administrative support associate

Land O'Lakes

<div>Part-Time Production Operator / Administrative Support Associate<p></p><p><b>
Pay: </b>$23.00 per hour</p><p><b>
Shift &amp; Working Hours:</b> This is a part-time role on our 1st Shift, 9:00AM to 2:00PM Monday through Friday.
</p><p></p><p>In this role, you will be a key member of our Land O&rsquo;Lakes, Inc. manufacturing team, performing front-line production processes that add value and quality to the inputs and creation of final high-quality products in addition of providing occasional administrative support when needed. You will gain skills and experience of taking raw materials to produce our final products for customers. This will include operating machinery and equipment, packaging the final product. Join our team to become part of a member-owned co-op that is Rooted In Tomorrow.</p><p></p><p>
This role is part of our Purina Animal Nutrition business who serves producers and animal owners throughout the United States. We innovate nutritional products and practices that unlock the full potential of every animal for a healthier, more productive life.</p><p><b><br>
Production &amp; Operations</b></p><ul><li><p>
Perform front-line production activities, including operating machinery and equipment and packaging finished products</p></li><li><p>
Comply with all safety processes and actively promote safe work practices for self and others</p></li><li><p>
Follow all quality standards, Good Manufacturing Practices (GMPs), and standard operating procedures throughout the production process</p></li><li><p>
Maintain cleanliness and organization of work areas in accordance with plant standards</p></li><li><p>
Collaborate with Leads and Management to complete daily production goals and work assignments</p></li><li><p>
Adapt quickly to changing priorities in a fast-paced manufacturing environment</p></li><li><p>
Show up on time, meet production deadlines, and consistently demonstrate reliability</p></li></ul><p></p><p><b>
Administrative &amp; Operational Support</b></p><ul><li><p>
Complete production-related documentation accurately and on time (e.g., logs, checklists, reports, and batch records)</p></li><li><p>
Perform basic data entry and maintain electronic and paper files related to production, safety, quality, or inventory</p></li><li><p>
Assist with scheduling, coordination, and communication between production, maintenance, and leadership teams</p></li><li><p>
Support inventory tracking, supply ordering, and recordkeeping as assigned</p></li><li><p>
Answer basic inquiries, route questions to appropriate team members, and support day-to-day administrative needs of the department</p></li><li><p>
Utilize basic computer systems to support production reporting, training documentation, and operational tracking</p></li></ul><p></p><p><b>
Required Experience and Skills</b></p><ul><li><p>
Must be 18 years or older</p></li><li><p>
1 year or more of work experience in any industry</p></li><li><p>
Basic computer skills (data entry, email, and simple systems navigation) and basic math skills</p></li><li><p>
Ability to read, write, comprehend, and follow verbal and written instructions in English</p></li><li><p>
Willingness to learn new skills, problem-solve, and troubleshoot issues</p></li><li><p>
Strong collaboration and communication skills with a professional and respectful approach</p></li><li><p>
Ability to multi-task and balance hands-on production work with administrative responsibilities</p></li></ul><p></p><p><b>
Preferred Experience</b></p><ul><li><p>
1+ year of manufacturing or production work experience</p></li><li><p>
Previous experience in an administrative, clerical, or coordinator role</p></li><li><p>
Machine operation and/or forklift experience</p></li></ul><p></p><p><b>
Physical Requirements</b></p><ul><li><p>
Ability to lift and carry up to 50 pounds</p></li><li><p>
Frequent movement including walking, standing, bending/stooping, turning, twisting, pushing, pulling, raising arms, lifting, and climbing</p></li><li><p>
Ability to perform job duties while wearing required personal protective equipment (PPE)</p></li><li><p>
Ability to work in temperature-controlled environments that may include hot and/or cold conditions, as well as areas with dust and chemicals</p></li></ul><p></p><p><b>
About Land O'Lakes, Inc.</b></p><p></p><p>
Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.</p><p><br>
We provide a broad portfolio of benefits to keep you and your family at your best. Land O'Lakes is Where Your Future Takes Root.</p><p></p><p>
Land O&rsquo;Lakes and our global entities support diversity in employment practices.</p><p></p><p>
Neither Land O&rsquo;Lakes, nor its affiliates or search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.<br>
</p><p></p><p>If you need to submit a reasonable accommodation request to complete the employment application process, please call the HR Solution Center at 844-LOL-HR4U (844-565-4748) M-F 8:00am-4:30pm CT.</p></div>

Part-Time Production Operator / Administrative Support Associate

Macy's

<div><p><b>Be part of an amazing story</b></p>
<p>
Macy&rsquo;s is more than just a store. We&rsquo;re a story. One that&rsquo;s captured the hearts and minds of America for more than 160 years. A story about innovations and traditions&hellip;about inspiring stores and irresistible products&hellip;about the excitement of the Macy&rsquo;s 4th of July Fireworks, and the wonder of the Thanksgiving Day Parade. We&rsquo;ve been part of memorable moments and milestones for countless customers and colleagues. Those stories are part of what makes this such a special place to work.</p>
<p><b>
Job Overview</b></p>
<p>
As an Administrative Support Team (AST) Colleague, you play a vital role in keeping the store running smoothly behind the scenes. You&rsquo;ll support daily operations by maintaining an organized Store Management Office, handling administrative and human resources functions, and coordinating internal communications. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.</p>
<p>
You&rsquo;ll serve as a key point of contact for both store colleagues and leadership, acting as a liaison for HR-related matters, coordinating new hire paperwork, onboarding, and training sessions. Your role also includes maintaining store recognition programs, distributing reports, balancing the vault and supporting maintenance requests. With professionalism, discretion, and attention to detail, you help ensure a well-organized and supportive store environment.</p>
<p><b>
How our Selling Colleagues spend their day&hellip;</b></p>
<ul>
<li>Our colleagues<b> </b><b>begin each day energized and ready to make an impact</b><b>.</b> They wear their name badge with pride, greet teammates with a warm hello, and help ensure the office is clean, organized, and prepared for colleagues and customers. Before getting started, they review their team priorities - so they&rsquo;re fully informed and ready to engage, educate, and sell with confidence.</li>
<li>On the floor, <b>they focus on the customer</b> - offering a warm welcome, making eye contact, and creating friendly, personal conversations to create customer relationships to bring the customers back.</li>
<li>They always <b>Finish Strong</b> - ensuring every task is completed accurately and professionally, whether finalizing reports, supporting new hires, or wrapping up daily operations. They follow through with care, communicate clearly, and end each interaction - whether with colleagues, candidates, or partners - with a sincere thank-you and a personal touch.</li>
<li><b>We believe service starts with each other</b> - supporting one another with honesty, care, and collaboration so we can better serve our customers and communities.</li>
<li>And we know that <b>excellence is a journey - we strive to improve every day</b>, take pride in our work, achieve sales goals and learn from each other to deliver individual and store results.</li>
</ul>
<p><i>Full-time colleagues are typically scheduled to work 30 or more hours per week, while part-time colleagues are typically scheduled 12-24 hours per week. All schedules contain weekend shifts as part of the requirements. Hours are dependent on business needs and colleague availability. Information regarding hours per week needed for benefit eligibility purposes can be found </i><i>here</i><i>.</i></p>
<p><b>
Who You Are</b></p>
<ul>
<li>Flexible availability, including days, evenings, weekends and holidays with regular, dependable attendance and punctuality</li>
<li>Must be able to:
<ul><li>Understand and communicate effectively with customers, co-workers, and supervisors</li>
<li>Read and understand employment policies and safety rules/procedures in English</li>
</ul></li><li>Be comfortable communicating and collaborating with customers and colleagues</li>
<li>Meeting daily sales goal challenges</li>
<li>Enjoy meeting people, learning about them, and sharing information</li>
<li>Resourceful and eager to start a new venture and can adapt to changing priorities; you can work on your own but are great with team dynamics</li>
<li>You can handle electronic devices with no problem</li>
<li>1-2 years related experience required</li>
</ul>
<p><b>Essential Physical Requirements You Will Perform</b></p>
<ul>
<li>This position requires talking, lifting, constant moving, standing, and reaching with arms and hands.</li>
<li>Standing for at least two consecutive hours, lifting at least 25lbs. stooping, kneeling, crouching, and climbing ladders, reaching, including above eye level</li>
<li>Requires close vision, color vision, depth perception, and focus adjustment</li>
<li>Frequent use of computers and other technology, necessary to perform job functions, including handheld equipment, cash register and ability to process register transactions</li>
</ul>
<p><b>What We Can Offer You</b></p>
<p>
Join a team where work is as rewarding as it is fun! We offer a dynamic, inclusive environment with competitive pay and benefits. Enjoy comprehensive health and wellness coverage and a 401(k) match to invest in your future. Prioritize your well-being with paid time off and eight paid holidays. Grow your career with continuous learning and leadership development. Plus, build community by joining one of our Colleague Resource Groups and make a difference through our volunteer opportunities.</p>
<p><i>
Some additional benefits we offer include:</i></p>
<ul>
<li>Merchandise discounts</li>
<li>Performance-based incentives</li>
<li>Annual merit review</li>
<li>Employee Assistance Program with mental health counseling and legal/financial advice</li>
</ul>
<p><i>Access the full menu of benefits offerings </i><i>here</i>.</p>
<p><b>
About Us</b></p>
<p>
This is a great time to join Macy&rsquo;s! Whether you&rsquo;re helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people&rsquo;s lives.</p>
<p><b><i>
Join us and help write the next chapter in our story - Apply Today!</i></b></p><br>
<p></p>
<p><i>
This job description is not all-inclusive and may not apply to colleagues covered by a collective bargaining agreement. Macy's Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to an inclusive work environment.</i></p><br>
<p></p>
<p>
STORES00</p><p>
This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Additional benefit details are available at macysJOBS.com.</p></div>

Administrative Support Team Associate, Summerlin - Full Time

Administrative Support Team Associate, Southpark Center - Part Time

University of Nebraska Medical Center

<div><div><h2 class="jobSectionHeader"><b>Requisition Details</b></h2>
<div><div><div>GENERAL REQUISITION INFORMATION
</div><p></p><div><div><div><div><b>EEO Statement:</b></div>
<div>UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.</div>
</div><br>
<div><div><b>Location</b></div> <div>Omaha, NE</div>
</div><br>
<div><div><b>Requisition Number:</b></div> <div>Staff_14666</div>
</div><br>
<div><div><b>Department</b></div> <div>Eppley Inst Administration 50001825</div>
</div><br>
<div><div><b>Business Unit</b></div> <div>Eppley Institute</div>
</div><br>
<div><div><b>Reg-Temp</b></div> <div>Full-Time Regular</div>
</div><br>
<div><div><b>Work Schedule</b></div> <div>Monday - Friday, 8:00 AM - 4:30 PM</div>
</div><br>
<div><div><b>Remote/Telecommuting</b></div> <div>Hybrid (part-time working on site, part-time working off-site)</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div>The Administrative Associate II provides direct executive support to the Deputy Director of the Fred &amp; Pamela Buffett Cancer Center (FPBCC). This position has campus and university wide interaction with all levels of FPBCC directors and offices, along with government and community leaders, current and potential staff, and the public, and must exercise discretion and judgement in handling sensitive, confidential issues. Under general direction, provides office support and planning for special projects and programs for the Deputy Director</div>
</div><br>
<div><div><b>Position Details</b></div>
<div><b>Additional Information</b></div>
</div><br>
<div><div><b>Posting Category</b></div> <div>Operations</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Associate II</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administrative Associate L2</div>
</div><br>
<div><div><b>Salary Grade </b></div><div>AB16H</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>C2 - REG OFF/SERV HRLY</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>$24.663 - $37.019/hourly</div>
</div><br>
<div><div><b>Job Requisition Begin Date</b></div> <div>04/13/2026</div>
</div><br>
<div><div><b>Application Review Date</b></div> <div>04/23/2026</div>
</div><br>
<div><div><b>Review Date Information:</b></div>
<div>Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.</div>
</div><br>
</div></div></div><div><div>Required and Preferred Qualifications
</div><p></p><div><div><div><div><b>Required Education:</b></div> <div>High School education or equivalent</div>
</div><br>
<div><div><b>If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)</b></div>
<div>(Will consider seven years related post high school education/experience)</div>
</div><br>
<div><div><b>Required Experience</b></div> <div>7 years</div>
</div><br>
<div><div><b>If any experience is required, please specify what kind of experience:</b></div>
<div>Increasingly responsible administrative support experience<br>
<br>
(Will consider seven years related post high school education/experience)</div>
</div><br>
<div><div><b>Required License</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the required licensure/certification?</b></div>
</div><br>
<div></div><div><div><b>Required Computer Applications:</b></div> <div>Microsoft Excel, Microsoft Word, Microsoft PowerPoint, SAP, Microsoft Outlook</div>
</div><br>
<div><div><b>Required Other Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Required Additional Knowledge, Skills and Abilities:</b></div>
<div>Knowledge of higher education and healthcare environments,<br>
Office administration practices.<br>
Ability to work in highly visible setting requiring multi-tasking.</div>
</div><br>
<div><div><b>Preferred Education:</b></div> <div>Bachelor's degree or equivalent</div>
</div><br>
<div><div><b>If any degree/training is preferred, please specify the type:</b></div>
<div>Education, business management, public relations, or related field</div>
</div><br>
<div><div><b>Preferred Experience:</b></div>
</div><br>
<div></div><div><div><b>Preferred License:</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the preferred licensure/certification?:</b></div>
</div><br>
<div></div><div><div><b>Preferred Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Preferred Other Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Preferred Additional Knowledge, Skills and Abilities:</b></div>
<div>Must possess excellent written, verbal and appropriate interpersonal communication skills.<br>
Ability to prioritize and organize multiple, complex administrative duties and responsibilities using independent judgement.</div>
</div><br>
<div><div><b>Email to a Friend</b></div> <div>https://unmc.peopleadmin.com/postings/97502</div></div></div></div></div></div></div></div><p></p>

Administrative Associate II

RR Donnelley

<div><b>Company Description</b><p><br>
Williams Lea by RRD is a global business support services company with a strong legacy&mdash;over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world&mdash;especially within legal, financial, and professional services industries.</p><p>
We&rsquo;re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it&rsquo;s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we&rsquo;re the behind-the-scenes team making everything run smoothly.</p><b><br>
Job Description</b><p><b><br>
Position summary</b></p><p>
The Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters.</p><p><b>
Job duties</b></p><ul><li>
(* denotes an &ldquo;essential function&rdquo;)</li><li><ul><li>Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)</li><li>Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.</li><li>Utilize appropriate logs and/or tracking software for all administrative support work</li><li>Ensure that job tickets are properly filled out before beginning work</li><li>Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle</li><li>Communicate with team members, lead, supervisor or client on job or deadline issues</li><li>Meet contracted deadlines for accepting, completing, and delivering all work</li><li>Troubleshoot basic equipment problems</li><li>Interact with clients over the phone, via video or electronically</li></ul></li><li>
Prioritize workflow</li><li>
Performs Quality Assurance on own work and work of others</li><li>
Answer telephone, emails, and place service calls when needed</li><li>
Adhere to Williams Lea policies in addition to client site policies</li><li>
Use equipment and supplies in a cost-efficient manner</li></ul><p><b>
Working conditions</b></p><ul><li>
Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.</li><li>
Ability to work overtime as needed.</li><li>
Work is performed in a professional work environment and/or work from home setting.</li><li>
Business casual and/or professional attire required.</li></ul><br>
<b>
Qualifications</b><p><b><br>
Job qualifications</b></p><ul><li>
High school diploma or equivalent education</li><li>
Minimum (1) year administrative support experience in a professional organization, preferably in the legal or banking industry. Formal education and/or training may be considered in lieu of experience.</li><li>
Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills. Basic knowledge of Microsoft Office suite</li><li>
Familiar with other software programs for providing administrative support</li><li>
Strong attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results. Excellent organizational skills</li><li>
Ability to meet deadlines and complete all projects in a timely manner</li><li>
Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion</li><li>
Ability to exercise good judgment to make decisions that conform to business needs and policy</li><li>
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level</li><li>
Ability to maintain professional composure when working with immediate deadlines</li><li>
Ability to work both independently and collaboratively as part of a team</li><li>
Ability to work in a fast-paced environment</li><li>
Ability to communicate professionally both verbally and in writing</li><li>
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions</li><li>
Must be self-motivated with a positive attitude</li><li>
Proven customer service skills are required to create, maintain, and enhance customer relationships</li></ul><br>
<b>
Additional Information</b><p><br>
The rate of pay for this role at the noted RRD location is $21.22/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.</p><p><b>
Shift: </b>Monday - Friday, 8:00am to 5:00pm</p><p>
#GOC</p><p>
#LI-0925</p><p>
#li-onsite</p><p>
#WLNAT</p><div></div><p>
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.</p>
<p>
RRD is an Equal Opportunity Employer, including disability/veterans</p></div>

Administrative Associate

Texas A&M University

<div><p><b>Job Title
</b></p>Administrative Associate II (Temporary) **Position available for 3-4 months**
<p></p><p><b>Agency
</b></p>Prairie View A&amp;M University
<p></p><p><b>Department
</b></p>Vice President for University Advancement
<p></p><p><b>Proposed Minimum Salary
</b></p>Commensurate
<p></p><p><b>Job Location
</b></p>Prairie View, Texas
<p></p><p><b>Job Type
</b></p>Temporary/Casual Staff (Fixed Term)
<p></p><p><b>Job Description
</b></p><p>-
</p><p><b>Important Immigration information:
</b></p><p><i>A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&amp;M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&amp;M University subject to this fee.
</i></p><p></p><p><i>In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate
</i></p><p>-
</p><p>The Administrative Associate will provide direct administrative and scheduling support to the Vice President for University Advancement. This role ensures the efficient coordination of meetings, events, and travel, while maintaining a high level of professionalism and discretion. This role will serve as a key point of contact for internal and external stakeholders and play an important role in advancing the priorities of the Division of University Advancement. This is a temporary position with an anticipated duration of 3&ndash;4 months.
</p><p></p><p><b><i>The salary is determined in accordance with the University&rsquo;s compensation structure and will be commensurate with the candidates&rsquo; education and experience, within the assigned salary range for this position.
</i></b></p><p></p><p><b><i>*Please Note: This is a temporary position and will be available for 3-4 months.*
</i></b></p><p></p><p><b>Responsibilities:
</b></p><ul><li><p>Manage and maintain the Vice President&rsquo;s daily and long-term calendar, including scheduling meetings, appointments, and travel arrangements.
</p></li><li><p>Coordinate logistics for internal and external meetings, ensuring proper preparation of agendas, materials, and follow-up.
</p></li><li><p>Serve as the primary liaison for scheduling requests, balancing competing priorities with sound judgment.
</p></li><li><p>Arrange travel, accommodations, and itineraries in alignment with the VP&rsquo;s responsibilities and institutional priorities.
</p></li><li><p>Monitor deadlines and commitments to ensure timely responses and task completion.
</p><p>Anticipate scheduling conflicts and resolve proactively.
</p></li><li><p>Maintain confidentiality and handle sensitive information with discretion.
</p><p>Provide general administrative support as needed, including drafting correspondence and coordinating with other offices.<br>
</p></li></ul><p><br>
<b>Required Education and Experience;
</b></p><ul><li><p>High school diploma or equivalent combination of education and experience.
</p></li><li><p>Two years of related experience.
</p></li></ul><p></p><p><b>Required Knowledge, Skills and Abilities:
</b></p><ul><li><p>Knowledge of word processing, spreadsheet, and database applications.
</p></li><li><p>Ability to multitask and work cooperatively with others.
</p></li><li><p>Effective verbal and written communication skills.
</p></li></ul><p></p><p><b>Preferred Qualifications:
</b></p><ul><li><p>Bachelor&rsquo;s degree preferred; relevant experience may substitute.
</p></li><li><p>At least 2&ndash;3 years of administrative or scheduling experience, preferably supporting senior leadership.
</p></li><li><p>Strong interpersonal and organizational skills.
</p></li><li><p>Ability to work with sensitive information and maintain confidentiality.
</p></li><li><p>Excellent organizational, time management, and problem-solving skills.
</p></li><li><p>Ability to work independently and handle multiple priorities in a fast-paced environment.
</p></li><li><p>Proficiency with Microsoft Office Suite, Outlook, and scheduling software.
</p></li><li><p>High level of professionalism and discretion.
</p></li></ul><p></p><p><b>Job Posting Close Date:
</b></p><ul><li><p><b>04/25/2026
</b></p></li></ul><p></p><p><b>Required Attachments:
</b></p><p></p><p>Please attach all required documents listed below in the attachment box labeled as either &ldquo;Resume/CV or Resume/Cover Letter&rdquo; on the application. Multiple attachments may be included in the &ldquo;Resume/CV&rdquo; or Resume/Cover Letter&rdquo; attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
</p><ul><li><h2 class="jobSectionHeader"><b>Resume or Curriculum Vitae
</b></h2></li><li><h2 class="jobSectionHeader"><b>Cover Letter
</b></h2></li></ul><p></p><p><b>Application Submission Guidelines:
</b></p><p></p><p>All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
</p><p></p><p>The required documents listed in the above &quot;Required Attachments&quot; section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.
</p><p></p><p><b>Background Check Requirements:
</b></p><p></p><p>All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution&rsquo;s verification of credentials and/or other information required by the institution&rsquo;s procedures, including the completion of the criminal history check.
</p><p></p><p>Equal Opportunity/Veterans/Disability Employer.</p></div>

Administrative Associate II (Temporary) **Position available for 3-4 months**

Vanguard

<div><div>Provides administrative support to a department, operating under direct supervision.</div><div><p><b>
Support a Senior Leader. Be the Connector. Grow Your Career.</b></p><p>
Are you energized by fast‑paced environments, relationships, and learning how a large organization really works? Do you thrive when trusted with responsibility and given room to grow?</p><p>
We&rsquo;re looking for an <b>Administrative Associate </b>to support the <b>Global Head of Identity and Access Management</b> at Vanguard. This is an <b>ideal entry‑level opportunity</b> for someone who brings curiosity, professionalism, and a positive mindset&mdash;and is ready to scale quickly with the right support.</p><div></div><p><b>
 Why This Role Is Special</b></p><p>
This isn&rsquo;t just calendar management.</p><p>
In this role, <b>you&rsquo;ll be at the center of how work gets done</b>, partnering closely with a senior leader and connecting with hundreds of people across the organization. You&rsquo;ll learn how the enterprise functions, who the key players are, and how to navigate priorities at a senior level&mdash;skills that will serve you throughout your career.</p><p></p><p><b>
 What You&rsquo;ll Do
</b></p><ul><li>Manage a dynamic, high‑visibility calendar for a senior leader</li><li>
Coordinate meetings with partners across the organization, including executive‑level participants</li><li>
Learn how Vanguard works&mdash;and quickly figure out <i>who&rsquo;s who</i>, what matters most, and how to get things done</li><li>
Serve as a trusted, approachable point of contact for leaders and team members across the crew</li><li>
Build strong relationships and communicate with confidence and discretion</li><li>
Help surface themes, feedback, and insights you hear across the organization in a thoughtful, professional way</li><li>
Grow your responsibilities and impact as trust and confidence build</li></ul><div></div><p><b>
✅ What We&rsquo;re Looking For
</b></p><ul><li>Strong <b>learning agility</b>&mdash;you pick things up fast and aren&rsquo;t afraid to ask questions</li><li>
A people‑first mindset: approachable, engaging, and collaborative</li><li>
The drive to figure things out, take ownership, and bring great energy to everything you do.</li><li>
A positive, professional, and <b>enthusiastic attitude</b></li><li>
Clear written and verbal communication skills</li><li>
Solid organizational skills and attention to detail</li><li>
Comfort working with calendars, meetings, and deadlines</li><li>
Good judgment and discretion&mdash;you know what to escalate and what to keep confidential</li></ul><div></div><p><b>
➕ Nice to Have
</b></p><ul><li>Prior administrative, coordinator, or scheduling experience</li><li>
Exposure to a large organization or enterprise environment</li><li>
Experience supporting multiple stakeholders or leaders</li><li>
Familiarity with corporate tools (Outlook, Teams, etc.)</li></ul><div></div><p><b>
 Growth &amp; Development</b></p><p>
You&rsquo;ll be supported, coached, and encouraged to grow&mdash;whether that means deepening your administrative expertise or mapping your career journey at Vanguard.</p><div></div><p><b>
 What We Value</b></p><ul><li>
People who speak professionally about past roles and experiences</li><li>
Curiosity over perfection</li><li>
Enthusiasm over ego</li><li>
Integrity, trust, and teamwork</li></ul><p>
W</p><div></div><p><b>
 Location &amp; Work Environment</b></p><ul><li>
Hybrid work model in PA only.</li><li>
No relocation or visa sponsorship available for this role</li></ul><div></div><p><b>
Special Factors</b></p><p><b>
Sponsorship</b></p>
Vanguard is not offering visa sponsorship for this position.<p></p><p><b>
About Vanguard</b></p><p>
At Vanguard, we don't just have a mission&mdash;we're on a mission.</p><p></p><p>
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.</p><p></p><p><b>
How We Work</b></p><p>
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.</p></div></div>

Administrative Associate: Identity & Access Management, GR&S

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