administrative support specialist

Bagerz

<div><div><div><h5 class="jobSectionHeader"><b>Overview</b></h5><br>
</div><p></p><div><h4 class="jobSectionHeader"><b>Job Description</b><div><div><b><br>
 </b></div></div></h4><p></p><p>Provide friendly and efficient in-person and telephone care.<br>
- Coordinate medical appointments, follow-ups, and diagnostic procedures.<br>
- Manage specialist schedules and confirm patient attendance.<br>
&bull; Document and Administrative Management:<br>
- Receive, classify, and file medical and administrative documentation.<br>
- Prepare reports, memos, and other required documents.<br>
- Handle internal and external correspondence of the clinic.<br>
&bull; Management Support:<br>
- Coordinate meetings and follow up on agreements.<br>
- Manage minor purchases, supply control, and administrative logistics.<br>
&bull; Billing and Collection Support:<br>
- Prepare invoices, receipts, and manage collections from patients and insurers.<br>
- Assist in the management of petty cash and minor payments according to established policies.</p>
<h4 class="jobSectionHeader"><b>
Job Requirements</b></h4>
<ul><li>Education: Technical or university student in administration, executive secretarial work,</li></ul>
administrative nursing, or related fields.<br>
&bull; Experience: Minimum of 2 years in similar positions, preferably in clinics or<br>
hospitals.<br>
&bull; Skills: Proficiency in Microsoft Office, customer service skills,<br>
document writing.
<p>
About Company:</p>
<p>
Bagerz, a dynamic and forward-thinking organization, is committed to delivering excellence across all industries. We are currently on the lookout for passionate professionals who are eager to grow, innovate, and contribute to meaningful projects in a collaborative and fast-paced environment.</p>
</div>
<div><div><h5 class="jobSectionHeader"><b>Job Nature</b></h5>
</div><div>Full Time
</div></div><div></div><div><div><h5 class="jobSectionHeader"><b>Job Location</b></h5>
</div><div>Dubai
</div></div><div></div><div><div><h5 class="jobSectionHeader"><b>Job Level</b></h5>
</div><div>Sr. Position
</div></div></div><div></div><div><h3 class="jobSectionHeader"><b>How to Apply</b></h3>
<div></div>Apply Online</div></div><div></div>

Clinical Secretary

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>9/6/2025 (8:00 PM EDT)
</div></div><div><div>req72712
</div><div>Administrative Specialist Senior
</div></div><div><div><div>Pay Grade</div>
<div>13</div>
</div></div><div><div>Salary
</div><div>$40,682.88 Annually
</div></div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
</div>
</div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Justice &amp; Public Safety Cabinet | Department of Corrections
</div></div><div><div>Location
</div><div>1612 Dawkins Rd
<br>
La Grange, KY 40031 USA
</div></div><div><div>Description
</div><div>The Kentucky Department of Corrections (DOC), Division of Adult Institutions operates 13 correctional facilities that house Kentucky's adult inmate population. The mission of DOC is to protect the citizens of the Commonwealth and to provide a safe, secure and humane environment for staff and offenders in carrying out the mandates of the legislative and judicial processes; and, to provide opportunities for offenders to acquire skills which facilitate non-criminal behavior.<br>
<br>
The Luther Luckett Correctional Complex is hiring an Administrative Specialist Senior. This position provides professional support to the institutional inmate grievance process.<br>
<br>
Responsibilities include, but are not limited to, the following:<ul><li>
Reviews incoming mail and inmate grievances and distributes/processes both appropriately.
</li><li>Talks with attorneys, the public and others to address institutional questions and to schedule meetings related to inmate grievances.
</li><li>Prepares and maintains institutional files per accreditation and CPP guidelines.
</li><li>Schedules appointments, hearings, and meetings.
</li><li>Maintains documents in KOMS (Kentucky Offender Management System) related to inmate grievances.
</li></ul></div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.</div><br>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> Three years of professional, administrative, or business experience.</div><br>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.</div><br>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.</div><br>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Stacy Rigdon at StacyA.Rigdon@ky.gov
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Administrative Specialist Senior

Mission Technologies, a division of HII

<div>
 Requisition Number: 24697
 <br/>
 <br/>
 Required Travel: 0 - 10%
 <br/>
 <br/>
 Employment Type: Full Time/Salaried/Exempt
 <br/>
 <br/>
 Anticipated Salary Range: $61,116.00 - $85,000.00
 <br/>
 <br/>
 Security Clearance: TS/SCI
 <br/>
 <br/>
 Level of Experience: Mid HI
 <br/>
 <br/>
 This opportunity resides with
 <strong>
  All-Domain Operations (ADO)
 </strong>
 , a business group within HII&rsquo;s Mission Technologies division. All-Domain Operations comprises multi-domain operations, platforms and logistics, and intelligence operations.
 <br/>
 <br/>
 HII designs, develops, integrates and manages the sensors, systems and other assets necessary to support integrated ISR operations and accelerated decision-making. With data fusion and mission management capabilities for the Department of Defense, the combatant commands and the intelligence community, HII advances the mission around the globe.
 <br/>
 <br/>
 <strong>
  Meet HII&rsquo;s Mission Technologies Division
  <br/>
  <br/>
 </strong>
 Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense &ndash; the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Our capabilities range from C5ISR, AI and Big Data, cyber operations and synthetic training environments to fleet sustainment, environmental remediation and the largest family of unmanned underwater vehicles in every class. Find the role that&rsquo;s right for you. Apply today. We look forward to meeting you.
 <br/>
 <br/>
 To learn more about Mission Technologies, click here for a short video: https://vimeo.com/732533072
 <br/>
 <br/>
 <strong>
  Summary
  <br/>
  <br/>
 </strong>
 HII-Mission Technolgoies is seeking a Executive Administrative Specialist to deliver high-impact support to senior leadership and staff at Al Udeid Air Base, Qatar. This role requires coordination across internal and external stakeholders, up to the Top Secret/SCI level, ensuring efficient task execution, seamless communication, and alignment of strategic priorities. The specialist will manage critical administrative workflows, facilitate operational readiness for high-level engagements, and maintain compliance within secure environments.
 <br/>
 <br/>
 <strong>
  What You Will Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate meetings, schedules, and task execution among SPACECENT leadership, external agencies, and classified networks.
  </li>
  <li>
   Track task progress using the Task Management Tool (TMT) on NIPRnet and SIPRnet.
  </li>
  <li>
   Prepare, edit, and manage high-level correspondence, presentations, and infographics.
  </li>
  <li>
   Administer executive calendars, organize secure meetings, and manage security clearance logistics.
  </li>
  <li>
   Maintain accurate databases and SharePoint lists for accessibility and reporting.
  </li>
  <li>
   Support processing of awards, decorations, and evaluations.
  </li>
  <li>
   Evaluate and enhance administrative processes through quality assurance and procedure optimization.
  </li>
  <li>
   Serve as liaison for SPACECENT and partner organizations to ensure continuity of administrative operations.
  </li>
  <li>
   Advise leadership on administrative best practices and respond promptly to government inquiries.
  </li>
  <li>
   Attend in-person and virtual meetings with short notice and assist with off-site coordination.
  </li>
  <li>
   Prepare weekly reports, calendars, and visual task trackers using Microsoft Office Suite.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3 years relevant experience with Bachelors in related field; 1 year relevant experience with Masters in related field; or High School Diploma or equivalent and 7 years relevant experience.
  </li>
  <li>
   4+ years of senior-level administrative support experience.
  </li>
  <li>
   Hands-on experience using Task Management Tools (TMT).
  </li>
  <li>
   High proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Access, and SharePoint).
  </li>
  <li>
   Ability to perform duties independently with precision and efficiency.
  </li>
  <li>
   Clearance: Must posses and maintain a Top Secret with SCI elgibility.
  </li>
  <li>
   Valid driver&rsquo;s license required to operate mission vehicles.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred: Bonus Points For...
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven discretion and experience supporting senior leadership (e.g., general/flag officers, senior executives).
  </li>
  <li>
   Strong written and verbal communication skills; capable of engaging stakeholders at all levels.
  </li>
  <li>
   Expertise in handling sensitive communications within classified environments.
  </li>
  <li>
   Strong organizational and multitasking abilities under time constraints and minimal supervision.
  </li>
  <li>
   Exceptional customer service and stakeholder coordination skills.
  </li>
  <li>
   Previously supported O-6 leadership.
  </li>
  <li>
   Prior military service.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Physical Requirements
  <br/>
  <br/>
 </strong>
 Job performance will normally require only minor lifting and carrying of boxes of records or equipment.
 <br/>
 <br/>
 HII is more than a job - it&rsquo;s an opportunity to build a new future. We offer competitive benefits such as best-in-class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post-secondary education scholarships. Bonus/other non-recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application.
 <br/>
 <br/>
 <strong>
  Why HII
  <br/>
  <br/>
 </strong>
 We build the world&rsquo;s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.
 <br/>
 <br/>
 Recognized as one of America&rsquo;s top large company employers, we are a values and ethics driven organization that puts people&rsquo;s safety and well-being first. Regardless of your role or where you serve, at HII, you&rsquo;ll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.
 <br/>
 <br/>
 <strong>
  Together we are working to ensure a future where everyone can be free and thrive.
  <br/>
  <br/>
 </strong>
 All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.
 <br/>
 <br/>
 <strong>
  Do You Need Assistance?
  <br/>
  <br/>
 </strong>
 If you need a reasonable accommodation for any part of the employment process, please send an e-mail to
 <strong>
  buildyourcareer@hii-co.com
 </strong>
 and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this email address. Additionally, you may also call
 <strong>
  1-844-849-8463
 </strong>
 for assistance. Press #3 for HII Mission Technologies.
 <br/>
 <br/>
</div>


Executive Administrative Specialist (Administration Generalist 2) - 24697

Georgia State University

<div></div><div><div><p><b>Administrative Specialist, Sr. (Temp)</b></p><p><b>
Office of Academic Affairs</b></p><p><b>
Georgia State University</b></p><p></p><p><br>
The Office of Academic Affairs is led by the Senior Associate Provost for Academic Affairs. The office supports faculty in developing and maintaining academic programs that meet the educational and career goals of students, fulfill the university&rsquo;s mission, and serve the employment needs of the state of Georgia.</p><p></p><p><br>
The <b>Office of Academic Affairs</b> at Georgia State University is seeking to hire an <b>Administrative Specialist, Sr. (Temp)</b>.</p><p></p><p><b><br>
WHAT MAKES GSU A GREAT PLACE?</b></p><ul><li><p>
Flexible work environment.</p></li><li><p>
A knowledge-sharing organization that works collaboratively with diverse partners.</p></li><li><p>
Professional development opportunity and mentorship.</p></li><li><p>
A rapidly growing center within an academic setting.</p></li></ul><p></p><p><b><br>
WHAT WILL YOU DO:</b></p><p>
The Administrative Specialist, Senior provides high-level administrative and program support to the Senior Associate Provost for Academic Affairs and the Assistant Provost for Academic Affairs. This position manages the day-to-day operations of the Office of Academic Affairs, ensuring efficient workflow and supporting strategic initiatives. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.</p><p></p><p><b><br>
DUTIES AND RESPONSIBILITIES INCLUDE:</b></p><ul><li><p>
Manage complex calendars for senior leadership, including scheduling meetings, appointments, and events.</p></li><li><p>
Prepare and edit correspondence, reports, presentations, and other documents.</p></li><li><p>
Serve as the primary point of contact for internal and external stakeholders.</p></li><li><p>
Oversee daily office operations, including supply orders, facilities requests, and technology needs.</p></li><li><p>
Coordinate travel arrangements and process reimbursements in compliance with university policies.</p></li><li><p>
Maintain confidential records and files.</p></li><li><p>
Draft and distribute official communications, including emails, letters, and announcements.</p></li><li><p>
Coordinate logistics for meetings, workshops, and special events.</p></li><li><p>
Assist with budget preparation and monitor expenditure; prepare financial reports.</p></li><li><p>
Provide advice and recommendations on operational matters to senior leadership.</p></li><li><p>
Assist in developing and implementing policies and procedures.</p></li><li><p>
Support special projects and initiatives as assigned.</p></li><li><p>
Perform other tasks for office staff.</p></li><li><p>
Assist the HR Officer with HR-related data entry, ensuring accuracy, confidentiality, and compliance with university policies and procedures; perform additional administrative tasks as assigned.</p></li></ul><div><br>
</div><b>
Disclaimer</b><b>:</b> This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee&rsquo;s direct supervisor.<div>
</div></div><div><b>
Qualifications</b>:<p><b>
Minimum Requirements:</b></p><ul><li><p>
Bachelor&rsquo;s degree and four years of administrative experience, or an equivalent combination of education and experience.</p></li></ul><p><b>
Preferred Requirements:</b></p><ul><li><p>
Experience supporting senior-level executives in higher education.</p></li><li><p>
Proficiency in calendar and scheduling software (e.g., Outlook, Google, Teams, Zoom, or similar).</p></li><li><p>
Familiarity with office equipment and software systems (printers, conferencing systems, HRIS, procurement tools).</p></li><li><p>
Skilled in Microsoft Office Suite (Word, Excel, PowerPoint) with strong Excel skills</p></li><li><p>
Familiarity with office equipment and software systems (printers, conferencing systems, HRIS, procurement tools).</p></li><li><p>
Knowledge of travel arrangements, meeting coordination, and event logistics.</p></li><li><p>
Advanced proficiency in Microsoft Office Suite and experience with university systems (e.g., BANNER, PantherMart).</p></li><li><p>
Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.</p></li><li><p>
Strong interpersonal skills and ability to work collaboratively with diverse stakeholders.</p></li><li><p>
Experience in office management, bookkeeping, accounting, or finance.</p></li><li><p>
Strong Excel and Microsoft Office skills (pivot tables, VLOOKUP, reconciliations).</p></li><li><p>
Excellent written and verbal communication skills.</p></li><li><p>
Strong organizational, analytical, and time management skills.</p></li><li><p>
Ability to handle sensitive information with discretion.</p></li></ul><div><br>
</div></div><div><b>
Department</b><b>:</b> Office of Academic Affairs<div>
</div></div><div><b>
Location</b><b>:</b> Atlanta Campus<div>
</div></div><div><b>
Shift</b><b>:</b> 8:30am - 5:15pm<div>
</div></div><div><b>
Salary </b><b>:</b> $28.00/hour<div>
</div></div><div><b>
Pay Grade</b><b>:</b> Temp<div>
</div></div><div><b>
FLSA Status</b><b>:</b> Non-Exempt<div>
</div></div><div><b>
Job Type</b><b>:</b> Temporary Work<div>
</div></div><div><b>
Job Posting</b><b>:</b> 08/27/25, 2:10:18 PM<div>
</div></div><div><b>
Closing Date</b>: 09/10/25, 10:59:00 PM<div>
</div></div><div><b>
Special Instructions</b><b>:</b><p><b>
To be fully considered for this position, all candidates at the time of submission must provide the following documents:</b></p><ul><li>
A complete and accurate GSU application</li><li>
Resume</li></ul><div>
</div></div><div><b>
Georgia State University Values</b>: COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING &amp; BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents<div>
</div><b>
USG Core Value Statement</b>: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.<div>
</div></div><div><b>
Equal Employment Opportunity</b>: Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests.Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.<div>
</div><b>
Background Check</b>: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.<div>
</div>
 <b>Clery Disclosure of Campus Security Policy and Campus Crime:</b> Georgia State University is committed to its students' and employees' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.<br>
<div></div>
</div><div>
Please note, Georgia State University&rsquo;s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.</div></div><div></div>

Administrative Specialist, Sr. (Temp)

Moka & Co.

<p><b>Job Title:</b> Female Administrative Assistant<br/><b>Location:</b> Doha, Qatar<br/><b>Job Type:</b> Full-Time</p><p><b>About Us:</b></p><p>We are a leading company specializing in coffee and ice cream ingredients distribution, dedicated to delivering the finest products and exceptional service to our clients. We are currently seeking a motivated and <b>skilled</b> <b>Female Administrative Assistant</b> to join our dynamic team in Doha.</p><p><b>Job Responsibilities:</b></p><ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Handle by phone calls from clients and respond to inquiries professionally.</li><li>Prepare and manage <b>quotations</b> for clients by phone/written and coordinate with the sales team.</li><li>Assist with <b>ordering</b> processes by coordinating with suppliers.</li><li>Maintain accurate <b>stock</b> records</li><li>Perform regular <b>inventory</b> checks to ensure data accuracy and stock availability.</li><li>Generate and manage <b>invoices</b>, reports, and documentation to support the sales process.</li><li>Organize and maintain office filing systems, ensuring confidentiality and efficiency.</li><li>Support the team in streamlining office procedures and improving overall workflow.</li></ul><p><b>Requirements:</b></p><ul><li>Proven work experience as an Administrative Assistant.</li><li>Proven minimum of 4 years of experience in a related field.</li><li>Knowledge and hands-on experience in handling the following areas:</li></ul><p><b>- Quotations</b> preparation and client communication</p><p><b>- Ordering</b> and supplier coordination</p><p><b>- Stock</b> record management</p><p><b>- Inventory</b> control and reporting</p><ul><li>Proficiency in MS Office applications and familiarity with office equipment.</li><li>Strong organizational skills with attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to multitask and manage time effectively.</li><li>Arabic speaking is a plus.</li><li><b>Residency in Doha is mandatory</b>; candidates must be available to join upon request.</li></ul><p>If you meet the above qualifications and are interested in joining our team, please submit your updated CV to <b>admin@mokadoha.com</b>. Be sure to specify your <b>salary expectation</b> in your application.</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Can you join immediately?</li></ul><p>Experience:</p><ul><li>Admin Assistant: 4 years (Required)</li><li>Inventory Management: 1 year (Required)</li></ul><p>Expected Start Date: 01/10/2025</p>

Admin Assistant

Goldbelt, Inc.

<div>Overview:
<div>
Please note that this position is contingent upon the successful award of a contract currently under bid.</div><div><br>
</div><div>Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.</div><div><br>
</div><div><b>Summary:</b></div><div>
The Administrative Assistant will provide comprehensive administrative and financial support for the U.S. Naval Medical Research Unit (NAMRU) EURAFCENT&rsquo;s Vector Biology Research Program (VBRP) based in Egypt. The VBRP conducts entomological and vector-borne disease research in collaboration with regional institutions in Nigeria, Ghana, Jordan, Djibouti, and other countries. This position plays a key role in supporting day-to-day operations, coordination of international research activities, documentation, procurement assistance, and office management.</div><div></div><div><br>
The work under this contract will be performed at the U.S. Naval Medical Research Unit EURAFCENT offices in Cairo, Egypt, or at other designated locations in special circumstances.</div>
Responsibilities:
<div><b>
Essential Job Functions:</b></div><ul><li>
Provide general administrative support to the VBRP team including calendar management, travel coordination, meeting logistics, and correspondence.</li><li>
Maintain accurate records of project documentation, financial transactions, procurement requests, and inventory logs.</li><li>
Assist in preparing and editing technical and financial reports, memos, and presentations.</li><li>
Support coordination and communication with partner institutions across collaborating countries.</li><li>
Track and manage expense reports, petty cash logs, and supply requests in coordination with procurement and finance departments.</li><li>
Maintain a well-organized electronic and physical filing system for program records and contracts.</li><li>
Support procurement activities by assisting with vendor communication, price quotations, and documentation.</li><li>
Serve as a liaison for internal and external stakeholders in both English and Arabic.</li><li>
Provide logistical support for training, workshops, and field visits, including document preparation, travel arrangements, and participant coordination.</li><li>
Ensure compliance with all U.S. Navy administrative policies and program requirements.</li></ul>
Qualifications:
<div><b>
Necessary Skills and Knowledge:</b></div><ul><li>
Professional knowledge in computer programs such as Microsoft Word, Excel, Access, etc.
</li><li>Strong organizational skills and attention to detail.</li><li>
Ability to work independently and as part of a multidisciplinary team.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to handle sensitive and confidential information with discretion.</li></ul><div><b>
Minimum Qualifications:</b></div><ul><li>
Bachelor&rsquo;s Degree in Commerce or related financial management specialty.</li><li>
At least 4 years of experience working in administrative support.</li><li>
Language Proficiency: Good command of verbal and written English and Arabic.<ul><li>
Level IV (as defined by the U.S. Department of State) of written and spoken Arabic and English (ability to communicate in French is preferential but not required), typing (not less than 35 words/min)</li></ul></li><li>
Travel Requirements: Travel may include Djibouti, Jordan, Nigeria, and other countries in Africa and the Middle East, depending on research requirements.</li></ul><div></div><div><b><br>
Pay and Benefits</b><br>
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.</div></div><div></div>

Administrative Assistant

Hanini Consulting

<div>
 <p>
  We are seeking a motivated and reliable Administrative Assistant to provide exceptional office and administrative support to our team. The ideal candidate will be highly organized, detail-oriented, tech-savvy, and able to communicate effectively with clients, staff, and management. This role requires a proactive approach to managing daily tasks, coordinating schedules, and ensuring smooth office operations. The position requires working in alignment with US time zones.
  <br/>
 </p>
 <p>
  Key Responsibilities
  <br/>
 </p>
 <ul>
  <li>
   <p>
    Manage incoming and outgoing correspondence, including phone calls, emails, mail, and packages.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Schedule and coordinate appointments, meetings, and tours, ensuring timely follow-up.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Manage and maintain managers&rsquo; calendars, including resolving scheduling conflicts and sending reminders.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Maintain and organize digital and virtual filing systems.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Prepare and process documents, reports, and forms accurately.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Assist in screening potential prospects or clients and provide information as needed.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Coordinate with building management, vendors, and service providers to ensure operations run smoothly.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Receive and process payments, maintain accurate records, and handle basic bookkeeping tasks.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Provide front desk reception duties, greeting visitors in a professional manner.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Monitor and order office supplies, ensuring the workspace remains clean and organized.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Handle customer inquiries, complaints, and requests with professionalism and courtesy.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Utilize and update CRM systems to manage client data and track interactions.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Use task/project management platforms to track deadlines, log into company systems, and maintain workflow efficiency.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Support management with administrative tasks, including data entry and report preparation.
    <br/>
   </p>
   <br/>
  </li>
 </ul>
 <p>
  Qualifications &amp; Skills
  <br/>
 </p>
 <ul>
  <li>
   <p>
    Proven experience in administrative, front desk, or office support roles.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Strong organizational and multitasking skills with excellent attention to detail.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Excellent verbal and written communication abilities.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Ability to work independently and collaboratively as part of a team.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Strong interpersonal skills and the ability to build rapport with clients and colleagues.
    <br/>
   </p>
  </li>
  <li>
   <p>
    High level of discretion and ability to handle confidential information.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Proficiency with office software, CRM systems, and scheduling/task management platforms (e.g., Google Calendar, Outlook, Trello, Asana, or Monday.com).
    <br/>
   </p>
  </li>
  <li>
   <p>
    Tech-savvy with the ability to quickly adapt to new tools and digital workflows.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Flexibility and availability to work according to US time zones.
    <br/>
   </p>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Requirements
 <br/>
 <br/>
 <ul>
  <li>
   <p>
    Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Relevant certifications in office administration, customer service, or software proficiency (preferred).
    <br/>
   </p>
  </li>
 </ul>
</div>


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