administrative support coordinator

Indiana University Health

<div><div><div><div><h1 class="jobSectionHeader"><b>Coordinator-Administrative</b></h1>
</div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>Overview</b>
</p><div><h2 class="jobSectionHeader"><b>Administrative Coordinator</b></h2><p><b>
Endocrinology Division</b></p><p><b>
Schedule:</b> Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM<br>
<b>Location:</b> Riley Hospital</p><p></p><h3 class="jobSectionHeader"><b>
Position Overview</b></h3><p>
This position provides high‑level administrative and technical support to the Endocrinology Division&rsquo;s Chief, including the Service Line Administrator and other senior leadership. The role requires strong organizational skills, sound judgment, and the ability to manage complex administrative functions with a high degree of autonomy. The successful candidate will handle confidential information, coordinate varied priorities, and serve as a professional representative of the division.</p><p></p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><h4 class="jobSectionHeader"><b>
Administrative &amp; Leadership Support</b></h4><ul><li>
Maintain Outlook calendar and division‑wide calendar</li><li>
Coordinate meeting logistics, distribute agendas and meeting minutes</li><li>
Draft, manage, and distribute division communications</li><li>
Serve as administrator for faculty annual reviews, including distributing and maintaining records</li><li>
Process continuing medical education (CME) and reimbursement documentation</li><li>
Arrange travel and manage itineraries for faculty, visiting speakers, and recruits</li><li>
Schedule and host outside speakers and other visitors</li></ul><h4 class="jobSectionHeader"><b>
Operations &amp; Coordination</b></h4><ul><li>
Maintain Amion, QGenda, and Backline systems</li><li>
Organize and support division retreats and special events</li><li>
Coordinate with the Practice Manager, Service Line Administrator (SLA), Division Chief, and Fellowship Coordinator</li><li>
Provide limited ordering of office supplies</li><li>
Support department‑wide initiatives, project tracking, and reporting</li></ul><h4 class="jobSectionHeader"><b>
Administrative Excellence</b></h4><ul><li>
Prepare high‑quality presentations, reports, and correspondence for internal and external stakeholders</li><li>
Process invoices and expense reports</li><li>
Ensure accuracy and availability of office records, files, and operational data</li><li>
Provide basic budget oversight and reconciliation</li><li>
Identify and resolve administrative and operational challenges proactively</li></ul><h4 class="jobSectionHeader"><b>
Training &amp; Oversight</b></h4><ul><li>
Train and support junior administrative staff</li><li>
Delegate and oversee day‑to‑day administrative tasks, as appropriate</li></ul><p></p><h3 class="jobSectionHeader"><b>
Skills for Success</b></h3><ul><li>
Strong accountability and integrity</li><li>
Ability to handle sensitive and confidential information with discretion</li><li>
Excellent organizational and time‑management skills</li><li>
Professional communication and customer service approach</li><li>
Strong independent judgment and problem‑solving abilities</li><li>
Ability to anticipate leadership needs and address issues proactively</li><li>
Comfortable working with limited guidance in a fast‑paced, complex environment</li></ul><p></p><h3 class="jobSectionHeader"><b>
Work Style &amp; Expectations</b></h3><ul><li>
Manages multiple priorities with high autonomy</li><li>
Exercises sound judgment and adapts to changing needs</li><li>
Maintains a high level of professionalism when representing the division</li><li>
Demonstrates initiative and ownership in daily operations</li></ul></div><div><h3 class="jobSectionHeader"><b>
Required &amp; Preferred Qualifications</b></h3><ul><li>
Bachelor&rsquo;s degree or equivalent years of experience required</li><li>
Minimum of three (3) to five (5) years of relevant professional experience</li><li>
Intermediate experience receiving, analyzing, and interpreting complex data and information</li><li>
Experience working within a matrix organization or complex work environment preferred</li><li>
Advanced proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel</li></ul></div><br>
<p></p>
</div><p></p><div><p>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p>
</div></div></div><div></div><div><div><div><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</p></div></div></div></div>

Coordinator-Administrative

TRAILBLAZERS

<div><div><p><b>Department:</b> Operations &amp; Administration<br>
<b>Reports to: </b>Chief Operating Officer<br>
<b>Location: </b>Bentonville, AR (In-Person)<br>
<b>Salary Range: </b>$45,000&ndash;$55,000 annually<br>
<b>Employment Type:</b> Full-Time, Exempt</p></div><div><p><b>
Who We Are
</b></p><p>Trailblazers is a nonprofit organization based in Northwest Arkansas dedicated to building world-class trails, advancing active transportation, and fostering healthier, more connected communities. We design, build, and maintain soft-surface trails, paved paths, and bike infrastructure that help make this region one of the best places in the country to ride and live.</p></div><div><p>
Our team is collaborative, mission-driven, and passionate about the impact trails have on quality of life. We work in a fast-moving environment and value people who bring initiative, organization, and ownership to their roles.</p></div><div><p><b>
Position Summary</b></p></div><div><p>
Trailblazers is seeking an organized and dependable Operations &amp; Administrative Coordinator to support the daily functioning of the organization&rsquo;s office and internal operations.</p></div><div><p>
This role helps ensure the office runs smoothly and remains a welcoming, well-organized environment for staff, partners, and visitors. The coordinator serves as a central point of contact for office activity, helping manage daily logistics, maintain shared resources, and support internal administrative systems that allow the organization to operate efficiently.</p></div><div><p>
The position also supports operational coordination across the organization by helping maintain organized documentation, schedules, and internal processes.</p></div><div><p>
This is a full-time, in-person position based in Bentonville, Arkansas with a 40-hour workweek. Core hours are 9:00 AM &ndash; 4:00 PM, Monday through Friday, during which the coordinator must be on site to support office activity, deliveries, and staff needs. Remaining weekly hours may be scheduled in coordination with the Chief Operating Officer.</p></div><p></p><div><p><b><br>
Key Responsibilities</b></p></div><div><ul><li><p>
Serve as a primary point of contact at the office by greeting visitors, managing deliveries, directing inquiries, and maintaining a welcoming and professional environment.</p></li></ul></div><div><ul><li><p>
Support daily office operations by coordinating supplies, maintaining shared spaces, and ensuring the office remains organized and functional.</p></li></ul></div><div><ul><li><p>
Manage shared communications such as the general email inbox, office mail, phone inquiries, and voicemail.</p></li></ul></div><div><ul><li><p>
Provide administrative support to staff, including scheduling assistance, document preparation, and coordination of shared organizational resources.</p></li></ul></div><div><ul><li><p>
Coordinate calendars and scheduling for shared organizational spaces, vehicles, equipment, and internal meetings.</p></li></ul></div><div><ul><li><p>
Coordinate with vendors and service providers to support facility needs and general office maintenance.</p></li></ul></div><div><ul><li><p>
Maintain organized records, files, and shared documentation to ensure information remains accurate and accessible across the organization.</p></li></ul></div><div><ul><li><p>
Assist with employee onboarding logistics and other internal administrative processes.</p></li></ul></div><div><ul><li><p>
Support the operations and finance teams with routine administrative coordination and documentation.</p></li></ul></div><div><ul><li><p>
Assist with tracking operational tasks, schedules, and compliance-related requirements as needed.</p></li></ul></div><p></p><div><p><b><br>
Qualifications</b></p></div><div><p><b>
Required</b></p></div><div><ul><li><p>
Associate&rsquo;s degree or equivalent experience</p></li></ul></div><div><ul><li><p>
Minimum 2 years of experience in administrative coordination, office management, or operations support</p></li></ul></div><div><ul><li><p>
Strong organizational, communication, and problem-solving skills</p></li></ul></div><div><ul><li><p>
Ability to manage multiple priorities and work independently</p></li></ul></div><div><ul><li><p>
Proficiency with Microsoft Office / Microsoft 365 and web-based administrative tools</p></li></ul></div><div><p><b>
Preferred</b></p></div><div><ul><li><p>
Experience coordinating vendors, facilities, or office operations</p></li></ul></div><div><ul><li><p>
Experience supporting bookkeeping or finance administration</p></li></ul></div><div><ul><li><p>
Experience with employee onboarding or HR processes</p></li></ul></div><div><ul><li><p>
Experience maintaining shared organizational systems or records</p></li></ul></div><p></p><div><p><b><br>
Benefits &amp; Perks</b></p><ul><li><p>
33 days of paid time off annually</p></li><li><p>
Medical, dental, and vision insurance</p></li><li><p>
Life, AD&amp;D, short-term and long-term disability coverage</p></li><li><p>
401(k) retirement plan with a 6% employer match</p></li><li><p>
Access to outdoor industry discounts</p></li></ul></div><p></p><div><p><b><br>
Physical Requirements</b></p></div><div><ul><li><p>
Regular use of computers and standard office equipment</p></li></ul></div><div><ul><li><p>
Frequent standing, walking, and interaction with staff and visitors</p></li></ul></div><div><ul><li><p>
Occasional lifting or moving items up to 50 pounds</p></li></ul></div><div><ul><li><p>
Ability to perform tasks requiring close vision and attention to detail</p></li></ul></div><p></p><div><p><br>
This role is designed to be performed primarily on site to support daily office operations and staff needs. Occasional remote work may be approved in limited circumstances.</p></div><div><p>
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.</p></div></div><p></p>

Operations & Administrative Coordinator

Always Best Care Senior Services

<div><p><b>Administrative Operations Coordinator (Part-Time)</b></p>
<p>
 Napa / Solano County<br>
 In-Office Position</p>
<p>
$19&ndash;$22/hour (based on experience)</p><br>
<p></p>
<p></p>
<p><b>About Us</b></p>
<p>
Always Best Care Senior Services is a trusted leader in home care and home health services, proudly serving Napa and Solano County communities. Since 1996, we have been committed to delivering compassionate, high-quality care that allows our clients to live safely and independently at home.</p>
<p>
We are currently in a phase of <b>strategic growth and expansion</b>, including the development of additional licensed home health services within Solano and Napa County. As we continue to expand, we are building a strong internal team that supports operational excellence, accountability, and a high standard of service across all departments.</p>
<p>
Our team is built on professionalism, reliability, and a genuine passion for helping others. We foster a supportive, team-oriented environment where every role contributes to the success of our clients, caregivers, and organization.</p>
<p></p>
<p><b>About the Role</b></p>
<p>
We are seeking a reliable, organized, and professional <b>Administrative Operations Coordinator</b> to support our growing healthcare agency.</p>
<p>
This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes pride in being the person who keeps everything running smoothly.</p>
<p>
You will serve as the central hub of the office&mdash;supporting phones, administrative operations, and scheduling coordination.</p><br>
<p></p>
<p></p>
<p><b>Schedule (Part-Time Split Shift)</b></p>
<p>
We are hiring for part-time shifts:</p>
<ul>
<li>Morning Shift: 8:00 AM &ndash; 12:30 PM</li>
<li>Afternoon Shift: 12:30 PM &ndash; 5:00 PM</li>
</ul>
<p></p><p><b>What You&rsquo;ll Do</b></p>
<p><b>
Front Desk &amp; Phones</b></p>
<ul>
<li>Answer incoming calls with professionalism and compassion</li>
<li>Route calls and take accurate messages</li>
<li>Greet clients, caregivers, and visitors</li>
</ul>
<p><b> Scheduling Support</b></p>
<ul>
<li>Assist with caregiver/client scheduling needs</li>
<li>Provide backup support when scheduling gaps arise</li>
<li>Communicate schedule updates clearly</li>
</ul>
<p><b> Administrative Support</b></p>
<ul>
<li>Prepare folders for clients, marketing, and recruiting</li>
<li>Track and complete daily administrative tasks</li>
<li>Coordinate meeting notes and follow-ups</li>
<li>Maintain office supplies and organization</li>
<li>Assist with mail, deliveries, and office coordination</li></ul><br>
<p></p>
<p><b>
</b></p><p><b>What We&rsquo;re Looking For</b></p>
<ul>
<li>Strong communication and phone skills</li>
<li>Highly organized and detail-oriented</li>
<li>Ability to multitask and stay calm under pressure</li>
<li>Reliable and consistent attendance</li>
<li>Positive attitude and team-oriented mindset</li>
<li>Comfortable using computers and office systems</li>
<li>Experience with ClearCare (WellSky) or similar software is a plus.</li>
</ul>
<p></p><p><b>Why Join Us</b></p>
<ul>
<li>Stable and growing healthcare organization</li>
<li>Opportunity to be part of a company expanding home health services in California</li>
<li>Supportive and team-oriented environment</li>
<li>Opportunity for growth and expanded responsibilities</li>
<li>Meaningful work supporting seniors and healthcare services</li>
</ul>
<p></p><p><b>Pay</b></p>
<ul>
<li>$19.00 &ndash; 22.00/hour (based on experience)</li>
</ul>
<p></p><p><b>Work Location</b></p>
<ul>
<li>In-person (office-based role)</li></ul></div><div></div>

Administrative Operations Coordinator

Total Cleaning

<div>Administrative Operations Coordinator<p><b><br>
Now Hiring: Administrative Operations Coordinator &ndash; Fort Lauderdale Area.</b></p><p><i>
Are you the organized, operation-minded professional we&rsquo;re looking for?</i></p><p>
Do you thrive in fast-paced environments where precision, communication, and coordination are key? Do you naturally anticipate what needs to happen next and make sure it does? Are you experienced in supporting project execution, working with multiple teams, and ensuring nothing slips through the cracks?</p><p>
We are looking for someone who excels at handling and coordinating operational administrative duties and site-related work to ensure that:</p><p>
All post-selling activity and project execution processes are properly anticipated, scheduled, executed, and reported in the Company IT Systems.</p><p>
All Operations Department activities are timely coordinated and reported in accordance with Company protocols, policies, and SOPs.As our Administrative Operations Coordinator, you will be the central point of alignment for operational and project-execution activities.</p><p><b>
What You'll Do:</b></p><ul><li>
Ensure that sales are closed in accordance with Company policies</li><li>
Schedule and coordinate the projects.</li><li>
Create projects, work tickets and other records mandated by the IT System and coordinate with the clients, teams and subcontractor.</li><li>
Schedule the work with clients and coordinate with teams and subcontractors and anticipate and resolve conflicts.</li><li>
Enter job orders with pertinent information. Distributes work order to the right personnel. Follow up on completion of work orders.</li><li>
Issue POs for subcontractor and equipment and supplies.</li><li>
Coordinate the collection of sign off forms for each job.</li><li>
Validate and update Work Tickets and validate actual spending (time and material), including service invoicing.</li><li>
Monitor and report daily and weekly task planning and execution.</li><li>
Check source documents against entered data to ensure data integrity at every stage.</li><li>
Assist in developing and maintaining improved records within the database system.</li><li>
Follow data program techniques and procedures to maintain data entry requirements.</li><li>
Enter data into prescribed database software.</li><li>
Verify entered data by reviewing, correcting, changing or deleting entered information.</li><li>
Resolves billing and service discrepancies to help and ensure timely and accurate client billing and billing adjustments.</li><li>
Sets up new accounts in the Accounting System. Follows communication protocol</li><li>
Participate in the implementation of new processes and procedures.</li><li>
Participate to preparation of proposals with pricing information provided.</li><li>
Filing of Contracts in Customer folders (virtually as well).</li><li>
Strong adherence and enforcement of Company policies and SOP.</li><li>
Partner with Client Relations Manager to ensure duties coverage during Coordinator absence.</li><li>
Performs other duties as assigned.</li></ul><p><b>
What We're Looking For:</b></p><ul><li>
High school diploma, BS or associate degree preferred</li><li>
3-5 years of administrative experience and/or customer service</li><li>
Experience in the Construction business (administrative position)</li><li>
Strong data entry experience.</li><li>
Bilingual in English/Spanish is required.</li><li>
Excellent oral and written communication skills.</li><li>
Ability to communicate with different levels of internal and external customers.</li><li>
Strong communication and customer service skills.</li><li>
Strong attention to detail.</li><li>
Working knowledge of MS Word/ Excel/Outlook.</li><li>
Must be able to multi-task effectively.</li><li>
Must have Problem Solving Skills.</li><li>
Experienced working in a fast-paced environment with high volume</li><li>
Follows instructions and meets deadlines.</li></ul></div>

Tennessee Sports Medicine Group

<p><b>This job requires some Saturday hours in rotation with the other receptionists. If you cannot work some Saturday&rsquo;s, please do not apply. </b></p><p>The Administrative Operations Coordinator supports the daily operations of the clinic by assisting with insurance processes, reporting, scheduling coordination, and administrative functions. This role works closely with the front office, billing team, and leadership to ensure workflows run smoothly and efficiently.</p><p>The role is a hybrid ops + admin + revenue cycle, so it is a detail-oriented, task-focused position that requires strong organization, accuracy, and the ability to support multiple departments of the clinic as needed.</p><p><b>Key Responsibilities</b></p><p><b>Insurance &amp; Patient Access</b></p><ul><li>Perform all insurance verifications prior to patient visits</li><li>Obtain and track patient authorizations to ensure timely insurance payment and patient care</li><li>Communicate insurance-related updates or issues to appropriate team members</li><li>Assist in resolving verification or authorization discrepancies</li></ul><p><b>Billing &amp; Medical Records Support</b></p><ul><li>Support the billing team by assisting with questions and issue resolution</li><li>Process and fulfill medical records requests in a timely and compliant manner</li><li>Ensure necessary documentation is available to support billing and authorization needs</li></ul><p><b>Scheduling Coordination</b></p><ul><li>Develop and maintain the clinician and gym staff Saturday rotation schedule</li><li>Make updates to the schedule as needed based on clinic needs</li></ul><p><b>Front Office Support</b></p><ul><li>Cross-train to assist with front desk responsibilities as needed</li><li>Provide coverage for front office staff when necessary</li><li>Support daily front office functions to maintain smooth patient flow</li></ul><p><b>Reporting &amp; Administrative Support</b></p><ul><li>Generate and maintain routine operational reports, including:</li><li>Front Office Collections Report</li><li>Graduation/Discharge Report</li><li>Cancellation Fee Report</li><li>Additional reports as requested</li><li>Cross-train in payroll and operational reporting processes to provide support when needed</li></ul><p><b>Qualifications</b></p><ul><li><b>Must have familiarity with insurance verification and authorization processes </b></li><li>Previous experience in a medical office or healthcare setting strongly preferred</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple tasks and priorities</li><li>Strong communication and problem-solving skills</li><li>Experience with EMR systems is a plus</li></ul><p><b>Key Attributes for Success</b></p><ul><li>Reliable and consistent in task completion</li><li>Detail-oriented and accurate</li><li>Team player willing to support multiple areas</li><li>Able to adapt and assist where needed</li></ul><p>Qualifications:</p><p>Attire is business casual. Schedule is Monday, Wednesday, Thursday 8-5 or 9-6. Tuesday &amp; Thursday is 7-4. Saturdays are on a rotation with other receptionists and are from 8am-2pm.</p><p>Punctual, dependable, good communication skills, and take pleasure and satisfaction in doing a great job.</p><p>Healthcare receptionist experience a plus. EMR software a plus. Competitive pay and full benefits available.</p><p>We are a growing unique, dynamic physical therapy practice with great energy and atmosphere.</p><p>Work Remotely</p><ul><li>No</li></ul><p>Job Type: Full-time</p><p>Pay: $19.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Customer service: 1 year (Preferred)</li><li>Medical terminology: 1 year (Preferred)</li><li>Computer skills: 1 year (Preferred)</li><li>Front Desk: 1 year (Preferred)</li></ul><p>Ability to Relocate:</p><ul><li>Knoxville, TN 37921: Relocate before starting work (Preferred)</li></ul><p>Work Location: In person</p>

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $65,850-$70,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div>
<p></p>
<p>Position Summary</p>
<p>
The Office of Institutional Equity (OIE) serves as a centralized resource for addressing all reports of discrimination and discriminatory harassment, including reports that involve alleged violations of Title VI and Title VII, reports that involve alleged violations of Title IX and the University&rsquo;s Gender-Based Misconduct Policy, as well as reports that relate to violations of the Protection of Minors Policy. The Office is responsible for reviewing, investigating and managing all incidents from inception through resolution whether the Respondent is a student, faculty, staff member or affiliate.</p>
<p>
The Administrative Coordinator will provide administrative and operational support for complaints of protected class discrimination and harassment, retaliation, sex-based harassment, sexual misconduct, stalking, and domestic and dating violence, filed by and against students, employees, faculty, administrators, and third-party affiliates. Triage and respond to sensitive inquiries and reports received in person, online, or by phone from students, faculty, administrators, and family members regarding OIE resources, investigation processes, and university policies in accordance with Family Educational Rights and Privacy Act (FERPA) and departmental guidelines. The Administrative Coordinator reports to the Assistant Director of Operations.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Administrative</b></p>
<ul>
<li>Coordinates office software and technology, including case database, Zoom, and Adobe.</li>
<li>Resolves facilities and technology issues.</li>
<li>Creates, edits, and maintains applicable website(s), intranet, policies, and procedures.</li>
<li>Manages, tracks, and updates incident reports and cases. Supports compliance with the Clery Act and NYS 129.</li>
<li>Maintains and regularly audits multiple complex spreadsheets and database records to ensure the highest level of data accuracy and integrity for OIE case tracking and reporting.</li>
<li>Responds to students, faculty, administrators and family members regarding inquiries or other correspondence.</li>
<li>Responsible for compiling files and documents upon request. Prepares correspondence and other case-related materials and conducts file reviews.</li>
<li>Manages all technology for hearings, including submission of hearing transcription.</li>
<li>Assist the Assistant Director of Operations with finance and budget duties, including processing of invoices, expenditures, reimbursements, etc.</li>
</ul>
<p><b>Operations</b></p>
<ul>
<li>Facilitates daily incident review meetings including preparing and presenting high-level summaries and other relevant information required to inform incident response.</li>
<li>Communicates with staff across OIE divisions and other stakeholders at a preliminary level to provide case updates, triages, and ensures follow up of reports.</li>
<li>Manages and distributes Access Restriction, Persona Non-Grata, and revocation of alumni privileges notifications to partner offices.</li>
<li>Responds to employee disciplinary record requests and completes background checks while staying in compliance with FERPA and departmental guidelines.</li>
<li>Pulls data and routinely generates and analyzes various reports, including incident reports, case records and other sensitive data.</li>
<li>Manages timely progress and assists in the implementation of projects or initiatives, including staff onboarding, programs, staff training and development, systems implementation, and community events programming.</li>
<li>Additional duties as assigned.</li>
</ul>
<p></p><p>Minimum Qualifications</p>
<ul>
<li>A bachelor's degree and/or its equivalent and a minimum of two years in related administrative experience in a university or other complex organization is required.</li>
<li>The incumbent must possess excellent verbal and written communication skills and should have experience and knowledge in drafting legal documents, interpersonal communications, customer service, dealing with ambiguity, program planning, and other organizational skills.</li>
<li>The incumbent must display resourcefulness, discretion, attention to detail, flexibility and the ability to prioritize and manage multiple tasks.</li>
<li>Proficiency in Microsoft Office, Google for Education, Adobe Creative Cloud (Acrobat, Dreamweaver, Illustrator, etc), and other publishing or database software is preferred.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Excellent verbal and written communication and organizational skills, good judgment, an appreciation of confidentiality and discretion, and attention to detail.</li>
<li>Candidate must be well organized and able to manage a demanding workload and complex cases in an accurate and timely fashion</li>
<li>Able to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with professional staff, students, faculty, and organizational stakeholders.</li>
<li>Strong interpersonal, customer service, program planning, and organizational skills required.
<br>
Resourcefulness, discretion, attention to detail, flexibility, and the ability to prioritize and manage multiple tasks are essential.</li>
<li>Ability to work independently and follow through and handle multiple tasks simultaneously.</li>
<li>Proficiency with MS Office Suite, Google Suite, Maxient, Adobe Acrobat Pro, and other desktop publishing and database software.</li></ul><br>
<p></p>
<p>
</p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Administrative Coordinator, Operations Division - Faculty and Staff ADDH

Von Barkee's Dog Spa & Bakery

<p><b>Von Barkee&rsquo;s Dog Spa is seeking a highly organized, tech-savvy Administrative Operations Coordinator to support our management team across both salon locations.</b></p><p>This role is ideal for someone who enjoys structure, problem-solving, working with people, and helping a growing business run smoothly behind the scenes while staying connected to daily client experience. We are looking for someone dependable, proactive, detail-oriented, and collaborative who enjoys supporting a team that cares deeply about pets and their families.</p><p>This position works directly with leadership to help maintain organization, systems, inventory flow, communication consistency, and operational support across both locations.</p><p><b>Responsibilities</b></p><ul><li>Inventory tracking and supply organization</li><li>Transporting supplies, paperwork, and operational materials between locations as needed</li><li>Supporting development and organization of internal forms, documents, and workflows</li><li>Booking software support and Google Docs coordination</li><li>Reception support approximately 2 days per week</li><li>Monitoring texts, emails, and front desk communication consistency</li><li>Supporting organization and restocking of retail areas</li><li>Administrative and technology troubleshooting support</li><li>Assisting management with projects and workflow improvements</li><li>Supporting consistency of operational processes and policies across locations</li><li>Helping maintain organized, professional workspaces through light cleaning and organization</li></ul><p>This is a hands-on coordination role that helps keep both salons operating smoothly each day.</p><p><b>The Ideal Candidate</b></p><ul><li>Extremely organized and detail-oriented</li><li>Comfortable multitasking across locations and priorities</li><li>Strong written and verbal communication skills</li><li>Enjoys supporting leadership and improving systems</li><li>Confident learning and working within digital platforms</li><li>Naturally helps teams stay informed and on track</li><li>Enjoys working with both people and animals</li><li>Approaches teamwork with professionalism, reliability, and a kindness-first mindset</li></ul><p><b>Minimum Qualifications</b></p><ul><li>At least 2 years of experience in a veterinary, grooming, or boarding environment</li><li>Prior experience supporting office operations or management preferred</li><li>Experience using scheduling software, Google Docs, and digital systems</li><li>Experience managing or supporting inventory systems</li><li>Reliable transportation and ability to travel between both salon locations as needed during the workday</li></ul><p><b>Preferred Experience</b></p><ul><li>Office coordination or administrative operations support</li><li>Retail organization or inventory coordination</li><li>Supporting workflow consistency across teams or locations</li><li>Experience assisting with internal documentation or process organization</li></ul><p><b>Physical Requirements</b></p><p>This role includes both administrative and active operational responsibilities. Candidates should be able to perform the following essential job functions:</p><ul><li>Move between two salon locations during scheduled work hours as needed</li><li>Stand and walk for extended periods of time</li><li>Lift and carry supplies weighing up to approximately 40 pounds</li><li>Bend, reach, and climb step stools as needed for supply organization and inventory tasks</li><li>Work in a professional grooming environment with dogs present</li></ul><p><b>Work Environment</b></p><p>This position involves time at both salon locations and includes a combination of administrative coordination, reception support, inventory movement, and operational assistance within an active pet grooming environment.</p><p><b>Growth Opportunity</b></p><p>This role is designed for someone who enjoys helping build structure and clarity within a team environment and wants to grow with a company long-term. There is opportunity for increased responsibility as systems expand and operations continue to develop.</p><p><b>About Von Barkee&rsquo;s Dog Spa</b></p><p>Von Barkee&rsquo;s Dog Spa is a professional, team-focused grooming environment known for exceptional client care, strong safety standards, and a supportive workplace culture. We believe strong systems create strong experiences for pets, clients, and staff alike.</p><p>If you LOVE working around dogs, enjoy organization, teamwork, and helping operations run smoothly each day, we would love to meet you.</p><p>Pay: $18.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>Do you consider yourself highly organized and able to stay on task?</li><li>Do you have experience working with booking software?</li></ul><p>Experience:</p><ul><li>Working at a vet, grooming or daycare an boarding facility: 2 years (Required)</li><li>Inventory control: 1 year (Required)</li><li>Office management: 2 years (Required)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Required)</li></ul><p>Ability to Commute:</p><ul><li>Wilmington, NC 28401 (Preferred)</li></ul><p>Work Location: In person</p>

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