administrative support assistant

US Department of Veterans Affairs

Administrative Support Assistant

Administrative Support Assistant (OA)

Penn State University

<div><h1 class="jobSectionHeader">APPLICATION INSTRUCTIONS:
</h1><ul><li><h2 class="jobSectionHeader">CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
</h2></li><li><h2 class="jobSectionHeader">CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
</h2></li><li><h2 class="jobSectionHeader">If you are NOT a current employee or student, please click &ldquo;Apply&rdquo; and complete the application process for external applicants .
</h2></li></ul>Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants . 
This is a/an 83.3% full-time equivalency (FTE) job with months off. The number of months off will be determined by the position's FTE percentage. The timing of months off will be set to meet the needs of the unit and the essential duties of the position. Questions related to HR105 FTE positions should be directed to the hiring manager during the interview process. This position is eligible for benefits associated with any full-time position. The salary grade and range listed in the posting is reflective of a 100% Full-time position. Full-time equivalency job offers may fall outside of the listed range due to the assigned percentage of effort. 
POSITION SPECIFICS
Residence Life is seeking a dynamic and energetic individual to join the East Area office as an Administrative Support Assistant , serving as the first point of contact, in person and by phone.
The Residence Life Office is committed to developing a safe and inclusive living-learning community that fosters academic, social, cultural, and personal growth. We strive to enable residents to develop respect and responsibility for themselves and their community. This job will report to an Office Manager and assist with providing administrative support to one Associate Director, three Assistant Directors, and eleven Coordinators.
The successful candidate will be responsible for the following:
<ul><li>Serve as the primary point of contact, in person and via phone, in the area office
</li><li>Answer telephones, greet visitors, and take messages
</li><li>Schedule appointments and make appropriate referrals to other offices
</li><li>Open, sort, and distribute mail and post notices
</li><li>Create an area on call schedule for professional and paraprofessional staff and distribute on a routine basis to various University offices
</li><li>Assist in maintaining staff calendars
</li><li>Post confidential information to the student conduct database and refer to the Office of Student Accountability Conflict and Response as appropriate, maintain Incident Report log, assist in maintaining student files and records, type related documents
</li><li>Process room reservation requests and forward for signatures
</li><li>Inventory and order office supplies, prepare paperwork for special purchases, and assist staff with budgetary needs
</li><li>Assist in special project work and run office errands.
</li><li>Demonstrate a commitment to the development of a community where diversity and sustainability are valued 
</li></ul>MINIMUM EDUCATION, WORK EXPERIENCE &amp; REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS)&amp;#xa;No prior relevant work experience required; previous relevant work experience accepted in lieu of education.&amp;#xa;Required Certifications:&amp;#xa;None 
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies. 
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. 
SALARY &amp; BENEFITS
The salary range for this position, including all possible grades, is $34,800.00 - $50,500.00. 
Salary Structure - Information on Penn State's salary structure 
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university&rsquo;s teaching, research, and service mission. 

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Administrative Support Assistant - Residence Life

Northwell Health

<div>Job Description
Performs complex diversified clerical duties related to the operational needs of the office/department.

Job Responsibility

<ul><li>Performs complex administrativel duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office.
</li><li>Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.</li>
</ul>
Job Qualification

<ul><li>High School Diploma or equivalent required.</li>
<li>3-5 years of relevant experience, required.</li>
</ul>
 
<ul><li>Additional Salary Detail
</li></ul>The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).</div>

Senior Administrative Support Assistant

<div>Job Description

Performs diversified clerical duties related to the operational needs of the office/department.

Job Responsibility

<ul><li>Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office;
</li><li>Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.</li>
</ul>
Job Qualification

<ul><li>High School Diploma or equivalent required.</li>
<li>1-3 years of relevant experience, required.</li></ul> 
<div> 
<ul><li>Additional Salary Detail
</li></ul>The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).</div></div>

Administrative Support Assistant - Korean Bilingual

U.S. National Park Service

FUL Seasonal Administrative Support Assistant (OA)

University of Tennessee Health Science Center

<div>The UT Extension office in Bedford County is currently seeking applications for an Administrative Associate to join the administration team, providing essential support to county staff and clientele. The role involves managing calendars, coordinating travel, handling expense reports, ordering supplies, maintaining office organization, and supporting various programmatic projects and events. This position reports directly to the County Director.</div>
 <div><ul><li>Answer phones, scheduling, routing requests, checking mail and e-mail errands.
</li><li>Bookkeeping including, but not limited to accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventory, time entry, annual and sick leave balances using DASH, and travel reports.
</li><li>Compile yearly calendar, schedule of events, and maintain calendar for conference room.
</li><li>Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.
</li><li>Order office supplies and postage as needed and make sure proper care and maintenance is given to all equipment.
</li><li>Must provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, sex, disability, religion, or veteran status.</li></ul></div>
 <div>Required Qualifications:
<ul><li>High school graduate or equivalent.
</li><li>Office type environment work of 1-3 years.
</li><li>Prior experience or background knowledge of Extension.
</li><li>Experience working with the public.
</li>Must have a valid driver&rsquo;s license 
<li>
</li></ul>Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.
 Knowledge, Skills, &amp; Abilities:
<ul><li>Computer knowledge (Word, Excel), typing skills and bookkeeping skills.
</li><li>Ability to self-start.
</li><li>Knowledge and ability to maintain good public relations with local community.
</li><li>General knowledge of office equipment.
</li><li>Basic knowledge of working with budgets and / or bookkeeping.
</li>Ability to multitask and maintain the county office when all other staff may be in the field serving clientele. 
<li>
</li></ul>Preferred Qualifications:
<ul><li>Classes from a community college or vocational/business school in computer and office skills are a plus.
</li>The CAP rating also a plus (this would include training in accounting, office management, office technology, and business administration). 
<li>
</li></ul>Work Location:
<ul><li>Bedford County Extension, Shelbyville, Tennessee.
</li>This is not a remote or hybrid position. 
<li>
</li></ul>About UT Extension:
UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. It is a statewide educational organization, funded by federal, state and local governments, that brings research-based information about agriculture, family and consumer sciences, and resource development to the people of Tennessee where they live and work .</div>

Administrative Support Assistant, Bedford County, UT Extension: UTIA

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