administrative services officer

Vanderbilt University

<div>The Administrative Officer [AO] is part of the Furman Hall Administrative Office at Vanderbilt University and is a leader responsible for overseeing the daily administrative, personnel and financial management activities for the department. This position provides specialist administrative services as appropriate in such areas as fiscal management: faculty, staff, or student affairs; and general business administration. Reporting directly to the Director of Administration and functionally to the Furman Hall Chairs and Directors, the Administrative Officer [AO] participates in strategic and operational decision making as a member of the department's leadership team. 
The Administrative Officer [AO] is responsible for day-to-day operational management of the departments, including, but not limited to, implementation and management of personnel, payroll, purchasing, budgets, contracts/grants, and department operating policies and procedures. As the team leader of the business office, the AO is responsible for supervision and management of administrative support staff, as well as oversight of department HR activities. The Administrative Officer is responsible for preparation of annual departmental budget recommendations, grant operating and proposal budgets, and fiscal review processes, as well as other duties as assigned. 
Key Functions and Expected Performance:
<ul><li>Administration
<ul><li>Responsible for day-to-day operational management of the department including, but not limited to, implementation and management of personnel, payroll, purchasing, budgets, contracts/grants, and departmental operating policies and procedures.
</li><li>Provides assistance and support to the Chairs and Directors of the department in problem solving, project planning and management, as well as development and execution of stated goals and objectives.
</li><li>Serves as the primary point of administrative contact and liaison with other offices [including the Dean's office], individuals, and institutions on operational and programmatic matters concerning the department.
</li><li>Provides assistance in the understanding and interpretation of university policies and procedures, as appropriate, and ensures that departmental operations are in compliance with policy provisions and standards.
</li><li>Serves as departmental liaison to the Deans, VU schools, external departments, and funding agencies.
</li></ul></li><li>Personnel and Payroll
<ul><li>Administrative support staff supervision and management; the AO oversees direct and indirect staff career support, management, evaluation, goal setting tasks through department team leaders.
</li><li>Primary administrative point and oversight for human resource activities, as oversight of department Line Manager tasks.
</li><li>Oversees submissions of job requisitions to Dean's office for posting and recruiting; ensures salary equity within department; works closely with Line Managers as well as direct report new hires to communicate procedures, policies and onboarding tasks.
</li><li>Supervises the work of employees in supporting roles, including assigning workload and monitoring employee performance.
</li><li>Provides administrative human resource/personnel support/guidance to Line Managers and occasionally directly to labs and coordinates with HR department as needed.
</li></ul></li><li>Operational and Restricted Fiscal Administration.
<ul><li>Implements departmental budget in consultation with Chairs and Directors.
</li><li>Reviews and approves operating budgets for awarded grants [federal and non-federal] and the establishment of costing strings for projects with Research Finance office.
</li><li>Oversight of expenditure review and closeout processes performed by Administrative Manager and Grants Team, as well as the necessary expenditure correction procedures. Oversight of review process of project expenditures to ensure that charges meet federal cost accounting guidelines for allowance/applicability, budget monitoring and discrepancy resolutions.
</li><li>Reviews and presents budget summary and activity reports to faculty, the Chair.
</li><li>Responsible for final review and presentation of monthly departmental budget package to Chairs/Directors and Dean's Office, including department operating fund activity, as well as all project and faculty funds.
</li><li>Serves as a resource, conjunction with the Grants team, to departmental faculty and staff regarding Vanderbilt's implementation of federal rules and regulations that apply to expenditures and effort allocation for federally funded projects.
</li><li>Maintains knowledge and understanding of pre- and post-grant award and contract administration including policies and regulations [internal and external]; along with the Department Grants team, works closely with CAS Research.
</li></ul></li><li>Additional Duties as Assigned 
</li></ul>Supervisory Relationships :
This position does have supervisory responsibility: administrative and functional supervisor for the administrative core office team leads, as well as indirect administrative supervisor for all Departmental staff and student employees; this position reports administratively and functionally to the Director of Administration and functionally to the Department Chairs and Directors. 
Education and Certifications:
<ul><li>A Bachelor&rsquo;s degree from an accredited institution of higher education, or the equivalent in experience, is necessary. 
</li></ul>Experience and Skills :
<ul><li>Three years of directly related experience is necessary.
</li><li>Evidence of strong personnel management experience is necessary.
</li><li>Proven strong interpersonal 4 communication [written/verbal] skills are necessary.
</li><li>Demonstrated skilled budgeting and financial management are necessary.
</li><li>Ability to use independent judgment and to manage and impart confidential information is necessary.
</li><li>Demonstrated ability to analyze and solve problems in a time-efficient manner is strongly preferred.
</li><li>Ability to plan, develop, and coordinate multiple projects is strongly preferred
</li><li>Demonstrated ability to lead and train administrative staff is necessary.
</li><li>Skills in the use of word processing, spreadsheet, and database software is necessary.
</li><li>Ability to foster cooperative work environment is necessary.
</li><li>Knowledge of general accounting principles is strongly preferred.
</li><li>Knowledge of human resource administration policies principles, practice is necessary.
</li><li>Familiarity with faculty cost share policies and procedures is preferred.
</li><li>Knowledge of Vanderbilt University policies and procedures is strongly preferred.
</li><li>Familiarity with Vanderbilt ERP [Oracle Cloud/SkyVU] as well as other VU systems is preferred. 
</li></ul>Key Characteristics of a Successful Team Member in this Work Unit:
<ul><li>Analytical and Detail-Oriented
</li><li>Autonomous
</li><li>Hard-Working
</li><li>Resilient
</li><li>Integrity</li></ul></div>

Administrative Officer

Müller's Solutions

<div>
 M&uuml;ller's Solutions, a premier tech consulting firm operating in multiple regions including Germany, Saudi Arabia, United Arab Emirates, and Egypt, is searching for an experienced Senior Administrative Officer who is fluent in Arabic to join our dedicated team. In this role, you will play a key part in enhancing operational efficiency and supporting executive-level management across various business functions. Your expertise and fluency in Arabic will enable effective communication with our diverse client base and stakeholders in the region.
 
 
 As a Senior Administrative Officer, you will be responsible for supervising administrative operations, mentoring junior staff, and ensuring that all administrative tasks align with our organizational goals. You will work closely with various departments to facilitate smooth processes and implement best practices in administration.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Oversee daily administrative functions and ensure efficient office operations
 </li>
 <li>
 Provide comprehensive administrative support to senior management, including calendar management, meeting coordination, and travel arrangements
 </li>
 <li>
 Serve as the primary point of contact for Arabic-speaking clients and stakeholders, ensuring clear and efficient communication
 </li>
 <li>
 Prepare and present reports, correspondence, and documentation as required
 </li>
 <li>
 Assist in the development and implementation of administrative policies and procedures
 </li>
 <li>
 Supervise and mentor junior administrative staff, fostering a collaborative environment
 </li>
 <li>
 Coordinate projects and initiatives with cross-functional teams, ensuring timely completion
 </li>
 <li>
 Maintain strict confidentiality and professionalism while handling sensitive information
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in an administrative role, with at least 5 years in a senior or supervisory capacity
 </li>
 <li>
 Fluency in Arabic and English, both spoken and written
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Exceptional attention to detail and problem-solving abilities
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software
 </li>
 <li>
 Outstanding communication and interpersonal skills
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment
 </li>
 <li>
 Familiarity with basic office procedures and administrative processes
 </li>
 <li>
 Bachelor's degree in Business Administration or a related field is preferred
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Why Join Us:
 
 
 Opportunity to work with a talented and passionate team.
 
 
 Competitive salary and benefits package.
 
 
 Exciting projects and innovative work environment.
</div>

Senior Administrative Officer (Arabic Speaker)

Muller's Solutions

<div>M&uuml;ller's Solutions, a premier tech consulting firm operating in multiple regions including Germany, Saudi Arabia, United Arab Emirates, and Egypt, is searching for an experienced Senior Administrative Officer who is fluent in Arabic to join our dedicated team. In this role, you will play a key part in enhancing operational efficiency and supporting executive-level management across various business functions. Your expertise and fluency in Arabic will enable effective communication with our diverse client base and stakeholders in the region.
As a Senior Administrative Officer, you will be responsible for supervising administrative operations, mentoring junior staff, and ensuring that all administrative tasks align with our organizational goals. You will work closely with various departments to facilitate smooth processes and implement best practices in administration.<h3 class="jobSectionHeader">
Responsibilities</h3><ul>
<li>Oversee daily administrative functions and ensure efficient office operations</li>
<li>Provide comprehensive administrative support to senior management, including calendar management, meeting coordination, and travel arrangements</li>
<li>Serve as the primary point of contact for Arabic-speaking clients and stakeholders, ensuring clear and efficient communication</li>
<li>Prepare and present reports, correspondence, and documentation as required</li>
<li>Assist in the development and implementation of administrative policies and procedures</li>
<li>Supervise and mentor junior administrative staff, fostering a collaborative environment</li>
<li>Coordinate projects and initiatives with cross-functional teams, ensuring timely completion</li>
<li>Maintain strict confidentiality and professionalism while handling sensitive information</li>
</ul>Requirements<ul>
<li>Proven experience in an administrative role, with at least 5 years in a senior or supervisory capacity</li>
<li>Fluency in Arabic and English, both spoken and written</li>
<li>Strong organizational and time management skills</li>
<li>Exceptional attention to detail and problem-solving abilities</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software</li>
<li>Outstanding communication and interpersonal skills</li>
<li>Ability to work independently and collaboratively in a fast-paced environment</li>
<li>Familiarity with basic office procedures and administrative processes</li>
<li>Bachelor's degree in Business Administration or a related field is preferred</li>
</ul>Benefits
Why Join Us:
Opportunity to work with a talented and passionate team.
Competitive salary and benefits package.
Exciting projects and innovative work environment.</div>

SINCLUS

<div>
 
 
 SINCLUS
 
 is a Recruitment / Staffing Company specialized in sourcing of engineering professionals for Global Organizations in the Oil and Gas / Power / Infrastructure sectors.
 
 
 
 
 
 
 Job Title: Administrative Officer
 
 
 
 
 Location:
 
 Mumbai
 
 
 
 Industry:
 
 Staffing &amp; Recruitment Agency
 
 
 
 Key Responsibilities
 
 
 
 Manage day-to-day administrative tasks.
 
 
 Handle human resources functions such as recruitment, on boarding, and employee records maintenance.
 
 
 Coordinate employee welfare programs and initiatives.
 
 
 Assist in payroll administration and benefits coordination.
 
 
 Maintain compliance with company policies and procedures.
 
 
 Support management in various HR projects and initiatives.
 
 
 Ensure a smooth office operation by overseeing facilities and supplies management
 
 
 __________________________________________________________________________
 
 
 
 Qualifications and Experience
 
 
 <ul>
 <li>
 Graduate in any discipline
 </li>
 <li>
 Minimum 2&ndash;5 years of experience
 </li>
 <li>
 Strong communication and negotiation skills.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Competitive remuneration with performance-linked incentives.
 </li>
 <li>
 Professional development and career growth opportunities.
 </li>
 <li>
 Exposure to a global client base and multinational work environment.
 </li>
 </ul>
 
 
 
 
 Interested candidates may send their updated resume to
 
 sin14
 
 
 
 @sinclus.com
 
 
 
 
 Regards,
 
 
 
 SINCLUS
 
 
 
 
 Follow us on:
 
 Facebook
 
 |
 
 LinkedIn
 
 |
 
 You tube
 
 |
 
 WhatsApp
 
 |
 
 Instagram
 
 
 Visit us: www.sinclus.com |
 
 
 Download Mobile App
 
</div>

CAN AT TOTAL

We are hiring a responsible and proactive Assistant Officer Administration to support daily administrative operations and ensure smooth office functioning. The ideal candidate should be well-organized, punctual, and able to multitask efficiently.Key Responsibilities:<ul><li>Assist in managing daily administrative operations and office maintenance.</li><li>Handle documentation, filing, and record-keeping (manual and digital).</li><li>Support in procurement of office supplies and coordination with vendors.</li><li>Coordinate with internal departments to provide administrative support.</li><li>Assist in organizing company meetings, events, and activities.</li><li>Ensure implementation of company policies and procedures within the office.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in BBA or B.Com.</li><li>1 year of experience in administration or a similar role (fresh graduates may also apply).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Strong communication and interpersonal skills.</li></ul>Office Location Gulberg III near Firdous Market, Lahore.Duty Hours: Afternoon shift till midnightJob Type: Full-timePay: Rs50,000.00 per monthWork Location: In person

Assistant Officer Administration

Benchmark School System

Position Summary: The Admin Support Officer is responsible for providing administrative assistance to ensure smooth daily operations within the organization. This role involves managing documentation, coordinating office tasks, supporting staff, and maintaining an organized and efficient work environment.Key Responsibilities:1. Administrative Assistance<ul><li>Handle day-to-day administrative tasks, including filing, photocopying, scanning, and data entry.</li><li>Maintain organized records and documentation for easy accessibility.</li><li>Assist in preparing letters, notices, circulars, and official correspondence.</li></ul>2. Office Coordination<ul><li>Coordinate with different departments to ensure smooth workflow.</li><li>Manage calendars, schedule meetings, and support office events.</li><li>Ensure office supplies (stationery, forms, equipment) are stocked and available.</li></ul>3. Front Office &amp; Communication Support<ul><li>Assist in handling calls, emails, and walk-in inquiries.</li><li>Facilitate internal and external communication professionally.</li><li>Redirect queries to relevant departments when required.</li></ul>4. Documentation &amp; Reporting<ul><li>Maintain updated data, reports, attendance records, and logs.</li><li>Prepare daily, weekly, and monthly reports as instructed.</li><li>Maintain confidentiality of sensitive documents.</li></ul>5. Support to Management<ul><li>Assist senior management with administrative tasks and follow-ups.</li><li>Help in organizing meetings, taking minutes, and sharing updates.</li><li>Provide support in implementing administrative policies and procedures.</li></ul>6. Coordination for Events &amp; Activities<ul><li>Assist in planning and organizing school/office events, trainings, and meetings.</li><li>Support logistics such as setup, equipment, participant lists, and materials.</li></ul>Required Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in any relevant field (Administration, Management preferred).</li><li>Prior experience in administrative or office support role.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Strong communication and interpersonal skills.</li><li>Good organizational and multitasking abilities.</li><li>Professional attitude, punctuality, and attention to detail.</li></ul>Core Competencies:<ul><li>Time management</li><li>Office organization</li><li>Documentation accuracy</li><li>Professional communication</li><li>Problem-solving skills</li><li>Confidentiality and integrity</li></ul>Job Type: Full-timePay: Up to Rs45,000.00 per monthWork Location: In person

Female Administrative Officer

Al Rabia Investment

Position Overview:The Administrative Officer is responsible for providing comprehensive administrative and clerical support to ensure the smooth operation of daily office functions. This role involves coordinating office activities, maintaining records, handling correspondence, supporting HR and finance functions, and ensuring effective communication across departments.Key Responsibilities:1. Administrative &amp; Office Support<ul><li>Manage day-to-day office operations and ensure a well-organized work environment.</li><li>Handle incoming and outgoing correspondence (emails, letters, memos).</li><li>Maintain office supplies, equipment, and inventory; coordinate with suppliers.</li><li>Prepare and maintain filing systems&mdash;electronic and manual.</li><li>Draft, edit, and format documents, reports, and internal communications.</li></ul>2. HR Support<ul><li>Assist in recruitment activities (posting jobs, scheduling interviews, collecting documents).</li><li>Maintain employee records, attendance, and leave tracking.</li><li>Support onboarding and offboarding processes.</li><li>Prepare HR letters, memos, and documentation as required.</li></ul>3. Finance &amp; Procurement Assistance<ul><li>Prepare purchase requests, purchase orders, and follow up with vendors.</li><li>Support basic accounting tasks such as scanning invoices, maintaining petty cash records, and tracking payments.</li><li>Coordinate with finance for invoice submissions, reimbursements, and expense reports.</li></ul>4. Coordination &amp; Communication<ul><li>Serve as a point of contact between departments, management, and external parties.</li><li>Schedule meetings, prepare agendas, and take minutes when required.</li><li>Support logistics for events, trainings, and staff activities.</li></ul>5. Compliance &amp; Documentation<ul><li>Maintain company licenses, permits, and ensure timely renewals.</li><li>Keep track of contracts, service agreements, and official documents.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 1&ndash;3 years of experience in administrative or office support roles.</li><li>Strong communication and interpersonal skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Excellent organizational and multitasking abilities.</li></ul>Skills Required:<ul><li>Attention to detail</li><li>Time management</li><li>Problem-solving</li><li>Professional communication</li><li>Ability to work under pressure</li><li>Teamwork and coordination</li></ul>Job Type: Full-time

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