administrative specialist

Goldwind

<div>
 <strong>
  Long Description
  <br/>
  <br/>
 </strong>
 The Administrative Assistant will provide administrative and coordination support to ensure smooth office operations and site activities in Ras Ghareb. The role requires a proactive, detail-oriented individual with strong organizational skills and fluency in English and Chinese , capable of handling daily administrative tasks, supporting employees, and facilitating communication across departments.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Administrative &amp; Office Support
  </li>
 </ul>
 <ul>
  <li>
   Manage daily office operations and administrative tasks.
  </li>
  <li>
   Prepare, edit, and format documents, reports, and presentations.
  </li>
  <li>
   Maintain office supplies and coordinate office maintenance to ensure a productive environment.
  </li>
  <li>
   Project Coordination &amp; Documentation
  </li>
  <li>
   Maintain permits, licenses, and records for vehicles, employees, and office assets.
  </li>
  <li>
   Support departments in project planning and execution.
  </li>
  <li>
   Assist with scheduling and project tracking.
  </li>
  <li>
   Employee Support (Local &amp; International)
  </li>
  <li>
   Maintain attendance records and support company events and training.
  </li>
  <li>
   Coordinate site permits and ensure compliance with local regulations.
  </li>
  <li>
   Manage visas, work permits, and residence arrangements for international staff.
  </li>
  <li>
   Procurement &amp; Fleet Management
  </li>
  <li>
   Process purchase requisitions (PRs) and purchase orders (POs) and liaise with suppliers.
  </li>
  <li>
   Schedule vehicle maintenance and manage fuel refills and fleet logistics.
  </li>
  <li>
   Communication &amp; Translation
  </li>
  <li>
   Facilitate smooth communication between departments.
  </li>
  <li>
   Provide translation for documents, meetings, and correspondence as needed.
  </li>
  <li>
   Proficiency in the Chinese language is a mandatory requirement.
  </li>
 </ul>
</div>


Administrative specialist

Green Umbrella Recruitment

<div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><div><p>Date Opened</p>
<div>10/21/2025
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>Government/Military
</div></div><div><p>Work Experience</p>
<div>Freshers are welcome
</div></div><div><p>City</p>
<div>Muscat
</div></div><div><p>State/Province</p>
<div>Masqat
</div></div><div><p>Country</p>
<div>Sultanate of Oman
</div></div><div><p>Zip/Postal Code</p>
<div>0000</div></div></ul></div>
<br><div></div><div><div><b>Job Description &amp; Responsibilities:</b><br>
</div><ul><li>
Receiving incoming matters directed to all sections of the unit, recording them, preparing them for presentation, and implementing the directives issued regarding them by forwarding to the appropriate administrative divisions within the unit.<br>
</li><li>
Registering outgoing correspondence and ensuring their delivery to the relevant entities through the approved channels.<br>
</li><li>
Preparing a work program to follow up on matters referred from unit sections to other divisions and submitting related reports.<br>
</li><li>
Assisting the immediate supervisor by providing the necessary data and information to support decision-making, in coordination with relevant departments in the unit.<br>
</li><li>
Supervising the internal administration&rsquo;s archive, organizing documents and files in accordance with the Fund&rsquo;s document management system.<br>
</li><li>
Properly organizing and archiving transactions, memos, and letters of the administrative division to ensure easy access when needed.<br>
</li><li>
Carrying out typing and photocopying tasks for subjects related to the administrative division.<br>
</li><li>
Organizing appointments, meetings, visits, and communications for the immediate supervisor, and preparing arrangements for receiving guests and visitors.<br>
</li><li>
Preparing for meetings attended by or chaired by the immediate supervisor, whether inside or outside the unit, and compiling relevant topics ahead of time.<br>
</li><li>
Receiving and handling inquiries and requests directed to the administrative division or the immediate supervisor, and taking appropriate actions in coordination with relevant unit departments.<br>
</li><li>
Preparing letters, memos, and reports related to the administrative division.<br>
</li><li>
Performing any other tasks assigned.<br>
</li></ul><div><b>
Requirements:</b><br>
</div><ul><li>
Academic Qualification and Work Experience:<br>
</li><li>
Bachelor's degree in Business Administration or other related fields.<br>
</li><li>
A professional certificate relevant to the job is considered an added advantage.<br>
</li><li>
Financial Grade: Determined according to the applicable legal rules at the time of appointment.</li></ul><div></div><div><b><br>
Job Level:</b><br>
</div><div>
Entry Level (Graduate Level)</div><div><br>
<b>
Skills and Competencies:</b></div><div><br>
<ul><li>Strong communication, time management, coordination, work scheduling, and meeting organization skills.</li><li>Proficiency in using computers and relevant applications.</li><li>Skills in report writing and drafting official letters and memos.</li><li>Knowledge of relevant laws, regulations, and policies.</li><li>Fluency in Arabic and English.</li><li>Ability to work under pressure.</li></ul><br>
<b>
Summary:</b><br>
</div>
Specialization: Business Administration or any related field<br>
<ul><li>
</li><li>
Job Level: Graduate Level (Entry Level)</li></ul></div><div></div>

Administrative Specialist

Puget Sound Energy

<div><p>Puget Sound Energy is looking to grow our community with top talented individuals like you! With our rapidly growing, award winning energy efficiency programs, our pathway to an exciting and innovative future is now.</p><p></p><p><br>
PSE's Legal team is looking for qualified candidates to fill an open <b>Administrative Specialist - Claims</b> position!</p><p><br>
Specific details regarding the work arrangements for this position will be discussed in further detail during the interview process.</p><div><div><div><h2 class="jobSectionHeader"><b>
Job Description</b></h2></div><div><p>
The Claims department contributes to PSE&rsquo;s success by providing prompt and thorough investigation of reported incidents involving damages to PSE property as well as to third party property. The administrative specialist provides analytical support to the claims department in Bellevue, hybrid in-person Monday to Friday.</p><p></p><p><br>
Upholds the safety compliance standards inherent in PSE&rsquo;s operating and/or field procedures related to work responsibilities. Promotes and supports a culture of total safety.</p><p></p><p><br>
This job is under federal regulation by the Department of Transportation (DOT) and is subject to pre-employment and random drug screenings that include screening for the presence of marijuana and marijuana metabolites.</p><p></p><p><br>
Demonstrates commitment to conduct business honestly, ethically and consistent with our core values and Code of Conduct. Ensures duties are performed in accordance with all regulatory compliance obligations.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Responsibilities</b></h2></div><div><ul><li>
Claims Team Support: Provides administrative support to the claims team, including time entry, office supply management, and meeting organization. Performs other duties as assigned.</li><li>
Correspondence and Communication: Prepares and distributes claims-related correspondence, such as letters, checks, emails, and reports, while responding to customer inquiries and delivering excellent customer service.</li><li>
Data Analysis and Reporting: Assisting with data analysis and reporting, including claims trends, metrics, and performance indicators; identifying areas for process improvements.</li><li>
Vendor Management: Oversees relationships with outside collection agencies and counsel, handling tasks such as electronic file transfer, claim file status tracking, check processing, note-taking, and invoice payment.</li><li>
Customer Service: Delivers exceptional customer service, both internally and externally, by responding to inquiries, resolving issues, and identifying opportunities for process enhancements.</li><li>
Upholds PSE's safety compliance standards in operating and field procedures:<ul><li>
Promotes a culture of total safety.</li><li>
Conducts business honestly, ethically, and consistently with PSE's core values and Code of Conduct.</li><li>
Ensures duties are performed in accordance with all regulatory compliance obligations.</li></ul></li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2></div><div><ul><li>
High School education or equivalent.</li><li>
Extensive experience using word-processing, spreadsheet, database, and presentation software.</li><li>
Previous administrative support experience.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Desired Qualifications</b></h2></div><div><ul><li>
Experience working in Claims or Utilities.</li><li>
BA/BS.</li><li>
Experience working with SAP.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Additional Information</b></h2></div></div></div><div></div><p>
At PSE we value and respect our employees and provide them opportunities to excel. We offer a competitive compensation and rewards package.</p><p></p><p><br>
The pay range for this position is $51,400.00 - $79,800.00, and this position is eligible for annual goals based incentive bonuses.</p><p></p><p><br>
PSE offers a suite of benefits to our employees. Employees are eligible for medical, dental, vision, basic life, and short- and long-term disability insurance. There are additional voluntary options of supplemental life insurance, accidental death and dismemberment insurance, flexible spending accounts for health care and dependent daycare, and an Employee assistance program (EAP). For long term savings, PSE offers a 401(k) investment option and a cash balance retirement plan. Employees will also receive Paid Time Off (PTO) and Paid Holidays throughout the calendar year. Detailed benefit overviews can be found on our Career page<i> - </i><i>Why Work For Us (pse.com)</i><i>.</i></p><p></p><p><br>
Families and businesses depend on PSE to provide the energy they need to pursue their dreams. Our steadfast commitment to serving Washington communities with safe, dependable and efficient energy started in 1873. Today we're building the Northwest's energy future through efforts like our award winning energy efficiency programs and our leadership in renewable energy.</p><p></p><p><br>
Puget Sound Energy is committed to providing equal employment opportunity to all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, sexual orientation, gender identity, marital status, veteran status or presence of a disability that with or without reasonable accommodation does not prevent performance of the essential functions of the job, or any other category prohibited by local, state or federal law.</p><p></p><p><br>
Should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources Staffing department at jobs@pse.com or 425-462-3017.</p></div>

Administrative Specialist - Claims

Hikvision Pakistan

<div>
 <p>
  <strong>
   POSITION SUMMARY
  </strong>
 </p>
 <p>
  Provide administrative support to the Company. Maintain work environment in the Corporate Office. Coordinate with other departments for special projects. The role also requires managing the reception area and serving as the first point of contact for visitors.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ESSENTIAL JOB FUNCTIONS
  </strong>
 </p>
 <p>
  &middot; Sit at the reception desk, greet visitors, answer calls, and ensure the reception area is well-maintained
 </p>
 <p>
  &middot; Maintains office supplies and other fixed assets inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
 </p>
 <p>
  &middot; Follow the corporate standard procedure to purchase equipment for employees if needed.
 </p>
 <p>
  &middot; Maintain corporate office calendar and keep track on meetings, visitors, conference calls, business travel dates, etc.
 </p>
 <p>
  &middot; Assist in some human resources work, such as recruiting interns and other basic positions, organizing team building activities, Visa and insurance management, Compliance and labor relationships management，etc.
 </p>
 <p>
  &middot; Other duties and responsibilities may be assigned.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ESSENTIAL CORE COMPETENCIES
  </strong>
 </p>
 <p>
  &middot; Excellent verbal and written communication skills
 </p>
 <p>
  &middot; Detail oriented and great organizational skills
 </p>
 <p>
  &middot; Have multi-tasking skills and be able to work in a fast paced environment
 </p>
 <p>
  &middot; Have a strong analytical and problem-solving ability and hands-on ability
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   EDUCATION
  </strong>
 </p>
 <p>
  &middot; Associate Degree and above
 </p>
 <p>
  &middot; 1-2 years of office experience preferred but not required. The Company is willing to train the right person.
 </p>
 <p>
  &middot; Proficient in Microsoft Office
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   The above position description identifies the essential job functions and skills needed by the person or persons assigned to this position. These job functions and skills are not intended to be a complete and inclusive list of all responsibilities, duties, and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The information contained herein is subject to change at the discretion of the Company.
  </em>
 </p>
</div>


New Jersey Courts

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<div><p><b>Description:</b><br>
<br>
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public&rsquo;s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.<br>
<br>
<b>SALARY:</b> The salary range for this position is $49,096.79 to $80,436.91 for Schedule A, and $49,096.79 to $76,415.06 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.<br>
<br>
The Judiciary offers a strong opportunity for growth.<br>
<br>
The Atlantic/Cape May Vicinage Criminal Division is seeking a highly motivated, enthusiastic, detail-oriented professional with excellent written and oral communication skills and customer service skills to assist the Criminal Division Manager. The ideal candidate must possess the ability to work independently and as part of a team, adhere to deadlines, show attention to detail and accuracy, maintain confidentiality, and possess integrity.<br>
<br>
The selected candidate should be proficient in Microsoft Office, including Access, and will coordinate administrative functions within the division including but not limited to: providing support via phone and walk-ins; handling facility requests; documents; performing internal customer service support function; assisting in planning, coordinating and implementation of special projects and programs compiling reports and other written material; calculating statistical information from report; analyzing reports for distribution or action; scheduling appointments, meeting and coordinating calendar; preparing correspondence; providing information to judges and management; provide providing training; serve as liaison to the external stakeholders for expungement issues.<br>
<br>
The candidate will also be responsible for retrieval, scheduling, and processing all petitions in the expungement portal. The candidate must be detail-oriented as they will be responsible for the deleting of cases once an expungement has been granted. Excellent written and oral communication skills necessary for frequent interactions with Judges and various stakeholders. Perform other related job duties as required.<br>
<br>
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access. Regular and predictable physical presence at the worksite is an essential function of this position.</p></div>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<div><p>Graduation from an accredited college or university with a bachelor's degree.<br>
<br>
<b>Substitution</b>: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree.<br>
<br>
<b>Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.</b> Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html)</p></div>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
 <div><p><b>Driver's License: </b>Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
<br>
<br>
<b>Authorization to Work: </b>US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
<br>
<br>
<b>Special Note: </b>Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
<br>
<br>
<b>Residency Law:</b> In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the &quot;New Jersey First Act,&quot; all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor &amp; Workforce Development on the basis of either hardship or employer critical need.
<br>
<br>
<b>HOW TO AP</b><b>PLY:</b> The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate &quot;see resume&quot; or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
<br>
<br>
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Agency New Jersey Courts Address See Above Various Counties, New Jersey, US Website http://www.njcourts.gov Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.</p><div><b><br>
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action</b><br>
<b>Employer Committed to Ensuring an Open Door to Justice</b></div><div><br>
NeoGov applicant support at 1-877-204-4442 (toll free call)<br>
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)</div></div></div></div><p></p>

Administrative Specialist 2

Georgia State University

<div></div><div><div><p><b>Administrative Specialist</b></p><p><b>
Department of Health Sciences</b></p><p><b>
Byrdine F. Lewis College of Nursing and Health Professions</b></p><p><b>
Georgia State University</b></p><p>
</p><p>The Byrdine F. Lewis College of Nursing and Health Professions<b> </b>at Georgia State University is a leader in preparing the next generation of clinicians and scholars who are critical to improving individual and community health. Since 1968, the college has produced more than 7,300 nurses and nurse practitioners and more than 6,200 allied healthcare professionals. Many of these professionals go on to become educators and researchers. The Department of Health Sciences in the Byrdine F. Lewis College of Nursing and Health Professions is seeking to hire an Administrative Specialist that will provide comprehensive administrative assistance to the Department Chair, ensuring the efficient operation of the department&rsquo;s administrative function. The Administrative Specialist should have strong organizational skills, attention to detail, and the ability to multitask.</p><p>
</p><p><b>WHAT WILL YOU DO:</b></p><p>
This position provides high-level administrative and financial support to the Department Chair, Program Directors and Faculty, including managing calendars, scheduling appointments, arranging meetings and other related duties.</p><p>
</p><p><b>DUTIES AND RESPONSIBILITIES INCLUDE:</b></p><ul><li>Assist in the preparation, editing, and distribution of departmental documents, including meeting agendas, minutes, reports, and presentations.</li><li>Serve as a contact for internal and external inquiries directed to the Department Chair, including phone calls, emails, and in-person interactions.</li><li>Coordinate departmental events, workshops, advisory board meetings, including logistics, venue booking, catering, and attendee communication.</li><li>Provide administrative support for academic activities, such as course scheduling and student registration.</li><li>Maintain accurate and up-to-date records of departmental activities, faculty profiles, student data, and other relevant information.</li><li>Undertake special projects and assignments as assigned by the Department Chair, which may involve research, data analysis, and presentation preparation.</li><li>Assist the Department Chair and Faculty with ensuring compliance with departmental policies, procedures, and regulations, as well as university guidelines and standards.</li><li>Assist the Business Manager in monitoring departmental budgets, processing travel authorizations and travel expense reports, ordering supplies and materials, etc.</li><li>Perform other related duties as assigned.</li></ul><div><br>
</div><b>
Disclaimer</b><b>:</b> This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee&rsquo;s direct supervisor.<div>
</div></div><div><b>
Qualifications</b>:<p><b>
Minimum Requirements:</b></p><ul><li><p>
Bachelor's degree and two years of administrative experience; or high school diploma or GED and six years administrative experience; or a combination of education and related experience.</p></li></ul><p><b>
Preferred Requirements:</b></p><ul><li><p>
Must be detail-oriented and organized.</p></li><li><p>
Skilled in oral and written communication.</p></li><li><p>
Ability to respond diplomatically to sensitive and critical issues.</p></li><li><p>
Ability to effectively multitask and prioritize tasks on a level of importance.</p></li><li><p>
Ability to work independently.</p></li><li><p>
Able to be professional and discrete with private and confidential information.</p></li><li><p>
Skilled in interpersonal relations and in dealing with the public.</p></li><li><p>
Must be proficient in Microsoft Office and highly prefer experience with Banner and Slate.</p></li><li><p>
Ability to work independently and with many individuals in a range of capacities.</p></li><li><p>
Ability to implement new procedures as needed.</p></li></ul><div><br>
</div></div><div><b>
College/Business Unit</b><b>:</b> School of Nursing and Health<div>
</div></div><div><b>
Department</b><b>:</b> 133000000<div>
</div></div><div><b>
Location</b><b>:</b> Atlanta Campus<div>
</div></div><div><b>
Shift</b><b>:</b> 8:30am - 5:15pm<div>
</div></div><div><b>
Salary </b><b>:</b> $32,327 - $48,421<div>
</div></div><div><b>
Pay Grade</b><b>:</b> 12<div>
</div></div><div><b>
FLSA Status</b><b>:</b> Non-Exempt<div>
</div></div><div><b>
Job Type</b><b>:</b> Full Time (Benefits Eligible)<div>
</div></div><div><b>
Job Posting</b><b>:</b> 12/03/25, 12:31:40 PM<div>
</div></div><div><b>
Closing Date</b>: 12/09/25, 10:59:00 PM<div>
</div></div><div><b>
Special Instructions</b><b>:</b><div><b>
To be fully considered for this position, all candidates at the time of submission must provide the following documents:</b><br>
<ul><li>A complete and accurate GSU application</li><li>Resume</li><li>Cover letter</li><li>List of three professional references</li></ul></div><div><br>
</div></div><div><b>
Georgia State University Values</b>: COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING &amp; BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents<div>
</div><b>
USG Core Value Statement</b>: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.<div>
</div></div><div><b>
Equal Employment Opportunity</b>: Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests.Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.<div>
</div><b>
Background Check</b>: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.<div>
</div>
 <b>Clery Disclosure of Campus Security Policy and Campus Crime:</b> Georgia State University is committed to its students' and employees' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.<br>
<div></div>
</div><div>
Please note, Georgia State University&rsquo;s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.</div></div><div></div>

Administrative Specialist - Administrative

CTCLUSI

<div><b>Job Description:</b><br>
<br>
Shift: First Shift,Mon,Tue,Wed,Thu,Fri<p><b><br>
SUMMARY
</b></p><p>The Administrative Specialist is responsible for providing high-level administrative, clerical, and operational support to the Tribal Police department. This position assists with records management, report and evidence processing, budgeting support, and coordination of departmental communications.
</p><p></p><p><b>PRINCIPAL ACTIVITIES &amp; RESPONSIBILITIES</b>:
</p><ul><li>Serves as the primary point of contact for phone, email, and in-person inquiries, providing professional customer service and directing inquires appropriately.</li><li>
Performs a variety of clerical and administrative tasks, including copying, mailing, filing, and document distribution.</li><li>
Prepares, edits, and proofreads correspondence, reports, and departmental documents using Microsoft Office and other software.</li><li>
Maintains organized electronic and physical filing systems.</li><li>
Coordinates meetings, trainings, and department events; preparing materials and taking minutes as needed.</li><li>
Receives, sorts, and distributes incoming and outgoing mail and parcel deliveries.</li><li>
Conducts research and prepares summaries or reports at the direction of the Chief of Police.</li><li>
Assists with special projects and provides general administrative support to police personnel.</li><li>
Supports onboarding for new employees and provides general office orientation.</li><li>
Assists in the preparation and monitoring of the department's annual budget.</li><li>
Enters and maintains accurate budget data using approved software; prepares reports and supporting materials.</li><li>
Reviews and reconciles departmental expenditures to ensure budget compliance.</li><li>
Verifies and processes purchase requests, ensuring proper authorization and adherence to Tribal policy.</li><li>
Works with Finance to resolve budget discrepancies or documentation issues.</li><li>
Processes purchase orders and check requests in accordance with Tribal purchasing polices.</li><li>
Collects required documentation from vendors and maintains complete purchasing records.</li><li>
Researches and procures office equipment, supplies, and furniture as needed.</li><li>
Reconciles expenses and ensures timely payment of vendor invoices.</li><li>
Assists with drafting and submitting grant applications.</li><li>
Tracks expenditures ad maintains compliance with approved grant budgets and reporting requirements.</li><li>
Prepares and submits required reports to granting agencies.</li><li>
Compiles and analyzes qualitative and quantitative data to measure grant outcomes.</li><li>
Coordinates with the Finance department to ensure accurate financial tracking and reporting.</li><li>
Generates daily, monthly, and annual reports on police activity and department operations.</li><li>
Submit NIBRS and other required statistical reports in accordance with Tribal and federal standards.</li><li>
Tracks and reports on service calls and activities under external contracts.</li><li>
Prepares bi-monthly reports for Tribal Council and other leadership requests.</li><li>
Receives, logs, and securely stores evidence and property in accordance with legal and departmental procedures.</li><li>
Maintains chain-of-custody documentation and evidence integrity at all times.</li><li>
Coordinates with courts and prosecutors regarding evidence disposition.</li><li>
Oversees proper disposal or return of property.</li><li>
Trains department staff in proper evidence handling and appears in court proceedings as required.</li><li>
Maintains all department records in compliance with Tribal, federal, and applicable state confidentiality laws and retention schedules.</li><li>
Secures and manages both physical and electronic police records.</li><li>
Responds to public records requests in accordance with applicable laws and policies.</li><li>
Oversees the secure destruction of records when authorized.</li><li>
Answers and routes police calls, dispatching officers via radio or phone as needed.</li><li>
Conducts criminal history and background checks through LEDS and NCIC databases.</li><li>
Performs general dispatch duties and support operations during staff absences or emergencies.</li><li>
Maintains accurate records of training and certifications of sworn personnel.</li><li>
Coordinates registration, travel, and lodging for staff attending training or conferences.</li><li>
Ensures compliance with tribal travel policies and complete reconciliation documentation following travel.</li><li>
Collaborates efficiently and effectively while consistently demonstrating professionalism and maintaining positive, respectful relationships with internal teams, external partners, and Tribal members.</li><li>
Other duties as directed by management.</li></ul><p></p><p><b>
LEVEL OF AUTHORITY &amp; RESTRICTIONS</b></p><ul><li>
This position requires working independently without overseeing others, with minimal authority in decision-making.</li></ul><p></p><p><b>
PHYSICAL &amp; MENTAL DEMANDS</b></p><ul><li>
Must be able to walk, talk, hear, use hands to handle, feel or operate objects, tools, or controls, and reach with hands and arms.</li><li>
Must be able to stand, walk, reach with hands and arms, and climb or balance.</li><li>
Vision abilities required by this job include close vision and the ability to adjust focus.</li><li>
May be required to push, pull, lift, and/or carry up to 40 pounds.</li><li>
Must be able to utilize protective personal equipment while handling evidence and property.</li><li>
Must be able to sit and type for long periods of time.</li></ul><p></p><p><b>
WORKING CONDITIONS &amp; ENVIRONMENT</b></p><ul><li>
May require working occasional nights and/or weekends.</li><li>
Moderate noise level with frequent interruptions and distractions.</li><li>
Must be able to work overtime as necessary.</li><li>
Handling of some evidence can be a risk of exposure to hazardous substances and materials.</li><li>
May be exposed to hostile individuals by telephone or in person.</li><li>
Must be willing and able to travel both locally and within the CTCLUSI service delivery area.</li></ul><p></p><p><b>
HOURS</b></p><ul><li>
40 hours per week.</li></ul><p></p><p><b>
JOB LOCATION</b></p><p>
Tribal Police Office<br>
5647 Hwy 126<br>
Florence, Oregon 97439<br>
<b>Experience and Skills:</b></p><p><b>
MINIMUM JOB REQUIREMENTS</b></p><ul><li>
Must be 25 years of age or older.</li><li>
An associate's degree in criminal justice <b>or</b> a minimum of two (2) years of similar or related experience.</li><li>
Holds a combination of education, training, and experience that reflects the ability to perform the essential responsibilities of the position.</li><li>
Must have a valid driver's license and be able to be insured to drive Tribal Government vehicles.</li><li>
Holds or can obtain Notary Public commission.</li><li>
Understands and follows verbal and written instructions accurately.</li><li>
Works independently, exercises sound judgements, and performs well under pressure or in emergency situations.</li><li>
Free of felony convictions under state or federal law.</li><li>
Must not have misdemeanor conviction relating to sex crimes, crimes against persons, drugs, fraud, or moral turpitude.</li><li>
Must not have any other misdemeanor conviction within the last five years.</li><li>
Experience and proficiency in the use of Microsoft products (Excel, Outlook, PowerPoint, Word, etc).</li><li>
Ability to communicate clearly and effectively in English, verbally, in writing or by other acceptable means.</li><li>
This is a <b><i>safety sensitive</i></b> position and will be subject to pre-employment drug testing and criminal history background check, which will include fingerprinting.</li><li>
Must have employment eligibility in the U.S.</li><li>
Indian preference will be observed in the hiring process.</li></ul><br>
From: Three Rivers Casino Resort/CTCLUSI</div>

Administrative Specialist - Police

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