administrative services specialist

Gulf Career Hunt

Position <p>Admin Specialist</p> Date Posted <p>October 20, 2025</p> Industry <p>Administration / Office Management</p> Employment Type <p>Full Time</p> Experience <ul> <li>UAE experience required in fixed asset management</li> </ul> Qualification <ul> <li>Estimated qualification: Diploma / Degree / Certificate in Administration, Business, or related field</li> </ul> Salary <p>AED 4000 to 7000</p> Location <p>United Arab Emirates</p> Company <p>Confidential</p> Description <p>We are looking for a skilled and detail-oriented Admin Specialist to manage administrative tasks and support office operations. The role requires strong organizational skills, proficiency in office software, and experience with fixed asset management. Responsibilities include maintaining office supplies, coordinating meetings, handling administrative documentation, and assisting with financial record keeping.</p> Posting Source <p>The post Hiring Admin Specialist UAE appeared first on Gulf Career Hunt.</p><img src="https://www.jobg8.com/Tracking.aspx?xFcAYD4BOV%2bM9Az2Y3dIUukCB3SvIR%2b%2fw" width="0" height="0" />

Hiring Admin Specialist UAE

Fehr & Peers

<div><div>Are you passionate about joining a company that is at the forefront of transforming transportation infrastructure and promoting sustainability within local communities? We&rsquo;re actively seeking an Administrative Specialist to join our team based in Downtown Oakland, conveniently located near the 19th Street BART. Our office of 25 is committed to positively impacting the communities we serve.</div><div></div><div><br>
As an Administrative Specialist, you&rsquo;ll play a pivotal role in supporting our team&rsquo;s day-to-day operations and contributing to the success of various initiatives. The role involves managing front desk responsibilities, acting as the primary point of contact for visitors, and supporting administrative tasks, ranging from event planning, invoicing and project assistance. Which also includes occasional after-hour assistance for event coordination. You&rsquo;ll also be an integral part of our six-person administrative team, based out of our Oakland and Walnut Creek offices, and a member of our companywide administrative professionals forum.</div><div></div><div><br>
Successful candidates will be organized and detail-oriented, value customer service, eager to jump in and support the team, and open to trying new tasks. This position requires 40 hours a week, in-person availability five days per week. If you&rsquo;re excited about being part of a team and delivering great customer service, we encourage you to apply!</div>
<h3 class="jobSectionHeader"><b>Responsibilities</b></h3><ul><li>
Be the welcoming face of our team by greeting visitors, managing phone calls, and maintaining a professional office space, preparing meeting minutes, assisting with recruitment scheduling and other administrative responsibilities</li><li>
Provide general administrative support, including data entry, processing invoices, setting up projects in our invoicing system, and other general tasks</li><li>
Assist Operations Managers with administrative duties as needed</li><li>
Collaborate with and backfill for the Oakland and Walnut Creek administration team, including travel to the Walnut Creek office as needed</li><li>
Coordinate meetings, events, and travel arrangements</li><li>
Manage project-related paperwork, such as insurance certificates and business certifications</li><li>
Contribute to companywide administrative initiatives aimed at enhancing collaboration and services</li><li>
Handle credit card reconciliation and prepare petty cash reconciliation statements</li><li>
Process accounts payable expenses, create check requests, and address accounts payable inquires</li><li>
Order lunch for office trainings/meetings and order snacks/drinks</li><li>
Execute duties with a customer service and problem-solving attitude</li></ul><h3 class="jobSectionHeader"><b>
Qualifications (a college degree is not required for this position)</b></h3><ul><li>
2 years of experience working in a professional business environment</li><li>
BS/BA in Business Administration, Management, Accounting, or a related field, or equivalent work experience</li><li>
Intermediate to advanced proficiency in Adobe Professional, Microsoft Office Suite, including but not limited to Microsoft Excel</li><li>
Familiarity with accounts receivable and accounts payable processes, and data entry</li><li>
Collaborative and solutions-oriented mindset with a strong client focus and professionalism</li><li>
Flexibility in managing requests in a fast-paced environment</li><li>
Excellent time management and organizational skills</li><li>
Commitment to high quality, accurate, and timely work</li></ul><h3 class="jobSectionHeader"><b>
Additional Desired Qualifications</b></h3><ul><li>
Knowledge of database reporting</li><li>
Previous experience with Deltek Vision/Vantagepoint</li><li>
Copyediting skills and proficiency in Adobe InDesign for graphics and design</li><li>
Experience with project proposal process</li></ul><div>
Placement within the stated pay range will be determined based upon education, experience, and qualifications.</div><div><b>
Benefit Highlights:
</b></div><div>Medical, Dental, Vision, Life and Disability Insurance.
</div><div>401(k) Plan with matching and profit sharing.
</div><div>Flexible Spending Accounts.</div><div>
Commuter Benefits.
</div><div>Paid Vacation, holidays and sick leave.
</div><div>8 weeks of Paid Parental Leave.
</div><div>Mentoring and Career Development programs.
</div><div>Research and Development group participation, and more.<br>
</div><div></div><br>
<div>Full information about the benefits we offer can be found by visiting our careers page.<br>
</div><div></div><br>
<div><b>EEO:</b> Fehr &amp; Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.</div><div><b>
Nondiscrimination: </b>Fehr &amp; Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.</div>
<p>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Administrative Specialist

Cordatus Resource Group

<div>
 We're looking for a proactive and detail-oriented
 <strong>
  Administrative Specialist
 </strong>
 to support our team with day-to-day administrative and operational tasks. This role is ideal for someone who is organized, dependable, and enjoys keeping things running smoothly behind the scenes.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to managers and team members.
  </li>
  <li>
   Manage calendars, coordinate meetings, and prepare documentation.
  </li>
  <li>
   Assist with data entry, reporting, and record maintenance.
  </li>
  <li>
   Handle correspondence and communication in a professional manner.
  </li>
  <li>
   Support with client-related administrative tasks and follow-ups.
  </li>
  <li>
   Perform other operational and administrative duties as needed.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong organizational and time management skills.
  </li>
  <li>
   Excellent written and verbal communication in English.
  </li>
  <li>
   Proficiency in Microsoft Office / Google Workspace tools.
  </li>
  <li>
   Ability to work independently and manage tasks efficiently.
  </li>
  <li>
   Comfortable working remotely and aligning with Eastern Time hours.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Offer:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fully remote position with a laptop provided.
  </li>
  <li>
   Supportive, collaborative work environment.
  </li>
  <li>
   Opportunities to learn and grow within the organization.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 If you're reliable, resourceful, and ready to take ownership of your role, we'd love to hear from you!
</div>


Administrative Specialist (Remote)

Confidential Careers

<div>
 <p>
  We are looking for a highly organized and proactive
  <strong>
   Admin Specialist
  </strong>
  to support our daily business operations and ensure smooth office functioning. The ideal candidate will handle administrative tasks, coordinate with various departments, manage documentation, and provide essential support to the management team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   3&ndash;5 years of experience in an administrative or office support role.
  </li>
  <li>
   Strong organizational and multitasking abilities.
  </li>
  <li>
   Excellent communication and interpersonal skills.
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
  </li>
  <li>
   High level of professionalism, discretion, and attention to detail.
  </li>
 </ul>
 <p>
  <strong>
   Why Join Us:
  </strong>
 </p>
 <ul>
  <li>
   Competitive salary and benefits package.
  </li>
  <li>
   Supportive and collaborative work environment.
  </li>
  <li>
   Career growth and development opportunities.
  </li>
 </ul>
 <p>
 </p>
</div>


RATP Dev

<div><h2 class="jobSectionHeader"><b>General Services Specialist</b></h2>
<div><ul><li><div>Fixed-term contract</div>
</li>
<li><div>Full-time</div>
</li>
<li><div>At least 2 years of experience (Junior level)</div>
</li>
<li><div>Bachelor degree</div>
</li>
<li><div>Assistant / Office Manager</div></li></ul></div></div>
<br><div><div><div><div><h2 class="jobSectionHeader"><b>Mission
</b></h2><p></p><div><p><b>JOB PURPOSE:</b></p><p>
The General Services Specialist is responsible for coordinating and overseeing the daily operations of the organization&rsquo;s facilities and general services to ensure efficiency, safety, and compliance. This includes managing transportation and fleet operations, vendor and contract administration, procurement follow-up, and facility maintenance support. The role ensures timely delivery of services, effective resource utilization, and adherence to company standards, contributing to a well-functioning and supportive workplace environment.</p></div></div><p></p><div>
<h2 class="jobSectionHeader"><b>Profile
</b></h2><p></p><div><p><b>RESPONSIBILITIES/DUTIES</b></p><p><b>
Transportation &amp; Fleet Management</b></p><ul><li> Manage the movement, scheduling, and utilization of head office and expat cars, ensuring smooth operations and timely availability.</li><li> Oversee drivers, conduct monthly inspections of vehicles, and ensure all cars comply with safety, maintenance, and regulatory standards.</li><li> Maintain accurate records for vehicle logs, fuel consumption, insurance, and license renewals, ensuring compliance with company policies and local regulations.</li></ul><p><b>
Vendor and Contract Management</b></p><ul><li> Maintain and manage accounts of all vendors and suppliers related to general services.</li><li> Coordinate and follow up on billing cycles with Procurement and Finance departments.</li><li> Monitor contractor performance and ensure service-level compliance.</li></ul><p><b>
Operational Oversight</b></p><ul><li> Oversee the day-to-day operations of headquarters facilities, including security, cleaning, and office support staff (e.g., office boys).</li><li> Follow up on building maintenance tasks and ensure timely issue resolution.</li><li> Provide support in managing driver operations for expatriates in coordination with the General Services Supervisor.</li></ul><p><b>
Procurement and Inventory Coordination</b></p><ul><li> Initiate and follow up on department-related purchase requests.</li><li> Track and analyze requests for catering and stationery supplies, ensuring alignment with warehouse records.</li><li> Ensure equitable distribution of resources across departments.</li></ul><p><b>
Reporting and Documentation</b></p><ul><li> Prepare and submit monthly reports on completed and pending tasks.</li><li> Maintain trackers and logs for all general services activities and requests.</li></ul><p><b>
Cross-functional Support</b></p><ul><li> Assist in covering the responsibilities of team members during annual leaves as assigned.</li><li> Support general services tasks related to the L3 &amp; LRT utilities and facilities.</li></ul><p><b>
ESSENTIAL QUALIFICATIONS, KNOWLEDGE &amp; EXPERIENCE</b></p><p><b>
QUALIFICATIONS:</b></p><ul><li> Bachelor&rsquo;s degree in Business Administration, Logistics, or a related field.</li><li> Fluent in Arabic &amp; English, French is a plus.</li></ul><p><b>
KNOWLEDGE:</b></p><ul><li> Strong analytical and data handling capabilities.</li><li> Proficient in Microsoft Office Suite.</li><li> Strong communication and problem-solving skills.</li></ul><p><b>
EXPERIENCE:</b></p><ul><li> 3 to 5 years of experience in general services, facilities management, or contractor/vendor management.</li><li> Proven experience in managing office support services, including transportation, drivers, and administrative operations</li></ul><p><b>
DESIRED BEHAVIORS &amp; EXPERIENCES</b></p><ul><li> Service Orientation: Demonstrates a proactive attitude in supporting employees and ensuring smooth daily operations through timely and efficient service delivery.</li><li> Accountability: Takes ownership of assigned tasks, ensuring accuracy, follow-up, and compliance with company policies and procedures.</li><li> Attention to Detail: Maintains precise documentation, accurate tracking of resources, and consistent monitoring of vendor and fleet records.</li><li> Team Collaboration: Works effectively with colleagues, vendors, and other departments to achieve shared operational goals and maintain a positive work environment.</li><li> Problem Solving: Responds promptly to operational challenges, proposing practical and cost-effective solutions to maintain business continuity.</li><li> Integrity and Confidentiality: Handles sensitive information and company resources responsibly, ensuring trust and professionalism in all interactions.</li><li> Adaptability: Adjusts to changing priorities and operational demands while maintaining efficiency and composure under pressure.</li></ul></div></div></div></div><p></p>
<div><div><div><h3 class="jobSectionHeader"><b>Location</b></h3>
<p></p><div><div><div><b>Location</b></div></div><b>
</b><div><b>Address</b></div><b>
</b></div><p>Cairo, Cairo, Egypt</p></div></div></div></div><div></div>

General Services Specialist

AG Living

<div><p><b>JOB SUMMARY
</b></p><p>The Centralized Administrative Specialist plays a vital role within the Centralized Operations Team, supporting a diverse portfolio of residential communities across multiple markets. This position ensures the accuracy of resident ledgers, drives rent collection and payment resolution, oversees accounts receivable processes, and delivers high-quality resident communications with efficiency and professionalism.
</p><p>Working collaboratively with onsite property teams, the Centralized Administrative Specialist leverages advanced property management systems and automation tools to execute high-volume financial and operational workflows accurately and at scale.
</p><p>The ideal candidate is detail-oriented, financially savvy, and empathetic in handling resident communications.
</p><p></p><p><b>VALUES MODELED</b>:
</p><p>All employees are expected to bring our values to life every day by demonstrating:
</p><ul><li><b>RESPECT</b>: Treat people with courtesy and kindness, valuing inclusion and diversity.
</li><li><b>ACCOUNTABILITY</b>: Honor commitments, focus on delivering solutions, and take ownership of responsibilities.
</li><li>I<b>NTEGRITY</b>: Act with honesty, honor, and transparency in all activities.
</li><li><b>SERVICE</b>: Be socially conscious, proactive thinkers, committed to improving well-being.
</li><li><b> EXCELLENCE</b>: Strive for excellence, adapt, innovate, and exceed expectations.
</li></ul><p></p><p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES</b>:
</p><div><b>Resident Financial Management</b>:
<br>
<ul><li>Monitor resident ledgers and oversee rent collection processes across multiple properties.
</li><li>Investigate and resolve charge discrepancies in collaboration with property managers.
</li><li>Prepare and manage demand letters, notices, and Final Account Statements (FAS).
</li><li>Coordinate with attorneys or third-party providers on eviction filings and case tracking.
</li><li>Support debt recovery efforts and liaise with collection agencies or deposit-alternative providers (e.g., Jetty).
</li></ul></div><div><b>Renewals and Resident Retention</b>:
<br>
<ul><li>Manage renewal cycles and timelines across assigned communities.
</li><li>Generate renewal offers and update pricing and incentives as directed by Asset Management.
</li><li>Communicate renewal options to residents, conduct follow-ups, and process completed renewals.
</li><li>Manage non-renewal notices, transfer requests, and related documentation.
</li><li>Ensure all renewals comply with policy and procedural requirements.
</li></ul></div><div><b>Resident Communication and Support</b>:
<br>
<ul><li>Respond to escalated resident financial inquiries, including payment and ledger issues.
</li><li>Issue resident notices and announcements in coordination with property teams.
</li><li>Monitor renter&rsquo;s insurance compliance and follow up as needed.
</li><li>Collect and record forwarding addresses during move-out processes.
</li><li>Prepare and maintain promise-to-pay documentation in compliance with SOPs.
</li></ul></div><div><b>Accounts Receivable and Payable</b>:
<br>
<ul><li>Process resident payments and reconcile ledger transactions.
</li><li>Post charges, fees, and adjustments with proper categorization.
</li><li>Manage security deposit collection, refund, and reporting workflows.
</li><li>Oversee Jetty reporting, submission, and verification processes.
</li><li>Apply and track applicable risk fees.
</li></ul></div><div><b>Operational Oversight</b>:
<br>
<ul><li>Audit lease agreements to ensure accuracy and consistency with ledgers.
</li><li>Assist in setting up recurring charges, rentable items, and fee schedules.
</li><li>Support month-end close activities and related checklists.
</li><li>Maintain documentation to support internal controls and process improvements.
</li></ul></div><p><b>EDUCATION / EXPERIENCE</b>:
</p><ul><li>Bachelor&rsquo;s degree preferred; high school diploma or GED required.
</li><li>3&ndash;5 years of experience in residential property management, with an emphasis on accounting or resident services.
</li></ul><p></p><p><b>COMPETENCIES</b>:
</p><ul><li>Accounts Receivable and Payable Expertise
</li><li>Resident Relations and Communication
</li><li>Data Management and Financial Accuracy
</li><li>Lease Compliance and Policy Adherence
</li><li>Time Management and Organizational Skills
</li><li>Technology and Automation Proficiency
</li></ul><p></p><p><b>KEY QUALITIES</b>:
</p><ul><li>Financially disciplined and analytical
</li><li>Customer-oriented and empathetic communicator
</li><li>Proactive problem-solver and adaptable team player
</li><li>Highly organized and detail-driven
</li><li>Capable of managing high-volume workflows with accuracy and efficiency</li></ul></div><p></p>

Centralized Administrative Specialist

Enhabit Home Health & Hospice

<div><b>Overview</b><p>
Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health &amp; Hospice.</p><p></p><p><br>
As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We&rsquo;re committed to expanding what&rsquo;s possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative.</p><p></p><p><br>
At Enhabit, the best of what&rsquo;s next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients.</p><p><br>
</p><p>Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include:</p><ul><li>
30 days PDO &ndash; Up to 6 weeks (PDO includes company observed holidays)</li><li>
Continuing education opportunities</li><li>
Scholarship program for employees</li><li>
Matching 401(k) plan for all employees</li><li>
Comprehensive insurance plans for medical, dental and vision coverage for full-time employees</li><li>
Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees</li><li>
Flexible spending account plans for full-time employees</li><li>
Minimum essential coverage health insurance plan for all employees</li><li>
Electronic medical records and mobile devices for all clinicians</li><li>
Incentivized bonus plan</li></ul><br>
<b>Responsibilities</b><div><br>
The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date.</div><b><br>
Qualifications</b><div><br>
Education and Experience (ESSENTIAL):</div><ul><li>
Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills.</li></ul><div></div><div><br>
Education and Experience (DESIRED):</div><ul><li>
Six months experience performing health care office functions is preferred.</li></ul><div><br>
Qualifications:</div><ul><li>
Must be able to effectively communicate, both orally and in writing.</li><li>
Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be
<br>
capable of multitasking while maintaining a professional and friendly demeanor.</li><li>
Must be able to problem solve effectively. Must be organized and able to perform multiple tasks
<br>
simultaneously.</li><li>
Must have an understanding of issues related to delivery of home care services.</li></ul><div></div><div><br>
Requirements:</div><div><ul><li><br>
Must possess a valid state driver license</li><li>Must maintain automobile liability insurance as required by law</li><li>Must maintain dependable transportation in good working condition</li><li>Must be able to safely drive an automobile in all types of weather conditions</li></ul></div><ul><li><br>
<i>For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license.</i></li></ul><br>
<b>Additional Information</b><div><i><br>
Enhabit Home Health &amp; Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.</i></div></div>
<br>
<i>Enhabit Home Health &amp; Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.</i>

Administrative Specialist / Human Resources Designee

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Hiring Admin Specialist UAE

Administrative Specialist

Administrative Specialist (Remote)

Administrative Specialist

General Services Specialist

Centralized Administrative Specialist

Administrative Specialist / Human Resources Designee