administrative support coordinator

Azad Properties

<div><p>We are looking for an organised and dedicated individual to join our growing real estate team at the Corniche Centre as an Administrative Coordinator. This pivotal position supports the smooth operation of our office, providing comprehensive administrative assistance to management and colleagues. If you excel at multitasking, enjoy streamlining processes, and are committed to delivering high standards of service, we encourage you to submit your application.</p>
<h2 class="jobSectionHeader"><b>Key Administrative Responsibilities for Administrative Coordinator in Corniche Centre Real Estate Office</b></h2>
<ul><li>Deliver efficient and accurate administrative support for daily office operations, ensuring tasks are completed within set deadlines.</li>
<li>Coordinate schedules, meetings, and appointments for managers and team members, including preparation and distribution of agendas and minutes.</li>
<li>Manage document filing, data entry, and the upkeep of digital and paper records to ensure information is easily accessible and securely stored.</li>
<li>Oversee incoming and outgoing correspondence, including handling post, deliveries, and responding promptly to email enquiries.</li>
<li>Assist with the preparation and formatting of reports, presentations, and other documentation for internal use and client communication.</li>
<li>Maintain inventory of office supplies and equipment, liaising with vendors and service providers as required.</li>
<li>Provide administrative support for office events, training sessions, and team gatherings at the Corniche Centre.</li>
<li>Champion a positive and efficient office environment in line with our real estate company values and client-focused standards.</li>
</ul><h3 class="jobSectionHeader"><b>Essential Qualifications and Experience for Administrative Coordinator Roles</b></h3>
<ul><li>Previous experience in an administrative, office coordinator, or similar support role is highly desired.</li>
<li>Strong written and verbal communication skills, with a professional and courteous manner towards colleagues, clients, and service providers.</li>
<li>Proven organisational skills and attention to detail, with the ability to effectively prioritise a diverse workload in a fast-paced setting.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with office technology and administrative software.</li>
<li>Ability to act independently, solve problems proactively, and maintain confidentiality in all business matters.</li>
<li>Fluency in English is required; additional language skills will be considered an asset.</li>
</ul><h4 class="jobSectionHeader"><b>Key Skills and Attributes for an Effective Administrative Coordinator</b></h4>
<ul><li>Excellent interpersonal skills to liaise and collaborate effectively with colleagues across all levels of the organisation.</li>
<li>Proactive, adaptable, and resilient approach with a willingness to take ownership of processes and initiatives.</li>
<li>Commitment to providing high-quality, client-focused administrative support within a team-oriented environment.</li>
<li>Self-motivated and dependable, demonstrating flexibility and attention to detail in all assigned tasks.</li>
<li>Reliable, punctual, and committed to presenting a positive company image at the Corniche Centre office.</li>
</ul><h5 class="jobSectionHeader"><b>Desirable Competencies and Additional Attributes for Administrative Coordinators</b></h5>
<ul><li>Experience working within the property, real estate, or professional services sector is advantageous.</li>
<li>Familiarity with records management systems, visitor management software, or event coordination tools.</li>
<li>Willingness to support wider office needs and provide back-up to reception or finance administration as required.</li>
<li>Eager to learn and contribute to continuous improvement of office procedures and policies.</li>
<li>Approachable and enthusiastic about working as part of a collaborative and high-performing real estate team.</li>
</ul>
<p>If you are passionate about creating a supportive and well-organised office environment, and are ready to advance your administrative career with a leading real estate company in the Corniche Centre, we invite you to apply. Become a valued part of our team and help ensure our continued success.</p></div>

Administrative Coordinator

MSSH

<p><b>Job Summary</b></p><p>The HR &amp; Admin Coordinator supports day-to-day human resources and administrative operations to ensure efficient office functioning and compliance with company policies. This role assists in HR processes such as recruitment coordination, onboarding, employee documentation, and basic employee relations, while also managing administrative tasks including office coordination, records management, and vendor support. The ideal candidate is organized, detail-oriented, and capable of handling multiple responsibilities in a dynamic work environment.</p><p><b>Key Responsibilities Human Resources Support</b></p><ul><li>Assist in recruitment coordination including interview scheduling, candidate communication, and document collection.</li><li>Support onboarding and offboarding processes, ensuring timely completion of documentation and system updates.</li><li>Maintain employee files, HR records, and HRIS data with accuracy and confidentiality.</li><li>Coordinate visa, immigration, medical, and related documentation in line with Qatar requirements.</li><li>Support payroll preparation by compiling attendance, leave records, and employee data.</li><li>Assist in leave management, employee benefits administration, and end-of-service documentation.</li><li>Respond to routine HR-related employee inquiries and escalate issues when necessary.</li></ul><p><b>Administration &amp; Office Coordination</b></p><ul><li>Provide general administrative support to the HR and Admin departments.</li><li>Manage office supplies, assets, and inventory; liaise with vendors and service providers.</li><li>Coordinate meetings, training sessions, and company events, including logistics and documentation.</li><li>Handle incoming and outgoing correspondence, courier services, and document filing.</li><li>Support facility management, maintenance coordination, and office housekeeping requirements.</li></ul><p><b>Compliance &amp; Reporting</b></p><ul><li>Ensure HR and administrative activities comply with company policies and Qatar Labor Law.</li><li>Assist in preparing HR and administrative reports as required by management.</li><li>Support audits by maintaining accurate documentation and records.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>Must be locally available in Qatar.</li><li>Bachelor&rsquo;s degree or diploma in Human Resources, Business Administration, or related field.</li><li>2&ndash;3 years of experience in HR and administrative coordination roles.</li><li>Basic knowledge of Qatar Labor Law and HR procedures is preferred.</li><li>Strong organizational, communication, and interpersonal skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to handle confidential information with discretion.</li><li>Strong multitasking ability and attention to detail.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR3,000.00 - QAR3,500.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>HR Coordinator: 2 years (Required)</li><li>Microsoft Excel: 2 years (Required)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

HR & Admin Coordinator

Texarkana Aluminum, Inc.

<div><div><div><b>Job Description</b></div></div><div><div>
The Administrative Operations Coordinator supports daily operational and administrative functions across multiple departments. This role ensures smooth communication, organized tracking systems, and reliable execution of routine tasks. As skills develop, the coordinator may take on more advanced support responsibilities for senior management.</div></div><p>
</p><div><div><b>Responsibilities</b><b> </b><b>and</b><b> </b><b>Duties</b></div></div><p>
</p><h2 class="jobSectionHeader"><div>Administrative &amp; Operational Support</div></h2><ul><li><div>
Perform accurate and timely data entry across platforms (GRP, Shared Drive, Velocity, internal logs).</div></li><li><div>
Maintain organized files, version control, and consistent formatting of documents and SOPs.</div></li><li><div>
Track deadlines, submissions, and compliance dates using standardized logs.</div></li><li><div>
Support internal audits, file cleanup, and documentation requests.</div></li><li><div>
Manage mail routing, shared folders, and routine business correspondence.</div></li><li><div>
Submit departmental expenses and maintain supporting documentation.</div></li></ul><h2 class="jobSectionHeader"><div>
Housing Coordination</div></h2><ul><li><div>
Serve as point of contact for TKA-owned employee housing regarding move-ins, move-outs, and basic follow-up.</div></li><li><div>
Maintain accurate housing records: inventory, keys, maintenance tracking, vendor work orders, and logs.</div></li><li><div>
Track housing-related expenses and maintain structured documentation.</div></li></ul><h2 class="jobSectionHeader"><div>
Fleet &amp; Equipment Coordination</div></h2><ul><li><div>
Track registration renewals, inspections, and documentation for company-owned vehicles.</div></li><li><div>
Maintain logs for repairs, maintenance records, and service appointments.</div></li><li><div>
Coordinate with Maintenance and outside vendors for vehicle-related tasks.</div></li></ul><h2 class="jobSectionHeader"><div>
Facility &amp; Supply Management</div></h2><p>
</p><ul><li><div>Order and maintain routine office and facility supplies (coffee, condiments, cleaning supplies, etc.).</div></li><li><div>
Support ordering for department needs (flags, nameplates, business cards, janitorial items).</div></li><li><div>
Manage routine Amazon, Uline, Sam&rsquo;s, Lowe&rsquo;s orders (etc.).</div></li></ul><h2 class="jobSectionHeader"><div>
Internal Support &amp; Logistics</div></h2><ul><li><div>
Assist with onboarding/offboarding tasks (badges, office setup, initial access requests).</div></li><li><div>
Maintain gift card logs and support Weekly Stops recognition program.</div></li><li><div>
Support internal events and recurring coordination tasks.</div></li><li><div>
Support the company travel process while reinforcing that all employees are responsible for booking their own travel through the corporate travel system.</div></li><li><div>
Assist employees who lack purchasing cards or cannot complete their own booking by either:</div><ul><li><div>
Walking them through the corporate booking portal (guidance only), or</div></li><li><div>
Completing the purchase on their behalf <i>only when required</i> using approved company payment methods.</div></li></ul></li><li><div>
Maintain and manage travel programs that Purchasing directly owns, including:</div><ul><li><div>
Avis corporate rental car account (reservations, updates, billing documentation)</div></li><li><div>
Residence Inn group booking account for internal travelers visiting the TKA site</div></li></ul></li></ul><h2 class="jobSectionHeader"><div>
Event &amp; Meeting Coordination (As Trained)</div></h2><ul><li><div>
Coordinate business lunches, internal meetings, and team activities with minimal oversight.</div></li><li><div>
Assist in scheduling cross-department meetings that require multiple stakeholder alignment.</div></li><li><div>
Attend select meetings as a designated note-taker and follow-up tracker.</div></li><li><div>
Escalate delays or unaddressed action items through approved channels.</div></li><li><div>
Assist with preparing simple agendas or meeting packets.</div></li><li><div>
Draft simple briefing outlines or visual summaries from provided content.</div></li><li><div>
Provide basic calendar scheduling / task creation support for managers under guidance.</div></li><li><div>
Convert verbal requests into structured tasks and tracking sheets.</div></li><li><div>
Compile data for leadership reviews, budget tracking, procurement summaries, and performance metrics.</div></li><li><div>
Support contract file organization, SOP formatting, and controlled document updates.</div></li></ul><div><div><b>
Qualifications and Education Requirements:</b></div></div><ul><li><div>
High school diploma or GED required; Associate&rsquo;s degree preferred</div></li><li><div>
3+ years of administrative experience supporting executives or multi-manager teams</div></li></ul><div><div><b>
Preferred Skills:</b></div></div><ul><li><div>
Strong attention to detail and organizational habits</div></li><li><div>
Basic comfort with Microsoft Excel, Word, Outlook</div></li><li><div>
Ability to manage multiple tasks with clear prioritization</div></li><li><div>
Professional communication skills</div></li><li><div>
Discretion and confidentiality</div></li><li><div>
Willingness to learn systems and processes</div></li></ul></div>

Administrative Operations Coordinator

aquityx (opc) Private limited

<p>Job description:</p><p>Job Title: HR and Admin Coordinator</p><p>Position Overview:</p><p>We are seeking a motivated and organized HR and Admin Coordinator to join our team. This role will be responsible for managing human resources functions and providing administrative support to ensure the smooth operation of our office. The ideal candidate will have excellent communication and interpersonal skills, a strong attention to detail, and the ability to multitask effectively.</p><p>Key Responsibilities:</p><p>Human Resources:</p><p>Manage the recruitment process, including posting job openings, screening resumes, scheduling interviews, and conducting reference checks.</p><p>Coordinate new employee onboarding, including preparing paperwork, conducting orientations, and facilitating training sessions.</p><p>Maintain employee records and ensure compliance with all relevant regulations and policies.</p><p>Assist with performance management processes, including conducting evaluations and providing feedback to employees.</p><p>Handle employee relations issues, including resolving conflicts and addressing grievances in a timely and professional manner.</p><p>Support the development and implementation of HR policies and procedures to promote a positive work environment.</p><p>Administration:</p><p>Oversee office operations, including managing supplies, equipment, and facilities maintenance.</p><p>Coordinate travel arrangements and accommodations for employees as needed.</p><p>Manage calendars, schedule meetings, and arrange conference rooms.</p><p>Assist with event planning and coordination, including company meetings and team-building activities.</p><p>Handle incoming calls and correspondence, responding to inquiries and directing requests to the appropriate person or department.</p><p>Support the finance team with administrative tasks, such as processing invoices and expense reports.</p><p>Qualifications:</p><p>Bachelor's degree in Human Resources, Business Administration, or a related field preferred.</p><p>Proven experience in human resources and administrative roles.</p><p>Strong knowledge of HR principles, practices, and regulations.</p><p>Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels.</p><p>Highly organized with strong attention to detail and the ability to multitask and prioritize workload effectively.</p><p>Proficient in Microsoft Office Suite and HRIS software.</p><p>Ability to maintain confidentiality and handle sensitive information with discretion.</p><p>Job Type: Full-time</p><p>Schedule:</p><p>Day shift</p><p>Experience:</p><p>HR: 2 years (Preferred)</p><p>total work: 2 years (Preferred)</p><p>Work Location: In person</p><p>Job Types: Full-time, Permanent</p><p>Pay: ₹18,000.00 - ₹57,257.25 per month</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li></ul><p>Work Location: In person</p>

HR and Admin Coordinator

WSP in the Middle East

Overview <p>WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent.</p> Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul> Details <ul><li>Seniority level: Entry level</li><li>Employment type: Full-time</li><li>Job function: Administrative</li><li>Industries: Professional Services</li></ul><p>We're not including referral prompts or third-party notices in this refined listing.</p>

Workplace & Admin Coordinator_(Emirati National)

California State University

<p></p><div><div><b>Job no:</b> 554079<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> East Bay<br>
<b>Categories:</b> Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)<br>
</div><p></p><div><p><b>Salary and Benefits</b></p>
<p><b>
PLEASE NOTE:</b> The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,367.00 per month to $5,430.00 per month (Step 1 - Step 12).</p>
<p>
Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.<br>
<br>
For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.</p><br>
<p></p>
<p><b>
Classification</b></p>
<p>
Administrative Support Coordinator II
</p><p><b>About Cal State East Bay</b></p>
<p>
Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.</p>
<p><b>
About the Position</b></p>
<p><b><i>
Please Note: Review of applications will begin on January 7, 2026.</i></b></p>
<p>
Under the limited direction of the Social Work Department Chair, this position independently coordinates and executes the full range of administrative and operational functions required to support a large and complex academic department serving 25&ndash;30 faculty and staff and several hundred undergraduate and graduate students. The incumbent is responsible for managing day-to-day departmental operations, interpreting and applying university policies and procedures, and ensuring continuity of services and workflow across all administrative areas.</p>
<p>
This position requires the ability to proactively navigate and coordinate multiple university systems, including budgeting, procurement, accounting, HR, the Dean&rsquo;s Office, the Registrar, and other academic and administrative units to support departmental programs and resolve operational issues. The incumbent develops, implements, and maintains office procedures, tracking systems, and administrative processes to ensure organizational effectiveness, compliance with university requirements, and adherence to external accreditation standards. The role requires independent judgment, the ability to evaluate and improve administrative practices, and effective communication with a wide range of internal and external stakeholders.</p>
<p>
In addition, the position will provide lead work direction to a Staff ASC I employee upon their hire. This is primarily an in-person, Monday&ndash;Friday position on the Hayward campus; limited telework may be approved in alignment with university policy and departmental needs. Occasional evening or weekend work may be required to support departmental and university events.</p>
<p><b>
Responsibilities</b></p>
<p>
Operational Administration and Leadership</p>
<ul>
<li>Serve as the primary administrative point of contact for the department, independently assessing, prioritizing, and responding to email, in-person, and telephone inquiries. Use judgment to determine appropriate routing, resolution, or escalation of issues to ensure continuity of operations.</li>
<li>Oversee the departmental office space assignment process in consultation with the Department Chair, including coordinating with Facilities, IT, and other campus partners to ensure workspaces are functional, compliant, and adequately equipped. Manage all key inventory, security protocols, and distribution processes in alignment with university procedures.</li>
<li>Act as the department&rsquo;s liaison to multiple University operational units (e.g., Facilities Management, Information Technology Services, Procurement), coordinating service requests, resolving problems, and ensuring timely completion of departmental needs.</li>
<li>Independently schedule and coordinate meetings, events, and departmental activities, including arranging room reservations through 25Live or other systems, issuing calendar invitations, preparing materials, and coordinating catering and logistical support.</li>
<li>Maintain, update, and safeguard confidential departmental records and files, ensuring compliance with university retention policies and accreditation requirements.</li>
<li>Develop, update, and manage department websites and social media accounts, ensuring accurate, timely, and strategic messaging to students, faculty, staff, and external stakeholders.</li>
<li>Create and disseminate communications, including flyers, newsletters, announcements, and digital content, to support departmental outreach, events, recruitment, alumni engagement, and community partnerships.</li>
<li>Record, prepare, and maintain minutes for department meetings, including managing and organizing documents and archives in university-approved cloud storage systems.</li>
<li>Develop, implement, and maintain office procedures and systems for tracking and managing departmental documents, workflow, and compliance requirements. Ensure departmental processes align with university and external accreditation standards.</li>
<li>Independently manage procurement of office supplies and equipment, monitor inventory, and initiate orders in accordance with university policies and budget guidelines.</li>
<li>Coordinate incoming and outgoing mail, packages, and deliveries, including arranging duplicating services and monitoring completion.</li>
<li>Provide lead work direction to student assistants and staff (ASCI) upon hire, including assigning tasks, training on departmental procedures, monitoring performance for feedback to the appropriate administrator, and coordinating workflow to support office operations.</li>
<li>Complete and remain current on all required university trainings (including Emergency Response) and disseminate applicable updates to faculty and staff to ensure departmental readiness and compliance.</li>
<li>Provide cross-departmental administrative support as needed, ensuring consistent service delivery and operational coverage during peak periods or staff absences.</li>
<li>Assist with planning, coordination, and execution of departmental and University-wide events, such as New Student Orientation, Capstone Poster Session, Practicum Fair, Practicum Instructor Orientation, Honors Convocation, and Commencement.</li>
</ul>
<p>Enrollment Services and Student Recruitment Support</p>
<ul>
<li>Coordinate end-to-end processing of BSW and MSW program applications, including tracking application status, identifying missing materials, monitoring admissions decisions, and advising applicants regarding required actions.</li>
<li>Prepare, update, and maintain admissions documentation, program brochures, and information session materials.</li>
<li>Schedule, coordinate, and assist in delivering information sessions for prospective students.</li>
<li>Serve as a primary contact for inquiries related to the BSW and MSW programs, providing accurate information, troubleshooting issues, and guiding prospective students through admissions requirements.</li>
<li>Gather, analyze, and report admissions data by collaborating with campus offices and systems to support program evaluation, recruitment trends, and reporting needs.</li>
</ul>
<p>Course Scheduling and Registration Management</p>
<ul>
<li>Create, maintain, and manage course schedules in coordination with the Department Chair, including building, updating, and deleting class sections in campus systems.</li>
<li>Serve as the department&rsquo;s liaison to the Registrar&rsquo;s Office and related campus units to resolve scheduling issues, ensure compliance with academic policies, and support enrollment management strategies.</li>
<li>Manage student enrollment processes, including issuing permission numbers, processing add/drop requests and withdrawals, and troubleshooting registration issues.</li>
<li>Generate, interpret, and distribute course and enrollment data reports to support faculty planning, resource allocation, and accreditation needs.</li>
<li>Process special registration petitions, degree checks, and other academic administrative functions.</li>
<li>Maintain accurate faculty workload and assigned time records, and coordinate updates with appropriate university offices.</li>
<li>Provide backup scheduling and enrollment support for related departments as necessary.</li>
</ul>
<p>Faculty Contracts and Appointments Coordination</p>
<ul>
<li>Collect, review, and submit appointment documents for faculty, staff, consultants, guest presenters, and student employees; ensure accuracy and timely processing in accordance with university and union policies.</li>
<li>Coordinate recruitment processes for faculty and staff positions, including drafting job postings, assisting search committees, tracking applicant materials, and ensuring compliance with campus hiring procedures.</li>
<li>Initiate and monitor electronic system access requests for new hires and reassigned employees.</li>
<li>Process payroll documents, track employee leave (vacation and sick) records for MPP approval and payroll processing and identify discrepancies requiring action or escalation.</li>
<li>Track, review, and monitor contracts with practicum agencies to ensure documentation is current and meets university standards.</li>
<li>Ensure adherence to University personnel policies, identifying deviations, addressing issues, and consulting with HR or department leadership when needed.</li>
</ul>
<p>Financials, Procurement, and Logistics Coordination</p>
<ul>
<li>Track, reconcile, and maintain department operating budgets and accounts, identifying variances, monitoring expenditures, and preparing summary reports.</li>
<li>Process travel claims, expense forms, purchase orders, and financial transactions, ensuring accuracy, documentation, and compliance with campus policies.</li>
<li>Coordinate travel, hospitality, and meeting logistics for faculty, staff, guest presenters, and departmental events.</li>
<li>Liaise with administrative units (Procurement, Accounts Payable, Budget) to resolve financial or purchasing issues and ensure timely payment and processing.</li>
<li>Ensure compliance with University and CSU financial policies; interpret guidelines and apply them appropriately to departmental transactions.</li>
</ul>
<p><b>Minimum Qualifications</b></p>
<ul>
<li>A fully functional knowledge of and skill in standard office procedures and practices.</li>
<li>An ability to understand and operate in a variety of organizational structures.</li>
<li>Thorough knowledge of English grammar, spelling, and punctuation and ability to clearly communicate orally and in writing.</li>
<li>Knowledge of business mathematics beyond basic arithmetic.</li>
<li>Ability to use and quickly learn new office support technology systems and software packages.</li>
<li>These minimum qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.</li>
</ul>
<p><b>Required Qualifications</b></p>
<ul>
<li>Excellent organizational, record-keeping, interpersonal, written, and oral communication skills.</li>
<li>Proficiency in Microsoft Office 365 (including Excel for bookkeeping and fund accounting), Adobe Acrobat, Google Workspace and similar office productivity software.</li>
<li>Skill in data management and reporting, including the ability to extract, analyze, and present data from student information systems.</li>
<li>Ability to manage digital records/storage systems (e.g., OneDrive, Google Drive, Box) in accordance with retention and compliance requirements.</li>
<li>Ability to manage multiple tasks and priorities efficiently and accurately.</li>
<li>Ability to exercise independent judgment and discretion in resolving administrative, student, and operational issues.</li>
<li>Skill in time and project management, including planning, sequencing tasks, meeting deadlines, and adjusting priorities as conditions change.</li>
<li>Strong attention to detail.</li>
<li>Skill in coordinating workflow and providing lead direction, including training staff and student employees.</li>
<li>High level of customer service skill, using tact and diplomacy in interactions with faculty, staff, students, and external partners.</li>
<li>Ability to communicate effectively with diverse students, faculty, and staff and to interpret, apply, and clearly communicate complex academic, HR, and financial policies and procedures.</li>
<li>Ability to learn and use university systems, including, but not limited to Canvas, PeopleSoft, Interfolio, Certify, and Adobe Sign.</li>
<li>Ability to research and gather information online.</li>
<li>Ability to work under pressure with frequent interruptions.</li>
<li>Experience handling confidential information.</li>
<li>Ability to work weekends and evenings when needed.</li>
</ul>
<p><b>Preferred Skills and Knowledge</b></p>
<ul>
<li>Two years of skilled office experience or vocational training.</li>
<li>Thorough knowledge of California State University policies and procedures.</li>
<li>Knowledge of, or experience with, PeopleSoft.</li>
<li>Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.</li>
<li>Ability to troubleshoot most office administration problems.</li>
<li>Proficiency in website content management systems (e.g., Cascade, Drupal, Wordpress) and social media platforms for administrative communications.</li>
<li>Working knowledge or the ability to learn quickly of classroom and event scheduling systems (e.g., 25Live).</li>
</ul>
<p><b>Condition(s) of Employment</b></p>
<p>
Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.<br>
<br>
All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.</p>
<p><b>
EEO Statement</b></p>
<p>
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California&rsquo;s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU&rsquo;s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.</p>
<p><b>
Other Information</b></p>
<p>
All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.<br>
<br>
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.</p>
<p><b>
Sponsorship</b></p>
<p>
Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.</p>
<p><b>
Mandated Reporter</b></p>
<p>
The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.</p><br>
<p></p>
</div>
<p><b>Advertised:</b> Dec 23 2025 Pacific Standard Time<br>
<b>Applications close:</b></p></div><p></p>

Administrative Coordinator for Social Work

The Energy Training Centre

<div>
 <strong>
  PLEASE READ THE JOB DETAILS CAREFULLY
 </strong>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Company:
  </strong>
  The Energy Training Centre &ndash; Leading Provider of Professional Development Training
 </p>
 <p>
  <strong>
   Location:
  </strong>
  On-Site in Dubai, UAE
 </p>
 <p>
  <strong>
   Job Type:
  </strong>
  Full-Time
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Energy Training Centre is a global provider of short, high-quality training programs designed to foster continued professional development across various industries. We specialize in offering online and in-person courses to professionals worldwide, helping them enhance their skills and advance in their careers. As we continue to expand our reach, we are looking for a skilled
  <strong>
   Administrative Training Coordinator
  </strong>
  to join our team and help manage and coordinate training programs remotely across the globe.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking an organized and proactive
  <strong>
   Administrative Training Coordinator
  </strong>
  who will be responsible for remotely coordinating the logistics, communication, and execution of training programs for our diverse international clientele. The successful candidate will be a key player in ensuring our training offerings run smoothly and meet the needs of our clients, stakeholders, and partners.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Oversee the scheduling, logistics, and delivery of training programs for a global audience. Ensure all aspects of the programs (e.g., facilitators, materials, technology) are aligned and ready for execution.
  </li>
  <li>
   Draft and send professional emails to clients, internal process owners, vendors, and stakeholders. Ensure all inquiries are addressed in a timely and professional manner.
  </li>
  <li>
   Liaise with vendors and training partners to ensure the timely delivery of resources, materials, and services.
  </li>
  <li>
   Coordinate with internal teams to ensure smooth workflow and execution of all training program tasks. Monitor progress and escalate issues as necessary.
  </li>
  <li>
   Maintain accurate records of training sessions, participant attendance, and feedback. Prepare reports for internal and client review.
  </li>
  <li>
   Provide top-tier service to all clients, trainees, and internal teams, addressing concerns and providing updates as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   At least 5-7 years of experience in administrative coordination or project management, preferably in the training or education sector.
  </li>
  <li>
   Strong written and verbal communication skills in English, with the ability to maintain a professional tone when interacting with clients, stakeholders, and team members.
  </li>
  <li>
   Exceptional organizational abilities with attention to detail and the ability to manage multiple programs simultaneously.
  </li>
  <li>
   Comfortable using communication tools (Zoom and Teams) and productivity tools (Google Workspace, Microsoft Office Suite).
  </li>
  <li>
   Ability to work independently and manage tasks with minimal supervision.
  </li>
 </ul>
</div>


Administrative Coordinator - Urgent Hiring (Immediate Joiner)

Search 10000+ Administrative support coordinator jobs near you this December. New roles added regularly across leading industries. Apply today.