administrative support associate

Travis County

<div><div><div><h2 class="jobSectionHeader">Job Summary</h2></div>
<div>Travis County Health and Human Services (HHS) serves the community under the guidance of the Commissioners Court. We address community needs through internal and external investments and services. We strive to maximize quality of life for all people in Travis County by protecting vulnerable populations, investing in social and economic well-being, building a shared understanding of our community, and promoting healthy physical, behavioral and environmental living. 
 
Travis County Health and Human Services is hiring for an Administrative Associate, and this position have been approved for the FY25/26 budget, position start date is October 1, 2025 
The Administrative Associate provides advanced administrative support to two divisions managers within Health and Human Services, serving the Child Care and Out of School Time teams. The position plays a key role in keeping daily operations running smoothly by coordinating staff and administrative functions. This position acts as a primary liaison between the department, officials, outside agencies, and the public. By supporting two teams, the Administrative Associate helps the division managers focus on strategic goals while ensuring staff, community partners, and the public receive timely and accurate information.
DISTINGUISHING CHARACTERISTICS:
This is the third of five administrative-related job classifications within the Administrative Support job family. This classification emphasizes a variety of support functions focusing on administrative and office management functions and responsibilities, organization and coordination toward accomplishment of program, divisional or departmental goals, objectives and departmental budgetary functions. This classification is distinguished from the Administrative Assistant II in that incumbents serve in an advisory capacity, perform constituent service and have complete knowledge of the supervisor's activities. The major duties performed are administrative in nature and require a high degree of independent judgment, discretion, initiative and authority. The results of assigned projects have direct impact on the accomplishment or establishment of the divisional and/or departmental goals and objectives.</div>
<div><h2 class="jobSectionHeader">Duties and Responsibilities</h2></div>
<div><ul><li>Coordinates calendars, schedules, meetings, and related logistics for division managers and staff. Prepares and distributes meeting agendas, materials, and reminders. Attends meetings to record and report on proceedings.</li><li>
Prepares purchase orders and shopping carts, processes office supply and furniture requests, and coordinates with ITS on approvals and purchases with technology. Tracks and reconciles division expenditures and assists with budget monitoring and reporting.</li><li>
Prepares and processes professional services contracts, DocuSign approvals, and other documents across departments and with external partners. Ensures compliance with County policies and procedures.</li><li>
Registers staff for professional development opportunities, conferences, and trainings. Submits travel and mileage reimbursements and maintains related records.</li><li>
Assists with hiring processes, including scheduling and supporting interviews, coordinating with HR, and processing required documentation. Supports the onboarding of new hires by preparing materials, facilitating orientation logistics, and tracking completion of requirements.</li><li>
Provides reminders and support for timesheet submission, attendance-related matters, and task trackers to ensure compliance with deadlines and accuracy of deliverables.</li><li>
Composes, prepares, and processes a variety of documents, including letters, emails, memos, reports, budget requests, and court documents.</li><li>
Services as liaison to staff, County departments, outside agencies, and the public.</li><li>
Performs other duties as assigned.</li></ul></div>
<div><h2 class="jobSectionHeader">Minimum Requirements</h2></div>
<div>Education and Experience: 
Bachelor's degree in Public Administration, Business Management or a directly related field AND two (2) years of increasingly responsible administrative experience; 
 
OR, 
 
Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job. 
 
Licenses, Registrations, Certifications, or Special Requirements: 
None required. 
 
Knowledge, Skills, and Abilities: 
 
Knowledge of:<ul><li>
Standard office administration practices and procedures.</li><li>
General knowledge of HR policies and procedures.</li><li>
Policies, practices, procedures and terminology of assigned function.</li><li>
Accounting, purchasing and budgeting procedures and techniques.</li><li>
Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.</li><li>
Business letter writing, grammar and punctuation, and report preparation.</li><li>
The Microsoft suite, including Outlook</li></ul>
Skill in: 
<ul><li>
Maintaining important files and records.</li><li>
Compiling data and writing clear and comprehensive reports and letters.</li><li>
Writing reports, business memos and other documents.</li><li>
Interacting with leading public officials, County employees and the general public.</li><li>
Interpreting policy and applying to situations as they arise.</li><li>
Problem-solving and decision-making.</li><li>
Both verbal and written communication.</li><li>
Project Management</li></ul>
Ability to:<ul><li>
Set office priorities and ensure that work is performed in a timely manner.</li><li>
Independently prepare correspondence, memorandums, and other materials.</li><li>
Organize diverse activities across two divisions.</li><li>
Perform responsible and complex administrative work involving the use of independent judgment.</li><li>
Research, compile, analyze, interpret and prepare a variety of fiscal, and administrative reports.</li><li>
Maintain confidential data and information for executive staff.</li><li>
Assist in monitoring a budget, implementing, and maintaining filing and accounting systems.</li><li>
Assist division managers in managing email responses</li><li>
Establish and maintain effective working relationships with departmental clientele, representatives of outside agencies, other County employees and officials, and the general public.</li></ul></div>
<div><h2 class="jobSectionHeader">Work Environment &amp; Other Information</h2></div>
<div>Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions. 
 
Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.<div><div><div> 
Work Hours: 8 am - 5 pm, Monday-Friday. May work some holidays, some nights, some weekends
Location: 5325 Airport Blvd, Austin, Texas
Department: Health &amp; Human Services
Criminal, Driving, Education, and Employment Background Checks Required.</div></div></div> 
This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.</div></div></div>

Administrative Associate

Aavesh Enterprises

Job Summary:We are seeking a detail-oriented and proactive Admin Associate to support our daily office operations. The ideal candidate will ensure smooth functioning of administrative activities, handle documentation, coordinate with various departments, and assist in maintaining an efficient office environment.Key Responsibilities:<ul><li>Handle day-to-day administrative tasks such as filing, data entry, scheduling meetings, and office upkeep.</li><li>Maintain and organize company records, documents, and correspondence.</li><li>Coordinate travel arrangements, accommodations, and itineraries for staff and executives.</li><li>Manage inventory of office supplies and place orders when necessary.</li><li>Assist in onboarding new employees by preparing documentation and orientation materials.</li><li>Act as a point of contact for internal and external stakeholders.</li><li>Prepare reports, presentations, and minutes of meetings as needed.</li><li>Support finance and HR teams with documentation and records.</li><li>Monitor and manage office equipment and facilities.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor's degree in Business Administration or a related field (preferred).</li><li>1-3 years of administrative experience or similar role.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to work independently and in a team.</li></ul>Job Types: Full-time, PermanentPay: &#8377;18,000.00 - &#8377;20,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Provident Fund</li></ul>Work Location: In person

Admin Associate

Cummins

<div>DESCRIPTION
Job Summary
ON SITE ROLE
The Administrative Associate &ndash; Level II provides comprehensive administrative support to a team, department, function, or organizational leader. This role involves coordinating documents, gathering and entering data, preparing reports, and supporting day-to-day operations. Work is performed under a moderate degree of supervision with opportunities to contribute to process improvements and departmental projects.
Key Responsibilities
<ul><li>Provide administrative support by conducting research, preparing statistical reports, and handling routine information requests.</li>
<li>Gather, compile, and verify information to ensure accuracy in reports, presentations, forms, and office systems (databases, spreadsheets).</li>
<li>Assist with data collection, data entry, and report generation for departmental activities.</li>
<li>Prepare correspondence, schedule meetings, arrange conference calls, and receive visitors.</li>
<li>Respond to or redirect routine internal and external inquiries to ensure timely and accurate responses.</li>
<li>Support vendor and supplier payment processes, including documentation preparation, submission, and responding to accounts payable or payee inquiries.</li>
<li>Maintain departmental policies, procedures, and records.</li>
<li>Participate in business improvement assignments and departmental projects as a contributing team member.</li>
<li>Perform other routine administrative duties per organizational and departmental procedures.</li>
</ul>RESPONSIBILITIES
Core Competencies
<ul><li>Action Oriented: Tackles new opportunities and challenges with urgency, high energy, and enthusiasm.</li>
<li>Communicates Effectively: Develops and delivers clear, audience-focused communications.</li>
<li>Customer Focus: Builds strong customer relationships and delivers customer-centric solutions.</li>
<li>Ensures Accountability: Holds self and others accountable to meet commitments.</li>
<li>Plans and Aligns: Prioritizes and organizes work to achieve goals aligned with organizational needs.</li>
<li>Values Differences: Recognizes and leverages diverse perspectives and cultures.</li>
</ul>Functional Competencies
<ul><li>Data Analytics: Interprets and communicates qualitative and quantitative data, applying statistical and problem-solving methods to extract insights and support decision-making.</li>
<li>Data Communication and Visualization: Presents business problems, solutions, and opportunities through clear data visualizations, reports, and dashboards.</li>
</ul>Education, Licenses, and Certifications
<ul><li>Minimum: High school diploma or certificate of completion of secondary education, or equivalent experience in compliance with applicable regulations.</li>
</ul>QUALIFICATIONS
Skills and Experience
For External Candidates
<ul><li>Some work experience or intermediate-level administrative knowledge gained through education, training, or practical on-the-job experience.</li>
<li>Strong organizational and time management skills.</li>
<li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with databases/spreadsheets.</li>
<li>Effective written and verbal communication skills.</li>
<li>Ability to manage multiple tasks and adapt to shifting priorities.</li>
</ul>For Internal Candidates
<ul><li>Considered equivalent to an Executive Assistant role .</li>
<li>Demonstrated experience in administrative support, including scheduling, reporting, and coordinating departmental operations.</li>
<li>Strong interpersonal and communication skills, with the ability to support leaders and teams effectively.</li>
</ul>Job General Management
Organization Cummins Inc.
Role Category Hybrid
Job Type Office
ReqID 2418480
Relocation Package No</div>

Administrative Associate - Level II - General Management

UNDP Careers

<div>
 
 Job Description
 
 
 
 
 Background
 
 
 
 The Global Environment Facility (GEF) Global Biodiversity Framework Early Action Support (GBF EAS) Project assists developing, middle-income, and small island nations in advancing commitments under the Convention on Biological Diversity (CBD). This includes early action on the post-2020 Global Biodiversity Framework (GBF), updates to National Biodiversity Strategies and Action Plans (NBSAPs), and national reporting. By connecting policymakers, technical experts, and local actors, the project supports the effective implementation of the GBF and contributes to the achievement of the Sustainable Development Goals.
 
 
 As a key component, the Umbrella Programme to Support NBSAP Update and Seventh National Reports provides technical and financial assistance to 139 countries&mdash;encompassing developing nations, small island developing states, and economies in transition. This GEF-funded, Party-led initiative enables countries to revise their NBSAPs in line with the GBF and prepare their Seventh National Reports for submission to the CBD. It is jointly supported by the United Nations Development Programme (UNDP), the United Nations Environment Programme (UNEP), the CBD Secretariat, and the GEF Secretariat.
 
 
 Insights gathered from the first two years of GBF implementation have informed a comprehensive support package, tailored to national priorities. This package also integrates resources from complementary GEF initiatives: the GBF EAS project and the GEF-8 Biodiversity Finance Plans Umbrella Programme. A core aim is to promote collaboration across sectors, including government, civil society, Indigenous Peoples, local communities, academia, and the private sector, to ensure inclusive participation in biodiversity planning and reporting.
 
 
 In this context, UNDP Bahrain is recruiting a Project Support Associate to contribute to the implementation of the Umbrella Programme. The Associate will coordinate activities aligned with national CBD commitments&mdash;particularly early GBF actions, NBSAP revision, and reporting.
 
 
 In addition, to support the national government&rsquo;s priorities and build on the progress of the GBF EAS and the NBSAP/7NR Project, UNDP Bahrain also seeks an experienced Project Support Associate to lead the technical revision of the NBSAP, ensuring its alignment with the post-2020 GBF under the guidance of the Project Coordinator.
 
 
 
 Duties And Responsibilities
 
 
 
 Under the overall guidance of the Project Coordinator, the Project Support Associate will be responsible for providing back-office/ administrative support to the project including:
 
 
 (I) facilitating procurement;
 
 
 (II) financial and administrative tracking of activities and expenses;
 
 
 (III) support with communication, facilitation and organization of outreach activities, press releases, project/UNDP/government briefing notes, translations, etc.;
 
 
 (IV) liaising with UNDP country office, and GPMTSU (Global Project Management and Technical Support Unit) to facilitate financial reporting and compliance, and UNDP procurement compliance.
 
 
 <ul>
 <li>
 Provide Project Management Support
 </li>
 <li>
 Provide support with all financial and administrative requirements of the project, especially those related to project funding and accounting,
 </li>
 <li>
 Assist in ensuring that project is executed in a timely and appropriate manner,
 </li>
 <li>
 Assist or support in facilitating, guiding the work of the national team; manage payment schedules,
 </li>
 <li>
 Assist in project related activities, including planning for meetings, local and national consultations, trips and other project related activities,
 </li>
 <li>
 Ensure all national and international travel is organized smoothly,
 </li>
 <li>
 Document and share records of meetings, decisions, actions, etc.
 </li>
 <li>
 Support with the Monitoring and Evaluation of the project at the national level, including workshop evaluations,
 </li>
 <li>
 Any other duties assigned by the Programme Analyst/ Project Coordinator, that have direct relevance to the project.
 </li>
 <li>
 Provide Financial Oversight Suppor
 </li>
 <li>
 Support the Management of the project budget and follow up on procurement and accounting procedures and activities, together with the UNDP Country Office and the GPMTSU,
 </li>
 <li>
 Ensure financial resources are disbursed on time to implementing partners,
 </li>
 <li>
 Maintain records of expenditures and collaborate in financial reporting.
 </li>
 <li>
 Ensures Effective Administrative and Logistical Support to Ensure successful project delivery
 </li>
 <li>
 Develop calculations for the development of the annual workplan/budget,
 </li>
 <li>
 Handle all required procurement processes, requisitions and purchase orders, ensuring compliance with UNDP rules and regulations,
 </li>
 <li>
 Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure,
 </li>
 <li>
 Ensure the Quantum approval system is set up at the Country Office for the project,
 </li>
 <li>
 Handle all logistical matters to organise the inception workshop, consultation workshops and any meetings as required,
 </li>
 <li>
 Regularly update the procurement plan and contacts list,
 </li>
 <li>
 Handle of travel arrangements for national travel/missions and participants to national-level workshops,
 </li>
 <li>
 Handle all travel procedures for participants to global and regional workshops and other international meetings, ensuring all necessary visa, security clearances and plane tickets are obtained timely, and confirmations/ changes of travel arrangements are communicated to the GPMTSU immediately.
 </li>
 <li>
 Support knowledge building, knowledge sharing and capacity building relevant to the assigned project
 </li>
 <li>
 Provide support in the dissemination and sharing of relevant data and lessons learned within the CO and regionally. Keep pulse on emerging best practices nationally, regionally, and internationally that relate to the work of the assigned project,
 </li>
 <li>
 Make sound contributions to knowledge networks and communities of practice. Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners.
 </li>
 <li>
 The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
 
 
 
 </li>
 </ul>
 
 Competencies
 
 
 
 
 Core
 
 
 
 
 Achieve Results:
 
 LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
 
 
 
 Think Innovatively:
 
 LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
 
 
 
 Learn Continuously:
 
 LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
 
 
 
 Adapt with Agility:
 
 LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
 
 
 
 Act with Determination:
 
 LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
 
 
 
 Engage and Partner:
 
 LEVEL 1: Demonstrates compassion/ understanding towards others, forms positive relationships
 
 
 
 Enable Diversity and Inclusion:
 
 LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
 
 
 
 Cross-Functional &amp; Technical Competencies
 
 
 
 
 
 Thematic Area
 
 
 
 
 
 
 Name
 
 
 
 
 
 
 Definition
 
 
 
 
 
 Business Management
 
 
 
 Communication
 
 
 Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
 
 
 Ability to manage communications internally and externally, through media, social media and other appropriate channels.
 
 
 
 Administration &amp; Operations
 
 
 
 Events Management (including retreats, trainings, and meetings)
 
 
 Ability to manage events, including venue. identification, accommodation,logistics, catering, transportation, and cash disbursements, etc.
 
 
 
 Administration &amp; Operations
 
 
 
 Travel Policy and Procedures
 
 
 Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel- related matters.
 
 
 
 Partnership
 
 
 
 Private sector resource mobilization
 
 
 Ability to identify, develop and manage artnerships that leverage private sector technical expertise and resources.
 
 
 
 General (across The Functions)
 
 
 
 Project Management
 
 
 Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals.
 
 
 
 Finance
 
 
 
 Financial Planning and Budgeting
 
 
 Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting.
 
 
 
 Procurement
 
 
 
 Procurement Management
 
 
 The ability to acquire goods, services or works from an outside external source.
 
 
 
 Education
 
 
 
 
 Required Skills and Experience
 
 
 
 <ul>
 <li>
 Secondary Education is required, or
 </li>
 <li>
 University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.
 
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 A minimum of 6 years (with high school diploma) or 3 years (with bachelor&rsquo;s degree) of progressively responsible administrative or project experience in project management, finance, administration, accounting, budgeting or related field is required.
 
 
 
 </li>
 </ul>
 
 Required Skills
 
 
 
 <ul>
 <li>
 Experience in dealing with national experts and international institutions,
 </li>
 <li>
 Sound understanding of key software packages (MS Office).
 
 
 
 </li>
 </ul>
 
 Desired skills in addition to the competencies covered in the Competencies section:
 
 
 
 <ul>
 <li>
 Experience in dealing with national experts and international institutions,
 </li>
 <li>
 Sound understanding of key software packages (MS Office),
 </li>
 <li>
 Experience with UNDP/UN policies, procedures and practices, particularly in relation to project development and implementation, is highly desirable,
 </li>
 <li>
 Specialized certification in administration, accounting, finance or related field would be an advantage,
 </li>
 <li>
 Experience in project logistics management is an asset,
 </li>
 <li>
 Experience in project procurement management is an asset.
 
 
 
 </li>
 </ul>
 
 Required Language(s)
 
 
 
 <ul>
 <li>
 Fluency in English and Arabic is required.
 
 
 
 </li>
 </ul>
 
 Equal opportunity
 
 
 
 As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
 
 
 UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
 
 
 
 Sexual harassment, exploitation, and abuse of authority
 
 
 
 UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
 
 
 
 Right to select multiple candidates
 
 
 
 UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
 
 
 Scam alert
 
 
 
 UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
</div>

Project Support Associate [Open to All Applicants]

United Nations Development Programme

<div><div>Background
The Global Environment Facility (GEF) Global Biodiversity Framework Early Action Support (GBF EAS) Project assists developing, middle-income, and small island nations in advancing commitments under the Convention on Biological Diversity (CBD). This includes early action on the post-2020 Global Biodiversity Framework (GBF), updates to National Biodiversity Strategies and Action Plans (NBSAPs), and national reporting. By connecting policymakers, technical experts, and local actors, the project supports the effective implementation of the GBF and contributes to the achievement of the Sustainable Development Goals.
As a key component, the Umbrella Programme to Support NBSAP Update and Seventh National Reports provides technical and financial assistance to 139 countries&mdash;encompassing developing nations, small island developing states, and economies in transition. This GEF-funded, Party-led initiative enables countries to revise their NBSAPs in line with the GBF and prepare their Seventh National Reports for submission to the CBD. It is jointly supported by the United Nations Development Programme (UNDP), the United Nations Environment Programme (UNEP), the CBD Secretariat, and the GEF Secretariat.
Insights gathered from the first two years of GBF implementation have informed a comprehensive support package, tailored to national priorities. This package also integrates resources from complementary GEF initiatives: the GBF EAS project and the GEF-8 Biodiversity Finance Plans Umbrella Programme. A core aim is to promote collaboration across sectors, including government, civil society, Indigenous Peoples, local communities, academia, and the private sector, to ensure inclusive participation in biodiversity planning and reporting.
In this context, UNDP Bahrain is recruiting a Project Support Associate to contribute to the implementation of the Umbrella Programme. The Associate will coordinate activities aligned with national CBD commitments&mdash;particularly early GBF actions, NBSAP revision, and reporting.
In addition, to support the national government&rsquo;s priorities and build on the progress of the GBF EAS and the NBSAP/7NR Project, UNDP Bahrain also seeks an experienced Project Support Associate to lead the technical revision of the NBSAP, ensuring its alignment with the post-2020 GBF under the guidance of the Project Coordinator.
Duties and Responsibilities
Under the overall guidance of the Project Coordinator, the Project Support Associate will be responsible for providing back-office/ administrative support to the project including:
(I) facilitating procurement;
(II) financial and administrative tracking of activities and expenses;
(III) support with communication, facilitation and organization of outreach activities, press releases, project/UNDP/government briefing notes, translations, etc.;
(IV) liaising with UNDP country office, and GPMTSU (Global Project Management and Technical Support Unit) to facilitate financial reporting and compliance, and UNDP procurement compliance. 
1.) Provide Project Management Support
<ul><li>Provide support with all financial and administrative requirements of the project, especially those related to project funding and accounting,
 </li><li>Assist in ensuring that project is executed in a timely and appropriate manner,
</li><li>Assist or support in facilitating, guiding the work of the national team; manage payment schedules,
</li><li>Assist in project related activities, including planning for meetings, local and national consultations, trips and other project related activities,
</li><li>Ensure all national and international travel is organized smoothly,
</li><li>Document and share records of meetings, decisions, actions, etc.
</li><li>Support with the Monitoring and Evaluation of the project at the national level, including workshop evaluations,
</li><li>Any other duties assigned by the Programme Analyst/ Project Coordinator, that have direct relevance to the project.
</li></ul>2.) Provide Financial Oversight Suppor
<ul><li>Support the Management of the project budget and follow up on procurement and accounting procedures and activities, together with the UNDP Country Office and the GPMTSU,
</li><li>Ensure financial resources are disbursed on time to implementing partners,
</li><li>Maintain records of expenditures and collaborate in financial reporting.
</li></ul>3.) Ensures Effective Administrative and Logistical Support to Ensure successful project delivery
<ul><li>Develop calculations for the development of the annual workplan/budget,
</li><li>Handle all required procurement processes, requisitions and purchase orders, ensuring compliance with UNDP rules and regulations,
</li><li>Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure,
</li><li>Ensure the Quantum approval system is set up at the Country Office for the project,
</li><li>Handle all logistical matters to organise the inception workshop, consultation workshops and any meetings as required,
</li><li>Regularly update the procurement plan and contacts list,
</li><li>Handle of travel arrangements for national travel/missions and participants to national-level workshops,
</li><li>Handle all travel procedures for participants to global and regional workshops and other international meetings, ensuring all necessary visa, security clearances and plane tickets are obtained timely, and confirmations/ changes of travel arrangements are communicated to the GPMTSU immediately.
</li></ul>4.) Support knowledge building, knowledge sharing and capacity building relevant to the assigned project
<ul><li>Provide support in the dissemination and sharing of relevant data and lessons learned within the CO and regionally. Keep pulse on emerging best practices nationally, regionally, and internationally that relate to the work of the assigned project,
</li><li>Make sound contributions to knowledge networks and communities of practice. Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners.
</li></ul><ul><li>The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
</li></ul>Competencies:
<div><div><div><div>Core
</div></div> 
<div><div>Achieve Results: </div><div>LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
</div></div> 
<div><div>Think Innovatively: </div><div>LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
</div></div> 
<div><div>Learn Continuously: </div><div>LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
</div></div> 
<div><div>Adapt with Agility: </div><div>LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
</div></div> 
<div><div>Act with Determination: </div><div>LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
</div></div> 
<div><div>Engage and Partner: </div><div>LEVEL 1: Demonstrates compassion/ understanding towards others, forms positive relationships
</div></div> 
<div><div>Enable Diversity and Inclusion: </div><div>LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 
</div></div> 
</div></div>Cross-Functional &amp; Technical competencies:
<div><div><div><div>Thematic Area 
</div><div>Name 
</div><div>Definition 
</div></div> 
<div><div>Business Management 
</div><div>Communication 
</div><div>Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Ability to manage communications internally and externally, through media, social media and other appropriate channels. 
</div></div> 
<div><div>Administration &amp; Operations 
</div><div>Events Management (including retreats, trainings, and meetings) 
 </div><div>Ability to manage events, including venue. identification, accommodation,logistics, catering, transportation, and cash disbursements, etc. 
</div></div> 
<div><div>Administration &amp; Operations 
</div><div>Travel Policy and Procedures 
</div><div>Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel- related matters. 
</div></div> 
<div><div>Partnership 
</div><div>Private sector resource mobilization 
</div><div>Ability to identify, develop and manage artnerships that leverage private sector technical expertise and resources. 
</div></div> 
<div><div>General (across the functions) 
</div><div>Project Management 
</div><div>Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals. 
</div></div> 
<div><div>Finance 
</div><div>Financial Planning and Budgeting 
</div><div>Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting. 
</div></div> 
<div><div>Procurement 
</div><div>Procurement Management 
 </div><div>The ability to acquire goods, services or works from an outside external source. 
</div></div> 
</div></div>Required Skills and Experience
Education:
<ul><li>Secondary Education is required, or
</li><li>University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.
</li></ul>Experience:
<ul><li>A minimum of 6 years (with high school diploma) or 3 years (with bachelor&rsquo;s degree) of progressively responsible administrative or project experience in project management, finance, administration, accounting, budgeting or related field is required.
</li></ul>Required skills:
<ul><li>Experience in dealing with national experts and international institutions,
</li><li>Sound understanding of key software packages (MS Office).
</li></ul>Desired skills in addition to the competencies covered in the Competencies section:
<ul><li>Experience in dealing with national experts and international institutions,
</li><li>Sound understanding of key software packages (MS Office),
</li><li>Experience with UNDP/UN policies, procedures and practices, particularly in relation to project development and implementation, is highly desirable,
</li><li>Specialized certification in administration, accounting, finance or related field would be an advantage,
 </li><li>Experience in project logistics management is an asset,
</li><li>Experience in project procurement management is an asset.
</li></ul>Required Language(s):
<ul><li>Fluency in English and Arabic is required.
</li></ul>Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.</div></div><div></div>

UNDP in the Arab States region

<div>
 Manama, Bahrain
 
 
 Trending
 
 
 Job Info
 
 
 <ul>
 <li>
 Job Identification 28971
 </li>
 <li>
 Posting Date 09/17/2025, 07:11 AM
 </li>
 <li>
 Apply Before 10/01/2025, 03:59 AM
 </li>
 <li>
 Job Schedule Full time
 </li>
 <li>
 Locations Manama, Bahrain
 </li>
 <li>
 Agency UNDP
 </li>
 <li>
 Grade NPSA-6
 </li>
 <li>
 Vacancy Type National Personnel Service Agreement
 </li>
 <li>
 Practice Area Nature, Climate and Energy
 </li>
 <li>
 Bureau Regional Bureau for Arab States
 </li>
 <li>
 Contract Duration 1 Year with Possibility for extension
 </li>
 <li>
 Education &amp; Work Experience Bachelor's Degree - 3 year(s) experience OR High School certificate- 6 year(s) experience
 </li>
 <li>
 Required Languages English and Arabic
 </li>
 <li>
 Vacancy Timeline 1 Week
 
 
 </li>
 </ul>
 
 Job Description
 
 
 
 
 Background
 
 
 
 The Global Environment Facility (GEF) Global Biodiversity Framework Early Action Support (GBF EAS) Project assists developing, middle-income, and small island nations in advancing commitments under the Convention on Biological Diversity (CBD). This includes early action on the post-2020 Global Biodiversity Framework (GBF), updates to National Biodiversity Strategies and Action Plans (NBSAPs), and national reporting. By connecting policymakers, technical experts, and local actors, the project supports the effective implementation of the GBF and contributes to the achievement of the Sustainable Development Goals.
 
 
 As a key component, the Umbrella Programme to Support NBSAP Update and Seventh National Reports provides technical and financial assistance to 139 countries&mdash;encompassing developing nations, small island developing states, and economies in transition. This GEF-funded, Party-led initiative enables countries to revise their NBSAPs in line with the GBF and prepare their Seventh National Reports for submission to the CBD. It is jointly supported by the United Nations Development Programme (UNDP), the United Nations Environment Programme (UNEP), the CBD Secretariat, and the GEF Secretariat.
 
 
 Insights gathered from the first two years of GBF implementation have informed a comprehensive support package, tailored to national priorities. This package also integrates resources from complementary GEF initiatives: the GBF EAS project and the GEF-8 Biodiversity Finance Plans Umbrella Programme. A core aim is to promote collaboration across sectors, including government, civil society, Indigenous Peoples, local communities, academia, and the private sector, to ensure inclusive participation in biodiversity planning and reporting.
 
 
 In this context, UNDP Bahrain is recruiting a Project Support Associate to contribute to the implementation of the Umbrella Programme. The Associate will coordinate activities aligned with national CBD commitments&mdash;particularly early GBF actions, NBSAP revision, and reporting.
 
 
 In addition, to support the national government&rsquo;s priorities and build on the progress of the GBF EAS and the NBSAP/7NR Project, UNDP Bahrain also seeks an experienced Project Support Associate to lead the technical revision of the NBSAP, ensuring its alignment with the post-2020 GBF under the guidance of the Project Coordinator.
 
 
 
 Duties And Responsibilities
 
 
 
 Under the overall guidance of the Project Coordinator, the Project Support Associate will be responsible for providing back-office/ administrative support to the project including:
 
 
 (I) facilitating procurement;
 
 
 (II) financial and administrative tracking of activities and expenses;
 
 
 (III) support with communication, facilitation and organization of outreach activities, press releases, project/UNDP/government briefing notes, translations, etc.;
 
 
 (IV) liaising with UNDP country office, and GPMTSU (Global Project Management and Technical Support Unit) to facilitate financial reporting and compliance, and UNDP procurement compliance.
 
 
 <ul>
 <li>
 Provide Project Management Support
 </li>
 <li>
 Provide support with all financial and administrative requirements of the project, especially those related to project funding and accounting,
 </li>
 <li>
 Assist in ensuring that project is executed in a timely and appropriate manner,
 </li>
 <li>
 Assist or support in facilitating, guiding the work of the national team; manage payment schedules,
 </li>
 <li>
 Assist in project related activities, including planning for meetings, local and national consultations, trips and other project related activities,
 </li>
 <li>
 Ensure all national and international travel is organized smoothly,
 </li>
 <li>
 Document and share records of meetings, decisions, actions, etc.
 </li>
 <li>
 Support with the Monitoring and Evaluation of the project at the national level, including workshop evaluations,
 </li>
 <li>
 Any other duties assigned by the Programme Analyst/ Project Coordinator, that have direct relevance to the project.
 </li>
 <li>
 Provide Financial Oversight Suppor
 </li>
 <li>
 Support the Management of the project budget and follow up on procurement and accounting procedures and activities, together with the UNDP Country Office and the GPMTSU,
 </li>
 <li>
 Ensure financial resources are disbursed on time to implementing partners,
 </li>
 <li>
 Maintain records of expenditures and collaborate in financial reporting.
 </li>
 <li>
 Ensures Effective Administrative and Logistical Support to Ensure successful project delivery
 </li>
 <li>
 Develop calculations for the development of the annual workplan/budget,
 </li>
 <li>
 Handle all required procurement processes, requisitions and purchase orders, ensuring compliance with UNDP rules and regulations,
 </li>
 <li>
 Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure,
 </li>
 <li>
 Ensure the Quantum approval system is set up at the Country Office for the project,
 </li>
 <li>
 Handle all logistical matters to organise the inception workshop, consultation workshops and any meetings as required,
 </li>
 <li>
 Regularly update the procurement plan and contacts list,
 </li>
 <li>
 Handle of travel arrangements for national travel/missions and participants to national-level workshops,
 </li>
 <li>
 Handle all travel procedures for participants to global and regional workshops and other international meetings, ensuring all necessary visa, security clearances and plane tickets are obtained timely, and confirmations/ changes of travel arrangements are communicated to the GPMTSU immediately.
 </li>
 <li>
 Support knowledge building, knowledge sharing and capacity building relevant to the assigned project
 </li>
 <li>
 Provide support in the dissemination and sharing of relevant data and lessons learned within the CO and regionally. Keep pulse on emerging best practices nationally, regionally, and internationally that relate to the work of the assigned project,
 </li>
 <li>
 Make sound contributions to knowledge networks and communities of practice. Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners.
 </li>
 <li>
 The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
 
 
 </li>
 </ul>
 
 Competencies
 
 
 
 
 Core
 
 
 Achieve Results:
 
 LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
 
 Think Innovatively:
 
 LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
 
 Learn Continuously:
 
 LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
 
 Adapt with Agility:
 
 LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
 
 Act with Determination:
 
 LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
 
 Engage and Partner:
 
 LEVEL 1: Demonstrates compassion/ understanding towards others, forms positive relationships
 
 Enable Diversity and Inclusion:
 
 LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
 
 
 
 Cross-Functional &amp; Technical Competencies
 
 
 
 
 
 Thematic Area
 
 
 
 
 
 
 Name
 
 
 
 
 
 
 Definition
 
 
 
 
 
 Business Management
 
 
 
 Communication
 
 
 Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
 
 
 Ability to manage communications internally and externally, through media, social media and other appropriate channels.
 
 
 
 Administration &amp; Operations
 
 
 
 Events Management (including retreats, trainings, and meetings)
 
 
 Ability to manage events, including venue. identification, accommodation,logistics, catering, transportation, and cash disbursements, etc.
 
 
 
 Administration &amp; Operations
 
 
 
 Travel Policy and Procedures
 
 
 Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel- related matters.
 
 
 
 Partnership
 
 
 
 Private sector resource mobilization
 
 
 Ability to identify, develop and manage artnerships that leverage private sector technical expertise and resources.
 
 
 
 General (across The Functions)
 
 
 
 Project Management
 
 
 Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals.
 
 
 
 Finance
 
 
 
 Financial Planning and Budgeting
 
 
 Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting.
 
 
 
 Procurement
 
 
 
 Procurement Management
 
 
 The ability to acquire goods, services or works from an outside external source.
 
 
 
 Education
 
 
 
 
 Required Skills and Experience
 
 
 
 <ul>
 <li>
 Secondary Education is required, or
 </li>
 <li>
 University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 A minimum of 6 years (with high school diploma) or 3 years (with bachelor&rsquo;s degree) of progressively responsible administrative or project experience in project management, finance, administration, accounting, budgeting or related field is required.
 
 
 </li>
 </ul>
 
 Required Skills
 
 
 
 <ul>
 <li>
 Experience in dealing with national experts and international institutions,
 </li>
 <li>
 Sound understanding of key software packages (MS Office).
 
 
 </li>
 </ul>
 
 Desired skills in addition to the competencies covered in the Competencies section:
 
 
 
 <ul>
 <li>
 Experience in dealing with national experts and international institutions,
 </li>
 <li>
 Sound understanding of key software packages (MS Office),
 </li>
 <li>
 Experience with UNDP/UN policies, procedures and practices, particularly in relation to project development and implementation, is highly desirable,
 </li>
 <li>
 Specialized certification in administration, accounting, finance or related field would be an advantage,
 </li>
 <li>
 Experience in project logistics management is an asset,
 </li>
 <li>
 Experience in project procurement management is an asset.
 
 
 </li>
 </ul>
 
 Required Language(s)
 
 
 
 <ul>
 <li>
 Fluency in English and Arabic is required.
 
 
 </li>
 </ul>
 
 Equal opportunity
 
 
 
 As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
 
 
 UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
 
 
 
 Sexual harassment, exploitation, and abuse of authority
 
 
 
 UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
 
 
 
 Right to select multiple candidates
 
 
 
 UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
 
 
 Scam alert
 
 
 
 UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
 
 
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</div>

Schmidt & Schmidt OHG

About Us:Schmidt &amp; Schmidt is an internationally active consulting company specializing in corporate services for cross-border business activities. Our clients are primarily medium-sized industrial companies from Germany and Europe.We are seeking motivated and ambitious individuals interested in career opportunities in international relations to join our expanding team. Experience in small and medium-sized businesses is highly valued, as our work environment requires flexibility, a hands-on mentality, and direct communication.We are currently expanding into Ankara and are looking for a highly organized Office Associate (m/f/d) to support and coordinate our local office operations.What You&rsquo;ll Do:<ul><li>Handle general administrative tasks and maintain communication with local authorities and consulates</li><li>Coordinate day-to-day office operations, including managing supplies, overseeing maintenance, and supporting logistics for meetings and team eventsAct as a first point of contact for client inquiries and organize client visits</li><li>Liaise with vendors and manage service contracts</li><li>Ensure compliance with local business regulations and assist with related documentation and paperwork</li><li>Support financial processes such as budget preparation, expense tracking, and invoicing in line with company policies</li><li>Facilitate internal and external communications, ensuring timely and accurate information flow</li><li>Organize schedules, staff meetings, and team communications where applicable</li><li>Contribute to maintaining the company&rsquo;s online presence in the region by supporting website updates and basic content management</li></ul>What We&rsquo;re Looking For:<ul><li>Preferred University degree in Cultural Studies, International Communication or Business Administration</li><li>Based in Ankara</li><li>Strong verbal and written Turkish and English skills (Language certificate is a plus)</li><li>Knowledge of German or Russian is an asset</li><li>Previous office or administrative experience is a plus</li><li>Strong organizational skills and ability to work independently</li><li>Experience in small and medium-sized enterprises is preferred, as our work environment requires flexibility, direct communication, and a hands-on mentality</li><li>High motivation, proactiveness, and reliability</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, etc.)</li><li>Male candidates must have completed military service</li></ul>What We Offer:<ul><li>A challenging role with diverse responsibilities in an international environment.</li><li>A creative atmosphere in a growing, international service company.</li><li>Opportunities to develop personal initiatives and implement ideas independently.</li><li>Personal and professional development opportunities.</li><li>Benefits of a modern company.</li></ul>Please send your CV in PDF format directly to bilgesu.oencue@schmidt-export.de. Applications in other formats may not be considered.Job Type: Full-timePay: From 30,000.00TRY per monthLanguage:<ul><li>English (Required)</li><li>Turkish (Required)</li></ul>

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