administrative support manager

State of New Mexico

<div><div><div><h2 class="jobSectionHeader"><b>Objectives Summary</b></h2></div>
<div><p>The objective summary of this job classification is to provide supervision of the administrative support staff and functions.<br>
<br>
The Office Manager will oversee non-attorney core staff who perform various clerical and administrative support tasks to facilitate the office's efficient operation. A successful Office Manager not only ensures the smooth running of operations but also establishes a professional and positive work environment. The Office Manager plays a crucial role in shaping our agency's culture by promoting effective communication and information sharing among attorneys, paralegals, management, and core staff. Ensuring our attorneys are provided top-notch administrative support is one of the most essential job responsibilities. The Office Manager is also a key player in our strategic planning efforts, working closely with management to identify and accomplish short and long-term organizational goals, contributing significantly to our overall success.</p><br>
<div></div>
<br>
Our department offers flexible work opportunities, including teleworking (a.k.a. working from home) and work schedules outside the typical 8 am to 5 pm schedule. Applicants selected for a position are encouraged to discuss these options with the hiring manager early in the hiring process to ensure the specifics of any terms and conditions of an approved flexible work arrangement are clearly understood.</div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><ul><li>Devotes a substantial portion of time assigning and directly supervising work of at least two (2) permanent/ full time employees. Acts upon leave requests, conducts annual performance evaluations and recommends disciplinary actions.
</li><li>Provide program guidance and direction to offices and separate reporting activities on all matters pertaining to LOPD administrative services, attorney's or legal department.
</li><li>Ensures that employees are appropriated recruited, selected, and appraised; addresses performance issues.
</li><li>Conducts training of personnel; may interview and recommend selection of applicants.
</li><li>Provides career coaching through mentoring and arranges for outside training opportunities when possible.
</li><li>Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
</li><li>Employees in this role perform program management functions and with expertise in a field or occupation and may function as a consultant, requiring high levels of complexity, problem solving, and/or accountability.
</li><li>Place supply orders and process reimbursements requests.
</li><li>Prepares correspondence and legal papers such as summons, complaints, motions, responses and subpoenas under the general direction and guidance of an attorney.
</li><li>Transcribe and proofread legal documents.
</li><li>Performs clerical duties such as providing information to callers, taking dictation, composing and typing routine correspondence, and reading and routing incoming mail.
</li><li>Process court notices and client discovery.
</li><li>Schedule meetings and appointments and coordinate conference calls.
</li><li>Conducts legal research for review by an attorney.
</li><li>May provide fiscal, management, information systems, human resources and other administrative tasks for a legal organization or an attorney.
</li><li>Files correspondence and legal documents in office filing system.
</li><li>Ensures proper indexing and filing of original legal documents
</li><li>Prepare court dockets for distribution.
</li><li>This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
</li><li>Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
</li><li>Clerical duties such as photocopying, faxing, filing and collating, ordering, receiving, stocking and distribution of office supplies.
</li><li>Drop off or accept indigent defense applications (in a jail or correctional facility setting).
</li><li>Collect and distribute discovery from District Attorney(s) office and police department(s).
</li><li>Provide referrals to community resources or other services.
</li><li>Performs related and other duties as assigned.</li></ul>
<br>
<b>Other Duties:
</b><br>
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<div><p>Associates degree in Business Administration, Public Administration and one (1) year of directly related job experience in the areas of office organization/management, and administrative support in an office setting. and providing administrative support Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling three (3) years may substitute for the required education and experience.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Employment Requirements</b></h2></div>
<p></p><div><div>Must possess and maintain a valid Driver's License.</div><br>
Collective Bargaining: This position is not covered by a collective bargaining agreement..<br>
<br>
Default FLSA: Exempt<br>
<br>
The Law Offices of the Public Defender is an Equal Opportunity Employer and does not discriminate on the basis on race, color, ancestry, national origin, sex, age, spousal affiliation, sexual orientation, gender identity, veteran status, political affiliation or religion, mental or physical disability, or serious medical condition.<br>
<br>
This job advertisement may be used to fill multiple vacancies.<br>
<br>
Preference may be given to multilingual applicants fluent in English and other languages.</div></div></div><p></p>
<br><p></p><div><div><div><div><div><div>The State's General Services Department Risk Management Division, Employee Benefits Bureau (EBB), is responsible for the procurement and oversight of employee benefits - including Medical, Pharmacy, Dental, Vision, Short &amp; Long Term Disability, and Life Insurance. The State's Group Benefits Plan also offers COBRA, Flexible Spending Account Programs, and an Employee Assistance Program (EAP).</div></div><div><div><div><div><div><div><div><div><div> <div>Erisa Administrative Services, Inc. (Erisa) is the State's Third Party Administrator. They provide benefits administration to all plan participants, and offer knowledgeable staff to answer your questions.</div></div></div></div></div></div></div></div></div></div></div></div></div></div><p></p>

Office Manager (3351)

Defense Holdings, Inc.

Defense Holdings, Inc. (DHi)
<br><b>Location:</b> Hybrid (US)
<br><b>Employment Type:</b> Full-Time
<br><b>Department:</b> Administration / Corporate Services
<br><b>Reports To:</b> Director of Administration
<br><br>
Company Overview
<br><br>
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
<br><br>
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
<br><br>
Position Summary
<br><br>
Defense Holdings, Inc. (DHi) is seeking an experienced Administrative Services Manager to oversee administrative functions and support corporate operations. The ideal candidate will manage office services, coordinate administrative staff activities, and ensure efficient day-to-day operations across departments.
<br><br>
This role requires leadership capabilities, strong organizational skills, and the ability to manage administrative programs in a government contracting environment.
<br><br>
Key Responsibilities
<br><br>
Administrative Operations Management
<br><br>
Oversee administrative processes including scheduling, documentation management, and office coordination.
<br>Develop and maintain efficient administrative procedures and policies.
<br>Supervise administrative staff and coordinate departmental support activities.
<br><br>
Office Services Coordination
<br><br>
Manage office resources, supplies, and administrative systems.
<br>Coordinate meetings, events, and company-wide administrative initiatives.
<br>Ensure smooth communication between departments.
<br><br>
Reporting & Compliance
<br><br>
Prepare administrative performance reports for leadership.
<br>Ensure compliance with internal administrative policies and regulatory requirements.
<br>Maintain accurate documentation and records.
<br><br>
Cross-Functional Collaboration
<br><br>
Partner with HR, finance, and operations teams to support company initiatives.
<br>Assist leadership with operational planning and administrative improvements.
<br><br>
Required Qualifications
<br><br>
Bachelor's degree in Business Administration, Management, or related field.
<br>3–5 years of experience in administrative management or operations coordination.
<br>Proficiency in Microsoft Office Suite and administrative systems.
<br>Strong leadership, communication, and organizational skills.
<br>Ability to manage confidential corporate information responsibly.
<br><br>
Preferred Qualifications
<br><br>
Experience supporting administrative operations within government contracting environments.
<br>Familiarity with multi-location administrative coordination.
<br><br>
Core Competencies
<br><br>
Integrity & Confidentiality
<br>Attention to Detail
<br>Analytical Thinking
<br>Interpersonal Communication
<br>Organizational Skills
<br>Adaptability & Initiative
<br><br>
Work Environment
<br><br>
Professional office environment (or hybrid/remote if applicable).
<br>May require occasional travel.
<br>Must be eligible to work in the United States.
<br>Ability to obtain and maintain security clearance may be required.
<br><br>
Compensation & Benefits
<br><br>
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:
<br><br>
Competitive base salary (commensurate with experience)
<br>Medical, Dental, and Vision Insurance
<br>401(k) with company match
<br>Paid Time Off (PTO) and Holidays
<br>Life and Disability Insurance
<br>Professional development opportunities
<br><br>
Equal Opportunity Employer Statement
<br><br>
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Administrative Services Manager

University of Illinois

<div><div><div><div><p><b>Office Manager</b></p><p><b>
Department of Mechanical Science and Engineering</b></p><p><b>
The Grainger College of Engineering</b></p><p><b>
University of Illinois Urbana-Champaign</b></p><p></p><p><br>
The Department of Mechanical Science and Engineering in The Grainger College of Engineering seeks applicants for the Office Manager position, in the Air Conditioning and Refrigeration Center (ACRC). ACRC was founded in 1988. This longest-running center in MechSE, along with 30 sponsoring companies, is developing a new generation of energy-efficient and reliable equipment for using environmentally safe refrigerants. ACRC carries on the department&rsquo;s historic leadership in air conditioning and refrigeration.</p><p></p><p>
The primary function of this position is to provide administrative support for the Air Conditioning and Refrigeration Center (ACRC), to include the teaching, research, public service, and stakeholder activities for the Center.</p><p></p><p><b>
Duties and Responsibilities:</b></p><p></p><p><b>
Administration</b></p><ul><li>Act as first point of contact for the center.</li><li>Promote and foster positive interactions between center directors, alumni, industry partners, and other stakeholders.</li><li>Facilitate meetings and hospitality between center directors and alumni or industry partners.</li><li>Oversee and execute all hospitality for development activities including attend to special needs, catering, room reservations, hotel reservations of individual alumni, industry partners, or other stakeholders.</li><li>Assist in maintaining the financial records for the center, monitoring appropriations, income, and expenditures. Track allocation of center staff and students with respect to the various research projects, including space, equipment, and funding allocations for research projects.</li><li>Invoice affiliates as required for their membership renewals, track payments by affiliates, and alert Director(s) to emerging financial problems related to income and expenditures.</li><li>Initiate and maintain regular contact, per the center&rsquo;s calendar, (and as requested by the Director[s])), to ensure timely submission and dissemination of project proposals, updates, and other meeting materials, including memoranda to faculty, students, and members on these topics.</li><li>Identify, prepare, and monitor confidential and other center-related documents and advise the Director(s) on changes that might necessitate action.</li><li>Provide logistical support for technology transfer and/or outreach events</li></ul><p></p><p><b>
Communications</b></p><ul><li>Work with Director(s) to develop administrative content for web site and social media, and coordinate development with MechSE communication.</li><li>Manage creation and distribution of center related printed materials, including annual research reports and letters.</li><li>Supervise creation of event fliers and coordinate both content and distribution with MechSE communications.</li></ul><p><b>
Events and Meetings</b></p><ul><li>Promote and foster positive interaction between advisory board and center director and maintain board roster.</li><li>Coordinate scheduling of board meetings with center director, MechSE communications and facilities.</li><li>Develop and distribute board meeting agendas and read-ahead material.</li><li>Serve as the event POC, communicating with board members and managing reservations for hotel rooms, meeting rooms, and catering (event attendance may include work outside of the standard schedule).</li><li>Manage logistics for ACRC-invited guest speakers, including supporting hospitality, meetings with faculty/students, lodging, travel, and reimbursements.</li></ul><p><b>
Procurement and Travel</b></p><ul><li>Prepare travel and supplies reimbursement in Emburse for the center&rsquo;s faculty, staff and students.</li><li>Assist ACRC faculty and students with printing, copying, mailing, shipping, and placing orders for office and research supplies. This includes iBUY and p-card purchases.</li><li>Obtain prices and initiate procurement with vendors for any necessary expenditures related to Center activities, working with the department business office as necessary to ensure compliance with university procurement processes and policies.</li></ul><ul><li>
 Other duties as assigned to further the mission of the center.</li></ul><p></p><p><b>
Minimum Qualifications:</b></p><p><b>
</b> High school diploma or equivalent.</p><p>
 Two (2) years (24 months) of work experience comparable to the third level of this series.</p><p></p><p><b>
Knowledge, Skills and Abilities:</b></p><p><b>
 </b>Ability to assist customers with kindness, patience and professionalism.</p><p>
 Knowledge of engineering and mathematical notations and format for technical manuscript preparation, including knowledge of the Greek alphabet and mathematical skills.</p><p>
 Ability to decipher, organize, and type complex material, including mathematical equations.</p><p>
Extensive knowledge of general office practices and procedures to include spelling, grammar, punctuation, sentence ad paragraph structure and formatting.</p><p>
Knowledge of University procedures, objectives and goals.</p><p>
Ability to organize and manage multiple activities involving people, programs and resources.</p><p>
Ability to provide front-line customer service and communicate respectfully and effectively with individuals from a wide range of cultural backgrounds and perspectives.</p><p>
Proficiency with Microsoft Office Suite, Emburse, iBuy, p/t-card policies and procedures and the purchasing applications.</p><ul><li> <b>APPOINTMENT INFORMATION</b></li></ul><p></p><p><br>
This is a full-time Civil Service Office Manager position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date.</p><p>
 This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the Office Manager<b> </b>classification is $46,975.50 ($24.09/hour).</p><p>
Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University&rsquo;s Workplace Flexibility policy</p><p>
 This position is not eligible for any type of sponsorship for work authorization.</p><p>
 <b>APPLICATION PROCEDURES AND DEADLINE INFORMATION</b></p><p>
Applications must be received by 6:00 pm (CST) on Friday, March 27, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. To be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Hannah Dorsey and hdorsey@illinois.edu. For questions regarding the application process, please contact 217-333-2137.</p><p>
At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; <b>every staff member helps shape what&rsquo;s next</b>. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p>
<p>
Champaign-Urbana</p>
<p><i>
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</i></p>
<p>
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p>
<div></div>
<p>The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.</p>
<p>
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.</p>
<div></div>
<p><b>Requisition ID</b>: 1035376<br>
<b>Job Category</b>: Administrative Support<br>
<b>Apply at:</b> https://jobs.illinois.edu</p></div></div></div></div><div></div>

Office Manager-Mechanical Science and Engineering

The Wonderful Company LLC

<div><b>Company Description</b><p><br>
You may know us as FIJI Water, POM Wonderful, Justin Wine, Teleflora and Halos Citrus, but we&rsquo;re all Wonderful &ndash; and we have a great opportunity for an Administrative Assistant. We&rsquo;re looking to make the world a healthier place through an uncompromising commitment to the well-being of our employees and their families. We foster a collaborative workforce that encourages an entrepreneurial spirit and openness to change.</p><p>
The <b>Administrative Assistant</b> is a key contributor to the Human Resources team, providing seamless administrative support and ensuring uninterrupted coverage for the President, Senior Vice Presidents, and Executives of The Wonderful Company. This role requires a highly organized, professional, and resourceful individual who excels at managing diverse administrative and office management tasks while maintaining discretion and efficiency. The Administrative Assistant interacts extensively with company leadership, supporting strategic initiatives and contributing to a smooth, high-functioning executive environment. This position reports to the Sr. Director, Human Resources.</p><p>
This position will be based at our West Los Angeles, CA office. We work a hybrid schedule with an in-office requirement Monday-Wednesday and the option to work remotely on Thursday and Friday.</p><b><br>
Job Description</b><br>
<ul><li>
Provide essential coverage for Executive Assistants while they are out of the office or require additional support and coverage for receptionists on breaks and vacations.</li><li>
Utilize excellent organizational skills to maintain complex calendar management including meeting scheduling, travel arrangements, accommodations and other transportation plans.</li><li>
Demonstrate flexibility and adaptability by supporting a variety of projects and adjusting schedules as needed to meet evolving business and executive needs.</li><li>
Collaborate across teams to enhance office efficiency, communication, and overall workplace experience.</li><li>
Proactively manage and coordinate all executive floor requirements, from food stock to office essentials, ensuring leaders have everything needed for smooth operations and meetings.</li><li>
Coordinate and place building-wide grocery and snack orders in accordance with The Wonderful Company&rsquo;s snack program, ensuring consistent stock levels.</li><li>
Ensure conference rooms are well-maintained and available for use.</li><li>
Coordinate and manage the new employee headshot program, ensuring timely scheduling, professional photography, and seamless integration into company records.</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Minimum of 1 year of experience (internships applicable), with experience supporting Executives and participating in office management</li><li>
Four-year degree in Communications, Business Administrator, or a related field preferred</li><li>
Strong knowledge of Microsoft Office products with the ability to format presentations and develop basic reports.</li><li>
Proven ability to exhibit poise and confidence while aiding in a variety of functions.</li><li>
Possess high level of organization, attention to detail and discretion with a high sense of urgency.</li><li>
Ability to handle matters of confidentiality with utmost tact and diplomacy.</li></ul><p>
Pay Range: $28.00 - $29.00 hour. Final compensation will be dependent upon skills &amp; experience.</p><b><br>
Additional Information</b><br>
<ul><li><b>
Thriving Wellness Community:</b> Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including:<ul><li>
24/7 online physician consultations</li><li>
virtual mental health resources</li><li>
life coaching</li><li>
engaging employee community groups</li><li>
cash rewards for healthy habits and fitness reimbursements</li><li>
library of on-demand fitness videos</li></ul></li><li><b>
Career Advancement Opportunities:</b> Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.</li><li><b>
Focused Learning and Development:</b> Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.</li><li><b>
Empowering Mentorship Program:</b> Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.</li><li><b>
Continuous Improvement Training:</b> Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.</li><li><b>
Building a Healthy Society: </b>To date, our co-Founders Lynda and Stewart Resnick, through their foundations and The Wonderful Company, have invested more than $2.5 billion in education, health and wellness, community development, and sustainability initiatives across California&rsquo;s Central Valley, Fiji, and the world. In 2025, Wonderful ranked as #1 in PEOPLE&rsquo;s &ldquo;100 Companies That Care&rdquo; list and was named one of Fortune magazine&rsquo;s 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts, visit csr.wonderful.com.</li><li><b>
Giving Back to the Community:</b> Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.</li></ul><p>
Headquartered in Los Angeles, The Wonderful Company is a privately held $6 billion company dedicated to harvesting health around the world through its iconic consumer brands. The company&rsquo;s 10,000 employees worldwide are committed to bringing consumers everywhere the freshest, most wholesome pistachios, citrus and pomegranates; bottling the finest water and wines; and creating colorful bouquets that are sure to touch the heart. This commitment is reflected in the company&rsquo;s market share: Wonderful Pistachios&reg; is America&rsquo;s No. 1 tree nut and America&rsquo;s fastest-growing snack; Wonderful&reg; Halos&reg; is the No. 1 mandarin orange in America; POM Wonderful&reg; is the No. 1 100% pomegranate brand in America; FIJI&reg; Water is America&rsquo;s No. 1 premium imported bottled water brand; JUSTIN&reg; Wine has the No. 1 Cabernet Sauvignon in California; and Teleflora&reg; is the world&rsquo;s leading floral delivery service.</p><p>
The Wonderful Company&rsquo;s connection to consumers has health at its heart and giving back at its core. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California&rsquo;s Central Valley. To view the current Corporate Social Responsibility report, visit www.wonderful.com/csr.</p><p>
To learn more about The Wonderful Company, its products and its core values, visit www.wonderful.com, or follow us on Facebook, Twitter and Instagram.</p><p>
The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.</p><p>
#LI-EC1</p><p>
#LI-HYBRID</p><p></p><p><br>
EEO is the law - click here for more information</p></div>

Administrative Assistant, Floater Support

Intermediate District 287

<div><p><b>Intermediate District 287 is looking for an advanced Administrative Assistant to support the Assistant Superintendent and senior leadership in the district office located in Plymouth, MN.</b></p><p></p><p><br>
Intermediate District 287 is a West Metro school district for unique learners. Our healing community works together to achieve racial equity. We value diverse perspectives and life experiences and our strategic vision includes hiring and retaining racially diverse and racially conscious staff across all levels of our organization.</p><p></p><p><b><br>
Essential Functions and Ongoing Tasks</b></p><ul><li><b>
Executive Support for the Assistant Superintendent:</b><br>
</li><li><ul><li>
Manage complex calendars and monitor daily email correspondence.</li><li>
Coordinate annual collaborations and organize large-scale meetings, including preparing agendas, tracking attendance, and monitoring CEU (BOSA) documentation.</li><li>
Develop and edit professional documents and presentations using Canva and similar platforms.</li>
Track and monitor the completion of professional development courses.<br>
<li>
</li></ul></li><li><b>
Data Management and DIRS Reporting:</b><br>
</li><li><ul><li>
Manage DIRS (Disciplinary Incident Reporting System) processes, including distributing weekly error reports to sites and supporting sites with SIS (Student Information System) inquiries.</li><li>
Perform batch uploads and enter reportable incidents as required.</li><li>
Ensure all DIRS incident numbers are accurately added to suspension records.</li>
Maintain annual suspension tracking systems, verify checklists, and ensure incidents are correctly entered in SIS (Student Information System).<br>
<li>
</li></ul></li><li><b>
District Communications:</b><br>
</li><li><ul><li>
Maintain, update, and distribute weekly district communications for operational and instructional leaders as well as administrative support staff.</li><li>
Ensure content is collected within established timelines and manage distribution lists.</li><li>
Manage the indexed archive of prior district communications and prompt staff for content as needed.</li>
Distribute the daily Administrator Outs list.<br>
<li>
</li></ul></li><li><b>
Interpersonal and Staff Support:</b><br>
</li><li><ul><li>
Mentor and coach administrative support staff, including leading sessions focused on customer service and systems training.</li><li>
Facilitate monthly Administrative Support meetings including scheduling, preparing agendas, and documenting notes in the district communications.</li><li>
Coordinate tracking for interns, practicums, and field experience candidates, utilizing DocuSign for application processing.</li></ul></li></ul><ul><li><b>
Projects:</b><br>
</li><li><ul><li>
Coordinate the &quot;Get on the Bus&quot; initiative by assisting with site proposals, reviewing agendas with sites, and preparing flyers for Board meetings.</li><li>
Process Lane Change pre-approval forms by verifying completion, obtaining required signatures, and distributing approved documentation.</li><li>
Perform general office management duties, including purchase authorizations, budget monitoring, and development of workflow-enhancing forms and processes.</li></ul></li></ul><p><b><br>
Education/Experience:</b></p><ul><li>
Requires six (6) years of administrative support experience. This may be substituted with an Associate&rsquo;s degree plus three (3) years of experience, or an equivalent combination of education and experience.</li><li>
Technical Skills: Proficiency in Microsoft Office, Google Apps, and multi-faceted data management systems.</li><li><ul><li>
Must show an aptitude for learning new technological tools with minimal training.</li></ul></li><li>
Core Abilities: Must apply a racially conscious lens to all data and communications. The role requires high-level cultural proficiency and the ability to work effectively under pressure with conflicting demands.</li><li>
The position requires the ability to concentrate amidst distractions and exert self-control in difficult situations.</li></ul><p><b>
Position Details:</b></p><ul><li>
Location: District Service Center - Plymouth, MN</li><li>
This is a full-time position, Monday-Friday, 40 hours/week, 12 months/year</li><li>
View the full <b>Administrative Support VI Job Classification</b></li></ul><p></p><p><b><br>
Pay Rate &amp; Benefits:</b></p><ul><li>
Salary follows SEIU Local 284 Salary Schedule Grade VI: $27.35 - $28.30 per hour (depending on experience and/or education)</li><li><b>
Generous Benefits including:</b></li><li><ul><li><b>
Low cost medical and dental insurance</b></li><li><b>
District funded HRA account</b></li><li><b>
Life insurance and long-term disability</b></li><li><b>
Optional health care flexible spending account (FSA)</b></li><li><b>
Optional dependent care flexible spending account (FSA)</b></li><li><b>
Extensive wellness services that includes 6 free confidential counseling sessions</b></li><li><b>
Retirement benefits through PERA</b></li><li><b>
Optional 403b with district match</b></li><li><b>
Paid time off</b></li><li><b>
Paid holidays</b></li><li><b>
Mental Health benefits</b></li></ul></li><li><b>
More details can be found on our webpage: </b><b>Contracts/Benefits - Intermediate District 287</b></li></ul><p></p><p><b><br>
Interview Process:</b></p><ul><li><i>
Applications are due by Friday, March 27, 2026</i></li><li><i>
In-person interviews will be held on April 2 and April 3</i></li></ul><p></p><p><br>
Website: https://www.district287.org/workingat287</p><p>
Email: hr@district287.org</p></div>

Administrative Support VI

Sanmina

<div></div><div><div><div><div><div><p>Sanmina Corporation (Nasdaq: SANM) is a leading integrated manufacturing solutions provider serving the fastest-growing segments of the global Electronics Manufacturing Services (EMS) market. Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Sanmina Corporation has facilities strategically located in key regions throughout the world.</p>
<p><b>Job Purpose:</b></p>
<p>Provides administrative and clerical support to relieve department managers or staff of administrative details. May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail. Researches, compiles and proofs word processing assignments. Operates automated office equipment. May be assigned to various functional areas of the company.</p>
<p><b>Nature of Duties/Responsibilities</b>:</p>
<ul><li>Assist management with administrative tasks, answering phones, data entry etc. for various departments.</li>
<li>Interface with building leasing company to ensure all issues are addressed and managed</li>
<li>Make arrangements for both domestic and international travel, including expense report</li>
<li>Preparation of correspondence, reports and presentations.</li>
<li>Manages schedule for customer, supplier and executive visitors including initial reception and screening.</li>
<li>Remove roadblocks for team members on site from executing to their day to day jobs</li>
<li>Coordinate activities with on site IT personnel as needed or requested</li>
<li>Generate various reports as requested by management</li>
<li>Hosts and prepares meetings for customer, supplier, auditor and executives etc.</li>
<li>Arranges company events, catered meals, etc.</li>
<li>Data entry and management of Sales Orders, Change Orders and credit/rebill transactions.</li>
<li>Backlog monitoring and actions for management of weekly plant on-time delivery performance.</li>
<li>Management of plant service providers and contractors (i.e. Security patrols, Janitorial, Grounds, Property Managers etc.)</li>
<li>Order supplies and other maintenance, repair &amp; operations (MRO), pcard purchases including reconciliation of bank transactions for MRO pcard purchases.</li>
<li>Other administrative tasks as assigned.</li>
</ul>
<p><b>Education and Experience:</b></p>
<ul><li>Minimum of 2 years experience working in a corporate environment and in product development organization</li>
<li>Ability to handle confidential information with the highest degree of professionalism.</li>
<li>Excellent Microsoft office skills (Power Point, Excel and Word).</li>
<li>Excellent verbal and written communication skills.</li>
<li>Background in technical writing/editing is a plus.</li>
<li>Must be able to multitask in a high paced environment and have excellent organizational skills.</li>
</ul>
<p><b>Sanmina is an Equal Opportunity Employer</b></p>
<p>Salary range: $47,840 - $52,000 ($23 - $25 / hourly)</p></div></div></div></div></div><p></p>

Administrative Support - Temp

Aramark

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div><div><p>
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Responsibilities</b></h2></div><div><p>
? Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors<br>
? Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.<br>
? Greets customers, clients, and employees; answers inquiries or directs calls where necessary<br>
? Maintain office memos and informative postings<br>
? Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office</p><p>
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications</b></h2></div><div><p>
? Prior administrative experience preferred<br>
? The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel<br>
? Demonstrates interpersonal and communication skills, both verbal and written<br>
? Demonstrates strong interpersonal skills, accuracy, and attention to detail<br>
? Requires frequent performance of repetitive motions with hands and/or arms</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Education</b></h2></div></div><div></div><div><div><h2 class="jobSectionHeader"><b>
About Aramark</b></h2></div><div><p><b>
Our Mission</b></p><p>
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.</p><p>
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
</p><p><b>About Aramark</b></p><p>
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.</p></div></div></div>

Administrative Support Worker - Powell - Overhead

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