administrative specialist i

One Federal Solution

<div><p>One Federal Solution (OFS) is a leading provider of professional services to Defense and Civilian agencies, with over two decades of experience in business intelligence, acquisition, procurement, and administrative support. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to delivering high-performance solutions for government partners.<br>
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We are seeking an Administrative Specialist I to join our team in Washington, DC. This role is essential in supporting office operations, ensuring compliance, and maintaining efficient administrative processes within a fast-paced government environment.<br>
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Key responsibilities include:</p><ul><li>
Providing comprehensive administrative, program, and office operations support</li><li>
Performing administrative management functions for office, project, and program operations</li><li>
Reviewing and applying administrative policies and procedures</li><li>
Developing and maintaining administrative systems and processes</li><li>
Composing and routing correspondence, tracking actions to completion</li><li>
Greeting visitors and managing incoming calls</li><li>
Reviewing outgoing correspondence for compliance</li><li>
Assembling information for reports and responses</li><li>
Ensuring documents are accurate, properly formatted, complete, and submitted on time</li><li>
Preparing and overseeing meeting minutes, presentations, reports, and project documentation filing</li><li>
Utilizing Microsoft Word, Excel, PowerPoint, and Access to create charts, spreadsheets, presentations, and reports</li><li>
Collecting, tracking, and analyzing administrative and program data</li><li>
Coordinating with staff and management to support workflow and work distribution</li><li>
Supporting procurement activities, including purchase requests, PO review, and supply/property tracking</li><li>
Assisting with property management and inventory tracking/reporting</li><li>
Supporting compliance with financial and procurement procedures</li><li>
Providing timely status updates and performing other duties as assigned</li></ul><br>
<b>
Requirements</b><br>
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Required Qualifications:<ul><li>
High school diploma or GED</li><li>
2+ years of relevant administrative or office support experience</li><li>
Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>
Preferred Qualifications:<ul><li>
Working proficiency with Microsoft Access</li><li>
Experience providing administrative support in a U.S. Department of State environment</li></ul><br>
<b>
Benefits</b><br>
<ul><li>
Comprehensive health insurance coverage (medical, dental, vision)</li><li>
Paid time off and federal holidays</li><li>
Retirement plan options</li><li>
Professional development and training opportunities</li><li>
Supportive work environment with opportunities for growth</li></ul></div>

Administrative Specialist I

North Carolina Department of Correction

<div><p><b>Agency
</b></p>Adult Correction
<p></p><p><b>Division
</b></p>COO - OPS - Institutions Operations
<p></p><p><b>Job Classification Title
</b></p>Administrative Specialist I (S)
<p></p><p><b>Position Number
</b></p>60062909
<p></p><p><b>Grade
</b></p>NC08
<p></p><p><b>About Us
</b></p><p>The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation &amp; Reentry, Special Operations and the Post-Release Supervision &amp; Parole Commission. We have a mission that matters!
</p><p></p><p><b>Description of Work
</b></p>This position is located at Craven Correctional Institution in Vanceboro, NC, Craven County. The prison is a Medium Custody Adult Male Felon Diagnostic Processing Center which houses 850 offenders. Employees in this class provide office management services for the Associate Warden for Programs with approximately 74 employees to include Programs, Inmate Classification, Chaplaincy Services, Mental Health Services, Medical Services, Dental Services &amp; Diagnostic Services.
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Key Duties Include:
<br>
<br>
<ul><li>Composing correspondence independent of rough drafts provided by the Associate Warden and other Section Heads when directed. &ndash; Composing correspondence directed to offenders, staff, the general public as well as various agency departments.
</li><li>Processes and acts on confidential information
</li><li>Maintains calendar for Associate Warden for Programs
</li><li>Schedules appointments and coordinates mail delivery for the section heads.
</li><li>Prepares documents and correspondence by transcribing dictation as well as independent composition and prepares minutes of meetings.
</li><li>Provides confidential clerical support to the Program Director I, Programs Supervisor, Case Managers, and Medical Staff, including the Nurse Supervisor, Lead Nurses and Medical Providers.
</li></ul><p></p><p><b>Knowledge Skills and Abilities/Management Preferences
</b></p><p>Salary Range: $39,244 - $68,679
</p><ul><li>Ability to demonstrate and apply this knowledge in performance of administrative tasks; ability to explain and interpret information to clients/customers and staff.
</li><li>Ability to compile, assimilate and organize both printed and electronic information; ability to apply knowledge of data collection, storage, organization, manipulation and/or analysis of data.
</li><li>Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.
</li><li>Ability to clearly convey information and ideas through a variety of media to individuals or groups.
</li><li>Ability to present ideas clearly and effectively in written form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar, organization, and structure.
</li></ul><p></p><p><b>Minimum Education and Experience
</b></p><p>Some state job postings say you can qualify by an &ldquo;equivalent combination of education and experience.&rdquo; If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
</p><p></p><p>High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
</p><p></p><p>Management would prefer someone with extensive knowledge and experience
</p><p>using Microsoft Word, Excel, PowerPoint, and be familiar with OPUS on the internet.
</p><p></p><p><b>EEO Statement
</b></p><p>T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
</p><p></p><p><b>Recruiter:
</b></p>Crystal Bunn Miller
<p></p><p><b>Email:
</b></p><p>recruiters@dac.nc.gov</p></div>

Ada County

<div><div><div><h2 class="jobSectionHeader"><b>General Summary</b></h2></div><br>
<p></p><div><br>
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<p><b>Please Note</b><b>: This is a continuous job posting and will remain open until a sufficient number of qualified applications are received. The posting may close at any time without notice. Applicants are encouraged to apply as soon as possible to ensure consideration.</b></p>
Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community&rsquo;s quality of life. Our Coroner's team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.<br>
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We offer a <b>competitive Total Rewards package </b>that increases your base salary by approximately <b>40%</b>, including:<ul><li><b>
Excellent medical, dental, and vision insurance</b></li><li><b>
Generous vacation and sick leave </b>starting on day one</li><li><b>
11 paid holidays </b>annually</li><li><b>
Participation in one of the nation&rsquo;s best state retirement systems</b>, with <b>11.96% employer contribution</b></li><li><b>
457(b) deferred compensation plan with up to 3% county match</b>, plus a<b>401(k)</b></li><li><b>
Paid parental leave, life</b><b> insurance</b>, and robust wellness<b> programs</b></li><li>
Ongoing <b>training opportunities and career pathing</b><br>
</li></ul>
This generous Ada County Total Rewards package increases the base salary by approximately 40 percent.<br>
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The Ada County Coroner&rsquo;s Office will aim to provide the highest standard in medicolegal death investigation, forensic analysis, pathology services, and administration. The Office will continue to seek new ways to increase quality of work while maintaining fiscal responsibility.<div></div><div><b><br>
Required: You must include an updated resume and cover letter with your application.</b></div><br>
<b>
POSITION GENERAL SUMMARY:</b><br>
Performs specialized administrative support duties and serves as first point of contact for visitors of the Ada County Coroner&rsquo;s office. Supports the Administration Division by handling clerical functions, data entry, incoming correspondence, preparing and maintaining reports, and routine bookkeeping functions while ensuring compliance with Federal and State Laws. Performs cross-functional support duties across multiple office divisions as directed, contributing to overall departmental efficiency.<br>
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<b>DISTINGUISHING FEATURES:</b><br>
The Administrative Specialist I performs varied work assignments according to pre-defined guidelines, procedures, and policies. Work is performed under close supervision of the Office &amp; Records Manager who is available to provide additional direction for assignments that are confidential, sensitive, or political in nature. Positions in this classification share a common set of core duties, but may be assigned to one or more service areas in the front office that impacts daily work focus and training assignments.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><ul><li>Greets visitors to the office, provides reception services, serves as first point of contact, and monitors and escorts visitors;</li><li>
Answers multiple phone lines and screens or redirects appropriately;</li><li>
Responds to routine questions and refers non-routine questions to the appropriate persons;</li><li>
Receive, process, and respond to daily requests;</li><li>
Sorts, opens, and distributes mail; monitors email and fax correspondence and directs appropriately;</li><li>
Performs data entry and types routine correspondence;</li><li>
Sorts, files, creates, and maintains office files, reports, logs or other recordings related to office business, both physical and electronic, ensuring records are accurate and organized;</li><li>
Accesses databases for specific case information to ensure proper response to inquiries;</li><li>
Receives, records, and transmits responses to appropriate parties;</li><li>
Tracks and orders office supplies;</li><li>
Ensures compliance with office policies and procedures and Federal and State laws, including but not limited to the Health Insurance Portability and Accountability Act (HIPAA);</li><li>
Manages and oversees the sale of and inventories Coroner merchandise for sale;</li><li>
Tracks training certificates;</li><li>
Performs routine bookkeeping tasks;</li><li>
Assists Office Manager and Chief Administrative Officer in handling of administrative tasks;</li>
Performs primary responsibilities in one or more assigned functional service areas, and coverage in secondary service areas. Assignment may rotate based on office needs, and all incumbents are expected to perform duties across functions required. Emphasis areas include:<br>
<li>
<ul><li>
Reception/Family Services: Focus on public contact, handling incoming calls and correspondence, greeting visitors, and assisting grieving families with compassion and professionalism.</li><li>
Reporting/Records: Focus on managing and fulfilling assigned record requests, such as confirmation of death records, cause &amp; manner of death, public administration, etc.</li><li>
Cremation Authorization/Processing: Focus on managing and processing cremation authorization requests and cremation fee invoicing; performs routine bookkeeping tasks, including posting financial transactions and preparing deposits.</li></ul></li></ul><br>
<b>
ADDITIONAL FUNCTIONS:</b><ul><li>
Conducts and participates in training and cross-training activities to ensure coverage and support across administrative positions;</li><li>
Schedules outgoing shipments and ensures proper recording for billing purposes;</li><li>
Manage logs and creates client services invoices;</li><li>
Trains and oversees administrative interns work assignments and ensure completion of required internship program documentation;</li><li>
Performs other related functions as required.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Requirements</b></h2></div>
<p></p><div><ul><li>High school diploma or equivalent;</li><li>
Associate&rsquo;s degree or relevant certification preferred;</li><li>
FEMA Independent Study course completion required (ICS 100, 200) within one year of employment;</li></ul><ul><li>
Knowledge of modern office equipment, practice and procedures;</li><li>
Knowledge of English grammar, punctuation and spelling, and business math;</li><li>
Knowledge of Microsoft Office software including Word, Outlook and Excel;</li></ul><ul><li>
Knowledge of general accounting and billing practices;</li><li>
Excellent communication skills, verbally and in writing, with culturally diverse populations in stressful situations;</li></ul><ul><li>
Skill in the operation of a personal computer and multiple phone lines;</li><li>
Intermediate typing proficiency (40 words per minute);</li><li>
Skill in organizing and accurately accomplishing work within limited timeframes;</li><li>
Skill in performing customer service;</li><li>
Skill in proofreading material;</li></ul><ul><li>
Ability to demonstrate a professional demeanor;</li><li>
Ability to prioritize and manage daily caseload based on numerous variables;</li><li>
Ability to follow written and verbal instructions;</li><li>
Acute accuracy and attention to detail;</li><li>
Ability to handle complaints and problems courteously;</li><li>
Ability to work independently and as a team player;</li><li>
Ability to develop and organize material in a logical sequence for reports or correspondence;</li><li>
Ability to maintain clerical records;</li><li>
Ability to maintain confidentiality;</li><li>
Ability to maintain effective working relationships.</li></ul></div></div></div><p></p>

<div><p><b>Agency
</b></p>Adult Correction
<p></p><p><b>Division
</b></p>COO - Community Supervision
<p></p><p><b>Job Classification Title
</b></p>Administrative Specialist I (S)
<p></p><p><b>Position Number
</b></p>60074260
<p></p><p><b>Grade
</b></p>NC08
<p></p><p><b>About Us
</b></p><p>The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation &amp; Reentry, Special Operations and the Post-Release Supervision &amp; Parole Commission. We have a mission that matters!
</p><p></p><p><b>Description of Work
</b></p>If you desire a rewarding career that has a great work/life balance with benefits, please apply today!
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This Administrative Specialist I position involves extensive public and staff contact, both via phone and in-person, and may include occasional interactions with criminal offenders. Work performed may require specialized knowledge in the processing and application of information, documents, and materials.
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The Administrative Specialist I works under pressure to meet tight deadlines for handling various office operations and reporting. This position provides administrative support to their team, including but not limited to reception, clerical, recording, and reporting duties. In addition to office administrative duties, the position will provide both HR and fiscal-related support services as well, performing actions such as:
<br>
<br>
<ul><li>Employment packages
</li><li>Onboarding documentation
</li><li>New hire orientation
</li><li>HR Logs, roster, and reporting
</li><li>Procurement
</li><li>Physical inventories of fixed assets
</li><li>Travel authorizations and reimbursement requests
</li><li>Tracking and reporting vehicle logs and mileage reports
</li><li>Additional duties as needed
</li></ul><br>
This position will:
<br>
<br>
Monitor waiting areas and answer basic inquiries from visitors and/or offenders and direct them to the appropriate personnel; Answer incoming phone calls and disseminate information to the appropriate person; Act upon directives and requests from staff to aid in the orderly operation of the unit and the facility.
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Receive and process mail, distribute and file documents both electronically and in hard copy, and manage operations files; Verify data, report writing, summarize and reconcile information or financial data, records management, claims review and processing, data collection and analysis, research, inventory, personnel administration, and fund collection or expenditures.
<p></p><p><b>Knowledge Skills and Abilities/Management Preferences
</b></p><p><b>Salary Range: </b>$39,244.00 - $68,679.00
</p><p><b>Salary Grade: </b>NC08
</p><p></p><p><b>To qualify for this position, applicants must document on the application that they possess </b><b>ALL </b><b>the following:
</b></p><ul><li>Ability to explain and interpret information to clients/customers and staff. Having considerable knowledge of program policies, procedures, and information systems to communicate and process information.
</li><li>Ability to compile, assimilate, and organize both printed and electronic information; ability to apply knowledge of data collection, storage, organization, manipulation, and/or analysis of data.
</li><li>Ability to complete tasks efficiently and promptly when utilizing various business functional areas such as administration, strategic planning, time management, and organizational skills.
</li><li>Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.
</li><li>Ability to maintain confidentiality, identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.
</li><li>Ability to present ideas clearly and effectively in both written and verbal form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar, organization, and structure.
</li></ul><p></p><p>This is a full-time position (40 hours per week) with State Benefits
</p><p></p><p><b>Minimum Education and Experience
</b></p><p>Some state job postings say you can qualify by an &ldquo;equivalent combination of education and experience.&rdquo; If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
</p><p></p><p>Some state job postings say you can qualify by an &quot;equivalent combination of education and experience.&quot; If that language appears below, then you may qualify through <b>EITHER </b>years of education, <b>OR </b>years of directly related experience, <b>OR </b>a combination of both.
</p><p></p><p>See https://oshr.nc.gov/experience-guidef for details.
</p><p></p><p>Must have a High School (HS) diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
</p><p></p><p><b>EEO Statement
</b></p><p>T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
</p><p></p><p><b>Recruiter:
</b></p>Tiffany Noel Suluki
<p></p><p><b>Email:
</b></p><p>recruiters@dac.nc.gov</p></div>

Administrative Specialist I - Wake County

Columbus Consolidated Government

JOB
<br>This position is responsible for providing clerical support for the Columbus Police Department.Formats and types letters, memos, forms, reports, and fliers.Receives, logs, and records documents.Answers the telephone; responds to inquiries and requests; provides information about policies, guidelines, procedures, and the status of department activities; forwards calls to the appropriate personnel.Logs, tracks, and maintains records and files; maintains time and attendance records.Receives, processes, and distributes department mail.Schedules and arranges appointments and reservations for meetings, court dates, travel, and facility usage.Assists in the preparation of the annual budget.Compiles information and prepares narrative and statistical reports.Maintains files on citizen complaintsPrepares personnel forms for in-coming and out-going employees.Reviews, checks, and processes requisitions and documents.Orders supplies and equipment for the office.Performs other related duties as assigned.
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EXAMPLE OF DUTIES
<br>Knowledge of general office procedures.Knowledge of basic budgetary and accounting principles and practices.Knowledge of record keeping, report preparation, filing, and records management techniques.Knowledge of work-related computer applications.Skill in organizing work, setting priorities, and meeting critical deadlines.Skill in the operation of computers and other standard office equipment.Skill in proofreading documents.Skill in oral and written communication.
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SUPPLEMENTAL INFORMATION
<br>The work is typically performed while intermittently sitting, standing, stooping, walking, bending, or crouching. The employee occasionally lifts light and heavy objects, uses tools or equipment requiring a high degree of dexterity, and distinguishes between shades of color.Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.Feeling – perceiving attributes of objects by touch with skin, fingertips.Grasping – applying pressure to object with fingers, palm.Handling – picking, holding, or working with whole hand.Hearing 1 – perceiving sounds at normal speaking levels, receive information.Hearing 2 – receive detailed information, make discrimination in sound.Kneeling – bending legs at knee to come to rest at knees.Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.Pulling - use upper extremities to exert force, haul or tug.Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.Reaching – extending hands or arms in any direction.Repetitive Motion – substantial movements of wrists, hands, fingers.Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.Talking 1- expressing ideas by spoken wordTalking 2 – shouting to be heard above ambient noise.Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.Visual Acuity 2 - color, depth perception, field of vision.Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.The work is typically performed in an office.

Administrative Support Specialist I - G112 - Field Operations

<div><div><div><h2 class="jobSectionHeader"><b>Major Duties and Responsibilities</b></h2></div>
<p></p><div><p>This position is responsible for providing clerical support for the Columbus Police Department.</p><ul><li>
Formats and types letters, memos, forms, reports, and fliers.</li><li>
Receives, logs, and records documents.</li><li>
Answers the telephone; responds to inquiries and requests; provides information about policies, guidelines, procedures, and the status of department activities; forwards calls to the appropriate personnel.</li><li>
Logs, tracks, and maintains records and files; maintains time and attendance records.</li><li>
Receives, processes, and distributes department mail.</li><li>
Schedules and arranges appointments and reservations for meetings, court dates, travel, and facility usage.</li><li>
Assists in the preparation of the annual budget.</li><li>
Compiles information and prepares narrative and statistical reports.</li><li>
Maintains files on citizen complaints</li><li>
Prepares personnel forms for in-coming and out-going employees.</li><li>
Reviews, checks, and processes requisitions and documents.</li><li>
Orders supplies and equipment for the office.</li><li>
Performs other related duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Knowledge, Skills and Abilities</b></h2></div>
<p></p><div><ul><li>Knowledge of general office procedures.</li><li>
Knowledge of basic budgetary and accounting principles and practices.</li><li>
Knowledge of record keeping, report preparation, filing, and records management techniques.</li><li>
Knowledge of work-related computer applications.</li><li>
Skill in organizing work, setting priorities, and meeting critical deadlines.</li><li>
Skill in the operation of computers and other standard office equipment.</li><li>
Skill in proofreading documents.</li><li>
Skill in oral and written communication.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Educational and Training Requirements</b></h2></div>
<div><p>Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.</p></div>
<div><h2 class="jobSectionHeader"><b>Physical Requirements</b></h2></div>
<p></p><div><p>The work is typically performed while intermittently sitting, standing, stooping, walking, bending, or crouching. The employee occasionally lifts light and heavy objects, uses tools or equipment requiring a high degree of dexterity, and distinguishes between shades of color.</p><ul><li>
Balancing &ndash; maintain equilibrium to prevent falling while walking, standing, or crouching.</li><li>
Feeling &ndash; perceiving attributes of objects by touch with skin, fingertips.</li><li>
Grasping &ndash; applying pressure to object with fingers, palm.</li><li>
Handling &ndash; picking, holding, or working with whole hand.</li><li>
Hearing 1 &ndash; perceiving sounds at normal speaking levels, receive information.</li><li>
Hearing 2 &ndash; receive detailed information, make discrimination in sound.</li><li>
Kneeling &ndash; bending legs at knee to come to rest at knees.</li><li>
Lifting &ndash; raising objects from lower to higher position, moving objects side to side, using upper extremities, back.</li><li>
Manual Dexterity &ndash; picking, pinching, typing, working with fingers rather than hand.</li><li>
Pulling - use upper extremities to exert force, haul or tug.</li><li>
Pushing &ndash; use upper extremities to press against objects with force, or thrust forward, downward, outward.</li><li>
Reaching &ndash; extending hands or arms in any direction.</li><li>
Repetitive Motion &ndash; substantial movements of wrists, hands, fingers.</li><li>
Speaking &ndash; expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.</li><li>
Stooping &ndash; bending body downward, forward at waist, with full motion of lower extremities and back.</li><li>
Talking 1- expressing ideas by spoken word</li><li>
Talking 2 &ndash; shouting to be heard above ambient noise.</li><li>
Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.</li><li>
Visual Acuity 2 - color, depth perception, field of vision.</li><li>
Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.</li></ul><p>
The work is typically performed in an office.</p></div></div></div><p></p>

Administrative Support Specialist I - G112 - Investigative Services

Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-2963</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$50,070.00 - $60,730.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute&rsquo;s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><p><br>
Under close supervision, will perform the following:</p><ul><li>
Provide administrative support for the department, clinicians, and/or faculty.</li><li>
Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.</li><li>
Manage meeting planning and schedules for individuals and teams within assigned department group.</li><li>
May liaise between patient and clinical staff to provide scheduling support.</li><li>
Draft communications for members of the department or individuals that the position is supporting for review.</li><li>
May be responsible for data entry.</li><li>
Provide email and phone communication with internal and external teams or collaborators.</li><li>
May serve as onsite representative for external groups, visitors, or collaborators.</li><li>
Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.</li><li>
Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.</li><li>
Coordinate travel arrangements as required/needed by department staff.</li><li>
Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.</li><li>
Other duties as assigned.</li></ul><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
</b></p><ul><li>Good written and oral communication skills.</li><li>
Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.</li><li>
Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>
Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail.</li><li>
Ability to organize, multi-task, prioritize, and follow-through.</li></ul><p><b>
MINIMUM JOB QUALIFICATIONS:
</b></p><ul><li>High school diploma required. Bachelor&rsquo;s degree preferred.</li><li>
1 year of relevant experience.</li></ul><p>
License/Certification/Registration: N/A</p><p><b>
SUPERVISORY RESPONSIBILITIES:</b> No</p><p><b>
PATIENT CONTACT: </b>Yes, may have patient contact.</p><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$50,070.00 - $60,730.00</div></div></div><p></p>

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