administrative specialist

University of South Florida

<div>USF Health's mission is to envision and implement the future of health. It is the partnership of the University of South Florida Morsani College of Medicine, the College of Nursing, the College of Public Health, the College of Pharmacy, the School of Biomedical Sciences and the School of Physical Therapy and Rehabilitation Sciences; and the USF Physician's Group. USF is a global research university ranked 34th in federal research expenditures for public universities. For information regarding the USF Health, please visit our website at http://health.usf.edu/index.html 
 
The Administrative Specialist is a critical position for our department with our continued and rapid faculty growth in both the clinical and research divisions. This position helps backfill administrative vacancies in our department. This position performs administrative support work to assist with the administration of personnel and other office procedures within the Department of Psychiatry and Behavioral Neurosciences. The Administrative Specialist will perform key business process transactions including but not limited to processing of HR actions at the department level for both faculty and staff and other business processes including managing guest accounts, scheduling meetings, and oversight of clinical call schedule.</div>
 <div><ul><li>Assist with administrative support to all divisions for Psychiatry. Will serve as a liaison to our faculty and staff as well as other departments and affiliates. Assist with administering policies and procedures related to our department and in accordance with the university.
</li><li>Assist Department Administrator with faculty affairs task including but not limited to faculty appointment request, renewals and onboarding of new physicians.
</li><li>Assist Department Administrator as well as other key department managers in processing staff requests that include appointment renewals, posting of new positions and assisting generally with the recruitment process.
</li><li>Assist the Department Administrator, Chair and other key departmental leadership with tasks as assigned including managing of all incoming and renewed guest accounts, updating physician call schedule, building and maintenance requests and website management.
</li><li>Perform other administrative duties as required to support the mission and function of the unit.</li></ul></div>
 <div>This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred: Bachelor's Degree and experience in an office and administrative support position.</div>
 <div>Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF&lsquo;s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida&rsquo;s best large employers, ranked No. 1 among the state&rsquo;s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News &amp; World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF&rsquo;s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws :
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.</div>

Administrative Specialist

Texas Back Institute

<div><h5 class="jobSectionHeader">Introduction</h5>
Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Admin Specialist with Texas Back Institute you can be a part of an organization that is devoted to giving back!<h5 class="jobSectionHeader">
Benefits</h5>
Texas Back Institute, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing 
</li><li>
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) 
</li><li>
Employee Stock Purchase Plan with 10% off HCA Healthcare stock 
</li><li>
Family support through fertility and family building benefits with Progyny and adoption assistance. 
</li><li>
Referral services for child, elder and pet care, home and auto repair, event planning and more 
</li><li>
Consumer discounts through Abenity and Consumer Discounts 
</li><li>
Retirement readiness, rollover assistance services and preferred banking partnerships 
</li><li>
Education assistance (tuition, student loan, certification support, dependent scholarships) 
</li><li>
Colleague recognition program 
</li><li>
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) 
</li><li>
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location. 
Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the Texas Back Institute family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Admin Specialist to help us reach our goals. Unlock your potential!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5>
Admin Specialist
GENERAL SUMMARY OF DUTIES:
Supports market level leaders in administrative aspects
DUTIES INCLUDE BUT NOT LIMITED TO:<ul><li>
Analysis of new patients and surgeries by referral source and referring physician.
</li><li>Doctors Days Out reporting.
</li><li>Next Available reporting.
</li><li>Employee events.
</li><li>Coordinates physician recruiting schedules.
</li><li>Maintains Peer Review Committee documents.</li><li>
Mail sorting.</li><li>
Orders supplies for Plano.
</li><li>Coordinates guest schedules.
</li><li>Coordinates meals for Exec Committee.
</li><li>Prepares any reports I need for Exec.</li><li>
Provides secretarial support including typing, composing and proofreading correspondence,
</li><li>indexing and filing documents.</li><li>
Answers inquires or refers callers/visitors to appropriate individuals.</li><li>
Compiles reports from data and existing records.</li><li>
Gathers information and develops summaries as requested.</li><li>
Assists with development and implementation of budget and operational plans.</li><li>
Develops and implements office procedures related to coordination of interoffice communication,
</li><li>records, system.</li><li>
Ensures adequacy of office supplies and equipment.</li><li>
Schedules/coordinates meetings, appointments. Make travel arrangements.</li><li>
Assists other staff as requested.</li><li>
Attends meetings as assigned and reports on actions.</li><li>
Participates in educational activities and programs.</li><li>
Maintains strictest confidentiality.</li><li>
Performs related work as required.</li><li>
Maintain appointment calendars as needed.</li><li>
Practice and adhere to the &ldquo;Code of Conduct&rdquo; philosophy and &ldquo;Mission and Value Statement&rdquo;.</li></ul>
EDUCATION:<ul><li>High School Graduate/Equivalent</li></ul>
EXPERIENCE:<ul><li>1+ years of secretarial experience required, healthcare experience preferred</li></ul>
KNOWLEDGE, SKILLS AND ABILITIES:
<ul><li>Knowledge of organization policies, procedures, systems.
</li><li>Knowledge of office management practices.
</li><li>Knowledge of secretarial procedures.
</li><li>Knowledge of grammar, spelling, and punctuation to type from draft copy.
</li><li>Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately.
</li><li>Skill in computer applications.
</li><li>Skill in verbal and written communication.
</li><li>Skill in gathering and reporting information.
</li><li>Ability to work effectively with staff, patients, external agencies.</li></ul>
Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder
Be a part of an organization that invests in you! We are reviewing applications for our Admin Specialist opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Wintang Network DMCC

Sales Coordination:

· Serve as the primary administrative support for the sales team and management.
· Review and track sales orders, ensuring accuracy and timely delivery.
· Checking sales proposals, presentations, and contracts.
· Coordinate and schedule sales meetings, and other sales-related events.


Accounting & Financial Support:

· Manage and oversee accounts payable and accounts receivable processes, including invoicing, collections, and vendor payments.
· Process expense reports and track company expenditures, ensuring compliance with financial policies.
· Perform bank and account reconciliations, identifying and resolving any discrepancies.
· Preparing of financial reports, budgets, and statements.
· Maintain accurate and organized financial records, both physical and digital.
· Preparing financial report for Audit.
 

General Administrative Duties:

· Manage calendars, schedule appointments, and coordinate travel arrangements for key personnel.
· Draft and proofread professional correspondence, reports, and other business documents.
· Handle confidential information with discretion and professionalism.
· Maintain an organized filing system for all sales and accounting documents.
· Field phone calls, respond to emails, and address inquiries from clients, vendors, and internal staff.

Duru Compliance

Manage office operations and maintain efficient workflow.Assist in scheduling appointments and meetings.Handle correspondence, documentation, and filing.Support team with administrative tasks and project coordination.Provide excellent customer service and communication.Maintain office supplies and equipment inventory.Assist in budgeting and expense tracking.Skills and Competencies: Proficient in MS Office, excellent communication, and organizational skills.Responsibilities and Duties: Manage schedules, assist with reports, and coordinate office activities.

Administrative Specialist/Assistant

shades by design

About UsShades By Design is a leading provider of custom motorized and manual window treatments and innovative outdoor shading systems. Headquartered in Miami, we serve high-end residential, commercial, and hospitality clients across Florida, New York, and the Caribbean.Our commitment to quality, innovation, and exceptional service has earned us recognition as one of America&rsquo;s fastest-growing private companies by Inc. 5000 for three consecutive years.We&rsquo;re seeking a detail-oriented, proactive Bookkeeper &amp; Financial Administrative Specialist to join our growing team. This role is perfect for someone who thrives in a fast-paced environment, is highly organized, and enjoys both accounting and administrative work.Position OverviewThe Bookkeeper &amp; Financial Administrative Specialist will oversee the company&rsquo;s daily financial operations, maintain accurate accounting records in QuickBooks Online, manage payroll, assist with HR and contract administration, and support leadership in maintaining smooth financial and administrative processes.This position requires professionalism, strong attention to detail, and the ability to work independently while collaborating across departments.Key ResponsibilitiesBookkeeping &amp; Financial Management<ul><li>Perform full-cycle bookkeeping in QuickBooks Online, including Accounts Receivable (AR), Accounts Payable (AP), reconciliations, and journal entries.</li><li>Process vendor invoices and payments through Bill.com.</li><li>Review and reconcile daily deposits, credit card transactions, checks, and wire transfers.</li><li>Maintain accurate project and company financial data to support management reporting.</li><li>Monitor and manage cash flow, budgets, and project profitability.</li><li>Provide regular financial updates and reports to management and the external CPA firm.</li><li>Prepare and submit monthly sales tax filings.</li><li>Manage client collections and ensure timely payments.</li></ul>Contracts &amp; Administrative Support<ul><li>Maintain and manage Certificates of Insurance (COIs), business licenses, and liability policies.</li><li>Assist HR with onboarding new employees (ADP setup, new hire files, software access).</li><li>Track renewals for company and subcontractor licenses, insurance policies, and registrations.</li><li>Support management with document preparation, filing, and other administrative duties.</li></ul>Payroll &amp; HR Support<ul><li>Process bi-weekly payroll through ADP.</li><li>Coordinate with external accountants for payroll and benefits reporting.</li><li>Maintain accurate employee records and ensure compliance with HR laws.</li><li>Monitor driving records and maintain compliance for insured employees and company vehicles.</li></ul>RequirementsEducation:<ul><li>Bachelor&rsquo;s degree in Accounting, Business Administration, or related field (or equivalent experience).</li></ul>Experience:<ul><li>Minimum 5 years of professional bookkeeping or accounting experience.</li><li>At least 2 years of experience in construction, design, or a service-based industry preferred.</li></ul>Technical Skills:<ul><li>Proficient in QuickBooks Online and Bill.com.</li><li>Strong Microsoft Excel and Office Suite skills.</li><li>Experience with ADP or similar payroll platforms.</li></ul>Professional Skills:<ul><li>Exceptional organization, time management, and problem-solving abilities.</li><li>Excellent written and verbal communication skills in English (Spanish preferred).</li><li>Strong attention to detail and accuracy.</li><li>Ability to manage confidential information with discretion.</li><li>Notary Public certification (or willingness to obtain one).</li></ul>Compensation &amp; BenefitsSalary: $55,000 &ndash; $65,000 annually (commensurate with experience and qualifications) Schedule: Full-time, Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PMBenefits:<ul><li>Health, Dental, and Vision Insurance</li><li>401(k) Plan</li><li>Paid Time Off &amp; Holiday Pay</li><li>Life Insurance</li></ul>Why Join UsAt Shades By Design, you&rsquo;ll be part of a company that values teamwork, professionalism, and innovation. We empower our employees with the tools and opportunities they need to grow and succeed.If you&rsquo;re a motivated, detail-driven professional looking to make an impact within a respected and fast-growing company &mdash; we&rsquo;d love to hear from you.Job Type: Full-timePay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li></ul>Work Location: In person

Bookkeeper & Financial Administrative Specialist

Enhabit Home Health & Hospice

<div>Overview
Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health &amp; Hospice. 
As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We&rsquo;re committed to expanding what&rsquo;s possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. 
At Enhabit, the best of what&rsquo;s next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. 
Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include:<ul><li>
30 days PDO &ndash; Up to 6 weeks (PDO includes company observed holidays)</li><li>
Continuing education opportunities</li><li>
Scholarship program for employees</li><li>
Matching 401(k) plan for all employees</li><li>
Comprehensive insurance plans for medical, dental and vision coverage for full-time employees</li><li>
Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees</li><li>
Flexible spending account plans for full-time employees</li><li>
Minimum essential coverage health insurance plan for all employees</li><li>
Electronic medical records and mobile devices for all clinicians</li><li>
Incentivized bonus plan</li></ul> 
Responsibilities<div> 
The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date.</div> 
Qualifications<div> 
Education and Experience (ESSENTIAL):</div><ul><li>
Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills.</li></ul><div></div><div> 
Education and Experience (DESIRED):</div><ul><li>
Six months experience performing health care office functions is preferred.</li></ul><div> 
Qualifications:</div><ul><li>
Must be able to effectively communicate, both orally and in writing.</li><li>
Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be
 
capable of multitasking while maintaining a professional and friendly demeanor.</li><li>
Must be able to problem solve effectively. Must be organized and able to perform multiple tasks
 
simultaneously.</li><li>
Must have an understanding of issues related to delivery of home care services.</li></ul><div></div><div> 
Requirements:</div><div><ul><li> 
Must possess a valid state driver license</li><li>Must maintain automobile liability insurance as required by law</li><li>Must maintain dependable transportation in good working condition</li><li>Must be able to safely drive an automobile in all types of weather conditions</li></ul></div><ul><li> 
For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license.</li></ul> 
Additional Information<div> 
Enhabit Home Health &amp; Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.</div></div>
 
Enhabit Home Health &amp; Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

Administrative Specialist / Human Resources Designee

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Administrative Specialist / Human Resources Designee

Administrative Specialist / Human Resources Designee