administrative specialist

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>8/9/2026 (11:59 PM ET)
</div></div><div><div>2603913
</div><div>Administrative Specialist
</div></div><div><div><div>Pay Grade</div>
<div>12</div>
</div></div><div><div>Salary
</div><div>$38,093.28 Annually
</div></div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
</div>
</div><div></div><div><div>Click here for more details on state employment.
</div></div><div><div>Hiring Agency
</div><div>Justice &amp; Public Safety Cabinet | Department of Corrections
</div></div><div><div>Location
</div><div>266 Water St
 
Eddyville, KY 42038 USA
</div></div><div><div>Description
</div><div>The Kentucky Department of Corrections (DOC), Division of Adult Institutions operates 13 correctional facilities that house Kentucky's adult inmate population. The mission of DOC is to protect the citizens of the Commonwealth and to provide a safe, secure and humane environment for staff and offenders in carrying out the mandates of the legislative and judicial processes; and, to provide opportunities for offenders to acquire skills which facilitate non-criminal behavior. 
 
Kentucky State Penitentiary is seeking applicants for an Administrative Specialist I within the Programs Branch at the institution in performing administrative tasks for the Branch. 
 
Responsibilities include, but are not limited to the following:<ul><li>
Provide administrative support for the Programs Branch.
</li><li>Compile inmate transfer data, maintain tracking in Kentucky Offender Management System (KOMS).
</li><li>Maintain and update logs of approved inmate transfers.
</li><li>Prepare weekly approved transfer list.
</li><li>Prepare and draft correspondence for management.
</li><li>Coordinate with other areas regarding transfers.
</li><li>Maintain time and attendance records.
</li><li>Answer incoming phone calls for the Branch.
</li></ul></div></div><div><div>Minimum Requirements
</div><div><div>EDUCATION: Graduate of a college or university with a bachelor's degree.</div> 
 
<div>EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.</div> 
 
<div>Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.</div> 
 
<div>Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.</div> 
 
<div>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Candy Dickerson at Candy.Dickerson@ky.gov
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Administrative Specialist

Capital Limited

<div>
 
 
 About the job
 
 
 
 
 
 
 Capital Drilling (Egypt) Ltd is a highly respected mineral exploration drilling company with operations in Egypt. We are known for our commitment to operational excellence and ambitious growth strategies. We are seeking applications for the Administrator Specialist position from dedicated and professional individuals who would like to join our dynamic team.
 
 
 
 
 
 This role will provide a vital opportunity to be part of a team that ensures the smooth and efficient administrative.
 
 
 
 
 
 
 Administrator Specialist
 
 
 
 
 
 
 
 Location:
 
 
 Sukari, Marsa Allam- Egypt
 
 
 
 
 
 
 The Administrator Specialist plays a vital role in ensuring the efficient and organized management of administrative and logistical operations on-site. This role is responsible for handling financial disbursements, coordinating employee travel and site access, maintaining accurate records, and ensuring smooth daily operations that support both employees and management.
 
 
 
 
 
 The Administrator Specialist contributes directly to the seamless functioning of the site by managing petty cash, travel logistics, documentation, and administrative compliance.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
  Manage the site petty cash fund, including disbursements and payment of
 
 
 
 
 
 maintenance and administrative expenses
 
 
 
 
 
  Handle flight bookings for national employees
 
 
 
 
 
  Maintain travel analysis reports and records for monthly payment processing
 
 
 
 
 
  Coordinate local transport services for employees and manage driver scheduling
 
 
 
 
 
  Oversee site access for newcomers and visitors by preparing security permits
 
 
 
 
 
  Ensure housekeeping standards are maintained and process site clearance
 
 
 
 
 
 forms with the necessary approvals
 
 
 
 
 
  Process employee refunds and submit documentation to the Cairo office
 
 
 
 
 
  Other duties as directed
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 
  Bachelor&rsquo;s degree in business administration, Management, or a related field
 
 
 
 
 
  Highly effective communicator in Arabic &amp; English
 
 
 
 
 
  Ability to work on rotation schedule: 20 days on Site/ 10 days Off site
 
 
 
 
 
  Proficiency in MS Office Suite (Word, Excel, SharePoint, Teams etc.)
 
 
 
 
 
  High attention to detail with strong organizational and record-keeping skills
 
 
 
 
 
  Excellent interpersonal skills with the ability to handle multiple tasks
 
 
 
 
 
  Good time management
 
 
 
 
 
  Ability to work under pressure
 
 
 
 
 
 
 
 
 Interested candidates can apply by sending their CV at (human.resources@capdrill.com)
 
</div>

Florida Gulf Coast University

<div>
 
 Job Summary
 
 
 
 The Administrative Specialist oversees the day-to-day administrative operations of the Department of Health Sciences. Supervises assigned support staff to fulfill administrative responsibilities of the department.
 
 
 FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.
 
 
 
 Job Description
 
 
 
 
 Typical duties may include but are not limited to:
 
 
 
 <ul>
 <li>
 Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries.
 </li>
 <li>
 Completes transfers, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to fiscal administration.
 </li>
 <li>
 Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases.
 </li>
 <li>
 Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases.
 </li>
 <li>
 Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for department employees. Fulfills administrative requirements for employment searches within area of responsibility.
 </li>
 <li>
 Tracks and audits department leave records and employee time sheets. Prepares and approves payroll certifications. Reviews and reconciles payroll registers and updates pay distribution.
 </li>
 <li>
 Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers.
 </li>
 <li>
 Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets.
 </li>
 <li>
 Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content.
 </li>
 <li>
 Provides transactional maintenance of funds and accounts for a unit or department.
 
 
 </li>
 </ul>
 
 Other Duties
 
 
 
 <ul>
 <li>
 Performs other job-related duties as assigned.
 
 
 </li>
 </ul>
 
 Additional Job Description
 
 
 
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 This position requires a high school diploma and four years of full-time experience directly related to the job functions.
 </li>
 <li>
 Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).
 </li>
 <li>
 Any appropriate combination of relevant education, experience, and/or certifications may be considered.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's Degree from an accredited institution in an appropriate area of specialization.
 </li>
 <li>
 Work experience in a higher education setting.
 </li>
 <li>
 Experience with Ellucian, Banner, Cognos, and Gulfline.
 
 
 </li>
 </ul>
 
 Knowledge, Skills &amp; Abilities
 
 
 
 <ul>
 <li>
 Proven ability to think strategically and approach challenges with creativity.
 </li>
 <li>
 Demonstrated track record of reliability, meeting goals, and holding oneself accountable.
 </li>
 <li>
 Strong interpersonal skills and experience working effectively across teams
 </li>
 <li>
 Knowledge of general office procedures.
 </li>
 <li>
 Knowledge of generally accepted accounting procedures and principles.
 </li>
 <li>
 Excellent interpersonal, verbal and written communication skills.
 </li>
 <li>
 Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved.
 </li>
 <li>
 Ability to operate personal computers with proficiency and learn new applications and systems.
 </li>
 <li>
 Ability to accurately prepare and maintain records, files, and reports.
 </li>
 <li>
 Ability to work successfully as both a member of a team and independently with minimal supervision.
 </li>
 <li>
 Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
 </li>
 <li>
 Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
 </li>
 <li>
 Ability to effectively manage the work of others by providing information, guidance, and motivation.
 </li>
 <li>
 Ability to interpret and apply laws, regulations, policies and procedures consistently.
 </li>
 <li>
 Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable.
 
 
 </li>
 </ul>
 
 Institutional Values &amp; Behavioral Expectation
 
 
 
 In this role, the successful candidate will be expected to:
 
 
 <ul>
 <li>
 Seek out new approaches to improve outcomes; remain open for feedback and new ideas.
 </li>
 <li>
 Lead with integrity; consistently produce high-quality work; persevere to overcome obstacles to meet deadlines and achieve deliverables.
 </li>
 <li>
 Share information and insights thoughtfully; build partnerships across departments; communicate respectfully; support colleagues to achieve common goals.
 
 
 </li>
 </ul>
 
 Pay Grade 13
 
 
 
 
 FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.
 
</div>

Georgia-Pacific

<div>Your Job
The Administrative Specialist, reporting to the Admin Supervisor, will provide support to W&amp;FS and various other capabilities within the SS&amp;P organization in a variety of functions to pursue our shared vision. This position will help ensure smooth and effective business operations by supporting these capabilities in a variety of tasks maximizing long term value for the group.
Location: This role will be onsite at our office in Dothan, AL.
Our Team
Georgia-Pacific's Wood and Fiber Supply (W&amp;FS) organization ensures that the company's mills maintain a constant flow of logs, wood fiber and chips to sustain its tissue, packaging, paper and building products manufacturing operations. W&amp;F operates in some 15 U.S. states, and sources its wood from private lands owned by industrial, institutional, or individual landowners.
What You Will Do 
 
<ul><li>Communication - direct communication with individuals at all levels within the respective businesses.
</li><li>Respond and resolve inquiries from internal and external customers.
</li><li>Promote transformation by supporting innovation and experimentation for the organization.
</li><li>Support Operations in various tasks to include inventory management, wood deliveries, vendor and customer maintenance, AP support.
</li><li>Maintain contracts ensuring compliance and upkeep through effective and timely communications.
</li><li>Providing backup support for others on the Team.
</li></ul>Who You Are (Basic Qualifications) 
 
<ul><li>Experience with Microsoft Excel, Word, PowerPoint, Outlook and Teams
</li><li>Experience in an administrative support role OR customer service role
</li></ul>What Will Put You Ahead 
 
<ul><li>Experience creating and using AdHoc queries
</li><li>Experience with Records Information Management
</li><li>Experience using invoice platforms
</li><li>Experience maintaining contracts through compliance and communication of processes
</li><li>Experience using and training customers on self-service platforms
</li><li>Experience managing executive level administrative duties
</li></ul>At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.
Hiring Philosophy
All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here .
Who We Are
As a Koch company and leading manufacturer of bath tissue, paper towels, paper-based packaging, cellulose, specialty fibers, building products and much more, Georgia-Pacific works to meet evolving needs of customers worldwide with quality products. In addition to the products we make, we operate one of the largest recycling businesses. Our more than 300,000 employees in over 150 locations are empowered to innovate every day - to make everyday products even better.
At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.
Our Benefits
Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.
Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.
Equal Opportunities
Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here , aqu&iacute; , or tu ).</div>

State of Kansas

<div><div><div>Kansas State Board of Indigents&rsquo; Defense Services (SBIDS)
Our mission is to fulfill the constitutional promise of a zealous defense by providing our clients with team-based advocacy that champions their human dignity and achieves just outcomes on their behalf.
SBIDS Current Job Openings
About the Position:<ul><li>
Who can apply: Anyone</li><li>
Classified/Unclassified Service: Unclassified</li><li>
Full/Part-time: Full-Time</li><li>
Regular/Temporary: Regular</li><li>
Work Schedule: Monday-Friday 8:00 a.m. &ndash; 5:00 p.m.</li><li>
Eligible to Receive Benefits: Yes</li><li>
Veterans&rsquo; Preference Eligible: Yes</li></ul>
Compensation:<ul><li>
Annual Salary Range: $34,444.00 - $45,833.00</li></ul>
Note: Salary can vary depending upon education, experience, or qualifications.
Employment Benefits:<ul><li>
Comprehensive medical, mental, dental, vision, and additional coverage</li><li>
Sick &amp; Vacation leave</li><li>
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave</li><li>
Paid State Holidays</li><li>
Employee discounts with the STAR Program</li><li>
Retirement and deferred compensation programs</li></ul>
Visit the Employee Benefits page for more information
Position Summary:
The Kansas State Board of Indigents&rsquo; Defense Services (BIDS) is accepting applications for the position of Senior Administrative Specialist in the Human Resources Department within the Administration Office in Topeka, Kansas.
The BIDS Administration Office supports the work of all BIDS employees and assigned and contract counsel. The Administration Office is comprised of the Executive Director and the following departments: Legal, Training, Special Projects, Human Resources, and Accounting.
We are seeking a dynamic detail-oriented Senior Administrative Specialist who is passionate about the importance of public defense and committed to supporting the mission of the Kansas State Board of Indigents' Defense Services. As a member of the Human Resources Department within the Administration Office the Senior Administrative Specialist will provide high quality administrative support that enables BIDS to effectively serve its employees, assigned and contract counsel, and clients.
This is a full-time benefits eligible position. The successful candidate will be expected to work on-site in Topeka, KS. This position is not eligible for remote or hybrid work.
Job Responsibilities may include but are not limited to the following:
The Senior Administrative Specialist position reports to the Deputy Director of Human Resources and is responsible for providing a high level of administrative support to assist with the daily operations of the Human Resource (HR) department. This position provides strategic support by performing a wide range of administrative duties including conducting research, preparing and analyzing spreadsheets, preparing and editing correspondence of a sensitive nature, preparing and editing reports and presentations, processing application materials, scheduling and coordinating applicant interviews, publishing documents on websites, making travel arrangements, answering phone, opening and distributing mail on an ad hoc basis, and maintaining calendars and schedules.
Due to the nature of this position the Senior Administrative specialist must maintain confidentiality, exercise sound judgment, and safeguard information in accordance with applicable regulations, policies, and agency expectations.
The duties of the Senior Administrative Specialist include, but are not limited to the following:<ul><li>
Process and distribute application materials and retain applicant materials in accordance with State retention policy</li><li>
Schedule and coordinate applicant interviews</li><li>
Prepare and distribute interview packets</li><li>
Prepare and process applicant correspondence</li><li>
Answer and route calls as appropriate and provide information as required</li><li>
Open and distribute mail on an ad hoc basis</li><li>
Performs confidential data entry, scanning, and mailings</li><li>
Prepares and proofs correspondence of a sensitive nature</li><li>
Conducts reporting and research</li><li>
Coordinate and track secure key cards for all Admin personnel</li><li>
Create and maintain employee personnel files</li><li>
Plan and schedule meetings</li><li>
Arrange and coordinate travel and travel reimbursement for HR staff</li><li>
Serve as Kansas Learning and Performance Management Administrator</li><li>
Assign and track parking for all BIDS offices located in Jayhawk Tower</li><li>
Cultivate inclusive and respectful working relationships that support a sense of belonging for all employees and community members</li><li>
Coordinate projects and special events which includes setting up conference rooms, securing resources, and training materials</li><li>
Perform administrative duties as required to support the mission and function of HR</li></ul>
Knowledge, Skills, and Abilities:<ul><li>
Excellent communication skills both verbal and written</li><li>
Excellent interpersonal skills</li><li>
Ability to work independently and collaboratively while exercising good judgment</li><li>
Ability to confidentially manage HR and medical related information with demonstrated ethical and professional conduct at all times</li><li>
Excellent problem solving and analytical skills</li><li>
Proficient in Microsoft Office Suite</li></ul>
Qualifications:
Education<ul><li>
Minimum of a high school diploma or equivalent</li></ul>
Licensing &amp; Certification<ul><li>
Must have a valid driver&rsquo;s license</li></ul>
Minimum Qualifications<ul><li>
Three years of experience in general office, clerical and administrative support work</li><li>
Education may be substituted for experience as determined relevant by the agency</li></ul>
All Employment is subject to the Governor&rsquo;s Salary Approval
Recruiter Contact Information:<ul><li>
Name: Shawn Keeling</li><li>
Email: bidsrecruiter@sbids.org</li><li>
Phone: 785-296-6631</li><li>
Mailing Address: 700 SW Jackson Street, Suite 500 Topeka, KS 66603</li></ul>
Job Application Process<ul><li>
Cover letter</li><li>
Resume</li><li>
List of three professional references</li><li>
If you are claiming Veteran&rsquo;s Preference, please also include your DD214</li></ul>
Ensure you upload all required documents during the application process.
If you have any further questions please contact:
Shawn Keeling
Human Resources Professional, Administration Office
State Board of Indigents&rsquo; Defense Services
Helpful Resources at jobs.ks.gov: &ldquo;How to Apply for a Job &ndash; Instructions&rdquo; and &ldquo;How to Search for a Job &ndash; Instructions&quot;
Post-Offer/Pre-employment Requirements
Kansas Tax Clearance Certificate required:
In accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at www.kdor.ks.gov/apps/taxclearance/Default.aspx .
If you need assistance with the tax clearance, please contact KDOR at (785)296-3199 or by email at kdor_specialprojects@ks.gov
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a &quot;veteran&quot;; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran&rsquo;s Preference
How to Claim Disability Hiring Preference:
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference at the following link: Disability Hiring Preference | Kansas Department of Administration (ks.gov).
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator 
Office of Personnel Services 
Landon State Office Building 
900 SW Jackson, Rm 401 
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.</div></div></div><div></div>

Senior Administrative Specialist

Frost

<div>It&rsquo;s about helping team members achieve big goals.
Do you love serving others and being a helpful hand regardless of the issue? Do people often tell you that you brought them joy just by being you? Are you know for your ability to adapt in everchanging fast paced environments? If so, then the Relationship Administrative Specialist role might be for you!
At Frost, it&rsquo;s about more than a job. It&rsquo;s about having a flourishing career where you can thrive, both in and out of work. At Frost, we&rsquo;re committed to fostering an environment that reflects our values and encourages team members to be the best they can be. In joining our adaptable, integrity-driven team, you&rsquo;ll become part of Frost&rsquo;s 155-year legacy of providing unparalleled banking services.
Who you are:
As our Relationship Administrative Specialist, you will be responsible for performing administrative duties for a Loan Officer or Officers requiring knowledge of the bank's policies, practices, and organization. You enjoy assisting Loan Officer (s) with project and implementation of policies within the department; preparing special reports, gathering, and summarizing data; acting as liaison between Officers or manager and other members of department. You pride yourself in providing top quality service during every interaction with internal and external customers.
What you&rsquo;ll do:
<ul><li>Collaborate with commercial lending teams to support portfolio management and business development activities
</li><li>Prepare documents to assist in loan approval, modification, and coordinate loan closing processes
</li><li>Compile various administration reports such as Past Dues, Significant Balances, and Risk Grades to facilitate the continual monitoring of loans
</li><li>Monitor progress on LAMS, credit, and collateral exceptions on a weekly basis
</li><li>Facilitate customer requests for stop payments
</li><li>Coordinate the opening of Depository Accounts with personal banking staff
</li><li>Facilitate wire transfer transactions at the direction of a Relationship Manager and/or a Business Banker
</li><li>Update and maintain Sales Force records for clients and prospects as requested by commercial lending team
</li><li>Monitor non-sufficient funds activity to resolve any issues while communicating with the customer
</li><li>Remain knowledgeable of bank policies &amp; procedures to ensure an accurate completion of deliverables
</li><li>Exercise discretion to assist existing and prospective customers while maintaining confidentiality
</li><li>Always take action using Integrity, Caring, and Excellence to achieve all-win outcomes
</li></ul>What you&rsquo;ll need:
<ul><li>3+ years of experience in banking or 2+ year of experience as an Administrative Assistant or in loan administration.
</li><li>Willingness to work as a valued member of a functional team
</li><li>Proven understanding of commercial lending processes
</li><li>Exceptional organizational and multi-tasking skills
</li><li>Demonstrated ability to represent Frost in a professional manner
</li><li>Excellent written and verbal communication skills
</li><li>Strong business communication skills, including the ability to write and speak professionally
</li><li>Strong analytical and problem solving skills
</li><li>Proficient in Microsoft computer applications
</li></ul>Additional Preferred Skills:
<ul><li>Loan documentation experience
</li></ul>Frost Benefits:
At Frost, we care about your health, your family, and your future and strive to have our benefits reflect that. This includes:
<ul><li>Medical, dental, vision, long-term disability, and life insurance
</li><li>401(k) matching
</li><li>Generous holiday and paid time off schedule
</li><li>Tuition reimbursement
</li><li>Extensive health and wellness programs, including our Employee Assistance Program
</li><li>Referral bonus program + more!
</li></ul>Since 1868, Frost has dedicated their expertise to provide exceptional banking, investment, and insurance services to businesses and individuals throughout Texas. Frost is one of the 50 largest U.S. banks by asset size and is a leader in banking customer satisfaction. At Frost, it&rsquo;s about being part of something bigger. If this sounds like you, we encourage you to apply and see what&rsquo;s possible at Frost.</div>

Relationship Administrative Specialist

ABF Freight

<div><div><h4 class="jobSectionHeader">Job Description</h4>
The Regional Administrative Specialist provides confidential administrative support to Operations management personnel in assigned service centers throughout the ABF system. This position works closely with local management and G.O. departments to ensure compliance with company policies, procedures, laws, and regulations relating to Industrial Relations, Human Resources, Safety, Payroll, and Accounts Payable departments.<h4 class="jobSectionHeader">
Responsibilities</h4><ul><li>
Research, create, and disseminate accurate and time sensitive Employee Relations correspondence for ABF Service Centers.</li><li>
Conduct new employee Onboarding and orientation which includes scheduling and administration of skills testing, job specific training, government mandated training, and road tests.</li><li>
Serve as liaison between the Service Center, Human Resources, Safety, and students enrolled in Driver Development, TMAP, AMPS, and Dock Apprentice programs.</li><li>
Notify employees of recertification and return to work physical examinations and ensure timely submissions of examinations.</li><li>
Coordinate, schedule, and document random drug and/or alcohol screenings.</li><li>
Request, review, and submit CDL and endorsement recertifications. Secure and submit annual review of driving records on commercial driver employees.</li><li>
Generate Employee Relations 'Casual Use' reports and service center seniority rosters, submitting to appropriate departments and Union Locals.</li><li>
Initiate First Report of Injury to Risk Management on behalf of service center management.</li><li>
Serve as a liaison between service center, employee, and Human Resources on Family Medical and Military Leave requests. Coordinate Worker Compensation and Alternate Work Programs with Risk Management.</li><li>
Monitor, research and submit required documentation for Human Resources, Safety, Employee Relations, Payroll, Risk Management and Training departments.</li><li>
Process invoices and reconcile, research, and resolve Account Payable issues. Initiate payroll advices for various employee status changes and create station drafts for missing pay and new employee signing bonuses.</li><li>
Research and assist service centers with grievance hearing preparation, funeral and jury duty requests, payroll discrepancies and scheduling of service vendors.</li><li>
Process employee resignations and retirements. Notify appropriate departments of Unemployment Claims, Income Disability Waivers, Wage and Child Support Garnishments.</li><li>
Assist Service Centers in contractual job bids, update bid schedules, and initiate bid change payroll advices.</li><li>
Maintain Service Center confidential personnel files, medical files, image confidential documents for electronic retrieval and comply with company record destruction schedule.</li><li>
Provide Samsara Driver Log support.</li><li>
Provide backup support for peer RACN group.</li><li>
Other duties and projects, as assigned.</li></ul><h4 class="jobSectionHeader">
Requirements</h4>
Education:<ul><li>
Bachelor's Degree</li></ul>
Experience:<ul><li>
Transportation industry experience, preferred</li></ul>
Computer Skills:<ul><li>
Proficient in various mainframe systems and computer software, including Microsoft Office Suite, required</li></ul>
Additional Requirements:<ul><li>
Working knowledge of ABF National Master Freight Agreement, Supplements, and White Paper agreements, Fair Labor Standard Act, and state/federal employment and safety laws, required</li><li>
Global knowledge of administrative procedures relating to Industrial Relations, Human Resources, Payroll, Safety, Risk Management and Accounts Payable, required</li></ul>
Competencies:<ul><li>
Accuracy and Attention to Detail</li><li>
Effective Communications</li><li>
Interpersonal Relationships</li><li>
Managing Multiple Priorities</li><li>
Planning and Organizing</li><li>
Problem Solving</li><li>
Standard Operating Procedures</li><li>
Teamwork</li></ul><h4 class="jobSectionHeader">
Other Details</h4><h4 class="jobSectionHeader">
Work Hours:</h4><ul><li>
Generally, 8:00 am - 5:00 pm with occasional irregular hours depending on workload.</li></ul>
Travel Requirements:<ul><li>
Minimal (0%-25%)</li></ul>
Compensation:<ul><li>
This is a hourly position paid weekly.</li></ul><h4 class="jobSectionHeader">
About Us</h4>
ABF Freight, an ArcBest company, is one of the nation's largest, most trusted less-than-truckload carriers. With over a century of experience, 240 service centers spanning North America, and an unwavering commitment to quality, safety and customer service, ABF offers best-in-class LTL transportation for companies of all sizes and industries. We're driven for excellence.</div></div>
 
6 months

Regional Administrative Specialist I

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