administrative support

Aisha

Job descriptionJob Title: Administrative SupportJob Description:In Technical Vendor Management Europe department, we are looking for a highly motivated profile to be contracted as a yellow badge for our team for a period between 6-12 months. This role will function as a member of our team full dedicated during the period, with access to systems and resources, including a computer provided. The primary focus will be on maintaining and updating trackers, supporting the creation of reports and newsletters, organizing meetings and agendas, and other related administrative tasks (see below Scope details).<ul><li>Expected deliverables:</li></ul>Tracker Management:<ul><li>Maintain and update various projects and team trackers.</li><li>Ensure accuracy and timely updates to reflect current data and statuses.</li></ul>Report Creation:<ul><li>Assist in the creation of detailed performance reports using Excel, PowerPoint, and other relevant tools.</li><li>Compile and format data from various sources for presentation to stakeholders.</li></ul>Newsletter Support:<ul><li>Contribute to the drafting and distribution of newsletters, ensuring clear and professional communication.</li><li>Coordinate with team members to gather necessary content and updates.</li></ul>Meeting and Agenda Organization:<ul><li>Schedule and organize meetings with externals, including preparing agendas, sending invitations, and coordinating logistics.</li><li>Update and manage the team's calendar to ensure efficient use of time and resources.</li></ul>Wiki maintenance:<ul><li>Maintain updated team Wiki with the required information to be shared with other teams</li></ul>General Administrative Support:<ul><li>Provide additional administrative support as needed, such as document preparation, file management, and communication with vendors.</li><li>Liaise with internal and external stakeholders to facilitate smooth operations.</li></ul>Required qualifications/certifications:Presentation &amp; Communication Skills:<ul><li>High level of English proficiency, both written and verbal.</li><li>Excellent presentation skills, written and verbal.</li><li>Experience in creating executive-level presentations.</li></ul>Technical Skills:<ul><li>Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, macros, data modeling).</li><li>Strong PowerPoint skills for creating presentations.</li><li>Experience with data visualization tools (QuickSight, Tableau, or similar).</li><li>Ability to manage and maintain multiple tracking systems and databases.</li></ul>Data Management &amp; Analysis:<ul><li>Proven experience in data cleaning, validation, and transformation.</li><li>Analytical skills to convert raw data into meaningful insights.</li><li>Ability to create and maintain automated reporting systems.</li></ul>Organizational Skills:<ul><li>Strong ability to organize and manage multiple tasks, prioritize effectively, and meet deadlines.</li></ul>Attention to Detail:<ul><li>High level of accuracy in all work, with an ability to spot errors and inconsistencies.</li></ul>Reporting Skills:<ul><li>Ability to make clear nice-look reports by summarizing and capturing key information.</li></ul>Software/programs/tools:Microsoft Excel, PowerPoint, Smartsheet and Word.Required Years of Experience:2Job Types: Full-time, Contract Contract length: 12 months

Administrative Support

Morgan Lewis

<div>Morgan, Lewis &amp; Bockius LLP, one of the world&rsquo;s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, has an opening for an Administrative Support Manager, reporting to the Director of Administration. The Administrative Support Manager will be responsible for providing lawyers, clients and other legal personnel with highly skilled client-service focused support by managing the administrative support staff and related functions in an efficient and cost-effective manner.
This position will reside in our Los Angeles and Century City offices r equiring travel between the two locations. It follows a hybrid in-office/remote work schedule, depending on business needs.
PRIMARY FUNCTIONS AND RESPONSIBILITIES :
<ul><li>Develops and implements staffing plans; manages administrative support assignments.
</li><li>Works with office management and practice group leaders to develop staffing configurations consistent with workflow and support requirements of practice group and office.
</li><li>Oversee administrative support staffing, schedules, and desk coverage to ensure efficient operations and proper coverage during evenings, weekends, and major projects.
</li><li>Manages the annual performance review process for the Administrative Support Staff, including evaluations, goal setting, compensation recommendations, and alignment with Firm performance standards.
</li><li>Conducts regular one-on-one check-ins and team meetings, focusing on training needs, employee morale, and professional development opportunities.
</li><li>Reviews and approves administrative support vacation requests to ensure adequate coverage.
</li><li>Ensures administrative support staff have the training and information necessary to support their assignments.
</li><li>Collaborates with Talent Acquisition on the full candidate selection process, including resume review, interview coordination, participation in interviews and offer approvals.
</li><li>Engages temporary staff as needed; processes and approves related invoices; monitors expenses.
</li><li>Monitors administrative support ratios; in partnership with Office Manager, works to ensure compliance with Firm&rsquo;s ratio targets.
</li><li>Ensures coverage for after hours and weekend work, closings, off-site assistance for trial support and special projects as requested.
</li><li>Works with practice group leaders on office logistics to provide the most effective support for attorneys while maximizing use of administrative support staff.
</li><li>Oversight of notary certifications and compliance to ensure notaries are current on licenses and payment requests are approved.
</li><li>Oversight and execution of employee events and activities related to the support teams and other groups, as assigned.
</li><li>Leads by example; establishes clear expectations; sets direction and priorities; ensures that work levels are balanced among all staff; resolves internal staff issues in a timely manner; keeps staff informed of all appropriate information; builds effective team; delegates at appropriate level.
</li><li>Facilitates the development of staff by providing opportunities and support; provides timely feedback on work product; regularly coaches, evaluates, and recognizes staff performance and accomplishments.
</li><li>Establishes/adheres to Department budget; seeks opportunities to improve Department efficiency and reduce expenses by streamlining operations.
</li><li>Ensure efficient vendor management by verifying invoices are correctly coded and processed for on-time payments.
</li></ul>EDUCATION AND EXPERIENCE:
<ul><li>Bachelor&rsquo;s degree (B. A.) from a four-year college or university, and seven (7) years of progressively responsible, directly related experience in a leadership role with at least three years in a supervisory role or equivalent combination of education and experience.
</li><li>Excellent written and oral communications skills.
</li><li>Ability to work comfortably in a matrix organization.
</li><li>Ability to deal positively with adversity and difficult situations.
</li><li>Strong leadership and management skills.
</li><li>Strong analytical skills.
</li><li>Proficiency with technology required for the job.
</li><li>Strong interpersonal skills.
</li><li>Planning/organizational skills.
</li><li>Effective listening skills and problem-solving skills.
</li><li>Ability to adapt to change and balance competing demands.
</li><li>Ability to read, analyze and interpret general business documents; ability to write reports, business correspondence and procedure manuals.
</li><li>Ability to effectively present information and respond to questions from groups of attorneys, managers, and staff.
</li></ul>Your employment relationship with the firm will be on an &quot;at-will&quot; basis, meaning that the Firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.
Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting &ldquo;Careers.&rdquo;
#LI-Hybrid
#LI-HB1
For positions in Los Angeles, CA, and Century City, CA the salary range for this job posting is: $119,200 - $190,675
The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an &quot;at-will position&quot; and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.
Morgan, Lewis &amp; Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan, Lewis &amp; Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com
If hired, y our employment relationship with the firm will be on an &quot;at-will&quot; basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.</div>

Administrative Support Manager

Cargill

<div>Cargill&rsquo;s size and scale allows us to make a positive impact in the world. Our purpose is to nourish the world in a safe, responsible and sustainable way. We are a family company providing food, ingredients, agricultural solutions and industrial products that are vital for living. We connect farmers with markets so they can prosper. We connect customers with ingredients so they can make meals people love. And we connect families with daily essentials &mdash; from eggs to edible oils, salt to skincare, feed to alternative fuel. Our 160,000 colleagues, operating in 70 countries, make essential products that touch billions of lives each day. Join us and reach your higher purpose at Cargill.<div><div><div><h2 class="jobSectionHeader">
Job Purpose and Impact</h2></div><div>
The Administrative Support Generalist, will provide various office and location support activities. In this role, you will ensure consistency of documentation, availability of shared resources and compliance with company standards.</div></div><div><div><h2 class="jobSectionHeader">
Key Accountabilities</h2></div><div><ul><li>
Prepare and proofread internal and outgoing documents to ensure alignment with corporate standards and business practices.
</li><li>Coordinate and regularly update content for announcement boards, postings, screens and shared internal electronic resources.
</li><li>Organize and facilitate events, meetings and presentations and inspect meeting facilities to ensure event requirements are met.
</li><li>Organize trainings using mandatory employee certification matrix and maintain all related records.
</li><li>Ensure that facilities, office and business support services operate effectively and efficiently.
</li><li>Serve as a liaison for local authorities.
</li><li>Handle basic issues and problems under direct supervision, while escalating more complex issues to appropriate staff.
</li><li>Other duties as assigned
</li></ul></div></div><div><div><h2 class="jobSectionHeader">Qualifications</h2></div><div><h3 class="jobSectionHeader">
Minimum Qualifications</h3><ul><li>
Bachelor's degree in a related field or equivalent experience</li><li>
Basic computer skills, including proficiency in Microsoft Office</li></ul><h3 class="jobSectionHeader">
Preferred Qualifications</h3><ul><li>
SAP experience</li><li>
Kronos (UKG) experience</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Position Information</h2></div><div>
Relocation assistance will not be provided for this position. 
This position is located in Watkins Glen, New York 
Compensation
The expected salary for this position is $52,000 &ndash; 88,000. 
At Cargill we put people first. As part of your overall rewards, we offer a comprehensive benefit program including medical and/or other benefits dependent on the position offered and hours worked. Visit: https://www.cargill.com/page/my-health/mh-health-and-wellness to learn more (subject to certain collective bargaining agreements for Union positions)</div></div></div>
Equal Opportunity Employer, including Disability/Vet.</div>

Administrative Support Generalist

Chicago Lightworks

<div>Project Management Administrative Support Associate
Position Overview
The Project Management Administrative Support Associate plays a key role in assisting the project management team with day-to-day tasks and organizational needs. This position ensures that project managers have the resources, documentation, and administrative support required to deliver projects efficiently. The individual will manage project records, track timelines, prepare reports, and coordinate internal communications, helping the team stay organized and on schedule.
Key Responsibilities<ul><li>
Provide direct administrative support to the project management team, assisting with documentation, scheduling, and reporting.</li><li>
Maintain accurate project files, ensuring all contacts, correspondence, and supporting materials are properly stored and easily accessible.</li><li>
Input and update project details in databases.</li><li>
 Track and communicate lead times to clients and internal teams, ensuring realistic expectations are set and met.</li><li>
Assist with preparing project reports, presentations, and status updates for internal use.</li><li>
Coordinate internal communication between sales, operations, accounting, and other departments to support project workflows.</li><li>
Help with vendor and manufacturer setup tasks, including organizing paperwork and ensuring follow-up is completed.</li><li>
Support the team with order processing and tracking, ensuring information is current and accurate.</li><li>
Provide backup support for project managers when needed to maintain continuity of work.</li></ul>
Job Requirements<ul><li>Strong organizational and prioritization skills with exceptional attention to detail.</li><li>Proven administrative experience supporting a team or department.</li><li>Excellent written and verbal communication skills for clear internal coordination.</li><li>Proficiency with data entry, documentation, and reporting; experience with project management a plus.</li><li>Ability to manage multiple tasks and deadlines in a fast-paced environment.</li><li>Team-oriented and flexible, with a proactive and solutions-focused mindset.</li><li>Positive demeanor and patience with ambiguity.</li><li>Industry knowledge helpful but not required.</li></ul></div>

Project Manager Administrative Support

Era Projects

Job descriptionA Senior Admin Executive typically holds a high-level support role in an organization. Their scope of work is broader and more strategic than that of a junior or mid-level admin. Here's a breakdown of the job scope for a Senior Admin Executive:Core Responsibilities:<ul><li>Executive Support</li><li>Provide high-level administrative support to senior executives (e.g., CEO, Directors).</li><li>Manage calendars, schedule meetings, coordinate travel, and handle confidential communication.</li><li>Office Management</li><li>Oversee day-to-day office operations and administrative staff.</li><li>Ensure the smooth functioning of office processes and supplies.</li><li>Project Coordination</li><li>Assist in planning and executing projects, ensuring deadlines and deliverables are met.</li><li>Track project milestones and support reporting requirements.</li><li>Documentation &amp; Reporting</li><li>Prepare reports, presentations, and correspondence for management.</li><li>Manage records and ensure documentation is compliant with company policies.</li><li>Budget and Finance Assistance</li><li>Handle basic financial tasks like expense tracking, invoice processing, and budget reporting.</li><li>Support procurement or vendor liaison duties.</li><li>HR &amp; Onboarding Support</li><li>Help with onboarding new staff, maintaining HR records, and scheduling interviews.</li><li>6-7yrs of experience</li></ul>recruitbh24@gmail.comJob Types: Full-time, Permanent

Senior Administrative Support Officer (MALE)

Siemens Energy

<div>A Snapshot of Your Day 
As an Administrative Support Intern, you will immerse yourself in a dynamic environment, collaborating with senior management and board-level stakeholders to streamline communication across Siemens Energy. You&rsquo;ll engage in meaningful projects that enhance organizational efficiency, from coordinating complex schedules to maintaining vital office systems.
How You&rsquo;ll Make an Impact<ul>
<li>Facilitate communication between senior management and team members to enhance business operations.</li>
<li>Manage administrative tasks, providing support to clients and dealers/agents.</li>
<li>Organize and maintain diaries, schedules, and prepare managers for meetings.</li>
<li>Coordinate with departments to set up meetings and ensure necessary preparations.</li>
<li>Establish travel arrangements and reconcile expense reports efficiently.</li>
<li>Maintain and update documentation, ensuring accuracy and completeness.</li>
</ul>
What You Bring<ul>
<li>Bachelor&rsquo;s degree or equivalent in business administration or related.
</li><li>Experience in organizing office operations and procedures for efficiency.</li>
<li>Proven ability to supervise admin staff and maintain office records.</li>
<li>Familiarity with multinational environments, particularly in the Gulf Region.</li>
<li>Proficiency in MS Office and adept at delivering tasks within tight deadlines.</li>
</ul>
About the Team
Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.<div></div><div>
Who is Siemens Energy? 
</div><div></div><div>At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation. 
</div><div></div><div>Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation. 
</div><div></div><div>Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo</div><div> 
</div><div>Our Commitment to Diversity 
</div><div></div><div>Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
</div>Rewards/Benefits
 <ul><li>Opportunities to work with a global team
</li><li>Opportunities to work on and lead a variety of innovative projects
</li><li>Continual learning through the Learn@Siemens-Energy platform
</li></ul>https://jobs.siemens-energy.com/jobs
#LI-JG1</div>

Administrative Support Internship - 6 months

Capital One

<div>Senior Administrative Assistant (Administrative Support Assistant III) Human Resources
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives&rsquo; complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.
Responsibilities:<ul><li>
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes</li><li>
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences</li><li>
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems</li><li>
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)</li><li>
Prepare professional business communication documents including memos, letters, and emails</li><li>
Build and maintain good business relationships with executives and administrative staff across the organizations</li><li>
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events</li><li>
Promote a fun and team-oriented work environment</li></ul>
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
Basic Qualifications:<ul><li>
High School Diploma, GED or equivalent certification</li><li>
At least 2 years of Administrative experience</li><li>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite 
</li></ul>Preferred Qualifications:<ul><li>
Associates Degree</li><li>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</li><li>
At least 3+ years of calendar management supporting multiple executives</li><li>
At least 1+ year of meeting and event planning experience</li><li>
Experience setting up video conference and Zoom/Skype technology for meeting user</li><li>
Experience planning ahead and managing time effectively</li><li>
Excellent written and verbal communications</li><li>
Excellent organizational skills</li></ul>
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.
McLean, VA: $79,300 - $90,500 for Admin Support Assistant III 

Richmond, VA: $72,100 - $82,300 for Admin Support Assistant III 
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.
This role is expected to accept applications for a minimum of 5 business days.
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</div>

Senior Administrative Assistant (Administrative Support Assistant III) Human Resources

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