administrative support specialist

Portsmouth License Agency

<p><b>About us</b></p><p>We are professional, fast-paced and customer service oriented</p><p>Our work environment includes:</p><ul><li>Modern office setting</li><li>Growth opportunities</li></ul><p><b>Summary:</b></p><p>The Data Entry Clerk is responsible for processing Ohio DL, IDs, Vehicle Registrations, etc. into the computer system. They are also responsible for verifying the accuracy of the data entered.</p><p><b>Essential Duties and Responsibilities:</b></p><ul><li>Enter a variety of data using current technology</li><li>Processing Ohio DL, IDs, CDL, ect.</li><li>Complete out-of-state inspections</li><li>Processing vehicle registrations</li><li>Processing reinstatement payments</li><li>Processing CDL self-cert.</li><li>Review data to ensure accuracy.</li><li>Working directly with the public</li><li>Maintaining a positive, empathetic, and professional attitude towards customers at all times.</li><li>Responding promptly to customer inquiries.</li><li>Communicating and coordinating with colleagues as necessary.</li><li>Answer incoming calls and respond with appropriate information.</li><li>Perform other duties as assigned by Deputy Registrar or Supervisors.</li></ul><p>Experience:</p><p>&middot;Data entry experience (1 year) preferred but not required.<br/>&middot;Ability to learn new software programs quickly is required.</p><p>Job Types: Full-time, Part-time</p><p>Pay: $13.00 - $15.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li></ul><p>Experience:</p><ul><li>computer skills: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Administrative Data Support Specialist

Majid Al Futtaim

<div>
 <strong>
  JOB TITLE
  <br/>
  <br/>
 </strong>
 Admin Specialist | MAF Global Solutions | Facilities Management
 <br/>
 <br/>
 <strong>
  Role Summary
  <br/>
  <br/>
 </strong>
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 <br/>
 <br/>
 <strong>
  ROLE PROFILE
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
  </li>
  <li>
   Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
  </li>
  <li>
   Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
  </li>
  <li>
   Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
  </li>
  <li>
   Acts as a liaison between departments, providing essential administrative support to the facility management team.
  </li>
  <li>
   Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
  </li>
  <li>
   Provides administrative support for facility management projects, including data entry and general administrative tasks.
  </li>
  <li>
   Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   4-6 years of work experience as an Admin/CEO Office/Coordinator
  </li>
  <li>
   Very good command of English (Written and spoken) is a must.
  </li>
  <li>
   Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
  </li>
  <li>
   Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
  </li>
  <li>
   Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
  </li>
  <li>
   Technical Skills: Familiarity with office equipment and software.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Offer
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
  </li>
  <li>
   Work in a friendly environment, where everyone shares positive vibes and excited about our future.
  </li>
  <li>
   Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
  </li>
 </ul>
</div>


Admin Specialist

<div>
 <p>
  <strong>
   JOB TITLE
  </strong>
 </p>
 <p>
  Admin Specialist | MAF Global Solutions | Facilities Management
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ROLE SUMMARY
  </strong>
 </p>
 <p>
  The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ROLE PROFILE
  </strong>
 </p>
 <ul>
  <li>
   Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
  </li>
  <li>
   Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
  </li>
  <li>
   Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
  </li>
  <li>
   Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
  </li>
  <li>
   Acts as a liaison between departments, providing essential administrative support to the facility management team.
  </li>
  <li>
   Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
  </li>
  <li>
   Provides administrative support for facility management projects, including data entry and general administrative tasks.
  </li>
  <li>
   Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   REQUIREMENTS
  </strong>
 </p>
 <ul>
  <li>
   4-6 years of work experience as an Admin/CEO Office/Coordinator
  </li>
  <li>
   Very good command of English (Written and spoken) is a must.
  </li>
  <li>
   Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
  </li>
  <li>
   Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
  </li>
  <li>
   Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
  </li>
  <li>
   Technical Skills: Familiarity with office equipment and software.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   WHAT WE OFFER
  </strong>
 </p>
 <ul>
  <li>
   At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
  </li>
  <li>
   Work in a friendly environment, where everyone shares positive vibes and excited about our future.
  </li>
  <li>
   Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
  </li>
 </ul>
 <p>
 </p>
</div>


EDEN PRAIRIE SCHOOLS

<div></div><div><ul><div><div>JobID: 16224</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Administrative Support/Enrollment and Outreach Specialist<br>
</div><div><b>
Date Posted:</b><br>
 9/16/2025<br>
</div><div><b>
Location:</b><br>
 Administrative Services Center<br>
</div>
 <b>NOTICE OF POSITION OPENING</b><br>
<b>Enrollment &amp; Outreach Specialist</b><br>
<br>
Eden Prairie Schools is seeking an <b>Enrollment and Outreach Specialist</b> in our Welcom Center to welcome potential and new families to Eden Prairie Schools. The position supports efforts to proactively engage with families by facilitating outreach opportunities, providing top-notch customer service, and processing student enrollments.<br>
<br>
Eden Prairie is a diverse school with over 1,400 employees serving approximately 9,100 students. The district is recognized for its quality initiatives and its leadership in educational programming.<br>
 <div><div><div><div><br>
<b>POSITION:
 </b></div><div><br>
Enrollment &amp; Outreach Specialist</div>
 </div><br>
<div><div><br>
<b>LOCATION:</b></div>
 <div><br>
Administrative Services Center</div>
 </div><br>
<div><div><br>
<b>CLASSIFICATION:</b></div>
 <div><br>
5</div>
 </div><br>
<div><div><br>
<b>RATE OF PAY:</b></div>
 <div><br>
$27.81/hour</div>
 </div><br>
<div><div><br>
<b>HOURS PER DAY:</b></div>
 <div><br>
8</div>
 </div><br>
<div><div><br>
<b>START &amp; ENDING TIME:</b></div>
 <div><br>
TBD</div>
 </div><br>
<div><div><b>QUALIFICATIONS DESIRED:</b><br>
<i>Please see the attached job description for more details about this position.</i></div> <div><b>Education/Certification:</b><ul><li>
Associate&rsquo;s degree or higher in Communications, Marketing, Public Relations, Outreach, Engagement, Customer Service; OR, 3 years of related experience</li>
 </ul><b>Experience:
</b><ul><li>Accurately managing and inputting large amounts of sensitive data into systems</li>
<li>Providing a high level of customer service to a wide range of customers, including those with diverse backgrounds and identities</li>
<li>Participating in, conducting, or supporting outreach and engagement activities</li>
 </ul><b>Qualifications:
</b><ul><li>Spanish- and/or Somali-speaking proficiency</li>
<li>Exceptional communication, customer service and relationship-building skills</li>
<li>Evidence of dependability, accuracy, attention to detail, work prioritization, meeting deadlines, and problem-solving skills in a fast-paced environment</li>
<li>Effective communication and interpersonal skills necessary to establish and maintain effective working relationships with a wide range of individuals, including those who are multicultural and/or with limited English language fluency</li>
<li>Adept in the use of technology, including Microsoft Office Suite and web-based systems; experience with student information systems a bonus</li>
<li>Commitment to being a collaborative team player and working cross-departmentally to achieve common goals</li><br>
 </ul></div></div><br>
<div><div><br>
<b>APPLICATIONS PREFERRED</b><br>
<b>BY:</b></div> <div>This position will remain open until filled; however, applicants are encouraged to submit their applications right away.</div></div></div></div><br>
<br>
<br>
<b>Equal Opportunity Employer</b><br>
<i>Eden Prairie Public Schools is committed to providing equal opportunity to all employees and applicants for employment in accordance with all applicable Equal Opportunity laws, directives and regulations of Federal, State and Local governing bodies or agencies. Eden Prairie Public Schools does not discriminate against any employee or applicant on the basis of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation or age.</i></div></ul></div><p></p>

Enrollment and Outreach Specialist

City University College Of Ajman

<div><h4 class="jobSectionHeader"><b>About the job Administrative Specialist</b></h4>
<div><p><b>Job Description:</b></p>
<p><i>
City University Ajman is seeking a professional and detail-oriented </i><b><i>Administrative Specialist</i></b><i> to assist the Director in managing day-to-day operations and ensuring the smooth coordination of administrative, communication, and enrollment-related functions. The successful candidate will play a vital role in supporting the Director, maintaining efficient office systems, and fostering effective communication across departments, staff, and external stakeholders.</i></p>
<p><b>
Responsibilities:</b></p>
<p><b>
Administrative Support:</b></p>
<ul><li><i>
Manage the Directors schedule, appointments, and meetings.</i></li><li><i>
Handle correspondence, emails, and calls, ensuring timely responses and follow-ups.</i></li><li><i>
Prepare reports, presentations, and other documentation as requested.</i></li></ul>
<p><b>
Office Coordination:</b></p>
<ul><li>
Maintain organized records and filing systems, including student and enrollment data.</li><li>
Monitor office supplies and coordinate procurement as needed.</li><li>
Ensure the smooth operation of office equipment and liaise with IT or maintenance teams for support.</li></ul>
<p><b>
Communication:</b></p>
<ul><li>
Serve as the first point of contact for inquiries directed to the Director.</li><li>
Facilitate communication between the Director and other departments, staff, and external stakeholders.</li><li>
Assist in drafting announcements, memos, and internal updates.</li></ul>
<p><b>
Event and Meeting Support:</b></p>
<ul><li>
Organize and coordinate enrollment-related events, workshops, and meetings.</li><li>
Take detailed meeting minutes and track action items for follow-up.</li><li>
Assist in logistical arrangements for conferences and presentations.</li></ul>
<p><b>
Data Management and Reporting:</b></p>
<ul><li>
Assist in collecting, organizing, and analyzing enrollment data for reporting purposes.</li><li>
Maintain accurate and up-to-date student records in collaboration with the enrollment team.</li></ul>
<p><b>
Special Projects:</b></p>
<ul><li>
Support the Director in managing special initiatives and projects related to enrollment and internationalization.</li><li>
Conduct research and provide recommendations on process improvements.</li><li>
Perform other related duties as required.</li></ul>
<p><b>
Qualifications:</b></p>
<ul><li>
Bachelors degree in Business Administration, Management, or a related field.</li><li>
Proven experience in administrative or office coordination roles, preferably in an academic or enrollment environment.</li><li>
Strong organizational, communication, and interpersonal skills.</li><li>
Proficiency in MS Office Suite and data management systems.</li><li>
Ability to manage multiple tasks with accuracy and attention to detail.</li><li>
Professionalism, discretion, and commitment to supporting institutional goals.</li></ul>
<p><b>
About City University Ajman:</b></p>
<p><i>
City University Ajman is a prestigious institution dedicated to academic excellence, research innovation, and community engagement. We offer a diverse range of programs and opportunities for students to excel in their chosen fields. Join us in shaping the future of education and higher learning.</i></p>
<p><b>
Why should you join City University Ajman?</b></p>
<p><i>
Step into a rewarding career at City University Ajman, an Equal Opportunity Employer dedicated to fostering an environment where you can excel professionally while maintaining a healthy work-life balance. Experience an amalgamation of positive workplace culture, medical support, dietary guidance, and health check-up campaigns. Enjoy generous annual leave for rejuvenation and quality time with loved ones, all within a collaborative and inclusive team. Engage in continuous learning through our training and development programs, and celebrate achievements at various employee events. As a token of gratitude, we offer an annual airfare allowance and a robust rewards and recognition program for your dedication. Join us at City University Ajman, where your career is not just a job but a fulfilling journey in a supportive and enriching work environment that promotes equal opportunities for all.</i></p>
<p><b>
To apply for the Administrative Support Officer position at City University Ajman, upload your curriculum vitae (CV) to submit your application.</b></p></div></div>

Administrative Specialist

Westcare

<div><p><b>Position Summary:</b></p><p>
The Data Entry Specialist is responsible for entering, maintaining, and verifying program data for the Sergeant Fox Suicide Prevention Grant. This position ensures accurate, up-to-date records of participant services, outcomes, and activities to support reporting, compliance, and program evaluation. The Data Entry Specialist works closely with the program team to ensure timely documentation and data integrity in alignment with grant requirements.</p><p><b>
Essential Job Functions:</b></p><ul><li>
Enter participant intake forms, service delivery logs, and case notes into the designated data management systems.</li><li>
Maintain accurate and complete records for all program participants, including demographics, service utilization, and outcomes.</li><li>
Review data for accuracy and completeness; follow up with staff to resolve discrepancies or obtain missing information.</li><li>
Assist in generating routine and ad hoc reports for internal use and grant reporting.</li><li>
Support data audits and quality assurance efforts to ensure compliance with funder guidelines and privacy standards.</li><li>
Maintain organized filing systems for both digital and paper records, ensuring secure handling of confidential information.</li><li>
Provide administrative support to program staff as needed, including tracking referrals, appointments, or outreach activities.</li><li>
Collaborate with the Program Director and Data Manager to meet reporting deadlines and performance benchmarks.</li><li>
Participate in relevant trainings and meetings to stay updated on data procedures and program updates.</li><li>
Must embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.</li><li>
Other relevant duties as assigned.</li></ul><p><b>
EDUCATION and/or EXPERIENCE:</b></p><ul><li>
Experience with data systems and tools such as Excel, EHRs, or case management software preferred.</li><li>
Minimum of 1 year of experience in data entry, records management, or administrative support.</li><li>
High school diploma or equivalent required; associate&rsquo;s degree or coursework in business, administration, or data management preferred.</li></ul><p><b>
LICENSURE/CERTIFICATION:</b></p><ul><li>
Not Applicable for this position.</li></ul></div>

SSG Fox Data Entry Specialist

NES Fircroft

<p></p><div><div><div><div><div><p>Posted: 09/10/2025</p>
<div></div><ul><div><div>Competitive Salary</div>
</div><div></div><div><div>Cairo, Egypt
</div></div><div></div><div><div>Permanent</div>
</div></ul><div><div><b>Admin Specialist</b><br>
<b>Location: Cairo, Egypt</b><br>
<br>
Join our team as an Admin Specialist and play a vital role in keeping our recruitment process running smoothly. You&rsquo;ll be the go-to person for administrative support, ensuring candidates, clients, and colleagues receive first-class service every step of the way. From managing job postings to coordinating interviews and onboarding, you&rsquo;ll be at the heart of our recruitment operations.<br>
<br>
Ready to make an impact?<br>
<br>
<b>What You&rsquo;ll Be Doing:</b><br>
<b>Process Champion:</b> Manage a variety of recruitment administration activities, including job postings, interview scheduling, onboarding, and reference checks.<br>
<b>Team Supporter:</b> Provide guidance and act as a buddy for junior team members, sharing knowledge and supporting their development.<br>
<b>Problem Solver:</b> Resolve queries quickly, manage escalations, and keep stakeholders updated on changes or progress.<br>
<b>Detail Keeper:</b> Complete reports, trackers, and process documentation with accuracy and attention to deadlines.<br>
<b>Connector:</b> Build strong relationships with recruiters, hiring managers, vendors, and candidates to ensure smooth collaboration.<br>
<b>Continuous Improver:</b> Suggest and contribute to projects that drive efficiency, cost savings, or process enhancements.<br>
<br>
<br>
<b>What We&rsquo;re Looking For:</b><br>
<b>Experienced Administrator</b>: 2-3 years of experience in an administrative role, ideally within recruitment or a fast-paced environment.<br>
<b>Tech-Savvy Administrator:</b> Skilled in Microsoft Office Suite with the ability to use systems and tools effectively to support recruitment operations.<br>
<b>Organised Multitasker</b>: Strong prioritisation and time management skills with the ability to manage multiple tasks.<br>
<b>Effective Communicator:</b> Confident in liaising with stakeholders at all levels and providing clear updates. Fluency in Arabic is required.<br>
<b>Collaborative Team Player:</b> Enjoys working closely with colleagues and supporting others&rsquo; success.<br>
<b>Detail-Oriented Professional:</b> A sharp eye for accuracy when managing data, reports, and documentation.<br>
<br>
<b>Who are we?</b><br>
NES Fircroft is not just another recruitment agency. Were a powerhouse in the engineering sector, dedicated to matching top talent with top-notch companies. We&rsquo;re all about innovation, growth, and a little bit of fun along the way!<br>
<br>
Power the change towards a brighter, sustainable future!<br>
</div></div></div></div></div><p></p><div><div><div><div><b>Amber Sutch</b></div>
<div>Talent Acquisition Executive</div></div></div></div></div></div><div></div>

Search 10000+ Administrative support specialist jobs near you this September. New roles added regularly across leading industries. Apply today.

10000 administrative support specialist jobs NEAR_ME

Administrative Data Support Specialist

Admin Specialist

Admin Specialist

Enrollment and Outreach Specialist

Administrative Specialist

SSG Fox Data Entry Specialist

Admin Specialist