administrative services manager

University of Hawaii system

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><div>Title: Administrative Services Manager (Chief Administrative Services Manager)</div><div>
Position Number: 0078229</div><div>
Hiring Unit: OFFICE OF THE PROVOST</div><div>
Location: UH at Manoa</div><div>
Date Posted: December 2, 2025</div><div>
Closing Date: December 16, 2025</div><div>
Band: C</div><div>
Salary : salary schedules and placement information</div><div>
Full Time/Part Time: Full-time</div><div>
Month: 11-month</div><div>
Temporary/Permanent: Permanent</div><div></div><div><b><br>
Duties and Responsibilities</b></div><ul><li><ul><li>Serves as the Chief Administrative Services Manager for the Office of the Provost, providing high-level oversight and management for all administrative functions, including budget, fiscal, human resources, facilities, and records management.</li></ul></li><li><ul><li>Applies sound management practices to evaluate and implement changes that ensure effectiveness and efficiency in operations, maximizing the use of resources and talent.</li></ul></li><li><ul><li>Serves as a key member of the provost leadership team to effectively manage resources and carry out the mission and strategic plan of the Provost, Manoa campus and UH system.</li></ul></li><li><ul><li>Provides executive and management teams with guidance on matters of policy, best practices, resources, and policy interpretation to enable effective management decisions and resolve complex administrative and operational issues.</li></ul></li><li><ul><li>Proactively analyzes operational and strategic challenges, identifying emerging issues and presenting actionable insights to the provost leadership team.</li></ul></li><li><ul><li>Conducts research, analyzes data, and prepares reports to support timely, sound management decisions regarding financial and staffing needs.</li></ul></li><li><ul><li>Handles major endeavors by incorporating the concepts of innovation, service, support, and creativity, while ensuring alignment to mission and compliance with policies, procedures and regulations.</li></ul></li><li><ul><li>Serves as the lead Fiscal Administrator, with $25K signing authority. Manages the Provost's operating budget (general, special, revolving, trust, gift and agency funds) and ensures compliance with all applicable policies, procedures, and terms.</li></ul></li><li><ul><li>Supervises staff in the daily operations of all fiscal functions, including contracts &amp; grants administration, procurement, disbursements, budget execution, payroll, and property management.</li></ul></li><li><ul><li>Oversees the coordination, development, and preparation of the provost budget, developing short- and long-range financial plans for day-to-day operations and future strategic needs.</li></ul></li><li><ul><li>Serves as the designated approving authority for all personnel actions (academic and non-academic) for the Provost Office. Manages position controls to assure proper utilization of allocated resources.</li></ul></li><li><ul><li>Supervises staff in the daily operations of personnel functions, including processing PeopleSoft transactions, classification, compensation, employee benefits, leave administration, workers' compensation, and staff development.</li></ul></li><li><ul><li>Approves and oversees recruitments for permanent and temporary positions in consultation with the provost leadership team, ensuring compliance with Federal, State, and UH regulations and providing training on EEO and best practices.</li></ul></li><li><ul><li>Oversees the management of matters related to immigration for prospective employees and visitors, ensuring compliance in coordination with relevant campus offices (e.g. FSIS, ISS).</li></ul></li><li><ul><li>Responsible for matters related to labor/employee relations. Intake, assess, and investigate inquiries and grievances; analyze findings; and prepare fact finding reports for both internal and external cases.</li></ul></li><li><ul><li>Works in coordination with the UHM Title IX and EEO/AA Offices to assess complaints and assist with investigations as needed. Provides guidance to the executive team to resolve issues/render decisions.</li></ul></li><li><ul><li>Facilitates coordination and consultation with Manoa and UH System offices (e.g., EEO, Title IX/OIE, General Counsel, OHR) on issues requiring joint collaboration and cross-functional action.</li></ul></li><li><ul><li>Conducts internal training and information sessions for administrative staff on current personnel and fiscal administration policies.</li></ul></li><li><ul><li>Manages the maintenance and security of all administrative documents, including records of complaints, grievances, and contract negotiations.</li></ul></li><li><ul><li>Advises personnel in the application of CBA, BOR, Executive and Administrative policies, UH, State, and Federal policies, laws, and regulations pertaining to fiscal and human resources.</li></ul></li><li><ul><li>Responsible for annual updates of the organizational charts. Provides guidance to the provost&rsquo;s units and programs on the reorganization process and reviews proposals for procedural compliance and completeness.</li></ul></li><li><ul><li>Serves as an advisor to program-level administration to evaluate and/or develop staffing models, workflow, and processes to streamline operations and operate efficiently.</li></ul></li><li><div>
Serves on special committees within the University System.</div></li><li><div>
Other duties as assigned.</div></li></ul><ul><li>Denotes Essential Function</li></ul><div></div><div><b><br>
Minimum Qualifications</b></div><ul><li><div><br>
Possession of a baccalaureate degree in business administration, higher education administration, public administration or related field and seven (7) years of progressively responsible professional experience with responsibilities for financial accounting, fiscal management and human resources administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.</div></li><li><div>
Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies in the area of financial accounting, fiscal management, and human resources administration.</div></li><li><div>
Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with financial accounting, fiscal management, and human resources administration.</div></li><li><div>
Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and innovative approaches.</div></li><li><div>
Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.</div></li><li><div>
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.</div></li><li><div>
Demonstrated ability to operate a personal computer and apply word processing, spreadsheet, and presentation software.</div></li><li><div>
For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.</div></li><li><div>
Proven knowledge of accounting principles, financial analysis, and federal grant/extramural funding administration.</div></li><li><div>
Strong understanding of university and higher education administrative policies, with working knowledge of Fiscal and/or Human Resources Information Systems (HRIS) platforms.</div></li><li><div>
Demonstrated ability to lead administrative services and manage professional staff with confidence and strategic oversight.</div></li><li><div>
Excellent interpersonal, written, and verbal communication skills; adept at working across diverse groups with discretion and diplomacy.</div></li><li><div>
Skilled in mediation, negotiation, and group facilitation, with experience presenting to varied audiences.</div></li><li><div>
Ability to juggle multiple priorities under pressure, meeting critical deadlines with efficiency and focus.</div></li><li><div>
Capable of evaluating complex issues, identifying impacts, and delivering actionable solutions.</div></li><li><div>
Experience managing Institutional funds (state-appropriated G-funds, Tuition funds, etc.), Extramural funds (Federal, State, and Private funds), and Donor funds in higher education.</div></li></ul><b>
Desirable Qualifications</b><ul><li><div><br>
Considerable knowledge of the University of Hawai'i system and its executive and administrative policies and procedures, and application of collective bargaining agreements, federal, state, and private agency policies, rules, and regulations.</div></li><li><div>
Experience with revolving and special funds and revenue generating operations.</div></li><li><div>
Familiarity with the University of Hawai'i, RCUH, and UH Foundation information systems (Fiscal and Human Resources, i.e., Kuali, eTravel, IFAS, HRIS, etc.).</div></li><li><div>
Demonstrated ability to lead, collaborate, problem solve and inspire individuals with differing interest and perspectives in a large and complex organization.</div></li><li><div>
Exceptional analytical, evaluative, research and critical thinking skills to arrive at valid conclusions, make appropriate recommendations and implement action plans.</div></li></ul><div><b>
To Apply:</b><br>
If you have not applied for a position before using NeoGov, you will need to create an account.<br>
<br>
. Applicants must submit the following:</div><div></div><div><div><ul><li><div><br>
Cover letter indicating your interest in the position and how you satisfy the minimum and desirable qualifications;</div></li><li><div><br>
Resume;<br>
<br>
</div></li><li><div>Names and contact information (telephone number and email addresses) of three (3) professional references; and</div></li><li><div><br>
Copy of unofficial transcripts (official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.</div></li></ul></div></div><div><b><br>
IMPORTANT</b>: If multiple applications are received from the same candidate, only the last one will be reviewed. <b>Please DO NOT include any self-identifying photos, REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE on any documents within the application packet.</b> All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. Incomplete or unreadable application materials will not be considered.</div><div></div><div><b><br>
Inquiries:</b> Marcus Hayden, 808-956-0447, marcush@hawaii.edu</div></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>EEO, Clery Act, ADA</b></h2></div>
<p></p><div><div>The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: <b>https://www.hawaii.edu/offices/eeo/policies/</b></div><div><br>
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.<br>
<br>
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: <b>https://www.hawaii.edu/titleix/help/campus-security/</b>, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.<br>
<br>
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.<br>
<br>
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: <b>https://www.hawaii.edu/offices/eeo/accommodation-request/</b></div></div></div></div><p></p>

Administrative Services Manager, 0078229

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Dandy

<div><p>Dandy is transforming the massive and antiquated dental industry&mdash;an industry worth over $200B. Backed by some of the world&rsquo;s leading venture capital firms, we&rsquo;re on an ambitious mission to simplify and modernize every function of the dental practice through technology. As we expand our reach globally, Dandy is building the operating system for dental offices around the world&mdash;empowering clinicians and their teams with technology, innovation, and world-class support to achieve more for their practices, their people, and their patients.</p><h3 class="jobSectionHeader"><b>
Overview</b></h3><p>
The Administration Manager is responsible for overseeing and optimizing all administrative operations to ensure the smooth and efficient functioning of the workplace. This role manages office administration, vendor relationships, reporting processes, and cross-functional coordination. The Administration Manager will also support IT and finance functions through structured reporting lines and process management.</p><p></p><h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2><h3 class="jobSectionHeader"><b>
Office &amp; Administrative Management</b></h3><ul><li><p>
Oversee daily office operations to maintain an efficient and productive work environment.</p></li><li><p>
Supervise and support administrative/office assistant staff, ensuring clear task allocation and performance management.</p></li><li><p>
Maintain office systems, supplies, equipment, and facility operations.</p></li><li><p>
Develop and implement administrative policies, procedures, and best practices.</p></li><li><p>
Manage relationships with vendors, service providers, and contractors.</p></li><li><p>
Negotiate contracts and service agreements to ensure cost-effectiveness and quality.</p></li><li><p>
Track vendor performance and oversee timely payments and renewals.</p></li><li><p>
Prepare and present administrative, budget, and operational reports.</p></li><li><p>
Maintain documentation and records according to company policies and compliance standards.</p></li><li><p>
Coordinate with the finance team for invoice tracking, reconciliation, and budget planning.</p></li><li><p>
Serve as a liaison between administration and IT teams for office-related IT needs.</p></li><li><p>
Ensure timely escalation and follow-up on IT issues affecting employees or operations.</p></li><li><p>
Oversee asset inventory, access management, and IT-related vendor coordination (as applicable).</p></li></ul><h3 class="jobSectionHeader"><b><br>
Employee Services &amp; Workplace Experience</b></h3><ul><li><p>
Support onboarding and offboarding processes from an administrative standpoint.</p></li><li><p>
Manage office events, employee engagement activities, and workplace logistics.</p></li><li><p>
Ensure a safe, clean, and well-organized workplace environment.</p></li></ul><h2 class="jobSectionHeader"><b><br>
Qualifications</b></h2><ul><li><p>
Bachelor&rsquo;s degree in Business Administration, Management, or related field.</p></li><li><p>
3&ndash;5+ years of administrative or office management experience, preferably in a fast-paced environment.</p></li><li><p>
Strong organizational, problem-solving, and decision-making skills.</p></li><li><p>
Excellent communication and interpersonal abilities.</p></li><li><p>
Proficiency with office software and administrative systems.</p></li><li><p>
Experience in vendor management, budgeting, or IT coordination is a plus.</p></li></ul><h2 class="jobSectionHeader"><b><br>
Key Competencies</b></h2><ul><li><p>
Leadership &amp; team management</p></li><li><p>
Operational efficiency</p></li><li><p>
Attention to detail</p></li><li><p>
Multitasking and prioritization</p></li><li><p>
Professional communication</p></li><li><p>
Process improvement mindset</p></li></ul><p>
For full-time positions, Dandy offers a wide range of best-in-class, comprehensive, and inclusive benefits tailored to each country where we operate. Our local benefits packages typically include healthcare, dental, mental health support, parental planning resources, retirement savings options, and generous paid time off&mdash;ensuring our team members are supported no matter where they live and work.</p><p>
Dandy is proud to be an equal-opportunity employer. We are committed to building a diverse and inclusive culture that celebrates authenticity to win as one. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, disability, protected veteran status, citizenship or immigration status, or any other legally protected characteristics.</p><p>
Dandy also fully complies with the Americans with Disabilities Act (ADA). We are dedicated to embracing challenges and creating an accessible, inclusive workplace for all individuals. If you require any accommodations for your interview or have any questions beforehand, rest assured that we will do everything we can to meet your needs. Visit Dandy Careers for more!</p></div>

Administration Manager, MENA

Exceptional Medical Ambulance and Homecare Services LLC

<p>We are looking for a highly organized and proactive <b>Administration / Operations Manager</b> to oversee and manage the daily operational and administrative functions of EMAHS. The ideal candidate will have strong leadership skills, hands-on operational experience, and a solid background in healthcare or medical service environments.</p><p><b>Key Responsibilities</b></p><ul><li>Oversee and coordinate all administrative and operational activities to ensure efficient day-to-day functioning.</li><li>Plan, organize, and supervise medical operations including home care services, on-call response, and event medical deployments.</li><li>Manage resource allocation, staff scheduling, and logistics to ensure timely and effective service delivery.</li><li>Support the Medical and Nursing Directors in implementing operational strategies, protocols, and quality standards.</li><li>Ensure full compliance with UAE healthcare regulations (DHA / DOH / MOH) and internal company procedures.</li><li>Liaise with clients, partners, and vendors to ensure seamless coordination and service satisfaction.</li><li>Oversee fleet and equipment management, including readiness and maintenance of ambulances, medical kits, and operational assets.</li><li>Prepare and review operational reports, invoices, project updates, and performance summaries.</li><li>Assist in budgeting, procurement planning, and inventory control.</li><li>Promote teamwork, accountability, and operational excellence across all departments.</li></ul><p><b>Key Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Operations Management, or a related field.</li><li><b>4&ndash;6 years of experience</b> in operations or administration, preferably within the healthcare or medical services sector.</li><li>Strong organizational, multitasking, and coordination skills.</li><li>Excellent communication, leadership, and problem-solving abilities.</li><li>Knowledge of UAE healthcare regulations (DHA / DOH / MOH) is a strong advantage.</li><li>Proficiency in MS Office, Zoho, and operational scheduling systems.</li><li>Ability to work under pressure, prioritize tasks, and respond promptly to urgent operational needs.</li></ul><p><b>Experience Requirements</b></p><ul><li>Administration: <b>Minimum 2 years</b> (Required)</li><li>Operations Manager: <b>Minimum 2 years</b> (Required)</li></ul><p>Job Types: Full-time, Permanent</p>

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