administrative services officer

Horizon Tech

Horizon Tech is seeking a proactive and organized Administrative Officer to join our team. The ideal candidate will be responsible for ensuring the efficient and effective running of office operations by providing administrative support, managing clerical tasks, facilitating communication, and maintaining a productive work environment.Must Haves:<ul><li>Minimum of 2 years of experience in an Administrative Officer or administrative support role.</li><li>Bachelors degree in Business Administration, Management, or a related field is preferred.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite and Google Workspace.</li><li>Ability to multitask, prioritize tasks, and meet deadlines effectively.</li><li>Strong attention to detail and problem-solving skills.</li><li>Customer service-oriented with strong interpersonal skills.</li><li>Knowledge of basic financial principles is a plus.</li><li>Must be flexible to work in rotational shifts and a full-time schedule.</li></ul>Responsibilities:<ul><li>Manage office administration, including office supplies inventory and timely procurement.</li><li>Ensure the office is well-maintained, organized, and all equipment is functioning properly.</li><li>Handle incoming and outgoing correspondence, including emails, phone calls, and mail.</li><li>Organize, maintain, and update office filing systems and databases.</li><li>Provide administrative and clerical support to senior management and staff members.</li><li>Assist in the preparation of reports, presentations, and other official documents.</li><li>Assist with budget preparation, expense tracking, and invoice processing (accounts payable and receivable).</li><li>Handle staff inquiries and complaints across multiple communication channels (Skype, WhatsApp, etc.).</li><li>Maintain relationships with external vendors and service providers.</li><li>Ensure compliance with company policies and procedures and assist in policy development and implementation.</li><li>Maintain confidentiality of sensitive company and employee information.</li></ul>Other Details:<ul><li>Work Timings: Rotational Shifts</li><li>Job Type: Full-Time</li><li>Career Growth: Opportunities to advance into roles such as Admin Executive, Assistant Manager, or Operations Manager.</li><li>Relocation: Candidates must reliably commute or be willing to relocate before starting work.</li></ul>Job Type: Full-timeWork Location: In person

Administrative Officer

Easy Construction

Position:Administrative Officer Company: Deeloops Private Limited Location: On-site at 15 J II Ground Floor Johar Town Lahore Job Type: Full-TimeCompany OverviewDeeloops Private Limited is a rapidly expanding software development company specializing in WordPress and Laravel solutions. Located in 15 J II Ground Floor Johar Town Lahore, we operate as a complete development warehouse, delivering high-quality digital solutions to global clients. Our technical environment is fast-paced, collaborative, and focused on long-term innovation.The Office Administrator will be responsible for ensuring smooth day-to-day operations within the office. This role includes handling administrative tasks, maintaining office supplies, supporting HR and accounts departments, and acting as a point of contact for internal and external stakeholders. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a dynamic work environment.Key Responsibilities:<ul><li>Manage daily administrative operations and ensure office efficiency.</li><li>Maintain organized filing systems (physical and digital) for documents and records.</li><li>Handle incoming calls, emails, mail, and other communications.</li><li>Oversee office supply inventory and place orders as needed.</li><li>Coordinate maintenance and repair of office equipment and facilities.</li><li>Assist HR in managing attendance records, onboarding processes, and employee documents.</li><li>Support finance department with petty cash management and invoice tracking.</li><li>Organize and schedule meetings, appointments, and travel arrangements.</li><li>Maintain cleanliness and organization of the office environment.</li><li>Welcome and assist visitors in a professional and courteous manner.</li><li>Handle courier services, deliveries, and outgoing mail.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field (preferred).</li><li>Proven experience in an administrative or office support role (1&ndash;3 years minimum).</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li><li>Discretion with confidential information.</li><li>Ability to work independently and as part of a team.</li></ul>Preferred Skills:<ul><li>Knowledge of office management systems and procedures.</li><li>Familiarity with basic accounting and HR functions.</li><li>Problem-solving attitude and proactive approach to tasks.</li></ul>Job Type: Full-timeWork Location: In personJob Types: Full-time, ContractWork Location: In person

AIRAS TECHNICAL SERVICES LLC

We are looking for a female Administrative Officer to manage office operations and documentation tasks. The candidate should have prior UAE experience in a similar role, preferably within a contracting or technical company.Key Responsibilities<ul><li>Handle all office administrative and documentation work.</li><li>Prepare, file, and maintain company documents (letters, quotations, invoices, etc.).</li><li>Assist with project documentation and submissions to clients.</li><li>Coordinate with site teams, suppliers, and clients.</li><li>Manage correspondence, emails, and courier dispatches.</li><li>Maintain records of attendance, leave, and office supplies.</li><li>Support management with reports and data entry.</li></ul>Requirements<ul><li>Minimum 2 years of UAE experience in administration/documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent communication skills in English.</li><li>Well-organized and capable of multitasking.</li><li>Own visa preferred.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Do you have own visa ?</li></ul>Experience:<ul><li>UAE: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Robert Half

We are looking for a proactive and experienced Admin Officer to manage and oversee day-to-day administrative operations, with a strong focus on security administration. The role involves coordination and administration of Security Managers, Naik-cum-Havildar, and security staff, ensuring smooth functioning, discipline, and compliance with organizational policies.Key Responsibilities:Administration &amp; Operations:<ul><li>Manage overall administrative functions of the organization</li><li>Ensure smooth day-to-day office operations and facilities management</li><li>Maintain records, reports, and administrative documentation</li><li>Coordinate with vendors, service providers, and internal departments</li></ul>Security Administration:<ul><li>Oversee and administer Security Managers, Naik-cum-Havaldar, and security personnel</li><li>Allocate duties, shifts, and deployment of security staff</li><li>Monitor discipline, attendance, and performance of security teams</li><li>Ensure implementation of security protocols, SOPs, and safety standards</li><li>Conduct regular reviews, inspections, and security audits</li><li>Coordinate with local authorities and emergency services when required</li></ul>Manpower &amp; Discipline Management:<ul><li>Maintain manpower records, duty rosters, and leave schedules</li><li>Address grievances and ensure proper disciplinary procedures</li><li>Ensure compliance with company rules and statutory requirements</li></ul>Coordination &amp; Reporting:<ul><li>Act as a liaison between management and security teams</li><li>Prepare and submit daily, weekly, and monthly administrative and security reports</li><li>Report incidents, risks, and improvements to senior management</li></ul>Compliance &amp; Safety:<ul><li>Ensure adherence to organizational policies, legal requirements, and safety norms</li><li>Support audits, inspections, and internal reviews</li></ul>Eligibility &amp; Skills:<ul><li>Graduate in any discipline</li><li>Prior experience in administration and security management</li><li>Experience handling security managers and Naik-cum-Havaldar will be an added advantage</li><li>Strong leadership, coordination, and communication skills</li><li>Good knowledge of administrative procedures and security operations</li><li>Ability to handle pressure and manage multiple responsibilities</li></ul>Job Type: Full-timeWork Location: In person

Admin Officer

Alghanim INDUSTRIES

Date: 18 Feb 2026
 
Location: 
KW
 
Company: 
Alghanim Industries
 
Long Description Job Summary
 The Sr. Administration Officer is responsible for providing first line support ensuring that the Management Team is able to operate as effectively as possible along with regular secretarial duties . Applying discretion, confidentiality and pro-activity to all tasks. Job Responsibilities
 Providing support as defined to Management and team including word processing, secretarial and administrative support to the team
 Receive, direct and relay telephone messages on a daily basis.
 Maintain the general filing system and file all correspondences in its respective segregated files
 Providing Managing Calendar/schedule/coordinating meetings and writing and communicating minutes of meetings, business memos and circulations.
 Facilitate Administration in HR, GS related, Facilities and other related activities such as raising RAF’s, following up on visas and residency of staff, raising Maintenance work order requests.
 Ensure track record of follow up activities falling under HR and GS are logged and updated at all times and if any issues are raised, to bring it to the attention of Manager Administration for resolution. .
 Undertake timely renewal of all relevant licenses
 Regularly order stationery and refreshment stock and arrange distribute to locations as well as maintain adequate inventory of office supplies, such as printer cartridges.
 Manage complex and ever changing travel arrangements and diaries
 Facilitate staff in their personnel documentation such as visiting cards, passport withdrawals, salary certificates.
 Handle the administrative tasks as required.
 
Candidate Requirements
 Solid interpersonal skills with the ability to work independently and within a team environment
 Problem solving Skill
 Should be honest and trustworthy, flexible, demonstrate sound work ethics.
 Analytical and computer literate
 Graduate or equivalent in a business related discipline
 Excellent computer skills in Excel, Access and Microsoft Office. SAP would be an advantage.
 Excellent attention to detail, diligent
 Reliable and hard working
 
Education High School / Diploma Bachelor’s Degree

Sr. Administrative Officer

Visiomate

Job Title: Admin Officer Department: Administration Location: Park Arab society Working Days: Monday to Friday Shift Timing: 12:00 PM onwards (responsible for daily office closing) Weekend Requirement: May be required on Saturdays for maintenance or urgent administrative tasksJob OverviewWe are looking for a reliable and organized Admin Officer to manage day-to-day administrative operations. The ideal candidate should be proficient in office administration, purchasing, and coordination tasks, and be responsible for ensuring smooth office operations until closing time each day.Key Responsibilities<ul><li>Manage daily office administrative tasks and ensure smooth operations.</li><li>Handle purchasing of office supplies, equipment, and other required materials.</li><li>Maintain inventory of office supplies and coordinate timely replenishment.</li><li>Coordinate with vendors, service providers, and maintenance teams.</li><li>Oversee cleanliness, utilities, and general office upkeep.</li><li>Maintain administrative records, bills, and purchase documentation.</li><li>Support different departments with administrative requirements.</li><li>Ensure proper closing of the office at the end of each working day.</li><li>Be available on Saturdays if required for maintenance or urgent admin tasks.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or equivalent experience.</li><li>Proven experience in administrative or office management roles.</li><li>Good knowledge of purchasing and vendor coordination.</li><li>Strong organizational and multitasking skills.</li><li>Basic computer skills (MS Office, email, and record keeping).</li><li>Responsible, punctual, and trustworthy.</li><li>Willingness to work in the afternoon shift and close the office daily.</li></ul>Preferred Skills<ul><li>Experience in handling office maintenance and logistics.</li><li>Strong communication and negotiation skills for vendor dealings.</li><li>Ability to work independently and handle multiple tasks.</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs60,000.00 per monthApplication Question(s):<ul><li>What is your Current Salary?</li><li>What is your expected Salary?</li><li>What is your Notice Period?</li></ul>Location:<ul><li>Lahore Kahna Nau (Required)</li></ul>Work Location: In person

The Hassol

Job Summary:The on-site Administration Officer is responsible for providing efficient administrative and operational support to ensure the smooth day-to-day functioning of the organization. This role involves coordinating office operations, managing records and documentation, supporting internal departments, and ensuring compliance with organizational policies and procedures. The Administration Officer plays a key role in maintaining workplace efficiency, professionalism, and organizational discipline while acting as a liaison between management, staff, and external stakeholders.Key Responsibilities:<ul><li>Oversee office infrastructure, equipment, assets, and consumables.</li><li>Supervise housekeeping, security, transport, and facility maintenance.</li><li>Ensure implementation of office SOPs and compliance.</li><li>Coordinate with vendors for supplies, renewals, and service contracts.</li><li>Manage administrative documentation, agreements, AMC&rsquo;s, etc.</li><li>Maintain office visits log, staff movement register, access records, etc.</li><li>Support arrangement for meetings, appointments, travel, corporate events.</li><li>Handle office repair work, safety compliance, and environment management.</li></ul>Required Skills:<ul><li>Good communication &amp; interpersonal skills.</li><li>Strong document preparation and drafting skills.</li><li>Knowledge of HR laws and compliance.</li><li>Ability to manage multiple functions simultaneously.</li><li>Proficient in MS Excel, Word, HR record management systems.</li></ul>Qualification &amp; Experience:<ul><li>Minimum Bachelor's degree (Business Administration / HR preferred).</li><li>Master&rsquo;s degree in HR or Administration will be an advantage.</li><li>3&ndash;5 years of relevant HR/Admin work experience.</li></ul>Salary Range: 60,000 - 80,000Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Administration Officer

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