administrative staff supervisor

Al-Hamd International Container Terminal

<p><b>AL-HAMD INTERNATIONAL CONTAINER TERMINAL</b></p><p><b>Urgent Hiring &ndash; Administration Supervisor</b></p><p>We are looking for a dynamic and result-oriented <b>Administration Supervisor</b> to join our team on an urgent basis.</p><p><b>Key Responsibilities:</b></p><ul><li>Supervise and coordinate daily administrative operations to ensure smooth business activities.</li><li>Monitor housekeeping, maintenance, transportation, and other support services within the terminal.</li><li>Ensure effective implementation of administrative policies, procedures, and company standards.</li><li>Coordinate with internal departments and external vendors for timely completion of assigned tasks.</li><li>Maintain records, reports, and documentation related to administration activities.</li><li>Assist in managing facility maintenance, office assets, and service contracts.</li><li>Ensure compliance with health, safety, and company regulations.</li><li>Support management in improving operational efficiency and cost-effective administrative practices.</li></ul><p><b>Educational Background &amp; Skill Set:</b></p><ul><li>Bachelor's/Master's degree from a recognized educational institute.</li><li>Minimum <b>3 years of relevant experience</b> in Administration.</li><li>Strong communication, coordination, and problem-solving skills.</li><li>Good knowledge of facility management and vendor coordination.</li><li><b>Must possess strong IT skills, including proficiency in Microsoft Office, reporting, data management, and administrative software.</b></li><li>Ability to work independently and manage multiple tasks effectively.</li></ul><p><b>How to Apply:</b></p><p>If you are ready to take on this opportunity and contribute to the success of our organization, please submit your resume to <b>Jobs@aictpk.com</b>.</p><p><b>Position:</b> Administration Supervisor<br/><b>Job Type:</b> Full-Time<br/><b>Location:</b> Karachi<br/><b>Application Deadline:</b> Urgent Hiring &ndash; Applications will be reviewed on a rolling basis.</p><p><b>Candidates from all cultural, ethnic, and social backgrounds are encouraged to apply.</b></p><p>Work Location: In person</p>

Administration Supervisor

Behavioral Health Network, Inc.

<div><p>Behavioral Health Network (BHN) is the largest provider of behavioral health services in Western Massachusetts and a Certified Great Place to Work. Recognized by <i>The Boston Globe</i> as the 10th Best Employer in Massachusetts, BHN is committed to providing high-quality, community-based behavioral health services.</p>
<p>
If you are highly organized, detail-oriented, and passionate about helping others, we invite you to join our team as an Administrative Support Staff member (part-time) in Westfield, MA. In this role, you&rsquo;ll provide vital administrative support that ensures the efficient operation of our behavioral health programs while assisting individuals in accessing critical services. You will also float between other offices in Springfield, Agawam, Holyoke and Ware.</p>
<p><b>
Schedule: </b>Thursday &amp; Friday 7:30am-1:30pm &amp; Saturday 8:30am-5pm</p>
<p><b>
Pay:</b> $22 per hour (Plus .50 for bilingual and $2 after 5pm)</p>
<p><b>
What You&rsquo;ll Do:</b></p>
<p>
As an Administrative Support Staff member, you will assist with day-to-day clinical and administrative operations, playing a key role in supporting individuals receiving services, staff, and community partners.</p>
<p>
Key Responsibilities:</p>
<ul>
<li>Provide excellent customer service, greeting and assisting individuals served in a professional and welcoming manner.</li>
<li>Manage front desk operations, including phone calls, scheduling, and checking insurance coverage for individuals receiving services.</li>
<li>Organize and maintain files, ensuring accuracy and compliance with confidentiality regulations.</li>
<li>Coordinate provider schedules, managing appointments, cancellations, and reminders.</li>
<li>Process intake paperwork for new individuals served and verify insurance eligibility.</li>
<li>Maintain a clean and organized work environment, including office and waiting room spaces.</li>
<li>Support team operations by managing mail, distributing documents, and responding to administrative inquiries.</li>
</ul>
<p><b>What We Offer:</b></p>
<ul>
<li>Professional Growth: Opportunities for training and career advancement within BHN&rsquo;s growing network.</li>
<li>Supportive Team Environment: Work alongside dedicated behavioral health professionals in a collaborative setting.</li>
<li>Award-Winning Workplace: BHN is ranked as the 10th Best Employer in Massachusetts by <i>The Boston Globe</i>.</li>
<li>Diverse Workplace: Bilingual candidates and individuals from diverse backgrounds are strongly encouraged to apply.</li>
</ul>
<p><b>What You&rsquo;ll Bring:</b></p>
<ul>
<li>High School Diploma or GED (required).</li>
<li>6+ months of office experience (preferred).</li>
<li>Strong communication and organizational skills to manage administrative tasks efficiently.</li>
<li>Basic computer proficiency, including familiarity with email, word processing, and office systems.</li>
<li>Experience handling confidential information and working in a customer-facing environment (preferred).</li>
<li>Ability to work in a fast-paced setting and multitask effectively.</li>
</ul>
<p><b>We Hire for Purpose!</b></p>
<p>
Since 1938, Behavioral Health Network has been dedicated to providing high-quality, affordable, and culturally appropriate behavioral health care across Western Massachusetts. As one of Massachusetts&rsquo; Top 10 Employers, we prioritize compassion, empowerment, and respect in all we do.</p>
<p><b>
How to Apply:</b></p>
<p>
If you&rsquo;re ready to make a meaningful impact as part of a dedicated and compassionate team, we&rsquo;d love to hear from you.</p>
<p>
Click &quot;Apply for Job&quot; below or visit www.bhnworks.org (http://www.bhnworks.org) to apply.</p><br>
<p></p>
<p>
#LI-AH1</p><h4 class="jobSectionHeader"><b>
Education</b></h4>
Required<ul><li>
High School Diploma/GED or better</li></ul><p>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</p></div>

Admin Support Staff (Floater) - Part-Time

Marubeni-Itochu Steel America Inc.

<div><p>Marubeni-Itochu Steel America (MISA) is part of a global team trading in a wide range of steel products. The MISA team is currently seeking a Administrative Supervisor in our Headquarters office.</p>
<p>
</p><p>This position will provide support by performing administrative and clerical tasks.
</p><p></p><p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES:
</b></p><ul><li>Perform a full range of clerical and administrative support functions.</li>
<li>Coordinate and maintain CEO and executive team members calendars and keep supervisor informed of appointments.</li>
<li>Establish and respond to changing deadlines and priorities. Accept and/or decline invitations to meetings on behalf of CEO and executive team members'.</li>
<li>Handle all meeting room logistics for executive meetings. Secure materials and documents for meetings in advance of meetings.</li>
<li>Coordinate CEO and executive members' travel arrangements. Arrange schedule of visits and transportation; notify organizations and officials to be visited.</li>
<li>Prepare and process CEO's expense reimbursement reports.</li>
<li>Greet and direct CEO's guests, screen calls, answer questions and handle routines matters. On occasion, arrange luncheon for executives' meetings, office functions, appointments and entertaining events at the request of CEO and/or executives.</li>
<li>Create and maintain documents and records; prepare meeting and conference materials. Establish and maintain a good filing system.</li>
<li>Translate Japanese documents into English and vice versa when requested. Provide support for Executive meetings by editing, copying, assembling and distributing meeting materials.</li>
<li>Receive, sort and prioritize all CEO's correspondence and reply to mail not requiring CEO's attention or at the request of CEO.</li>
<li>Handle confidential and/or sensitive information, while maintaining confidentiality at all time.</li>
<li>Prepare high quality PowerPoint presentations for Executive meetings, reports to shareholders, etc.</li>
<li>Assist the Corporate Planning Department in preparing and summarizing financial information using Excel, Word, and PowerPoint.</li>
<li>Create high level presentation of financial information, trend analysis, etc. Prepare monthly summary reports for reporting to shareholders.</li>
<li>Perform market research on various industries and countries, as directed. Create market trend analysis presentation using data from multiple sources, being able to review content and accuracy of data and then summarize in well developed reports.</li>
<li>Support the compilation of reports and application procedures with the administration teams of Japanese shareholders for the Corporate Planning Department.</li>
<li>Discreet and organized assistance with personal tasks for expatriate executives.</li>
<li>Other duties as assigned.</li>
</ul>
<p><b>KNOWLEDGE AND SKILLS:
</b></p><p>Administrative background and proficient in Microsoft Office products &ndash; Word, Excel and PowerPoint. Bilingual &ndash; English and Japanese (Fluent with speaking, interpretation, understanding, reading and writing in both languages). Proficient in managing tasks and collaborating across global time zones to ensure seamless operations. Basic practical experience in accounting processes. Exceptional communication and interpersonal skills, particularly in working with expatriates. Ability to work well with various departments. Demonstrate cultural sensitivity and appropriate business conduct at all time. Flexibility to adjust to changing priorities and handle multiple diverse projects under time constraints.</p>
<p>
</p><p><b>EDUCATION AND WORK EXPERIENCE:
</b></p><p>Bachelor's degree and 5 year's relevant experience</p>
<p>
</p><p><b>PHYSICAL DEMANDS:</b></p>
<ul>
<li>No physical exertion required</li>
<li>Required to sit for long periods of time</li>
</ul>
<p><b>WORK ENVIRONMENT:</b></p>
<ul>
<li>Usual office working conditions</li>
</ul>
<p><b>COMPENSATION AND BENEFITS:</b></p>
<p>
Nonexempt roles are required to receive time-and-one-half overtime for time worked in excess of 40 hours in a calendar week. Any time worked between 35 hours and less than 40 hours in a work week will be compensated at straight time (the current hourly rate) unless otherwise required by applicable law.
</p><p></p><p>All positions qualify for our Incentive Compensation Plan.</p>
<p>
</p><p>We're committed to providing benefits that prioritize your well-being, growth, and success making the journey with us truly rewarding. At MISA we offer generous Paid Time Off, company paid holidays, supplier discounts, Commuter Expense Reimbursement Plan (for applicable locations) reimbursement for travel expenses that follow our Travel Expense Reimbursement Policy (including transportation, lodging, meals and incidental expenses and miscellaneous business expenses), tuition reimbursement, annual training credit to invest in our employees' continuous growth and success, work-life balance with a standard 35-hour week, a hybrid work style, 401(K) that includes a company match, and an EAP program designed to support and provide you with the tools in various aspects of life.</p>
<p>
</p><p>Benefits offered to Full-Time employees and their dependents include Medical Plan coverage options provided by United Healthcare, Vision coverage provided by United Healthcare and Dental coverage provided by Delta Dental. Company paid benefits provided by Reliance Matrix include Life Insurance, Supplemental Life Insurance, Accidental Death and Dismemberment (AD&amp;D), Short Term Disability and Long-Term Disability. We also offer a Healthcare and Dependent Care Flexible Saving Account and Health Savings Account provided by United Healthcare.</p>
<p>
</p><p>At MISA we are committed to providing equal employment opportunities for all qualified individuals, regardless of race, color, religion, creed, national origin, ancestry, sex, age, marital status, veteran status, disability, citizenship status, sexual orientation, gender identity or expression, genetic information, or any other characteristic protected by applicable law.</p><br>
<br>
Req Benefits:
<div><p>Hourly rate or annual base salary determined by experience and work location.</p>
<p>
Non-exempt roles are required to receive time-and-one-half overtime for time worked in excess of 40 hours in a calendar week. Any time worked between 35 hours and less than 40 hours in a work week will be compensated at straight time (the current hourly rate) unless otherwise required by applicable law.</p>
<p>
All positions qualify for our Incentive Compensation Plan.</p>
<p>
We're committed to providing benefits that prioritize your well-being, growth, and success making the journey with us truly rewarding. At MISA we offer generous Paid Time Off, company paid holidays, supplier discounts, Commuter Expense Reimbursement Plan (for applicable locations), reimbursement for travel expenses that follow our Travel Expense Reimbursement Policy (including transportation, lodging, meals and incidental expenses and miscellaneous business expenses), tuition reimbursement, annual training credit to invest in our employees' continuous growth and success, work-life balance with a standard 35-hour week, a hybrid work style, 401(K) that includes a company match, and an EAP program designed to support and provide you with the tools in various aspects of life.</p>
<p>
Benefits offered to Full-Time employees and their dependents include Medical Plan coverage options provided by United Healthcare, Vision coverage provided by United Healthcare and Dental coverage provided by Delta Dental. Company paid benefits provided by Reliance Matrix include Life Insurance, Supplemental Life Insurance, Accidental Death and Dismemberment (AD&amp;D), Short Term Disability and Long-Term Disability. We also offer a Healthcare and Dependent Care Flexible Saving Account and Health Savings Account provided by United Healthcare.</p>
<p>
At MISA we are committed to providing equal employment opportunities for all qualified individuals, regardless of race, color, religion, creed, national origin, ancestry, sex, age, marital status, veteran status, disability, citizenship status, sexual orientation, gender identity or expression, genetic information, or any other characteristic protected by applicable law.</p></div><br>
<br>
Compensation: $65,000 - $70,000
<br>
Additional Details :
<div><p>Marubeni-Itochu Steel America Inc. (MISA) is a fully integrated Network of metal processing facilities and sales and service offices strategically located in the United States, Canada and Mexico with liaison offices in South America.</p>
<p>
MISA comes from the merger of the steel divisions of two of Japan's largest general trading companies ‒ ITOCHU Corporation and Marubeni Corporation. The merger established a global leader in the metals industry.</p>
<p>
MISA has grown since its creation in 2001. Our name is symbolic of a lean, responsive and flexible company. It unites the strengths and skills of our subsidiaries and affiliates; and it reflects our passion to meet the steel logistics and metal processing needs of your company</p></div></div>

MISA Administrative Supervisor

DAMASCARE DENTAL CENTER

<p><b>Job Title:</b> Administrative Supervisor &ndash; Dental Center</p><p><b>Location:</b> [Al Ain / Abu Dhabi], UAE</p><p><b>Job Type:</b> Full-time, Permanent</p><p><b>Salary:</b> Competitive (Based on experience and knowledge; discussed during the interview)</p><p><b>Job Description</b></p><p>We are seeking a highly skilled, organized, and experienced <b>Administrative Supervisor</b> to oversee the daily operations and regulatory compliance of our dental center. The ideal candidate will have extensive hands-on experience managing a dental facility in Abu Dhabi or Al Ain, with a strong background in local healthcare regulations, insurance processes, and team leadership.</p><p>If you are a proactive leader who thrives in a fast-paced medical environment and possesses deep expertise in UAE healthcare audits, we want to hear from you.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Regulatory Compliance:</b> Oversee and maintain strict adherence to Department of Health (DOH) regulations, specifically managing preparation, documentation, and implementation for <b>Jawda</b> and <b>ADHICS</b> standards.</li><li><b>Audit &amp; Insurance Management:</b> Lead and supervise <b>Daman insurance audits</b>, ensure accurate dental insurance coding, billing accuracy, and manage the resubmission/appeals process to minimize claim rejections.</li><li><b>HR &amp; Payroll Administration:</b> Handle staff scheduling, attendance tracking, onboarding, and coordinate with management/finance for accurate monthly <b>payroll processing</b>.</li><li><b>Daily Operations:</b> Supervise the front-desk and administrative workflows to ensure exceptional patient service, smooth patient flow, and efficient center operations.</li><li><b>Team Leadership:</b> Manage, mentor, and evaluate administrative and support staff, utilizing strong management skills to foster a collaborative and high-performing team environment.</li></ul><p><b>Requirements &amp; Qualifications:</b></p><ul><li><b>Experience:</b> Minimum of <b>5 years of healthcare administrative experience</b> specifically within the Emirate of Abu Dhabi or Al Ain. (Direct experience in a dental center is highly preferred).</li><li><b>Compliance Knowledge:</b> Deep, demonstrable knowledge of <b>Jawda quality standards, ADHICS data security protocols, and Daman audit procedures</b>.</li><li><b>Technical Skills:</b> Strong proficiency in dental insurance coding, medical billing systems, and electronic medical records (EMR) documentation.</li><li><b>Management Skills:</b> Proven leadership capabilities with excellent organization, problem-solving, and communication skills.</li><li><b>Languages:</b> Excellent command of English (Written &amp; Verbal). <b>Arabic speaking is a major added advantage.</b></li></ul><p><b>What We Offer:</b></p><ul><li>A professional and supportive working environment.</li><li>Salary package tailored to your exact experience, expertise, and interview performance.</li><li>Standard UAE labor law benefits (Visa, Health Insurance, Paid Leave).</li></ul><p>Work Location: In person</p>

Administrative Supervisor For Dental Center

State of South Carolina

<div><div><div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<div><p>Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking a<b> Med Tech/Administrative Specialist II </b>who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.</p><p>
This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health (OMH), Coastal Empire Mental Health Center (CEMHC), Beaufort Clinic, 1050 Ribaut Rd., Beaufort, SC 29902</p>
As the Med Tech, working under direct supervision of the Area Coordinator, you will perform administrative duties in support of staff in the assigned clinic of the Coastal Empire Mental Health Center.<br>
<br>
<b>Responsibilities for the Med Tech include</b><b>:</b><ul><li>
Complete Patient Assistance Program (PAP) applications and documentation for Center patients.<br>
Under direction of Center prescribers, perform Prior Authorization (PA) process for patient prescriptions, including coordination with<br>
prescribers, completion of all relevant documentation, communication with pharmaceutical companies, pharmacies, insurance companies and<br>
coordination with Center staff. Under supervision, will do medication inventory tasks. Training by medical chief and nursing supervisor.</li><li>
Take messages from refill line, monitor pharmacy fax line, fax out requests for medical records, maintain important<br>
forms and supplies, and any other clerical duties as needed for Center medical staff (MDs, APRNs, RNs). Training by lead support staff.<br>
Coverage of front desk as needed.</li><li>
Under direction of assigned treatment team, perform tasks to obtain specialized medical records by<br>
developing processes and relationships with outside agencies. Make calls to schedule patients for medical providers when directed. Obtain<br>
vital signs for appointments when directed. May input medication orders and electronic medical record documentation under supervision of<br>
medical staff. Training by medical chief, senior administrative staff and nursing supervisor.</li><li>
Provide support for medical staff scheduling as needed for the Center. Cross-train to fill-in for similar duties at<br>
front desk when needed. Training by medical chief, nursing supervisor, clinic directors, and lead support staff.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum and Additional Requirements</b></h2></div>
<p></p><div><ul><li>High school diploma and two (2) years of clerical experience;<i> OR</i> associate degree in secretarial science or other related field;<i> OR</i> 3 years of clerical experience.</li><li>
A minimum of one year experience in medical billing/coding as well as ability to work with electronic medical records.</li></ul><b>
Additional Requirements:</b><br>
<ul><li>
Able to work independently.</li><li>
Able to type 35 wpm.</li><li>
Provide back-up for other clerical positions at the clinic</li><li>
Able to work evening clinics on a rotation basis with other staff if required.</li><li>
Attend in-service training as approved by supervisor.</li><li>
Will work closely with nurses, nurse practitioners, and MDs for guidance on prescription access assistance.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2></div>
<p></p><div><ul><li>Bilingual abilities in English and Spanish (or another language) are a plus.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Comments</b></h2></div>
<div><p><b>Post hire, employees must:</b></p><ul><li>
Be able to complete Managing Agitation in the Psychiatric Setting (MAPS) certification</li><li><div>
Have knowledge of office management policies, practices and procedures</div></li><li><div>
Have working knowledge of the care and operation of standard office equipment &amp; machines</div></li><li><div>
Be able to work independently and maintain filing systems collect, compile and assemble information</div></li><li><div>
Be able to maintain effective working relationships with staff and the public</div></li><li>
The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.</li></ul><p>
The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.</p><p>
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.</p><p><b>
The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:</b></p><ul><li>
Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.</li><li>
15 days annual (vacation) leave per year</li><li>
15 days sick leave per year</li><li>
13 paid holidays</li><li>
Paid Parental Leave</li><li>
S.C. Deferred Compensation Program available (S.C. Deferred Compensation)</li><li>
Retirement benefit choices *<ul><li>
State Retirement Plan (SCRS)</li><li>
State Optional Retirement Program (State ORP)</li></ul></li></ul><ul><li>Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.</li></ul></div></div></div><p></p>

Medical Technician (Med Tech) / Administrative Specialist II (Beaufort - Coastal Empire)

UAE University, Al Ain

<div></div><div><div><p><b>Job Description</b><br>
The Administrative Assistant performs a variety of secretarial and administrative work for the department requiring initiative and independent judgment. The incumbent works independently under general direction, handles problems and non-routine situations and interpret guidelines and University and department procedures.</p>
<ul>
<li>Performs some or all of the duties listed below, as assigned.</li>
<li>Performs a variety of administrative and/or secretarial support activities such as composing replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources.</li>
<li>Assigns work to office staff and monitors its production.</li>
<li>Prepares or directs preparation of minutes, notices, manuals, agendas, decrees and correspondence with all supporting documentation, requiring application of a specialized knowledge of the assigned function.</li>
<li>Researches, summarizes and analyses information; compiles data to prepare special and recurring reports containing specialized information; selects relevant information from a variety of sources.</li>
<li>Screens phone calls and visitors, directing to appropriate staff or department when necessary; provides information requiring comprehensive knowledge and may interpret department policy, procedure and operations.</li>
<li>Types or word processes correspondence, reports or other documents from rough draft, corrects grammar, spelling and punctuation errors; edits wording without changing intended message.</li>
<li>Corresponds with University and department staff answering queries and providing assistance to enhance customer service and unit workflow. Develops and maintains processes and procedures for handling customer matters.</li>
<li>Takes minutes at meetings.</li>
<li>Develops presentations for meetings.</li>
<li>Schedule meetings.</li>
<li>May handle petty cash.</li>
<li>May assist the design, writing and editing of various documents and publications.</li>
<li>May administer and provide training on databases or systems which support the unit.</li>
<li>Other duties as assigned by immediate supervisor</li>
</ul>
<p><b>Minimum Requirements</b></p>
<ul>
<li>Microsoft Office Suite</li>
<li>Interpersonal skills</li>
<li>Knowledge of one foreign language preferably English* Baccalaureate Degree / Higher Diploma</li>
<li>6 &ndash; 10 years relevant experience</li>
</ul>
<p><b>Preferred Qualification</b></p>
<ul>
<li>Very good command of Arabic and English spoken and written</li>
<li>Excellent command of IT skills and computer applications</li>
<li>Priority will be for National applicants</li></ul></div></div>
<br><ul><li><b>Company: </b>UAE University, Al Ain</li>
<li><b>Employment Type: </b>Full Time</li>
<li><b>Education Level: </b>Bachelor</li>
<li><b>Experience: </b>6 Years
</li><li><b>Nationality: </b>Algerian</li>
<li><b>Job Type: </b>Admin</li></ul>

Administrative Assistant

Department of Finance

<div></div><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Operations Coordinator
</b></h1></div><div><div><div><div><ul><li>DEPARTMENT OF FINANCE</li></ul>
</div></div><div><div><div><p>Posted on</p>
<p>06/12/2026</p>
</div></div></div><div><div><ul><li>Full-time</li></ul>
</div></div><div><div><p>Location</p>
<p>MANHATTAN</p>
</div></div></div><div><div><div><ul><li>Exam may be required</li></ul>
</div></div><div><div><div><p>Department</p>
<p>D/C of Tax Audit &amp; Enforcement</p>
</div></div></div><div></div><div>Salary range: $61,656.00 &ndash; $70,904.00
</div></div></div><div><div><p>Save</p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
</div><div><div><div>IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE, ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE EXAM NO. 1128, OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE MAY BE CONSIDERED FOR AN INTERVIEW.
<br>
<br>
PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE OR INDICATE YOUR LIST NO. FOR EXAM NO. 1128.
<br>
<br>
NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.
<br>
<br>
DOF&rsquo;s Tax Audit and Enforcement Division is charged with the audit of all business and excise taxes administered by New York City. The division conducts audits related to corporate, personal, sales, and use taxes. City tax auditors conduct audits of selected audit candidates with a goal of determining the appropriate tax liability of each taxpayer and applying NYC rules and laws in accordance with the City&rsquo;s policies and procedures.
<br>
<br>
The Office of Tax Audit is charged with the audit of all business and excise taxes administered by the City of New York. Tax Audit conducts audits of general corporation tax, business corporation tax, commercial rent tax, unincorporated business tax, hotel tax, utility tax, real property transfer tax, and bank tax. Tax Audit also conducts NYC personal income tax and sales and use tax audits within New York City. Tax auditors conduct audits of selected candidates in the various administered taxes, with a goal of determining the appropriate tax liability of each taxpayer. The Office of Tax Audit includes the Field Unit, which conducts audits in the field, and the Non-field Unit, which conducts correspondence audits.
<br>
<br>
Tax Audit is seeking a highly motivated, organized and detail-oriented individual, to serve as an Administrative Operations Coordinator, for the Deputy Commissioner of Tax Audit and Enforcement unit. Reporting to the Supervisor of Administrative Operations, the selected candidate&rsquo;s duties and responsibilities will include, but are not limited to the following:
<br>
<br>
<ul><li>Prepare and coordinate with the supervisor, manager, coordinator on all Tax Audit and Enforcement Division's &quot;Other Than Personnel Services&quot; (OTPS) operations, such as Employee Move Information, work orders using Office Space, Telephone Directory updates, keep inventory of all printers, copiers, fax machines, scanners, PC's, laptops, date time machines and telephones.
</li><li>Prepare and assist the Operations Coordinator with OTPS, for the PassPort System, purchasing office supplies for the division by browsing on-line vendor catalogs, creating requisitions/purchase requests and submitting the order(s) for approval via the PassPort System. Following up with deliveries of requested items.
</li><li>Assisting the Disclosure Officer with audit and tax document requests from auditors and managers to NYS for the purposes of the NYS Sharing Agreement Exchange Program and the Exchange of Information Agreement Program between NYS and NYC. Facilitate the exchange of information between DOF and NYS.
</li><li>Prepare Out-of-Town Travel Requests, obtaining receipts for up to two (2) days of travel. Ensuring that travel requests forms are complete with detailed information, with all required signatures. Research cost using General Services Administration (GSA) government standard cost allocation.
</li><li>Assist with reviewing and the submission of the division's Authorized Driver applications and renewal process. Ensure all supporting documents are submitted with the applications. Requests for City Vehicle are submitted to supervisor for review and submitted to Facility Management Fleet Coordinator for processing.
</li><li>Assist with personnel services, work schedules changes, work unit changes, and reporting changes. Distribution of paychecks and pay stubs.
</li><li>Answering phones, managing calendars, scheduling meetings, preparing and editing correspondence, spreadsheets, presentations and other documents, maintaining files and retrieving documents and reference materials.
</li><li>Coordinate and administer audit/tax document requests from managers to Federal and NYS.
</li><li>Assist with IT related issues such as inventory and equipment repairs, PC's Laptops, phones, and office equipment. Assist with the Assistant Commissioner's front desk coverage and calendar appointments. Perform general office administrative functions and special projects requested by the division's executive staff.
</li><li>Ensure equipment is operational and stocked with necessary supplies.
</li><li>Perform special projects as directed by supervisor.
</li></ul><br>
Additional Information:
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In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
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This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.
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A strong working knowledge of MS Office is required.
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PRINCIPAL ADMINISTRATIVE ASSOC - 10124</div><br>
<br>
<h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2><br>
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<p>1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
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2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in &quot;1&quot; above; or
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3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in &quot;1&quot; above;
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4. Education and/or experience equivalent to &quot;1&quot;, &quot;2&quot;, or &quot;3&quot; above. However, all candidates must possess the one year of administrative or supervisory experience as described in &quot;1&quot; above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in &quot;1&quot; above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.</p><br>
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<h2 class="jobSectionHeader"><b>Preferred Skills</b></h2>
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- Excellent written and verbal communication skills. - Strong organizational skills. - Detailed oriented and able to handle multiple assignments. - Strong interpersonal and teamwork skills.
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<h2 class="jobSectionHeader"><b>55a Program</b></h2>
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This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
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<h2 class="jobSectionHeader"><b>Public Service Loan Forgiveness</b></h2>
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As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.
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<h2 class="jobSectionHeader"><b>Residency Requirement</b></h2>
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New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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<h2 class="jobSectionHeader"><b>Additional Information</b></h2><br>
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<div></div><p>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p>
</div></div><div><div>Apply <p>Save</p>
</div></div></div></div><div><div><div><div><div><div><p>Job ID</p>
<p>783033</p>
</div></div><div><div><div><p>Posted until</p>
<p>06/26/2026</p>
</div></div></div><div><div><div><p>Title code</p>
<p>10124</p>
</div></div></div><div><div><div><p>Civil service title</p>
<p>PRINCIPAL ADMINISTRATIVE ASSOC</p>
</div></div></div><div><div><div><p>Title classification</p>
<p>Competitive-1</p>
</div></div></div><div><div><div><p>Business title</p>
<p>Administrative Operations Coordinator</p>
</div></div></div></div><div><div><div><ul><li>Experience level: Experienced (non-manager)</li></ul>
</div></div><div><div><div><p>Job level</p>
<p>02</p>
</div></div></div><div><div><div><p>Number of positions</p>
<p>1</p>
</div></div></div><div><div><div><p>Work location</p>
<p>375 Pearl Street</p>
</div></div></div><div><div><ul><li>Category: Administration &amp; Human Resources</li></ul>
</div></div></div></div></div></div><div><div><div><div><p>Administrative Operations Coordinator</p></div></div></div></div></div><div></div>

Administrative Operations Coordinator

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