administrative services specialist

Wichita Vision Institute, PA

<p><b>Overview</b></p><p>Wichita Vision Institute is seeking a dependable, detail-oriented <b>Administrative Support Specialist</b> to join our growing team. This role provides essential support behind the scenes &mdash; helping keep patient records organized and office operations running smoothly. We are seeking a dynamic and detail-oriented Administrative Support Specialist to join our team. For the right candidate, there is opportunity for future growth into a more patient-facing Front Desk/Patient Coordinator role as responsibilities and skills develop.</p><p><b>Key Responsibilities</b></p><ul><li>Break down, organize, and scan patient charts</li><li>Attach documents and files to patient accounts in our system</li><li>Enter data accurately and maintain digital records</li><li>Support general administrative tasks as needed</li><li>Assist the front desk and clinical teams during busy periods</li><li>Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records</li><li>Provide excellent customer support via phone or in person, addressing inquiries promptly and courteously</li></ul><p><b>What We&rsquo;re Looking For</b></p><p>✔ Strong attention to detail and accuracy<br/>✔ Ability to stay organized in a fast-paced work environment<br/>✔ Tech-comfortable &mdash; able to learn software and systems quickly<br/>✔ Dependable, consistent, and proactive<br/>✔ Professional demeanor and good communication skills</p><p>Previous medical office experience is a plus, but not required. We&rsquo;re willing to train the right person who shows promise, reliability, and a willingness to grow.</p><p><b>Why Wichita Vision Institute?</b></p><ul><li>Stable, supportive workplace</li><li>Clear opportunities for growth and development</li><li>Regular hours &mdash; full-time schedule</li><li>Meaningful work that keeps our practice efficient and patient-focused</li></ul><p>Join us as an Administrative Support Specialist to be an integral part of our vibrant team! Your dedication will ensure our operations run seamlessly while providing top-tier service to clients and colleagues alike. We value energetic professionals who thrive on organization, communication, and making a positive impact every day.</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $17.00 per hour</p><p>Expected hours: 30 &ndash; 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

Administrative Support Specialist

Carewell Services

<div><p><b><i>Join the CareWell Services Southwest team as a full-time Administrative Specialist!</i></b></p>
<p><b><i>
What We Do:</i></b></p>
<p>
We promote health, independence, and choice for seniors, persons with disabilities, and caregivers. As an area agency on aging, we identify seniors&rsquo; needs and develop plans to enable older adults to maintain their independence with dignity through person-centered services. In addition, we recognize the needs of seniors and develop strategies to help older adults to maintain their independence with dignity through person-centered services.
</p><p><b><i>What We Offer:</i></b></p>
<p><b><i>
Life-Work Harmony:</i></b><b> </b>If you are seeking a career where your personal well-being is valued as much as your professional contributions, CareWell Services is the place for you. This is why we foster a supportive, hybrid culture to allow you to bring your best self to work. We offer a work environment to give you a balanced approach between personal and professional life.</p>
<p><b><i>
All-Encompassing benefits package:</i></b> Matching up to 3% for 401(k) plan (vested on day one of enrollment), three medical/dental insurance plans which includes two plans that are no cost to the employee, generous time off of 3&frac12; weeks your first year, short-term disability, a flex spending account, employer paid life insurance with the option of adding spouse and children. Thirteen paid holidays. AFLAC specialty insurance.</p><br>
<p></p>
<p><b><i>
Position Summary</i></b><b>:
</b></p><p>Provide administrative, clerical and support functions for the Agency. Duties include general clerical, receptionist, data entry, executive support, and consumer relations. Project a professional image through in-person and phone interaction.</p><p><br>
<b><i>
Essential Job Functions</i></b><b>:</b></p>
<ul>
<li>Answer multi-line phone system, triage and transfer calls to an appropriate staff member, and is comfortable using a portable headset.</li>
<li>Communicate messages to staff in a timely and effective manner.</li>
<li>Meet and greet participants and visitors to the Agency in a warm inviting professional yet respectful manner.</li>
<li>Create spreadsheets, manage databases, completes data entry, draft correspondence, reports, etc., ensuring accuracy and professionalism using various software programs.</li>
<li>Perform general clerical duties, including but not limited to photocopying, faxing, mailing, filing, distributing mail, ordering supplies, maintaining complex files, and preparing correspondence.</li>
<li>Coordinate and maintain records for administrative staff.</li>
<li>Distribute daily attendance information to the Agency and record it in the online attendance folder.</li>
<li>Provide Information and Assistance.</li>
<li>Promote Agency and community programs and resources.</li>
<li>Coordinate monthly program surveys, tabulation, and participant mailings.</li>
<li>Replenish informational brochures in racks.</li>
<li>Maintain meeting room reservations and cleanliness.</li>
<li>Schedule meetings.</li>
<li>Agency event support.</li>
<li>Maintain office equipment supplies and maintenance.</li>
<li>Maintain clean, well-organized and tidy workspace.
</li><li>Support achievement of Agency mission and vision, reflecting its work behavior values.</li>
<li>Perform other duties as assigned.</li>
</ul>
<p><b><i>Education and Experience:</i></b></p>
<ul>
<li>High School diploma required.
</li><li>Significant experience with office automation, administrative assistance and word/office processing required.
</li><li>Experience in public‑facing roles with demonstrated growth in responsibilities.</li></ul></div><p></p>

Administrative Specialist Position

State of South Carolina

<div><div><div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<p></p><div><p>Trident Technical College's Boeing Project is seeking an administrative and systems support specialist for the Procurement Manager. Primary responsibilities include:</p><ul><li><br>
Coordinate project-related purchasing card activities to ensure timely payments and accurate record-keeping</li><li>Support contract intake, review, and routing to facilitate swift contract processing and approval</li><li>Maintain procurement documentation and electronic filing systems for 24-hour audit readiness</li><li>Process small purchase orders and manage project-related procurement transactions to keep project deliverables on track</li><li>Assist in administering the college&rsquo;s e-procurement system as it relates to the Boeing Project, troubleshooting user issues and supporting training needs</li><li>Coordinate procurement activities to guarantee timely, compliant, and efficient acquisition of goods and services aligned with project objectives and Boeing partnership requirements</li><li>Ensure procurement operations comply with college policies, state regulations, and Boeing project requirements</li><li>Serve as a liaison between the Procurement Office, project stakeholders, vendors, and college departments to support effective communication and project timelines</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum and Additional Requirements</b></h2></div><br>
<div><p><br>
This position requires a high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.</p></div>
<div><h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2></div><br>
<p></p><div><br>
<p>Preferred Skills:</p><ul><li>At least two (2) years of experience in procurement, purchasing, or administrative support, preferably within manufacturing and/or production.</li><li>Working knowledge of procurement procedures, contract review, and e-procurement systems.</li><li>Proficiency with Microsoft Office Suite and familiarity with electronic document management systems.</li><li>Strong organizational skills, attention to detail, and ability to prioritize multiple tasks in a fast-paced environment.</li><li>Excellent verbal and written communication skills, with experience collaborating across departments.</li><li>Ability to interpret and apply policies and procedures accurately.</li><li>Certification such as Certified Professional Public Buyer (CPPB) or similar is desirable.</li></ul></div></div></div><p></p>

Administrative and Systems Support Specialist (Procurement)

State of Nebraska

<div><p><b>The work we do matters!
</b></p><p><b>Hiring Agency:
</b></p>Education - Agency 13<br>
<p><br>
<b>Location:
</b></p>Lincoln, NE<br>
<p><br>
<b>Hiring Rate:
</b></p>$25.287<br>
<p><br>
<b>Job Posting:
</b></p>JR2026-00023371 Legal Services Specialist (Administrative Specialist I) (Open)<br>
<p><br>
<b>Applications No Longer Accepted On </b>(If no date is displayed, job is posted as open until closed):
</p>03-10-2026<br>
<p><br>
<b>Job Description:
</b></p>Are you known for your eye for detail, ability to multitask, and exceptional organizational skills? Are you seeking a role that combines your skill of reading, reviewing, and drafting legal documents with the opportunity to make a real impact? If so, this Legal Services Specialist position may be perfect for you. As part of our outgoing team, you'll enjoy regular hours and a supportive work environment.
<br>
<br>
By supporting and protecting students and assisting with education standards, our work touches the lives of many in Nebraska. If you're ready to make a difference while working alongside friendly colleagues who value collaboration and humor, apply now to join our team!<br>
<p></p><br>
<p>**The Nebraska Department of Education does not sponsor or transfer non-immigrant work visas for these positions.**
</p><p></p><p><b>Office Location: </b>This position is assigned to our office located at 84th &amp; O St, Lincoln, NE.
</p><p></p><p><b>Pay Grade 5: </b>$25.287/hour
</p><p>This rate is based upon available budget funds; any offer will be made at this rate.
</p><p></p><p><b>Teammates Enjoy
</b></p><p>In addition to being part of meaningful work and making a difference through public service, our Total Compensation package includes an approximate $24,700 in additional Benefits value! See full benefits information at https://statejobs.nebraska.gov/index.html#benefits
</p><ul><li>Competitive benefits, paid time off, and retirement
<ul><li>79% employer-paid health insurance, dental, vision, long and short-term disability, flex spending and health savings accounts, employee discount program, and more!
</li><li>Generous vacation <b>and </b>sick leave earnings each year (starting at 12 days each!), plus a variety of other leave types
</li><li>156% state-matched retirement (yes, that&rsquo;s $1.56 for every dollar!) with a guaranteed 5% return
</li></ul></li><li><b>Thirteen </b>paid holidays per year
</li></ul><p></p><p><b>Essential Functions
</b></p><ul><li>Assists with review of administrative rule revisions (including using legislative format) to ensure accuracy and timeliness. Prepares and publishes public notices for rule revisions and contract agreements.
</li><li>Drafts, proofs, and edits a variety of legal documents to support or correspond with attorneys, clients, and other stakeholders.
</li><li>Assists attorneys in preparation for administrative and contested case hearings and with post-hearing matters. Receives complaints and maintains case files.
</li><li>Serves as point of contact for hearing officers (e.g., coordinates document filings, maintains case files, processes bills, schedules hearing rooms).
</li><li>Assists with NDE service contracts and other related contractual documents, and maintains logs and records of such reviews.
</li><li>Provides organizational assistance for attorneys, directs or responds to inquiries, and serves as back to up to Legal Services Associate.
</li><li>Assists attorneys with legal and legislative research, and factual investigations.
</li><li>Performs administrative duties and accounting work including preparing, maintaining, and processing contract and financial records and documents, and accounts receivable and payable in the State of Nebraska accounting system.
</li><li>Maintains regular &amp; reliable attendance, possesses a valid driver&rsquo;s license and travels independently, and works in a variety of settings.
</li></ul><p></p><p>Working Conditions and Travel :
</p><p>This position requires approximately 95% of work time spent in an office environment; the remainder is spent traveling or working in alternative sites such as meetings and trainings. There is no expected overnight travel.
</p><p></p><p><b>Requirements / Qualifications:
</b></p><p><b>Minimum Qualifications: </b>Associate degree in a related field and two years of experience related to the essential functions of the position. Any equivalent education and\or work experience may be substituted in order to meet the minimum qualifications of the position.
</p><p></p><p><b>Preferred Qualifications: </b>Associate degree in Paralegal Studies and two years of experience as a paralegal or similar position; experience with litigation document drafting and processes, Administrative Procedure Act processes, and working in a Nebraska government office.
</p><p></p><p>If you have any questions about this posting or working at NDE, please email us at nde.hrjobpostings@nebraska.gov .<br>
</p><p></p><br>
<br>
<p>If you're <b>currently </b>employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the <b>Jobs Hub - Internal Apply </b>app from your home landing page. You can access Workday anytime through the Link web page: https://link.nebraska.gov/<br>
</p><h2 class="jobSectionHeader"><br>
<b>Benefits
</b></h2><p>We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
<br>
<br>
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
</p><p></p><p><b>Equal Opportunity Statement
</b></p><p>The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.</p></div>

Legal Services Specialist (Administrative Specialist I)

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>3/5/2026 (7:00 PM EST)
</div></div><div><div>26-00915
</div><div>Administrative Specialist
</div></div><div><div><div>Pay Grade</div>
<div>12</div>
</div></div><div><div>Salary
</div><div>$38,093.28 Annually
</div></div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
</div></div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Justice &amp; Public Safety Cabinet | Department of Corrections
</div></div><div><div>Location
</div><div>80 Thomas Lane<br>
Versailles, KY 40383 USA
</div></div><div><div>Description
</div><div>Creating a better, safer Kentucky.
<br>
<br>
If you want to make a difference in your community, the Department of Corrections may have a career opportunity for you!
<br>
<br>
The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily administrative in nature, reporting to a probation and parole assistant or district supervisor.
<br>
<br>
Responsibilities include, but are not limited to, the following:
<ul><li>Greet and check in all visitors to the office.
</li><li>Answer all incoming phone calls from offenders, offender&rsquo;s family members, public, law enforcement officials, court officials, attorneys, etc., and direct to the assigned officer.
</li><li>Responsible for all administrative support to supervisors and staff to include assigning all investigations and setting up all new cases in the offender management systems.
</li><li>Maintain a database of forms for offender and staff use.
</li><li>Scan and enter all data into Kentucky Offender Management System (KOMS) such as court orders, drug screens, court documents, officer documents, releasee reports, re-entry documents, etc.
</li><li>Receive, open, and distribute all incoming mail, email, faxes, and jail mail to specific personnel.
</li><li>Prepare stamps, labels, and envelopes for office use, as well as going to the post office or Fed Ex drop off location to ship drug tests to the lab.
</li><li>Monitor supply inventory in each office and notify district coordinator supply needs each month.
</li><li>Complete all required Department of Corrections employee training.
</li><li>Perform other duties as assigned.</li></ul>
The ideal candidate should possess the ability to work independently and with limited supervision. They should possess strong written and oral communication skills. The ideal candidate should be able to multitask. This candidate should possess the ability to adapt to the ever-changing needs of the department and division.
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.<br>
</div>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> One year of professional, administrative, or business experience.<br>
</div>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.<br>
</div>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.<br>
</div>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Steve Heddleston at Steven.Heddleston@ky.gov.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Administrative Specialist

<div></div><div><div><div><div>Advertisement Closes
</div><div>3/5/2026 (7:00 PM EST)
</div></div><div><div>26-00919
</div><div>Administrative Specialist
</div></div><div><div><div>Pay Grade</div>
<div>12</div>
</div></div><div><div>Salary
</div><div>$38,093.28 Annually
</div></div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
</div></div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Justice &amp; Public Safety Cabinet | Department of Corrections
</div></div><div><div>Location
</div><div>2008 Mercer Road Suite 100<br>
Lexington, KY 40511 USA
</div></div><div><div>Description
</div><div>Creating a better, safer Kentucky.
<br>
<br>
If you want to make a difference in your community, the Department of Corrections may have a career opportunity for you!
<br>
<br>
The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily administrative in nature, reporting to a probation and parole assistant or district supervisor.
<br>
<br>
Responsibilities include, but are not limited to, the following:
<ul><li>Greet and check in all visitors to the office.
</li><li>Answer all incoming phone calls from offenders, offender&rsquo;s family members, public, law enforcement officials, court officials, attorneys, etc., and direct to the assigned officer.
</li><li>Responsible for all administrative support to supervisors and staff to include assigning all investigations and setting up all new cases in the offender management systems.
</li><li>Maintain a database of forms for offender and staff use.
</li><li>Scan and enter all data into Kentucky Offender Management System (KOMS) such as court orders, drug screens, court documents, officer documents, releasee reports, re-entry documents, etc.
</li><li>Receive, open, and distribute all incoming mail, email, faxes, and jail mail to specific personnel.
</li><li>Prepare stamps, labels, and envelopes for office use, as well as going to the post office or Fed Ex drop off location to ship drug tests to the lab.
</li><li>Monitor supply inventory in each office and notify district coordinator supply needs each month.
</li><li>Complete all required Department of Corrections employee training.
</li><li>Perform other duties as assigned.</li></ul>
The ideal candidate should possess the ability to work independently and with limited supervision. They should possess strong written and oral communication skills. The ideal candidate should be able to multitask. This candidate should possess the ability to adapt to the ever-changing needs of the department and division.
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.<br>
</div>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> One year of professional, administrative, or business experience.<br>
</div>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.<br>
</div>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.<br>
</div>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Joshua King at JoshuaA.King@ky.gov.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Superior Communication Services

<p>Are you a travel pro who knows that the best flight isn't always a simple round trip? Do you enjoy the &quot;hunt&quot; for the most efficient and cost effective logistics? If so, you may be the perfect fit for our Travel and Administrative Specialist role.</p><p>We're looking for a Travel and Administrative Specialist to take our travel operations to the next level. In this role, you'll be our lead travel strategist. We need someone who looks at the big picture, finds the hidden savings, and We need someone who looks at the big picture and finds the hidden savings. The ideal candidate is a forward thinking problem solver who refines the booking process with ease, anticipating needs, eliminating pain points early, and ensuring every trip feels seamless for our team.</p><p><b>Key Responsibilities</b></p><p><b>Travel Coordination (Primary Function)</b></p><ul><li>Coordinate all national travel arrangements, including flights, hotels, transportation, and itineraries.</li><li>Compare routes, fares, and schedules to identify the most cost effective and efficient travel options.</li><li>Anticipate travel needs, prevent common issues, and ensure every trip runs smoothly.</li></ul><p><b>Administrative Support</b></p><ul><li>Manage and track the full lifecycle of credentials, certifications, and compliance documentation.</li><li>Maintain accurate administrative records, including data entry, filing, proofreading, and document organization.</li><li>Coordinate calendar scheduling, appointments, meetings, and travel timelines for team members.</li><li>Provide exceptional internal and external customer support via phone, email, and in person.</li></ul><p><b>Office &amp; Operations Management</b></p><ul><li>Oversee office inventory, supplies, and equipment maintenance to keep operations running efficiently.</li><li>Support accounting activities such as expense tracking and bookkeeping (QuickBooks experience a plus).</li><li>Assist with employee engagement initiatives and general office activities.</li><li>Utilize Microsoft Office, SharePoint, and related tools to maintain an organized workspace.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in complex or national travel coordination.</li><li>Strong administrative or office management background.</li><li>Excellent attention to detail, missing TSA numbers or letting certifications expire is <i>not</i> in your vocabulary.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and strong computer literacy.</li><li>Exceptional communication skills and professional phone etiquette (experience with multi-line systems preferred).</li><li>Experience with QuickBooks or similar bookkeeping software is preferred but not required.</li><li>Highly organized with the ability to prioritize multiple tasks and manage time effectively.</li><li>A process minded, efficiency driven mindset: you&rsquo;re always looking for better, faster, smarter ways to do things.</li></ul><p><b>Why You&rsquo;ll Love This Role</b></p><p>This position is perfect for someone who thrives in a fast paced environment, enjoys solving logistical challenges, and takes pride in creating seamless processes. You&rsquo;ll have a direct impact on the daily operations of our team, ensuring efficiency, accuracy, and smooth travel experiences across the organization.</p><p>Bring your energy, precision, and organizational talent, and help us elevate our travel and administrative operations!</p><p>Pay: $20.00 - $28.00 per hour</p><p>Work Location: In person</p>

Travel and Administrative Specialist

Search 10000+ Administrative services specialist jobs near you this March. New roles added regularly across leading industries. Apply today.

10000 administrative services specialist jobs Near Me

Administrative Support Specialist

Administrative Specialist Position

Administrative and Systems Support Specialist (Procurement)

Legal Services Specialist (Administrative Specialist I)

Administrative Specialist

Administrative Specialist

Travel and Administrative Specialist