administrative specialist

EPS, Ekspres Personel Servis ve Danışmanlık A.Ş.

<div>
 <p>
  We are looking for a
  <strong>
   Site Administrative Specialist
  </strong>
  to join our global mining company&rsquo;s site management team at S&ouml;&gbreve;&uuml;t, Bilecik.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Site Admin Assistant will be responsible for providing clerical, administrative, and general support duties to ensure activities are completed accurately and on time. The role plays a crucial part in supporting daily operations and effective coordination across teams.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This position will be mainly located in Bilecik or Eski&scedil;ehir.
 </p>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  <strong>
   Job Description
  </strong>
 </p>
 <p>
  <strong>
  </strong>
 </p>
 <ul>
  <li>
   Perform clerical, administrative, and general support duties in line with established guidelines and procedures.
  </li>
  <li>
   Prepare a wide variety of materials, including correspondence, invoices, local rental contracts, meeting minutes, reports, and local purchasing documents.
  </li>
  <li>
   Assist in the formulation, monitoring, and follow-up of the department budget, business planning, and related planning functions.
  </li>
  <li>
   Collect and summarize statistics and information from multiple sources, while maintaining accurate department records and files.
  </li>
  <li>
   Organize meetings and events, including travel arrangements.
  </li>
  <li>
   Coordinate with the Site team, customer representatives, and the main offices on mobilization, site induction, and PPE preparation.
  </li>
  <li>
   Ensure strong communication and alignment with Site teams and the main office.
  </li>
 </ul>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  <strong>
   Qulifications
  </strong>
 </p>
 <ul>
  <li>
   Strong organizational and administrative skills, with attention to detail and accuracy.
  </li>
  <li>
   Effective written and verbal communication skills.
  </li>
  <li>
   Ability to collaborate with multiple stakeholders and maintain strong working relationships.
  </li>
  <li>
   Proficiency in MS Office and other standard business applications.
  </li>
  <li>
   Strong time-management skills and ability to prioritize tasks.
  </li>
  <li>
   Previous experience in a similar administrative role is an asset.
  </li>
  <li>
   Good command of English (both verbal and written)
  </li>
 </ul>
</div>


Administrative Specialist

Confidential Careers

<div>
 <p>
  We are looking for a highly organized and proactive
  <strong>
   Admin Specialist
  </strong>
  to support our daily business operations and ensure smooth office functioning. The ideal candidate will handle administrative tasks, coordinate with various departments, manage documentation, and provide essential support to the management team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   3&ndash;5 years of experience in an administrative or office support role.
  </li>
  <li>
   Strong organizational and multitasking abilities.
  </li>
  <li>
   Excellent communication and interpersonal skills.
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
  </li>
  <li>
   High level of professionalism, discretion, and attention to detail.
  </li>
 </ul>
 <p>
  <strong>
   Why Join Us:
  </strong>
 </p>
 <ul>
  <li>
   Competitive salary and benefits package.
  </li>
  <li>
   Supportive and collaborative work environment.
  </li>
  <li>
   Career growth and development opportunities.
  </li>
 </ul>
 <p>
 </p>
</div>


Facilitative Employment Services (Private) LIMITED

<p>Preference: Female</p><p>Location: Lahore (Jati Umrah)</p><p>Pick&amp;Droup Provided</p><p>Job Summary:</p><p>We are looking for a detail-oriented and organized Administrative Specialist to manage office workflows, coordinate inter-departmental communication, and support administrative and accounting functions. The ideal candidate will have hands-on experience with ERP systems, document management, and customer coordination, ensuring smooth day-to-day operations and efficient workflow across the organization.</p><p>Key Responsibilities:</p><p>Maintain and streamline administrative workflows to ensure efficient operations.</p><p>Manage and update ERP entries, ensuring accuracy and timely reporting.</p><p>Handle folder organization and digital documentation in compliance with company standards.</p><p>Act as a communication bridge between departments, ensuring information flow and task follow-ups.</p><p>Provide support in basic accounting and record-keeping, including invoice tracking and expense reporting.</p><p>Manage correspondence with clients and vendors, maintaining a professional and responsive approach.</p><p>Assist in meeting coordination, report preparation, and other clerical tasks as required.</p><p>Maintain confidentiality of company information and uphold administrative protocols.</p><p>Requirements:</p><p>Bachelor&rsquo;s degree in Business Administration, Accounting, or a related field.</p><p>1&ndash;2 years of relevant experience in administration or office management.</p><p>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</p><p>Strong communication and coordination skills.</p><p>Excellent organizational abilities with attention to detail.</p><p>Familiarity with accounting processes and documentation management.</p><p>Ability to multitask and manage priorities in a dynamic environment</p><p>Job Type: Full-time</p><p>Pay: Rs50,000.00 - Rs80,000.00 per month</p><p>Work Location: In person</p>

Zoomlion

<div>
 <p>
  📌 About the Role:
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Zoomlion is seeking a highly organized and proactive Admin Specialist to support our daily office operations in Riyadh. This role plays a key part in ensuring smooth administrative functions, supporting procurement and HR tasks, and maintaining a professional office environment aligned with company standards
 </p>
 <p>
  <br/>
 </p>
 <p>
  As a global leader in construction machinery and equipment, Zoomlion offers a dynamic and fast-paced workplace where operational excellence is essential
 </p>
 <p>
  <br/>
 </p>
 <p>
  🛠️ Key Responsibilities:
 </p>
 <p>
  Manage day-to-day office operations, including front-desk reception, correspondence handling, and general administrative tasks.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Maintain and organize office records, documents, and internal databases.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Coordinate meetings, appointments, and assist in planning and executing company events.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Support procurement activities by sourcing vendors, obtaining quotations, and managing office inventory.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Prepare official reports, documents, and presentations as required by management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Assist the HR department with onboarding, attendance tracking, and maintaining employee files.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Ensure compliance with Zoomlion's internal policies, procedures, and local health and safety
 </p>
 <p>
  standards.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Handle internal and external communication in a professional and efficient manner.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Assist management with project coordination, including task follow-ups and documentation
 </p>
 <p>
  <br/>
 </p>
 <p>
  Collaborate with other departments to ensure smooth workflow and operational support.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Requirements:
 </p>
 <p>
  Saudi (required under Saudization policies).
 </p>
 <p>
  <br/>
 </p>
 <p>
  Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Minimum of 2 years of experience in administrative, office coordination, or executive support roles.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </p>
 <p>
  <br/>
 </p>
 <p>
  Excellent communication skills in Arabic and English (written and spoken).
 </p>
 <p>
  <br/>
 </p>
 <p>
  Strong organizational and time-management skills, with attention to detail.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Ability to work independently and handle confidential information with discretion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Previous experience in supporting procurement or HR functions is a plus.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Become part of Zoomlion&rsquo;s growth journey in Saudi Arabia. Apply now and help us drive
 </p>
 <p>
  operational excellence across the region.
 </p>
</div>


Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>10/25/2025 (8:00 PM EDT)
</div></div><div><div>25-06243
</div><div>Administrative Specialist Senior
</div></div><div><div><div>Pay Grade</div>
<div>13</div>
</div></div><div><div>Salary
</div><div>$3,273.74 Monthly
</div></div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
</div>
</div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Justice &amp; Public Safety Cabinet | Kentucky State Police
</div></div><div><div>Location
</div><div>5975 State Route 60<br>
Ashland, KY 41102 USA
</div></div><div><div>Description
</div><div>Kentucky State Police is the premier, full service law enforcement agency in the Commonwealth of Kentucky. With the highest level of professionalism and integrity, the Kentucky State Police (KSP) works to prevent, reduce, and deter crime and the fear of crime. The KSP also enhances highway safety through education and enforcement, as well as safeguards property and protects individual rights.
<br>
<br>
Primary Role:
<br>
<br>
Kentucky State Police posts are the nerve center of the agency&rsquo;s operations. It is here that our sworn officers work on the front lines protecting the citizens of the Commonwealth of Kentucky. However, the road units alone do not fully encompass the network of personnel ensuring that KSP meets the mission we have been given. It takes support personnel both at post and across the state. The Administrative Specialist Senior at post has the responsibility to create a work environment where troopers, detectives, and dispatchers can thrive. The perfect candidate will use their skills to ensure the administrative functions supporting the post operations are accomplished daily.
<br>
<br>
Key Responsibilities:<br>
<br>
<ul><li>Provide professional and technical support to the commander and staff in performing administrative functions, such as completing travel vouchers, entering all employees time in the KHRIS System, and maintaining training records for employees.
</li><li>Supervise and train other post administrative personnel.
</li><li>Serve as the confidential clerk to the commander of the post.
</li><li>Organize, prepare, and ensure technical accuracy of criminal cases for investigating officers, defense attorneys, and the Commonwealth of Kentucky.
</li><li>Maintain files in accordance with KSP general order AM-C-6.
</li><li>Prepare and ensure accuracy of correspondence for post personnel.
</li><li>Answer telephone and written inquiries from other agencies and public.
</li></ul>Preferred Knowledge/Skills/Abilities:
<ul><li>Customer service
</li><li>Computer literacy
</li><li>Attention to detail
</li><li>Excellent written and verbal communication
</li><li>Experience handling confidential information
</li></ul>If you are interested in a rewarding career as an Administrative Specialist Senior with the Kentucky State Police, we would love to review your application.
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.</div><br>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> Three years of professional, administrative, or business experience.</div><br>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.</div><br>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.</div><br>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Lieutenant Eric Gibson at EricL.Gibson@ky.gov.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Administrative Specialist Senior

Waterfall Pumps Manufacturing

<p><b>Company Description</b></p><p>Waterfall Pumps Manufacturing, based in Dubai, UAE, is a leading manufacturer of <b>firefighting pumps</b>. We provide high-quality, continuously improved fire protection solutions that help save lives, protect properties, and raise awareness about the importance of fire safety.</p><p><b>Role Description</b></p><p>This is a full-time on-site role located in Dubai, United Arab Emirates, for a Human Resources Administrative Specialist. The Human Resources Administrative Specialist will handle daily HR-related tasks such as employee relations, HR management, and customer service. Responsibilities include communicating with employees, managing HR documentation, organizing company events, and assisting in the development and implementation of HR policies.</p><p><b>Qualifications</b></p><ul><li>2&ndash;3 years of HR or administrative experience in the UAE</li><li>Excellent Communication skills and Employee Relations management</li><li>Strong Customer Service abilities</li><li>Attention to detail and organizational skills</li><li>Ability to work independently and as part of a team</li><li>Bachelor's degree in Human Resources, Business Administration, or related field</li></ul><p><b>Benefits</b></p><ul><li>Salary package <b>to be discussed</b> based on experience and qualifications</li><li><b>Company-provided transportation</b></li><li>Standard benefits in line with UAE labor law (health insurance, annual leave, etc.)</li><li>Opportunities for learning and professional growth</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Current &amp; Expected salary in  AED</li><li>Expected Date of Joining</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>UAE: 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul>

Human Resources Administrative Specialist

TDG - Technology Development Group

<div><div><div><p>Istanbul, TR<br>
Position Ref. ID: 74</p>
<p>
TDG is looking for new colleagues for our team, who will support us as Marketing / Administrative Assistant with following tasks;</p>
<p>
The position provides transaction, marketing, and administrative support to commercial activities globally. This role executes the corporate marketing strategy and initiatives locally while providing insight to corporate marketing on how these strategies are best refined for optimum execution. In addition, this role is the on-site liaison for operations, research, IT, and accounting which are supported remotely. The overall goal of this position is to provide the best transaction, HR, marketing, business development, and administrative support in our industry while enhancing the brand.</p>
<p>
The successful candidate in this position will play a critical role in the support of industry-leading managers and sales reps. This role requires a customer-service-focused attitude and offers a well-rounded marketing position with opportunities for growing knowledge and experience in all facets of marketing, business development, and commercial. This position is primarily supported by the corporate marketing team which provides access to the best marketing software, tools, and templates in the industry as well as ongoing training.</p>
<p><b>
Administrative Support</b></p>
<ul>
<li>Assist in scheduling meetings, and conference room bookings<br>
<b>
</b></li><li>Assist with couriers, contractors and mail delivery as needed</li>
<li>Assist with local implementation of any personnel on-boarding and off-boarding needs</li>
<li>Assist with new equipment setup as well as implementation of IT initiatives, policies, and procedures to ensure operational effectiveness at the local office level</li>
<li>Assist with expense reports and travel arrangements as needed</li>
<li>Maintain personal time-card</li>
<li>Assisting customers (and partners) during invoicing, payment and collection process</li>
<li>Assisting employees during HR, IT, Marketing, Finance process</li>
<li>Driver/enabler personality with an efficiency focused mind</li>
<li>Openness to changes and self-development</li>
<li>Wish to self-develop in technical and domain knowledge</li>
<li>Highly committed personality, and a desire to achieve</li>
<li>A great team member</li>
<li>Any other administrative functions that may come up for the office</li>
</ul>
<p><b>Transaction, Marketing, &amp; Business Development Support</b><b><br>
</b></p>
<ul><li>Ensure all communications, presentations, and collateral enhance the brand and are in line with the brand guidelines and precedents set by the corporate marketing team</li>
<li>Create printed and digital marketing packages, posts, ads, and presentations</li>
<li>Create and deploy e-mail blasts for listings, growing clients, newsletters, and other announcements as needed</li>
<li>Create and maintain listings, client information and team member bios as needed on web sites and potentially other third-party sites</li>
<li>Maintain, update, and segment contact databases, email distribution lists, and invitation lists</li>
<li>Assist remote research analysts with market aerial map creation as well as demographic and traffic count research as needed</li>
<li>Prepare documents related to transactions, which may include letters of intent, commission agreements, contract forms, and reporting spreadsheets</li>
<li>Assist managers and sales reps in managing transaction activity related to products, sales acquisitions, and dispositions</li>
<li>Assist in aspects of computer usage related to marketing including e-mail signatures, styling documents according to brand standards, and printing</li>
</ul>
<p><b>Communications, Public Relations, Social Media and Events</b></p>
<ul>
<li>Create transaction-related press releases and deploy to media<br>
<b>
</b></li><li>Revise new hire and promotion press releases created by corporate marketing for local media distribution</li>
<li>Work with team members to submit market/industry award applications for office and employees</li>
<li>Stay abreast of speaking opportunities to better position the team as leaders in the industry</li>
<li>Assist in event planning for trade shows or nearby corporate events</li>
<li>Assist employees with enhancing and maintaining their professional presence on LinkedIn and others</li>
<li>If applicable, manage social media accounts by maintaining brand standards, distributing relevant content regularly and increasing followers</li>
</ul>
<p><b>Qualifications</b></p>
<ul>
<li>Team player and customer-service-focused attitude<br>
<b>
</b></li><li>Bachelor&rsquo;s degree, preferably in marketing, communications, advertising, or public relations</li>
<li>Strong attention to detail with excellent grammar as well as organizational, project management and communication skills</li>
<li>Must be willing and able to wear multiple hats, manage multiple projects, and prioritize tasks effectively to meet deadlines</li>
<li>Intermediate to advanced Adobe InDesign and Photoshop skills are required; Adobe Illustrator is a plus</li>
<li>Strong Microsoft Outlook, PowerPoint, Word, and Excel skills</li>
<li>E-mail marketing, public relations, social media, database management, and event coordination experience preferred</li>
<li>Self-motivation, Customer Focus, Professional Ethics, Team Work</li>
<li>No restriction to travel</li>
<li>Hourly contract</li></ul></div></div></div>

Marketing / Administrative Specialist

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