administrative support assistant

Capital One

<div>Senior Administrative Assistant (Administrative Support Assistant III) Human Resources<p></p><p>
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.</p><p></p><p>
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives&rsquo; complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.</p><p></p><p><b>
Responsibilities:</b></p><ul><li><p>
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes</p></li><li><p>
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences</p></li><li><p>
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems</p></li><li><p>
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)</p></li><li><p>
Prepare professional business communication documents including memos, letters, and emails</p></li><li><p>
Build and maintain good business relationships with executives and administrative staff across the organizations</p></li><li><p>
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events</p></li><li><p>
Promote a fun and team-oriented work environment</p></li></ul><p></p><p>
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.</p><p></p><p><b>
Basic Qualifications:</b></p><ul><li><p>
High School Diploma, GED or equivalent certification</p></li><li><p>
At least 2 years of Administrative experience</p></li><li><p>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite<br>
</p></li></ul><p><b>Preferred Qualifications:</b></p><ul><li><p>
Associates Degree</p></li><li><p>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</p></li><li><p>
At least 3+ years of calendar management supporting multiple executives</p></li><li><p>
At least 1+ year of meeting and event planning experience</p></li><li><p>
Experience setting up video conference and Zoom/Skype technology for meeting user</p></li><li><p>
Experience planning ahead and managing time effectively</p></li><li><p>
Excellent written and verbal communications</p></li><li><p>
Excellent organizational skills</p></li></ul><p></p><p>
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.</p><p></p><p>
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.</p><p></p>
McLean, VA: $79,300 - $90,500 for Admin Support Assistant III<br>
<p></p>
Richmond, VA: $72,100 - $82,300 for Admin Support Assistant III<p></p><p><br>
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.</p><p></p><p>
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.</p><p></p>
This role is expected to accept applications for a minimum of 5 business days.<p></p>
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.<p></p><p>
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.</p><p></p><p>
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com</p><p></p><p>
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.</p><p></p><p>
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</p></div>

Senior Administrative Assistant (Administrative Support Assistant III) Human Resources

The John Hall Law Group

<div><p>High-volume law firm looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our attorneys, managers, and employees. Assisting in daily office needs and managing our companies general administrative activities. Administrative Assistant responsibilities may include, but not limited to, maintaining appropriate filing systems, requesting records/documents, contacting clients, assisting with attorney/client appointments, dictation, calendar management, and special projects. The ideal candidate should have excellent oral and written communication skills and be able to organize their work and daily tasks efficiently. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.</p>
<p>Responsibilities</p>
<ul><li>Answer and direct phone calls</li><li>
Organize and schedule appointments</li><li>
Plan meetings and take detailed minutes</li><li>
Write and distribute email, correspondence memos, letters, faxes and forms</li><li>
Assist in the preparation of regularly scheduled reports</li><li>
Develop and maintain a filing system</li><li>
Update and maintain office policies and procedures</li><li>
Provide general support to visitors</li><li>
Request medical records &amp; document</li><li>
Dictation</li><li>
Travel to our other office locations periodically</li></ul><p><br>
</p><p>Skills</p>
<p></p><ul><li>Knowledge of office management systems and procedures</li><li>
Working knowledge of office equipment, like printers and fax machines</li><li>
Proficiency in MS Office (MS Outlook and MS Word in particular)</li><li>
Excellent time management skills and the ability to prioritize work</li><li>
Attention to detail and problem-solving skills</li><li>
Excellent written and verbal communication skills</li><li>
Strong organizational skills with the ability to multi-task</li><li>
Additional qualification as an Administrative assistant will be a plus</li></ul></div>

Administrative Assistant

Seasons Therapy Group

<p><b>Job Title:</b> Administrative Assistant (Part-Time)<br/><b>Location:</b> Hinsdale, In-Office &amp; Remote Hybrid<br/><b>Schedule:</b> Approximately 15&ndash;20 hours per week (3 hours/day in office + flexible remote hours)</p><p><b>Job Summary</b><br/>We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in various administrative tasks. The ideal candidate will possess strong communication skills and a proactive approach to problem-solving. This role requires proficiency in office management and the ability to handle multiple tasks efficiently while providing exceptional customer service.</p><p><b>About Us</b></p><p>We are a warm and welcoming pediatric therapy clinic dedicated to supporting children and their families. Our team values creativity, compassion, and collaboration. We&rsquo;re seeking an Administrative Assistant who is organized, tech-savvy, and excited to support both our clinical team and families.</p><p><b>Role Overview</b></p><p>The Administrative Assistant will play a key role in keeping our clinic running smoothly. This position requires a blend of in-office support (+/3-4 hours/day) and flexible work-from-home hours. The ideal candidate will be detail-oriented, an excellent communicator, and comfortable using digital tools to support both administrative and creative tasks.</p><p>Responsibilities</p><ul><li>Manage day-to-day administrative operations of the clinic.</li><li>Cleaning, organizing, maintaining the public areas.</li><li>Provide customer support by addressing client needs and resolving issues promptly.</li><li>Collaborate with team members to ensure smooth office operations.</li><li>Learn and manage our <b>Electronic Medical Records (EMR) system</b> for scheduling, billing, and documentation support.</li><li>Organize and maintain digital files using <b>Google Suite (Docs, Sheets, Drive, Calendar, Gmail, etc.)</b>.</li><li>Create and update clinic communications, forms, and resources.</li><li>Support marketing and outreach by creating graphics in <b>Canva</b> and managing social media content.</li><li>Greet and support families during office hours, ensuring a welcoming environment.</li><li>Assist with special projects and events as needed.</li></ul><p><b>Qualifications</b></p><ul><li>Previous administrative experience (healthcare or therapy setting preferred, but not required).</li><li>Strong organizational and time management skills.</li><li>Proficiency with Google Suite.</li><li>Familiarity with Canva and social media platforms.</li><li>Comfortable learning new technology, including EMR systems.</li><li>Friendly, professional, and able to communicate clearly with families and staff.</li><li>Flexible, reliable, and able to work independently.</li><li>Strong typing skills with attention to detail for data entry tasks.</li><li>Demonstrated phone etiquette and customer service skills.</li><li>Strong computer skills, including familiarity with Google Workspace.</li><li>Previous office experience or clerical experience is preferred.</li><li>Excellent organizational skills and time management abilities.</li><li>Strong typing skills with attention to detail for data entry tasks.</li><li>Demonstrated phone etiquette and customer service skills.</li><li>Experience as a dental receptionist or medical receptionist is advantageous.</li><li>Personal assistant experience will be considered an asset. If you are a motivated individual looking to contribute to a dynamic team environment while honing your administrative skills, we encourage you to apply for this exciting opportunity.</li></ul><p><b>Benefits</b></p><ul><li>Flexible hybrid schedule.</li><li>Supportive and collaborative work environment.</li><li>Opportunity to make a positive impact on children and families.</li></ul><p>Job Type: Part-time</p><p>Pay: $20.00 - $21.00 per hour</p><p>Expected hours: 10 &ndash; 20 per week</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Ability to Commute:</p><ul><li>Hinsdale, IL 60521 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Hinsdale, IL 60521: Relocate before starting work (Required)</li></ul><p>Work Location: Hybrid remote in Hinsdale, IL 60521</p>

RECAFCO

<p>We are looking for an Administrative Assistant to support our daily office operations. The ideal candidate will handle clerical tasks, provide administrative support to management, and ensure the smooth running of the office.</p><p><b>Responsibilities:</b></p><ul><li>Answer phone calls and emails professionally</li><li>Prepare and maintain documents, reports, and records</li><li>Schedule and coordinate meetings and appointments</li><li>Organize and maintain filing systems (digital and paper)</li><li>Assist with basic data entry and office tasks</li></ul><p><b>Requirements:</b></p><ul><li>1 - 3 Years Experience</li><li>Arabic Nationality Preffered</li><li>English language proficiency</li><li>Proficiency in MS Office (Word, Excel,etc.)</li><li>Visa no 18 Transferable</li><li>Immediate joiners</li></ul><p>Job Type: Full-time</p><p>Language:</p><ul><li>English (Preferred)</li></ul>

Wood PLC

<div><p>Wood is seeking a motivated and detail-oriented Administrative Assistant (UAE National) to join our team on the ADNOC project. This role is a great opportunity for individuals who are organized, proactive, and eager to support project operations in a dynamic site environment.
</p><p>As an Admin Assistant, you will play a key role in ensuring smooth day-to-day administrative support for the project team, handling documentation, coordinating communications, and assisting with office activities to help the project run efficiently.</p></div>
<br><div><div><div><div><ul><li>Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
</li><li>Requires an understanding of the content of the manager&rsquo;s job and method of operation as well as knowledge of departmental operations and procedures.
</li><li>Organizes and maintains files of manager&rsquo;s correspondence, records etc. and follows up pending matters
</li><li>Acts as receptionist for the manager, screening correspondence and telephone calls
</li><li>Schedules appointments and coordinates arrangements for meetings
</li><li>Prints, organises and prepares information for meetings
</li><li>Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager&rsquo;s review
</li><li>Organizes and expedites flow of work through office and initiates follow up action
</li><li>Support in collecting information and data for reporting
</li><li>Populates templates and creates documents
</li><li>General office housekeeping activities as required</li></ul></div></div></div></div><p></p>
<br><div><ul><li>Competent in Microsoft Office
</li><li>Excellent English verbal and written communications skills
</li><li>Attention to detail
</li><li>Ability to manage a high volume of work and priorities
</li><li>Minimum 1 year experience as admin assistant.</li></ul></div>
<br><div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com<br>
</div><div></div><br>
<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Administration Assistant (UAE National)

M Shapiro Real Estate Group

<div>Position Description: Job Title: PART TIME Family Office - Experienced Administrative Assistant with Bookkeeping Experience
<div>Company: M. Shapiro Real Estate
</div><div>Location: Illinois</div><div></div><div><b><br>
Position Overview:</b> We are actively seeking an experienced Administrative Assistant with bookkeeping or light accounting experience to join our dynamic team. The successful candidate will play a vital role in supporting our daily operations, ensuring efficiency and accuracy in administrative tasks, and contributing to the financial management of our properties.</div><div></div><div><br>
</div><div><b>
Responsibilities</b>:
</div><ul><li>Perform general administrative duties such as answering phones, managing correspondence, and organizing files.
</li><li>Handle mail, including sorting, opening, and distributing incoming mail.
</li><li>Assist in reviewing monthly management reports from third party manager
</li><li>Depending on skill set, post accounting entries. (minimal monthly)
</li><li>Manage certified mail and maintain records of return receipts.
</li><li>Serve as the point of contact for coordinating cleaning services.
</li><li>Perform scanning and copying tasks as required.
</li><li>Manage autopay for bills.
</li><li>Prepare and file annual reports for all business entities.
</li><li>Ensure timely renewal of licenses required for properties.
</li><li>Reconcile company credit card statements.
</li><li>Provide notary services as required. (preferred)</li></ul><div></div><div><br>
</div><div><b>
Qualifications</b>:
</div><ul><li>Proven experience as an Administrative Assistant with knowledge of bookkeeping or general accounting principles.
</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (RentManager experience not required but a plus).
</li><li>Strong attention to detail and ability to maintain accurate records.
</li><li>Excellent organizational and time management skills with the ability to prioritize tasks effectively.
</li><li>Strong communication skills, both written and verbal.
</li><li>Ability to work independently with minimal supervision and as part of a team.
</li><li>Previous experience in the real estate industry is a plus.</li></ul><div></div><div><br>
</div><div><b>
Benefits</b>:
</div><ul><li>Competitive salary commensurate with experience.
</li><li>A supportive and collaborative work environment with a focus on employee well-being.
</li><li>M. Shapiro is an equal opportunity employer and welcomes diversity in the workplace. We thank all applicants for their interest in joining our team; however, only those selected for an interview will be contacted.</li></ul></div><div></div>

POWER-tek Global Inc.

<p>We are seeking a reliable and detail-oriented Saudi National to join our team as an Administrative Assistant. The ideal candidate will provide essential administrative and operational support, ensuring smooth day-to-day business operations. This role involves handling company documentation, coordinating with government and private offices, and assisting with compliance requirements.</p><p>Flexible hours and work from home also possible.</p><p><b>Key Responsibilities</b></p><ul><li>Maintain and organize company files, records, and documentation.</li><li>Visit company customers, government and private offices (e.g., MISA, Chamber of Commerce, banks) for official tasks.</li><li>Track and manage renewals of company registrations and licenses, including CR, MISA, and Chamber of Commerce.</li><li>Support the management in obtaining necessary authorizations and approvals.</li><li>Coordinate with internal and external stakeholders for administrative requirements.</li><li>Handle correspondence and prepare simple reports when required.</li><li>Assist with office errands and administrative tasks as assigned.</li></ul><p><b>Requirements</b></p><ul><li><b>Saudi Nationality &ndash; Mandatory</b>.</li><li>1&ndash;2 years of experience in administrative or office support roles (fresh graduates with good communication skills will also be considered).</li><li>Good understanding of Saudi government procedures and portals (MISA, Chamber, etc.) is an advantage.</li><li>Hands on use of of MS Office (Word, Excel, Outlook).</li><li>Strong organizational skills and attention to detail.</li><li>Ability to work independently and manage multiple tasks.</li><li>Valid Saudi driving license preferred.</li></ul><p><b>Benefits</b></p><ul><li>Competitive salary and allowances.</li><li>Opportunities for growth and professional development.</li><li>Supportive and collaborative work environment.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Are you a Saudi National?</li><li>How's your expected compensation for this role in Riyals?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>administrative or office support roles: 1 year (Preferred)</li></ul><p>Location:</p><ul><li>Riyadh (Preferred)</li></ul>

Administrative Assistant (Saudi National)

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