administrative support assistant

GeoPoint

<p><b>GeoPoint</b> is a land surveying company with multiple locations, specializing in land development, geomatics, geospatial mapping, commercial surveys, and subsurface utility engineering.</p><p><b>Summary/Objective: </b></p><p>The <b>Marketing &amp; Administrative Support Assistant</b> role at <b>GeoPoint</b> is a multifaceted position that supports both marketing operations and executive administration. The ideal candidate will assist the Marketing Manager and the Corporate Executive Assistant with tasks. Success in this position requires strong organizational skills, attention to detail, effective communication, and the capacity to manage multiple tasks in a dynamic environment, with occasional travel and flexibility.</p><p><b>Essential Job Functions: </b></p><ul><li>Help prepare presentations, sales collateral, event materials, and internal communications.</li><li>Conduct basic research on industry trends, competitors, and customer insights to support campaign strategy.</li><li>Assist with CRM updates, lead intake processes, and general data maintenance.</li><li>Handle the ordering of flyers, brochures, branded swag, apparel, and all promotional materials for events, campaigns, and company-wide initiatives.</li><li>Coordinate with vendors, photographers, and suppliers to ensure timely delivery and quality control of all marketing-related orders.</li><li>Track incoming and outgoing promotional items, maintaining accurate quantity of records for each office location.</li><li>Provide scheduled updates regarding order status, delivery timelines, and inventory levels.</li><li>Ensure all materials align with branding guidelines and approved messaging.</li><li>Assist with event logistics such as goody bag assembly, event folder preparation, registration setup, and on-site support.</li><li>Capture high-quality photos during events, training sessions, and company activities for use in digital and print marketing content.</li><li>Ensure all event assets and materials are delivered on time and meet brand standards.</li><li>Manage and maintain the Marketing Manager&rsquo;s calendar, including meeting scheduling, calls, deadlines, and reminders.</li><li>Organize digital files, documents, and project folders within Monday.com and Internal Drive.</li><li>Prepare meeting agendas, take notes, and track follow-up items.</li><li>Assist with purchase orders, vendor contracts, budget tracking, and invoice processing.</li><li>Gather data related to marketing campaigns, events, and vendor performance.</li><li>Assist in compiling analytics for reports, presentations, and planning reviews.</li></ul><p><b>Executive Assistant Support: </b></p><ul><li>Schedule Meetings</li><li>Meeting recaps</li><li>Proposals</li><li>Communication with clients</li><li>Accounting System Entry</li><li>Assist office manager with ordering supplies</li><li>Stocking kitchen</li><li>Liaison between employees and Executives</li><li>Assisting executive assistant with communications between C-Suite &amp; employees</li></ul><p><b>Qualifications: </b></p><ul><li>Strong organizational and project management skills for coordinating events, tracking inventory, managing calendars, and maintaining digital files.</li><li>Ability to create and support marketing materials, including presentations, sales collateral, event assets, and internal communications.</li><li>Basic research skills to gather industry, competitor, and customer insights.</li><li>Experience with CRM updates, data entry, lead intake processes, and general data maintenance.</li><li>Vendor coordination skills, including ordering promotional materials, managing timelines, and ensuring quality control.</li><li>Attention to detail to ensure branding consistency across all materials and communications.</li><li>Event support abilities, including logistics coordination, assembly of materials, registration setup, and on-site assistance.</li><li>Basic photography skills for capturing high-quality images at events and trainings.</li><li>Administrative support experience, including scheduling, meeting prep, note-taking, proposal drafting, and budget tracking.</li><li>Professional communication skills for interacting with clients, executives, staff, and vendors.</li><li>Ability to support accounting tasks such as invoice processing, purchase orders, and system entry.</li><li>Comfortable assisting with office management tasks (supplies, kitchen stocking) and serving as a liaison between executives and employees.</li></ul><p><b>Physical Demands and Work Environment: </b></p><ul><li>Regularly engage in sitting, standing, or walking activities.</li><li>Occasionally handle lifting, carrying, pushing, or pulling items of varying weights.</li><li>Perform reaching, kneeling, crouching, bending, or twisting motions as needed.</li><li>Other physical requirements may arise depending on job tasks.</li><li>Work may be conducted at a desk or workstation situated in confined areas.</li><li>Experience moderate levels of noise indoors and outdoors.</li><li>Flexibility to work overtime and occasional weekends as required.</li><li>Ability to thrive in both team-oriented settings and independently, demonstrating self-motivation and initiative.</li></ul><p><b>Travel: </b></p><ul><li>Some travel may be required.</li></ul><p>Job Type: Full-time</p><p>Expected hours: No less than 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Project management: 1 year (Preferred)</li><li>Marketing: 1 year (Preferred)</li><li>Data entry: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Marketing & Administrative Support Assistant

Capital One

<div>Senior Administrative Assistant (Administrative Support Assistant III) - Legal<p></p><p>
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.</p><p></p><p>
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives&rsquo; complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.</p><p></p><p><b>
Responsibilities:</b></p><ul><li><p>
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes</p></li><li><p>
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences</p></li><li><p>
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems</p></li><li><p>
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)</p></li><li><p>
Prepare professional business communication documents including memos, letters, and emails</p></li><li><p>
Build and maintain good business relationships with executives and administrative staff across the organizations</p></li><li><p>
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events</p></li><li><p>
Promote a fun and team-oriented work environment</p></li></ul><p></p><p>
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
</p><p></p><p><b>Basic Qualifications:</b></p><ul><li><p>
High School Diploma, GED or equivalent certification</p></li><li><p>
At least 2 years of Administrative experience</p></li><li><p>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite<br>
</p></li></ul><p><b>Preferred Qualifications:</b></p><ul><li><p>
Associates Degree</p></li><li><p>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</p></li><li><p>
At least 3+ years of calendar management supporting multiple executives</p></li><li><p>
At least 1+ year of meeting and event planning experience</p></li><li><p>
Experience setting up video conference and Zoom/Skype technology for meeting user</p></li><li><p>
Experience planning ahead and managing time effectively</p></li><li><p>
Excellent written and verbal communications</p></li><li><p>
Excellent organizational skills</p></li></ul><p><b><br>
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.</b></p><p></p><p>
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.</p><p></p>
McLean, VA: $79,300 - $90,500 for Admin Support Assistant III<br>
<p></p>
Richmond, VA: $72,100 - $82,300 for Admin Support Assistant III<p></p><p><br>
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.</p><p></p><p>
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.</p><p></p>
This role is expected to accept applications for a minimum of 5 business days.<p></p>
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.<p></p><p>
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.</p><p></p><p>
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com</p><p></p><p>
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.</p><p></p><p>
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</p></div>

Senior Administrative Assistant (Administrative Support Assistant III) - Legal

IIQAF

<div><h3 class="jobSectionHeader"><b>Description</b></h3>
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team within the hospitality industry. This role is pivotal in ensuring the smooth operations of our office and providing exceptional support to our management team. As an Administrative Assistant, you will be responsible for handling various administrative tasks that are crucial for the daily functioning of our establishment.</p>
<h3 class="jobSectionHeader"><b>Responsibilities</b></h3>
<ul><li>Manage and coordinate office activities and operations to secure efficiency and compliance.</li><li>
Assist in organizing and scheduling meetings, appointments, and events.</li><li>
Handle incoming calls, emails, and other communications.</li><li>
Maintain filing systems, databases, and records.</li><li>
Prepare and edit documents, reports, and presentations.</li><li>
Support HR functions such as recruitment, onboarding, and employee relations.</li></ul>
<h3 class="jobSectionHeader"><b>Requirements</b></h3>
<ul><li>Proven experience as an Administrative Assistant or relevant role.</li><li>
Proficient in MS Office and other office management software.</li><li>
Excellent time management and multitasking abilities.</li><li>
Strong communication and interpersonal skills.</li><li>
Attention to detail and problem-solving skills.</li><li>
High school diploma; additional qualifications in Office Administration are a plus.</li></ul>
<h3 class="jobSectionHeader"><b>Benefits</b></h3>
<ul><li>Competitive salary and benefits package.</li><li>
Opportunities for growth and advancement within the company.</li></ul></div>

Administrative Assistant

Purdue University

<div></div><div><div><div><div><div><div>Req Id: 39452
</div></div></div></div><div><div><div><div>Job Title: Administrative Assistant
</div></div></div></div><div><div><div><div>City: Hammond
</div></div></div></div><div><div><div><div>
<div><div><div><h2 class="jobSectionHeader"><b>Overview of Administrative Assistant
</b></h2></div><div><p>The Computer and Information Technology &amp; Graphics Department at Purdue University Northwest is seeking an Administrative Assistant. The position will be responsible for handling all day to day administrative support functions for the Center for Cybersecurity . This individual will work independently to administer and provide specialized support.<br>
 </p><p></p><ul><li><p>Typically 8am &ndash; 5pm with occasional evening/weekend work; will flex work schedule to accommodate<br>
</p></li></ul><p></p><p><b><i>This position is grant-funded and continued employment is contingent upon ongoing funding availability.
</i></b></p></div></div><div><div><h2 class="jobSectionHeader"><b>Duties and Responsibilities of Administrative Assistant
</b></h2></div><div><ul><li><p>Assist in grant proposal preparation and submission
</p></li><li><p>Assist in reporting and marketing
</p></li><li><p>Manage grant budgets, pay invoices, coordinate travel, and perform temp and student hiring
</p></li><li><p>Reporting and Marketing
</p></li><li><p>Serve as liaison between PIs, University administrative offices, and external agencies, sponsors or partners
</p></li><li><p>Provide support on special projects as needed
</p></li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Benefits of Administrative Assistant
</b></h2></div><div><div><ul><li>Full benefits &ndash; Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
</li></ul></div><ul><li>Ten paid vacation days first year of employment
</li><li>Ten paid holidays
</li><li>University paid and matching contribution to retirement
</li><li>University contribution to Health Savings Account &ndash;
<ul><li>Plus, a chance to earn more through participating in University Wellness Initiatives
</li></ul></li><li>Employee Wellness Programs
</li><li>Paid Parental Leave
</li><li>Tuition remission for you, your spouse and dependent children at any Purdue campus
</li></ul><div><p>For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/
</p></div></div></div><div><div><h2 class="jobSectionHeader"><b>Education of Administrative Assistant
</b></h2></div><div><ul><li><p>High school diploma/GED required
</p></li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Experience of Administrative Assistant
</b></h2></div><div><ul><li><p>Two years&rsquo; administrative support experience
</p></li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Core Competencies of Administrative Assistant
</b></h2></div><div><ul><li><p>Ability to work well independently with accuracy and efficiency
</p></li><li><p>Highly organized and excellent attention to detail
</p></li><li><p>Ability to manage multiple projects simultaneously and meet deadlines in a team environment
</p></li><li><p>Self-direction, excellent initiative and creativity while maintaining high quality of work
</p></li><li><p>Self-motivated and able to use time and resources effectively
</p></li><li><p>Able to make and implement plans with patience, persistence, and consistency
</p></li><li><p>Ability to identify and correct problems as they occur
</p></li><li><p>Outstanding written and verbal skills
</p></li><li><p>Proficiency in Video Conferencing and Microsoft Office software
</p></li><li><p>Ability to learn and adapt to system and policy changes
</p></li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Additional Information
</b></h2></div><div><div><p>Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.<br>
</p><p></p><p>Purdue University Northwest is an equal opportunity/equal access university.
<br>
<br>
Purdue University Northwest (PNW) is a student-centered university that transforms lives through innovative education, impactful research and community engagement. Located in Northwest Indiana in the greater Chicago area and near the Indiana Dunes National Park, PNW serves approximately 9,000 students, including 6,000 core students, in a wide range of academic programs at the baccalaureate, master&rsquo;s and applied doctoral levels.<br>
</p><p></p><p>Purdue Northwest employs more than 1,000 faculty and staff members for operations at its main campus in Hammond, Ind., and its branch campus in Westville, Ind., plus additional sites in Northwest Indiana including the Gabis Arboretum near Valparaiso, Ind. PNW&rsquo;s values reflect the university&rsquo;s commitment to respect, innovation, a student-centric university, and excellence.<br>
</p><p></p><p>PNW is consistently ranked among the best public regional universities in U.S. News &amp; World Report&rsquo;s annual Best Colleges report and is recognized as a First Scholars institution as well as an Innovation and Economic Prosperity University. With its vision to cultivate leaders, inspire excellence, and impact our world, PNW advances the socioeconomic mobility of its students and positively impacts regional development.
</p></div></div></div><div><div><h2 class="jobSectionHeader"><b>FLSA Status
</b></h2></div><div>Non-Exempt
</div></div></div></div></div></div></div><div><div>
</div></div><div><div><div><div>Posting Start Date: 11/19/25</div></div></div></div></div></div>

Almoayyed International Group - Kingdom of Bahrain

<p>We are looking for a detail-oriented and proactive <b>Administrative Assistant</b> to manage daily operational and coordination tasks. The role involves handling company vehicles, mobile lines, purchase orders, and various government-related transactions.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in preparing, processing, and following up on purchase orders.</li><li>Manage administrative tasks related to company cars, including registration, insurance renewal, maintenance scheduling, and record keeping.</li><li>Handle mobile line requests, renewals, cancellations, and maintain updated record.</li><li>Coordinate and process transactions with ministries and government departments as required.</li><li>Maintain organized records and documentation (soft and hard copies).</li><li>Provide general administrative support to the team.</li></ul><p><b>Qualifications:</b></p><ul><li>Diploma or in Business Administration or related field.</li><li>0&ndash;2 years of experience in administrative support or office coordination.</li><li>Good communication skills in English/Arabic.</li><li>Proficiency in MS Office.</li></ul><p>Job Type: Full-time</p>

Administrative Assistant – (Bahraini only)

Bin Horaiz Holding Group

<p><b>Job Purpose:</b></p><p>The Administrative Assistant will provide administrative and operational support to ensure efficient office operations. The role requires experience in the FMCG sector, strong organizational skills, and the ability to prepare and manage weekly and monthly reports accurately and on time.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide administrative and clerical support to the management team and various departments.</li><li>Prepare, compile, and submit <b>weekly and monthly reports</b> (sales, inventory, logistics, or performance metrics).</li><li>Maintain and update records, databases, and filing systems.</li><li>Coordinate with departments such as Sales, Marketing, and Supply Chain to collect data for reporting.</li><li>Assist in monitoring stock levels, purchase orders, and deliveries.</li><li>Handle correspondence, scheduling, and meeting coordination.</li><li>Support the preparation of presentations and documentation for management reviews.</li><li>Ensure compliance with company policies and FMCG operational standards.</li><li>Perform other administrative duties as assigned to ensure smooth office operations.</li></ul><p><b>Qualifications and Experience:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li><b>2&ndash;4 years of experience</b> as an Administrative Assistant, preferably in the <b>FMCG industry</b>.</li><li>Strong proficiency in <b>MS Office (Excel, Word, PowerPoint)</b> &mdash; Excel reporting skills are essential.</li><li>Excellent communication and organizational skills.</li><li>Detail-oriented, with the ability to manage multiple priorities and meet deadlines.</li><li>Knowledge of FMCG workflows, reporting, and documentation processes is an advantage.</li></ul><p><b>Key Skills:</b></p><ul><li>Reporting and Data Management</li><li>Time Management and Organization</li><li>Communication and Coordination</li><li>Accuracy and Attention to Detail</li><li>Proficiency in Microsoft Office</li><li>Teamwork and Adaptability</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p>

Campbell County

<div><div><p>Department:
</p><p>Campbell County Road and Bridge</p><div>
Contact Person:</div><p>
Trinitie Jenkins, (307) 682-4411</p><div>
Position Summary:
</div><p>Campbell County Road &amp; Bridge has a full-time position opening for an Administrative Assistant. We are seeking a positive, detail-oriented and customer-focused Administrative Assistant to support the daily operations of our office. This position performs a wide range of routine administrative and clerical tasks within an established procedural framework, with increasing independence as experience is gained. The ideal candidate will serve as a professional and welcoming point of contact for staff, customers, and the public while managing communications, data entry, inventory, preparing documents and reports, maintaining records and supplies, coordinating meetings, and assisting with event planning. This role plays an essential part in ensuring efficient office operations and delivering high-quality service across the organization.</p><p>
Pay Grade: 104</p></div><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><p>
High school education or equivalent. One to three years of experience in office environment and organization, class C driver&rsquo;s license.</p>
<h3 class="jobSectionHeader"><b>Miscellaneous Information</b></h3><p>
If Interested: Please submit completed County application, Resume and Cover Letter to: Email: ccrb@campbellcountywy.gov OR Campbell County Road &amp; Bridge 5901 Hannum Rd, Gillette, WY 82718 Campbell County is an Equal Opportunity Employer</p></div>
<br><div><h3 class="jobSectionHeader"><b>Job Details</b></h3>
<div><div><b>Category</b></div>
<p>Full Time</p>
<div><b>Status</b></div>
<p>Open</p>
<p>This position will remain open until filled</p>
<div><b>Salary</b></div>
<p>Beginning Salary: $17.82 to $26.15 per hour, depending on experience and qualifications</p>
<div><b>Posted</b></div>
<p>November 19, 2025 3:00 PM</p>
<div><b>Closing</b></div>
<p>Open Until Filled
</p><div><b>Attached Files</b></div>
<p>Administrative Assistant</p></div></div>

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