administrative support manager

Interprogetti

<p>We are seeking a highly organized and detail-oriented Executive &amp; Administrative Officer to provide high-level administrative, operational, procurement, and documentation support to the General Manager and project teams. The role requires strong coordination skills, system management experience (Procore), and the ability to handle logistics, financial processing, and vendor documentation efficiently.</p><p><b>Key ResponsibilitiesExecutive &amp; Administrative Support</b></p><ul><li>Provide professional executive and administrative support to the General Manager and senior staff.</li><li>Manage and prioritize the GM&rsquo;s daily schedule, meetings, and appointments.</li><li>Prepare and draft official correspondence, reports, and presentations.</li><li>Assist in project-related documentation including tenders, reports, and engineering correspondence.</li><li>Ensure strict adherence to company policies and office procedures.</li></ul><p><b>Office Operations &amp; Management</b></p><ul><li>Oversee day-to-day office operations and maintain an organized workspace.</li><li>Monitor and manage office inventory and supplies.</li><li>Prepare local and international purchase orders.</li><li>Administer and maintain project documentation including pre-qualification documents, tenders, and close-out files.</li></ul><p><b>Logistics &amp; Customs Coordination</b></p><ul><li>Manage logistics operations including shipment arrangements and delivery scheduling.</li><li>Coordinate with freight forwarders and shipping lines.</li><li>Handle customs documentation, duty/tax calculations, shipment tracking, and clearance follow-ups.</li><li>Monitor inventory control and ensure timely delivery of materials.</li></ul><p><b>Procore System Administration</b></p><ul><li>Create and manage new projects in Procore.</li><li>Assign engineers and control permission levels and access rights.</li><li>Ensure accurate uploading and maintenance of project documents.</li><li>Prepare LPOs and payment certificates through Procore.</li></ul><p><b>Financial &amp; Procurement Support</b></p><ul><li>Receive and review invoices for accuracy.</li><li>Coordinate approvals and signatures from site engineers and the GM.</li><li>Submit documents to accounts for cheque preparation.</li><li>Release cheques and ensure proper documentation and recording.</li><li>Prepare purchase orders and manage procurement from suppliers and subcontractors.</li><li>Monitor order deliveries and supplier performance.</li></ul><p><b>Vendor &amp; Contract Documentation</b></p><ul><li>Manage vendor registration and maintain updated vendor records.</li><li>Draft and process Non-Disclosure Agreements (NDAs).</li><li>Prepare contract award letters for subcontractors.</li><li>Issue transmittals to clients and vendors with proper documentation logs.</li><li>Draft authorization letters specifying scope and validity.</li><li>Maintain organized filing systems for vendor and contract documents.</li><li>Ensure all documentation complies with company policies and legal requirements.</li><li>Coordinate approvals and required signatures.</li></ul><p><b>Requirements</b></p><ul><li>Minimum <b>3 years of relevant experience</b> in executive administration, office management, or procurement support (preferably in fitout, construction or engineering companies).</li><li>Strong knowledge of <b>MS Office (Word, Excel, Outlook, PowerPoint)</b>.</li><li>Knowledge of logistics, customs documentation, and procurement processes.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul><p>Job Type: Full-time</p>

Executive and admin support

SYSTRA

<div>:
<div>
SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.</div><div>
For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.</div>
Context:<div></div><div><br>
The Administrative Manager will lead and optimize all project administration functions of the Project. This role oversees document control, office operations, HR and onboarding coordination, vendor and logistics management, and cross-functional workflows to ensure the project meets schedule, budget, and compliance objectives.</div>
Missions/Main Duties:
<div><b>
MISSION</b></div><br>
<div></div><ul><li>
The Administrative Manager will implement, and maintain administrative systems aligned with the project execution plan and PMO standards.</li><li>
He/She will support the document control function and enterprise CDE/EDMS (e.g., Aconex, ProjectWise, SharePoint), ensuring version control, metadata accuracy, and traceability for technical submittals, approvals, RFIs, NCRs, method statements, drawings, and correspondence. They will enforce naming conventions, retention schedules, and access permissions, and collaborate with BIM/Design and Quality to maintain as-built, O&amp;M, and handover documentation.</li><li>
He/She will oversee site and head-office administrative operations, including space planning, facilities coordination, IT/asset support liaison, supplies, travel and accommodation for project staff, visitor management, meeting/events logistics, and vehicle/permit coordination (including local authorities and rail corridor access protocols).</li><li>
In collaboration with HR, the role will coordinate onboarding/offboarding, visa and security pass processes, timesheets, training and competency matrices, and attendance. They will maintain organization charts, distribution lists, and contact directories and support performance cycles for the project admin team.</li><li>
He/She will champion compliance with UAE labor laws, company policies, client standards, data privacy, and information security. They will support HSE and quality programs through documentation, inductions support, training records, incident reporting workflows, corrective actions tracking, and readiness for internal and external audits.</li></ul>
Profile/Skills:
<div><b>
PROFILE</b></div><ul><li>
Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>
8&ndash;12 years of administrative leadership on large infrastructure, rail projects, preferably in the GCC.</li><li>
Proven experience managing document control and CDE/EDMS platforms (e.g., Aconex, ProjectWise, SharePoint).</li><li>
Strong understanding of project governance, project administration support, and PMO practices.</li><li>
Excellent written and verbal communication skills in English; advanced proficiency in PowerPoint, Excel, and data visualization/reporting tools.</li><li>
Demonstrated ability to lead and develop admin teams in fast-paced, multicultural environments.</li></ul><br>
<div></div>
:
<div>
Systra is an equal opportunities company; this position is open to all applicants.</div></div>

Administrative Manager

Horizon Tech

<p>We are seeking a detail-oriented and proactive <b>HR &amp; Admin Support</b> professional to assist in daily HR and administrative operations. The ideal candidate will have strong written communication skills, the ability to work independently, and a good understanding of documentation and employee coordination processes.</p><p><b>Responsibilities</b></p><ul><li>Draft and manage professional written communications, including internal and external emails</li><li>Handle and respond to emails independently in a timely and organised manner</li><li>Support HR operations, including documentation, record-keeping, and maintaining employee files</li><li>Assist in employee screen monitoring and reporting as required</li><li>Maintain accurate documentation and ensure proper filing of HR and administrative records</li><li>Coordinate day-to-day administrative tasks efficiently</li><li>Ensure timely responses and follow-ups on assigned responsibilities</li><li>Provide general administrative support to the HR department.</li></ul><p><b>Requirements</b></p><ul><li>6 months to 1 year of experience in a relevant HR or administrative role</li><li>Fluent in spoken and written English</li><li>Strong typing skills with the ability to draft professional communications efficiently</li><li>Good understanding of documentation and record management processes</li><li>Ability to handle emails and administrative tasks independently</li><li>Detail-oriented, organised, and responsive</li><li>Willingness and availability to work evening/night shifts</li></ul><p><b>Other Details</b></p><ul><li>Job Timings: On-site evening night shift following US EST</li><li>Office location: Off to Shahrah-e-Faisal, PECHS, Karachi</li></ul><p>Job Type: Full-time</p><p>Pay: Rs55,000.00 - Rs65,000.00 per month</p><p>Education:</p><ul><li>Intermediate (Preferred)</li></ul><p>Experience:</p><ul><li> HR &amp; Admin Support: 1 year (Required)</li></ul><p>Location:</p><ul><li>Karachi (Required)</li></ul><p>Work Location: In person</p>

HR & Admin Support

Universal Services

<div><ul><li>Provides administrative and operational support, ensuring accurate scheduling, job closeouts, daily production tracking, and data management.</li><li>
Works closely with construction leaders, Project Managers, and customers to verify job information, estimate completion details, and maintain accurate project documentation.</li><li>
Plays a key role in data integrity across platforms to ensure timely and accurate job processing.</li></ul><p></p><p><b><br>
Core Responsibilities</b></p><ul><li>
Communicate daily with construction leaders and peers regarding job completions, production, and scheduling updates.</li><li>
Record and update data in multiple platforms including Excel, Salesforce, NetSuite, and PDF editors.</li><li>
Manage and process job completions, ensuring all production data is accurate and complete.</li><li>
Assist with preparation of estimates and job documentation for customers.</li><li>
Investigate missing or incomplete information by coordinating directly with field and operations personnel.</li><li>
Track job progress and completion timelines to support billing and reporting accuracy.</li><li>
Communicate effectively across departments and with external customers to verify project status.</li><li>
Maintain organized documentation for all Mission Control-related tasks.</li><li>
Perform additional administrative tasks as assigned.</li></ul><p></p><p><b><br>
Required Qualifications &amp; Experience</b></p><ul><li>
High school diploma or equivalent required; associate degree preferred.</li><li>
1&ndash;3 years of administrative or data-entry experience in construction, telecom, or utilities.</li><li>
Proficiency with Microsoft Excel, NetSuite, and PDF editing tools (Adobe/Foxit).</li><li>
Excellent attention to detail, time management, and accuracy under deadlines.</li><li>
Strong organizational, written, and verbal communication skills.</li><li>
Ability to work both independently and collaboratively in a fast-paced environment.</li></ul><p></p><p><b><br>
Preferred Experience</b></p><ul><li>
Familiarity with Salesforce, NetSuite, or other CRM/project management platforms.</li><li>
Prior telecom or utility construction knowledge.</li><li>
Experience with production tracking and estimating workflows.</li></ul><p></p><p><b><br>
Physical Demands &amp; Competencies</b></p><ul><li>
Primarily sedentary role with extended periods of computer use.</li><li>
Occasional filing, lifting (up to 20 lbs.), or standing on a stool as required.</li><li>
High level of accuracy, accountability, and adaptability.</li><li>
Strong interpersonal and communication skills.</li></ul><p></p><p><b><br>
Work Environment</b></p><ul><li>
Operates in a professional office environment with standard office equipment.</li><li>
Frequent interaction with internal and external teams via phone, email, and collaboration tools.</li></ul><p></p><p><b><br>
Work Schedule</b></p><ul><li>
Full-time, non-exempt position.</li><li>
Standard hours are Monday&ndash;Friday, with flexibility for weekends or extended hours as necessary.</li><li>
Regular and punctual attendance is required.</li></ul><p></p><p><b><br>
Training &amp; Development Expectations</b></p><p><b>
New Hire Development</b></p><ul><li>
Complete Universal Services administrative and Mission Control onboarding within 90 days.</li><li>
Learn job closeout, data entry, and daily production tracking procedures.</li><li>
Gain proficiency in Excel, Nav, and Salesforce systems.</li><li>
Develop understanding of company workflows and interdepartmental communication processes.</li></ul><p><b>
Ongoing Development</b></p><ul><li>
Continue improving accuracy and speed in data entry, estimating, and documentation.</li><li>
Cross-train within other administrative departments to support company-wide operations.</li><li>
Participate in Universal Services process improvement and systems development initiatives.</li><li>
Demonstrate readiness for advancement to Lead Administrative Support through reliability, initiative, and communication excellence.</li></ul></div>

Administrative Support

RAVON PVT LIMITED

<p><b>Administrative &amp; Client Support Executive</b></p><p><b>Location: Bahria Civic Centre, Phase 4</b></p><p><b>Job Type: Full-Time, Onsite</b></p><p><b>Role Overview</b></p><p>We are looking for a highly organized and efficient <b>onsite Virtual Assistant</b> to support our team and clients in managing administrative tasks, coordinating schedules, and assisting with various projects. The ideal candidate will be detail-oriented, tech-savvy, and capable of handling multiple responsibilities while maintaining a high level of professionalism and communication.</p><p><b>Key Responsibilities:</b></p><p>Handle incoming and outgoing phone calls, emails, and messages</p><p>Manage and update client databases, CRM systems, and spreadsheets</p><p>Provide customer service and support to clients</p><p>Assist with social media management and content creation</p><p>Prepare and send marketing materials, such as email campaigns and newsletters</p><p>Conduct research and data entry tasks as needed</p><p>Assist with transaction coordination and communication with clients, agents, and other stakeholders</p><p>Manage and schedule appointments, meetings, and events</p><p>Perform other administrative tasks as needed</p><p>Assist with lead generation and follow-up</p><p>Help manage and respond to online reviews</p><p>Assist with creating and editing real estate marketing materials</p><p>Help with data entry and management of real estate listings</p><p><b>Requirements:</b></p><p>Proven experience as a Virtual Assistant or in an administrative support role.</p><p>Strong organizational and multitasking skills with the ability to manage multiple projects at once.</p><p>Excellent written and verbal communication skills.</p><p>High proficiency in office software tools (Microsoft Office Suite, Google Suite, etc.) and project management tools (Asana, Trello, Monday.com).</p><p>Familiarity with virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) and communication tools (Slack, Email).</p><p>Tech-savvy with the ability to troubleshoot basic issues related to online tools.</p><p>Strong attention to detail and ability to work independently with minimal supervision.</p><p>Ability to adapt to changing tasks and handle urgent requests efficiently.</p><p><b>Preferred Tools &amp; Platforms:</b></p><p>Project Management: Asana, Trello, Monday.com</p><p>Office Suite: Microsoft Office Suite, Google Suite</p><p>Communication Tools: Zoom, Microsoft Teams, Slack</p><p>Content Management: Google Docs, Microsoft Word</p><p>Time Management Tools: Toggl, Clockify</p><p>Job Type: Full-time</p><p>Pay: Rs40,000.00 - Rs60,000.00 per month</p><p>Application Question(s):</p><ul><li>How comfortable are you speaking in English on calls? Have you ever handled international clients before?</li><li>How many years of experience do you have as a Virtual assistance ?</li><li>What is Your current salary ?</li></ul><p>What is your expected salary ?</p><ul><li>Are you willing to commute to the office location in Bahria Town Phase 4 Islamabad ?</li></ul><p>Work Location: In person</p>

Administrative & Client Support Executive

Asian Exporters’ Chamber of commerce and Industry (AECCI)

<p>Job Title: Accountant and Administration Export Support Executive</p><p>Location: CBD Belapur, Navi Mumbai (Preference for candidates residing nearby)</p><p>CTC: Up to ₹5 LPA</p><p>Job Profile:<br/>The role combines accounting responsibilities with administrative and export documentation support.</p><p>Key Responsibilities:</p><p>Accounting Responsibilities (Mandatory):</p><ul><li>Maintain day-to-day accounts using Tally ERP 9</li><li>Handle GST compliance including returns and reconciliation</li><li>Manage TDS calculations, returns, challans, and compliance</li><li>Maintain vouchers, ledgers, invoices, and basic financial records</li><li>Coordinate with CA and auditors when required</li></ul><p>Export and Administrative Support:</p><ul><li>Prepare and process export-related documents such as Apostille, Health Certificates, Certificate of Origin (COO), and other legalization documents</li><li>Coordinate inbound and outbound courier dispatch</li><li>Track document status and ensure timely delivery</li></ul><p>Client Communication:</p><ul><li>Attend incoming calls and address client queries</li><li>Follow up with clients via email &amp; Calls</li></ul><p>Candidate Requirements:</p><ul><li>Mandatory experience in Tally ERP 9, GST, and TDS</li><li>Candidate must reside in or near Navi Mumbai / CBD Belapur</li><li>Good communication and coordination skills</li></ul><p>Work Timings:<br/>Regular hours: 9:30 AM to 6:30 PM<br/>Flexibility to extend working hours when required</p><p>Benefits:<br/>Experience in both accounting and export documentation<br/>Exposure to international trade compliance and legalization procedures</p><p>Walk-In Interview Details:</p><p>Venue:<br/>Head Office &ndash; 604, 6th Floor, Hilton Centre, Plot No. 66, Sector 11,<br/>CBD Belapur, Navi Mumbai &ndash; 400614</p><p>Interview Days and Time:<br/>Monday to Saturday, 10:00 AM to 6:00 PM</p><p>Contact Details:<br/>Call or WhatsApp: 8828477674<br/>Email: hr@aecci.org.in</p><p>Job Type: Full-time</p><p>Pay: ₹15,000.00 - ₹40,000.00 per month</p><p>Work Location: In person</p>

Accountant and Administration Export Support Executive

Goldman Sachs

<div><div><div><div><div><div><div><p><b>OUR IMPACT</b></p>
<p>
Goldman Sachs Asset Management is one of the world&rsquo;s leading asset managers with over $3 trillion in assets under supervision. As the primary investment area within Goldman Sachs, we provide investment and advisory services for pension plans, sovereign wealth funds, insurance companies, endowments, foundations, financial advisors, and individuals.</p><br>
<p></p>
<p><b>
YOUR IMPACT</b></p>
<p>
This is a full-time role for an administrative assistant in Doha to provide coverage to the Client Solutions Group in Asset Management Public. This role requires a highly collaborative, proactive and organised individual, who can multi-task effectively.</p>
<p><b>
Responsibilities</b></p>
<ul><li>
Proactive diary management of complex calendars across multiple time zones</li><li>
Arrange internal meetings and all logistics &ndash; booking of conference rooms, guest registration, ensuring materials are organized</li><li>
Arrange travel; organize and provide detailed travel schedules and process related expenses in a timely manner</li><li>
Adhering to Compliance regulations and gaining the relevant approvals</li><li>
General team admin including phone answering and relaying messages, photocopying/scanning/printing, participation in ad-hoc projects, and planning team events</li><li>
Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly</li><li>
Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required</li><li>
Flexibility to support assistant colleagues and cover when necessary</li></ul>
<p><b>
REQUIREMENTS</b></p>
<ul><li>
Prior experience as an assistant &ndash; preferably 5 years and ideally from a banking, financial services background</li><li>
Team player with a positive &ldquo;can do&rdquo; attitude</li><li>
Excellent interpersonal and communication skills - ability to display a consistent, professional degree of communication</li><li>
Strong attention to detail</li><li>
Proactivity with excellent organisational and problem solving skills - ability to take initiative, follow up where necessary without prompting and seek clarification when needed</li><li>
Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment</li><li>
Demonstrates high degree of integrity and recognises the need for confidentiality</li><li>
Comfortable working with people at all levels across the organisation</li><li>
Strong proficiency in MS Word, Excel, PowerPoint and Outlook</li></ul><br>
<p></p>
<p><b>
ABOUT GOLDMAN SACHS</b></p>
<p>
At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.</p>
<p>
We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. about our culture, benefits, and people at GS.com/careers.</p>
<p>
We&rsquo;re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. : https://www.goldmansachs.com/careers/footer/disability-statement.html</p>
<p>
&copy; The Goldman Sachs Group, Inc., 2025. All rights reserved.</p>
<p>
Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.</p></div></div></div></div></div></div><div><div><div><div><div><b>
We Offer Best-In-Class Benefits</b></div></div></div><p></p><div><div><div><div><div><div><div>
Healthcare &amp; Medical Insurance</div></div><p>
We offer a wide range of health and welfare programs that vary depending on office location. These generally include medical, dental, short-term disability, long-term disability, life, accidental death, labor accident and business travel accident insurance.</p></div></div></div></div><p></p><div><div><div><div><div><div>
Holiday &amp; Vacation Policies</div></div><p>
We offer competitive vacation policies based on employee level and office location. We promote time off from work to recharge by providing generous vacation entitlements and a minimum of three weeks expected vacation usage each year.</p></div></div></div></div><p></p><div><div><div><div><div><div>
Financial Wellness &amp; Retirement</div></div><p>
We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees&rsquo; priorities.</p></div></div></div></div><p></p><div><div><div><div><div><div>
Health Services</div></div><p>
We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also offer state-of-the-art on-site health centers in certain offices.</p></div></div></div></div><p></p><div><div><div><div><div><div>
Fitness</div></div><p>
To encourage employees to live a healthy and active lifestyle, some of our offices feature on-site fitness centers. For eligible employees we typically reimburse fees paid for a fitness club membership or activity (up to a pre-approved amount).</p></div></div></div></div><p></p><div><div><div><div><div><div>
Child Care &amp; Family Care</div></div><p>
We offer on-site child care centers that provide full-time and emergency back-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available.</p></div></div></div></div><p></p><div><div><div><div><div><div>
Benefits at Goldman Sachs</div></div><p>
Read more about the full suite of class-leading benefits our firm has to offer.</p></div></div></div></div></div></div></div></div><div></div>
<br><p>Opportunity Overview
CORPORATE TITLE
Support
OFFICE LOCATION(S)
Doha
JOB FUNCTION
Administrative Assistants - Non MC
DIVISION
Asset &amp; Wealth Management</p>

AWM Management, Support Administrative Assistant, Doha

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