administrative support coordinator

New York University

<div>Position Summary:
<div><b><i>
UAE Nationals are encouraged to apply</i></b></div><div></div><div><br>
New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Coordinator reporting to the Operations Manager, Science Division.</div><div></div><div><br>
The Administrative Coordinator for the MSc in Interdisciplinary Data Science and Artificial Intelligence (IDSAI) is responsible for supporting the efficient and effective administration of this newly launched graduate program. The IDSAI program brings together faculty and students across disciplines&mdash;from computer science, mathematics, and engineering to the humanities and social sciences to tackle real-world problems using advanced data and AI methods. The Program Coordinator plays a pivotal role in supporting faculty, guiding students, and ensuring operational excellence in line with NYUAD&rsquo;s academic standards</div><div></div><div><b><br>
Key Responsibilities:</b></div><div></div><div><i><br>
Program and Administrative Operations / Management:</i></div><ul><li>
The Program Administrative Coordinator manages the daily operations of the MSc program, including course scheduling, curriculum tracking, and thesis coordination.</li><li>
Oversee timelines, milestones, and deliverables to ensure smooth delivery, while liaising with internal units such as the Registrar, Admissions, IT, Finance, and Immigration. Responsibilities include managing the program budget with the Provost&rsquo;s Finance Office, leading program launch activities&mdash;branding, space planning, and logistics&mdash;and handling procurement, travel, event planning, guest visits, and vendor coordination</li><li>
The Coordinator also ensures accurate documentation and record-keeping in line with university policies</li></ul><div><i>
Admissions and Recruitment:</i></div><ul><li>
The Coordinator supports the annual admissions cycle by coordinating with Graduate Admissions, monitoring applications, and managing applicant communications and logistics via SLATE</li><li>
Help organize recruitment events and promotional activities in collaboration with faculty and Science Communications</li></ul><div><i>
Faculty Coordination:</i></div><ul><li>
Working closely with the Program Director and faculty, the Coordinator supports teaching assignments, course planning, and events</li><li>
Liaise with the Registrar to ensure accurate course scheduling and serve as the primary contact for faculty-related administrative matters, including meetings and guest lectures</li></ul><div><i>
Student Support:</i></div><ul><li>
The Coordinator serves as the main administrative contact for MSc students, providing support on course selection, registration, policies, and completion requirements.
</li><li>Coordinate onboarding and orientation and offer system training (e.g., Concur, EMS) as needed</li></ul><div><i>
Program Assessment and Continuous Improvement:</i></div><ul><li>
This role collects data for assessments, accreditation, and reporting. The Coordinator administers feedback tools and tracks alumni outcomes to support program improvement and strategic planning</li></ul><div><i>
Partnerships and External Engagement:</i></div><ul><li>
The Coordinator supports collaborations with external partners to enhance internships, research, and professional development opportunities. They help facilitate placements, career talks, and joint initiatives</li></ul>
Qualifications:
<div><b>
Required Education:</b></div><ul><li>
Bachelor&rsquo;s Degree</li></ul><div><b>
Preferred Education:</b></div><ul><li>
Master&rsquo;s Degree</li></ul><div><b>
Required Experience:
</b></div><ul><li>More than one-year experience in a comparable position in an academic organization</li><li>
Organization and Time Management: The ability to effectively organize and manage multiple tasks, prioritize responsibilities, and meet deadlines is essential. Strong time management skills are required to handle various clerical duties, coordinate events, track purchases, and ensure smooth operations</li><li>
Communication and Interpersonal Skills: Excellent communication skills, both verbal and written, are vital for interacting with faculty, students, staff, and external stakeholders. Administrators must be able to convey information clearly, listen attentively, and build positive relationships to effectively support the program and coordinate events</li><li>
Attention to Detail: Having a keen eye for detail is critical to performing clerical duties accurately and maintaining accurate records. Administrators need to ensure adherence to university policies, track budgets, process reimbursements, and handle procurement processes meticulously</li><li>
Problem-Solving and Adaptability: Administrators should possess strong problem-solving skills to address challenges that may arise during event planning, procurement, or other administrative tasks. Additionally, being adaptable and flexible helps accommodate changing priorities and multiple stakeholders needs</li><li>
Technology Proficiency: Proficiency in using relevant software and systems such as e-Pro, Concur, Google Suite, and other administrative tools is essential. Administrators need to effectively utilize these platforms to manage purchases, track orders, process reimbursements, and maintain records accurately</li></ul><div><b>
Preferred Experience:</b></div><ul><li>
More than three-years&rsquo; experience in an administrative position</li><li>
Technology Proficiency: Proficiency in using relevant software and systems such as e-Pro, Pcard, Concur, and other administrative tools is essential. Administrators need to effectively utilize these platforms to manage purchases, track orders, process reimbursements, and maintain records accurately. Previous experience with these, or similar, is desirable. Any experience setting up shared drives, filing systems, or using project management tools can enhance ability to streamline administrative processes for increased efficiency</li><li>
Strategic Financial Planning: Demonstrating the ability to not only manage budgets but also develop comprehensive financial strategies that align with the programs&rsquo; long-term goals and contribute to its growth and sustainability. This could involve identifying potential cost-saving measures, or exploring new funding opportunities etc.
</li><li>Any experience working with graduate and or academic programs, roll-out of new academic programs, curriculum oversight, marketing and engagement</li><li>
Fully proficient in spoken and written English language</li><li>
Stakeholder engagement skills; including the ability to build strong rapport with faculty, students, alumni, and external partners</li><li>
Strong collaboration skills; any experience facilitating interdisciplinary projects or multi-unit offerings, particularly being the point of contact and coordination, can set you apart as an ideal candidate</li></ul>
Additional Information:
<div>
The University is an equal opportunity employer committed to equity, diversity and social inclusion.</div></div>

Administrative Coordinator, Science Division (Fixed Term 2 Years)

Henry Wiltshire International

<p>We are looking for a detail-oriented and proactive <b>Listing and Administration Coordinator</b> to support our growing real estate operations. This role plays a vital part in managing property listings, client communications, and administrative support for leasing transactions.</p><p><b>Key Responsibilities:</b></p><ul><li>Maintain and update property information in internal databases and CRM systems.</li><li>Make daily calls to existing and prospective clients to support listings and marketing.</li><li>Communicate with agents to collect and update accurate property details.</li><li>Schedule and coordinate appointments and property viewings.</li><li>Assist in the preparation of leasing offer letters and contracts.</li><li>Ensure timely completion and filing of all necessary documentation.</li><li>Keep property listing information up-to-date and well-presented across all platforms.</li></ul><p><b>Requirements:</b></p><ul><li>Strong organizational skills and high attention to detail.</li><li>Ability to multitask and work efficiently in a fast-paced environment.</li><li>Proficiency in administrative tools, CRM systems, and property listing platforms.</li><li>Self-motivated and capable of working independently.</li><li>Strong team player with excellent communication skills.</li></ul><p><b>Preferred Experience:</b></p><ul><li>Knowledge of real estate platforms such as <b>Madhmoun</b>, <b>PF Expert</b>, and <b>Bayut Profolio</b> is a plus.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>real estate knowledge</li></ul><p>Experience:</p><ul><li>real estate: 1 year (Preferred)</li></ul>

Listing and Administration Coordinator

Qatar Airways

<div><div><div><div><div><div><div><div>Job title
</div><div>Administration Coordinator
</div></div><div><div>Ref #
</div><div>226192
</div></div><div><div>Location
</div><div>Qatar - Doha
</div></div><div><div>Job family
</div><div>Corporate &amp; Commercial
</div></div><div><div><ul><li>Closing date: 17-Sep-2025</li></ul><br>
</div></div></div></div></div><div><div><div><div><div><p><b>About the role:</b></p><p>
Qatar Airways are pleased to announce an incredibly exciting opportunity to join our Group Risk, Safety &amp; Security (GRS&amp;S) team as an Administration Coordinator to be based in Doha, Qatar.</p><p>
As an Administration Coordinator, you will responsible for providing administration support for the smooth functioning of the department on a daily basis and perform secretarial duties, which require handling of confidential and sensitive information. In this role, you will also represent the department through the management of correspondence, telephone and personal contacts as well as undertaking projects as directed by the line manager in order to support departmental initiatives.</p><p><b>
Specific responsibilities for the role include:</b></p><ul><li><p>
Perform various administrative duties to support requirements and maintain the department's functions smoothly on a daily basis. Handle a wide variety of situations and tasks involving the administrative function of the office. Tactfully handle enquiries and/or refer to appropriate personnel/department.</p></li><li><p>
Manage, coordinate, and maintain a calendar of appointments, travel arrangements, and communication records (documents, faxes, mail) to meet the requirements of the line manager, to record, filter, disseminate, and communicate all incoming and outgoing matters.</p></li><li><p>
Provide business documentation support, including minutes of meetings, report writing, presentation creation, spreadsheet preparation, and distribution of such materials. Compile reports as directed and ensure that all files are complete and properly maintained.</p></li><li><p>
Independently manage multiple tasks and assigned projects such as raising Purchase Orders, Purchase Requests, etc., whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.</p></li><li><p>
Support the department with data entry and database management.</p></li><li><p>
Prepare departmental staff duty travel logistics (tickets, hotels and visas), to assist with the timely completion of the audit schedule.</p></li><li><p>
Organize required office equipment for new and existing staff, arrange departmental events, meetings, or training sessions, including logistics and materials preparation.</p></li><li><p>
Establish a confidential filing system for all correspondence generated to and from the Compliance Monitoring - Operations Department, categorizes and maintains industry manuals, sensitive correspondence and other source material.</p></li><li><p>
Promote high standards of corporate values through correspondence, telephone and personal contact.</p></li></ul><p><b>
Be part of an extraordinary story</b><br>
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You&rsquo;ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what&rsquo;s never been done before.<br>
Together, everything is possible.</p>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Qualifications
</b></h3></div></div><div><div><div><div><p><b>About you</b></p><p>
The successful candidate will have the following skills and qualifications:</p><ul><li><p>
High School qualifications or equivalent with a minimum of 3 year of job-related experience.</p></li><li><p>
Proven experience as an administrative assistant or in a similar role.</p></li><li><p>
Prior experience in an office setting is preferred, preferably in administrative support.</p></li><li><p>
Familiarity with ERP-related software and e-filing systems.</p></li><li><p>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.</p></li><li><p>
Understanding of the importance of handling sensitive information with discretion.</p></li><li><p>
Ability to priorities tasks and manage multiple responsibilities efficiently.</p></li><li><p>
Strong organizational skills with the ability to multitask and prioritize effectively.</p></li><li><p>
Attention to detail and problem-solving abilities.</p></li><li><p>
Excellent verbal and written communication skills.</p></li></ul><p><b>
About Qatar Airways Group</b><br>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before. So, whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.</p><p><b>
How to apply</b><br>
If you&rsquo;re ready to join a progressive team and have a challenging and rewarding career, then apply now by uploading your CV and completing our quick application form.</p><br>
</div></div><div></div><div><div><br>
<div><b>About Qatar Airways Group
</b></div><br>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before.<br>
<br>
So whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.<br>
</div></div><div><div>https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&amp;job=226192</div></div></div></div></div></div></div></div>

Administration Coordinator

Knauf GCC

<div>
 <ul>
  <li>
   Please note that this role is based in Salalah Oman.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  People and Admin Coordinator, Oman
  <br/>
  <br/>
 </strong>
 <strong>
  Knauf stands for opportunity.
 </strong>
 We know that opportunity looks different to each person, and we are proud that we see opportunity in everyone. This exciting role within
 <strong>
  Knauf Oman, based in Salalah, Oman
 </strong>
 could be the perfect next opportunity for you to build a unique career, in a values-led culture with a clear purpose of making tomorrow a home for all of us.
 <br/>
 <br/>
 We are a global manufacturer of construction materials and within our Group, our
 <strong>
  41,500
 </strong>
 team
 <strong>
  members
 </strong>
 in
 <strong>
  96 countries
 </strong>
 across
 <strong>
  300 sites
 </strong>
 provide a huge opportunity for anyone with ambition and energy. We value everyone's contribution equally and we ask that you bring your whole self to work, to enrich the business further, as together we achieve more in a safe and inclusive environment.
 <br/>
 <br/>
 Knauf Oman is proud to be part of the Knauf Group. We have heritage in Gypsum manufacturing and have big plans for the future. Our global reach continues to grow, and we are looking for passionate, ambitious leaders to help us achieve our goals. We are all led by the same core values and believe in the powerful potential of large companies to have a positive impact on the world. We are now looking for another team member to join us in the People Department as
 <strong>
  People and Admin Coordinator
 </strong>
 , based in Salalah, Oman.
 <br/>
 <br/>
 <strong>
  Can you say &lsquo;yes&rsquo;?
  <br/>
  <br/>
 </strong>
 Do you treat your colleagues with respect?
 <br/>
 <br/>
 Do you always have the customer in mind?
 <br/>
 <br/>
 Do you act with future generations in mind?
 <br/>
 <br/>
 Do you like to seek out opportunities to grow and develop?
 <br/>
 <br/>
 Do you have a proven track record of delivering results?
 <br/>
 <br/>
 <strong>
  What You&rsquo;ll Be Doing
  <br/>
  <br/>
 </strong>
 The People and Admin Coordinator is responsible for ensuring smooth day-to-day people and administrative operations. This role supports organizational efficiency by handling personnel matters, maintaining employee records, overseeing recruitment processes, benefits administration and managing general office operations such as travel arrangements and office and office logistics.
 <br/>
 <br/>
 <strong>
  Key Responsibilities Are
  <br/>
  <br/>
 </strong>
 <strong>
  People Duties
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support recruitment processes by managing job postings, interviews and onboarding scheduling.
  </li>
  <li>
   Maintain and update employee records (contracts, leaves tracking, time attendance and provide inputs for the payroll etc.).
  </li>
  <li>
   Coordinate employee training and development activities, and maintenance records.
  </li>
  <li>
   Ensure completion of performance review for blue color employees and maintain updated records.
  </li>
  <li>
   Address employee inquiries and support with people-related issues.
  </li>
  <li>
   Ensure compliance with labor laws and internal HR policies.
  </li>
  <li>
   Support payroll processing and benefits administration such as health insurance, staff accommodation etc.).
  </li>
  <li>
   Develop and implement comprehensive engagement employee&rsquo;s plan.
  </li>
  <li>
   Support employee engagement annual survey campaign and action plan.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Administrative Duties
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage office supplies, maintenance, and overall administrative logistics for the both the office and the plant.
  </li>
  <li>
   Organize meetings, appointments and leadership visits.
  </li>
  <li>
   Arrange all travel related bookings such as flight, hotel, transportation, etc.
  </li>
  <li>
   Maintain and update filing systems and official documentation.
  </li>
  <li>
   Ensures submitting invoices to accounts department in timely manner.
  </li>
  <li>
   Performa all people Management responsibilities for all security team.
  </li>
  <li>
   Ensure compliance with company policies and government regulations related to office operations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We&rsquo;d Love For You To Have
  <br/>
  <br/>
 </strong>
 We&rsquo;re interested in you as a person&mdash;your attitude, behaviors, and values. If you bring a willingness to learn what&rsquo;s needed for the role, we&rsquo;d love to connect with you! Experience in the following areas would be an advantage:
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Human Resources, or related field.
  </li>
  <li>
   Experience in administration and/or human resources (2&ndash;5 years preferred).
  </li>
  <li>
   Strong knowledge of labor laws and HR practices.
  </li>
  <li>
   Excellent organizational and multitasking skills.
  </li>
  <li>
   Proficient in Microsoft Office and HR management systems.
  </li>
  <li>
   Strong interpersonal and communication skills.
  </li>
  <li>
   Ability to travel between company sites (Salalah and Thumrait office).
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  We&rsquo;ll Provide
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive Pay and Bonus (including allowances)
  </li>
  <li>
   Professional development and growth opportunities.
  </li>
  <li>
   Collaborative and inclusive company culture.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What happens next?
  <br/>
  <br/>
 </strong>
 We appreciate that your time is precious and applying for a new job can be a lengthy process - so we have committed to replying to your application within (7) working days.
 <br/>
 <br/>
 Founded in 1932, Knauf is one of the world&rsquo;s leading manufacturers of construction materials for interior design, building insulation, and design ceilings.
 <br/>
 <br/>
 Knauf entered the Middle East, Africa, and South Asia (MEASA) in 1997. Today, we are a leading player across the region, with operations spanning 15 countries and 19 state-of-the-art production facilities, driven forward by 2,000 high-performing professionals.
 <br/>
 <br/>
 Headquartered in Dubai, United Arab Emirates, MEASA's reach extends across Algeria, Cyprus, Egypt, the GCC, Ghana, Greece, India, Iraq, Kenya, Morocco, Nigeria, Tanzania, Tunisia, and Turkey.
 <br/>
 <br/>
 In MEASA, we offer the opportunity to be part of a global family of over 41,500 colleagues in 96 countries, who are dedicated to the same core values, and to a shared sense of purpose. We encourage all our people to shape their own career, with the freedom to stretch their skills and learn new ones.
 <br/>
 <br/>
 Driven by an unwavering commitment to quality, innovation and sustainability, we are building more than just exceptional gypsum-based solutions &mdash; we&rsquo;re shaping a future we can all be proud of.
</div>


People and Admin Coordinator, Salalah Oman (Omani Nationals Only)

Chick-fil-A Restaurants

<div><p>Chick-fil-A Wrigleyville is looking for a vibrant, thorough Human Resources and Administrative professional to ensure our operations run smoothly, remain compliant, and will contribute to a healthy work culture as our business grows. <b><i>We are looking for someone who is passionate about the Chick-fil-A brand, the frontline worker, and the hospitality industry. While this is an HR &amp; Administrative Role, guest service is at the heart of what we do - this position will require the individual to work in restaurant operations to supplement for full-time status.<br>
</i></b></p><p></p><br>
<p>The HR &amp; Administrative Coordinator will be solely responsible for all HR and Administrative functions, systems, and processes throughout the business including but not limited to: employee compliance, payroll processing and management, accounts payable/receivable, and screening new candidates.</p><p></p><p><b><br>
Responsibilities</b>:</p><ul><li>
Planning HR and Administrative activities weekly</li><li>
Setting, monitoring, and achieving HR targets</li><li>
Overseeing payroll function</li><li>
Ensuring company compliance with federal, state, and local legislation</li><li>
Ensuring full employee compliance with company policies and procedures</li><li>
Managing employee relations</li><li>
Managing recruiting, onboarding, and exit procedures</li><li>
Executing Mid-Month and End of Month financials</li><li>
Managing accounts payable/receivable</li><li>
Budget oversight and management</li></ul><p></p><p><b><br>
Preferred Qualifications</b>:</p><ul><li>
Bachelor's degree in Human Resources or Management</li><li>
2+ years in a similar role</li><li>
Previous Chick-fil-A experience</li></ul><h2 class="jobSectionHeader"><b><br>
REQUIREMENTS</b></h2><ul><li>
Minimum 18+ years old</li><li>
Previous customer service experience</li><li>
Previous payroll and budget management experience</li><li>
Previous administrative experience</li><li>
Previous accounts receivable/payable management experience</li><li>
People leadership experience</li><li>
Previous talent recruiting and selection experience</li><li>
Proven ability to multitask</li><li>
Proven record of strategic thinking</li><li>
Must be able to be on feet for up to 8 hours at a time</li><li>
Able to make quick, effective decisions under pressure</li></ul><p><br>
In our kitchens, we focus on fresh and simple ingredients. And we always have. Since the beginning, we've served chicken that is whole breast meat, with no added fillers or hormones, and we bread it by hand in our restaurants. Produce is delivered fresh to our kitchens several times a week. Salads are chopped and prepared fresh throughout the day. Whole lemons are freshly squeezed in our restaurants and combined with pure cane sugar and water (yep, that&rsquo;s all) to make Chick-fil-A Lemonade&reg;. It may not be the easy way, but it's the only way we know.</p></div>

HR & Administrative Coordinator

Guardian Wealth Management, LLC

<p>Guardian Wealth Management is boutique financial planning firm with offices in Sunset Hills and downtown St. Louis. Our clients are local, everyday, middle class families who need guidance in planning for some of life's biggest events. We specialize in retirement planning, estate and tax planning. These are some of the largest concerns folks transitioning into retirement have and we don't provide cookie cutter, pre packaged answers. Our firm is a Registered Investment Advisory firm and we also have a Fiduciary Investment Management side as well, to provide a one stop shop if you will for our clients.</p><p>Guardian Wealth Management, LLC also started and continues to support local non-profit, dedicated to financial literacy and retirement readiness for families in the area, with work and pro-bono hours.</p><p>We are searching for an experienced Administrative &amp; Executive Assistant to work with the Principal Financial Planner in order to support the firm through passionate and detailed administration and client support, and assisting in the firm&rsquo;s operational efforts to attract and maintain clients to work in a high-demanding, fast-paced working environment. The ideal candidate will have previous administrative &amp; executive experience or marketing experience in a small office, knowledgeable of Microsoft&rsquo;s suite of products and customer service focused.</p><p>Candidates seeking a position with great small company with a loyal and supportive culture and a chance to truly make an impact on the clients and families we work with, please apply. We are searching to connect with someone who really cares about the work they do and making an impact and a difference they can see.</p><p>Duties:<br/>- Assist financial planner with daily activities, including maintaining calendars, preparing<br/>correspondence, and providing customer service<br/>- Interact with clients in person, over the phone, and by email<br/>- Proofread documents for accuracy and grammar<br/>- Prepare office and conference room, greet, and coordinate clients and guest meetings - Prepare and review new account and service paperwork<br/>- Prepare and coordinate speaking and marketing events - Ensure paperwork is prepared and provided, for all client meetings<br/>- Perform general clerical tasks such as filing, photocopying, and organizing documents<br/>- Facilitate and resolve client service requests<br/>- Accurately enter data into various systems or databases<br/>- Maintain a clean and organized office environment</p><p>Experience:<br/>- Previous experience in an administrative assistant role or similar position require - Previous experience in an executive assistant role or similar position require<br/>- At least 1 year of financial services / insurance experience preferred<br/>- Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in<br/>mind.<br/>- Familiarity with Google Suite &amp; Adobe applications such as Docs, Sheets, and Drive, PDF<br/>- Ability to multi-task and communicate accurately and precisely.<br/>- Knowledge of phone systems and ability to handle multiple calls simultaneously<br/>- Basic clerical skills including filing, photocopying, and organizing documents<br/>- Proficient in Microsoft Office Suite, particularly Outlook Calendar and Email<br/>- Strong data entry skills with a high level of accuracy and speed</p><p>This Administrative &amp; Executive Assistant position offers a competitive salary based on experience. We provide a supportive work culture with opportunities for growth and development. If you are organized, detail-oriented, and have strong communication skills, we encourage you to apply and look forward to meeting you.</p><p>Job Type: Full-time</p><p>Pay: $55,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Tuition reimbursement</li></ul><p>Ability to Commute:</p><ul><li>Sunset Hills, MO 63127 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Sunset Hills, MO 63127: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Administrative Coordinator

Naffco

<div></div><div><p><i>Experience:</i> 1 - 6 yrs. | Opening: 1
<br>
<i>Education:</i>Any Graduation<br>
<i>Nationality:</i> Any Nationality<br>
<i>Industry Type:</i>Industrial Products / Heavy Machinery<br>
<i>Salary:</i> AED 3,000 - 3,500 ($811 - $946)
<br>
<i>Functional Area:</i>Administration Aug 17,2025<br>
</p><p></p><div><div>
</div></div><div></div><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<p></p><div><ul><li>Manage and coordinate daily office operations, ensuring smooth workflow and efficient resource allocation.</li><li>
Oversee and maintain office supplies inventory, proactively anticipating needs and managing procurement processes to avoid disruptions.</li><li>
Coordinate and schedule meetings, appointments, and travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.</li><li>
Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring accuracy and professionalism.</li><li>
Handle incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately and maintaining confidentiality.</li><li>
Maintain and update electronic and physical filing systems, ensuring organized and readily accessible records for easy retrieval.</li><li>
Assist in budget preparation and monitoring, tracking expenditures and providing financial reports to support informed decision-making.</li><li>
Support onboarding and orientation processes for new employees, ensuring a welcoming and informative introduction to the organization.</li><li>
Liaise with vendors and service providers, negotiating contracts and managing relationships to secure favorable terms and quality services.</li><li>
Provide administrative support to senior management, including preparing documents, managing schedules, and coordinating projects.</li></ul><br>
<p></p>
</div><p></p><div><h3 class="jobSectionHeader"><b>Desired Candidate Profile</b></h3>
<p></p><div><ul><li>Possesses a Bachelor's degree in Business Administration or a related field, demonstrating a foundational understanding of administrative principles.</li><li>
Holds relevant certifications in office administration or project management, showcasing a commitment to professional development and skills.</li><li>
Demonstrates 3-5 years of progressive experience in an administrative role, exhibiting practical expertise and a proven track record of success.</li><li>
Has experience in a fast-paced corporate environment, displaying adaptability and the ability to thrive under pressure.</li><li>
Exhibits strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), showcasing technical competence and efficiency.</li><li>
Possesses excellent written and verbal communication skills, enabling clear and effective communication with diverse stakeholders.</li><li>
Demonstrates exceptional organizational and time-management skills, ensuring the ability to prioritize tasks and meet deadlines effectively.</li><li>
Exhibits a proactive and detail-oriented approach, consistently anticipating needs and delivering accurate and high-quality work.</li><li>
Displays strong interpersonal skills with the ability to build rapport and maintain positive working relationships across all levels.</li><li>
Has fluency in English and any other language, reflecting the ability to communicate effectively with a diverse global team.</li></ul><br>
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</div><p></p>Keyword: Operations Coordinator,Administrative Specialist,Administrative Assistant,Administrative Support,Project Coordinator,Technical Coordinator,Sales Coordinator,Coordinator Operations,Office Coordination</div></div><p></p>

Administrative Officer / Coordinator

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