administrative support assoc

The University of Michigan

<p></p><div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2><p>
Provide highly responsible and skilled operational support to the Division of Surgical Oncology. Perform administrative support for three Surgical Faculty within the Section of General Surgery, Division of Surgical Oncology. This position also provides educational and administrative support for the Polly Cheung Breast Surgical Oncology Fellowship, Center for Surgical Trials Clinical Fellowship, and the Surgical Oncology T32 federal training grant.</p><h2 class="jobSectionHeader"><b>
Responsibilities*</b></h2><ul><li>
Exercise initiative, independent judgment, diplomacy, a service-oriented attitude, and follow-through in providing general administrative support; including excellent attention to detail, the ability to prioritize and meet deadlines in a timely fashion.</li><li>
Screen, prioritize, and route all written, electronic correspondence, telephone calls, and verbal requests responding and/or acting on behalf of faculty as appropriate.</li><li>
Work in conjunction with the General Surgery call center and nursing staff to organize clinic grids, operative dates, and facilitate patient access.</li><li>
Maintain faculty calendars, interviews, and other appointments/engagements as directed.</li><li>
Responsible for creating and/or coordinating teaching round schedules, resident interviews, and Journal Club.</li><li>
Support and prepare faculty affairs documentation (re-credentialing, promotion packets, references, renew licensures, certifications, memberships, subscriptions, etc.).</li><li>
Execute complex travel arrangements for faculty.</li><li>
Procure goods/services using UM Purchasing Card; reconcile P-Card statements using M-Pathways.</li><li>
Track monthly expenditures including faculty spending on research accounts.</li><li>
Reconcile Statement of Activity for CME and other project/grants and accounts as assigned.</li><li>
Utilize discretion and appropriate judgment regarding sensitive and/or confidential matters.</li><li>
Cross cover breaks and vacations with team of Administrative Assistants across the Section of General Surgery.</li><li>
Surgical Oncology Fellowship Program Coordination.</li><li>
National Institutes of Health T32 Administration.</li><li><p>
Soft Tissue Clinical Trials Program Administration.</p></li><li>
Perform other duties as assigned.</li></ul><h2 class="jobSectionHeader"><b>
Required Qualifications*</b></h2><ul><li>
Bachelor's Degree and 2-4 years of relevant experience OR high school/GED and 6 - 8 years of professional administrative level work experience.</li><li>
Must have exceptional written and verbal interpersonal communication skills.</li><li>
Demonstrated experience delivering excellent customer service.</li><li>
Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines is required.</li><li>
Must be able to work independently with minimal supervision and as part of a dedicated team.</li><li>
Ideal candidate will have experience working in a team-oriented atmosphere and can manage a fast-paced work environment with the ability to promote professional relationships within a team environment.</li><li>
Attention to detail is essential.</li><li>
Must be proficient in use of PC and software including Microsoft Word, Excel, PowerPoint, Acrobat and Acrobat Reader.</li></ul><h2 class="jobSectionHeader"><b>
Desired Qualifications*</b></h2><ul><li>
Experience with MiChart, Emburse Expense Reporting, project or program support experience, and Human Resource Management System.</li></ul><h2 class="jobSectionHeader"><b>
Modes of Work</b></h2><p>
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.</p><h2 class="jobSectionHeader"><b>
Work Locations</b></h2><p>
The General Surgery office operates in a hybrid work environment consisting of both in-person and remote work. This Monday-Friday position will be working 3 days per week onsite in the A. Alfred Taubman Health Care Center within Michigan Medicine?s Ann Arbor Medical Campus.</p><h2 class="jobSectionHeader"><b>
Background Screening</b></h2><p>
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.</p><h2 class="jobSectionHeader"><b>
Application Deadline</b></h2><p>
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.</p><h2 class="jobSectionHeader"><b>
U-M EEO Statement</b></h2><p>
The University of Michigan is an equal employment opportunity employer.</p></div></div></div><p></p>
<br><div><div><h3 class="jobSectionHeader"><b>Job Opening ID</b></h3>
<div><p>276004</p>
</div></div><div><h3 class="jobSectionHeader"><b>Working Title</b></h3>
<div><p>Admin Specialist Assoc Health</p>
</div></div><div><h3 class="jobSectionHeader"><b>Job Title</b></h3>
<div><p>Admin Specialist Assoc Health</p>
</div></div><div><h3 class="jobSectionHeader"><b>Work Location</b></h3>
<div><p>Ann Arbor Campus</p>
</div></div><p>Ann Arbor, MI</p>
<div><h3 class="jobSectionHeader"><b>Modes of Work</b></h3>
<div><p>Hybrid
</p></div></div><div><h3 class="jobSectionHeader"><b>Full/Part Time</b></h3>
<div><p>Full-Time</p>
</div></div><div><h3 class="jobSectionHeader"><b>Regular/Temporary</b></h3>
<div><p>Regular</p>
</div></div><div><h3 class="jobSectionHeader"><b>FLSA Status</b></h3>
<div><p>Nonexempt</p>
</div></div><div><h3 class="jobSectionHeader"><b>Organizational Group</b></h3>
<div><p>Medical School</p>
</div></div><div><h3 class="jobSectionHeader"><b>Department</b></h3>
<div><p>MM GSA - Administrtn (GSA/ADM)</p>
</div></div><div><h3 class="jobSectionHeader"><b>Posting Begin/End Date</b></h3>
<div><p>4/09/2026 - 4/23/2026</p>
</div></div><div><h3 class="jobSectionHeader"><b>Career Interest</b></h3>
<div><p>Administration</p></div></div></div>

Admin Specialist Assoc Health

RR Donnelley

<div><b>Company Description</b><p><br>
Williams Lea by RRD is a global business support services company with a strong legacy&mdash;over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world&mdash;especially within legal, financial, and professional services industries.</p><p>
We&rsquo;re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it&rsquo;s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we&rsquo;re the behind-the-scenes team making everything run smoothly.</p><b><br>
Job Description</b><p><b><br>
Position summary</b></p><p>
The Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters.</p><p><b>
Job duties</b></p><ul><li>
(* denotes an &ldquo;essential function&rdquo;)</li><li><ul><li>Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)</li><li>Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.</li><li>Utilize appropriate logs and/or tracking software for all administrative support work</li><li>Ensure that job tickets are properly filled out before beginning work</li><li>Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle</li><li>Communicate with team members, lead, supervisor or client on job or deadline issues</li><li>Meet contracted deadlines for accepting, completing, and delivering all work</li><li>Troubleshoot basic equipment problems</li><li>Interact with clients over the phone, via video or electronically</li></ul></li><li>
Prioritize workflow</li><li>
Performs Quality Assurance on own work and work of others</li><li>
Answer telephone, emails, and place service calls when needed</li><li>
Adhere to Williams Lea policies in addition to client site policies</li><li>
Use equipment and supplies in a cost-efficient manner</li></ul><p><b>
Working conditions</b></p><ul><li>
Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.</li><li>
Ability to work overtime as needed.</li><li>
Work is performed in a professional work environment and/or work from home setting.</li><li>
Business casual and/or professional attire required.</li></ul><br>
<b>
Qualifications</b><p><b><br>
Job qualifications</b></p><ul><li>
High school diploma or equivalent education</li><li>
Minimum (1) year administrative support experience in a professional organization, preferably in the legal or banking industry. Formal education and/or training may be considered in lieu of experience.</li><li>
Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills. Basic knowledge of Microsoft Office suite</li><li>
Familiar with other software programs for providing administrative support</li><li>
Strong attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results. Excellent organizational skills</li><li>
Ability to meet deadlines and complete all projects in a timely manner</li><li>
Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion</li><li>
Ability to exercise good judgment to make decisions that conform to business needs and policy</li><li>
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level</li><li>
Ability to maintain professional composure when working with immediate deadlines</li><li>
Ability to work both independently and collaboratively as part of a team</li><li>
Ability to work in a fast-paced environment</li><li>
Ability to communicate professionally both verbally and in writing</li><li>
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions</li><li>
Must be self-motivated with a positive attitude</li><li>
Proven customer service skills are required to create, maintain, and enhance customer relationships</li></ul><br>
<b>
Additional Information</b><p><br>
The rate of pay for this role at the noted RRD location is $21.22/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.</p><p><b>
Shift: </b>Monday - Friday, 8:00am to 5:00pm</p><p>
#GOC</p><p>
#LI-0925</p><p>
#li-onsite</p><p>
#WLNAT</p><div></div><p>
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.</p>
<p>
RRD is an Equal Opportunity Employer, including disability/veterans</p></div>

Administrative Associate

Weber State University

<div><div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<div><div><div>WSU's Commitment to Equal Opportunity
<p></p><div>Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).</div><p></p>
</div></div><div></div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position Title</b></div> <div>Administrative Associate</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>S02329P</div>
</div><br>
<div><div><b>Position Category</b></div> <div>Staff</div>
</div><br>
<div><div><b>Campus Location</b></div> <div>Weber State University - Ogden, UT</div>
</div><br>
<div><div><b>Hours per week</b></div> <div>40</div>
</div><br>
<div><div><b>Months per year</b></div> <div>12</div>
</div><br>
<div><div><b>Alternate work schedule</b></div>
<div>Remote/hybrid work or staggered work hours may be possible for this position.</div>
</div><br>
<div><div><b>Pay Grade</b></div> <div>N27</div>
</div><br>
<div><div><b>Salary</b></div>
</div><br>
<div></div><div><div><b>FLSA</b></div> <div>Non-Exempt</div>
</div><br>
<div><div><b>Job Summary/Basic Function</b></div>
<div>This position provides administrative support to the Vice President for University Advancement and the Director of Government Relations. This requires discretion, good judgment, knowledge of University Advancement&rsquo;s departments (Advancement Services, Alumni Relations, Development, Events, Government Relations, and Marketing &amp; Communications), university processes, budgetary processes, and administrative skills. This position maintains confidentiality in working with private/sensitive information. Prepares prospect research profiles for use in the identification, qualification, and solicitation of university alumni and friends. Screens calls for VP office and provides information on VP&rsquo;s and University Advancement&rsquo;s activities and schedule. Strategically manages the Vice President&rsquo;s calendar to schedule meetings, travels, etc. Manages inventory and maintenance of equipment and supplies. Assists Advancement Services in helping input information into CRM database. Works with minimal supervision.</div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div><div>Required:</div><ul>
<li>Associate&rsquo;s degree or equivalent combination of education and experience.</li>
<li>4 years of full-time administrative support and/or office management experience</li></ul></div><br>
<p></p>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div><div>Seeking applicants with the following knowledge, skills and abilities:</div><ul>
<li>Familiarity with higher education systems and processes.</li>
<li>Sufficient experience or education/training to illustrate capability to interface with administrators and general public at an executive level.</li>
<li>High level of professional judgment and confidentiality, ability to interact effectively with executive level administrators within and outside the university.</li>
<li>Ability to prioritize multi-task environment, meet deadlines, work effectively under stress.</li>
<li>Flexibility and creativity; ability to analyze, facilitate changes, and make decisions independently.</li>
<li>Accurate record keeping skills, knowledge of office functions and routines.</li>
<li>Excellent interpersonal, oral, and written communications skills.</li>
<li>Excellent team skills in working with other office personnel.</li>
<li>Demonstrated ability to work with confidential/sensitive information</li>
<li>Proficiency in use of PC, e.g., word processing, database management, spreadsheets, graphics, electronic mail, and Internet use.</li>
</ul></div>
</div><br>
<div><div><b>A successful candidate will be willing to</b></div>
</div><br>
<div></div><div><div><b>Background Check?</b></div> <div>Yes</div>
</div><br>
<div><div><b>Benefits Summary</b></div>
<p>WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.</p>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Job Open Date</b></div> <div>04/09/2026</div>
</div><br>
<div><div><b>Review Date</b></div> <div>04/19/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled</b></div> <div>Yes</div>
</div><br>
<div><div><b>Notes to Applicant</b></div>
<div>If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $44,000 and may go up from there depending on candidate qualifications. The position comes with a generous <b>benefits package</b>.<br>
<br>
To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.<br>
<br>
For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.<br>
<br>
Screening of applications will begin April 19, 2026. Position will remain open until filled.<br>
<br>
Criminal background check required as a condition of employment.</div>
</div><br>
<div><div><b>Quick Link for Direct Access to Posting</b></div> <div>https://jobs.weber.edu/postings/28063</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>ADA Essential Job Function</b></h2>
<div><div><div>ADA Essential Job Function
</div><p></p><div><div><div><div><b>Physical Activity of this position </b></div><div>Extending hand(s) and arm(s) in any direction., Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
</div></div><br>
<div><div><b>Physical Requirements of this position </b></div><div>Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.
</div></div><br>
<div><div><b>Visual Acuity Requirements including color, depth perception and field of vision. </b></div><div>Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.</div>
</div><br>
<div><div><b>The conditions the worker will be subject to in this position. </b></div><div>None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).</div></div></div></div></div></div></div></div><p></p>

University of Nebraska Medical Center

<div><div><h2 class="jobSectionHeader"><b>Requisition Details</b></h2>
<div><div><div>GENERAL REQUISITION INFORMATION
</div><p></p><div><div><div><div><b>EEO Statement:</b></div>
<div>UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.</div>
</div><br>
<div><div><b>Location</b></div> <div>Omaha, NE</div>
</div><br>
<div><div><b>Requisition Number:</b></div> <div>Staff_14666</div>
</div><br>
<div><div><b>Department</b></div> <div>Eppley Inst Administration 50001825</div>
</div><br>
<div><div><b>Business Unit</b></div> <div>Eppley Institute</div>
</div><br>
<div><div><b>Reg-Temp</b></div> <div>Full-Time Regular</div>
</div><br>
<div><div><b>Work Schedule</b></div> <div>Monday - Friday, 8:00 AM - 4:30 PM</div>
</div><br>
<div><div><b>Remote/Telecommuting</b></div> <div>Hybrid (part-time working on site, part-time working off-site)</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div>The Administrative Associate II provides direct executive support to the Deputy Director of the Fred &amp; Pamela Buffett Cancer Center (FPBCC). This position has campus and university wide interaction with all levels of FPBCC directors and offices, along with government and community leaders, current and potential staff, and the public, and must exercise discretion and judgement in handling sensitive, confidential issues. Under general direction, provides office support and planning for special projects and programs for the Deputy Director</div>
</div><br>
<div><div><b>Position Details</b></div>
<div><b>Additional Information</b></div>
</div><br>
<div><div><b>Posting Category</b></div> <div>Operations</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Associate II</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administrative Associate L2</div>
</div><br>
<div><div><b>Salary Grade </b></div><div>AB16H</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>C2 - REG OFF/SERV HRLY</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>$24.663 - $37.019/hourly</div>
</div><br>
<div><div><b>Job Requisition Begin Date</b></div> <div>04/13/2026</div>
</div><br>
<div><div><b>Application Review Date</b></div> <div>04/23/2026</div>
</div><br>
<div><div><b>Review Date Information:</b></div>
<div>Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.</div>
</div><br>
</div></div></div><div><div>Required and Preferred Qualifications
</div><p></p><div><div><div><div><b>Required Education:</b></div> <div>High School education or equivalent</div>
</div><br>
<div><div><b>If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)</b></div>
<div>(Will consider seven years related post high school education/experience)</div>
</div><br>
<div><div><b>Required Experience</b></div> <div>7 years</div>
</div><br>
<div><div><b>If any experience is required, please specify what kind of experience:</b></div>
<div>Increasingly responsible administrative support experience<br>
<br>
(Will consider seven years related post high school education/experience)</div>
</div><br>
<div><div><b>Required License</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the required licensure/certification?</b></div>
</div><br>
<div></div><div><div><b>Required Computer Applications:</b></div> <div>Microsoft Excel, Microsoft Word, Microsoft PowerPoint, SAP, Microsoft Outlook</div>
</div><br>
<div><div><b>Required Other Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Required Additional Knowledge, Skills and Abilities:</b></div>
<div>Knowledge of higher education and healthcare environments,<br>
Office administration practices.<br>
Ability to work in highly visible setting requiring multi-tasking.</div>
</div><br>
<div><div><b>Preferred Education:</b></div> <div>Bachelor's degree or equivalent</div>
</div><br>
<div><div><b>If any degree/training is preferred, please specify the type:</b></div>
<div>Education, business management, public relations, or related field</div>
</div><br>
<div><div><b>Preferred Experience:</b></div>
</div><br>
<div></div><div><div><b>Preferred License:</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the preferred licensure/certification?:</b></div>
</div><br>
<div></div><div><div><b>Preferred Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Preferred Other Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Preferred Additional Knowledge, Skills and Abilities:</b></div>
<div>Must possess excellent written, verbal and appropriate interpersonal communication skills.<br>
Ability to prioritize and organize multiple, complex administrative duties and responsibilities using independent judgement.</div>
</div><br>
<div><div><b>Email to a Friend</b></div> <div>https://unmc.peopleadmin.com/postings/97502</div></div></div></div></div></div></div></div><p></p>

Administrative Associate II

<div><div><h2 class="jobSectionHeader"><b>Requisition Details</b></h2>
<div><div><div>GENERAL REQUISITION INFORMATION
</div><p></p><div><div><div><div><b>EEO Statement:</b></div>
<div>UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.</div>
</div><br>
<div><div><b>Location</b></div> <div>Omaha, NE</div>
</div><br>
<div><div><b>Requisition Number:</b></div> <div>Staff_14649</div>
</div><br>
<div><div><b>Department</b></div> <div>Orthopaedic Surgery 50000519
</div></div><br>
<div><div><b>Business Unit</b></div> <div>College of Medicine</div>
</div><br>
<div><div><b>Reg-Temp</b></div> <div>Full-Time Regular</div>
</div><br>
<div><div><b>Work Schedule</b></div> <div>Monday - Friday, 8:00AM - 5:00PM</div>
</div><br>
<div><div><b>Remote/Telecommuting</b></div> <div>No remote/telecommuting opportunity</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div><div>Provides high-level administrative and operational support to the Chair and assigned faculty within the Department of Orthopaedics. Manages complex daily schedules and coordinates domestic and international travel, ensuring seamless execution of all logistical details. Prepares, edits, and transcribes a wide range of correspondence, including memos, letters, reports, and manuscripts, with a high level of accuracy and professionalism.<br>
</div><div>Coordinates and executes key academic and administrative processes, including promotion and tenure, faculty recruitment, and faculty evaluations, ensuring timeliness and compliance with institutional requirements. Coordinates, executes, and supports all aspects of departmental and resident events, symposiums, and retreats, including visits from guests and speakers, as well as faculty recruitment activities.<br>
</div><div>Develops, edits, and publishes departmental newsletters, publications, manuscripts, and presentations, maintaining consistency, quality, and alignment with institutional standards.</div></div>
</div><br>
<div><div><b>Position Details</b></div>
<div><b><i>Additional Information</i></b></div>
</div><br>
<div><div><b>Posting Category</b></div> <div>Operations</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Associate I</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administrative Associate L1</div>
</div><br>
<div><div><b>Salary Grade </b></div><div>AB15H</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>C2 - REG OFF/SERV HRLY</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>$22.019 - $33.029/hourly</div>
</div><br>
<div><div><b>Job Requisition Begin Date</b></div> <div>04/09/2026</div>
</div><br>
<div><div><b>Application Review Date</b></div> <div>04/17/2026</div>
</div><br>
<div><div><b>Review Date Information:</b></div>
<div>Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.</div>
</div><br>
</div></div></div><div><div>Required and Preferred Qualifications
</div><p></p><div><div><div><div><b>Required Education:</b></div> <div>High School education or equivalent</div>
</div><br>
<div><div><b>If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)</b></div>
<div>(Will consider six years related post high school education/experience)</div>
</div><br>
<div><div><b>Required Experience</b></div> <div>6 years</div>
</div><br>
<div><div><b>If any experience is required, please specify what kind of experience:</b></div>
<div>Increasingly responsible administrative support experience<br>
<br>
(Will consider six years related post high school education/experience)</div>
</div><br>
<div><div><b>Required License</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the required licensure/certification?</b></div>
</div><br>
<div></div><div><div><b>Required Computer Applications:</b></div> <div>Microsoft Excel, Microsoft Exchange, Microsoft Project, Microsoft Word, Microsoft PowerPoint</div>
</div><br>
<div><div><b>Required Other Computer Applications:</b></div> <div>Transcription Module</div>
</div><br>
<div><div><b>Required Additional Knowledge, Skills and Abilities:</b></div>
<div>Excellent interpersonal and problem-solving skills with the ability to interact and communicate (oral and written) with individuals at all levels of the organization and those external to UNMC. Must be able to work in a fast-paced environment with diverse groups and personalities in an office with rapidly changing priorities and frequent interruptions, while handling multiple projects and coordinating activities of the department chair.<br>
Must possess a high degree of integrity, flexibility, reliability, and dependability.<br>
<br>
Ability to exercise a high level of discretion in handling confidential and sensitive information.<br>
<br>
Advanced knowledge of organizational management, office management.<br>
<br>
A high degree of self-discipline and motivation.<br>
<br>
Ability to keep current in a thorough understanding of the entire institution.<br>
<br>
Ability to work independently.</div>
</div><br>
<div><div><b>Preferred Education:</b></div> <div>Bachelor's degree or equivalent</div>
</div><br>
<div><div><b>If any degree/training is preferred, please specify the type:</b></div>
<div>Business related</div>
</div><br>
<div><div><b>Preferred Experience:</b></div>
<div>Experience in a medical or academic environment as a chair&rsquo;s executive assistant or as an executive assistant in a corporate environment.</div>
</div><br>
<div><div><b>Preferred License:</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the preferred licensure/certification?:</b></div>
</div><br>
<div></div><div><div><b>Preferred Computer Applications:</b></div> <div>SAP</div>
</div><br>
<div><div><b>Preferred Other Computer Applications:</b></div> <div>EPIC Medical Record system</div>
</div><br>
<div><div><b>Preferred Additional Knowledge, Skills and Abilities:</b></div>
</div><br>
<div></div><div><div><b>Email to a Friend</b></div> <div>https://unmc.peopleadmin.com/postings/97403</div></div></div></div></div></div></div></div><p></p>

Administrative Associate I

US Defense Logistics Agency

Administrative Support Assistant (CYS) (Developmental) NF-02/03

Webster Financial

<div><div><p><b>CAREER AREA</b></p>
<div>Health Services Operations</div>
</div><div><p><b>POSITION TYPE</b></p>
</div><div></div><div><p><b>LOCATION</b></p>
<div>Green Bay, WI 54301, United States
</div></div><div><p><b>JOB ID</b></p>
<div>R26_0000000260</div></div></div>
<br><div><p>1 Anywhere St, Green Bay, Wisconsin, 54301, USA</p>
<div><div><p>If you&rsquo;re looking for a meaningful career, you&rsquo;ll find it here at Webster. Founded in 1935, our focus has always been to put people first-doing whatever we can to help individuals, families, businesses and our colleagues achieve their financial goals. As a leading commercial bank, we remain passionate about serving our clients and supporting our communities. Integrity, Collaboration, Accountability, Agility, Respect, Excellence are Webster&rsquo;s values, these set us apart as a bank and as an employer.</p><p></p><p>
Come join our team where you can expand your career potential, benefit from our robust development opportunities, and enjoy meaningful work!</p><p></p><p>
The Associate, Employer Support role is essential to providing an exceptional customer experience via telephone, live chat, and email. Build and maintain professional business rapport with a dedicated book of business that includes direct employers, employers via partners, and consultants. Drive client satisfaction, retention, and account growth. Display ownership by taking personal responsibility over each task and assigned interaction. Answer questions on product details, company information, and any updates or issues with the employer's account. Proactively review each interaction to ensure one-call resolution. Respond to, investigate, and resolve client issues through extensive research and collaboration with other departments. Effectively document and track interactions to ensure customer, individual, and company goals are met. Helps to ensure HSA Bank maintains compliance with Federal and State regulations as well as Webster/HSA Bank policies and procedures.</p><p></p><p><b>
What you will do</b></p><ul><li><p>
Serve as the primary point of contact for assigned clients.</p></li><li><p>
Build trusted relationships across all levels with employers and consultants.</p></li><li><p>
Proactively educate clients with information and self-service tools regarding bank processes, procedures, and products.</p></li><li><p>
Provide exceptional customer service through reactive and proactive servicing via telephone, live chat and email.</p></li><li><p>
Develop and execute plans that align employer needs with HSA Bank solutions.</p></li><li><p>
Provide first contact resolution on every interaction.</p></li><li><p>
Must handle multiple priorities with a strong attention to detail.</p></li><li><p>
Collaborate cross-functionally with sales, operations, and product teams to ensure a seamless customer experience.</p></li><li><p>
Proactively identify cross-selling opportunities to maximize client engagement and retention.</p></li><li><p>
Effectively and efficiently service client needs while hitting SLA and SLO targets.</p></li><li><p>
Product knowledge expert on multiple product lines including Health Savings Accounts, Health Reimbursement Accounts, Flexible Spending Accounts (Health and Dependent), Commuter Benefits, etc.</p></li><li><p>
Document all employer and consultant interactions to ensure all client and company goals are met.</p></li><li><p>
Effectively communicate internally and externally, in a professional manner, while setting accurate expectations for issue resolution.</p></li><li><p>
Act as the voice of the client to advocate internally for client needs and enhancements.</p></li><li><p>
Regular, consistent, and punctual attendance.</p></li><li><p>
Navigate through multiple software applications on multiple screens to manage employer account information.</p></li><li><p>
Responsible for hitting and achieving team objectives and goals.</p></li><li><p>
Identify and communicate continuous improvements ideas.</p></li><li><p>
Deliver educational presentations to employers.</p></li><li><p>
Ensure all interactions tasks are completed according to team objectives and goals.</p></li><li><p>
Drive to expand personal and professional growth.</p></li><li><p>
Other duties and responsibilities as assigned by leadership.</p></li></ul><p><b><br>
Skills and Abilities</b></p><ul><li><p>
Passionate about delivering an exceptional customer experience.</p></li><li><p>
Strong customer service skills.</p></li><li><p>
Strong interpersonal skills.</p></li><li><p>
Strong troubleshooting and decision-making skills.</p></li><li><p>
Strong relationship building skills.</p></li><li><p>
Excellent verbal and written communication skills.</p></li><li><p>
Proficient in Microsoft Office Suite specifically Microsoft Excel.</p></li><li><p>
Possesses the ability to maintain the strictest confidentiality of company and customer information.</p></li><li><p>
Ability to effectively multi-task between multiple screens and multiple programs.</p></li><li><p>
Strong organizational skills with attention to detail.</p></li><li><p>
Ability to work with a diverse work force and customer base.</p></li><li><p>
Demonstrates flexibility and adaptability.</p></li><li><p>
Handles day-to-day challenges confidently and willing to adjust to multiple demands, shifting priorities, and rapid change.</p></li><li><p>
Strong commitment to achieving personal growth and success.</p></li><li><p>
Familiarity with key customer success KPIs.</p></li><li><p>
Typical office environment and working conditions.</p></li><li><p>
Ability to work any shift between 7:00 AM and 7:00 PM, CT.</p></li><li><p>
Must remain at workstation for long periods of time.</p></li><li><p>
Heavy keyboard/mouse usage required (repetitive movements).</p></li><li><p>
Headset usage required for long periods of time.</p></li></ul><p><b><br>
Education Qualifications</b></p><ul><li><p>
H.S. Diploma or General Education Degree (GED) required</p></li></ul><p><b><br>
Experience Qualifications</b></p><ul><li><p>
0-2 years Minimum of 1 year of direct customer service experience with agents and employers (in-person customer facing work experience or call center experience). required</p></li><li><p>
0-2 years of HSA Bank experience. preferred</p></li><li><p>
0-2 years of experience servicing partners or large employers. preferred</p></li><li><p>
Prior experience with customer service telephone queue environment. preferred</p></li><li><p>
Prior experience with a Customer Relationship Management system (Salesforce). preferred</p></li></ul><p></p><p>
The estimated salary range for this position is $22.00USD to $24.00USD. Actual salary may vary up or down depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position is eligible for incentive compensation.</p><p></p><p><br>
#LI-BY1</p><p>
#LI-REMOTE</p><p></p><p>
Webster Financial Corporation and its subsidiaries (&ldquo;Webster&rdquo;) are equal opportunity employers that are committed to sustaining an inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, marital status, national origin, ancestry, citizenship, sex, sexual orientation, gender identity and/or expression, physical or mental disability, protected veteran status, or any other characteristic protected by law.</p></div></div></div>

Assoc, Employer Support

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