administrative support

Cottonwood Clinical Services Inc.

POSITION SUMMARYThe Administrative Support role provides essential operational and clerical assistance to ensure the smooth and efficient functioning of Cottonwood Clinical Services, Inc. This position supports multiple departments by managing administrative tasks, maintaining organized systems, and promoting effective communication across the agency. With a strong emphasis on accuracy, timeliness, and professionalism, this role helps uphold agency standards, facilitate workflow, and contribute to a positive and productive work environment.ABOUT THE COMPANYWe are Cottonwood Clinical Services, Inc., a purpose-driven behavioral health organization offering compassionate, client-centered care&mdash;and we are growing every day. Our mission is to provide the best overall care to persons seeking recovery that affects the most change. We&rsquo;re grounded in accountability and alignment, working together to help every team member reach their personal, professional, and financial goals. Our core values shape everything we do and guide how we hire, grow, and lead: we are inspirational, disciplined, accountable, transparent, aligned and results-oriented.OBJECTIVES<ul><li>Provide administrative and clerical support to ensure smooth daily operations.</li><li>Meeting and greeting clients to ensure a positive, welcoming, and supportive environment for all individuals entering Cottonwood.</li><li>Communicating professionally with referral sources and outside agencies to support coordinated care.</li><li>Assist with documentation management, filing, scanning, and uploading into internal systems.</li><li>Observe and collect urine specimens for urinalysis testing.</li><li>Manage incoming calls, messages, and communication across departments.</li><li>Support scheduling needs, including appointments and checking in clients for individual and/or group sessions.</li><li>Maintain clean, organized work areas and ensure proper handling of confidential information.</li><li>Uphold agency standards, policies, and core values in all work performed.</li><li>Perform other duties as assigned.</li></ul>COMPETENCIES<ul><li>Demonstrates professionalism, integrity, and accountability in all tasks.</li><li>Maintains strict confidentiality in accordance with HIPAA and agency policies.</li><li>Strong organization and time-management skills; able to manage multiple tasks.</li><li>Effective written and verbal communication skills.</li><li>Proficiency with office equipment (computers, printers, phones, scanners, etc.).</li><li>Works collaboratively with team members across departments.</li><li>Adaptable and able to learn new systems, processes, and administrative tools.</li><li>Provides excellent customer service to clients, staff, and external partners.</li></ul>EDUCATION AND EXPERIENCE<ul><li>High school diploma or equivalent required.</li><li>Prior administrative or clerical experience preferred.</li><li>Experience in healthcare or behavioral health setting is a plus.</li><li>Familiarity with office software (Microsoft 365, SharePoint, Electronic Health Records) preferred.</li></ul>PHYSICAL REQUIREMENTS<ul><li>Ability to sit or stand for extended periods.</li><li>Ability to lift and carry up to 15 pounds (e.g. files, supplies, materials).</li><li>Frequent walking within the facility.</li><li>Sufficient hearing and speech to engage in effective communication.</li><li>Ability to operate standard office equipment (computers, printers, etc.)</li></ul>BENEFITSBenefits may vary based on employment status. Eligible employees may receive:<ul><li>Monthly allowance towards health benefits.</li><li>Monthly allowance towards dental benefits.</li><li>Monthly allowance towards vision benefits.</li><li>Company-sponsored Life and AD&amp;D insurance policy.</li><li>Annual allowance for external professional development and training.</li><li>Annual allowance of paid continuing education time.</li><li>Access to internal training and professional development opportunities.</li><li>Free Ironwood Gym membership (with minimum attendance).</li><li>Generous paid time off, increasing with tenure.</li><li>Paid holidays.</li><li>Generous individualized incentives.</li></ul>COMMITMENT TO DIVERSITYAs an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Cottonwood Clinical Services, Inc. recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to raylene@cottonwood.us.com and gregm@cottonwood.us.com . Already a candidate? Please connect directly with your recruiter to discuss this opportunity.Pay: From $17.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Administrative Support

FMOL Health

<div>The Administrative Support Associate provides a wide variety of administrative, and staff support services to a department such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to visitors. The Administrative Support Associate works at the direction of the reporting supervisor to complete projects and generally coordinate the daily functions of the department as they relate to the reporting supervisor. This role is perfect for administrative assistants or secretarial professionals seeking to support non-clinical departmental operations in a dynamic healthcare environment.</div>
 <div><ul><li>Answer phones and provide information to callers and visitors.
</li><li>Purchase and order supplies for the department.
</li><li>Process mail and handle routine correspondence.
</li><li>Take notes and meeting minutes.
</li><li>Update databases and handle basic spreadsheet tasks.
</li><li>Draft correspondence, schedule appointments, and maintain files.
</li><li>Coordinate daily departmental functions under supervisor direction.
</li><li>Other administrative (non-clinical) duties as assigned</li></ul></div>
 <div>Experience: 2 years in a secretarial or administrative assistant role.
Educational: High School diploma or equivalent
<div>Technical Skills and Competencies
 
<ul><li>Strong customer service orientation with excellent interpersonal and communication skills.
</li><li>Proficiency in telephone etiquette and business correspondence.
</li><li>Familiarity with Microsoft Office Suite.
</li><li>Effective time management and data entry skills.
</li><li>Ability to monitor and assess performance.</li></ul></div></div>

Administrative Support Associate

IronMountain Solutions

<div>501653 Administrative Support Professional

Work Location: Huntsville, AL

Schedule: Full Time 40 hours per week; 8 hours per day in office (remote work is not authorized)

Relocation: Negotiable

IronMountain Solutions, Inc. has an opening for an administrative support professional to provide support to the Project Manager, employees and sub-contractor employees of the Aviation Turbine Engines Project Office. Candidates must have the ability to obtain and maintain an active Secret level security clearance. 
 
Responsibilities:
<ul>
<li>Carry out recurring office procedures independently, performing a variety of administrative functions including supporting ATE level operations and greeting visitors.</li>
<li>Maintain a close and highly responsive relationship in the day-to-day activities of the supervisor and staff.</li>
<li>Process travel authorizations, prepare travel packets, and generate travel vouchers for signature.</li>
<li>Plan, schedule, and coordinate meeting requirements, invite attendees and schedule a location.</li>
<li>Prepare and print material for presentations and meetings, coordinate conference attendance requirements and prepare leadership packets.</li>
<li>Maintain external email distribution lists, spread sheets, meeting schedules, maintain contact information rosters and employee databases, and manage the internal calendar.</li>
<li>Coordinate farewell events and awards for departing team members.</li>
<li>Maintain ITEP's MS Teams channels, included but not limited to adding and removing members.</li>
<li>While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use tools or controls; normal physical activity (reach with hands and arms; climb stairs); and communicate effectively with all levels of employees and leadership. The employee must occasionally lift or move office products and supplies, up to 25 pounds.</li></ul> 
 
 Education and General experience:
<ul>
<li>Must have a BA/BS degree and three (3) years of experience or an associate degree and four (4) plus years of relevant work experience or six (6) years of relevant work experience.</li>
<li>Experience coordinating and processing government travel, required.</li>
<li>Previous experience in a government project office is preferred but not required.</li>
<li>Strong organizational and planning</li>
<li>Excellent verbal communication skills; high attention to detail.</li>
</ul>
IronMountain Solutions is an Equal Opportunity Employer</div>

Administrative Support Professional

Skilled Workforce

<div>Temporary Administrative Support for WeGo Program Operations 
Growth &amp; Development Department &ndash; WeGo Public Transit
1. Position Information
<ul><li>Position Title: Temporary Administrative Support</li>
<li>Reports To: Partnerships &amp; Business Development Manager (Caitlin Okrzesik)</li>
<li>Work Location: In-Person</li>
<li>Start Date: ASAP</li>
<li>End Date (Estimated): TBD</li>
</ul>2. Background
WeGo Public Transit seeks temporary, part-time administrative support within the External Affairs department. This position will provide direct support to the Partnerships &amp; Business Development Manager in administering WeGo Ride and Community Impact Partnership programming.
The role focuses on partner account management, administrative coordination, reporting support, and documentation. This temporary assignment is intended to increase administrative capacity during a period of program growth and operational demand.
3. Key Responsibilities
The temporary administrative support staff member will perform the following duties under the supervision of External Affairs leadership:
A. WeGo Ride Partner Account Support
<ul><li>Serve as the initial point of contact for routine partner questions related to WeGo Ride, providing updates and confirmations when issues are resolved.</li>
<li>Log technical or system issues and route them to the appropriate internal staff.</li>
<li>Review, update, and clean partner account information within QuickTicket&rsquo;s Institutional Admin Portal.</li>
<li>Monitor participant enrollment status, upcoming renewals, and modifications to ensure records remain up to date.</li>
<li>Monitor replacement card activity, confirm correct fee amounts, and prevent duplicate requests.</li>
<li>Support the deactivation of old or inactive cards or participants in coordination with Caitlin and internal staff.</li>
</ul>B. Community Impact Partnership Administrative Support
<ul><li>Maintain tracking lists and documentation for Community Impact partner relationships.</li>
<li>Assist with scheduling, meeting preparation, and follow-up notes for community partner engagements.</li>
<li>Support the coordination of outreach events, partnership activities, and program initiatives.</li>
<li>Organize materials and reporting that help demonstrate community impact and partner outcomes.</li>
</ul>C. Reporting, Documentation &amp; Process Improvement
<ul><li>Develop standardized templates for partner communications and recurring ridership reports.</li>
<li>Draft SOPs or workflow documentation for routine partner support processes.</li>
</ul>4. Deliverables
The temporary staff member will be expected to produce the following deliverables during the assignment:
<ul><li>Updated and verified WeGo Ride partner account records in the QuickTicket Institutional Admin Portal and internal partner dashboard.</li>
<li>Organized tracking and documentation of partner support requests, account updates, and administrative tasks completed.</li>
<li>Identification of recurring challenges or process gaps, with recommendations for long-term partner service improvements.</li>
</ul>5. Qualifications
<ul><li>Experience with online portals, reporting tools, or CRM-type systems is highly preferred.</li>
<li>Strong administrative, organizational, and data management skills (Excel proficiency required).</li>
<li>Experience supporting partner-facing or community-facing programs.</li>
<li>Excellent attention to detail and ability to manage confidential information.</li>
<li>Clear written and verbal communication skills.</li>
</ul>6. Classification &amp; Terms
<ul><li>Temporary, part-time assignment</li>
<li>Estimated duration: 1&ndash;2 months, with potential extension based on program needs</li>
<li>Estimated hours: 10&ndash;15 hours per week (flexible schedule)</li>
<li>Non-exempt temporary support role</li>
<li>Work performed under the direct supervision of the Partnerships &amp; Business Development Manager</li>
</ul>7. Performance Expectations
<ul><li>Maintain a professional and partner-service-oriented approach in all communications.</li>
<li>Complete administrative and data support tasks accurately and on time.</li>
<li>Keep clear documentation of work completed and partner interactions.</li>
</ul>Communicate proactively regarding progress, issues, or needed follow-up</div>

Temporary Administrative Support

GDI Services

<div>Join the GDI Team!

One provider. One solution. All your facility maintenance services.

GDI provides unequalled capability and expertise in the facility services sector across Canada and the United States. Our broad knowledge and competencies in integrated facility services will contribute to the success of our business partners. With nearly a century of experience, our excellent delivery service distinguishes us from other facility services providers. Our team of over 30,000 individuals offer innovative cleaning techniques, best-in-class capabilities, and unrivaled experience. 


Schedule: Monday - Friday @ 8:00AM -4:30PM 


Key Responsibilities

Communication &amp; Front Office Support
<ul>
<li>Answer and route incoming phone calls professionally and efficiently.</li>
<li>Respond to emails and inquiries in a timely and accurate manner.</li>
<li>Greet and assist visitors, vendors, and employees.</li>
</ul>
Recruiting &amp; Onboarding Support
<ul>
<li>Assist with scheduling interviews and coordinating candidate communications.</li>
<li>Support new‑hire onboarding: prepare paperwork, create employee files, and ensure compliance with onboarding checklists.</li>
<li>Maintain accurate recruiting and employee documentation.</li>
</ul>
Data Entry &amp; Document Management
<ul>
<li>Perform accurate data entry across operational, HR, and administrative systems.</li>
<li>Maintain digital and physical filing systems.</li>
<li>Prepare reports, spreadsheets, and documents as needed.</li>
</ul>
Scheduling &amp; Calendar Management
<ul>
<li>Manage team calendars, coordinate internal and external meetings, and book conference rooms.</li>
<li>Support leadership with appointment setting and meeting reminders.</li>
<li>Assist in scheduling training sessions, orientations, and team events.</li>
</ul>
Office Operations &amp; Organization
<ul>
<li>Maintain office supply inventory and coordinate orders.</li>
<li>Organize shared office spaces to ensure an efficient and clean work environment.</li>
<li>Support office equipment maintenance and vendor communication.</li>
</ul>
Administrative &amp; Team Support
<ul>
<li>Prepare memos, letters, and professional correspondence.</li>
<li>Assist with expense reporting and basic financial tracking.</li>
<li>Help coordinate company events, staff meetings, and travel arrangements.</li>
<li>Provide general support to Operations, HR, and field leadership teams as needed.</li>
</ul>
Qualifications
<ul>
<li>1&ndash;3 years of administrative or office support experience preferred.</li>
<li>Bilingual English/Spanish Required.</li>
<li>Strong communication and interpersonal skills.</li>
<li>Excellent organizational skills with high attention to detail.</li>
<li>Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new systems.</li>
<li>Ability to multitask, prioritize, and work in a fast‑paced environment.</li>
<li>Professional demeanor and strong customer service mindset.</li>
</ul>
#BU3</div>

Administrative Support-S

Anazao Community Partners

Administrative Support SpecialistCompany: Anazao Community PartnersLocation: Wayne County, OhioAbout UsAnazao Community Partners is a nonprofit organization dedicated to swiftly meeting the behavioral health needs of our community through evidence-based practices and comprehensive support services. Our team is committed to fostering a supportive and inclusive environment for both clients and staff.ACP provides support to consumers through four Programs:<ul><li>Access and Engagement: Intake and short-term care</li><li>Community Care: ACP's term for Case Management</li><li>Counseling and Therapy: Individual, group, and family care in schools, office, and home settings</li><li>Service Coordination: Facilitating engagement between providers and families/client systems to solve complex needs</li></ul>Position OverviewAnazao Community Partners (ACP) is seeking a friendly and dependable Administrative Support Specialist to provide front desk and general office support.This role serves as the first point of contact for many clients and visitors, helping create a welcoming and professional environment. Responsibilities include greeting clients, answering phones, assisting with intake paperwork, and supporting basic office operations. The ideal candidate is organized, personable, and comfortable managing multiple tasks in a busy office setting.Key ResponsibilitiesFront Desk &amp; Client SupportGreet clients in a welcoming and professional manner. Answer and route incoming phone calls and assist with general inquiries.Client Intake SupportAssist clients with completing intake and other required paperwork. Ensure intake documentation is complete and properly routed to appropriate staff. Provide basic guidance to clients regarding forms and office procedures.Administrative &amp; Office SupportProvide general administrative support to staff and leadership as needed. Assist with basic office tasks such as organizing files, preparing documents, and maintaining office supplies.Assist with managing EHR and patient portals.Data Entry &amp; Record SupportEnter and maintain information in agency systems as needed. Assist with maintaining organized records and documentation.Communication &amp; Team CollaborationCommunicate clearly and professionally with staff and visitors. Work collaboratively with team members to support smooth office operations.QualificationsEducation<ul><li>High school diploma or equivalent preferred</li></ul>Experience<ul><li>Previous administrative or office support experience preferred.</li></ul>Skills<ul><li>Friendly and professional customer service skills</li><li>Ability to maintain confidentiality and professionalism when working with sensitive client information</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>High attention to detail and accuracy</li><li>Ability to manage multiple tasks and deadlines</li><li>Ability to work independently while contributing to a team environment</li></ul>Ideal Candidate Attributes<ul><li>You are highly organized and detail-oriented.</li><li>You communicate clearly and interact professionally with both clients and staff.</li><li>You enjoy supporting systems and processes that help teams run efficiently.</li><li>You are comfortable handling a variety of administrative tasks in a collaborative work environment.</li></ul>Benefits<ul><li>Health, life, and retirement options</li><li>Paid time off</li><li>Opportunities for professional development</li><li>Tuition reimbursement</li><li>401(k) with matching</li><li>Dental and vision insurance</li><li>Flexible schedule</li></ul>To ApplyPlease send your resume and any inquiries through Indeed or email to woodsm@anazaocommunitypartners.orgAnazao Community Partners is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals of all backgrounds to apply.Job Type: Full-timePay: $35,000.00 - $40,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Supplemental Pay:<ul><li>Bonus pay</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Work Location: In person

Administrative Support Specialist

Foster Arizona

The Foster Arizona Administrative Support Coordinator will report directly to the Chief Executive Officer of Foster Arizona. The role requires the ability to anticipate needs, think critically, and design solutions in a fast-paced environment.This part-time position requires officing onsite with flexibility of schedule. This position includes occasional night and weekend availability specific to organizational needs.In administration, the Administrative Support Coordinator will:<ul><li>Support CEO in organizational or project needs</li><li>Support Board of Directors through keeping of records, policies, procedures</li><li>Research topics on behalf of CEO to further business initiatives and goals</li><li>Help prepare presentations for meetings, including PowerPoint decks</li><li>Assist in organizational creation, documentation, and implementation of policies, processes, and procedures</li><li>Oversee office volunteers related to administrative volunteer opportunities</li><li>Other tasks as needed</li></ul>In communications, the Administrative Support Coordinator will:<ul><li>Conduct communications and coordinate schedules with various external entities or persons on behalf of CEO and carry forward various initiatives on behalf of the CEO</li><li>Assist CEO in donor and volunteer relation efforts including but not limited to reporting, grants, appreciation, scheduling of meetings</li><li>Distribution of organizational communications to volunteer leads and staff</li><li>Organizing team meetings and 1:1 meetings</li><li>Communicate needs, challenges, and successes to CEO</li></ul>In budget and finances, the Administrative Support Coordinator will:<ul><li>Communicate any financial resources needed to effectively accomplish goals to CEO.</li><li>Set up and maintain financial organization systems</li><li>Keep accurate records of any purchases made and submit receipts in a timely manner to the CEO</li><li>Oversee logistics of yearly fundraising event</li><li>Assist in yearly budget planning for Foster Arizona</li></ul>Foster Arizona Administrative Coordinator Skills and Qualifications<ul><li>Ability to collaborate and work well with others</li><li>Flexible and willing to pivot quickly as needed</li><li>Excellent in organizational and time management.</li><li>Effective communication skills</li><li>High critical thinking and problem-solving ability.</li><li>Able to multitask and handle stressful situations</li><li>Respectful of team members, volunteers, program participants, and community partners</li><li>Computer literacy; efficient in Excel, Word, PowerPoint, Google programs, and databases.</li><li>At least 2 years of administrative experience</li></ul>Foster Arizona Core Values<ul><li>We value people first - for who they are today and who they can become tomorrow.</li><li>With integrity and intention, we pursue excellence in all things.</li><li>Together, we create adaptable and innovative solutions.</li><li>Compassion drives our engagement in community connections.</li><li>We lead by example to cultivate healthy and dependable relationships.</li></ul>Foster Arizona P.O. Box 20787 Mesa, Arizona 85277Job Type: Part-timePay: $19.00 - $21.00 per hourBenefits:<ul><li>Paid time off</li></ul>Schedule:<ul><li>Day shift</li><li>Monday to Friday</li><li>Weekends as needed</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li></ul>Ability to Relocate:<ul><li>Mesa, AZ 85204: Relocate before starting work (Required)</li></ul>Work Location: In person

Administrative Support Coordinator

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