administrative services officer

Innovety

<div>
 
 Job Description
 
 
 
 
 
 We are seeking a highly organized and proactive Senior Administrative Officer to support the daily operations of our boutique management consultancy. This role requires a detail-oriented professional with strong organizational, communication, and multitasking skills. As Senior Administrative Officer, you will be the operational backbone of the firm, ensuring the smooth functioning of office logistics, administrative procedures, and internal support systems. You will work closely with the leadership team and consultants to maintain an efficient and professional work environment.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 <ul>
 <li>
 Office Operations: Oversee day-to-day office activities, supplies, equipment maintenance, and vendor relationships.
 </li>
 <li>
 Administrative Support: Provide administrative support to consultants and leadership, including calendar management, travel coordination, and meeting logistics.
 </li>
 <li>
 Client Coordination: Assist with onboarding clients, maintaining CRM systems, and supporting project documentation and invoicing.
 </li>
 <li>
 Finance &amp; HR Support: Collaborate with external accountants/bookkeepers on expense tracking, invoicing, payroll coordination, and HR documentation.
 </li>
 <li>
 Process Optimization: Implement and refine office policies and procedures to support operational efficiency.
 </li>
 <li>
 IT and Systems Support: Liaise with IT support providers to ensure system uptime and resolve technical issues.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field.
 </li>
 <li>
 5&ndash;8 years of experience in an office management, operations, or executive assistant role&mdash;preferably in a consultancy, agency, or professional services environment.
 </li>
 <li>
 Strong organizational and time management skills with attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency with Microsoft Office Suite, Google Workspace, and project management tools
 </li>
 <li>
 Ability to work independently and handle multiple priorities in a fast-paced environment.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 </ul>
 <li>
 
 </li>
</div>

Senior Administrative Officer

Transguard Workforce Solutions

<div>
 
 
 Transguard Workforce Solutions
 
 is the UAE&rsquo;s leading provider of innovative HR solutions. With over a decade of experience in the region and a knowledgeable team, we offer fully integrated HR services.
 
 
 We are currently seeking a
 
 Senior Officer - Admin Operations
 
 
 for
 
 one of our very well-known client, to be based in their Dubai office.
 
 
 
 
 
 
 Job Purpose:
 
 
 
 The job holder is responsible for delivering comprehensive administrative support across the organization, encompassing coordination of administrative operations, efficient document management, and facilitation of travel arrangements.
 
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Manage travel arrangements with a focus on cost-effectiveness, ensuring expenses remain within the approved travel budget.
 </li>
 <li>
 Oversee day-to-day administrative activities to ensure smooth operations of outsourced administration services such as
 </li>
 <li>
 Serve as the primary point of contact for internal teams and external stakeholders requiring administrative assistance.
 </li>
 <li>
 Coordinate with various departments to address and facilitate outsourced operational requirements.
 </li>
 <li>
 Manage office supplies, vendor services, and facility-related needs to ensure seamless support.
 </li>
 <li>
 Contribute to the preparation and administration of the annual budget, including forecasting resource requirements (staffing, equipment, materials, and supplies) and monitoring Actual vs. Budget for all administrative expenses across Head Office and Branches
 
 .
 
 </li>
 <li>
 Maintain, update, and securely manage records related to outsourced services and administrative operations.
 </li>
 <li>
 Ensure effective filing systems are in place for efficient and accurate document retrieval.
 </li>
 <li>
 Prepare and submit periodic reports on administrative and outsourced operations.
 </li>
 <li>
 Ensure compliance with organizational policies and procedures in all administrative activities.
 </li>
 <li>
 Support audits and inspections by providing accurate, complete, and timely documentation.
 </li>
 <li>
 Organizes and supervises the activities and work of subordinates to ensure that all work within a specific area of the activity is carried out in an efficient manner which is consistent with operating policies and procedures. Also, provide on-the-job training and constructive feedback to subordinates to support their overall development.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in relevant field.
 </li>
 <li>
 Full Professional Proficiency in English Language.
 </li>
 </ul>
</div>

Senior Officer - Admin Operations

Habib University

<div>The Officer, Faculty Administrative Services (Housing &amp; Support) assists the Assistant Manager in ensuring the effective, efficient, and timely execution of repair, maintenance, and upkeep activities across faculty housing units and common areas such as the HU Guest House and Community Center. This role plays a vital on-ground function in maintaining safe, functional, and well-kept facilities for all residents.</div>

Officer, Faculty Administrative Services

Era Projects

Job description:We are looking Philippine National (Female) onlyJob Summary: The Junior Admin / Administrative Officer is responsible for ensuring efficient office operations by providing administrative support, managing office procedures, and coordinating communication across departments. The role involves handling clerical tasks, maintaining records, and assisting in organizing company activities.Key Responsibilities:<ul><li>Office Administration:</li><li>Manage daily office operations and ensure smooth functioning of administrative processes.</li><li>Maintain office supplies inventory and coordinate procurement.</li><li>Organize and store documents, records, and reports efficiently.</li><li>Communication &amp; Coordination:</li><li>Handle phone calls, emails, and correspondence professionally.</li><li>Schedule meetings, appointments, and coordinate calendars.</li><li>Assist in drafting and distributing internal communications.</li><li>Maintain attendance and leave records.</li><li>Assist in organizing company events and training sessions.</li><li>General Support:</li><li>Oversee office maintenance, cleanliness, and facility management.</li><li>Liaise with vendors, service providers, and external stakeholders.</li><li>Perform any other administrative duties as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Proven experience in administrative roles (1-3 years preferred).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to maintain confidentiality and handle sensitive information</li></ul>Job Types: Full-time, Permanent

Administrative officer (Female)

Prime Veritas

Job Purpose:The Administrative Officer is responsible for ensuring the smooth and efficient operation of the office by overseeing administrative procedures, managing office supplies, coordinating schedules, and supporting staff and management with day-to-day administrative tasks.Key Responsibilities:<ul><li>Oversee and manage daily office operations and administrative processes.</li><li>Maintain and update office records, files, and databases.</li><li>Coordinate and schedule meetings, appointments, and travel arrangements for staff.</li><li>Handle incoming and outgoing correspondence, including emails, phone calls, and mail.</li><li>Manage office supplies inventory and place orders as necessary.</li><li>Support HR and Finance teams with document preparation, filing, and record-keeping.</li><li>Ensure office equipment is maintained and serviced regularly.</li><li>Assist in the preparation of reports, presentations, and other documents as needed.</li><li>Liaise with vendors, service providers, and building management as needed.</li><li>Ensure compliance with company policies and relevant administrative procedures.</li><li>Supports in coordinating base access and documentation.</li></ul>Requirements:Education:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field (preferred).</li></ul>Experience:<ul><li>Minimum of 2&ndash;3 years of experience in an administrative or office management role.</li><li>Experience in handling confidential information with integrity and professionalism.</li></ul>Skills:<ul><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and problem-solving skills.</li></ul>Desirable Attributes:<ul><li>Positive attitude and customer service orientation.</li><li>Ability to multitask and prioritize workloads in a fast-paced environment.</li><li>Familiarity with office equipment and basic IT systems.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Administrative Officer

GCS (Pvt). Limited

Admin Officer Location: Multan Experience Required: 1&ndash;2 YearsRequirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>1&ndash;2 years of relevant experience in administrative work.</li><li>Knowledge of office management, record keeping, and HR/admin policies.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Strong organizational and communication skills.</li></ul>Key Responsibilities:<ul><li>Handle day-to-day administrative tasks and office operations.</li><li>Maintain employee records, attendance, and leave management.</li><li>Support HR and management in administrative functions.</li><li>Ensure smooth coordination between departments.</li><li>Manage office supplies, logistics, and vendor coordination.</li></ul>Employment Type: Full-timeHow to Apply: Interested candidates may send their CVs to [hr.gcslahore@gmail.com] with the subject line &ldquo;Application for Admin Officer &ndash; Multan&rdquo;.Job Type: Full-timePay: Rs50,000.00 - Rs55,000.00 per monthWork Location: In person

Admin Officer

Milliman

<div>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Oversee procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality.
 </li>
 <li>
 Manage vendor relationships, including negotiation, contracting, and timely payment coordination.
 </li>
 <li>
 Handle day-to-day office administration such as facility upkeep, meeting arrangements, and courier handling.
 </li>
 <li>
 Maintain inventory and ensure adequate stock of office supplies.
 </li>
 <li>
 Coordinate with service providers for repairs, maintenance, and utilities.
 </li>
 <li>
 Ensure compliance with company policies and administrative procedures.
 </li>
 <li>
 Perform any other official tasks as and when required by Senior Management
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive salary and benefits.
 </li>
 <li>
 A collaborative and supportive work environment
 
 
 </li>
 </ul>
 
 To Apply:
 
 Submit your CV to Personal Assistant/Administrative Officer
</div>

Personal Assistant/Administrative Officer

Search 10000+ Administrative services officer jobs near you this October. New roles added regularly across leading industries. Apply today.