administrative support

West Virginia Bankers Title (VBA)

<p>Virginia Title Center, LLC is currently recruiting an energetic individual who can work independently in a fast-paced environment. This is a full-time entry level position with the opportunity for growth with Virginia Title Center.</p><p>This position will work in our Roanoke office and is responsible for answering phone calls; assisting with new incoming files and ordering searches; assist with the completion of finals for settlement, and other administrative support functions.</p><p><b>Position Responsibilities:</b></p><ul><li>Greet incoming guests and answer incoming phone calls</li><li>Complete daily deposits for accounts receivables</li><li>Responsible take outgoing mail to Post Office, delivering commission checks to local real estate offices</li><li>Assist with file opening for title and settlement files</li><li>Order title searches</li><li>Additional administrative duties as assigned</li></ul><p><b>Education and Experience:</b></p><ul><li>High school diploma. Real estate or lending experience is a plus.</li></ul><p><b>Required Skills/Abilities:</b></p><ul><li>Strong computer skills. Ability to utilize Microsoft Office and other necessary software and systems to perform assigned duties</li><li>Ability to effectively manage multiple tasks while maintaining accuracy</li><li>Ability to prioritize tasks to achieve established deadlines</li><li>Effective time management skills</li><li>Exhibit attention to detail</li><li>Strong customer service and verbal/written communication skills</li><li>Confidence with answering phones and conversing on the phone</li><li>Ability to work in a high-volume, high-pressure environment</li><li>Excellent organizational skills</li><li>Ability to work in a team-oriented environment</li><li>Positive attitude.</li></ul><p>Virginia Title Center (VTC) is a full-service Real Estate Title Insurance and Settlement Agency that is committed to integrity and transparency in each of our transactions. Our team is made up of the best in the business and we look forward to helping you make informed decisions about your home.</p><p><b>Pay: </b>$35,000+ based on experience<b>.</b></p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Support

Devereux

<div>Description:
<div><b>
Do you want to make a positive impact on the lives of children and Families?</b></div><div><b>
Then being a Administative Support at Devereux is for YOU! You belong here.</b></div><div></div><div><br>
Devereux&rsquo;s Foster Care Programs provide therapeutic, family‑based care for children and adolescents who have experienced trauma, emotional or behavioral challenges, or instability in their home environments. These programs partner with the Florida Department of Children and Families (DCF) and local lead agencies to recruit, train, and support therapeutic foster parents who can meet the complex needs of youth requiring more than traditional foster care. Foster families receive ongoing specialized training, clinical consultation, and behavioral support tools so they can implement strategies that promote safety, stability, and positive behavioral change. Clinicians work closely with children, caregivers, and support systems to create individualized treatment plans, provide counseling, and build life and coping skills.</div><div></div><div><br>
Based out of Sarasota, FL this position is responsible for providing general administrative, office and clerical support to assigned program and program staff. The individual in this role will be required to perform various administrative tasks including computer data entry and reporting, answering phones and greeting visitors, copy, faxing and filing; in addition to other general office and clerical duties as needed.</div><div></div><div><b><br>
Position Details:</b></div><div><b>
Salary: </b><b><i>Starts at $17.25 - 20.21 / hr </i></b>(rate is based on education and relevant experience).</div><div><b>
Schedule:</b> Full time; Monday-Friday 8-4</div><div><b>
Location: In-office (Sarasota, FL)</b></div><div></div><div><b><br>
Benefits and Rewards</b></div><ul><li>
Up to 24 PTO days/year (increases with service)</li><li>
Up to 64 hours of sick time</li><li>
Low-cost medical, dental, vision Devereux Benefits
</li><li>403(b) retirement plan</li><li>
ASCEND Tuition Program: 100% tuition covered (up to $15k undergrad / $25k grad per year)</li><li>
Student loan repayment assistance</li><li>
Payactiv: Access your earned wages early</li><li>
Employee Assistance Program &amp; Discounts</li></ul>
Qualifications:
<div><b>
Education:</b></div><ul><li>
High School Diploma or GED <i>required</i></li><li>
Bachelor&rsquo;s degree in Human Services <i>preferred</i></li><li>
1+ year experience in administrative/clerical setting with strong computer skills<i> strongly preferred</i></li><li>
High level organizational and communication skills <i>strongly preferred</i></li><li>
Must be adept in Office 365 applications (including Word, Excel, PowerPoint, Outlook, Calendar, Teams, Forms, OneNote and OneDrive) <i>required</i>.</li></ul><div><b>
Other Requirements:</b></div><ul><li>
Valid Florida driver's license</li><li>
Successfully pass pre-employment medical screenings which include: Drug Screen</li><li>
Successfully pass a Level 2 background screening with the State of Florida. To learn more visit: https://info.flclearinghouse.com.</li></ul><div></div><div><br>
Devereux has a zero-tolerance policy for abuse and maintains policies and procedures to systematically reduce the risk of abuse to occur in our organization. Devereux fosters a culture of reporting abuse, and will cooperate with the authorities to the fullest extent possible.</div><div></div><div><b><br>
For more information, please reach out us at </b><b>flrecruitment@devereux.org</b><b>.</b></div>
Company Overview:
<div><b>
Company Overview</b></div><div>
Devereux is one of the nation&rsquo;s largest nonprofit organizations, providing services, insight and leadership in the evolving field of behavioral healthcare. Founded in 1912, Devereux operates a comprehensive national network of clinical, therapeutic, educational and employment programs that positively impact the lives of 10,000+ children, adults &ndash; and their families &ndash; every year.<br>
</div><div></div><div><b>Our Mission: </b>Devereux changes lives &ndash; by unlocking and nurturing human potential for people living with emotional, behavioral or cognitive differences.
</div><div>With nearly 6,500 employees working in programs across the country, Devereux is a trusted partner for families, schools and communities, serving individuals in the areas of autism, intellectual and developmental disabilities, specialty mental health, education and foster care.</div><div></div><div><b><br>
Our Culture, Our Expectations</b></div><div>
At Devereux, Servant Leadership is embedded throughout our culture and every aspect of our organizational framework. Our mission-driven, people-first mindset is at the heart of the compassionate and high-quality programming we provide &ndash; every day &ndash; for the individuals and families we serve, and other key stakeholders. Devereux offers challenging and exciting work, and our team environment creates an empowering, positive and rewarding atmosphere. To be successful at Devereux, you will: put the needs of others first, feel called to serve and called to lead. As a member of our team, you will be a significant part of our commitment to providing a welcoming and supportive work environment across all programs and services, and within all policies and employee practices.</div><div><br>
</div><div>We believe a workplace rooted in inclusivity &ndash; offering a sense of belonging to all those who walk through our doors &ndash; is fundamental to delivering the highest quality healthcare services. Through open dialogue and the creation of brave spaces, we will engage in work that gives each of us a chance to change the world &ndash; one person, one family, one community at a time.</div><div></div><div><b><br>
What Devereux Offers You</b></div><div>
In addition to a competitive salary, Devereux provides a comprehensive health and welfare program to eligible full-time employees, family members and domestic partners. Eligible employees are eligible to start benefits after <b>30 days</b> of employment. In addition, we offer;</div><div><br>
</div><ul><li>Medical (including telemedicine via phone, web, app), dental, prescription drug, preventative care, and mental health services.</li><li>
Student loan debt assistance, tuition reimbursement and continuing education assistance.</li><li>
Generous time-off (start accruing 1st day), 403(b) retirement plan with matching benefit, and voluntary/employee paid supplemental life and accident coverage.</li><li>
Employee assistance / work-life balance program.</li></ul><div><b>
Visit </b><b>www.mydevereuxbenefits.org</b><b> to see why Devereux is a great place to work!</b></div><div><br>
</div><div><i>Devereux is a drug-free workplace, drug screening required. EOE</i></div></div>

Wilderness Health

<p><b>Position Summary</b></p><p>Wilderness Health is seeking an organized and proactive Administrative Support Specialist to provide essential administrative, scheduling, and operational support to our hybrid team. This position also provides direct executive support to organizational leadership, including calendar management, meeting preparation, and handling confidential information with discretion. The role supports special projects, assists with grant‑related activities, and contributes to internal and external communications, including content creation for social media. The ideal candidate is detail‑oriented, tech‑savvy, and comfortable coordinating work across a distributed team.</p><p>Due to our network support model and community outreach that requires regional travel, the successful candidate must be based regionally and reside in Northeastern Minnesota or Northwestern Wisconsin.</p><p><b>Key Responsibilities</b></p><p><b>Administrative &amp; Team Support</b></p><ul><li>Provide general administrative support to a hybrid team, including scheduling, meeting coordination, and document preparation.</li><li>Manage shared inboxes, distribute communications, and support internal information flow.</li><li>Prepare agendas, meeting materials, minutes, and follow‑up documentation.</li><li>Maintain organized digital filing systems and support document management processes.</li><li>Assist with logistics for virtual and in‑person meetings, trainings, and partner convenings.</li><li>Exhibit courteous, efficient and professional communication skills via telephone, direct messaging, mail and email, both internally and externally.</li></ul><p><b>Executive Support</b></p><ul><li>Provide direct administrative support to the Executive Director and leadership team.</li><li>Independently create well-organized, grammatically correct memos, letters, minutes, documents, and reports.</li><li>Manage executive calendars, schedule meetings, and coordinate complex appointments.</li><li>Prepare briefing materials, presentations, and correspondence on behalf of leadership.</li><li>Support board‑related activities, including meeting preparation and document coordination.</li><li>Handle sensitive and confidential information with a high degree of professionalism and discretion.</li></ul><p><b>Special Projects &amp; Communications</b></p><ul><li>Coordinate and support special projects across the organization, including research, planning, and documentation.</li><li>Create, edit, and disseminate information for internal and external audiences.</li><li>Draft and format materials such as newsletters, announcements, and partner communications.</li><li>Support the creation of content for Wilderness Health&rsquo;s social media channels, ensuring alignment with organizational messaging and brand.</li></ul><p><b>Financial &amp; Invoice Support</b></p><ul><li>Post invoices and assist with basic accounts payable processes.</li><li>Track expenses and support financial documentation workflows.</li><li>Collaborate with finance staff to ensure timely and accurate processing.</li></ul><p><b>Grant Management Support</b></p><ul><li>Assist with grant documentation, tracking deadlines, and organizing required materials.</li><li>Support data entry, file management, and preparation of grant reports.</li><li>Coordinate communication and scheduling related to grant activities.</li><li>Help maintain compliance documentation and internal grant records.</li></ul><p><b>Miscellaneous </b></p><ul><li>Regular and timely attendance to perform duties.</li><li>Performance of other duties as assigned.</li></ul><p><b>Required Qualifications</b></p><ul><li>High school diploma <b>plus at least 3 years of demonstrated administrative experience</b>.</li><li>Proficiency with <b>Microsoft Office</b>, including:</li><li>Outlook (calendar and email management)</li><li>Word (document creation and formatting)</li><li>Excel (spreadsheets, tracking, data entry)</li><li>PowerPoint (slide development and formatting)</li><li>Strong organizational skills with the ability to manage multiple tasks and deadlines.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and collaboratively in a hybrid environment.</li><li>High attention to detail and commitment to accuracy.</li><li>Ability to handle confidential information with discretion and sound judgment.</li></ul><p><b>Preferred Qualifications</b></p><ul><li><b>Two or more years of post‑secondary education and experience</b> in a related field.</li><li>Previous experience providing accounting or financial support (e.g., invoice processing, expense tracking).</li><li>Experience with <b>SharePoint</b> or other cloud‑based document management systems.</li><li>Prior experience supporting grant administration, reporting, or compliance.</li><li>Familiarity with nonprofit or healthcare environments.</li></ul><p><b>Work Environment</b></p><ul><li>Hybrid work environment with virtual collaboration and periodic in‑person meetings.</li><li>Requires comfort with digital tools, remote communication, and managing tasks across distributed teams.</li></ul><p><b>To Apply:</b></p><p>Visit https://wildernesshealthmn.org</p><p>Pay: $21.00 - $27.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Administrative: 3 years (Preferred)</li></ul><p>Work Location: Hybrid remote in Two Harbors, MN 55616</p>

Administrative Support Specialist

OASIS HEALTH VENTURES

<div>
 <p>
  We are seeking a reliable and detail-oriented Administrative &amp; Support Staff member to assist with daily office operations and provide essential support to our team. This role is ideal for someone who is organized, adaptable, and capable of handling multiple tasks in a flexible work environment.
 </p>
 <strong>
  Key Responsibilities
 </strong>
 <ul>
  <li>
   Provide general administrative support, including filing, data entry, and document management
  </li>
  <li>
   Answer and direct phone calls, emails, and other communications
  </li>
  <li>
   Schedule meetings, appointments, and maintain calendars
  </li>
  <li>
   Assist with preparing reports, presentations, and correspondence
  </li>
  <li>
   Maintain office supplies inventory and place orders as needed
  </li>
  <li>
   Support team members with clerical tasks and project coordination
  </li>
  <li>
   Handle basic bookkeeping tasks such as invoicing and expense tracking
  </li>
  <li>
   Ensure the office environment remains organized and efficient
  </li>
  <li>
   Assist with onboarding new employees and maintaining records
  </li>
 </ul>
 <strong>
  Requirements &amp; Qualifications
 </strong>
 <ul>
  <li>
   High school diploma or equivalent (Associate&rsquo;s or Bachelor&rsquo;s degree preferred)
  </li>
  <li>
   Proven experience in an administrative or support role is a plus
  </li>
  <li>
   Strong organizational and time-management skills
  </li>
  <li>
   Excellent written and verbal communication abilities
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools
  </li>
  <li>
   Ability to multitask and prioritize tasks effectively
  </li>
  <li>
   Strong attention to detail and problem-solving skills
  </li>
  <li>
   Ability to work independently and as part of a team
  </li>
  <li>
   Reliable internet connection (if remote or hybrid role)
  </li>
 </ul>
 <strong>
  Preferred Skills
 </strong>
 <ul>
  <li>
   Experience with office management software or CRM tools
  </li>
  <li>
   Basic accounting or bookkeeping knowledge
  </li>
  <li>
   Customer service experience
  </li>
  <li>
   Familiarity with remote collaboration tools (e.g., Slack, Zoom, Google Workspace)
  </li>
 </ul>
 <strong>
  Benefits
 </strong>
 <ul>
  <li>
   Flexible work schedule (remote, hybrid, or in-office options available)
  </li>
  <li>
   Competitive salary based on experience
  </li>
  <li>
   Paid time off and holidays
  </li>
  <li>
   Opportunities for professional development and growth
  </li>
  <li>
   Supportive and collaborative work environment
  </li>
  <li>
   Health, dental, and vision insurance (for eligible employees)
  </li>
  <li>
   Work-life balance with flexible hours
  </li>
 </ul>
 <strong>
  Work Schedule
 </strong>
 <p>
  We offer a flexible schedule to accommodate personal and professional needs. Employees may choose from:
 </p>
 <ul>
  <li>
   Full-time or part-time hours
  </li>
  <li>
   Flexible start and end times
  </li>
  <li>
   Remote or hybrid work options (depending on role requirements)
  </li>
 </ul>
</div>


Administrative & Support Staff

Y-12 National Security Complex

<div><div><div><b>Location: </b>Oak Ridge, TN<br>
<b>Job Title:</b> Administrative Support Specialist</div>
<div><b>
Career Level: </b>Support</div>
<div><b>
Career Level To: </b>Senior Support</div>
<div><b>
Job Specialty:</b> General Administration</div><br>
<div><div><div><h2 class="jobSectionHeader"><b>What You'll Do</b></h2>
</div><div><div>
The Administrative Support Specialist will report directly to the Sr. Director of Quality Assurance, and will serve as a critical strategic partner and an extension of the Sr. Director's leadership. This role is instrumental in ensuring the seamless and efficient operation of the entire Quality Assurance (QA) organization, acting as a crucial interface within the QA executive management team.<b> </b>Key responsibilities include:</div>
<ul>
<li><b>High-Level Correspondence &amp; Communications:</b> Draft, edit, and manage executive-level communications, sensitive reports, presentations, and official documentation for internal leadership, external stakeholders, and federal counterparts, often acting on behalf of management in the preparation of complex reports and correspondence. Manage formal internal (YFO) and external correspondences via the TOPIC Correspondence process, and is responsible for all content on the QA Website.</li>
<li><b>Executive Support &amp; Critical Meeting Management:</b> Proactively manage management calendars, prioritize meetings, prepare agendas, compile briefing materials, capture action items, and ensure timely follow-up. This includes coordinating and providing administrative support for critical review boards, leadership forums, the annual leadership offsite, quarterly All Hands meetings, regular customer meetings, and QA Tier 3 Staff Meetings (including VTB management and Principle Share rotation).</li>
<li><b>Departmental Operations &amp; Process Enhancement:</b> Oversee and coordinate administrative activities to accomplish divisional mission and objectives. This includes managing and establishing programs and projects in areas such as human resources (new hires, HR operations requests, reinvestigations), budget/financial analysis support, training coordination (including booking training for employees and serving as Required Reading Coordinator), comprehensive records management, project management, technical writing, information management, and procurement. Serve as the OneTime Administrator for the organization, manage Computer Service Work Requests/IT requests, and act as the Telecommunications Coordinator.</li>
<li><b>Strategic Initiatives &amp; Program Coordination:</b> Manage department-wide programs, strategic initiatives, and special projects. This involves developing and tracking strategic objectives, coordinating cross-functional teams, and ensuring alignment with the QA vision and the broader Y-12 mission, including the management of the QA High Level Deliverables Annual Schedule.</li>
<li><b>Key Liaison &amp; Stakeholder Engagement: </b>Act as a primary point of contact and liaison, facilitating communication and coordination among QA functional areas, other Y-12 divisions, and external interfaces. This role requires the ability to interpret policies and proactively resolve procedural challenges independently, serving as the 'eyes and ears' of the QA executive management team to anticipate needs and identify potential issues. Manage TLD exchanges and act as the Conference Room Coordinator.</li>
<li><b>Professional Development &amp; Engagement Activities:</b> Coordinate and facilitate internal professional development opportunities, such as departmental 'lunch &amp; learns', all-hands meetings, and employee recognition programs, fostering a culture of continuous learning and engagement. Assist in managing morale funds and submitting reimbursements. Collect and record Safety PAUSE attendance.</li>
<li><b>New Personnel Onboarding &amp; Integration:</b> Manage the end-to-end onboarding process for all new QA employees and team members. This includes submitting Badge Requests and CARs, securing necessary access and credentials, coordinating office space and equipment setup, and ensuring a smooth integration into the department.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>What You Can Expect</b></h2>
</div><div><div><ul><li>Meaningful work and unique opportunities to support missions vital to national and global security</li><li>
Top-notch, dedicated colleagues</li><li>
Generous pay and benefits with a stable organization</li><li>
Career advancement and professional development programs</li><li>
Work-life balance fostered through flexible work options and wellness initiatives</li></ul></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Job Requirements</b></h2>
</div><div><ul><li>High school diploma: Minimum 7 years of relevant experience (typical administrative experience ranging from 7 - 10 years).</li>
<li>OR Associate's degree: Minimum 4 years of relevant experience (typical administrative experience ranging from 7 - 10 years).</li>
<li>Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications for complex documentation, data management, and presentations.</li>
<li>Proven ability to manage complex calendars, organize and coordinate executive-level meetings, and prepare high-quality executive correspondence and reports.</li>
<li>Exceptional organizational, analytical, time management, and communication skills (verbal and written); ability to manage multiple priorities independently.</li>
<li>Ability to obtain and maintain a Department of Energy &quot;Q&quot; clearance is required.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Preferred Job Requirements</b></h2>
</div><div><ul><li>Bachelor's degree in Business Administration or a related field.</li>
<li>Extensive experience (8+ years) supporting executive-level management in a large, complex organization, preferably within a government or national security context like Y-12.</li>
<li>Demonstrated knowledge of and experience with administrative support functions in areas such as human resources, financial analysis, records management, training coordination, and procurement.</li>
<li>Familiarity with Y-12 specific systems, procedures, and nomenclature (e.g., TOPIC, OneBuy, OneTime, CTS).</li>
<li>Experience with coordinating and facilitating professional development programs or employee engagement activities.</li>
<li>Demonstrated ability to anticipate needs, exercise sound judgment, maintain strict confidentiality, and proactively identify and resolve administrative challenges.</li>
<li>The ideal candidate will possess a thorough knowledge of advanced administrative practices, demonstrating exceptional proactive organizational, analytical, and communication skills, with a proven ability to manage multiple priorities in a dynamic, high-stakes environment. This position requires a professional who can significantly contribute to leadership objectives and the overall operational efficiency and effectiveness of the Quality Assurance Department.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Why Y-12?</b></h2>
</div><div>You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Y-12, you can build a career that lasts a lifetime.</div></div><div><div><h2 class="jobSectionHeader"><b>
Notes</b></h2>
</div><div><div>The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.</div><br>
<div></div>
<div>If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.</div>
<div></div><div>Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.</div><br>
<div></div>
<div>This position may require entry into the Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712), which requires successful competition of a DOE counterintelligence evaluation and may include a counterintelligence-scope polygraph examination.</div><br>
<div></div>
<div>This position may be categorized as a &ldquo;designated position&rdquo; identified by 10 C.F.R. Part 709, requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence-scope polygraph examination.</div></div></div></div><br>
<div></div>
<div>CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.</div><br>
<div>
CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit and without regard to race, color, religion, sex, sexual orientation, national origin, protected veteran status or disability.</div></div></div>

Savannah Company

<p><b>Company Overview</b></p><p>Vico Plastic Molding is a growing custom plastic injection molding manufacturer based in Janesville, Wisconsin. We specialize in high-quality plastic parts for the marine industry, custom molding and UTV, Custom Car markets including Vico Marine, Terra Rider UTV and Rod Door interior parts. Founded over 20 years ago, we pride ourselves on innovative solutions, excellent customer service, and efficient operations.</p><p><b>Position Summary</b></p><p>We are seeking a reliable, detail-oriented professional to provide essential <b>administrative, bookkeeping, customer service, and sales support</b> in our office. This is a multifaceted role ideal for someone who thrives in a small-team environment, enjoys wearing multiple hats, and wants to contribute directly to the company's success. You will help keep our financial records accurate using <b>QuickBooks Online</b>, support sales efforts, deliver outstanding customer service, and handle day-to-day administrative tasks.</p><p><b>Key Responsibilities</b></p><p><b>QuickBooks Online Bookkeeping</b></p><ul><li>Manage daily bookkeeping tasks in <b>QuickBooks Online</b> (QB Online), including accounts payable, accounts receivable, bank and credit card reconciliations, and expense tracking.</li><li>Prepare and process customer invoices, statements, and credit memos.</li><li>Track and record sales orders, shipments, and payments.</li><li>Assist with monthly financial closings, basic reporting, and maintaining accurate financial records.</li><li>Support payroll processing and basic HR-related administrative tasks as needed.</li><li>Ensure compliance with basic accounting procedures and company policies.</li></ul><p><b>Customer Service</b></p><ul><li>Serve as a primary point of contact for customers via phone, email, and chat.</li><li>Respond promptly to inquiries, provide product information, and resolve issues professionally.</li><li>Process customer orders, track shipments, and follow up on delivery and satisfaction.</li><li>Build and maintain strong customer relationships to support repeat business and loyalty.</li></ul><p><b>Sales Support</b></p><ul><li>Assist the sales team with lead management, quote preparation, and order entry.</li><li>Maintain the CRM or sales database with accurate customer and prospect information.</li><li>Help prepare sales reports, pricing updates, and promotional materials.</li><li>Coordinate with production and shipping teams to ensure timely fulfillment of sales orders.</li></ul><p><b>Administrative Support</b></p><ul><li>Handle general office administration, including filing, document management, and mail distribution.</li><li>Manage calendars, schedule meetings, and coordinate travel or vendor appointments as needed.</li><li>Support inventory tracking and basic purchasing administrative tasks.</li><li>Assist with data entry, report generation, and maintaining organized digital and physical records.</li><li>Perform other administrative duties to support the team and overall operations.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li><b>Experience</b>: 2+ years in administrative support, bookkeeping, or office management (manufacturing or small business experience is a plus).</li><li><b>Technical Skills</b>:</li><li>Proficient in <b>QuickBooks Online</b> (certification or strong hands-on experience required).</li><li>Advanced skills in Microsoft Office (especially Excel, Word, and Outlook).</li><li>Familiarity with CRM systems or ERP software is a plus.</li><li><b>Skills &amp; Attributes</b>:</li><li>Excellent customer service and communication skills (verbal and written).</li><li>Strong attention to detail and high level of accuracy in financial and administrative work.</li><li>Ability to multitask, prioritize, and work independently in a fast-paced environment.</li><li>Problem-solving mindset and a positive, team-oriented attitude.</li><li><b>Education</b>: High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Business, Accounting, or related field preferred.</li></ul><p><b>What We Offer</b></p><ul><li>Competitive hourly or salary compensation (depending on experience).</li><li>Opportunity to grow within a dynamic, entrepreneurial manufacturing company.</li><li>Supportive team environment with hands-on impact on daily operations.</li><li>PTO and benefits package</li></ul><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

North Carolina Central University

<div><div><h2 class="jobSectionHeader"><b>Posting Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position/Classification Title</b></div> <div>Administrative Support Specialist</div>
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<div><div><b>Working Title</b></div> <div>Administrative Support Specialist</div>
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<div><div><b>Competency Level</b></div> <div>Journey</div>
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<div><div><b>Position Number</b></div> <div>203029</div>
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<div><div><b>Salary Grade Equivalent</b></div>
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<div></div><div><div><b>FLSA</b></div> <div>Non-Exempt</div>
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<div><div><b>Appointment Type</b></div> <div>Permanent - Full Time</div>
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<div><div><b>FTE</b></div> <div>1 = 40 hours/week, 12 months</div>
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<div><div><b>If time limited, duration date</b></div>
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<div></div><div><div><b>Department Hiring Range</b></div> <div>$34,602 -$44,174</div>
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<div><div><b>EEO-1 Category</b></div> <div>Administrative Support Workers</div>
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<div><div><b>SOC Code</b></div> <div>43-6014 - Secretaries and Administrative Assistants, Except Legal, Medical, and Executive</div>
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</div></div></div><div><div>Position Overview
</div><p></p><div><div><div><div><b>Be an Eagle - Where Purpose Takes Flight!</b></div>
<div>Are you ready to make an impact? At <b>North Carolina Central University</b> (NCCU), we are more than an institution&mdash;we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as &lsquo;The City of Medicine,&rsquo; NCCU has been a cornerstone of education since 1910, fostering innovation and progress.
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Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement.
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An opportunity awaits you at NCCU, where your purpose can take flight.
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Visit <b>NCCU</b><b>.edu</b>.</div>
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<div><div><b>Primary Function of Organizational Unit</b></div>
<div>The Division of Student Affairs fosters students growth and development. The division aids, directs, and informs students about services and programs that will expand students&rsquo; educational experiences and prepare them for diverse lives in local and global communities.<br>
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The purpose of the Transportation Department is to provide safe, reliable, and efficient transportation options to students, faculty, and staff of NCCU to help reduce the university carbon footprint.</div>
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<div><div><b>Primary Purpose of Position</b></div>
<div>This position is point of contact person when entering the Transportation Department. Answers transportation questions/issues that may derive from students/staff/faculty/administrators and visitors. This position has knowledge of the policies and standard operating procedures of the Transportation Department and is constantly on the phone answering questions/calls on a daily basis. Contacts service recipient&rsquo;s vendors or clients to provide or obtain information. This position also provides administrative support for additional units within the division as expanded scope of duties. These extra duties are beyond her current competency.</div>
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<div><div><b>Required Knowledge, Skills, and Abilities</b></div>
<div>Communication- Verbal and Written<br>
Office Technology, Problem Solving,<br>
Knowledge &ndash; Program, Information/Records Administration, Budgeting</div>
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<div><div><b>Minimum Education/Experience</b></div>
<div>High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Prefer at least an Associate&rsquo;s degree, with a focus in business, accounting, or management.</div>
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<div><div><b>Licenses or Certification required by Statute or Regulation</b></div>
<div>N/A</div>
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<div><div><b>Equal Opportunity Employer</b></div>
<div>North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.</div>
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<div><div><b>Work Hours</b></div> <div>8am-5pm</div>
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<div><div><b>Position required to work during periods of adverse weather or other emergencies</b></div> <div>No</div>
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<div><div><b>Campus Security Authority Designated Position</b></div> <div>Yes</div>
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</div></div></div><div><div>Key Responsibilities and Related Competencies
</div><p></p><div><div><div><div><b>Required Competency</b></div> <div>Knowledge - Program</div>
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<div><div><b>Duties</b></div>
<ul><li>This position assists the Transportation Director with administrative support for various program processes. The position is also responsible for general office operations that include requisitioning of goods and services, processing contracting services, and office needs.</li></ul>
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</div></div><div><div><div><div><b>Required Competency</b></div> <div>Information/Records Administration</div>
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<div><div><b>Duties</b></div>
<ul><li>This position will assist in budget development and monitoring for a budget totaling $925,793 ($400,000 in operating funds) to provide budgetary information to the Transportation Director. This includes establishment and maintenance of policies and procedures consistent with University and the State of North Carolina; accounting and auditing requirements and special project assignments given by the Transportation Director.</li></ul>
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</div></div><div><div><div><div><b>Required Competency</b></div> <div>Customer Service</div>
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<div><div><b>Duties</b></div>
<ul><li>This position is the primary contact for customers for the Transportation Department. This position will ensure compliance with university and departmental regulations on customer service.</li></ul>
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</div></div><div><div><div><div><b>Required Competency</b></div> <div>Data/Information/Records Management</div>
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<div><div><b>Duties</b></div>
<ul><li>This position is responsible for primary vendor contact for the Transportation Director. This positions services as front line contact for appropriate research and resource for vendors questions and comments. This position also process vendor payments and requisitions for procurement.</li></ul>
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</div></div><div><div><div><div><b>Required Competency</b></div> <div>Office Technology</div>
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<div><div><b>Duties</b></div>
<ul><li>This position uses various software and hardware components such as Microsoft Office, all Banner Modules of Internet Native Banner (INB), and Student Services Banner.</li></ul>
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</div></div><div><div><div><div><b>Required Competency</b></div> <div>Other Duties as Assigned</div>
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<div><div><b>Duties</b></div>
<div>Other duties as assigned</div>
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</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>SPA01464P</div>
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<div><div><b>Open Date</b></div> <div>04/02/2026</div>
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<div><div><b>Close Date</b></div> <div>04/12/2026</div>
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<div><div><b>Special Instructions to Applicants</b></div>
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</div></div></div></div></div><div></div><h2 class="jobSectionHeader"><b>Applicant Documents</b></h2>
<div><b>Required Documents</b>
<div><ul><li>Resume/CV</li></ul>
</div><b>Optional Documents</b>
<div><ul><li>Unofficial Transcripts (official required from selected candidate)</li></ul>
<ul><li>DD-214 (Veterans Only)</li></ul>
<ul><li>Letter of Recommendation 1</li></ul>
<ul><li>Letter of Recommendation 2
</li></ul><ul><li>NGB23A or NGB22/DD256 (National Guard Only)</li></ul>
<ul><li>Licenses and/or Certification required by Statute or Regulation</li></ul></div></div></div><p></p>

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