administrative support coordinator

California State University

<p></p><div><div><b>Job no:</b> 560141<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> Chancellor's Office<br>
<b>Categories:</b> Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time<br>
</div><div><p><b>Chancellor's Office Statement</b></p>
<p>
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of <b>Administrative Support Coordinator</b>. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.</p>
<p><b>
Salary</b></p>
<p>
The anticipated salary hiring range is up to <b>$54,516 </b>per year, commensurate with qualifications and experience.</p>
<p><b>
Work Arrangements</b></p>
<p><b>
Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Long Beach, California.</b></p>
<p><b>
Premium Benefits</b></p>
<p>
Comprehensive Health, Dental, and Vision Benefits</p>
<p>
15 paid holidays a year</p>
<p>
Tuition waiver education program (also applies to eligible family members)</p>
<p>
Membership in the California Public Employees Retirement System (PERS)</p>
<p>
More details here: Comprehensive Benefits Package</p>
<p><b>
Classification</b></p>
<p>
Administrative Support Coordinator II</p>
<p><b>
Compensation Notice</b></p>
<p>
CSU Classification Salary Range: $52,404 - $76,344 per year (Step 1 - Step 20); Step placement will be determined based on relevant qualifications and professional experience. <b>Step placement upon appointment is not expected to exceed Step 3 ($54,516 per year). </b>Future increases, including step advancement, are subject to contract negotiations.</p>
<p><b>
Position Information</b></p>
<p>
The California State University, Office of the Chancellor, is seeking an <b>Administrative Support Coordinator </b>to provide advanced administrative and operational support to the Vice Chancellor and Strategic Enrollment Management and Student Success (SEMSS) Executive Office. The incumbent coordinates complex executive calendars, division-wide meetings, high-profile events, and executive office operations while serving as a central point of contact for internal and external stakeholders.</p>
<p>
The position independently plans, prioritizes, coordinates, and executes a broad range of administrative and operational projects and assignments. Exercising sound judgment, discretion, and a comprehensive knowledge of CSU policies, procedures, and executive office protocols, the incumbent ensures the efficient operation of the Executive Office and facilitates effective communication and coordination across the Chancellor&rsquo;s Office.</p>
<p><b>
Responsibilities</b></p>
<p>
Under the general direction of the <b>Manager of Executive Engagement and Strategic Operations</b>, the <b>Administrative Support Coordinator </b>will perform duties as outlined below:</p>
<p>
Executive &amp; Administrative Coordination</p>
<ul><li>Manage complex calendars for the Vice Chancellor and Chief of Staff, including prioritizing requests, resolving conflicts, and aligning scheduling with divisional and systemwide priorities.</li></ul>
<ul><li>Coordinate and monitor division email accounts and shared calendars; draft, edit, and respond to correspondence on behalf of the division.</li></ul>
<ul><li>Serve as a primary point of contact for internal and external stakeholders, including campus leaders, systemwide partners, and external constituents.</li></ul>
<ul><li>Maintain division email distribution lists and stakeholder contact databases (e.g., listservs, address lists), ensuring accuracy and timely updates.</li></ul>
<ul><li>Provide administrative and clerical support to the Executive Office, coordinating activities with executive office managers and leadership staff.</li></ul>
<ul><li>Evaluate existing administrative procedures and recommend operational improvements and recommend workflow enhancements.</li></ul>
<p>
Meeting &amp; Project Coordination</p>
<ul><li>Coordinate all aspects of executive and division meetings (e.g., VPSA, SAC, SEMSS leadership), including agenda preparation, development of briefing materials, and post-meeting follow-up.</li></ul>
<ul><li>Prepare, format, and distribute professional documents, reports, presentations, and meeting materials.</li></ul>
<ul><li>Track action items and support implementation and follow-through on meeting outcomes.</li></ul>
<ul><li>Independently manage multiple projects and assignments with competing priorities, ensuring timely completion and alignment with divisional goals.</li></ul>
<p>
Event &amp; Engagement Coordination</p>
<ul><li>Plan, organize, and execute division meetings, interviews, visits, and events, ensuring coordination of all logistical arrangements.</li></ul>
<ul><li>Manage event logistics including securing approvals, coordinating invitations and RSVPs, reserving event space, arranging catering, and coordinating vendors.</li></ul>
<ul><li>Conduct site research and coordinate facility arrangements, including collaboration with Chancellor&rsquo;s Office Conference Services for external events.</li></ul>
<ul><li>Provide on-site and off-site event support to ensure successful execution of division engagements.</li></ul>
<ul><li>Maintain detailed event records and assist with processing event-related expenses and materials.</li></ul>
<p>
Financial &amp; Travel Coordination</p>
<ul><li>Coordinate and process travel arrangements for Vice Chancellor Executive Office staff, including travel requests, itineraries, conference registrations, and reimbursements.</li></ul>
<ul><li>Prepare and process travel documentation (e.g., travel authorizations, expense reports, campus reimbursements) in accordance with CSU policies and procedures.</li></ul>
<ul><li>Assist with reconciliation of travel and office expenses using Concur and support monthly Universal Card reconciliation.</li></ul>
<ul><li>Support procurement processes, including inventory management, researching and purchasing supplies, and processing expenditures in compliance with CSU CO policies.</li></ul>
<ul><li>Liaise with vendors to obtain receipts, resolve discrepancies, and ensure accurate financial documentation.</li></ul>
<ul><li>Monitor VC&rsquo;s expenditures and reconcile transactions to ensure compliance with CSU policies.</li></ul>
<p>
Operational Support &amp; Office Coordination</p>
<ul><li>Maintain organized electronic and physical filing systems, records, and administrative processes in alignment with CSU policies and retention requirements.</li></ul>
<ul><li>Coordinate administrative workflows and activities across the division and with other Chancellor&rsquo;s Office units.</li></ul>
<ul><li>Implement process improvements to enhance efficiency and effectiveness of office operations.</li></ul>
<ul><li>Provide administrative support for special projects and divisional initiatives.</li></ul>
<p>
Other Duties as Assigned</p>
<ul><li>Perform other duties as assigned in support of division priorities, including general administrative support and special projects.</li></ul>
<ul><li>Provide lead work direction, training, and oversight to student assistants in routine office functions.</li></ul>
<ul><li>Collaborate with other Chancellor&rsquo;s Office departments on cross-functional projects, events, and activities.</li></ul>
<p><b>
Qualifications</b></p>
<p>
This position requires:</p>
<ul><li>High school diploma or equivalent combination of education and progressively responsible administrative experience, preferably in an executive-level environment.</li></ul>
<ul><li>A minimum of three years of administrative executive experience supporting senior leadership managing complex administrative operations.</li></ul>
<ul><li>One year experience in event coordination or project management.</li></ul>
<ul><li>Experience coordinating multiple priorities, managing executive calendars, travel and handling confidential information.</li></ul>
<ul><li>Comprehensive knowledge of office methods, procedures, and practices.</li></ul>
<ul><li>Ability to independently interpret and apply policies and procedures and use judgment and discretion in complex situations.</li></ul>
<ul><li>Ability to manage multiple priorities and projects with minimal supervision.</li></ul>
<ul><li>Strong organizational skills and exceptional attention to detail.</li></ul>
<ul><li>Advanced written and verbal communication skills, including drafting executive-level correspondence.</li></ul>
<ul><li>Ability to handle sensitive and confidential information with a high degree of professionalism.</li></ul>
<ul><li>Ability to anticipate needs, problem-solve, and implement practical and effective solutions.</li></ul>
<ul><li>Demonstrated ability to exercise sound judgment, maintain confidentiality, and work independently in a fast-paced executive office.</li></ul>
<ul><li>Strong interpersonal skills and ability to interact effectively with high-level administrators and external stakeholders.</li></ul>
<ul><li>Proficiency in Microsoft Office Suite and administrative systems (e.g., Concur, SharePoint).</li></ul>
<p><b>
Preferred Qualifications</b></p>
<ul><li>A degree from an accredited college or university, preferred.</li></ul>
<ul><li>Experience in higher education, public sector, or a large, complex organization, highly preferred.</li></ul>
<ul><li>Working knowledge of CSU or higher education systems, policies, and procedures preferred.</li></ul>
<p><b>
Application Period</b></p>
<p>
Priority consideration will be given to candidates who apply by <b>August 10, 2026</b>. Applications will be accepted until the job posting is removed.</p>
<p><b>
How To Apply</b></p>
<p>
Please click &quot;&quot; to complete the California State University, Chancellor's Office online employment application.</p>
<p><b>
Equal Employment Opportunity</b></p>
<p>
Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.</p>
<p><b>
Title IX</b></p>
<p>
Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix</p>
<p><b>
E-Verify</b></p>
<p>
This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).</p>
<p>
If hired, you will be required to furnish proof that you are legally authorized to work in the United States. <b>The CSU Chancellor&rsquo;s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).</b></p>
<p><b>
COVID19 Vaccination Policy</b></p>
<p>
Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor&rsquo;s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.</p>
<p><b>
CSU</b> <b>Out of State Employment Policy
</b></p><p>California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.</p>
<p><b>
Background</b></p>
<p>
The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.</p>
<p><b>
Learn more about working at the California State University and the impact of our mission.</b></p><div></div>
</div>
<p><b>Advertised:</b> Jul 27 2026 Pacific Daylight Time<br>
<b>Applications close:</b></p></div><p></p>

Administrative Support Coordinator

<p></p><div><div><b>Job no:</b> 560507<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> Fullerton<br>
<b>Categories:</b> Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time<br>
</div><div><div><div><div><div><div><p>Job Title</p></div><div><br>
<p>
University Advancement Office Coordinator</p></div></div><div><br>
<div>
<p>Classification</p></div><div><br>
<p>
Administrative Support Coordinator I</p></div></div><div><br>
<div>
<p>Auto Req. ID</p></div><div><br>
<p>
560507</p></div></div><div><br>
<div>
<p>Salary Range</p></div><div><br>
<p>
Classification Range $4,047 - $5,896 per month</p>
<p>
(Hiring range depending on qualifications, not anticipated to exceed $4,047 - $4,211 per month)</p></div></div><div><br>
<div>
<p>Work Schedule</p></div><div><br>
<p>
Monday - Friday, 8:00 AM - 5:00 PM; occasional early morning, evening and/or weekend hours. This is a temporary position to end on or before June 30, 2027, with a possibility of renewal on an annual basis if funds and/or program needs exist.</p></div></div><div><br>
<div>
<p>Why CSUF</p></div><div><br>
<p>
California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.</p></div></div><div><br>
<div>
<p>Department</p></div><div><br>
<p>
University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals, and programs in support of student and alumni success. We seek an exceptional individual to join our team as the University Advancement Office Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.</p></div></div><div><br>
<div>
<p>Duties and Responsibilities</p></div><div><br>
<p>
Under the supervision of the Director of Strategic Initiatives and Special Projects, the University Advancement Office Coordinator provides comprehensive project and detailed administrative, clerical, and operational support to the Office of the Vice President and serves as the division's operations coordinator. Key responsibilities include front-office reception, purchasing, invoice tracking, procurement card reconciliation, travel coordination, event logistics, office supply and inventory management, and administrative support for divisional initiatives. Serves as the Divisional Asset Management Coordinator, primary Department Information Technology Coordinator (DITC) for the Vice President of University Advancement (VPUA) Office, backup DITC for the division, and liaison to property management, motor pool, and parking and transportation. Performs other duties as assigned.</p></div></div><div><br>
<div>
<p>Essential Qualifications</p></div><div><br>
<p>
High School diploma or the equivalent and two years of experience in general office, clerical or administrative support work or the equivalent. Training at a vocational school or full-time college education may be substituted for the required experience on a year for year basis. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.</p>
<p>
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.</p></div></div><div><br>
<div>
<p>Preferred Qualifications</p></div><div><br>
<p>
Bachelor&rsquo;s Degree from an accredited college or university. Comprehensive knowledge of the university infrastructure, policies, and procedures. Experience working in a higher education setting. Experience working with a board of directors. Experience using Blackbaud database software. Experience using OnBoard Portal web-based platform.</p></div></div><div><br>
<div>
<p>License/Certifications</p></div><div><br>
<p>
A valid California driver&rsquo;s license.</p></div></div><div><br>
<div>
<p>Special Working Conditions</p></div><div><br>
<p>
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator</p>
<p>
Must be able to work the annual Commencement ceremonies.</p></div></div><div><br>
<div>
<p>Benefits at a Glance</p></div><br>
<div>
<ul><li>An array of health plans that include prescription drug coverage</li>
<li>Dental and Vision coverage</li>
<li>Income protection benefits including life insurance and disability</li>
<li>Retirement plan through CalPERS</li>
<li>Tuition waiver for employees and dependents if eligible</li>
<li>FlexCash (in lieu of health and dental)</li>
<li>Employee Assistance Programs</li>
<li>15 paid holidays</li>
</ul>
<p>See our CSUF Benefits website for additional information.</p></div></div><div><br>
<div>
<p>Additional Information</p></div><div><br>
<p>
California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.</p>
<p>
Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.</p>
<p>
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.</p>
<p>
Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.</p>
<p>
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.</p>
<p>
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.</p>
<p>
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.</p>
<p>
Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.</p>
<p>
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.</p>
<p>
California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.</p>
<p>
Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.</p></div></div><div><br>
<div>
<p>Hiring Preference</p></div><div><br>
<p>
On-Campus CSUEU Employees</p>
</div>
</div><br>
</div></div></div></div><div></div><p><b>Advertised:</b> Jul 30 2026 Pacific Daylight Time<br>
<b>Applications close:</b> Aug 13 2026 Pacific Daylight Time</p></div><p></p>

University Advancement Office Coordinator (Administrative Support Coordinator I)

<p></p><div><div><b>Job no:</b> 560647<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> San Bernardino - San Bernardino Campus<br>
<b>Categories:</b> Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)<br>
</div><p></p><div><p><b>Job Summary:</b><br>
Under general direction, coordinates and performs the administrative support functions for the Office of Sustainability by administering office operations, utility information systems, sustainability events, project coordination, reporting activities, and operational support services. Serves as the primary administrative liaison with campus departments, auxiliary organizations, vendors, and community partners to coordinate administrative processes, maintain records and information systems, and support sustainability initiatives through independent coordination of multiple projects, operational activities, and office priorities in accordance with university policies and procedures.</p>
<p><b>
Responsibilities:
</b></p><p>Utility and Information Systems Support</p>
<ul>
<li>Coordinates the collection, organization, and maintenance of utility and sustainability information in support of campus and systemwide reporting requirements.</li>
<li>Maintains utility and sustainability databases and tracking systems to ensure records are complete, current, and accessible.</li>
<li>Compiles information from multiple sources and prepares routine reports, summaries, and supporting documentation.</li>
<li>Coordinates campus-wide reporting activities by gathering information from departments, auxiliaries, vendors, and service providers.</li>
<li>Identifies data entry errors, missing information, and reporting discrepancies and coordinates corrective actions with appropriate stakeholders.</li>
<li>Supports utility billing and chargeback processes through routine data entry, documentation, reconciliation, tracking, and recordkeeping.</li>
<li>Serves as a liaison with campus departments and utility providers regarding service requests, account maintenance, and operational inquiries.</li>
<li>Maintains sustainability websites, dashboards, and informational resources by updating content and ensuring accessibility compliance.</li>
<li>Coordinates sustainability-related service requests and maintains related records and documentation.</li>
<li>Apply established policies and procedures to support efficient office and program operations.</li>
</ul>
<p>Event Planning, Coordination and Support</p>
<ul>
<li>Coordinates and implements campus-wide sustainability events and outreach initiatives, ensuring alignment with institutional goals and campus priorities.</li>
<li>Coordinates event logistics and operations across departments and external partners, including scheduling, space, vendors, and compliance with campus policies.</li>
<li>Coordinates event promotion and outreach, including digital communications and marketing materials, in collaboration with campus stakeholders.</li>
<li>Serves as a central point of coordination for event activities, facilitating communication among campus units, student groups, vendors, and community partners to ensure timely execution and issue resolution.</li>
<li>Coordinates sustainability-related operational services for events, including waste diversion; tracks service delivery, and ensures accurate cost recovery.</li>
<li>Collects participant feedback and prepares summaries for management review. Coordinates post-event follow-up activities, documentation, and record retention. Assists with identifying opportunities to improve event logistics, communication, and participant engagement.</li>
</ul>
<p>Administrative and Project Support</p>
<ul>
<li>Coordinates sustainability programs, initiatives, and operational projects in support of campus priorities. Assists with project scheduling, communication, documentation, and coordination among stakeholders.</li>
<li>Maintains project records, files, and supporting documentation.</li>
<li>Prepares and distributes reports, correspondence, and program materials, including routine summaries and visual presentations of information.</li>
<li>Coordinates operational functions of the Office of Sustainability, including scheduling, workflow tracking, documentation, and standard operating procedures</li>
<li>Serves as a point of contact for sustainability-related inquiries, facilitating communication and coordination among campus departments, vendors, and community members.</li>
<li>Coordinates meetings, prepares agendas, records meeting notes, and follows up on action items. Assists with project activities, including logistics, documentation, and follow-up on action items.</li>
<li>Coordinates service requests, work orders, project tracking, and chargeback processes within campus systems (e.g., CMMS), ensuring accuracy and completion.</li>
<li>Provides coordination and guidance to student assistants or project participants, and completes special projects involving cross-functional coordination, data analysis, and process improvements.</li>
<li>Process chargeback requests</li>
</ul>
<p>Other classification related duties as assigned</p>
<ul>
<li>Serve on department and/or university committees as directed</li>
<li>Provides coordination and guidance to student assistants or project participants and completes special projects involving cross-functional coordination data compilation, reporting support, and process improvement activities</li>
<li>Perform other classification-related duties as assigned</li>
</ul>
<p><b>Minimum Qualifications:
</b></p><ul><li>High School diploma or its equivalent AND five years of progressively responsible experience in general office clerical or secretarial work or the equivalent.</li>
</ul>
<p><b>Required Qualifications:</b></p>
<ul>
<li>Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.</li>
<li>Thorough mastery of English grammar, punctuation, and spelling.</li>
<li>Expertise in using office software packages, technology, and systems.</li>
<li>Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.</li>
<li>Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.</li>
<li>Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.</li>
<li>Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.</li>
<li>Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.</li>
<li>Ability to effectively write and present own reports.</li>
<li>Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.</li>
<li>Ability to use negotiation and persuasion skills to achieve results and expedite projects.</li>
</ul>
<p><b>Preferred Qualifications:</b></p>
<ul>
<li>Three years of experience in general clerical work along with a thorough knowledge of office methods, procedures and practices.</li>
<li>Experience with work order management and CMMS (Computerized Maintenance Management System)</li>
<li>Experience with public works processes and requirements</li>
<li>Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures</li>
<li>Understanding and working knowledge of various social media platforms and how to best utilize them.</li>
<li>Experience in using multiple methods of communication</li>
<li>Excellent oral and written communication skill; thorough knowledge of English grammar, punctuation, and spelling</li>
<li>Fluency in using standard office software such as the Microsoft Office suite and ability to use a broader range of technology, systems, and databases</li>
<li>Ability to independently handle multiple work unit priorities and projects.</li>
<li>Ability to independently apply a wide variety of policies and procedures where specific guidelines may not exist.</li>
<li>Ability to develop practical, thorough and creative solutions while utilizing professional judgment and active problem-solving</li>
<li>Ability to draft and compose correspondence and standard reports.</li>
<li>Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.</li>
<li>Ability to update department website with relevant content</li>
</ul>
<p><b>Special Conditions:</b></p>
<ul>
<li>Possess a Valid CA Drivers License</li>
</ul>
<p><b>Compensation and Benefits:</b></p>
<p>
The salary offered will take into account internal equity and experience among other factors.</p>
<p>
Anticipated hiring range: Step 1 $4,367 per month for qualified candidates</p>
<p>
Classification hiring range: $4,367 (Step 1) - $4,727 (Step 20)</p>
<p>
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.</p>
<p><b>
Position Information:</b></p>
<p>
Work status: Full-time/Non-Exempt/Probationary</p>
<p><b>
Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.</b></p>
<p><b>
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
</b></p><p><b>The application deadline is August 13, 2026 at 11:55 P.M.</b></p>
<p>
California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.</p>
<p>
California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).</p>
<p>
CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).</p>
<p><b>
Education Code 89521 Requirements</b>: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.</p>
<p><b>
Conditions of Employment
</b></p><p><b>Background Check
</b></p><p>Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.</p>
<p><b>
Drivers License Check</b></p>
<p>
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.</p>
<p><b>
Mandated Reporter
</b></p><p>The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017</p>
<p><b>
I-9</b></p>
<p>
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.</p><br>
<p><b>
Statement of Commitment to Diversity</b></p>
<p>
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.</p>
<p>
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion</p>
<p><b>
Closing Statement:</b></p>
<p><b>
Reasonable Accommodation</b></p>
<p>
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.</p>
<p><b>
Smoking</b></p>
<p>
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.</p>
<p><b>
Clery Act</b></p>
<p>
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act</p>
<p>
Learn more about working at the California State University and the impact of our mission.</p><br>
<p></p>
</div>
<p><b>Advertised:</b> Jul 30 2026 Pacific Daylight Time<br>
<b>Applications close:</b> Aug 13 2026 Pacific Daylight Time</p></div><p></p>

Sustainability Support Coordinator (Administrative Support Coordinator ll), Facilities Planning and Management

Louisiana Works

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$1,820.00 - $3,120.00 Monthly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Baton Rouge, LA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Classified</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>AC1234-224163-73026KK</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>Louisiana Works</div>
</div></div><div><div><div><b>Division</b></div>
</div><div><div>Office of Management &amp; Finance</div>
</div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>07/30/2026</div>
</div></div><div><div><div><b>Closing Date</b></div>
</div><div><div>8/4/2026 11:59 PM Central</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>About this Job<br>
</b></h2></div><div><p><br>
<br>
<b>Office of Management and Finance</b><br>
<b>Division: Mail Unit/Mail Messenger</b><br>
<b>Location: East Baton Rouge Parish</b></p><div><b><br>
Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.</b></div><div><b><br>
Learn more about Louisiana Works</b></div><br>
The <b>Administrative Coordinator</b> coordinates all front desk and reception activities for the Louisiana Works headquarters office complex. Serves as the primary point of contact for customers, vendors, contractors, employees, and visitors by providing information, responding to inquiries, and directing individuals to the appropriate resources or personnel. This position requires ongoing coordination with agency staff, divisions, and external representatives to ensure efficient daily operations and the delivery of professional customer service.<br>
<br>
The<b> Office of Management and Finance (OMF)</b> oversees the agency&rsquo;s fiscal operations, budgeting, procurement and contracts, human resources, and other key administrative functions. We provide the internal support and oversight needed to ensure efficient, accountable, and transparent agency operations. OMF does not deliver direct services to the public.<br>
<br>
<b>AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:</b><br>
<b>Accepting Direction:</b> The ability to be open and willing to follow guidance or instructions.<br>
<b>Communicating Effectively:</b> The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.<br>
<b>Focusing on Customers:</b> The ability to understand and meet the needs, preferences, and experiences of internal and external customer.</div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications
</b></h2></div><p></p><div><div>No experience or training is required.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Specification
</b></h2></div><div><p>The official job specifications for this role, as defined by the State Civil Service, can be found here.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Job Duties and Other Information
</b></h2></div><p></p><div><div><b>Job Details:</b></div><ul><li>
Provides information and responds to inquiries regarding agency operations, including Unemployment Insurance, Workforce Development, Workers&rsquo; Compensation, Management and Finance, the Office of the Secretary, and Legal Division services.</li><li>
Communicates and coordinates with agency personnel, managers, and representatives regarding front desk procedures, visitor assistance, and special requests.</li><li>
Maintains filing systems, records, reports, and databases; reviews documents for accuracy and completeness; compiles data and prepares reports, tabulations, and routine correspondence.</li><li>
Distributes employee parking permits, prints and distributes agency forms, and maintains knowledge of current forms and procedures.</li><li>
Answers telephone calls, performs data entry and typing assignments, operates office equipment, assists with property inventory activities, and monitors the cleanliness and organization of the front desk and lobby areas.</li><li>
Perform duties assigned by the Administrative Services management</li><li>
Perform clerical duties associated with Administrative Services responsibilities</li></ul><br>
<b>
Position-Specific Details:</b><br>
<b>Location:</b> Baton Rouge, La<br>
<b>Appointment Type:</b> Probational / Job Appointment / Promotional / Detail to Special Duty<br>
<b>Career Progression Group:</b> Administrative Coordinator 1, Administrative Coordinator 2, Administrative Coordinator 3, or Administrative Coordinator 4<br>
<br>
<b>Please click on the links below to learn more about each job level:</b><br>
<b>ADMINISTRATIVE COORDINATOR 1</b><br>
<b>ADMINISTRATIVE COORDINATOR 2</b><br>
<b>ADMINISTRATIVE COORDINATOR 3</b><br>
<b>ADMINISTRATIVE COORDINATOR 4</b><br>
<br>
<b>How to Apply:</b><br>
No Civil Service test score is required in order to be considered for this vacancy.<br>
<br>
To apply for this vacancy, click on the <b>&ldquo;Apply&rdquo;</b> link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.<br>
<br>
<ul><li>Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.</li></ul>
<br>
All applicants selected for employment must submit to drug screening and a background check.<br>
<br>
<b>Contact Information:</b><br>
For further information about this vacancy, contact:<br>
<b>Kedrick Kennedy</b><br>
<b>kedrick.kennedy@la.gov</b><br>
<br>
Louisiana Works is an equal employment opportunity employer and<b> S</b><b>AME</b><b> </b>agency that serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities &bull; TDD# 800-259-515</div></div></div><p></p>
<br><p></p><div><div><div><div>Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to <i>make a difference </i>through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. <br>
<br>
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:</div><div></div><br>
<div><div><br>
<b>Insurance Coverage </b>More information can be found at https://info.groupbenefits.org/<br>
<br>
<b>Parental Leave</b> &ndash; Up to six weeks paid parental leave<br>
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx<br>
<br>
<b>Holidays and Leave</b> &ndash; State employees receive the following paid holidays each year:</div><div><ul> <li>New Year's Day </li><li>Martin Luther King, Jr. Day, </li><li>Mardi Gras, </li><li>Good Friday, </li><li>Memorial Day, </li><li>Independence Day, </li><li>Labor Day, </li><li>Veteran's Day, </li><li>Thanksgiving Day and Christmas Day.</li></ul></div>***** Additional holidays may be proclaimed by the Governor<br>
<br>
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.<br>
<br>
<b>Retirement</b><b> </b>&ndash; State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):<ul> <li>Louisiana State Employees Retirement System (www.lasersonline.org<i>). LASERS has provided this </i><i>video </i><i>to give you more detailed information about their system</i> </li><li>Teacher's Retirement System of Louisiana (www.trsl.org), </li><li>Louisiana School Employees Retirement System (www.lsers.net), among others</li></ul></div></div></div></div><p></p>

ADMINISTRATIVE COORDINATOR 1/2/3/4

State of South Carolina

<div><div><div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<p></p><div><p>Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an<b> Administrative Coordinator I for the Center Director </b>who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.</p><p>
This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Berkeley Mental Health Center, Moncks Corner, SC 29461</p><p>
As the Administrative Coordinator working under limited supervision, provide comprehensive administrative support to the Executive Director and Executive Leadership Team. Perform a wide variety of complex, administrative duties.</p><b>
Responsibilities of the Administrative Coordinator:</b><ul><li>
Coordinate administrative and support activities for the Executive Leadership team, including the Executive Director, Assistant Director, QA Director and Medical Director. Serve as assistant to the Executive Director and as liaison between the Clinic, Board of Directors, County Council and Legislative Delegation. Organize schedules, manages official business, directs correspondence to the appropriate executive leadership. Transcribe and share various minutes with appropriate parties for designated meetings and committees. Prepare and maintain specialized reports, including those related to clinical services provision for community education. Maintain a high level of professionalism and confidentiality as part of Leadership meetings.</li><li>
Act as liaison with BCMHC Board of Directors. Arrange and manage logistics for Board related events. Draft, compile and distribute meeting packets, reports and supporting material. Communicate with County Legislative delegations' administrative staff regarding appointments and re-appointments. Ensure good communication and continuity of members, keeping related records and coordinating stipends funding requests.</li><li>
Help ensure the Center is CARF ready. Assist with annual and ongoing Center policy updates/reviews and provide consultation on administrative policies. Ensure required satisfaction survey distribution/collection and create reports. Provide administrative support during CARF onsite reviews and scheduling.</li><li>
Coordinate personnel training activities for MAPS and CPR/First Aid, ensuring tracking of staff who have completed, notifying of due dates and securing rooms.</li><li>
Assist in coordinating various regulatory tasks in support of QA and Medical Director. Coordinate and monitor Adverse Incident reporting procedures to ensure timely reporting. Coordinate renewal of DHEC and DEA applications for agency. Tracks licensure supervision and training payback agreements and completion.</li><li>
Provide administrative support to various committees and assist the Executive Directive in scheduling/coordinating community events. Serves on QI, Safety and Employee Appreciation Committees.</li><li>
 Comply with Corporate Compliance Policy and Risk Management Plans, abides by all local, state and federal laws to ensure prevention od abuse, fraud and/or waste and follow all BHDD/OMH/BCMHC policies.</li><li>
Pursue professional growth and development.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum and Additional Requirements</b></h2></div>
<p></p><div><ul><li>A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.</li><li>
Two (2) years of experience in human resources and/or administrative services</li></ul><b>
Additional requirements:</b><ul><li>
Ability to lift 10 pounds.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2></div>
<p></p><div><ul><li>Bilingual abilities in English and Spanish (or another language) are a plus.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Additional Comments</b></h2></div>
<div><p><b>Post hire, employee must:</b></p><ul><li>
Be able to operate a state vehicle.</li><li>
Understand that this position is considered essential and may be called back for emergencies.</li><li>
Have knowledge of information dissemination, maintain confidential information and be flexible and adapt to changes in information or priority.</li><li>
Have a robust of organization and multi-tasking skills, be detailed oriented, work well under pressure and meet deadlines.</li><li>
Possess excellent interpersonal, public speaking and presentation skills.</li><li>
Have knowledge of policies, procedures, rules and regulations and personnel practices.</li><li>
Be knowledgeable of governmental fiscal practices, policies and procedures.</li></ul><p>
The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.</p><p>
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.</p><p><b>
The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:</b></p><ul><li>
Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.</li><li>
15 days annual (vacation) leave per year</li><li>
15 days sick leave per year</li><li>
13 paid holidays</li><li>
Paid Parental Leave</li><li>
S.C. Deferred Compensation Program available (S.C. Deferred Compensation)</li><li>
Retirement benefit choices *<ul><li>
State Retirement Plan (SCRS)</li><li>
State Optional Retirement Program (State ORP)</li></ul></li></ul><ul><li>Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.</li></ul></div></div></div><p></p>

Administrative Coordinator I for Center Director (Berkeley)

Kolar & Associates, A Law Corporation

<p><b>About the Firm</b></p><p>Kolar &amp; Associates, A Law Corporation is recognized as one of California&rsquo;s premiere business and commercial litigation firms. The firm is a general civil litigation and transactional practice which includes the defense of all corporations with an emphasis on the defense of automobile dealers in all aspects of their day operations as well as pre-litigation and litigation matters.</p><p><b>Administrative Coordinator</b></p><p>Industry leading litigation firm with growth opportunities, looking for an Administrative Coordinator. The ideal candidate will be a personable, energetic individual interested in developing their skills in the legal administrative area. This position will be reporting directly to the Office Manager. No prior experience required.</p><p><b>Job Duties</b></p><ul><li>Answering the phone, directing each call to the appropriate matter</li><li>Opening Cases in Salesforce and Timeslips</li><li>File maintenance of litigated cases</li><li>Calendaring of litigation dates</li><li>Date Entry</li><li>Process incoming and outgoing mail</li><li>Assist staff and attorneys with required tasks</li></ul><p><b>Qualifications</b></p><ul><li>Attention to detail</li><li>Sufficient in Word, Excel and Adobe</li><li>Experience with Microsoft Office; One Drive, SharePoint, Etc.</li><li>Excellent communication skills</li><li>Exceptional organizational skills</li></ul><p>Hourly Pay: $25.00 &ndash; 30.00/hour</p><p>Benefits: 401(k), 401(k) Matching, Health Insurance, Paid Time Off, Vision and Dental Insurance</p><p><i>EEO Statement</i></p><p><i>Kolar &amp; Associates is an equal opportunity employer. We offer a welcoming and inclusive environment, we do not discriminate on the basis of race, sex, age, religion, gender identity, sexual orientation, veteran or disability status. We welcome all applicants from a wide range of candidates. Selection for roles will be based on individual merit alone.</i></p><p>Pay: $25.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Coordinator

Beauty Bridge Event

<p><b>Position Overview:</b></p><p>We are seeking a dedicated and detail-oriented <b>Administrative Assistant / Coordinator</b> to join our team. This role is crucial in ensuring smooth coordination between our <b>office team, clients, and supervisors</b>, while maintaining efficient administrative and operational processes.</p><p><b>Key ResponsibilitiesSales &amp; Performance Coordination</b></p><ul><li>Prepare <b>sales reports</b> and coordinate with sales staff for all projects.</li><li>Prepare and analyze <b>business reviews</b> for clients to monitor sales team performance.</li><li>Advise the sales team on <b>targets, achievements, and performance metrics</b>.</li></ul><p><b>Staff, Client Coordination &amp; Administrative Support</b></p><ul><li>Coordinate with <b>sales staff, office team, clients, and travel retail officers</b> to ensure compliance with required documentation and procedures.</li><li>Maintain and monitor <b>staff records</b>, ensuring all documents remain valid and up to date.</li><li>Oversee <b>attendance tracking</b>, assign work schedules or shifts, and communicate updates to staff.</li><li>Coordinate <b>interviews and assessments</b> between clients and candidates.</li><li>Assist with <b>job postings, recruitment, and applicant screening</b>.</li><li>Handle <b>client inquiries</b> and maintain strong professional relationships.</li><li>Generate <b>reports related to staff scheduling, attendance, and operations</b>.</li><li>Provide general administrative and operational support to the team.</li></ul><p><b>Compliance &amp; Documentation</b></p><ul><li>Ensure compliance with all applicable <b>rules, regulations, and documentation requirements</b> set by relevant authorities, minimizing delays and avoiding penalties.</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor's degree in <b>Human Resources, Business Administration, or a related field</b>.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in <b>Microsoft Office (Word, Excel, PowerPoint, and Outlook)</b>.</li><li>Ability to work both independently and collaboratively in a team environment.</li><li>High level of attention to detail and accuracy.</li><li>Previous experience in an administrative, coordination, recruitment, or operations role is an advantage but not required.</li></ul><p><b>Important Employment Requirement</b></p><ul><li>All shortlisted candidates will be required to complete a mandatory trial and training period of at least two (2) weeks before visa processing can commence.</li><li>The trial/training period is part of our evaluation process to assess performance, suitability for the role, and overall fit within the team.</li></ul><p>Job Types: Full-time, Permanent, Contract</p><p>Pay: AED3,500.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>What is your expected salary?</li><li>Are you open to work night shift/graveyard shift?</li></ul><p>Experience:</p><ul><li>administrative assistant: 1 year (Required)</li></ul><p>Language:</p><ul><li>Chinese/Arabic/Russian (Preferred)</li></ul>

Administrative Assistant / Coordinator – (Amenable for Changing Shifts)

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