administrative support specialist

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>3/5/2026 (7:00 PM EST)
</div></div><div><div>26-00915
</div><div>Administrative Specialist
</div></div><div><div><div>Pay Grade</div>
<div>12</div>
</div></div><div><div>Salary
</div><div>$38,093.28 Annually
</div></div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
</div></div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Justice &amp; Public Safety Cabinet | Department of Corrections
</div></div><div><div>Location
</div><div>80 Thomas Lane<br>
Versailles, KY 40383 USA
</div></div><div><div>Description
</div><div>Creating a better, safer Kentucky.
<br>
<br>
If you want to make a difference in your community, the Department of Corrections may have a career opportunity for you!
<br>
<br>
The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily administrative in nature, reporting to a probation and parole assistant or district supervisor.
<br>
<br>
Responsibilities include, but are not limited to, the following:
<ul><li>Greet and check in all visitors to the office.
</li><li>Answer all incoming phone calls from offenders, offender&rsquo;s family members, public, law enforcement officials, court officials, attorneys, etc., and direct to the assigned officer.
</li><li>Responsible for all administrative support to supervisors and staff to include assigning all investigations and setting up all new cases in the offender management systems.
</li><li>Maintain a database of forms for offender and staff use.
</li><li>Scan and enter all data into Kentucky Offender Management System (KOMS) such as court orders, drug screens, court documents, officer documents, releasee reports, re-entry documents, etc.
</li><li>Receive, open, and distribute all incoming mail, email, faxes, and jail mail to specific personnel.
</li><li>Prepare stamps, labels, and envelopes for office use, as well as going to the post office or Fed Ex drop off location to ship drug tests to the lab.
</li><li>Monitor supply inventory in each office and notify district coordinator supply needs each month.
</li><li>Complete all required Department of Corrections employee training.
</li><li>Perform other duties as assigned.</li></ul>
The ideal candidate should possess the ability to work independently and with limited supervision. They should possess strong written and oral communication skills. The ideal candidate should be able to multitask. This candidate should possess the ability to adapt to the ever-changing needs of the department and division.
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.<br>
</div>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> One year of professional, administrative, or business experience.<br>
</div>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.<br>
</div>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.<br>
</div>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Steve Heddleston at Steven.Heddleston@ky.gov.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Administrative Specialist

<div></div><div><div><div><div>Advertisement Closes
</div><div>3/5/2026 (7:00 PM EST)
</div></div><div><div>26-00919
</div><div>Administrative Specialist
</div></div><div><div><div>Pay Grade</div>
<div>12</div>
</div></div><div><div>Salary
</div><div>$38,093.28 Annually
</div></div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
</div></div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Justice &amp; Public Safety Cabinet | Department of Corrections
</div></div><div><div>Location
</div><div>2008 Mercer Road Suite 100<br>
Lexington, KY 40511 USA
</div></div><div><div>Description
</div><div>Creating a better, safer Kentucky.
<br>
<br>
If you want to make a difference in your community, the Department of Corrections may have a career opportunity for you!
<br>
<br>
The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily administrative in nature, reporting to a probation and parole assistant or district supervisor.
<br>
<br>
Responsibilities include, but are not limited to, the following:
<ul><li>Greet and check in all visitors to the office.
</li><li>Answer all incoming phone calls from offenders, offender&rsquo;s family members, public, law enforcement officials, court officials, attorneys, etc., and direct to the assigned officer.
</li><li>Responsible for all administrative support to supervisors and staff to include assigning all investigations and setting up all new cases in the offender management systems.
</li><li>Maintain a database of forms for offender and staff use.
</li><li>Scan and enter all data into Kentucky Offender Management System (KOMS) such as court orders, drug screens, court documents, officer documents, releasee reports, re-entry documents, etc.
</li><li>Receive, open, and distribute all incoming mail, email, faxes, and jail mail to specific personnel.
</li><li>Prepare stamps, labels, and envelopes for office use, as well as going to the post office or Fed Ex drop off location to ship drug tests to the lab.
</li><li>Monitor supply inventory in each office and notify district coordinator supply needs each month.
</li><li>Complete all required Department of Corrections employee training.
</li><li>Perform other duties as assigned.</li></ul>
The ideal candidate should possess the ability to work independently and with limited supervision. They should possess strong written and oral communication skills. The ideal candidate should be able to multitask. This candidate should possess the ability to adapt to the ever-changing needs of the department and division.
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.<br>
</div>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> One year of professional, administrative, or business experience.<br>
</div>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.<br>
</div>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.<br>
</div>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Joshua King at JoshuaA.King@ky.gov.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

PULSE MEDIA (EMEA REGION)

<div>
 Position Summary
 <br/>
 <br/>
 We are seeking a highly organized and detail-focused Data Entry Operations Specialist to support daily administrative and data management functions. This role is ideal for individuals who excel at maintaining accuracy, handling structured information, and ensuring data integrity across systems.
 <br/>
 <br/>
 As a Data Entry Operations Specialist, you will be responsible for entering, updating, verifying, and maintaining critical records while adhering to established quality and compliance standards. The ideal candidate is dependable, efficient, and comfortable working independently in a remote environment.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 <strong>
  In This Role, You Will
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Accurately enter and update data into internal systems and databases
  </li>
  <li>
   Review information for completeness, accuracy, and consistency
  </li>
  <li>
   Perform routine data audits to identify and correct discrepancies
  </li>
  <li>
   Maintain organized digital records and documentation
  </li>
  <li>
   Process forms, applications, or operational records as assigned
  </li>
  <li>
   Follow established data management and confidentiality guidelines
  </li>
  <li>
   Communicate with internal teams to clarify missing or incomplete information
  </li>
  <li>
   Meet productivity benchmarks while maintaining high accuracy standards
   <br/>
   <br/>
  </li>
 </ul>
 Your work will directly support operational efficiency and data reliability across departments.
 <br/>
 <br/>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Previous experience in data entry, administrative support, or operations is preferred
  </li>
  <li>
   Strong typing skills with high accuracy
  </li>
  <li>
   Proficiency in Microsoft Excel, Google Sheets, or similar data management tools
  </li>
  <li>
   Excellent attention to detail and organizational abilities
  </li>
  <li>
   Ability to manage repetitive tasks while maintaining focus
  </li>
  <li>
   Strong time management and ability to meet deadlines
  </li>
  <li>
   Comfortable working independently in a remote setting
  </li>
  <li>
   Basic understanding of data privacy and confidentiality standards
   <br/>
   <br/>
  </li>
 </ul>
 Work Structure
 <br/>
 <br/>
 <ul>
  <li>
   Fully remote work environment
  </li>
  <li>
   Flexible scheduling based on workload requirements
  </li>
  <li>
   Clearly defined productivity and accuracy expectations
  </li>
  <li>
   Ongoing process documentation and operational support
   <br/>
   <br/>
  </li>
 </ul>
 Engagement Terms
 <br/>
 <br/>
 <ul>
  <li>
   Independent contractor or employee classification depending on placement
  </li>
  <li>
   Weekly payments through supported platforms
  </li>
  <li>
   Performance-based incentives may be available
  </li>
  <li>
   Project scope and hours may vary based on operational needs
   <br/>
   <br/>
  </li>
 </ul>
 Key Skills
 <br/>
 <br/>
 Data Entry, Data Management, Data Processing, Microsoft Excel, Google Sheets, CRM Systems, Database Management, Typing Accuracy, Administrative Support, Records Management, Document Processing, Data Validation, Quality Control, Attention to Detail, Time Management, Operations Support, Remote Work, Confidentiality Compliance, Process Improvement, Workflow Optimization, Digital Documentation, Information Management, Productivity Tracking
 <br/>
 <br/>
 Application Process
 <br/>
 <br/>
 <ul>
  <li>
   Submit your updated resume highlighting relevant administrative or data entry experience
  </li>
  <li>
   Qualified candidates can expect follow-up communication within a few business days
   <br/>
   <br/>
  </li>
 </ul>
 We are looking for reliable professionals who are committed to maintaining accuracy, efficiency, and operational excellence in a remote work environment.
</div>


Data Entry Operations Specialist (Remote)

State of South Carolina

<div><div><div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<p></p><div><p>Trident Technical College's Boeing Project is seeking an administrative and systems support specialist for the Procurement Manager. Primary responsibilities include:</p><ul><li><br>
Coordinate project-related purchasing card activities to ensure timely payments and accurate record-keeping</li><li>Support contract intake, review, and routing to facilitate swift contract processing and approval</li><li>Maintain procurement documentation and electronic filing systems for 24-hour audit readiness</li><li>Process small purchase orders and manage project-related procurement transactions to keep project deliverables on track</li><li>Assist in administering the college&rsquo;s e-procurement system as it relates to the Boeing Project, troubleshooting user issues and supporting training needs</li><li>Coordinate procurement activities to guarantee timely, compliant, and efficient acquisition of goods and services aligned with project objectives and Boeing partnership requirements</li><li>Ensure procurement operations comply with college policies, state regulations, and Boeing project requirements</li><li>Serve as a liaison between the Procurement Office, project stakeholders, vendors, and college departments to support effective communication and project timelines</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum and Additional Requirements</b></h2></div><br>
<div><p><br>
This position requires a high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.</p></div>
<div><h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2></div><br>
<p></p><div><br>
<p>Preferred Skills:</p><ul><li>At least two (2) years of experience in procurement, purchasing, or administrative support, preferably within manufacturing and/or production.</li><li>Working knowledge of procurement procedures, contract review, and e-procurement systems.</li><li>Proficiency with Microsoft Office Suite and familiarity with electronic document management systems.</li><li>Strong organizational skills, attention to detail, and ability to prioritize multiple tasks in a fast-paced environment.</li><li>Excellent verbal and written communication skills, with experience collaborating across departments.</li><li>Ability to interpret and apply policies and procedures accurately.</li><li>Certification such as Certified Professional Public Buyer (CPPB) or similar is desirable.</li></ul></div></div></div><p></p>

Administrative and Systems Support Specialist (Procurement)

Arrise

<div><div><b>About Us</b></div><div>
What makes ARRISE different?<br>
We&rsquo;re more than a company&mdash;we&rsquo;re a community of over 6,000 driven professionals, with offices across Gibraltar, Canada, India, Malta, Romania, Bulgaria and beyond.<br>
We partner with industry leaders like Pragmatic Play, delivering world-class gaming experiences to players everywhere.<br>
We don&rsquo;t just build products&mdash;we build opportunities, invest in our people, and foster growth at every level.</div><div>
</div><div><b>
Position Scope</b></div><div>
</div><div>
The Operations Specialist is responsible for ensuring that appropriate processes, systems and structures are in place to manage compliance with the Company&rsquo;s legal and regulatory obligations, in particular regarding in the iGaming sector.</div><div>
</div><div>
In this role, you will have responsibility for the management of all Gambling Regulation compliance with the relative legislative requirements, ensuring full compliance with all applicable regulations, legislation, company policies and best practice.</div><div>
</div><div>
You will also drive compliance awareness and encourage a compliance culture across the business.</div><div>
</div><div>
You should have proven experience in a gambling or highly regulated environment. A high-level of attention to detail is essential with an ability to prioritize and meet tight deadlines.</div><div>
</div><div>
The Operations Specialist plays a crucial role in facilitating the smooth operation of gaming studios and training rooms, ensuring compliance with regulatory requirements. The OS is responsible for the entire process of authorization for any gaming equipment changes, including new studios, equipment additions or modifications.</div><div>
</div><div>
All documentation related to gaming equipment, including purchase records, notifications, and approvals, is meticulously archived for reference and compliance purposes.</div><div>
</div><div>
Additionally, the department collaborates with project managers and studio production teams to communicate deadlines and upcoming changes effectively.</div><div>
</div><div><b>
Responsibilities</b></div><ul><li>
Offers administrative support (upkeep of company databases &amp; processes, stock control, facilities &amp; maintenance monitoring).</li><li>
Represents the operations department with a high level of support (Helps and supports to all interlinking departments within the company, such as Compliance, HR, Studio Production, Procurement, Security, Facility).</li><li>
Supports, assists and contributes to the periodic alignment and updating of corporate policies and procedures across functions and business units for sharing best practices, identifying gaps, and ensuring compliance with regulations.</li><li>
Establishes and maintains relationships with key project stakeholders, representing the Operations Department as needed.</li></ul><div><b>
Requirements</b></div><ul><li>
Background in operational and compliance support.</li><li>
Excellent attention to detail.</li><li>
1-3 years (minimum) administrative support.</li><li>
Fluency in English with strong written and verbal communication skills.</li><li>
Previous experience in the iGaming industry would be a plus.</li><li>
Knowledge of Salesforce and SharePoint.</li></ul><div><b>
What We Offer:</b></div><div><ul><li>
Tremendous growth opportunities in a strong, agile and fast-moving international enterprise</li><li>
Private health insurance from day one</li><li>
One meal per day</li><li>
A vibrant and technologically advanced work environment where you play a key role in delivering exceptional gaming experiences in collaboration with talented international teams</li><li><b>
Please note, relocation support is not provided for this role.</b></li></ul></div><div><b>
Ready to Elevate Your Career? Join ARRISE Today!</b></div><div>
</div><div>
#LI-AI1 #LI-Onsite based</div></div>

Corporate Services & Studio Compliance Specialist

Five Rivers Metro Parks

<div><div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2></div>
<p></p><div><p>An Administrative Specialist works under the general supervision of a supervisor, communicates policies or procedures to staff and has input into planning and policy development. Work requires considerable analytical skill and the ability to plan and coordinate tasks.</p><p>
The Administrative Specialist is distinguished from the Administrative Assistant by having greater responsibility in a majority of assigned duties including composition, budget, and lead responsibility.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Duties/Responsibilities</b></h2></div>
<p></p><div><p><b><i>To perform this job successfully, an individual must perform essential duties to expected performance standards. Reasonable accommodations are made as required for persons with disabilities as defined under the Americans with Disabilities Act.</i></b></p><ul><li>
Maintains effective public relations with park visitors, general public, and others by providing information and answering questions.</li><li>
Performs various administrative duties in support of assigned area(s) operations.</li><li>
Maintains confidentiality of sensitive records and information.</li><li>
Maintains asset records. Enters new items that are purchased or donated, as well as labels assets.</li><li>
Works assigned schedule, exhibits regular and punctual attendance and works outside of normal schedule as required.</li><li>
Processes bills and invoices for payment; and prepares and transmits a variety of financial documents and maintains record of financial transactions. In collaboration with accounts payable communicates with vendors to resolve errors and discrepancies.</li></ul><ul><li>
Develops budget recommendations and justification for a supervisor; analyzes and interprets budget and financial data; maintains department program budget records; verifies expenditures and codes to appropriate account; recommends and processes transfer of funds between budget categories; requests or initiates journal entries to correct or adjust charges against accounts; develops and monitors budgets for grants.</li><li>
Gathers information, compiles data, calculates descriptive statistics and prepares required reports of department or program activities; prepares annual state or federal reports; plans and carries out special projects for supervisor.</li><li><p>
Provides service to the public by responding to questions, offering assistance, and providing information. Collaborates internally, within, and across departmental boundaries, to provide information and service to others in the organization to contribute to the effective operation of the agency and all staff.</p></li><li><p>
Performs other duties as assigned</p></li><li>
Responsibilities may vary when assigned to different departments, but the essential duty of providing administrative and clerical support will remain the same. The following are examples of different responsibilities when assigned to different areas:</li></ul><div><b><br>
When assigned to Operations:</b></div><ul><li>
Works with user groups and event committees with detailed knowledge of facilities to assist with processing event permits, insurance requirements, maps and other related documents.</li><li>
Serves as a liaison with other departments and outside agencies, and explains policies when necessary.</li><li>
Maintains an internal department calendar of events, programs, meetings, rentals, trainings, staff vacations and functions.</li><li>
Enters and reviews data for the Task Analysis and cost of service spreadsheets. Updates and maintains the Park Services SharePoint site including creating new lists, documents, calendars, and making other web changes.</li><li>
Assists in preparation and analysis of annual budget for the Operations area, including compiling data, making revenue projections; monitors and tracks expenditures monthly. Assists with maintaining equipment and vehicles for Operations in the Asset Management System.</li><li>
Performs procurement, bidding and bid tabulations, and works with vendors for the purchase of equipment, uniforms, supplies, and printing services under established guidelines.</li></ul><p></p><p><b><br>
When assigned to Public Safety:</b></p><ul><li>
Assists in documenting, scheduling, and reporting (as required) law enforcement related training, including state-mandated and other annual training.</li><li>
Assists with collecting evidence of compliance and other documentation for best practices certification programs such as CAPRA and the Ohio Collaborative.</li><li>
Assist with LEADS/CJIS requirements, audits (every 3 years) updates, testing and re-certification every two (2) years, or as needed, for new rangers and some other FRMP employees.</li><li>
Assists with fulfilling and documenting open records requests from the public, media, defense attorneys, prosecutors, and citizens. This may include cruiser video, body-worn camera video, and related written reports and photographic evidence.</li><li>
Assists in data entry into the FBI&rsquo;s National Incident-Based Reporting System.</li><li>
Assists in expunging/sealing records that have been ordered expunged/sealed by the courts.</li><li>
Assists in the process of utilizing GovDeals online auction site to sell Public Safety cruisers/vehicles that have been decommissioned.</li><li>
Maintain strict confidentiality and integrity when handling information related to a criminal case, employment background investigations, personnel files, and/or other sensitive information.</li><li>
Maintain compliance with all Law Enforcement Automated Data System (LEADS), Criminal Justice Information System (CJIS), and Ohio Law Enforcement Gateway (OHLEG) security policies and procedures.</li></ul><p></p><div><b><br>
When assigned to Planning and Projects:</b></div><ul><li>
Maintains various databases, records and files. Enters data into recordkeeping systems, and prepares reports pertinent to and in support of the department&rsquo;s operations.</li><li>
Assists in project bidding and award: processes bid documents, appropriates project funding, processes addenda, conducts public bid openings, records evaluation of bidders and selection of the successful bidder, processes project initiation documents.</li><li>
Develops, manages, and archives land and facility record documents, in GIS and other formats, such as acquisition records; property covenants, grant records and obligations, restrictions and requirements; property information; building permits, site survey drawings, construction drawings and specifications and project construction records.</li><li>
Ensures prevailing wage compliance: reviews wage rate reports and affidavits for prevailing wage rate construction projects; conducts on-site prevailing wage interviews; tracks wage determinations.</li><li>
Assists in grant application and tracking: gathers information, compiles applications, processes reimbursement requests and grant close-out, and tracks grant performance.</li><li>
Collects, develops, maintains, and submits documentation and reports required by public and private agencies for the purpose of meeting regulatory and grant requirements.</li><li>
Assists with project financial tracking: maintains project budget data; works with Finance to appropriate funds; processes contracts, purchase orders and change orders; assists with review and approval of vendor, consultant, and contractor invoices and other required contract documents.</li></ul><div><b>
When Assigned to Administration:</b></div><ul><li>
Serves as a liaison with other departments and outside agencies, and explains policies when necessary.</li><li>
Maintains an internal department calendar of regulatory filings including federal and state reports.</li><li>
Assists in preparation and analysis of annual budget for the Administration area, including compiling data, monitors and tracks expenditures monthly.</li><li>
Performs procurement, bidding and bid tabulations, and works with vendors for the purchase of equipment, uniforms, supplies, and printing services under established guidelines.</li><li>
Assists with managing records and adhering to records retention schedule. Files paperwork as needed.</li><li>
Assist with grants management and tracking.</li></ul><div><b>
When assigned to Philanthropy:</b></div><ul><li>
Enter and maintain accurate donor records for gifts, pledges, and payments; generate timely acknowledgments and thank-you letters.</li><li>
Monitor pledge schedules and support donor follow-up and inquiries.</li><li>
Assist with stewardship tracking, donor recognition, and philanthropy reporting.</li><li>
Maintain accurate documentation to support audits, grant reporting, and compliance.</li><li>
Coordinate board and committee meeting logistics, including scheduling, materials, and records.</li><li>
Manage donor reports, mailing lists, and data integrity for campaigns and communications.</li><li>
Support newsletters, social media, and website updates.</li><li>
Assist with event coordination, guest tracking, and on-site support.</li><li>
Track philanthropy deadlines and provide general administrative support as needed.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><p><b><i>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. A combination of appropriate education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification is:</i></b></p><div><ul><li>
Associate&rsquo;s degree in administrative assisting, accounting, general business or a closely related field.</li><li>
Six years of experience providing progressively responsible administrative support.</li><li>
Willingness and ability to work occasional evenings and weekends as needed.</li><li><p>
Valid Driver&rsquo;s License which meets Five Rivers MetroParks&rsquo; insurance carrier guidelines.</p></li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Information</b></h2></div>
<div><p>Candidates must successfully complete a criminal background check and drug screening prior to employment</p></div></div></div>

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