administrative staff supervisor

Northwest Regional Council

<div>ABOUT NWRC 
 
Northwest Regional Council (NWRC) is a multi-service agency that covers the Washington counties of Island, San Juan, Skagit and Whatcom, with offices in Bellingham and Mount Vernon, Washington. NWRC&rsquo;s slogan: &ldquo;Human services with you at the center&rdquo; encapsulates its focus on creating new solutions to navigate the challenges of aging and disability, proactive paths to behavioral health and recovery, and new partnerships between healthcare and social services. We are seeking applicants for an Administrative Supervisor to join our team! 


JOIN US 
 
NWRC&rsquo;s values are centered on the concepts of respect, inclusiveness, and striving to foster a healthy work environment for all employees. With these values in mind, we will do our part to support and further diversity, equity, and inclusion not only in our workplace, but in our communities. Toward this goal, we invite candidates from all backgrounds and perspectives to apply and help shape the future of NWRC. 


HR &amp; ADMINISTRATIVE SERVICES DEPARTMENT 

The HR &amp; Administrative Services department is comprised of human resources, administration, and information technology. This is a multifaceted and highly collaborative team that strives to provide excellent customer service to our internal and external customers. 


A DAY IN THE LIFE

The Administrative Supervisor oversees administrative support staff and the day-to-day office operations in our Bellingham and Mount Vernon offices, while carrying out a variety of routine and complex duties that support the overall objectives of the HR &amp; Administrative Services department. This is a multi-faceted role with duties spanning across the full spectrum of administrative related activities, including reception/office operations, facilities and related safety, public records management, and marketing. This position interfaces with individuals at all levels within the organization and with the public, delivering exceptional customer service to both internal and external customers. This is a highly collaborative, team-oriented role, that requires a passion for customer service and administrative services, while demonstrating diplomacy, tact and willingness to tackle the seemingly small tasks. 


COMPENSATION &amp; BENEFITS 

10-Step pay range: $81,510- $106,357 annually 

NWRC salary ranges are comprised of a 10-Step scale. On their employment anniversary, employees are eligible for an annual pay increase to the next step in the associated salary range, subject to satisfactory performance. In addition to the annual pay increases, NWRC assesses cost of living adjustments (COLA) on an annual basis, subject to Governing Board approval. New employees at NWRC usually start at the first step in the position&rsquo;s assigned salary range. NWRC may consider a higher step when evaluating the candidate&rsquo;s experience, training, or proven capability. Internal equity will be reviewed and prioritized when determining a starting pay rate. 


As a full-time, permanent, exempt role, this position is eligible for the following benefits: 
 
<ul><li>100% Employer paid medical for individual employee plans and up to 95% paid medical for dependent coverage plans, with multiple plan options 
</li>
<li>100% Employer paid Dental and Vision for the employee and eligible dependents with multiple plan options 
</li>
<li>Washington State Public Employees Retirement System (PERS 2 or PERS 3) 
</li>
<li>100% Employer paid Employee Assistance Program (EAP) for employee &amp; dependents 
</li>
<li>Life and Long-term Disability insurance, including voluntary buy-up options 
</li>
<li>Vacation Leave, accrued at 8hrs/month &amp; increasing with longevity 
</li>
<li>Sick Leave, accrued at 8hrs/month 
</li>
<li>13 Paid Holidays Annually 
</li>
<li>3 Paid Wellness Days Annually
 
</li><li>Voluntary Flex Spending Plans for health and/or child/elder care 
</li>
<li>Voluntary Deferred Compensation Program</li>
<li>Hybrid working environment and alternative work schedules</li>
</ul>
Note: NWRC meets the Public Service Loan Forgiveness (PSLF) definition of a public service organization. 


SCHEDULE &amp; LOCATION

NWRC strives to offer employees schedule flexibility while balancing the needs of their role within the agency with their personal lives. The Administrative Supervisor will work with the HR &amp; Administrative Services Director to develop a schedule that includes regular, in person time in the Bellingham and Skagit offices. While this role is eligible for remote work, the incumbent can expect the majority of time to be in person. 


QUALIFICATIONS 

Education/Experience:
<ul>
<li>Bachelor&rsquo;s degree in business administration, public administration or related field; AND three years of experience in managerial administrative support with supervision of a team; OR an equivalent combination of education and experience that provides the skills, knowledge and ability to perform the work.</li>
<li>Experience in public sector setting preferred.</li>
<li>Experience with public records management and the public records act desired.</li></ul> 


Knowledge, Skills, and Abilities:
<ul>
<li>Knowledge of administrative and office procedures, terminology and systems; file and records management, and internal and external customer service.</li>
<li>Demonstrated proficiency in MS Office Suite, Adobe, and similar programs.</li>
<li>Displays exemplary tact and interpersonal skills, including the ability to maintain composure during difficult situations. Listens attentively and communicates effectively in both oral and written format.</li>
<li>Ability to establish and maintain effective working relationships with a wide variety of individuals, with a diverse range of communication and working styles, including providers and vendors, community agencies, the general public, employees and peers using courtesy, tact, diplomacy and rapport. Ability to learn and apply deescalation and effective communication techniques, including conflict resolution.</li>
<li>Demonstrates flexibility with changing priorities and manages change appropriately.</li>
<li>Ability to maintain confidentiality of information, including client information, personnel, and financial records.</li>
<li>Ability to analyze situations, consider implications, and develop effective solutions.</li>
<li>Sensitivity to the needs and values that are present in working with diverse groups of people.</li>
<li>Working knowledge of Robert&rsquo;s Rules of Order, Open Public Meetings Act, and Public Records Disclosure.</li>
<li>Demonstrates an ability to engage with communities of color, people with disabilities, LGBTQIA+, and other marginalized communities.</li>
<li>Demonstrates an understanding of institutional barriers to services.</li>
<li>Demonstrated ability, willingness and commitment to support an environment that advocates and creates a sense of belonging for individuals of all ethnicities, genders, ages, and backgrounds.</li>
<li>Ability to apply an equity lens to decision making.</li>
<li>Works effectively across racial and cultural differences by utilizing culturally responsive skills and practices.</li>
<li>Committed to social justice by prioritizing knowledge building as it relates to equity in the workplace.</li></ul> 


Licenses/Certificates/Special Requirements: 
<ul>
<li>Must have a valid driver's license, a vehicle available for work-related travel, and appropriate liability insurance.</li></ul> 


RECRUITMENT &amp; SELECTION PROCESS 

NWRC is committed to continuous improvement in our recruitment and selection practices. We strive to provide a respectful, inclusive and transparent candidate experience, while reducing barriers and supporting equitable access to employment opportunities. We prioritize timely, clear communication with candidates to reduce uncertainty and our selection process is comprised of job-related evaluation methods that are reviewed by multiple hiring team members. Applicants may request reasonable accommodation at any stage of the hiring process.</div>

Administrative Supervisor

Mission Health

<div><h5 class="jobSectionHeader">Introduction</h5>
Are you ready to manage in a new era as a Administrative Supervisor where building a healthier tomorrow is more than a job? Our Mission Hospital team is committed to partnership, innovation, legacy and improving more lives in more ways. Share your resume today.<h5 class="jobSectionHeader">
Benefits</h5>
Mission Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing 
</li><li>401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) 
</li><li>Employee Stock Purchase Plan with 10% off HCA Healthcare stock 
</li><li>Family support through fertility and family building benefits with Progyny and adoption assistance. 
</li><li>Referral services for child, elder and pet care, home and auto repair, event planning and more 
</li><li>Consumer discounts through Abenity and Consumer Discounts 
</li><li>Retirement readiness, rollover assistance services and preferred banking partnerships 
</li><li>Education assistance (tuition, student loan, certification support, dependent scholarships) 
</li><li>Colleague recognition program 
</li><li>Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) 
</li><li>Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location. 
Our teams are dedicated to improving human life. Each year about five percent of all U.S. hospital services happen at an HCA Healthcare facility. Be an impact as an Administrative Supervisor where your passion for leading and creativity are valued? We want your knowledge and expertise!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5>
The Administrative Supervisor is responsible for clinical operational and administrative oversight for all departments in the absence of the Managers and Directors.
Essential Accountabilities:
<ul><li>Coordinates Patient Placement</li><li>
Administrative Liaison</li><li>
Responsible for Staffing</li><li>
Demonstrates leadership through supervision, facilitation and coordination of clinical care.</li><li>
Assists with the coordination of management activities and serves as administrative support to Nurse Manager and Nurse Director.</li><li>
Participates as a member of the care team to achieve business goals.</li></ul><h6 class="jobSectionHeader"> 
What qualifications you will need:</h6>
Required Education: Bachelor&rsquo;s degree in nursing
Preferred Education: Master&rsquo;s Degree
Required License/Certification(s): Must have and maintain current license as a registered nurse in North Carolina or one of the compact states as defined by North Carolina Board of Nursing, and must have and maintain current BCLS. In Member hospitals, certification in ACLS and/or PALS may be required.
Preferred Certification: Specialty Certification in Leadership from National Organization
Required Experience: Minimum of 5 years&rsquo; nursing experience with 2 years of supervisory or management experience
Preferred Experience: Critical Care nursing experience 
Mission Hospital, a member of Mission Health, an operating division of HCA Healthcare, located in Asheville, North Carolina, serves as the regional tertiary and quaternary care center in Western North Carolina and the adjoining region. Mission Hospital is licensed for 815 beds and is the region&rsquo;s only trauma center, comprehensive stroke center, Level III neonatal intensive care unit, and includes the only children&rsquo;s hospital in Western North Carolina. Mission Hospital is also a Magnet&reg; designated hospital for nursing excellence.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr.
If this is the kind of dynamic growth opportunity that compels you, apply for the Administrative Supervisor role. We are interviewing apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

City of Newport News

<div><div><div>JOB DE SCRIPTION STAFF SUPERVISOR
 
(OPERATIONS DISPATCH UNIT)
WATERWORKS Human Resources Department
 
700 Town Center Drive, Suite 200
Newport News, VA 23606
 
NEWPORT NEWS, VA Phone: (757) 926-1800
CITY OF OPPORTUNITY Fax: (757) 926-1825 
<div> 
 
GENERAL STATEMENT OF RESPONSIBILITIES
 
 
Under limited supervision, this position is responsible for supervising and coordinating the
 
administrative support responsibilities for the operations dispatch unit, Miss Utility, maintenance
 
and repair, and inspection units . Reports to a Water Distribution Superintendent.
 
 
ESSENTIAL JOB FUNCTIONS
 
 
Responsible for the effective supervision and administration of the operations dispatch unit including
 
scheduling, leave approval, maintaining personnel files, creating and maintaining unit&rsquo;s forms,
 
policies and procedures, performance management, employee relations, prioritizing and assigning
 
work and related activities.
 
 
Provides input and guidance for the resolution of unique customer inquiries or complaints; handles
 
the most difficult customers or problems; completes database documentation, back charge reports
 
and related forms. Analyzes reports to identify trends and performance levels; makes
 
recommendations for improved level of service. Serves as liaison between work unit and other
 
agencies, management, and outside organizations to include providing division support of special
 
projects. May act as dispatcher as needed.
 
 
Serves as technical expert for the computerized customer information service system; completes
 
system updates to the Miss Utility of Virginia and the on-line ticket response system to include
 
response codes, processes, service area mapping, and current account access permissions to ensure
 
adherence to state governed excavation and utility piping location response requirements.
 
 
Performs other duties as assigned.
 
 
PERFORMANCE STANDARD
 
 
Employees at all levels are expected to effectively work together to meet the needs of the community
 
and the organization through work behaviors demonstrating the City&rsquo;s Values. Employees are also
 
expected to lead by example and demonstrate the highest level of ethics.
 
 
REQUIRED KNOWLEDGE
 
 
<ul><li>Telecommunications &ndash; Knowledge of the use of telecommunications equipment to include
</li></ul></div>utilization of a 2-way radio.
Page 1 of 3 Revised: 08/01/2015
</div></div><div><div><ul><li>Customer Service &mdash; Extensive knowledge of principles and processes for providing customer
</li></ul>service. This includes setting and meeting quality standards for services, and evaluation of
 
customer satisfaction.
<ul><li>Technology &ndash; Knowledge of general office equipment and personal computers to include word
</li></ul>processing, spreadsheet, and related software. Comprehensive knowledge of office systems,
 
practices, procedures and administration.
<ul><li>Supervision - Knowledge of leadership techniques, principles and procedures to assign work,
</li></ul>schedule, supervise, train, and evaluate the work of assigned staff. 
<div> 
REQUIRED SKILLS
 
 
<ul><li>Interpersonal Relationships &ndash; Develops and maintains cooperative and professional relationships
</li></ul></div>with employees at all levels, representatives from all departments, and outside agencies.
 
Effectively responds to and resolves complex inquiries and disputes.
<ul><li>Coordination of Work &ndash; Ability to establish and implement effective administrative programs and
</li></ul>procedures. Ability to plan and organize daily work routine and establish priorities for the
 
completion of work in accordance with sound time-management methodology. Performs a broad
 
range of supervisory responsibilities over others. 
<div> 
REQUIRED ABILITIES
 
 
<ul><li>Judgement/Decision Making &ndash; Ability to use logic and reasoning to understand, analyze, and
</li></ul></div>evaluate situations and exercise good judgment to make appropriate decisions.
 
&bull; Communication &ndash; Ability to effectively communicate ideas and proposals verbally and in writing,
to include the preparation of detailed logs which include numerical information.
 
&bull; Mathematics &ndash; Ability to perform mathematical calculations involving customer accounts and
bills.
 
 
EDUCATION AND EXPERIENCE
 
 
Requires an Associate&rsquo;s Degree and 3-5 years of progressively responsible experience with 1-2 years
 
of lead or supervisory experience, or equivalent combination of education and experience.
 
 
ADDITIONAL REQUIREMENTS
 
 
An acceptable general background check to include a local and state criminal history and a valid
 
driver&rsquo;s license with acceptable driving record.
 
 
PHYSICAL REQUIREMENTS
<ul><li>Requires the ability to exert light physical effort in sedentary to light work.
</li><li>Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10
</li></ul><div>pounds).
 
<ul><li>Tasks may involve extended periods of time at keyboard or work station.
</li></ul></div>SENSORY REQUIREMENTS
<ul><li>Some tasks require the ability to perceive and discriminate sounds and visual cues or signals.
</li><li>Some tasks require the ability to communicate orally.
</li></ul>Page 2 of 3 Revised: 08/01/2015
</div></div><div><div>ENVIRONMENTAL EXPOSURES
 
 
Essential functions are regularly performed without exposure to adverse environmental conditions. 
 
Page 3 of 3 Revised: 08/01/2015</div></div></div>

STAFF SUPERVISOR

Village Center Community Development District

<div>JOB SUMMARY
Reporting to Administrative Operations Manager, position performs complex administrative professional duties in support of the Community Standards Department which includes Deed Compliance and Architectural Review. This position works closely with the Community Standards Operations Coordinator and the Architectural Review Committee.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, but not limited to)
General<ul><li>
Liaison between Department and residents.</li><li>
Receives calls of complaint.</li><li>
Responds to residents&rsquo; questions regarding compliance issues.</li><li>
Provide exceptional customer service to both internal and external customers.</li><li>Occasional speaking engagements to groups and residents.</li></ul>
Administrative
Deed Restrictions<ul><li>
Prepares correspondence related to the processing of external Deed Restrictions in accordance with the Rule adopted by the District Board of Supervisors.</li><li>
Researches County maps and property records to determine correct property ownership.</li><li>
To effectively and accurately research complaints, reads applicable procedure manuals, guidelines, etc.</li><li>
Contact mortgage lenders and emergency contacts to bring the property into compliance within the Deed Restrictions.</li></ul><ul><li>Draft letters to residents in violation and visit residents with active Deed Restrictions for compliance.</li><li>Prepare, maintain and produce as requested, required reports to accurately track and respond to violations (i.e. Weekly violations report indicating active violations; date written, letter sent, date complied).</li></ul>
Architectural Review<ul><li>
Assist in reviewing, with the Community Standards Operations Coordinator, all Architectural Application Forms and site plans prior to committee meetings and organizing same in a workable format for multiple uses by others within the District as needed.</li><li>
Responsible for ensuring the Official Record of Proceedings and other public records from the Architectural Review Committee are given to District Clerk for proper recordkeeping.</li><li>
Provides additional support to ensure timely upkeep of imaging function.</li></ul>
Budget<ul><li>
Provides support in preparation and implementation of Fiscal Year Budget for Community Standards Department.</li></ul>
Reporting<ul><li>
Enters data and prepares reports from databases to assist in preparation of chronology and backup material for presentation before the various Boards of supervisors for those properties that have gone through the Deed Compliance process. Prepares Deed Compliance reports for District Board of Supervisors monthly.</li><li>
Assists Administrative Operations Manager in preparing end-of-year reports.</li><li>
Provides administrative support to Deed Compliance Manager and Administrative Operations Manager such as, but not limited to, scheduling of meetings and appointments, preparing correspondence and documents, etc.</li></ul>
Additional
<ul><li>Performs other duties as assigned.</li><li>
May be expected to perform additional duties in an emergency.
</li></ul>ESSENTIAL EXPECTATIONS OF PERFORMANCE AND BEHAVIOR (Includes, but not limited to)<ul><li>
Cultivates and maintains effective working relations within the department, the District, as well as outside of the organization.</li><li>
Models behavior to the District Core Values at all times.</li><li>
Well organized and able to successfully multi-task, and work under pressure in a fast-paced environment to meet multiple demanding deadlines.</li></ul>
MINIMUM EDUCATION AND EXPERIENCE<ul><li>
Bachelor&rsquo;s Degree, or three to five years related experience and/or training; or equivalent combination of education and experience.
</li></ul>MINIMUM CERTIFICATES, LICENSES, REGISTRATIONS<ul><li>
Valid Florida Driver&rsquo;s License required.</li><li>
All candidates and employees must successfully pass background screening.</li></ul>
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES
Knowledge<ul><li>
Comprehensive knowledge and understanding of the workings of boards and committees such as the District Board of Supervisors, Amenity Authority Committee and the Architectural Review Committee.</li></ul>
Skills<ul><li>
Intermediate or better proficiency in computer operations and use of software packages (word processing, spreadsheet, graphics, etc.)</li><li>
Ability to successfully interact with others to include courtesy, tact and diplomacy as needed to provide/gather information, assign and follow up on work duties, and establish effective relationships.</li></ul>
Abilities<ul><li>
Ability to successfully collect, evaluate and analyze data information as needed to conduct research.</li><li>
Ability to successfully communicate thoughts and ideas in a logical, cohesive and comprehensible manner.</li><li>
Ability to successfully extract and summarize information from rules, ordinances, statutes, correspondence, etc. as needed to understand assignments and changes in policy to perform new procedures.</li><li>
Ability to successfully read and comprehend materials such as memos, correspondence and written orders as needed to ensure work activities are accomplished according to policy and procedure and exchange or acquire information.</li></ul>
EQUIPMENT
Position requires use of/driving of own or District vehicle.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee will be exposed to the following:<ul><li>
Interior office environments, with moderate to loud noise typical for the work environment i.e., when in an office setting with moderate noise of computers and printers and moderate customer traffic.</li><li>
Varying outdoor weather conditions.</li></ul>
Physical Requirements
The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the following applies:<ul><li>
Regularly required to sit; use hands to finger, handle, or feel; and talk or hear.</li><li>
Occasionally required to climb or balance and stoop, kneel, crouch, or crawl.</li><li>
The employee must occasionally lift and/or move up to 10 pounds.</li><li>
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.</li></ul></div>

ADMINISTRATIVE SUPERVISOR - COMM. STANDARDS

Nisqually Indian Tribe

<div>NATURE OF WORK: This position is responsible for providing administrative support by coordinating staff and general administrative functions to specific departments and/or supervisor, with little or no supervision. Incumbents possess a broad knowledge of all functions and operations within a department and can generally apply judgment and make decisions within established guidelines.
DUTIES AND RESPONSIBILITIES:<ul><li>Screens phone calls and visitors, directing to appropriate staff or department when necessary; provides information requiring comprehensive knowledge and may interpret department policy, procedure and operations.</li><li>Opens and reviews all incoming mail; answers inquiries and composes correspondence on own initiative on general and technical matters in accordance with established guidelines and forwards other items to supervisor or appropriate staff, may have signatory authority regarding correspondence.</li><li>Performs a variety of administrative and/or secretarial support activities for supervisor such as composing replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by superior and investigating, evaluating and resolving problems within scope of position.</li><li>Maintains calendars for assigned staff, regularly prioritizing and arranging meetings, conferences and appointments; arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed.</li><li>Plans and arranges conferences or meetings under general instructions from supervisor; communicates arrangements to appropriate individuals.</li><li>Prepares or directs preparation of minutes, notices, manuals, agendas and correspondence with all supporting documentation.</li><li>Maintains and reconciles budgets for departmental accounts; monitors expenditures and performs simple analysis on accounts; prepares both special and recurring reports for supervisor and makes recommendations for payments and purchases.</li><li>Coordinates business affairs, personnel matters and may interpret policies and procedures.</li><li>May supervise other clerical staff.</li><li>Serves as liaison to staff, community members, and other outside agencies concerning information or complaints.</li><li>Performs other related duties as assigned.</li></ul>
KNOWLEDGE, SKILLS, AND ABILITIES:<ul><li>Knowledge of office and administrative practices and principles.</li><li>Knowledge of Microsoft Office Suite and any other applicable software programs required by the assigned department.</li><li>Skill in composing letters and preparing reports.</li><li>Skill in recording and compiling material for reports.</li><li>Skill in the operation of a variety of office machines including, personal computers, telephones and copiers.</li><li>Ability to effectively communicate.</li><li>Ability to maintain confidentiality.</li></ul>
MINIMUM QUALIFICATIONS<ul><li>High School diploma or GED equivalent and</li><li>4 years of clerical/secretarial experience; OR,</li><li>Any equivalent combination of experience, training and/or education approved by Human Resources</li></ul></div>

Executive Secretary - TGA

International Institute of New England

<div>
 
 Overview
 
 
 
 The Administrative Assistant is responsible for providing administrative support to the Director to support the success of the Unaccompanied Children&rsquo;s Program.
 
 
 The Administrative Assistant is responsible for providing administrative support to the Director to support the success of the Unaccompanied Children&rsquo;s Program.
 
 
 
 Position
 
 : Administrative Assistant
 
 
 <ul>
 <li>
 Department: Unaccompanied Children&rsquo;s Program
 </li>
 <li>
 Reports to: Director, Unaccompanied Children&rsquo;s Program
 </li>
 <li>
 Supervises: N/A
 </li>
 <li>
 Status: Full-Time
 </li>
 <li>
 Location: Boston, MA
 </li>
 <li>
 Position Format: Hybrid
 </li>
 <li>
 Pay: $29.84/hour
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Assist with administrative tasks related to staff management.
 </li>
 <li>
 Receive, review and submit for approval UCP staff reimbursements.
 </li>
 <li>
 Assist with employee onboarding.
 </li>
 <li>
 Collaborate with HR team in hiring process, including coordination of onboarding for new hires.
 </li>
 <li>
 Assist in creating and updating step-by-step guides for new staff.
 </li>
 <li>
 Serve as a backup to the Director in representing the organization at career fairs, cultural festivals, and any other IINE-sponsored or community events.
 </li>
 <li>
 Responsible for maintaining and responding to UCP staff inquiries appropriately and in a timely manner, escalating to the Director as needed.
 </li>
 <li>
 Create and send out calendar invites for UCP team meetings, and annual meetings between the director and each team member.
 </li>
 <li>
 Book training rooms for in-person office day for Boston based team members and ensure a physical location for in-person NY based team members.
 </li>
 <li>
 Record meeting minutes for UCP Regional Supervisor meetings.
 </li>
 <li>
 Maintain updated UCP training rosters and database of available PD trainings.
 </li>
 <li>
 Assist in preparing required UCP data/reporting for grants.
 </li>
 <li>
 Assist the UCP team with reports and presentations.
 </li>
 <li>
 Update organizational charts and other internal documents.
 </li>
 <li>
 Track expiration and renewal of CPR and other staff documents.
 </li>
 <li>
 Create and share birthday cards for UCP staff.
 </li>
 <li>
 Create and send UCP Newsletter every month.
 </li>
 <li>
 Assist in maintaining accurate data in ADP, ClearCompany, SharePoint.
 </li>
 <li>
 Prepare and review all Administrative Assistant SOPs as needed.
 </li>
 <li>
 Book hotel and flights for staff and communicate with hotel and airlines as needed.
 </li>
 <li>
 Provide receipts of all purchases made with Divvy card to director and upload them to Bill.com in timely manner.
 </li>
 <li>
 Order food for team meetings as needed.
 </li>
 <li>
 Perform all other duties assigned by supervisor.
 
 
 </li>
 </ul>
 
 Required Skills/Abilities
 
 
 
 <ul>
 <li>
 Bilingual Spanish/English proficiency
 </li>
 <li>
 Strong oral and written communication skills
 </li>
 <li>
 High degree of diplomacy and confidentiality required
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Ability to multitask and prioritize competing tasks
 </li>
 <li>
 Strong sense of professionalism and ability to communicate with internal and external stakeholders at all levels of organization
 </li>
 <li>
 Proficient with Microsoft Office Suite
 </li>
 <li>
 Commitment to the mission of serving immigrants and refugees
 
 
 </li>
 </ul>
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Associate&rsquo;s Degree
 </li>
 <li>
 At least two years of administrative experience
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 
 <ul>
 <li>
 Working from home (remote work)
 </li>
 <li>
 Occasional travel to the Boston office (2x/mo) or for all staff events.
 </li>
 <li>
 Exposure to bright, overhead office lighting, use of office technology such as laptops, printers, mail machines, and other in-office equipment.
 
 
 </li>
 </ul>
 
 Physical Demands
 
 
 
 <ul>
 <li>
 Occasional lifting, pushing, and pulling materials (boxes, equipment) of 50 pounds or more.
 </li>
 <li>
 Continuous sitting (or standing) at a desk for long periods of time.
 </li>
 <li>
 Occasional driving to and from IINE offices as needed.
 </li>
 </ul>
</div>

Bilingual Spanish/English Administrative Assistant

COOR ISD

<div>JOB POSTING 
Special Education Supervisor 
Summary:
The Special Education Supervisor provides leadership, oversight, and support for related service providers and therapy staff assigned to local constituent districts. This position is responsible for the recruitment, hiring, onboarding, supervision, evaluation, and professional development of therapy personnel to ensure high-quality, compliant, and effective service delivery to students with disabilities in accordance with IDEA, the Michigan Administrative Rules for Special Education (MARSE), and district policies. The Supervisor collaborates with local district administrators to ensure services are aligned with student IEPs, support student progress, and maintain compliance with state and federal special education requirements. The Supervisor will provide consultation and support to building administrators regarding the development and management of special education programming within their districts. 
Qualifications:
1. Master&rsquo;s Degree in Special Education or related field
2. Full or temporary approval as a Supervisor of Special Education under Michigan Administrative Rule R 340.1772
3. Full approval in at least one area of special education
4. Demonstrated knowledge of IDEA, MARSE, IEP processes and special education compliance requirements
5. Strong interpersonal, organizational, and written and oral communication skills
6. Ability to manage conflict constructively and problem-solve complex student, staff and program issues
7. Ability to work collaboratively with administrators, staff, parents and community agencies
8. Prior administrative or supervisory experience. Experience supervising itinerant and/or center- based special education staff preferred.
9. Knowledge of related service disciplines (e.g., SLP, OT, PT, School Social Work, Psychology)
10. Experience with program and staff evaluation, mentoring and professional development planning
11. Successful completion of required background checks 
Reports To: Director of Special Education 
Supervises: Related service providers; ISD run special education programming 
Responsibilities:
Staffing &amp; Human Resources<ul><li>Lead recruitment, interviewing, hiring, and onboarding of therapy and related service personnel (e.g., speech-language pathologists, occupational therapists, physical therapists, social workers, school psychologists, behavior specialists, etc.).</li><li>Assign therapy staff to constituent districts based on student need, caseload, and program requirements.</li><li>Ensure appropriate licensure, certification, and credential compliance.</li><li>Monitor staff workload and caseload distribution to maintain equitable and legally compliant service delivery.</li></ul>
Supervision &amp; Evaluation<ul><li>Provide direct supervision and annual performance evaluations for therapy staff in accordance with Michigan law and ISD procedures.</li><li>Conduct formal and informal observations of service delivery.</li><li>Provide constructive feedback and implement improvement plans when necessary.</li><li>Address performance concerns in collaboration with Human Resources and administration.</li></ul>
Program Oversight &amp; Compliance<ul><li>Ensure therapy services are delivered in alignment with IEPs and student needs.</li><li>Monitor documentation practices (e.g., service logs, progress notes, Medicaid documentation if applicable).</li><li>Support compliance with IDEA, MARSE, Section 504, and FERPA.</li><li>Assist in resolving service delivery concerns, complaints, or disputes.</li></ul>
Collaboration &amp; Consultation<ul><li>Serve as a liaison between ISD therapy staff and local district administrators.</li><li>Collaborate with building principals, special education directors, and IEP teams to address student needs.</li><li>Support problem-solving for complex cases involving behavioral, social-emotional, communication, or physical needs.</li><li>Participate in IEP meetings as needed to support service coordination.</li><li>Provide consultation to building administrators regarding the management of special education programming within their districts</li><li>Coordinate placements into and out of district and center-based programs, including transitions back to local districts</li></ul>
Professional Development<ul><li>Coordinate and provide ongoing professional development for therapy staff.</li><li>Facilitate regular meetings to promote best practices, collaboration, and compliance updates.</li><li>Support new staff mentoring and induction processes. Program Development &amp;amp; Leadership</li><li>Assist in developing procedures, protocols, and service delivery models for related services.</li><li>Analyze service delivery data to inform staffing and program decisions.</li></ul><ul><li> 
Support budget planning related to therapy personnel and contracted services.</li></ul> 
Terms of Employment: 210-day contract 
Salary Range: The salary will be commensurate with the successful candidate's education and demonstrated experience to fulfill the position&amp;#39;s requirements as determined by the administration and per the C.O.O.R. Educational Association bargaining agreement, including full benefits. A suggested salary range is $78,100- $95,900. 
Hours to be Worked: Minimum of 8 hours per day 
Evaluation: Performance on this job will be evaluated annually as required.</div>

Special Education Supervisor

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