administrative support

The Larko Group

<div>
 
 This role offers the opportunity to directly support efforts that advance education equity and expand opportunities for young people across Chicago and Lake County. Reporting to the Executive Director, you&rsquo;ll work closely with a collaborative team to strengthen initiatives spanning early childhood through college and career success, as well as key supports like experiential learning, mental health, and violence reduction. We&rsquo;re looking for someone who thrives in a fast-moving, mission-driven environment and is passionate about partnering with nonprofits to make a lasting impact.
 
 
 
 
 
 
 Responsibilities
 
 
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 Manage the Executive Director&rsquo;s complex calendar, including scheduling meetings, calls, and travel, while proactively resolving conflicts and anticipating time-sensitive needs.
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 Draft, proofread, and edit correspondence, presentations, reports, and meeting materials.
 </li>
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 Prepare and submit monthly expense reports and ensure compliance with submission deadlines.
 </li>
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 Provide project management support for meetings, internal initiatives, and process improvement efforts.
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 Coordinate and execute logistics for internal and external meetings, events, and special projects.
 </li>
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 Oversee office and vendor management, ensuring a professional, well-maintained workspace and effective vendor relationships.
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 Support team culture by planning team-building activities, volunteer events, and celebrations that strengthen collaboration.
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 Provide ad hoc scheduling and administrative support for senior staff and stakeholders reporting to the ED, working closely with fellow administrative staff to ensure seamless coordination.
 </li>
 </ul>
 
 
 
 
 
 Ideal Experience
 
 
 <ul>
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 Deeply committed to making a difference, with a passion for nonprofit/foundation work and education equity.
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 Bachelor&rsquo;s degree preferred; minimum of 5 years of experience providing executive-level support.
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 Highly detail-oriented with strong proofreading skills and accuracy in managing forms and documentation.
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 Proactive and resourceful with a strong work ethic and sense of accountability.
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 Proven track record of excellence, integrity, discretion, and strong collaboration skills.
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 Skilled at thriving in fast-paced environments with the ability to prioritize, multitask, and manage diverse projects and deadlines effectively.
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 Open to candidates from diverse industry backgrounds; commitment to diversity, equity, and inclusion strongly valued.
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 Advanced proficiency in Microsoft Suite (Excel, Word, PowerPoint) and familiarity with collaboration platforms such as Teams and Zoom.
 </li>
 </ul>
 
 
 
 
 #117901
 
 
 
 
 
 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.
 
 
 
</div>

Administrative Support

Benson Remodeling

Administrative Support SpecialistFull-Time | On-SiteCompany OverviewBenson Remodeling is a fast-growing, customer service driven company specializing in residential remodeling and commercial repairs. We are seeking an Administrative Support Specialist who is motivated, organized, and eager to grow with our team. If you enjoy problem-solving, supporting customers, improving processes, and being part of a positive, collaborative environment, we want to meet you.Job SummaryWe are looking for a highly organized, detail-oriented, and self-motivated Administrative Support Specialist to support our daily operations. This role is key to ensuring efficient office management, exceptional customer support, and smooth communication across the company. The ideal candidate has a positive attitude, strong problem-solving skills, a willingness to ask questions, and a genuine interest in learning the business and advancing within the company.Key Responsibilities<ul><li>Provide exceptional customer support by responding to inquiries, resolving concerns promptly, and ensuring thorough follow-up.</li><li>Perform accurate and efficient data entry to organize and maintain up-to-date company records.</li><li>Apply strong problem-solving abilities to improve workflows and support efficient business operations.</li><li>Handle general office duties including electronic filing, scanning, organizing documents, and maintaining digital records.</li><li>Schedule appointments, manage client records, and assist with calendar coordination; experience using CRM software is a plus.</li><li>Utilize Google Workspace tools for documentation, collaboration, and communication within the team.</li><li>Maintain a clean, organized, and professional office environment.</li><li>First face of the company such as greeting clients, answering calls, and assisting with clerical needs.</li></ul>Qualifications<ul><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency with office software and high computer literacy.</li><li>Attention to detail paired with strong problem-solving capabilities.</li><li>At least an AA in Business or Accounting</li></ul>Job Type: Full-timePay: From $22.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul>Work Location: In person

Administrative Support Specialist

NCR Atleos

<div>
 
 About NCR Atleos
 
 
 
 NCR Atleos, headquartered in Atlanta, is a leader in expanding financial access. Our dedicated 20,000 employees optimize the branch, improve operational efficiency and maximize self-service availability for financial institutions and retailers across the globe.
 
 
 Job Description Summary: Perform administrative duties with business responsibilities necessitating contact and exposure to confidential information
 
 
 Job Description: Perform administrative duties with business responsibilities necessitating contact and exposure to confidential information
 
 
 Requiring use of tact, diplomacy, and discretion. Duties and responsibilities are moderately routine in nature, and require
 
 
 
 Essential Functions
 
 
 
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 Schedule of appointments as determined by priority
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 Maintain all files, confidential records.
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 Coordinate travel schedules, arranging meetings and teleconferences
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 Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
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 Be responsible for all incoming and outgoing mail and correspondence including but not limited to courier deliveries, etc.
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 May be responsible for taking and distributing internal meeting minutes.
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 Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as requested.
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 May track a variety of department and/or employee data and complete regularly scheduled reports by required due date.
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 Assist in preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to include candidate requisition forms for open positions, , employee leaves, promotions, etc
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 Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments and companies as required.
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 May be responsible for the submission of staff expense reports in a timely manner.
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 May be responsible for the coordination and planning of facility needs (space, equipment, etc.)
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 When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate individuals.
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 Interact with vendors, Accounts Receivable, Purchasing and Finance to research and properly code invoices for payment.
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 Take responsibility for the selection and procurement of all Facilities related supplies.
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 Performs other duties as required.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Additional Job Description:
 
 
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 Suitable University Degree
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 Fluent in English (Spoken &amp; written)
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 Computer skills (MS Office Suite, MS Word, MS PowerPoint, MS Access, MS Outlook, and Internet).
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 Good communication skills (written and verbal).
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 Ability to work both within a team environment and independently to prioritize tasks
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 Ability to maintain timelines
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 Ability to manage time efficiently
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 Ability to perform multiple tasks.
 
 
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 Ability to establish and maintain effective working relationships with coworkers, managers and clients
 
 
 Offers of employment are conditional upon passage of screening criteria applicable to the job.
 
 
 
 EEO Statement
 
 
 
 NCR Atleos is an equal-opportunity employer. It is NCR Atleos policy to hire, train, promote, and pay associates based on their job-related qualifications, ability, and performance, without regard to race, color, creed, religion, national origin, citizenship status, sex, sexual orientation, gender identity/expression, pregnancy, marital status, age, mental or physical disability, genetic information, medical condition, military or veteran status, or any other factor protected by law.
 
 
 
 Statement to Third Party Agencies
 
 
 
 To ALL recruitment agencies: NCR Atleos only accepts resumes from agencies on the NCR Atleos preferred supplier list. Please do not forward resumes to our applicant tracking system, NCR Atleos employees, or any NCR Atleos facility. NCR Atleos is not responsible for any fees or charges associated with unsolicited resumes.
</div>

Administrative Support (I)

Sanmina

<div></div><div><div><div><div><div>Sanmina Corporation (Nasdaq: SANM) is a leading integrated manufacturing solutions provider serving the fastest growing segments of the global Electronics Manufacturing Services (EMS) market. Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Sanmina Corporation has facilities strategically located in key regions throughout the world.
Job Purpose:
 Provides administrative and clerical support specifically related to purchasing department activities, managers or staff. Maintains files, logs, records of invoices, purchase orders and other related documentation. Maintains information on computer systems. Assists in expediting orders. May contact vendors to obtain prices and schedule delivery dates. May develop and maintain resources for assigned commodity items. Prepares standard requests for quotation. May be responsible for RoHS (Restriction of Hazardous Substances) program - maintaining data, receiving certificates.
Nature of Duties:
<ul><li>Enter Manual PO&rsquo;s</li>
<li>Admin will need to maintain the following items: change dock dates, pricing, PPV, Lead Time, RDL, Past due, ASN (Advanced Ship Notices)</li>
<li>Maintains files, logs, purchase orders and other related documentation on the computer system and in hard copy form.</li>
<li>Send out weekly EDI releases along with Supplier reschedules.</li>
<li>Daily upload of supplier reschedules information.</li>
<li>Will need to send out reminders to suppliers that are not responding to weekly releases.</li>
<li>Generate and maintain daily/weekly reports.</li>
<li>Assists in expediting orders.</li>
<li>May contact vendors to obtain prices and schedule delivery dates.</li>
</ul>
Education and Experience:
<ul><li>1-2 years Purchasing Admin experience.</li>
<li>Organized</li>
<li>Ability to work in a very fast past environment.</li>
<li>Detail oriented.</li>
<li>Excel Skills of Intermediate to Advanced (i.e., V-Lookup, Formulas)</li>
<li>Basic filing and office skills</li>
<li>Oracle is a plus.</li>
</ul>
Sanmina is an Equal Opportunity Employer
Salary Range(annual): $45,760 - $52,000 ($23 - $25 / hour)
Actual base pay within this range (determined at the offer stage) will be based on a candidate's years of relevant work experience, education, certifications, and skills, and is just one element of our total rewards package. The total rewards package also includes a variety of benefits, including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business and, depending on the role, may include eligibility for restricted stock unit awards and participation in a discretionary bonus program.</div></div></div></div></div>

Purchasing Administrative Support

WSP in the Middle East

<div>
 
 Job Description
 
 
 
 We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.
 
 
 
 Responsibilities
 
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
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 Assist in the preparation and distribution of project documentation, reports, and presentations.
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 Maintain accurate records and databases, including contact lists, project files, and correspondence.
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 Coordinate communication between internal teams, clients, contractors, and stakeholders.
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 Organize and facilitate meetings, workshops, and training sessions as required.
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 Assist in the coordination of project events, conferences, and site visits.
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 Handle incoming inquiries and requests in a professional and timely manner.
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 Assist with procurement activities, including preparing purchase orders and tracking deliveries.
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 Support the interface management team in tracking project milestones, deadlines, and deliverables.
 </li>
 <li>
 Perform other administrative tasks and duties as assigned by management.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
 </li>
 <li>
 Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
 </li>
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 Excellent communication and interpersonal skills, with a professional and courteous demeanor.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
 </li>
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 Ability to work effectively in a fast-paced environment and adapt to changing priorities.
 </li>
 <li>
 Attention to detail and accuracy in all work activities.
 </li>
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 Experience working in a multicultural environment is preferred.
 </li>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field is desirable.
 </li>
 <li>
 Saudi national.
 </li>
 </ul>
</div>

Administrative Support - Saudi National

Aswan International Engineering (AIE)

The Role
 Overview We are seeking a highly organized and detail-oriented HR Intern to provide essential administrative and clerical support to the Human Resources department in our Dubai office. This role is ideal for a motivated student or recent graduate looking to gain foundational, hands-on experience in HR administration, compliance, and employee documentation. Key Responsibilities 1. Administrative & Documentation Management • Filing and Records: Maintain and organize both physical and electronic employee files (e.g., personnel files, visa documents, medical records), ensuring all documentation is accurate and compliant with confidentiality policies. • Data Entry: Accurately enter and update employee data (personal details, contract renewals, visa expiry dates, training records) in the HR Information System (HRIS) and internal databases. • Correspondence: Assist in drafting and preparing routine HR letters and documents specific to the UAE, such as NOCs (No Objection Certificates), employment verification letters, and standard internal memos. 2. Recruitment & Onboarding Assistance • Sourcing Support: Assist the recruitment team with posting job advertisements on local and international job boards. • Document Collection: Ensure all new hires submit necessary documents for processing (e.g., attested degree certificates, passport copies, visa documents) and ensure proper filing. • Onboarding Kits: Prepare physical and digital onboarding packets and materials, including employee guides and orientation schedules. • Logistics: Assist in coordinating background checks, medical examination appointments, and ensuring timely visa application follow-up. 3. Employee Relations & Project Support • Communication: Help maintain and update HR notice boards, staff announcements, and internal communication channels. • L&D Logistics: Assist in the planning and execution of employee engagement activities and internal training sessions (booking rooms, setting up virtual links, tracking attendance). • Project Assistance: Provide administrative support for small HR projects, such as preparing data for performance reviews or compiling results for employee satisfaction surveys.
 
Requirements
 Required Qualifications & Skills • Education: Currently pursuing or recently completed a Bachelor’s degree in Human Resources, Business Administration, or a related field. • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable learning new HR software/databases quickly. • Skills: Highly organized, meticulous attention to detail, strong time management skills, and demonstrated ability to manage confidential information with discretion. • Communication: Good verbal and written communication skills in English is essential. Familiarity with basic Arabic professional terms is a plus.
 
About the company
 Aswan International Engineering (AIE) was established in Dubai in 1979. Aswan is a "one stop facility"​ for repair and manufacturing of mechanical components for the oil, marine and heavy industries. Aswan is a part of Al Shirawi Group, a one of the largest and diversified conglomerates in the Middle East and Africa. AIE's reputation extends beyond the shores of UAE and its expertise is recognised internationally. Today, the company is an acclaimed global solution provider whose technical excellence and customer service ranks among the best.

HR Intern - Administrative Support

BAITUSSALAM WELFARE TRUST

<ul><li>Maintain a well-organized digital archive of all departmental and project-related documents.</li><li>Scan, label, and organize property files, ensuring separate digital folders are maintained for each property.</li><li>Coordinate with contractors to collect project drawings, approvals, and related documentation.</li><li>Assist in drafting, formatting, and reviewing official letters, applications, and correspondence.</li><li>Visit external offices (such as DC Office, SBCA, FBR, KMC, etc.) to submit documents, follow up on cases, and track progress.</li><li>Keep accurate records of all submissions, receipts, acknowledgments, and follow-up notes.</li><li>Ensure proper filing, documentation, and data organization for quick and easy retrieval.</li><li>Coordinate between internal departments to maintain smooth communication and documentation workflow.</li><li>Support the team in handling basic legal documentation, property-related paperwork, and compliance tasks (training will be provided).</li><li>Maintain confidentiality and handle sensitive documents responsibly.</li></ul>Qualification Requirements:<ul><li>Minimum Intermediate / FA / FSC / I.Com (Bachelor&rsquo;s degree preferred but not mandatory).</li><li>Basic understanding of documentation, office procedures, and field-related tasks.</li><li>Proficient in MS Office (Word, PDF handling, scanning, digital file management).</li><li>Strong communication and follow-up skills.</li><li>Willingness to visit external offices and learn legal/administrative processes.</li><li>Ability to work responsibly with attention to detail.</li></ul>Job Type: Full-timeWork Location: In person

Legal & Administrative Support Officer

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