administrative staff supervisor

Confidential Company

<p>We are hiring a HR and Admin Supervisor to be based in our Head office in Jebel Ali, Dubai, UAE.</p><p>Roles and Responsibilities:</p><p><strong>Employee legal documents management</strong>, Including New visa applications, Renewals, Medical tests, visa cancellations, issuing documents to employees, acknowledgement, and update in the HRMS and Server</p><p><strong>Manage employee accommodations</strong>, ensuring proper allocation, maintenance, and record-keeping.</p><p><strong>Manage all aspects of company vehicle operations</strong>, including renewals, cancellations, insurance, fuel, Salik, maintenance, and driver management.</p><p><strong>Manage the timely renewal of all essential company legal documents</strong>, such as trade licenses, Operational Fitness certificate, Lease agreements, establishment cards, Various Annual maintenance contracts etc.</p><p><strong>Administer outsourced manpower and security staff</strong>, including scheduling, attendance monitoring, and invoice verification.</p><p><strong>Manage administrative operations</strong> such as office/yard contracts, facility/office maintenance, Expense payments.</p><p><strong>Manage company Mobile phones and SIMS </strong>including verifying and monitoring monthly usage, reconciling payments, coordinating troubleshooting with providers, applying for new sim card and distributing to employees</p><p><strong>Maintain HR and admin data storage</strong> across server and software systems.</p><p><strong>Provides backup support</strong> for the HR team and handles additional HR and administrative tasks as needed like Leave Management, recruitment, Onboarding, attending employee queries, payroll etc.</p><p><strong>Legal Compliance</strong>: Drives legal compliance by regularly coordinating with JAFZA and other government agencies by facilitating the various kinds of Inspections and guarantee timely receipt of all necessary official documents.</p><br/><p>Ideal candidate will have following experience:</p><ul><li>Should      be a graduate/post graduate with more than 6 years HR & Admin experience      and Minimum 3 years work experience in a company based in JAFZA.</li><li>Experience      in office Maintenance, Blue collar workforce management, labor      accommodation management and Vehicle Management</li><li>Proficient      in usage of Dubai trade Portal</li><li>Should      be able to speak Hindi and English</li></ul><p>What we offer in return: Attractive salary with an excellent work atmosphere and career growth.</p><p>If you are matching with above criteria, please submit your application for a review.</p>

HR & Admin Supervisor

Al Abdulghani Motors

<div>
 Job description:
 <br/>
 <br/>
 <strong>
  Job Purpose
 </strong>
 <p>
  The Administration Supervisor leads teams to manage vehicle registration, inspections, and traffic violations, ensuring fleet compliance with regulations and departmental goals. Coordinate with clients and authorities, drive digitalization efforts for better tracking, and provide regulatory guidance to management
 </p>
 <strong>
  Principal Accountabilities
 </strong>
 <ul>
  <li>
   <strong>
    Vehicle Registration Renewal
   </strong>
   <ul>
    <li>
     Supervise and lead a team responsible for the timely renewal of all vehicle registrations within the mobility fleet, Ensuring all renewals are completed accurately and within deadlines to maintain legal compliance
    </li>
    <li>
     Monitor and report progress against this section&rsquo;s compliance and standards
    </li>
   </ul>
  </li>
  <li>
   <strong>
    Coordination with operation team:&nbsp;
   </strong>
   <ul>
    <li>
     Coordinate and communicate proactively with the technical inspections team to ensure timely inspection of the fleet for istimara renewal and comply with safety standards and regulatory requirements
    </li>
    <li>
     Monitor results, follow up on maintenance needs for re-inspecting and failing cars, keep accurate records
    </li>
   </ul>
  </li>
  <li>
   <strong>
    Traffic Violation Management
   </strong>
   <ul>
    <li>
     Monitor all traffic violations incurred by fleet vehicles, ensuring all projects supervisors/in-charge are complying with the violation coordination/clearance as per the guidelines and process.
    </li>
    <li>
     Develop and maintain SLAs and SOPs to ensure violations are resolved within agreed timeframes and comply with legal requirements, while planning and implementing policies to prevent breaches. Monitor violation settlements, coordinate with relevant teams, and escalate issues to ensure timely compliance.
    </li>
    <li>
     Liaise consistently with clients and internal teams to resolve violations promptly, to avoid additional charges or legal restrictions
    </li>
   </ul>
  </li>
  <li>
   <strong>
    Driver &amp; Manpower Documentation and Coordination
   </strong>
   <ul>
    <li>
     Collect, maintain, and update comprehensive records for each driver at all locations, including training certifications, gate passes, medical certificates, and their validity periods. Track and coordinate driver training schedules and compliance across all areas to ensure up-to-date qualifications and regulatory adherence.
    </li>
    <li>
     Ensure manpower assignments at locations align with HR data and projects requirements, confirming personnel are prepared with all required documents before deployment.
    </li>
    <li>
     Supervise end-to-end processing of driver and vehicle gate pass requests, ensuring accuracy, efficiency, and timely issuance. Coordinate with operations, security, and clients to maintain smooth access control and compliance with all protocols
    </li>
   </ul>
  </li>
  <li>
   <strong>
    General Administrative Operations
   </strong>
   <ul>
    <li>
     Manage daily administrative functions including processing cash bills, vehicle documentation, and other operational paperwork
    </li>
    <li>
     Ensure accurate and efficient documentation to support fleet operations
    </li>
    <li>
     Ensure ongoing compliance with all Ministry of Transport regulations for the car rental business by monitoring operations, documentation, and procedures, and promptly addressing any updates
    </li>
   </ul>
  </li>
  <li>
   <strong>
    Digitalization &amp; IT Skills
   </strong>
   <ul>
    <li>
     Use IT skills to create and manage dashboards for tracking operations
    </li>
    <li>
     Communicate data insights clearly and suggest improvements
    </li>
   </ul>
  </li>
  <li>
   <strong>
    Regulatory Knowledge
   </strong>
   <ul>
    <li>
     Maintain strong knowledge of traffic and vehicle regulations from all relevant authorities
    </li>
    <li>
     Use Metrash and coordinate with P&amp;C for related compliance activities
    </li>
   </ul>
  </li>
 </ul>
 <strong>
  Required Qualifications
 </strong>
 <ul>
  <li>
   Bilingual (Arabic &amp; English)
  </li>
  <li>
   Bachelor's Degree
  </li>
  <li>
   Vehicle compliance&nbsp;
  </li>
  <li>
   Strong expereince with traffic regulations &amp; Metrash
  </li>
  <li>
   Leadership skills
  </li>
  <li>
   Automotive Fleet Administrative experience
  </li>
 </ul>
</div>


Supervisor Administration

<p></p><div><div><div><div><div><b>Date: </b>Oct 29, 2025
</div></div></div></div><div><div><div><div><b>Location:
</b>Doha
</div></div></div></div><div><div><div><div><b>Company: </b>Al Abdulghani Motors
</div></div></div></div><div><div><div><div><b>Job Requisition ID: </b>687
</div></div></div></div><div><div><div><div><div>All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.</div><div><div><div><div><b>
Job Purpose</b></div>
</div><div><div>
The Administration Supervisor leads teams to manage vehicle registration, inspections, and traffic violations, ensuring fleet compliance with regulations and departmental goals. Coordinate with clients and authorities, drive digitalization efforts for better tracking, and provide regulatory guidance to management</div></div></div><div><div><div><b>
Principal Accountabilities</b></div>
</div><div><ul><li><b>Vehicle Registration Renewal</b>
<ul><li>Supervise and lead a team responsible for the timely renewal of all vehicle registrations within the mobility fleet, Ensuring all renewals are completed accurately and within deadlines to maintain legal compliance</li>
<li>Monitor and report progress against this section&rsquo;s compliance and standards</li>
</ul></li><li><b>Coordination with operation team:</b>
<ul><li>Coordinate and communicate proactively with the technical inspections team to ensure timely inspection of the fleet for istimara renewal and comply with safety standards and regulatory requirements</li>
<li>Monitor results, follow up on maintenance needs for re-inspecting and failing cars, keep accurate records</li>
</ul></li><li><b>Traffic Violation Management</b>
<ul><li>Monitor all traffic violations incurred by fleet vehicles, ensuring all projects supervisors/in-charge are complying with the violation coordination/clearance as per the guidelines and process.</li>
<li>Develop and maintain SLAs and SOPs to ensure violations are resolved within agreed timeframes and comply with legal requirements, while planning and implementing policies to prevent breaches. Monitor violation settlements, coordinate with relevant teams, and escalate issues to ensure timely compliance.</li>
<li>Liaise consistently with clients and internal teams to resolve violations promptly, to avoid additional charges or legal restrictions</li>
</ul></li><li><b>Driver &amp; Manpower Documentation and Coordination</b>
<ul><li>Collect, maintain, and update comprehensive records for each driver at all locations, including training certifications, gate passes, medical certificates, and their validity periods. Track and coordinate driver training schedules and compliance across all areas to ensure up-to-date qualifications and regulatory adherence.</li>
<li>Ensure manpower assignments at locations align with HR data and projects requirements, confirming personnel are prepared with all required documents before deployment.</li>
<li>Supervise end-to-end processing of driver and vehicle gate pass requests, ensuring accuracy, efficiency, and timely issuance. Coordinate with operations, security, and clients to maintain smooth access control and compliance with all protocols</li>
</ul></li><li><b>General Administrative Operations</b>
<ul><li>Manage daily administrative functions including processing cash bills, vehicle documentation, and other operational paperwork</li>
<li>Ensure accurate and efficient documentation to support fleet operations</li>
<li>Ensure ongoing compliance with all Ministry of Transport regulations for the car rental business by monitoring operations, documentation, and procedures, and promptly addressing any updates</li>
</ul></li><li><b>Digitalization &amp; IT Skills</b>
<ul><li>Use IT skills to create and manage dashboards for tracking operations</li>
<li>Communicate data insights clearly and suggest improvements</li>
</ul></li><li><b>Regulatory Knowledge</b>
<ul><li>Maintain strong knowledge of traffic and vehicle regulations from all relevant authorities</li>
<li>Use Metrash and coordinate with P&amp;C for related compliance activities</li>
</ul></li></ul></div></div><div><div><div><b>Required Qualifications</b></div>
</div><div><ul><li>Bilingual (Arabic &amp; English)</li>
<li>Bachelor's Degree</li>
<li>Vehicle compliance</li>
<li>Strong expereince with traffic regulations &amp; Metrash</li>
<li>Leadership skills</li>
<li>Automotive Fleet Administrative experience</li>
</ul></div></div></div><div>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.</div></div></div></div></div></div><p></p>

Carolina Therapy Connection

<div>Description:
<p>
Our Mission: &ldquo;Informing families, enriching lives, changing futures&rdquo;</p><p>
The Office Support Specialist ensures that the administrative activities within our agency are run efficiently by providing support to the team and clients we serve. The Office Support Specialist is also responsible for optimizing our office systems and processes so we may carry out our mission efficiently. The Office Support Specialist builds and supports the relationships between our referral sources, our clients/families and our team to enable us to carry out our mission of serving others efficiently.</p><p><b>
*MUST be able to work Monday-Friday 8am to 5pm; 1 hour break daily.*</b></p><p>
Serve your team members and set them up for success.</p><p>
Support the daily needs of team members by:</p><p>
scheduling and rescheduling of clients (only treatments)</p><p>
obtaining/sending medical history and additional information needed to conduct thorough and excellent therapy services</p><p>
As needed monitor and enter insurance authorizations for Medicaid (Choice PA, HealthyBlue, UHC, AmeriHealth and Wellcare) and private insurances as necessary.</p><p>
Engage your team members with respect and patience while leaning into their communication/personality style.</p><p>
Communicate schedule changes with team members clearly and timely.</p><p>
Manage the schedule deliberately to maintain productivity of team members.</p><p>
Maintain Electronic Health Records</p><p>
Send/receive faxes</p><p>
Monitor cancellations and no-shows to help increase client accountability and the productivity of team members.</p><p>
Collection of copays and monitor patient balances</p><p>
Deliver an amazing experience for clients and referral sources.</p><p>
Greet all clients and answer all incoming calls with a smile : )</p><p>
Follow up with clients to confirm their appointments on a daily/weekly/monthly basis.</p><p>
Have an understanding of collecting daily co-pays and patient balances and record in Fusion.</p><p>
Wow the client with excellent communication and follow through.</p><p>
Take time to develop a personal connection with our clients and referral sources in ways that are meaningful to them.</p><p>
Maintain and deliver all client forms for compliance with insurance and clinic procedures.</p><p>
Create new client files as needed with detailed information for therapists.</p><p>
Maintain a fun and efficient clinic environment for staff and clients/families.</p><p>
Housekeeping tasks to maintain a clean and efficient clinic environment.</p><p>
Disinfect work spaces daily</p><p>
Organize clinic space</p><p>
Complete laundry and dishwasher tasks as needed</p><p>
Develop and implement strategies for efficient documentation/paperwork flow.</p><p>
Maintain the systems and processes around you; fix them when they don&rsquo;t work, update them when outdated, and eliminate them when not needed.</p><p>
Ensure compliance with insurance regulations in order to maintain the integrity of our company.</p><p>
Obtain necessary doctor&rsquo;s orders and documentation necessary to conduct therapy services (IFSP, ISP, etc.).</p><p>
Enter in initial authorizations to Medicaid and other insurances and monitor authorizations on a daily basis.</p><p>
Communicate status of authorizations to therapists.</p><p>
Contact referral sources to follow up on MD orders.</p><p>
Follow up with patients and referral sources when unable to contact for services (within 14 days).</p><p>
Key Performance Indicators:</p><p>
Customer service rating scale/Employee Rating Scale &gt; than 66</p><p>
All co-pays and payments are accounted for in Fusion with 100% accuracy</p><p>
Faxes are worked within 12 hours of receiving</p><p>
Insurance authorizations are checked on a daily basis, entered into the system with 100% accuracy, and completed within 24 hours of receiving MD signature</p><p>
Clinic organization is maintained on a daily basis</p><p>
Assist in confirming clients for their appointments (every client is called on holidays-even those with text/email reminders)</p><p>
Appointment changes are communicated with therapists within 1 hour of occurring</p><p>
Monday meeting goals are achieved each week</p>
Requirements:
<p>
Skills and Qualifications</p><p>
Administrative Skills</p><ul><li>Strong organizational skills for managing schedules, insurance authorizations, and patient records.</li><li>Proficiency in using Electronic Health Records (EHR) systems.</li><li>Ability to multitask and prioritize tasks efficiently.</li></ul><p>
Customer Service</p><ul><li>Excellent interpersonal skills to build relationships with clients, referral sources, and team members.</li><li>Strong verbal and written communication skills for clear and professional interaction.</li><li>A positive and patient demeanor, ensuring a welcoming experience for clients.</li></ul><p>
Technical Skills</p><ul><li>Familiarity with fax machines, scheduling software, and office equipment.</li><li>Basic knowledge of social media platforms and marketing tools for content creation and reviews.</li></ul><p>
Insurance and Compliance Knowledge</p><ul><li>Understanding of insurance processes, including Medicaid and private insurance authorizations.</li><li>Familiarity with documentation requirements for medical and therapy services.</li></ul><p>
Problem-Solving and Adaptability</p><ul><li>Ability to develop and implement systems to enhance efficiency.</li><li>Adaptable to changing schedules and clinic needs while maintaining professionalism.</li></ul><p>
Team Collaboration</p><ul><li>A supportive and respectful attitude toward team members.</li><li>Willingness to assist in creating a fun, organized, and efficient clinic environment.</li></ul><p>
Education and Experience</p><ul><li>High school diploma or equivalent required; post-secondary education or certification in office administration or healthcare management preferred.</li><li>Experience in an administrative or customer service role, ideally within a healthcare or therapy clinic setting.</li></ul><p>
Physical Requirements</p><ul><li>Ability to perform light housekeeping tasks such as organizing, disinfecting, and completing laundry.</li><li>Comfortable working in a dynamic, fast-paced environment.</li></ul><p>
Performance Expectations</p><ul><li>Uphold the clinic&rsquo;s mission: &ldquo;Informing families, enriching lives, changing futures.&rdquo;</li><li>Meet key performance indicators such as client satisfaction, timely documentation, and accurate billing.</li><li>Ensure daily operational goals, including appointment confirmations and insurance compliance, are met.</li></ul><p>
Workplace Culture</p><ul><li>Be an ambassador of the clinic&rsquo;s values by fostering meaningful connections with clients and colleagues.</li><li>Participate in team events and contribute to a supportive and collaborative work environment.</li></ul></div>

Administration Staff

Christus Health

<strong>Description</strong><br><p><b><u>Summary:</u></b></p><p>The Supervisor Practice Operations is responsible for providing supervision to the clinic by supervising the business operation and the clinic staff. Must demonstrate working knowledge of and familiarity with all applications associated with supervising a clinic(s) budget, ensuring data accuracy, preparing financial reports, handling complex customer service issues and maintaining provider/staff communications. Implements and enforces department policies and procedures. This position is responsible for, but not limited to, managing subordinate personnel. Provides administrative support to the Administrator.</p><p><b><u>Responsibilities:</u></b></p><ul><li>Under the supervision of the Practice Manager/Administrator, the Practice Supervisor is responsible for providing supervision to the clinic by supervising the business operation and the clinic staff</li><li>Must demonstrate working knowledge of and familiarity with all applications associated with supervising a clinic(s) budget, ensuring data accuracy, preparing financial reports, handling complex customer service issues and maintaining provider/staff communications</li><li>Implements and enforces department policies and procedures</li><li>This position is responsible for, but not limited to, managing subordinate personnel</li><li>Provides administrative support to the Practice Administrator/Manager</li></ul><p><b><u>Requirements:</u></b></p><ul><li>High School Diploma</li></ul><p><u>Work Schedule:</u><br></p><p>8AM - 5PM Monday-Friday</p><p><b><u>Work Type: </u></b></p><p>Full Time</p><p><br></p>

Supervisor Practice Operations - Winnsboro Primary Rural Health

<br/><p>We are seeking a dynamic and experienced Operations Supervisor to manage a team of 50+ female staff including nannies, babysitters, and housekeepers. The role also involves supervising customer service agents and coordinating driver schedules. The ideal candidate is a proactive leader with strong organizational and communication skills, fluent in Arabic, English, and Tagalog.</p><br/><p>Key Responsibilities:</p><br/><p>Lead and supervise 50+ staff, including domestic workers and customer service representatives.</p><p>Oversee driver scheduling for staff transportation (pick-up and drop-off).</p><p>Ensure high-quality service delivery, resolve complaints, and maintain client satisfaction.</p><p>Conduct staff performance evaluations, training, and development.</p><p>Manage daily operations, staff scheduling, and adherence to company policies.</p><p>Perform administrative duties including report preparation and record keeping.</p><br/><br/>

Female Operation Supervisor  - Tagalog/English Speaking

HIRES IMG HUMAN RESOURCES CONSULTANCY - L.L.C - S.P.C

<p>We are looking for a responsible and hardworking <b>Office Boy</b> to support daily office operations. The ideal candidate will ensure the cleanliness and organization of the workplace, assist staff with basic administrative tasks, and provide hospitality to visitors and employees.<br/><b>Key Responsibilities:</b></p><ul><li>Maintain cleanliness and tidiness of the office premises, including meeting rooms, pantry, and washrooms.</li><li>Serve tea, coffee, and refreshments to employees and visitors as needed.</li><li>Prepare and set up meeting rooms before meetings and clean up afterward.</li><li>Handle photocopying, scanning, filing, and delivery of documents within or outside the office.</li><li>Assist in maintaining office supplies inventory and report when replenishment is required.</li><li>Perform small errands such as bank deposits, post office tasks, or purchasing items.</li><li>Support administrative staff with daily office tasks.</li><li>Carry out any other duties assigned by the supervisor or management.</li></ul><p><b>Benefits:</b></p><ul><li>Company-provided accommodation.</li></ul><p>Job Type: Full-time</p><p>Pay: Up to AED1,500.00 per month</p>

Office boy

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