administrative services specialist

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Admin Specialist | MAF Global Solutions | Facilities Management
 
 
 
 Role Summary
 
 
 
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
 </li>
 <li>
 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
 </li>
 <li>
 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
 </li>
 <li>
 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
 </li>
 <li>
 Acts as a liaison between departments, providing essential administrative support to the facility management team.
 </li>
 <li>
 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
 </li>
 <li>
 Provides administrative support for facility management projects, including data entry and general administrative tasks.
 </li>
 <li>
 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 4-6 years of work experience as an Admin/CEO Office/Coordinator
 </li>
 <li>
 Very good command of English (Written and spoken) is a must.
 </li>
 <li>
 Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
 </li>
 <li>
 Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
 </li>
 <li>
 Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
 </li>
 <li>
 Technical Skills: Familiarity with office equipment and software.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

Admin Specialist

<div>
 
 
 JOB TITLE
 
 
 
 Admin Specialist | MAF Global Solutions | Facilities Management
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
 </li>
 <li>
 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
 </li>
 <li>
 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
 </li>
 <li>
 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
 </li>
 <li>
 Acts as a liaison between departments, providing essential administrative support to the facility management team.
 </li>
 <li>
 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
 </li>
 <li>
 Provides administrative support for facility management projects, including data entry and general administrative tasks.
 </li>
 <li>
 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 4-6 years of work experience as an Admin/CEO Office/Coordinator
 </li>
 <li>
 Very good command of English (Written and spoken) is a must.
 </li>
 <li>
 Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
 </li>
 <li>
 Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
 </li>
 <li>
 Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
 </li>
 <li>
 Technical Skills: Familiarity with office equipment and software.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
 
 
</div>

Digital Foundation Corporation

One Federal Solution seeks a talented and passionate Administrative Specialist to join our team to support our Federal Government client. As a Administrative Specialist, you will be responsible for gathering, analyzing, and interpreting large datasets to uncover insights that will drive informed business decisions as follows:Data Analyst Key Responsibilities<ul><li>Establish/maintain physical and electronic files.</li><li>Provide organization and management of case files in physical and electronic formats.</li><li>Review data (completeness of information, proper execution).</li><li>Review, enter, and extract data from database.</li><li>Obtain additional information from other investigative agencies and databases.</li><li>Receive, suspense petitions, claims, and process requests.</li><li>Reconcile inconsistencies.</li><li>Gather information and organize investigative packages.</li><li>Verify case files and case tracking systems.</li><li>Conduct and reconcile reports.</li><li>Receive and distribute various types of documents, including court documents.</li><li>Assist lead analyst or official in obtaining/collecting all documents/information to complete case file.</li><li>Provide administrative information and assistance concerning cases to other investigative agencies, local law enforcement agencies, U.S. Attorney, other DOJ processing units, and higher headquarters.</li><li>Extract data from agency database for management and program reports.</li><li>Perform word processing relevant to case documentation.</li><li>Perform data entry relevant to case.</li></ul>Data Analyst Qualifications &amp; Requirements<ul><li>Undergraduate degree.</li><li>Ability to review and analyze data and information from multiple sources.</li><li>Ability to establish case/project files in both paper and electronic mediums.</li><li>Ability to enter and retrieve data from databases.</li><li>Ability to prepare and format management reports.</li><li>Ability to manipulate, transfer, compute, and print information.</li><li>Proficiency in using spreadsheet and word processing software.</li><li>Ability to create and manipulate spreadsheets.</li><li>Ability to prepare and correct reports and correspondence using word processing software.</li><li>Must have English Proficiency.</li></ul>Note: Parking is not provided or covered for this location.About One Federal Solution One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.Job Type: Full-timePay: From $20.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Specialist (Public Trust Eligible)

State of South Carolina

<div><div><div><h2 class="jobSectionHeader">Job Responsibilities</h2></div>
<div>Do you have a passion to provide meaningful work in the community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the South Carolina Department of Social Services has the right job opportunity for you.
Job Duties:<ul><li>
The Child Support Services Administrative Specialist II performs general administrative duties for attorney's and child support specialist for Child Support Services Division.</li></ul> 
<ul><li>
Provide clerical support to teams in court by checking in customers, copying documents, notating dockets with attendance information and recording outcomes. Organize files. Review orders to be filed and ensure all necessary documents are present and in order. File orders with Clerk of Court.</li></ul> 
<ul><li>
Complete quality assurance checklist for orders. Review paternity, support, or modified orders, and financial obligation entered for accuracy and completeness and that medical insurance was addressed on each order.</li></ul> 
<ul><li>
Process Administrative process pleadings - print, sign, and copy pleadings. Send stamped pleadings to sheriff's departments, and court appearance letters to Custodial Parents.</li></ul> 
<ul><li>
Scan orders and files received from Administrative process, Rule, and Judicial hearings into OnBase mail system. Ensure documents scanned into the correct electronic file.</li></ul> 
<ul><li>
Process faxes and virtual conference participation authorization forms. Note in PACSS receipt of documents, scan documents into OnBase, forward to case managers.</li></ul> 
<ul><li>
Establish and maintains documents on computer using Palmetto Automated Child Support System (PACSS), Word, Excel, Outlook. Aids staff with maintenance of E office equipment, vehicles, and supplies when requested. Organize and stock common work areas. Manage and maintain office supplies.</li></ul> 
<ul><li>
Receive mail from mail-room staff. Note in PACSS when certified documents are received and forward documents to staff. Scan documents as needed.</li></ul> 
<ul><li>
Perform Red Cross shelter duty.</li></ul> 
<ul><li>
Other duties as required.</li></ul></div>
<div><h2 class="jobSectionHeader">Minimum and Additional Requirements</h2></div>
<div>High School Diploma and two (2) years of clerical experience. 
 
An Associate Degree or higher may be substituted for the required work experience.</div>
<div><h2 class="jobSectionHeader">Additional Comments</h2></div>
<div>This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. &quot;See Resume&quot; is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers. 
 
Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments. 
 
If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer. 
 
The South Carolina Department of Social Services offers an exceptional benefits package that includes: 
<ul><li>
Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children</li><li>
15 days annual (vacation) leave per year</li><li>
15 days sick leave per year</li><li>
13 paid holidays</li><li>
Paid Parental Leave</li><li>
State Retirement Plan and Deferred Compensation Programs</li></ul>
DIVISION: Child Support Services / Charleston County</div></div></div>

CSS Administrative Specialist II / 61015109

Aswaar Consulting DMCC

Overview:As an Administrative Assistant (SSU), you will play a vital role in providing centralized support services to various departments or business units within the organization. The SSU Specialist will be responsible for streamlining processes, optimizing efficiencies, and delivering high-quality services to internal clients. The ideal candidate will possess strong analytical skills, attention to detail, and a customer-centric mindset.Job Description:&middot; Process Optimization: Evaluate existing processes and workflows across departments to identify opportunities for streamlining and standardization.&middot; Service Delivery: Provide centralized support services to internal clients, including but not limited to finance, human resources, procurement, and IT. Serve as a single point of contact for inquiries,requests, and issue resolution.&middot; Transaction Processing: Handle routine transactional tasks, such as invoice processing, expense reimbursement, payroll administration, and vendor management, in accordance with established policies and procedures.&middot; Data Management: Maintain accurate and up-to-date data records, databases, and documentation within the SSU. Ensure data integrity, consistency, and confidentiality in all transactions and communications.&middot; Reporting and Analytics: Generate and analyze reports to track key performance indicators (KPIs), service level agreements (SLAs), and operational metrics. Provide insights and recommendations for process improvements and performance optimization.&middot; Compliance and Governance: Ensure compliance with relevant regulations, policies, and standards governing shared services operations. Monitor adherence to internal controls and compliance requirements to mitigate risks and maintain audit readiness.&middot; Training and Knowledge Sharing: Develop training materials and conduct training sessions for end-users and clients on shared services processes and systems. Foster a culture of knowledge sharing and collaboration within the SSU team and across departments.Qualifications:&middot; Minimum 3 years of administrative experience, customer service, finance operations, human resources, or any related field.&middot; Proficiency in MS Office (Word, Excel, PowerPoint and email support).&middot; Strong analytical and problem-solving skills, with the ability to analyze complex data sets and identify actionable insights.&middot; Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders at all levels of the organization.&middot; Experience in, database management, event management, and file organization.&middot; Excellent written and verbal communication skills.&middot; Ability to work independently, prioritize tasks, and manage multiple deadlines in a dynamic and fast-paced environment.Please submit your CV at careers(at)aswaarconsulting(dot)comJob Type: Full-timePay: AED4,500.00 - AED5,000.00 per monthApplication Question(s):<ul><li>What is your visa status? Can you join immediately?</li><li>Can you handle pressure and multi-tasking work? Yes or No</li><li>Are you a fast learner?</li><li>Are you well-versed in Microsoft office? Yes or No? </li><li>Do you have experience in booking flights? Yes or No?</li></ul>Experience:<ul><li>Administrative Position: 3 years (Preferred)</li></ul>

Admin Process Specialist

State of Nebraska

<div>The work we do matters!
Hiring Agency:
Administrative Services - Agency 65 
 
Location:
Lincoln, NE 
 
Hiring Rate:
$19.940 
 
Job Posting:
JR2025-00019344 SOS Administrative Specialist (Open) 
 
Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed): 
 
Job Description:
Are you highly organized, detail-oriented, and looking for a role that directly supports law enforcement investigations? Do you thrive in a fast-paced environment where accuracy and confidentiality are critical? If so, we want you on our team!
 
We are seeking a dedicated and meticulous Administrative Specialist to support a law enforcement investigative division. This role is vital in managing sensitive case information, transcribing reports, organizing evidence, and ensuring smooth operations for investigators and analysts. If you&rsquo;re looking for a challenging but rewarding career in public safety, this is your chance to make a difference.
 
 
Job Description:
 
What You&rsquo;ll Do
 
<ul><li>Transcribe and Type Investigative Reports from both analysts and investigators with speed and accuracy
</li><li>Transcribe Recorded Interviews for prosecution purposes, ensuring a precise record of critical statements
</li><li>Maintain and Organize Case Management Systems including CrimeSoft to keep investigative records structured and accessible
</li><li>Manage Physical and Digital Evidence while maintaining strict chain of custody procedures and assisting with audits
</li><li>Oversee Case and Records Management, ensuring current and archived files are properly stored and retrievable
</li><li>Support Law Enforcement Operations through various administrative responsibilities as assigned 
</li></ul> 
Requirements / Qualifications:
Minimum Qualifications:
At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.
Preferred Qualifications:
Transcription or records management, Evidence handling or case management, Accounting or finance, Planning or policy analysis, Administrative or management analysis, a field related to law enforcement operations.
Other Requirements:
<ul><li>Some positions may require a valid driver&rsquo;s license or the ability to provide independent authorized transportation
</li><li>A criminal history background check and additional agency-specific background checks may be required
</li></ul>If you&rsquo;re ready to take on a critical support role in law enforcement and contribute to public safety, apply today! 
 
Knowledge, Skills and Abilities:
What We&rsquo;re Looking For
<ul><li>Strong organizational and multitasking skills with attention to detail
</li><li>Ability to handle and safeguard sensitive law enforcement records with confidentiality and integrity
</li><li>Strong typing and transcription skills with accuracy in investigative and legal documentation
</li><li>Knowledge of or ability to quickly learn CrimeSoft , case management software, and digital evidence storage systems
</li><li>Ability to work independently while also collaborating with law enforcement personnel and prosecutors
</li><li>A proactive, solutions-driven mindset with excellent problem-solving abilities
</li><li>Business processes, policies and procedures, rules and regulations, and state statues
</li></ul>Why Join Us?
<ul><li>Work That Matters &ndash; Support criminal investigations, evidence management, and law enforcement operations
</li><li>Monday-Friday Schedule &ndash; Enjoy stable hours with no weekend shifts
</li><li>Opportunities for Growth &ndash; Develop specialized skills in investigative administration
</li><li>Team-Oriented Culture &ndash; Work alongside dedicated law enforcement professionals in a mission-driven role 
</li></ul> 
<h2 class="jobSectionHeader"> 
Benefits
</h2>We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
 
 
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
Equal Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.
Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.</div>

SOS Administrative Specialist

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