administrative services manager

HITT Contracting Inc.

<div>
 <em>
  Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong
  <strong>
   at HITT
  </strong>
  .
  <br/>
  <br/>
 </em>
 Administrator, Administrative Services
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 The Administrator is a member of the administrative services team and reports to the Office Manager. This position supports all administrative needs at the Headquarters office. The ideal candidate presents a positive attitude and is eager to provide client and guest hospitality. The key to this position is attention to detail, time-management, organization, and a sense of urgency in providing service to internal and external clients.
 <br/>
 <br/>
 This position works with many of HITT&rsquo;s executive leadership team members and is expected to present a professional demeanor, maintain confidentiality and discretion, and utilizes a sense of urgency when working with these team members. In addition, the ideal candidate for this position will be a problem-solver who is proactive and comfortable working at a fast pace while maintaining a calm demeanor.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Execute requests for Headquarters catering and coffee services as part of the concierge service.
  </li>
  <li>
   Maintain pantry operations and supplies.
  </li>
  <li>
   Maintain all Headquarters flex desks to ensure cleanliness and supplies as needed. Communicate deficiencies to the Office Manager and the Facilities manager.
  </li>
  <li>
   Maintain all Headquarters common areas, including print stations, conversational areas, flex desks, conference rooms, and break rooms; ensure cleanliness and supplies as needed. Run dishwashers weekly, or as needed.
  </li>
  <li>
   Book conference rooms or flex desks for team members as needed.
  </li>
  <li>
   Manage mail services for Headquarters, including distributing mail, assigning mailboxes, preparing shipping, and manage postage; order and maintain materials needed.
  </li>
  <li>
   Coordinate outgoing deliveries via courier, UPS, and Federal Express, ensuring pick-up and drop-off execution.
  </li>
  <li>
   Monitor and maintain printer / copier supplies for Headquarters and troubleshoot as needed.
  </li>
  <li>
   Provide production and printing services as assigned by the Office Manager and Marketing Team.
  </li>
  <li>
   Provide administrative support (set-up, printing, agendas, coordination of catering request, etc.) for all meetings requested by members of one of HITT&rsquo;s governance committees, as directed by the Office Manager.
  </li>
  <li>
   Provide basic clerical services as requested by members of one of the governance committees, including drafting / editing / proofing correspondence, packaging, basic typing, filing, and copying / scanning.
  </li>
  <li>
   Contribute to corporate and internal event support as needed.
  </li>
  <li>
   Prepare promotional materials in support of governance committee members as needed.
  </li>
  <li>
   Provide receptionist desk coverage as needed.
  </li>
  <li>
   Provide marketing production support and promotional inventory.
  </li>
  <li>
   Assist the Marketing department with CRM support.
  </li>
  <li>
   Order and organize all catering and office supplies.
  </li>
  <li>
   Maintain materials creation for new team member orientation welcome bags in support of HITT University.
  </li>
  <li>
   Installs and removes office and cubicle signatures for new hires or relocations. The Administrator is responsible for reporting to the Office Manager any discrepancies found between physical layout and Staffmap.
  </li>
  <li>
   Pulls information from New Hire Onboarding report and prepares PPE needed for local and regional new hires.
  </li>
  <li>
   Collects and prepares the shipment of PPE to regional new team members and ensures that items are shipped timely to guarantee arrival before orientation day.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A high school degree is required
  </li>
  <li>
   Proficiency in Microsoft Office, especially Word and Outlook, is required
  </li>
  <li>
   Knowledge of basic clerical and administrative procedures is required
  </li>
  <li>
   Knowledge of customer service principles and practices
  </li>
  <li>
   Intermediate reading, writing, and communication skills
  </li>
  <li>
   This position is fully on-site and is not eligible for remote work.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  <strong>
   HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.
  </strong>
 </em>
</div>


Administrator, Administrative Services

Khyber Chemical (Pvt) Ltd

<p>We are looking for an experienced and dedicated <b>Administration Manager</b>, preferably a <b>retired professional</b>, to oversee and manage our company&rsquo;s administrative operations. The ideal candidate will bring strong organizational skills, maturity, and experience in handling office administration, coordination, and staff support functions.</p><p><b>Key Responsibilities</b></p><ul><li>Supervise daily administrative operations and ensure smooth office functioning.</li><li>Manage office facilities, supplies, maintenance, and vendor coordination.</li><li>Support HR and finance teams with record-keeping, attendance, and documentation.</li><li>Oversee housekeeping, security, and general service staff.</li><li>Maintain files, correspondence, and confidential documents in an organized manner.</li><li>Handle incoming communication, emails, and correspondence.</li><li>Coordinate meetings, schedules, and travel arrangements when needed.</li><li>Ensure compliance with company policies and administrative procedures.</li><li>Assist management in planning and implementing administrative systems and policies.</li></ul><p><b>Required Skills and Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>5&ndash;7 years of experience in administration, operations, or office management.</li><li>Organized, responsible, and capable of managing multiple tasks efficiently.</li><li>Retired professionals with relevant experience are <b>highly encouraged to apply</b>.</li></ul><p>Job Type: Full-time</p><p>Pay: Rs130,000.00 - Rs150,000.00 per month</p><p>Work Location: In person</p>

Administration Manager (Retired Professional)

University of Utah

<p></p><div><div><div><div><div><div><div><div>Under minimal supervision, responsible for planning, organizing, directing and/or controlling all aspects pertaining to administrative functions of assigned department&rsquo;s internal and external customer service, staff management and financial management operations pertaining to areas including (but not limited to) data/records maintenance, supply management, transcribing/dictation, word processing, telecommunications, office equipment maintenance, and office support. Acts as a catalyst between the department and its customers and staff to ensure continuity and quality of service and care.<br>
<br>
The ideal candidate is a proactive self-starter who demonstrates a strong willingness to learn. This individual is capable of training colleagues on financial processes, while maintaining a high level of organization, accuracy, and attention to detail.<br>
<br>
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.<br>
<br>
This position will be in person at the University of Utah (SLC location) with the future possibility of a hybrid option.<br>
<br>
Pay range: $58,000-$64,000 and the salary will be determined by experience and qualifications of the candidate.<br>
<br>
Occasionally: Lifting 5-10 pounds</div>
</div><br>
<div><div><b>Responsibilities</b></div>
<div><div>&bull; Process Pay agreements and monitor payroll process.&bull; Ongoing financial and pay agreement training.<br>
<ul><li>Post staff and faculty position</li><li>Onboard/Offboard Staff, setting-up training schedules</li><li>Develop departmental training procedures and job distribution.</li><li>Processes all faculty hiring documentation and process.</li><li>Assists with faculty recruitment coordination may include but is not limited to schedule meetings, travel, and other expenditures.</li><li>Assists with RPT process (faculty retention, promotion, tenure).</li><li>The administrative matters regarding day-to-day operations and procedures for university department.</li><li>Maintains Tuition Benefit Program (working with faculty &amp; students, implement and keep up with requirements</li><li>Provides administrative support to upper-level department management by scheduling appointments, coordinating meetings, conferences, retreats, and other department events.</li><li>Maintain Personnel forms/personnel directory.</li><li>Manages &amp; prepares CAV reports.</li><li>Processes Activity set-up with start-up funds</li><li>Cross training and backup with front desk, and other areas as needed.</li></ul><br>
Occasionally: Lifting 5-10 pounds<br>
<br>
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.</div><div><b>
Work Environment and Level of Frequency typically required</b></div><div>
Nearly Continuously: Office environment.</div><div><b>
Physical Requirements and Level of Frequency that may be required</b></div><div>
Nearly Continuously: Sitting, hearing, listening, talking.</div><div>
Often: Repetitive hand motion (such as typing), walking, Lifting 5-10 pounds</div><div>
Seldom: Bending, reaching overhead.</div><div><br>
</div></div>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div><div><b>EQUIVALENCY</b><b> </b><b>STATEMENT</b><b>:</b> 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor&rsquo;s degree = 4 years of directly related work experience).</div><div></div><div><b><br>
Department may hire employee at one of the following job levels:</b></div><div>
<br>
<b>Manager, Administration Management:</b> Requires a bachelor&rsquo;s (or equivalency) + 6 years or a master&rsquo;s (or equivalency) + 4 years of directly related work experience.</div></div><br>
<div></div>
</div><br>
<div><div><b>Preferences</b></div>
</div><br>
<div></div><div><div><b>Type</b></div> <div>Benefited Staff</div>
</div><br>
<div><div><b>Special Instructions Summary</b></div>
</div><br>
<div></div><div><div><b>Additional Information</b></div>
<div>The University is a participating employer with Utah Retirement Systems (&ldquo;URS&rdquo;). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS&rsquo; post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.<br>
<br>
This position may require the successful completion of a criminal background check and/or drug screen.<br>
<br>
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.<br>
<br>
Veterans&rsquo; preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.<br>
<br>
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran&rsquo;s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.<br>
<br>
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator&rsquo;s office address, electronic mail address, and telephone number can be located at the: <b>University of Utah Non‑Discrimination page</b>.<br>
<br>
Online reports may be submitted at <b>https://oeo.utah.edu</b><br>
<br>
<b>https://publicsafety.utah.edu/safetyreport/</b> This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.<br>
<br>
As per <b>University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members</b>, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.</div>
</div><br>
</div></div></div></div></div><h2 class="jobSectionHeader"><b>Posting Specific Questions</b></h2>
<div><p>Required fields are indicated with an asterisk (*).</p>
<div>
<ul><li>* What is your highest level of completed education?
<ul><li>None</li>
<li>High School Diploma or Equivalent</li>
<li>Associate Degree</li>
<li>Bachelor's Degree</li>
<li>Master's Degree</li>
<li>Doctorate Degree</li>
</ul></li></ul><ul><li>* How many years of related work experience do you have?
<ul><li>Less than 2 years</li>
<li>2 years or more, but less than 4 years</li>
<li>4 years or more, but less than 6 years</li>
<li>6 years or more, but less than 8 years</li>
<li>8 years or more, but less than 10 years</li>
<li>10 years or more, but less than 12 years</li>
<li>12 years or more, but less than 14 years</li>
<li>14 years or more</li>
</ul></li></ul></div></div><h2 class="jobSectionHeader"><b>Applicant Documents</b></h2>
<div><b>Required Documents</b>
<div><ul><li>Resume</li></ul>
</div><b>Optional Documents</b>
<div><ul><li>Cover Letter</li></ul></div></div></div>
<br><p></p><div><div><div><div><div><div><div><div><b>Open Date</b></div> <div>04/13/2026</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>PRN44726B</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administration Management</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Manager</div>
</div><br>
<div><div><b>Career Progression Track</b></div> <div>M00</div>
</div><br>
<div><div><b>Track Level</b></div> <div>M3 - Manager</div>
</div><br>
<div><div><b>FLSA Code</b></div> <div>Administrative</div>
</div><br>
<div><div><b>Patient Sensitive Job Code?</b></div> <div>No</div>
</div><br>
<div><div><b>Standard Hours per Week</b></div> <div>40</div>
</div><br>
<div><div><b>Full Time or Part Time?</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Shift</b></div> <div>Day</div>
</div><br>
<div><div><b>Work Schedule Summary</b></div>
</div><br>
<div></div><div><div><b>VP Area</b></div> <div>U of U Health - Academics</div>
</div><br>
<div><div><b>Department</b></div> <div>00201 - PhysicalTher/Athletic Training</div>
</div><br>
<div><div><b>Location</b></div> <div>Campus</div>
</div><br>
<div><div><b>City</b></div> <div>Salt Lake City, UT</div>
</div><br>
<div><div><b>Type of Recruitment</b></div> <div>External Posting</div>
</div><br>
<div><div><b>Pay Rate Range</b></div> <div>$58,000-$64,000 DOE</div>
</div><br>
<div><div><b>Close Date</b></div> <div>06/13/2026</div>
</div><br>
<div><div><b>Priority Review Date (Note - Posting may close at any time)</b></div></div></div></div></div></div></div></div><p></p>

Administrative Manager

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

<div>
 We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
 <br/>
 <br/>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Skadden, Arps, Slate, Meagher &amp; Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients&rsquo; legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world&rsquo;s major financial centers.
 <br/>
 <br/>
 <strong>
  The Opportunity
  <br/>
  <br/>
 </strong>
 We are seeking a
 <strong>
  Administrative Support Manager
 </strong>
 to join our Firm. This position will be based in our New York office (hybrid). This position will manage all aspects of the Administrative Support team including department administration, recruiting, staff oversight, training and employee development, performance management, and general process and departmental improvement in the NY office.
 <br/>
 <br/>
 <ul>
  <li>
   Manages the daily operations of the Administrative Support department including department projects, day-to-day operations and long-range plans.
  </li>
  <li>
   Monitors time, attendance, overtime, expense reports, and absence requests to ensure accuracy and compliance with Firm policies.
  </li>
  <li>
   Coordinates daily workflow, oversees workloads, and monitors utilization.
  </li>
  <li>
   Manages and addresses staffing requests and assignments efficiently.
  </li>
  <li>
   Ensures accurate and timely responses to requests for departmental services.
  </li>
  <li>
   Provides ongoing coaching and guidance to business services professionals to implement continuous quality improvements and/or enhancements to department operating efficiency.
  </li>
  <li>
   Participates in the recruitment, interviewing, and selection process for Executive Assistants and Administrative Project Coordinators, ensuring the highest standards of talent acquisition.
  </li>
  <li>
   Consults regularly with the department&rsquo;s Assistant Director and other managers in the creation and implementation of team programs and initiatives, as well as regarding the status of employees&rsquo; work performance and broader departmental updates.
  </li>
  <li>
   Collaborates with peer managers in the Administrative Support Department, Paralegal Services and Operations Group Management teams, to increase departmental efficiency, strengthen employee knowledge, and abilities, improve leadership and maintain high level service support to attorneys and clients.
  </li>
  <li>
   Partners with other members of the Administrative Support management team to design, coordinate, and deliver training programs tailored to the experience and development needs of the Administrative Support business services professionals.
  </li>
  <li>
   Ensures current knowledge of Firm policies and practices, current knowledge of industry trends and continued professional development for business services professionals.
  </li>
  <li>
   Engages in strategic (i.e., long-range) planning by developing departmental goals and supporting objectives for assigned department.
  </li>
  <li>
   Serves as active member of management by recommending new or revised policies, procedures and/or practices that promote efficiency, effectiveness, excellent customer services and excellent management and employee relations. Suggests new programs and/or activities, which reflect best practices or current trends in legal administration.
  </li>
  <li>
   Effectively utilizes the Firm's performance management process to communicate performance expectations, monitor performance, coach employees, and manage unsatisfactory performance.
  </li>
  <li>
   Oversees employees' work performance and provides guidance in the resolution of problems.
  </li>
  <li>
   Initiates disciplinary procedures in collaboration with the Human Resources Department.
  </li>
  <li>
   Recommends guidelines and practices to promote efficiency, effectiveness, excellent customer service and improved employee relations in alignment with the Firm's Core Values.
  </li>
  <li>
   Develops and communicates departmental guidelines and procedures.
  </li>
  <li>
   Forecasts financial and budget requirements for the department, prepares related reports, and monitors the budget.
  </li>
  <li>
   Regular and reliable physical presence.
  </li>
  <li>
   Demonstrates effective interpersonal and written and verbal communication skills to facilitate effective work relationships with others.
  </li>
  <li>
   Manages Firm resources responsibly.
  </li>
  <li>
   Complies with and understands Firm operations, policies and procedures.
  </li>
  <li>
   Performs other related duties as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Current knowledge of law firm administration and administrative support best practices, trends and techniques
  </li>
  <li>
   Knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel), with the ability to learn new software and operating systems
  </li>
  <li>
   Knowledge and implementation of the annual budget process
  </li>
  <li>
   Demonstrated experience with leading and supervising others. Effectively employs coaching and problem solving techniques
  </li>
  <li>
   Ability to organize and prioritize work and delegate effectively
  </li>
  <li>
   Ability to handle sensitive matters and maintain confidentiality
  </li>
  <li>
   Excellent analytical, troubleshooting, organizational, and planning skills
  </li>
  <li>
   Ability to administer Firm policies and procedures
  </li>
  <li>
   Ability to handle multiple projects and shifting priorities
  </li>
  <li>
   Demonstrates effective interpersonal and communication skills, both verbally and in writing
  </li>
  <li>
   Demonstrates close attention to detail
  </li>
  <li>
   Ability to use discretion and exercise independent and sound judgment.
  </li>
  <li>
   Ability to work well in a demanding and fast-paced environment
  </li>
  <li>
   Ability to work well independently as well as effectively within a team
  </li>
  <li>
   Flexibility to adjust hours and work the hours necessary to meet operating and business needs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education And Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree
  </li>
  <li>
   Minimum of eight years administrative management or related experience in a law firm or professional services environment, including four years of supervisory experience. Experience should include demonstrated success in leading others, problem solving, resolving conflicts and developing effective work relationships with employees at all levels.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Culture &amp; Life at Skadden
  <br/>
  <br/>
 </strong>
 What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
 <br/>
 <br/>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
 <br/>
 <br/>
 <ul>
  <li>
   Competitive salaries and year-end discretionary bonuses.
  </li>
  <li>
   Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
  </li>
  <li>
   Generous paid time off.
  </li>
  <li>
   Paid leave options, including parental.
  </li>
  <li>
   In-classroom, remote, and on-demand learning and professional development opportunities.
  </li>
  <li>
   Robust well-being classes and programs.
  </li>
  <li>
   Opportunities to give back and make an impact in local communities.
   <br/>
   <br/>
  </li>
 </ul>
 For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits
 <br/>
 <br/>
 The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
 <br/>
 <br/>
 <strong>
  Salary Details
  <br/>
  <br/>
 </strong>
 $155,000 - $175,000
 <br/>
 <br/>
 <strong>
  EEO Statement
  <br/>
  <br/>
 </strong>
 Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
 <br/>
 <br/>
 Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
 <br/>
 <br/>
 <strong>
  Skadden
 </strong>
 <strong>
  Equal Employment Opportunity Policy
  <br/>
  <br/>
 </strong>
 Skadden Equal Employment Opportunity Policy
 <br/>
 <br/>
 <strong>
  Applicants Have Rights Under Federal Employment Law
  <br/>
  <br/>
 </strong>
 Applicants Have Rights Under Federal Employment Law
 <br/>
 <br/>
 <strong>
  In accordance with the Transparency in Coverage Rule,
  <br/>
  <br/>
 </strong>
 click here to review machine-readable files made available by UnitedHealthcare:
 <br/>
 <br/>
 Transparency in Coverage
</div>


Administrative Support Manager

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $75,000-$85,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
The role of Administrative Manager sits in the Office of Academic Affairs under the SVP/Vice Dean for Faculty Affairs at the Columbia University Irving Medical Center (CUIMC). The Office of Academic Affairs works with over 9,500 faculty and researchers across the four health science schools at CUIMC. The SVP/Vice Dean leads several offices and initiatives that support the needs of faculty and researchers, including the Office of Academic Affairs, Office of Faculty Affairs, the Office of Faculty Professional Development and Engagement, the Office of Professionalism, the CUIMC International Students and Scholars Office, and Conflict of Interest.</p>
<p>
The Administrative Manager of the Office for Academic Affairs will provide executive-level support to the SVP for Faculty Affairs and Vice Dean for Academic Affairs and will manage the day-to-day logistics of the busy Academic Affairs office. The Administrative Manager will also be responsible for managing the Professorship process and the Faculty of Council, both are crucial functions of the Vice Dean/SVP.</p>
<p>
Reporting to the Assistant Vice President for Faculty Professional Development and Engagement and the SVP/Vice Dean for Faculty Affairs, the Administrative Manager will assume the SVP's day-to-day calendar, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements, and prepare materials relevant to meetings. The Administrative Manager will provide discreet and confidential executive administrative assistance to the SVP, interacting with executive staff and office staff and providing information to all levels of university administrators as appropriate. The Administrative Manager will review, read, distribute, and respond to correspondence when appropriate; screen and monitor calls, field questions, or forward them to the appropriate person; send internal/external communications via regular mail or email; develop and maintain filing system into a readily retrievable format; and prepare agendas. The incumbent will also support the office calendar and will schedule meetings for the two AVPs as needed, including supporting key faculty committee meetings and programming needs.</p>
<p>
Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Administrative support to the Senior Vice President/ Vice Dean (40%)</b></p>
<ul>
<li>Reads, distributes, and responds to correspondence as directed by the Vice Dean/SVP and the AVP;</li>
<li>Facilitates communications between SVP&rsquo;s office, including the EVP/Dean&rsquo;s Office, Provost&rsquo;s Office, Departments, and other offices</li>
<li>Screens and monitors call for the SVP and the Office of Academic Affairs;</li>
<li>Create an email folder organization system that corresponds to relevant files and manage the organization by reviewing emails as they come in.</li>
<li>Create lists of committee members/attendees to track participants for all meetings hosted by SVP and AVP.</li>
<li>Send out email reminders for all meetings hosted by SVP and AVP at least one day prior to each meeting.</li>
<li>In consultation with the SVP and AVP, fields questions and/or forwards them to the appropriate person.</li>
<li>Assists with developing correspondence, memos, and communications on behalf of the SVP of the office.</li>
<li>Manages travel and business arrangements for conferences.</li>
<li>Provide logistical and administrative support for special committee meetings run on behalf of the SVP or AVP, as requested.</li>
<li>Maintains paper and electronic files in organized systems.</li>
<li>Answers and directs calls for the SVP and AVP with courtesy and efficiency, observing appropriate business protocols.</li>
<li>PowerPoint presentations, editing letters, pulling references, and putting them together</li>
</ul>
<p><b>Manages the Faculty of Medicine Faculty Council (15%)</b></p>
<ul>
<li>Work with SVP and AVP for Faculty Professional Development and Engagement and the Office of the Dean to schedule Faculty Council and Executive Committee meetings</li>
<li>Work with the Office of Faculty Affairs to create and send ballots to Faculty Council for votes on appointments, promotions, and tenure</li>
<li>Manage the agenda for the Faculty Council meetings, keep track of past agenda items, finalize agenda, invite speakers, collect PPT presentations, manage logistics for the in-person quarterly meeting (catering, AV, communication) and keep time at the meeting to support the Vice Dean.</li>
<li>Administer annual elections of new members and maintain database of members.</li>
</ul>
<p><b>Manages the professorship process (25%)</b></p>
<ul>
<li>Creation of and dissemination of professorship letters.</li>
<li>Reviews the conditions and terms of gifts to ensure that letters accurately reflect the donors' stipulations.</li>
<li>Works closely with departments, the Promotions Specialist, the Development Office, Dean&rsquo;s Office, Provost&rsquo;s Office, and Faculty Affairs to adhere to deadlines and proper workflow.</li>
<li>Maintains databases and reporting for endowed professorships</li>
<li>Send congratulatory letters on behalf of the Dean</li>
<li>Provides support to the <b>Promotions Specialist</b> in the management of the VP&amp;S faculty tenure reviews process.</li>
<li>Trained in working on Tenure reviews if the Promotion Specialist needs coverage.</li>
<li>Working with departments, the Office of Faculty Affairs, and the Provost&rsquo;s Office, on managing tenure dossier materials for faculty who are under review for Tenure.</li>
</ul>
<p><b>Back up support for</b> <b>Assistant Vice President for Faculty Professional Development and Engagement</b> and <b>Assistant Vice President for Academic Appointments and Professionalism (5%)</b></p>
<ul>
<li>Support scheduling team and group meetings as needed</li>
<li>Support committees and faculty working group schedules run on behalf of the office</li>
<li>Support scheduling complex and confidential meetings</li>
</ul>
<p><b>Supports office operations (5%)</b></p>
<ul>
<li>Maintains hoteling and in-office schedule</li>
<li>Ensures key documents and resources for staff are kept up to date</li>
<li>Works with the Operations Manager to ensure that office equipment is maintained that adequate office supplies are on hand and ordering supplies as needed.</li>
</ul>
<p><b>Supports special events as assigned (5%)</b></p>
<ul>
<li>Provide logistical support on special events as assigned by the Vice Dean/SVP and the AVP for Faculty Professional Development and Engagement.</li>
</ul>
<p><b>Other projects and duties assigned (5%)</b></p>
<p>
New assignments may be given from the AVPs and the SVP/Vice Dean when needed.</p>
<p></p>
<p>Minimum Qualifications</p>
<ul>
<li>Bachelors degree or equivalent in education and employment plus three years' experience.</li>
<li>Must have excellent communication and interpersonal skills must have excellent, including composing and editing correspondence and documents, developing reports, and communicating with staff.</li>
<li>The ability to handle confidential information with exceptional judgment and discretion is required.</li>
<li>Must have demonstrated ability to manage time effectively, balancing competing priorities at the same time.</li>
<li>Demonstrated ability to take direction, follow instructions carefully, and with the ability to work independently.</li>
<li>Must have the ability to coordinate difficult schedules; adapt to various competing demands; prioritize and handle conflicting needs and multiple assignments; and work with diplomacy and efficiency in a highly pressured, fast-paced, deadline-driven environment. Must be able to follow through on projects to successful completion.</li>
<li>Must have the demonstrated ability to be proactive, to problem-solve, and to maintain composure under pressure.</li>
<li>Must have the demonstrated ability to offer the highest level of customer/client service and response to personnel at all levels. Strong knowledge of and proficiency with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Zoom, Adobe; experience with heavy calendaring; ability to perform moderately complex internet research.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Prior experience working within a college and university setting preferred.</li>
</ul>
<p></p><p>Other Requirements</p>
<ul>
<li>Must be able to manage highly sensitive and confidential communications with discretion and integrity.</li>
<li>Must have exceptional organizational, time management and organizational skills with the ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters.</li>
<li>Must have a strong service-oriented attitude and excellent interpersonal skills.</li>
<li>Must be able to take initiative and be a problem-solver and have the ability to anticipate office needs.</li>
<li>Must have excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li>
<li>Must be able to run Zoom meetings.</li>
<li>Demonstrated commitment to serving the needs of a diverse population with cultural competence and sensitivity required.</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

City of Charlotte, NC

<div>Date Opened: Friday, April 10, 2026 12:00 AM<h2 class="jobSectionHeader"><b>
</b></h2>Close Date: Friday, April 17, 2026 12:00 AM<h2 class="jobSectionHeader"><b>
</b></h2>Department: Aviation Department<h2 class="jobSectionHeader"><b>
</b></h2>Function Administrative Support<h2 class="jobSectionHeader"><b>
</b></h2>Salary: $65,196.00 - $81,495.00 Commensurate with Experience<h1 class="jobSectionHeader"><b>
</b></h1><p><b>Welcome to the City of Charlotte
</b></p><p></p><p>Charlotte is America&rsquo;s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.</p><p></p><p>
Our guiding principles include:</p><ul><li><p>
Attracting and retaining a skilled and diverse workforce</p></li><li><p>
Valuing teamwork, openness, accountability, productivity, and employee development</p></li><li><p>
Providing all customers with courteous, responsive, accessible, and seamless quality services</p></li><li><p>
Taking initiative to identify, analyze, and solve problems</p></li><li><p>
Collaborating with stakeholders to make informed decisions</p></li></ul><p></p><p><b>
SUMMARY</b></p>
The Administrative Officer Senior provides executive-level support to the Chief Infrastructure Officer (CIO) at Charlotte Douglas International Airport while serving as the supervisor and operational leader of the administrative support function within the CIO&rsquo;s portfolio.
<br>
<br>
The role is responsible for leading, developing, and overseeing a team of administrative professionals, ensuring consistent delivery of high-quality, efficient, and customer-focused administrative services across the Department Divisions. This position directs and manages all administrative operations in the CIO&rsquo;s portfolio, aligning team performance, workflows, and priorities with division goals and initiatives.
<br>
<br>
This role works closely with the Administration Division Manager and other Aviation Department leaders to execute key initiatives. This position requires strong leadership, sound judgement, and the ability to balance strategic priorities with day-to-day operational demands in a fast-paced environment. This role regularly interacts with all levels of the organization, airport tenants and stakeholders, partners, elected city officials and the general public.<p>
</p><p><b>ESSENTIAL DUTIES &amp; RESPONSIBILITIES:</b><br>
1. Provides high-level executive support to the Chief Infrastructure Officer and serves as the key liaison between the CIO and members of the Directors&rsquo; Management Team. Prepares and reviews correspondence, presentations, reports, meeting agendas, and summaries on behalf of the CIO.<br>
2. Leads, manages and develops a team of four (4) administrative professionals that support Directors and Managers, ensuring efficient, consistent and customer-focused service delivery across the CIO&rsquo;s portfolio. The team is responsible for:<br>
a. Administrative, Customer Service &amp; Executive Support:<br>
Serving as the primary point of contact for visitors, employees, and stakeholders; managing office operations including calls, email, mail, and visitor coordination; supporting executive workflow through calendar management, meeting scheduling, and preparation of agendas and summaries; coordinating interviews, events, and logistics; tracking and responding to issues and correspondence; and providing general administrative and basic technology support.<br>
b. Employee and Operational Support Services:<br>
Coordinating travel, accommodations, and reimbursements; performing authorized signer duties in compliance with federal regulations; assisting with irregular operations; and managing office supplies and related logistics.<br>
c. Procurement and Financial Administration:<br>
Supporting procurement card (P-Card) processing and reconciliation; preparing pre-purchase requisitions; monitoring budgets; and assisting with division-specific projects as requested by leadership.<br>
3. Manages and prioritizes the CIO&rsquo;s complex calendar, appointments, and engagements. Coordinates logistics for executive meetings, conference calls, interviews, and special events, ensuring seamless execution.<br>
4. Oversees performance management and employee development by establishing performance expectations, delivering regular feedback, and conducting performance reviews. Ensures staff have proper training, tools, and resources to perform their job duties effectively.<br>
5. Manages, directs, and oversees the process and procedures of Aviation specific impact notices and correspondence to stakeholders, tenants and partners. Ensures communications maintain compliance with Director&rsquo;s Notice expectations.<br>
6. Provides budget oversight and administrative guidance on behalf of department leadership. Assists with procurement processes including Pre-Purchase requisitions, data collection, reconciliation, and budget analysis.<br>
7. Oversees and ensures compliance with Authorized Signers responsibilities and badging processes within the CIO&rsquo;s portfolio, including adherence to federal regulations, proper documentation, notifications, and required audits.<br>
8. Leads and coordinates administrative support for emergency response efforts and irregular operations for the Administrative Services Division. Coordinates staffing, caterers and hotels for employees during events. Serves on teams as needed.<br>
9. Completes special projects, leads and oversees large committees and special event initiatives on behalf of the CIO, and performs directed research.<br>
10. Other duties, as assigned.</p><p></p><p><b>
SUPERVISORY RESPONSIBILITIES:</b></p><ul><li>Yes &ndash; Direct supervision of multiple employees, including responsibility for hiring input, training, performance management, coaching and development.</li></ul><p></p><p><b>
COMPENSATION:</b></p><p>
The salary for this position ranges from $73,345 - $81,495. Commensurate with Experience. The position is hybrid eligible.</p><p></p><div><b>
MINIMUM QUALIFICATIONS:</b><br>
<ul><li>A master&rsquo;s degree and no experience, bachelor&rsquo;s degree with 1-year relevant experience, or an associate&rsquo;s degree with 3 years relevant experience, or a high school diploma (or equivalent) with 5 years relevant experience.</li></ul></div><p></p><div><b>
PREFERRED QUALIFICATIONS:</b><br>
<ul><li>Administrative experience supporting multiple executive-level (C-Suite) roles.</li><li>Mid-level management experience supervising administrative or operational support teams.</li><li>Course work in business, aviation management or public administration is helpful.</li><li>Demonstrated customer service skills coupled with strong interpersonal skills.</li><li>Demonstrated strong leadership skills with the ability to create, develop and lead a cohesive team.</li><li>Proficient in Microsoft Office Suite.</li><li>Familiarity with Workday is helpful.</li></ul></div><p><b><br>
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:</b></p><div><i>
Knowledge of:</i><br>
<ul><li>Must be able to professionally communicate ideas, recommendations, requests clearly and effectively on behalf of staff/the supporting team members.</li><li>Demonstrated skills using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) effectively.</li><li>Skills to compose, edit and print professional letters and memos in Word, enter data in Excel, and independently compose professional emails, enter and organize data, and schedule appointments in Outlook.</li><li>Principle and practices of supervision, team leadership, and performance management</li></ul></div><div><i>
Skill in:</i><br>
<ul><li>Leading, coaching and developing employees</li><li>Delegating work and managing team priorities in a fast-paced environment</li><li>Building strong working relationships across diverse teams</li><li>Providing excellent customer service to internal and external customers</li><li>Organization and time management</li><li>Collaboration and teamwork</li><li>Troubleshooting and problem-solving techniques</li></ul></div><div><i>
Ability to:</i><br>
<ul><li>Manage time well and keep work organized in an effective manner.</li><li>Handle complex, confidential, and sensitive executive level information.</li><li>Take initiative, investigate, detect and analyze problems, and identify possible solutions in support of established goals.</li><li>Proactively identify and effectively respond to issues, concerns, and needs.</li><li>Work independently and collaboratively across diverse workgroups.</li><li>Maintain effective working relationships and represent the Airport in a positive manner.</li></ul></div><p></p><p><b>
WORKING CONDITIONS AND PHYSICAL DEMANDS:</b></p><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br>
<ul><li>This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary. Incumbents may be required to exert up to 5 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.</li></ul></div><p></p><p><b>
ADA AND OTHER REQUIREMENTS:</b><br>
Positions in this class typically require grasping, stooping, squatting, kneeling, crouching, reaching, pushing, talking, hearing, seeing, and repetitive motions.</p><div><i>
Physical Requirements:</i><br>
<ul><li>Essential and marginal functions may require maintaining physical condition necessary for sitting, standing, climbing, or walking extended periods of time</li><li>Light to moderate lifting and carrying; some crouching, stooping, squatting, crawling, reaching, pushing, and pulling when performing tasks</li><li>Adequate vision, hearing, and speech required</li></ul></div><div><i>
Sensory Requirements:</i><br>
<ul><li>Concentrated and attentive use of one or more senses (visual, audio, and other sensory modalities) for proof reading, data entry, tabulating data</li><li>Ability to operate in an environment with frequent interruptions from people and or noises, which in return could result in some level of stress, fatigue, or strain</li><li>Comprehension of written information in work related documents</li><li>Ability to hear, understand and distinguish speech</li></ul></div><p><b><br>
ADDITIONAL INFORMATION:</b></p><p>
This job description is not intended to be and should not be construed as an inclusive list of all the responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties at any time. This job description does not constitute a written or implied contract of employment.</p><p></p><p>
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performance of their duties just as though they were written out in this job description.</p><p><br>
</p><p><b>CONDITIONS OF EMPLOYMENT</b></p><p>
The City&rsquo;s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.</p><p></p><p>
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate&rsquo;s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.</p><p></p><p>
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.</p><p></p><p>
The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior.</p><p><br>
Our culture is to serve the community honorably.</p><p>
</p><p><b>HOW TO APPLY</b></p><p>
Apply online.</p><p></p><p>
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.</p><p></p><p>
You are welcome to visit the City of Charlotte Human Resources Department lobby, where self-service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST), excluding official City holidays.</p><p></p><p>
For questions about your application or the hiring process, please email Careers@ci.charlotte.nc.us.
</p><p></p><p>The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation &amp; Technology ADA request form or call 704.336.4120.</p><p>
</p><p><b>BENEFITS</b></p><p>
The City of Charlotte provides a comprehensive benefits package to eligible employees.</p><p></p><p><br>
The City of Charlotte is a drug and alcohol-free workplace.</p></div>

Administrative & Executive Support Supervisor -Aviation CIO

City of Issaquah

<div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div>
<p></p><div><p>Are you a skilled administrative professional who is passionate about customer service? Join the Administrative Services Department, where your work directly supports the City&rsquo;s mission to enhance lives through public service. The Administrative Specialist position offers a dynamic work environment supporting multiple divisions, including Facilities, Fleet, Information Technology, Communications, and Emergency Management. This role encompasses a wide range of administrative operations, from contract management to requisitions, invoice processing, reporting, and records management. Work is performed independently and with minimal guidance; considerable judgement is needed to determine and evaluate facts, formulate interpretations, and make decisions.<br>
<br>
<b>Work Schedule</b><br>
Monday - Friday 7am - 3:30pm</p><p>
This position offers a hybrid work environment with a combination of in-office and telework days.<br>
<br>
<b>EQUITY STATEMENT</b><br>
The City of Issaquah strives to be a diverse workforce that is representative of the community we serve. We value a variety of perspectives and life experiences and encourage people of all backgrounds to apply. Applicants are considered for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status under federal, state and local laws. We believe diversity and inclusion among our teammates is critical to the success of our City operations.
</p></div><p></p><div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><ul><li>Coordinates vendor and contract negotiations; tracks and monitors contracts and payments.</li><li>
Issues and prepares contracts, purchase orders and invoices, collects receipts and tracks payments.</li><li>
Reviews and evaluates required program or department documents for completeness, processes documents according to guidelines.</li><li>
Assists managers and supervisors with special projects; may gather and compile information or data.</li><li>
Performs specialized administrative support functions in support of department or program activities.</li><li>
May supervise and manage various phases of a program, service, or an administrative function.</li><li>
Research, analyzes and makes recommendations regarding operational and procedural issues.</li><li>
Provides comprehensive administrative and operational support to department managers across multiple divisions</li><li>
Assists in the preparation of the budget; verifies the accuracy of budget information and monitors budget expenditures; tracks and monitors budget related expenditures and revenue.</li><li>
Collects and compiles statistical data on various subjects and other information for inclusion into special and periodic reports; researches and analyzes information, establishes reporting format, and prepares and distributes reports.</li><li>
May have responsibility for highly confidential and sensitive information, security clearance required in some assignments.</li><li>
Establishes and maintains filing systems; oversees management activities and processes in accordance with State law; responds to public records requests by researching, collecting, coordinating, and organizing and tracking the response.</li><li>
Prepares a variety of correspondence, memoranda, minutes, reports and other material, edits and proofs correspondence, reports, flyers and brochures.</li><li>
Arranges and schedules of meetings and conferences.</li><li>
Answers telephones, responds to questions and complaints, relays messages, and resolves problems; explains policies and procedures and greets the public.</li><li>
Collects and distributes mail.</li><li>
Maintains an adequate inventory of office supplies.</li><li>
Operates office equipment.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><ul><li>Graduation from high school, or equivalency; and</li><li>
two (2) years of progressively responsible office and administrative support experience; or any equivalent combination of education, experience, and training that provides the required knowledge, skills and abilities.</li><li>
All applicants must be able to pass a Washington State Patrol background check.</li><li>
This position requires a valid Washington State Driver's License, with a driving record free from serious or frequent violations.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Knowledge, Skills &amp; Abilities</b></h2></div>
<p></p><div><p>Knowledge of:</p><ul><li>
Modern office technology, enterprise business systems, and related software applications.</li><li>
Professional communication standards and etiquette, including written correspondence and verbal interactions.</li><li>
General knowledge of State requirements for public contracting and purchasing.</li><li>
Basic bookkeeping practices and procedures.</li><li>
Technical aspects of specialized administrative functions, i.e. records management, billing and procurement processing, bookkeeping, and inventory tracking.</li><li>
Record-keeping techniques.</li><li>
Administrative research methods and practices.</li><li>
Basic mathematics.</li></ul><p>
Skill in:</p><ul><li>
Organizing and prioritizing work across multiple projects.</li><li>
Interpreting and applying policies, procedures, and regulations.</li><li>
Use of computers, computer applications, and software.</li><li>
Clear and effective verbal and written communication.</li></ul><p>
Ability to:</p><ul><li>
Perform routine and specialized clerical and administrative duties.</li><li>
Maintain confidentiality and ethical standards.</li><li>
Analyze situations, make decisions, and adopt a course of action.</li><li>
Plan and organize work to meet schedules and timelines.</li><li>
Compose, proofread, and edit general and special correspondence and reports including letters memoranda, management reports, etc.</li><li>
Establish and maintain effective and cooperative working relationships with others.</li><li>
Assist with preparation and monitoring of budgets.</li><li>
Work independently with minimum direction.</li><li>
Read and comprehend business correspondence, policies, and procedures.</li><li>
Mathematical calculations, including financial analysis.</li><li>
Operate office equipment and learn office methods, rules, and policies.</li><li>
Maintain confidentiality of working information.</li><li>
Demonstrate software proficiency sufficiently to effectively perform job duties.</li></ul></div></div></div><p></p>
<br><div></div><div><div><div><p>In recognition of the value its employees deliver to the organization, the City of Issaquah offers a generous compensation and benefits package, which includes 12 paid holidays and 2 paid personal holidays per year; vacation and sick leave; medical, dental, vision, and orthodontia insurance for employees and their eligible dependents; optional Flexible Spending Account; Employee Assistance Program; life and disability insurance; wellness program; education tuition reimbursement; deferred compensation options with matching contributions; and retirement benefits through the Washington State Retirement System. The City is a member of the Social Security System.</p></div></div></div>

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