administrative supervisor

Stanford University

<div><p>The Division of Computational Medicine in the Stanford Department of Medicine is advancing the future of health at the intersection of biomedical informatics, artificial intelligence, and clinical medicine. Our interdisciplinary community of faculty, trainees, and staff transforms complex data into real-world solutions that improve patient care and drive scientific discovery.</p><p>
We are seeking a highly experienced and strategic <b>Administrative Supervisor (Administrative Associate 4) </b>to serve as the primary administrative and operational partner to division leadership. This is a high-visibility, high-impact role for someone who thrives in complexity, exercises strong judgment, and enjoys building systems that enable innovation.</p><p><b>
The Impact of This Role</b></p><p>
Reporting to the Administrative Division Director and partnering closely with the Division Chief, the Administrative Supervisor plays a central role in ensuring the division operates with clarity, efficiency, and compliance.</p><p>
You will translate leadership priorities into action &mdash; overseeing division-wide operations, strengthening infrastructure, and proactively identifying risks and opportunities. This role serves as the connective tissue across faculty, staff, trainees, and central university partners.</p><p><b>
Key Responsibilities:</b></p><p><b>
Strategic Operations &amp; Leadership Partnership</b></p><ul><li>
Act on behalf of division leadership to establish priorities, triage complex matters, and drive resolution with minimal supervision.</li><li>
Provide support to operational oversight across HR operations, academic affairs, postdoctoral affairs, finance coordination, and general administration.</li><li>
Monitor division activities, staffing trends, and strategic initiatives to anticipate needs and inform leadership decision-making.</li><li>
Serve as the escalation point for sensitive personnel or policy matters.</li></ul><p><b>
HR &amp; Workforce Operations</b></p><ul><li>
Provide administrative support for HR items, including staff recruitment, onboarding, performance management cycles, employee relations coordination, and separations.</li><li>
Advise leadership on workforce planning, retention risks, and compliance considerations.</li><li>
Oversee faculty and trainee lifecycle processes from recruitment through separation, ensuring documentation, funding transitions, and deadlines are proactively managed.</li><li>
Coordinate visa-related matters in partnership with Bechtel and relevant university offices.</li></ul><p><b>
Team Supervision &amp; Development</b></p><ul><li>
Supervise and mentor Administrative Associates, set performance expectations, allocate workload, and ensure consistent, high-quality execution.</li><li>
Foster a collaborative, accountable, and service-oriented team culture.</li></ul><p><b>
Systems, Reporting &amp; Process Improvement</b></p><ul><li>
Develop operational dashboards and tracking tools (e.g., Smartsheet, Oracle, Google Suite) to enhance visibility and transparency.</li><li>
Design and implement structured workflows to improve HR operations, recruitment tracking, onboarding coordination, and administrative efficiency.</li><li>
Identify systemic risks or workflow gaps and implement sustainable solutions in partnership with HR, Academic Affairs, OPA, and Finance.</li></ul><p><b>
Division Administration &amp; Communications</b></p><ul><li>
Manage the Division Chief&rsquo;s complex calendar and travel with autonomy and discretion.</li><li>
Draft and edit briefing materials, reports, and communications for internal and external audiences.</li><li>
Oversee division meetings, retreats, and events, ensuring strong execution and budget alignment.</li><li>
Maintain accurate and strategic division communications and website content.</li></ul><p><b><br>
Why Join Computational Medicine?</b></p><p>
This role offers direct partnership with academic leadership and broad operational scope across HR, academic affairs, research administration, and strategy. You will have the opportunity to shape infrastructure in a growing and innovative division while building advanced expertise in university operations.</p><p>
For experienced operations professionals seeking greater autonomy, strategic influence, and leadership exposure, this role provides meaningful impact and long-term growth potential within Stanford.</p><p>
This position is offered as a hybrid role subject to operational needs. <b>Please submit a resume and cover letter with your application.</b></p><p>
If you are a proactive systems thinker who takes ownership, exercises sound judgment, and enjoys enabling high-performing teams, we encourage you to apply.</p>
<div><p><b>EDUCATION &amp; EXPERIENCE (REQUIRED):</b></p><ul><li>
High school diploma and six years of administrative experience, or combination of education and relevant experience.</li></ul><p><b>
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):</b></p><ul><li>
Advanced computer skills and demonstrated experience with office software and email applications.</li><li>
Proven success in following through and completing projects.</li><li>
Excellent organizational skills and attention to detail.</li><li>
Excellent verbal and written communication skills.</li><li>
Excellent customer service and interpersonal skills.</li><li>
Ability to prioritize, multi-task, and assign work to others.</li><li>
Ability to take initiative and ownership of projects.</li><li>
Ability to routinely and independently exercise sound judgment in making decisions.</li></ul><p><b>
PHYSICAL REQUIREMENTS:</b></p><ul><li>
Constantly perform desk-based computer tasks.</li><li>
Frequently sitting.</li><li>
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.</li><li>
Rarely twist/bend/stoop/squat, kneel/crawl.</li></ul><p><b>
WORKING STANDARDS:</b></p><ul><li><p>
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.</p></li><li><p>
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.</p></li><li><p>
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University&rsquo;s Administrative Guide, http://adminguide.stanford.edu/.</p></li></ul><p><b>
The expected pay range for this position is $45.23 to $51.03 per hour.</b></p><p><b>
Stanford University provides pay ranges representing its good faith estimate of the salary the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.</b></p><p><b>
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (</b><b>https://cardinalatwork.stanford.edu/benefits-rewards</b><b>) provides detailed information on Stanford&rsquo;s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.</b></p><p></p><p><b><br>
Why Stanford is for You</b></p><p>
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:</p><ul><li><b>
Freedom to grow.</b> We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.</li><li><b>
A caring culture.</b> We provide superb retirement plans, generous time-off, and family care resources.</li><li><b>
A healthier you.</b> Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.</li><li><b>
Discovery and fun.</b> Stroll through historic sculptures, trails, and museums.</li><li><b>
Enviable resources.</b> Enjoy free commuter programs, ridesharing incentives, discounts and more.</li></ul><p><i><br>
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a </i><i>contact form</i><i>.</i></p><p><i>
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.</i></p><p><i>
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.</i></p></div></div>

Administrative Supervisor (Hybrid Opportunity)

University of Arkansas

<div><h2 class="jobSectionHeader"><b>Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions.
</b></h2><p></p><p>Students at all University of Arkansas institutions will view open positions and apply within Workday by searching for &ldquo;Find Jobs for Students.&rdquo;
</p><p></p><p>University of Arkansas, Fayetteville students will view open positions and apply within Workday by searching for &ldquo;Find Student Jobs at UAF.&rdquo;
</p><p></p><p>All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
</p><p></p><p>If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through &ldquo;My Draft Applications&rdquo; located on your Candidate Home page.<br>
</p><p><br>
<b>Closing Date:
</b></p>04/17/2026
<h2 class="jobSectionHeader"><br>
<b>Type of Position:
</b></h2>Administrative Operations and Support<br>
<div><div><div><div><div><div><div><p><br>
<b>Workstudy Position:
</b></p></div></div></div></div></div></div></div>No
<h2 class="jobSectionHeader"><br>
<b>Job Type:
</b></h2>Regular
<div><div><div><div><div><div><div><h2 class="jobSectionHeader"><br>
<b>Work Shift:<br>
</b></h2></div></div></div></div></div></div></div><div><div><div><div><div><div><div><p><br>
<b>Sponsorship Available:
</b></p></div></div></div></div></div></div></div>No
<h2 class="jobSectionHeader"><br>
<b>Institution Name:
</b></h2>University of Arkansas, Fayetteville
<p>Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation&rsquo;s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.
<br>
<br>
The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation&rsquo;s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.
<br>
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As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
<br>
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Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.
<br>
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If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.
<br>
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For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.<br>
</p><h2 class="jobSectionHeader"><br>
<b>Department:
</b></h2>Strategy, Entrepreneurship &amp; Venture Innovation<br>
<div><div><div><div><div><div><div><p><br>
<b>Department's Website:<br>
</b></p></div></div></div></div></div></div></div><h2 class="jobSectionHeader"><br>
<b>Summary of Job Duties:
</b></h2>The Administrative Support Supervisor is the assistant to both the Department Chair and the Director of the Tyson Center for Faith-Friendly Workplaces (TCFFW) in the Strategy Entrepreneurship, Venture &amp; Innovation Department (SEVI). This position is responsible for managing the Department Chair&rsquo;s and Center Director&rsquo;s calendar and travel, as well as assisting with reports, performance reviews, departmental/center budgets, and correspondence. Additionally, this position supervises the other office staff to ensure that the SEVI faculty, Ph.D. students, and students majoring in a SEVI degree receive the administrative assistance they need.
<br>
<br>
Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
<h2 class="jobSectionHeader"><br>
<b>Qualifications:
</b></h2><p></p><p><b>Minimum Qualifications
</b></p><ul><li><p>The formal education of a high school diploma; plus one year of specialized training in business management, business education, or a related field
</p></li><li><p>Administrative support experience<br>
</p></li></ul><p><br>
<b>Preferred Qualifications
</b></p><ul><li><p>An associate&rsquo;s degree OR at least two years of course work toward a bachelor&rsquo;s degree from an accredited institution of higher education.
</p></li><li><p>Higher education work experience
</p></li><li><p>Office management experience
</p></li><li><p>Experience working with faculty and students
</p></li><li><p>Experience with the University of Arkansas systems including Workday, Business Objects (Info View), and R25<br>
</p></li></ul><p><br>
<b>Knowledge, Skills &amp; Abilities
</b></p><ul><li><p>Strong Word and Excel knowledge
</p></li><li><p>Strong oral and written communications skills
</p></li><li><p>Strong organizational skills and ability to multi-task<br>
</p></li></ul><p><br>
<b>Additional Information:<br>
</b></p><div><div><div><div><div><div><div><p><br>
<b>Salary Information:
</b></p></div></div></div></div></div></div></div>$39,930-$43,923, commensurate with education and experience.<br>
<div><div><div><div><div><div><div><p><br>
<b>Required Documents to Apply:
</b></p></div></div></div></div></div></div></div>Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume
<div><div><div><div><div><div><div><p><b>Optional Documents:
</b></p></div></div></div></div></div></div></div>Proof of Veteran Status<br>
<div><div><div><div><div><div><div><p><br>
<b>Recruitment Contact Information:
</b></p></div></div></div></div></div></div></div>Jason Ridge
<br>
Chair of the Department of Strategy, Entrepreneurship &amp; Venture Innovation
<br>
Sam M. Walton College of Business
<br>
Jridge@walton.uark.edu<br>
<p><br>
<i>All application materials must be uploaded to the University of Arkansas System Career Site </i><i>https://uasys.wd5.myworkdayjobs.com/UASYS
</i></p><p><i>Please do not send to listed recruitment contact.<br>
</i></p><p><br>
<b>Special Instructions to Applicants:<br>
</b></p><h2 class="jobSectionHeader"><br>
<b>Pre-employment Screening Requirements:
</b></h2>Criminal Background Check, Sex Offender Registry
<p></p><p>The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
</p><p></p><p>The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.
</p><p></p>The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University&rsquo;s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
<p></p><p>Persons must have proof of legal authority to work in the United States on the first day of employment.
</p><p></p><p>All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.<br>
</p><h2 class="jobSectionHeader"><br>
<b>Constant Physical Activity:
</b></h2>N/A
<h2 class="jobSectionHeader"><br>
<b>Frequent Physical Activity:
</b></h2>N/A
<h2 class="jobSectionHeader"><br>
<b>Occasional Physical Activity:
</b></h2>N/A
<h2 class="jobSectionHeader"><br>
<b>Benefits Eligible:
</b></h2>Yes</div>

Administrative Support Supervisor

Advocate Aurora Health

<b>Major Responsibilities:</b> Supervision of Clinical Support Staff 1)Hires, trains and directs support staff in business operations. Performs performance reviews. Provides guidance, evaluation and supervision; responsible for corrective actions when necessary. 2)Develops schedules for support staff to ensure coverage 6 days a week.
<br><br>
3)Evaluates support staff productivity and assures efficiency. 4)Leads support staff meetings geared towards team building and problem solving. Provides leadership for support staff at annual events 5)Assigns and oversees special projects performed by support staff. Administrative operations and office management.
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<b>1)Oversees daily aspects of office functioning:</b> space allocation, supply chain, phone assignments, equipment functioning. 2)Monitors day to day activities, level of service, and technical performance of support staff. Creates scripts and procedures for support staff. Assesses performance, identifies improvement, provides feedback and develops plans for professional growth and performance improvements.
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3)Coordinates physician and therapist scheduling to optimize revenue. 4)Establishes and monitors protocols for support staff on the completion of administrative office operations. 5)Collaborates with BHS Leadership to establish policies and procedures, discuss and resolve issues, implements process improvements. EMR Training 1)Teaches annual formal classes on the use of EMR to the annual cohort of master-level externs (about 50 students).
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2)Provides formal training on the use of EMR to BHS new associates and medical residents. 3)Provides on-going consultation to staff and externs; assists in problem-solving; and offers additional communication and training as needed to ensure that trainees are using the system features properly. 4)Creates and refreshes training materials on the use of EMR. Administration of EMR/billing system in collaboration with System Administrator and management.
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5)Monitors billing batch errors to ensure appropriate disposition prior to month-end billing deadlines. 1)Assists with installation and upgrades to the practice management software. 2)Leads testing for administrative sections of the system and is responsible for aggregating defects to be sent onto the applicable vendor; tracks problems through resolution. Participates in the development of user acceptance test plans.
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3)Supervises change efforts with support staff for new technologies that are integrated with the EMR: ICD-10 and DSM-5, e-Prescribe, AppXtender, insurance portals, etc. 4)Updates billing related tables (procedure codes, fee-matrix, procedure groups, etc.) as necessary. Payroll 1)Monitors payroll for all hourly and administrative employees. 2)Checks and approves Advocate Works for 20+ employees.
<br><br>
3)Manages holiday schedule in collaboration with management. BHS Safety Steward 4)Ensures all necessary materials are appropriately displayed and staff is knowledgeable about locations of safety tools. 5)Participates in hospital committees and meetings in order to discuss and resolve safety issues. 6)Assumes responsibility for ensuring that issues with the Environment of Care are resolved by the appropriate department/vendor.
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7)Acts as the Department Safety Liaison; attends safety and security committee meetings. Leads accreditation, licensure and certification efforts in Environment of Care and Life Safety. 1)Monitors BHS space and electronic environment to ensure safety. 2)Monitors BHS Safety Issues log and takes action to address newly-reported problems and near-misses.
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3)Trains administrative staff on safety protocols. BHS Human Resources administration 1)Maintains accurate and up-to-date HR files on staff and students. 2)Primary liaison to HR Direct. 3)Represents HR compliance at BHS audits and surveys.
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Clinicians' license management, paneling, and malpractice insurance. 1)Assures clinicians' and psychiatrists license management. 2)Supervises timely paneling of BHS staff with insurers. 3)Oversees malpractice insurances for BHS clinical staff.
<br><br>
BHS records keeping. 1)Initiates and supervises PHI files archives. Ensures appropriate documentation is stored and archived as required by regulatory agencies. 2)Supervises chart keeping.
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3)Serves as a liaison to medical records and releases of information. Education/Experience Required: Associates Degree in business administration, healthcare administration or related field AND 2 - 4 years of healthcare billing experience OR 4-6 years of healthcare billing experience and 3-5 years of supervisory experience. Knowledge, Skills & Abilities Required: Strong Computer Skills (Microsoft Excel, Word, PowerPoint) Strong interpersonal and communication skills. Strong analytical, organizational and problem solving skills.
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Strong customer service skills. Strong electronic billing skills. N/A Physical Requirements and Working Conditions: Demonstrates commitment to patient focused care. Demonstrates positive, effective leadership in problem solving in the context of a work environment characterized by external forces which produce constant internal change.
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Ability to work flexibly in a fast paced environment with established time constraints and in difficult situations. May be exposed to patients who potentially could be violent Must be able to respond to urgent need for consultation 24 hours/day, 7 days/week • Ability to travel to other Advocate sites and external facilities in order to attend meetings. • Ability to work under time constraints and stressful situations. • May be exposed to bodily fluids, hazardous materials and threatening diseases.
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This position leads a team in a very high volume, fast-paced multidisciplinary behavioral health clinic. The Supervisor must be an expert in the de-escalation of difficult patients and be able to train and model these strategies for physicians, therapists, trainees and support staff. Familiarity with the roles and functioning of other providers in the network of child and family mental health and substance abuse treatment networks. Schedule: flexible, provides evening and weekend coverage as necessary This job description indicates the general nature and level of work expected of the incumbent.
<br><br>
It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Administrative Supervisor - Adult Down Syndrome (Park Ridge)

Turning Point Community Programs

<div><p><b>GENERAL PURPOSE</b></p>
<p>
Under the administrative supervision of the Regional Director, this position is responsible for overseeing daily administrative operations of the program he/she is assigned to, providing administrative support to the Regional Director and Program Director, providing mentoring and training to other Office Managers throughout the organization as requested, and ensuring excellent customer service for internal and external stakeholders.</p>
<p><b>
DISTINGUISHING CHARACTERISTICS</b></p>
<p>
This is an at-will leadership position within a program. Additionally, this position is responsible for the day-to-day supervision of assigned staff who perform the established duties of the program.</p>
<p><b>
ESSENTIAL DUTIES AND RESPONSIBILITIES &ndash; (ILLUSTRATIVE ONLY)</b></p>
<p>
The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class</p>
<ul>
<li>Provides supervision for all administrative activities at the assigned program including but not limited to: oversight of all reception activities; management of all conference room and meeting space calendars; inventory control and office supply ordering; training staff in use of office systems, equipment, computer applications; troubleshooting computer and network issues in the program and setting up ticket with IT department for repair if unable to resolve the issue.</li>
<li>Serves as key liaison between Regional Director and Program Director and key internal and external partners, clients, institutions and other stakeholders, providing excellent customer service.</li>
<li>Oversees preparation, review and dissemination of a variety reports for submission both within the program and to the county and other entities.</li>
<li>Prepares and reviews documents for and on behalf of the Regional Director and Program Director as assigned.</li>
<li>Drafts and manages correspondence and files for Program Leadership.</li>
<li>Keeps minutes for meetings as requested; transcribes minutes from recorded meetings and provides timely dissemination to stakeholders.</li>
<li>Conducts research for leadership and may make recommendations for action.</li>
<li>Serves as member of leadership team and leadership committees on special assignments.</li>
<li>Responsible for meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events.</li>
<li>Maintains complex filing systems and databases and directly or through delegation, develops logical, clear electronic filing systems and maintains documentation for easy retrieval by program leadership.</li>
<li>Provides individual mentoring to Office Managers from other programs and assists them with the development of appropriate systems and guidelines to support the efficient functioning of other programs.</li>
<li>Provides written documentation of mentoring support provided to both the individual being mentored and his/her direct supervisor.</li>
<li>Adheres to and upholds the policies and procedures of Turning Point Community Programs, including maintenance of any guideline and/or procedural information.</li>
<li>Attends all staff meetings unless approval for non-attendance is secured by the Regional Director.</li>
</ul>
<p><b>MINIMUM QUALIFICATIONS AND CERTIFICATIONS &amp; LICENSES</b></p>
<p><b>
Education, Training and Experience</b></p>
<p>
A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from an accredited college with a bachelor&rsquo;s degree in business or a related field; four (4) years of experience of clerical or other administrative experience in a variety of capacities, with at least five (5) years of administrative supervisory experience.</p>
<p><b>
Licenses; Certificates; Special Requirements:</b></p>
<ul>
<li>California driver&rsquo;s license &amp; current vehicle insurance/registration if driving; and,</li>
<li>Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds and motorcycles</li>
</ul>
<p><b>Schedule: Sunday to Thursday 830 am -5:00 pm</b></p>
<p><b>
Compensation: $32- $34.64</b></p></div><p></p>

Office Manager - Programs

Al-Futtaim

<div><p><b>Job Requisition ID: </b>176559</p>
<p>Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.</p>
<p>By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day</p><br>
<p></p>
<p><b>
Overview of the role:</b></p>
<p>
The General Supervisor &ndash; Admin is responsible for ensuring the disciplined execution of day-to-day administrative operations, including financial tracking, telecom governance, and consumption control, while maintaining high levels of accuracy, compliance, and operational continuity. The role also supports effective coordination across functions to ensure smooth service delivery and adherence to established policies and procedures.</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Monitor telecom accounts and SIM card allocations with monthly consumption verification</li>
<li>Track pantry consumables and conduct monthly trend analysis</li>
<li>Process telecom and consumables payments accurately and on time</li>
<li>Manage petty cash disbursement and monthly settlement reconciliation</li>
<li>Monitor parking subscriptions and monthly allocation tracking</li>
<li>Prepare expense reports and ensure secure handling of sensitive data</li>
<li>Manage shared admin email box and ensure unified communication</li>
</ul>
<p><b>Required Skills to be successful:</b></p>
<ul>
<li>4 &ndash;7 years of experience in administrative supervision or operational coordination</li>
<li>Experience handling financial tracking and vendor-related processes</li>
<li>Exposure to reporting and reconciliation activities</li>
</ul>
<p><b>What equips you for the role:</b></p>
<ul>
<li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field</li>
<li>Knowledge of expense tracking and petty cash processes</li>
<li>Basic understanding of compliance and documentation control</li>
<li>Familiarity with telecom and vendor account monitoring</li></ul><p></p><p><b><br>
About Al-Futtaim Group Real Estate</b><br>
The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years.<br>
Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us.<br>
AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.</p></div><p></p>

General Supervisor - Admin

Premier Home (Pvt) Ltd

<p><b>We&rsquo;re Hiring: Administration Manager</b></p><p><b>Premier Housewares</b> is looking for a strong and authoritative <b>Administration Manager</b> to join our team.</p><p><b>Location:</b> Gulberg III, Lahore<br/><b>Timings:</b> 1:00 PM &ndash; 10:00 PM<br/><b>Working Days:</b> Monday &ndash; Friday (Saturday &amp; Sunday Off)</p><p><b>Job Overview:</b></p><p>We are seeking an experienced Administration Manager who can maintain office discipline, oversee administrative operations, and ensure smooth day-to-day functioning of the workplace.</p><p>Preference will be given to <b>retired army officers</b>; however, candidates with relevant corporate administration experience are also encouraged to apply.</p><p><b>Key Responsibilities:</b></p><ul><li>Maintain office discipline and ensure a professional work environment</li><li>Oversee daily administrative operations and facility management</li><li>Supervise support staff and manage their performance</li><li>Ensure compliance with company policies and procedures</li><li>Handle vendor management and administrative procurement</li><li>Monitor office maintenance, security, and housekeeping</li><li>Coordinate with different departments for administrative support</li><li>Manage office assets and ensure proper utilization</li></ul><p><b>Requirements:</b></p><ul><li>Age: <b>40+ preferred</b></li><li>Strong authoritative personality with leadership skills</li><li>Retired Army Officer (preferred)</li><li>OR prior experience in corporate administration</li><li>Excellent organizational and problem-solving skills</li><li>Ability to manage teams and enforce discipline</li></ul><p><b>How to Apply:</b><br/>Send your CV at: <b>rameen.zaib@premierhousewares.co.uk</b></p><p>Pay: Rs55,000.00 - Rs65,000.00 per month</p><p>Work Location: In person</p>

Administration Manager

Norsec Smart Systems

<p><b>Overview</b>  <br/>Join our dynamic team as an Administrative professional and become the backbone of our organization&rsquo;s daily operations! This vital role offers an exciting opportunity to support various departments, streamline processes, and ensure the smooth flow of administrative tasks. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy making a positive impact through efficient office management, this position is perfect for you. We are committed to fostering a collaborative and energetic workplace where your contributions truly matter.</p><p><b>Duties</b></p><ul><li>Manage incoming correspondence, including emails, phone calls, and mail, ensuring timely responses and proper routing  </li><li>Organize and maintain physical and digital filing systems for easy access and retrieval of documents  </li><li>Coordinate meetings, appointments, and events, including preparing agendas and necessary materials  </li><li>Assist with data entry, report generation, and record keeping to support departmental needs  </li><li>Support procurement activities by processing purchase orders and tracking office supplies  </li><li>Prepare internal communications, memos, and presentations to facilitate effective information sharing  </li><li>Collaborate with team members to improve administrative workflows and implement process improvements</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in administrative support or office management roles  </li><li>Excellent organizational skills with keen attention to detail  </li><li>Strong communication skills, both written and verbal  </li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software  </li><li>Ability to prioritize tasks effectively in a fast-paced environment  </li><li>Demonstrated problem-solving skills and proactive attitude  </li><li>Ability to work independently while maintaining a team-oriented approach</li></ul><p>This role offers an engaging environment where your organizational talents will help keep our operations running seamlessly. We value energetic individuals who are eager to contribute their skills and grow within a supportive company culture. Join us today to be part of a vibrant team dedicated to excellence!</p><p>Pay: $20.00 - $25.00 per hour</p><p>Work Location: In person</p>

Administrative

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