administrative specialist

Miller Timber Services

Job Summary: We are seeking a proactive and dependable Administrative Specialist to support the day-to-day administrative operations of Miller Timber Services. This role is essential to ensuring smoother internal workflows and effective coordination across departments. The Administrative Specialist will work closely with support staff and field operations to maintain accuracy, efficiency, and compliance in all administrative functions.The ideal candidate is proactive, dependable, and thrives in a fast-paced, team-oriented environment where accuracy and follow-through are essential. This role reports to the Administrative and Operations Manager.Key Responsibilities:Office Support:<ul><li>Manage and maintain inventory of office supplies.</li><li>Answer phones for all businesses under Miller Timber Services umbrella.</li></ul>Operations &amp; Field Support:<ul><li>Assist with coordination and scheduling for company events.</li><li>Support field supervisors and office staff with administrative needs to help meet operational goals.</li></ul>General Administrative Duties:<ul><li>Maintain organized filing systems, both physical and digital.</li><li>Assist in the preparation of reports, proposals and regulatory submissions.</li><li>Maintain a high level of confidentiality and professionalism in all interactions.</li></ul>Required Qualifications:<ul><li>High School diploma or GED required; additional education in business or office administration is a plus.</li><li>Minimum 2 years of experience in a fast-paced administrative or operational support role.</li><li>Proficiency in Microsoft Office, especially Excel; experience with industry-specific systems is a plus.</li><li>Strong attention to detail.</li><li>Ability to prioritize tasks, adapt to changing demands, and work both independently and collaboratively.</li><li>Excellent written and verbal communication skills.</li><li>Familiarity with timber operations, dispatching, or trucking logistics is a strong advantage.</li></ul>Work Environment &amp; Physical Requirements:<ul><li>Primarily office-based with extended computer use.</li><li>Occasional lifting of office supplies (up to 20 lbs).</li><li>Standard business hours, with occasional flexibility required to meet field coordination needs.</li></ul>Drug-Free Workplace Policy: As a government contractor, we maintain a strict drug-free workplace policy. Pre-employment drug testing is required, and ongoing random drug screening may be conducted, including substances prohibited under federal law (e.g., marijuana).Job Type: Full-timePay: $21.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Philomath, OR 97370 (Required)</li></ul>Work Location: In person

Administrative Specialist

Lamar Advertising

<div>The Administrative Specialist is the glue that holds the office together! If you&rsquo;re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Interstate Logos office in Apple Valley, Minnesota is now hiring a new team member to help us enhance the Interstate Logo Program in the state of Minnesota.

The primary purpose of the Administrative Specialist is to provide administrative and clerical support for our local offices. This position will handle routine office duties and work closely with the General Manager and office staff to ensure that the office functions efficiently and effectively. This includes functioning as the first point of contact for potential and existing customers, data entry, and assisting with office applications.
<div>
<div>Why Lamar? 
 
Lamar is a certified Great Place to Work, with 86% of employees in agreement. Lamar Advertising has also been named as a &ldquo;Best Company to Work For&rdquo; in U.S. News &amp; World Report&rsquo;s annual ranking.</div>
<ul><li>Learn more about us on our official YouTube channel.</li>
<li>Check reviews and company updates on our Glassdoor page.</li>
<li>Learn more about our Great Place to Work certification.</li>
</ul>
</div>What you can expect from us:
<ul>
<li>A Monday - Friday, 8:00 am - 5:00 pm work schedule</li>
<li>An hourly rate of $22 /hour</li>
<li>120 hours of paid time off (PTO) that increases with tenure</li>
<li>12 paid company holidays, including President's Day and Juneteenth</li>
<li>A comprehensive 30-day training program</li>
<li>Career advancement opportunities</li>
<li>Ongoing professional development and internal leadership programs to maximize your career potential</li>
<li>Multiple medical plan options and health savings account</li>
<li>Hospital, Critical Illness, and Accident coverage</li>
<li>Short &amp; long-term disability and paid parental leave</li>
<li>Employee Stock Purchase Plan</li>
<li>401k plan with company match</li>
<li>Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program</li>
<li>A people-first culture that invests in connection, community involvement, and transparency around employee feedback</li>
</ul>
What we're looking for in YOU:
<ul><li>Strong command of the English language.</li>
<li>Working knowledge of Microsoft Office Suite, with a focus on Access and Excel.</li>
<li>Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.</li>
<li>Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.</li>
<li>Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.</li>
<li>Strong work ethic &ndash; someone who takes great pride in professionalism, responsibility, and is proactive.</li>
<li>Working knowledge of office administrative procedures and standard knowledge of accounting principles.</li>
<li>Ability to handle confidential and non-routine information and explain policies when necessary</li>
</ul>
Education and experience:
<ul>
<li>A high school diploma or equivalent is required.</li>
<li>Associates degree, business school certification, and/or some college preferred</li>
<li>A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.</li>
<li>Or other equivalent combination of education and experience.</li>
<li>2 years of computer software use in an office setting is preferred.</li>
<li>A Valid Driver&rsquo;s License is required.</li>
</ul>
Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! Not completing this assessment could result in disqualification from consideration for this position.

Candidates with a disability in need of an accommodation to fulfill our application requirements should email recruiting@lamar.com.

 A day in the life:
<ul>
<li>Organize and prioritize large volumes of information. This includes but is not limited to:
<ul><li>Answering phones and fielding/answering all routine and non-routine questions</li>
<li>Sorting and distributing all incoming mail</li>
<li> Responding to regularly occurring requests for information</li>
<li> Working closely with the General Manager and office staff to compile and distribute customer 
information.</li>
</ul></li><li>Manage accounts receivables (AR) for the office. This includes making customer calls, sending correspondence, documenting information in the company system, reviewing and submitting payment reports to the Corporate office.</li>
<li>Maintain customer accounts for the office. This includes tracking customer payments, creating contract packets, and assisting the General Manager with collecting past due accounts.</li>
<li>Maintain accounts payable (AP) for the office. This includes, coding invoices to the correct GL account, submitting invoices to Corporate for payment and tracking invoice progression.</li>
<li>Provide administrative assistant support, including filing, typing, ordering office supplies, and designing general correspondence.</li>
<li>Update and maintain commonly used applications, including contract/client information, structure and signage information, client applications, new contracts, and pictures.</li>
<li>Generate various reports, including monthly and annual expenses, tracking reports, etc.</li>
<li>Responsible for ordering, processing and tracking Logo plate orders.</li>
</ul>
Physical Demands and Work Environment:
<ul>
<li>The primary work environment for this position is an office.</li>
<li>The physical demands for this position include light lifting, pushing, reaching, seeing (with a focus on reading and acuity), sitting more than 50% of the time, standing, stooping, talking, turning, and walking.</li>
<li>Nights spent away from home are less than 10%.</li>
</ul>
Who we are:

Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 360,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.

We provide ad space through:
<ul>
<li>Billboards</li>
<li>Interstate logos</li>
<li>Handpainted murals</li>
<li>Transportation and airports</li>
<li>The largest network of digital billboards in the United States</li>
</ul>
We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. Please click here to learn more about Lamar's green initiatives.

Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic.

Please note: Lamar Advertising does not sponsor or take over sponsorship of a work visa. Only candidates with U.S. work authorization not requiring sponsorship will be considered for employment.

SMS and Email Communications: By providing your contact information and submitting this form, you agree to receive email and SMS communications from Lamar Advertising Company regarding job opportunities, hiring events, and career-related updates. Message and data rates may apply. You can opt out at any time by emailing recruiting@lamar.com or replying 'STOP' to text messages. Your information will be processed in accordance with our privacy policy.

Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!

California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.

#LogosID</div>

McGee Air Services

<div>Company Description 
McGee is reinventing airport and aviation services throughout North America. Our teams of motivated, high-performing individuals are bringing a scrappy, new, go-getter agility to ground handling and other services. We are flexible, adaptable, resourceful, collaborative, and inclusive.
Our Values 
Safety, Mutual Respect, Service, Accountability, Integrity, Pride
Salary Range
The hiring target for this position is $23.00 to $26.00 per hour. The full salary range for this position is $22.46 to $31.45 per hour.
Benefits<ul><li>
Free stand-by travel privileges for you and eligible family members&hellip;explore the world on us!</li><li>
Exclusive travel discounts on hotels, car rentals, &amp; cruises</li><li>
Comprehensive health benefits program, including medical, dental, &amp; vision insurance</li><li>
401(k) with company match</li><li>
Life insurance</li><li>
Quarterly bonus plan</li><li>
Education assistance</li><li>
Holiday pay</li><li>
Paid time off</li></ul> 

Job Description 
The Administrative Specialist, Station Operations plays a vital role in supporting operational efficiency and team member experience at the station. This position is responsible for assisting in various administrative functions, including attendance and discipline tracking, badge and security processes, station event planning, and recordkeeping. The ideal candidate will demonstrate a high level of integrity, attention to detail, and commitment to confidentiality, while supporting a culture that aligns with McGee&rsquo;s values of Safety, Service, Integrity, Mutual Respect, Accountability, and Pride.
Key Responsibilities<ul><li>
Assist with attendance and discipline reporting and tracking.</li><li>
Assist with issuing discipline for attendance and performance actions.</li><li>
Support all badging and security processes, including badge issuance, renewals, terminations, custom seal distribution, and accurate recordkeeping.</li><li>
Assist with planning and execution of station activities and events to include but not limited to safety programs and team member appreciation events.</li><li>
Support with irregular operations planning, snow operations planning and support.</li><li>
Establish, organize and maintain records and files, ensuring accuracy and record retention compliance.</li><li>
Support all recurrent and cornerstone training and bulletin tracking in partnership with the Training Department, helping to ensure 100% completion and documentation.</li><li>
Maintain the highest level of confidentiality regarding documents and conversations involving team member and human resource matters, and all company confidential information.</li><li>
Foster an inclusive, engaging, and high-performance culture that demonstrates McGee's values of Safety, Service, Integrity, Mutual Respect, Accountability and Pride at all times.</li><li>
Performs other duties as assigned to support McGee&rsquo;s successful business operation.</li><li>
Other job duties as needed.</li></ul> 

Qualifications 
Required<ul><li>
1 year of Human Resources or Administrative experience.</li><li>
Experience working with Microsoft Office products including Word, Excel and database maintenance required.</li><li>
Excellent verbal and written communications skills.</li><li>
Strong organization and time management skills, and ability to maintain thorough and accurate records.</li><li>
Excellent attention to detail with a focus on producing a timely and accurate work product.</li><li>
Ability to obtain and maintain airport security clearance as required.</li><li>
Ability to work independently with high initiative and flexibility.</li><li>
Flexibility to work varied shifts; weekends and holidays.</li><li>
Positive, team-oriented and adaptable to a dynamic environment with flexibility to assist with special projects during high demand and based on operational need.</li><li>
High school diploma or equivalent.</li><li>
Must be at least 18 years of age.</li><li>
Must be authorized to work in the U.S.</li></ul>
Preferred<ul><li>
Bachelor's degree in business, communication, human resources or related discipline.</li><li>
Aviation, Transportation, or related industry experience.</li></ul> 

Additional Information 
Airport SIDA Badge Requirements
Important notification for employees whose work requires unescorted access inside the airport: Employees will be required to obtain a SIDA badge provided by the airport authority and maintain good standing in order to keep their SIDA badge. Review the SIDA Badge Requirements document for a comprehensive overview.<div></div>
Physical Demands &amp; Work Conditions 
Lifting/Carrying: Ability to frequently lift, push, pull, and carry baggage and cargo weighing up to 50 pounds regularly, and occasionally up to 75 pounds or more. This often involves lifting items onto raised surfaces or into confined aircraft bins.
Movement:<ul><li>
Frequent standing, walking, bending, kneeling, stooping, squatting, crawling, and twisting for extended periods (up to 8-hour shifts or more).</li><li>
Ability to climb stairs/ladders and work in cramped or high places.</li><li>
Manual dexterity required for handling documents and operating equipment.</li></ul>
Driving/Operating Equipment: Must be able to operate various ground support equipment (GSE) such as tugs, belt loaders, and baggage carts, which requires a valid driver's license and the physical capability to do so safely.
Vision/Hearing: Clear vision (including depth perception and peripheral vision) and hearing are required for monitoring flight information, communication via radio/headsets, and safety compliance in a noisy environment.
Outdoor Exposure: The job is performed primarily outdoors in all weather conditions, including extreme heat, cold, rain, and snow.
Noise and Environment: The work environment is very noisy, near active aircraft engines and ground support machinery, and may involve exposure to fumes, dust, and other airborne particles. Hearing protection is usually provided and required.
Physical Capabilities Testing 
This position requires significant physical agility; you may be required to complete a Physical Capabilities Test post offer that will demonstrate your ability to:<ul><li>
Lift, carry, and place weighted standardized boxes, suitcases, or duffel bags from floor height to overhead.</li><li>
Climb steps carrying weighted standardized box, suitcase, or duffel bags.</li><li>
Sit and rotate to the left, right, and behind and visually identify a letter or number.</li><li>
Pull a weighted sled a standardized distance.</li></ul>
Union Information 
This position is part of a Collective Bargaining Agreement (CBA). Per the CBA, work schedules are awarded based on seniority. New hires are awarded their initial shift based on operational need. Therefore, the company cannot guarantee certain days off.
EEO Statement 
McGee Air Services does not tolerate discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital status, disability, protected veteran status, genetic information, or any other basis protected by applicable law. Employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants are also protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions absent undue hardship and consistent with applicable law.</div>

Compliance Management Solutions

Company Overview Compliance Management Solutions is the leading nationwide provider of licensing and compliance services tailored for the Electronic Security Industry. We simplify compliance management by handling State and Local Licensing, Employee Registration, Continuing Education, and Subcontractor Compliance, offering comprehensive turnkey solutions as well as flexible a la carte options to meet diverse client needs.Job Overview The Administrative Specialist is a key member of our team, providing essential operational support while contributing to several core business functions. This role goes beyond traditional administrative duties and includes responsibility for managing our license renewal system, supporting trade shows and events, assisting with marketing initiatives, overseeing collections activity, auditing invoices and renewal data, and supporting new-hire onboarding.This position is ideal for someone who thrives in a fast-paced environment, enjoys solving complex challenges, and is eager to grow within a supportive, people-focused organization.Key ResponsibilitiesLicense &amp; Compliance Support<ul><li>Maintain and manage the company&rsquo;s license renewal system to ensure all renewals are tracked, accurate, and compliant.</li><li>Conduct monthly audits of renewal databases to ensure consistency and accuracy.</li></ul>Event &amp; Trade Show Coordination<ul><li>Assist with planning, organizing, and executing trade shows, conferences, and company events.</li><li>Support logistics, materials preparation, registration, and on-site coordination as needed.</li></ul>Marketing Assistance<ul><li>Support marketing initiatives by updating databases, preparing promotional materials, and assisting with campaign activities.</li><li>Provide support within HubSpot (experience preferred but not required).</li></ul>Collections &amp; Financial Support<ul><li>Monitor accounts receivable and assist with collections efforts, ensuring timely follow-up on outstanding invoices.</li><li>Perform monthly invoice audits to maintain accuracy and financial integrity.</li></ul>General Office Administration<ul><li>Manage daily office operations, including mail, FedEx shipments, office supply inventory, and check printing.</li><li>Maintain a clean, organized, and professional office environment.</li><li>Provide administrative support to senior management, including special projects and ad hoc tasks.</li></ul>Operational Excellence<ul><li>Prioritize and manage multiple responsibilities in a fast-paced environment while maintaining strong attention to detail.</li><li>Identify opportunities to streamline processes and improve administrative efficiency.</li></ul>Experience<ul><li>Minimum of one (1) year of office experience with demonstrated growth and increasing responsibilities.</li><li>Proficiency in Microsoft Office 365 (Word, Excel, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Exceptional attention to detail and strong organizational skills.</li><li>Analytical thinker with strong problem-solving abilities.</li><li>Self-starter with a sense of urgency and the ability to learn quickly.</li><li>Professional, reliable, and dependable with a positive attitude.</li><li>Strong team player who can effectively prioritize tasks and manage competing deadlines.</li><li>Experience with event support or HubSpot is a plus.</li></ul>Why Join Us?This role offers the opportunity to expand your skills, take on meaningful responsibilities, and grow within a company that values your development and well-being. If you&rsquo;re ready to take the next step in your career and contribute to a collaborative, mission-driven team, we encourage you to apply.Pay: $18.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Office/Administrative : 1 year (Required)</li></ul>Work Location: In person

State of Delaware

<div><div>This is the first level of administrative specialist work, providing administrative, technical, program, and/or office support work for an assigned agency. Employees independently perform the full range of Essential Functions, completing routine and standardized assignments under general supervision.
</div><h2 class="jobSectionHeader">Essential Functions</h2>
<div><div>Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.</div><div> 
</div><div><ul><li>Serves as a liaison with internal and external contacts, customers, clients, and/or the public to coordinate various activities, respond to inquiries, and provide guidance and consultation on administrative matters.</li> 
 
<li>Creates formatted documents, generates and shares presentations, manages schedules, develops and manages spreadsheets, assists in maintaining policies, procedures, guidelines, or training manuals, and maintains information in databases.</li> 
 
<li>Delivers excellent customer service in-person, electronically, or by written communication.</li> 
 
<li>Applies and explains agency services, laws, rules, regulations, standards, policies, and procedures.</li> 
 
<li>Creates and maintains a variety of record-keeping systems or logs to file, track, and retrieve documents or other information and ensures records are maintained in compliance with retention schedules.</li> 
 
<li>Assists higher-level staff with decision making and monitoring of key operational/program indicators by collecting/organizing data, preparing reports, supporting performance tracking and dashboard maintenance, or performing related support work.</li> 
 
<li>Reviews, processes, and evaluates information for completeness, accuracy, and conformity with applicable laws, rules, and regulations. Resolves discrepancies, deficiencies in information, or other issues.</li> 
 
<li>Drafts, manages, and distributes communications and other materials for public and/or internal use.</li> 
 
<li>Coordinates administrative elements of projects including tracking timelines, scheduling, documenting progress, and facilitating communication between team members.</li> 
 
<li>Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data.</li> 
 
<li>Orders and maintains office supplies and equipment.</li> 
 
<li>Plans and coordinates meetings, hearings, or conferences and makes travel arrangements.</li> 
 
<li>May approve or recommend approval/denial of requests/information within established standards and guidelines.</li> 
 
<li>Performs other related duties as required.</li>
</ul></div></div><h2 class="jobSectionHeader">Job Requirements</h2>
<div><div>JOB REQUIREMENTS for Administrative Specialist</div>
<div>
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:</div>
<div></div>
<div></div><div><ul><li>One year of experience in performing office support work such as drafting routine correspondence, reports, or logs, operating office equipment, handling incoming and outgoing mail, postal and shipping services, answering phones, directing calls and taking messages, or maintaining files and supplies.</li></ul>
<ul><li>One year of experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities.</li></ul>
<ul><li>One year of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.</li></ul>
<ul><li>Six months&rsquo; experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.
 </li></ul></div><div>OR</div> 
<div></div>
<div>
</div><div><ul><li>Possession of an Associate&rsquo;s degree or higher.</li></ul>
</div>
</div><h2 class="jobSectionHeader">Additional Posting Information</h2>
<div>This is a Casual/Seasonal position which is a non-pension eligible position without healthcare and/or other benefits.
</div><h2 class="jobSectionHeader">Conditions of Hire</h2>
<div>Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

<div>Pre-employment Drug Testing: Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.</div>

Criminal background check: A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

Upon a conditional offer, the applicant must undergo a pre-employment base line two step tuberculin skin test (TST) as part of the hiring process.
</div><h2 class="jobSectionHeader">Selection Process</h2>
<div>The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the &ldquo;My Applications&rdquo; tab at StateJobs.Delaware.gov.
</div><h2 class="jobSectionHeader">Accommodations</h2>
<div><div><div><div><div>Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling (800) 232-5470 or by visiting delawarerelay.com. You may also call (302) 739-5458 or email DHR_ADAConcerns@delaware.gov for additional applicant services support.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.</div></div></div></div></div></div><div></div>

County of Summit

<div></div><div>Position Description
Administrative Specialist
 
 
General Overview:
 
Under general direction and guidance, supervises and coordinates assigned staff with multi-divisional job functions for the Summit County Sheriff's Office ID/Records Bureau. Performs a variety of Office &amp; Clerical, Technical, and Professional work with an emphasis on the Ohio Public Records and Sunshine Laws (Ohio Revised Code 149.43). Serves as the primary contract to resolve operational issues in multi-divisional offices, including work of a confidential nature. Assist in training and processes management. 
 
Qualifications:
 
Completion of secondary education, three (3) years of clerical experience, including one (1) year supervisory experience, or equivalent combinations of training and/or experience. 
 
General Statement of Duties: 
Supervises ID/Records support staff and related services; Must be able to make decisions independently regarding day-to-day operations, following policy and procedures. Operates as a positive and reputable representative of the Sheriff&rsquo;s Office in a public service position, while executing organizational and exceptional customer service skills. Serves to assist and support appointing authorities, agency directors, and other officials; department heads and the public; receives and resolves complaints; provides information and responds to inquiries of a general or complex nature. Prepares and maintains Record Retention documents in accordance with the Summit County Records Commission Policies. 
 
Job Duties:<ul><li>
Establish and maintain a friendly working atmosphere as a supervisor; coordinate work functions toward common objectives; communicate effectively in oral or written form.</li><li>
Supervises multi-divisional support staff (i.e., plans, schedules, and assigns work, completes quality assurance activities, trains and evaluates employee work performance, interviews job applicants and recommends their hire; processes payroll; approves leave requests according to established policy; recommends commendation and discipline as necessary; and resolves conflicts as needed.</li><li>
Oversee Compliance with all staff training (i.e., Sunshine Law, Relias, County Compliance, Policy &amp; Procedure review)</li><li>
Engages in conversations, including but not limited to Attorneys, Court Personnel, and Law Enforcement agencies, seeking public records of a more complex nature; Subpoenas receiving and/or processing; May testify in court.</li><li>
Ensures work is performed efficiently according to established policy and procedures to meet the timely functions of the Records &amp; ID Bureau.</li><li>
Tyler Mobile/LERMS/JMS &ndash; Become SME (Subject Matter Expert) for all Records Management Systems within the Summit County Sheriff&rsquo;s Office. *</li><li>
Proficient in LEADS and OHLEG Certifications. *</li><li>
Monthly submission of NIBRS/OIBRS submission to OCJS.</li><li>
Monthly finance reconciliation to the Fiscal Office from the Records Division.</li><li>
Ensures all paper or electronic records within the Summit County Sheriff&rsquo;s Office are maintained and/or disposed of according to the Summit County Records Commission Rules; Update Record Retention Schedule in accordance with Rules of the Summit County Records Commission; Attend Bi-annual Records Commission meetings.
</li></ul><ul><li> Oversee New hire, Retired, and Special Deputy employee ID processing.
</li><li> Policy and Procedures updates as needed and/or required; Update and Maintain Records Training Manual.</li></ul><ul><li>
Conducts research as needed and data analysis in preparation of reports at the direction of agency directors and other officials or as established as normal business practice.</li><li>
Annual Report Submission for ID/Records Bureau and any related services.</li><li>
Performs other related job functions as assigned.</li></ul>
 *Indicates developed after employment 
 
ESSENTIAL JOB FUNCTIONS: 
1. Effective written and oral communication skills, understanding, and problem-solving. 
2. Ability to adjust, adapt, and implement any advances in technology and electronic software.
 
3. Collect data, establish facts, and draw valid conclusions. 
4. Obtain and disseminate public record information in a timely manner. 
5. Ensure adherence to confidentiality and data protection. 
6. Strong multi-tasking and organizational skills; High level of attention to detail. 
7. Occasional travel as needed for training and/or meetings. 
 
 
INTERNAL &amp; EXTERNAL POSTING
Schedule: Monday -Friday 7:30 am - 4:00 pm 
 
Work Location: 205 East Crosier Street, Akron, OH 44301 
 
Pre-Employment Testing Requirements: Pre-employment Drug and Alcohol Testing, Criminal Background Check, Voice analysis testing.
Position : 315012001
Code : 20263100-6
Type : INTERNAL &amp; EXTERNAL
Group : SHERIFF CL
Job Family : LAW ENFORCEMENT/SECURITY
Posting Start : 03/19/2026
Posting End : 03/24/2026 
MINIMUM HOURLY RATE: $26.28</div>

ADMINISTRATIVE SPECIALIST

S&S Employment Partners

<div>Our client seeks a Collections Administrative Specialist.

This is a full-time temporary position, with potential to extend, where you will earn up to $24 an hour, based on your experience. You will work 40 hours per week, hybrid role - 3 days per week in the office / 2 days working from home/remote. Scheduled hours are M-F 8am &ndash; 4:30pm.

To qualify for the Collections Administrative Specialist position, you must have:
<ul>
<li>A high school diploma or equivalent</li>
<li>2+ years of office experience preferred</li>
<li>Strong computer skills &ndash; knowledge of Microsoft Office Suite</li>
<li>Knowledge of Salesforce a plus</li>
<li>Excellent communication skills &ndash; verbal and written</li>
<li>Strong attention to detail</li>
<li>Exceptional organizational skills</li>
<li>Ability to take direction</li>
</ul>
As the Collections Administrative Specialist, you will be responsible for completing various administrative tasks in relation to early-stage collections work. In addition, you will also be expected to:
<ul>
<li>Correspond with members and customers who request certain administrative duties to be completed</li>
<li>Distribute and/or handle tasks in the collections department</li>
<li>Pull and send contract and invoice copies</li>
<li>Review returned payment reports</li>
<li>Assist with updating bank information accordingly</li>
<li>Assist with handling customer voicemails and cases in SalesForce</li>
<li>Utilize various systems including E-Oscar and Accurint to complete skip-tracing</li>
<li>Other duties as determined by Management</li>
</ul>
If you enjoy working independently with ability to prioritize tasks, then please submit your resume for immediate and confidential consideration.
We are an Equal Opportunity Employer.</div>

Collections Administrative Specialist

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Collections Administrative Specialist