administrative support coordinator

California State University

<p></p><div><div><b>Job no:</b> 555354<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> San Diego<br>
<b>Categories:</b> Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)<br>
</div><p></p><div><div><div><br>
<div><div><p><b>Position Summary
</b></p><p>The <b>Department Care Coordinator </b>plays a vital role in supporting the academic and operational excellence of the department. Working closely with the Department Chair, College leadership, and campus partners, this position provides comprehensive coordination across academic processes, faculty support, business operations, and shared services. The role ensures that documentation, data, and communications are handled accurately and efficiently while maintaining compliance with university and CSU policies. This is an excellent opportunity for a highly organized professional who enjoys supporting faculty and academic operations in a collaborative higher education environment.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Coordinate academic and faculty-related processes, including documentation, scheduling, and personnel actions.</li>
<li>Support departmental business operations, data entry, and financial coordination in partnership with College Care teams and campus offices.</li>
<li>Maintain accurate records and administrative systems while ensuring compliance with university and CSU policies.</li>
<li>Draft and manage professional correspondence, reports, and communications with faculty, staff, and campus partners.</li>
<li>Manage multiple workflows and deadlines independently in a fast-paced academic setting.</li>
</ul>
<p><b>Why Join Us?</b></p>
<ul>
<li>Support faculty success and academic excellence within a collaborative college environment.</li>
<li>Play a central role in ensuring smooth and efficient departmental operations.</li>
<li>Develop expertise in academic administration, personnel processes, and university systems.</li>
<li>Work closely with college and campus partners in a service-oriented role.</li>
<li>Join a mission-driven institution committed to professionalism, accuracy, and high-quality service.</li></ul></div><br>
</div><br>
<div><div><p><b>Position Information</b></p>
<ul>
<li>This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.</li>
<li>This position is designated non-exempt under FLSA and is eligible for overtime compensation.</li>
<li>Standard SDSU work hours are Monday &ndash; Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.</li>
<li>This position is approved for partial telecommuting with onsite work in San Diego.</li></ul></div><br>
</div><br>
<div><div><p><b>Department Summary</b></p>
<p>
The Department of Biology is one of the largest departments within the University. Its wide spectrum of teaching and research covers all major areas of biology and includes ~1600 undergraduate majors and ~200 graduate students. Degrees offered by the Department include: BA or BS in Biology, BA or BS in Microbiology, BS in Biology with optional emphases in Cell and Molecular Biology, in Ecology, in Evolution and Systematics, in Marine Biology, and in Zoology, as well as preparation for the Single Subject Teaching Credential in Life Sciences; B.S. in Microbiology with optional emphasis in Clinical Laboratory Science and Public Health Microbiology; a Certificate in Biotechnology; MA or MS in</p>
<p>
Biology or in Microbiology; MA or MS with emphases in Ecology, in Evolutionary Biology, in Molecular Biology, and in Physiology; Ph.D. in Biology (with UCSD); Ph.D. in Ecology (with UC Davis) and Ph.D. in Evolutionary Biology (with UC Riverside). The Department currently generates ~1100 FTES per semester.</p>
<p>
The College of Sciences is a diverse academic institution encompassing eight academic departments, eight joint doctoral programs, and a multitude of academic program areas. Additionally, it houses the California State University Program, the Education and Research in Biotechnology program, the Coastal Waters Institute, the Center for Research in Mathematics and Science Education, the Molecular Biology Institute, and off-campus sites including the San Diego State University Field Stations and the Mt. Laguna Observatory. Within its ranks, the College boasts a dedicated faculty comprising over 260 full and part-time members, along with a support staff of 80 clerical and technical employees. Their interests span a wide spectrum, encompassing both teaching and research.<br>
<br>
For more information regarding the Department of Biology, click here.</p></div></div><div><br>
<div>
<p><b>Education and Experience</b></p>
<p>
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.</p>
<p>
These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.</p></div></div><div><br>
<div>
<p><b>Key Qualifications</b></p>
<ul>
<li>Ability to independently manage multiple deadlines, and workflows in a fast-paced academic environment.</li>
<li>Strong attention to detail with the ability to maintain accurate records, documentation, and data systems.</li>
<li>Demonstrated ability to draft clear, professional correspondence and reports.</li>
<li>Ability to communicate effectively with faculty, staff, students, and campus partners, including in sensitive or confidential situations.</li>
<li>Proficiency using office software (e.g., word processing, spreadsheets, shared documents) to organize, track, and analyze information.</li>
<li>Ability to interpret and apply policies and procedures independently, using sound judgment when precedents may not exist.</li>
<li>Experience working in higher education administration in academic or faculty-focused units is preferred.</li>
<li>Familiarity with CSU or SDSU policies, procedures, and collective bargaining agreements is preferred.</li>
<li>Experience supporting academic personnel actions (e.g., lecturer hiring, evaluations, RTP, workload tracking).</li>
<li>Experience with course scheduling or instructional planning processes is preferred.</li>
<li>Experience using systems such as PeopleSoft, Interfolio, OnBase, or similar HR/academic administration platforms is preferred.</li></ul></div><br>
</div><br>
<div><div><p><b>Compensation and Benefits</b></p>
<p>
San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.</p>
<p><b>
Compensation</b>:<br>
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department&rsquo;s budget and equity guidelines.</p>
<ul>
<li><b>Initial step placement is not expected to exceed Step 1 ($4,367).</b></li>
<li><b>Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.</b></li>
<li>CSU Classification Salary Range: $4,367 &ndash; $6,362 per month (Step 1 &ndash; Step 20).</li>
<li>Future increases, including step advancements, are subject to contract negotiations.</li>
</ul>
<p><b>Full Benefits Package Includes</b>:</p>
<ul>
<li><b>Generous Time Off</b>: 15 paid holidays, vacation, and sick leave.</li>
<li><b>Retirement</b>: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.</li>
<li><b>Health Coverage</b>: Medical, dental, and vision options at low or no cost.</li>
<li><b>Education Support</b>: CSU tuition fee waiver for employees and eligible dependents.</li>
<li><b>Optional Offerings</b>: FlexCash, life and disability insurance, legal and pet plans.</li>
<li><b>Campus &amp; Community</b>: Access to the library, campus events, employee groups, and volunteer and social activities.</li>
</ul>
<p>Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.</p></div></div><div><br>
<div>
<p><b>SDSU Values</b></p>
<p>
At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.</p>
<p>
Principles of Community</p>
<p>
At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.</p>
<p>
SDSU&rsquo;s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.</p>
<p><b>
Equal Opportunity and Excellence in Education and Employment</b></p>
<p>
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California&rsquo;s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU&rsquo;s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.</p>
<p>
SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.</p></div></div><div><br>
<div>
<p><b>Supplemental Information</b></p>
<p><b>
Apply by March 9th, 2026 to ensure full consideration. </b>Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.</p>
<p>
The person holding this position is considered a &lsquo;mandated reporter&rsquo; under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.</p>
<p>
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.</p>
<p>
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.</p>
<p>
SDSU is a smoke-free campus. For more information, please click here.</p>
<p>
Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Danan Pacheco (dpacheco@sdsu.edu).</p>
</div>
</div><br>
</div></div></div><p><b>Advertised:</b> Feb 23 2026 Pacific Standard Time<br>
<b>Applications close:</b></p></div><p></p>

Department Care Coordinator (Administrative Support Coordinator II)

<p></p><div><div><b>Job no:</b> 555408<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> San Diego<br>
<b>Categories:</b> Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)<br>
</div><p></p><div><div><div><br>
<div><div><p><b>Position Summary</b></p>
<p>
Are you a detail-oriented professional who thrives on delivering exceptional service and keeping complex processes running smoothly? The College of Engineering is seeking two collaborative and customer-focused <b>College Care Coordinators </b>to support centralized procurement operations. In this vital role, you&rsquo;ll partner with faculty, staff, and university teams to ensure procure-to-pay activities are accurate, compliant, and efficient, while helping create a positive onboarding experience for new faculty through thoughtful startup funding support.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Provide centralized procurement support for faculty and departments, managing procure-to-pay activities for supplies and services.</li>
<li>Collaborate with Contract &amp; Procurement Management and Business &amp; Financial Affairs to ensure timely and compliant purchasing.</li>
<li>Interpret and apply procurement policies, procedures, and best practices to guide purchasing decisions.</li>
<li>Deliver responsive, customer-focused service to faculty, staff, and students.</li>
<li>Support new faculty startup funding by coordinating allowable purchases and ensuring adherence to funding guidelines.</li>
<li>Track, monitor, and report expenditures to ensure funds are used within established timelines and policies.</li>
<li>Adapt quickly to evolving systems, tools, and processes while maintaining strong attention to detail and accuracy.</li>
</ul>
<p><b>Why Join Us?</b></p>
<ul>
<li><b>Make an Impact:</b> Play a meaningful role in supporting faculty success and advancing innovation and research within the College of Engineering.</li>
<li><b>Collaborative Environment:</b> Work closely with dedicated colleagues across departments and central administration.</li>
<li><b>Professional Growth:</b> Build expertise in procurement, compliance, and financial operations within a dynamic university setting.</li>
<li><b>Service-Driven Culture:</b> Be part of a team that values responsiveness, partnership, and continuous improvement.</li>
<li><b>Supportive Community:</b> Contribute to an inclusive and mission-driven environment committed to excellence in engineering education and research.</li>
</ul>
<p>If you are organized, adaptable, and passionate about delivering outstanding service in a collaborative academic setting, we encourage you to apply.</p></div></div><div><br>
<div>
<p><b>Position Information</b></p>
<ul>
<li>Full-time, benefits eligible, permanent/probationary position.</li>
<li>Position is designated non-exempt under FLSA and is eligible for overtime compensation.</li>
<li>Standard SDSU work hours are Monday &ndash; Friday, 8:30 a.m. to 4:30 p.m., but may vary based on operational needs.</li>
<li>The individual hired into this role will work on campus at SDSU in San Diego.</li></ul></div><br>
</div><br>
<div><div><p><b>Department Summary</b></p>
<p>
The College of Engineering is one (1) of the seven (7) major institutional units of San Diego State University. The primary objective of the College is to prepare students for a professional career in Engineering. The College's Fall 2023 full-time faculty numbered 75 including the Dean. The number of part time faculty varies from semester to semester. There are an additional 36 full-time staff that support College operations.</p>
<p>
The Dean's Office in the College of Engineering is responsible for all administrative and managerial functions of the College, which include overseeing the operations of the College's four (4) departments, which have a total of (8) academic programs, coordinating work of the College's committees, managing budgetary and financial matters, providing faculty and staff support, working with other University departments to integrate College of Engineering functions, providing student services, supporting the College's outreach and research efforts, and managing the development activities for the benefit of the College and its students.</p>
<p>
The Dean's Office administers these programs with four (4) administrators and a student services professional: the Dean, Associate Dean for Graduate Studies &amp; Research, Associate Dean for Undergraduate Studies, Assistant Dean of Student Affairs, and Director of the MESA Engineering Program. ln addition, the Dean's Office has a staff of (7) which includes an Assistant to the Dean, two (2) Administrative Analyst Specialists, an Administrative Coordinator, a Student Affairs Coordinator, Center for Student Success in Engineering Coordinator, and an Internship Coordinator. There are also three (3) Information Technology support personnel: an Operating Systems Analyst and two (2) Information Technology Consultants.</p>
<p>
For more information regarding the College of Engineering, click here.</p></div></div><div><br>
<div>
<p><b>Education and Experience</b></p>
<p>
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.</p>
<p>
These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.</p></div></div><div><br>
<div>
<p><b>Key Qualifications</b></p>
<ul>
<li>Demonstrated experience in procurement, budgeting, and financial reporting.</li>
<li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail and Calendar).</li>
<li>Knowledge of university procurement policies and procedures, particularly within a higher education environment.</li>
<li>Experience coordinating with university departments, research foundations, and external agencies.</li>
<li>Familiarity with Oracle systems, including Oracle IExpense.</li></ul></div><br>
</div><br>
<div><div><p><b>Compensation and Benefits</b></p>
<p>
San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.</p>
<p><b>
Compensation</b>:<br>
 Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department&rsquo;s budget and equity guidelines.</p>
<ul>
<li><b>Initial step placement is not expected to exceed Step 1 ($4,367).</b></li>
<li>CSU Classification Salary Range: $4,367&ndash; $6,237 per month (Step 1 &ndash; Step 20).</li>
<li>Future increases, including step advancements, are subject to contract negotiations.</li>
</ul>
<p><b>Full Benefits Package Includes</b>:</p>
<ul>
<li><b>Generous Time Off</b>: 15 paid holidays, vacation, and sick leave.</li>
<li><b>Retirement</b>: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.</li>
<li><b>Health Coverage</b>: Medical, dental, and vision options at low or no cost.</li>
<li><b>Education Support</b>: CSU tuition fee waiver for employees and eligible dependents.</li>
<li><b>Optional Offerings</b>: FlexCash, life and disability insurance, legal and pet plans.</li>
<li><b>Campus &amp; Community</b>: Access to the library, campus events, employee groups, and volunteer and social activities.</li></ul><br>
<p><br>
Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.</p></div></div><div><br>
<div>
<p><b>SDSU Values</b></p>
<p>
At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.</p>
<p>
Principles of Community</p>
<p>
At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.</p>
<p>
SDSU&rsquo;s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.</p>
<p><b>
Equal Opportunity and Excellence in Education and Employment</b></p>
<p>
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California&rsquo;s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU&rsquo;s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.</p>
<p>
SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.</p></div></div><div><br>
<div>
<p><b>Supplemental Information</b></p>
<p><b>
This position is open to SDSU employees only</b><b>. Apply by March 9, 2026 to ensure full consideration. </b>Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.</p>
<p>
The person holding this position is considered a &lsquo;mandated reporter&rsquo; under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.</p>
<p>
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.</p>
<p>
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.</p>
<p>
SDSU is a smoke-free campus. For more information, please click here.</p>
<p>
Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Smith at tjaress@sdsu.edu.</p></div></div><br>
</div>
</div></div><p></p><p><b>Advertised:</b> Feb 23 2026 Pacific Standard Time<br>
<b>Applications close:</b></p></div><p></p>

College of Engineering College Care Coordinator (Administrative Support Coordinator, II)

San Diego State University

<p></p><div><div><b>Job no:</b> 555450<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> San Diego<br>
<b>Categories:</b> Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)</div><div><br>
<p></p><div><div><div><br>
<div><div><p><b>Position Summary</b></p>
<p>
Are you a detail-oriented professional who thrives at the intersection of procurement, faculty support, and higher education operations? The College Care Coordinator serves as a key member of the College Care team in the College of Arts and Letters, providing centralized procure-to-pay support while playing a distinct and critical role in faculty hiring and startup fund coordination. This position partners directly with faculty, departments, and university business units to ensure timely purchasing, accurate contract tracking, and compliant use of startup and operational funds. With a strong focus on customer service, compliance, and collaboration, this role contributes to a positive faculty onboarding experience and the efficient financial operations of the College.</p>
<p>
Key Responsibilities:</p>
<ul>
<li><b>Procure-to-Pay Operations:</b> Coordinate purchase requisitions, purchase orders, procurement card transactions, and vendor interactions to support faculty, departments, programs, and special events, ensuring compliance with university policies and best practices.</li>
<li><b>Faculty Hiring &amp; Contract Support:</b> Initiate, track, and monitor faculty contracts and related hiring documentation, serving as a point of contact for departments and faculty throughout the onboarding and employment process.</li>
<li><b>Startup Fund Coordination:</b> Partner directly with new faculty to manage startup funding, coordinate allowable purchases, track expenditures, and provide proactive reporting to ensure funds are used appropriately and within established timelines.</li>
<li><b>Budget Tracking &amp; Reporting:</b> Maintain accurate procurement records, monitor expenditures across various funding allocations, and prepare reports to support fiscal transparency and informed decision-making.</li>
<li><b>Faculty &amp; Departmental Advising:</b> Serve as a resource for faculty and staff regarding procurement, travel, reimbursements, and funding guidelines, providing clear guidance and responsive support.</li>
<li><b>College Operations Support:</b> Contribute to special projects, events, and College-wide initiatives in collaboration with the Dean&rsquo;s Office and administrative teams.</li>
</ul>
<p>Why Join Us?</p>
<ul>
<li><b>Support Faculty Success:</b> Play a vital role in welcoming new faculty and helping them successfully launch their teaching and research initiatives.</li>
<li><b>Make a College-Wide Impact:</b> Contribute to the operational success of the largest college at SDSU, supporting 18 departments and numerous programs and centers.</li>
<li><b>Develop Specialized Expertise:</b> Gain hands-on experience in university procurement, faculty hiring processes, contract tracking, and startup fund management.</li>
<li>C<b>ollaborative Environment:</b> Work closely with campus business units, Shared Services, and College leadership in a team-oriented setting.</li>
<li><b>Mission-Driven Community:</b> Be part of a college dedicated to advancing instruction, research, creativity, and global engagement in the arts and humanities.</li></ul></div><br>
</div><br>
<div><div><p><b>Position Information</b></p>
<ul>
<li>Full-time, benefits eligible, permanent/probationary position.</li>
<li>Position is designated non-exempt under FLSA and is eligible for overtime compensation.</li>
<li>Standard SDSU work hours are Monday &ndash; Friday, 8:30 a.m. to 4:30 p.m., but may vary based on operational needs.</li>
<li>This position is eligible for telecommuting following a training period during which on-site presence is required.</li></ul></div><br>
</div><br>
<div><div><p><b>Department Summary</b></p>
<p>
The College of Arts and Letters has 18 academic departments, 12 interdisciplinary programs, 24 centers, and one joint doctoral program. With over 475 permanent faculty and associated lecturers, the College is the largest of the seven colleges at San Diego State University and is responsible for 36% of the instruction at the University. There are approximately 60 clerical and technical employees in the college. The Dean's Office is responsible for the implementation and continued support of the instructional, research, and development processes in the college.</p>
<p>
For more information regarding the College of Arts and Letters, click here.</p></div></div><div><br>
<div>
<p><b>Education and Experience</b></p>
<p>
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.</p>
<p>
These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.</p></div></div><div><br>
<div>
<p><b>Key Qualifications</b></p>
<ul>
<li>Demonstrated experience in procurement, budgeting, and financial reporting.</li>
<li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail and Calendar).</li>
<li>Knowledge of university procurement policies and procedures, particularly within a higher education environment.</li>
<li>Experience coordinating with university departments, research foundations, and external agencies.</li>
<li>Familiarity with Oracle systems, including Oracle IExpense.</li></ul></div></div><p></p><div><br>
<div>
<p><b>Compensation and Benefits</b></p>
<p>
San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.</p>
<p><b>
Compensation</b>:<br>
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department&rsquo;s budget and equity guidelines.</p>
<ul>
<li><b>Initial step placement is not expected to exceed Step 1 ($4,367).</b></li>
<li><b>Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.</b></li>
<li>CSU Classification Salary Range: $4,367&ndash; $6,237 per month (Step 1 &ndash; Step 20).</li>
<li>Future increases, including step advancements, are subject to contract negotiations.</li>
</ul>
<p><b>Full Benefits Package Includes</b>:</p>
<ul>
<li><b>Generous Time Off</b>: 15 paid holidays, vacation, and sick leave.</li>
<li><b>Retirement</b>: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.</li>
<li><b>Health Coverage</b>: Medical, dental, and vision options at low or no cost.</li>
<li><b>Education Support</b>: CSU tuition fee waiver for employees and eligible dependents.</li>
<li><b>Optional Offerings</b>: FlexCash, life and disability insurance, legal and pet plans.</li>
<li><b>Campus &amp; Community</b>: Access to the library, campus events, employee groups, and volunteer and social activities.</li></ul><br>
<p><br>
Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.</p></div></div><div><br>
<div>
<p><b>SDSU Values</b></p>
<p>
At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.</p>
<p>
Principles of Community</p>
<p>
At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.</p>
<p>
SDSU&rsquo;s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.</p>
<p><b>
Equal Opportunity and Excellence in Education and Employment</b></p>
<p>
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California&rsquo;s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU&rsquo;s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.</p>
<p>
SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.</p></div></div><div><br>
<div>
<p><b>Supplemental Information</b></p>
<p><b>
This position is open to SDSU employees only</b><b>. Apply by March 9, 2026 to ensure full consideration. </b>Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.</p>
<p>
The person holding this position is considered a &lsquo;mandated reporter&rsquo; under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.</p>
<p>
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.</p>
<p>
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.</p>
<p>
SDSU is a smoke-free campus. For more information, please click here.</p>
<p>
Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Smith at tjaress@sdsu.edu.</p></div></div><br>
</div>
</div></div></div><p></p><p><b>Advertised:</b> Feb 23, 2026 (4:00 PM) Pacific Standard Time<br>
<b>Applications close:</b> Open until filled</p></div><p></p>

College of Arts and Letters College Care Coordinator (Administrative Support Coordinator, II)

Automaxtools Trading LLC

<p><b>Administrative Coordinator - Female</b></p><p><b>Company:</b> Automax Tools (Ain Al Shams Auto Max Tools)<br/><b>Location:</b> Sharjah, UAE<br/><b>Industry:</b> Automotive Equipment &amp; Tools</p><p><b>About Us</b></p><p>Automax Tools is a leading supplier of automotive diagnostic equipment, workshop machinery, and professional tools in the UAE since 2007. We provide complete workshop solutions including supply, installation, and after-sales support.</p><p><b>Key Responsibilities</b></p><ul><li>Coordinate daily administrative operations and office activities</li><li>Provide client support and handle inquiries professionally</li><li>Prepare quotations, sales orders, invoices, and ERP system entries</li><li>Coordinate between sales, warehouse, accounts, and service &amp; installation teams</li><li>Schedule deliveries, site visits, installations, and service jobs</li><li>Maintain reports, documentation, and Excel-based records</li><li>Ensure smooth internal communication and workflow</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s Degree in Business, Operations, or Automotive Engineering (Preferred)</li><li>Strong proficiency in Microsoft Excel</li><li>ERP system experience required</li><li>Strong organizational and coordination skills</li><li>Experience in automotive/trading industry preferred</li></ul><p><b>Languages:</b> Hindi &amp; Urdu preferred<br/><b>Gender:</b> Female only</p><p>Send CV to: <b>amt@automaxtools.me</b><br/>Subject: <i>Administrative Coordinator &ndash; Sharjah</i></p><p>Job Types: Full-time, Permanent</p><p>Language:</p><ul><li>Hindi/Urdu (Required)</li></ul>

Administrative Coordinator - Female

Mobile Generation

<div><div><b>Administrative Coordinator &ndash; Operations Support</b></div>
<div><b>Compensation: $35,000 - $58,000 depending on experience</b></div>
<div><b>Overview:</b><br>
<i>Mobile Generation is seeking a highly organized and adaptable Administrative Coordinator to support our corporate operations team. This role will assist with a range of administrative tasks and short-term projects across multiple departments, with responsibilities shifting based on current needs and priorities. The Administrative Coordinator will work closely with our Real Estate and Facilities Operations Managers, as well as directly with the Director of Corporate &amp; Field Operations. This is a full-time, in-office role based at our corporate headquarters.</i></div>
<div>Key Responsibilities:</div>
<div></div><ul><li>Provide administrative support across real estate and facilities operations functions</li></ul>
<ul><li>Assist with lease-related tasks such as organizing files, tracking critical dates, and helping prepare documentation for renewals or audits</li></ul>
<ul><li>Communicate with landlords and third-party vendors regarding property-related issues, maintenance needs, or lease follow-ups</li></ul>
<ul><li>Support utility setup and transfers for new or relocated store locations</li></ul>
<ul><li>Monitor Zendesk tickets and follow up on maintenance status, updates, or escalations</li></ul>
<ul><li>Help maintain internal documentation for HVAC records, service logs, and vendor performance</li></ul>
<ul><li>Assist with quarterly operations bonus tracking by gathering and auditing submitted data</li></ul>
<ul><li>Support the Director of Operations with administrative tasks, internal reporting, and short-term project tracking</li></ul>
<ul><li>Perform general administrative tasks such as file management, data entry, and spreadsheet maintenance</li></ul>
<div>Qualifications:</div>
<ul><li>2+ years of experience in administrative support, operations, or project coordination</li></ul>
<ul><li>Strong proficiency in Excel or Google Sheets</li></ul>
<ul><li>Excellent attention to detail, time management, and task prioritization</li></ul>
<ul><li>Clear and professional communication skills when working with both internal teams and external partners</li></ul>
<ul><li>Familiarity with platforms like Zendesk or Google Drive is a plus</li></ul>
<ul><li>Experience with real estate operations or property management is helpful, but not required</li></ul>
<ul><li>Comfortable supporting multiple departments and adjusting focus based on shifting priorities</li></ul>
<div><b>Compensation:</b></div>
<ul><li>Full-time, in-office position</li></ul>
<ul><li>Salary range: <b>$35,000&ndash;$58,000</b>, depending on experience and scope</li></ul>
<div><b>About Mobile Generation</b>
</div><div>Mobile Generation is an authorized Verizon Wireless retailer, headquartered in Chicago Illinois. Currently, we operate over 50 high-performing Verizon Wireless retail locations in Illinois, Indiana, Kentucky, and Wisconsin. At Mobile Generation, we think a little differently than most other phone retailers. We think it should be ALL ABOUT OUR CUSTOMERS. We pride ourselves in providing an Amazing Customer Experience to each customer who walks through our doors.</div>
<div></div><div>Mobile Generation is always looking for outgoing full-time people with a focus on great customer service to join our sales team. We are looking for winners who love the latest technology and are looking for a career with growth potential. Because we offer world-class training programs in cutting-edge sales strategies, our employees love working here! Mobile Generation believes happy employees make happy customers.</div>
<div></div><div>To learn more about Mobile Generation visit www.themobilegeneration.com</div>
<div></div><div><b>Mobile Generation</b> is an Equal Opportunity Employer and does not discriminate in employment based on race, color, religion, creed, national origin, ancestry, sex/gender (including pregnancy, childbirth, breastfeeding/lactation, and related medical conditions), age, disability, genetic information, sexual orientation, gender identity or expression, citizenship status, military/veteran status, and any other characteristic under applicable federal, state, or local law.</div></div><div></div>

Administrative Coordinator – Operations Support

OMR Services, LLC

<p>Administrative Operations Coordinator<br/>OMR Services, LLC &ndash; Fargo, ND</p><p>Hybrid (requires &gt;50% in person) | Full-Time | Flexible Schedule Required</p><p>About OMR Services</p><p>OMR Services is an aircraft management and brokerage company supporting high-performance general aviation operations. We manage aircraft, crews, and ownership experiences with a strong emphasis on professionalism, safety, and service. This role is central to keeping our day-to-day operations running smoothly.</p><p>Position Overview</p><p>OMR Services is seeking a highly organized, detail-oriented Administrative Operations Coordinator to support aircraft and crew scheduling, bookkeeping functions, and executive administrative needs. This is an in-person role based in Fargo, ND, and requires schedule flexibility to support aviation operations that do not always fit a standard 9&ndash;5 structure.</p><p>The ideal candidate is proactive, dependable, comfortable juggling multiple priorities, and enjoys being a key support person in a dynamic aviation environment.</p><p>Key Responsibilities</p><p>Aircraft &amp; Crew Scheduling</p><ul><li>Coordinate aircraft availability and crew schedules</li></ul><ul><li>Manage trip calendars and operational timelines</li></ul><ul><li>Communicate schedule updates with pilots, owners, and internal team members</li></ul><ul><li>Assist with trip-related logistics as needed</li></ul><p>Bookkeeping &amp; Administrative Support</p><ul><li>Handle basic bookkeeping functions (AP/AR, expense tracking, invoice processing)</li></ul><ul><li>Maintain organized financial and operational records</li></ul><ul><li>Support payroll and reporting processes as needed</li></ul><ul><li>Work with management and external accounting support</li></ul><p>Executive &amp; Operational Support</p><ul><li>Provide administrative support to OMR key executives</li></ul><ul><li>Assist with internal and external communications</li></ul><ul><li>Help organize documents, schedules, and operational workflows</li></ul><p>Facility &amp; Passenger Support</p><ul><li>Assist with passenger readiness and hospitality needs</li></ul><ul><li>Support hangar facility organization, stocking, and cleanliness</li></ul><ul><li>Ensure aircraft support spaces are professional and well-maintained</li></ul><p>General Operations Support</p><ul><li>Assist with special projects and operational needs as they arise</li></ul><ul><li>Be a flexible, hands-on contributor to support the overall operation</li></ul><p>Qualifications &amp; Experience</p><ul><li>Strong organizational and time-management skills</li></ul><ul><li>Ability to manage multiple priorities with minimal supervision</li></ul><ul><li>Excellent written and verbal communication skills</li></ul><ul><li>Comfortable working in a fast-paced, detail-driven environment</li></ul><ul><li>Bookkeeping or accounting experience preferred (training available for the right candidate)</li></ul><ul><li>Proficiency with basic office software (Excel, email, scheduling tools)</li></ul><ul><li>Aviation experience is a plus but not required</li></ul><p>Schedule &amp; Work Environment</p><ul><li>In-person position based in Fargo, ND</li></ul><ul><li>Flexible schedule required (aviation operations may involve early mornings or occasional after-hours coordination)</li></ul><ul><li>Collaborative, small-team environment</li></ul><p>What We Offer</p><ul><li>Training for the right individual</li></ul><ul><li>Exposure to business aviation operations</li></ul><ul><li>Opportunity to grow within a dynamic aviation company</li></ul><ul><li>Competitive compensation based on experience</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $25.00 per hour</p><p>Expected hours: 30 &ndash; 45 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Fargo, ND 58102</p>

Administrative Operations Coordinator

Mongiovi and Son

<p>We are seeking a highly organized and detail-oriented Administrative Operations Coordinator to support daily operational and administrative functions within our company. This role assists with vendor documentation, portal updates, compliance tracking, executive administrative support, and provides backup support for the front desk. This is a hands-on coordination role ideal for someone who is organized, responsive, and comfortable managing documentation, online systems, and occasional receptionist duties.</p><p><b>Key Responsibilities</b></p><p>Portal &amp; Documentation Support</p><ul><li>Assist with maintaining company information in customer and vendor portals</li><li>Upload required documents (insurance certificates, W-9s, licenses, etc.)</li><li>Monitor portal notifications and flag deadlines to management</li><li>Support completion of prequalification applications as directed</li></ul><p>Vendor &amp; Insurance Coordination</p><ul><li>Request and track Certificates of Insurance (COIs)</li><li>Assist with vendor onboarding paperwork</li><li>Submit and manage W-9 requests</li><li>Maintain organized digital records of compliance documents</li></ul><p>License &amp; Registration Tracking</p><ul><li>Track company license and registration renewal dates</li><li>Prepare renewal paperwork for review and submission</li><li>Maintain internal compliance calendar</li></ul><p>Executive &amp; Administrative Support</p><ul><li>Provide administrative support to the President, Vice President, and HR</li><li>Assist with document preparation and correspondence</li><li>Help coordinate internal reports and company documentation</li></ul><p>Reception &amp; Office Support</p><ul><li>Serve as backup for the receptionist when needed by answering phones</li><li>Prepare and send company mailings or packages as requested</li></ul><p><b>Qualifications</b></p><ul><li>2&ndash;5 years administrative or operations support experience</li><li>Strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office and web-based systems</li><li>Ability to manage multiple deadlines</li><li>Professional communication skills</li></ul><p>Pay: $24.00 - $29.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

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Department Care Coordinator (Administrative Support Coordinator II)

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College of Arts and Letters College Care Coordinator (Administrative Support Coordinator, II)

Administrative Coordinator - Female

Administrative Coordinator – Operations Support

Administrative Operations Coordinator

Administrative Operations Coordinator