administrative services director

St. Mary's County Public Schools

<div>Release Date: May 8, 2026 Application Deadline: May 22, 2026
Requisition: 12144 
Current benefited staff of SMCPS who submit a timely application and meet the minimum qualifications for the position shall be granted an interview and shall be considered to fill the vacancy prior to external applicants being considered. Questions regarding your application and/or candidacy should be directed to the Department of Human Resources. 
Position: Administrative Secretary - Director 
Location: Dpartment of Accountability &amp; Reporting 
Salary: The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees &ndash; Range 19. ($48,854-$73,902) 
Effective: July 2026 
APPLICATION PROCEDURES:
Qualified applicants, including current employees of St. Mary's County Public Schools, must complete a TalentEd online application. In addition to the online application, any supporting documentation (unofficial transcript and/or copy of the certification, where applicable) must be scanned and uploaded to the TalentEd application. The online application and any support documentation must clearly demonstrate that the applicant meets the minimum qualifications, including information about the applicant&rsquo;s background, experience, and professional qualifications. Failure to submit all required documentation will result in your application being considered incomplete. Incomplete applications will not be forwarded to the selection committee for review. All online applications must be completed no later than May 22, 2026. Following a screening of credentials, interviews will be scheduled. Please contact the Department of Human Resources with questions. (301-475-5511, ext. 32187) 
NATURE OF WORK:
This is a complex secretarial position, serving as administrative secretary to the Director. The employee performs highly diverse administrative secretarial duties of considerable difficulty, typically works independently and assumes a major segment of the office work. Employs strong interpersonal and effective public relations skills, tact, and diplomacy in receiving and responding to a variety of inquiries, communications, and correspondence. The work is performed under the general supervision of the Director with minimal instruction or supervision. 
ESSENTIAL FUNCTIONS:<ul><li>
Ability to professionally relate to and collaborate with co-workers, students and community members</li><li>
Ability to understand and maintain confidentiality</li><li>
Ability to use technology effectively to complete tasks</li><li>
Ability to report to work daily and on time</li><li>
Ability to organize, supervise, coordinate, and establish priorities of tasks to be completed</li><li>
Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions</li><li>
Ability to communicate courteously and tactfully with staff, students, parents and the community in a timely manner</li><li>
Ability to flex working hours</li><li>
Possess excellent time management skills and ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours</li><li>
Possess knowledge of the programs, policies, and procedures of the St. Mary&rsquo;s County Public School System</li><li>
Possess Thorough working knowledge of office equipment, and technology, including demonstrated intermediate knowledge of Microsoft Excel, Word, PowerPoint, and Google Applications</li></ul>
DUTIES AND RESPONSIBILITIES:<ul><li>
Collects and assembles data, and prepares agendas and information for meetings</li><li>
Coordinates and schedules individual and group meetings for Director</li><li>
Keeps abreast of events that pertain to the office</li><li>
Composes and prepares written correspondence and reports for the Director&rsquo;s signature</li><li>
Maintains sensitive and confidential records and prepares reports from such records</li><li>
Maintains filing system, including confidential files, for the Director</li><li>
Monitors office accounts and balances</li><li>
Maintains orderly office routines</li><li>
Communicates with the public via telephone, personal contact, and written correspondence using tact, diplomacy</li><li>
Oversees ordering of supplies and equipment, ensuring adequate inventories</li><li>
Directs, supervises, or coordinates the work of other clerical staff if needed</li><li>
Provides training to other staff as necessary</li><li>
Performs other related and non-related job duties as assigned</li></ul>
QUALIFICATIONS:
Required<ul><li>
High School Diploma or GED</li><li>
Associate degree OR three (3) years of relevant experience (unofficial transcripts must be uploaded to your application)</li><li>
Pursuant to the Federal Fair Credit Reporting Act and the Maryland Department of Labor and Licensing, a credit report or credit history for the purpose of consideration of employment with St. Mary&rsquo;s County Public Schools will be required in this fiduciary position</li><li>
Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment)</li></ul>
Preferred:<ul><li>
Business school or training in secretarial work</li></ul>
TERM OF EMPLOYMENT:
Full-time twelve-month position. 
SALARY GRADE RANGE: The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees &ndash; Range 19. 
BARGAINING UNIT ELIGIBILITY: EASMC-ESP 
Updated 05.2025</div>

Administrative Secretary - To Director

Dammam Airports | مطارات الدمام

<div>
 
 
 Job Purpose
 
 
 
 
 
 
 General Services Director will lead and manage all functions related to workplace support &amp; administrative services, government relation, and warehouse operations, ensuring that the organization adheres to regulatory requirements and maintains high standards of operational efficiency. This role involves overseeing office administration, facility management, fleet management, and warehouse operations, ensuring seamless support for all organizational needs. The incumbent is responsible for the strategic leadership and operational management of the Documentation Center, ensuring the preservation, organization, and accessibility of valuable records and historical materials
 
 
 
 
 
 
 Position Accountability Description
 
 
 
 
 
 
 
 Strategic Leadership:
 
 
 
 1. Formulate and execute a comprehensive workplace support services strategy that aligns with Dammam Airport&rsquo;s vision, mission, and strategic goals.
 
 
 2. Drive strategic initiatives to enhance operational capabilities, including the integration of advanced technologies for inventory and facility management.
 
 
 3. Define key performance indicators (KPIs) for ongoing performance assessments and optimization strategies.
 
 
 4. Develop and implement a comprehensive strategy for the Archives and Documentation Center, aligned with the organization's mission and objectives.
 
 
 Operational Excellence:
 
 
 5. Direct the identification and fulfillment of furniture and equipment needs based on workspace requirements, expansions, and renovations.
 
 
 6. Lead the accurate inventory management of office furniture and equipment, coordinating delivery, installation, setup, and maintenance.
 
 
 7. Drive the provision and maintenance of media and sound systems, and manage fleet allocations and upkeep.
 
 
 8. Oversee the administration and upkeep of Dammam Airport&rsquo;s fleet, including vehicle incidents and government procedures.
 
 
 9. Manage the effective provisioning of workplace services such as postal, courier, archiving, and office equipment.
 
 
 10. Lead the regular cleaning and maintenance of office spaces, restrooms, and common areas in collaboration with facilities and contractors.
 
 
 11. Provide visionary leadership, inspiring staff to achieve excellence in archival practices and customer service.
 
 
 
 
 
 
 Stakeholder Management:
 
 
 
 
 
 
 12. Collaborate with internal stakeholders, including Operations, Finance, and Technical Affairs teams, to align workplace support strategies with business objectives.
 
 
 13. Foster relationships with external stakeholders, including suppliers and service providers, to enhance service delivery and operational efficiency.
 
 
 14. Represent Dammam Airport in industry forums and conferences to stay updated on emerging trends and best practices in facility management.
 
 
 15. Facilitate access to archival materials for researchers, staff, and the public, while ensuring their protection.
 
 
 16. Collaborate with departments to establish and maintain effective records management systems.
 
 
 Team Leadership and Development:
 
 
 17. Lead, mentor, and develop a high-performing team, fostering a culture of excellence, accountability, and continuous improvement.
 
 
 18. Set clear performance expectations and provide regular feedback and support to team members.
 
 
 19. Implement training programs to enhance the skills and knowledge of the general services team.
 
 
 
 
 
 
 Financial Management:
 
 
 
 
 
 
 20. Develop and manage the general services budget, ensuring efficient allocation of resources.
 
 
 21. Monitor financial performance, identify cost-saving opportunities, and implement measures to achieve financial targets.
 
 
 22. Prepare budget reports for review by senior management, providing insights and recommendations for financial planning in general services.
 
 
 Risk and Compliance Management:
 
 
 23. Ensure compliance with all regulatory requirements and industry standards related to workplace support and warehouse management.
 
 
 24. Conduct regular audits and assessments to ensure adherence to workplace support policies and procedures.
 
 
 25. Develop and implement strategies to mitigate risks associated with general services operations.
 
 
 Innovation and Continuous Improvement:
 
 
 26. Drive innovation in workplace support and warehouse management practices through the adoption of new technologies and best practices.
 
 
 27. Continuously assess and improve processes to enhance efficiency and effectiveness.
 
 
 28. Encourage a culture of continuous improvement, actively seeking feedback and implementing ideas for enhancement
 
 
 
 
 
 
 Minimum Job Requirements
 
 
 
 
 
 
 
 Bachelor&rsquo;s degree:
 
 In Business Administration, Facility Management, Logistics, or a related field.
 
 
 
 
 
 
 Relevant Experience
 
 Minimum 12 years of total experience in facility management, logistics, or similar field, with a significant portion in a management or leadership role.
 
 
 
 Preferred
 
 : Certified Facility Manager (CFM)
 
</div>

General Services Director

HITT Contracting Inc.

<div>
 
 Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong
 
 at HITT
 
 .
 
 
 
 Administrator, Administrative Services
 
 
 
 Job Description
 
 
 
 The Administrator is a member of the administrative services team and reports to the Office Manager. This position supports all administrative needs at the Headquarters office. The ideal candidate presents a positive attitude and is eager to provide client and guest hospitality. The key to this position is attention to detail, time-management, organization, and a sense of urgency in providing service to internal and external clients.
 
 
 This position works with many of HITT&rsquo;s executive leadership team members and is expected to present a professional demeanor, maintain confidentiality and discretion, and utilizes a sense of urgency when working with these team members. In addition, the ideal candidate for this position will be a problem-solver who is proactive and comfortable working at a fast pace while maintaining a calm demeanor.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Execute requests for Headquarters catering and coffee services as part of the concierge service.
 </li>
 <li>
 Maintain pantry operations and supplies.
 </li>
 <li>
 Maintain all Headquarters flex desks to ensure cleanliness and supplies as needed. Communicate deficiencies to the Office Manager and the Facilities manager.
 </li>
 <li>
 Maintain all Headquarters common areas, including print stations, conversational areas, flex desks, conference rooms, and break rooms; ensure cleanliness and supplies as needed. Run dishwashers weekly, or as needed.
 </li>
 <li>
 Book conference rooms or flex desks for team members as needed.
 </li>
 <li>
 Manage mail services for Headquarters, including distributing mail, assigning mailboxes, preparing shipping, and manage postage; order and maintain materials needed.
 </li>
 <li>
 Coordinate outgoing deliveries via courier, UPS, and Federal Express, ensuring pick-up and drop-off execution.
 </li>
 <li>
 Monitor and maintain printer / copier supplies for Headquarters and troubleshoot as needed.
 </li>
 <li>
 Provide production and printing services as assigned by the Office Manager and Marketing Team.
 </li>
 <li>
 Provide administrative support (set-up, printing, agendas, coordination of catering request, etc.) for all meetings requested by members of one of HITT&rsquo;s governance committees, as directed by the Office Manager.
 </li>
 <li>
 Provide basic clerical services as requested by members of one of the governance committees, including drafting / editing / proofing correspondence, packaging, basic typing, filing, and copying / scanning.
 </li>
 <li>
 Contribute to corporate and internal event support as needed.
 </li>
 <li>
 Prepare promotional materials in support of governance committee members as needed.
 </li>
 <li>
 Provide receptionist desk coverage as needed.
 </li>
 <li>
 Provide marketing production support and promotional inventory.
 </li>
 <li>
 Assist the Marketing department with CRM support.
 </li>
 <li>
 Order and organize all catering and office supplies.
 </li>
 <li>
 Maintain materials creation for new team member orientation welcome bags in support of HITT University.
 </li>
 <li>
 Installs and removes office and cubicle signatures for new hires or relocations. The Administrator is responsible for reporting to the Office Manager any discrepancies found between physical layout and Staffmap.
 </li>
 <li>
 Pulls information from New Hire Onboarding report and prepares PPE needed for local and regional new hires.
 </li>
 <li>
 Collects and prepares the shipment of PPE to regional new team members and ensures that items are shipped timely to guarantee arrival before orientation day.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 A high school degree is required
 </li>
 <li>
 Proficiency in Microsoft Office, especially Word and Outlook, is required
 </li>
 <li>
 Knowledge of basic clerical and administrative procedures is required
 </li>
 <li>
 Knowledge of customer service principles and practices
 </li>
 <li>
 Intermediate reading, writing, and communication skills
 </li>
 <li>
 This position is fully on-site and is not eligible for remote work.
 
 
 </li>
 </ul>
 
 
 HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.
 
 
</div>

Administrator, Administrative Services

Dubai Careers - A Smart Dubai Initiative

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
 <li>
 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
 </li>
 <li>
 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
 </li>
 <li>
 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
 </li>
 </ul>
 
 Operations
 
 
 
 <ul>
 <li>
 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
 </li>
 <li>
 Prepare and process correspondences, memos, and internal communication for review and approval.
 </li>
 <li>
 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
 </li>
 <li>
 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
 </li>
 <li>
 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
 </li>
 <li>
 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
 </li>
 <li>
 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
 </li>
 <li>
 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
 </li>
 <li>
 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
 </li>
 </ul>
 
 Product / Process Improvement
 
 
 
 <ul>
 <li>
 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
 </li>
 <li>
 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
 </li>
 <li>
 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
 </li>
 <li>
 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School/ Diploma in relevant field
 </li>
 <li>
 2+ Years in case of Diploma (5+ Years in case of High School)
 </li>
 <li>
 Strong executive communication and professional correspondence skills
 </li>
 <li>
 Knowledge of general administrative practices and procedures
 </li>
 <li>
 Ability to manage intranet content and ensure governance standards
 </li>
 <li>
 Skilled in presentation design and executive-level reporting
 </li>
 <li>
 Understanding of the organization&rsquo;s business context and operational environment
 </li>
 <li>
 Proficiency in technical and analytical reporting
 </li>
 <li>
 Experience in committee and team governance
 </li>
 <li>
 Competence in knowledge and innovation management initiatives
 </li>
 <li>
 Skilled in policy implementation and compliance monitoring
 </li>
 <li>
 Familiarity with quality, health, and safety compliance standards
 </li>
 <li>
 Ability to manage stakeholder engagement and follow organizational protocols
 
 
 </li>
 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

Roads and Transport Authority

Rizzetta & Company

<div>Summary<div>
The Administrative Assistant is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts with only occasional instruction or assistance. Assigned work requires the use of judgement in selecting appropriate procedures and solving routine and non-routine issues based on knowledge gained through experience. Positions at this level receive only occasional instruction or assistance and are fully aware of the operating procedures and policies for their position.</div><div></div><div> 
Essential Functions</div><ul><li>
Transcribe monthly meeting minutes.</li><li>
Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.</li><li>
Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers.</li><li>
Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.</li><li>
Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor.</li><li>
Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.).</li><li>
Manage digital district files (set up new ones, maintain existing ones).</li><li>
Interact and assist clients and District staff with administrative needs.</li><li>
Non-essential duties include other job-related duties as assigned.</li></ul><div>
 Education
</div><div>Required - High School diploma or GED.</div><div></div><div> 
Experience</div><div>
Required &ndash; minimum of four (4) years office work experience.</div><div>
Preferred &ndash; previous property management experience.</div><div></div><div> 
Job Knowledge</div><ul><li>
Knowledge and application of Microsoft Word, Outlook and Excel is required.</li><li>
Knowledge of Community Development Districts desired.</li></ul><div></div><div> 
Job Skills</div><ul><li>
Ability to work independently in a fast-paced environment.</li><li>
Ability to coordinate/manage multiple projects at the same time.</li><li>
Ability to interact and communicate effectively with colleagues and customers/clients at all professional levels.</li><li>
Demonstrates organization, attention to detail, problem solving, creative, and independent thinking.</li><li>
Demonstrates a commitment to the company&rsquo;s philosophy of high quality, professionalism, and organizational culture.</li></ul><div>
Work Environment</div><div>
Professional office environment.</div><div></div><div> 
Physical Demands</div><div>
Physical demands are essentially those of sedentary work.</div></div>

Administrative Assistant, District Services

Bittersweet Farms

<div>Help us redefine what is possible and make a positive impact in the lives of individuals with Autism! Bittersweet, Inc. is a non-profit organization that provides residential, vocational, and recreational services to individuals with autism. Bittersweet Farms is seeking an?Executive Assistant?to work full-time at our Whitehouse location. The Administrative Assistant will provide executive-level administrative support to the Executive Director and Assistant Executive Director. This position provides a wide range of services in the areas of liability insurance support, board meetings, benefit compliance filings, and additional high-level administrative functions. This position will also work in office administration support.
 
Qualified candidates will possess an exceptionally high energy level with demonstrated success in a fast-paced environment, experience with professional administrative support, benefits administration, and a valid driver&rsquo;s license with eligibility to be insured by Bittersweet. Experience in supervision and executive board functions a plus. The desired person will be positive, energetic, and customer-service focused. Strong organizational, analytical, communication and problem-solving skills are needed to succeed.
Responsibilities:<ul><li>
Responsible for employee benefit administration and benefit compliance filings</li><li>
Assist with travel and meeting arrangements</li><li>
Maintain reception area and inventory by complying with procedures, rules, and regulations</li><li>
Administrative tasks and support in preparation for and at the Board of Director meetings</li><li>
Provide administrative support to the Executive Director and Assistant Executive Director</li><li>
Creation and review of contracts and management of contract database for the organization</li><li>
Assist with liability insurance and contract database management support functions</li><li>
Must posses a valid driver license with eligibility to be insured</li></ul>
Skills:<ul><li>
Exceptional oral communication as demonstrated through daily interaction with participants and co-workers</li><li>
Excellent written communication</li><li>
Concern for accuracy and detail</li><li>
Posses strong math and analytical skills</li><li>
Ability to handle and maintain confidential information</li><li>
Actively demonstrate computer skills in regard to Microsoft Office Suite and HR Software</li></ul>
Education / Experience:<ul><li>
Associate's degree is required</li><li>
 1 - 2 years experience as a professional administrative support</li><li>
1 - 2 years experience in employee benefit administration</li><li>
Must be a notary public, or willing to become one</li><li>
Proficient in Microsoft Office Suite; experience with Provider Pro Software Series or other HRIS/benefit administration database</li></ul>
Physical Demands:<ul><li>
Position will sit on a regular basis, with ability to stand as needed</li><li>
Reaching above shoulder heights, below waist, or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required.</li><li>
Operate standard office equipment</li><li>
May include lifting up to 25 pounds for files, computer printouts on occasion</li></ul>
Benefits / Compensation:<ul><li>
Status: Non-Exempt- $18.00-$22.00 per hour (determined by degree and experience)</li><li>
Benefit package: Includes medical, dental, vision, paid disability and life insurance, personal time off, 401K with company match, EAP program, ERN program with success coach, payday advance program, and 11 paid holidays.</li></ul></div>

Administrative Assistant

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10000 administrative services director jobs Near Me

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