administrative services specialist

ARMADA Ltd.

<div>Type: Full Time
Location: Wright Patterson AFB, OH
Overtime Exempt: No
Reports To: ARMADA HQ
Security Clearance Required: Active Secret Security Clearance 
The F-35 Joint Program Office (F-35 JPO) requires program security support services to support its critical mission of developing, deploying, and sustaining the next generation strike fighter aircraft. The Administrative Security Specialist is responsible for assisting more senior positions and/or performing functional duties under the oversight of more senior positions and shall provide general security support performing activities related to security standard discipline management and support.
DutiesResponsibilities:<ul><li>
The Administrative Security Specialist will maintain recall rosters, organizational charts, and contact cards for Security personnel. Maintain, update, and coordinate Security Operations Manuals (SOM), Standard Operating Procedures (SOP), Access Management Control Plan (AMCP), Project Security Instruction (PSI), Continuity of Operations Plan (COOP), Occupant Emergency Plan (OEP), Emergency Action Plan (EAP) and other security-generated publications.</li><li>
The Administrative Security Specialist will schedule and support security meetings.</li><li>
Coordinate with Human Resources (HR) regarding security onboarding/off-boarding.</li><li>
Coordinate onboarding of security new hires.
</li><li>Administrative Security Specialist will coordinate and prepare Security Program Management Reviews (PMRs).</li><li>
Coordinate Security Conference(s) for International Security.</li><li>
Maintain and update security mail groups and calendar.</li><li>
Issue courier cards and provide appropriate courier training.</li><li>
Monitor, control, and service post office box.</li><li>
The Administrative Security Specialist will distribute mail and packages to local security offices.</li><li>
Distribute policy and guidance to CONUS and OCONUS locations as required.</li><li>
Maintain a central security document and file archive.</li><li>
Administrative Security Specialist will maintain, update, and coordinate F-35 security database systems (e.g. Joint Access Database Environment (JADE), Defense Information System for Security (DISS), local databases, SharePoint, central archive, etc.) Provide centralized security customer service support.</li><li>
Provide technical writing support in compliance with appropriate guidance.</li><li>
Assist in development, coordination, and distribution of security policies and procedures.</li><li>
Other duties as assigned.</li></ul>
Knowledge, Skills and Abilities (KSAs):<ul><li>
Demonstrated knowledge of aircraft programs and systems.</li><li>
Must have working knowledge of Microsoft Office (Word, PowerPoint and Excel).</li></ul>
Required Certifications: None
Minimum/General Experience:<ul><li>
Active SECRET Security Clearance.</li><li>
Administrative Security Specialist shall have experience with utilizing Joint Access Database Environment (JADE), Defense Information System for Security (DISS), local databases, SharePoint, central archive, etc.</li></ul>
Minimum Education:<ul><li>
Bachelor's Degree in the stated discipline or 6 years of additional relevant experience may be substituted for a Bachelor's Degree Or,</li><li>
Associate's Degree plus 4 years of additional relevant experience may be substituted for a Bachelor's Degree.
</li></ul>Disclaimer:
The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position.
Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.
Special Notes: Relocation is not available for these jobs.
ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</div>

Jr Level Administrative Security Specialist

All City Management Services

<div><div>Administrative Support Specialist</div>
<div>Position: Administrative Support Specialist</div>
<div>Hours: Full Time 8 Hours Daily Mon-Fri (in office) 
Location: Arlington, TX Office</div>
<div>Compensation: $18.00 an hour. Position is eligible for yearly bonus and other benefits. 
 
ESSENTIAL FUNCTIONS:</div>
<ul><li>Reports to and works under the direction of the Administrative Services Manager.</li>
<li>Answer phone calls and maintaining the switchboard at your desk.</li>
<li>Provides administrative support for field-based team and/or interdepartmental needs.</li>
<li>Basic office administrative duties, flyer printing, office supplies ordering, and use of office phones.</li>
<li>Assist with the maintenance, set-up, and training of field personnel on different databases.</li>
<li>Provides administrative support to the Resource Development team.</li>
<li>Basic device usage support including device set up and troubleshooting support.</li>
<li>Produce and distribute correspondence memos, letters, emails, faxes and forms.</li>
<li>Assists in the processing of new hire paperwork, background checks, and scanning/ filing of documents</li>
<li>Crossing Guard app support for departmental and field team.</li>
<li>Works as a liaison between the field personnel and office staff.</li>
</ul><div>EXPECTATIONS:</div>
<ul><li>Consistently complete assigned duties in a professional manner in order to meet established deadlines.</li>
<li>Implement the appropriate solutions in a timely manner when solving problems for customers and employees.</li>
<li>Open to change and be able to adapt performance to meet the requirements of a changing work environment.</li>
<li>Demonstrate the willingness and ability to work well with others and handle constructive criticism.</li>
</ul><div>REQUIREMENTS:</div>
<ul><li>Advanced levels of proficiency in Microsoft Office programs.</li>
<li>Must have the ability to communicate accurately and clearly both orally and in writing.</li>
<li>Analytical and problem-solving skills with the ability to handle multiple tasks.</li>
<li>Must demonstrate time management and organizational skills.</li>
<li>Must be self-motivated and dependable.</li>
<li>Working knowledge of all company policies, procedures, and requirements</li>
<li>Strong organizational and time management skills.</li>
<li>Bilingual in Spanish is a plus but not required.</li>
</ul><div><div>About All City Management Services: ACMS is the largest School Crossing Guard Company in the nation. With over 40 years of experience, we currently serve over 275 cities, school districts, and police departments. We are 100% dedicated to the safety of children as they walk to and from school every day.</div>
ACMS is committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age (40 and older), race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws.</div></div><div></div>

Administrative Support Specialist

DYNAMIC SOLUTIONS

Dynamicsols is Hiring &ndash; Admin Specialist (Night Shift)Dynamicsols is seeking a proactive and detail-oriented Admin Specialist to join our team for the night shift. The ideal candidate will play a vital role in streamlining administrative processes and ensuring smooth daily office operations.Key Responsibilities:<ul><li>Oversee and support administrative operations and staff coordination</li><li>Ensure office cleanliness and liaise with housekeeping staff</li><li>Manage administrative budgets and track expenses effectively</li><li>Utilize MS Excel for reports, data management, and record-keeping</li><li>Coordinate with internal teams and external vendors</li><li>Maintain strong vendor relationships and ensure timely follow-ups</li><li>Keep office records, documentation, and supplies well-organized</li></ul>Requirements:<ul><li>Proven experience in an administrative role (Admin Assistant / Admin Specialist)</li><li>Strong command of MS Excel (mandatory)</li><li>Excellent communication and coordination skills</li><li>Ability to work independently during night shift hours</li><li>Highly organized, responsible, and detail-oriented</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Stable night-shift opportunity</li><li>Professional and supportive work environment</li><li>Career growth opportunities within the organization</li></ul>How to Apply:Send your updated CV to careers@dynamicsols.com (Please mention &ldquo;Admin Specialist &ndash; Night Shift&rdquo; in the subject line)Job Type: Full-timePay: Rs45,000.00 - Rs85,000.00 per monthWork Location: In person

Admin Specialist (Night Shift)

X Corp Solutions, Inc.

Operations Support Specialist (Administrative Chief)X Corp Solutions, Stafford VA General QualificationsProvides support to agency organizational operations and elements responsible for:&middot; Plan, schedule and conduct analysis of project operations, procedures, and organizational structures including, identifying problems or deficiencies and recommending ways to improve the effectiveness and efficiency of program operations;&middot; Receive, review, distribute and track taskers received via Enterprise Task Management Software Solutions (ETMS2);&middot; Assist with Naval Message preparation and submission via ETMS2.&middot; Control Conference room reservations via 0365 Outlook for government as needed;&middot; Independently perform administrative management functions that service and/or fulfill several organizational requirements;&middot; Apply existing and new policies, provide advice on requirements, maintain databases that reflect the fulfillment and/or status of administrative requirements and/or systems, prepare administrative paperwork, and maintain an awareness of the status of the organization's personnel actions;&middot; Draft correspondence, recommendations, reports, and memoranda related to management and administrative programs and issues;&middot; Review and forward completed OCONUS travel packages for processing.&middot; Assist in preparing or submitting OCONUS Country Clearance requests via Aircraft and Personnel Automated Clearance System (APACS).&middot; Provide advice and guidance to managers and employees on questions and situations related to the administrative and security/intelligence services;&middot; Plan and conduct public meetings, briefings, and other activities in support of a program.Required Skills &middot; Associate&rsquo;s, Bachelor&rsquo;s degree, +10 - 20-yrs. experience in the appropriate discipline;&middot; Proficiency with MS Excel / MS Word / MS PowerPoint / SharePoint; and&middot; Ability to communicate effectively verbally and in writing.Specialized Skills &middot; Secret Security ClearanceJob Types: Full-time, ContractWork Location: In person

Operations Support Specialist (Administrative Chief)

North Carolina Department of Correction

<div>Agency
Adult Correction
Division
COO - Community Supervision
Job Classification Title
Administrative Specialist I (S)
Position Number
60074260
Grade
NC08
About Us
The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation &amp; Reentry, Special Operations and the Post-Release Supervision &amp; Parole Commission. We have a mission that matters!
Description of Work
If you desire a rewarding career that has a great work/life balance with benefits, please apply today!
 
 
This Administrative Specialist I position involves extensive public and staff contact, both via phone and in-person, and may include occasional interactions with criminal offenders. Work performed may require specialized knowledge in the processing and application of information, documents, and materials.
 
 
The Administrative Specialist I works under pressure to meet tight deadlines for handling various office operations and reporting. This position provides administrative support to their team, including but not limited to reception, clerical, recording, and reporting duties. In addition to office administrative duties, the position will provide both HR and fiscal-related support services as well, performing actions such as:
 
 
<ul><li>Employment packages
</li><li>Onboarding documentation
</li><li>New hire orientation
</li><li>HR Logs, roster, and reporting
</li><li>Procurement
</li><li>Physical inventories of fixed assets
</li><li>Travel authorizations and reimbursement requests
</li><li>Tracking and reporting vehicle logs and mileage reports
</li><li>Additional duties as needed
</li></ul> 
This position will:
 
 
Monitor waiting areas and answer basic inquiries from visitors and/or offenders and direct them to the appropriate personnel; Answer incoming phone calls and disseminate information to the appropriate person; Act upon directives and requests from staff to aid in the orderly operation of the unit and the facility.
 
 
Receive and process mail, distribute and file documents both electronically and in hard copy, and manage operations files; Verify data, report writing, summarize and reconcile information or financial data, records management, claims review and processing, data collection and analysis, research, inventory, personnel administration, and fund collection or expenditures.
Knowledge Skills and Abilities/Management Preferences
Salary Range: $39,244.00 - $68,679.00
Salary Grade: NC08
To qualify for this position, applicants must document on the application that they possess ALL the following:
<ul><li>Ability to explain and interpret information to clients/customers and staff. Having considerable knowledge of program policies, procedures, and information systems to communicate and process information.
</li><li>Ability to compile, assimilate, and organize both printed and electronic information; ability to apply knowledge of data collection, storage, organization, manipulation, and/or analysis of data.
</li><li>Ability to complete tasks efficiently and promptly when utilizing various business functional areas such as administration, strategic planning, time management, and organizational skills.
</li><li>Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.
</li><li>Ability to maintain confidentiality, identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.
</li><li>Ability to present ideas clearly and effectively in both written and verbal form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar, organization, and structure.
</li></ul>This is a full-time position (40 hours per week) with State Benefits
Minimum Education and Experience
Some state job postings say you can qualify by an &ldquo;equivalent combination of education and experience.&rdquo; If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
Some state job postings say you can qualify by an &quot;equivalent combination of education and experience.&quot; If that language appears below, then you may qualify through EITHER years of education, OR years of directly related experience, OR a combination of both.
See https://oshr.nc.gov/experience-guidef for details.
Must have a High School (HS) diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
EEO Statement
T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
Recruiter:
Tiffany Noel Suluki
Email:
recruiters@dac.nc.gov</div>

Administrative Specialist I - Wake County

Alliance Construction

<div>Resource Scheduler and Administrative Specialist
Job description: Alliance Construction has an excellent opportunity for a Civil Construction Resource Scheduler and Administrative Specialist. The resource scheduler and administrative specialist supports all aspects of building and updating the daily schedules for over 200 employees and pieces of equipment. The Specialist will also confirm trucking &amp; delivery records, verify accuracy of hours and materials, and review invoices for all rental equipment and aggregates. 
 
Key Responsibilities: 
Scheduling: Assist Superintendents and Foreman with building an accurate, detailed schedule for the next business day. 
Pivot quickly: Make adjustments on the fly as needs change through out the day. Communicate the changes with operators and truck drivers to ensure accurate and timely delivery of material to up to 20 different job sites each day. 
Record Keeping: Maintaining accurate daily driver sheets, delivery tickets, and driver hours. Find areas of improvement on trucking production and efficiencies.
 
Problem Solving: Resolving issues with delays and unexpected site needs. Help locate and find resources quickly to improve production and efficiencies.
 
Cost Control: Approving paperwork (tickets and invoices) and managing third-party carriers/pricing. 
 
Essential Skills: 
Strong organizational, problem-solving, strong attention to detail and excellent communication skills. 
 
Preferred Experience: 
2+ years of experience in high level scheduling 
Practical written and verbal communication skills<ul><li><h4 class="jobSectionHeader">
Benefits:</h4></li><li><h4 class="jobSectionHeader">
Competitive pay/paid weekly</h4></li><li><h4 class="jobSectionHeader">
Health Insurance</h4></li><li><h4 class="jobSectionHeader">
Matching 401K</h4></li><li><h4 class="jobSectionHeader">
Short-Term Disability &amp; Long-Term Disability</h4></li><li><h4 class="jobSectionHeader">
PTO/ Vacation Pay, paid holidays</h4></li><li>
Excellent work and home life balance</li></ul>
Hiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience.
Alliance Construction is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status<ul><li><h4 class="jobSectionHeader">
Do not miss this fantastic opportunity to grow in your career with a leader in the industry. Apply today or call us at (605) 728-2576! We look forward to hearing from you!</h4></li></ul> 
#hc232443</div>

Resource Scheduler & Administrative specialist

Malues Trading LLC

Meaven Group is a Dubai-based integrated service provider dedicated to offering customized business solutions for corporations, high-net-worth individuals, and international investors. With innovation and integrity at our core, we strive to meet client needs and drive business success. Our services encompass company registration and management, visa applications, accounting and tax services, legal support, and asset management. Through close collaboration with top-tier global partners, Meaven is renowned for its cross-industry expertise and client-centric solutions.We are seeking a highly organized and detail-oriented Administrative Specialist to support our business setup and banking divisions. You will be the &quot;engine room&quot; of the office, ensuring that all paperwork is flawless and that the administrative hurdles of company setup and bank account opening are cleared efficiently.Key Responsibilities<ul><li>Prepare and review all necessary documentation for company incorporation, MOAs, and board resolutions.</li><li>Assist clients in gathering KYC documents, filling out bank application forms, and coordinating meetings with bank relationship managers.</li><li>Maintain an updated log of all ongoing applications and proactively follow up on pending approvals.</li><li>Coordinate with the PRO team to ensure all visa and licensing documents are submitted correctly.</li><li>Provide clear, professional updates to clients regarding their administrative progress.</li></ul>Requirements<ul><li>Minimum 2 years of professional work experience within Dubai. Familiarity with the local business environment is a must.</li><li>Fluent English (Written &amp; Spoken) is a non-negotiable requirement.</li><li>You must be someone who catches the &quot;small mistakes&quot; in legal documents before they are submitted.</li><li>High sense of responsibility, excellent communication skills, and a helpful, proactive attitude.</li><li>Ability to manage sensitive client data with the utmost confidentiality and integrity.</li></ul>Benefits ： We offer a competitive compensation package and strictly adhere to UAE regulations:<ul><li>Legal Compliance: Comply with all UAE Labour Law regulations and public holidays.</li><li>Salary Package: 。 The salary package includes housing and transportation allowances.</li><li>Administrative Support: Company-provided employment visa and medical insurance.</li><li>Annual flight allowance</li></ul>Compensation &amp; Benefits<ul><li>Location: Dubai, UAE</li><li>Experience: Min. 2 years in Dubai</li><li>Remuneration: 5,000 AED</li></ul>Pay: From AED5,000.00 per monthWork Location: In person

Administrative Specialist (Corporate & Banking)

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