administrative support

Oregon Department of Transportation

<div>Initial Posting Date:
04/13/2026
Application Deadline:
04/20/2026
Agency:
Department of Transportation
Salary Range:
$4,312 - $5,988
Position Type:
Employee
Position Title:
Administrative Support
Job Description:
Administrative Specialist 2 &ndash; Administrative Support 
Oregon Department of Transportation 
Support Services Division 
Procurement Section 
Salem/Hybrid
The role:
We are looking for a skilled administrative specialist to join our procurement team! In this position, you will apply a variety of technical, administrative, and customer service skills for success of the procurement and contracting program while directly supporting ODOT&rsquo;s Chief Procurement Officer.
Hybrid remote work options available! Work will be required to be performed at the Salem office building at a minimum of one day per week or more, depending on business needs. Initial training will require a minimum of 3-5 days in office.
We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.
Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.
A day in the life:<ul><li>
Monitor, research, and analyze procurement operations, programs, projects, and services.</li><li>
Prepare reports and recommendations to support procurement leadership decision making and alignment with policy changes.</li><li>
Analyze operational data and propose solutions to improve performance and meet metrics.</li><li>
Track implementation of management&rsquo;s short and long term goals, ensuring follow through on assignments.</li><li>
Collect, analyze, and present data in reports, charts, budgets, and other executive materials.</li><li>
Support procurement managers by tracking tasks, gathering stakeholder input, and negotiating recommended actions.</li><li>
Review, evaluate, and recommend updates to policies, procedures, and administrative rules for compliance and consistency.</li><li>
Manage procurement office electronic files, SharePoint content, and documentation updates, including standards and procedures.</li><li>
Serve as primary point of contact for procurement communications, coordinate special projects, and provide status updates to leadership.</li><li>
Work may involve dealing with highly politically or sensitive personnel matters and requires maintaining confidentiality.</li><li>
Work in an office environment with hybrid work options available.</li><li>
To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.
</li></ul>What&rsquo;s in it for you:<ul><li>
Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.</li><li>
Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.</li><li>
The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.</li><li>
Public Service Loan Forgiveness opportunity!</li></ul>
Want to know about new job postings? Subscribe to receive weekly email notifications!
Minimum qualifications:
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
OR 
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
OR
An equivalent combination of education and experience.
What we&rsquo;d like to see:
If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.<ul><li>
Strong organizational skills with proven capacity to manage complex details, coordinate logistics, and anticipate needs.</li><li>
Exceptional internal and external customer service skills, including interacting professionally with executives, team members, and the public while fostering a customer centric environment.</li><li>
Highly skilled at composing documents with attention to grammar, punctuation, spelling, capitalization and sentence structure.</li><li>
Strong computer skills including data entry and Microsoft Office Suite programs such as Word, Excel, Outlook, Teams, SharePoint, and PowerPoint.</li><li>
Demonstrated ability to maintain confidentiality, exercise sound judgment, and build effective working relationships across teams.</li></ul>
How to apply:
<ul><li>Complete the following required steps:<ul><li>
Fill out the application or attach a resume. Please contact the recruiter under the &lsquo;Need help?&rsquo; section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.</li><li>
Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the &ldquo;what we&rsquo;d like to see&rdquo; section above.<ul><li>
Your cover letter must be limited to no more than two (2) pages.</li><li>
Please address your cover letter to Benjamin McCartney, Procurement Manager.</li><li>
Generic cover letters that do not address the qualities that you have under the &ldquo;what we&rsquo;d like to see&rdquo; section may receive lower scores than those that addressed the desired qualities.</li><li>
You must upload your cover letter in the &lsquo;Resume/Cover Letter&rsquo; section of the application.</li></ul></li><li>
Complete questionnaire. Answer the checkbox-style questions before submitting your application.</li></ul></li><li>
After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.</li><li>
If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.</li></ul>
Need help?<ul><li>
For questions, call 503-586-6863 or email ODOTRecruitmentNH@odot.oregon.gov</li></ul>
Additional information:<ul><li>
We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security&rsquo;s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].</li><li>
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.</li><li>
We may use this recruitment to fill multiple or future vacancies.</li><li>
We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.</li><li>
You will be represented by the Service Employees International Union (SEIU).</li></ul>
ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.
#LI-ODOT
#LI-DNI
#LI-Hybrid</div>

Administrative Support

COMSONICS

<div>ComSonics is seeking a detail-oriented Administrative Support professional to assist with daily repair operations at our Weyers Cave facility. This role involves pricing parts, applying labor charges, maintaining inventory, and managing product shipments. It is ideal for someone who is highly organized, comfortable working with numbers, and enjoys supporting both administrative and operational functions.
Key Responsibilities<ul><li>
Price parts accurately using established pricing guidelines</li><li>
Apply labor charges to customer orders and work orders</li><li>
Prepare quotes, invoices, and order documentation</li><li>
Maintain inventory records and assist with periodic inventory counts</li><li>
Coordinate and prepare outgoing shipments, including packaging and labeling</li><li>
Process shipping paperwork and track shipments to ensure timely delivery</li><li>
Receive incoming products and verify quantities against documentation</li><li>
Communicate with internal teams regarding order status, pricing, and inventory availability</li></ul>
Qualifications<ul><li>
High School diploma or GED is required</li><li>
1-2 years of administrative experience.</li><li>
Proficiency in Excel</li><li>
Excellent verbal and written communication skills</li><li>
Ability to prioritize tasks</li><li>
Positive and professional attitude</li><li>
Strong organizational skills</li></ul>
ComSonics is an Equal Opportunity Employer. Qualified candidates will be considered without regard to legally protected characteristics.
In accordance with the Americans with Disabilities Act (ADA), if you require a reasonable accommodation to participate in the application or interview process, please contact Human Resources at (540) 442-3042. We will be glad to assist you.</div>

Convenient Payments LLC

Job DescriptionDivision: Operations Job Title: Administrative Support Reports to: Director of Operations and other Project Managers Job Description: The Admin Support Position is designed to assist in various areas of Operations and occasionally Relationship Managers to ensure that Customers and Partners alike have the highest level of service we can offer. The Admin Support staff member&rsquo;s role is to assist the team with projects and offload some of the day-to-day administrative duties &amp; support functions. The position has the ability to evolve depending on company growth.Administrative Support Responsibilities: <ul><li>Pre-populate applications and other forms on behalf of our ISV Partner merchants. Prepare these docs for signature and/or submission with information provided</li></ul><ul><li>Account Maintenance &ndash; Assist team members with follow up correspondence, updating vendor forms as needed &amp; outbound communications by request</li></ul><ul><li>Customer Support Queue &ndash; Answer phones and triage support related matters o Facilitate Scanner Support FAQs</li></ul><ul><li>Data Entry</li></ul><ul><li>Attend Application and paperwork trainings to be a perform New Accounts duties as needed</li></ul><ul><li>Must be knowledgeable in certain products and services and their resources to assist customers/resellers</li></ul><ul><li>Knowledge of each step of the underwriting and implementation process for each vendor to ensure efficient and accurate communication and ability to assist with overflow as needed</li></ul><ul><li>Assist with projects. This may require admin to temporarily report to other managers</li></ul><ul><li>Shipping &ndash; create shipping labels and take shipments to FedEx prior to shipping cutoff times</li></ul><ul><li>Billing/Residual Support &ndash; assist our Controller on looking items up, account inquiries and minor updates as they relate to residuals and billing</li></ul>Job Type: Full-timePay: $18.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Administrative Assistants &amp; Receptionists: 2 years (Preferred)</li><li>Customer service: 2 years (Preferred)</li></ul>Work Location: In person

Administrative Support - Operations

State of Iowa

<div><div><div><h2 class="jobSectionHeader">Job Description</h2></div>
<div>Are you a dynamic and detail-oriented professional that wants to make a significant impact in what you do? If yes, look no further!
The Iowa State Public Defender&rsquo;s Office invites you to join our team as an Administrative Support Assistant 4, a key position in the Administrative Office located in Des Moines, Iowa.<div>
Who We Are</div><div>
The mission of the Office of the State Public Defender is to ensure that all indigent persons in Iowa are provided high quality legal representation in criminal, juvenile, and other eligible proceedings in the most efficient and fiscally responsible manner.</div><div> 
What You&rsquo;ll Do</div><div>
As an Administrative Support Assistant 4, you will be the Assistant to the State Public Defender and become an integral part of the Administrative Office Operations team. You will serve as personal secretary to the State Public Defender and provide a broad variety of administrative tasks for the administrative office staff. Some of your key responsibilities will include:</div><ul><li>
Assist in maintaining the State Public Defender&rsquo;s calendar by scheduling meetings, appointments, calls, and updating routine employee dates. Work closely with the SPD to keep informed of upcoming commitments and responsibilities, following up appropriately.</li><li>
Reserve conference rooms or other meeting spaces, prepare agendas, coordinate attendees, take meeting notes and follow through on action items as needed.</li><li>
Screen phone calls and personal visitors, respond to or route inquiries to the State Public Defender or appropriate staff. Provide a bridge for smooth communications with staff, statewide SPD offices and other state agencies to maintain credibility, trust, support and collaboration.</li><li>
Organize and maintain shared cloud-based filing systems and physical files. Prepare and proof forms, correspondence, presentations for accuracy, grammar, spelling and sentence structure. Process all incoming and outgoing mail.</li><li>
Coordinate and research travel for statewide meetings and nationwide conferences with members of the legal and judicial community, prepare and process vouchers of payment of travel and other expenses for the State Public Defender.</li><li>
Under the direction of the State Public Defender, process requests for new contracts, contract amendments, contract renewals and contract terminations. Verify Iowa licenses and attorney disciplinary history. Prepare documents for approval by the SPD, send out routine contracting correspondence and notices. Maintain accurate contract attorney records and files. Serve as a primary point of contact for phone, email and mail inquiries about the indigent defense contract attorney program.</li><li>
Maintain confidential supervisory files for all State Public Defender employees. Locate documents as requested by the State Public Defender and ensure necessary documents are delivered to the HR contact. Manage and track performance evaluations, including sending reminders to supervisors, forwarding completed evaluations to the State Public Defender for authorization and submitting to the HR contact. Provide recruitment support by tracking positions, preparing hiring approval documents, posting attorney job openings, setting up interviews, generating offer letters and processing rejection letters. Assist with new hire onboarding tasks and answering general HR inquiries from employees.</li><li>
Perform other duties as directed by the State Public Defender, including special projects that often are of a complex or sensitive nature.</li></ul><div>
What We&rsquo;re Seeking 
The successful candidate for this is a motivated, organized, and a detail-focused individual.</div><div>
Desired skills and abilities include:</div><ul><li>
Strong written and verbal communication skills.</li><li>
Good computer skills &ndash; preference given to those with experience in Google Workspace and Microsoft Office.</li><li>
Displays high standards of professional and ethical conduct.</li><li>
Good people skills &ndash; this position requires regular contact with Public Defender staff, clerks, judges, county attorneys and service providers, good people skills are necessary.</li><li>
Legal experience desired, but not required.</li></ul>
What We Offer 
When you join the SPD, you become a part of a strong team culture that is committed to serving the community. In addition to providing a respect for work-life balance, we have a competitive total compensation package for all of our full-time employees, including:<ul><li>
Robust benefits, including excellent health, dental, life and vision insurance.</li><li>
Generous paid time off, including vacation, paid holidays, and sick leave accrual.</li><li>
On the job training by dedicated, experienced professionals.</li><li>
Opportunities for professional development.</li><li>
Flexible Spending Accounts for medical and dependent care.</li><li>
Iowa Public Employee Retirement System (IPERS) Retirement Package.</li><li>
Retirement Investors Club (Employer Sponsored Retirement Plan).</li><li>
Employee Assistance Program for support when you need it most.</li><li>
Employee Discount Programs from a variety of vendors (vision, cellular, fitness, and more)</li><li>
Access to an on-site employee fitness center (6200 Park Avenue location only).</li></ul>
For additional information on benefits click here.
E-Verify and Right to Work 
The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees&rsquo; rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov. 
Embark on a rewarding career dedicated to public service and make a difference with us!
This is a non-merit position with the Department of Inspections, Appeals &amp; Licensing - Public Defender. 
Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise.</div>
<div><h2 class="jobSectionHeader">Minimum Qualification Requirements</h2></div>
<div>Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification: 
<ul><li>
Three years of full-time work experience in a secretarial or administrative support capacity.</li><li>
All of the following (a and b):<ul><li>
One year of full-time work experience in a secretarial or administrative support capacity; and</li><li>
A total of two years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.</li></ul></li><li>
Current, continuous experience in the state executive branch that includes eighteen months of full-time work as an Administrative Support Assistant 2 or six months as an Administrative Support Assistant 3.</li></ul> 
For more information click on this link to view the job description</div></div></div>

Administrative Support Assistant 4

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

<div>
 We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
 
 
 
 About Us
 
 
 
 Skadden, Arps, Slate, Meagher &amp; Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients&rsquo; legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world&rsquo;s major financial centers.
 
 
 
 The Opportunity
 
 
 
 We are seeking a
 
 Administrative Support Manager
 
 to join our Firm. This position will be based in our New York office (hybrid). This position will manage all aspects of the Administrative Support team including department administration, recruiting, staff oversight, training and employee development, performance management, and general process and departmental improvement in the NY office.
 
 
 <ul>
 <li>
 Manages the daily operations of the Administrative Support department including department projects, day-to-day operations and long-range plans.
 </li>
 <li>
 Monitors time, attendance, overtime, expense reports, and absence requests to ensure accuracy and compliance with Firm policies.
 </li>
 <li>
 Coordinates daily workflow, oversees workloads, and monitors utilization.
 </li>
 <li>
 Manages and addresses staffing requests and assignments efficiently.
 </li>
 <li>
 Ensures accurate and timely responses to requests for departmental services.
 </li>
 <li>
 Provides ongoing coaching and guidance to business services professionals to implement continuous quality improvements and/or enhancements to department operating efficiency.
 </li>
 <li>
 Participates in the recruitment, interviewing, and selection process for Executive Assistants and Administrative Project Coordinators, ensuring the highest standards of talent acquisition.
 </li>
 <li>
 Consults regularly with the department&rsquo;s Assistant Director and other managers in the creation and implementation of team programs and initiatives, as well as regarding the status of employees&rsquo; work performance and broader departmental updates.
 </li>
 <li>
 Collaborates with peer managers in the Administrative Support Department, Paralegal Services and Operations Group Management teams, to increase departmental efficiency, strengthen employee knowledge, and abilities, improve leadership and maintain high level service support to attorneys and clients.
 </li>
 <li>
 Partners with other members of the Administrative Support management team to design, coordinate, and deliver training programs tailored to the experience and development needs of the Administrative Support business services professionals.
 </li>
 <li>
 Ensures current knowledge of Firm policies and practices, current knowledge of industry trends and continued professional development for business services professionals.
 </li>
 <li>
 Engages in strategic (i.e., long-range) planning by developing departmental goals and supporting objectives for assigned department.
 </li>
 <li>
 Serves as active member of management by recommending new or revised policies, procedures and/or practices that promote efficiency, effectiveness, excellent customer services and excellent management and employee relations. Suggests new programs and/or activities, which reflect best practices or current trends in legal administration.
 </li>
 <li>
 Effectively utilizes the Firm's performance management process to communicate performance expectations, monitor performance, coach employees, and manage unsatisfactory performance.
 </li>
 <li>
 Oversees employees' work performance and provides guidance in the resolution of problems.
 </li>
 <li>
 Initiates disciplinary procedures in collaboration with the Human Resources Department.
 </li>
 <li>
 Recommends guidelines and practices to promote efficiency, effectiveness, excellent customer service and improved employee relations in alignment with the Firm's Core Values.
 </li>
 <li>
 Develops and communicates departmental guidelines and procedures.
 </li>
 <li>
 Forecasts financial and budget requirements for the department, prepares related reports, and monitors the budget.
 </li>
 <li>
 Regular and reliable physical presence.
 </li>
 <li>
 Demonstrates effective interpersonal and written and verbal communication skills to facilitate effective work relationships with others.
 </li>
 <li>
 Manages Firm resources responsibly.
 </li>
 <li>
 Complies with and understands Firm operations, policies and procedures.
 </li>
 <li>
 Performs other related duties as assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Current knowledge of law firm administration and administrative support best practices, trends and techniques
 </li>
 <li>
 Knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel), with the ability to learn new software and operating systems
 </li>
 <li>
 Knowledge and implementation of the annual budget process
 </li>
 <li>
 Demonstrated experience with leading and supervising others. Effectively employs coaching and problem solving techniques
 </li>
 <li>
 Ability to organize and prioritize work and delegate effectively
 </li>
 <li>
 Ability to handle sensitive matters and maintain confidentiality
 </li>
 <li>
 Excellent analytical, troubleshooting, organizational, and planning skills
 </li>
 <li>
 Ability to administer Firm policies and procedures
 </li>
 <li>
 Ability to handle multiple projects and shifting priorities
 </li>
 <li>
 Demonstrates effective interpersonal and communication skills, both verbally and in writing
 </li>
 <li>
 Demonstrates close attention to detail
 </li>
 <li>
 Ability to use discretion and exercise independent and sound judgment.
 </li>
 <li>
 Ability to work well in a demanding and fast-paced environment
 </li>
 <li>
 Ability to work well independently as well as effectively within a team
 </li>
 <li>
 Flexibility to adjust hours and work the hours necessary to meet operating and business needs
 
 
 </li>
 </ul>
 
 Education And Experience
 
 
 
 <ul>
 <li>
 Bachelor's degree
 </li>
 <li>
 Minimum of eight years administrative management or related experience in a law firm or professional services environment, including four years of supervisory experience. Experience should include demonstrated success in leading others, problem solving, resolving conflicts and developing effective work relationships with employees at all levels.
 
 
 </li>
 </ul>
 
 Culture &amp; Life at Skadden
 
 
 
 What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
 
 
 
 Benefits
 
 
 
 The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
 
 
 <ul>
 <li>
 Competitive salaries and year-end discretionary bonuses.
 </li>
 <li>
 Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
 </li>
 <li>
 Generous paid time off.
 </li>
 <li>
 Paid leave options, including parental.
 </li>
 <li>
 In-classroom, remote, and on-demand learning and professional development opportunities.
 </li>
 <li>
 Robust well-being classes and programs.
 </li>
 <li>
 Opportunities to give back and make an impact in local communities.
 
 
 </li>
 </ul>
 For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits
 
 
 The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
 
 
 
 Salary Details
 
 
 
 $155,000 - $175,000
 
 
 
 EEO Statement
 
 
 
 Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
 
 
 Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
 
 
 
 Skadden
 
 
 Equal Employment Opportunity Policy
 
 
 
 Skadden Equal Employment Opportunity Policy
 
 
 
 Applicants Have Rights Under Federal Employment Law
 
 
 
 Applicants Have Rights Under Federal Employment Law
 
 
 
 In accordance with the Transparency in Coverage Rule,
 
 
 
 click here to review machine-readable files made available by UnitedHealthcare:
 
 
 Transparency in Coverage
</div>

Administrative Support Manager

Mr. Dent Inc.

Overview We are hiring a full-time Administrative Support Specialist to assist with customer service, basic accounting/admin work, and vehicle importing support.We are looking for someone who is organized, dependable, detail-oriented, and comfortable working with digital systems. No importing experience is required. We will train the right candidate.Responsibilities:<ul><li>Provide customer service support by phone and email</li><li>Assist with invoices, payments, and administrative tasks</li><li>Maintain records and documents in Google Workspace</li><li>Perform data entry and recordkeeping</li><li>Support vehicle importing and compliance workflows</li><li>Coordinate with transporters, dealers, and internal staff</li></ul>Qualifications:<ul><li>Strong attention to detail</li><li>Good communication and organizational skills</li><li>Proficiency with Google Docs, Sheets, and Drive</li><li>Ability to learn new systems quickly</li><li>Ability to manage multiple tasks accurately</li></ul>Experience in administrative support, accounting, automotive, logistics, or compliance is helpful but not required.Please submit your resume and a brief introduction with your application.Pay: $35,000.00 - $45,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Support Specialist

All City Management Services

<div><div>Administrative Support Specialist</div>
<div>Position: Administrative Support Specialist</div>
<div>Hours: Full Time 8 Hours Daily Mon-Fri (in office) 
Location: Arlington, TX Office</div>
<div>Compensation: $18.00 an hour. Position is eligible for yearly bonus and other benefits. 
 
ESSENTIAL FUNCTIONS:</div>
<ul><li>Reports to and works under the direction of the Administrative Services Manager.</li>
<li>Answer phone calls and maintaining the switchboard at your desk.</li>
<li>Provides administrative support for field-based team and/or interdepartmental needs.</li>
<li>Basic office administrative duties, flyer printing, office supplies ordering, and use of office phones.</li>
<li>Assist with the maintenance, set-up, and training of field personnel on different databases.</li>
<li>Provides administrative support to the Resource Development team.</li>
<li>Basic device usage support including device set up and troubleshooting support.</li>
<li>Produce and distribute correspondence memos, letters, emails, faxes and forms.</li>
<li>Assists in the processing of new hire paperwork, background checks, and scanning/ filing of documents</li>
<li>Crossing Guard app support for departmental and field team.</li>
<li>Works as a liaison between the field personnel and office staff.</li>
</ul><div>EXPECTATIONS:</div>
<ul><li>Consistently complete assigned duties in a professional manner in order to meet established deadlines.</li>
<li>Implement the appropriate solutions in a timely manner when solving problems for customers and employees.</li>
<li>Open to change and be able to adapt performance to meet the requirements of a changing work environment.</li>
<li>Demonstrate the willingness and ability to work well with others and handle constructive criticism.</li>
</ul><div>REQUIREMENTS:</div>
<ul><li>Advanced levels of proficiency in Microsoft Office programs.</li>
<li>Must have the ability to communicate accurately and clearly both orally and in writing.</li>
<li>Analytical and problem-solving skills with the ability to handle multiple tasks.</li>
<li>Must demonstrate time management and organizational skills.</li>
<li>Must be self-motivated and dependable.</li>
<li>Working knowledge of all company policies, procedures, and requirements</li>
<li>Strong organizational and time management skills.</li>
<li>Bilingual in Spanish is a plus but not required.</li>
</ul><div><div>About All City Management Services: ACMS is the largest School Crossing Guard Company in the nation. With over 40 years of experience, we currently serve over 275 cities, school districts, and police departments. We are 100% dedicated to the safety of children as they walk to and from school every day.</div>
ACMS is committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age (40 and older), race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws.</div></div><div></div>

Search 10000+ Administrative support jobs near you this May. New roles added regularly across leading industries. Apply today.

10000 administrative support jobs Near Me

Administrative Support

Administrative Support

Administrative Support - Operations

Administrative Support Assistant 4

Administrative Support Manager

Administrative Support Specialist

Administrative Support Specialist