administrative services manager

BAB AL TEB MEDICAL CENTRE AND PHARMACY

Administration Manager &ndash; BAB AL TEB MEDICAL CENTRE LLCMussafah, Abu DhabiJob LocationAbu DhabiJob TypeFull-TimeJob SummaryWe are seeking an experienced and highly organized Administration Manager to oversee the day-to-day administrative and operational activities of our medical center in Abu Dhabi. The ideal candidate should have strong healthcare administration experience, leadership skills, and knowledge of Department of Health (DOH) regulations and healthcare operational standards.Key Responsibilities<ul><li>Manage daily administrative and operational activities of the medical center</li><li>Supervise front office, reception, insurance coordination, and administrative staff</li><li>Ensure compliance with DOH regulations, policies, and licensing requirements</li><li>Coordinate with insurance companies, suppliers, and external service providers</li><li>Monitor staff attendance, scheduling, and operational performance</li><li>Support HR activities including recruitment coordination, onboarding, and staff documentation</li><li>Maintain facility documentation, contracts, and regulatory records</li><li>Handle patient complaints and ensure high-quality customer service</li><li>Coordinate audits, inspections, and accreditation-related activities</li><li>Ensure smooth communication between management and departments</li><li>Prepare operational reports and support management decision-making</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree in Healthcare Administration, Business Administration, or related field</li><li>Minimum 2&ndash;5 years of experience in healthcare/medical center administration in UAE</li><li>Knowledge of DOH regulations and healthcare operations in Abu Dhabi</li><li>Strong leadership, communication, and organizational skills</li><li>Experience with healthcare systems, insurance processes, and medical center operations</li><li>Proficiency in Microsoft Office and reporting systems</li><li>Ability to work under pressure and manage multiple responsibilities</li></ul>Preferred Qualifications<ul><li>Experience in medical centers or healthcare facilities in Abu Dhabis</li><li>arbic language skills will be an advantage</li></ul>Benefits<ul><li>Competitive salary package</li><li>Annual leave and air ticket as per UAE Labour Law</li><li>Health insurance</li><li>Professional working environment</li><li>Career growth opportunities</li></ul>Work Location: In person

Administrative Manager

Egyptian Banks Company

<div>Strategic Leadership<ul><li>
Develop and implement strategies for Corporate Services aligned with organizational goals.</li><li>
Drive innovation and continuous improvement in service delivery and support operations.</li><li>
Lead initiatives that enhance organizational sustainability and environmental performance.</li></ul>
Procurement &amp; Vendor Management<ul><li>
Lead procurement strategy and ensure value-for-money across all purchasing activities.</li><li>
Negotiate contracts and manage relationships with key suppliers and service providers.</li><li>
Ensure compliance with procurement policies, legal standards, and ethical guidelines.</li></ul>
Administrative Services<ul><li>
Supervise general administrative support functions, including office management and secretarial services.</li><li>
Standardize administrative processes across departments to improve efficiency.</li><li>
Ensure high-quality internal service delivery and support across business units.</li></ul> 

Requirements 
<ul><li>
Bachelor's degree in Business Administration, Supply Chain Management, Engineering, Finance, or a related field.</li><li>
Professional certifications such as CIPS, CPSM, PMP, or equivalent are an advantage.</li><li>
15+ years of relevant experience in Corporate Services, Procurement, Administration, or related functions.</li><li>
At least 5 years in a senior leadership or management role.</li><li>
Proven experience in procurement strategy, vendor management, and contract negotiations.</li><li>
Experience leading administrative or shared services functions within a large organization.</li><li>
Demonstrated success in driving operational improvements and cost optimization initiatives.</li><li>
Strong knowledge of procurement principles, contract management, and supplier relationship management.</li><li>
Familiarity with corporate governance, compliance requirements, and procurement regulations.</li><li>
Experience with ERP systems and procurement technologies is preferred.</li><li>
Strong financial and budget management capabilities.</li><li>
Excellent analytical and reporting skills.</li></ul></div>

Head of Corporate Services

First Abu Dhabi Bank (FAB)

<div>
 
 Job Purpose
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and operational support to FAB Asset Management teams and executives, ensuring smooth day-to-day functioning across departments
 </li>
 <li>
 Coordinate and manage office logistics, documentation, and communication workflows, supporting efficient delivery of business objectives
 </li>
 <li>
 Support vendor management, travel coordination, and procurement activities related to offices and premises in line with FAB AM operational procedures
 
 
 </li>
 </ul>
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Strong organizational skills with attention to detail and accuracy in timely delivery milestones by engaging with multiple internal and external stakeholders
 </li>
 <li>
 Ability to manage administrative processes in a structured, compliant, and timely manner
 </li>
 <li>
 Excellent communication and coordination skills to support cross-functional teams
 </li>
 <li>
 Manage daily administrative activities including scheduling, filing, and correspondence
 </li>
 <li>
 Support procurement, vendor onboarding, and payment requests
 </li>
 <li>
 Coordinate travel, expense management, and executive support activities
 </li>
 <li>
 Maintain accurate records
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Administrative coordination
 </li>
 <li>
 Office management logistics
 </li>
 <li>
 Reporting and internal communication
 </li>
 <li>
 Vendor and facilities coordination
 </li>
 <li>
 Years of experience: 7+ years
 </li>
 </ul>
</div>

AVP, Administration Services - Asset Management

ALMASKAN ALJAMEEL TECHNICAL SERVICES

Almaskan Aljameel Technical Services is seeking an Administrative Assistant to support daily office operations, manage documentation, and assist with scheduling and coordination of technical service requests. This role is responsible for handling administrative tasks, maintaining records, and supporting communication between clients and field technicians. The position reports to the Office Manager or Operations Manager.Key Responsibilities:<ul><li>Answer and direct phone calls, respond to emails, and greet visitors to the office</li><li>Maintain and organize office files, records, and documentation including service requests, work orders, and client files</li><li>Prepare and format correspondence, reports, spreadsheets, and service confirmations as requested</li><li>Schedule service appointments and coordinate calendars for field technicians and management staff</li><li>Assist with data entry and maintain accuracy of information in the service management database</li><li>Process incoming and outgoing mail, packages, and courier deliveries</li><li>Monitor office supply inventory and place orders as needed</li><li>Assist with basic bookkeeping tasks including expense tracking and invoice filing</li><li>Support operations team with general clerical duties including photocopying, scanning, and filing</li><li>Coordinate with field technicians to relay service updates and schedule changes</li><li>Maintain confidentiality of client information and company records</li></ul>Requirements:<ul><li>High school diploma or equivalent; diploma or certificate in Business Administration or related field is preferred</li><li>Minimum 1 year of experience in an administrative, clerical, or office support role, preferably in a technical services, maintenance, or facilities management environment</li><li>Proficiency in Microsoft Office applications including Word, Excel, and Outlook</li><li>Good written and verbal communication skills in English; proficiency in Arabic is required</li><li>Strong organizational skills with attention to detail and accuracy</li><li>Ability to manage multiple tasks and prioritize effectively</li><li>Professional demeanor and ability to maintain confidentiality</li><li>Reliable and punctual with consistent attendance</li></ul>Pay: AED5,000.00 - AED6,000.00 per monthWork Location: In person

Administrative Assistant

Temple University Health System

Under the direction of Department / section Manager is responsible for the day - to - day administrative operations of the department/section. Analyzes and organizes office operations and procedures. Ensures Customer Service standards are met. May manage staff, preparation of payroll, personnel & information management, requisition of supplies, and other administrative services.
 
Education
 Bachelor's Degree Required
 Combination of relevant education and experience may be considered in lieu of degree Required
 
Experience
 1 year experience in a health care setting Required
 General Experience Supervisory experience Preferred
 
Licenses

Administrative Coordinator, Gastroenterology- Temple Faculty Practice

Oahu Transit Services

**CLOSING DATE: THURSDAY, JUNE 25, 2026 @ 5:59 AM**
 APPLICATIONS WILL NOT BE ACCEPTED AFTER THE CLOSING DATE & TIME
 
Assists the Director of Operations in managing and supervising the day-to-day Service Delivery operations of the Paratransit Services (TheHandi-van) consisting of approximately 60 employees. The position assists in overseeing the reservation call center, scheduling of customer trips, dispatch and certain areas of operations to ensure the TheHandi-van provides safe, efficient and dependable transportation.
 
Essential Functions for the Position: 
<ul>
<li>Manage the different sections of Service Delivery and assist staff to assure the following:</li>
<li>Operations: Daily “mark-up” of operator assignments is completed accurately and timely; reconciliations of manifests are completed accurately and timely; operators are provided with equipment and information needed to fulfill their duties.</li>
<li>Dispatch: Service on the road is safe, timely, and vehicles are being utilized at an optimal level.</li>
<li>Scheduling: Service is scheduled at an optimal level to meet demand.</li>
<li>Reservations: Calls are answered timely and with excellent customer service.</li>
<li>Prepare the daily schedules and sign-ups (duties, vacation, etc.) to ensure they are in line with operational needs and within the collective bargaining agreement terms.</li>
<li>Investigate customer complaints.</li>
<li>Monitor and evaluate work performance (including attendance) continuously, and assess and implement corrective action (via coaching, feedback, and discipline if necessary).</li>
<li>Assist with developing, preparing, and implementing policies, and procedures in compliance with current Federal, State, and City requirements.</li>
<li>Collaborate with other management to set goals to improve operations and direct staff towards fulfillment of the department’s goals.</li>
<li>Prepare reports for management.</li>
<li>Assist with managing the recruitment and training of new employees in Service Delivery.</li>
<li>Maintain confidentiality of highly sensitive and confidential information.</li>
</ul>
Special Knowledge & Skills: 
<ul>
<li>Knowledge of ADA, Federal, State, and City transit laws and regulations.</li>
<li>Knowledge of current Company and Paratransit Services policies and procedures.</li>
<li>Good knowledge of Paratransit Services software used in all the different Service Delivery sections.</li>
<li>Knowledge of provisions in the Collective Bargaining Agreements.</li>
<li>Able to exercise sound judgment.</li>
<li>Analytical ability.</li>
<li>Knowledge of principles and techniques of effective investigating.</li>
<li>Management and supervisory skills.</li>
<li>Understanding of principles and practices of sound business communication in order to communicate with clarity both orally and in writing.</li>
<li>Excellent time management and prioritization skills.</li>
<li>Able to utilize a computer with standard word processing, spreadsheet, graphics, and other software packages.</li>
<li>Able to prepare clear, accurate, and concise records and reports.</li>
</ul>
Education, Training & Experience: 
<ul>
<li>High school graduate. Associate’s degree in business management, or a related field of study is highly desirable.</li>
<li>Five (5) years of practical working experience in call center, dispatch or related field.</li>
<li>Two (2) years of supervisory experience is highly desirable.</li>
</ul>
Other Job Requirements & Conditions: 
<ul>
<li>Perform other duties as assigned.</li>
<li>Work independently and manage multiple and rapidly changing priorities; organize, set priorities, and exercise sound judgment within areas of responsibility while maintaining confidentiality.</li>
<li>Establish and maintain highly effective working relationships with employees and others encountered in the course of work.</li>
<li>Demonstrate leadership and management skills, including supervising, coaching staff, and monitoring staff performance.</li>
<li>Use appropriate degree of tact, discretion, and diplomacy in addressing various work situations.</li>
</ul>

Assistant Service Delivery Manager (JO 33-26)

Legal Documents Clearing 

<ul><li>Communicating with clients via phone, by email and in person to offer documentation Services.</li><li>Performing initial background research and briefing the consultant</li><li>Seeing to administrative tasks like making copies and sending invoices</li><li>Attending clients alongside the Consultant and taking accurate notes on attestation</li><li>Organizing documents for attestatiom and handing over to consultant</li><li>Transcribing and proofreading legal documents Scheduling client appointments</li><li>Providing administrative support to manager enhance office effectiveness</li><li>Handling communication with clients.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthWork Location: In person

Admin Assistant | Office admin Male

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