administrative specialist

City University College Of Ajman

<div><h4 class="jobSectionHeader"><b>About the job Administrative Specialist</b></h4>
<div><p><b>Job Description:</b></p>
<p><i>
City University Ajman is seeking a professional and detail-oriented </i><b><i>Administrative Specialist</i></b><i> to assist the Director in managing day-to-day operations and ensuring the smooth coordination of administrative, communication, and enrollment-related functions. The successful candidate will play a vital role in supporting the Director, maintaining efficient office systems, and fostering effective communication across departments, staff, and external stakeholders.</i></p>
<p><b>
Responsibilities:</b></p>
<p><b>
Administrative Support:</b></p>
<ul><li><i>
Manage the Directors schedule, appointments, and meetings.</i></li><li><i>
Handle correspondence, emails, and calls, ensuring timely responses and follow-ups.</i></li><li><i>
Prepare reports, presentations, and other documentation as requested.</i></li></ul>
<p><b>
Office Coordination:</b></p>
<ul><li>
Maintain organized records and filing systems, including student and enrollment data.</li><li>
Monitor office supplies and coordinate procurement as needed.</li><li>
Ensure the smooth operation of office equipment and liaise with IT or maintenance teams for support.</li></ul>
<p><b>
Communication:</b></p>
<ul><li>
Serve as the first point of contact for inquiries directed to the Director.</li><li>
Facilitate communication between the Director and other departments, staff, and external stakeholders.</li><li>
Assist in drafting announcements, memos, and internal updates.</li></ul>
<p><b>
Event and Meeting Support:</b></p>
<ul><li>
Organize and coordinate enrollment-related events, workshops, and meetings.</li><li>
Take detailed meeting minutes and track action items for follow-up.</li><li>
Assist in logistical arrangements for conferences and presentations.</li></ul>
<p><b>
Data Management and Reporting:</b></p>
<ul><li>
Assist in collecting, organizing, and analyzing enrollment data for reporting purposes.</li><li>
Maintain accurate and up-to-date student records in collaboration with the enrollment team.</li></ul>
<p><b>
Special Projects:</b></p>
<ul><li>
Support the Director in managing special initiatives and projects related to enrollment and internationalization.</li><li>
Conduct research and provide recommendations on process improvements.</li><li>
Perform other related duties as required.</li></ul>
<p><b>
Qualifications:</b></p>
<ul><li>
Bachelors degree in Business Administration, Management, or a related field.</li><li>
Proven experience in administrative or office coordination roles, preferably in an academic or enrollment environment.</li><li>
Strong organizational, communication, and interpersonal skills.</li><li>
Proficiency in MS Office Suite and data management systems.</li><li>
Ability to manage multiple tasks with accuracy and attention to detail.</li><li>
Professionalism, discretion, and commitment to supporting institutional goals.</li></ul>
<p><b>
About City University Ajman:</b></p>
<p><i>
City University Ajman is a prestigious institution dedicated to academic excellence, research innovation, and community engagement. We offer a diverse range of programs and opportunities for students to excel in their chosen fields. Join us in shaping the future of education and higher learning.</i></p>
<p><b>
Why should you join City University Ajman?</b></p>
<p><i>
Step into a rewarding career at City University Ajman, an Equal Opportunity Employer dedicated to fostering an environment where you can excel professionally while maintaining a healthy work-life balance. Experience an amalgamation of positive workplace culture, medical support, dietary guidance, and health check-up campaigns. Enjoy generous annual leave for rejuvenation and quality time with loved ones, all within a collaborative and inclusive team. Engage in continuous learning through our training and development programs, and celebrate achievements at various employee events. As a token of gratitude, we offer an annual airfare allowance and a robust rewards and recognition program for your dedication. Join us at City University Ajman, where your career is not just a job but a fulfilling journey in a supportive and enriching work environment that promotes equal opportunities for all.</i></p>
<p><b>
To apply for the Administrative Support Officer position at City University Ajman, upload your curriculum vitae (CV) to submit your application.</b></p></div></div>

Administrative Specialist

Electrolux Group

<div>
 <ul>
  <li>
   Manage administrative tasks for R&amp;D teams
  </li>
  <li>
   Facility management and support in 2 sites and 6 laboratories buildings
  </li>
  <li>
   Housekeeping management
  </li>
  <li>
   Mails and samples management with couriers
  </li>
  <li>
   Logistics management for testing samples at different sites
  </li>
  <li>
   interaction with governmental organizations for product certifications
  </li>
  <li>
   events management internal and external hosting
  </li>
 </ul>
</div>


State of Nebraska

<div><p><b>The work we do matters!
</b></p><p><b>Hiring Agency:
</b></p>Administrative Services - Agency 65<br>
<p><br>
<b>Location:
</b></p>Lincoln, NE<br>
<p><br>
<b>Hiring Rate:
</b></p>$19.940<br>
<p><br>
<b>Job Posting:
</b></p>JR2025-00019344 SOS Administrative Specialist (Open)<br>
<p><br>
<b>Applications No Longer Accepted On </b>(If no date is displayed, job is posted as open until closed):<br>
</p><p><br>
<b>Job Description:
</b></p>Are you highly organized, detail-oriented, and looking for a role that directly supports law enforcement investigations? Do you thrive in a fast-paced environment where accuracy and confidentiality are critical? If so, we want you on our team!
<br>
We are seeking a dedicated and meticulous Administrative Specialist to support a law enforcement investigative division. This role is vital in managing sensitive case information, transcribing reports, organizing evidence, and ensuring smooth operations for investigators and analysts. If you&rsquo;re looking for a challenging but rewarding career in public safety, this is your chance to make a difference.
<br>
<br>
Job Description:
<br>
What You&rsquo;ll Do
<br>
<ul><li>Transcribe and Type Investigative Reports from both analysts and investigators with speed and accuracy
</li><li>Transcribe Recorded Interviews for prosecution purposes, ensuring a precise record of critical statements
</li><li>Maintain and Organize Case Management Systems including CrimeSoft to keep investigative records structured and accessible
</li><li>Manage Physical and Digital Evidence while maintaining strict chain of custody procedures and assisting with audits
</li><li>Oversee Case and Records Management, ensuring current and archived files are properly stored and retrievable
</li><li>Support Law Enforcement Operations through various administrative responsibilities as assigned<br>
</li></ul><p></p><br>
<p><b>Requirements / Qualifications:
</b></p><p><b>Minimum Qualifications:
</b></p><p>At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.
</p><p><b>Preferred Qualifications:
</b></p><p>Transcription or records management, Evidence handling or case management, Accounting or finance, Planning or policy analysis, Administrative or management analysis, a field related to law enforcement operations.
</p><p><b>Other Requirements:
</b></p><ul><li>Some positions may require a <b>valid driver&rsquo;s license </b>or the ability to provide independent authorized transportation
</li><li>A <b>criminal history background check </b>and additional agency-specific background checks may be required
</li></ul><p>If you&rsquo;re ready to take on a <b>critical support role in law enforcement </b>and contribute to public safety, <b>apply today!<br>
</b></p><p></p><br>
<p><b>Knowledge, Skills and Abilities:
</b></p><p><b>What We&rsquo;re Looking For
</b></p><ul><li>Strong organizational and multitasking skills with attention to detail
</li><li>Ability to handle and safeguard sensitive law enforcement records with confidentiality and integrity
</li><li>Strong typing and transcription skills with accuracy in investigative and legal documentation
</li><li>Knowledge of or ability to quickly learn <b>CrimeSoft </b>, case management software, and digital evidence storage systems
</li><li>Ability to work independently while also collaborating with law enforcement personnel and prosecutors
</li><li>A proactive, solutions-driven mindset with excellent problem-solving abilities
</li><li>Business processes, policies and procedures, rules and regulations, and state statues
</li></ul><p><b>Why Join Us?
</b></p><ul><li><b>Work That Matters </b>&ndash; Support criminal investigations, evidence management, and law enforcement operations
</li><li><b>Monday-Friday Schedule </b>&ndash; Enjoy stable hours with no weekend shifts
</li><li><b>Opportunities for Growth </b>&ndash; Develop specialized skills in investigative administration
</li><li><b>Team-Oriented Culture </b>&ndash; Work alongside dedicated law enforcement professionals in a mission-driven role<br>
</li></ul><p></p><br>
<h2 class="jobSectionHeader"><br>
<b>Benefits
</b></h2><p>We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
<br>
<br>
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
</p><p></p><p><b>Equal Opportunity Statement
</b></p><p>The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.
</p><p></p><p><b>Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.</b></p></div>

SOS Administrative Specialist

State of South Carolina

<div><div><div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<div><p><b>Do you have a passion to provide meaningful work in the community?</b> Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the <b>South Carolina Department of Social Services</b> has the right job opportunity for you.</p><p><b>
Job Duties:</b></p><ul><li>
The Child Support Services Administrative Specialist II performs general administrative duties for attorney's and child support specialist for Child Support Services Division.</li></ul><br>
<ul><li>
Provide clerical support to teams in court by checking in customers, copying documents, notating dockets with attendance information and recording outcomes. Organize files. Review orders to be filed and ensure all necessary documents are present and in order. File orders with Clerk of Court.</li></ul><br>
<ul><li>
Complete quality assurance checklist for orders. Review paternity, support, or modified orders, and financial obligation entered for accuracy and completeness and that medical insurance was addressed on each order.</li></ul><br>
<ul><li>
Process Administrative process pleadings - print, sign, and copy pleadings. Send stamped pleadings to sheriff's departments, and court appearance letters to Custodial Parents.</li></ul><br>
<ul><li>
Scan orders and files received from Administrative process, Rule, and Judicial hearings into OnBase mail system. Ensure documents scanned into the correct electronic file.</li></ul><br>
<ul><li>
Process faxes and virtual conference participation authorization forms. Note in PACSS receipt of documents, scan documents into OnBase, forward to case managers.</li></ul><br>
<ul><li>
Establish and maintains documents on computer using Palmetto Automated Child Support System (PACSS), Word, Excel, Outlook. Aids staff with maintenance of E office equipment, vehicles, and supplies when requested. Organize and stock common work areas. Manage and maintain office supplies.</li></ul><br>
<ul><li>
Receive mail from mail-room staff. Note in PACSS when certified documents are received and forward documents to staff. Scan documents as needed.</li></ul><br>
<ul><li>
Perform Red Cross shelter duty.</li></ul><br>
<ul><li>
Other duties as required.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum and Additional Requirements</b></h2></div>
<div><p>High School Diploma and two (2) years of clerical experience.<br>
<br>
An Associate Degree or higher may be substituted for the required work experience.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Comments</b></h2></div>
<div><p>This application for employment with the SC Department of Social Services must be completed in its entirety. <b>A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. &quot;See Resume&quot; is not acceptable information for the completion of any part of the requirements of this application.</b> If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.<br>
<br>
Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.<br>
<br>
If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.<br>
<br>
<b>The South Carolina Department of Social Services offers an exceptional benefits package that includes:</b></p><br>
<ul><li>
Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children</li><li>
15 days annual (vacation) leave per year</li><li>
15 days sick leave per year</li><li>
13 paid holidays</li><li>
Paid Parental Leave</li><li>
State Retirement Plan and Deferred Compensation Programs</li></ul><b>
DIVISION:</b> Child Support Services / Charleston County</div></div></div><p></p>

CSS Administrative Specialist II / 61015109

Digital Foundation Corporation

<p>One Federal Solution seeks a talented and passionate Administrative Specialist to join our team to support our Federal Government client. As a Administrative Specialist, you will be responsible for gathering, analyzing, and interpreting large datasets to uncover insights that will drive informed business decisions as follows:</p><p><b>Data Analyst Key Responsibilities</b></p><ul><li>Establish/maintain physical and electronic files.</li><li>Provide organization and management of case files in physical and electronic formats.</li><li>Review data (completeness of information, proper execution).</li><li>Review, enter, and extract data from database.</li><li>Obtain additional information from other investigative agencies and databases.</li><li>Receive, suspense petitions, claims, and process requests.</li><li>Reconcile inconsistencies.</li><li>Gather information and organize investigative packages.</li><li>Verify case files and case tracking systems.</li><li>Conduct and reconcile reports.</li><li>Receive and distribute various types of documents, including court documents.</li><li>Assist lead analyst or official in obtaining/collecting all documents/information to complete case file.</li><li>Provide administrative information and assistance concerning cases to other investigative agencies, local law enforcement agencies, U.S. Attorney, other DOJ processing units, and higher headquarters.</li><li>Extract data from agency database for management and program reports.</li><li>Perform word processing relevant to case documentation.</li><li>Perform data entry relevant to case.</li></ul><p><b>Data Analyst Qualifications &amp; Requirements</b></p><ul><li>Undergraduate degree.</li><li>Ability to review and analyze data and information from multiple sources.</li><li>Ability to establish case/project files in both paper and electronic mediums.</li><li>Ability to enter and retrieve data from databases.</li><li>Ability to prepare and format management reports.</li><li>Ability to manipulate, transfer, compute, and print information.</li><li>Proficiency in using spreadsheet and word processing software.</li><li>Ability to create and manipulate spreadsheets.</li><li>Ability to prepare and correct reports and correspondence using word processing software.</li><li>Must have English Proficiency.</li></ul><p><b>Note: Parking is not provided or covered for this location.</b></p><p><b>About One Federal Solution</b><br/>One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.</p><p>Job Type: Full-time</p><p>Pay: From $20.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Specialist (Public Trust Eligible)

YASH Technologies Middle East

<div>
 <p>
  <strong>
   Job Description
  </strong>
 </p>
 <ul>
  <li>
   Maintaining physical and digital personnel records like employment contracts and PTO requests
  </li>
  <li>
   Update internal databases with new hire information
  </li>
  <li>
   Create and distribute guidelines and FAQ documents about company policies
  </li>
  <li>
   Gather payroll data like bank accounts and working days
  </li>
  <li>
   Publish and remove job ads
  </li>
  <li>
   Schedule job interviews and contact candidates as needed
  </li>
  <li>
   Prepare reports and presentations on HR-related metrics like total number of hires by department
  </li>
  <li>
   Develop training and onboarding material
  </li>
  <li>
   Respond to employees&rsquo; questions about benefits (for example, number of vacation days they&rsquo;re eligible for)
  </li>
 </ul>
 <p>
  <strong>
   Job Requirements
  </strong>
 </p>
 <ul>
  <li>
   Work experience as an HR &amp; Admin Officer, HR Administrative Assistant or similar role
  </li>
  <li>
   Familiarity with Human Resources Information Systems (HRIS)
  </li>
  <li>
   Basic knowledge of labor legislation
  </li>
  <li>
   Experience using spreadsheets
  </li>
  <li>
   Organizational skills
  </li>
  <li>
   Good verbal and written communication skills
  </li>
  <li>
   BSc in Human Resources Management or relevant field
  </li>
 </ul>
 <p>
 </p>
</div>


Human Resources Administrative Specialist

Ada County

<div><div><div><h2 class="jobSectionHeader"><b>General Summary</b></h2></div><br>
<p></p><div><br>
<div><br>
<br>
<b>$21.25/hr</b></div><b><i>
The Ada County Prosecutor&rsquo;s Office is dedicated to serving Idaho&rsquo;s largest community, keeping it a safe place to live and work, giving a voice to crime victims and advocating for the citizens of Ada County.</i></b><div><br>
We offer a competitive benefits package which includes <b>excellent medical, dental and vision </b>insurance; <b>generous vacation</b> and sick leave accrual beginning as soon as you start; <b>11 paid holidays a year</b>; participation in one of the <b>Nation's best state retirement systems</b> <b>which includes </b><b>11.96</b><b>% employer contribution</b>; various savings plans including a deferred compensation <b>457(b) plan with up to 3% county match</b>; 401K plan; paid parental leave; work-from-home options; life insurance; wellness programs; ongoing training opportunities and career pathing. <b>Student loan forgiveness eligibility</b><b>:</b> The Ada County Prosecutor&rsquo;s Office is a qualifying employer under the Federal Public Loan Forgiveness (PSLF) program (certain conditions apply).</div><p><br>
This generous Ada County Total Rewards package increases the base salary by approximately 40 percent.</p>
 office by visiting their website. Ada County Prosecutor<p><b><br>
POSITION GENERAL SUMMARY:</b></p><div>
Provides technical and administrative assistance to the Ada County Prosecutor and staff. Greets guests, visitors, and callers, in person and telephonically, providing department-related information and/or directing them to appropriate offices or staff members. Performs a variety of operational tasks and related work as required. This position is located in the Ada County Prosecuting Attorney&rsquo;s Office.</div><div></div><div><b><br>
DISTINGUISHING FEATURES:</b></div><div>
An Administrative Specialist II performs moderately complex and varied work under general supervision and according to pre-defined guidelines. The incumbent resolves operational matters in a variety of media while maintaining a high level of professionalism and confidentiality.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><ul><li>Resolves inquiries from individuals in person, by telephone, and via correspondence by operating multiple computer programs simultaneously;</li><li>
Types letters, memoranda, reports and other materials from templates or rough drafts;</li><li>
Drafts, proofreads and edits routine correspondence;</li><li>
Sorts, indexes and files materials alphabetically, numerically or by other predetermined classification;</li><li>
Performs data entry into Ada County Prosecutor Case Management System and/or other systems as required;</li><li>
Maintains statistical data relevant to the assigned department;</li><li>
Manages daily/weekly calendars and schedules meeting and appointments;</li><li>
Ability to safely operate a county vehicle (passenger car) in order to facilitate delivery of documents, files and/or records;</li><li>
Lift and organize boxes and files;</li><li>
E-file and serve court documents;</li><li>
Drafts basic legal pleadings;</li></ul><ul><li>
Operates a web-based central phone agent console to receive and route a high volume of calls;</li><li>
Receives, records and transmits telephone messages to appropriate parties;</li><li>
Greets and directs guests and visitors to appropriate offices, locations or staff members;</li><li>
Screens calls to control access to staff;</li></ul><ul><li>
Monitors and escorts visitors per security requirements;</li><li>
Receives and distributes incoming/outgoing paperwork and digital filings from various departments and agencies to appropriate parties;</li><li>
Serves as a liaison between the prosecutor&rsquo;s office and other agencies to answer questions, provide information and help resolve issues;</li><li>
Processes new criminal cases and ensures they are accurately tracked and assigned.</li></ul><div></div><div><b><br>
ADDITIONAL FUNCTIONS:</b></div><div><ul><li>
Performs related functions as assigned.</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Requirements</b></h2></div>
<p></p><div><ul><li>Three years of previous experience;</li><li>
High school diploma or equivalent;</li><li>
Excellent written and verbal skills;</li><li>
Proficient with MS Word, PowerPoint, Adobe and Excel;</li><li>
Skill typing accurately at least -50 wpm;</li><li>
Ability to exercise a high level of professionalism;</li><li>
Ability to organize projects and develop timelines and schedules;</li><li>
Ability to maintain highly confidential material and use discretion in handling office affairs;</li><li>
Ability to exercise independent judgment;</li><li>
Ability to develop, prepare and maintain accurate records and files;</li><li>
Ability to analyze data and make decisions in accordance with laws, ordinances, regulations, and departmental policies and procedures;</li><li>
Ability to work independently, exercise good judgment, take initiative, handle sensitive information in a confidential manner, focus on multiple-projects and meet deadlines;</li><li>
Ability to interact and maintain effective working relationships with other employees, elected officials, department heads and the general public.</li></ul><div></div><div><b><br>
OTHER REQUIREMENTS:</b></div><ul><li>
Ability to learn the function and mission of various parts of the Prosecuting Attorney's Office;</li><li>
Ability to work closely with law enforcement and court personnel;</li><li>
The incumbent is subject to a criminal records check and fingerprinting;</li><li>
Adherence to the Code of Ethics for legal professionals is expected;</li><li>
The incumbent is expected to maintain working knowledge and flexibility of computers and other office equipment, i.e., Fax machines, copiers, scanners, telephones;</li><li>
Must possess and maintain a valid driver license.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Work Environment &amp; Physical Demands</b></h2></div>
<p></p><div><ul><li>Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;</li><li>
May be required to lift up to 30 lbs.;</li><li>
Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.</li></ul></div></div></div><p></p>

Administrative Specialist II - Prosecuting Attorney

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8262 administrative specialist jobs NEAR_ME

Administrative Specialist

Administrative Specialist

SOS Administrative Specialist

CSS Administrative Specialist II / 61015109

Administrative Specialist (Public Trust Eligible)

Human Resources Administrative Specialist

Administrative Specialist II - Prosecuting Attorney