administrative services specialist

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>540224</div><br>
<p><b>WORK TYPE:</b></p>
<div>Staff Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Office/Administrative/Fiscal Support, Veteran's Preference Eligible</div><br>
<p><b>DEPARTMENT:</b></p><div>
33010000 - HP-OFFICE OF THE DEAN</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Administrative Specialist I</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div>
<div>
<p>Bachelor's degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<p>The Administrative Specialist I provides essential administrative and operational support within the College of Public Health and Health Professions (PHHP) Dean&rsquo;s Office. This is a highly professional position that serves as a key point of coordination for daily office activities and supports leadership, faculty, staff, students and visitors to ensure efficient and professional operations.</p>
<div>
The incumbent provides direct administrative support including scheduling, coordination of meetings, administrative processing and coordination of travel to members of PHHP leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
The Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. This role requires strong organizational skills, attention to detail and the ability to work independently while supporting a team-based administrative structure. This position reports directly to the Executive Assistant II.</p>
<div><b>
Administrative Support</b><br>
The Administrative Specialist I provides direct administrative support to College Administration leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
Responsible for calendar assistance, which may include scheduling meetings, coordinating meeting logistics (such as booking the room, ordering food, cleaning up the space etc), and preparing documents and/or relevant meeting materials.</p>
<p>
Routine correspondence management including drafting and proofreading documents such as letters, reports, forms, and various internal and external correspondence. Manage and maintain proper filing system for documents. Ensure templates remain updated. Request reports as applicable and appropriate. Execute mail merge requests. Ensure appropriate department and college administrative personnel are provided fully executed copies for their records.</p>
<p>
In conjunction with the Executive Assistant II, may be assigned additional administrative activities when needed and as time allows.</p>
<div><b>
Dean&rsquo;s Office Operations and Coordination</b><br>
Serves as the primary receptionist and the front-facing point of contact for the Dean's Office. This includes:<br>
<ul><li>Greeting visitors, responding to inquiries, routing requests appropriately and managing front desk communications while creating a welcoming and professional environment for faculty, staff and visitors.</li><li>Maintains the office&rsquo;s shared spaces, ensuring cleanliness, organization and timely replenishment of supplies.</li></ul></div>
<p>
Manages operational calendars, logs, contact and access lists, and other items related to the college&rsquo;s operations including Lenel building access, digital key database, vehicle and golf cart logs, and repair and maintenance schedules of PHHP vehicles. Responsible for managing PHHP&rsquo;s one-time room requests for various shared spaces within the HPNP Building.</p>
<p>
Provides general administrative support to the operational and facility related needs of the college including but not limited to submitting routine maintenance and repair requests, reporting outages, and forwarding building security and outage notices.</p>
<p>
Serves as the primary liaison to contracted vendors (i.e. UF motor pool, Aramark, etc), coordinating communication, monitoring service delivery and ensuring timely and accurate fulfillment of contractual obligations.</p>
<p><b>
Fiscal</b><br>
Manages travel for the Associate Deans and Executive Director of Finance and Administration. Responsible for travel arrangements, preapprovals, authorizations, expense reports and preparation of necessary travel documents and reimbursements.</p>
<p>
May also manage travel for College Administration guests, including but not limited to seminar speakers, faculty candidates, distinguished guests of the Dean(s), prospective and current donors, etc. Provides other administrative assistance as needed and requested.</p>
<p>
Responsible for management of an individual UF Procurement card (PCard), ensuring compliance with purchasing guidelines, obtaining preapprovals, following purchasing guidelines, and reconciling transactions in a timely manner.</p>
<p>
Responsible for administrative management of financial and/or inventory-based items (e.g. parking passes), ensuring accurate records and accountability.</p>
<p><b>
Backup Support</b><br>
Serves as backup support to the Executive Assistant II and assists with scheduling, meeting coordination and document preparation related responsibilities in times of absence or unavailability.</p>
<p>
Provides backup administrative and reception support as needed for the Undergraduate Advising Suite.</p>
<p>
Provides backup administrative support to the Dean&rsquo;s Office Student Assistant(s) with routine tasks and office functions in times of absence or position vacancy.<br>
<br>
<b>Event Planning</b><br>
Plans, coordinates, and executes the annual Delta Omega Public Health Honor Society Induction college wide ceremony to include coordination of application and selection process, ceremony logistics, communication, budget, and event design. Consults with the college&rsquo;s Marketing and Event Specialist as needed.</p>
<p>
Provides event related administrative support to the Marketing and Event Specialist and Project Managers during peak event periods.</p></div><br>
</div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$27.77 - $29.69 per hour; commensurate with experience and education.</p>
<p>
The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https://benefits.hr.ufl.edu/ .</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div>
<div>
<p>Bachelor&rsquo;s degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div><ul><li>Experience providing administrative support to senior leadership in a complex, fast-paced environment.</li>
<li>Strong customer service orientation with the ability to interact courteously and professionally with a wide range of internal and external constituents.</li>
<li>Demonstrated ability to work independently, exercise sound judgment and manage multiple priorities with strong organizational and time management skills.</li>
<li>Excellent written and verbal communication skills and the ability to establish and maintain effective working relationships with a varied population.</li>
<li>Experience handling confidential and sensitive information with discretion.</li>
<li>Working knowledge of university systems and procedures including travel systems, procurement, expense reporting, PCard reconciliation and work orders.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including calendar management, document preparation and mail merge.</li>
</ul>
</div></div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, you must upload your cover letter and resume.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p>
<p>
This is a time-limited position.</p>
<p>
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for consideration.</p>
<p>
If an accommodation is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida&rsquo;s Sunshine Law.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>11 Jun 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>25 Jun 2026</div></div>
Eastern Daylight Time</div></div><p></p>

Administrative Specialist I

Think Tank, Inc.

<div><p><b>CONTRACT INFORMATION</b></p><p><b>
Agency: </b>NOAA National Marine Fisheries Service (NMFS), Office of the Assistant Administrator (OAA)</p><p><b>
Place of Performance: </b>Silver Spring, MD (1315 East-West Highway, 20910); telework as authorized</p><p><b>
Period of Performance: </b>07/22/2026 &ndash; 07/21/2027 (Base); up to 4 years with options</p><p>
</p><p><b>POSITION OVERVIEW</b></p><p>
The Administrative Operations Specialist provides comprehensive administrative operations support to the OAA Front Office and other OAA offices. The Specialist prepares, tracks, and coordinates administrative actions including travel, time and attendance, meeting logistics, correspondence, calendar management, and office management. The Specialist does not approve travel, certify time and attendance, obligate funds, or make official procurement decisions.</p><p>
</p><p><b>KEY RESPONSIBILITIES</b></p><p><b>
Travel Coordination:</b></p><ul><li>
Prepare travel authorizations, vouchers, reimbursement support documents, and related travel packages in the Federal travel system per Federal Travel Regulations and NOAA/NMFS procedures</li><li>
Coordinate travel logistics for OAA Federal staff and invited travelers including itinerary coordination, documentation, and voucher support</li><li>
Maintain travel trackers, flag missing approvals or documentation, and provide status updates to travelers and Government officials</li><li>
Support conference and group travel package preparation and routing when requested</li></ul><p><b>
Time and Attendance Support:</b></p><ul><li>
Provide administrative support for time and attendance tracking using the approved Government timekeeping system</li><li>
Maintain pay period calendars, send reminders, review timesheets for completeness or obvious errors, and notify employees and approving officials of outstanding actions</li><li>
Prepare timekeeping status reports for Government review; Government officials retain all certification and approval authority</li></ul><p><b>
Office Management, Meeting, and Correspondence Support:</b></p><ul><li>
Coordinate facilities requests, training request packages, IT helpdesk tickets, space and equipment needs, and purchase request packages as directed by the COR</li><li>
Monitor shared mailboxes, maintain calendars and contact lists, schedule meetings and appointments, and manage meeting logistics for executive leadership and OAA staff</li><li>
Prepare agendas, meeting notes, action item trackers, meeting preparatory materials, and follow-up reminders</li><li>
Coordinate hybrid and virtual meeting support using Google Meet, WebEx, or other Government-approved tools</li><li>
Prepare and edit correspondence, memoranda, manuals, informational materials, forms, newsletters, reports, spreadsheets, and presentation materials</li><li>
Maintain budget tracking and expense reconciliation support documentation for Government review</li></ul><p>
</p><p><b>REQUIRED QUALIFICATIONS</b></p><ul><li>
Experience providing executive-level administrative support including calendar management, meeting logistics (hybrid/virtual), correspondence and memoranda preparation, and presentation materials</li><li>
Experience with Federal travel systems - preparation of travel authorizations, vouchers, and reimbursement support documents per Federal Travel Regulations</li><li>
Experience with Government timekeeping systems for time and attendance administrative support</li><li>
Facilities/training/IT helpdesk coordination; purchase request package support; budget tracking and expense reconciliation support</li><li>
Qualifications commensurate with an associate degree or equivalent and approximately 8 years of relevant administrative experience for senior support roles</li><li>
Strong written and oral communication skills</li><li>
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Workspace (Gmail, Drive, Docs, Sheets, Slides, Meet), Adobe Acrobat, and SmartSheet</li><li>
Ability to learn NOAA/DOC systems and procedures quickly</li><li>
Must be capable of obtaining and maintaining a suitability/public trust determination (Tier 1 or successor) and all required system access approvals</li><li>
Must identify as a contractor in all written, electronic, and verbal communications per contract requirements</li></ul></div>

Administrative Operations Specialist

The University of Michigan

<p></p><div><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2><p>
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.</p><h2 class="jobSectionHeader"><b>
Mission Statement</b></h2><p>
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.</p><h2 class="jobSectionHeader"><b>
Job Summary</b></h2><p>
The Department of Anesthesiology is seeking an Administrative Specialist to serve as a lead for the Anesthesiology faculty offices located on the 4th and 6th floor in the D. Dan and Betty Kahn Pavilion. This position will provide high level administrative support for Anesthesiology faculty, and it will facilitate and lead administrative processes for the Anesthesia Pavilion offices. This position will report directly to the UH Anesthesiology Administrative Staff Manager and will partner closely with UH administrative staff. This position is located in the D. Dan and Betty Kahn Pavilion and will function in a hybrid capacity with a minimum of 3 days in the office per week.</p><h2 class="jobSectionHeader"><b>
Responsibilities*</b></h2><ul><li><p>
Serve as the lead administrative specialist for Anesthesiology offices located on the 4th and 6th floor in the Pavilion.</p></li></ul><p></p><ul><li><p><br>
Assist with the onboarding and orientation of new Anesthesiology faculty in the Pavilion. This includes preparing office space, acquiring computing equipment, and assisting as needed for acclimation and resolution of problems.</p></li></ul><p></p><ul><li><p><br>
Provide complex calendar management for faculty including organizing rigorous schedules, responding to frequent changes in schedules, screening the purpose of meeting requests, setting priorities when there is a conflict, and obtaining meeting information when required.</p></li></ul><p></p><ul><li><p><br>
Inventory, order, receive and distribute all supplies for Pavilion offices. Reconcile statement of activity against supply orders.</p></li></ul><p></p><ul><li><p><br>
Oversee the maintenance, ordering, distribution, and tracking process for dosimeters and lead at the Pavilion.</p></li></ul><p></p><ul><li><p><br>
Manage Pavilion space projects related to the Anesthesiology faculty offices.</p></li></ul><p></p><ul><li><p><br>
Equipment Maintenance - Manage all office equipment; ensure faculty have working laptops and in-office workstations. Maintain and order new equipment as needed.</p></li></ul><p></p><ul><li><p><br>
Manage incoming and outgoing communications, independently prioritizing and responding to emails, phone calls, mail, and other correspondence as appropriate.</p></li></ul><p></p><ul><li><p><br>
Coordinate meetings and other events including reserving locations, sending invites, arranging catering, a/v and teleconferencing needs and assisting with invited guests and speakers.</p></li></ul><p></p><ul><li><p><br>
Assist with scheduling and planning, appreciation lunches, retreats, and other special events. Maintain and reconcile departmental purchasing card for ordering purposes.</p></li></ul><p></p><ul><li><p><br>
Manage license and membership dues/renewals, conference registrations, subscriptions, and other professional expense needs using university-preferred vendors and/or U-M purchasing card.</p></li></ul><p></p><ul><li><p><br>
Perform monthly reconciliation of faculty accounts and P-Card statements.</p></li></ul><p></p><ul><li><p><br>
Prepare and submit travel and/or hosting expense reports.</p></li></ul><p></p><ul><li><p><br>
Assist faculty with correspondence, CV maintenance, and other professional documentation.</p></li></ul><p></p><ul><li><p><br>
Assist with special projects including, but not limited to filing, copying and data entry. Distribute and receive mailings.</p></li></ul><p></p><ul><li><p><br>
Assist with administrative coverage at UH Anesthesiology location when needed.</p></li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Required Qualifications*</b></h2><ul><li><p>
Bachelor's degree or equivalent combination of education and experience.</p></li><li><p>
Four or more years of progressively complex administrative experience with demonstrated ability to multitask. Highly motivated, organized, autonomous person with excellent project management abilities.</p></li><li><p>
At least 2 years of experience providing detailed administrative support and calendaring for faculty or administrative management/leadership teams.</p></li><li><p>
Candidates must be self-motivated and demonstrate excellent judgment in problem solving when developing daily work priorities.</p></li><li><p>
Significant experience working as member of an administrative team.</p></li><li><p>
Proven ability to assess and handle highly confidential matters.</p></li><li><p>
Ability to work independently and comfortable consulting with others to achieve strict deadlines.</p></li><li><p>
Ability to anticipate and respond to issues as they arise in a complex and dynamic large academic medical center environment.</p></li><li><p>
Outstanding organizational skills and proven ability to meet deadlines and produce detailed and accurate work.</p></li><li><p>
Demonstrated excellence in verbal, written, and interpersonal communication; ability to work independently and manage competing priorities effectively.</p></li></ul><h2 class="jobSectionHeader"><b>
Desired Qualifications*</b></h2><ul><li><p>
Prior administrative experience in a healthcare setting.</p></li><li><p>
Highly skilled at adapting to new technology.</p></li><li><p>
Considerable knowledge of university policies and procedures.</p></li></ul><h2 class="jobSectionHeader"><b>
Why Join Michigan Medicine?</b></h2><p>
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.</p><p><b>
What Benefits can you Look Forward to?</b></p><ul>
<li>Excellent medical, dental and vision coverage effective on your very first day</li>
<li>2:1 Match on retirement savings</li></ul><h2 class="jobSectionHeader"><b>
Modes of Work</b></h2><p>
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.</p><h2 class="jobSectionHeader"><b>
Background Screening</b></h2><p>
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.</p><h2 class="jobSectionHeader"><b>
Application Deadline</b></h2><p>
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.</p><h2 class="jobSectionHeader"><b>
U-M EEO Statement</b></h2><p>
The University of Michigan is an equal employment opportunity employer.</p></div></div></div><p></p>
<br><div><div><h3 class="jobSectionHeader"><b>Job Opening ID</b></h3>
<div><p>278912</p>
</div></div><div><h3 class="jobSectionHeader"><b>Working Title</b></h3>
<div><p>Admin Specialist Assoc Health</p>
</div></div><div><h3 class="jobSectionHeader"><b>Job Title</b></h3>
<div><p>Admin Specialist Assoc Health</p>
</div></div><div><h3 class="jobSectionHeader"><b>Work Location</b></h3>
<div><p>Ann Arbor Campus</p>
</div></div><p>Ann Arbor, MI</p>
<div><h3 class="jobSectionHeader"><b>Modes of Work</b></h3>
<div><p>Hybrid
</p></div></div><div><h3 class="jobSectionHeader"><b>Full/Part Time</b></h3>
<div><p>Full-Time</p>
</div></div><div><h3 class="jobSectionHeader"><b>Regular/Temporary</b></h3>
<div><p>Regular</p>
</div></div><div><h3 class="jobSectionHeader"><b>FLSA Status</b></h3>
<div><p>Nonexempt</p>
</div></div><div><h3 class="jobSectionHeader"><b>Organizational Group</b></h3>
<div><p>Medical School</p>
</div></div><div><h3 class="jobSectionHeader"><b>Department</b></h3>
<div><p>MM Anesthesiology Department</p>
</div></div><div><h3 class="jobSectionHeader"><b>Posting Begin/End Date</b></h3>
<div><p>6/15/2026 - 6/22/2026</p>
</div></div><div><h3 class="jobSectionHeader"><b>Career Interest</b></h3>
<div><p>Administration</p></div></div></div>

Admin Specialist Assoc Health

Syracuse University

<div><div><div><div><b>Job #</b></div> <div>042848</div>
</div><br>
<div><div><b>Department Code</b></div> <div>21833-3029</div>
</div><br>
<div><div><b>Department</b></div> <div>Humanities Center</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administrative Specialist I</div>
</div><br>
<div><div><b>Location</b></div> <div>Syracuse, NY</div>
</div><br>
<div><div><b>Campus</b></div> <div>Syracuse, NY</div>
</div><br>
<div><div><b>Commitment to On-Campus Experience</b></div>
<div>Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus. Remote work arrangements are limited in accordance with University policy.</div>
</div><br>
<div><div><b>Pay Range</b></div> <div>$21.40 - $25.00</div>
</div><br>
<div><div><b>Pay Determination</b></div>
<div>Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate&rsquo;s education, training, work experience and key competencies; the university&rsquo;s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.</div>
</div><br>
<div><div><b>Staff Level</b></div> <div>S4</div>
</div><br>
<div><div><b>FLSA Status</b></div> <div>Non-exempt</div>
</div><br>
<div><div><b>Hours</b></div>
<div><div>Standard University business hours<br>
<br>
8:30am &ndash; 5:00pm (academic year)<br>
8:00am &ndash; 4:30pm (summer)</div><div>
<br>
Hours may vary based on operational needs.</div></div>
</div><br>
<div><div><b>Job Type</b></div> <div>Full-time</div>
</div><br>
<div><div><b>Unionized Position Code</b></div> <div>UA</div>
</div><br>
<div><div><b>Job Description</b></div>
<div><div>The <b>Humanities Center</b> (HC) advances research, engagement and partnerships across the University, community, and state via programs, fellowships, seed grants and other professional development opportunities. This shared position primarily supports Center operations, including the <b>CNY</b><b> Humanities Corridor</b> (CNYHC), with 25% dedicated to <b>Engaged Humanities Network</b> (EHN) operations. The HC, CNYHC and EHN cultivate humanities scholarship, public engagement, learning and collaboration in diverse settings: the successful Administrative Specialist is integral to our shared success, often as a first point of contact for faculty, staff, students, community members tied to HC, CNYHC or EHN initiatives. Responsibilities span programs to support multiple directors, faculty and managers. This in-person, 40 hr/week, full-year position has 4 core responsibility areas: (1) manage HC / EHN spaces and daily operations; (2) provide administrative support to HC, CNYHC, EHN leadership and to faculty, staff, student, community partners or affiliates; (3) plan and execute core HC and EHN events in University and community settings; (4) provide budget support.<br>
<br>
<b>This position is part of a bargaining unit and is represented by the union </b><b>SEIU</b><b>, Local 200United.</b></div></div><br>
<div></div>
</div><br>
<div><div><b>Education and Experience</b></div>
<div>Bachelor&rsquo;s Degree or equivalent combination of education and experience. 4-5 years of administrative, higher education, student services or managerial experience.</div>
</div><br>
<div><div><b>Skills and Knowledge</b></div>
<div>Position requires high level project management, continuous attention to detail, balancing short- and long-term planning, superb organization, excellent interpersonal skills, and nuanced communication aptitude. Able to successfully: handle competing deadlines, pivot between tasks, and work in an open environment. Proficient with Microsoft Suite (word processing, Excel spreadsheets, etc.), Adobe Acrobat (.pdfs), at minimum. Demonstrated ability to write (reports, correspondence) with clarity and accuracy, tailored to different audiences and needs. Database fundamentals (adding, removing, sorting, summarizing). Expense tracking and budget planning. Calm, courteous, problem-solving abilities. Ability to work autonomously and collaboratively, as required. Technical knowledge / troubleshooting of conferencing apps, audio, web cams, etc.<br>
<br>
Other useful skills include event planning, video editing/captioning, facility with accessible format document creation and remediation, familiarity with digital media platform use / maintenance (website, Facebook, Instagram). Knowledge of SU processes and procedures a plus.</div>
</div><br>
<div><div><b>Responsibilities</b></div>
<div><div><b>FRONT</b><b> </b><b>OFFICE</b><b> </b><b>MANAGEMENT</b></div><ul>
<li>Serve as visible point of contact for all HC programs: greet visitors, emailers, callers with positive, responsive, courteous, informed approach. Consult resources to independently respond to inquiries and/or forward messages to appropriate program leaders/managers.</li>
<li>Manage HC and EHN spaces, maintain order, cleanliness, repairs. Oversee HC room reservations. Maintain room tech and guides, support guest users of spaces, request IT consults as needed.</li>
<li>Work with building manager, campus facilities, relevant vendors to initiate repairs or renovations, services, replacements.</li>
<li>Oversee deliveries, monitor inventories, procure necessary supplies.</li>
<li>Provide consistent (M-F/business hours) welcoming presence and oversight for daily activities in HC offices, library, seminar room.</li>
<li>Adapt and retool as campus business and research operations and processes develop over time and, as a result, assignments are reviewed and revised.</li>
<p></p>
</ul><div><b>ADMINISTRATIVE</b><b> </b><b>SUPPORT</b><b> </b><b>FOR</b><b> HC, </b><b>CNYHC</b><b>, </b><b>EHN</b></div><ul>
<li>Provide operational assistance to directors, staff and others directly affiliated with these programs: manage calendars; maintain records; create, proofread, and file minutes, award letters, spreadsheets, databases</li>
<li>Interact frequently (verbal and written) with leadership within the College, University, and external constituents</li>
<li>For internal grant, sponsorship, fellowship, award cycles: prepare and coordinate application forms, rubrics, and support selection meetings (set meetings, distribute materials, take minutes)</li>
<li>Website support</li>
<li>Communications support (program emails, publicity, social media)</li>
<li>Collect and summarize data for various reporting needs</li>
<li>Help prepare, proofread, circulate reports and correspondences (e.g., award letters, sponsorship agreements, grant report narratives, etc.)</li>
<li>Coordinate shared calendars, issue meeting polls and other detailed invitations; maintain operational records across these entities</li>
<li>Supervise student assistants and employees supporting operations</li>
</ul><div><b>INCLUSIVE</b><b> </b><b>EVENT</b><b> </b><b>PLANNING</b><b> / </b><b>MANAGEMENT</b></div><ul>
<li>Coordinate all on-campus, off-campus, hybrid or virtual event/meeting details: procure venues, furniture/equipment rentals, tech/accessibility (CART/LEMP/ASL), catering, auxiliary services, print/production costs. Oversee event set-up / break-down per master plans / agreements.</li>
<li>Manage/help execute core University-wide HC events (Books in Humanities; Open House; Watson residency); support Syracuse Symposium, CNYHC Writing Retreat</li>
<li>Support EHN Annual Showcase, core projects, campus and community meetings</li>
<li>Research, coordinate, execute details tied to travel, contracts, honoraria for guest scholars and project/program partners; process related expenses, comply with policies across all involved units and institutions</li>
<li>Ensure accessibility services are in place and event materials are accessible (captions, alt text, etc.), remediate as necessary (self-edit or secure vendor)</li>
<li>Coordinate year-at-a-glance advance planners and calendars to streamline HC, CNYHC, EHN offerings</li>
<li>Maintain/update operational guides to administer HC, CNYHC, EHN projects</li>
</ul><div><b>BUDGET</b><b> </b><b>SUPPORT</b></div><ul>
<li>Process HC expense transactions associated with office operations; research programs and events; faculty, dissertation fellow and post-doc research; and occasional sponsored funds. Includes expense transactions for HC Budget Support Associate [BSA] review and approval (purchase requisitions, expense reimbursements, travel vouchers [including &ldquo;Intra-Corridor&rdquo; travel processing], credit card reconciliations, standing IDs, honoraria or consultant payments, etc.</li>
<li>Provide support to BSA for: HC / CNYHC co-sponsorship invoicing and funding transfers; generating spending reports; and time entry backup.</li>
<li>Process EHN expense transactions associated with core events and meetings and occasional sponsored funds. Includes expense transactions for EHN Program Manager (PM) review and approval (purchase requisitions, expense reimbursements, travel vouchers, standing IDs, honoraria or consultant payments, etc.)</li>
<li>Provide support to EHN PM for co-sponsorship invoicing and funding transfers; generating spending reports; and time entry backup.</li></ul><div><br>
</div><div>
Other duties as assigned.</div></div>
</div><br>
<div><div><b>Physical Requirements</b></div>
<div>Not Applicable</div>
</div><br>
<div><div><b>Tools/Equipment</b></div>
<div>Not Applicable</div>
</div><br>
<div><div><b>Application Instructions</b></div>
<div>In addition to completing an online application, please attach a resume and cover letter.</div>
</div><br>
<div><div><b>About Syracuse University</b></div>
<div>Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.<br>
<br>
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University&rsquo;s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.</div>
</div><br>
<div><div><b>About the Syracuse area</b></div>
<div>Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.</div>
</div><br>
<div><div><b>EEO Statement</b></div>
<div>Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.</div>
</div><br>
<div><div><b>Commitment to Supporting and Hiring Veterans</b></div>
<div>Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University&rsquo;s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.</div>
</div><br>
<div><div><b>Commitment to a Respectful and Welcoming Community</b></div>
<div>Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.</div></div></div></div><div></div>

LSU Agricultural Center

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$3,127.00 - $6,136.00 Monthly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Jefferson, LA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Classified</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>R00116467</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>LSU Agricultural Center</div>
</div></div><div><div><div><b>Opening Date</b></div>
</div><div><div>06/11/2026</div>
</div></div></div><div><div><div><div><b>Closing Date</b></div>
</div><div><div>6/24/2026 11:59 PM Central</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>About this Job<br>
</b></h2></div><p></p><div><br>
<p>The LSU AgCenter focuses on research, extension and teaching to make advancements that will benefit generations. The LSU AgCenter is one of eight campuses of the LSU System. With offices in every parish and research stations across the state, the LSU AgCenter is committed to serving the citizens of Louisiana. That pledge includes our dedication to agriculture and the vital work of providing innovation and support for the food and fiber sector while improving agriculture&rsquo;s valuable contributions to the state&rsquo;s economy. Our educational efforts span nutrition and health, food safety, backyard gardening, disaster preparedness, storm recovery, youth development, managing insects and natural threats, economic development, resource conservation and so much more. The LSU AgCenter provides individuals, families, businesses, schools, industries and local governments with valuable information aimed at improving economic conditions, general wellness and quality of life. Our faculty members across the state are actively engaged in research that creates solutions for the many aspects of agriculture while serving all residents of Louisiana. More information about the LSU AgCenter can be found here: LSU AgCenter. Specific information about the Jefferson Parish Extension Office can be found here: Jefferson Parish.</p><p><b>
Competencies:</b></p><p><b>
Communicating Effectively:</b> The ability to relay information correctly and appropriately to connect people and ideas.</p><p><b>
Displaying Expertise: </b>The ability to exhibit specialized skills or knowledge gained from experience or training</p><p><b>
Managing Resources: </b>The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.</p><p><b>
Using Data:</b> The ability to use relevant and valid data to inform a recommendation for action.</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications
</b></h2></div><p></p><div><div>Three years of experience in administrative services; OR<br>
<br>
Six years of full-time work experience in any field; OR<br>
<br>
A bachelor's degree.<br>
<br>
EXPERIENCE SUBSTITUTION:<br>
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Specification
</b></h2></div><div><p>The official job specifications for this role, as defined by the State Civil Service, can be found here.</p></div>
<div><h2 class="jobSectionHeader"><b>Job Duties and Other Information
</b></h2></div><p></p><div><p>Job Duties:</p><p>
As an Administrative Program Specialist A, you'll help create a positive first impression for every person who walks through our doors. In this role, you will:</p><ul><li>
Perform and coordinates routine administrative activities including records management, requisitions, purchase orders, travel, risk management, inventory, mail, communications. etc. (20%)</li><li>
Maintains familiarity with all LSU AgCenter policies concerning administrative matters and interprets policies in answering inquiries or in disseminating approved policy statements. Maintains region policies and procedures. Keeps region informed of changes/additions to these policies. Assist with training of new employees on the AgCenter&rsquo;s policies and procedures. Ensures office and administrative functions are handled properly. Evaluate operations and communicate recommended changes. (40%)</li><li>
Coordinates the human resources function of the region for classified employees to include but not limited to proper documentation for appointments, funding changes, evaluations, and terminations. Oversees the hiring process of all positions. Oversees leave and payroll functions. Distributes benefit information (20%)</li><li>
Learns and uses Enterprise Resource Planning system (Workday) to for financial and human resources processing and data needs. This position serves as backup to the Assistant to the Regional Director. (10%)</li></ul><p>
Position-Specific Details:</p><ul><li>
Appointment Type: This position does not participate in a Career Progression Group.</li><li>
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday.</li><li>
Compensation: The salary offered will be determined based on qualifications and experience.</li><li>
Location: Jefferson Parish Extension Office, Jefferson, La.</li><li>
This position is not eligible for remote employment.</li></ul><p>
The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. An Equal Opportunity/Affirmative Action Employer. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.</p><p>
How To Apply:</p><ul><li>
No Civil Service test score is required in order to be considered for this vacancy.</li><li>
Apply online at https://lsu.wd1.myworkdayjobs.com/LSU.</li><li>
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.</li></ul><p>
Contact Information:</p><p>
For further information about this vacancy contact: Rebecca Smelley at rsmelley@agcenter.lsu.edu.</p></div></div></div><p></p>
<br><p></p><div><div><div><div>Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to <i>make a difference </i>through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. <br>
<br>
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:</div><div></div><br>
<div><div><br>
<b>Insurance Coverage </b>More information can be found at https://info.groupbenefits.org/<br>
<br>
<b>Parental Leave</b> &ndash; Up to six weeks paid parental leave<br>
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx<br>
<br>
<b>Holidays and Leave</b> &ndash; State employees receive the following paid holidays each year:</div><div><ul> <li>New Year's Day </li><li>Martin Luther King, Jr. Day, </li><li>Mardi Gras, </li><li>Good Friday, </li><li>Memorial Day, </li><li>Independence Day, </li><li>Labor Day, </li><li>Veteran's Day, </li><li>Thanksgiving Day and Christmas Day.</li></ul></div>***** Additional holidays may be proclaimed by the Governor<br>
<br>
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.<br>
<br>
<b>Retirement</b><b> </b>&ndash; State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):<ul> <li>Louisiana State Employees Retirement System (www.lasersonline.org<i>). LASERS has provided this </i><i>video </i><i>to give you more detailed information about their system</i> </li><li>Teacher's Retirement System of Louisiana (www.trsl.org), </li><li>Louisiana School Employees Retirement System (www.lsers.net), among others</li></ul></div></div></div></div><p></p>

ADMINISTRATIVE PROGRAM SPECIALIST-A

CYA Guns & Ammo

<p>We are looking for a resourceful, attentive, and detail-oriented <b>Administrative Specialist</b> to assist our team in a firearm store and range environment. This position is a great opportunity for someone who has a passion or interest in working with firearms. Previous firearm knowledge is not required, but a willingness to learn and retain information about the firearm industry is essential.</p><p>The ideal candidate will be a driven problem solver with exceptional <b>attention to detail</b>, strong organizational skills, and the ability to manage time effectively. This role requires someone who can properly complete, review, and maintain official paperwork while supporting daily back-office operations and store procedures.</p><p>Primary Responsibilities</p><ul><li>Check in incoming inventory accurately and in a timely manner.</li><li>Verify received products against invoices, packing slips, purchase orders, and internal records.</li><li>Maintain accurate inventory records and communicate any discrepancies to management.</li><li>Properly handle firearm inventory records and bound book entries.</li><li>Assist with acquisition and disposition entries as required.</li><li>Conduct background checks during the firearm pickup and transfer process.</li><li>Review official paperwork for accuracy, completeness, and compliance.</li><li>Perform daily review of paperwork before the end of the day.</li><li>Complete monthly tasks accurately and before required deadlines.</li><li>Maintain compliance with federal regulations, store policies, and internal procedures.</li><li>Support the team by performing organizational and administrative tasks.</li><li>Communicate professionally with customers, team members, vendors, and management.</li><li>Exhibit polite and professional communication by phone, email, and mail.</li><li>Greet customers and help maintain a welcoming atmosphere.</li><li>Assist customers during the firearm pickup process when needed.</li><li>Maintain supplies inventory by checking stock levels, anticipating needed supplies, and assisting with ordering or expediting supplies.</li><li>Help maintain the upkeep, cleanliness, and organization of the store.</li><li>Perform other responsibilities as assigned by management.</li></ul><p>Required Qualifications</p><ul><li><b>Strong attention to detail.</b></li><li>Must be legally eligible to work in a firearm retail and range environment.</li><li>Excellent organizational and time-management skills.</li><li>Ability to complete and review official paperwork accurately.</li><li>Strong communication skills.</li><li>Ability to follow instructions and procedures consistently.</li><li>Professional attitude and customer service mindset.</li><li>Ability to handle confidential information responsibly.</li><li>Willingness to learn firearm industry procedures, terminology, and compliance requirements.</li><li>Ability to work independently and as part of a team.</li><li>Must be dependable, punctual, and accountable.</li></ul><p>Preferred Qualifications</p><ul><li>Previous administrative, retail, inventory, or customer service experience.</li><li>Experience with firearm retail, range operations, ATF compliance, Form 4473, background checks, or bound book entries is a plus.</li><li>Basic knowledge of firearms or an interest in learning about firearms is preferred but not required.</li><li>Experience with inventory systems, point-of-sale systems, or data entry.</li></ul><p>Key Skills for Success</p><ul><li>Accuracy</li><li>Accountability</li><li>Problem-solving</li><li>Organization</li><li>Time management</li><li>Professional communication</li><li>Customer service</li><li>Ability to learn and retain detailed information</li><li>Compliance-focused mindset</li></ul><p>Schedule:</p><p>Full time position. <b>Weekends will be required.</b></p><p>Job Types: Full-time, Part-time</p><p>Pay: $12.00 - $15.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Health insurance</li></ul><p>Application Question(s):</p><ul><li>Please explain why or how the skill &quot;attention to detail&quot; applies to you and your work habits.</li><li>Can you explain how you are able to handle working in a fast-paced environment while maintaining accuracy in your work?</li><li>Are you legally eligible to work around firearms and assist with firearm-related transactions?</li><li>This position will require weekend availability. Do you have any issues preventing you from adhering to this schedule?  </li><li>This position requires strong professional writing and typing skills, including the ability to complete paperwork, send emails, and enter information accurately. Are you able to perform these responsibilities consistently and accurately?</li><li>Previous firearm knowledge is not required, but this position does require the ability to learn and retain firearm terminology, compliance procedures, and store processes. Are you able to learn and apply this information accurately?</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>License/Certification:</p><ul><li>Driver's License (Required)</li></ul><p>Work Location: In person</p>

Administrative Specialist

May Technology & Mfg., Inc.

<p><b>May Technology &amp; Mfg., Inc., est. 1964 and located in Kansas City, MO has immediate openings for long-term self-starting professional individuals. We manufacture high quality precision machined parts, assemblies and tooling for the aerospace, defense, automotive, construction and other industries using the latest in advanced computerized mfg. tools &amp; technology. We seek individuals that are highly skilled, quality minded, dependable, positive and motivated to join our growing team. Must be able to pass a drug screen, work weekends (rare)/overtime as the position requires.</b></p><p>The Quality Assurance Administrative Specialist will report to the Quality Manager on the company's Quality Management System (QMS) with a goal of zero defects.</p><p><b>Summary</b></p><p>Inspects products at various stages of production process; compiles and evaluates data to determine and maintain quality and reliability of products by performing the following duties.</p><p><b>Essential duties, responsibilities and authorization </b>for the following:</p><p>-Interprets engineering drawings and diagrams and confer with management or engineering staff to determine quality and reliability standards;</p><p>-Sets up and creates First Article Inspection reports (AS9102) that comply with industry standards and customer requirements, including material, processing, and dimensional data;</p><p>-Perform Final Inspections of details, part mark, masking, and assembly</p><p>-Work closely with the shipping department to inspect and certify product base on schedule and demand.</p><p>-Set up and coordinate source inspection with multiple Customer (i.e. Lockheed, Northrup, Boeing, etc.)</p><p>-Monthly reporting, applying statistical quality management system procedures;</p><p>-Recommends modifications of existing quality or production standards to achieve optimum quality within limits of equipment capability;</p><p>-Ensures products and documentation are inspected and maintained as required by the respective customer's requirements;</p><p>-Coordinates fabrication and installation activities to ensure products and systems conform to engineering design and customer specifications;</p><p>-Follows the Quality Management System procedures and instructions</p><p>-Maintains a safe, clean, and orderly work environment;</p><p>-Supports the Quality Management System to assure compliance to quality, industrial and government standards and regulations.</p><p>-Other duties may be assigned.</p><p><b>SKILLS: </b></p><p>-Excellent computer skills</p><p>-Intermediate level Excel and Word;</p><p>-Able to work with minimal supervision and a quick learner.</p><p><b>Education and/or Experience </b></p><p>-One year certificate from college or technical school; or 1 year related experience and/or training; or equivalent combination of education and experience.</p><p>- (Preferred only) Experience in Aerospace Manufacturing.</p><p>- (Preferred only) Source Inspection Experience</p><p>- (Preferred only) First Article Inspection</p><p>Join a leading manufacturing company that offers excellent benefits, working conditions &amp; opportunity for learning and career growth.</p><p>Work Remotely</p><ul><li>No</li></ul><p>Job Type: Full-time</p><p>Pay: $45,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Associate (Preferred)</li></ul><p>Experience:</p><ul><li>Manufacturing: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Quality Assurance Administrative Specialist

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