administrative support coordinator

Paramount Assure

<div><div><b>Admin &amp; Operations Coordinator</b></div><div><b>
Location:</b> Bahrain</div><div><b>
Budget:</b> BHD 500 per month</div><div></div><div><b><br>
Role Summary</b></div><div></div><div><br>
The Admin &amp; Operations Coordinator will support day-to-day administrative, government, and finance coordination activities to ensure smooth operations and timely execution of tasks across teams.</div><div></div><div><b><br>
Roles &amp; Responsibilities</b></div><div>
Provide administrative and personal support to the team, including coordination, documentation, and follow-ups, including Tamkeen-related activities.</div><div>
Coordinate with government authorities such as LMRA and Commerce for CR-related tasks, visas, and required submissions.</div><div>
Support accounts receivable and accounts payable coordination, including collection follow-ups, vendor payments, and related documentation.</div><div>
Handle Intercol JV exit-related formalities and coordinate with internal and external stakeholders.</div><div>
Track and follow up on operational tasks to ensure timely completion and compliance.</div><div>
Maintain organized records for government, finance, and administrative documentation.</div><div>
Liaise with internal teams and external partners to resolve operational and coordination issues promptly.</div><div><b>
Business Impact</b></div><div>
This role will improve operational responsiveness, reduce delays in government and finance coordination, and free up leadership bandwidth to focus on revenue growth and strategic initiatives.</div></div><div></div>

Admin & Operations Coordinator (Bahrain National)

Indiana University Health

<div><div><div><div><h1 class="jobSectionHeader"><b>Coordinator-Administrative</b></h1>
</div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>Overview</b>
</p><div><h2 class="jobSectionHeader"><b>Administrative Coordinator</b></h2><p><b>
Endocrinology Division</b></p><p><b>
Schedule:</b> Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM<br>
<b>Location:</b> Riley Hospital</p><p></p><h3 class="jobSectionHeader"><b>
Position Overview</b></h3><p>
This position provides high‑level administrative and technical support to the Endocrinology Division&rsquo;s Chief, including the Service Line Administrator and other senior leadership. The role requires strong organizational skills, sound judgment, and the ability to manage complex administrative functions with a high degree of autonomy. The successful candidate will handle confidential information, coordinate varied priorities, and serve as a professional representative of the division.</p><p></p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><h4 class="jobSectionHeader"><b>
Administrative &amp; Leadership Support</b></h4><ul><li>
Maintain Outlook calendar and division‑wide calendar</li><li>
Coordinate meeting logistics, distribute agendas and meeting minutes</li><li>
Draft, manage, and distribute division communications</li><li>
Serve as administrator for faculty annual reviews, including distributing and maintaining records</li><li>
Process continuing medical education (CME) and reimbursement documentation</li><li>
Arrange travel and manage itineraries for faculty, visiting speakers, and recruits</li><li>
Schedule and host outside speakers and other visitors</li></ul><h4 class="jobSectionHeader"><b>
Operations &amp; Coordination</b></h4><ul><li>
Maintain Amion, QGenda, and Backline systems</li><li>
Organize and support division retreats and special events</li><li>
Coordinate with the Practice Manager, Service Line Administrator (SLA), Division Chief, and Fellowship Coordinator</li><li>
Provide limited ordering of office supplies</li><li>
Support department‑wide initiatives, project tracking, and reporting</li></ul><h4 class="jobSectionHeader"><b>
Administrative Excellence</b></h4><ul><li>
Prepare high‑quality presentations, reports, and correspondence for internal and external stakeholders</li><li>
Process invoices and expense reports</li><li>
Ensure accuracy and availability of office records, files, and operational data</li><li>
Provide basic budget oversight and reconciliation</li><li>
Identify and resolve administrative and operational challenges proactively</li></ul><h4 class="jobSectionHeader"><b>
Training &amp; Oversight</b></h4><ul><li>
Train and support junior administrative staff</li><li>
Delegate and oversee day‑to‑day administrative tasks, as appropriate</li></ul><p></p><h3 class="jobSectionHeader"><b>
Skills for Success</b></h3><ul><li>
Strong accountability and integrity</li><li>
Ability to handle sensitive and confidential information with discretion</li><li>
Excellent organizational and time‑management skills</li><li>
Professional communication and customer service approach</li><li>
Strong independent judgment and problem‑solving abilities</li><li>
Ability to anticipate leadership needs and address issues proactively</li><li>
Comfortable working with limited guidance in a fast‑paced, complex environment</li></ul><p></p><h3 class="jobSectionHeader"><b>
Work Style &amp; Expectations</b></h3><ul><li>
Manages multiple priorities with high autonomy</li><li>
Exercises sound judgment and adapts to changing needs</li><li>
Maintains a high level of professionalism when representing the division</li><li>
Demonstrates initiative and ownership in daily operations</li></ul></div><div><h3 class="jobSectionHeader"><b>
Required &amp; Preferred Qualifications</b></h3><ul><li>
Bachelor&rsquo;s degree or equivalent years of experience required</li><li>
Minimum of three (3) to five (5) years of relevant professional experience</li><li>
Intermediate experience receiving, analyzing, and interpreting complex data and information</li><li>
Experience working within a matrix organization or complex work environment preferred</li><li>
Advanced proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel</li></ul></div><br>
<p></p>
</div><p></p><div><p>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p>
</div></div></div><div></div><div><div><div><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</p></div></div></div></div>

Coordinator-Administrative

Always Best Care Senior Services

<div><p><b>Administrative Operations Coordinator (Part-Time)</b></p>
<p>
 Napa / Solano County<br>
 In-Office Position</p>
<p>
$19&ndash;$22/hour (based on experience)</p><br>
<p></p>
<p></p>
<p><b>About Us</b></p>
<p>
Always Best Care Senior Services is a trusted leader in home care and home health services, proudly serving Napa and Solano County communities. Since 1996, we have been committed to delivering compassionate, high-quality care that allows our clients to live safely and independently at home.</p>
<p>
We are currently in a phase of <b>strategic growth and expansion</b>, including the development of additional licensed home health services within Solano and Napa County. As we continue to expand, we are building a strong internal team that supports operational excellence, accountability, and a high standard of service across all departments.</p>
<p>
Our team is built on professionalism, reliability, and a genuine passion for helping others. We foster a supportive, team-oriented environment where every role contributes to the success of our clients, caregivers, and organization.</p>
<p></p>
<p><b>About the Role</b></p>
<p>
We are seeking a reliable, organized, and professional <b>Administrative Operations Coordinator</b> to support our growing healthcare agency.</p>
<p>
This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes pride in being the person who keeps everything running smoothly.</p>
<p>
You will serve as the central hub of the office&mdash;supporting phones, administrative operations, and scheduling coordination.</p><br>
<p></p>
<p></p>
<p><b>Schedule (Part-Time Split Shift)</b></p>
<p>
We are hiring for part-time shifts:</p>
<ul>
<li>Morning Shift: 8:00 AM &ndash; 12:30 PM</li>
<li>Afternoon Shift: 12:30 PM &ndash; 5:00 PM</li>
</ul>
<p></p><p><b>What You&rsquo;ll Do</b></p>
<p><b>
Front Desk &amp; Phones</b></p>
<ul>
<li>Answer incoming calls with professionalism and compassion</li>
<li>Route calls and take accurate messages</li>
<li>Greet clients, caregivers, and visitors</li>
</ul>
<p><b> Scheduling Support</b></p>
<ul>
<li>Assist with caregiver/client scheduling needs</li>
<li>Provide backup support when scheduling gaps arise</li>
<li>Communicate schedule updates clearly</li>
</ul>
<p><b> Administrative Support</b></p>
<ul>
<li>Prepare folders for clients, marketing, and recruiting</li>
<li>Track and complete daily administrative tasks</li>
<li>Coordinate meeting notes and follow-ups</li>
<li>Maintain office supplies and organization</li>
<li>Assist with mail, deliveries, and office coordination</li></ul><br>
<p></p>
<p><b>
</b></p><p><b>What We&rsquo;re Looking For</b></p>
<ul>
<li>Strong communication and phone skills</li>
<li>Highly organized and detail-oriented</li>
<li>Ability to multitask and stay calm under pressure</li>
<li>Reliable and consistent attendance</li>
<li>Positive attitude and team-oriented mindset</li>
<li>Comfortable using computers and office systems</li>
<li>Experience with ClearCare (WellSky) or similar software is a plus.</li>
</ul>
<p></p><p><b>Why Join Us</b></p>
<ul>
<li>Stable and growing healthcare organization</li>
<li>Opportunity to be part of a company expanding home health services in California</li>
<li>Supportive and team-oriented environment</li>
<li>Opportunity for growth and expanded responsibilities</li>
<li>Meaningful work supporting seniors and healthcare services</li>
</ul>
<p></p><p><b>Pay</b></p>
<ul>
<li>$19.00 &ndash; 22.00/hour (based on experience)</li>
</ul>
<p></p><p><b>Work Location</b></p>
<ul>
<li>In-person (office-based role)</li></ul></div><div></div>

Administrative Operations Coordinator

TRAILBLAZERS

<div><div><p><b>Department:</b> Operations &amp; Administration<br>
<b>Reports to: </b>Chief Operating Officer<br>
<b>Location: </b>Bentonville, AR (In-Person)<br>
<b>Salary Range: </b>$45,000&ndash;$55,000 annually<br>
<b>Employment Type:</b> Full-Time, Exempt</p></div><div><p><b>
Who We Are
</b></p><p>Trailblazers is a nonprofit organization based in Northwest Arkansas dedicated to building world-class trails, advancing active transportation, and fostering healthier, more connected communities. We design, build, and maintain soft-surface trails, paved paths, and bike infrastructure that help make this region one of the best places in the country to ride and live.</p></div><div><p>
Our team is collaborative, mission-driven, and passionate about the impact trails have on quality of life. We work in a fast-moving environment and value people who bring initiative, organization, and ownership to their roles.</p></div><div><p><b>
Position Summary</b></p></div><div><p>
Trailblazers is seeking an organized and dependable Operations &amp; Administrative Coordinator to support the daily functioning of the organization&rsquo;s office and internal operations.</p></div><div><p>
This role helps ensure the office runs smoothly and remains a welcoming, well-organized environment for staff, partners, and visitors. The coordinator serves as a central point of contact for office activity, helping manage daily logistics, maintain shared resources, and support internal administrative systems that allow the organization to operate efficiently.</p></div><div><p>
The position also supports operational coordination across the organization by helping maintain organized documentation, schedules, and internal processes.</p></div><div><p>
This is a full-time, in-person position based in Bentonville, Arkansas with a 40-hour workweek. Core hours are 9:00 AM &ndash; 4:00 PM, Monday through Friday, during which the coordinator must be on site to support office activity, deliveries, and staff needs. Remaining weekly hours may be scheduled in coordination with the Chief Operating Officer.</p></div><p></p><div><p><b><br>
Key Responsibilities</b></p></div><div><ul><li><p>
Serve as a primary point of contact at the office by greeting visitors, managing deliveries, directing inquiries, and maintaining a welcoming and professional environment.</p></li></ul></div><div><ul><li><p>
Support daily office operations by coordinating supplies, maintaining shared spaces, and ensuring the office remains organized and functional.</p></li></ul></div><div><ul><li><p>
Manage shared communications such as the general email inbox, office mail, phone inquiries, and voicemail.</p></li></ul></div><div><ul><li><p>
Provide administrative support to staff, including scheduling assistance, document preparation, and coordination of shared organizational resources.</p></li></ul></div><div><ul><li><p>
Coordinate calendars and scheduling for shared organizational spaces, vehicles, equipment, and internal meetings.</p></li></ul></div><div><ul><li><p>
Coordinate with vendors and service providers to support facility needs and general office maintenance.</p></li></ul></div><div><ul><li><p>
Maintain organized records, files, and shared documentation to ensure information remains accurate and accessible across the organization.</p></li></ul></div><div><ul><li><p>
Assist with employee onboarding logistics and other internal administrative processes.</p></li></ul></div><div><ul><li><p>
Support the operations and finance teams with routine administrative coordination and documentation.</p></li></ul></div><div><ul><li><p>
Assist with tracking operational tasks, schedules, and compliance-related requirements as needed.</p></li></ul></div><p></p><div><p><b><br>
Qualifications</b></p></div><div><p><b>
Required</b></p></div><div><ul><li><p>
Associate&rsquo;s degree or equivalent experience</p></li></ul></div><div><ul><li><p>
Minimum 2 years of experience in administrative coordination, office management, or operations support</p></li></ul></div><div><ul><li><p>
Strong organizational, communication, and problem-solving skills</p></li></ul></div><div><ul><li><p>
Ability to manage multiple priorities and work independently</p></li></ul></div><div><ul><li><p>
Proficiency with Microsoft Office / Microsoft 365 and web-based administrative tools</p></li></ul></div><div><p><b>
Preferred</b></p></div><div><ul><li><p>
Experience coordinating vendors, facilities, or office operations</p></li></ul></div><div><ul><li><p>
Experience supporting bookkeeping or finance administration</p></li></ul></div><div><ul><li><p>
Experience with employee onboarding or HR processes</p></li></ul></div><div><ul><li><p>
Experience maintaining shared organizational systems or records</p></li></ul></div><p></p><div><p><b><br>
Benefits &amp; Perks</b></p><ul><li><p>
33 days of paid time off annually</p></li><li><p>
Medical, dental, and vision insurance</p></li><li><p>
Life, AD&amp;D, short-term and long-term disability coverage</p></li><li><p>
401(k) retirement plan with a 6% employer match</p></li><li><p>
Access to outdoor industry discounts</p></li></ul></div><p></p><div><p><b><br>
Physical Requirements</b></p></div><div><ul><li><p>
Regular use of computers and standard office equipment</p></li></ul></div><div><ul><li><p>
Frequent standing, walking, and interaction with staff and visitors</p></li></ul></div><div><ul><li><p>
Occasional lifting or moving items up to 50 pounds</p></li></ul></div><div><ul><li><p>
Ability to perform tasks requiring close vision and attention to detail</p></li></ul></div><p></p><div><p><br>
This role is designed to be performed primarily on site to support daily office operations and staff needs. Occasional remote work may be approved in limited circumstances.</p></div><div><p>
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.</p></div></div><p></p>

Operations & Administrative Coordinator

Total Cleaning

<div>Administrative Operations Coordinator<p><b><br>
Now Hiring: Administrative Operations Coordinator &ndash; Fort Lauderdale Area.</b></p><p><i>
Are you the organized, operation-minded professional we&rsquo;re looking for?</i></p><p>
Do you thrive in fast-paced environments where precision, communication, and coordination are key? Do you naturally anticipate what needs to happen next and make sure it does? Are you experienced in supporting project execution, working with multiple teams, and ensuring nothing slips through the cracks?</p><p>
We are looking for someone who excels at handling and coordinating operational administrative duties and site-related work to ensure that:</p><p>
All post-selling activity and project execution processes are properly anticipated, scheduled, executed, and reported in the Company IT Systems.</p><p>
All Operations Department activities are timely coordinated and reported in accordance with Company protocols, policies, and SOPs.As our Administrative Operations Coordinator, you will be the central point of alignment for operational and project-execution activities.</p><p><b>
What You'll Do:</b></p><ul><li>
Ensure that sales are closed in accordance with Company policies</li><li>
Schedule and coordinate the projects.</li><li>
Create projects, work tickets and other records mandated by the IT System and coordinate with the clients, teams and subcontractor.</li><li>
Schedule the work with clients and coordinate with teams and subcontractors and anticipate and resolve conflicts.</li><li>
Enter job orders with pertinent information. Distributes work order to the right personnel. Follow up on completion of work orders.</li><li>
Issue POs for subcontractor and equipment and supplies.</li><li>
Coordinate the collection of sign off forms for each job.</li><li>
Validate and update Work Tickets and validate actual spending (time and material), including service invoicing.</li><li>
Monitor and report daily and weekly task planning and execution.</li><li>
Check source documents against entered data to ensure data integrity at every stage.</li><li>
Assist in developing and maintaining improved records within the database system.</li><li>
Follow data program techniques and procedures to maintain data entry requirements.</li><li>
Enter data into prescribed database software.</li><li>
Verify entered data by reviewing, correcting, changing or deleting entered information.</li><li>
Resolves billing and service discrepancies to help and ensure timely and accurate client billing and billing adjustments.</li><li>
Sets up new accounts in the Accounting System. Follows communication protocol</li><li>
Participate in the implementation of new processes and procedures.</li><li>
Participate to preparation of proposals with pricing information provided.</li><li>
Filing of Contracts in Customer folders (virtually as well).</li><li>
Strong adherence and enforcement of Company policies and SOP.</li><li>
Partner with Client Relations Manager to ensure duties coverage during Coordinator absence.</li><li>
Performs other duties as assigned.</li></ul><p><b>
What We're Looking For:</b></p><ul><li>
High school diploma, BS or associate degree preferred</li><li>
3-5 years of administrative experience and/or customer service</li><li>
Experience in the Construction business (administrative position)</li><li>
Strong data entry experience.</li><li>
Bilingual in English/Spanish is required.</li><li>
Excellent oral and written communication skills.</li><li>
Ability to communicate with different levels of internal and external customers.</li><li>
Strong communication and customer service skills.</li><li>
Strong attention to detail.</li><li>
Working knowledge of MS Word/ Excel/Outlook.</li><li>
Must be able to multi-task effectively.</li><li>
Must have Problem Solving Skills.</li><li>
Experienced working in a fast-paced environment with high volume</li><li>
Follows instructions and meets deadlines.</li></ul></div>

Al-Faisal Logistics & Storage Services

<p>Al-Faisal Logistics &amp; Storage Services is a logistics and supply chain management company based in Doha Industrial Area, Qatar. It specializes in offering storage, warehousing, transportation, and distribution services to industries like retail, construction, and food &amp; beverage.</p><p><b>Administrative Coordinator </b></p><p><b>Job Description</b></p><p>An <b>Administrative Coordinator</b> is mainly responsible for office operations, coordination, and communication between departments.</p><p><b>Core responsibilities</b></p><p><b>Typical duties include:</b></p><p>Managing office administration and documentation</p><p>Coordinating between departments (HR, logistics, finance, operations)</p><p>Handling emails, phone calls, and customer inquiries</p><p><b>Preparing:</b></p><p>Reports</p><p>Invoices</p><p>Purchase orders</p><p>Maintaining records, files, and databases</p><p>Scheduling meetings and appointments</p><p><b>Supporting logistics/admin tasks such as:</b></p><p>Tracking shipments or vehicles</p><p>Preparing shipping documents</p><p>Coordinating transport arrangements.</p><p>الراتب المدفوع: QAR٤٬٥٠٠٫٠٠&nbsp;لكل شهر</p><p>موقع العمل: بشكل شخصي</p>

Administrative Coordinator Full Time

Bartlett Regional Hospital

<div><div><p>This recruitment is open until filled.</p><p>
Bartlett Regional Hospital is searching for an <b>Administrative Operations Coordinator </b>to join our <b>Operating Room </b>within our<b> Surgical Services</b> Team!</p><p>
Click here to learn more about <b>Bartlett Regional Hospital</b>, our <b>amazing benefits</b>, and<b> </b><b>our community</b>. It&rsquo;s a great place to work and a beautiful place to live!</p><h3 class="jobSectionHeader"><b>
Pay Information:</b></h3><h3 class="jobSectionHeader"><b>
Internal Hires: </b><b>Pay rate will be determined based on applicable personnel rule or union contract terms.</b></h3><h3 class="jobSectionHeader"><b>
External Hires: </b><b>This position starts at $45.19 per hour.</b><b> </b><b>Step placement and rate of pay will be determined based upon relevant experience.</b></h3><p></p><h3 class="jobSectionHeader"><b><br>
Job Summary:</b></h3><p>
The Surgical Services Operations Coordinator is responsible for working hand-in-hand with the Nurse Manager to oversee daily operations of the Surgical Services unit, which includes staff assignment, oversight, and patient care. The Surgical Services Operations Coordinator is assigned to provide and/or coordinate clinical and non-clinical staff with appropriate education and training. This position works primarily with surgical services units but may provide training and education assistance or oversight to other departments and programs, as assigned by the Director.</p><p><b>
Minimum Qualifications for the Job:</b></p><ul><li><div><b>
Education:</b> High School Diploma or Equivalent</div></li><li><div><b>
Experience:</b> Three (3) years medical office/clinic experience</div><ul><li><p><b><i>
Preferred Experience: </i></b>Thorough understanding of clinical operations, business line operations, process improvement leadership, and understand of current systems: timekeeping, EMR, Microsoft, etc.</p></li><li><div><b><i>
Substitutions:</i></b> Associates degree in healthcare related field and one (1) year of management experience in any area healthcare related OR Six (6) years experience in a healthcare clinic or administrative support including any combination of the following: medical office coordination, medical records management, clinic coding, accounts receivable, billing, and/or collections</div></li></ul></li><li><div><b>
License(s): </b>None</div></li><li><div><b>
Certification(s):</b> None</div></li></ul><h3 class="jobSectionHeader"><b>
Practice Notices:</b></h3><ul><li>
All new employees are required to produce a negative drug screen for all illegal substances in the State of Alaska prior to start of employment.</li></ul></div></div><p></p>

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