administrative support

New Horizons serving individuals with special needs

<div>Make a Difference Every Day....
New Horizons, a nonprofit organization that has served adults with special needs throughout the San Fernando Valley, Santa Clarita, Simi Valley, Moorpark, Thousand Oaks, and Ventura for more than 60 years, is seeking a motivated and detail-oriented Administrative Support Associate.
This position is ideal for a self-starter who thrives in a mission-driven environment and is committed to supporting an organization dedicated to empowering individuals with developmental and intellectual disabilities to live meaningful and independent lives. 
SUMMARY: The Administrative Support Associate provides administrative and clerical support to ensure the efficient day-to-day operation of the office. Responsibilities include performing a variety of clerical tasks, maintaining accurate records and documentation, assisting with data entry, filing, correspondence, scheduling, and general office organization. The Administrative Support Associate also supports special projects and assignments as directed, exercising professionalism, attention to detail, and effective communication skills.
In addition to routine clerical responsibilities, the Administrative Support Associate may perform other administrative functions consistent with their skill level, experience, and training. This position may also collaborate with and provide support to other departments on special projects and organizational initiatives in coordination with the Employment Services Department, contributing to overall operational efficiency and team success. 
ESSENTIAL DUTIES AND RESPONSIBILTIES include the following:
1. Maintains strict confidentiality of all personnel, members, medical, and financial records in accordance with organizational policies and applicable regulations.
2. Creates new client files, enters client information into the system, and maintains accurate and up-to-date database records.
3. Performs monthly data entry and record updates for Regional Center (RC) individual clients.
4. Completes and processes DS 1972 forms accurately and in a timely manner.
5. Reviews client files regularly to ensure all annual documentation and required forms are current and properly maintained.
6. Prepares monthly Job Coach meeting agendas, training materials, and supporting documentation.
7. Maintains and organizes filing systems for the Employment Services Department, including Supported Employment (SE), Pathways, Direct Placement (DP) and External Situational Assessment (ESA).
8. Assists SE and DP members with completing online job applications.
9. Conducts monthly quality control reviews of member files (minimum of 10 files per month) and submits findings and required documentation to the Program Manager.
10. Conducts monthly quality control reviews of billing records (minimum of 10 files per month) and submits findings and supporting documentation to the Program Manager.
11. Ensures Job Coaches and designated staff submit timesheets accurately and on time, while adhering to Human Resources policies and procedures regarding overtime, vacation, and sick leave usage.
12. Provides administrative and operational support to New Horizons team members as needed to help ensure the highest level of customer service and program effectiveness. 
Requirements 
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Must demonstrate the ability to organize and complete work in an efficient and timely manner to meet the requirements of the job. The ability to multi-task is preferred.
Computer proficiency, including Word and Excel, is desired. Efficient operation of office machines such as copiers is also required.
Professional and courteous telephone demeanor with experience managing a multi-line switchboard and interacting effectively and professionally with the public. Bilingual (English/Spanish) skills are preferred.
KEY COMPETENCIES:<ul><li>
Ensure 100% on-time submission of Job Coach and designated staff timesheets</li><li>
Achieve 100% compliance with HR policies regarding overtime, vacation, and sick leave documentation and usage</li><li>
Resolve timesheet discrepancies within 1&ndash;2 business days of identification</li><li>
Complete monthly Regional Center (RC) client data updates on time with zero overdue submissions</li><li>
Conduct monthly quality control reviews of at least 10 member files and 10 billing records, with findings submitted on schedule</li><li>
Ensure 100% confidentiality compliance for all client, medical, financial, and personnel records</li><li>
Maintain 100% completion and on-time processing of DS 1972 forms and other required documentation</li><li>
Achieve 95%+ compliance rate in documentation and audit readiness across all filing systems (SE, Pathways, DP, ESA)</li></ul> 

Benefits 
Medical, Dental, Vision, Life Insurance, Retirement Plan, FSA, Vacation, Sick, 10-Paid Holidays a year, Discounts, Paid Trainings including CPR/First Aide, and more..... 
 
New Horizons offers a supportive, team environment. TOGETHER WE MAKE A DIFFERENCE - Apply Now!</div>

Administrative Support Associate

E Logic

<div>E-logic is seeking a detail-oriented Administrative Support Specialist to manage project-level Information Systems and data integrity for the U.S. Trade and Development Agency (USTDA). In this role, you will maintain the agency's vital project report libraries, assess administrative program effectiveness, and handle complex travel management logistics. This is an ideal role for an experienced coordinator who enjoys balancing data management with active, hands-on facility and event support. This position is 100% onsite at USTDA Headquarters in Arlington, VA; telework is not available.

Key Responsibilities
<ul>
<li>Catalog, secure, and actively maintain the agency's official project report libraries, ensuring rapid data retrieval and accurate classification of assets.</li>
<li>Track, evaluate, and report on the operational effectiveness of ongoing administrative programs, flagging workflow bottlenecks for senior managers.</li>
<li>Oversee full-lifecycle federal travel management logistics, coordinating itineraries, voucher processing, and reservations for agency personnel.</li>
<li>Coordinate the intake, tracking, and closeout of administrative supply requests and informational distributions.</li>
<li>Perform physical preparation and logistical teardown of dedicated training, board, and meeting spaces.</li>
<li>Diagnose and resolve minor hardware, camera, or microphone connectivity issues across office multimedia assets.</li>
</ul>
Requirements
<ul>
<li>Secret Clearance is mandatory.</li>
<li>7+ years of administrative management or systems coordination experience.</li>
<li>College degree in Business, Information Management, or related field certifications.</li>
<li>Strong logistical coordination background, specifically involving asset libraries or specialized databases.</li>
</ul>
Important Notice:

This role is part of a proposal for the U.S. Trade and Development Agency (USTDA). Hiring is contingent upon the selection of the consultant. Selected candidates will be included in the proposal and must authorize the use of their resume for submission.</div>

Administrative Support Specialist

Daekyo America, Inc./Eye Level

TuniTuni is Daekyo's leading early childhood play sports program, provided to children ages 13 months to 55 months. It's a program exclusively offered in Korea and is implemented in over 2,000 kindergartens and child education centers. The program has been thoroughly validated.Daekyo America, Inc. is looking for an Administrative Assistant/Receptionist for our weekend shift (Saturday and Sundays) for our Fort Lee location.Main Responsibilities:&middot; Handle inbound phone inquiries and provide consultations.&middot; Assist customers with inquiries, offering excellent service and support.&middot; Provide guidance and assistance in program information and operational support.&middot; Collaborate with team members to ensure smooth program operations.&middot; Maintain a professional and helpful demeanor during customer interactions.Requirements:&middot; Strong verbal communication skills in Korean.&middot; Ability to handle inquiries and provide clear guidance.&middot; Prior experience in customer service or related fields preferred.&middot; Detail-oriented with excellent organizational skills.Job Type: Part-timePay: $20.00 - $21.00 per hourBenefits:<ul><li>401(k)</li></ul>Experience:<ul><li>Receptionist : 1 year (Required)</li></ul>Ability to Commute:<ul><li>Fort Lee, NJ 07024 (Required)</li></ul>Work Location: In person

Administrative Support Representative

Calvary Port St Lucie

<div>Description:

The Administrative Support Coordinator provides administrative and operational support to the Dean, Principal, and School Pastor to ensure effective day-to-day school operations. This position supports student services, school communications, event coordination, record management, and scheduling while maintaining professionalism, confidentiality, and alignment with the school&rsquo;s mission and values.
Essential Duties and Responsibilities
Student Services &amp; Dean Support<ul><li>
Maintain and update student discipline records, including demerits and related documentation.</li><li>
Coordinate and schedule student detentions and communicate related information to students, parents, and staff.</li><li>
Assist with discipline tracking, documentation, and follow-up communications.</li><li>
Maintain confidentiality regarding student, family, and personnel matters.</li></ul>
Principal &amp; Administrative Support<ul><li>
Schedule meetings, conferences, and appointments for school administration.</li><li>
Assist with organization, tracking, and follow-up for student academic projects, including 8th Grade and Senior Capstone initiatives.</li><li>
Update and maintain student and parent accounts within FACTS and other school information systems.</li><li>
Coordinate calendars, reminders, deadlines, and administrative workflows.</li><li>
Assist with school communications, recordkeeping, and office organization.</li><li>
Support school initiatives, special projects, and campus events.</li></ul>
School Pastor &amp; Spiritual Life Support<ul><li>
Coordinate scheduling for student mentorship, discipleship, chapels, retreats, and spiritual life activities.</li><li>
Communicate event information and logistical details with students, families, faculty, and staff.</li><li>
Organize and maintain event documentation, including forms, permissions, attendance records, and schedules.</li><li>
Provide administrative support for spiritual life programs and related activities.</li></ul>
General Administrative Responsibilities<ul><li>
Respond to emails, phone calls, and inquiries in a professional and timely manner.</li><li>
Maintain accurate records, filing systems, and organizational documentation.</li><li>
Assist with coordination of school-wide events and activities.</li><li>
Demonstrate professionalism, discretion, and effective communication in all interactions.</li><li>
Support and uphold the mission, vision, policies, and values of the school.</li><li>
Other duties as assigned by Supervisor.</li></ul>
Qualifications<ul><li>
Strong organizational, administrative, and time management skills.</li><li>
Excellent written and verbal communication abilities.</li><li>
Ability to maintain confidentiality and exercise sound judgment.</li><li>
Proficiency in Microsoft Office, Google Workspace, FACTS, or similar student information systems preferred.</li><li>
Ability to manage multiple priorities in a fast-paced educational environment.</li></ul>
Requirements:

Education &amp; Experience Requirements<ul><li>
High school diploma or equivalent required; Associate degree or higher in Business Administration, Education, Ministry, Communications, or a related field preferred.</li><li>
Minimum of 2 years of administrative, office support, school operations, or related experience preferred.</li><li>
Experience working in a school, nonprofit, church, or ministry environment preferred.</li><li>
Experience with student information systems, databases, or administrative software such as FACTS preferred.</li></ul>
Physical Requirements<ul><li>
Ability to sit, stand, walk, and use office equipment for extended periods.</li><li>
Ability to occasionally lift and move materials up to 25 pounds.</li></ul>
Disclaimer
This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Responsibilities may be modified at any time based on organizational needs.</div>

Administrative Support Coordinator

Siemens Energy

<h3 class="jobSectionHeader">A Snapshot of Your Day
As an Administrative Support Intern, you&rsquo;ll be immersed in a dynamic environment, targeting proactive university students eager to enhance their organizational skills and learn operational processes. You&rsquo;ll engage in meaningful projects, such as coordinating travel arrangements and managing team calendars, directly impacting the efficiency and continuity of the Grid Technologies Field Services team. Your contributions will support Siemens Energy&rsquo;s mission by ensuring seamless operations, fostering collaboration, and enhancing client and partner interactions. Expect a team culture that values collaboration, proactive learning, and attention to detail, providing a supportive space for growth and development.
How You&rsquo;ll Make an Impact<ul>
<li>Coordinate travel arrangements, including flights and hotel bookings, to ensure smooth logistics for the Field Services team.</li>
<li>Manage team calendars and schedule meetings, preparing necessary materials to facilitate effective communication and planning.</li>
<li>Handle office duties such as ordering supplies, managing correspondence, and directing inquiries to maintain operational efficiency.</li>
<li>Support the preparation and formatting of documents, presentations, and reports, contributing to clear and professional communication.</li>
<li>Assist in organizing documentation for field service jobs, ensuring accurate and accessible records for operational success.</li>
<li>Provide logistical support for the dispatch of tools and equipment, aiding in the seamless execution of field service operations.</li>
</ul>
What You Bring<ul>
<li>Currently enrolled in a Bachelor&rsquo;s degree program in Business Administration, Management, or a related field, demonstrating a commitment to learning and growth.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), showcasing your ability to handle diverse administrative tasks.</li>
<li>Strong organizational skills and attention to detail, essential for managing complex schedules and documentation.</li>
<li>Effective communication skills, both written and verbal, to facilitate collaboration and information sharing within the team.</li>
<li>A proactive attitude towards learning operational processes, ensuring adaptability and continuous improvement in a technical service environment.</li>
<li>Prior administrative or volunteer experience is advantageous, providing a foundation for understanding office dynamics and team support.</li>
</ul>
About the Team
<div>Our Grid Technology division enables a reliable, sustainable, and digital grid. The power grid is the backbone of the energy transition. Siemens Energy offers a leading portfolio and solutions in HVDC transmission, grid stabilization and storage, high voltage switchgears and transformers, and digital grid technology.</div><div></div><div> 
Who is Siemens Energy? 
</div><div></div><div>At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation. 
</div><div></div><div>Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation. 
</div><div></div><div>Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo</div><div> 
</div><div>Our Commitment to Diversity 
</div><div></div><div>Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
</div>Rewards/Benefits
<ul><li>Opportunities to work with a global team
</li><li>Opportunities to work on and lead a variety of innovative projects
</li><li>Continual learning through the Learn@Siemens-Energy platform
</li></ul>https://jobs.siemens-energy.com/jobs
#LI-JG1</h3>

Administrative Support Intern

US Farm Service Agency

North End Teleservices, LLC

<div><div>As an Administrative Support Assistant Intern, you will play a crucial role in supporting the daily operations of our office. This internship is designed to provide you with hands-on experience in various administrative functions, enhance your organizational skills, and prepare you for a career in administrative support. 
Job Duties: 
<ul><li>
Answering and directing phone calls courteously and professionally.</li><li>
Filing and managing documents, ensuring they are organized and easily accessible.</li><li>
Scheduling and coordinating appointments and meetings, including booking conference rooms and managing calendars.</li><li>
Managing office supplies by monitoring inventory levels, placing orders, and ensuring timely delivery.</li><li>
Assisting in the preparation of reports, presentations, and other business documents.</li><li>
Proofreading and editing documents to ensure accuracy and professionalism.</li><li>
Creating and maintaining spreadsheets and databases to track various business metrics and projects.</li><li>
Working closely with team members to coordinate and schedule meetings, events, and travel arrangements.</li><li>
Preparing agendas, taking meeting minutes, and following up on action items.</li><li>
Assisting in the planning and execution of company events, including employee recognition programs and team-building activities.</li><li>
Learning and applying administrative support skills and procedures.</li><li>
Participating in training sessions and workshops to enhance your knowledge and skills.</li><li>
Receiving and implementing feedback from supervisors to improve performance and gain new competencies.</li></ul> 
Preferred Skills/ Requirements:<ul><li>1-2 years of recent experience with Microsoft systems.</li></ul><ul><li>The ability to understand technical jargon.</li></ul><ul><li>Excellent written/verbal/interpersonal communication skills sufficient to communicate and interact effectively with all levels of the organization.</li></ul> 
Compensation:
North End Teleservices will offer a comprehensive benefits package. Compensation is commensurate with skills and experience. 
Attendance and Punctuality:
Employees will follow the work schedule assigned and must comply with the attendance and established punctuality requirements. 
North End Teleservices is an equal-opportunity employer and is committed to diversity in its workforce. North End Teleservices recruits qualified applicants without regard to characteristics such as race, color, national origin, religion, gender, gender identity, sexual orientation, disability, veteran status, age, marital status, citizenship status, or any other status protected by law.</div></div>

Administrative Support Assistant - Intern

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