administrative services manager

Defense Holdings, Inc.

Defense Holdings, Inc. (DHi)
 Location: Hybrid (US)
 Employment Type: Full-Time
 Department: Administration / Corporate Services
 Reports To: Director of Administration
 
Company Overview
 
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
 
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
 
Position Summary
 
Defense Holdings, Inc. (DHi) is seeking an experienced Administrative Services Manager to oversee administrative functions and support corporate operations. The ideal candidate will manage office services, coordinate administrative staff activities, and ensure efficient day-to-day operations across departments.
 
This role requires leadership capabilities, strong organizational skills, and the ability to manage administrative programs in a government contracting environment.
 
Key Responsibilities
 
Administrative Operations Management
 
Oversee administrative processes including scheduling, documentation management, and office coordination.
 Develop and maintain efficient administrative procedures and policies.
 Supervise administrative staff and coordinate departmental support activities.
 
Office Services Coordination
 
Manage office resources, supplies, and administrative systems.
 Coordinate meetings, events, and company-wide administrative initiatives.
 Ensure smooth communication between departments.
 
Reporting & Compliance
 
Prepare administrative performance reports for leadership.
 Ensure compliance with internal administrative policies and regulatory requirements.
 Maintain accurate documentation and records.
 
Cross-Functional Collaboration
 
Partner with HR, finance, and operations teams to support company initiatives.
 Assist leadership with operational planning and administrative improvements.
 
Required Qualifications
 
Bachelor's degree in Business Administration, Management, or related field.
 3–5 years of experience in administrative management or operations coordination.
 Proficiency in Microsoft Office Suite and administrative systems.
 Strong leadership, communication, and organizational skills.
 Ability to manage confidential corporate information responsibly.
 
Preferred Qualifications
 
Experience supporting administrative operations within government contracting environments.
 Familiarity with multi-location administrative coordination.
 
Core Competencies
 
Integrity & Confidentiality
 Attention to Detail
 Analytical Thinking
 Interpersonal Communication
 Organizational Skills
 Adaptability & Initiative
 
Work Environment
 
Professional office environment (or hybrid/remote if applicable).
 May require occasional travel.
 Must be eligible to work in the United States.
 Ability to obtain and maintain security clearance may be required.
 
Compensation & Benefits
 
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:
 
Competitive base salary (commensurate with experience)
 Medical, Dental, and Vision Insurance
 401(k) with company match
 Paid Time Off (PTO) and Holidays
 Life and Disability Insurance
 Professional development opportunities
 
Equal Opportunity Employer Statement
 
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Administrative Services Manager

864500

About Touchstone:Touchstone Center for Crafts is a unique three-season nonprofit craft school located 60 miles southeast of Pittsburgh in the beautiful mountains of the Laurel Highlands, near Frank Lloyd Wright's Fallingwater, Ohiopyle State Park, and Nemacolin Resort. Founded in 1972 as Pioneer Crafts Council, Touchstone's original mission was to foster interest in the preservation of traditional crafts. Today, this unique craft school has expanded to include contemporary and experimental techniques in disciplines such as blacksmithing, ceramics, metals &amp; jewelry, glass, drawing &amp; painting, and special topic areas. As Pennsylvania's premier craft school, Touchstone offers beginning and seasoned artists one- to five-day workshops taught by some of North America's finest artisans, plus date nights, artist residencies, retail and exhibition galleries, special events, and more.Position Overview:The Administrative Services Manager (ASM) is responsible for streamlining and carrying out daily office and registration operations. The ASM provides general admin support to the staff and serves as the primary point of contact to all organizational participants and visitors. The position requires actively engaging with and assisting all participants and visitors with general and program-specific inquiries, and efficiently and accurately facilitates all processes of enrollment and other transactions for programming and other associated offerings. The ASM will have an approachable and enthusiastic presence, ensuring smooth daily operation while demonstrating the highest level of customer service.The ASM is a full-time, year-round position, with a salary range of $42,000 to $48,000. Benefits to start after one month of employment include employee health insurance, FSA, PTO, flex time, and Simple IRA match.Knowledge and Abilities:- Excellent social, communication (written and verbal), and organizational skills- Must be proactive, reliable, punctual, and adaptable- Ability to work independently and/or collaboratively with staff and volunteers; enthusiasm and willingness to work directly with the public- Must be able to handle multiple assignments simultaneously, with attention to details and follow-through in all tasks- Ability to learn, use, and train others on a multi-line phone system, including transferring calls, updating voicemail messages, etc.- Understanding of computer software and willingness and ability to learn new software such as ACTIVE Camp &amp; Class Manager, Salsa CRM/CardPointe, Zoom, Pirate Ship, etc.- Proficiency with Microsoft Office applications (Outlook, Word, Excel, etc.)- Ability to handle cash, check, and card transactions; responsible for ensuring receipts balance with sales daily- Ability to manage inquiries from multiple sources and complete registration-related reports- Ability to manage office inventories including office supplies and equipment, and order replenishments and repairs as necessary while keeping within budgeted parameters.- Understand and be able to perform emergency procedures (e.g. fire evacuation, accident reporting, etc.)Qualifications:- Bachelor's degree or equivalent work experience is required- Experience in management role(s) preferred- Customer/guest/visitor service team experience necessary- Experience with nonprofit organizations preferred, especially in an arts, cultural, or educational setting- Ability to maintain a regular onsite schedule during normal business hours for the operating season (May-October); hybrid remote working hours may be arranged for the winter/off-season- Ability to work occasional evenings or weekends when needed for special programming/events- The following PA Act 153 clearances are required for employment at Touchstone: Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Record Check, and FBI Criminal Background Check. Clearances may be submitted if currently valid or obtainment will be completed as part of the new hire process.Key Responsibilities:- Welcomes, orients, and assists all programming/event participants and visitors; completes visitor log for reporting tracking purposes- Demonstrates commitment to diversity, equity, and inclusion efforts of the organization- Understands and explains the basic aspects of the organization&rsquo;s operations, programming, and history to answer participant/visitor questions; have basic knowledge of Fayette County and local amenities to answer travel-related inquiries- Manages general correspondence, including inbound/outbound phone calls, emails, and mail- Carries out routine correspondence with programming participants, including enrollment confirmations, cancellation notifications, materials fees updates, balances due, how to prepare for their stay, solicits feedback through post-participation surveys, etc.; recognizes potential conflicts and works with participant/visitor and appropriate staff to resolve issues in a timely manner- Manages and delegates registration-related tasks such as check-in/out processes, lodging assignments and cleaning schedules, meal counts, linen package rentals, etc. for workshop participants, teaching assistants, and instructors- Assists with carrying out annual mailings and communications with instructors and educational contacts with marketing and outreach materials- Assists with website and social media updates as needed- Enters visitor and participant contact information into CRM system with appropriate group tag(s)- Manages annual workshop registration software setup, along with additions as necessary and updates/related reporting throughout each season- Attends regular staff meetings, communicating need-to-know information with other staff members- Maintains an organized and clean working environment in public areas of the lodge, office, and kitchenette; follows daily security routines in opening and closing the lodge and office- Initiates and completes registration and sales transactions quickly and accurately- Ensures that all office supplies and marketing materials (displays, catalogs, rack cards, etc.) are always stocked- Troubleshoots office equipment and software; serves as the technical support intermediary- Manages the front desk staffing scheduling; Helps to train and supervise interns, office support staff, and volunteers for front desk oversight and related registration and/or special event tasks- Manages and delegates smooth operation of the weekly silent auctions (summer months only)- Codes and uploads bills and/or purchases for bookkeeping- Other duties or special projects as assignedTo Apply:Interested applicants should submit a letter of interest and resume (combined PDF preferred, titled as ASMapp-FirstName-LastName) to sglover@touchstonecrafts.org. Please include &ldquo;Administrative Services Manager&rdquo; in the subject line. No phone calls, please. Intent is to hire as soon as possible. Review of submissions will be ongoing until the position is filled.Touchstone Center for Crafts is an Equal Opportunity Employer and is committed to workplace diversity and to providing opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual origin, gender identity, pregnancy, national origin, ancestry, disability, veteran status, or any other characteristic protected by state or federal law.This description reflects the essential functions and qualifications necessary and shall not be construed as a detailed description of all work requirements that may be inherent. The description does not constitute an employment contract and does not alter the at-will relationship between Touchstone and the employee.Pay: $42,000.00 - $48,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Edmonds Community College

<div><h2 class="jobSectionHeader">Position Overview</h2>
<div><div><div><h1 class="jobSectionHeader">Administrative Services Manager A: Library and Learning Resources</h1><div> 
SALARY: $47,988 - $54,204</div><h2 class="jobSectionHeader"> 
LOCATION: Lynnwood, Washington</h2><h2 class="jobSectionHeader"> 
DESCRIPTION:</h2>
This position manages administrative services for the Library &amp; Learning Resources Division. The position is a lead position responsible for coordinating the division&iquest;s purchasing, equipment inventory, facilities and space management, scheduling, and coordination of library emergency preparedness. The primary functions of the position include organizing, implementing, and coordinating budget tracking and purchasing; data gathering and analysis; project, facilities, and equipment management and inventory; and overall administrative and operational support for the Library. This position also works on the circulation desk directly serving Edmonds College students. 
This is a classified staff position that reports to the Associate Dean of Library and Learning Resources.<div> 
For information on applying, please see Application Procedures and Required Documents, below. Applications received by March 23, 2026, at 5:00 PM PST will be considered. Any applications submitted after this time may not be reviewed. Position is opened until filled.</div> 
Responsibilities include, but are not limited to:
Operational and administrative support<ul><li>
Provide analytical and strategic partnership to the Associate Dean in support of exceptional library services.</li><li>
Support library strategic initiative planning and implementation efforts.</li><li>
Participate in library operational policy development and process improvement.</li><li>
Support the administration of proper personnel practices and procedures.</li><li>
Organize and maintain administrative records.</li><li>
Take meeting notes, track action items, and follow up to ensure that deadlines are met.</li><li>
Participate in campus committees and work groups as assigned.</li><li>
In coordination with the Safety, Security and Emergency Preparedness Department, serve as the Library lead in coordinating emergency preparedness staff training and in implementing safety and emergency preparedness policies and procedures.</li><li>
Coordinate and schedule campus use of the library conference room or other library spaces using 25Live and Google calendars.</li></ul><div> 
Budget planning, purchasing, and data gathering</div> 
<ul><li>
Track and reconcile division budgets using ctcLink, customized spreadsheets, and any other college budget tracking and projection tools and procedures.</li><li>
Coordinate purchases with the purchasing office, prepare purchase requisitions, ensure invoices are paid, and schedule and coordinate deliveries and installation of items ordered.</li><li>
In collaboration with the Associate Dean and under the guidance of the budget and purchasing offices, interpret, implement, and ensure adherence to institutional policies and procedures regarding budgeting and purchasing.</li><li>
Develop, update, and maintain spreadsheets or customized tools for tracking division supply needs, P-card purchases, and supply inventories.</li><li>
Review budget status reports, analyze any problem areas, and make recommendations for corrective action.</li><li>
Compile data and prepare spreadsheets, summaries, or analytical reports of information gathered for use in division planning.</li></ul><div> 
Project, library facility, and equipment management</div> 
<ul><li>
Serve as project manager for assigned library projects, working in coordination with library staff and other college departments as needed.</li><li>
Prepare division space, equipment, and supply needs analysis and cost estimates.</li><li>
Develop and maintain processes for tracking division equipment inventory and replacement schedules, equipment purchases, and related budget tracking.</li><li>
Coordinate library facility maintenance needs with facilities and custodial departments.</li><li>
Coordinate with staff, vendors, purchasing, and facilities departments in placing orders for any new furniture and equipment and removal of discards.</li></ul><div> 
Customer Service</div> 
<ul><li>
Provide excellent service and communication to the Library &amp; Learning Resources Division, colleagues across campus, and library patrons.</li><li>
Work regular and backup shifts on the circulation desk directly serving Edmonds College students.</li></ul><div> 
Other duties as assigned.</div><h2 class="jobSectionHeader"> 
REQUIRED QUALIFICATIONS:</h2><ul><li>
Two years of relevant AND progressively responsible experience in office management , with a focus on general administrative and clerical work.</li><li>
Proficiency using software such as Microsoft Windows, Microsoft Office, and Google applications.</li><li>
Experience with managing budgets and purchasing, and knowledge of financial processes and procedures.</li><li>
Ability to develop and utilize tracking and reporting tools for financial and statistical data.</li><li>
Project management experience.</li><li>
Strong organizational skills with the ability to prioritize assignments and produce work products that are accurate, thorough, and timely.</li><li>
Excellent written and verbal communication skills with clear, accurate, concise, and respectful communication.</li><li>
Handle sensitive information and communications in a confidential manner.</li><li>
Commitment to public service and contributing to an environment that embraces and welcomes all</li></ul><h2 class="jobSectionHeader"> 
DESIRED QUALIFICATIONS:</h2><ul><li>
Experience working in an academic or public library, or on a college campus is desired.</li></ul><h2 class="jobSectionHeader"> 
PHYSICAL WORK ENVIRONMENT:</h2>
Work is typically performed in an office setting, and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk and generally move around the office to consult with others, work within a busy environment and remain focused on tasks. Inventory management requires some lifting and moving of objects up to 30lbs. The ability to use a telephone, personal computer, and other electronic technology is required. These duties require repetitive arm and hand movements including keyboarding, handwriting, filing, etc., sitting or standing for prolonged periods of time; and working effectively in an area of high activity, busy phones, and frequent interruptions.<h2 class="jobSectionHeader"> 
WORK SCHEDULE:</h2><div>
Monday through Friday, 8:00 a.m. - 5:00 p.m.</div><div> 
COMPENSATION:</div><div>
Salary is range 46. Beginning salary is $47,988 - $54,204 annually, with progressive increases to $64,440, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year).</div><h2 class="jobSectionHeader"> 
CONDITIONS OF EMPLOYMENT:</h2>
You must document your citizenship or employment authorization within three days of hire.
Criminal background check. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.<ul><li>
All new positions are contingent upon funding.</li><li>
This position is subject to a collective bargaining agreement.</li><li>
At this time, Edmonds College does not sponsor H1-B Visas.</li><li>
Complete, sign, and submit Declaration Regarding Sexual Misconduct</li></ul><h2 class="jobSectionHeader"> 
APPLICATION PROCEDURES AND REQUIRED DOCUMENTS:</h2><div>
All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following to be complete:</div> 
<ul><li>
Cover Letter addressing how you meet the stated qualifications for the position</li><li>
Current resume</li><li>
Names and contact information for three references.</li><li>
Veterans wishing to claim veteran&iquest;s preference, please scan and attach your DD214 Member-4 form.</li></ul><div> 
Important, if this posting is on an external website other than www.edmonds.edu/hr or Edmonds College Job Opportunities please follow one of these links to apply. Applying via an external webpage will not enter our application system.</div><h2 class="jobSectionHeader"> 
ABOUT THE COLLEGE:</h2>
Established in 1967, Edmonds College is a public state college. It focuses on academic excellence, student success, and engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 18,000 students annually, including more than 800 international students from more than 55 countries. The college offers nearly 66 associate degrees and 111 professional certificates in 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit www.edmonds.edu.<h2 class="jobSectionHeader">
EEO/AFFIRMATIVE ACTION STATEMENT:</h2>
The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, call our Title IX Compliance Officer 425.640.1814.<h2 class="jobSectionHeader">
JEANNE CLERY STATEMENT:</h2>
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College&iquest;s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College&iquest;s Annual Security and Fire Safety Report is available online at https://www.edmonds.edu/student-services/campus-safety-and-emergency-preparedness/clery-act/default.html.</div></div></div></div>

Administrative Services Manager A: Library and Learning Resources (C)

Red Bull MOBILE Saudi offered by FNT

<div>
 
 
 Opportunity Summary:
 
 
 
 We are seeking a highly organized and proactive
 
 Administrative Affairs Manager
 
 to lead and manage administrative operations and supply chain activities within the organization. The role is responsible for ensuring efficient office management, logistics coordination, cost control, and compliance with company policies while supporting overall business operations.
 
 
 The ideal candidate will have strong leadership abilities, operational experience, and the capability to optimize administrative and supply chain processes to support organizational efficiency and business continuity.
 
 
 
 
 
 
 1. Role Purpose:
 
 
 
 The
 
 Administrative Affairs Manager
 
 is responsible for overseeing administrative affairs and supply chain operations, ensuring the smooth functioning of office services, logistics, and inventory management.
 
 
 The role focuses on improving operational efficiency, managing resources effectively, and ensuring compliance with company policies and procedures.
 
 
 
 
 
 
 2. Key Responsibilities:
 
 
 
 
 
 
 
 Administrative Affairs
 
 
 <ul>
 <li>
 Lead and oversee all administrative operations and daily office activities.
 </li>
 <li>
 Develop, implement, and improve administrative policies, procedures, and workflows.
 </li>
 <li>
 Supervise administrative staff, assign tasks, and monitor performance.
 </li>
 <li>
 Manage facilities, office supplies, and support services.
 </li>
 <li>
 Prepare, review, and approve official correspondence, reports, and documentation.
 </li>
 <li>
 Ensure compliance with company policies, procedures, and regulatory requirements.
 </li>
 </ul>
 
 
 Supply Chain Management
 
 
 <ul>
 <li>
 Manage end-to-end supply chain activities including procurement, sourcing, logistics, and inventory.
 </li>
 <li>
 Develop and implement supply chain strategies aligned with business needs.
 </li>
 <li>
 Monitor inventory levels to ensure availability while minimizing excess and obsolescence.
 </li>
 <li>
 Oversee purchase requests, purchase orders, and supplier performance.
 </li>
 <li>
 Ensure timely delivery of goods and services in line with quality and cost requirements.
 </li>
 <li>
 Identify cost-saving opportunities and improve supply chain efficiency.
 </li>
 </ul>
 
 
 Reporting &amp; Leadership
 
 
 <ul>
 <li>
 Manage administrative and supply chain budgets and control expenditures.
 </li>
 <li>
 Prepare periodic management reports, KPIs, and performance analyses.
 </li>
 <li>
 Coordinate with internal departments and external stakeholders.
 </li>
 <li>
 Handle escalations, resolve operational issues, and drive continuous improvement initiatives.
 </li>
 <li>
 Support senior management with planning, forecasting, and special projects.
 </li>
 </ul>
 
 
 
 
 
 3. Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Business Administration, Supply Chain Management, Logistics, or a related field
 
 .
 </li>
 <li>
 Professional certifications (CIPS, CSCP, CPSM) are a plus.
 </li>
 <li>
 Minimum of 7&ndash;10 years of experience in administrative affairs and supply chain, with at least 3 years in a managerial role.
 </li>
 <li>
 Strong knowledge of logistics, inventory control, and administrative affairs operations.
 </li>
 <li>
 Required Skills &amp; Competencies:
 </li>
 <li>
 Strong leadership and people management skills.
 </li>
 <li>
 Strategic planning and analytical abilities.
 </li>
 <li>
 Strong communication and stakeholder management skills.
 </li>
 <li>
 Ability to manage multiple priorities and work under pressure.
 </li>
 <li>
 High level of professionalism, confidentiality, and integrity.
 </li>
 </ul>
 
 
 4. Skills and Competencies:
 
 
 <ul>
 <li>
 Strong leadership and people management skills.
 </li>
 <li>
 Excellent organizational and operational management abilities.
 </li>
 <li>
 Strong analytical and strategic planning skills.
 </li>
 <li>
 Effective communication and stakeholder management skills.
 </li>
 <li>
 Ability to manage multiple priorities and work under pressure.
 </li>
 <li>
 High level of professionalism, integrity, and confidentiality.
 </li>
 <li>
 Good knowledge of procurement, logistics, and administrative operations.
 </li>
 </ul>
 
 
 
 
 
 Why Join Red Bull MOBILE Saudi?
 
 
 
 We move fast, think bold, and lead with purpose. If you&rsquo;re ready to bring high energy to a high-impact role, join a brand that&rsquo;s always one step ahead.
 
</div>

Administrative Affairs Manager

Turner Construction Company

<div>Location: This role is based in the New York City office and requires regular in-office presence..
Position Description: Serve as a highly trusted and highly organized professional, providing coordination for daily headquarters (HQ) administrative activities including calendar management, expense support, and light travel needs for multiple executives. Facilitate team enablement for cross-functional scheduling, meeting and event logistics, hospitality coordination, and provide administrative support for HQ initiatives. Proactive and service-oriented, able to handle confidential information with discretion, communicate clearly, and improve systems and processes using technology, Artificial Intelligence (AI), and automation.
Essential Duties &amp; Key Responsibilities:
<ul><li>Provide proactive and professional executive-level support with high autonomy to multiple senior executives, anticipate needs, simplify coordination, and facilitate smooth day-to-day flow.</li><li>
Own complex calendar management across leaders (e.g., prioritization, conflicts, time-zone management, meeting hygiene, agendas, and follow-ups) and coordinate shared HQ cross-functional calendars, assist with flow of meetings, leadership touchpoints, and milestone moments.</li><li>
Prepare, submit, reconcile, and track accurate, timely expense reports; assess for policy compliance, accuracy of documentation, and provide timely submission.</li><li>
Coordinate light business travel logistics, as requested.</li><li>
Promote team enablement to facilitate headquarters (HQ) meeting and event coordination.</li><li>
Manage conference room strategy and meeting logistics (e.g., space planning, confirmations, tech readiness, attendee communications).</li><li>
Plan and execute HQ events and in-office meetings (e.g., hospitality coordination, catering, room set-up, run-of-show, vendor coordination, and day-of support).</li><li>
Capture notes, decisions, and action items for leadership meetings as needed; track follow-ups to closure, risks, and dependencies.</li><li>
Provide administrative and coordination support for select HQ initiatives, Departments, or other projects as needed and as capacity allows.</li><li>
Identify repetitive tasks and propose recommendations that enhance team efficiency, systems, processes, and service delivery. Contribute to development and embrace Artificial Intelligence (AI) and automation for continuous improvement of coordination-related Standard Operating Procedures (SOPs).</li><li>
Collaborate with HQ Office Manager and Information Services (IS) team for executive-level office needs; triage requests and escalate to appropriate entity for support (e.g., Security, Safety, facilities).</li><li>
Keep leaders informed of relevant office announcements and changes that impact schedules, safety, or local operations.</li><li>
Develop and maintain stakeholder/contact lists and distribution groups; support recurring communications and information sharing across HQ functions.</li><li>
Coordinate purchasing and vendor engagements (e.g., quotes, purchase orders/invoices, budgets) related to events, hospitality, and HQ operations.</li><li>
Other activities, duties, and responsibilities as assigned.
</li></ul>Qualifications:<ul><li>
Associate&rsquo;s or Bachelor&rsquo;s Degree from accredited degree program and/or professional administrative certification, with minimum 6 years of relevant general office or administrative services experience required, in lieu of degree/certification, High School Diploma or GED and minimum 10 years of related administrative service experience, or equivalent combination of education, training, or experience
</li><li>Commissioned Notary Public, desired
</li><li>Project management skills, able to prioritize, problem solve, and manage competing workload assignments with demanding time frames; able to stay composed and deliver high-quality work in fast-paced environment
</li><li>Effective active listening skills and follow up on commitments and deadlines
</li><li>High degree of organization, attention to detail, and accuracy
</li><li>High standards of accountability and integrity, exercise discretion, and maintain confidential information
</li><li>Demonstrate approachable, proactive, positive, and professional presence</li><li>
Excellent relationship-building skills with C-suite leaders, engage professionally with stakeholders across organizational levels, and vendors
</li><li>Professional verbal communication, business writing, and proofreading skills
</li><li>Exhibit sound judgment, anticipate requirements, and address issues proactively
</li><li>Event and meeting planning skills
</li><li>Proficient computer and database skills, Microsoft Office suite of applications , and collaboration tools (e.g., MS Teams, SharePoint)
</li><li>Knowledge of data privacy, information security, and confidential records handling aligned with company policy
</li><li>Limited travel, as directed</li></ul>
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, climb, balance, stoop, kneel, crouch, crawl, use hands to finger, handle or feel objects, tools, or controls, and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. 
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office setting. The noise in the work environment is usually quiet to moderate in an office setting. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
*The salary range for this position in NYC is estimated to be $112k - $140K. Actual compensation packages within that range are based on a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, certifications, and specific location. *
Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.</div>

AS Senior Administrative Coordinator - Headquarters (HQ)

University of Texas Medical Branch

<div>Minimum Qualifications:<ul><li>
Bachelor's degree or equivalent in related field; 2 years related experience.</li></ul> 
Job Description:
To manage the business and other clerical activities for a department. The Administrative Manager is responsible for overseeing and coordinating all administrative aspects of the recruitment, hiring, and onboarding processes for Faculty and Advanced Practice Providers (APPs) within the department. This role ensures that recruitment efforts align with institutional goals, compliance standards, and best practices, while delivering a positive and efficient experience for candidates and new hires. 
Job Duties:<ul><li>
Manage the end-to-end recruitment process for Faculty and APP positions, including job postings, applicant tracking, interview scheduling, and offer processing.</li><li>
Serve as the primary liaison between departmental leadership, HR, credentialing, and search committees to ensure timely and effective communication.</li><li>
Coordinate onboarding activities to ensure a seamless transition for new Faculty and APPs, including orientation scheduling, credentialing support, and equipment/space preparation.</li><li>
Develop and maintain onboarding checklists and timelines tailored to Faculty and APP roles.</li><li>
Collaborate with other departments (e.g., IT, HR, Compliance) to ensure onboarding requirements are met.</li><li>
Provide high-level customer service to candidates, new hires, and departmental leadership.</li><li>
Maintain accurate and up-to-date records of recruitment and onboarding activities.</li><li>
Act as a resource for inquiries related to hiring processes, onboarding steps, and institutional policies.</li><li>
 Responsible for executing with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment.</li></ul> 
EQUIPMENT: Standard office equipment. 
WORKING ENVIRONMENT: Standard hospital, clinical and/or office environment 
Salary Range: Actual salary commensurate with experience or range if discussed and approved by hiring authority $61,692 - $80,200. 
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.</div>

Administrative Manager, ASG II - (Galveston)

<div>Drive executive level administrative services for senior management and leadership in a region, business unit, or project.
Essential Duties &amp; Key Responsibilities:
<ul><li>Provide professional customer service and positive interactions while serving as primary point of contact with everyone who corresponds with senior management and leadership in a region, business unit, or project.
</li><li>Provide professional executive level administrative services to senior management and leadership in a region, business unit, or project.
</li><li>Maintain appropriate confidentiality in all matters and communicate appropriate level of information to preserve security and escalate concerns to senior management and leadership.
</li><li>Forecast, plan, and manage senior managements and leaderships&rsquo; calendar including arranging meeting agendas, events, and corresponding logistics while balancing business priorities and commitments.
</li><li>Keep informed and apply knowledge of business operations, serve as confidant to support leaderships&rsquo; decision-making and attainment of business goals and initiatives.
</li><li>Apply critical thinking and problem-solving skills to daily activities and keep executive apprised of office operations, related issues, and/or changes as appropriate.
</li><li>Participate in executive/senior leadership or company officers' meetings to record and manage items and activities requiring follow-up.
</li><li>Prepare executive summaries, reports, presentations; assemble documents in support of executive/senior leadership or company officers&rsquo; commitments.
</li><li>Manage and maintain daily executive activities including travel reservations, business accommodations, and prepare itineraries and agendas.
</li><li>Partner with senior management and leadership to plan and execute events.
</li><li>Complete items requiring executive electronic signature, use only with documented authorization.
</li><li>Maintain Notary Public commission and manage corporate seal with discretion.
</li><li>Collaborate with Environmental, Health &amp; Safety (EH&amp;S) teams for safety-related matters.
</li><li>Proactively seek opportunities to lead and participate in business unit initiatives and activities.
</li><li>Establish Standard Operating Procedures (SOP) for role in partnership with ATAC Team (Advocates for Turner Admin Committee) to contribute new ideas and share great practices for continuous improvement and effectiveness of AS team and share for use by entire job family.
</li><li>Embrace company culture, values, and DE&amp;I (Diversity, Equity, &amp; Inclusion) activities.
</li><li>Manage and serve as champion for Administrative Services (AS) team in designated location(s).
</li><li>Serve as Development Partner (DP) for employees within job family.
</li><li>Other activities, duties, and responsibilities as assigned.</li></ul> 
The salary range for this position is estimated to be $110,000.00 - 125,000.00 annualized, which represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting. Additionally, Turner Construction provides flexible benefits, including medical, dental, and vision coverage, financial benefits such as a 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft, life insurance, short-term and long-term disability coverage.
The salary range for this position is estimated to be 110,000.00 - 125,000.00 USD annualized.
Turner Construction provides flexible benefits, including medical, dental, and vision coverage, financial benefits such as a 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft, life insurance, and short-term and long-term disability coverage.
In addition to our extensive benefits offerings, we provide paid vacation, wellness/sick time, holidays, paid parental leave, tuition reimbursement, employee referral bonuses, and end-of-year appreciation pay.
Qualifications:
<ul><li>Associate&rsquo;s Degree from accredited degree program required, with minimum of 12 years of executive level and/or administrative services experience or equivalent combination of education and experience
</li><li>Administrative Certification, desired
</li><li>Continuous learner to pursue degree program or administrative certification
</li><li>High standards of accountability and integrity, maintain confidential information, and exercise discretion
</li><li>Excellent interpersonal communication, professional presentation, and persuasion skills to confidently engage and influence at senior levels; engage with teams, vendors, and with all organizational levels
</li><li>Approachable, proactive, positive, and professional
</li><li>Professional communication skills, advanced business writing, editing and proofreading skills
</li><li>Strong ability to prioritize responsibilities for self and others
</li><li>Proactive follow-up practices and capable of managing competing projects, events, and tasks with demanding time frames
</li><li>Politically savvy and perceptive to address work demands and issues
</li><li>Excellent critical thinking skills, use sound judgment to assess conflicts and solve problems
</li><li>Event and meeting planning skills
</li><li>Agile mindset, champion of innovation and lean culture concepts, able to apply continuous improvement principles and methods
</li><li>Excellent computer and database skills, Microsoft Office suite of applications, and collaboration tools
</li><li>Supervisory/management experience, desired
</li><li>Commissioned Notary Public, desired</li></ul> 
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee may occasionally perform work on-site at construction work sites, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office setting. The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job, the employee may occasionally work at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.</div>

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