administrative support

Seven Ventures Group

<p>Job Overview</p><p>Seven Ventures Group and Mister Postman are seeking a dependable, organized, and proactive Administrative and Executive Support Coordinator to provide direct support to the Founder and assist with daily business operations.</p><p>This is a five-day hybrid position consisting of:</p><ul><li>Two days per week providing reception and administrative support at a professional office space</li><li>One day per week supporting Mister Postman, a coworking space in Renton</li><li>Two days per week working remotely on administrative and executive support tasks</li></ul><p>The ideal candidate is professional, resourceful, comfortable working independently, and able to manage responsibilities across multiple businesses and locations.</p><p>Key Responsibilities:</p><p>Office Reception Support</p><ul><li>Greet visitors, clients, tenants, and vendors professionally</li><li>Answer and direct phone calls</li><li>Manage appointments, visitor access, mail, packages, and deliveries</li><li>Maintain an organized and welcoming reception area</li><li>Assist with office supplies, filing, scanning, and general administrative needs</li></ul><p>Mister Postman Coworking Support</p><ul><li>Welcome members, visitors, and prospective clients</li><li>Assist with tours, meeting room reservations, and general inquiries</li><li>Receive, organize, and distribute member mail and packages</li><li>Support business address customers and coworking members</li><li>Help maintain a clean, organized, and professional environment</li><li>Assist with events, workshops, and member onboarding when needed</li></ul><p>Executive and Remote Support</p><ul><li>Manage calendars, meetings, appointments, and reminders for the Founder</li><li>Draft and proofread emails, documents, reports, and correspondence</li><li>Complete data entry and maintain organized digital records</li><li>Track projects, deadlines, invoices, and follow-up items</li><li>Assist with client, vendor, and partner communication</li><li>Conduct research and support special projects</li><li>Provide basic bookkeeping or QuickBooks support when needed</li><li>Maintain confidentiality when handling sensitive business information</li></ul><p>Qualifications</p><ul><li>Previous experience in administrative support, reception, customer service, office management, or executive assistance</li><li>Strong written and verbal communication skills</li><li>Excellent organization, time management, and attention to detail</li><li>Ability to work independently and manage multiple priorities</li><li>Professional phone and customer service etiquette</li><li>Proficiency with Microsoft Office or Google Workspace</li><li>Experience with QuickBooks is preferred but not required</li><li>Reliable transportation for scheduled on-site work</li><li>Comfortable learning new systems and supporting multiple business operations</li></ul><p>The ideal candidate is proactive, dependable, professional, and interested in supporting entrepreneurs, small businesses, and community-focused work.</p><p>Pay: From $3,000.00 per month</p><p>Work Location: Hybrid remote in Bellevue, WA 98015</p>

Administrative Support

Pennington County, SD

<div><div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2></div>
<div><p>The Administrative Support position provides general clerical, administrative, and customer service support to staff and the general public. This position is generally the first point of contact for incoming phone calls and in-person needs. The Administrative Support position performs data entry and clerical support throughout the department.</p></div>
<div><h2 class="jobSectionHeader"><b>Position Functions</b></h2></div>
<div><p><b>Essential Functions:</b></p><br>
<ul><li>
Opens and distributes mail for staff processing</li><li>
Logs title work into the office program for tracking purposes</li><li>
Balances daily motor vehicle receipts and payments for close of day</li><li>
Assists accounting by maintaining various databases, records and files as needed and with cash count down and all closing duties</li><li>
Scan documents for of critical and sensitive information while maintaining confidentiality</li><li>
Represents office through memos, letters and emails in a professional accurate manner</li><li>
Process motor vehicle basic transactions and current real estate tax payments received via mail, drop off or on the phone</li><li>
Heavy filing (alpha and numeric) and quality control of held documents awaiting processing</li><li>
Maintains distribution of resource supplies needed by all title processors throughout the office</li><li>
Perform related duties as assigned by supervisor</li><li>
Maintain compliance with all County policies and procedures</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<div><p><b>Education and/or Experience Required:</b></p><br>
<ul><li>
High School Diploma or GED</li><li>
One to three years of related work experience in an office environment</li><li>
Microsoft Office programs and PDF Software knowledge</li></ul><b>
Physical Requirements:</b><br>
<ul><li>
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and quantitative productivity standards.</li><li>
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards.</li><li>
This position frequently remains stationary for long periods of time and needs to occasionally move about inside the office to access file cabinets, office machinery, etc.</li><li>
Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and printer.</li><li>
Must be able to move up to 20 pounds unassisted, and move 40 pounds with assistance.</li><li>
Must be able to communicate clearly and effectively on telephone, in-person and in writing.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Information</b></h2></div>
<div><p><b>Working Environment:</b></p><br>
<ul><li>
Most work is performed indoors in an office where noise and interruptions often occur</li><li>
Fast-paced, ever-changing work environment, which requires increased productivity.</li><li>
Professional business atmosphere where accuracy in accounting of monies and secure information is retained confidentially</li></ul></div></div></div><p></p>
<br><p></p><div><div><div><div><div><b>Pennington County Benefit Summary</b></div><div>The following is a summary of benefits available to full-time and part-time benefited employees of Pennington County.</div><div><b> </b></div><div><b>Heath Care Program</b></div><div><i>Health</i> &ndash; Pennington County has a self-funded health care program for employees and their dependents. Health Insurance and Prescription Drug is covered through Wellmark (Blue Cross Blue Shield). Two plans are offered: a traditional PPO plan with co-pay structure and a high deductible plan with higher deductible/out-of-pocket maximums.</div><div> </div><div><i>Dental </i>&ndash; Dental coverage is provided through Delta Dental of South Dakota. 100% of usual and customary charges for preventive and diagnostic procedures are covered, after a $50 deductible per individual / $150 per family. Routine and restorative procedures, endodontics, periodontics, and major services are covered at 50%. There is an annual maximum of $1000 per individual. Orthodontics are not covered under this plan.</div><div> </div><div><i>Prescription &ndash; </i>The Health care program includes retail and mail order (90-day supply) prescription coverage, both requiring an affordable co-pay. Co-pays do not accumulate toward satisfaction of the deductible or co-insurance limit.</div><div> </div><div>Note: Health care program coverage is effective on the 1st of the month following one complete month of employment. The program is available for employees and their dependents.</div></div> <div><b>Life Insurance</b></div><div> </div><div>Pennington County provides a $20,000 basic life insurance policy for every benefited employee. Optional supplemental life insurance can be purchased for employee, spouse, and dependent children.</div><div> </div><div><b>Employee Assistance Program</b></div><div> </div><div>Pennington County employees and family members may receive counseling services for issues relating to financial difficulties, marital and family distress, emotional problems, and alcohol or drug abuse. Generally speaking, as many as three visits annually are provided at no charge. Services are confidential.</div><div></div> <div><b>Retirement Plan</b></div><div> </div><div>Pennington County is a member of the South Dakota Retirement System (SDRS). The employee contributes 6% (8% for public safety) of gross wages. The contribution is matched by the County. Upon separation from employment with Pennington County, individuals who are fully vested in SDRS (three years of contributory service) have the right to receive a monthly lifetime retirement benefit at retirement age.</div><div> </div><div>Employees may choose to save additional funds toward retirement on a pre-tax basis through the SDRS supplemental retirement program. Other SDRS benefits include long term disability, family, and spouse benefits.</div><div></div><div> </div><div><b>Supplemental Insurance</b></div><div> </div><div>AFLAC offers various supplemental insurance policies for employees and family members. These policies are portable and guaranteed renewable. Premiums are deducted from payroll.</div><div> </div><div><b>Paid Time Off</b></div><div> </div><div><i>Vacation &ndash; </i>Vacation time accrues per pay period at the rate of 3.077 hours for new employees with incremental increases based on years of service. Maximum hours of accumulation apply.</div><div> </div><div><i>Sick Leave</i> &ndash; Sick leave accrues at the rate of 3.077 hours per pay period. Employees may use up to 80 hours of available sick leave annually for other designated reasons. Sick leave separation benefits are available after 10 years of employment.</div><div> </div><div><i>Holidays</i> &ndash; Employees are eligible for up to 11 paid holidays per year.</div><div> </div><div>All Paid Time Off benefits are prorated based on the number of hours worked or benefit time taken in a pay period for all benefited employees.</div> <div>This summary is for general information only. Employees have access to complete and detailed policies, procedures, or summary plan descriptions for all benefits cited.</div></div></div></div><p></p>

California State University

<p></p><div><div><b>Job no:</b> 560141<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> Chancellor's Office<br>
<b>Categories:</b> Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time<br>
</div><div><p><b>Chancellor's Office Statement</b></p>
<p>
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of <b>Administrative Support Coordinator</b>. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.</p>
<p><b>
Salary</b></p>
<p>
The anticipated salary hiring range is up to <b>$54,516 </b>per year, commensurate with qualifications and experience.</p>
<p><b>
Work Arrangements</b></p>
<p><b>
Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Long Beach, California.</b></p>
<p><b>
Premium Benefits</b></p>
<p>
Comprehensive Health, Dental, and Vision Benefits</p>
<p>
15 paid holidays a year</p>
<p>
Tuition waiver education program (also applies to eligible family members)</p>
<p>
Membership in the California Public Employees Retirement System (PERS)</p>
<p>
More details here: Comprehensive Benefits Package</p>
<p><b>
Classification</b></p>
<p>
Administrative Support Coordinator II</p>
<p><b>
Compensation Notice</b></p>
<p>
CSU Classification Salary Range: $52,404 - $76,344 per year (Step 1 - Step 20); Step placement will be determined based on relevant qualifications and professional experience. <b>Step placement upon appointment is not expected to exceed Step 3 ($54,516 per year). </b>Future increases, including step advancement, are subject to contract negotiations.</p>
<p><b>
Position Information</b></p>
<p>
The California State University, Office of the Chancellor, is seeking an <b>Administrative Support Coordinator </b>to provide advanced administrative and operational support to the Vice Chancellor and Strategic Enrollment Management and Student Success (SEMSS) Executive Office. The incumbent coordinates complex executive calendars, division-wide meetings, high-profile events, and executive office operations while serving as a central point of contact for internal and external stakeholders.</p>
<p>
The position independently plans, prioritizes, coordinates, and executes a broad range of administrative and operational projects and assignments. Exercising sound judgment, discretion, and a comprehensive knowledge of CSU policies, procedures, and executive office protocols, the incumbent ensures the efficient operation of the Executive Office and facilitates effective communication and coordination across the Chancellor&rsquo;s Office.</p>
<p><b>
Responsibilities</b></p>
<p>
Under the general direction of the <b>Manager of Executive Engagement and Strategic Operations</b>, the <b>Administrative Support Coordinator </b>will perform duties as outlined below:</p>
<p>
Executive &amp; Administrative Coordination</p>
<ul><li>Manage complex calendars for the Vice Chancellor and Chief of Staff, including prioritizing requests, resolving conflicts, and aligning scheduling with divisional and systemwide priorities.</li></ul>
<ul><li>Coordinate and monitor division email accounts and shared calendars; draft, edit, and respond to correspondence on behalf of the division.</li></ul>
<ul><li>Serve as a primary point of contact for internal and external stakeholders, including campus leaders, systemwide partners, and external constituents.</li></ul>
<ul><li>Maintain division email distribution lists and stakeholder contact databases (e.g., listservs, address lists), ensuring accuracy and timely updates.</li></ul>
<ul><li>Provide administrative and clerical support to the Executive Office, coordinating activities with executive office managers and leadership staff.</li></ul>
<ul><li>Evaluate existing administrative procedures and recommend operational improvements and recommend workflow enhancements.</li></ul>
<p>
Meeting &amp; Project Coordination</p>
<ul><li>Coordinate all aspects of executive and division meetings (e.g., VPSA, SAC, SEMSS leadership), including agenda preparation, development of briefing materials, and post-meeting follow-up.</li></ul>
<ul><li>Prepare, format, and distribute professional documents, reports, presentations, and meeting materials.</li></ul>
<ul><li>Track action items and support implementation and follow-through on meeting outcomes.</li></ul>
<ul><li>Independently manage multiple projects and assignments with competing priorities, ensuring timely completion and alignment with divisional goals.</li></ul>
<p>
Event &amp; Engagement Coordination</p>
<ul><li>Plan, organize, and execute division meetings, interviews, visits, and events, ensuring coordination of all logistical arrangements.</li></ul>
<ul><li>Manage event logistics including securing approvals, coordinating invitations and RSVPs, reserving event space, arranging catering, and coordinating vendors.</li></ul>
<ul><li>Conduct site research and coordinate facility arrangements, including collaboration with Chancellor&rsquo;s Office Conference Services for external events.</li></ul>
<ul><li>Provide on-site and off-site event support to ensure successful execution of division engagements.</li></ul>
<ul><li>Maintain detailed event records and assist with processing event-related expenses and materials.</li></ul>
<p>
Financial &amp; Travel Coordination</p>
<ul><li>Coordinate and process travel arrangements for Vice Chancellor Executive Office staff, including travel requests, itineraries, conference registrations, and reimbursements.</li></ul>
<ul><li>Prepare and process travel documentation (e.g., travel authorizations, expense reports, campus reimbursements) in accordance with CSU policies and procedures.</li></ul>
<ul><li>Assist with reconciliation of travel and office expenses using Concur and support monthly Universal Card reconciliation.</li></ul>
<ul><li>Support procurement processes, including inventory management, researching and purchasing supplies, and processing expenditures in compliance with CSU CO policies.</li></ul>
<ul><li>Liaise with vendors to obtain receipts, resolve discrepancies, and ensure accurate financial documentation.</li></ul>
<ul><li>Monitor VC&rsquo;s expenditures and reconcile transactions to ensure compliance with CSU policies.</li></ul>
<p>
Operational Support &amp; Office Coordination</p>
<ul><li>Maintain organized electronic and physical filing systems, records, and administrative processes in alignment with CSU policies and retention requirements.</li></ul>
<ul><li>Coordinate administrative workflows and activities across the division and with other Chancellor&rsquo;s Office units.</li></ul>
<ul><li>Implement process improvements to enhance efficiency and effectiveness of office operations.</li></ul>
<ul><li>Provide administrative support for special projects and divisional initiatives.</li></ul>
<p>
Other Duties as Assigned</p>
<ul><li>Perform other duties as assigned in support of division priorities, including general administrative support and special projects.</li></ul>
<ul><li>Provide lead work direction, training, and oversight to student assistants in routine office functions.</li></ul>
<ul><li>Collaborate with other Chancellor&rsquo;s Office departments on cross-functional projects, events, and activities.</li></ul>
<p><b>
Qualifications</b></p>
<p>
This position requires:</p>
<ul><li>High school diploma or equivalent combination of education and progressively responsible administrative experience, preferably in an executive-level environment.</li></ul>
<ul><li>A minimum of three years of administrative executive experience supporting senior leadership managing complex administrative operations.</li></ul>
<ul><li>One year experience in event coordination or project management.</li></ul>
<ul><li>Experience coordinating multiple priorities, managing executive calendars, travel and handling confidential information.</li></ul>
<ul><li>Comprehensive knowledge of office methods, procedures, and practices.</li></ul>
<ul><li>Ability to independently interpret and apply policies and procedures and use judgment and discretion in complex situations.</li></ul>
<ul><li>Ability to manage multiple priorities and projects with minimal supervision.</li></ul>
<ul><li>Strong organizational skills and exceptional attention to detail.</li></ul>
<ul><li>Advanced written and verbal communication skills, including drafting executive-level correspondence.</li></ul>
<ul><li>Ability to handle sensitive and confidential information with a high degree of professionalism.</li></ul>
<ul><li>Ability to anticipate needs, problem-solve, and implement practical and effective solutions.</li></ul>
<ul><li>Demonstrated ability to exercise sound judgment, maintain confidentiality, and work independently in a fast-paced executive office.</li></ul>
<ul><li>Strong interpersonal skills and ability to interact effectively with high-level administrators and external stakeholders.</li></ul>
<ul><li>Proficiency in Microsoft Office Suite and administrative systems (e.g., Concur, SharePoint).</li></ul>
<p><b>
Preferred Qualifications</b></p>
<ul><li>A degree from an accredited college or university, preferred.</li></ul>
<ul><li>Experience in higher education, public sector, or a large, complex organization, highly preferred.</li></ul>
<ul><li>Working knowledge of CSU or higher education systems, policies, and procedures preferred.</li></ul>
<p><b>
Application Period</b></p>
<p>
Priority consideration will be given to candidates who apply by <b>August 10, 2026</b>. Applications will be accepted until the job posting is removed.</p>
<p><b>
How To Apply</b></p>
<p>
Please click &quot;&quot; to complete the California State University, Chancellor's Office online employment application.</p>
<p><b>
Equal Employment Opportunity</b></p>
<p>
Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.</p>
<p><b>
Title IX</b></p>
<p>
Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix</p>
<p><b>
E-Verify</b></p>
<p>
This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).</p>
<p>
If hired, you will be required to furnish proof that you are legally authorized to work in the United States. <b>The CSU Chancellor&rsquo;s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).</b></p>
<p><b>
COVID19 Vaccination Policy</b></p>
<p>
Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor&rsquo;s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.</p>
<p><b>
CSU</b> <b>Out of State Employment Policy
</b></p><p>California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.</p>
<p><b>
Background</b></p>
<p>
The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.</p>
<p><b>
Learn more about working at the California State University and the impact of our mission.</b></p><div></div>
</div>
<p><b>Advertised:</b> Jul 27 2026 Pacific Daylight Time<br>
<b>Applications close:</b></p></div><p></p>

Administrative Support Coordinator

Appalachian State University

<div><h2 class="jobSectionHeader"><b>Posting Details</b></h2>
<p></p><p>Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.</p><p></p>
<div><div><div>Position Summary Information
</div><p></p><div><div><div><div><b>Classification Title</b></div> <div>Administrative Support Associate-Acad Dept as Supp Role to Lead Position</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Support Associate</div>
</div><br>
<div><div><b>Location</b></div> <div>Boone, North Carolina</div>
</div><br>
<div><div><b>Job Category</b></div> <div>6</div>
</div><br>
<div><div><b>Position Number</b></div> <div>094531</div>
</div><br>
<div><div><b>Not Eligible for Visa Sponsorship</b></div>
<div>VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S</div>
</div><br>
<div><div><b>Department</b></div> <div>Enrollment Mgt - Transfer Admissions &amp; Engagement - 240400</div>
</div><br>
<div><div><b>Primary Purpose of Position</b></div>
<div><div>Serve as administrative support for Transfer Admissions &amp; Engagement. As the first point of contact (visit, email, phone), ensure the highest quality of customer service to students, staff, faculty, parents, and administrators. Position requires thorough knowledge of Transfer Admissions &amp; Engagement policies and procedures as well as excellent verbal and written communication skills. The position requires ability to manage general office duties such as receptionist duties, preparation of documents and email, compiling records, organizing and maintaining files, mail distribution, greeting visitors, answering calls and emails. The position will use a variety of technology platforms including Google suites, Microsoft Office, Banner, Slate CRM, DegreeWorks, and others.<br>
</div><div><b>At Appalachian State University, we believe in the power of community. Our mission, vision and values reflect a deep commitment to sustainability shown in our classrooms, our operations and our community. Build your future in the High Country at Appalachian State University. </b><b>Click here to learn about the benefits of being an employee at Appalachian State University and living in Boone, NC.</b>
</div></div>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div>Graduation from high school; or an equivalent combination of education and experience.<br>
Special Note: This is a generalized representation of positions in this class and is not intended to reflect essential<br>
functions per ADA. Examples of competencies are typical of the majority of positions, but may not be applicable to<br>
all positions.<br>
Diplomas or degrees must be received from appropriately accredited institutions.</div>
</div><br>
<div><div><b>License/Certification Required</b></div>
</div><br>
<div></div><div><div><b>Essential Job Functions</b></div>
<div><div><b>Transfer Admissions &amp; Engagement</b> (TAE) is in the division of<b> Enrollment Management</b><b> </b>(EM). The mission of the Division of Enrollment Management is to strategically plan, implement, and assess services and programs that facilitate student preparation for college, recruitment, enrollment, and graduation. The mission of TAE is to cultivate an environment that elevates the higher education experience by advocating, collaborating, and providing innovative services to recruit, retain, and graduate students. Additionally, TAE will coordinate programming and services intended to help students integrate into the Appalachian community and improve retention.<br>
<br>
This <b>Administrative Support Associate </b>role serves as administrative support and first point of contact (visit, email, phone) for Transfer Admissions &amp; Engagement.<br>
</div><div><b>Duties &amp; Responsibilities Include:</b></div><ul>
<li>Ensuring the highest quality of customer service to students, staff, faculty, parents, and administrators.</li>
<li>Maintaining a thorough knowledge of Transfer Admissions &amp; Engagement policies and procedures.</li>
<li>Maintaining excellent verbal and written communication skills.</li>
<li>Managing general office duties such as receptionist duties, preparing documents and emails, compiling records, organizing and maintaining files, distributing mail, greeting visitors, and answering calls and emails.</li>
<li>Performing duties using a variety of technology platforms, including Google suites, Microsoft Office, Banner, Slate CRM, DegreeWorks, and others.</li>
</ul></div>
</div><br>
<div><div><b>Knowledge, Skills, &amp; Abilities Required for this Position</b></div>
<ul><li>Thorough knowledge of standard and professional office practices and procedures.</li>
<li>Strong interpersonal communication and organizational skills.</li>
<li>Ability to handle multiple tasks with frequent interruptions.</li>
<li>Detail oriented.</li>
<li>Proficient computer capabilities and the ability to quickly learn other software products.</li>
<li>Transfer Admissions &amp; Engagement is a high contact/high volume department with a strong emphasis on customer service.</li>
<li>Desired skills and abilities: outgoing; must enjoy working with people; collaborative; patient; flexible; and the ability to multi-task on a consistent basis.</li>
</ul>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div>Desired skills and abilities: outgoing; must enjoy working with people; collaborative; patient; flexible; organized; and has the ability to multitask on a consistent basis.</div>
</div><br>
<div><div><b>Required Functional Competencies to Successfully Perform Job Duties.</b></div>
<div><b>Communication-Verbal:</b> Responds to general questions/issues that deviate from standard operating procedures by determining and consulting appropriate resources such as policies, manuals or other staff. Responds to requests for program and procedural information. Contacts service recipients, vendors, or clients to provide or obtain information. Schedules and coordinates appointments, meetings and events.<br>
<br>
<b>Communication-Written: </b>Composes written communication with guidance using standard formats. Composes correspondence involving program or operational procedures independently from general instructions or brief summaries. May design and modify recruiting materials for programs.<br>
<br>
<b>Information/Records Administration:</b> Records, compiles and summarizes data using established format. Compiles and organizes information from different sources to develop reports and data.<br>
<br>
<b>Knowledge-Program:</b> Understands programs and services to apply this knowledge in problem-solving and responding to most questions and inquiries. Uses program knowledge to interface with other offices and organizations. Provides assistance to students with class registration, course permits, course adds/drops and assigns program advisors. Applies knowledge of University textbook policies in relation to faculty textbook order requirements. Applies knowledge of University policies to process university forms, process banner payroll and perform e-verifications.<br>
<br>
<b>Problem Solving: </b>Assesses and may resolve unprecedented problems that require research and review of policy and procedures. Applies judgment for problem resolutions based on delegated authority from supervisor.</div>
</div><br>
<div><div><b>Type of Position</b></div> <div>Permanent Full-Time</div>
</div><br>
<div><div><b>Staff/Non-Faculty</b></div> <div>Staff/Non-Faculty</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>1.0</div>
</div><br>
<div><div><b>Work Schedule/Hours</b></div>
<div>Monday &ndash; Friday, 8:00am &ndash; 5:00pm, with evening and/or weekend events scheduled a few times per year.</div>
</div><br>
<div><div><b>Number of Hours Per Week</b></div> <div>40</div>
</div><br>
<div><div><b>Number of Months Per Year</b></div> <div>12</div>
</div><br>
<div><div><b>Mandatory Staff</b></div> <div>No</div>
</div><br>
<div><div><b>Physical Demands of Position</b></div>
<div>To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.</div>
</div><br>
<div><div><b>Overall Competency Level </b></div><div>Journey</div>
</div><br>
<div><div><b>Salary Grade Equivalency</b></div> <div>GN04</div>
</div><br>
<div><div><b>Salary Range</b></div>
</div><br>
<div></div><div><div><b>Anticipated Hiring Range</b></div> <div>$36,815 - $37,394</div>
</div><br>
</div></div></div><div><div>Pay will be commensurate with applicant competencies, budget, equity and market considerations.
</div></div><p></p><div><div>Posting Details Information
</div><p></p><div><div><div><div><b>Posting Date</b></div> <div>07/30/2026</div>
</div><br>
<div><div><b>Closing Date</b></div> <div>08/13/2026</div>
</div><br>
<div><div><b>Competency Level Statement</b></div> <div>Management will only consider applicants who meet the required competencies.</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><div>For a complete application, please apply and submit all below-required documents electronically through Appalachian State University&rsquo;s Job Board:<br>
</div><ul><li>Cover Letter</li>
<li>Resume</li>
<li>List of three professional references with contact information</li>
</ul></div>
</div><br>
<div><div><b>Search Chair Name</b></div> <div>Andrea Winkler</div>
</div><br>
<div><div><b>Search Chair Email</b></div> <div>winklerab@appstate.edu</div>
</div><br>
<div><div><b>Applicant Pool Preference</b></div> <div>External (Post on the Web)</div>
</div><br>
</div></div></div><div><div>Departmental Information
</div><p></p><div><div><div><div><b>Quick Link</b></div> <div>https://appstate.peopleadmin.com/postings/55458</div>
</div><br>
<div><div><b>Posting Number</b></div> <div>201503020P</div></div></div></div></div></div></div>

Administrative Support Associate

UNC Charlotte

<div><div><div>General Information
</div><p></p><div><div><div><div><b>Vacancy Open to</b></div> <div>All Candidates</div>
</div><br>
<div><div><b>Employment Type</b></div> <div>Permanent - Full-time</div>
</div><br>
<div><div><b>If time-limited, note appointment end date</b></div>
</div><br>
<div></div><div><div><b>Hours per week</b></div> <div>40</div>
</div><br>
<div><div><b>Months per year</b></div> <div>12</div>
</div><br>
<div><div><b>Position Number</b></div> <div>012045</div>
</div><br>
<div><div><b>NC Salary Grade Equivalency</b></div> <div>NC10</div>
</div><br>
<div><div><b>Classification Title</b></div> <div>Admin Support Specialist - Advanced</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Support Specialist</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>$40,665 - $50,346</div>
</div><br>
<div><div><b>Anticipate Hiring Range</b></div> <div>$40,665 - $50,346</div>
</div><br>
<div><div><b>FLSA Status</b></div> <div>Non Exempt</div>
</div><br>
<div><div><b>Division</b></div> <div>Student Affairs</div>
</div><br>
<div><div><b>Department</b></div> <div>Counseling &amp; Health Serv (Adm)</div>
</div><br>
<div><div><b>Work Unit</b></div> <div>Wellness Promotion</div>
</div><br>
<div><div><b>Work Schedule</b></div>
<div>8:00 am &ndash; 5:00 pm; Monday &ndash; Friday with occasional evening and weekend hours required, as necessary.</div>
</div><br>
<div><div><b>Primary Purpose of Position</b></div>
<div>This position provides high-level administrative and operational support to the Director and staff of the Center for Wellness Promotion (CWP). The role is responsible for coordinating a broad range of administrative, business, financial, and customer service functions that support the daily operations of the department. Duties include financial administration, business process management, records management, inventory tracking, student employee administration, payroll support, event coordination assistance, and departmental communications.</div>
</div><br>
<div><div><b>Minimum Education/Experience</b></div>
<div>Required Minimum Qualifications:<br>
<br>
Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.<br>
<br>
Note: Some state job postings state you can qualify by an &lsquo;equivalent combination of education and experience.&rsquo; If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.</div>
</div><br>
<div><div><b>Essential Job Duties</b></div>
<div><div>The position serves as a key resource for the department by:<br>
</div><ul><li>Managing departmental financial transactions.</li>
<li>Processing travel authorizations and reimbursements.</li>
<li>Coordinating student hiring and personnel-related actions.</li>
<li>Reconciling financial records and expenditures.</li>
<li>Maintaining departmental databases and operational records.</li>
<li>Assisting with the planning and execution of departmental programs, events, and initiatives.</li>
<li>Providing customer service and serving as the primary point of contact for students, visitors, and campus partners.</li>
<li>Attending departmental meetings and contributing to operational decisions that impact the department.</li>
<li>Processing e-commerce transactions and credit card deposits.</li>
<li>Performing a variety of administrative and business functions necessary to support the effective operation of the Center for Wellness Promotion.</li>
</ul></div>
</div><br>
<div><div><b>Other Work Responsibilities</b></div>
<ul><li>Other duties as assigned by the Director and/or the CWP Leadership Team.</li></ul>
</div><br>
<div><div><b>Departmental Preferred Experience, Skills, Training/Education</b></div>
<ul><li>Clerical experience or work in an administrative setting.</li>
<li>Experience providing administrative support to a college or university department.</li>
<li>Knowledge of and experience with the following: Concur, 49er Mart, Banner, and Excel is preferred.</li>
</ul>
</div><br>
<div><div><b>Necessary Licenses or Certifications</b></div>
</div><br>
<div></div><div><div><b>Work Location</b></div> <div>Center for Wellness Promotion</div>
</div><br>
<div><div><b>Posting date</b></div> <div>07/10/2026</div>
</div><br>
<div><div><b>Closing date</b></div> <div>07/19/2026</div>
</div><br>
<div><div><b>Proposed Hire Date</b></div> <div>08/20/2026</div>
</div><br>
<div><div><b>Contact Information</b></div>
</div><br>
<div></div><div><div><b>Special Notes to Applicants</b></div>
<ul><li><b>The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report</b></li>
<li><b>The Search Committee will not contact references without first verifying permission with the </b><b><i>finalist</i></b><b>.</b>
</li><li><b>Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.</b></li>
<li><b>Do not write &lsquo;see resume&rsquo; on your application when completing the job duties section.</b></li>
<li><b>UNC</b><b> Charlotte Benefits Information: </b><b>https://hr.charlotte.edu/benefits/benefits-overview/</b></li></ul></div></div></div></div></div>

Administrative Support Specialist

Experts Plus Recruitment Services

<div>
 We are urgently recruiting on behalf of a
 <strong>
  leading UAE Federal Government Ministry
 </strong>
 for an experienced and highly organized
 <strong>
  Administrative Support Coordinator
 </strong>
 to provide executive-level administrative and coordination support.
 <br/>
 <br/>
 This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can effectively support senior leadership in a fast-paced government environment while maintaining the highest level of professionalism and confidentiality.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide comprehensive administrative and coordination support to the Office
  </li>
  <li>
   Manage executive calendars, appointments, meetings, and official schedules
  </li>
  <li>
   Coordinate internal and external meetings, prepare agendas, record meeting minutes, and follow up on action items
  </li>
  <li>
   Prepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and English
  </li>
  <li>
   Liaise with internal departments and external stakeholders to facilitate effective communication and ensure timely completion of assigned tasks
  </li>
  <li>
   Track incoming correspondence, requests, and assignments, ensuring timely responses and appropriate follow-up
  </li>
  <li>
   Coordinate travel arrangements, accommodation, and logistics for official missions and events
  </li>
  <li>
   Maintain confidential records, files, and documentation in compliance with government policies and information security requirements
  </li>
  <li>
   Monitor the implementation of executive decisions and follow up with relevant departments
  </li>
  <li>
   Support the planning and coordination of executive meetings, workshops, official visits, and events
  </li>
  <li>
   Prepare periodic reports and dashboards on assigned initiatives and operational matters
  </li>
  <li>
   Coordinate administrative and procurement requirements for the Executive Office, where applicable
  </li>
  <li>
   Perform other duties assigned to support the effective operation of the Office
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3-5 years of experience in executive administration, executive office coordination, or executive assistant roles
  </li>
  <li>
   Proven experience managing executive calendars, appointments, and competing priorities in a senior leadership environment
  </li>
  <li>
   Experience coordinating high-level meetings, workshops, and official visits, including preparing agendas, Minutes of Meeting, and tracking action items
  </li>
  <li>
   Strong experience drafting official correspondence, briefing notes, reports, and presentations
  </li>
  <li>
   Experience managing document routing, approvals, and executive workflows, with familiarity using document management systems, government systems, and ERP platforms
  </li>
  <li>
   Experience working within a UAE Federal Government Ministry, government entity, semi-government organization, or Royal or Executive Office
  </li>
  <li>
   Professional proficiency in Arabic for preparing official correspondence
  </li>
 </ul>
</div>


U.S. District Court

<p><b>Posting Date: </b>July 30, 2026</p><p><b>Vacancy Number: </b>AST-0726</p><p><b>Position: </b>Administrative Support Technician&ndash; FT/Permanent</p><p><b>Salary Range: </b>CL22/1 $33,415 to CL22/61 $54,300-St. Louis</p><p>CL22/1 $32,588 to CL22/61 $52,957-Cape Girardeau</p><p>Promotion potential to CL-23 without further competition.</p><p>(Salary and classifications dependent upon qualifications and location)</p><p><b>Duty Station: </b>U.S. Probation Office &ndash; St. Louis, MO or Cape Girardeau, Missouri</p><p><b>Closing Date: </b>Open until filled - <i>applications will be considered as they are received</i></p><p>The United States Probation Office for the Eastern District of Missouri is accepting applications for the position of an Administrative Support Technician. This is an entry level position that provides clerical support to the U.S. Probation Office&rsquo;s team in accordance with approved internal procedures and policies. The incumbent assists more experienced staff by providing clerical and administrative support. This role will be stationed in the St. Louis, MO or Cape Girardeau, Missouri office. Multiple positions may be filled from this announcement.</p><p>&middot; Formats, types, and edits reports developed by officer, often within a short time period.</p><p>&middot; Receptionist duties, answer and screens telephone calls and greet visitors. Answer routine questions, direct persons reporting from prison, court or to appropriate programs based upon knowledge of officers.</p><p>&middot; Docket reports in CM-ECF developed by officers, often within a short time period. Reports include presentence reports, violation reports, petition for warrants/summons reports and modifications for the court. Independently, or with directions of officers prepare summons or essential documents pertaining to case files.</p><p>&middot; Enter supervision case file and statistical data into PACTS database. Receive and transfer case files from other districts. Conducts criminal record checks through local or national law enforcement systems by accessing REJIS, MULES, and NCIC. Retrieve State (OPII) records through state database. Process police reports through St. Louis County and St. Louis City databases.</p><p>&middot; Initiates verification forms from PACTS (PSX) database. Enter chronological records in supervision/investigation case file from information provided by the officer. Scan monthly reports and case materials into PACTS (PDIM) database.</p><p>&middot; Submit case file materials through eDesignate and USSC database.</p><p>&middot; Enter demographics into PACTS database to generate collateral investigation.</p><p>&middot; Processing incoming/outgoing mail.</p><p>&middot; Participates in and contributes to ongoing functional training programs.</p><p>&middot; Responsible for running record checks through local and national databases, gathering documentation (arrest reports, charging documents, judgements, and dismissals), compiling criminal histories/profiles, and conducting additional investigative work, to provide a written summary to requesting districts in accordance with established time frames.</p><p>&middot; Other duties as assigned.</p><p><b>Required Qualifications</b></p><p>Applicants must be a high school graduate or equivalent. Bachelor&rsquo;s degree is preferred. Must have excellent communication and organization skills and able to work independently. Strong writing, analytical and decision- making skills are required. Knowledge and skills in use of personal computers and software applications to prepare reports and correspondence is required. Applicants must have thorough knowledge of office procedures, practices, processes, and telephone etiquette. Ability to organize work in conjunction with interruptions and distractions to meet recurring deadlines and maintain tracking systems related to cases. Experience with the criminal justice system is a plus.</p><p>Applicants should have clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.</p><p><b>Conditions of Employment</b></p><p>All applicants considered for the position will be required to undergo a background investigation which includes an FBI fingerprint check, as the position involves handling of confidential or highly sensitive information. The selectee may be appointed provisionally, and retention will depend upon favorable suitability determination of the background investigation.</p><p><b>Benefits</b></p><p>Judiciary employees serve under excepted appointment (not civil service). The Federal benefits package includes:</p><ul><li>Generous Paid Time Off Program</li><li>Eleven Paid Holidays</li><li>Public Service Loan Forgiveness</li><li>Group Health, Dental, Vision and Life Insurance</li><li>Defined Benefit Pension Plan Defined Contribution Plan (TSP) with Employer Match</li><li>Long‐Term Care Insurance</li><li>Health and Dependent Flexible Spending Accounts</li><li>Parking/Commuter Benefit Program</li><li>Employee Assistance Program</li><li>Work Life Services</li><li>Virtual Judiciary Online University</li></ul><p><b>How to Apply</b></p><p>Please submit a cover letter with detailed resume and three references, as well as, the completed application for Judicial Branch Federal Employment Form AO-78 (Click the link to download Form AO-78 to: moed_employment@moed.uscourts.gov (please include the Vacancy Number: AST-0726in the subject line)<b>. </b>Applications will not be considered complete until all the items listed above have been received by Human Resources.</p><p>All property submitted becomes the property of the U.S. Probation Office. The Court has the right to modify the conditions of this vacancy announcement, withdraw the announcement, or fill the position at any time before the closing date, any of which may occur without prior written notice. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the U.S. Probation Office may elect to select a candidate from the applicants who responded to the original announcement without re-posting the position. Only applicants who are selected to be interviewed will be contacted</p><p><i>The Probation Office provides reasonable accomodation to applicants with disabilities.</i></p><p><b>The Court is an Equal Employment Opportunity employer</b></p><p>Pay: $33,415.00 - $52,957.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Support Technician

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