administrative specialist

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>4/23/2026 (8:00 PM EDT)
</div></div><div><div>26-01781
</div><div>Administrative Specialist
</div></div><div><div><div>Pay Grade</div>
<div>12</div>
</div></div><div><div>Salary
</div><div>$38,093.28 Annually</div>
</div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
</div>
</div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Justice &amp; Public Safety Cabinet | Department of Corrections
</div></div><div><div>Location
</div><div>1036 Amberly Way, Suite C<br>
Richmond, KY 40475 USA
</div></div><div><div>Description
</div><div>Creating a better, safer Kentucky.<br>
<br>
If you want to make a difference in your community and be a part of an exciting team, the Department of Corrections, we may have a career advancement opportunity for you! The Division of Probation and Parole is hiring for the position of Administrative Specialist.<br>
<br>
The Administrative Specialist position is responsible for monitoring the administrative caseload by the entering and the managing of monthly reports in Kentucky Offender Management System (KOMS). The position will complete record checks on each offender, communicate with offenders, offender families, Department of Correctional staff, various state's Department of Corrections staff, Probation and Parole offices and the Courts. All communications should be accurate and organized. This position will be trained.<br>
<br>
Responsibilities include, but are not limited to, the following:
<ul><li>Ensure continued compliance with accreditation standards and correctional policies.
</li><li>Enter fees payments and reporting notes in KOMS.
</li><li>Review reports from courts and parole board.
</li><li>Process required notifications to the courts, probation and parole officers and supervisors.
</li><li>Assist with the daily correspondence received from KY field offices as well as the other 49 states and 3 territories.
</li><li>Review new arrests.
</li><li>Maintain all Policies and Procedures required for the KY Dept. Of Corrections.
</li><li>Complete and maintain required training associated with job duties.</li></ul>
The ideal candidate should possess:
<ul><li>Excellent communication skills.
</li><li>Ability to work in an office setting and within all deadlines.
</li><li>Strong communication skills and have displayed the ability to complete work related activities in a professional manner.
</li><li>Ability to multitask with a proven history of sound decision making in high stress situations.
</li><li>Display the ability to think critically and analyze data to forecast positive outcomes.
</li><li>Ability to adapt to the ever-changing needs of the Department and Division.</li></ul>
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.</div><br>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> One year of professional, administrative, or business experience.</div><br>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.</div><br>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.</div><br>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Mitchell King at MitchellD.King@ky.gov.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Administrative Specialist

State of Arkansas

<div></div><div><div><div><div><div><div><b>Date: </b>Apr 13, 2026
</div></div></div></div><div><div><div><div><b>Req ID: </b>56648
</div></div></div></div><div><div><div><div><b>Location:
</b>NLR, Camp Robinson, AR, US, 72199
</div></div></div></div><div><div><div><div><b>Category: </b>DEPT OF THE MILITARY
</div></div></div></div><div><div><div><div><b>Anticipated Starting Salary: </b>$35,610.02
</div></div></div></div><div></div><div><div><div><div><div><b>Position Number: 22089574</b><br>
<b>County: Pulaski</b><br>
<b>Anticipated Starting Salary: $35,610.02</b><br>
<br>
<b>The mission of the Department of Military is to provide a professional staff of Arkansas State Employees who help maintain and improve the readiness of Arkansas National Guard units through effective fiscal management of State Resources, Human Resource Management, and quality administration of Arkansas National Guard Programs.</b></div>
<div><b>
The Department of the Military is a drug-free workplace, this includes medical marajuna which is still considered a controlled substance under Federal Law. (Drug Free Workplace Act of 1988)</b></div><div><div><div><div>
Position Information</div>
</div><div><div><b>
Job Series:</b> Administrative Support</div><div><b>
Classification:</b> Administrative Specialist &ndash; Career Path</div><div><b>
Class Code:</b> PAS03P</div><div><b>
Pay Grade:</b> SGS02</div><div><b>
Salary Range:</b> $35,610 - $52,703</div></div></div><div><div><div>
Job Summary</div>
</div><div>The Administrative Specialist is a key administrative support role within a department, responsible for performing a variety of office duties to ensure efficient office operations and support for agency staff and programs. This position involves handling administrative tasks, coordinating schedules, managing documentation, and assisting with customer service. The Administrative Specialist will work closely with team members, supervisors, and the public to maintain smooth and effective office workflows.</div></div><div><div><div>
Primary Responsibilities</div>
</div><div>Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment. Maintain and update office filing systems, both physical and electronic, ensuring that documents are properly organized and easily accessible. Draft and proofread internal and external communications, including memos, reports, and correspondence. Coordinate meetings, appointments, and conferences for agency staff and leadership. Manage calendars, ensuring that appointments, deadlines, and meetings are scheduled efficiently and with attention to priority. Prepare and distribute meeting agendas, take minutes, and track follow-up actions for meetings. Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies. Provide helpful, professional, and timely responses to inquiries, referring questions to appropriate staff when necessary. Accurately input and maintain data in electronic systems, databases, and spreadsheets. Monitor and update records or databases to ensure that information is current and accurate. Ensure that supplies and materials are ordered and available to meet operational needs.</div></div><div><div><div>
Knowledge and Skills</div>
</div><div>Ability to draft clear, concise, and professional correspondence. Ability to interact with the public, staff, and leadership in a professional and approachable manner. Ability to maintain organized records and files. Ability to assess situations, troubleshoot problems, and implement effective solutions in a timely manner. Ability to handle sensitive and confidential information with discretion and in compliance with state and federal privacy laws. Knowledgeable of office software applications (e.g., Microsoft Word, Excel, PowerPoint), and familiarity with office equipment (e.g., copiers, fax machines, phone systems). Proactive in identifying opportunities for process improvement and streamlining office operations.</div></div><div><div><div>
Minimum Qualifications</div>
</div><div><div>
A high school diploma or equivalent is required.</div><div><b><i>
Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee&rsquo;s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.</i></b></div></div></div><div><div><div>
Licensure/Certifications</div>
</div><div>N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.</div></div></div><div><b><i>
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.</i></b></div></div></div></div></div></div></div><p></p>

ADMINISTRATIVE SPECIALIST

Mango Franchise USA LLC

<p><b>Company Description</b></p><p>Founded in 2013 in New York, Mango Mango Dessert specializes in reimagining traditional Hong Kong-style desserts, transforming nostalgic treats into everyday delights. With over 50 locations nationwide, we are committed to creating exceptional dining experiences for our guests through expertly crafted desserts. Our mission extends beyond delicious offerings; we focus on fostering people development to empower our team members and prioritize heartfelt customer service. Join our growing family as we continue to expand and share our passion for unique and innovative desserts.</p><p><b>Role Description</b></p><p>This is a full-time on-site role for an Administrative Specialist located in Bay Shore, NY. The Administrative Specialist will assist with daily administrative tasks, coordinate schedules, manage documentation, and support operational processes. The role also requires providing outstanding customer service, ensuring compliance with financial processes, and collaborating with teams to streamline business functions.</p><p><b>Qualifications</b></p><ul><li>Strong Communication and Customer Service skills, with an ability to assist and engage with team members and customers professionally.</li><li>Proficiency in Administrative Assistance, including scheduling, documentation, and organizational support.</li><li>Analytical Skills and problem-solving abilities to identify areas for process improvements and provide solutions effectively.</li><li>Basic understanding of Finance, including budgeting, expense tracking, and handling financial records.</li><li>Attention to detail, ability to multitask, and strong time management abilities.</li><li>Assist with launch follow up, supply chain coordination and internal communication.</li><li>Assist with onboarding new franchisees from welcome meeting to delivery platforms and coordinating with internal teams.</li><li>Proficiency in common office software tools such as Microsoft Office or similar platforms.</li><li>Previous experience in a related administrative or customer service role is a plus.</li></ul><p>Please feel free to reach out to Tiffany (Tiffany@mangomangodessert.com) if you have any questions.</p><p>Pay: $23.00 - $26.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Lawrence Livermore National Laboratory

<div><h3 class="jobSectionHeader"><b>Company Description</b></h3>
<p><b>Join us and make YOUR mark on the World!</b></p><p>
Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability.</p><p>
Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.</p>
<h3 class="jobSectionHeader"><b>Job Description</b></h3>
<p>We're looking for an Administrative Specialist IV. You will perform a full range of complex and difficult administrative assignments in a dynamic and fast-paced environment with frequent interruptions and conflicting priorities which require independent judgment and follow through. This position is in the Computing Directorate in support of the Information Technology Operations (ITO) Division.</p><p><i>
This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home one or more days per week.</i></p><p><b>
You will</b></p><ul><li>
Provide advanced administrative and secretarial support to the Division Leader, Deputy Division Leaders, and Group Leaders, including managing complex calendars which includes independently determining scheduling priorities for management.</li><li>
Represent management in daily matters to gather, clarify and disseminate information and coordinate activities; respond on their behalf on administrative matters to all levels of personnel, both internal and external to the Laboratory.</li><li>
Coordinate, select, and compile data from multiple sources for complex reports and presentations.</li><li>
Coordinate a variety of administrative functions, including independently answering phones, managing inquiries, making appropriate referrals, ordering supplies, following through on requests, and maintaining spreadsheets, files, and tracking systems.</li><li>
Arrange complex domestic and foreign travel and itineraries, including submitting expense reports and processing payment requests.</li><li>
Serve as an administrative team member and assist with organizing employee events, workshops, conferences and other special projects.</li><li>
Independently compose correspondence for signature, schedule appointments, maintain calendars, track action and signature items, ensure timely flow of paperwork, and verify accuracy prior to submission for approvals.</li><li>
Coordinate internal and external interviews which include preparation of agendas, coordinating calendar schedules, possible foreign national paperwork, badge requests, and information dissemination.</li><li>
Assist with the hiring process including preparing job postings, gathering appropriate information, tracking applicants and processing hire packages.</li><li>
Perform other duties as assigned.</li></ul>
<h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<ul><li>Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.</li><li>
Advanced secretarial and administrative knowledge and experience including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods.</li><li>
Advanced organizational skills, attention to detail, accuracy and follow through.</li><li>
Experience working under minimal supervision, in a multitask/multi-faceted environment of rapidly changing priorities, deadlines, and frequent interruptions.</li><li>
Excellent communication and interpersonal skills necessary to interact effectively with a multidisciplinary workforce and represent the organization with all levels of management, internal and external to the Laboratory.</li><li>
Excellent problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.</li><li>
Proven ability to be self-motivated and flexible with the ability to set priorities and goals.</li><li>
Advanced computer skills and experience with Microsoft Office Suite, databases and calendaring software, and the ability to learn new software quickly.</li><li>
Experience working effectively as a team member, as well as independently.</li></ul><p><b>
Qualifications We Desire</b></p><ul><li>
Active US DOE Q-level security clearance.</li><li>
Experience with LLNL systems and processes.</li><li>
Knowledge of LLNL business applications and processes such as LAPIS, SmartRecruiters, LEAP, TIME, FTS, VTS and ePay.</li></ul><p><b>
Pay Range</b></p><p>
$38.03 - $45.63 Hourly at the 405.4 level</p><p>
This is the lowest to highest salary in good faith we would pay for this role at the time of this posting. Pay will not be below any applicable local minimum wage. An employee&rsquo;s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.</p>
<h3 class="jobSectionHeader"><b>Additional Information</b></h3>
<p>#LI-Hybrid</p><div></div><p><b>
Position Information</b></p><p>
This is a Career Indefinite or At Will appointment. Lab employees and external candidates may be considered for this position.</p>
<p><b>
Why Lawrence Livermore National Laboratory?</b></p><ul><li>
Included in 2026 Best Places to Work by Glassdoor!</li><li>
Flexible Benefits Package</li><li>
401(k)</li><li>
Education Reimbursement Program</li><li>
Flexible schedules (*depending on project needs)</li><li>
Our values - visit https://www.llnl.gov/inclusion/our-values</li></ul>
<p><b>
Security Clearance</b></p><p>
This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.</p>
<p><b>
Pre-Employment Drug Test</b></p><p>
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.</p>
<p><b>
Wireless and Medical Devices</b></p><p>
Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.</p><p>
If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.</p>
<p><b>
How to identify fake job advertisements</b></p><p>
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under &ldquo;Find Your Job&rdquo; of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.</p><p>
To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf</p>
<p><b>
Equal Employment Opportunity</b></p><p>
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.</p><p><b>
Reasonable Accommodation</b></p><p>
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.</p>
<p><b>
California Privacy Notice</b></p><p>
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.</p></div><div></div>

Great Parks of Hamilton County

<div><p>Great Parks is looking for a highly organized and proactive Administrative Specialist to support the Chief Operating Officer. This position will provide administrative support, assist with the review of contracts, waivers, and other legal agreements and serve as the agency&rsquo;s public records officer. As part of a mission-driven organization, you&rsquo;ll help steward over 18,000 acres of parkland while contributing to a culture that values sustainability, inclusivity, integrity and fun. This is an onsite full-time position that will work primarily at the Great Parks&rsquo; Winton Center location.</p><p>
At Great Parks, our team members work together to protect nature and inspire communities to explore, learn and care for the outdoors. Be a part of an inclusive organization that enriches the region by inspiring nature-based experiences, celebrating cultural heritage and building strong and healthy communities through our dedicated staff, volunteers, and friends.</p><p><b>
The successful candidate will perform the following responsibilities:</b></p><div><ul><li>
Prepares correspondence, reports and other documents for Chief Operating Officer (COO) including collection of documents provided by COO and Division Chiefs.</li><li>
Maintains COO and other executive level files including legal documents and confidential hard copy files stored in the vault and electronic files. Maintains filing and naming conventions.</li><li>
Assists COO with review of Board reports including Action Items, Monitoring Reports and General Reports. Coordinates with the Division Chiefs as needed on report format prior to COO final review.</li><li>
Serves as the agency&rsquo;s public records officer. Manages the processing of requests for public records. Receives requests, notifies requestors of receipt, and gathers internal agency records. Works with COO and legal counsel on responses to the public. Upon final review and approval, sends records and maintains record of documents sent in compliance. Maintains training requirement for the public records officer.</li><li>
Coordinates document reviews for the purpose of editing and makes changes at the direction of the COO and legal counsel.</li><li>
Receives phone calls from the general public including specific calls directed to the COO from Guest Relations. Redirects calls as necessary to appropriate Division Chiefs and staff. Follows up on guest complaints and questions and documents as necessary.</li></ul></div><div><ul><li>
Responsible for COO correspondence and mailings including responses to inquiries from the public and stakeholders.</li><li>
Performs variety of administrative duties to assist COO in oversight of the park district including research, assembling data and information provided by multiple divisions and departments.</li><li>
Assists with arrangements for meetings and seminars for COO.</li><li>
Exhibits regular and punctual attendance.</li><li>
Performs job duties in accordance with Great Parks&rsquo; policies, procedures, and performance expectations.</li><li>
Maintains confidentiality of confidential and sensitive information.</li><li>
Works assigned schedule, exhibits regular and punctual attendance and works outside of normal schedule as required.</li><li>
Participates as a member of the Great Parks administrative support team.</li></ul></div><div></div><div><b><br>
Qualifications:</b></div><div><ul><li>
Associates Degree and five years administrative experience required. Experience with managing public records preferred.</li><li>
Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.</li></ul></div><div></div><div><b><br>
License of Certification Requirements</b></div><div><ul><li>
State Motor Vehicle Operators License which meets Great Parks&rsquo; current guidelines. Sunshine laws training required. Required to be completed within 30 days of hire.</li></ul></div><div></div><div><br>
We offer an excellent benefit package that includes medical, dental and life insurance; paid vacation, 11 holidays and sick time; enrollment in Ohio Public Employees Retirement System and free or discounted use of many Great Parks of Hamilton County recreational activities.</div><div></div><div><br>
Great Parks is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, age, national origin, ancestry, disability, military status, or any other classification protected under applicable law.</div></div>

City of Palm Springs

JOB
<br>THE CITY OF PALM SPRINGS IS EXCITED TO ANNOUNCE THE OPPORTUNITY FOR THE POSITION OF ADMINISTRATIVE SPECIALIST!Salary Note: Although the full salary range for this position is provided, appointments are made at the range minimum.THE CITY: Palm Springs, located in the Coachella Valley, is known for its luxurious yet relaxed lifestyle. Picture waking up to fresh air, surrounded by palm trees, and enjoying stunning mountain views. This city offers a perfect blend of nature and modern living for both residents and visitors. Palm Springs is ideal for families, offering numerous parks, gardens, and nature reserves for leisurely activities and wildlife encounters. With a wide range of attractions and events, there’s always something fun for everyone in the family. To see the exciting things going on visit the Engage Palm Springs website. The City of Palm Springs is committed to cultivating a diverse, equitable, and inclusive workplace, from policies to inclusive healthcare, and making people of various backgrounds feel welcome and supported. To view our recent Human Rights Campaign, visit the Municipal Equity Index website.THE POSITION: This position performs the full range of highly complex, responsible, and specialized administrative and support functions; coordinates and manages the office administrative functions of the department; acts as the primary point of contact for the department to resolve complex issues and concerns; creates, analyze, and maintains complex reports, records, and confidential files; interacts with and collaborates with City management and staff on a variety of technical matters; provides information to the public and staff requiring considerable knowledge of City and department services, policies, and procedures; performs technical support work.
<br><br>
EXAMPLE OF DUTIES
<br>Essential and other important responsibilities and duties may include, but are not limited to, the following: Provide responsible and highly complex administrative work with a significant degree of independent accountability in support of a department's functions and processes; plan, organize, and coordinate activities to assist department managers.Plans, directs and coordinates the work for assigned functions; assigns projects and program areas of responsibility; provides direction and supervision on key projects; reviews and evaluates work methods and procedures; and meets with key staff to identify and resolve problems.Perform department liaison functions; communicate with various groups to provide detailed information of department and program policies and procedures; receive calls and tactfully handle inquiries regarding department functions and responsibilities; research and respond to requests; organize and assist with activities, special projects, meetings, Commissions, Committees, and workshops.Trains staff on office policies and procedures and use of department forms; prioritizes and schedules duties and assignments; provides backup support to other department administrative support staff.Schedule, attend, and operate a variety of meetings; prepare and compile agenda packets; take and prepare minutes; present or disseminate information as appropriate; manage and coordinate special events; maintain multiple calendars.Plan, direct, design, create, and edit a variety of documents, including detailed and often confidential correspondence, letters, forms, logs, spreadsheets, presentations, agendas, reports, memoranda, procedural manuals, draft regulations, statistical charts, memos, lists, forms, schedules, flyers, and event materials. Create, develop, maintain, and update specialized and custom forms, databases, logs, files, records, and reports to support technical work processes in areas of assigned responsibility; design, develop, and maintain spreadsheets requiring data interpretation and manipulation.Receive timecards and other personnel information; review information for accuracy and completeness; process payroll; maintain confidentiality.Create and manage website content; independently compose communication related to assigned responsibilities.Provide information on City or departmental policies and procedures; provide front counter assistance including providing information; respond to and resolve sensitive complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities. Research and compile data for specialized reports and special projects; ensure data accuracy; compile and prepare reports.Organize and maintain accurate and detailed databases, files, and records; verify accuracy of the information and research discrepancies; ensure compliance with established records retention schedules.Maintain and order office supplies; research and recommend new vendors, products, and software; troubleshoot and train users in department applications, processes, and city administrative policies as needed.Provide support and work with department staff to prepare project and technical specifications and scopes of work as well as project cost and time estimates; create, manage and update contracts and request for proposals (RFP’s); ensure compliance with procurement procedures, verify that contractors meet City requirements, and prepare staff reports with recommendations.Manage and prepare contracts; ensure compliance with procurement procedures; maintain, develop, and implement department filing systems and records; modify systems as appropriate; Manage, direct, audit, and maintain records and electronic systems; input and retrieve data and text; run and analyze complex reports; organize and maintain office storage and filing.Provide significant support in the preparation and administration of the assigned department budget; monitor against expenditures including reviewing and processing purchase requisitions and purchase orders; recommend modifications or adjustments as appropriate; manage bookkeeping, financial, and/or cost records.Research, summarize, and interpret data from various sources and prepares a variety of reports according to established procedures and practices; submit reports to various local, state, and federal regulatory agencies.Perform technical accounting and financial support work such as monitoring budgets and accounts, maintaining petty cash, and processing purchase orders, payment vouchers, check requests, and invoices.Assist management in performing and conducting studies and special projects; collect and compile data; prepare draft reports; make recommendations for changes in departmental administrative procedures, policies, and programs. Responsible for grant writing; create, review, and research grants in compliance with federal, state, and other funding agencies and City accounting and reporting requirement, as applicable laws, regulations, and statutes. Marginal Functions: May serve as recording secretary and provides staff support for assigned boards, committees, and commissions; prepares, posts, and distributes public hearing notices, agendas, and informational packets; coordinates meeting logistics and room set-ups; attends meetings; takes and transcribes minutes and processes action items; prepares and posts public and legal noticing related to board, committee, and commission actions.Perform related duties and responsibilities as required.
<br><br>
SUPPLEMENTAL INFORMATION
<br>A completed application, resume, and supplemental questionnaire are required by the closing date and time. As a candidate for the position, you will want to be sure your application accurately reflects your skills and abilities as they relate to the position to achieve maximum opportunity. Applications will be reviewed carefully, and only those who appear to have the best qualifications will be invited to continue in the selection process. Minimum requirements must be clearly demonstrated on the application to be considered as this information will be used to determine minimum qualifications. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications. Resumes and other documents may be submitted, however they will not be used to determine minimum qualifications, please do not use phrases such as "see attached" or "see resume" as they will not be considered.Meeting the minimum requirements does not guarantee an invitation to compete further in the process. Minimum requirements must be met at the time of application submission unless stated otherwise.The selection process for this position may include one or more of the following: application review, qualification review, written exam, practical exam, oral panel exam, and department interview. Candidates must successfully pass each stage of the selection process above in order to continue to the next step. This process may be modified or changed depending on the number of qualified candidates.Applicants successful in passing minimum qualifications may be invited, via email, to complete a virtual written examination through ProctorU. Visit the ProctorU website HERE to view testing information. Please remember to submit all your application materials by the closing date and time. Incomplete or applications received after the closing date and time cannot be considered. All information on the application is subject to investigation and verification.For more information on completing your application materials click here.If you are ready to join the exciting Team Palm Springs and you meet the requirements detailed above, please click the apply button. For more information contact Human Resources at: The City of Palm Springs3200 East Tahquitz Canyon WayPalm Springs, CA 92262www.palmspringsca.gov760-323-8215Applications must be received by 4:00 pm on April 23, 2026, in order to be considered for this opportunity. The City of Palm Springs reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received.The City of Palm Springs is an equal employment opportunity employer and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, citizenship, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status. Disaster Service Worker: In accordance with Government Code Section 3100, City of Palm Springs Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

T&M SERVICES

<div><p><b>About us</b></p>
<p>
T&amp;M Services was established in 1987 as the first professional, independent installation company in Iowa. Since then, we have maintained the family-owned culture, providing the efficiency of a large corporation with the responsiveness of a small company. We specialize in furniture installation, furniture reconfiguration, office relocation, warehousing, and receiving and delivery in Iowa, Nebraska and Florida. Our core values drive our interactions, and we have a passion for fostering an environment where you can learn, grow, and advance your career.</p><p></p><p><b><br>
Position Overview:</b><br>
The Accounting &amp; Administrative Specialist is responsible for supporting the day-to-day accounting, payroll coordination, and office administration functions of the business. This role coordinates accounts payable and receivable activities, assists with payroll preparation and bookkeeping, maintains business records and vendor information, and supports key administrative functions such as supplies ordering, vehicle registrations, insurance renewals, and office organization. The Accounting &amp; Administrative Specialist plays an important role in keeping back-office operations accurate, organized, and running efficiently while supporting leadership and ensuring a high level of detail and follow-through across administrative and financial processes.</p><p></p><p><b><br>
Key Responsibilities</b></p>
<ul>
<li>Coordinate accounts payable and accounts receivable activities, including invoice processing, customer billing, payment tracking, and vendor communication</li>
<li>Support payroll preparation by reviewing hours, identifying discrepancies, verifying deductions, and preparing payroll information for final review and submission</li>
<li>Maintain bookkeeping records, reconcile transactions, and support month-end close activities</li>
<li>Coordinate office administration needs, including supplies ordering, apparel ordering, phone management, mail, and general administrative support</li>
<li>Track and coordinate vehicle registrations, insurance renewals, and related business documentation</li>
<li>Maintain vendor records, business contacts, account information, and key administrative files</li>
<li>Troubleshoot basic IQ discrepancies and assist with timekeeping, coding, and reporting issues</li>
<li>Support the accuracy and organization of employee expense reimbursements, per diems, hotel tracking, and related administrative items</li>
<li>Assist with gathering information and documentation needed for audits, reporting, and financial review</li>
<li>Maintain confidentiality and ensure sensitive business and employee information is handled appropriately</li>
<li>Provide administrative support to leadership and help ensure back-office functions operate efficiently and accurately</li>
<li>Identify opportunities to improve organization, tracking, and administrative consistency across business support functions</li></ul><br>
<p></p>
<p><b>
What You Bring</b></p>
<ul>
<li>Associate&rsquo;s degree in Accounting, Business Administration, Finance, or a related field preferred</li>
<li>3&ndash;5 years of experience in bookkeeping, AP/AR, payroll coordination, office administration, or a related role</li>
<li>Experience in construction, logistics, warehousing, field services, or another operational industry preferred</li>
<li>Strong knowledge of bookkeeping principles, reconciliations, invoice processing, payroll support, and general office administration</li>
<li>Proficiency in Microsoft Office, especially Excel, Word, and Outlook; experience using QuickBooks strongly preferred</li>
<li>Strong organizational skills with the ability to manage multiple deadlines, details, and priorities simultaneously</li>
<li>High level of accuracy, attention to detail, confidentiality, and follow-through</li>
<li>Strong written and verbal communication skills with the ability to collaborate across departments and support a variety of personalities</li>
<li>Dependable, team-oriented, and able to work independently in a fast-paced environment</li></ul><br>
<p></p>
<p><b>
What we offer</b></p>
<ul>
<li>Competitive Pay &amp; Benefits Package</li>
<li>Paid Vacation</li>
<li>Paid Holidays</li>
<li>Health Insurance</li>
<li>401(k) Plan with Company Match</li>
<li>Life Insurance</li>
<li>Per Diem, Travel, and Expense Reimbursements</li>
<li>Opportunities for advancement</li></ul><br>
<p></p>
<p>
Think you'd be a great fit? Apply today!</p><br>
<p></p>
<p>
T&amp;M Services, Inc. is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer.</p></div><p></p>

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