administrative services director

Defense Holdings, Inc.

Defense Holdings, Inc. (DHi)
 Location: Hybrid (US)
 Employment Type: Full-Time
 Department: Administration / Corporate Services
 Reports To: Director of Administration
 
Company Overview
 
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
 
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
 
Position Summary
 
Defense Holdings, Inc. (DHi) is seeking an experienced Administrative Services Manager to oversee administrative functions and support corporate operations. The ideal candidate will manage office services, coordinate administrative staff activities, and ensure efficient day-to-day operations across departments.
 
This role requires leadership capabilities, strong organizational skills, and the ability to manage administrative programs in a government contracting environment.
 
Key Responsibilities
 
Administrative Operations Management
 
Oversee administrative processes including scheduling, documentation management, and office coordination.
 Develop and maintain efficient administrative procedures and policies.
 Supervise administrative staff and coordinate departmental support activities.
 
Office Services Coordination
 
Manage office resources, supplies, and administrative systems.
 Coordinate meetings, events, and company-wide administrative initiatives.
 Ensure smooth communication between departments.
 
Reporting & Compliance
 
Prepare administrative performance reports for leadership.
 Ensure compliance with internal administrative policies and regulatory requirements.
 Maintain accurate documentation and records.
 
Cross-Functional Collaboration
 
Partner with HR, finance, and operations teams to support company initiatives.
 Assist leadership with operational planning and administrative improvements.
 
Required Qualifications
 
Bachelor's degree in Business Administration, Management, or related field.
 3–5 years of experience in administrative management or operations coordination.
 Proficiency in Microsoft Office Suite and administrative systems.
 Strong leadership, communication, and organizational skills.
 Ability to manage confidential corporate information responsibly.
 
Preferred Qualifications
 
Experience supporting administrative operations within government contracting environments.
 Familiarity with multi-location administrative coordination.
 
Core Competencies
 
Integrity & Confidentiality
 Attention to Detail
 Analytical Thinking
 Interpersonal Communication
 Organizational Skills
 Adaptability & Initiative
 
Work Environment
 
Professional office environment (or hybrid/remote if applicable).
 May require occasional travel.
 Must be eligible to work in the United States.
 Ability to obtain and maintain security clearance may be required.
 
Compensation & Benefits
 
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:
 
Competitive base salary (commensurate with experience)
 Medical, Dental, and Vision Insurance
 401(k) with company match
 Paid Time Off (PTO) and Holidays
 Life and Disability Insurance
 Professional development opportunities
 
Equal Opportunity Employer Statement
 
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Administrative Services Manager

Brightwater Senior Living

<div><h4 class="jobSectionHeader">Santa Rosa Hills &ndash; A Brightwater Senior Living Community</h4>

Lead with Purpose, Inspire with Passion! 


Are you an experienced Operations and Administration leader with a strong background in management, administration, and team leadership? Do you thrive in an environment that values teamwork, professionalism, and resident-centered service? If so, Santa Rosa Hills, a Brightwater community, invites you to apply for our Operations and Administration Director position!

At Brightwater, we take pride in offering exceptional engagement, dining, and health support services while fostering a warm and welcoming community. We are looking for an organized, compassionate, and driven professional who will directly oversee Dining Services, Business Office, and Community Engagement to ensure an unparalleled experience for our residents. 

<h3 class="jobSectionHeader">Position Summary</h3>

As the Operations and Administration Director, you will work closely with the Executive Director to develop and maintain efficient processes and systems that enhance the resident experience. This role requires strong leadership, problem-solving skills, and a proactive approach to community operations.

Your key responsibilities will include overseeing administrative and dining services operations, ensuring adherence to budgets and policies, and supporting team members to uphold Brightwater&rsquo;s high standards of service. 

<h3 class="jobSectionHeader">Key Responsibilities</h3>
<h4 class="jobSectionHeader">Leadership &amp; Team Development</h4>
<ul><li>Recruit, hire, supervise, evaluate, and support Dining Services, Administrative, and Community Engagement teams.</li><li>
Conduct weekly department meetings and ensure alignment with community goals.</li><li>
Oversee work schedules, employee training, and performance expectations.</li><li>
Promote a positive, team-oriented work culture focused on resident satisfaction and employee growth.</li></ul>
<h4 class="jobSectionHeader">Resident &amp; Community Engagement</h4>
<ul><li>Ensure all Experience Systems are followed to enhance resident engagement and quality of life.</li><li>
Support team members in creating meaningful programs and experiences for residents.</li><li>
Assist with community tours and resident move-in processes as needed.</li></ul>
<h4 class="jobSectionHeader">Operations &amp; Compliance</h4>
<ul><li>Oversee business office functions, including accounts receivable, accounts payable, payroll processing, and clerical support.</li><li>
Ensure compliance with accounting, budget, and dining services protocols.</li><li>
Monitor community operations and assist with emergency staffing needs if required.</li></ul>
<h4 class="jobSectionHeader">Front Desk &amp; Administrative Support</h4>
<ul><li>Supervise Administrative Assistants, Receptionists, and Bus Drivers to ensure excellent customer service.</li><li>
Maintain a professional, welcoming atmosphere for all residents, families, and visitors.</li><li>
Oversee reception area operations, including scheduling, phone management, and visitor assistance.</li></ul>
<h4 class="jobSectionHeader">Dining Services Oversight</h4>
<ul><li>Lead front-of-house dining services personnel, ensuring exceptional dining experiences for residents.</li><li>
Ensure adherence to food service standards, hygiene, and customer service protocols.</li><li>
Assist with dining service operations when necessary, including seating, serving, and addressing resident concerns.</li></ul>

<h3 class="jobSectionHeader">Qualifications</h3>
<ul><li>Minimum 2 years of management experience in administration, hospitality, dining services, or senior living.</li><li>
Strong leadership, interpersonal, and communication skills.</li><li>
Ability to maintain confidentiality and professionalism in all aspects of the role.</li><li>
Experience with budget management, employee supervision, and operations oversight.</li><li>
CPR and First Aid certification (or willingness to obtain).</li><li>
Compliance with state or provincial certification requirements.</li></ul>

<h3 class="jobSectionHeader">Why Brightwater?</h3>

At Brightwater Senior Living, we believe that the smallest moments make the biggest difference in our residents&rsquo; lives. Our communities are designed to adapt to residents&rsquo; needs&mdash;and we rely on dedicated, compassionate professionals like you to bring that vision to life. 


What We Offer: 
A supportive, team-driven work environment 
Opportunities for career growth and professional development 
The chance to truly impact the lives of seniors every day 

<h3 class="jobSectionHeader">Diversity &amp; Equal Opportunity Commitment</h3>

Brightwater Senior Living is an equal-opportunity employer dedicated to fostering an inclusive and diverse workplace. We make all employment decisions based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, national origin, age, marital status, disability, gender identity, sexual orientation, military status, or any other protected status. We are committed to maintaining a workplace where everyone feels valued, respected, and empowered to succeed.<h3 class="jobSectionHeader"> 
</h3>
<h3 class="jobSectionHeader">Join Our Team!</h3>

If you are a proactive, organized, and people-focused leader who is passionate about creating exceptional experiences for residents and team members alike, we encourage you to apply today!</div>

Operations and Administration Director

NeighborHealth

<div><div>Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!
As one of the largest community health centers in the country, NeighborHealth is proud to serve the greater Boston area with a strong commitment to the health and well-being of our patients and communities.</div><div>
Whether you're a nurse or physician providing direct care, a manager leading dedicated teams, or part of the essential support staff who keep our operations running smoothly &mdash; every role at NeighborHealth is vital. Together, we&rsquo;re advancing medicine and delivering the best care experience for our patients and community!</div><div><div><div>
Interested in this position? Apply online and create a personal candidate account!</div></div></div>
Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.
To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.
Time Type:
Full time
Department:
South End Hass Behavioral Health
All Locations:
10 Gove Street &ndash; Taylor Building, 1601 Washington Street
Position Summary:
The Administrative Director provides operational, financial, regulatory, and strategic leadership for assigned Behavioral Health services, including outpatient mental health, substance use disorder treatment, and integrated behavioral health programs. Reporting to the Senior Vice President of Operations, the role is accountable for program performance, patient access and flow, clinician productivity, compliance, and the delivery of high-quality, trauma-informed, culturally responsive care.
Under the direction of the Senior Vice President of Operations, the Administrative Director leads performance across behavioral health service lines, with responsibility for access, continuity of care, quality outcomes, financial results, regulatory readiness, and patient and staff experience. The leader partners with administrative and medical directors to advance cross-functional initiatives that strengthen operations and drive measurable improvement. Working closely with the operations manager, the Administrative Director assesses the current state, develops practical plans, and ensures sustainable implementation of change. The role oversees patient flow, staffing models, productivity, compliance, and program growth while ensuring services meet regulatory, accreditation, and payer requirements.
The successful candidate will be able to perform the following responsibilities:<ul><li>
Define, develop, and implement short- and long-term strategies to meet organizational objectives, with direction and support from the Senior Vice President.</li><li>
Design and oversee the department&rsquo;s performance improvement program.</li><li>
Analyze operations to identify opportunities for improvement; develop project plans and lead implementation efforts.</li><li>
Provide structure, coordination, and oversight throughout the project life cycle.</li><li>
Lead cross-functional initiatives to ensure health center goals and objectives are achieved.</li><li>
Direct efficient and effective behavioral health operations, including clinician scheduling, productivity expectations, space utilization, and telehealth capacity.</li><li>
Manage clinical and on-call schedules to ensure appropriate coverage across all sessions.</li><li>
Develop and maintain operational dashboards; monitor clinician productivity, panel size, no-show rates, throughput, and service utilization.</li><li>
Monitor and report patient access and throughput across outpatient practice areas; implement processes to meet or exceed established goals and benchmarks.</li></ul>
What You'll Bring:<ul><li>
Bachelor&rsquo;s degree required, master&rsquo;s degree preferred.</li><li>
Minimum of 5 to 7 years of healthcare experience with increasing responsibility across supervisory and management functions.</li><li>
Practice Management experience required.</li><li>
Strong interpersonal and communication skills, with the ability to build rapport across diverse teams.</li><li>
Exceptional problem-solving and conflict-resolution abilities.</li><li>
Ability to handle sensitive and confidential matters with professionalism and discretion.</li><li>
The ability to work in a fast-paced environment.</li></ul>
Work Environment &amp; Physical Requirements:<ul><li>
This position operates in a professional office and clinic environment.</li><li>
Regularly required to sit, stand, walk, and use hands to operate a computer and other office equipment</li><li>
Must be able to remain in a stationary position for extended periods while performing administrative and computer-based tasks.</li><li>
Occasionally required to lift or move items weighing up to 5-10 pounds (such as files, office supplies, or small equipment).</li><li>
Must have adequate visual acuity, hearing, and manual dexterity to perform essential job functions.</li><li>
May occasionally move between clinic and administrative areas and be exposed to a typical clinical setting.</li><li>
Expected to follow all NeighborHealth and OSHA safety policies and procedures, including maintaining a safe and ergonomic work environment.</li></ul>
Salary starting at $125,840.00 per year, and up to $200,720.00 based on years of relevant experience.
Other Duties:
Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
EEO &amp; Accommodation Statement:
NeighborHealth is an equal employment/affirmative action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to HRrecruit@NeighborHealth.com or call 617-568-4480 to let us know the nature of your request
Federal Trade Commission Statement: 
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website. We do not ask or require downloads of any applications, or &ldquo;apps.&rdquo; Job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.
E-Verify Program Participation Statement:
NeighborHealth participates in the Electronic Employment Verification Program, E-Verify. As an E-Verify employer, all prospective employees must complete a background check before beginning employment.</div>

Administrative Director, Behavior Health Services

Emdad By Elm

<div>
 
 
 Job Title
 
 
 
 
 Senior Director of Shared Services
 
 
 
 
 Section
 
 
 
 Operations
 
 
 
 Department
 
 
 
 Shared Services
 
 
 
 Reporting to
 
 
 
 Vice-President of Operations
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Senior Director of Shared Services provides strategic oversight and coordination across the museum&rsquo;s infrastructure functions, including Finance, Human Resources, Procurement, and Facility Management. This pivotal role ensures these enabling services are responsive to the needs of the museum's core mission while maintaining the highest standards of compliance, accountability, and efficiency. As the backbone of the Museum&rsquo;s operational ecosystem, this role enables cultural and public-facing departments to flourish through sound infrastructure and coordinated support. The Senior Director is responsible for strategic planning, cross-functional alignment, and service innovation across all shared service areas. This role requires a results-driven leader with extensive experience in organizational operations, exceptional financial and administrative skills, the ability to foster collaboration across departments and align administrative systems with the Museum&rsquo;s strategic priorities and organizational values. With a focus on excellence, compliance, and continuous improvement, the Director plays a vital role in sustaining the Museum&rsquo;s long-term stability and mission delivery, fostering a culture of transparency, excellence, and support.
 
 
 
 
 
 
 Roles and Responsibilities
 
 
 
 
 Strategy and Planning
 
 
 <ul>
 <li>
 Lead strategic planning for all shared service areas, ensuring operational support aligns with MoWC&rsquo;s mission and strategic goals.
 </li>
 <li>
 Contribute to museum-wide initiatives, acting as a key operational advisor to VP Operations.
 </li>
 <li>
 Define annual work plans, targets, and KPIs for each unit under Shared Services.
 </li>
 <li>
 Develop and implement a comprehensive shared services strategy that supports the museum&rsquo;s mission and aligns with its long-term goals
 </li>
 </ul>
 
 
 
 
 
 Operational Oversight
 
 
 <ul>
 <li>
 Oversee HR operations including talent acquisition, development, retention, and compliance.
 </li>
 <li>
 Oversee building and facilities management, ensuring a secure, safe, and welcoming environment.
 </li>
 </ul>
 
 
 
 
 
 Risk Management
 
 
 <ul>
 <li>
 Implement and oversee risk management practices across departments.
 </li>
 </ul>
 
 
 
 
 
 Budget Management
 
 
 <ul>
 <li>
 Develop, manage, and monitor the Shared Services budget in collaboration with the Finance Department.
 </li>
 </ul>
 
 
 
 
 
 Policies, Processes, and Procedures
 
 
 <ul>
 <li>
 Monitor and enforce internal control frameworks and regulatory compliance.
 </li>
 <li>
 Establish metrics and key performance indicators (KPIs) for evaluating the performance of shared services against organizational objectives.
 </li>
 <li>
 Implement best practices and innovative solutions that streamline processes and improve service outcomes across the Museum.
 </li>
 <li>
 Ensure compliance with all legal, regulatory, and ethical standards in service operations and provide oversight of contracts and policy review.
 </li>
 <li>
 Live by MoWC values, ethical standards, and governance.
 </li>
 </ul>
 
 
 
 
 
 Functional Accountabilities
 
 
 <ul>
 <li>
 Support interdepartmental coordination to meet the evolving operational needs of MoWC.
 </li>
 <li>
 Oversee the operational and financial performance of shared services functions, ensuring efficiency, effectiveness, and high- quality service delivery.
 </li>
 <li>
 Collaborate with senior leadership to identify opportunities for cross-departmental service enhancements that drive value.
 </li>
 <li>
 Act as the primary liaison between shared services and department heads, facilitating open communication and collaborative problem-solving.
 </li>
 <li>
 Manage complex projects from inception to completion, ensuring adherence to timelines, budgets, and quality standards.
 </li>
 <li>
 Evaluate current service offerings and make data-informed recommendations for improvements, modifications, or expansions.
 </li>
 <li>
 Drive initiatives for organizational change by promoting a culture of service excellence and continuous improvement.
 </li>
 <li>
 Navigate and address conflicts and challenges within shared services and across departments promptly and effectively.
 </li>
 <li>
 Stay abreast of industry trends and innovations in shared services management and museum operations.
 </li>
 </ul>
 
 
 
 
 
 Stakeholder Management
 
 
 <ul>
 <li>
 Represent shared services at board meetings and with key stakeholders to communicate progress, challenges, and strategic direction.
 </li>
 <li>
 Foster relationships with key external partners and vendors to enhance service delivery and support museum initiatives.
 </li>
 <li>
 Champion diversity, equity, and inclusion initiatives within shared services, ensuring equitable access to services for all stakeholders.
 </li>
 </ul>
 
 
 
 
 
 People Management
 
 
 <ul>
 <li>
 Manage and support team members in performing their tasks in line with established policies and procedures.
 </li>
 <li>
 Guide, mentor, and develop the Shared Services team to ensure continuous growth and achievement of functional objectives.
 </li>
 <li>
 Set clear performance goals, provide regular feedback, and support professional development through coaching and formal evaluations.
 </li>
 <li>
 Delegate authority appropriately to empower team members and encourage accountability.
 </li>
 <li>
 Contribute to workforce planning, recruitment, and performance management while promoting employee engagement and motivation.
 </li>
 <li>
 Foster a high-performance, inclusive, and collaborative work culture aligned with the museum&rsquo;s values.
 </li>
 <li>
 Promote innovation and contribute to a positive, inspiring, and diverse workplace.
 </li>
 <li>
 Maintain high personal standards and ensure excellence across the section.
 </li>
 </ul>
 
 
 
 
 
 Job Qualifications and Requirements
 
 
 
 
 Knowledge and Experience
 
 
 <ul>
 <li>
 Minimum 9 years of operational management experience, including leadership of multidisciplinary teams.
 </li>
 <li>
 Experience in a large, complex institution, museum or nonprofit experience is a plus.
 </li>
 <li>
 Familiarity with public sector procurement and regulatory frameworks in KSA or comparable context.
 </li>
 <li>
 Familiarity with best practices in human resources, finance, IT infrastructure, and facility management within the non-profit sector is essential.
 </li>
 <li>
 A minimum of 7 years of progressive experience in shared services, preferably within a non-profit or cultural institution.
 </li>
 <li>
 Proven track record in strategic planning and operational execution, with a focus on enhancing service delivery and efficiency.
 </li>
 <li>
 Extensive experience in financial management, budgeting, and resource allocation, substantiated by a strong analytical mindset.
 </li>
 <li>
 Strong knowledge of best practices in shared services across functions such as human resources, finance, IT Infrastructure, and facilities management.
 </li>
 <li>
 Experience with change management practices and the ability to navigate organizational dynamics.
 </li>
 <li>
 Familiarity with museum operations, curatorial practices, and educational programming is highly desirable.
 </li>
 <li>
 Proficiency in relevant technologies and software that support shared services operations.
 </li>
 <li>
 Proven ability to create and sustain high-performance teams that align with organizational goals.
 </li>
 <li>
 Highly developed financial literacy, including advanced budgeting and financial analysis skills.
 </li>
 </ul>
 
 
 
 
 
 Education and Certifications
 
 
 <ul>
 <li>
 Required: Bachelor&rsquo;s degree in business administration, Finance, Law, or related field.
 </li>
 <li>
 Preferred: International qualification in Management, or further training in cultural/non-profit administration.
 </li>
 </ul>
 
 
 
 
 
 Personal capabilities and qualifications
 
 
 <ul>
 <li>
 Detail-oriented
 </li>
 <li>
 High integrity and ethical judgement
 </li>
 <li>
 Proactive, systematic, and collaborative
 </li>
 <li>
 Exceptional strategic thinking and problem-solving skills, with the ability to translate complex concepts into actionable plans.
 </li>
 <li>
 Strong leadership capabilities, characterized by the ability to motivate and inspire diverse teams towards common goals.
 </li>
 <li>
 Excellent interpersonal skills, facilitating effective communication with stakeholders at all organizational levels.
 </li>
 <li>
 Proficient in using various project management methodologies and tools to ensure timely project delivery.
 </li>
 <li>
 Strong negotiation and conflict resolution skills, enabling effective management of diverse stakeholder needs.
 </li>
 <li>
 Thoughtful data analysis capabilities with a focus on deriving insights for informed decision-making.
 </li>
 <li>
 Competence in technology solutions that facilitate shared services operations, including enterprise resource planning (ERP) systems.
 </li>
 <li>
 Adaptability to work in a complex and dynamic environment while managing competing priorities and deadlines.
 </li>
 <li>
 Regarded as a trusted advisor and influencer with the ability to engage and align diverse teams with institutional objectives.
 </li>
 <li>
 Commitment to fostering a culture of accountability, transparency, and ethical conduct within the organization.
 </li>
 <li>
 Skilled in the implementation of change management strategies and practices to facilitate successful transitions.
 </li>
 <li>
 A passion for the mission of museums and commitment to enhancing community engagement through shared services.
 </li>
 <li>
 Critical thinking capabilities, enabling proactive identification of risks and the development of mitigation strategies.
 </li>
 <li>
 Outstanding organizational skills, with attention to detail and a focus on delivering high-quality results.
 </li>
 <li>
 Exceptional project management skills, with a demonstrated ability to lead complex, cross-functional initiatives successfully.
 </li>
 <li>
 Capacity to foster a culture of collaboration and continuous improvement among diverse teams.
 </li>
 <li>
 Excellent communication and presentation skills, capable of effectively engaging a wide range of stakeholders, including board members and donors.
 </li>
 <li>
 Commitment to diversity, equity, and inclusion principles in service delivery and team management.
 </li>
 <li>
 Ability to leverage data analytics for decision-making and continuous service optimization.
 </li>
 <li>
 Strong negotiation skills and experience in vendor management and external partnerships.
 </li>
 <li>
 Capacity to travel as required for stakeholder engagement and professional development.
 </li>
 </ul>
</div>

Senior Director of Shared Services

San Jose State University

JOB
 Dr. Martin Luther King, Jr. Library is a unique partnership between San José State University (SJSU) and the City of San José, which opened in August 2003. It is the first library in the United States to integrate the services and collections of a major university and public library system. Located in downtown San José, the King Library is an impressive 475,000 square feet with nine floors of collections, collaborative work spaces, meeting rooms, exhibit areas, and unique resources dedicated to lifelong learning for all to enjoy - for free. The building serves as the SJSU library, the main library for the San José Public Library system, and as a cornerstone for the entire community.SJSU King Library brings people, ideas, and information together through its spaces, resources, and expertise to facilitate community building, innovation, and knowledge creation.SJSU King Library is actively engaged in social justice issues through collaborative conversations, organizational review, and assessment. The leadership, faculty, staff, and student employees are dedicated to advancing equity practices in recruitment, retention, resources, and services. SJSU King Library is seeking to increase the diversity of its staff, and encourages all members of underrepresented groups to apply.The SJSU King Library Director of Access Services provides leadership, planning, and supervision for the Access Services Unit, including Stack Maintenance, Circulation Systems and Services, Course Reserves, and Student Computing Services. The Director oversees budgeting, resource allocation, operations, assessment, and reporting for all University Access Services functions and serves as the library’s expert on circulation and public services.Working collaboratively with library and campus partners, including San José Public Library administrators, the Director ensures uninterrupted access to collections, comprehensive customer service, and effective promotion of library resources through outreach and communication. The position supervises five staff members, manages key systems and technologies (including the online circulation system, LMS-integrated course reserves, and self-service equipment), and leads projects that support library operations.The Director collaborates with library leadership, campus stakeholders, and CSU systemwide colleagues to align Access Services programs with library, campus, and CSU goals, keeping the Associate Dean for Innovation and Resource Management informed of significant developments and serving on relevant management and leadership groups.Link to Apply: https://jobs.sjsu.edu/en-us/job/555747/director-of-access-services?1ApplicationSubSourceID=11267 Equal Employment Statement: SJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self-disclose.

Director of Access Services

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
 <li>
 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
 </li>
 <li>
 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
 </li>
 <li>
 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
 </li>
 </ul>
 
 Operations
 
 
 
 <ul>
 <li>
 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
 </li>
 <li>
 Prepare and process correspondences, memos, and internal communication for review and approval.
 </li>
 <li>
 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
 </li>
 <li>
 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
 </li>
 <li>
 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
 </li>
 <li>
 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
 </li>
 <li>
 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
 </li>
 <li>
 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
 </li>
 <li>
 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
 </li>
 </ul>
 
 Product / Process Improvement
 
 
 
 <ul>
 <li>
 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
 </li>
 <li>
 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
 </li>
 <li>
 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
 </li>
 <li>
 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School/ Diploma in relevant field
 </li>
 <li>
 2+ Years in case of Diploma (5+ Years in case of High School)
 </li>
 <li>
 Strong executive communication and professional correspondence skills
 </li>
 <li>
 Knowledge of general administrative practices and procedures
 </li>
 <li>
 Ability to manage intranet content and ensure governance standards
 </li>
 <li>
 Skilled in presentation design and executive-level reporting
 </li>
 <li>
 Understanding of the organization&rsquo;s business context and operational environment
 </li>
 <li>
 Proficiency in technical and analytical reporting
 </li>
 <li>
 Experience in committee and team governance
 </li>
 <li>
 Competence in knowledge and innovation management initiatives
 </li>
 <li>
 Skilled in policy implementation and compliance monitoring
 </li>
 <li>
 Familiarity with quality, health, and safety compliance standards
 </li>
 <li>
 Ability to manage stakeholder engagement and follow organizational protocols
 
 
 </li>
 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

Roads and Transport Authority

Search 10000+ Administrative services director jobs near you this March. New roles added regularly across leading industries. Apply today.

10000 administrative services director jobs Near Me

Administrative Services Manager

Operations and Administration Director

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Senior Director of Shared Services

Director of Access Services

Officer - Corporate Administrative Support Services CEO

Officer - Corporate Administrative Support Services CEO