administrative support coordinator

Lummus Technology

<div>
 At Lummus Technology, innovation thrives, and excellence is a shared pursuit. When you join Lummus, you are empowered to make an impact and be part of a dynamic team that celebrates creativity, encourages professional development, and fosters collaboration.
 
 
 From our technology portfolio to our global workforce, Lummus is growing at a rapid pace, and we hope that you will grow with us during this exciting time.
 
 
 This role supports Lummus Technology&rsquo;s Lifecycle Services and Business Development teams in the MENA region, with a strong focus on vendor engagement, in-Kingdom value initiatives, and customer training coordination. The position requires a proactive, organized individual who can manage administrative tasks while supporting strategic initiatives across the region.
 
 
 Key Responsibilities
 
 
 
 Vendor Network &amp; IKTVA Support
 
 
 
 <ul>
 <li>
 Assist in identifying, onboarding, and maintaining relationships with local vendors and service providers.
 </li>
 <li>
 Support documentation and reporting related to IKTVA compliance and in-Kingdom sourcing efforts.
 </li>
 <li>
 Coordinate vendor qualification processes and maintain updated records of approved suppliers.
 
 
 </li>
 </ul>
 
 Customer Training &amp; Engagement
 
 
 
 <ul>
 <li>
 Organize and schedule customer training sessions, workshops, and technical seminars across the MENA region.
 </li>
 <li>
 Coordinate logistics for training events including venue, materials, travel, and communication.
 </li>
 <li>
 Maintain training records and feedback reports to support continuous improvement.
 
 
 </li>
 </ul>
 
 Administrative &amp; Office Support
 
 
 
 <ul>
 <li>
 Prepare reports, presentations, and spreadsheets using Microsoft Office tools.
 </li>
 <li>
 Proofread and format documents, correspondence, and forms.
 </li>
 <li>
 Manage calendars, schedule meetings, and arrange travel for team members.
 </li>
 <li>
 Maintain electronic and physical filing systems for project and vendor documentation.
 </li>
 <li>
 Handle general administrative tasks such as timesheets, supply requisitions, and internal requests.
 </li>
 <li>
 Answer calls, route inquiries, and support internal and external communications.
 </li>
 <li>
 Ensure smooth distribution of mail, packages, and office supplies.
 
 
 </li>
 </ul>
 Skills, Knowledge &amp; Expertise
 
 
 <ul>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Experience in vendor coordination or procurement support is a plus.
 </li>
 <li>
 Familiarity with IKTVA or similar localization programs is preferred.
 </li>
 <li>
 Fluent in Arabic and English (written and spoken).
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment.
 
 
 </li>
 </ul>
 Lummus Technology is the global leader in developing technology solutions that make modern life possible and focus on a more sustainable, low carbon future. We license process technologies in clean fuels, renewables, petrochemicals, polymers, gas processing and supply lifecycle services, catalysts, proprietary equipment and digitalization to customers worldwide.
</div>

Administrative & Vendor Support Coordinator – MENA Region (Saudi Arabia)

JD Link Inc

Administrative Coordinator Location: New York City, NY (On-site) Employment Type: Full-Time | Immediate Hire Company: The Sunday Collective, JD Link Inc. BrandAbout UsThe Sunday Collective is a premium fashion brand under JD Link Inc., dedicated to timeless design, quality craftsmanship, and conscious innovation. We are passionate about creating elevated pieces that reflect both sophistication and sustainability. Learn more about us at thesundaycollective.com.Overview We are seeking a detail-oriented and proactive Administrative Coordinator to support our office operations and CPA team. This is a full-time, on-site position located in New York, NY. The Administrative Coordinator will handle daily administrative tasks, manage conference rooms, support customer service efforts, and assist with organizational responsibilities. The role involves maintaining clear communication across teams, contributing to financial tasks, and ensuring smooth office operations.This position offers exposure to multiple business functions and the opportunity to grow within a collaborative and professional environment.Key Responsibilities&middot; Provide comprehensive administrative support to maintain efficient office operations.&middot; Support the CPA office with monthly compilation reports and bookkeeping reconciliations.&middot; Prepare and process documents, invoices, and payments accurately and on time.&middot; Manage and maintain office supplies, conference rooms, and vendor relationships.&middot; Assist in project coordination, tracking progress, and following up on key deadlines.&middot; Support general customer service and reception duties as needed.Qualifications&middot; Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field preferred.&middot; 1-2 years of experience in an administrative or coordinator role.&middot; Strong organizational and time-management skills with the ability to prioritize multiple tasks.&middot; Excellent written and verbal communication skills in English.&middot; Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.&middot; Self-motivated, detail-oriented, and adaptable in a fast-paced environment.Employee Benefits&middot; Comprehensive top-tier medical, vision, and dental insurance&middot; Annual year-end bonus&middot; Tuition assistance programWho You Are You&rsquo;re dependable, professional, and take pride in keeping things organized and efficient. You communicate clearly, work well across teams, and have a proactive mindset that helps you anticipate needs and solve problems before they arise.Job Type: Full-timePay: $60,000.00 - $65,000.00 per yearApplication Question(s):<ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools</li><li>&bull;	Excellent written and verbal communication skills in English</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>administrative or coordinator : 2 years (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10001 (Required)</li></ul>Work Location: In person

Administrative Coordinator

Global Mission Support Services LLC

Administrative Coordinator &ndash; Nauru Medical CentreCountry Location: Nauru (Relocation required) Employer: Nauru Medical Centre Contract Type: Full-timeAbout the Role: We are seeking a detail-oriented and proactive Administrative Coordinator to support the day-to-day operations of the Nauru Medical Centre. The ideal candidate will assist with administrative functions, coordination between departments, and ensure efficient workflow within the hospital environment.Key Responsibilities:<ul><li>Provide administrative and clerical support to management and medical teams.</li><li>Coordinate meetings, schedules, and communication between departments.</li><li>Maintain accurate records, reports, and documentation.</li><li>Assist with procurement requests, HR coordination, and logistics support.</li><li>Support the onboarding process for staff and consultants.</li><li>Ensure compliance with internal policies and procedures.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3 years of experience in administrative or coordination roles (preferably in healthcare or hospital settings).</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Proficient in MS Office and document management systems.</li><li>Flexible and adaptable in a multicultural environment.</li></ul>Benefits:<ul><li>Competitive salary package</li><li>Accommodation and travel arrangements provided</li><li>Opportunity to work in an international healthcare environment</li></ul>To Apply: Please send your updated CV with the subject line &ldquo;Admin Coordinator &ndash; Nauru Medical Centre&rdquo; to talent@gmss.ltdJob Type: Full-timeApplication Question(s):<ul><li>Are you willing to be relocated to the country Nauru once we hire you for this position?</li></ul>

Administrative Coordinator- Nauru Deployment

Future Scaffolding and Aluminium Industries LLC

Job Opening: Admin CoordinatorAbout UsFuture Scaffolding &amp; Aluminium Industries is a well-established company specializing in high-quality scaffolding systems, aluminium structures, and industrial fabrication. We are expanding our operations and seeking talented individuals to support our administrative and real estate management activities.Position OverviewWe are looking for a proactive and organized Admin Coordinator with 1&ndash;3 years of experience in Real Estate administration. The ideal candidate will handle day-to-day office operations, documentation, and coordination related to property management and company projects.Key Responsibilities<ul><li>Provide administrative and clerical support to management and project teams.</li><li>Maintain and organize property documents, contracts, and lease agreements.</li><li>Coordinate with clients, tenants, and agents regarding real estate matters.</li><li>Assist in preparing reports, invoices, and correspondence.</li><li>Schedule and manage meetings, appointments, and travel arrangements.</li><li>Handle office supplies, records, and general administrative duties.</li><li>Ensure smooth communication and workflow between departments.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Management, or a related field.</li><li>1&ndash;3 years of experience in administrative work within the real estate sector.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication skills in English (verbal and written).</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Ability to work independently and handle confidential information.</li></ul>Language<ul><li>Tagalog (Required)</li></ul>How to ApplyInterested candidates should send their updated CV and copies of certifications to hr@futurealu.com with the subject line: &ldquo;Application &ndash; Admin Coordinator&rdquo;.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Admin Coordinator - Tagalog Speaker

OSBORNE CONSTRUCTION

<div>POSITION TITLE

: Administrative Operations Coordinator 
 
INDUSTRY:

Commercial Construction

EMPLOYMENT TYPE:

Full-Time (In-Office) | Topeka, KS

BE THE ORGANIZER THAT KEEPS US MOVING FORWARD.
Do you thrive in a fast-paced environment and enjoy being the dependable, detail-oriented person who keeps teams organized and on track? D.F. Osborne Construction, Inc. is looking for an Administrative Operations Coordinator to support our Topeka headquarters with a blended role spanning office operations, executive support, and administrative assistance across multiple departments.

This is more than a receptionist role - it's a high-impact position for someone who is self-motivated, follows through on commitments, and brings a warm, welcoming presence to the office each day. We need someone who shows up consistently, keeping things moving, and helps create a positive and professional environment for our team, visitors, and clients.

ABOUT US

Osborne Construction is a Topeka, KS-based general contractor operating in more than 40 states. We serve clients in three primary sectors: design-build commercial/industrial construction, facilities maintenance, and EV charging infrastructure installation.

We believe quality, integrity and dependability are not just values - they are the way we work. Our people are what make us strong, and we invest in creating a culture that supports innovation, accountability, and performance.

To learn more about who we are and what we do, visit
www.osborne.com

.

YOU MAY BE A GREAT FIT IF YOU:
<ul>
<li>Enjoy keeping an office organized, efficient, and running smoothly.</li>
<li>Are self-motivated, dependable, and follow through on commitments.</li>
<li>Bring a warm, welcoming presence to the office and maintain a positive, professional attitude.</li>
<li>Communicate clearly and professionally with leadership, staff, field teams, and visitors.</li>
<li>Can manage multiple priorities without losing accuracy.</li>
<li>Are proactive, resourceful, and eager to grow your responsibilities over time.</li>
</ul>
WHAT YOU'LL DO

As the Administrative Operations Coordinator you'll be the central support person who keeps our office running smoothly, assists leadership with day-to-day administrative needs, and provides reliable operational support across multiple departments. You'll manage the flow of the office, stay ahead of administrative tasks, help organize and support the President's priorities, and ensure our teams have what they need to operate efficiently. 


Office Operations
<ul>
<li>Open and close the office daily; ensure a clean, organized, and professional environment.</li>
<li>Greet visitors, answer phones, manage mail/packages, and oversee general office flow.</li>
<li>Maintain and restock office supplies, kitchen items, drinks, and cleaning products.</li>
<li>Keep shared spaces tidy and functional with light daily housekeeping.</li>
<li>Coordinate company travel for employees (flights, hotels, rental cars)</li>
</ul>
Administrative Support
<ul>
<li>Assist Operations, HR, and Accounting with administrative tasks and special projects.</li>
<li>Support onboarding/offboarding coordination including device assignment (phones, tablets, laptops)</li>
<li>Maintain organized digital and physical filing systems.</li>
<li>Prepare documents, forms, and basic reports as needed.</li>
<li>Help track and manage company-issued equipment and office inventory.</li>
</ul>
Executive Support
<ul>
<li>Provide organized, dependable administrative support to the President.</li>
<li>Assist with scheduling, meeting preparation, follow-ups, and communication.</li>
<li>Handle confidential information with professionalism and discretion.</li>
<li>Assist with day-to-day oversight of local commercial properties, including coordinating tenant needs and maintenance requests.</li>
<li>Help organize and record rent payments, deposits, and basic property expenses in QuickBooks Online.</li>
<li>Support marketing of vacant spaces by coordinating tours, inquiries, and leasing-related documentation.</li>
</ul>
WHAT YOU NEED TO BRING
<ul>
<li>2+ years of administrative, office, executive support, or operations experience.</li>
<li>Strong organizational skills and exceptional attention to detail.</li>
<li>Excellent written and verbal communication abilities.</li>
<li>Ability to multitask and prioritize in a fast-moving environment.</li>
<li>Proficiency with Microsoft Office; willingness to learn systems like Job Planner or hh2.</li>
<li>Professional, dependable, and able to work independently.</li>
<li>Valid Driver's License and ability to work onsite during normal business hours.</li>
<li>Must pass pre-employment background check and drug screen.</li>
</ul>
COMPENSATION &amp; BENEFITS
<ul>
<li>$22.00-30.00/hour depending on experience</li>
<li>Medical, dental &amp; vision insurance (company-shared premiums)</li>
<li>3-weeks Paid Time Off (PTO) on accrual basis + paid holidays</li>
<li>401(k) with 3.5% employer match (Safe-Harbor plan)</li>
<li>Flexible Spending Account (FSA)</li>
<li>Supportive company culture with growth opportunities</li>
</ul>
READY TO BRING ORGANIZATION AND MOMENTUM TO OUR TEAM?
If you're ready to step into a dynamic role that blends office operations, administrative support, and executive assistance, we'd love to hear from you.

D.F. Osborne Construction, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, or any other status protected by applicable law. We actively encourage women, minorities, veterans, and individuals with disabilities to apply.</div>

Administrative Operations Coordinator

Vistas Global

<div><h2 class="jobSectionHeader">Job Description</h2>
We are seeking a proactive and detail-oriented Administrative Coordinator to provide comprehensive administrative and operational support, ensuring the smooth day-to-day functioning of the department. The role involves managing documentation, scheduling, correspondence, and assisting management with reporting, logistics, and coordination tasks. The ideal candidate will demonstrate strong organizational and communication skills, the ability to multitask effectively, and professionalism in handling confidential information within a fast-paced corporate environment.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Coordinate and support day-to-day administrative operations.</li>
<li>Manage correspondence including emails, memos, and internal communications.</li>
<li>Maintain accurate records, reports, and documentation.</li>
<li>Schedule and organize meetings, appointments, and events.</li>
<li>Track and follow up on departmental deliverables and deadlines.</li>
<li>Assist with procurement requests, expense tracking, and document processing.</li>
<li>Ensure confidentiality of all sensitive and official information.</li>
<li>Liaise effectively with internal teams to support business operations.</li>
<li>Provide logistical and clerical support as required by management.</li>
<li>Assist with HR and operational activities such as attendance tracking and onboarding.</li>
</ul><h2 class="jobSectionHeader">Skills</h2>
<ul><li>Strong organizational and time management skills with attention to detail.</li>
<li>Excellent communication and interpersonal abilities.</li>
<li>Proficient in Microsoft Office tools (Word, Excel, PowerPoint) and general office administration.</li>
<li>Skilled in managing confidential documents, correspondence, and scheduling.</li>
<li>Ability to handle multiple priorities under pressure in a professional manner.</li>
<li>Reliable, adaptable, and committed to maintaining a high standard of administrative support.</li>
</ul><h2 class="jobSectionHeader">Qualifications</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>Minimum 3 &ndash; 5 years of administrative experience, preferably in banking or financial services.</li>
<li>Fluency in Arabic and English is mandatory.</li>
<li>This is a full-time position based in Qatar.</li>
</ul>
Job ID: 22102501-114VG</div>

Wärtsilä Corporation

<div></div><div><div><div><div><div>Administrative Coordinator
</div></div></div></div><div><div><div><div><div>W&auml;rtsil&auml; is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world&rsquo;s widest portfolio and service network, we &ndash; W&auml;rtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together.</div> 
<div></div>
<div>
Business Unit Parts and Field Service is a global organisation with harmonised ways of working and tools to deliver the best possible services for our customers. In our global team we value, respect, and embrace different opinions and diversity. Safety, environment, and wellbeing are our foundation, and we never compromise them.</div><div></div> 
We are always on the lookout for a talent with a growth mindset - are you the one? 


We are looking for an enthusiastic and proactive Administrative Coordinator to support daily operations and resource management, ensuring seamless on-site services and business activities. In this role, you will also take ownership of identifying improvement opportunities, driving solutions, and implementing enhancements across the organization to foster continuous growth and efficiency. 
<div></div>
<div>
The preferred location for this position is in Istanbul, T&uuml;rkiye. However, the office is located in Tuzla, so ideally, you either live nearby or are willing to relocate to the area. This position offers a hybrid working model, with the flexibility to work 3 days in the office and 2 days from home each week.</div> 


We are committed to investing in your professional growth and development, offering you the opportunity to build a long-term career with us in a dynamic and supportive environment. 


Your role and responsibilities 


As an Administrative Coordinator your work will focus on these responsibilities: 

<ul>
<li>Planning, scheduling and allocating Field Services' Resources in T&uuml;rkiye supporting specific internal customers.</li>
<li>Follow up and contribute to target and KPI achievement.</li>
<li>Field Service processes and tools according to Business as well as Quality, Health, Safety and Environmental.</li>
<li>Ensuring continuous quality development of the field service delivery.</li>
<li>Support the development of own competences as well as competences within own department.</li>
<li>Support/be active in improving the QEHS performance within the department.</li>
<li>Strive for continuous improvements/propose improvements in processes/way of working.</li>
<li>Report near misses (WeCare).</li>
<li>Approve invoices related to the business.</li>
<li>Issue invoices and credits in SAP.</li>
<li>Issue POs in SAP and WeBuy.</li></ul> 


As an Administrative Coordinator your work will also focus on these administrative tasks: 

<ul>
<li>Admin handling hour registration/corrections in CATS, prepare for Team leader to approve for salary.</li>
<li>Travel Expense reporting support for FS Resources.</li>
<li>&quot;Maintainer&quot; and &quot;Key-user&quot; of Confidential Data Platform (CDP). Keep data maintained.</li>
<li>Support FS Resources with FS Mobility.</li>
<li>Visa; vaccination; travel support.</li>
<li>Support in ordering working clothes for FS, and follow-up the cleaning agreement.</li>
<li>Support with purchasing materials the department.</li>
<li>Support with invoicing/ of FS/CM orders as well as invoicing related tasks.</li>
<li>Support to open/handle orders.</li>
<li>Continuously stay up to date with company policies and guidelines providing administrative support in connection with Resources' planning.</li></ul> 


Requirements for the position 

<ul>
<li>Proficiency in both written and spoken English and Turkish is a must.</li>
<li>Experience with SAP.</li>
<li>Advanced proficiency in Microsoft Excel.</li>
<li>Safety-oriented mindset.</li>
<li>Resource planning experience is an advantage.</li>
<li>Organizational abilities with a proactive and problem-solving approach.</li>
<li>Understanding of general financial principles.</li>
<li>Knowledge of local legislation and labor laws.</li>
<li>Strong skills in reporting and data analysis.</li></ul> 


As an ideal candidate you might also have... 

<ul>
<li>BSc. in economics or equivalent is beneficial, but not a requirement.</li>
<li>Teamworking skills.</li>
<li>Able in communication at all levels.</li></ul> 


Why you and us? 


You are valued &ndash; as your true self. At W&auml;rtsil&auml; YOU matter. We value diversity and are committed in supporting inclusive work community. 

Your growth is supported. We believe in continuous learning &amp; teamwork. W&auml;rtsilian community has your back when it comes to development opportunities &ndash; so you can develop beyond your potential. 


You get to make a difference. Innovation and sustainability are important for us. Every day, we - W&auml;rtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality. 


Contact &amp; next steps 


Does this sound like the job for you? If yes, submit your application before the deadline through our Careers portal. Applications submitted via email or through recruitment agencies will not be considered. 


Our recruiting tool recognizes the time zone where the job ad has been published and closes the application period according to the same time zone. We will be conducting interviews with qualified candidates throughout the process and aim to keep you informed along the way. 


Are you still wondering if you should apply and would like to get something clarified? Please reach out to Gokce Tanriverdi, Manager Resources and Operations via email at gokce.tanriverdi@wartsila.com with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to).<div> 
Last application date: 20/11/2025</div> 
<div></div>
<div>
At W&auml;rtsil&auml; we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 
 
Please note that according to W&auml;rtsil&auml; policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.</div></div></div></div></div></div><div></div>

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