administrative support assistant

State of Iowa

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<p></p><div><p>Are you a dynamic and detail-oriented professional that wants to make a significant impact in what you do? If yes, look no further!</p><p>
The Iowa State Public Defender&rsquo;s Office invites you to join our team as an Administrative Support Assistant 4, a key position in the Administrative Office located in Des Moines, Iowa.</p><div><b>
Who We Are</b></div><div>
The mission of the Office of the State Public Defender is to ensure that all indigent persons in Iowa are provided high quality legal representation in criminal, juvenile, and other eligible proceedings in the most efficient and fiscally responsible manner.</div><div><b><br>
What You&rsquo;ll Do</b></div><div>
As an Administrative Support Assistant 4, you will be the Assistant to the State Public Defender and become an integral part of the Administrative Office Operations team. You will serve as personal secretary to the State Public Defender and provide a broad variety of administrative tasks for the administrative office staff. Some of your key responsibilities will include:</div><ul><li>
Assist in maintaining the State Public Defender&rsquo;s calendar by scheduling meetings, appointments, calls, and updating routine employee dates. Work closely with the SPD to keep informed of upcoming commitments and responsibilities, following up appropriately.</li><li>
Reserve conference rooms or other meeting spaces, prepare agendas, coordinate attendees, take meeting notes and follow through on action items as needed.</li><li>
Screen phone calls and personal visitors, respond to or route inquiries to the State Public Defender or appropriate staff. Provide a bridge for smooth communications with staff, statewide SPD offices and other state agencies to maintain credibility, trust, support and collaboration.</li><li>
Organize and maintain shared cloud-based filing systems and physical files. Prepare and proof forms, correspondence, presentations for accuracy, grammar, spelling and sentence structure. Process all incoming and outgoing mail.</li><li>
Coordinate and research travel for statewide meetings and nationwide conferences with members of the legal and judicial community, prepare and process vouchers of payment of travel and other expenses for the State Public Defender.</li><li>
Under the direction of the State Public Defender, process requests for new contracts, contract amendments, contract renewals and contract terminations. Verify Iowa licenses and attorney disciplinary history. Prepare documents for approval by the SPD, send out routine contracting correspondence and notices. Maintain accurate contract attorney records and files. Serve as a primary point of contact for phone, email and mail inquiries about the indigent defense contract attorney program.</li><li>
Maintain confidential supervisory files for all State Public Defender employees. Locate documents as requested by the State Public Defender and ensure necessary documents are delivered to the HR contact. Manage and track performance evaluations, including sending reminders to supervisors, forwarding completed evaluations to the State Public Defender for authorization and submitting to the HR contact. Provide recruitment support by tracking positions, preparing hiring approval documents, posting attorney job openings, setting up interviews, generating offer letters and processing rejection letters. Assist with new hire onboarding tasks and answering general HR inquiries from employees.</li><li>
Perform other duties as directed by the State Public Defender, including special projects that often are of a complex or sensitive nature.</li></ul><div><b>
What We&rsquo;re Seeking</b><br>
The successful candidate for this is a motivated, organized, and a detail-focused individual.</div><div>
Desired skills and abilities include:</div><ul><li>
Strong written and verbal communication skills.</li><li>
Good computer skills &ndash; preference given to those with experience in Google Workspace and Microsoft Office.</li><li>
Displays high standards of professional and ethical conduct.</li><li>
Good people skills &ndash; this position requires regular contact with Public Defender staff, clerks, judges, county attorneys and service providers, good people skills are necessary.</li><li>
Legal experience desired, but not required.</li></ul><p><b>
What We Offer</b><br>
When you join the SPD, you become a part of a strong team culture that is committed to serving the community. In addition to providing a respect for work-life balance, we have a competitive total compensation package for all of our full-time employees, including:</p><ul><li>
Robust benefits, including excellent health, dental, life and vision insurance.</li><li>
Generous paid time off, including vacation, paid holidays, and sick leave accrual.</li><li>
On the job training by dedicated, experienced professionals.</li><li>
Opportunities for professional development.</li><li>
Flexible Spending Accounts for medical and dependent care.</li><li>
Iowa Public Employee Retirement System (IPERS) Retirement Package.</li><li>
Retirement Investors Club (Employer Sponsored Retirement Plan).</li><li>
Employee Assistance Program for support when you need it most.</li><li>
Employee Discount Programs from a variety of vendors (vision, cellular, fitness, and more)</li><li>
Access to an on-site employee fitness center (6200 Park Avenue location only).</li></ul><p>
For additional information on benefits click here.</p><p><b>
E-Verify and Right to Work</b><br>
<b>The State of Iowa participates in E-Verify, </b>a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal <b>Right to Work </b>laws, which protect employees&rsquo; rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.</p><p><br>
Embark on a rewarding career dedicated to public service and make a difference with us!</p><b>
This is a non-merit position with the </b><b>Department of Inspections, Appeals &amp; Licensing - Public Defender</b><b>.</b><p><b><br>
Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise.</b></p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualification Requirements</b></h2></div>
<div><p>Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:</p><br>
<ul><li>
Three years of full-time work experience in a secretarial or administrative support capacity.</li><li>
All of the following (a and b):<ul><li>
One year of full-time work experience in a secretarial or administrative support capacity; and</li><li>
A total of two years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.</li></ul></li><li>
Current, continuous experience in the state executive branch that includes eighteen months of full-time work as an Administrative Support Assistant 2 or six months as an Administrative Support Assistant 3.</li></ul><br>
For more information click on this link to view the job description</div></div></div><p></p>

Administrative Support Assistant 4

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<p></p><div><p>The Iowa Department of Health and Human Services (HHS), Division of Community Access, Bureau of Eligibility Determinations is seeking an Administrative Support Assistant 1 to join our team!</p><p>
Are you efficient, detail-oriented, and excited about helping people? The Iowa Department of Health &amp; Human Services (HHS) is looking for an Eligibility Determinations Administrative Support Assistant to provide essential clerical and customer service support in our Wapello County office Monday &ndash; Friday from 8:00 am &ndash; 4:30 pm. This role is perfect for someone who keeps things running smoothly, enjoys working with others and making a difference in their community. This is an in-office position.</p><p><b>
What You&rsquo;ll Do</b></p><ul><li>
Handle important documents: scanning, indexing, uploading, and distributing mail and correspondence.</li><li>
Provide friendly, professional assistance to customers and staff&mdash;both in person and over the phone.</li><li>
Enter and update information in a variety of computer systems.</li><li>
Stay informed on policies and procedures through training and meetings.</li><li>
Support team members as a backup when needed.</li></ul><p><b>
What We&rsquo;re Looking For</b></p><ul><li>
Strong organizational skills and attention to detail.</li><li>
Ability to prioritize tasks and meet deadlines in a fast-paced environment.</li><li>
Excellent communication and customer service skills.</li><li>
Proficiency with Microsoft Word, Excel, Outlook, and navigating Windows.</li><li>
Dependable attendance and commitment to confidentiality.</li><li>
Occasional travel to assist other offices.</li></ul><p><b>
Why Join Us?</b></p><ul><li>
Meaningful Work: Help connect Iowans to vital health and human services.</li><li>
Work-Life Balance: Enjoy a predictable Monday&ndash;Friday schedule.</li><li>
Growth Opportunities: Access to training and development programs.</li><li>
Comprehensive Benefits: Health insurance, retirement plans, paid time off, and more! See below for more information.</li></ul><p>
Ready to make an impact? Apply today and become part of a team that cares about Iowa&rsquo;s communities!</p><p><b>
How to Apply</b></p><p>
For help creating a profile or entering your information, please go to the online Employment ApplicationGuide. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please list any additional languages you speak in your application.</p><p><b>
Benefits</b><br>
Working for the State of Iowa comes with its perks. In addition to a competitive salary, you'll enjoy a comprehensive benefits package designed to support your well-being and professional growth:</p><ul><li><b>
Health, Dental, and Vision Coverage: </b>Health and dental insurance packages to keep you and your family healthy at a low cost with outstanding coverage!</li><li><b>
Paid Time Off: </b>Take time to recharge with paid time off, including vacation (96 hours/year to begin, increasing with years of service), sick leave (144 hours/year), and paid holidays (9 days/year).</li><li><b>
Retirement Plans: </b>Participate in retirement plans such as IPERS (employees contribute 6.29% and the State of Iowa contributes 9.44%) as well as our Retirement Investors Club (RIC), Employer Sponsored Retirement Plan (the State of Iowa matches dollar for dollar up to $75/month).</li><li><b>
Flexible Spending Accounts: </b>Take advantage of flexible spending accounts for medical and dependent care expenses.</li><li><b>
Insurance Coverage: </b>Benefit from life insurance and free long-term disability insurance for added peace of mind.</li><li><b>
Employee Assistance Program: </b>Access resources and support through our Employee Assistance Program for personal and professional challenges.</li><li><b>
Employee Discount Programs: </b>Enjoy discounts on a variety of goods and services through our employee discount programs.</li></ul><p>
For additional information on benefits click here.<br>
Click here to see how we compare with other employers or offers by using our Total Compensation Calculator.</p><p><b>
Background Checks</b><br>
Applicants will be required to complete a background check to be considered for this position.</p><p><b>
The State of Iowa is an EEO/AA Employer</b><br>
HHS values those with &ldquo;lived experience&rdquo; and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired &ndash; Relay Iowa 1-800-735-2942 TDD).</p><p><b>
E-Verify and Right to Work</b><br>
The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal <b>Right to Work</b> laws, which protect employees&rsquo; rights to work without being required to join a labor organization. For more information, please visitwww.e-verify.gov.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualification Requirements</b></h2></div>
<div><p>No specific education or work experience required.<br>
<br>
For more information click on this link to view the job description</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Qualification Requirements</b></h2></div>
<div><p>Within a period of time after hire, as determined by the appointing authority, employees in this class may be required to type at least 40 WPM net as demonstrated by the completion of a typing examination.</p></div></div></div>

Administrative Support Assistant 1

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<p></p><div><p>The Iowa Department of Health and Human Services (HHS), Division of Community Access, Bureau of Eligibility Determinations is seeking a Administrative Support Assistant 1 to join our team!</p><p>
Are you efficient, detail-oriented, and excited about helping people? The Iowa Department of Health &amp; Human Services (HHS) is looking for an Eligibility Determinations Administrative Support Assistant to provide essential clerical and customer service support in our Carroll County office Monday &ndash; Friday from 8 am &ndash; 4:30 pm. This role is perfect for someone who keeps things running smoothly, enjoys working with others and making a difference in their community. This is an in-office position.</p><p><b>
What You&rsquo;ll Do</b></p><ul><li>
Handle important documents: scanning, indexing, uploading, and distributing mail and correspondence.</li><li>
Provide friendly, professional assistance to customers and staff&mdash;both in person and over the phone.</li><li>
Enter and update information in a variety of computer systems.</li><li>
Stay informed on policies and procedures through training and meetings.</li><li>
Support team members as a backup when needed.</li></ul><p><b>
What We&rsquo;re Looking For</b></p><ul><li>
Strong organizational skills and attention to detail.</li><li>
Ability to prioritize tasks and meet deadlines in a fast-paced environment.</li><li>
Excellent communication and customer service skills.</li><li>
Proficiency with Microsoft Word, Excel, Outlook, and navigating Windows.</li><li>
Dependable attendance and commitment to confidentiality.</li><li>
Occasional travel to assist other offices.</li></ul><p><b>
Why Join Us?</b></p><ul><li>
Meaningful Work: Help connect Iowans to vital health and human services.</li><li>
Work-Life Balance: Enjoy a predictable Monday&ndash;Friday schedule.</li><li>
Growth Opportunities: Access to training and development programs.</li><li>
Comprehensive Benefits: Health insurance, retirement plans, paid time off, and more! See below for more information.</li></ul><p>
Ready to make an impact? Apply today and become part of a team that cares about Iowa&rsquo;s communities!</p><p><b>
How to Apply</b></p><p>
For help creating a profile or entering your information, please go to the online Employment ApplicationGuide. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please list any additional languages you speak in your application.</p><p><b>
Benefits</b><br>
Working for the State of Iowa comes with its perks. In addition to a competitive salary, you'll enjoy a comprehensive benefits package designed to support your well-being and professional growth:</p><ul><li><b>
Health, Dental, and Vision Coverage: </b>Health and dental insurance packages to keep you and your family healthy at a low cost with outstanding coverage!</li><li><b>
Paid Time Off: </b>Take time to recharge with paid time off, including vacation (96 hours/year to begin, increasing with years of service), sick leave (144 hours/year), and paid holidays (9 days/year).</li><li><b>
Retirement Plans: </b>Participate in retirement plans such as IPERS (employees contribute 6.29% and the State of Iowa contributes 9.44%) as well as our Retirement Investors Club (RIC), Employer Sponsored Retirement Plan (the State of Iowa matches dollar for dollar up to $75/month).</li><li><b>
Flexible Spending Accounts: </b>Take advantage of flexible spending accounts for medical and dependent care expenses.</li><li><b>
Insurance Coverage: </b>Benefit from life insurance and free long-term disability insurance for added peace of mind.</li><li><b>
Employee Assistance Program: </b>Access resources and support through our Employee Assistance Program for personal and professional challenges.</li><li><b>
Employee Discount Programs: </b>Enjoy discounts on a variety of goods and services through our employee discount programs.</li></ul><p>
For additional information on benefits click here.<br>
Click here to see how we compare with other employers or offers by using our Total Compensation Calculator.</p><p><b>
Background Checks</b><br>
Applicants will be required to complete a background check to be considered for this position.</p><p><b>
The State of Iowa is an EEO/AA Employer</b><br>
HHS values those with &ldquo;lived experience&rdquo; and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired &ndash; Relay Iowa 1-800-735-2942 TDD).</p><p><b>
E-Verify and Right to Work</b><br>
The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal <b>Right to Work</b> laws, which protect employees&rsquo; rights to work without being required to join a labor organization. For more information, please visitwww.e-verify.gov.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualification Requirements</b></h2></div>
<div><p>No specific education or work experience required.<br>
<br>
For more information click on this link to view the job description</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Qualification Requirements</b></h2></div>
<div><p>Within a period of time after hire, as determined by the appointing authority, employees in this class may be required to type at least 40 WPM net as demonstrated by the completion of a typing examination.</p></div></div></div>

JOB
<br>The Iowa Department of Health and Human Services (HHS), Division of Community Access, Bureau of Eligibility Determination is seeking an Administrative Support Assistant 1 to join our team!This is a full-time opportunity in the Scott County office, Monday - Friday with work hours being from 8:00 AM - 4:30 PM. New hires will start at the base salary of $15.92 hourly, $1,273.60 biweekly, $33,113.60 annually. Core Essential Functions Process incoming and outgoing mail, documents, and emails. Processing includes scanning, indexing, uploading both paper and electronic mail. Copy, collate, scan, upload, and distribute documents for workers. Input information into various computer applications. Answer general questions and route calls coming in on multiple phone lines in a timely, professional, and courteous manner. Provide reception coverage, respond to questions, route customers in a professional and courteous manner. This may include coverage in other county offices. File administrative materials, correspondence and reports. Attend staff meetings and training sessions. Perform back-up responsibilities for all clerical staff or as assigned. This position requires a high level of initiative, effort, and commitment toward completing assignments efficiently with the ability to: Interact with employees and customers in a manner that is consistent with quality customer service delivery. Comprehend and adhere to confidentiality and security provisions. Prioritize tasks and time to meet established performance goals and critical deadlines. Work productively in a team environment. Navigate efficiently in a Windows environment and utilize Word, Excel and Outlook and other personal computer programs as necessary. Maintain high attendance and report to work on time. Use critical thinking skills, prioritize work, and work under pressure. Use independent judgement to make sound decisions, demonstrate integrity and confidentiality and a strong work ethic. Travel occasionally when it is necessary to cover absences/vacancies in other offices. BenefitsWorking for the State of Iowa comes with its perks. In addition to a competitive salary, you'll enjoy a comprehensive benefits package designed to support your well-being and professional growth: Health, Dental, and Vision Coverage: Health and dental insurance packages to keep you and your family healthy at a low cost with outstanding coverage!Paid Time Off: Take time to recharge with paid time off, including vacation (96 hours/year to begin, increasing with years of service), sick leave (144 hours/year), and paid holidays (9 days/year).Retirement Plans: Participate in retirement plans such as IPERS (employees contribute 6.29% and the State of Iowa contributes 9.44%) as well as our Retirement Investors Club (RIC), Employer Sponsored Retirement Plan (the State of Iowa matches dollar for dollar up to $75/month).Flexible Spending Accounts: Take advantage of flexible spending accounts for medical and dependent care expenses.Insurance Coverage: Benefit from life insurance and free long-term disability insurance for added peace of mind.Employee Assistance Program: Access resources and support through our Employee Assistance Program for personal and professional challenges.Employee Discount Programs: Enjoy discounts on a variety of goods and services through our employee discount programs. For additional information on benefits click here.Click here to see how we compare with other employers or offers by using our Total Compensation Calculator.Background ChecksApplicants will be required to complete a background check to be considered for this position. The State of Iowa is an EEO/AA EmployerHHS values those with “lived experience” and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD).E-Verify and Right to WorkThe State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visitwww.e-verify.gov.
<br><br>
SUPPLEMENTAL INFORMATION
<br>Within a period of time after hire, as determined by the appointing authority, employees in this class may be required to type at least 40 WPM net as demonstrated by the completion of a typing examination.

University of Arizona

<div></div><div><div><div><div><div><b>Posting Number</b></div> <div>req25727
</div></div><br>
<div><div><b>Department</b></div> <div>Agric Extension Administration
</div></div><br>
<div><div><b>Department Website Link</b></div>
</div><br>
<div></div><div><div><b>Location</b></div> <div>Tucson Campus
</div></div><br>
<div><div><b>Address</b></div> <div>Tucson, AZ USA
</div></div><br>
<div><div><b>Position Highlights</b></div>
<div><p>The Administrative Support Assistant II provides administrative support for leadership operations and administrative processes within Cooperative Extension. This position assists with coordination of travel logistics, preparation of documentation for administrative processes, and general administrative workflow support.
<br>
The role supports administrative activities by maintaining documentation, assisting with scheduling and logistics, and providing support for institutional administrative processes under the direction of the Administrative Support Manager.</p>
<p><i>
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!</i></p>
<p>The University of Arizona has been recognized for our innovative work-life programs.<br>
</p></div></div><br>
<div><div><b>Duties &amp; Responsibilities</b></div>
<div><p><b>Administrative Support for Leadership Activities</b></p><ul><li>
Assist with coordination of travel arrangements and logistics for Associate Directors and leadership staff in accordance with University travel policies.</li><li>
Provide support for scheduling meetings, maintaining calendars, and preparing meeting materials.</li><li>
Assist with logistical coordination for leadership meetings, retreats, and administrative events.</li></ul><p><b>
Administrative Process Support</b></p><ul><li>
Assist with preparation and organization of documentation associated with faculty review processes such as Continuing Status packets.</li><li>
Maintain records and assist with tracking submission timelines for administrative processes.</li><li>
Support communication related to administrative documentation and scheduling of review activities.</li></ul><p><b><br>
Administrative Operations Support</b></p><ul><li>
Maintain administrative records and documentation supporting leadership operations.</li><li>
Assist with monitoring administrative deadlines and maintaining organizational files.</li><li>
Provide support for preparation of reports, summaries, and administrative documentation.</li></ul><p><b><br>
Unit Coordination and Communication</b></p><ul><li>
Provide administrative assistance supporting communication across leadership staff and administrative teams.</li><li>
Assist with coordination of meetings and operational activities within the unit.</li><li>
Provide administrative support for projects and initiatives as assigned.</li></ul><p><b>
Knowledge, Skills, and Abilities (KSAs):</b></p><ul><li>
Ability to assist with coordination of administrative tasks and activities.</li><li>
Strong organizational and recordkeeping skills.</li><li>
Ability to maintain confidentiality and manage sensitive information.</li><li>
Ability to communicate effectively with faculty, staff, and leadership.</li><li>
Ability to work within established procedures and guidelines.</li><li>
Proficiency with standard office and administrative software.</li><li>
Strong organizational and communication skills.</li></ul><p><i><br>
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.</i></p></div><br>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<ul><li>High School diploma or high school diploma equivalency is required.</li><li>
Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.</li></ul><br>
</div><br>
<div><div><b>Preferred Qualifications</b></div><ul>
<li>Experience working in a higher education environment.</li>
<li>Experience providing administrative support to leadership or management staff.</li>
<li>Experience assisting with coordination of administrative documentation or review processes.</li>
<li>Experience providing administrative assistance and maintaining documentation.</li>
<li>Experience working with organizational procedures or administrative processes.</li>
</ul>
</div><br>
<div><div><b>FLSA</b></div> <div>Non-Exempt
</div></div><br>
<div><div><b>Full Time/Part Time</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Number of Hours Worked per Week</b></div> <div>40
</div></div><br>
<div><div><b>Job FTE</b></div> <div>1.0</div>
</div><br>
<div><div><b>Work Calendar</b></div> <div>Fiscal</div>
</div><br>
<div><div><b>Job Category</b></div> <div>Organizational Administration</div>
</div><br>
<div><div><b>Benefits Eligible</b></div> <div>Yes - Full Benefits
</div></div><br>
<div><div><b>Rate of Pay</b></div> <div>$18.15 - $22.69</div>
</div><br>
<div><div><b>Compensation Type</b></div> <div>hourly rate
</div></div><br>
<div><div><b>Grade</b></div> <div>4
</div></div><br>
<div><div><b>Compensation Guidance</b></div> <div>The <b>Rate of Pay Field</b> represents the University of Arizona&rsquo;s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate&rsquo;s work experience, education/training, key skills, and internal equity.
<br>
<br>
The <b>Grade Range</b> represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
</div></div><br>
<div><div><b>Career Stream and Level</b></div> <div>OC2</div>
</div><br>
<div><div><b>Job Family</b></div> <div>Administrative Support
</div></div><br>
<div><div><b>Job Function</b></div> <div>Organizational Administration
</div></div><br>
<div><div><b>Type of criminal background check required:</b></div> <div>Fingerprint criminal background check (security sensitive due to job duties)
</div></div><br>
<div><div><b>Number of Vacancies</b></div> <div>1
</div></div><br>
<div><div><b>Target Hire Date</b></div> <div>5/4/2026
</div></div><br>
<div><div><b>Expected End Date</b></div>
</div><br>
<div></div><div><div><b>Contact Information for Candidates</b></div> <div>Kelly Montez<br>
kellymontez@arizona.edu
</div></div><br>
<div><div><b>Open Date</b></div> <div>4/20/2026</div>
</div><br>
<div><div><b>Open Until Filled</b></div> <div>Yes</div>
</div><br>
<div><div><b>Documents Needed to Apply</b></div> <div>Resume and Cover Letter</div>
</div><br>
<div><div><b>Special Instructions to Applicant</b></div>
</div><br>
<div></div><div><div><b>Notice of Availability of the Annual Security and Fire Safety Report</b></div> <div>In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University&rsquo;s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
<br>
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.</div></div></div></div></div>

Administrative Support Assistant II

Bernalillo County

<div><p><b>Job Posting Title:</b></p>
Administrative Support Assistant Senior<p><b>
Department:</b></p>
Public Works<p><b>
Location:</b></p>
2400 BROADWAY SE<p><b>
Pay Range:</b></p>
$21.15 - $30.13<p></p><p><b>
Close Date:</b></p>
April 22, 2026<p></p><div><p>
Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote &amp; flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more.</p></div><p></p>
The Administrative Support Assistant Senior performs a variety of complex administrative and technical support tasks. This position requires thorough knowledge of departmental and divisional policies, procedures, and applicable local, state, and federal regulations. The role coordinates administrative services to support management and staff, ensuring timely and accurate completion and delivery of work products. The incumbent responds to inquiries and information requests, and assists the public and external agencies regarding departmental programs, projects, and services. Performs related duties as assigned. Job duties may vary depending on the needs of the assigned department or division.<p><b>
DUTIES AND RESPONSIBILITIES</b></p><ul><li>
Provides administrative, technical, and programmatic support in the daily operations of the assigned department or division, including accounting, budget administration, purchasing, and office management.</li><li>
Evaluates office and interdepartmental procedures, recommends improvements, and implements approved changes to improve efficiency and effectiveness.</li><li>
Researches, analyzes, and compiles data and information from internal and external sources; presents preliminary findings to supervisory or management staff.</li><li>
Interprets and ensures compliance with applicable laws, codes, regulations, policies, and procedures related to assigned responsibilities.</li><li>
Designs, organizes, and maintains accurate records, files, and databases; verifies data accuracy, researches discrepancies, and ensures compliance with record retention requirements.</li><li>
Independently composes correspondence, reports, and various written documents.</li><li>
Receives, processes, and responds to public records requests, complaints, and inquiries; gathers and organizes required information and ensures timely responses.</li><li>
Communicates with internal and external staff and agencies to coordinate activities and exchange information.</li><li>
May supervise or provide guidance to assigned staff.</li><li>
Serves as liaison between the assigned department and other County service departments.</li><li>
Responds to inquiries and telephone calls on behalf of the department; resolves routine issues and provides information as delegated by the supervisor.</li><li>
Handles sensitive and confidential documents, records, and decisions in compliance with confidentiality requirements.</li></ul><p></p><ul><li><b><i>The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.
</i></b></li></ul><p></p><p><b>MINIMUM QUALIFICATIONS</b></p><ul><li>
High School Diploma or GED.</li><li>
Four (4) years of work experience in any of: project administration, timekeeping, bookkeeping, security, law enforcement, or a related field.</li></ul><p></p><ul><li><b><i>Any equivalent combination of related education and/or experience may be considered for the above requirements.
</i></b></li></ul><p></p><p>SUPPLEMENTAL INFORMATION</p><p></p><p><b>
SCREENING AND COMPLIANCE</b></p><p>
The offer of this Bernalillo County position requires compliance with the following:</p><ul><li>
Successful completion of a post-offer employment medical examination and background investigation.</li><li>
Adherence to all County safety guidelines.</li><li>
Complete all FEMA training(s) assigned to this position.</li><li>
Possession of a valid New Mexico driver&rsquo;s license by the date of hire and maintenance of a valid license while employed in this position.</li><li>
Complete required supervisor training, if applicable.</li></ul><p></p><p><b>
BEHAVIORAL HEALTH SPECIFIC</b></p><ul><li>
In accordance with the Criminal History Screening for Caregivers Act (Sections 29-17-1 through 29-17-5 NMSA 1978), new hires at Bernalillo County Behavioral Health Services facilities must complete caregiver criminal history screening.</li><li>
A conviction of a disqualifying offense is grounds for termination or may result in disqualification from employment if discovered during the hiring process.</li></ul><p></p><p><b>
WORKING CONDITIONS</b></p><ul><li>
Duties are performed entirely indoors.</li><li>
Work is conducted in a temperature-controlled environment.</li><li>
Tasks are completed on level, dry surfaces that may be carpeted or tiled.</li><li>
Work is performed with minimal supervision.</li><li>
Responsibilities include handling confidential and sensitive information.</li></ul><p></p><p><b>
EQUIPMENT, TOOLS, AND MATERIALS</b></p><ul><li>
Equipment typically used in the performance of office duties includes telephone, computer, printer, and copy machine.</li><li>
Materials handled include files, forms, reports, and a variety of standard office supplies.</li></ul></div>

Administrative Support Assistant Senior

Bureau of Naval Personnel

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 Duties
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   You will establish internal administrative procedures and controls and advises the department of the practical and technical aspects of office administration.
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   You will coordinate participant requests/requirements for assistance with outside agencies on official matters.
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   You will receive all requests for procurement of goods and/or services.
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   You will maintain a current reference library of pertinent pricing manuals for parts, supplies, and equipment commonly used within the Institute.
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   You will coordinate with the Institutes financial analyst to assure all costing information is provided in a timely manner.
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 </ul>
 <strong>
  Requirements
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  <br/>
 </strong>
 Conditions of employment
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 <ul>
  <li>
   Must be a US Citizen.
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   Must be determined suitable for federal employment.
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   Must participate in the direct deposit pay program.
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   New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
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   Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
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   Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
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   Males born after 12-31-59 must be registered for Selective Service.
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   This is a bargaining unit position.
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   You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
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   This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
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   You will be required to complete training, obtain, and maintain a government credit card for travel and travel-related purchases.
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  </li>
 </ul>
 <strong>
  Qualifications
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 </strong>
 Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Utilizing knowledge of word processing, database, spreadsheet, financial and procurement software; 2) Demonstrating ability to use interpersonal skills and negotiation techniques, in addition to communicating effectively in writing and verbally; 3) Automating work processes to support functions and program operations; and 4) Utilizing automated software to prepare a wide variety of administrative documents.
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 Additional qualification information can be found from the following Office of Personnel Management website:
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 Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
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 Education
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 Additional information
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 This position is covered by the Department of Defense Priority Placement Program.
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 Additional vacancies may be filled by this announcement.
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 A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.
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 During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.
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 Initial consideration for this announcement is limited to the number of applications listed at the top of this announcement. All applications received on the day the application limit is reached will be accepted and processed.
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 Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at:
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 PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.
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  ICTAP Applicants:
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 To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link:
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 Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.
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 Relocation incentives as described in 5 USC 5753 may be authorized in accordance with applicable regulations. PCS is not authorized.
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 Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
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 A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
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 Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
</div>


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