administrative support

UNC Health

<div><p><b>Description</b>
</p><p>Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.</p><p>
Summary:<br>
This position provides direction and supervision to a large group (ten or more) of clerical employees, including selection, counseling, scheduling, and distributing workload. Employees in this class are considered experts within the area of assignment and provide assistance to both subordinates and other staff.</p><p></p><p><br>
Responsibilities:<br>
1. Ensures all staff are properly trained. Provides on-the-job training and identifies broader training needs that may be addressed with formal training for the unit.<br>
2. Establishes departmental goals and objectives. Develops policies and procedures to accomplish objectives. Communicates new and changes to existing policies and procedures.<br>
3. Establishes priorities within the unit supervised, establishes work schedules, organizes and directs the flow of work. Adjusts individual assignments to meet the needs of the unit.<br>
4. Provides input to the departmental budget process and monitors to ensure fiscal accountability. May establish work unit operational budget<br>
5. Resolves work problems utilizing operational, technical, and program knowledge. Serves as primary resource for employees with regard to problems, interpretation and application of policies and procedures<br>
6. Reviews work of subordinates and productivity reports to ensure that the quality and quantity of work performed meet internally established goals for timeliness and to determine areas for improvement. Suggests and participates in quality improvement initiatives for the work unit and the department.</p><p><br>
In addition to supervisory responsibilities, this role provides operational and administrative coordination in support of physicians and clinical leadership. Duties include managing day-to-day administrative workflows such as HR coordination, onboarding and offboarding support, credentialing and licensure tracking, scheduling support, and serving as a point of contact for physician and staff needs. The position functions as a key liaison between clinical teams, departmental leadership, and central administrative offices to ensure smooth operations and timely resolution of issues.</p><p></p><h3 class="jobSectionHeader"><b><br>
Other Information</b></h3><div><b>
Education Requirements:</b><br>
<ul><li>High School diploma or GED</li></ul><b>
Licensure/Certification Requirements:</b><br>
<ul><li>No licensure or certification required.</li></ul><b>
Professional Experience Requirements:</b><br>
<ul><li>Four (4) years of clerical or administrative experience</li><li>If Bachelor's degree, two (2) years of clerical or administrative experience required</li><li>If Associate's degree, three (3) years of clerical or administrative experience required</li></ul><b>
Knowledge/Skills/and Abilities Requirements:</b></div><h3 class="jobSectionHeader"><b><br>
Job Details</b></h3><p>
Legal Employer: STATE</p><p>
Entity: UNC Faculty Physicians</p><p><br>
Organization Unit: SOM Med Digestiv
</p><p>Work Type: Full Time</p><p><br>
Standard Hours Per Week: 40.00</p><p>
Salary Range: $21.62 - $31.07 per hour (Hiring Range)</p><p><br>
Pay offers are determined by experience and internal equity</p><p><br>
Work Assignment Type: Hybrid</p><p>
Work Schedule: Day Job</p><p>
Location of Job: US:NC:Chapel Hill</p><p>
Exempt From Overtime: Exempt: No</p><p></p><p><br>
This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.</p><p></p><p><br>
Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.<br>
<br>
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.</p></div>

Administrative Support Supervisor

JM HUBER CORPORATION

<div><p><b>Portfolio Business</b><b><i>:</i></b> Huber Engineered Materials</p><p>
J.M. Huber Corporation is one of the largest privately held, family-owned companies in the United States. Established in 1883, we are a diversified, global supplier of specialty and commodity chemicals, hydrocolloid solutions, engineered wood products and natural resources to customers spanning a wide variety of industries. With approximately $3 billion in sales and 4,000 employees worldwide, we have a material presence in more than 20 countries.</p><div><div><div><h2 class="jobSectionHeader"><b>
Position Summary</b></h2></div><div><div>
Supports the Technical Center by managing chemical inventory, coordinating purchasing and shipping activities, maintaining facility operations, and providing administrative support to ensure compliance, efficiency, and a positive team environment.</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Principal Duties &amp; Responsibilities</b></h2></div><div><p>
Purchasing</p><ul><li>Generate and process purchase requisitions in Oracle (chemicals, supplies, equipment, vendors, contractors, etc); ensure vendor setup and invoice coding for payment through Basware or PCard.</li><li>Reviews, analyzes, and maintains Received but not Invoiced and Receiving Inspection accounts for Fairmount Technical Center; investigates and initiates corrections, reaching out to corporate and plant resources as needed to appropriately resolve issues.</li><li>Enter receiving receipts into Oracle for incoming supplies and materials.</li><li>Print invoices sent via email &amp; pull invoices that must be retrieved online; scans all non-PO related invoices into Basware; codes &amp; pays non-PO invoices.</li><li>Monitors weekly Basware report for possible issues/problems; follow up as needed.</li><li>Speaks to vendors to resolve payment status of past due invoices (frequent calls / emails).</li><li>Coordinate pickup/deliveries with 3PL team for freight shipment activities. Coordinate deliveries for FedEX, UPS, DHL.</li></ul><p></p><p><br>
Inventory Management (Chemical, Laboratory and Office) and EHS&amp;S</p><ul><li>Maintain and update chemical inventory; purchase and receive chemicals, label, record details in Excel, and ensure SDS documentation is current.</li><li>Coordinate chemists, EHS&amp;S and vendors to facilitate proper disposal of chemicals.</li><li>Order and maintain inventory of laboratory, office and packaging supplies.</li><li>Conduct quarterly inventory reviews and work with EHS&amp;S and vendors for proper disposal of outdated chemicals.</li></ul><p></p><p><br>
Customer Sample Requests</p><ul><li>Process Sample Request for all North American Products through Salesforce (600+ per year).</li><li>Monitor offsite sample warehouse inventory and coordinate restocking with Huber locations.</li><li>Communicate with Sales Team regarding status of sample requests.</li></ul><p></p><p><br>
Site Maintenance</p><ul><li>Coordinate with vendors for janitorial, landscaping, security, and other facility services.</li><li>Manages Facility invoices (utilities/phone/internet), monitors for payment, and communicates with Basware team.</li><li>Maintain communication screens (MVIX) and assist with facility maintenance scheduling.</li><li>Sort mail, direct calls, and manage Concur expense reports.</li><li>Complete weekly and monthly reports (e.g., sample requests in Ganttic).</li><li>Maintain cleanliness of assigned areas and ensure security alerts are addressed promptly.</li><li>Perform additional tasks as assigned.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Specialized/Technical Knowledge or Required Skills</b></h2></div><div><ul><li>High School diploma required; experience with inventory management preferred.</li><li>3&ndash;5 years of administrative experience preferred.</li><li>Strong organizational, time management, and multitasking skills.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Oracle systems.</li><li>Excellent communication and interpersonal skills.</li><li>Attention to detail.</li></ul><p></p><p><br>
Notes: Management retains the discretion to add or change duties of the position at any time. The incumbent is required to be thoroughly familiar with the company&rsquo;s Equal Employment Opportunity policy and to know and adhere to the company&rsquo;s Affirmative Action Plan to prevent discriminatory action because of race, color, sex, age, disability, religion or national origin.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Physical Requirements</b></h2></div><div><ul><li>Ability to lift up to 50 lbs.</li></ul><p>
Must be able to sit for extended periods of time</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Education</b></h2></div><div><div>
High School Diploma</div><div>
GED</div></div></div></div><p>
Our employees are our strongest asset, and their safety, health, and well-being is our highest priority. We respect the individual by providing opportunities for professional and personal development. Our Principles drive us to create an inclusive workplace where employees share core values, show dignity and respect toward others, and work hard to achieve their best performance.</p><p>
J.M. Huber Corporation is an EEO employer. Pre-employment drug screening is required</p></div><p></p>

Facilities and Administrative Support.....

NielsenIQ

<div><b>Job Description</b><p><b><br>
Legal Support Specialist&ndash; India (Pune)</b></p><p></p><p><b><br>
About this job</b></p><p><br>
</p><p>We are seeking a dedicated and detail-oriented Legal Support Specialist to join our global team. This role will be responsible for supporting various legal administrative tasks, managing the Legal Tracker Administration, provide Vendor Management &amp; Procurement Support and process Invoices to ensure smooth operations.</p><p></p><p><b><br>
Responsibilities</b></p><p></p><ul><li><b><br>
Legal Tracker Administration:</b><ul><li>
Manage onboarding of law firms and legal vendors into the Legal Tracker system.</li><li>
Create and maintain legal matters within Legal Tracker, ensuring accurate and timely setup (analogous to PO creation in procurement systems).</li><li>
Review and approve legal invoices as part of the initial approval workflow.</li><li>
Configure and manage approval workflows for legal matters and invoice processing.</li><li>
Generate and distribute reports for Legal and Finance teams, providing insights into legal spend and budget tracking.</li></ul></li></ul><p></p><ul><li><b><br>
Vendor Management &amp; Procurement Support</b><b>:</b><ul><li>
Facilitate vendor registration and onboarding in Ariba for legal service providers outside of law firms.</li><li>
Create and manage Purchase Orders (POs) in Ariba for applicable legal vendors.</li><li>
Manage Urgent Payment Request</li></ul></li></ul><p></p><ul><li><b><br>
Invoice Processing:</b><ul><li>
Submit invoices via ServiceNow for processing</li></ul></li></ul><p></p><p><b><br>
Qualifications</b></p><br>
<p></p><ul><li>
Bachelor&rsquo;s degree in business administration, or a related field.</li><li>
Proven experience in legal administration.</li><li>
Strong organizational and multitasking skills.</li><li>
Excellent communication and interpersonal skills.</li><li>
Proficiency in Microsoft Office Suite, Excel and management software.</li><li>
Ability to work independently and as part of a team.</li><li>
Attention to detail and a proactive approach to problem-solving.</li></ul><p></p><b><br>
Additional Information</b><div></div><p><b><br>
Our Benefits</b></p><ul><li>
Flexible working environment</li><li>
Volunteer time off</li><li>
LinkedIn Learning</li><li>
Employee-Assistance-Program (EAP)</li></ul>
<p><b>
About NIQ</b></p><p>
NIQ is the world&rsquo;s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights&mdash;delivered with advanced analytics through state-of-the-art platforms&mdash;NIQ delivers the Full View&trade;. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world&rsquo;s population.</p><p>
For more information, visit NIQ.com</p><p>
Want to keep up with our latest updates?</p><p>
Follow us on: LinkedIn | Instagram | Twitter | Facebook</p>
<p><b>
Our commitment to Diversity, Equity, and Inclusion</b></p><p>
At NIQ, we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence. All employment decisions at NIQ are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion, please visit the https://nielseniq.com/global/en/news-center/diversity-inclusion</p></div>

Legal Administrative Support Specialist

The McHenry Management Group

<div>Description:
<p>
Background check, US citizenship, and a CAC are requirements for this position. Contingent on client/contract approval.</p><p>
The Senior Administrative Support Analyst will provide administrative support to the Director of Systems Integration and Chief Acquisition Officer for investment decisions and major systems acquisition program management processes and procedures. CG-SID-9 provides support and oversight to the Program Management Offices of major and non-major systems acquisitions and is the primary point of contact with the Department of Homeland Security (DHS) for the acquisition review process. Due to the size, scope and complexity of USCG acquisition programs, CG-SID-9 requires specialized program management support.</p>
Requirements:
<p>
Responsibilities include:</p><p>
1. Administrative Coordination</p><p>
o Manage scheduling, meeting coordination, and logistics for project activities.</p><p>
o Prepare agendas, meeting minutes, and action item tracking.</p><p>
2. Documentation &amp; Reporting</p><p>
o Develop, edit, and maintain project documentation, including reports, presentations, and correspondence.</p><p>
o Ensure accuracy and compliance with government and organizational standards.</p><p>
3. Data Management</p><p>
o Organize and maintain project records, databases, and filing systems.</p><p>
o Assist in compiling data for performance metrics and deliverables.</p><p>
4. Financial &amp; Resource Support</p><p>
o Support budget tracking, invoice processing, and procurement documentation.</p><p>
o Monitor resource allocation and assist with administrative aspects of staffing.</p><p>
5. Compliance &amp; Quality Assurance</p><p>
o Ensure adherence to administrative policies, security protocols, and SOW requirements.</p><p>
o Assist in preparing materials for audits and reviews.</p><p>
6. Stakeholder Communication</p><p>
o Serve as a liaison for internal and external communications.</p><p>
o Draft and distribute official correspondence and project updates.</p><p>
7. Process Improvement</p><p>
o Identify opportunities to streamline administrative processes.</p><p>
o Implement best practices for efficiency and accuracy.</p><ul><li>Education:</li></ul><p>
Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Management, or related field.</p><ul><li>Experience:</li></ul><p>
o Minimum 5 years of experience providing administrative support in a government or project-based environment.</p><p>
o Familiarity with federal acquisition processes and documentation standards.</p><p>
o 2-years experience managing SharePoint preferably NSERC</p></div>

(C) Senior Administrative Support Analyst

E-Recruit Hub

<div>
 We are hiring a detail-focused Market Research Data Processing Specialist (Admin Support) to
 <br/>
 help manage research workflows, process survey submissions, and keep project records
 <br/>
 accurate and up to date. This role supports ongoing market research programs by handling data
 <br/>
 organization, validation, and administrative coordination. You will coordinate operational tasks, track survey activity,
 <br/>
 maintain accurate reporting, and ensure data is processed consistently.
 <br/>
 <br/>
 <br/>
 Requirements
 <br/>
 <br/>
 <ul>
  <li>
   Process survey and research data from forms, spreadsheets, dashboards, and internal tools
   <br/>
  </li>
  <li>
   Validate entries for accuracy (duplicates, missing fields, inconsistencies)
   <br/>
  </li>
  <li>
   Maintain clean records and organized documentation for research projects
   <br/>
  </li>
  <li>
   Support admin tasks: inbox support, scheduling, file management, task tracking
   <br/>
  </li>
  <li>
   Prepare basic reports and status updates for the team
   <br/>
  </li>
  <li>
   Follow defined SOPs and maintain confidentiality with all data
   <br/>
  </li>
  <li>
   Track research project progress, survey response flow, and completion status
   <br/>
  </li>
  <li>
   Support data processing and quality checks before reporting
   <br/>
  </li>
  <li>
   Maintain internal trackers, schedules, and documentation
   <br/>
  </li>
  <li>
   Coordinate follow-ups and operational communications
   <br/>
  </li>
  <li>
   Ensure records are properly organized and compliant with internal standards
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Benefits
 <br/>
 <br/>
 <ul>
  <li>
   Strong attention to detail and comfort with structured and repetitive work
   <br/>
  </li>
  <li>
   Professional written communication
   <br/>
  </li>
  <li>
   Proficiency with Google Sheets/Excel (filters, sorting, basic formulas)
   <br/>
  </li>
  <li>
   Ability to meet deadlines and follow instructions precisely
   <br/>
  </li>
  <li>
   Experience in survey operations, market research support, admin coordination, QA, or data entry
   <br/>
  </li>
  <li>
   Strong organization and time management
   <br/>
  </li>
  <li>
   Confident using spreadsheets and online tools
   <br/>
  </li>
  <li>
   Clear, professional communication and high accountability
   <br/>
  </li>
  <li>
   Exposure to market research operations, panel support, respondent management, or fieldwork coordination
   <br/>
  </li>
  <li>
   Experience working with structured workflows and SOPs
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
</div>


Data Processing Specialist (Administrative Support)

<div><div>1. Soft Services &amp; Daily Workplace Operations
<br>
<ul><li>Lead and manage daily operations of housekeeping, security, mailroom, pantry, and workplace support services to ensure a high-quality office environment.
</li><li>Implement and improve Standard Operating Procedures (SOPs), checklists, and quality assurance systems for smooth operational delivery.
</li><li>Ensure adequate manpower deployment, service delivery efficiency, and adherence to SLAs and KPIs by vendor teams.
</li><li>Maintain close coordination with the builder &amp; facility management team for resolving building-related issues and day-to-day support.
</li><li>Regularly monitor premises for snags and ensure timely closure through concerned teams and vendors.
</li></ul>2. Vendor Management &amp; Contract Governance
<br>
<ul><li>Coordinate with vendor partners to evaluate performance, compliance, manpower adequacy, and adherence to organizational policies.
</li><li>Conduct statutory compliance audits for all third-party resources and oversee closure of direct and indirect compliance requirements on external compliance tools.
</li><li>Supporting procurement by leading contract negotiations, renewals, AMC finalizations, procurement of FM-related equipment, consumables, and service materials.
</li><li>Drive cost-saving and optimization initiatives across all administrative functions.
</li></ul>3. Compliance, ISO Standards &amp; Audit Support
<br>
<ul><li>Support the implementation of ISO 14001 (Environmental Management System) and ISO 45001 (Occupational Health &amp; Safety) standards across facilities.
</li><li>Coordinate internal and external audits, including BSI audits, ensuring timely documentation, readiness, and closure of observations.
</li><li>Develop and maintain processes aligned with environmental compliance, safety guidelines, and sustainability goals.
</li></ul>4. Stakeholder Management &amp; Business Support
<br>
<ul><li>Act as a key liaison with internal business units to understand operational requirements and deliver workplace solutions that support business continuity.
</li><li>Facilitate communication between departments to ensure a harmonious working environment and smooth execution of cross-functional activities.
</li><li>Support the planning and execution of business meetings, leadership visits, high-profile events, and employee engagement initiatives.
</li></ul></div><div>5. Sustainability &amp; Go-Green Initiatives
<br>
<ul><li>Identify, implement, and monitor eco-friendly best practices to reduce carbon footprints and enhance operational sustainability.
</li><li>Promote recycling, waste reduction, energy optimization, and environment-friendly workplace programs.
</li></ul>6. Logistics, Inventory &amp; Administrative Governance
<br>
<ul><li>Oversee logistics arrangements for business needs, including travel support, courier, asset management, and inventory control.
</li><li>Ensure strong documentation, MIS reporting, vendor performance dashboards, and monthly</li></ul></div></div>
<br><div><div>BGV:
<br>
<ul><li>Employment with WSP India is subject to the successful completion of a background verification (&ldquo;BGV&rdquo;) check conducted by a third-party agency appointed by WSP India.
</li><li>Candidates are advised to ensure that all information provided during the recruitment process &mdash; including documents uploaded &mdash; is accurate and complete, both to WSP India and its BGV partner&rdquo;.</li></ul></div></div><p></p>
<br><div><p>WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation &amp; Infrastructure, Property &amp; Buildings, Earth &amp; Environment, Power &amp; Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.
</p><p>With approximately <b>4,000 talented people </b>across 3 locations (Noida, Bengaluru &amp; Mumbai offices) in India and more than <b>73,000 globally </b>, in 550 <b>offices across 40 countries </b>, we engineer projects that will help societies grow for lifetimes to come.
</p><p>At &ldquo;WSP&rdquo; we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Uniﬁed under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: <b>Our People, Our Clients, Our Operational Excellence and Our Expertise.
</b></p><p><b>www.wsp.com
</b></p><p><b>We are
</b></p><ul><li>Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
</li><li>A collaborative team that thrives on challenges and unconventional thinking.
</li><li>A network of experts channeling our curiosity into creating solutions for complex issues.
</li></ul><p><b><i>Inspired by diversity, driven by inclusion, we work with passion and purpose.<br>
</i></b></p><p><br>
<b>Working with Us
</b></p><p>At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.<br>
</p><p><br>
<b>Our Hybrid Working Module
</b></p><p>With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.
</p><ul><li>Maximize collaboration.
</li><li>Maintain product quality and cultural integrity.
</li>Balance community, collaboration, opportunity, productivity, and efficiency.<br>
<li>
</li></ul><p><br>
<b>Health, Safety and Wellbeing
</b></p><p>Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our &ldquo;Making Health and Safety Personal&rdquo; initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.<br>
</p><p><br>
<b>Inclusivity and Diversity
</b></p><p>WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.<br>
</p><p><br>
<b>Imagine a better future for you and a better future for us all.
</b></p><p>Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.
</p><p><b>With us, you can.
</b><br>
<b>Apply today.<br>
</b></p><p><br>
<b>NOTICE TO THIRD PARTY AGENCIES:
</b></p><p><i>WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation &ndash; no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.</i></p></div>

Senior Professional, Executive Administrative Support

Buncombe County Government

<div>This job posting expires at 11:59PM on January 12, 2026. No applications can be submitted after 11:59PM on January 12, 2026.<br>
<div></div>
Job Title: Human Resources Administrative Support - Temporary 20 Hours/Week<br>
<div></div>
Department: Human Resources<br>
<div></div>
External Hiring Range: $19.66 - $23.31<br>
<div></div>
Compensation Grade: 2003<br>
<div></div>
Pay Range: $19.66 - $28.35<br>
<div></div>
Posted Internally and Externally<br>
<div></div>
Buncombe County offers in-office, hybrid, and remote positions. Employees in positions that are approved for remote work must work at a location within a 2-hour drive from the position's assigned Buncombe County facility.<div></div><div><br>
This temporary HR Administrative role will support all functions of Organizational Development in Training, Engagement and Performance Management. This will primarily consist of :</div><ul><li><div>
administrative support</div></li><li><div>
data entry</div></li><li><div>
printing</div></li><li><div>
organization</div></li><li><div>
editing documents and website content</div></li><li><div>
assisting with employee event planning and execution/set up/breakdown</div></li><li><div>
calling vendors</div></li><li><div>
scheduling appointments</div></li><li><div>
calling employees</div></li><li><div>
creating simple documents</div></li></ul><div></div><div>
This position will work up to 20 hours a week, and hours are flexible (4 five-hour days, 5 four-hour days or combination)</div><div><br>
The selected candidate must be able to lift up to 50 pounds and assist in loading and unloading event materials. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.</div><div></div><div>
Some driving is required to and from events at various locations within Buncombe County. This position does not have health or medical insurance benefits.<br>
<br>
Purpose of the position:</div><div>
The purpose of this position is to provide administrative support to ensure efficient operations of a program, or department.</div><div></div><div>
Minimum Education, Training and/or Experience (required at time of hire):<br>
High School diploma or equivalent and four (4) years of customer service/office experience; or an equivalent combination of education and experience.</div><div></div><div>
Essential Functions of the position:</div><ul><li><div>
Perform a variety of general clerical and office administrative work to support efficient program or department operations; including but not limited to answering of phones, greeting, and assisting walk-in customers, distribution of mail, and general data entry tasks.</div></li><li><div>
Provide internal and external customer service via phone, email, and in person; respond to inquiries about program services, take message and/or refer inquiries to the most appropriate parties when necessary.</div></li><li><div>
Coordinate and support department/program meetings and events, such as invitation/ distribution, registration, agenda development, dissemination, and minute-taking duties; set up conference rooms; notify participants; prepare and/or assemble meeting materials including multimedia equipment.</div></li><li><div>
Maintain and order office supplies, as assigned and when needed.</div></li><li><div>
Coordinate the preparation, editing, and distribution of correspondence, reports, and documents, such as fax and referral monitoring, data entry; accreditation document processing; policy dissemination and tracking; document management.</div></li><li><div>
Perform accurate and timely data entry; post or file client data as required.</div></li><li><div>
May assist in sending out billings and other mass mailings; Process departmental invoices, billing, purchase orders and AFPs.</div></li><li><div>
Perform basic research and compile documents needed for various reports and management-level documents.</div></li><li><div>
May accept payments for fees, fines, goods, or services as required by the department; may balance cash drawers or registers, and prepare required cash reports.</div></li><li><div>
Assist with special projects and duties as requested.</div></li><li><div>
Perform other related duties as assigned.</div></li></ul><div></div><div>
Knowledge, Skills, Abilities:</div><ul><li><div>
Knowledge of general office or work unit procedures, methods, and practices.</div></li><li><div>
Knowledge of and ability to use correct grammar, vocabulary, spelling, and office terminology to compose and/or proofread correspondence, reports, and other materials.</div></li><li><div>
Knowledge of all services provided by programs within the division and the policies and procedures that govern the work of the division.</div></li><li><div>
Ability to be resourceful and use sound judgment in gathering and giving information and coordinating and monitoring office activity and workflow.</div></li><li><div>
Ability to record and compile information with tedious attention to detail.</div></li><li><div>
Ability to learn and independently apply laws, departmental rules, and regulations.</div></li><li><div>
Ability to learn office process and procedures and apply this knowledge in problem-solving and responding to questions and inquiries.</div></li><li><div>
Ability to use judgment in coordinating and monitoring office procedures and workflow.</div></li><li><div>
Ability to use courtesy and tact in performing public contact and communication duties that may be sensitive in nature.</div></li><li><div>
Ability to schedule and coordinate a variety of appointments, meetings and/or conferences.</div></li></ul><div></div><div><br>
Buncombe County Government realizes the importance of a diverse professional workforce and the need to foster a responsive and innovative organizational culture, one that fully engages all of our employees, honoring and building on each employee's unique experiences, opinions, and perspective.</div><div></div><div>
It is the policy of Buncombe County to provide equal employment opportunities (EEO) to all persons regardless of race, natural hair or hairstyles, ethnicity, creed, color, sex, sexual orientation, gender identity or expression, national origin or ancestry, marital or familial status, pregnancy, veteran status, religious belief or non-belief, age, or disability or any other legally protected class under federal or NC State law. EEO practices and employment decisions regarding recruitment, hiring, assignment, promotion and compensation shall not be based on any of these protected classes. In addition, the County expressly prohibits any form of workplace harassment or discrimination.</div></div>

Human Resources Administrative Support - Temporary 20 Hours/Week

Search 10000+ Administrative support jobs near you this January. New roles added regularly across leading industries. Apply today.