administrative support specialist

Remote Control Solutions

Job Overview Remote Control Solutions (RCS), a leader in innovative access control technology, is seeking a highly organised and proactive Administrative Support Specialist to join our team. Based in our New York, New York, United States office, this full-time position is crucial for ensuring the smooth and efficient operation of our daily business activities. With over 20 years of experience, RCS specialises in providing reliable, state-of-the-art solutions to the global access control industry. The ideal candidate will be a detail-oriented professional with excellent communication skills and a passion for providing exceptional support. Key Responsibilities * Serve as the first point of contact for the office, managing incoming calls and correspondence with professionalism. * Coordinate meetings, appointments, and travel arrangements for senior staff. * Prepare and edit documents, reports, and presentations, ensuring accuracy and clarity. * Maintain and organise both digital and physical filing systems for easy retrieval of information. * Manage office supplies inventory and place orders as necessary to ensure smooth operations. * Provide general administrative support to various departments to assist with projects and daily tasks. * Assist with data entry and the maintenance of company databases and records. Qualifications and Skills * Proven experience in an administrative, office support, or similar role. * Exceptional proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Outstanding organisational and time-management skills with the ability to prioritise tasks effectively. * Excellent verbal and written communication skills. * A high level of attention to detail and a commitment to accuracy. * The ability to work independently and as part of a collaborative team. * Discretion and a professional approach when handling confidential information. What We Offer * A competitive hourly wage of $35 - $38 USD per hour. * The opportunity to be part of an innovative company with over two decades of industry leadership. * A supportive and dynamic work environment that encourages professional growth. * A key role within a company dedicated to delivering state-of-the-art technology and materials.

Administrative Support Specialist

Environmental Compliance Consultants

Overview Environmental Compliance Consultants Inc. (ECC) presents an exciting opportunity for individuals seeking to establish or further their careers in supporting environmental and industrial services. Join our team as an Administrative Support Specialist for our Department of Defense (DOD) hazardous waste facility and become part of a company that has been a key player in the industry for over 26 years. We pride ourselves on being a leading provider of environmental services, catering to local communities, the Department of Defense, as well as other commercial, municipal, state, and federal clients.At ECC, we value our employees and prioritize their job security. We offer excellent opportunities for professional development, advancement, while ensuring year-round employment in Alaska. In addition to a fulfilling career, we provide a comprehensive benefits package that includes several advantages. These perks encompass 12 paid Federal holidays, generous paid vacation and sick leave, as well as medical, dental, and vision insurance benefits. Our employees also have access to a flexible spending account and a 401(k) retirement plan, featuring a fully vested company match.Moreover, ECC is committed to investing in the professional development of our staff. We believe in celebrating both personal and professional growth, fostering an environment where our employees thrive. Join ECC today and seize the chance to be part of a dynamic team dedicated to environmental compliance and industrial services.Responsibilities<ul><li>Comply with all Safety, Health, Environmental, and Security Management Program requirements as the highest priority while consistently performing work in a safe and professional manner.</li><li>Answer incoming phone calls professionally and courteously, providing excellent customer service and responding to client inquiries and requests in a timely manner.</li><li>Perform data entry and maintain accurate records within Environmental Safety and Occupational Health &ndash; Management Information System (EESOH-MIS), Air Force databases, and company systems.</li><li>Create, manage, track, and update work orders for field technicians to ensure efficient workflow and timely completion of tasks.</li><li>Coordinate communication between customers, field technicians, and management to support operational effectiveness.</li><li>Organize and maintain administrative records, files, correspondence, and other documentation in accordance with company and client requirements.</li><li>Support facility compliance efforts by accurately documenting hazardous waste handling activities, inspections, incident reports, and other environmental records.</li><li>Collaborate with team members to compile and analyze data, prepare reports, and assist with training materials and presentations as needed.</li><li>Maintain confidentiality and handle sensitive information with professionalism and discretion.</li><li>Perform duties onsite at a military installation while adhering to all applicable security and access requirements.</li><li>Pick up, organize, distribute, and deliver supplies, materials, and documentation as required.</li><li>Support daily office operations, including office cleaning, general housekeeping, and administrative functions.</li><li>Complete assigned tasks accurately and within established deadlines.</li><li>Operate a variety of office equipment, including computers, printers, scanners, telephones, and related software applications.</li><li>Foster a positive work environment by acting respectfully, working effectively as a team member, and serving as a professional representative of the company and its clients at all times.</li></ul>Qualifications:<ul><li>High School diploma or equivalent; additional certifications or training in data entry or administration are a plus.</li><li>0-5 years' experience in related administrative responsibilities or activities.</li><li>Ability to pass pre-employment drug screening including marijuana.</li><li>Ability to pass background checks for federal and client installation access as necessary.</li><li>Strong organizational skills with exceptional attention to detail and ability to multitask and prioritize tasks effectively.</li><li>Proficient computer skills, including MS Office Suite and data management software; familiarity with EESOH-MIS is a plus.</li><li>Ability to work independently and as part of a team, following instructions and meeting deadlines.</li><li>Excellent written and verbal communication skills.</li><li>Positive attitude, eagerness to learn, and a proactive approach to problem-solving.</li><li>Valid Driver&rsquo;s license with ability to safely drive and transport company property and personnel as needed.</li><li>Able to accomplish tasks with minimal supervision and adapt to changing priorities.</li><li>Excellent customer services skills</li><li>Ability to work in-person at a designated location.</li></ul>Schedule:<ul><li>8-hour shift</li><li>Day shift</li><li>Monday to Friday</li><li>Work Hours: 7:30 AM - 4:30 PM</li></ul>Experience:<ul><li>Data entry: 1 year (Required)</li></ul>Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Summit Technologies LLC

<div>
 
 Location:
 
 National Capital Region (Hybrid/Telework Eligible)
 
 
 
 Clearance:
 
 Secret eligible
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Overview
 
 
 
 This role provides administrative and staff action support including task tracking, meeting coordination, and document management.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Maintain calendars and coordinate meetings
 </li>
 <li>
 Track taskings using ETS, SharePoint, and Teams
 </li>
 <li>
 Prepare and distribute documents
 </li>
 <li>
 Manage document repositories
 </li>
 <li>
 Support training and onboarding activities
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Administrative or staff support experience
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Proficiency in Microsoft Office and collaboration tools
 </li>
 <li>
 Position contingent on contract win.
 
 
 </li>
 </ul>
 Summit is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. VEVRAA Federal Contractor. Summit gives preference to protected veterans. Position descriptions serve as a guideline and may not be construed as a guarantee of employment. Summit is an at-will organization.
</div>

Staff Action / Administrative Support Specialist

City Of Gallatin

<div><div>CITY OF GALLATIN
 
 
PURPOSE OF POSITION:
 
Performs clerical and administrative work assisting the Administrative Supervisor and other certified Police staff.
 
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
 
 
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
 
 
1. Serves as the administrative support position to the Administrative Supervisor and other divisions within the department.
 
2. Prepares and maintains accounting systems and various records and files.
 
3. Assists with administrative tasks as assigned.
 
4. Receives calls and callers for the Director and directs to appropriate authority for disposition.
 
5. Maintains employee and personnel records, reviews records for accuracy, and maintains files.
 
6. Assists with budget preparation.
 
7. Undertakes special projects.
 
8. Maintains calendar, schedules appointments, responds to invitations and schedules interviews.
 
9. Processes service requests, prepares work orders.
 
10. Follows up on work orders to insure proper and timely action.
 
11. Maintains bookkeeping and program records, reviews and processes accounts receivable and payable.
 
12. Prepares monthly, quarterly and annual reports.
 
13. Attends meetings of commissions, boards and committees, complies and types agendas.
 
14. Prepares minutes of meetings, prepares files and forwards action needs to proper department/division. (
 
15. Transcribes correspondence, composes routine correspondence, and types a variety of reports and materials.
 
16. Maintains the payroll system for the department, prepares entries and reports.
 
17. Maintains active NCIC entries, monthly validation of entries, CJIS training, SOR packets, user agreements, query certification of personnel, prepare and attend TBI audit.
 
18. Receives calls from the public and assists with inquiries or directs calls as appropriate.
 
19. Completes minor police reports by phone or in person as needed.
 
20. Responsible for redaction and completion of open records requests including videos, photographs, calls, production letters. Log dissemination into RMS.
 
21. Responsible for entry and validation of incident and arrest reports into RMS including State uploads.
 
22. Pulls statistical data and reports for the weekly CompStat packet.
 
23. Transcribes interviews and recordings.
 
24. Assist with data entry and notification letters related to Property Maintenance.
 
25. Attend yearly TAC/Alt TAC training.
 
26. Attend yearly TIBRS training.
 
27. May be responsible for purchasing of uniforms and equipment and fleet.
 
28. Performs other duties as assigned.
 
 
MINIMUM QUALIFICATIONS:
 
<ul><li>High School Diploma/GED.
</li><li>Associate&rsquo;s and/or Bachelor&rsquo;s degree in Office Administrative, Business Administration, or related field is preferred.
</li><li>Must have a minimum of three (3) to five (5) years&rsquo; recent work experience in a clerical/office with Customer Service experience and/or working with the Public, preferably working directly with executive level support positions.
</li><li>Must have a valid driver&rsquo;s license.
</li></ul> 
KNOWLEDGE, SKILLS AND ABILITIES:
 
<ul><li>Knowledge of standard office practices, procedures, equipment and secretarial techniques.
</li><li>Knowledge of business English, spelling and arithmetic.
</li><li>Knowledge of the organization and functions of the department and of general administrative policies and
</li></ul>practices.
 
<ul><li>Ability to keep office records and to prepare accurate reports from file sources.
</li><li>Ability to perform and organize work independently.
</li><li>Ability to operate a computer, including having Microsoft experience in Excel, Outlook, PowerPoint, and Word.
</li><li>Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor.
</li><li>Ability to maintain effective working relationships with other employees and the public and to deal with public relations problems courteously and tactfully.
</li><li>Ability to establish and maintain effective and professional working relationships with vendors, finance staff, other department heads and governmental officials.
</li><li>Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
</li><li>Ability to prepare and maintain accurate and concise records and reports.
</li><li>Ability to understand and effectively carry out verbal and written instructions.
</li><li>Ability to communicate effectively with other members of the staff, supervisor, and the public.
</li><li>Ability to communicate in both written and verbal form.
</li><li>Ability to develop, interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
</li><li>Ability to define problems and deal with a variety of situations.
</li><li>Ability to think quickly, maintain self-control, and adapt to stressful situations.
</li><li>Ability to maintain discretion regarding business-related files, reports and conversations, within the provision of open records law and other applicable State and Federal Statutes and Regulations.
</li><li>Organizational and time management skills needed to meet deadlines.
</li><li>Must have ability to work accurately with attention to detail.
</li><li>Ability to maintain confidentiality.
</li><li>Ability to work the allocated hours of the position.
</li></ul> 
PHYSICAL REQUIREMENTS:
 
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects and some medium work requiring the exertion of up to 50 pounds of force occasionally. Physical activities include stooping, pulling, lifting, reaching, fingering, grasping, and repetitive motions. Also includes the necessity to communicate by talking, hearing/listening. Specific vision abilities required by this job include close, distance and peripheral vision; depth perception; and the ability to adjust focus.
 
 
WORK ENVIRONMENT:
 
Works if an office setting, in generally comfortable conditions.
 
 
The City of Gallatin is a drug-free equal opportunity employer, with policies of non-discrimination on the basis of race, sex, religion, color, national or ethnic origin, age, disability, military service, or political affiliation.
 
 
In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.</div>

Code : 1325-1

Type : INTERNAL &amp; EXTERNAL

Location : POLICE

MINIMUM HOURLY RATE: $25.29</div>

POLICE ADMINISTRATIVE SUPPORT SPECIALIST - POLICE DEPARTMENT

Abitocorp

Job Overview Abitocorp is a leading garment and cotton knit fabric supplier with our own factory based in the USA. Our mission is to produce and supply high-quality garments both locally and worldwide. We pride ourselves on being reliable, trustworthy, and efficient, maintaining incredibly high standards of apparel production. We are currently seeking a dedicated and organised professional to join our team as a Military Administrative Support specialist.  This is a full-time position based in Virginia Beach, Virginia, United States. The successful candidate will be responsible for providing comprehensive administrative support for our military-focused accounts, ensuring smooth operations and exceptional service delivery to our key defence clients. Responsibilities * Manage and coordinate all administrative tasks related to military contracts and orders. * Serve as the primary point of contact for administrative enquiries from military clients, ensuring timely and professional communication. * Prepare, process, and track purchase orders, invoices, and shipping documents with a high degree of accuracy. * Maintain and organise comprehensive and confidential files and records, ensuring compliance with all relevant regulations. * Liaise with internal departments, including production and logistics, to ensure the timely fulfilment of military orders. * Assist in the preparation of reports, presentations, and correspondence. * Schedule meetings and appointments, coordinating logistics as required. * Ensure all activities adhere to strict military procurement protocols and company standards. Qualifications * Proven experience in an administrative or support role. * Exceptional organisational and time-management skills with the ability to manage multiple priorities. * Meticulous attention to detail and a commitment to accuracy. * Excellent written and verbal communication skills. * Proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * The ability to handle sensitive and confidential information with the utmost discretion. * A proactive and resourceful approach to problem-solving. * Previous experience working with military or government contracts is highly desirable but not essential. What We Offer * A competitive weekly salary of $250 - $500 USD. * The opportunity to work in a dynamic and supportive team environment. * A key role within a growing company that values quality and reliability. * Opportunities for professional development and growth.

Military Administrative Support

ZOCCAM Technologies

ZOCCAM TechnologiesCustomer Support &amp; Administrative SpecialistJob DescriptionLocation: Puerto Rico (required) &mdash; 100% RemoteJob Type: Full-timeCompensation: $$12-$15/hrAbout UsZOCCAM Technologies is a fintech company providing payment infrastructure, identity verification, and home warranty ordering for the real estate industry. Our platform simplifies real estate transactions for title companies and realtors nationwide, with some of the largest companies in the industry as customers.We are a growing business seeking a Customer Support &amp; Administrative Specialist based in Puerto Rico to join our team. This individual will be team-oriented and involved in many aspects of the business, shaping the way we care for our customers while providing administrative support to company operations.The RoleThis is a fully remote position based in Puerto Rico. You will split your time between customer-facing work and internal administrative duties. On the customer side, you'll help our customers and mobile application users resolve issues, coordinate onboarding, and proactively reach out to customers to check on their satisfaction and make their ZOCCAM experience better. On the admin side, you'll support day-to-day operations of the company. This is a phone-heavy role &mdash; you should be comfortable and confident spending a significant portion of your day on calls with customers, banks, and partners.Customer Support Responsibilities<ul><li>Engage with our clients and their banks to solve customer problems and find the best possible solutions</li><li>Help mobile application users navigate the ZOCCAM apps</li><li>Serve as liaison between customers and internal teams to ensure a seamless customer experience</li><li>Support implementation of new customers and updates to existing customer information in production systems</li><li>Review new customer setup against the quality-control go-live checklist</li><li>Coordinate and assist new customers with their first go-live transactions</li><li>Support other team members to facilitate operational excellence</li></ul>Customer Relationship Responsibilities<ul><li>Conduct proactive outreach calls to customers to check on their satisfaction with ZOCCAM</li><li>Listen for pain points, gather feedback, and identify opportunities to improve each customer's experience</li><li>Provide hands-on assistance, training, or guidance to help customers get more value from the platform</li><li>Relay customer feedback and feature requests to internal teams</li><li>Follow up with customers after issue resolution to confirm their needs were fully met</li><li>Help identify at-risk or low-usage accounts and assist in re-engaging them</li></ul>Administrative Responsibilities<ul><li>General administrative support for company operations</li><li>Light bookkeeping and operational analytics</li><li>Data entry and maintenance of accurate customer records</li><li>Document preparation, filing, and recordkeeping</li><li>Scheduling and coordination support as needed</li><li>Any additional tasks as assigned by your supervisor</li></ul>Requirements<ul><li>Must be located in Puerto Rico</li><li>Dedicated workspace suitable for business phone calls &mdash; a quiet, professional home office environment with reliable high-speed internet</li><li>Full professional fluency in English (C1) &mdash; express themselves fluently and spontaneously without obviously searching for words, and use the language effectively in professional settings.</li><li>Comfortable being on the phone &mdash; much of this role involves live calls with customers, banks, and stakeholders</li><li>Desire to provide the best possible experience for our customers</li><li>Aptitude for technology, including proficiency with Microsoft Excel (spreadsheets, calculations, pivot tables, and lookups)</li><li>Ability to work effectively on multiple projects simultaneously and handle changing priorities</li><li>High attention to detail regarding documentation and processes</li><li>Must be able to exchange accurate information in all communications with customers, banks, and stakeholders</li><li>Eagerness and enthusiasm to learn</li></ul>Helpful for Success<ul><li>Bilingual English/Spanish a plus</li><li>Operational knowledge of the real estate or title industry a plus</li><li>Prior customer support or administrative experience a plus</li></ul>What We Offer<ul><li>100% remote work environment</li><li>Casual dress</li><li>Opportunities for growth and development</li><li>$12-15/hr</li></ul>While experience in the above areas will be highly considered, it is secondary to the right determination, attitude, communication skills, and overall suitability. ZOCCAM is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.Pay: $12.00 - $15.00 per hourWork Location: Remote

Customer Support & Administrative Specialist

Dumarey group

<h3>Job Overview</h3>Dumarey Group, a leading multinational organisation specialising in administrative support, data management, and digital workflow solutions, is seeking a meticulous and highly organised Data Entry Clerk / Data Entry Specialist to join our remote team. This is a Full-Time, permanent position, offering the flexibility of working from home. The ideal candidate will be responsible for accurately inputting and managing data across various digital platforms, ensuring the high standards of efficiency and reliability our clients expect. You will play a crucial role in our data management operations, contributing to a team dedicated to excellence and professional growth. Job Title: Data Entry Clerk / Data Entry Specialist (Remote) Employment Type: Full-Time Location: Remote Salary: $30 - $45 USD per hour  <h3>Responsibilities</h3> As a Data Entry Specialist, your primary duties will include:  <ul><li>Accurately entering and updating large volumes of information into company databases and computer systems.</li><li>Verifying data for accuracy and completeness, identifying and correcting any errors or inconsistencies.</li><li>Reviewing source documents for deficiencies and resolving discrepancies by using standard procedures or returning incomplete documents to the team leader for resolution.</li><li>Maintaining the confidentiality and security of all company and client data.</li><li>Generating reports, storing completed work in designated locations, and performing backup operations.</li><li>Complying with data integrity and security policies to ensure data is handled responsibly.</li><li>Collaborating with team members to ensure company-wide data consistency and quality.</li></ul>  <h3>Qualifications</h3> To be successful in this role, you should possess the following skills and qualifications:  <ul><li>Proven experience in a data entry role or a similar position.</li><li>Excellent typing speed and accuracy with a keen eye for detail.</li><li>Proficiency in Microsoft Office Suite, particularly MS Excel.</li><li>Familiarity with administrative duties and data management software.</li><li>Strong organisational and time-management skills, with the ability to work independently and meet deadlines in a remote environment.</li><li>Excellent written and verbal communication skills in English.</li><li>A high school diploma or equivalent is required; further computer training or certification is a plus.</li></ul>  <h3>Benefits</h3> At Dumarey Group, we are committed to creating a supportive and rewarding work environment. We offer:  <ul><li>A competitive hourly wage and stable employment.</li><li>Flexible scheduling options to promote a healthy work-life balance.</li><li>Comprehensive, structured training to set you up for success.</li><li>Opportunities for professional development and career progression within a growing multinational organisation.</li><li>A collaborative and supportive remote team culture.</li><li>The convenience and autonomy of a fully remote position.</li></ul>

Data Entry Clerk / Data Entry Specialist (Remote)

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10000 administrative support specialist jobs Near Me

Administrative Support Specialist

Administrative Support Specialist

Staff Action / Administrative Support Specialist

POLICE ADMINISTRATIVE SUPPORT SPECIALIST - POLICE DEPARTMENT

Military Administrative Support

Customer Support & Administrative Specialist

Data Entry Clerk / Data Entry Specialist (Remote)