administrative specialist

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>8/9/2026 (11:59 PM ET)
</div></div><div><div>2603913
</div><div>Administrative Specialist
</div></div><div><div><div>Pay Grade</div>
<div>12</div>
</div></div><div><div>Salary
</div><div>$38,093.28 Annually
</div></div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
</div>
</div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Justice &amp; Public Safety Cabinet | Department of Corrections
</div></div><div><div>Location
</div><div>266 Water St
<br>
Eddyville, KY 42038 USA
</div></div><div><div>Description
</div><div>The Kentucky Department of Corrections (DOC), Division of Adult Institutions operates 13 correctional facilities that house Kentucky's adult inmate population. The mission of DOC is to protect the citizens of the Commonwealth and to provide a safe, secure and humane environment for staff and offenders in carrying out the mandates of the legislative and judicial processes; and, to provide opportunities for offenders to acquire skills which facilitate non-criminal behavior.<br>
<br>
Kentucky State Penitentiary is seeking applicants for an Administrative Specialist I within the Programs Branch at the institution in performing administrative tasks for the Branch.<br>
<br>
Responsibilities include, but are not limited to the following:<ul><li>
Provide administrative support for the Programs Branch.
</li><li>Compile inmate transfer data, maintain tracking in Kentucky Offender Management System (KOMS).
</li><li>Maintain and update logs of approved inmate transfers.
</li><li>Prepare weekly approved transfer list.
</li><li>Prepare and draft correspondence for management.
</li><li>Coordinate with other areas regarding transfers.
</li><li>Maintain time and attendance records.
</li><li>Answer incoming phone calls for the Branch.
</li></ul></div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.</div><br>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> One year of professional, administrative, or business experience.</div><br>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.</div><br>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.</div><br>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Candy Dickerson at Candy.Dickerson@ky.gov
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Administrative Specialist

Georgia-Pacific

<div><b>Your Job</b>
<p>The Administrative Specialist, reporting to the Admin Supervisor, will provide support to W&amp;FS and various other capabilities within the SS&amp;P organization in a variety of functions to pursue our shared vision. This position will help ensure smooth and effective business operations by supporting these capabilities in a variety of tasks maximizing long term value for the group.
</p><p><b>Location: This role will be onsite at our office in Dothan, AL.
</b></p><p><b>Our Team</b>
</p><p>Georgia-Pacific's Wood and Fiber Supply (W&amp;FS) organization ensures that the company's mills maintain a constant flow of logs, wood fiber and chips to sustain its tissue, packaging, paper and building products manufacturing operations. W&amp;F operates in some 15 U.S. states, and sources its wood from private lands owned by industrial, institutional, or individual landowners.</p><p><b>
What You Will Do</b><br>
<br>
</p><ul><li>Communication - direct communication with individuals at all levels within the respective businesses.
</li><li>Respond and resolve inquiries from internal and external customers.
</li><li>Promote transformation by supporting innovation and experimentation for the organization.
</li><li>Support Operations in various tasks to include inventory management, wood deliveries, vendor and customer maintenance, AP support.
</li><li>Maintain contracts ensuring compliance and upkeep through effective and timely communications.
</li><li>Providing backup support for others on the Team.
</li></ul><p><b>Who You Are (Basic Qualifications)</b><br>
<br>
</p><ul><li>Experience with Microsoft Excel, Word, PowerPoint, Outlook and Teams
</li><li>Experience in an administrative support role OR customer service role
</li></ul><p><b>What Will Put You Ahead</b><br>
<br>
</p><ul><li>Experience creating and using AdHoc queries
</li><li>Experience with Records Information Management
</li><li>Experience using invoice platforms
</li><li>Experience maintaining contracts through compliance and communication of processes
</li><li>Experience using and training customers on self-service platforms
</li><li>Experience managing executive level administrative duties
</li></ul><p>At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.</p><p><b>
Hiring Philosophy</b>
</p><p>All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here .</p><p><b>
Who We Are</b>
</p><p>As a Koch company and leading manufacturer of bath tissue, paper towels, paper-based packaging, cellulose, specialty fibers, building products and much more, Georgia-Pacific works to meet evolving needs of customers worldwide with quality products. In addition to the products we make, we operate one of the largest recycling businesses. Our more than 300,000 employees in over 150 locations are empowered to innovate every day - to make everyday products even better.
</p><p>At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.</p><p><b>
Our Benefits</b>
</p><p>Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.
</p><p>Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.</p><p><b>
Equal Opportunities
</b></p><p>Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here , aqu&iacute; , or tu ).</p></div>

ASRC Federal

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™
<br><br>
ASRC Federal is looking for an Executive Assistant to join our Shared Services team supporting the Chief Financial Officer (CFO) and Chief Information Officer (CIO).
<br><br>
<b>Work location:</b> Onsite with option for remote work on Fri
<br><br>
<b>Summary:</b> The Executive Assistant to the CFO and CIO will provide high-level administrative support to both executives, managing their schedules, coordinating internal and external communications, and ensuring the efficiency of their day-to-day activities.
<br><br>
This role requires a proactive, detail-oriented, and highly organized individual with the ability to work independently, maintain confidentiality, and handle multiple priorities seamlessly. The successful candidate will possess excellent communication skills, sound judgment, and the ability to adapt in a dynamic environment.
<br><br>
<b>Responsibilities:</b><br>
Executive Assistant
<br><ul>
<li>Manage and maintain the daily schedules of the CFO and CIO, including coordinating meetings, calls, travel arrangements, and appointments.</li>
<li>Prepare meeting agendas, document meeting minutes, and follow up on action items.</li>
<li>Assist in drafting, editing, and proofreading communications, reports, presentations, and other documents for executive review.</li>
</ul>
<b>Communication and Coordination:</b><br>
<ul>
<li>Serve as a key point of contact between the CFO, CIO, and other departments, clients, partners, and stakeholders.</li>
<li>Ensure timely and accurate communication, handling sensitive information with discretion and confidentiality.</li>
<li>Screen and prioritize incoming requests, emails, calls, and messages for the CFO and CIO, ensuring timely responses and follow-up.</li>
</ul>
<b>Project Management:</b><br>
<ul>
<li>Assist with various projects led by the CFO and CIO, ensuring milestones are met and deliverables are on track.</li>
<li>Coordinate cross-functional efforts by working with other departments to gather necessary information and materials.</li>
<li>Track project timelines and assist with preparing reports and updates as needed.</li>
<li>Administrative Support:</li>
<li>Maintain and organize digital files, records, and documentation for both departments.</li>
<li>Process expense reports, invoices, and other administrative tasks as required.</li>
<li>Organize events, including internal meetings, team-building activities, and off-site events as requested.</li>
<li>Maintain organizational charts and distribution lists for the respective departments.</li>
</ul>
Order office supplies and equipment on behalf of the team as needed.
<br><br>
<b>Financial and Technical Coordination:</b><br>
<ul>
<li>Support financial and IT-related initiatives by coordinating with both departments and helping gather relevant data.</li>
<li>Assist with budget tracking, invoice processing, and financial documentation as directed by the CFO.</li>
<li>Coordinate IT requests and manage follow-ups on technology support matters under the direction of the CIO.</li>
</ul>
<b>Qualifications:</b><br>
<ul>
<li>Must possess a High School Diploma or GED; Bachelor’s degree in Business Administration, Communications, or a related field preferred.</li>
<li>Minimum of 8 years’ experience in an executive support role, preferably supporting C-level executives.</li>
<li>Exceptional organizational and multitasking abilities with a strong attention to detail.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with other administrative tools (e.g., project management software).</li>
<li>Demonstrated ability to handle sensitive information with integrity and confidentiality.</li>
<li>A proactive, flexible, and solution-oriented mindset.</li>
<li>Experience in financial and/or IT environments is a plus.</li>
</ul>
We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.
<br><br>
EEO Statement
<br>ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

Senior Administrative Specialist

Staffing Solutions Organization LLC (SSO)

Staffing Solutions Organization LLC (SSO), an affiliate of Public Consulting Group LLC (PCG), is focused on delighting clients with world-class managed staffing and talent consulting services. SSO is committed to a diverse workforce, which is a reflection of our clients and the people they serve.
<br><br>
Administrative Support Specialist – Licensing & Certification Unit
<br><b>Location:</b> Hybrid (Partially Remote Available)
<br><b>Employment Type:</b> Full-Time
<br><br>
<b>Pay Rate:</b> $27.00 per hour
<br>Position Overview
<br>The Licensing & Certification Unit is seeking a highly organized and detail-oriented Administrative Support Specialist to provide critical administrative and clerical support for licensing operations. This role is responsible for processing applications, maintaining records, supporting providers throughout the licensing process, and ensuring licensing activities are completed accurately and efficiently.
<br>The ideal candidate will possess strong organizational skills, excellent customer service abilities, and experience managing multiple priorities in a fast-paced environment. This position offers a hybrid work arrangement with remote flexibility based on business needs.
<br><br>
Key Responsibilities
<br>Licensing & Administrative Support
<br><ul>
<li>Process licensing applications, forms, and supporting documentation.</li>
<li>Perform accurate data entry, scanning, indexing, filing, photocopying, and records management activities.</li>
<li>Generate, prepare, and distribute correspondence in a timely and professional manner.</li>
<li>Maintain organized electronic and physical records in accordance with established procedures.</li>
<li>Monitor workflows and track application status to ensure timely processing.</li>
</ul>
Customer Service & Provider Support
<br><ul>
<li>Respond to phone calls, emails, and inquiries regarding licensing requirements and application procedures.</li>
<li>Provide technical assistance and guidance to providers navigating the licensing process.</li>
<li>Communicate effectively with internal teams, external stakeholders, and licensing applicants.</li>
</ul>
Operations Support
<br><ul>
<li>Process incoming mail, faxes, and other documentation efficiently and accurately.</li>
<li>Assist with report generation and data management using state software systems.</li>
<li>Provide administrative support to Division Operations as needed.</li>
<li>Support team operations during staff absences and periods of increased workload.</li>
</ul>
Required Knowledge, Skills, and Abilities
<br><ul>
<li>Strong proficiency with Microsoft Office Suite, including:</li>
<li>Microsoft Excel</li>
<li>Microsoft Word</li>
<li>Microsoft Access</li>
<li>Outlook</li>
<li>Excellent organizational and time-management skills.</li>
<li>Strong attention to detail with the ability to identify errors and maintain data accuracy.</li>
<li>Ability to learn new software systems and business processes quickly.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong customer service and interpersonal skills.</li>
<li>Ability to prioritize multiple assignments and meet deadlines.</li>
<li>Proven problem-solving and critical-thinking abilities.</li>
<li>Ability to work independently while contributing effectively within a team environment.</li>
<li>Sound judgment and decision-making skills.</li>
<li>Ability to handle confidential and sensitive information with discretion.</li>
<li>Commitment to learning and applying licensing rules, regulations, policies, and procedures.</li>
</ul>
Minimum Qualifications
<br>One of the following combinations of education and experience is required:
<br><ul>
<li>High School Diploma or equivalent and five (5) years of relevant administrative, clerical, customer service, or office support experience; or</li>
<li>Associate Degree in a related field and one (1) to three (3) years of relevant experience; or</li>
<li>An equivalent combination of education and professional experience totaling five (5) years.</li>
</ul>
Preferred Qualifications
<br><ul>
<li>Experience supporting licensing, certification, regulatory, compliance, or administrative programs.</li>
<li>Experience working with document management systems, databases, or electronic records systems.</li>
<li>Experience in government, healthcare, regulatory, or public-sector environments.</li>
<li>Strong data entry and records management experience.</li>
</ul>
Benefits (Through SSO)
<br><br>
<b>SSO offers a competitive benefits package, including:</b><br>
<ul>
<li>Medical, dental, and vision insurance</li>
<li>401(k) with discretionary employer match</li>
<li>Paid time off and paid holidays</li>
<li>Flexible spending accounts (FSA)</li>
<li>Additional employee perks</li>
</ul>
Keywords
<br>Administrative Support, Administrative Assistant, Licensing Specialist, Licensing Coordinator, Certification Specialist, Office Administrator, Data Entry, Records Management, Customer Service, Regulatory Compliance, Document Processing, Office Support, Administrative Coordinator, Microsoft Office, Hybrid Position, Records Specialist, Program Support, Operations Support.
<br><br>
Compensation for roles at Staffing Solutions Organization LLC (SSO) varies depending on a wide array of factors including, but not limited to, the specific office location, role, skill set, and level of experience. As required by applicable law, SSO provides a reasonable range of compensation for this role. In addition, SSO provides a range of benefits for this role.
<br><br>
Applicants must be authorized to work in the U.S. This position is not eligible for work authorization sponsorship (including H-1B sponsorship) by SSO and under the federal laws relating to the F-1 STEM EAD program, this position is not eligible to support a STEM EAD extension application.
<br><br>
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, marital status, age, national origin, protected veteran status, or disability. Staffing Solutions Organization LLC is an E-Verify participant.

Administrative Support Specialist

Securian Financial

<div><p><b>Overview:</b></p><p></p><p>
We are looking for a dynamic and highly motivated Administrative Business Partner Specialist to join our team and provide top-notch administrative support to the new Second VP &ndash; Institutional Retirement Sales (IRS) &amp; Distribution leader and our Second Vice President and CFO for IRS. In this role you will support the growth in our Institutional Retirement Business, coordinating sales and client meetings, providing coordination of industry conferences and sponsorships, and providing administrative support to our IRS Leadership Council members.</p><p></p><p>
To thrive in this role, you must be a proactive self-starter, adaptable to change, and possess exceptional attention to detail. Your strong written and verbal communication skills will be essential in building a true partnership with the principals you support. Together, you will drive value, making a significant impact on the organization.</p><p></p><p><b>
Responsibilities include but are not limited to:</b></p><ul><li><p>
Coordinate sales and marketing meetings for Second VP &ndash; IRS Sales and Distribution leader. Includes communication and coordination with clients, potential clients and intermediaries to plan meeting timing and logistics. Coordinates travel arrangements on behalf of leader in support of meeting travel as needed.</p></li><li><p>
Provides administrative support for Securian&rsquo;s presence at Retirement industry conferences. This includes coordinating sponsorships, and partnering with marketing team on conference planning such as booth and marketing materials.</p></li><li><p>
Coordinates leader's daily tasks and calendar. Gathers information for scheduling from a variety of sources and exercises judgement when approaching conflicting meetings. Suggests appropriate meeting times relative to other meetings and critical attendees. May act independently in determining priority/resolving conflicts.</p></li><li><p>
Performs moderately complex administrative duties, often requiring a higher level of confidentiality and considerable skill and knowledge of the organization policies and procedures.</p></li><li><p>
Resolves routine and sometimes complex inquiries. Exercises moderate level of autonomy in troubleshooting issues as they arise.</p></li><li><p>
May conduct research for senior leader(s) or senior individual contributor(s); compiles and summarizes information and provides recommendations.</p></li><li><p>
Prepares meeting materials by editing and organizing agenda, special reports, presentations, and meeting minutes with general direction from leader(s).</p></li><li><p>
Subject matter expert on processes and procedures.</p></li><li><p>
May coordinate events and functional projects in support of broader function needs.</p></li><li><p>
Acts as liaison for technology and is often an early adopter. Identifies opportunities for the use of enhanced technology, etc.</p></li></ul><p></p><p><b>
Qualifications:</b></p><ul><li><p>
Professionalism with demonstrated administrative support experience, strong service orientation, communication, interpersonal and persuasive skills for effective interaction with various levels of people internally and externally.</p></li><li><p>
Ability to take initiative, with a strong sense of urgency, assertiveness and willingness to accept a wide range of responsibilities.</p></li><li><p>
Strong planning and organizational skills, attention to detail and the ability to prioritize responsibilities and work independently. Ability to independently plan ahead work/tasks to keep senior management and projects on schedule, despite numerous conflicting priorities and changes.</p></li><li><p>
Excellent written and verbal communication skills to compose correspondence and other documentation.</p></li><li><p>
Demonstrated ability to exercise discretion, sound judgment and problem solving while working independently with critical, confidential and time sensitive information.</p></li></ul><p></p><ul><li>At Securian Financial the internal title for this position is Administrative Business Partner Specialist.</li></ul><br>
Securian Financial believes in hybrid work as an integral part of our culture. Associates get the benefit of working both virtually and in our offices. If you&rsquo;re in a commutable distance (90 minutes), you&rsquo;ll join us 3 days each week in our offices to collaborate and build relationships. Our policy allows flexibility for the reality of business and personal schedules.<p></p><p><b>
Preferred Skills:</b></p>
Adaptability, Business Writing, Calendar Management, Detail-Oriented, Event Planning, Organizing, Proactive Thinking, Project Coordination, Time Management, Verbal Communications<p></p><div><div><div><div><div><div><div><p><b>
The estimated base pay range for this job is:</b></p></div></div></div></div></div></div></div>
$25.00 - $43.27<p></p><div><div><div><div><div><div><div><p><b>
Pay may vary depending on job-related factors and individual experience, skills, knowledge, etc. More information on base pay and incentive pay (if applicable) can be discussed with a member of the Securian Financial Talent Acquisition team.</b></p></div></div></div></div></div></div></div><p><b><br>
Be you. With us. </b>At Securian Financial, we understand that attracting top talent means offering more than just a job &ndash; it means providing a rewarding and fulfilling career. As a valued member of our high-performing team, we want you to connect with your work, your relationships and your community. Enjoy our comprehensive range of benefits designed to enhance your professional growth, well-being and work-life balance, including the advantages listed here:</p><p><b><br>
Paid time off:
</b></p><ul><li><b>We want you to take time off for what matters most to you. </b>Our PTO program provides flexibility for associates to take meaningful time away from work to relax, recharge and spend time doing what&rsquo;s important to them. And Securian Financial rewards associates for their service by providing additional PTO the longer you stay at Securian.</li><li><b>
Leave programs: </b>Securian&rsquo;s flexible leave programs allow time off from work for parental leave, caregiver leave for family members, bereavement and military leave.</li><li><b>
Holidays: </b>Securian provides nine company paid holidays.</li></ul><p><b><br>
Company-funded pension plan and a 401(k) retirement plan:</b> Share in the success of our company. Securian&rsquo;s 401(k) company contribution is tied to our performance up to 10 percent of eligible earnings, with a target of 5 percent. The amount is based on company results compared to goals related to earnings, sales and service.</p><p><b><br>
Health insurance:</b> From the first day of employment, associates and their eligible family members &ndash; including spouses, domestic partners and children &ndash; are eligible for medical, dental and vision coverage.</p><p><b><br>
Volunteer time: </b>We know the importance of community. Through company-sponsored events, volunteer paid time off, a dollar-for-dollar matching gift program and more, we encourage you to support organizations important to you.</p><p><b><br>
Associate Resource Groups: </b>Build connections, be yourself and develop meaningful relationships at work through associate-led ARGs. Dedicated groups focus on a variety of interests and affinities, including:</p><ul><li>
Environmental Health &amp; Sustainability</li><li>
Mental Wellness and Disability</li><li>
Pride at Securian Financial</li><li>
Securian Young Professionals Network</li><li>
Securian Multicultural Network</li><li>
Securian Women and Allies Network</li><li>
Servicemember Associate Resource Group</li></ul><p></p><p><br>
This information is not intended to explain all the provisions of coverage available under these plans. In all cases, the plan document dictates coverage and provisions.</p><p><br>
Securian Financial Group, Inc. does not discriminate based on race, color, religion, national origin, sex, gender, gender identity, sexual orientation, age, marital or familial status, pregnancy, disability, genetic information, political affiliation, veteran status, status in regard to public assistance or any other protected status. If you are a job seeker with a disability and require an accommodation to apply for one of our jobs, please contact us by email at Employment@Securian.com, by telephone 651-655-5522 (voice), or 711 (Relay/TTY).</p><p><br>
Securian Financial is a drug-free workplace.</p></div><p></p>

Administrative Assistant, Institutional Retirement Solutions

Seneca Holdings, LLC

<div><p><b>Great Hill Solutions, LLC </b>is part of the <b>Seneca Nation Group (SNG)</b> portfolio of companies<b>. SNG </b>is Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visit the website and follow us on LinkedIn.</p>
<p>
Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.</p>
<p><b>
Great Hill</b> is seeking an <b>Executive Specialist/Office Management Specialist</b> in <b>Washington, DC.</b> The objective of this work is to provide Executive Specialist support to senior level officials for one of Great Hill Solutions' government clients.</p>
<p><b>
Roles and Responsibilities include, but are not limited to</b>:</p>
<ul>
<li>Reports directly to a DAS and the Director (and/or policy coordinator) In this connection, the incumbent handles all requests for meetings and appointments, decides the distribution of the Deputy Assistant Secretary's time, prepares or requests preparation of briefing memoranda indicating purpose of appointments and outlining background data. Arranges for oral briefings by appropriate officers; and discusses with officials invited to meetings called by the Deputy Assistant Secretary the subject of the meetings in order that they will be properly informed and provided with necessary information.</li>
<li>The contractor shall provide support services that include office assistance, travel arrangement, document drafting, correspondence review, time keeping, and scheduling to meet the needs of the team.</li>
<li>Responsible for carrying out special assignments for the Deputy Assistant Secretary, which require ahigh degree of tact and diplomacy and comprehensive knowledge of the views of the Deputy Assistant Secretary</li>
<li>Answers and promptly handles telephone calls coming into the office.</li>
<li>Maintains the schedule for Special Representative and the Office Director.</li>
<li>Manages passports and visa procurement for all travel in support of the office.</li>
<li>Prepares correspondence, telegrams, and memoranda, ensuring that all conform to style and format guidelines established by the Department's Executive Secretariat.</li>
<li>Drafts/prepares travel authorizations on behalf of members of office members based on information provided by traveler. Prepares trip itinerary, obtains travel expenses estimates (MI &amp; E costs, taxi, hotel costs).Upon completion of trip, assists traveler in preparing electronic travel vouchers.</li>
<li>Follows up with traveler to ensure all expense documents have been submitted and on time (i.e., within 30 days).</li>
<li>Reviews all incoming correspondence and forwards it with necessary information or instructions to the appropriate officers for action; composes replies when appropriate.</li>
<li>Maintains office files and procures necessary office supplies.</li>
<li>Prepares time-and-attendance sheets and vouchers for taxis and representational funds.</li>
<li>Ability to work under pressure and tight or short deadlines.</li>
<li>As requested, or on his/her own initiative, makes careful and exhaustive searches for information difficult to obtain, compiles data and makes preliminary analyses.</li>
<li>Makes and acknowledges various social arrangements and obligations which are a part of the official responsibility of the office.</li>
<li>Manages other tasks authorized by the Government Task Manager that fall within the scope of this task order.</li>
</ul>
<p><b>Basic Qualifications:</b></p>
<ul>
<li>The contractor shall have the following skills:</li>
<li>Excellent knowledge of Department of State operations and overall office management experience.</li>
<li>Experience as a secretary/office manager working under pressure.</li>
<li>Working knowledge of personal computers and general administrative practices</li>
<li>Demonstrates extensive experience and demonstrated ability in working with classified and unclassified computer data bases. Operation and knowledge of Excel, Microsoft Word, and relatedcomputer-based programs operations.</li>
<li>Extensive experience with travel arranging through E2 is highly preferred.</li>
<li>Attention to detail and initiative to manage tasks rather than simply respond to requests.</li>
<li>Active Top Secret Clearance</li>
</ul><p></p><div>
<p><b>Equal Opportunity Statement:</b><br>
Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.</p></div></div><p></p>

Executive Specialist/Office Management Specialist

Cleveland Clinic

<p><strong>Job Overview</strong><br /><br />We are seeking a dedicated and professional <strong>Health Care Appointment Scheduler Specialist</strong> to join the world-renowned team at Cleveland Clinic. As a key member of our call centre, you will be the first point of contact for our patients, embodying the principles of cooperation, compassion, and innovation that have defined our organisation since its founding in 1921. Cleveland Clinic is a not-for-profit, multispecialty academic medical centre that integrates clinical and hospital care with research and education, consistently ranked as one of the top hospitals in the United States.<br /><br />This is a <strong>full-time</strong> position with the flexibility of working either <strong>day or night shifts</strong>. This role is open to candidates residing in <strong>Ohio or Pennsylvania, United States</strong>. The successful candidate will play a vital role in ensuring a seamless and positive patient experience from the very first interaction.<br /><br />The offered compensation for this role is between <strong>$30 - $75 USD per hour</strong>, dependent on experience and qualifications.<br /><br /><strong>Responsibilities</strong><br /><br /> </p><ul><li>Professionally manage high-volume inbound and outbound calls to schedule, reschedule, and cancel patient appointments across various clinical specialities.</li><li>Accurately capture and update patient demographic, insurance, and medical information in our electronic record systems.</li><li>Provide patients with essential information regarding their appointments, including preparation instructions, clinic locations, and necessary documentation.</li><li>Liaise effectively with clinical staff and different departments to ensure coordinated and efficient patient care.</li><li>Address patient enquiries and resolve scheduling conflicts with empathy, patience, and a commitment to service excellence.</li><li>Maintain strict adherence to data protection and patient confidentiality regulations.</li><li>Utilise multiple IT systems simultaneously to manage patient information and scheduling requests.</li></ul><p><strong>Qualifications</strong><br /><br /> </p><ul><li>Previous experience in a customer service, call centre, or administrative role, preferably within a healthcare setting.</li><li>Exceptional verbal and written communication skills with a professional and compassionate telephone manner.</li><li>Strong organisational and multitasking abilities, with a keen eye for detail and accuracy.</li><li>Proficiency in using computer systems and the ability to learn new software and scheduling platforms quickly.</li><li>The ability to work effectively both independently and as part of a team in a fast-paced environment.</li><li>A resilient and positive attitude, with a genuine desire to help people.</li><li>A minimum of a high school diploma or equivalent is required.</li></ul><p><br /><strong>Benefits</strong><br /><br /> </p><ul><li>Competitive hourly wage and comprehensive benefits package.</li><li>Access to extensive medical, dental, and vision insurance plans.</li><li>Generous paid time off, including holidays and sick leave.</li><li>Opportunities for continuous professional development and career progression within a leading global healthcare organisation.</li><li>Participation in a robust retirement savings plan.</li><li>Access to employee wellness programmes designed to support your health and well-being.</li></ul><p> </p>

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