administrative services manager

First Abu Dhabi Bank (FAB)

<div>
 
 Job Purpose
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and operational support to FAB Asset Management teams and executives, ensuring smooth day-to-day functioning across departments
 </li>
 <li>
 Coordinate and manage office logistics, documentation, and communication workflows, supporting efficient delivery of business objectives
 </li>
 <li>
 Support vendor management, travel coordination, and procurement activities related to offices and premises in line with FAB AM operational procedures
 
 
 </li>
 </ul>
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Strong organizational skills with attention to detail and accuracy in timely delivery milestones by engaging with multiple internal and external stakeholders
 </li>
 <li>
 Ability to manage administrative processes in a structured, compliant, and timely manner
 </li>
 <li>
 Excellent communication and coordination skills to support cross-functional teams
 </li>
 <li>
 Manage daily administrative activities including scheduling, filing, and correspondence
 </li>
 <li>
 Support procurement, vendor onboarding, and payment requests
 </li>
 <li>
 Coordinate travel, expense management, and executive support activities
 </li>
 <li>
 Maintain accurate records
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Administrative coordination
 </li>
 <li>
 Office management logistics
 </li>
 <li>
 Reporting and internal communication
 </li>
 <li>
 Vendor and facilities coordination
 </li>
 <li>
 Years of experience: 7+ years
 </li>
 </ul>
</div>

AVP, Administration Services - Asset Management

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 To provide pro-active administrative support within the business to all relevant stakeholders to ensure that full administrative needs are met within the business for a smooth daily operation.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Maintain records of attendance, gate pass information access, leave applications, incoming and outgoing transmittals related to the department.
 </li>
 <li>
 Provide general administrative and clerical support to the Operations department employees (e.g. annual leave applications, time sheets, correspondence etc.).
 </li>
 <li>
 Follow up with different departments to ensure the effective processing of business requirements to meet the department and Head of Department needs.
 </li>
 <li>
 Generating monthly, quarterly and annual reporting on all aspects of the operation in additional to any ad hoc reports as required by the Head of Department by using the information entered in the system.
 </li>
 <li>
 Maintain and update all necessary records and database that includes but not limited to services provided, supplier&rsquo;s list etc.
 </li>
 <li>
 Ensure that the office facilities are well always presented and professional.
 </li>
 <li>
 Improves programming and service quality by suggesting new applications, updating procedures as evaluated by Line Manager.
 </li>
 <li>
 Serves as a point of contact for contractors for receiving invoices, service reports, and other submittals from the suppliers, service providers, etc. for Line Manager&rsquo;s approval.
 </li>
 <li>
 Create Purchase Requisitions and submit them to Line Manager for approval, when required.
 </li>
 <li>
 Responsible for raising concerns, issues, delays, complaints to Line Manager for appropriate intervention in relation to business activities.
 </li>
 <li>
 Perform other duties as assigned by the Direct Manager.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree or Diploma with equivalent experience.
 </li>
 <li>
 Experience: Minimum 2 years&rsquo; professional experience in Administration.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Knowledge in MS Office, Oracle
 </li>
 <li>
 Experience in procurement administration (Purchase Order / Purchase request) an advantage
 
 
 </li>
 </ul>
 
 KPIs
 
 
 
 <ul>
 <li>
 Ensure weekly completion of review and forwarding of all invoice to Finance.
 </li>
 <li>
 Distribute and file relevant documents such as service reports, correspondences within 2 working days after receipt.
 </li>
 <li>
 Organize and monitor the project documentation to ensure that all documents are available in the correct file for reference. This should be reviewed on a weekly / monthly basis.
 </li>
 </ul>
</div>

Administration Officer

YoSH

<div><h5 class="jobSectionHeader">Job Purpose</h5>
The role is responsible for establishing and maintaining positive relationships with customers, welcoming visitors, and and providing assistance as required. The role also provides support in basic administrative duties to ensure smooth daily operations.<h4 class="jobSectionHeader">
Key Responsibilities
</h4><h5 class="jobSectionHeader">Customer Service &amp; Front Desk</h5><ul><li>
Greet all students, members, and potential members when they enter the lobby and assist visitors in a timely manner.</li><li>
Manage telephone calls professionally, take and relay messages, redirect calls to appropriate staff, and respond to enquiries about the company and its services.</li><li>
Manage WhatsApp messages and enquiries efficiently, document requests, confirm orders, and respond to customer questions.</li><li>
Maintain a visitor registry and ensure accurate records.</li><li>
Respond to customer enquiries regarding products, services, special offers, billing policies, and other customer service-related matters in person, via phone, email, or messaging platforms.</li><li>
Effectively communicate member or operational issues to the appropriate staff.</li></ul><h5 class="jobSectionHeader">
Administrative &amp; Operational Support</h5><ul><li>
Organize and maintain files, records, and updated documents including guest and external instructor profiles.</li><li>
Oversee sorting and distribution of incoming mail and prepare outgoing mail, packages, and envelopes.</li><li>
Maintain records of staff movement within the premises to ensure calls and visitors are directed appropriately.</li><li>
Manage meeting rooms including scheduling, preparation, and ensuring cleanliness and readiness.</li><li>
Maintain office inventories including stationery, consumables, and front desk supplies.</li><li>
Perform clerical and administrative support such as photocopying, filing, typing, and data entry as directed by the Line Manager.</li><li>
Record meeting minutes when required.</li></ul><h5 class="jobSectionHeader">
Membership, Sales &amp; System Management</h5><ul><li>
Process payments for memberships, classes, and retail sales.</li><li>
Organize bookkeeping documentation and issue invoices to customers.</li><li>
Manage equipment reservations for members.</li><li>
Maintain accurate membership and class records in the Customer Relationship Management (CRM) system.</li><li>
Oversee sales of on-site storage and office rentals.</li></ul><h5 class="jobSectionHeader">
Facilities &amp; Operations Support</h5><ul><li>
Ensure a safe environment by understanding and enforcing makerspace rules and policies.</li><li>
Prepare class materials for instructors and support them during classes when required.</li><li>
Maintain a clean and organized front desk, retail lobby, kitchen, and break areas.</li><li>
Manage retail area operations including inventory, ordering, and merchandising.</li><li>
Assist facilities staff with shop tours when required.</li><li>
Complete daily shift checklists and end-of-shift reports.</li><li>
Support operations at third-party premises when required.</li><li>
Operate office equipment such as printers, photocopiers, POS machines, and lamination machines.</li><li>
Perform any other duties assigned by the Direct Manager.</li></ul><h4 class="jobSectionHeader">
Qualifications</h4><h5 class="jobSectionHeader">
Education</h5><ul><li>
Minimum High School Diploma required.</li><li>
Diploma or Bachelor&rsquo;s Degree in any discipline with relevant experience preferred.</li></ul><h5 class="jobSectionHeader">
Work Experience</h5><ul><li>
Minimum 1 year of experience as a Receptionist or in a customer service-related role.</li><li>
Experience in administrative, retail, hospitality, or restaurant environments preferred.</li><li>
Experience in health club, salon, or hospitality services is strongly preferred.</li><li>
Familiarity with the maker or creative community is an advantage.</li></ul><h5 class="jobSectionHeader">
Knowledge &amp; Skills</h5><ul><li>
Sound knowledge of reception-related duties and administrative support functions.</li><li>
Strong customer service skills with the ability to identify and meet customer needs.</li><li>
Proficiency in Microsoft Office, Google tools, and Customer Management software.</li><li>
Exceptional verbal and written communication skills.</li><li>
Fluency in English and Arabic (spoken and written) preferred.</li><li>
Excellent organizational, multitasking, and time management abilities.</li><li>
Professional appearance with a positive and friendly attitude.</li><li>
Ability to build relationships easily and create a welcoming environment.</li><li>
Strong problem-solving skills and adaptability to change.</li></ul></div>

Customer Service Officer

EDFA Payment Services

About NT.Payments NT.Payments, a brand under the ownership of KIOSK IT Trading Systems LLC, boasts the most extensive terminal network throughout the United Arab Emirates. Our platform provides a seamless and efficient payment solution for a wide range of services. In addition to our commitment to expanding into other regions within the Middle East and North Africa (MENA), we are diligently developing the NT.Wallet mobile application, further enhancing our suite of offerings.Job Overview The Business Development Specialist provides comprehensive administrative and coordination support to the Department Manager, Project Manager, and senior leadership, ensuring effective communication and collaboration across departments. The role involves active participation in meetings, regular travel between company locations, and facilitating smooth day-to-day business operations.The primary objective is to enhance departmental efficiency and profitability while driving sustainable revenue growth through increased sales performance and the development of strong, long-term client relationships.Key Responsibilities:&middot; Provide comprehensive administrative support to senior management, including calendar management and meeting coordination.&middot; Plan and execute corporate events such as trade shows, conferences, and industry conventions.&middot; Coordinate marketing initiatives through the development of promotional materials, including brochures, catalogues, and presentations.&middot; Maintain strong relationships with existing clients while actively identifying and securing new business opportunities to drive revenue growth.&middot; Conduct market research to identify emerging markets, customer needs, and competitive trends.&middot; Schedule and lead meetings with prospective clients to present company services and solutions.&middot; Analyse performance data and prepare accurate, insight-driven reports.&middot; Produce weekly and monthly reports with clear performance narratives and actionable recommendations.&middot; Maintain and update records of sales, revenue, and invoicing in a structured and timely manner.&middot; Provide reliable pre-sales and post-sales support to ensure high levels of client satisfaction.&middot; Support the development and coaching of junior team members to strengthen overall sales capability.Qualifications: &middot; Bachelor's degree in business, marketing, or related field.&middot; Minimum 2 years of relevant UAE experience in Sales and/or Business DevelopmentSkills Set&middot; Excellent verbal and written communication in English (Arabic will be added advantage).&middot; Market knowledge&middot; Communication and negotiation skills&middot; Time management and planning skills&middot; Effectively multitasks&middot; Valid driving licenseJob Type: Full-timePay: From AED6,000.00 per monthApplication Question(s):<ul><li>Do you have at least 2 years of prior experience in Business Development role ?</li><li>Are you a holder of valid UAE drivers license ?</li><li>Are you living or willing to relocate to Abu Dhabi ?</li></ul>

Business Development Specialist

Confidential

<div>
 
 
 JOB OBJECTIVE:
 
 
 <ul>
 <li>
 Provides support to including diary management, travel arrangement, telephone calls, correspondence, information updates, and records management.
 </li>
 <li>
 Act as the focal point for the Department in terms of internal/external communications. Performs various activities related to the companies requirements for managing records, and issuing requisitions as per the SAP Account allocation.
 </li>
 </ul>
 
 
 Secretarial Support
 
 :
 
 <ul>
 <li>
 Provide a complete secretarial and administrative service to departmental head to facilitate company processes and allow him to concentrate on mainstream activities.
 </li>
 </ul>
 
 
 Correspondence:
 
 
 <ul>
 <li>
 Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
 </li>
 </ul>
 
 
 Diary Management:
 
 
 <ul>
 <li>
 Provide time management/diary service for the line manager to ensure he is able to attend all key meetings at the appointed times with all relevant document needed for the meeting.
 </li>
 </ul>
 
 
 Department Communications:
 
 
 <ul>
 <li>
 Screen and respond to incoming calls and take appropriate action to handle the situation.
 </li>
 <li>
 Make routine telephone calls to follow up actions on behalf of the department.
 </li>
 </ul>
 
 
 Records Management
 
 :
 
 <ul>
 <li>
 Establish and maintain records and filing systems and arrange for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently.
 </li>
 </ul>
 
 
 Administration:
 
 
 <ul>
 <li>
 Receives, evaluates the requisition receives from different departments for office services and materials. Insure appropriate authorizations are received (subject to SAP account allocation as per approved by the line manager).
 </li>
 <li>
 Reports to manager and follows up with suppliers with clarification. Checking all received invoices.
 </li>
 </ul>
 
 
 JOB REQUIREMENTS
 
 :
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Administration / Business Management
 </li>
 </ul>
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 Minimum of 5 yrs. experience in a similar role in a medium to large organization
 </li>
 </ul>
 
 
</div>

Executive Assistant

Volt Lines Electro Mechanical Services

We are looking for a highly organized and proactive Secretary to support the General Manager of a leading civil contracting company. The ideal candidate must have prior experience in the construction industry and be able to manage administrative tasks, coordinate communications, and support daily operations efficiently.Key Responsibilities<ul><li>Provide comprehensive administrative support to the General Manager</li><li>Manage and organize schedules, appointments, meetings, and travel arrangements</li><li>Prepare letters, reports, minutes of meetings, and other official documents</li><li>Maintain confidential records and filing systems</li><li>Coordinate with project teams, site staff, and suppliers when required</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Assist in preparing presentations, reports, and project documentation</li><li>Follow up on pending tasks and ensure timely completion</li><li>Manage office communications and ensure smooth workflow</li><li>Support HR and procurement functions when needed</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s Degree or relevant diploma</li><li>3&ndash;5 years experience in civil contracting or construction industry (mandatory)</li><li>Strong knowledge of construction terminology and project documentation</li><li>Excellent communication skills (English required; Arabic is an advantage)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Ability to work under pressure and maintain professionalism</li><li>Discretion and confidentiality are essential</li></ul>Preferred Skills<ul><li>Knowledge of UAE labor procedures and documentation</li><li>Experience coordinating with project managers and site engineers</li><li>Ability to draft professional letters and reports</li></ul>Job Type: Full-time

Secretary to General Manager – Civil Contracting

ALEMCO

<div>
 
 
 Site Administrator &ndash; Abu Dhabi, UAE
 
 
 
 Are you a highly organized and detail-oriented professional who can keep site operations running smoothly - not just handle paperwork?
 
 
 
 
 
 We are looking for a Site Administrato
 
 r
 
 who can manage documentation, coordinate site communications, and support project teams to ensure compliance, efficiency, and structured reporting across our MEP projects.
 
 
 
 
 
 
 Who We are?
 
 
 
 ALEC Holdings L.L.C - S.O (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEMCO provides integrated MEP and facilities services that power some of the region&rsquo;s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance - supported by an inclusive and skilled team with a passion for engineering excellence.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Site Administrator at ALEMCO, you will play a vital role in maintaining site documentation control, workforce records, and communication flow between site teams, head office, and external stakeholders.
 
 
 
 
 
 Join a professional and structured environment where your organization skills directly support project success and operational efficiency.
 
 
 
 
 
 
 About Your Team
 
 
 
 Reporting to the Project Manager / Contract Stores Manager, you will be responsible for managing site documentation, coordinating administrative processes, and ensuring accurate record keeping to support day-to-day site operations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Documentation &amp; Records Management
 
 
 <ul>
 <li>
 Maintain site filing systems (hardcopy &amp; digital)
 </li>
 <li>
 Manage incoming and outgoing correspondence
 </li>
 <li>
 Track drawings, transmittals, and technical documents
 </li>
 <li>
 Maintain material submittal and approval logs
 </li>
 <li>
 Ensure proper document version control
 </li>
 </ul>
 
 
 Workforce &amp; HR Coordination
 
 
 <ul>
 <li>
 Monitor manpower attendance and timesheets
 </li>
 <li>
 Coordinate onboarding documentation for new site staff
 </li>
 <li>
 Assist with leave tracking and site HR documentation
 </li>
 <li>
 Support compliance documentation and audits
 </li>
 </ul>
 
 
 Procurement &amp; Site Support
 
 
 <ul>
 <li>
 Track material deliveries and gate passes
 </li>
 <li>
 Maintain LPO and invoice logs
 </li>
 <li>
 Coordinate with procurement and logistics teams
 </li>
 <li>
 Support site inventory and asset tracking
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 Experience
 
 : 5+ years in a similar administrative role, preferably in a manufacturing or construction environment
 
 
 
 Knowledge
 
 : Site documentation management, reporting, workforce admin, logistics, and internal communication
 
 
 
 Expertise
 
 : Microsoft Office Suite, task tracking systems, basic data reporting, and organizational best practices
 
 
 
 
 
 
 Top Skills
 
 
 <ul>
 <li>
 Qualification in administration or relevant discipline, or equivalent experience
 </li>
 <li>
 Strong time management and multitasking capabilities
 </li>
 <li>
 High attention to detail and discretion
 </li>
 <li>
 Strong written and verbal communication
 </li>
 <li>
 Ability to coordinate across departments and handle fast-paced environments
 </li>
 <li>
 Proficiency in software and systems used for reporting and communication
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of the UAE&rsquo;s most iconic projects
 </li>
 <li>
 A collaborative, supportive environment that values efficiency and excellence
 </li>
 <li>
 Opportunities for professional growth and career progression
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 Join ALEC and play a key role in delivering iconic projects while growing in a dynamic and supportive team environment. We&rsquo;re excited to hear from you!
 
 
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 If you are organized, proactive, and thrive in structured site environments - we want to hear from you.
 
 
 
 
 
 Apply today and be part of something excellent!
 
</div>

Site Administrator

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