administrative support manager

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

<div>
 We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
 <br/>
 <br/>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Skadden, Arps, Slate, Meagher &amp; Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients&rsquo; legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world&rsquo;s major financial centers.
 <br/>
 <br/>
 <strong>
  The Opportunity
  <br/>
  <br/>
 </strong>
 We are seeking a
 <strong>
  Administrative Support Manager
 </strong>
 to join our Firm. This position will be based in our New York office (hybrid). This position will manage all aspects of the Administrative Support team including department administration, recruiting, staff oversight, training and employee development, performance management, and general process and departmental improvement in the NY office.
 <br/>
 <br/>
 <ul>
  <li>
   Manages the daily operations of the Administrative Support department including department projects, day-to-day operations and long-range plans.
  </li>
  <li>
   Monitors time, attendance, overtime, expense reports, and absence requests to ensure accuracy and compliance with Firm policies.
  </li>
  <li>
   Coordinates daily workflow, oversees workloads, and monitors utilization.
  </li>
  <li>
   Manages and addresses staffing requests and assignments efficiently.
  </li>
  <li>
   Ensures accurate and timely responses to requests for departmental services.
  </li>
  <li>
   Provides ongoing coaching and guidance to business services professionals to implement continuous quality improvements and/or enhancements to department operating efficiency.
  </li>
  <li>
   Participates in the recruitment, interviewing, and selection process for Executive Assistants and Administrative Project Coordinators, ensuring the highest standards of talent acquisition.
  </li>
  <li>
   Consults regularly with the department&rsquo;s Assistant Director and other managers in the creation and implementation of team programs and initiatives, as well as regarding the status of employees&rsquo; work performance and broader departmental updates.
  </li>
  <li>
   Collaborates with peer managers in the Administrative Support Department, Paralegal Services and Operations Group Management teams, to increase departmental efficiency, strengthen employee knowledge, and abilities, improve leadership and maintain high level service support to attorneys and clients.
  </li>
  <li>
   Partners with other members of the Administrative Support management team to design, coordinate, and deliver training programs tailored to the experience and development needs of the Administrative Support business services professionals.
  </li>
  <li>
   Ensures current knowledge of Firm policies and practices, current knowledge of industry trends and continued professional development for business services professionals.
  </li>
  <li>
   Engages in strategic (i.e., long-range) planning by developing departmental goals and supporting objectives for assigned department.
  </li>
  <li>
   Serves as active member of management by recommending new or revised policies, procedures and/or practices that promote efficiency, effectiveness, excellent customer services and excellent management and employee relations. Suggests new programs and/or activities, which reflect best practices or current trends in legal administration.
  </li>
  <li>
   Effectively utilizes the Firm's performance management process to communicate performance expectations, monitor performance, coach employees, and manage unsatisfactory performance.
  </li>
  <li>
   Oversees employees' work performance and provides guidance in the resolution of problems.
  </li>
  <li>
   Initiates disciplinary procedures in collaboration with the Human Resources Department.
  </li>
  <li>
   Recommends guidelines and practices to promote efficiency, effectiveness, excellent customer service and improved employee relations in alignment with the Firm's Core Values.
  </li>
  <li>
   Develops and communicates departmental guidelines and procedures.
  </li>
  <li>
   Forecasts financial and budget requirements for the department, prepares related reports, and monitors the budget.
  </li>
  <li>
   Regular and reliable physical presence.
  </li>
  <li>
   Demonstrates effective interpersonal and written and verbal communication skills to facilitate effective work relationships with others.
  </li>
  <li>
   Manages Firm resources responsibly.
  </li>
  <li>
   Complies with and understands Firm operations, policies and procedures.
  </li>
  <li>
   Performs other related duties as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Current knowledge of law firm administration and administrative support best practices, trends and techniques
  </li>
  <li>
   Knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel), with the ability to learn new software and operating systems
  </li>
  <li>
   Knowledge and implementation of the annual budget process
  </li>
  <li>
   Demonstrated experience with leading and supervising others. Effectively employs coaching and problem solving techniques
  </li>
  <li>
   Ability to organize and prioritize work and delegate effectively
  </li>
  <li>
   Ability to handle sensitive matters and maintain confidentiality
  </li>
  <li>
   Excellent analytical, troubleshooting, organizational, and planning skills
  </li>
  <li>
   Ability to administer Firm policies and procedures
  </li>
  <li>
   Ability to handle multiple projects and shifting priorities
  </li>
  <li>
   Demonstrates effective interpersonal and communication skills, both verbally and in writing
  </li>
  <li>
   Demonstrates close attention to detail
  </li>
  <li>
   Ability to use discretion and exercise independent and sound judgment.
  </li>
  <li>
   Ability to work well in a demanding and fast-paced environment
  </li>
  <li>
   Ability to work well independently as well as effectively within a team
  </li>
  <li>
   Flexibility to adjust hours and work the hours necessary to meet operating and business needs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education And Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree
  </li>
  <li>
   Minimum of eight years administrative management or related experience in a law firm or professional services environment, including four years of supervisory experience. Experience should include demonstrated success in leading others, problem solving, resolving conflicts and developing effective work relationships with employees at all levels.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Culture &amp; Life at Skadden
  <br/>
  <br/>
 </strong>
 What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
 <br/>
 <br/>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
 <br/>
 <br/>
 <ul>
  <li>
   Competitive salaries and year-end discretionary bonuses.
  </li>
  <li>
   Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
  </li>
  <li>
   Generous paid time off.
  </li>
  <li>
   Paid leave options, including parental.
  </li>
  <li>
   In-classroom, remote, and on-demand learning and professional development opportunities.
  </li>
  <li>
   Robust well-being classes and programs.
  </li>
  <li>
   Opportunities to give back and make an impact in local communities.
   <br/>
   <br/>
  </li>
 </ul>
 For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits
 <br/>
 <br/>
 The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
 <br/>
 <br/>
 <strong>
  Salary Details
  <br/>
  <br/>
 </strong>
 $155,000 - $175,000
 <br/>
 <br/>
 <strong>
  EEO Statement
  <br/>
  <br/>
 </strong>
 Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
 <br/>
 <br/>
 Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
 <br/>
 <br/>
 <strong>
  Skadden
 </strong>
 <strong>
  Equal Employment Opportunity Policy
  <br/>
  <br/>
 </strong>
 Skadden Equal Employment Opportunity Policy
 <br/>
 <br/>
 <strong>
  Applicants Have Rights Under Federal Employment Law
  <br/>
  <br/>
 </strong>
 Applicants Have Rights Under Federal Employment Law
 <br/>
 <br/>
 <strong>
  In accordance with the Transparency in Coverage Rule,
  <br/>
  <br/>
 </strong>
 click here to review machine-readable files made available by UnitedHealthcare:
 <br/>
 <br/>
 Transparency in Coverage
</div>


Administrative Support Manager

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $75,000-$85,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
The role of Administrative Manager sits in the Office of Academic Affairs under the SVP/Vice Dean for Faculty Affairs at the Columbia University Irving Medical Center (CUIMC). The Office of Academic Affairs works with over 9,500 faculty and researchers across the four health science schools at CUIMC. The SVP/Vice Dean leads several offices and initiatives that support the needs of faculty and researchers, including the Office of Academic Affairs, Office of Faculty Affairs, the Office of Faculty Professional Development and Engagement, the Office of Professionalism, the CUIMC International Students and Scholars Office, and Conflict of Interest.</p>
<p>
The Administrative Manager of the Office for Academic Affairs will provide executive-level support to the SVP for Faculty Affairs and Vice Dean for Academic Affairs and will manage the day-to-day logistics of the busy Academic Affairs office. The Administrative Manager will also be responsible for managing the Professorship process and the Faculty of Council, both are crucial functions of the Vice Dean/SVP.</p>
<p>
Reporting to the Assistant Vice President for Faculty Professional Development and Engagement and the SVP/Vice Dean for Faculty Affairs, the Administrative Manager will assume the SVP's day-to-day calendar, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements, and prepare materials relevant to meetings. The Administrative Manager will provide discreet and confidential executive administrative assistance to the SVP, interacting with executive staff and office staff and providing information to all levels of university administrators as appropriate. The Administrative Manager will review, read, distribute, and respond to correspondence when appropriate; screen and monitor calls, field questions, or forward them to the appropriate person; send internal/external communications via regular mail or email; develop and maintain filing system into a readily retrievable format; and prepare agendas. The incumbent will also support the office calendar and will schedule meetings for the two AVPs as needed, including supporting key faculty committee meetings and programming needs.</p>
<p>
Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Administrative support to the Senior Vice President/ Vice Dean (40%)</b></p>
<ul>
<li>Reads, distributes, and responds to correspondence as directed by the Vice Dean/SVP and the AVP;</li>
<li>Facilitates communications between SVP&rsquo;s office, including the EVP/Dean&rsquo;s Office, Provost&rsquo;s Office, Departments, and other offices</li>
<li>Screens and monitors call for the SVP and the Office of Academic Affairs;</li>
<li>Create an email folder organization system that corresponds to relevant files and manage the organization by reviewing emails as they come in.</li>
<li>Create lists of committee members/attendees to track participants for all meetings hosted by SVP and AVP.</li>
<li>Send out email reminders for all meetings hosted by SVP and AVP at least one day prior to each meeting.</li>
<li>In consultation with the SVP and AVP, fields questions and/or forwards them to the appropriate person.</li>
<li>Assists with developing correspondence, memos, and communications on behalf of the SVP of the office.</li>
<li>Manages travel and business arrangements for conferences.</li>
<li>Provide logistical and administrative support for special committee meetings run on behalf of the SVP or AVP, as requested.</li>
<li>Maintains paper and electronic files in organized systems.</li>
<li>Answers and directs calls for the SVP and AVP with courtesy and efficiency, observing appropriate business protocols.</li>
<li>PowerPoint presentations, editing letters, pulling references, and putting them together</li>
</ul>
<p><b>Manages the Faculty of Medicine Faculty Council (15%)</b></p>
<ul>
<li>Work with SVP and AVP for Faculty Professional Development and Engagement and the Office of the Dean to schedule Faculty Council and Executive Committee meetings</li>
<li>Work with the Office of Faculty Affairs to create and send ballots to Faculty Council for votes on appointments, promotions, and tenure</li>
<li>Manage the agenda for the Faculty Council meetings, keep track of past agenda items, finalize agenda, invite speakers, collect PPT presentations, manage logistics for the in-person quarterly meeting (catering, AV, communication) and keep time at the meeting to support the Vice Dean.</li>
<li>Administer annual elections of new members and maintain database of members.</li>
</ul>
<p><b>Manages the professorship process (25%)</b></p>
<ul>
<li>Creation of and dissemination of professorship letters.</li>
<li>Reviews the conditions and terms of gifts to ensure that letters accurately reflect the donors' stipulations.</li>
<li>Works closely with departments, the Promotions Specialist, the Development Office, Dean&rsquo;s Office, Provost&rsquo;s Office, and Faculty Affairs to adhere to deadlines and proper workflow.</li>
<li>Maintains databases and reporting for endowed professorships</li>
<li>Send congratulatory letters on behalf of the Dean</li>
<li>Provides support to the <b>Promotions Specialist</b> in the management of the VP&amp;S faculty tenure reviews process.</li>
<li>Trained in working on Tenure reviews if the Promotion Specialist needs coverage.</li>
<li>Working with departments, the Office of Faculty Affairs, and the Provost&rsquo;s Office, on managing tenure dossier materials for faculty who are under review for Tenure.</li>
</ul>
<p><b>Back up support for</b> <b>Assistant Vice President for Faculty Professional Development and Engagement</b> and <b>Assistant Vice President for Academic Appointments and Professionalism (5%)</b></p>
<ul>
<li>Support scheduling team and group meetings as needed</li>
<li>Support committees and faculty working group schedules run on behalf of the office</li>
<li>Support scheduling complex and confidential meetings</li>
</ul>
<p><b>Supports office operations (5%)</b></p>
<ul>
<li>Maintains hoteling and in-office schedule</li>
<li>Ensures key documents and resources for staff are kept up to date</li>
<li>Works with the Operations Manager to ensure that office equipment is maintained that adequate office supplies are on hand and ordering supplies as needed.</li>
</ul>
<p><b>Supports special events as assigned (5%)</b></p>
<ul>
<li>Provide logistical support on special events as assigned by the Vice Dean/SVP and the AVP for Faculty Professional Development and Engagement.</li>
</ul>
<p><b>Other projects and duties assigned (5%)</b></p>
<p>
New assignments may be given from the AVPs and the SVP/Vice Dean when needed.</p>
<p></p>
<p>Minimum Qualifications</p>
<ul>
<li>Bachelors degree or equivalent in education and employment plus three years' experience.</li>
<li>Must have excellent communication and interpersonal skills must have excellent, including composing and editing correspondence and documents, developing reports, and communicating with staff.</li>
<li>The ability to handle confidential information with exceptional judgment and discretion is required.</li>
<li>Must have demonstrated ability to manage time effectively, balancing competing priorities at the same time.</li>
<li>Demonstrated ability to take direction, follow instructions carefully, and with the ability to work independently.</li>
<li>Must have the ability to coordinate difficult schedules; adapt to various competing demands; prioritize and handle conflicting needs and multiple assignments; and work with diplomacy and efficiency in a highly pressured, fast-paced, deadline-driven environment. Must be able to follow through on projects to successful completion.</li>
<li>Must have the demonstrated ability to be proactive, to problem-solve, and to maintain composure under pressure.</li>
<li>Must have the demonstrated ability to offer the highest level of customer/client service and response to personnel at all levels. Strong knowledge of and proficiency with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Zoom, Adobe; experience with heavy calendaring; ability to perform moderately complex internet research.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Prior experience working within a college and university setting preferred.</li>
</ul>
<p></p><p>Other Requirements</p>
<ul>
<li>Must be able to manage highly sensitive and confidential communications with discretion and integrity.</li>
<li>Must have exceptional organizational, time management and organizational skills with the ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters.</li>
<li>Must have a strong service-oriented attitude and excellent interpersonal skills.</li>
<li>Must be able to take initiative and be a problem-solver and have the ability to anticipate office needs.</li>
<li>Must have excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li>
<li>Must be able to run Zoom meetings.</li>
<li>Demonstrated commitment to serving the needs of a diverse population with cultural competence and sensitivity required.</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Administrative Manager

University of Utah

<p></p><div><div><div><div><div><div><div><div>Under minimal supervision, responsible for planning, organizing, directing and/or controlling all aspects pertaining to administrative functions of assigned department&rsquo;s internal and external customer service, staff management and financial management operations pertaining to areas including (but not limited to) data/records maintenance, supply management, transcribing/dictation, word processing, telecommunications, office equipment maintenance, and office support. Acts as a catalyst between the department and its customers and staff to ensure continuity and quality of service and care.<br>
<br>
The ideal candidate is a proactive self-starter who demonstrates a strong willingness to learn. This individual is capable of training colleagues on financial processes, while maintaining a high level of organization, accuracy, and attention to detail.<br>
<br>
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.<br>
<br>
This position will be in person at the University of Utah (SLC location) with the future possibility of a hybrid option.<br>
<br>
Pay range: $58,000-$64,000 and the salary will be determined by experience and qualifications of the candidate.<br>
<br>
Occasionally: Lifting 5-10 pounds</div>
</div><br>
<div><div><b>Responsibilities</b></div>
<div><div>&bull; Process Pay agreements and monitor payroll process.&bull; Ongoing financial and pay agreement training.<br>
<ul><li>Post staff and faculty position</li><li>Onboard/Offboard Staff, setting-up training schedules</li><li>Develop departmental training procedures and job distribution.</li><li>Processes all faculty hiring documentation and process.</li><li>Assists with faculty recruitment coordination may include but is not limited to schedule meetings, travel, and other expenditures.</li><li>Assists with RPT process (faculty retention, promotion, tenure).</li><li>The administrative matters regarding day-to-day operations and procedures for university department.</li><li>Maintains Tuition Benefit Program (working with faculty &amp; students, implement and keep up with requirements</li><li>Provides administrative support to upper-level department management by scheduling appointments, coordinating meetings, conferences, retreats, and other department events.</li><li>Maintain Personnel forms/personnel directory.</li><li>Manages &amp; prepares CAV reports.</li><li>Processes Activity set-up with start-up funds</li><li>Cross training and backup with front desk, and other areas as needed.</li></ul><br>
Occasionally: Lifting 5-10 pounds<br>
<br>
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.</div><div><b>
Work Environment and Level of Frequency typically required</b></div><div>
Nearly Continuously: Office environment.</div><div><b>
Physical Requirements and Level of Frequency that may be required</b></div><div>
Nearly Continuously: Sitting, hearing, listening, talking.</div><div>
Often: Repetitive hand motion (such as typing), walking, Lifting 5-10 pounds</div><div>
Seldom: Bending, reaching overhead.</div><div><br>
</div></div>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div><div><b>EQUIVALENCY</b><b> </b><b>STATEMENT</b><b>:</b> 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor&rsquo;s degree = 4 years of directly related work experience).</div><div></div><div><b><br>
Department may hire employee at one of the following job levels:</b></div><div>
<br>
<b>Manager, Administration Management:</b> Requires a bachelor&rsquo;s (or equivalency) + 6 years or a master&rsquo;s (or equivalency) + 4 years of directly related work experience.</div></div><br>
<div></div>
</div><br>
<div><div><b>Preferences</b></div>
</div><br>
<div></div><div><div><b>Type</b></div> <div>Benefited Staff</div>
</div><br>
<div><div><b>Special Instructions Summary</b></div>
</div><br>
<div></div><div><div><b>Additional Information</b></div>
<div>The University is a participating employer with Utah Retirement Systems (&ldquo;URS&rdquo;). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS&rsquo; post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.<br>
<br>
This position may require the successful completion of a criminal background check and/or drug screen.<br>
<br>
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.<br>
<br>
Veterans&rsquo; preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.<br>
<br>
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran&rsquo;s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.<br>
<br>
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator&rsquo;s office address, electronic mail address, and telephone number can be located at the: <b>University of Utah Non‑Discrimination page</b>.<br>
<br>
Online reports may be submitted at <b>https://oeo.utah.edu</b><br>
<br>
<b>https://publicsafety.utah.edu/safetyreport/</b> This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.<br>
<br>
As per <b>University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members</b>, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.</div>
</div><br>
</div></div></div></div></div><h2 class="jobSectionHeader"><b>Posting Specific Questions</b></h2>
<div><p>Required fields are indicated with an asterisk (*).</p>
<div>
<ul><li>* What is your highest level of completed education?
<ul><li>None</li>
<li>High School Diploma or Equivalent</li>
<li>Associate Degree</li>
<li>Bachelor's Degree</li>
<li>Master's Degree</li>
<li>Doctorate Degree</li>
</ul></li></ul><ul><li>* How many years of related work experience do you have?
<ul><li>Less than 2 years</li>
<li>2 years or more, but less than 4 years</li>
<li>4 years or more, but less than 6 years</li>
<li>6 years or more, but less than 8 years</li>
<li>8 years or more, but less than 10 years</li>
<li>10 years or more, but less than 12 years</li>
<li>12 years or more, but less than 14 years</li>
<li>14 years or more</li>
</ul></li></ul></div></div><h2 class="jobSectionHeader"><b>Applicant Documents</b></h2>
<div><b>Required Documents</b>
<div><ul><li>Resume</li></ul>
</div><b>Optional Documents</b>
<div><ul><li>Cover Letter</li></ul></div></div></div>
<br><p></p><div><div><div><div><div><div><div><div><b>Open Date</b></div> <div>04/13/2026</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>PRN44726B</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administration Management</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Manager</div>
</div><br>
<div><div><b>Career Progression Track</b></div> <div>M00</div>
</div><br>
<div><div><b>Track Level</b></div> <div>M3 - Manager</div>
</div><br>
<div><div><b>FLSA Code</b></div> <div>Administrative</div>
</div><br>
<div><div><b>Patient Sensitive Job Code?</b></div> <div>No</div>
</div><br>
<div><div><b>Standard Hours per Week</b></div> <div>40</div>
</div><br>
<div><div><b>Full Time or Part Time?</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Shift</b></div> <div>Day</div>
</div><br>
<div><div><b>Work Schedule Summary</b></div>
</div><br>
<div></div><div><div><b>VP Area</b></div> <div>U of U Health - Academics</div>
</div><br>
<div><div><b>Department</b></div> <div>00201 - PhysicalTher/Athletic Training</div>
</div><br>
<div><div><b>Location</b></div> <div>Campus</div>
</div><br>
<div><div><b>City</b></div> <div>Salt Lake City, UT</div>
</div><br>
<div><div><b>Type of Recruitment</b></div> <div>External Posting</div>
</div><br>
<div><div><b>Pay Rate Range</b></div> <div>$58,000-$64,000 DOE</div>
</div><br>
<div><div><b>Close Date</b></div> <div>06/13/2026</div>
</div><br>
<div><div><b>Priority Review Date (Note - Posting may close at any time)</b></div></div></div></div></div></div></div></div><p></p>

University of Illinois

<div><div><div><div><p><b>Office Manager</b></p><p><b>
Department of Mechanical Science and Engineering</b></p><p><b>
The Grainger College of Engineering</b></p><p><b>
University of Illinois Urbana-Champaign</b></p><p></p><p><br>
The Department of Mechanical Science and Engineering in The Grainger College of Engineering seeks applicants for the Office Manager position, in the Air Conditioning and Refrigeration Center (ACRC). ACRC was founded in 1988. This longest-running center in MechSE, along with 30 sponsoring companies, is developing a new generation of energy-efficient and reliable equipment for using environmentally safe refrigerants. ACRC carries on the department&rsquo;s historic leadership in air conditioning and refrigeration.</p><p></p><p>
The primary function of this position is to provide administrative support for the Air Conditioning and Refrigeration Center (ACRC), to include the teaching, research, public service, and stakeholder activities for the Center.</p><p></p><p><b>
Duties and Responsibilities:</b></p><p></p><p><b>
Administration</b></p><ul><li>Act as first point of contact for the center.</li><li>Promote and foster positive interactions between center directors, alumni, industry partners, and other stakeholders.</li><li>Facilitate meetings and hospitality between center directors and alumni or industry partners.</li><li>Oversee and execute all hospitality for development activities including attend to special needs, catering, room reservations, hotel reservations of individual alumni, industry partners, or other stakeholders.</li><li>Assist in maintaining the financial records for the center, monitoring appropriations, income, and expenditures. Track allocation of center staff and students with respect to the various research projects, including space, equipment, and funding allocations for research projects.</li><li>Invoice affiliates as required for their membership renewals, track payments by affiliates, and alert Director(s) to emerging financial problems related to income and expenditures.</li><li>Initiate and maintain regular contact, per the center&rsquo;s calendar, (and as requested by the Director[s])), to ensure timely submission and dissemination of project proposals, updates, and other meeting materials, including memoranda to faculty, students, and members on these topics.</li><li>Identify, prepare, and monitor confidential and other center-related documents and advise the Director(s) on changes that might necessitate action.</li><li>Provide logistical support for technology transfer and/or outreach events</li></ul><p></p><p><b>
Communications</b></p><ul><li>Work with Director(s) to develop administrative content for web site and social media, and coordinate development with MechSE communication.</li><li>Manage creation and distribution of center related printed materials, including annual research reports and letters.</li><li>Supervise creation of event fliers and coordinate both content and distribution with MechSE communications.</li></ul><p><b>
Events and Meetings</b></p><ul><li>Promote and foster positive interaction between advisory board and center director and maintain board roster.</li><li>Coordinate scheduling of board meetings with center director, MechSE communications and facilities.</li><li>Develop and distribute board meeting agendas and read-ahead material.</li><li>Serve as the event POC, communicating with board members and managing reservations for hotel rooms, meeting rooms, and catering (event attendance may include work outside of the standard schedule).</li><li>Manage logistics for ACRC-invited guest speakers, including supporting hospitality, meetings with faculty/students, lodging, travel, and reimbursements.</li></ul><p><b>
Procurement and Travel</b></p><ul><li>Prepare travel and supplies reimbursement in Emburse for the center&rsquo;s faculty, staff and students.</li><li>Assist ACRC faculty and students with printing, copying, mailing, shipping, and placing orders for office and research supplies. This includes iBUY and p-card purchases.</li><li>Obtain prices and initiate procurement with vendors for any necessary expenditures related to Center activities, working with the department business office as necessary to ensure compliance with university procurement processes and policies.</li></ul><ul><li>
 Other duties as assigned to further the mission of the center.</li></ul><p></p><p><b>
Minimum Qualifications:</b></p><p><b>
</b> High school diploma or equivalent.</p><p>
 Two (2) years (24 months) of work experience comparable to the third level of this series.</p><p></p><p><b>
Knowledge, Skills and Abilities:</b></p><p><b>
 </b>Ability to assist customers with kindness, patience and professionalism.</p><p>
 Knowledge of engineering and mathematical notations and format for technical manuscript preparation, including knowledge of the Greek alphabet and mathematical skills.</p><p>
 Ability to decipher, organize, and type complex material, including mathematical equations.</p><p>
Extensive knowledge of general office practices and procedures to include spelling, grammar, punctuation, sentence ad paragraph structure and formatting.</p><p>
Knowledge of University procedures, objectives and goals.</p><p>
Ability to organize and manage multiple activities involving people, programs and resources.</p><p>
Ability to provide front-line customer service and communicate respectfully and effectively with individuals from a wide range of cultural backgrounds and perspectives.</p><p>
Proficiency with Microsoft Office Suite, Emburse, iBuy, p/t-card policies and procedures and the purchasing applications.</p><ul><li> <b>APPOINTMENT INFORMATION</b></li></ul><p></p><p><br>
This is a full-time Civil Service Office Manager position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date.</p><p>
 This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the Office Manager<b> </b>classification is $46,975.50 ($24.09/hour).</p><p>
Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University&rsquo;s Workplace Flexibility policy</p><p>
 This position is not eligible for any type of sponsorship for work authorization.</p><p>
 <b>APPLICATION PROCEDURES AND DEADLINE INFORMATION</b></p><p>
Applications must be received by 6:00 pm (CST) on Friday, March 27, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. To be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Hannah Dorsey and hdorsey@illinois.edu. For questions regarding the application process, please contact 217-333-2137.</p><p>
At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; <b>every staff member helps shape what&rsquo;s next</b>. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p>
<p>
Champaign-Urbana</p>
<p><i>
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</i></p>
<p>
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p>
<div></div>
<p>The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.</p>
<p>
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.</p>
<div></div>
<p><b>Requisition ID</b>: 1035376<br>
<b>Job Category</b>: Administrative Support<br>
<b>Apply at:</b> https://jobs.illinois.edu</p></div></div></div></div><div></div>

Office Manager-Mechanical Science and Engineering

Oregon Department of Transportation

<div><p><b>Initial Posting Date:
</b></p>04/13/2026<p></p><p><b>
Application Deadline:</b></p>
04/20/2026<p></p><p><b>
Agency:</b></p>
Department of Transportation<p></p><p><b>
Salary Range:</b></p>
$4,312 - $5,988<p></p><p><b>
Position Type:</b></p>
Employee<p></p><p><b>
Position Title:</b></p>
Administrative Support<p></p><p><b>
Job Description:</b></p><p><b>
Administrative Specialist 2 &ndash; Administrative Support</b><br>
<b>Oregon Department of Transportation</b><br>
<b>Support Services Division</b><br>
<b>Procurement Section</b><br>
<b>Salem</b><b>/Hybrid</b></p><p></p><p><b>
The role:
</b></p><p>We are looking for a skilled administrative specialist to join our procurement team! In this position, you will apply a variety of technical, administrative, and customer service skills for success of the procurement and contracting program while directly supporting ODOT&rsquo;s Chief Procurement Officer.</p><p></p><p>
Hybrid remote work options available! Work will be required to be performed at the Salem office building at a minimum of one day per week or more, depending on business needs. Initial training will require a minimum of 3-5 days in office.
</p><p></p><p>We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.</p><p></p><p><b>
Before applying, visit our </b><b>applicant information website</b><b> to learn more about our process. If you are a current State of Oregon employee, you must apply through your </b><b>employee Workday profile</b><b>.</b></p><p><b>
A day in the life:</b></p><ul><li><p>
Monitor, research, and analyze procurement operations, programs, projects, and services.</p></li><li><p>
Prepare reports and recommendations to support procurement leadership decision making and alignment with policy changes.</p></li><li><p>
Analyze operational data and propose solutions to improve performance and meet metrics.</p></li><li><p>
Track implementation of management&rsquo;s short and long term goals, ensuring follow through on assignments.</p></li><li><p>
Collect, analyze, and present data in reports, charts, budgets, and other executive materials.</p></li><li><p>
Support procurement managers by tracking tasks, gathering stakeholder input, and negotiating recommended actions.</p></li><li><p>
Review, evaluate, and recommend updates to policies, procedures, and administrative rules for compliance and consistency.</p></li><li><p>
Manage procurement office electronic files, SharePoint content, and documentation updates, including standards and procedures.</p></li><li><p>
Serve as primary point of contact for procurement communications, coordinate special projects, and provide status updates to leadership.</p></li><li><p>
Work may involve dealing with highly politically or sensitive personnel matters and requires maintaining confidentiality.</p></li><li><p>
Work in an office environment with hybrid work options available.</p></li><li><p><b>
To request a copy of the position description, which includes all duties and working conditions, please email </b><b>ODOTRecruitment@odot.oregon.gov</b><b>.
</b></p></li></ul><p></p><p><b>What&rsquo;s in it for you:</b></p><ul><li><p>
Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.</p></li><li><p>
Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.</p></li><li><p>
The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.</p></li><li><p>
Public Service Loan Forgiveness opportunity!</p></li></ul><p></p><p><b>
Want to know about new job postings? </b><b>Subscribe</b> <b>to receive weekly email notifications!</b></p><p></p><p><b>
Minimum qualifications:</b></p><p>
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis</p><p>
OR<br>
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis</p><p>
OR</p><p>
An equivalent combination of education and experience.</p><p></p><p><b>
What we&rsquo;d like to see:</b></p><p>
If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.</p><ul><li><p>
Strong organizational skills with proven capacity to manage complex details, coordinate logistics, and anticipate needs.</p></li><li><p>
Exceptional internal and external customer service skills, including interacting professionally with executives, team members, and the public while fostering a customer centric environment.</p></li><li><p>
Highly skilled at composing documents with attention to grammar, punctuation, spelling, capitalization and sentence structure.</p></li><li><p>
Strong computer skills including data entry and Microsoft Office Suite programs such as Word, Excel, Outlook, Teams, SharePoint, and PowerPoint.</p></li><li><p>
Demonstrated ability to maintain confidentiality, exercise sound judgment, and build effective working relationships across teams.</p></li></ul><p></p><p><b>
How to apply:
</b></p><ul><li><p><b>Complete the following required steps:</b></p><ul><li><p><b>
Fill out the application or attach a resume.</b> Please contact the recruiter under the &lsquo;Need help?&rsquo; section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.</p></li><li><p><b>
Attach a cover letter.</b> Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the <b>&ldquo;what we&rsquo;d like to see&rdquo;</b> section above.</p><ul><li><p>
Your cover letter must be limited to no more than two (2) pages.</p></li><li><p>
Please address your cover letter to <b>Benjamin McCartney, Procurement Manager.</b></p></li><li><p>
Generic cover letters that do not address the qualities that you have under the &ldquo;what we&rsquo;d like to see&rdquo; section may receive lower scores than those that addressed the desired qualities.</p></li><li><p>
You must upload your cover letter in the &lsquo;Resume/Cover Letter&rsquo; section of the application.</p></li></ul></li><li><p><b>
Complete questionnaire.</b> Answer the checkbox-style questions before submitting your application.</p></li></ul></li><li><p><b>
After you submit your application, please respond to the public records request authorization and gender identity questionnaire. </b>This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.</p></li><li><p>
If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.</p></li></ul><p></p><p><b>
Need help?</b></p><ul><li><p>
For questions, call 503-586-6863 or email ODOTRecruitmentNH@odot.oregon.gov</p></li></ul><p></p><p><b>
Additional information:</b></p><ul><li><p>
We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security&rsquo;s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].</p></li><li><p>
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.</p></li><li><p>
We may use this recruitment to fill multiple or future vacancies.</p></li><li><p>
We will conduct name-based criminal background checks on final candidates, <b>including current ODOT employees</b>. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.</p></li><li><p>
You will be represented by the Service Employees International Union (SEIU).</p></li></ul><p></p><p>
ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.</p><p>
#LI-ODOT</p><p>
#LI-DNI</p><p>
#LI-Hybrid</p></div>

Administrative Support

Bedford County, Virginia

<div><p>Performs a wide variety of specialized professional and administrative duties to support the Department of Emergency Communications. Serving as the office manager, works with considerable independence within the scope of established policies and procedures. Position requires discretion and diplomatic skill in representing policies and working effectively with County personnel, officials, and the public. Supervises and delegates the work of subordinate personnel. Work is performed under the general direction of the Director of Emergency Communications with moderate latitude for independent judgement and action.</p><br>
<p></p>
<p><b>
ESSENTIAL JOB FUNCTIONS:</b></p><br>
<p></p>
<ul><li>
Maintains knowledge of federal and state regulations, as well as county personnel policies and procedures.</li><li>
Assist with developing and continually analyzing operating policies and procedures for the communications employees and operations.</li><li>
Coordinates and facilitates the administrative process related to new hire on boarding and orientation.</li><li>
Performs employee personnel actions within the UKG platform to maintain records and compliance.</li><li>
Reviews employee timesheets for accuracy before final submission to payroll.</li><li>
Supports Emergency Communications with administrative tasks related to the compliance of generating grant documents and agreements.</li><li>
Assists with researching and applying for grants related to the Center&rsquo;s needs and managing grant funds.</li><li>
Assists in preparing the operating and capital budget requests for consideration by County Administration. Implements approved budgets; monitors and manages expenditures within the constraints of available resources.</li><li>
Oversee the Tyler Munis system for the Center including but not limited to; entering invoices, purchase orders, purchase card items, and other necessary transactions.</li><li>
Compiles various reports as needed. Collects and relays statistical information. Supervises and assists in record keeping.</li><li>
Responds and assists with requests for public records pursuant to the Freedom of Information Act (FOIA).</li><li>
Maintains Communications Center security and confidentiality.</li><li>
Accomplishes all tasks as appropriately assigned or requested by management.</li><li>
Maintains an accurate inventory of building and office supplies.</li><li>
Submits internal maintenance work orders as necessary. Coordinates office equipment repairs with appropriate vendors.</li><li>
Coordinates and works with vendors for upgrades of hardware, software, and maintenance of various systems.</li><li>
Works directly with system vendors to coordinate various updates and repairs as necessary.</li><li>
Participates in employee meetings and training as needed; takes and transcribes meeting minutes; maintains minute books; oversees the preparation of packages for dissemination prior to meetings and or training sessions.</li><li>
Assists with Primegov as directed.</li><li>
Coordinates with other county departments to ensure the success of the E-911 Center and other community agencies.</li><li>
Meets attendance requirements and maintains the highest level of dependability.</li><li>
Consistently demonstrates ability to respond to changing situations in a flexible manner in order to meet current needs and reprioritizes work as necessary.</li><li>
Creates and promotes a culture of high performance and continuous improvement, as well as an efficient and conflict-free workplace.</li><li>
Performs special projects and other related job duties as assigned.</li></ul><br>
<div></div>
<div></div>
<div>Education / Experience:</div><br>
<div></div>
<div></div>
<div>Any combination of education and experience equivalent to graduation from an accredited community college with major course work in business management, accounting or related field. Extensive office operations experience including supervisory experience. Bachelor's degree preferred. Experience in local government preferred.</div><br>
<div></div>
<div></div>
<div></div><div>Knowledge / Skills and Abilities:</div><br>
<div></div>
<div></div>
<div></div><div>Requires well-developed office support skills with the ability to learn and apply technical knowledge related to the organization and functions of the department, as well as other related activities.</div>
<div>Requires comprehensive knowledge of general administrative policies and practices, business office practices and procedures, office equipment and secretarial techniques.</div>
<div>Requires advanced knowledge of accounting and bookkeeping principles, practices, and procedures.</div>
<div>Must have ability to establish and maintain effective working relationships with county employees and the general public. Requires strong interpersonal skills requiring reasonable tact, discretion, and self-expression.</div>
<div>Must maintain professionalism, courtesy, and composure at all times, including stressful situations.</div>
<div>Must be able to communicate clearly and concisely, both orally and in writing. Ability to effectively present information in one-on-one and small group settings.</div>
<div>Requires considerable discretion, initiative, accuracy, attention to detail, organizational skills, and the ability to multitask within strict timelines. Must be able to work independently in the absence of supervision.</div>
<div>Requires knowledge of principles of business letter writing and basic report preparation; principles and practices of payroll and personnel record keeping; proper English usage, spelling, vocabulary, grammar, and punctuation; modern office procedures and equipment; and basic business arithmetic.</div>
<div>Must be able to establish and maintain accurate records, files, and database systems. Requires compiling data and information to prepare summaries and reports using MS Office Suite.</div>
<div>Must be able to evaluate situations, identify problems, and exercise sound independent judgment within established guidelines. Requires the ability to interpret, apply, and explain established policies and procedures.</div>
<div>Must maintain strict confidentiality; exercise sound judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.</div><br>
<div></div>
<div></div>
<div></div><div>Physical/Mental Demands:</div><br>
<div></div>
<div></div>
<div>The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made for individuals with disabilities. While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.</div><br>
<div></div>
<div></div>
<div>Environmental Factors:</div><br>
<div></div>
<div></div>
<div>While performing the essential duties of this job, the employee is in an office environment and is not normally exposed to adverse environmental conditions Requires the ability to work in an environment where the noise level is usually moderate. Work in a fast-paced, and diverse environment.</div><br>
<div></div>
<div></div>
<div>Special/Additional Requirements:</div><br>
<div></div>
<div></div>
<div>Subject to a complete criminal history background search and drug screening with acceptable results.</div><p></p><div><br>
<div>
<p><b>Disclaimer</b></p>
<p>
Bedford County maintains a safe, drug-free workplace for its employees. Drug screening, driving record check, a criminal background check, and previous employer references are required for all positions as conditions of pre-employment.</p>
<p>
Bedford County, VA is an Equal Opportunity Employer.</p>
<p>
Bedford County is a certified Virginia Values Veterans (V3) employer. We are committed to implementing nationally recognized best practices in recruiting, hiring, and retaining highly skilled and dependable Veterans. The V3 Program is an official Commonwealth of Virginia Program, authorized under the Code of Virginia (&sect; 2.2-2001.2)</p></div></div></div><p></p>

Administrative Manager - 911

Convenient Payments LLC

<p>Job Description</p><p>Division: <b>Operations</b><br/>Job Title: <b>Administrative Support </b><br/>Reports to: <b>Director of Operations and other Project Managers </b></p><p><b>Job Description: </b></p><p>The Admin Support Position is designed to assist in various areas of Operations and occasionally<br/>Relationship Managers to ensure that Customers and Partners alike have the highest level of service we can offer. The Admin Support staff member&rsquo;s role is to assist the team with projects and offload some of the day-to-day administrative duties &amp; support functions. The position has the ability to evolve depending on company growth.</p><p><b>Administrative Support Responsibilities: </b></p><ul><li>Pre-populate applications and other forms on behalf of our ISV Partner merchants. Prepare these docs for signature and/or submission with information provided</li></ul><ul><li>Account Maintenance &ndash; Assist team members with follow up correspondence, updating vendor forms as needed &amp; outbound communications by request</li></ul><ul><li>Customer Support Queue &ndash; Answer phones and triage support related matters o Facilitate Scanner Support FAQs</li></ul><ul><li>Data Entry</li></ul><ul><li>Attend Application and paperwork trainings to be a perform New Accounts duties as needed</li></ul><ul><li>Must be knowledgeable in certain products and services and their resources to assist customers/resellers</li></ul><ul><li>Knowledge of each step of the underwriting and implementation process for each vendor to ensure efficient and accurate communication and ability to assist with overflow as needed</li></ul><ul><li>Assist with projects. This may require admin to temporarily report to other managers</li></ul><ul><li>Shipping &ndash; create shipping labels and take shipments to FedEx prior to shipping cutoff times</li></ul><ul><li>Billing/Residual Support &ndash; assist our Controller on looking items up, account inquiries and minor updates as they relate to residuals and billing</li></ul><p>Job Type: Full-time</p><p>Pay: $18.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Administrative Assistants &amp; Receptionists: 2 years (Preferred)</li><li>Customer service: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

Administrative Support - Operations

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