administrative support assistant

State of Missouri

<div>Job Summary - Why you&rsquo;ll love this position
<p><b>Job Location: </b>Base location is the Cassville, Missouri in Barry County.
</p><p>All internal promotional applicants are encouraged to apply as there may be alternate office space available.</p>
<p><i>I</i><i>ndividual(s) selected for this position may receive a higher rate based on </i><i>a pay differential (e.g., shift, or time-of-service pay).</i><i>
</i></p><p>The <b>Department of Social Services</b> partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives.<b>
</b></p><p>Children&rsquo;s Division is looking for candidates to fill the position of Administrative Support Assistant.
</p><p>This position provides administrative and clerical support to the training unit. The Administrative Office Support Assistant supports day-to-day operations by scheduling, managing records, tracking basic data, and providing customer service. The role requires strong computer skills, attention to detail, and the ability to learn and work within multiple systems and processes.
</p><p>Are you passionate about helping people? Do you love working with children and families? Do you enjoy assisting people in difficult circumstances? The Department of Social Services &ndash; Children&rsquo;s Division cares for at-risk children and families by providing family preservation and reunification services, investigating allegations of abuse and neglect, and conducting foster care and adoption case management. If you want to be part of a great team working to make a difference, please come join us!</p>
Responsibilities - What you&rsquo;ll do
<p></p><ul><li>Coordinate meetings and training logistics, including scheduling, calendars, and virtual meeting setup</li>
<li>Prepare meeting agendas, take notes, and distribute summaries or minutes</li>
<li>Serve as a point of contact for the training unit, responding to routine inquiries and directing requests as needed</li>
<li>Maintain electronic records and filing systems in accordance with agency guidelines</li>
<li>Enter, update, and retrieve information in agency systems and tracking tools</li>
<li>Use Microsoft Word, Outlook, Excel, and PowerPoint for routine administrative and tracking tasks</li>
<li>Maintain basic spreadsheets or logs to support reporting and coordination</li>
<li>Assist with office and training-related support tasks, including supply ordering and expense documentation</li>
<li>Learn new systems, software, and procedures as needed to support unit operations</li>
</ul>Qualifications - All you need for success
<p>One or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency.</p>
<p><i>(Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.)</i></p>
<p><b>Preferred Qualifications</b></p>
<ul><li>Strong organizational skills and attention to detail</li>
<li>Strong computer skills and comfort working in multiple systems</li>
<li>Ability to learn new software and processes</li>
<li>Ability to manage multiple tasks and meet deadlines</li>
<li>Professional written and verbal communication skills</li>
<li>Working knowledge of Missouri Office applications</li>
<li>Familiarity with Learning Management Systems</li>
<li>Experience with survey tools such as Qualtrics</li>
</ul>Job Details - More reasons to love this position
<p>The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.
</p>Contact Details - If you have questions or require any accommodations to participate in the application or interview process please contact:
<p>CD-HR@dss.mo.gov
</p><p></p>The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.</div>

Administrative Support Assistant

Kintegra Health

<p></p><div><div>Job Summary and Specifications</div><div></div><div><div><b><br>
Job Title</b>: Administrative Support Assistant (Full time)</div><div><b>
FLSA Status</b>: Non-Exempt</div><div><b>
Rate: </b>See Pay Range<b><br>
</b></div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Summary: </b>The Administrative Support Assistant performs a wide range of administrative and office support activities to facilitate the efficient operation of the organization.<b> </b>Reports directly to the Administrative Executive Assistant.</h2></div><h1 class="jobSectionHeader"><b>
</b></h1><h1 class="jobSectionHeader"><b>
Specifications</b></h1><div><p><b>
Education</b>: High School degree required, associate degree preferred.</p><p><b>
Experience</b>: At least 1-2 years&rsquo; experience in an office setting required&mdash;specifically healthcare, preferred. Experience taking minutes for professional meetings required. Computer skills, knowledge of relevant software and general experience working with technology required. Knowledge of operation of standard office equipment required.</p></div><div><p><b>
Number and Type of Employees Supervised (optional)</b>: None</p><p><b>
Licensure, Registry or Certification Required</b>: Valid NC driver&rsquo;s license &amp; reliable vehicle</p><p><b>
Key competencies: </b>Must be proficient in Microsoft applications (Outlook, Word, PowerPoint, and Excel).<b> </b>Most possess excellent skills in communication (written and verbal), planning/organizing, prioritizing, problem assessment &amp; solving, attention to detail &amp; accuracy, flexibility, and adaptability. Proficient in providing excellent customer service and teamwork minded. Must have a solid understanding of the importance of confidentiality.</p><p><b>
Immunizations: </b>Be medically cleared for communicable diseases and have all immunizations up to date before engaging in direct participant contact.</p><p><b>
Ages of Patients Rendered Care:</b></p><p></p><div>
Adult <p></p>Geriatric
</div></div><div><b>Key Responsibilities</b>:</div><div><ul><li>
Provides administrative support for Senior TLC Leadership Team including, but not limited to placing and coordinating catering for meetings and events as requested and assisting with employee recognition such as appreciation note cards and gift cards, staff bereavement cards &amp; floral arrangements and management of the distribution of STLC Staff Bucks for general recognition.</li><li>
Manages the Senior TLC staff store, including but not limited to the purchase, upload, and distribution of staff store inventory with the goal of ensuring team members are satisfied with the available products and are knowledgeable on how to access and utilize their staff bucks.</li><li>
Oversees the scheduling of conference room reservations for meetings as requested; as well as ensuring conference rooms are kept in order and fully equipped for the needs of various meetings. Also assists with setting up conference equipment for meetings and events as needed.</li><li>
Creates visually appealing and interesting PowerPoint presentations as directed. Including, but not limited to monthly Town Hall presentations.</li><li>
Manages the Senior TLC admin credit card: documenting charges receipt collection and filing.</li><li>
Assists with registering team members for conferences &amp; all necessary associated arrangements such as hotel reservations and flights.</li><li>
Serves as a liaison to Kintegra during the hiring process and other HR related processes: including but not limited to, gathering paperwork and documentation, facilitating and completing pre-employment screenings, job changes, managing workman&rsquo;s compensation paperwork, etc.</li><li>
Assists with the coordination of new employee on-boarding through scheduling orientation presentations, overseeing the orientation process, providing new employees with basic office supplies, and advising new employees on a basic level as they acclimate to Senior TLC&rsquo;s office life. Additionally, oversees the cleaning out of office spaces and recycling of equipment and supplies when team members leave the organization.</li><li>
Oversees uniform provision process for new employees and annual work anniversaries.</li><li>
Maintains accuracy of VoiceFriend system &amp; STLC phone list for all staff personnel information.</li><li>
Upholding strict confidentiality, ensures appropriate training and paperwork is completed in order to maintain compliance with CMS &amp; Adult Day Health Center (ADHC) regulations including but not limited to: maintaining personnel files for accuracy and completion according to ADHC standards; completing annual transportation MVR checks; monitoring &amp; managing personnel records and logs; and ensuring necessary licensures, CPR/BLS/1st Aid certifications, and competencies are up to date and meet all regulatory requirements.</li><li>
Serves as liaison to contracted leadership trainer through coordination of personality testing, tracking, &amp; documentation of results.</li><li>
Under the direction of the Administrative Executive Assistant, assists in the overall coordination of the annual All Staff Training Days as directed/requested.</li><li>
Supports Senior TLC&rsquo;s mission to encourage and support the quality of life of seniors wishing to continue living in the community; its vision to be the preferred provider of individualized care for seniors in the community; and its values of respect, integrity, accountability, compatible goals, and compassionate care.</li><li>
Other duties as assigned.</li></ul></div></div><p></p>

STLC Administrative Support Assistant

University of Tennessee Health Science Center

<div><p>The UT Extension office in Knox County is currently seeking applications for an Administrative Associate to join the administration team, providing essential support to county staff and clientele. The role involves managing calendars, coordinating travel, handling expense reports, ordering supplies, maintaining office organization, and supporting various programmatic projects and events. This position reports directly to the County Director.</p></div>
<br><div><ul><li>Answer phones, scheduling, routing requests, checking mail and e-mail errands.
</li><li>Bookkeeping including, but not limited to accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventory, time entry, annual and sick leave balances using DASH, and travel reports.
</li><li>Compile yearly calendar, schedule of events, and maintain calendar for conference room.
</li><li>Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.
</li><li>Order office supplies and postage as needed and make sure proper care and maintenance is given to all equipment.
</li><li>Must provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, sex, disability, religion, or veteran status.</li></ul></div>
<br><div><p><b>Required Qualifications:
</b></p><ul><li>High school graduate or equivalent.
</li><li>Office type environment work of 1-3 years.
</li><li>Prior experience or background knowledge of Extension.
</li><li>Experience working with the public.
</li><li>Must have a valid driver&rsquo;s license.
</li></ul><p><b>Knowledge, Skills, &amp; Abilities:
</b></p><ul><li>Computer knowledge (Word, Excel), typing skills and bookkeeping skills.
</li><li>Ability to self-start.
</li><li>Knowledge and ability to maintain good public relations with local community.
</li><li>General knowledge of office equipment.
</li><li>Basic knowledge of working with budgets and / or bookkeeping.
</li><li>Sense of humor.
</li><li>Ability to multitask and maintain the county office when all other staff may be in the field serving clientele.
</li></ul><p><b>Preferred Qualifications:
</b></p><ul><li>Classes from a community college or vocational/business school in computer and office skills are a plus.
</li><li>The CAP rating also a plus (this would include training in accounting, office management, office technology, and business administration).
</li></ul><p><b>Work Location:
</b></p><ul><li>Onsite at the UT Extension Knox County office in Knoxville, Tennessee.
</li></ul><p><b>About UT Extension:
</b></p><p>UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. It is a statewide educational organization, funded by federal, state and local governments, that brings research-based information about agriculture, family and consumer sciences, and resource development to the people of Tennessee where they live and work .</p></div>

Administrative Support Assistant, Knox County, UT Extension: UTIA

Pascua Yaqui Tribe

<div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2></div>
<div><p>The Administrative Support Services Assistant will perform basic clerical functions, basic computer processes, and first-line customer service. Responsibilities include filing, faxing, copying, directing telephone and walk-in customers, basic data entry, and distributing mail.</p></div>
<div><h2 class="jobSectionHeader"><b>Principle Duties and Responsibilities</b></h2></div>
<p></p><div><ul><li>Perform general reception duties, which may include, answer phones on a multi-line system, direct inquiries to appropriate staff, greet visitors, and provide department information.</li><li>
Prepare and copy a variety of correspondence, e-mails, letters, memos, and faxes.</li><li>
File documents alphabetically, numerically, or by other prescribed methods.</li><li>
Receive and distribute incoming and outgoing mail.</li><li>
Receive/log documents, applications, and fees; enter data and maintain corresponding files.</li><li>
Perform spot checks of inventory and orders supplies as needed.</li><li>
Prepare appropriate forms and documents to assist with maintenance requests, purchase requests, employee travel and reimbursement, and employee training.</li><li>
Perform other duties of a similar nature or level as requested by supervisor or director.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Knowledge, Skills, and Abilities</b></h2></div>
<div><p><b>Knowledge of:</b></p><ul><li>
Clerical and office support practices;
</li><li>Assigned department operations and functions;
</li><li>Customer service principles;
</li><li>Yaqui culture, customs, resources and traditions and/or a willingness to learn.</li></ul><b>
Skills and Abilities:</b><ul><li>
Maintain files and records;
</li><li>Follow oral and written instructions, policies, and procedures;
</li><li>Operate a variety of office equipment, including a computer, fax, adding machine, scanner, and related software applications;
</li><li>Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public. Have ability to sufficiently exchange or convey information and receive verbal and written work instructions.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Education, Certifications and Experience Required</b></h2></div>
<div><p>High School Diploma or GED; and experience sufficient to successfully perform the essential duties of the job such as those listed above.</p><div><b>
And</b></div><ul><li>
A valid Arizona Driver's License may be required by the hiring department</li></ul><br>
<b>
Special Requirements:</b><ul><li>
Some positions require a Clearance Card, Homeland Security Background Check or Tribal Gaming License prior to working. Failure to maintain a current Level 1 Clearance Card, Homeland Security Background Check, or Tribal Gaming License will result in termination.</li></ul></div></div></div><p></p>
<br><div></div><div><div><div><p>The Pascua Yaqui Tribe provides 22 days of Paid Time Off which increases with years of service and 15 paid Holidays per year. We offer a comprehensive healthcare benefit package that surpasses or rivals the biggest organizations in Tucson. We encourage you to stay healthy by providing an onsite Wellness Center. Additionally, the Tribe offers a 401(k) Plan with a generous match in which you're immediately vested along with a profit sharing plan after one year of employment. Sworn police and and fire employees are eligible to make Pre-Tax and After-Tax contirbutions to the Arizona Public Safety Personnel Retirement Systems (&quot;PSPRS&quot;).</p></div></div></div>

Administrative Support Services Assistant

EVENTLINK

<div><p>EventLink Group is seeking a professional and detail-oriented Administrative Assistant / Greeter to join the team supporting the BMW Performance Center in Thermal, CA. This role is part of the Greeter/Administrative Assistant team and serves as an important point of contact for program participants, staff, and management.
</p><p><b>Responsibilities:</b></p><ul><li>
Prepare detailed job folders for program operations</li><li>
Assign meeting/classroom designation</li><li>
Ensure all closing reports are saved and processed</li><li>
Schedule support staff as required</li><li>
Produce name badges, certificates, gift bags, etc.</li><li>
Support as program greeter and registration</li><li>
Assist with program catering details
</li><li>Provide administrative support to the management team as needed</li></ul><p><b>
Education:</b></p><ul><li>
High school diploma or equivalent</li></ul><p><b>
Experience</b>:</p><ul><li>
1 year of administrative assistant experience</li></ul><p><b>
Skills:</b></p><ul><li>
Excellent interpersonal, communication and teamwork skills</li><li>
Proficient in Word and Excel</li><li>
Physical ability to perform required work</li><li>
Ability to prioritize work and meet deadlines</li><li>
High attention to detail</li><li>
Works well with others in a group setting and able to contribute as a team member</li></ul><p><b>
Schedule:</b></p><ul><li>
Monday-Sunday (shifts vary, but includes Saturday and Sunday)</li></ul></div>

Administrative Assistant

PulseMediaNL (MENA REGION)

<div>
 <strong>
  Role Overview
  <br/>
  <br/>
 </strong>
 We are looking for a highly motivated and organized
 <strong>
  Junior Administrative Assistant
 </strong>
 to provide comprehensive
 <strong>
  administrative, clerical, and operational support
 </strong>
 in a fully remote, work-from-home environment. This entry-level role is ideal for individuals seeking to launch or grow a career in
 <strong>
  administration, office support, business operations, or virtual assistance
 </strong>
 .
 <br/>
 <br/>
 In this role, you will support daily office operations, maintain accurate records, and assist internal teams with essential administrative tasks. This position offers hands-on experience, skill development, and exposure to real-world remote business operations.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide day-to-day administrative support to team members and supervisors
  </li>
  <li>
   Assist with calendar management, meeting scheduling, and coordination of virtual meetings
  </li>
  <li>
   Perform accurate data entry, file maintenance, and digital document organization
  </li>
  <li>
   Prepare, format, and update spreadsheets, reports, and internal documentation
  </li>
  <li>
   Track tasks, deadlines, and follow-ups to support workflow efficiency
  </li>
  <li>
   Support office operations by maintaining organized records and standardized documentation
  </li>
  <li>
   Respond to internal administrative requests in a timely and professional manner
  </li>
  <li>
   Assist with onboarding documentation and coordination for new team members
  </li>
  <li>
   Maintain confidentiality and handle sensitive information appropriately
  </li>
  <li>
   Follow established administrative procedures and contribute to process improvements
  </li>
  <li>
   Collaborate with remote team members using online communication and productivity tools
  </li>
  <li>
   Support general business operations, customer support teams, or project coordination as needed
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or equivalent; additional education or coursework is a plus
  </li>
  <li>
   Entry-level experience in administrative support, office assistance, customer service, internships, or clerical roles preferred but not required
  </li>
  <li>
   Strong organizational and time-management skills
  </li>
  <li>
   Clear written and verbal communication abilities
  </li>
  <li>
   Basic proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace (Docs, Sheets, Gmail)
  </li>
  <li>
   Comfort working with digital tools, spreadsheets, and online systems
  </li>
  <li>
   Ability to work independently in a remote, self-directed environment
  </li>
  <li>
   Reliable internet connection and access to a computer suitable for remote work
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Skills And Competencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience supporting remote or distributed teams
  </li>
  <li>
   Familiarity with task-management, collaboration, or project-tracking tools
  </li>
  <li>
   Strong attention to detail and ability to follow documented procedures
  </li>
  <li>
   Willingness to learn new systems, tools, and administrative processes
  </li>
  <li>
   Positive attitude, reliability, and strong work ethic
  </li>
  <li>
   Interest in long-term growth within administrative or operations roles
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Environment &amp; Details
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fully remote / work-from-home position
  </li>
  <li>
   Entry-level role with structured onboarding and ongoing support
  </li>
  <li>
   Flexible scheduling with clearly defined tasks and deadlines
  </li>
  <li>
   Opportunity for long-term engagement based on performance
  </li>
  <li>
   Exposure to cross-functional teams and remote collaboration
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Role Impact &amp; Growth Opportunity
  <br/>
  <br/>
 </strong>
 This role supports the smooth functioning of daily operations by ensuring information is organized, tasks are tracked, and teams have the administrative support they need. Over time, the position offers opportunities to build core office skills, gain experience in remote operations, and grow into more advanced administrative or operations roles.
 <br/>
 <br/>
 <strong>
  Key Skills
  <br/>
  <br/>
 </strong>
 Junior Administrative Assistant, Entry Level Remote Jobs, Administrative Support, Office Support, Virtual Assistant, Operations Support, Remote Office Assistant, Clerical Support, Data Entry, Scheduling, Document Management, Business Operations, Team Support, Administrative Coordinator
</div>


Junior Administrative Assistant Support (Remote)

iTrade Pay

<div>
 <strong>
  Administrative Assistant Job Description
  <br/>
  <br/>
 </strong>
 We are looking for a multi-tasker administrative assistant to bring a positive vibe to the office. Our ideal candidate is a master in organization and communication skills and excels in handling office tasks. The position is perfect for assisting management and visitors by managing calls, e-mails, questions, and other similar duties.
 <br/>
 <br/>
 We are looking for an experienced and reliable candidate who can help others by bringing a positive workplace presence. If you are confident about your organization and management skills and have a great need to help others, don&rsquo;t hesitate to contact us.
 <br/>
 <br/>
 <strong>
  Administrative Assistant Duties &amp; Responsibilities
  <br/>
  <br/>
 </strong>
 Answer and direct phone calls
 <br/>
 <br/>
 Provide general support to employees and visitors
 <br/>
 <br/>
 Prepare communications such as emails, text messages, spreadsheets, and others.
 <br/>
 <br/>
 Upsell on every client touch point
 <br/>
 <br/>
 Create professional email blast and text promotions
 <br/>
 <br/>
 Handle other administrative tasks such as filing, copying, binding, scanning, etc.
 <br/>
 <br/>
 <strong>
  Administrative Assistant Requirements
  <br/>
  <br/>
 </strong>
 High school diploma or equivalent education
 <br/>
 <br/>
 Administrative assistant or relevant working experience
 <br/>
 <br/>
 Proficient in MS Office
 <br/>
 <br/>
 Understanding of office systems and procedures
 <br/>
 <br/>
 Knowledge of office equipment
 <br/>
 <br/>
 Exceptional time management and organization skills
 <br/>
 <br/>
 Ability to prioritize work and plan ahead
 <br/>
 <br/>
 Great attention to detail and ability to multitask
 <br/>
 <br/>
 Excellent written and verbal communication skills
</div>


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