administrative staff supervisor

Stanford University

<div><p>The Division of Computational Medicine in the Stanford Department of Medicine is advancing the future of health at the intersection of biomedical informatics, artificial intelligence, and clinical medicine. Our interdisciplinary community of faculty, trainees, and staff transforms complex data into real-world solutions that improve patient care and drive scientific discovery.</p><p>
We are seeking a highly experienced and strategic <b>Administrative Supervisor (Administrative Associate 4) </b>to serve as the primary administrative and operational partner to division leadership. This is a high-visibility, high-impact role for someone who thrives in complexity, exercises strong judgment, and enjoys building systems that enable innovation.</p><p><b>
The Impact of This Role</b></p><p>
Reporting to the Administrative Division Director and partnering closely with the Division Chief, the Administrative Supervisor plays a central role in ensuring the division operates with clarity, efficiency, and compliance.</p><p>
You will translate leadership priorities into action &mdash; overseeing division-wide operations, strengthening infrastructure, and proactively identifying risks and opportunities. This role serves as the connective tissue across faculty, staff, trainees, and central university partners.</p><p><b>
Key Responsibilities:</b></p><p><b>
Strategic Operations &amp; Leadership Partnership</b></p><ul><li>
Act on behalf of division leadership to establish priorities, triage complex matters, and drive resolution with minimal supervision.</li><li>
Provide support to operational oversight across HR operations, academic affairs, postdoctoral affairs, finance coordination, and general administration.</li><li>
Monitor division activities, staffing trends, and strategic initiatives to anticipate needs and inform leadership decision-making.</li><li>
Serve as the escalation point for sensitive personnel or policy matters.</li></ul><p><b>
HR &amp; Workforce Operations</b></p><ul><li>
Provide administrative support for HR items, including staff recruitment, onboarding, performance management cycles, employee relations coordination, and separations.</li><li>
Advise leadership on workforce planning, retention risks, and compliance considerations.</li><li>
Oversee faculty and trainee lifecycle processes from recruitment through separation, ensuring documentation, funding transitions, and deadlines are proactively managed.</li><li>
Coordinate visa-related matters in partnership with Bechtel and relevant university offices.</li></ul><p><b>
Team Supervision &amp; Development</b></p><ul><li>
Supervise and mentor Administrative Associates, set performance expectations, allocate workload, and ensure consistent, high-quality execution.</li><li>
Foster a collaborative, accountable, and service-oriented team culture.</li></ul><p><b>
Systems, Reporting &amp; Process Improvement</b></p><ul><li>
Develop operational dashboards and tracking tools (e.g., Smartsheet, Oracle, Google Suite) to enhance visibility and transparency.</li><li>
Design and implement structured workflows to improve HR operations, recruitment tracking, onboarding coordination, and administrative efficiency.</li><li>
Identify systemic risks or workflow gaps and implement sustainable solutions in partnership with HR, Academic Affairs, OPA, and Finance.</li></ul><p><b>
Division Administration &amp; Communications</b></p><ul><li>
Manage the Division Chief&rsquo;s complex calendar and travel with autonomy and discretion.</li><li>
Draft and edit briefing materials, reports, and communications for internal and external audiences.</li><li>
Oversee division meetings, retreats, and events, ensuring strong execution and budget alignment.</li><li>
Maintain accurate and strategic division communications and website content.</li></ul><p><b><br>
Why Join Computational Medicine?</b></p><p>
This role offers direct partnership with academic leadership and broad operational scope across HR, academic affairs, research administration, and strategy. You will have the opportunity to shape infrastructure in a growing and innovative division while building advanced expertise in university operations.</p><p>
For experienced operations professionals seeking greater autonomy, strategic influence, and leadership exposure, this role provides meaningful impact and long-term growth potential within Stanford.</p><p>
This position is offered as a hybrid role subject to operational needs. <b>Please submit a resume and cover letter with your application.</b></p><p>
If you are a proactive systems thinker who takes ownership, exercises sound judgment, and enjoys enabling high-performing teams, we encourage you to apply.</p>
<div><p><b>EDUCATION &amp; EXPERIENCE (REQUIRED):</b></p><ul><li>
High school diploma and six years of administrative experience, or combination of education and relevant experience.</li></ul><p><b>
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):</b></p><ul><li>
Advanced computer skills and demonstrated experience with office software and email applications.</li><li>
Proven success in following through and completing projects.</li><li>
Excellent organizational skills and attention to detail.</li><li>
Excellent verbal and written communication skills.</li><li>
Excellent customer service and interpersonal skills.</li><li>
Ability to prioritize, multi-task, and assign work to others.</li><li>
Ability to take initiative and ownership of projects.</li><li>
Ability to routinely and independently exercise sound judgment in making decisions.</li></ul><p><b>
PHYSICAL REQUIREMENTS:</b></p><ul><li>
Constantly perform desk-based computer tasks.</li><li>
Frequently sitting.</li><li>
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.</li><li>
Rarely twist/bend/stoop/squat, kneel/crawl.</li></ul><p><b>
WORKING STANDARDS:</b></p><ul><li><p>
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.</p></li><li><p>
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.</p></li><li><p>
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University&rsquo;s Administrative Guide, http://adminguide.stanford.edu/.</p></li></ul><p><b>
The expected pay range for this position is $45.23 to $51.03 per hour.</b></p><p><b>
Stanford University provides pay ranges representing its good faith estimate of the salary the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.</b></p><p><b>
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (</b><b>https://cardinalatwork.stanford.edu/benefits-rewards</b><b>) provides detailed information on Stanford&rsquo;s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.</b></p><p></p><p><b><br>
Why Stanford is for You</b></p><p>
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:</p><ul><li><b>
Freedom to grow.</b> We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.</li><li><b>
A caring culture.</b> We provide superb retirement plans, generous time-off, and family care resources.</li><li><b>
A healthier you.</b> Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.</li><li><b>
Discovery and fun.</b> Stroll through historic sculptures, trails, and museums.</li><li><b>
Enviable resources.</b> Enjoy free commuter programs, ridesharing incentives, discounts and more.</li></ul><p><i><br>
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a </i><i>contact form</i><i>.</i></p><p><i>
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.</i></p><p><i>
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.</i></p></div></div>

Administrative Supervisor (Hybrid Opportunity)

Abdul hakim alshammary group

<p><b>Job Description</b></p><p>We are looking for a highly organized and experienced <b>Admin Supervisor</b> to manage administrative operations and coordinate with various government entities. The ideal candidate must have strong knowledge of Bahrain regulatory procedures and excellent coordination skills.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle all government-related processes and coordination, including:</li><li>LMRA</li><li>GOSI</li><li>EWA</li><li>NBR</li><li>Tamkeen</li><li>Sijilat</li><li>Manage and renew all company agreements, including:</li><li>Lease/rent agreements for branches</li><li>Service contracts and vendor agreements</li><li>Oversee company vehicle management, including registration, renewals, maintenance, and documentation</li><li>Handle and coordinate <b>legal cases</b>, liaising with lawyers and relevant authorities</li><li>Ensure full compliance with Bahrain laws and regulatory requirements</li><li>Maintain proper documentation and records for all administrative activities</li><li>Support management with reports and administrative planning</li></ul><p><b>Requirements:</b></p><ul><li><b>Bahraini National (Mandatory)</b></li><li>Proven experience in administrative or government relations role</li><li>Strong knowledge of Bahrain government systems and procedures</li><li>Excellent communication and coordination skills</li><li>Ability to manage multiple companies and tasks efficiently</li><li>Strong problem-solving and organizational abilities</li></ul><p><b>Salary:</b></p><p>Salary will be discussed during the interview and will be based on experience.</p><p>Those who are qualified Please share your CVs at Career@alshammarygroup.com</p><p>Job Types: Full-time, Permanent</p><p>Pay: BD800.000 - BD900.000 per month</p><p>Work Location: In person</p>

Admin Supervisor (Bahraini National Only)

Al-Futtaim

<div><p><b>Job Requisition ID: </b>176559</p>
<p>Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.</p>
<p>By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day</p><br>
<p></p>
<p><b>
Overview of the role:</b></p>
<p>
The General Supervisor &ndash; Admin is responsible for ensuring the disciplined execution of day-to-day administrative operations, including financial tracking, telecom governance, and consumption control, while maintaining high levels of accuracy, compliance, and operational continuity. The role also supports effective coordination across functions to ensure smooth service delivery and adherence to established policies and procedures.</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Monitor telecom accounts and SIM card allocations with monthly consumption verification</li>
<li>Track pantry consumables and conduct monthly trend analysis</li>
<li>Process telecom and consumables payments accurately and on time</li>
<li>Manage petty cash disbursement and monthly settlement reconciliation</li>
<li>Monitor parking subscriptions and monthly allocation tracking</li>
<li>Prepare expense reports and ensure secure handling of sensitive data</li>
<li>Manage shared admin email box and ensure unified communication</li>
</ul>
<p><b>Required Skills to be successful:</b></p>
<ul>
<li>4 &ndash;7 years of experience in administrative supervision or operational coordination</li>
<li>Experience handling financial tracking and vendor-related processes</li>
<li>Exposure to reporting and reconciliation activities</li>
</ul>
<p><b>What equips you for the role:</b></p>
<ul>
<li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field</li>
<li>Knowledge of expense tracking and petty cash processes</li>
<li>Basic understanding of compliance and documentation control</li>
<li>Familiarity with telecom and vendor account monitoring</li></ul><p></p><p><b><br>
About Al-Futtaim Group Real Estate</b><br>
The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years.<br>
Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us.<br>
AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.</p></div><p></p>

General Supervisor - Admin

University of Arkansas

<div><h2 class="jobSectionHeader"><b>Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions.
</b></h2><p></p><p>Students at all University of Arkansas institutions will view open positions and apply within Workday by searching for &ldquo;Find Jobs for Students.&rdquo;
</p><p></p><p>University of Arkansas, Fayetteville students will view open positions and apply within Workday by searching for &ldquo;Find Student Jobs at UAF.&rdquo;
</p><p></p><p>All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
</p><p></p><p>If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through &ldquo;My Draft Applications&rdquo; located on your Candidate Home page.<br>
</p><p><br>
<b>Closing Date:
</b></p>04/17/2026
<h2 class="jobSectionHeader"><br>
<b>Type of Position:
</b></h2>Administrative Operations and Support<br>
<div><div><div><div><div><div><div><p><br>
<b>Workstudy Position:
</b></p></div></div></div></div></div></div></div>No
<h2 class="jobSectionHeader"><br>
<b>Job Type:
</b></h2>Regular
<div><div><div><div><div><div><div><h2 class="jobSectionHeader"><br>
<b>Work Shift:<br>
</b></h2></div></div></div></div></div></div></div><div><div><div><div><div><div><div><p><br>
<b>Sponsorship Available:
</b></p></div></div></div></div></div></div></div>No
<h2 class="jobSectionHeader"><br>
<b>Institution Name:
</b></h2>University of Arkansas, Fayetteville
<p>Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation&rsquo;s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.
<br>
<br>
The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation&rsquo;s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.
<br>
<br>
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
<br>
<br>
Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.
<br>
<br>
If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.
<br>
<br>
For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.<br>
</p><h2 class="jobSectionHeader"><br>
<b>Department:
</b></h2>Strategy, Entrepreneurship &amp; Venture Innovation<br>
<div><div><div><div><div><div><div><p><br>
<b>Department's Website:<br>
</b></p></div></div></div></div></div></div></div><h2 class="jobSectionHeader"><br>
<b>Summary of Job Duties:
</b></h2>The Administrative Support Supervisor is the assistant to both the Department Chair and the Director of the Tyson Center for Faith-Friendly Workplaces (TCFFW) in the Strategy Entrepreneurship, Venture &amp; Innovation Department (SEVI). This position is responsible for managing the Department Chair&rsquo;s and Center Director&rsquo;s calendar and travel, as well as assisting with reports, performance reviews, departmental/center budgets, and correspondence. Additionally, this position supervises the other office staff to ensure that the SEVI faculty, Ph.D. students, and students majoring in a SEVI degree receive the administrative assistance they need.
<br>
<br>
Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
<h2 class="jobSectionHeader"><br>
<b>Qualifications:
</b></h2><p></p><p><b>Minimum Qualifications
</b></p><ul><li><p>The formal education of a high school diploma; plus one year of specialized training in business management, business education, or a related field
</p></li><li><p>Administrative support experience<br>
</p></li></ul><p><br>
<b>Preferred Qualifications
</b></p><ul><li><p>An associate&rsquo;s degree OR at least two years of course work toward a bachelor&rsquo;s degree from an accredited institution of higher education.
</p></li><li><p>Higher education work experience
</p></li><li><p>Office management experience
</p></li><li><p>Experience working with faculty and students
</p></li><li><p>Experience with the University of Arkansas systems including Workday, Business Objects (Info View), and R25<br>
</p></li></ul><p><br>
<b>Knowledge, Skills &amp; Abilities
</b></p><ul><li><p>Strong Word and Excel knowledge
</p></li><li><p>Strong oral and written communications skills
</p></li><li><p>Strong organizational skills and ability to multi-task<br>
</p></li></ul><p><br>
<b>Additional Information:<br>
</b></p><div><div><div><div><div><div><div><p><br>
<b>Salary Information:
</b></p></div></div></div></div></div></div></div>$39,930-$43,923, commensurate with education and experience.<br>
<div><div><div><div><div><div><div><p><br>
<b>Required Documents to Apply:
</b></p></div></div></div></div></div></div></div>Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume
<div><div><div><div><div><div><div><p><b>Optional Documents:
</b></p></div></div></div></div></div></div></div>Proof of Veteran Status<br>
<div><div><div><div><div><div><div><p><br>
<b>Recruitment Contact Information:
</b></p></div></div></div></div></div></div></div>Jason Ridge
<br>
Chair of the Department of Strategy, Entrepreneurship &amp; Venture Innovation
<br>
Sam M. Walton College of Business
<br>
Jridge@walton.uark.edu<br>
<p><br>
<i>All application materials must be uploaded to the University of Arkansas System Career Site </i><i>https://uasys.wd5.myworkdayjobs.com/UASYS
</i></p><p><i>Please do not send to listed recruitment contact.<br>
</i></p><p><br>
<b>Special Instructions to Applicants:<br>
</b></p><h2 class="jobSectionHeader"><br>
<b>Pre-employment Screening Requirements:
</b></h2>Criminal Background Check, Sex Offender Registry
<p></p><p>The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
</p><p></p><p>The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.
</p><p></p>The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University&rsquo;s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
<p></p><p>Persons must have proof of legal authority to work in the United States on the first day of employment.
</p><p></p><p>All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.<br>
</p><h2 class="jobSectionHeader"><br>
<b>Constant Physical Activity:
</b></h2>N/A
<h2 class="jobSectionHeader"><br>
<b>Frequent Physical Activity:
</b></h2>N/A
<h2 class="jobSectionHeader"><br>
<b>Occasional Physical Activity:
</b></h2>N/A
<h2 class="jobSectionHeader"><br>
<b>Benefits Eligible:
</b></h2>Yes</div>

Administrative Support Supervisor

Boys & Girls Club of Worcester

<div>Description:
<p><b>
POSITION: Administrative Support Staff, School Age Childcare Program</b></p><p><b>
REPORTS TO</b>: Unit Director</p><p><b>
HOURS OF WORK:</b> Part Time, 20 hours per week</p><p><b>
WORK STATUS: </b>Non-Exempt</p><p>
The Boys &amp; Girls Club of Worcester is a nonprofit, charitable, educational organization recognized as a leading advocate for youth development, working to help youth of all backgrounds.</p><p>
Our mission is to inspire and enable all youth, especially those who need us most, to become responsible, productive, and caring citizens. We provide girls and boys with effective diverse programs and services; and demonstrate that caring adults can truly help young people grow into contributing human beings with the necessary skills for living.</p><p>
Reporting to the Unit Director, the Administrative Support Staff will assist with admissions paperwork, auditing of member files, attendance, billing and coordinating events. Occasionally assisting in program coverage for children ages 5 -13. Additional responsibilities include complying with EEC regulations.</p><p><b>
Position is on-site, 20 hours per week, 1:30pm-5:30pm during the school year and 10am-2pm during Worcester Public Schools closures.</b></p><p>
 Responsibilities include:</p><ul><li>
Admissions and discharge paperwork processing</li><li>
Maintain accurate rosters for all enrolled participants</li><li>
Maintaining and auditing member files</li><li>
Daily/weekly/monthly attendance reporting</li><li>
Monitor voucher expiration and approval</li><li>
Assist with Monthly Voucher and Weekly Parent Billing</li><li>
Coordinate and administer BON meal program, including all necessary paperwork, as well as meal distribution.</li><li>
Assistance with any licensing, EEC or BGCA reporting.</li><li>
Coordinate events &ndash; Open houses, orientations for new participants, etc.</li><li>
Assist in coverage for programming if needed.</li></ul>
Requirements:
<p><b><i>
Qualifications and Skills:</i></b></p><ul><li><b>
Education: High School Diploma</b></li><li><b>
1-3 years in an office environment</b></li><li><b>
Strong verbal and written communication skills</b></li><li><b>
Experience with billing or accounts receivables preferred</b></li><li><b>
Bilingual preferred (Spanish &amp; English) but not required.</b></li></ul><p><b><i>
All applicants will be required to pass a criminal offender record information check (CORI), a national background check and will need to be fingerprinted in accordance with EEC regulations.</i></b></p></div>

Administrative Support Staff, School Age Childcare Program Staff

UCLA Health

<div><div><b>Description</b><p></p><p>
This staff personnel reports to the Sleep Lab Manager and Supervisor to provide clerical and administrative assistant support to the UCLA Sleep Disorders Center DME business. Duties include: working in a fast-paced environment with frequent interruptions; answering a large volume of daily telephone calls; triaging and scheduling patient appointments including in some cases completing triage forms and faxing to doctors to complete the referral form; taking telephone messages from patients for the technologist and manager to call back; obtaining benefit and eligibility information and authorizations from insurance companies; performing billing procedures for patient visits; answering questions about the lab; providing parking directions; ordering office supplies on EMPAC for approval by the supervisor; coordinating with DME Technologist to update patient and staff materials. Assume overall clerical and administrative assistant responsibility for day-to-day coordination of the Sleep Disorders Center DME. The incumbent will coordinate efforts with Manager and Supervisor, DME Technologist, and other Sleep Center staff to ensure smooth operation of Sleep Center DME. Assist with cross-covering administrative assistants and providing other administrative support to the department as requested or as needed.</p>
<p>
This person works under the direct supervision of the Manager and Supervisor, and will work closely with the DME Technologist and will perform tasks necessary to the day-to-day administration of the Sleep Lab DME. The incumbent will coordinate efforts for day-to-day functioning with the DME Technologist of the UCLA Sleep Lab DME. Work independently and as team member to ensure smooth functioning of Sleep Lab DME and ensure that work is prioritized so that tasks are completed.</p></div><div><b>
Qualifications</b><p></p><ul>
<li>
Skill in setting priorities and organizing workload, information, and people in such a way that accurately reflects the relative importance of job responsibilities in order to complete work in a timely manner accounting for deadlines, completing projects and a heavy workload.</li>
<li>Ability to work independently to follow through on assignments and projects without supervision. Ability to work with frequent interruptions and changing priorities.</li>
<li>Skill in analyzing information, problems, situations, and procedures to a) define the problem or objective, b) identify problem solving possibilities, c) determine the best course of action, and d) implement as necessary. Ability to take action when answers to a problem are not readily available.</li>
<li>Ability to establish and maintain cooperative working relationships with colleagues, faculty, staff, and patients.</li>
<li>Ability to draft original business correspondence (e.g., memos and letters) and edit materials using correct grammar, punctuation, spelling, and format without any notes or guidelines for reference.</li>
<li>Excellent oral communication skills to transmit and obtain information using appropriate vocabulary and grammar, including the ability to handle incoming telephone calls effectively, triage patient problems to appropriate physicians, and provide information about programs and services.</li>
<li>Skill in using a variety of Microsoft programs (e.g., Word, Excel) to update materials, reports, and documentation.</li>
<li>Ability to process all aspects of reports (typing/transcribing, proofing/editing, uploading, distribution, and filing).</li>
<li>Ability to schedule appointments accurately following established policies and procedures and to complete pre-processing activities in a timely and accurate manner (e.g., providing information, confirming appointments, processing referrals and authorizations).</li>
<li>Ability to perform clerical functions related to scheduling, triaging, reporting, and billing and to coordinate with staff.</li>
<li>Skills in using computer systems for email, scheduling, report transcription and retrieval, and data entry/registration.</li>
<li>Ability to instruct and train administrative personnel in job duties following standard policies and procedures.</li>
<li>Experience working with Durable Medical Equipment (DME) and related processes preferred.</li></ul></div></div>

Administrative Assistant III - Sleep Lab

Impact Mental Health Services

<p><b>POSITION</b>: CSA Clinical Supervisor &ndash; LMHP-E</p><p><b>SUPERVISOR</b>: Clinical Director</p><p><b>SUPERVISEE</b>: N/A</p><p><b>Position Overview</b></p><p>The CSA Clinical Supervisor / Program Supervisor provides leadership, clinical oversight, and administrative management of CSA-funded services, including Intensive In-Home (IIH), Mental Health Skill-Building, and related community-based programs.</p><p>This role ensures all services meet <b>Virginia DBHDS, Medicaid, and CSA requirements</b>, while maintaining high-quality, ethical, and effective service delivery. The supervisor supports staff development, ensures compliance, and collaborates with multidisciplinary teams to achieve positive outcomes for youth and families.</p><p><b>DUTIES</b>: Under the direction of the agency, Clinical Director, LMHP and within the limitations of agency policy, the incumbent shall execute the following duties:</p><p><b>Clinical &amp; Administrative Supervision</b></p><ul><li>Provide weekly clinical supervision to QMHPs and direct service staff</li><li>Review and approve assessments, Individual Service Plans (ISPs), and discharge summaries</li><li>Ensure staff adherence to person-centered, trauma-informed care practices</li><li>Monitor staff productivity, service delivery, and performance outcomes</li></ul><p><b>CSA &amp; Systems Coordination</b></p><ul><li>Represent the agency in <b>FAPT (Family Assessment and Planning Team)</b> meetings</li><li>Collaborate with CSA coordinators, DSS workers, courts, and other stakeholders</li><li>Ensure services align with CSA policies, funding requirements, and service authorizations</li><li>Assist in service authorization requests and utilization reviews</li></ul><p><b>Compliance &amp; Quality Assurance</b></p><ul><li>Ensure documentation meets <b>DBHDS, Medicaid, and CSA standards</b></li><li>Conduct regular chart audits and provide corrective feedback</li><li>Maintain compliance with human rights, confidentiality (HIPAA), and licensing regulations</li><li>Support audit readiness and participate in internal/external reviews</li></ul><p><b>Program Development &amp; Oversight</b></p><ul><li>Assist in development and expansion of CSA-related services</li><li>Monitor program outcomes and implement quality improvement initiatives</li><li>Ensure appropriate staff-to-client ratios and service intensity levels</li><li>Participate in on-call rotation as required</li></ul><p><b>Staff Development &amp; Leadership</b></p><ul><li>Train, mentor, and support new and existing staff</li><li>Promote a culture of accountability, autonomy, and professional growth</li><li>Address performance concerns and implement corrective action plans when necessary</li><li>Facilitate team meetings and case staffing discussions</li></ul><p><b>Minimum Qualifications</b></p><ul><li>Master&rsquo;s Degree in Social Work, Counseling, Psychology, or related Human Services field</li><li>Active <b>QMHP (Adult or Child)</b> required; <b>LMHP (or LMHP-eligible)</b> strongly preferred</li><li>Minimum of <b>2&ndash;3 years clinical experience</b> working with children and families</li><li>Minimum of <b>1&ndash;2 years supervisory or leadership experience</b></li><li>Strong knowledge of <b>Virginia CSA, FAPT process, and DSS systems</b></li></ul><p><b>Preferred Qualifications</b></p><ul><li>Licensed Mental Health Professional (LCSW, LPC, LMFT, or Resident in Supervision)</li><li>Experience with Intensive In-Home (IIH) or community-based services</li><li>Experience with Medicaid documentation and service authorization processes</li><li>Prior experience participating in court proceedings and multidisciplinary teams</li></ul><p><b>Core Competencies</b></p><ul><li>Strong clinical judgment and risk assessment skills</li><li>Advanced knowledge of trauma-informed care and family systems</li><li>Excellent leadership, coaching, and conflict resolution skills</li><li>High-level organization, documentation, and compliance oversight</li><li>Ability to manage multiple priorities in a fast-paced environment</li></ul><p><b>Knowledge, Skills, &amp; Abilities</b></p><ul><li><b>Knowledge of:</b></li><li>Child and adolescent mental health disorders</li><li>Psychotropic medications</li><li>Human rights and client confidentiality regulations</li><li>Evidence-based interventions and service planning</li><li><b>Ability to:</b></li><li>Develop and oversee individualized, person-centered treatment plans</li><li>Build collaborative relationships with community partners</li><li>Analyze documentation for compliance and quality improvement</li><li>Lead teams with integrity, accountability, and professionalism</li></ul><p>Job Type: Full-time</p><p>Expected hours: 40 per week</p><p>Education:</p><ul><li>Master's Degree</li></ul><p>Work Location: In person</p><p>Pay: $60,000.00 - $75,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Retirement plan</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p>

CSA Clinical Supervisor

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