administrative support specialist

NielsenIQ

<div><b>Job Description</b><p><b><br>
Legal Support Specialist&ndash; India (Pune)</b></p><p></p><p><b><br>
About this job</b></p><p><br>
</p><p>We are seeking a dedicated and detail-oriented Legal Support Specialist to join our global team. This role will be responsible for supporting various legal administrative tasks, managing the Legal Tracker Administration, provide Vendor Management &amp; Procurement Support and process Invoices to ensure smooth operations.</p><p></p><p><b><br>
Responsibilities</b></p><p></p><ul><li><b><br>
Legal Tracker Administration:</b><ul><li>
Manage onboarding of law firms and legal vendors into the Legal Tracker system.</li><li>
Create and maintain legal matters within Legal Tracker, ensuring accurate and timely setup (analogous to PO creation in procurement systems).</li><li>
Review and approve legal invoices as part of the initial approval workflow.</li><li>
Configure and manage approval workflows for legal matters and invoice processing.</li><li>
Generate and distribute reports for Legal and Finance teams, providing insights into legal spend and budget tracking.</li></ul></li></ul><p></p><ul><li><b><br>
Vendor Management &amp; Procurement Support</b><b>:</b><ul><li>
Facilitate vendor registration and onboarding in Ariba for legal service providers outside of law firms.</li><li>
Create and manage Purchase Orders (POs) in Ariba for applicable legal vendors.</li><li>
Manage Urgent Payment Request</li></ul></li></ul><p></p><ul><li><b><br>
Invoice Processing:</b><ul><li>
Submit invoices via ServiceNow for processing</li></ul></li></ul><p></p><p><b><br>
Qualifications</b></p><br>
<p></p><ul><li>
Bachelor&rsquo;s degree in business administration, or a related field.</li><li>
Proven experience in legal administration.</li><li>
Strong organizational and multitasking skills.</li><li>
Excellent communication and interpersonal skills.</li><li>
Proficiency in Microsoft Office Suite, Excel and management software.</li><li>
Ability to work independently and as part of a team.</li><li>
Attention to detail and a proactive approach to problem-solving.</li></ul><p></p><b><br>
Additional Information</b><div></div><p><b><br>
Our Benefits</b></p><ul><li>
Flexible working environment</li><li>
Volunteer time off</li><li>
LinkedIn Learning</li><li>
Employee-Assistance-Program (EAP)</li></ul>
<p><b>
About NIQ</b></p><p>
NIQ is the world&rsquo;s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights&mdash;delivered with advanced analytics through state-of-the-art platforms&mdash;NIQ delivers the Full View&trade;. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world&rsquo;s population.</p><p>
For more information, visit NIQ.com</p><p>
Want to keep up with our latest updates?</p><p>
Follow us on: LinkedIn | Instagram | Twitter | Facebook</p>
<p><b>
Our commitment to Diversity, Equity, and Inclusion</b></p><p>
At NIQ, we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence. All employment decisions at NIQ are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion, please visit the https://nielseniq.com/global/en/news-center/diversity-inclusion</p></div>

Legal Administrative Support Specialist

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>1/10/2026 (7:00 PM EST)
</div></div><div><div>25-07665
</div><div>Administrative Specialist Senior
</div></div><div><div><div>Pay Grade</div>
<div>13</div>
</div></div><div><div>Salary
</div><div>$3,273.74 - $4,910.60 Monthly</div>
</div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
</div>
</div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>General Government Cabinet | Attorney General
</div></div><div><div>Location
</div><div>105 Sea Hero Road, Suite 2<br>
Frankfort, KY 40601 USA
</div></div><div><div>Description
</div><div>The Office of the Attorney General (OAG) is the Chief Law Enforcement Office in the Commonwealth of Kentucky. The Office of Administrative Hearings within OAG is looking for an Administrative Specialist Senior for our office. An Administrative Specialist Senior carries a special position of trust and is expected to conduct themself and their work in accordance with standards set forth in the Office of Attorney General policies and guidelines, and to operate within the applicable statutes and regulations. This position is based in Frankfort, KY and our office does offer hybrid telecommuting schedules.<br>
<br>
The Office of Administrative Hearings (OAH), a department within the Office of the Attorney General, is responsible for conducting impartial administrative hearings related to a variety of programs, services, and certifications provided through state government agencies and boards. The Office is composed of three Divisions focusing on various areas of administrative hearings.<br>
<br>
OAH is looking for a self-motivated and highly organized Administrative Specialist to join our team to provide general administrative support to the entire office.<br>
<br>
The Administrative Specialist Senior will be responsible for:
<ul><li>Providing paralegal and administrative support to assigned Staff Attorney Hearing Officers
</li><li>Coordinating a complex docket to include case intake, file setup, tracking and scheduling
</li><li>Processing and distributing filings to assigned Hearing Officers
</li><li>Serving as a liaison between the parties and the Hearing Officer
</li><li>Certifying records, as required.
</li><li>Updating a database with case information</li></ul>
Ideal candidates will possess the following:
<ul><li>Experience working in a law office or court
</li><li>Paralegal experience
</li><li>Customer service experience
</li><li>Microsoft Office experience
</li><li>Experience working in a team environment
</li><li>Ability to work in an office setting and within deadlines
</li><li>Ability to adapt to needs of the Office.</li></ul>
If you want a rewarding career helping our Commonwealth, this is the position for you!
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.</div><br>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> Three years of professional, administrative, or business experience.</div><br>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.</div><br>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.</div><br>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact LaToya Payne at latoya.payne@ky.gov.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Administrative Specialist Senior

Los Alamos County

<p></p><div><div><div><b>CLASSIFICATION: Non-Exempt</b><br>
<b>DEPARTMENT/DIVISION: Police</b><br>
<b>SUPERVISOR: Management Analyst</b><br>
<br>
<b>Salary ranges are: Records Specialist 1 - $25.05 to $40.79/hr</b><br>
<b>Records Specialist 2 - $26.30 to $42.83/hr.
</b><br>
<b>Records Specialist 3 - $27.61 to $44.97/hr.</b><br>
<b>Position Summary:</b><br>
Under general supervision of the Management Analyst, performs a variety of administrative and operational support duties for the Police Department. Maintains confidentiality of all privileged information.<br>
<br>
<b>Minimum Qualifications:</b><br>
<ul><li>High School Diploma or GED.</li><li>One year administrative or secretarial experience.</li><li>Must possess or have ability to obtain within forty-five days of employment and must maintain a valid New Mexico Notary Public Certificate.</li><li>Must successfully complete a thorough background investigation and fingerprint background check.</li></ul><br>
<b>
Additional Minimum Qualifications for Records Specialist 2:</b><br>
<ul><li>Two additional years of experience in records management.</li></ul><br>
<b>
Additional Minimum Qualifications for Records Specialist 3:</b><br>
<ul><li>Two additional years of experience in records management.</li></ul><br>
<b>
Preferred Qualifications:</b><br>
<ul><li>Valid New Mexico driver&rsquo;s license.</li></ul><br>
<b>
Preferred Qualifications for Records Specialist 2:</b><br>
<ul><li>Associate&rsquo;s degree from an accredited college or university in Library Science, Business Administration, Computer Science or another related field.</li><li>Experience working for municipal government in records and information management and information governance.</li><li>Experience with the New Mexico IPRA, Public Records Act, FOIA and other records or information management regulatory requirements mandated by law.</li><li>Paralegal or other legal certification.</li><li>Project management experience.</li><li>Valid New Mexico driver&rsquo;s license.</li></ul><br>
<b>
Preferred Qualifications for Records Specialist 3:</b><br>
<ul><li>Bachelor&rsquo;s Degree or advanced degree from an accredited college or university in Library Science, Business Administration, Computer Science or another related field.</li><li>ARMA Information Governance Certification.</li><li>ARMA Essentials of Records &amp; Information Management Certificate (RIM).</li><li>Paralegal or other legal certification.</li><li>Project Management Professional (PMP) certification.</li><li>Information Technology Infrastructure Library (ITIL) certification.</li><li>ARMA Professional Leadership certification.</li></ul></div><p></p><p><b>
Code : </b>26071-1</p><p><b>
Type : </b>INTERNAL &amp; EXTERNAL</p><p><b>
Posting Start : </b>12/18/2025</p><p><b>
Posting End : </b>01/23/2026</p><p>
Salary: $27.61-$44.97</p></div></div><p></p>

RECORDS SPECIALIST 1, 2 OR 3

DiPasquale Moore

<div><p><b>Administrative Intake Specialist</b><br>
Kansas City, MO<br>
<br>
<b>Overview</b></p><p>
We are seeking a detail-oriented and organized Administrative Intake Specialist to join our team. This role plays a critical part in supporting the intake process by ensuring case accuracy, proper documentation, timely communication, and efficient assignment of cases to attorneys and investigators. The Administrative Intake Specialist will also assist with referrals, client communications, and various administrative projects to ensure a smooth workflow within the department.</p><p><b>
Key Responsibilities</b></p><ul><li><p>
Verify accuracy of case information, including confirming correct Representation Agreements and correcting errors when necessary.</p></li><li><p>
Send assignment emails to ensure cases are distributed to attorneys in a timely manner.</p></li><li><p>
Escalate cases involving catastrophic injuries to the appropriate attorney for assignment.</p></li><li><p>
Monitor incoming emails, ensure they are addressed, and notify Intake Specialists if follow-up calls are needed.</p></li><li><p>
Review referrals in Lexamica, generate new client emails, and ensure intake teams follow up with prospective clients.</p></li><li><p>
Provide ongoing updates in Lexamica to keep referral partners informed of case status.</p></li><li><p>
Distribute completed referrals from Intake to appropriate contacts.</p></li><li><p>
Update Representation Agreements as needed.</p></li><li><p>
Assign cases and provide support by making calls if Intake requires assistance.</p></li><li><p>
Manage attorney task requests by scheduling them on investigators&rsquo; Outlook calendars and notifying investigators directly.</p></li><li><p>
Prepare and mail letters to potential clients.</p></li><li><p>
Send Representation Agreements to partner firms for Nursing Home and MT cases when necessary.</p></li><li><p>
Assist with special projects or provide additional support when the Intake team requires help.</p></li></ul><p></p><p><b><br>
Qualifications</b></p><ul><li><p>
Strong attention to detail and accuracy in handling case-related documentation.</p></li><li><p>
Excellent written and verbal communication skills.</p></li><li><p>
Highly organized with the ability to prioritize multiple tasks.</p></li><li><p>
Proficiency with email, Outlook calendar management, and case management software.</p></li><li><p>
Ability to work collaboratively with attorneys, investigators, and intake specialists.</p></li></ul><p></p><p><b><br>
What We&rsquo;re Looking For</b><br>
<br>
An organized, reliable team player who thrives in a fast-paced environment and ensures accuracy in every step of the intake process. The ideal candidate is proactive, detail-driven, and committed to supporting both clients and internal teams with professionalism.</p><p>
</p><p>vXvKbrbb6l</p></div>

Administrative Intake Specialist

SHEIN

<div>
 <p>
  Shein is a global fashion and lifestyle e-retailer committed to making the beauty of fashion accessible to all. We use on-demand manufacturing technology to connect suppliers to our agile supply chain, reducing inventory waste and enabling us to deliver a variety of affordable products to customers around the world. From our global offices, we reach customers in more than 150 countries.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Founded in 2012, SHEIN has nearly 10,000 employees operating from offices around the world. In SHEIN, we work with outstanding, creative, and capable peers. We share an energetic and open culture for capable people to discern, work, and ignite as a team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  To learn more about Shein, follow us at shein.com, instagram.com/sheinofficial, and
 </p>
 <p>
  YouTube.com/shein.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   We are looking for an Administrative Specialist to join our team.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking an experienced Administrative Specialist to oversee comprehensive workplace operations and administrative functions for our Turkey office. This role requires a proactive professional with strong organizational skills and local regulatory knowledge to ensure smooth daily operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What do we expect from 'Administrative Specialist'?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Oversee office maintenance, including cleaning services, security personnel, and reception operations.
  </li>
  <li>
   Implement and monitor workplace safety protocols in compliance with Turkish regulations.
  </li>
  <li>
   Execute office supply procurement within budget guidelines and manage vendor relationships.
  </li>
  <li>
   Maintain IT equipment and office asset registers; conduct regular asset audits.
  </li>
  <li>
   Coordinate company vehicle maintenance and staff accommodation allocations.
  </li>
  <li>
   Process and reconcile administrative invoices/payments and prepare monthly expense reports.
  </li>
  <li>
   Ensure smooth daily operations across various departments.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What does the Administrative Specialist need?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration or a related field.
  </li>
  <li>
   2+ years of experience in office management (multinational company experience preferred).
  </li>
  <li>
   In-depth knowledge of Turkish labor laws and administrative regulations.
  </li>
  <li>
   Proficiency in ERP systems and MS Office Suite.
  </li>
  <li>
   Fluent in Turkish and professional English (written and spoken).
  </li>
  <li>
   Valid driver&rsquo;s license.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What do we offer?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Join a globally recognized and well-known company.
  </li>
  <li>
   Travel and meal allowances are provided.
  </li>
  <li>
   Monthly performance bonuses.
  </li>
  <li>
   Comprehensive private health insurance.
  </li>
  <li>
   Thrive in an innovative work environment.
  </li>
  <li>
   Embrace a dynamic and friendly atmosphere for growth.
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Specialist

<div>
 <p>
  <strong>
   Cox
  </strong>
  is a global utility company in water and energy, vertically integrated, that applies innovative technological solutions for sustainable development.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Cox O&amp;M is looking for an
  <strong>
   Admin Specialist
  </strong>
  at the Jafurah Desalination Plant to provide comprehensive administrative support, including procurement coordination, logistics, and documentation, ensuring compliance and operational efficiency.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Administrative Support: Manage documentation, correspondence, and filing systems; assist in preparing reports and tracking operational activities.
  </li>
  <li>
   Procurement Coordination: Support daily purchasing activities, follow up on orders, and assist with budget control.
  </li>
  <li>
   Vendor &amp; Supplier Liaison: Communicate with suppliers to ensure timely deliveries and assist in evaluations.
  </li>
  <li>
   Logistics &amp; Delivery: Coordinate shipments and site deliveries; ensure proper inspection and documentation.
  </li>
  <li>
   Compliance &amp; Governance: Maintain full documentation for audits and adhere to company policies.
  </li>
  <li>
   Systems &amp; Reporting: Use ERP (SAP) for tracking purchase orders and generate periodic reports.
  </li>
  <li>
   Team Coordination: Organize meetings, training sessions, and staff movements; facilitate interdepartmental communication.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   Degree or diploma in Business Administration or related field.
  </li>
  <li>
   3&ndash;5 years of experience in administrative roles, preferably in industrial or O&amp;M environments.
  </li>
  <li>
   Basic knowledge of procurement and logistics processes.
  </li>
  <li>
   Proficiency in Microsoft Office and ERP systems (SAP).
  </li>
  <li>
   Fluent English (C1 or higher); Arabic is a plus.
  </li>
  <li>
   Strong organizational, communication, and multitasking skills.
  </li>
  <li>
   Ability to work in remote areas and multicultural teams.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  ✨
  <strong>
   Join us and play a key role in delivering safe, sustainable, and high-quality water to the Jafurah region.
  </strong>
 </p>
</div>


Admin Specialist. SRWO Jafurah

Bath Planet

<div><b>Event &amp; Office Support Specialist</b><br>
<br>
Bath Planet of Seattle is one of the fastest growing brands in the acrylic bath remodeling industry. We provide custom bath solutions that are attractive, durable, and maintenance free, and we rely on strong systems and strong people to support our growth.<br>
<br>
We are hiring an <b>Event &amp; Office Support Specialist</b>, a true hybrid position that combines weekend show and event work with weekday office administrative support. This role is ideal for someone who enjoys variety, is dependable, and can perform consistently in both customer facing and office based administrative responsibilities.<br>
<br>
This is one position, not two separate jobs. Success requires balanced performance in events and office support.<p></p><b>
Schedule</b><br>
<ul><li>Office Hours Monday through Friday from 8:00 a.m. to 5:00 p.m.</li><li>Shows and Events primarily on weekends and scheduled in advance</li><li>Some weeks may include only office hours while others will include weekend events</li></ul><p></p><b>
Essential Duties</b><br>
<b>Event and Show Support</b><br>
<ul><li>Represent Bath Planet at home shows and events</li><li>Attract, engage, and interact with event attendees</li><li>Promote products and explain basic features and benefits</li><li>Book quality in home sales appointments</li><li>Maintain a clean, organized, and professional booth</li><li>Stand for extended periods and assist with light setup and breakdown</li><li>Submit completed lead forms and event reports</li></ul><b>
Office Support</b><br>
<ul><li>Provide administrative and clerical support during normal office hours</li><li>Answer and route incoming calls professionally</li><li>Schedule, confirm, and update customer appointments</li><li>Enter and maintain accurate lead and customer data</li><li>Assist with event preparation, follow up, and reporting</li><li>Support office staff with daily operational tasks</li><li>Maintain a professional and organized office environment</li></ul><p></p><b>
Qualifications</b><br>
<ul><li>Strong communication and customer service skills</li><li>Comfortable interacting with the public and working in an office setting</li><li>Organized, detail oriented, and reliable</li><li>Able to multitask and adapt to changing priorities</li><li>Reliable transportation for travel to events</li><li>Available to work weekends as required</li><li>Must have prior experience in customer service, events, or office administration</li></ul><p></p><b>
Compensation</b><br>
<ul><li>Hourly pay plus bonus opportunities based on quality appointments and performance</li></ul><p></p><b>
Important Notice</b><br>
This role is not ideal for candidates who only want event work or only want office work. We are seeking someone who can confidently and consistently support both areas of the business.<p>
</p><p>lL4X1Y1Yr8</p></div>

Event & Office Support Specialist

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