administrative supervisor

Northwest Regional Council

<div>ABOUT NWRC 
 
Northwest Regional Council (NWRC) is a multi-service agency that covers the Washington counties of Island, San Juan, Skagit and Whatcom, with offices in Bellingham and Mount Vernon, Washington. NWRC&rsquo;s slogan: &ldquo;Human services with you at the center&rdquo; encapsulates its focus on creating new solutions to navigate the challenges of aging and disability, proactive paths to behavioral health and recovery, and new partnerships between healthcare and social services. We are seeking applicants for an Administrative Supervisor to join our team! 


JOIN US 
 
NWRC&rsquo;s values are centered on the concepts of respect, inclusiveness, and striving to foster a healthy work environment for all employees. With these values in mind, we will do our part to support and further diversity, equity, and inclusion not only in our workplace, but in our communities. Toward this goal, we invite candidates from all backgrounds and perspectives to apply and help shape the future of NWRC. 


HR &amp; ADMINISTRATIVE SERVICES DEPARTMENT 

The HR &amp; Administrative Services department is comprised of human resources, administration, and information technology. This is a multifaceted and highly collaborative team that strives to provide excellent customer service to our internal and external customers. 


A DAY IN THE LIFE

The Administrative Supervisor oversees administrative support staff and the day-to-day office operations in our Bellingham and Mount Vernon offices, while carrying out a variety of routine and complex duties that support the overall objectives of the HR &amp; Administrative Services department. This is a multi-faceted role with duties spanning across the full spectrum of administrative related activities, including reception/office operations, facilities and related safety, public records management, and marketing. This position interfaces with individuals at all levels within the organization and with the public, delivering exceptional customer service to both internal and external customers. This is a highly collaborative, team-oriented role, that requires a passion for customer service and administrative services, while demonstrating diplomacy, tact and willingness to tackle the seemingly small tasks. 


COMPENSATION &amp; BENEFITS 

10-Step pay range: $81,510- $106,357 annually 

NWRC salary ranges are comprised of a 10-Step scale. On their employment anniversary, employees are eligible for an annual pay increase to the next step in the associated salary range, subject to satisfactory performance. In addition to the annual pay increases, NWRC assesses cost of living adjustments (COLA) on an annual basis, subject to Governing Board approval. New employees at NWRC usually start at the first step in the position&rsquo;s assigned salary range. NWRC may consider a higher step when evaluating the candidate&rsquo;s experience, training, or proven capability. Internal equity will be reviewed and prioritized when determining a starting pay rate. 


As a full-time, permanent, exempt role, this position is eligible for the following benefits: 
 
<ul><li>100% Employer paid medical for individual employee plans and up to 95% paid medical for dependent coverage plans, with multiple plan options 
</li>
<li>100% Employer paid Dental and Vision for the employee and eligible dependents with multiple plan options 
</li>
<li>Washington State Public Employees Retirement System (PERS 2 or PERS 3) 
</li>
<li>100% Employer paid Employee Assistance Program (EAP) for employee &amp; dependents 
</li>
<li>Life and Long-term Disability insurance, including voluntary buy-up options 
</li>
<li>Vacation Leave, accrued at 8hrs/month &amp; increasing with longevity 
</li>
<li>Sick Leave, accrued at 8hrs/month 
</li>
<li>13 Paid Holidays Annually 
</li>
<li>3 Paid Wellness Days Annually
 
</li><li>Voluntary Flex Spending Plans for health and/or child/elder care 
</li>
<li>Voluntary Deferred Compensation Program</li>
<li>Hybrid working environment and alternative work schedules</li>
</ul>
Note: NWRC meets the Public Service Loan Forgiveness (PSLF) definition of a public service organization. 


SCHEDULE &amp; LOCATION

NWRC strives to offer employees schedule flexibility while balancing the needs of their role within the agency with their personal lives. The Administrative Supervisor will work with the HR &amp; Administrative Services Director to develop a schedule that includes regular, in person time in the Bellingham and Skagit offices. While this role is eligible for remote work, the incumbent can expect the majority of time to be in person. 


QUALIFICATIONS 

Education/Experience:
<ul>
<li>Bachelor&rsquo;s degree in business administration, public administration or related field; AND three years of experience in managerial administrative support with supervision of a team; OR an equivalent combination of education and experience that provides the skills, knowledge and ability to perform the work.</li>
<li>Experience in public sector setting preferred.</li>
<li>Experience with public records management and the public records act desired.</li></ul> 


Knowledge, Skills, and Abilities:
<ul>
<li>Knowledge of administrative and office procedures, terminology and systems; file and records management, and internal and external customer service.</li>
<li>Demonstrated proficiency in MS Office Suite, Adobe, and similar programs.</li>
<li>Displays exemplary tact and interpersonal skills, including the ability to maintain composure during difficult situations. Listens attentively and communicates effectively in both oral and written format.</li>
<li>Ability to establish and maintain effective working relationships with a wide variety of individuals, with a diverse range of communication and working styles, including providers and vendors, community agencies, the general public, employees and peers using courtesy, tact, diplomacy and rapport. Ability to learn and apply deescalation and effective communication techniques, including conflict resolution.</li>
<li>Demonstrates flexibility with changing priorities and manages change appropriately.</li>
<li>Ability to maintain confidentiality of information, including client information, personnel, and financial records.</li>
<li>Ability to analyze situations, consider implications, and develop effective solutions.</li>
<li>Sensitivity to the needs and values that are present in working with diverse groups of people.</li>
<li>Working knowledge of Robert&rsquo;s Rules of Order, Open Public Meetings Act, and Public Records Disclosure.</li>
<li>Demonstrates an ability to engage with communities of color, people with disabilities, LGBTQIA+, and other marginalized communities.</li>
<li>Demonstrates an understanding of institutional barriers to services.</li>
<li>Demonstrated ability, willingness and commitment to support an environment that advocates and creates a sense of belonging for individuals of all ethnicities, genders, ages, and backgrounds.</li>
<li>Ability to apply an equity lens to decision making.</li>
<li>Works effectively across racial and cultural differences by utilizing culturally responsive skills and practices.</li>
<li>Committed to social justice by prioritizing knowledge building as it relates to equity in the workplace.</li></ul> 


Licenses/Certificates/Special Requirements: 
<ul>
<li>Must have a valid driver's license, a vehicle available for work-related travel, and appropriate liability insurance.</li></ul> 


RECRUITMENT &amp; SELECTION PROCESS 

NWRC is committed to continuous improvement in our recruitment and selection practices. We strive to provide a respectful, inclusive and transparent candidate experience, while reducing barriers and supporting equitable access to employment opportunities. We prioritize timely, clear communication with candidates to reduce uncertainty and our selection process is comprised of job-related evaluation methods that are reviewed by multiple hiring team members. Applicants may request reasonable accommodation at any stage of the hiring process.</div>

Administrative Supervisor

Mission Health

<div><h5 class="jobSectionHeader">Introduction</h5>
Are you ready to manage in a new era as a Administrative Supervisor where building a healthier tomorrow is more than a job? Our Mission Hospital team is committed to partnership, innovation, legacy and improving more lives in more ways. Share your resume today.<h5 class="jobSectionHeader">
Benefits</h5>
Mission Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing 
</li><li>401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) 
</li><li>Employee Stock Purchase Plan with 10% off HCA Healthcare stock 
</li><li>Family support through fertility and family building benefits with Progyny and adoption assistance. 
</li><li>Referral services for child, elder and pet care, home and auto repair, event planning and more 
</li><li>Consumer discounts through Abenity and Consumer Discounts 
</li><li>Retirement readiness, rollover assistance services and preferred banking partnerships 
</li><li>Education assistance (tuition, student loan, certification support, dependent scholarships) 
</li><li>Colleague recognition program 
</li><li>Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) 
</li><li>Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location. 
Our teams are dedicated to improving human life. Each year about five percent of all U.S. hospital services happen at an HCA Healthcare facility. Be an impact as an Administrative Supervisor where your passion for leading and creativity are valued? We want your knowledge and expertise!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5>
The Administrative Supervisor is responsible for clinical operational and administrative oversight for all departments in the absence of the Managers and Directors.
Essential Accountabilities:
<ul><li>Coordinates Patient Placement</li><li>
Administrative Liaison</li><li>
Responsible for Staffing</li><li>
Demonstrates leadership through supervision, facilitation and coordination of clinical care.</li><li>
Assists with the coordination of management activities and serves as administrative support to Nurse Manager and Nurse Director.</li><li>
Participates as a member of the care team to achieve business goals.</li></ul><h6 class="jobSectionHeader"> 
What qualifications you will need:</h6>
Required Education: Bachelor&rsquo;s degree in nursing
Preferred Education: Master&rsquo;s Degree
Required License/Certification(s): Must have and maintain current license as a registered nurse in North Carolina or one of the compact states as defined by North Carolina Board of Nursing, and must have and maintain current BCLS. In Member hospitals, certification in ACLS and/or PALS may be required.
Preferred Certification: Specialty Certification in Leadership from National Organization
Required Experience: Minimum of 5 years&rsquo; nursing experience with 2 years of supervisory or management experience
Preferred Experience: Critical Care nursing experience 
Mission Hospital, a member of Mission Health, an operating division of HCA Healthcare, located in Asheville, North Carolina, serves as the regional tertiary and quaternary care center in Western North Carolina and the adjoining region. Mission Hospital is licensed for 815 beds and is the region&rsquo;s only trauma center, comprehensive stroke center, Level III neonatal intensive care unit, and includes the only children&rsquo;s hospital in Western North Carolina. Mission Hospital is also a Magnet&reg; designated hospital for nursing excellence.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr.
If this is the kind of dynamic growth opportunity that compels you, apply for the Administrative Supervisor role. We are interviewing apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

New Jersey Courts

<div><div><div><h2 class="jobSectionHeader">Description</h2></div>
<div><div><div>AMENDED</div><div></div><div> 
If another position becomes available within five months of this recruitment&rsquo;s closing date, the applicant pool from this posting may be used to fill additional vacancies.</div><div></div><div> 
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public&rsquo;s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.</div><div> 
SALARY: The salary range for this position is $64,962.45 to $105,602.61 for Schedule A, and $64,962.45 to $100,322.50 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.</div><div> 
The Judiciary offers a strong opportunity for growth.</div></div><div> 
The Essex Vicinage is seeking a customer-oriented, goal-oriented professional with excellent technical, accounting, and financial management skills to work in its Finance Division. Under the general direction of the Court Executive 2B (Finance Division Manager) or Court Executive 1B (Assistant Finance Division Manager), or other supervisory personnel in the division, the selected candidate will perform professional administrative and cash management functions for the court held funds and revenues unit and supervise the diverse work activities of a team composed of support personnel within the Finance Division. The responsibilities of this position include the acceptance, processing, internal control and system management of court ordered payments and filings to include but not limited to Bail, Child Support, Fines and Restitution, Civil, General Equity and Family Law Division filings, Special Civil Part filings, and other miscellaneous sanctions and application fees. Specific responsibilities include but are not limited to: developing appropriate goals and standards; monitoring work productivity; ensuring compliance with internal controls, policies, procedures and court rules; mentoring, and coaching staff; assessing training needs; advising management on personnel issues and unresolved staff or team conflicts. Other duties include distributing and prioritizing work; ensuring proper resource allocation; handling personnel actions such as participation in staff recruitments; making recommendations for pre-disciplinary and disciplinary actions; ensuring staff accountability and conducting formal performance evaluations; holding monthly staff meetings; preparing statistical and financial reports, reconciliations, ledgers and analysis; reviewing system reports and resolving discrepancies; preparing productivity progress reports; approving timesheets and leave requests; participating in partnership meetings; the ability to successfully interact with both internal and external customers and working with internal and external financial auditors.</div><div></div> 
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access. 
 
 Regular and predictable physical presence at the worksite is an essential function of this position.</div> 

<div><h2 class="jobSectionHeader">Qualifications</h2></div>
<div>Graduation from an accredited college or university with a bachelor's degree including or supplemented by 21 credits hours in accounting, business administration, economics, public administration statistics, mathematics, data analytics or financial-related courses. Six of these credit hours must be in accounting and three years of paraprofessional and/or professional experience, one year of which shall have included experience in accounting, accounts payable, auditing, purchasing, budgeting, cash management and/or financial analysis.
Substitution: Applicants who do not possess the required education but do possess the required 21 credit hours in accounting, business administration, economics, public administration, statistics, mathematics, data analytics or financial-related courses, including six (6) accounting credit hours, may substitute paraprofessional and/or professional experience on a year-for-year basis. A master&rsquo;s degree from an accredited college or university in business or public administration, economics, accounting, statistics, mathematics, data analytics or finance may be substituted for one year of general experience as indicated above &ndash;OR&ndash; a CPA designation may be substituted for one year of general experience as indicated above.
Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (Seehttps://naces.org/members/) Submission of Transcript required with application.</div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>Driver's License:Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. 
 
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. 
 
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. 
 
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the &quot;New Jersey First Act,&quot; all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor &amp; Workforce Development on the basis of either hardship or employer critical need. 
 
HOW TO APPLY: 
 
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate &quot;see resume&quot; or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered. 
 
The New Jersey Judiciary consists of the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey. 
 
NOTE: Submission of a cover letter is preferred but not required.</div></div></div>

Administrative Supervisor 1- Finance

Village Center Community Development District

<div>JOB SUMMARY
Reporting to Administrative Operations Manager, position performs complex administrative professional duties in support of the Community Standards Department which includes Deed Compliance and Architectural Review. This position works closely with the Community Standards Operations Coordinator and the Architectural Review Committee.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, but not limited to)
General<ul><li>
Liaison between Department and residents.</li><li>
Receives calls of complaint.</li><li>
Responds to residents&rsquo; questions regarding compliance issues.</li><li>
Provide exceptional customer service to both internal and external customers.</li><li>Occasional speaking engagements to groups and residents.</li></ul>
Administrative
Deed Restrictions<ul><li>
Prepares correspondence related to the processing of external Deed Restrictions in accordance with the Rule adopted by the District Board of Supervisors.</li><li>
Researches County maps and property records to determine correct property ownership.</li><li>
To effectively and accurately research complaints, reads applicable procedure manuals, guidelines, etc.</li><li>
Contact mortgage lenders and emergency contacts to bring the property into compliance within the Deed Restrictions.</li></ul><ul><li>Draft letters to residents in violation and visit residents with active Deed Restrictions for compliance.</li><li>Prepare, maintain and produce as requested, required reports to accurately track and respond to violations (i.e. Weekly violations report indicating active violations; date written, letter sent, date complied).</li></ul>
Architectural Review<ul><li>
Assist in reviewing, with the Community Standards Operations Coordinator, all Architectural Application Forms and site plans prior to committee meetings and organizing same in a workable format for multiple uses by others within the District as needed.</li><li>
Responsible for ensuring the Official Record of Proceedings and other public records from the Architectural Review Committee are given to District Clerk for proper recordkeeping.</li><li>
Provides additional support to ensure timely upkeep of imaging function.</li></ul>
Budget<ul><li>
Provides support in preparation and implementation of Fiscal Year Budget for Community Standards Department.</li></ul>
Reporting<ul><li>
Enters data and prepares reports from databases to assist in preparation of chronology and backup material for presentation before the various Boards of supervisors for those properties that have gone through the Deed Compliance process. Prepares Deed Compliance reports for District Board of Supervisors monthly.</li><li>
Assists Administrative Operations Manager in preparing end-of-year reports.</li><li>
Provides administrative support to Deed Compliance Manager and Administrative Operations Manager such as, but not limited to, scheduling of meetings and appointments, preparing correspondence and documents, etc.</li></ul>
Additional
<ul><li>Performs other duties as assigned.</li><li>
May be expected to perform additional duties in an emergency.
</li></ul>ESSENTIAL EXPECTATIONS OF PERFORMANCE AND BEHAVIOR (Includes, but not limited to)<ul><li>
Cultivates and maintains effective working relations within the department, the District, as well as outside of the organization.</li><li>
Models behavior to the District Core Values at all times.</li><li>
Well organized and able to successfully multi-task, and work under pressure in a fast-paced environment to meet multiple demanding deadlines.</li></ul>
MINIMUM EDUCATION AND EXPERIENCE<ul><li>
Bachelor&rsquo;s Degree, or three to five years related experience and/or training; or equivalent combination of education and experience.
</li></ul>MINIMUM CERTIFICATES, LICENSES, REGISTRATIONS<ul><li>
Valid Florida Driver&rsquo;s License required.</li><li>
All candidates and employees must successfully pass background screening.</li></ul>
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES
Knowledge<ul><li>
Comprehensive knowledge and understanding of the workings of boards and committees such as the District Board of Supervisors, Amenity Authority Committee and the Architectural Review Committee.</li></ul>
Skills<ul><li>
Intermediate or better proficiency in computer operations and use of software packages (word processing, spreadsheet, graphics, etc.)</li><li>
Ability to successfully interact with others to include courtesy, tact and diplomacy as needed to provide/gather information, assign and follow up on work duties, and establish effective relationships.</li></ul>
Abilities<ul><li>
Ability to successfully collect, evaluate and analyze data information as needed to conduct research.</li><li>
Ability to successfully communicate thoughts and ideas in a logical, cohesive and comprehensible manner.</li><li>
Ability to successfully extract and summarize information from rules, ordinances, statutes, correspondence, etc. as needed to understand assignments and changes in policy to perform new procedures.</li><li>
Ability to successfully read and comprehend materials such as memos, correspondence and written orders as needed to ensure work activities are accomplished according to policy and procedure and exchange or acquire information.</li></ul>
EQUIPMENT
Position requires use of/driving of own or District vehicle.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee will be exposed to the following:<ul><li>
Interior office environments, with moderate to loud noise typical for the work environment i.e., when in an office setting with moderate noise of computers and printers and moderate customer traffic.</li><li>
Varying outdoor weather conditions.</li></ul>
Physical Requirements
The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the following applies:<ul><li>
Regularly required to sit; use hands to finger, handle, or feel; and talk or hear.</li><li>
Occasionally required to climb or balance and stoop, kneel, crouch, or crawl.</li><li>
The employee must occasionally lift and/or move up to 10 pounds.</li><li>
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.</li></ul></div>

ADMINISTRATIVE SUPERVISOR - COMM. STANDARDS

Turning Point Community Programs

<div>GENERAL PURPOSE

Under the administrative supervision of the Regional Director, this position is responsible for overseeing daily administrative operations of the program he/she is assigned to, providing administrative support to the Regional Director and Program Director, providing mentoring and training to other Office Managers throughout the organization as requested, and ensuring excellent customer service for internal and external stakeholders.

DISTINGUISHING CHARACTERISTICS

This is an at-will leadership position within a program. Additionally, this position is responsible for the day-to-day supervision of assigned staff who perform the established duties of the program.

ESSENTIAL DUTIES AND RESPONSIBILITIES &ndash; (ILLUSTRATIVE ONLY)

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class
<ul>
<li>Provides supervision for all administrative activities at the assigned program including but not limited to: oversight of all reception activities; management of all conference room and meeting space calendars; inventory control and office supply ordering; training staff in use of office systems, equipment, computer applications; troubleshooting computer and network issues in the program and setting up ticket with IT department for repair if unable to resolve the issue.</li>
<li>Serves as key liaison between Regional Director and Program Director and key internal and external partners, clients, institutions and other stakeholders, providing excellent customer service.</li>
<li>Oversees preparation, review and dissemination of a variety reports for submission both within the program and to the county and other entities.</li>
<li>Prepares and reviews documents for and on behalf of the Regional Director and Program Director as assigned.</li>
<li>Drafts and manages correspondence and files for Program Leadership.</li>
<li>Keeps minutes for meetings as requested; transcribes minutes from recorded meetings and provides timely dissemination to stakeholders.</li>
<li>Conducts research for leadership and may make recommendations for action.</li>
<li>Serves as member of leadership team and leadership committees on special assignments.</li>
<li>Responsible for meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events.</li>
<li>Maintains complex filing systems and databases and directly or through delegation, develops logical, clear electronic filing systems and maintains documentation for easy retrieval by program leadership.</li>
<li>Provides individual mentoring to Office Managers from other programs and assists them with the development of appropriate systems and guidelines to support the efficient functioning of other programs.</li>
<li>Provides written documentation of mentoring support provided to both the individual being mentored and his/her direct supervisor.</li>
<li>Adheres to and upholds the policies and procedures of Turning Point Community Programs, including maintenance of any guideline and/or procedural information.</li>
<li>Attends all staff meetings unless approval for non-attendance is secured by the Regional Director.</li>
</ul>
MINIMUM QUALIFICATIONS AND CERTIFICATIONS &amp; LICENSES

Education, Training and Experience

A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from an accredited college with a bachelor&rsquo;s degree in business or a related field; four (4) years of experience of clerical or other administrative experience in a variety of capacities, with at least five (5) years of administrative supervisory experience.

Licenses; Certificates; Special Requirements:
<ul>
<li>California driver&rsquo;s license &amp; current vehicle insurance/registration if driving; and,</li>
<li>Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds and motorcycles</li>
</ul>
Schedule: Sunday to Thursday 830 am -5:00 pm

Compensation: $32- $34.64</div>

Office Manager - Programs

<div>
 At JTI we celebrate differences, and everyone truly belongs.
 
 46,000 people from all over the world
 
 are continuously building their unique success story with us.
 
 83% of employees feel happy
 
 working at JTI.
 
 
 To make a difference with us, all you need to do is bring your
 
 human best.
 
 
 
 What will your story be? Apply now!
 
 
 
 Learn more jti.com
 
 
 
 
 Admin Supervisor
 
 
 
 The Admin Supervisor supports the General Manager and Management Team by keeping priorities, schedules, and communication well coordinated -ensuring leaders stay prepared, aligned, and focused. In addition, the role helps ensure the administrative team delivers smooth day-to-day office operations by coordinating workloads, improving processes, and acting as a key connector across functions. This position requires strong reliability, discretion, attention to detail, and the ability to perform under pressure in a fast-paced environment.
 
 
 
 Position
 
 
 
 As the Admin Supervisor, you will
 
 
 <ul>
 <li>
 Manage the GM&rsquo;s calendar, schedule appointments, and coordinate internal meetings and conference calls
 </li>
 <li>
 Organize travel arrangements, including flights, accommodation, and itineraries
 </li>
 <li>
 Prepare briefing materials, reports, presentations, meeting agendas, and correspondence in a timely and accurate manner
 </li>
 <li>
 Support the GM in documenting key meetings, business reviews, and strategic planning sessions
 </li>
 <li>
 Coordinate weekly management team meetings, ensuring schedules are aligned, materials are prepared, and minutes are accurately recorded and distributed
 </li>
 <li>
 Support the management team in driving cross-functional projects and initiatives
 </li>
 <li>
 Assist in the preparation and follow-up of management presentations and strategic updates
 </li>
 <li>
 Organize and manage logistics for business visitors, including scheduling, hospitality, and onsite arrangements; serve as a point of contact for visiting executives
 </li>
 <li>
 Handle the settlement of the Management Team&rsquo;s expenses in coordination with the accounting department
 </li>
 <li>
 Act as a communication bridge between the GM&rsquo;s office and other departments, ensuring clear and timely information flow
 </li>
 <li>
 Serve as a point of contact for admin-related requests, ensuring smooth office operations and consistent service delivery
 </li>
 <li>
 Support the Admin Manager in identifying areas for process improvement and supporting the development of the admin staff
 </li>
 <li>
 Support the General Services Manager in overseeing the daily activities of the administrative team
 </li>
 <li>
 Handle sensitive information with the utmost discretion and professionalism
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field
 </li>
 <li>
 5+ years of experience in an executive assistant or administrative role
 </li>
 <li>
 Fluent in English &amp; Arabic
 </li>
 <li>
 Strong organizational and multitasking abilities; ability to work under pressure
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other administrative tools
 </li>
 <li>
 Excellent presentation skills
 </li>
 <li>
 Creative, proactive mindset; thinks outside the box
 </li>
 <li>
 Strong attention to detail and problem-solving skills
 </li>
 <li>
 High level of reliability, discretion, and professionalism
 
 
 </li>
 </ul>
 
 What To Expect
 
 
 
 Expect well-being initiatives, flexible work arrangements, growth opportunities, and excellent benefits, including a unique family leave policy. For more details on local policies, speak with the Talent Advisor.
 
 
 Are you ready to join us? Build your success story at JTI. Apply now!
 
 
 Next Steps
 
 
 After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure Phone screening with Talent Advisor &gt; Assessment tests &gt; Interviews &gt; Offer. Each step is eliminatory and may vary by role type.
 
 
 At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.
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Admin Supervisor

Revive Med Spa

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 Company Description
 
 
 
 Revive Med Spa, established in 2006, is a leader in advanced aesthetic services with 8 locations across California. Recognized as the nation's #1 provider of Botox&reg; Cosmetic, Juvederm&reg; Injectable Gel, and Latisse, Revive has also been honored with the Allergan Black Diamond award. Known for its innovation, Revive offers cutting-edge aesthetic technologies and an extensive range of services. The company takes pride in its team of experienced professionals who regularly update their expertise to align with the latest industry trends.
 
 
 
 
 
 
 Role Description
 
 
 
 We are seeking a meticulous and enthusiastic Front Desk Supervisor to oversee daily operations and ensure exceptional customer service at our Walnut Creek, CA location. Responsibilities include supervising front desk staff, scheduling appointments, resolving client inquiries, managing administrative tasks, maintaining a welcoming environment, and ensuring operational excellence.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Leadership and team management experience, with the ability to oversee and motivate a front desk team.
 </li>
 <li>
 Strong organizational and scheduling skills to manage appointments and ensure efficient operations.
 </li>
 <li>
 Exceptional customer service and communication skills to handle client interactions and inquiries.
 </li>
 <li>
 Proficiency in administrative tasks, including billing, data entry, and maintaining records.
 </li>
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 Experience in a related customer-facing role, preferably in the spa, healthcare, or wellness industry, is preferred.
 </li>
 <li>
 Familiarity with scheduling software and general office equipment is a plus.
 </li>
 <li>
 High school diploma or equivalent required; additional education in hospitality or business is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Pay
 
 
 <ul>
 <li>
 $22-$27/Hour + Eligible for Monthly Bonus
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 <li>
 Benefits for Full time Employees
 </li>
 <li>
 401K Eligibility
 </li>
 </ul>
 
 
 
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Front Desk Supervisor

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