administrative services manager

The Citizens Foundation (TCF)

DescriptionArea-level management is vital for effective functioning of schools. The Area Manager is responsible for overseeing 40 to 60 schools, supported by various teams. The regional HR team helps with staff recruitment, while the Accounts team aids the Area Manager in financial management. The Administrative Services Manager (ASM) is responsible for efficiently supporting the AM in managing inventory, fleet logistics, repairs and maintenance, leading engagement with communities and partners, and resolving issues with civil official depts. including civil administration, revenue Depts, police etc.Culture<ul><li>Consistently demonstrate TCF&rsquo;s values and behaviors through actions and interactions with stakeholders, ensuring to cultivate the same culture among team members, school staff, and students. V&amp;B in their day-to-day work.</li><li>Foster and inculcate a culture of growth mindset and collaboration across all levels.</li></ul>Inventory Management<ul><li>Organize and maintain inventory stores by categorizing, labeling, and shelving items to ensure optimal accessibility and use.</li><li>Conduct regular inventory audits and inventory counts to prevent overstocking and stockouts.</li><li>Forecast demand accurately and ensure timely, need-based distribution of materials to schools.</li></ul>Fleet &amp; logistics Management<ul><li>Hire, onboard, and train drivers to ensure compliance with organizational safety standards and transportation policies.</li><li>Manage route planning for staff transport, ensure timely fuel entry and billing, and implement strategies for optimal fuel usage.</li><li>Ensure Fuel limits of School vans are calculated more meticulously, and consumption tracking is done with vigilance</li><li>Manage and report road accidents promptly, ensuring appropriate documentation and adherence to safety protocols.</li><li>Assess vehicle requirements and develop effective utilization plans to maximize efficiency and cost-effectiveness.</li><li>Identify vendors for vehicle repair and maintenance (VRM) services and ensure quality of work.</li><li>Maintain detailed records by tracking and recording all VRM-related expenses.</li><li>Coordinate the timely and compliant disposal of vehicles no longer in use, ensuring proper documentation and procedures.</li><li>Plan and budget transport logistics for TCT/PQI visits, FB/QAT exams, and other activities organized by the Head Office, in coordination with relevant teams.</li><li>Provide logistical and event management support for programs such as TCF School Awards, Rahbar Program, Summer Camps, and other Head Office-organized programs.</li></ul>Repair &amp; Maintenance<ul><li>Conduct comprehensive annual assessments of all schools to evaluate major and minor repair and maintenance needs as per the Maintenance Quality Index (MQI).</li><li>Define the scope of work and prepare cost estimates for annual budget for minor R&amp;M activities at schools; in coordination with Engg ACMs</li><li>Identify and shortlist suitable vendors for R&amp;M tasks. Supervise ongoing work to ensure quality standards are met in alignment with project expectations; in coordination with Zonal Fleet Administrator</li><li>Oversee vendor payment processing and maintain accurate records of related expenses. Ensure timely closure of financial advances and compliance with reporting protocols.</li><li>Coordinate with the Engr Department for timely and effective of major R&amp;M activities at school.</li></ul>Network Expansion<ul><li>Identify potential school sites through personal research and references.</li><li>Conduct comprehensive site surveys and organize visits or meetings with the Regional Manager (RM).</li><li>Maintain and update digital records of all land surveys, ensuring accuracy and accessibility.</li><li>Provide support in the site finalization process by preparing and submitting relevant documentation for internal and external approvals.</li><li>Coordinate and manage all paperwork related to land acquisition, including documentation required by Donor Services and government departments. Ensure timely processing of legal formalities and smooth transfer of land ownership.</li><li>Support the Engineering team in conducting surveys and soil testing for approved school sites.</li><li>Liaise with contractors and the Engineering team to monitor construction progress, address any site-level issues, and ensure timely updates.</li></ul>Relationship Management<ul><li>Coordinate and accompany donors during school visits, ensuring a smooth experience.</li><li>Share timely visit reports and key observations with the Regional Manager (RM) and the DJS Team.</li><li>Foster strong relationships with the local community and build trust and support for the school. Assist in driving student admissions and improving attendance.</li><li>Handle community related grievances empathetically, support local development projects, and proactively identify and mitigate potential conflicts.</li><li>Engage with local government officials to build goodwill and secure support for school safety, resources, and to raise awareness about the organization&rsquo;s work.</li></ul>Required Skills<ul><li>Ability to perform and oversee vehicle repair and maintenance processes effectively</li><li>Analytical Skills</li><li>Technical skills and expertise in Land surveying techniques</li><li>Organizational Skills</li><li>Communication &amp; Problem-Solving Skills</li><li>Networking Skills &amp; relationship management including vendor Management</li><li>Crises management</li></ul>EducationBachelor&rsquo;s or Master&rsquo;sExperienceAt least 12 years of relevant experience. Retired Lt Col or equivalent rank from Air Force/Navy.Job Type: Full-timeApplication Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li><li>Are you willing to travel for work?</li></ul>Work Location: In person

Administrative Services Manager (ASM) – Lahore/Kasur

County of Los Angeles

<div>
 
 Position/Program Information
 
 
 
 
 Type Of Recruitment
 
 
 
 OPEN COMPETITIVE - EMERGENCY
 
 
 
 Filing Period
 
 
 
 We will be accepting online applications from May 6, 2026, at 8:00 a.m. (PT) until June 4, 2026, at 5:00 p.m. (PT). All applications must be submitted before 5:00 p.m. (PT) to be accepted.
 
 
 
 Exam Number
 
 
 
 F1003A - PB
 
 
 The LA County Board of Supervisors recently declared a proclaimed a local emergency resulting from the suitability issues at Los Padrinos Juvenile Hall and related functions . Los Angeles County is looking for qualified and passionate individuals to assist in responding to the emergency. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.
 
 
 The Background Investigation Unit within the Los Angeles County Probation Department is seeking qualified candidates for an Administrative Services Manager II position under an emergency hiring need.
 
 
 Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.
 
 
 
 During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.
 
 
 
 
 Those who successfully pass the assessment will be considered
 
 
 for permanent appointment to ASM II.
 
 
 
 
 Essential Job Functions
 
 
 
 <ul>
 <li>
 Serves as an Administrative Services Manager II for the Los Angeles County Probation Department, providing administrative oversight and operational direction for the Background Investigations Unit. This position provides oversight to sworn and non-sworn personnel and reports directly to the Deputy Director of Internal Affairs. In this capacity of Background Investigations Unit Manager, the role is supervising staff, coordinating workflow, and ensuring hiring processes support the Department&rsquo;s public safety mission and workforce needs.
 </li>
 <li>
 Applies extensive knowledge of pre-employment background investigation practices and manages all aspects of investigative operations, including criminal history checks, employment and education verification, and security clearance procedures. Monitors emerging issues, trends, and changes in investigative technologies, systems, and laws to ensure continuous improvement and regulatory compliance in pre-employment background investigation processes.
 </li>
 <li>
 Provides consultative services to executive management, office heads, and departmental supervisory staff regarding pre-employment background investigations and policy interpretation. Collaborates with HR and leadership teams to improve processes, solve problems, and maintain investigative integrity.
 </li>
 <li>
 Reviews investigative findings and recommendations and makes final determinations on staff hiring, disqualification, and promotion in compliance with applicable regulations, departmental standards, and best practices.
 </li>
 <li>
 Plans, organizes, supervises, and evaluates the work of investigators, establishing and monitoring performance standards to ensure high-quality and effective operations within the Background Investigations Unit.
 </li>
 <li>
 Develops, implements, and revises policies, procedures, and programs related to pre-employment background investigations, ensuring collaboration with internal units and external agencies . Ensures compliance with Los Angeles County Civil Service Rules, Probation Department policies, and applicable federal and state laws.
 </li>
 <li>
 Designs, implements, and manages background investigation databases and utilizes various computer systems to retrieve, analyze, track, and maintain confidential applicant information and case progress.
 </li>
 <li>
 Analyzes statistical and operational data related to background investigations and examinations, including case volume, processing timelines, and completion rates, to identify trends, improve efficiency, and support data-driven decision-making. Provides recommendations for executive management to enhance unit performance and ensure effective utilization of resources.
 </li>
 <li>
 Represents the Probation Department in meetings and collaborative efforts with the Los Angeles County Department of Human Resources, County Counsel, District Attorney&rsquo;s Office, and executive leadership. Ensures background investigation practices align with legal guidance, risk management strategies, and Countywide hiring policies.
 
 
 </li>
 </ul>
 For further detailed information, including additional examples of duties in various administrative functions and general/specific competencies regarding this position, please view the classification specification for Administrative Services Manager II
 
 
 
 Requirements
 
 
 
 
 REQUIREMENTS TO QUALIFY:
 
 
 
 Five (5) years of cumulative experience performing investigative or analytical assignments involving independent research, data analysis, investigations, and the development of recommendations to address administrative and operational issues, (3) years of which must be at the journey level.*
 
 -AND-
 
 Two (2) years of the above experience must be supervisory experience inpre-employment background investigations, law enforcement suitability investigations, or a closely related area.
 
 
 
 Special Requirement Information
 
 
 
 <ul>
 <li>
 Journey-level analyst work involves the independent performance of work assignments which require the use of sound professional judgment, initiative and creativity in identifying and selecting research and analytical methods and techniques to address and resolve complex, controversial, and/or sensitive problems related to investigative functions
 
 
 </li>
 </ul>
 
 License
 
 
 
 A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
 
 
 
 Physical Class
 
 
 
 2 &ndash; Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
 
 
 
 FINGERPRINTING AND SECURITY CLEARANCE
 
 
 
 A thorough background investigation will be conducted prior to appointment. Any false statement or omission of material fact may cause forfeiture of employment rights. Information presented on the employment application, resume, and during the examination process is subject to verification.
 
 
 Candidates who are found unsuitable for employment will be removed from the eligible list pursuant to Civil Service Rule 6.04.
 
 
 
 Additional Information
 
 
 
 
 Application &amp; Filing Information
 
 
 :
 
 
 
 Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.
 
 
 Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add marilyn.urbina@probation.lacounty.gov as well as noreply@governmentjobs.com , and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.
 
 
 You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.
 
 
 Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.
 
 
 
 Social Security Number
 
 
 
 Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
 
 
 
 Computer Access At Public Libraries
 
 
 
 Computer and Internet Access at Public Libraries: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.
 
 
 
 Fair Chance Employer
 
 
 
 The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.
 
 
 
 Anti-Racism, Diversity, and Inclusion (ARDI)
 
 
 
 The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
 
 
 
 Department Contact Name:
 
 Probation Examinations Marilyn Urbina, Exam Analyst
 
 
 
 Department Contact Number:
 
 (562) 940-2659
 
 
 
 Department Contact Email:
 
 marlyn.urbina@probation.lacounty.gov
 
 
 
 California Relay Services Phone: (
 
 800) 735-2922
 
 
 
 Teletype Phone:
 
 (800) 735-2929
 
 
 
 COUNTY OF LOS ANGELES
 
 
 
 
 Employment Information
 
 
 
 
 Any language contained in the job posting supersedes any language contained below.
 
 
 
 This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.
 
 
 
 Equal Employment Opportunity/Non-Discrimination Statement
 
 
 
 The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit: https://employee.hr.lacounty.gov/eeo-programs/ .
 
 
 
 Testing Accommodations For Applicants
 
 
 
 The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit: https://hr.lacounty.gov/accessibility/ .
 
 
 
 Fair Chance
 
 
 
 The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).
 
 
 
 Employment Eligibility
 
 
 
 Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.
 
 
 
 Career PathFinder
 
 
 
 Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at http://career-pathfinder.hr.lacounty.gov .
 
 
 
 Veteran&rsquo;s Credit
 
 
 
 Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions.
 
 
 For more information on veteran&rsquo;s credit, please visit: https://file.lacounty.gov/SDSInter/dhr/205102_PPG_115.pdf
 
 
 Revised September 2025
</div>

ADMINISTRATIVE SERVICES MANAGER II - BACKGROUND INVESTIGATIONS UNIT

Administrative Services Manager (ASM) – Nawabshah/Mirpur Khas

The Citizens Foundation

Area-level management is vital for effective functioning of schools. The Area Manager is responsible for overseeing 40 to 60 schools, supported by various teams. The regional HR team helps with staff recruitment, while the Accounts team aids the Area Manager in financial management. The Administrative Services Manager (ASM) is responsible for efficiently supporting the AM in managing inventory, fleet logistics, repairs and maintenance, leading engagement with communities and partners, and resolving issues with civil official depts. including civil administration, revenue Depts, police etc.Culture<ul><li>Consistently demonstrate TCF&rsquo;s values and behaviors through actions and interactions with stakeholders, ensuring to cultivate the same culture among team members, school staff, and students. V&amp;B in their day-to-day work.</li><li>Foster and inculcate a culture of growth mindset and collaboration across all levels.</li></ul>Inventory Management<ul><li>Organize and maintain inventory stores by categorizing, labeling, and shelving items to ensure optimal accessibility and use.</li><li>Conduct regular inventory audits and inventory counts to prevent overstocking and stockouts.</li><li>Forecast demand accurately and ensure timely, need-based distribution of materials to schools.</li></ul>Fleet &amp; logistics Management<ul><li>Hire, onboard, and train drivers to ensure compliance with organizational safety standards and transportation policies.</li><li>Manage route planning for staff transport, ensure timely fuel entry and billing, and implement strategies for optimal fuel usage.</li><li>Ensure Fuel limits of School vans are calculated more meticulously, and consumption tracking is done with vigilance</li><li>Manage and report road accidents promptly, ensuring appropriate documentation and adherence to safety protocols.</li><li>Assess vehicle requirements and develop effective utilization plans to maximize efficiency and cost-effectiveness.</li><li>Identify vendors for vehicle repair and maintenance (VRM) services and ensure quality of work.</li><li>Maintain detailed records by tracking and recording all VRM-related expenses.</li><li>Coordinate the timely and compliant disposal of vehicles no longer in use, ensuring proper documentation and procedures.</li><li>Plan and budget transport logistics for TCT/PQI visits, FB/QAT exams, and other activities organized by the Head Office, in coordination with relevant teams.</li><li>Provide logistical and event management support for programs such as TCF School Awards, Rahbar Program, Summer Camps, and other Head Office-organized programs.</li></ul>Repair &amp; Maintenance<ul><li>Conduct comprehensive annual assessments of all schools to evaluate major and minor repair and maintenance needs as per the Maintenance Quality Index (MQI).</li><li>Define the scope of work and prepare cost estimates for annual budget for minor R&amp;M activities at schools; in coordination with Engg ACMs</li><li>Identify and shortlist suitable vendors for R&amp;M tasks. Supervise ongoing work to ensure quality standards are met in alignment with project expectations; in coordination with Zonal Fleet Administrator</li><li>Oversee vendor payment processing and maintain accurate records of related expenses. Ensure timely closure of financial advances and compliance with reporting protocols.</li><li>Coordinate with the Engr Department for timely and effective of major R&amp;M activities at school.</li></ul>Network Expansion<ul><li>Identify potential school sites through personal research and references.</li><li>Conduct comprehensive site surveys and organize visits or meetings with the Regional Manager (RM).</li><li>Maintain and update digital records of all land surveys, ensuring accuracy and accessibility.</li><li>Provide support in the site finalization process by preparing and submitting relevant documentation for internal and external approvals.</li><li>Coordinate and manage all paperwork related to land acquisition, including documentation required by Donor Services and government departments. Ensure timely processing of legal formalities and smooth transfer of land ownership.</li><li>Support the Engineering team in conducting surveys and soil testing for approved school sites.</li><li>Liaise with contractors and the Engineering team to monitor construction progress, address any site-level issues, and ensure timely updates.</li></ul>Relationship Management<ul><li>Coordinate and accompany donors during school visits, ensuring a smooth experience.</li><li>Share timely visit reports and key observations with the Regional Manager (RM) and the DJS Team.</li><li>Foster strong relationships with the local community and build trust and support for the school. Assist in driving student admissions and improving attendance.</li><li>Handle community related grievances empathetically, support local development projects, and proactively identify and mitigate potential conflicts.</li><li>Engage with local government officials to build goodwill and secure support for school safety, resources, and to raise awareness about the organization&rsquo;s work.</li></ul>Required Skills:<ul><li>Ability to perform and oversee vehicle repair and maintenance processes effectively</li><li>Analytical Skills</li><li>Technical skills and expertise in Land surveying techniques</li><li>Organizational Skills</li><li>Communication &amp; Problem-Solving Skills</li><li>Networking Skills &amp; relationship management including vendor Management</li><li>Crises management</li></ul>Education:Bachelor&rsquo;s or Master&rsquo;sExperience:At least 12 years of relevant experience. Retired Lt Col or equivalent rank from Air Force/Navy.Job Type: Full-timeAbility to commute/relocate:<ul><li>Lahore: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>Master's (Preferred)</li></ul>Experience:<ul><li>Retired Lt Col or equivalent rank from Air Force/Navy.: 10 years (Preferred)</li></ul>Location:<ul><li>Lahore (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>Work Location: Hybrid remote in Lahore

TCF Administrative Services Manager (ASM) - Lahore/Kasur

HITT Contracting Inc.

<div>
 
 Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong
 
 at HITT
 
 .
 
 
 
 Administrator, Administrative Services
 
 
 
 Job Description
 
 
 
 The Administrator is a member of the administrative services team and reports to the Office Manager. This position supports all administrative needs at the Headquarters office. The ideal candidate presents a positive attitude and is eager to provide client and guest hospitality. The key to this position is attention to detail, time-management, organization, and a sense of urgency in providing service to internal and external clients.
 
 
 This position works with many of HITT&rsquo;s executive leadership team members and is expected to present a professional demeanor, maintain confidentiality and discretion, and utilizes a sense of urgency when working with these team members. In addition, the ideal candidate for this position will be a problem-solver who is proactive and comfortable working at a fast pace while maintaining a calm demeanor.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Execute requests for Headquarters catering and coffee services as part of the concierge service.
 </li>
 <li>
 Maintain pantry operations and supplies.
 </li>
 <li>
 Maintain all Headquarters flex desks to ensure cleanliness and supplies as needed. Communicate deficiencies to the Office Manager and the Facilities manager.
 </li>
 <li>
 Maintain all Headquarters common areas, including print stations, conversational areas, flex desks, conference rooms, and break rooms; ensure cleanliness and supplies as needed. Run dishwashers weekly, or as needed.
 </li>
 <li>
 Book conference rooms or flex desks for team members as needed.
 </li>
 <li>
 Manage mail services for Headquarters, including distributing mail, assigning mailboxes, preparing shipping, and manage postage; order and maintain materials needed.
 </li>
 <li>
 Coordinate outgoing deliveries via courier, UPS, and Federal Express, ensuring pick-up and drop-off execution.
 </li>
 <li>
 Monitor and maintain printer / copier supplies for Headquarters and troubleshoot as needed.
 </li>
 <li>
 Provide production and printing services as assigned by the Office Manager and Marketing Team.
 </li>
 <li>
 Provide administrative support (set-up, printing, agendas, coordination of catering request, etc.) for all meetings requested by members of one of HITT&rsquo;s governance committees, as directed by the Office Manager.
 </li>
 <li>
 Provide basic clerical services as requested by members of one of the governance committees, including drafting / editing / proofing correspondence, packaging, basic typing, filing, and copying / scanning.
 </li>
 <li>
 Contribute to corporate and internal event support as needed.
 </li>
 <li>
 Prepare promotional materials in support of governance committee members as needed.
 </li>
 <li>
 Provide receptionist desk coverage as needed.
 </li>
 <li>
 Provide marketing production support and promotional inventory.
 </li>
 <li>
 Assist the Marketing department with CRM support.
 </li>
 <li>
 Order and organize all catering and office supplies.
 </li>
 <li>
 Maintain materials creation for new team member orientation welcome bags in support of HITT University.
 </li>
 <li>
 Installs and removes office and cubicle signatures for new hires or relocations. The Administrator is responsible for reporting to the Office Manager any discrepancies found between physical layout and Staffmap.
 </li>
 <li>
 Pulls information from New Hire Onboarding report and prepares PPE needed for local and regional new hires.
 </li>
 <li>
 Collects and prepares the shipment of PPE to regional new team members and ensures that items are shipped timely to guarantee arrival before orientation day.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 A high school degree is required
 </li>
 <li>
 Proficiency in Microsoft Office, especially Word and Outlook, is required
 </li>
 <li>
 Knowledge of basic clerical and administrative procedures is required
 </li>
 <li>
 Knowledge of customer service principles and practices
 </li>
 <li>
 Intermediate reading, writing, and communication skills
 </li>
 <li>
 This position is fully on-site and is not eligible for remote work.
 
 
 </li>
 </ul>
 
 
 HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.
 
 
</div>

Administrator, Administrative Services

Khyber Chemical (Pvt) Ltd

We are looking for an experienced and dedicated Administration Manager, preferably a retired professional, to oversee and manage our company&rsquo;s administrative operations. The ideal candidate will bring strong organizational skills, maturity, and experience in handling office administration, coordination, and staff support functions.Key Responsibilities<ul><li>Supervise daily administrative operations and ensure smooth office functioning.</li><li>Manage office facilities, supplies, maintenance, and vendor coordination.</li><li>Support HR and finance teams with record-keeping, attendance, and documentation.</li><li>Oversee housekeeping, security, and general service staff.</li><li>Maintain files, correspondence, and confidential documents in an organized manner.</li><li>Handle incoming communication, emails, and correspondence.</li><li>Coordinate meetings, schedules, and travel arrangements when needed.</li><li>Ensure compliance with company policies and administrative procedures.</li><li>Assist management in planning and implementing administrative systems and policies.</li></ul>Required Skills and Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>5&ndash;7 years of experience in administration, operations, or office management.</li><li>Organized, responsible, and capable of managing multiple tasks efficiently.</li><li>Retired professionals with relevant experience are highly encouraged to apply.</li></ul>Job Type: Full-timePay: Rs130,000.00 - Rs150,000.00 per monthWork Location: In person

Administration Manager (Retired Professional)

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

<div>
 We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
 
 
 
 About Us
 
 
 
 Skadden, Arps, Slate, Meagher &amp; Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients&rsquo; legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world&rsquo;s major financial centers.
 
 
 
 The Opportunity
 
 
 
 We are seeking a
 
 Administrative Support Manager
 
 to join our Firm. This position will be based in our New York office (hybrid). This position will manage all aspects of the Administrative Support team including department administration, recruiting, staff oversight, training and employee development, performance management, and general process and departmental improvement in the NY office.
 
 
 <ul>
 <li>
 Manages the daily operations of the Administrative Support department including department projects, day-to-day operations and long-range plans.
 </li>
 <li>
 Monitors time, attendance, overtime, expense reports, and absence requests to ensure accuracy and compliance with Firm policies.
 </li>
 <li>
 Coordinates daily workflow, oversees workloads, and monitors utilization.
 </li>
 <li>
 Manages and addresses staffing requests and assignments efficiently.
 </li>
 <li>
 Ensures accurate and timely responses to requests for departmental services.
 </li>
 <li>
 Provides ongoing coaching and guidance to business services professionals to implement continuous quality improvements and/or enhancements to department operating efficiency.
 </li>
 <li>
 Participates in the recruitment, interviewing, and selection process for Executive Assistants and Administrative Project Coordinators, ensuring the highest standards of talent acquisition.
 </li>
 <li>
 Consults regularly with the department&rsquo;s Assistant Director and other managers in the creation and implementation of team programs and initiatives, as well as regarding the status of employees&rsquo; work performance and broader departmental updates.
 </li>
 <li>
 Collaborates with peer managers in the Administrative Support Department, Paralegal Services and Operations Group Management teams, to increase departmental efficiency, strengthen employee knowledge, and abilities, improve leadership and maintain high level service support to attorneys and clients.
 </li>
 <li>
 Partners with other members of the Administrative Support management team to design, coordinate, and deliver training programs tailored to the experience and development needs of the Administrative Support business services professionals.
 </li>
 <li>
 Ensures current knowledge of Firm policies and practices, current knowledge of industry trends and continued professional development for business services professionals.
 </li>
 <li>
 Engages in strategic (i.e., long-range) planning by developing departmental goals and supporting objectives for assigned department.
 </li>
 <li>
 Serves as active member of management by recommending new or revised policies, procedures and/or practices that promote efficiency, effectiveness, excellent customer services and excellent management and employee relations. Suggests new programs and/or activities, which reflect best practices or current trends in legal administration.
 </li>
 <li>
 Effectively utilizes the Firm's performance management process to communicate performance expectations, monitor performance, coach employees, and manage unsatisfactory performance.
 </li>
 <li>
 Oversees employees' work performance and provides guidance in the resolution of problems.
 </li>
 <li>
 Initiates disciplinary procedures in collaboration with the Human Resources Department.
 </li>
 <li>
 Recommends guidelines and practices to promote efficiency, effectiveness, excellent customer service and improved employee relations in alignment with the Firm's Core Values.
 </li>
 <li>
 Develops and communicates departmental guidelines and procedures.
 </li>
 <li>
 Forecasts financial and budget requirements for the department, prepares related reports, and monitors the budget.
 </li>
 <li>
 Regular and reliable physical presence.
 </li>
 <li>
 Demonstrates effective interpersonal and written and verbal communication skills to facilitate effective work relationships with others.
 </li>
 <li>
 Manages Firm resources responsibly.
 </li>
 <li>
 Complies with and understands Firm operations, policies and procedures.
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 Performs other related duties as assigned.
 
 
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 </ul>
 
 Qualifications
 
 
 
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 Current knowledge of law firm administration and administrative support best practices, trends and techniques
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 Knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel), with the ability to learn new software and operating systems
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 Knowledge and implementation of the annual budget process
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 Demonstrated experience with leading and supervising others. Effectively employs coaching and problem solving techniques
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 Ability to organize and prioritize work and delegate effectively
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 Ability to handle sensitive matters and maintain confidentiality
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 Excellent analytical, troubleshooting, organizational, and planning skills
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 Ability to administer Firm policies and procedures
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 Ability to handle multiple projects and shifting priorities
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 Demonstrates effective interpersonal and communication skills, both verbally and in writing
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 Demonstrates close attention to detail
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 Ability to use discretion and exercise independent and sound judgment.
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 Ability to work well in a demanding and fast-paced environment
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 Ability to work well independently as well as effectively within a team
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 Flexibility to adjust hours and work the hours necessary to meet operating and business needs
 
 
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 </ul>
 
 Education And Experience
 
 
 
 <ul>
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 Bachelor's degree
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 Minimum of eight years administrative management or related experience in a law firm or professional services environment, including four years of supervisory experience. Experience should include demonstrated success in leading others, problem solving, resolving conflicts and developing effective work relationships with employees at all levels.
 
 
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 </ul>
 
 Culture &amp; Life at Skadden
 
 
 
 What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
 
 
 
 Benefits
 
 
 
 The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
 
 
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 Competitive salaries and year-end discretionary bonuses.
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 Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
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 Generous paid time off.
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 Paid leave options, including parental.
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 In-classroom, remote, and on-demand learning and professional development opportunities.
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 Robust well-being classes and programs.
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 Opportunities to give back and make an impact in local communities.
 
 
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 </ul>
 For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits
 
 
 The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
 
 
 
 Salary Details
 
 
 
 $155,000 - $175,000
 
 
 
 EEO Statement
 
 
 
 Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
 
 
 Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
 
 
 
 Skadden
 
 
 Equal Employment Opportunity Policy
 
 
 
 Skadden Equal Employment Opportunity Policy
 
 
 
 Applicants Have Rights Under Federal Employment Law
 
 
 
 Applicants Have Rights Under Federal Employment Law
 
 
 
 In accordance with the Transparency in Coverage Rule,
 
 
 
 click here to review machine-readable files made available by UnitedHealthcare:
 
 
 Transparency in Coverage
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Administrative Support Manager

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