administrative support assistant

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, United Arab Emirates 
Industry: Hospital / Healthcare 
Salary: AED 5,500 &ndash; AED 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and detail-oriented Administrative Assistant in Abu Dhabi to support our hospital and healthcare operations. The ideal candidate will have experience in medical administration, office coordination, healthcare documentation, and front desk support.
This role is suitable for candidates searching for Administrative Assistant jobs in Abu Dhabi, Hospital Admin jobs UAE, Healthcare Office Assistant roles, or Medical Administrative positions.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide administrative support to hospital management and healthcare teams</li><li>
Manage daily office operations and coordinate departmental activities</li><li>
Handle medical records, documentation, filing, and data entry</li><li>
Assist with appointment scheduling and patient coordination</li><li>
Prepare reports, letters, and internal communications</li><li>
Maintain confidential healthcare information securely</li><li>
Support HR and finance departments when required</li><li>
Manage phone calls, emails, and front desk inquiries</li><li>
Ensure smooth workflow in hospital administrative processes</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>
Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>
Excellent organizational and communication skills</li><li>
Experience in medical documentation preferred</li><li>
Ability to work in a fast-paced hospital environment</li><li>
Immediate joiners preferred</li></ul></div>

Administrative Assistant

BES Solutions, LLC

Overview: BES Solutions (BESS) is a family-owned and operated company established in 2018. BESS is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB). Summary: We are seeking a responsible executive administrative assistant for a temporary contract (1099) to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing the company&rsquo;s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools such as MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we&rsquo;d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities:<ul><li>Provide day-to-day organizational and program operations.</li><li>Perform daily mail distribution, including the collection, coordination, and delivery of mail from the mailroom to other Administrative Officers in the organization.</li><li>Conduct telephone services to include answering the office phones and delivering messages. The administrator must record all messages via email to include who, what, when, and where type information. Urgent requests require face-to-face communication.</li><li>Maintain office records and files, electronically and/or as hard copies, and prepare automated office management-related reports and other documents when directed.</li><li>Provide recommendations, resolutions, and updates to office records, databases, and/or files for assigned programs.</li><li>Develop, prepare, and coordinate client program-related correspondence such as letters, emails, and memorandums, upon COR approval.</li><li>Arrange meetings, conferences, and travel, and attend meetings/conferences when directed. This includes preparing support materials, reserving meeting locations, taking accurate meeting minutes, following up with summary notes/minutes or reports from meetings, and preparing and distributing.</li><li>Validate employee information is accurate and up-to-date using client databases and/or files.</li><li>Create and maintain integrated program schedules for program activities.</li><li>Prepare and process travel authorization and travel vouchers by the client's travel policy using E2 or the most current travel management systems.</li><li>Maintain and manage calendars and coordinate/schedule of all meetings and facility visits (i.e., understand the hierarchy of leadership and urgency to resolve scheduling conflicts).</li><li>Assist in the preparation of presentation materials; proficient in MS Office (Word, Excel, PowerPoint).</li><li>The position requires excellent written/oral communication skills; working knowledge of word processing and MS Office products.</li><li>Strong organizational skills and the ability to perform detail-oriented work are required.</li><li>Design and prepare briefings and special presentations, and prepare customized or special graphics, reports, charts, and media.</li><li>Prepare support materials and briefing books (i.e., development of the weekly Executive Schedule Binder). The support materials and briefing books must adhere to the client&rsquo;s branding and writing standards in accordance with current client orders and/or requirements from management.</li><li>Perform front desk receptionist duties, which include greeting and escorting visitors. The Administrator must follow the appropriate visitor processes to coordinate guest visitations and escort visitors to their meeting destination upon arrival.</li><li>The Administrator serves as the point of contact for the visitor unless stated otherwise.</li></ul>Skills:<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multitask</li></ul>A four-year college degree in a business or related field, or equivalent, with five (5) years of progressive professional experience.Degree/Experience substitution: Instead of a 4-year degree, ten (10) years of executive-level experience is required.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8-hour shift</li><li>Day shift</li><li>Monday to Friday</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administrative Experience: 5 years (Required)</li><li>Executive Administration: 5 years (Required)</li><li>Government Contracting | Compliance | Payroll Administration | FAA Processes &amp; Standards (preferred)</li></ul>Work Location: In personJob Types: Full-time, TemporaryPay: $76,000.00 - $84,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Administrative Support Analyst

Almoayyed International Group - Kingdom of Bahrain

We are looking for a detail-oriented and proactive Administrative Assistant to manage daily operational and coordination tasks. The role involves handling company vehicles, mobile lines, purchase orders, and various government-related transactions.Key Responsibilities:<ul><li>Assist in preparing, processing, and following up on purchase orders.</li><li>Manage administrative tasks related to company cars, including registration, insurance renewal, maintenance scheduling, and record keeping.</li><li>Handle mobile line requests, renewals, cancellations, and maintain updated record.</li><li>Coordinate and process transactions with ministries and government departments as required.</li><li>Maintain organized records and documentation (soft and hard copies).</li><li>Provide general administrative support to the team.</li></ul>Qualifications:<ul><li>Diploma or in Business Administration or related field.</li><li>0&ndash;2 years of experience in administrative support or office coordination.</li><li>Good communication skills in English/Arabic.</li><li>Proficiency in MS Office.</li></ul>Job Type: Full-time

American University of Bahrain (AUBH)

<div>
 
 Overview:
 
 
 
 The American University of Bahrain (AUBH) invites applications for a full-time position as Academic Administrative Assistant. An Academic Administrative Assistant supports the Deans of the Colleges at AUBH and liaises with various departments including an oversight by the Provost's Office. Their main duty is to provide academic assistance with respect to the line of work of the Dean.
 
 
 
 Duties and Responsibilities:
 
 
 
 <ul>
 <li>
 Provides administrative support to the College Dean
 </li>
 <li>
 Schedules, plans, and coordinates work actions of the Dean and college
 </li>
 <li>
 Receive and respond to enquiries concerning program matters from Provost's Office, Program Coordinators, QA Officer, faculty of the college, external organizations, and members of the public
 </li>
 <li>
 Collects, organizes, and analyzes data for reports and analysis, as requested
 </li>
 <li>
 Assists Deans in the development of relevant policies and procedures documents
 </li>
 <li>
 Provides administrative support by scheduling appointments, coordinating meetings for the Dean and college
 </li>
 <li>
 Supports the college and committees assigned with preparing meeting materials and presentations, as requested
 </li>
 <li>
 In charge of all meeting minutes for the college and committees, as assigned
 </li>
 <li>
 Assists the Dean in administrative support with regards to accreditation bodies (ie. WSCUC, BQA, etc.)
 </li>
 <li>
 Updates the QA officers about curriculum and/or study plan changes, and provides relevant support where needed
 </li>
 <li>
 Supports the Deans with onboarding of new faculty in the college (i.e., contact HR, IT and Librarian to help in settling a new faculty)
 </li>
 <li>
 Liaise with Program Coordinators and faculty in coordinating the applications for internships- in coordination with AUBH career center- and capstones
 </li>
 <li>
 Liaise with faculty and Deans, making sure to coordinate applications submitted to HEC for field trips and invitations of guest speakers and other related matters
 </li>
 <li>
 Ensures handover is given within the college upon a leave of absence
 </li>
 <li>
 Provide support to assigned responsibilities of committees by the Provost
 </li>
 <li>
 Other duties as assigned by the Dean or the Provost
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in business/ media.
 </li>
 <li>
 No minimum professional work experience is required
 </li>
 <li>
 Strong communication and relationship building skills with peers
 </li>
 <li>
 Ability to work independently and responsibly
 </li>
 <li>
 Effective written and verbal communication skills are required.
 </li>
 <li>
 Knowledge of basic bookkeeping practices.
 </li>
 </ul>
</div>

Academic Administrative Assistant

WAJJAD | وجّاد

<div>
 
 Company Description
 
 
 
 WAJJAD is a technology studio headquartered in the Kingdom of Saudi Arabia, focused on architecting scalable digital operating systems across governance-driven and asset-backed sectors. Established in 2020, the company designs institutional-grade B2B platforms tailored to modernize core operational frameworks, enhance efficiency, and improve decision-making processes. Operating eight specialized platforms within its connected digital ecosystem, WAJJAD provides integrated solutions with cross-sector applicability. With a vision for innovation and growth, WAJJAD is strategically positioned to drive digital transformation in the region with aspirations for global expansion.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site Administrative Assistant role located in Cairo, Egypt. The Administrative Assistant will support daily office operations, handle administrative and clerical tasks, and provide executive-level support. Responsibilities include scheduling meetings, managing correspondence, organizing office systems, and coordinating communications. Fluency in the Saudi dialect is required for this role to effectively collaborate and communicate with stakeholders.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Strong Administrative Assistance and Clerical Skills, with the ability to manage office tasks and maintain organized records
 </li>
 <li>
 Proficiency in Executive Administrative Assistance, including calendar management, meeting scheduling, and supporting senior management
 </li>
 <li>
 Excellent Communication and Phone Etiquette skills, with fluency in the Saudi dialect to facilitate seamless interactions
 </li>
 <li>
 Attention to detail, organizational skills, and the ability to prioritize tasks efficiently
 </li>
 <li>
 Proficiency in office-related software and tools; experience in similar roles is preferred
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is a plus
 </li>
 <li>
 Ability to work collaboratively in a fast-paced, structured, and professional environment
 </li>
 </ul>
</div>

Administrative Assistant التحدث باللهجة السعودية بطلاقة

Trustbend Logistics

<div>Trustbend Packers &amp; Movers is seeking a highly organized and proactive Administrative Assistant to support daily office operations in Dubai. The ideal candidate will play a key role in ensuring smooth coordination between departments while maintaining efficient administrative processes within the company.

Key Responsibilities:
<ul>
<li>Provide administrative support to management and operational teams</li>
<li>Handle incoming calls, emails, and customer inquiries professionally</li>
<li>Prepare reports, letters, invoices, and other documentation</li>
<li>Maintain organized filing systems (physical and electronic)</li>
<li>Schedule meetings, appointments, and coordinate office activities</li>
<li>Assist with data entry and record maintenance</li>
<li>Manage office supplies and coordinate with vendors</li>
<li>Support HR and accounts departments with basic administrative tasks</li>
<li>Ensure confidentiality of company information</li>
</ul>
Requirements and Skills:
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li>
<li>2&ndash;3 years of experience in an administrative role (UAE experience preferred)</li>
<li>Proficiency in MS Office (Word, Excel, Outlook)</li>
<li>Strong organizational and multitasking abilities</li>
<li>Excellent communication and interpersonal skills</li>
<li>Ability to work under pressure and meet deadlines</li>
<li>Professional attitude and strong attention to detail</li>
</ul>
This role offers a stable opportunity within a growing logistics and relocation company. If you are organized, dependable, and ready to contribute to efficient office operations in Dubai, Trustbend Packers &amp; Movers welcomes your application.</div>

MMA Food Manufacturing

TALLY EXPERIENCED CANDIDATESAn Administrative Assistant manages day-to-day office operations by handling scheduling, correspondence, filing, and visitor reception to ensure efficiency. Key responsibilities include organizing meetings, managing calendars, processing documents, basic bookkeeping, and maintaining office supplies. They must possess strong communication, technical, and organizational skills.Duties<ul><li>Calendar &amp; Meeting Management: Scheduling appointments, booking conference rooms, and coordinating meetings (in-person or virtual).</li><li>Communication: Answering phones, managing email correspondence, and routing inquiries.</li><li>Documentation &amp; Data Entry: Preparing reports, memos, and presentations; maintaining digital/physical filing systems.</li><li>Office Operations: Ordering supplies, managing inventory, and liaising with vendors.</li><li>Travel Coordination: Arranging flights, hotels, and transportation for staff.</li><li>Administrative Support: Assisting with expense reports, invoicing, and supporting HR with onboarding</li></ul>contact us63694381359025257635Job Types: Full-time, Permanent, FresherPay: ₹10,000.00 - ₹12,000.00 per monthWork Location: In person

ADMIN ASSISTANT

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Administrative Assistant التحدث باللهجة السعودية بطلاقة

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