Schools and Units Lead Administrative Coordinator TEMP</div>
</div><br>
<div><div><b>Position Number</b></div> <div>20075045</div>
</div><br>
<div><div><b>Vacancy ID</b></div> <div>S026996</div>
</div><br>
<div><div><b>Full-time/Part-time</b></div> <div>Full-Time Temporary</div>
</div><br>
<div><div><b>Hours per week</b></div> <div>40</div>
</div><br>
<div><div><b>Work Schedule</b></div>
<div>Monday &ndash; Friday, 8:00AM &ndash; 5:00PM</div>
</div><br>
<div><div><b>Position Location</b></div> <div>North Carolina, US</div>
</div><br>
<div><div><b>Hiring Range</b></div> <div>$25.00 per hour</div>
</div><br>
<div><div><b>Proposed Start Date</b></div> <div>03/30/2026</div>
</div><br>
<div><div><b>Estimated Duration of Appointment</b></div> <div>6 months not to exceed 11 months</div>
</div><br>
</div></div></div><div><div>Position Information
</div><p></p><div><div><div><div><b>Be a Tar Heel!</b></div>
<div><div>A global higher education leader in innovative teaching, research and public service, the <b>University of North Carolina at Chapel Hill</b> consistently ranks as <b>one of the nation&rsquo;s top public universities</b>. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.</div><div>
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.</div><div>
University employees can choose from a wide range of <b>professional training opportunities</b> for career growth, skill development and lifelong learning and enjoy <b>exclusive perks</b> that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.</div></div>
</div><br>
<div><div><b>Primary Purpose of Organizational Unit</b></div>
<div>University Development&rsquo;s purpose is to support the mission of the university by raising private resources to enhance financial support for students, faculty, programs, and facilities. University Development provides leadership and centralized services to all development offices throughout the University, serving as a focal point for annual giving, application development and IT support; campaign management; constituent programs; corporate and foundation relations; donor relations; gift planning; gift services; industry relations; marketing/communications; parents giving; principal gifts; prospect management, research and analytics; regional programs; scholarships and student aid; talent management; university events; and volunteer engagement.<br>
<br>
Carolina Development is proud of its donor-centered philosophy, pursuing activities that always respect the interests and intentions of the donor as well as the University. The organization&rsquo;s collaborative nature is a critical component to fulfilling our mission of raising private funds to benefit the university.<br>
<br>
Location, Location, Location<br>
<ul><li>Want to live in Chapel Hill? If so, we have tons of perks to offer you. Discounts and access to many UNC-CH athletics, Performing Arts, Gym memberships and many more on campus and local community opportunities along with a perks program that provides employees with over 800 local deals.</li><li>Want to live outside of Chapel Hill but still in the area? You have a choice of smaller communities, cities, or even suburbs in areas like Raleigh and Durham. Both living experiences offer a multitude of advantages designed to fit your needs and still enjoy the perks offered by UNC-CH.</li></ul><br>
Tuition &amp; Fee Waiver Program: Check out our Tuition &amp; Fee Waivers Programs &ndash; https://hr.unc.edu/benefits/educational-assistance/tuition-waivers/<br>
<br>
Benefits: Explore the benefits of working at UNC-CH &ndash; https://hr.unc.edu/benefits/<br>
<br>
We welcome applicants from all backgrounds and transferable skills!</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div>This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.<br>
<br>
The Schools and Units Lead Administrative Coordinator will report to an Assistant Vice Chancellor on the Schools and Unit team. The Schools and Units Lead Administrative Coordinator will provide comprehensive professional support to the assigned Assistant Vice Chancellor. The duties include administrative support and logistics, travel management, communications, finance/budget management, and other duties as assigned. The position will perform an extensive range of highly visible activities such as communication with various university and external constituents at multiple levels.<br>
<br>
The Schools and Units Lead Administrative Coordinator is responsible for independent problem solving, answering questions, providing information, and taking action on behalf of the assigned Assistant Vice Chancellor and others as authorized. This position must analyze, prioritize, and keep track of multiple pieces of complex and often confidential information in order to make accurate, efficient recommendations regarding workflow, and provide facilitation and processing of information and verbal and written correspondence. The individual must facilitate completion of work at a rapid pace on time-sensitive matters with routine interruptions. All of the above must be done with minimal errors and utmost professionalism in an office whose priorities must adapt to evolving needs and demands from within the University and with strategic partners.</div>
</div><br>
<div><div><b>Minimum Education and Experience Requirements</b></div>
<div>Bachelor&rsquo;s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.</div>
</div><br>
<div><div><b>Management Preferences</b></div>
<div>1. Excellent verbal and written communication skills<br>
2. Ability to work in a high paced or complex environment<br>
3. Ability to prioritize work amidst multiple demands to meet deadlines<br>
4. Demonstrated knowledge of such software/programs as Word, Excel, PowerPoint, and Outlook calendar<br>
5. Experience in a higher education administrative environment</div>
</div><br>
<div><div><b>Special Physical/Mental Requirements</b></div>
</div><br>
<div></div><div><div><b>Campus Security Authority Responsibilities</b></div>
<p>Not Applicable.</p></div></div></div></div></div><p></p>

Schools and Units Lead Administrative Coordinator TEMP

Family and Children's Association

<div><p>Hicksville, NY | <b>Salary</b>: $23-25/Hour| <b>Schedule: </b>Temporary, 35 hours per week</p><p></p><p><b><i><br>
The Opportunity</i></b></p>
<p>
The Administrative Coordinator supports the daily administrative and operational functions of the Community Behavioral Health Clinic (CCBHC). This position plays a key role in maintaining office efficiency, coordinating client registration, handling insurance authorizations, managing billing-related tasks, and supporting staff with general administrative needs.</p><p></p><p><b><br>
Responsibilities:</b></p>
<ul><li>
Assist in managing centralized scheduling, organizing office functions, and supporting day-to-day operations.</li><li>
Perform all front desk responsibilities including answering phones, client registration and check-ins/outs, and handling client complaints or messages and ensure timely follow-up with appropriate staff.
</li><li>Conduct insurance verification, treatment authorizations, and related follow-ups; enter initial client billing information into the EHR and monitor monthly updates in ePACES or similar systems.</li><li>
Complete and submit all agency, program and regulatory reports, and other required documentation.</li><li>
Collaborate with the Senior Office Manager and site leadership to identify and implement improvements to office processes and systems, including onboarding and training new staff in office procedures and systems as needed.</li><li>
Additional responsibilities as assigned to support the operations of the program.</li></ul><p></p><p><b><i><br>
Qualifications</i></b></p><br>
<ul><li>
High school diploma or equivalent required; Associate degree preferred.</li><li>
Minimum of 1&ndash;2 years of administrative or office support experience, preferably in a healthcare or social services environment.</li><li>
Knowledge of insurance authorization and billing processes is strongly preferred.</li><li>
Experience with electronic health records (EHR), OASAS systems, and ePACES or equivalent platforms desirable.</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook).</li>
Bilingual in Spanish and English preferred.<br>
<li>
</li></ul><p></p><br>
<p><b><i>Compensation</i></b></p>
<p>
The competitive compensation range is reflected with FCA's framework, culture, and values. Individual pay decisions will vary based on skills and experience' while still allowing for growth.</p>
<p></p>
<p><b><i>FCA is proud to be an equal opportunity employer! We are committed to creating an inclusive environment for all employees.</i></b></p></div><p></p>

Administrative Coordinator (Temporary)

Alliance Health System

<div><p><b>Position Title:</b> Vascular Administrative Coordinator<br>
<b>Department:</b> MD; Vascular Division<br>
<b>Location</b>: Alliance Orthopedics- Bloomfield<br>
<b>Position Summary</b><br>
Alliance Orthopedics is seeking a detail-oriented Vascular Administrative Coordinator to<br>
support the daily administrative and operational functions of the vascular department.<br>
This role assists physicians and clinical teams with documentation, scheduling<br>
coordination, patient communication, and general departmental organization to ensure<br>
efficient workflow and a positive patient experience.</p><p><br>
The Vascular Administrative Coordinator will work closely with clinical and administrative<br>
staff to support procedure coordination, maintain accurate records, and facilitate<br>
communication across the department.</p><div><br>
<b>
Key Responsibilities</b><br>
<b><i>Administrative Support</i></b><br>
<ul><li>Provide administrative support to physicians and the vascular department.</li><li>Assist with maintaining accurate procedural documentation and records.</li><li>Support preparation and organization of departmental reports and materials.</li></ul><b><i>
Patient Coordination</i></b><br>
<ul><li>Assist with patient communication related to procedures, follow-ups, and</li></ul>
scheduling needs.<br>
<ul><li>Help coordinate appointment changes and ensure patients receive appropriate</li></ul>
instructions and information.<br>
<b><i>Scheduling &amp; System Maintenance</i></b><br>
<ul><li>Support maintenance of provider schedules and appointment records within the</li></ul>
electronic medical record system.<br>
<ul><li>Assist with ensuring scheduling accuracy and operational efficiency across clinic</li></ul>
locations.<br>
<b><i>Department Communication</i></b><br>
<ul><li>Facilitate communication between physicians, clinical staff, and administrative</li></ul>
teams.<br>
<ul><li>Participate in department meetings and assist with follow-up coordination as</li></ul>
needed.<br>
<b><i>Operational Support</i></b><br>
<ul><li>Assist with general operational tasks that support clinic and procedural workflow.</li><li>Help ensure necessary supplies and resources are available for scheduled clinical</li></ul>
activities.</div><div><br>
<b>
Qualifications</b><br>
<b><i>Education</i></b><br>
<ul><li>High school diploma required; additional education in healthcare administration or</li></ul>
a related field preferred.<br>
<b><i>Experience</i></b><br>
<ul><li>Prior experience in a medical office or healthcare administrative setting preferred.</li></ul><b><i>
Skills</i></b><br>
<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>High attention to detail.</li><li>Ability to support a fast-paced clinical environment.</li><li>Familiarity with electronic medical records and scheduling systems preferred.</li></ul></div>
<p><b>
Benefits:</b></p>
<ul><li>
<p>Collaborative environment fostering continued growth in a multidisciplinary approach to medicine</p>
</li><li>
<div>VERY competitive salary and a runway for professional growth</div>
</li><li>
<div>Medical, Dental, and Vision Insurance</div>
</li><li>
<div>Accrued paid time off, sick time, and six paid company holidays</div>
</li><li>
<div>Annual CEU reimbursement budget for licensed clinicians</div>
</li><li>
<p>Retirement savings account with a percentage based company match</p>
</li></ul>
<p><b>Background Check Requirement:</b> Employment is contingent upon the successful completion of a background check, which may include verification of employment history, education, criminal records, and other relevant information as permitted by law</p></div>

Vascular Administrative Coordinator

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