administrative support specialist

One Federal Solution

<div><p>One Federal Solution (OFS) is seeking an Administrative Support Specialist to join our team. The Administrative Support Specialist will provide crucial administrative and technical support to the Managers, Supervisors, and Leadership. The role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p><b>
Clearance Level &ndash; Active Secret Clearance Required to be considered for this role</b></p><p></p><p><b>
Administrative Support Specialist Tasks and Duties:</b></p><ul><li>
Assist the HR Manager, Supervisors, and Leadership with the in-and-out processing of civilian employees.</li><li>
Support the preparation of budget reports.</li><li>
Provide note-taking and administrative support for conferences and meetings.</li><li>
Prepare read-ahead materials and assist with logistical coordination for meetings and training conferences, including space, technical support, supplies, transportation, and other event needs.</li><li>
Issue and manage building badges, control identification badges, and keys for assigned personnel.</li><li>
Track selections from hiring events and assist with monitoring and entering information into agency task management systems or spreadsheets to track internal and external suspense actions.</li><li>
Maintain accurate tracking of workload, facility assignments, student activities, instructor assignments, and other related tasks.</li><li>
Assist in researching and ordering office supplies and basic materials.</li><li>
Manage and organize correspondence for assigned components.</li><li>
Support vehicle officer in maintaining office vehicles and driving government vehicles when required.</li><li>
Maintain and update travel and leave schedules for leadership.</li><li>
Answer phone messages and forward appropriate messages to relevant parties.</li><li>
Update and submit briefing slides for release approval when applicable.</li><li>
Organize and schedule regular Teams meetings for leadership and staff.</li><li>
Track and manage BI inventory, including equipment and vehicles.</li><li>
Update recruitment calendars, including the external website.</li><li>
Format and update the Recruitment and Retention Plan as needed.</li><li>
Assist in uploading resumes received from career fairs and by email to the applicant tracking system, managing a volume of 5 to 300 resumes depending on the event.</li><li>
Draft and send communication to candidates and applicants.</li><li>
Coordinate with event planners for the Summer Intern Recognition ceremony.</li><li>
Manage updates to the Director Awards webpage, create deliberation requirements, and order plaques/trophies. Work with the Public Affairs Office to plan the Director Awards Annual Ceremony.</li><li>
Schedule and support Executive Review Panels for filling Defense Intelligence Senior Executive Service and Defense Intelligence Senior Level vacancies.</li><li>
Review HCMO Policies for grammatical accuracy before preparing them for the Director's signature.</li></ul><p></p><p><b>
Administrative Support Specialist Qualifications and Requirements:</b></p><ul><li>
High school diploma or equivalent.</li><li>
Two years of relevant administrative and technical support experience.</li><li>
Active Secret Clearance</li><li>
Strong oral and written communication skills, with a good command of the English language.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.</li><li>
Strong organizational skills with the ability to prioritize and manage multiple tasks.</li><li>
Excellent attention to detail and ability to handle confidential information.</li></ul><p></p><p><b>
Preferred Skills:</b></p><ul><li>
Experience working with budget preparation and travel-related reports.</li><li>
Experience in event planning and coordination.</li><li>
Familiarity with applicant tracking systems.</li><li>
Knowledge of government or defense-related processes and procedures is a plus.</li></ul><p></p><p><b>
About One Federal Solution:</b><br>
One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise-wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.</p></div>

Administrative Support Specialist

Northwest Behavioral Health

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Administrative Support Specialist to join our team. In this vital role, you will serve as the backbone of our office operations, ensuring seamless administrative functions and exceptional customer support. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where tasks are completed accurately and promptly. This position offers an exciting opportunity for someone passionate about office management, with a focus on delivering top-tier service and maintaining smooth daily operations.</p><p><b>Esstential Duties</b></p><ul><li>Perform variety of clerical and administrative tasks, including typing correspondence and preparing client-related materials.</li><li><b>Manage the flow of clients from waiting area to appropriate staff, ensuring a smooth and organized check-in process.</b></li><li>Complete accurate and timely data entry, using the Notenetic Electronic Health Record (EHR) system.</li><li>Provide backup support to other clerical or administrative team members as needed efficient office operations.</li><li>Receive and process client referrals through multiple channels, including phone, fax and walkins.</li><li>Carry out additional duties as assigned to support overall office functionality.</li></ul><p>Pay: $14.50 - $15.00 per hour</p><p>Work Location: In person</p>

All City Management Services

<div><div><b>Administrative Support Specialist</b></div>
<div><b>Position: </b>Administrative Support Specialist</div>
<div><b>Hours: </b>Full Time 8 Hours Daily Mon-Fri (in office)<br>
<b>Location: </b>Arlington, TX Office</div>
<div><b>Compensation:</b> $18.00 an hour. Position is eligible for yearly bonus and other benefits.<br>
<br>
<b>ESSENTIAL FUNCTIONS:</b></div>
<ul><li>Reports to and works under the direction of the Administrative Services Manager.</li>
<li>Answer phone calls and maintaining the switchboard at your desk.</li>
<li>Provides administrative support for field-based team and/or interdepartmental needs.</li>
<li>Basic office administrative duties, flyer printing, office supplies ordering, and use of office phones.</li>
<li>Assist with the maintenance, set-up, and training of field personnel on different databases.</li>
<li>Provides administrative support to the Resource Development team.</li>
<li>Basic device usage support including device set up and troubleshooting support.</li>
<li>Produce and distribute correspondence memos, letters, emails, faxes and forms.</li>
<li>Assists in the processing of new hire paperwork, background checks, and scanning/ filing of documents</li>
<li>Crossing Guard app support for departmental and field team.</li>
<li>Works as a liaison between the field personnel and office staff.</li>
</ul><div><b>EXPECTATIONS:</b></div>
<ul><li>Consistently complete assigned duties in a professional manner in order to meet established deadlines.</li>
<li>Implement the appropriate solutions in a timely manner when solving problems for customers and employees.</li>
<li>Open to change and be able to adapt performance to meet the requirements of a changing work environment.</li>
<li>Demonstrate the willingness and ability to work well with others and handle constructive criticism.</li>
</ul><div><b>REQUIREMENTS:</b></div>
<ul><li>Advanced levels of proficiency in Microsoft Office programs.</li>
<li>Must have the ability to communicate accurately and clearly both orally and in writing.</li>
<li>Analytical and problem-solving skills with the ability to handle multiple tasks.</li>
<li>Must demonstrate time management and organizational skills.</li>
<li>Must be self-motivated and dependable.</li>
<li>Working knowledge of all company policies, procedures, and requirements</li>
<li>Strong organizational and time management skills.</li>
<li>Bilingual in Spanish is a plus but not required.</li>
</ul><div><div><b>About All City Management Services:</b> ACMS is the largest School Crossing Guard Company in the nation. With over 40 years of experience, we currently serve over 275 cities, school districts, and police departments. We are 100% dedicated to the safety of children as they walk to and from school every day.</div>
<p>ACMS is committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age (40 and older), race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws.</p></div></div><div></div>

Mr. Dent Inc.

<p><b>Overview</b><br/>We are hiring a full-time Administrative Support Specialist to assist with customer service, basic accounting/admin work, and vehicle importing support.</p><p>We are looking for someone who is organized, dependable, detail-oriented, and comfortable working with digital systems. No importing experience is required. We will train the right candidate.</p><p><b>Responsibilities:</b></p><ul><li>Provide customer service support by phone and email</li><li>Assist with invoices, payments, and administrative tasks</li><li>Maintain records and documents in Google Workspace</li><li>Perform data entry and recordkeeping</li><li>Support vehicle importing and compliance workflows</li><li>Coordinate with transporters, dealers, and internal staff</li></ul><p><b>Qualifications:</b></p><ul><li>Strong attention to detail</li><li>Good communication and organizational skills</li><li>Proficiency with Google Docs, Sheets, and Drive</li><li>Ability to learn new systems quickly</li><li>Ability to manage multiple tasks accurately</li></ul><p>Experience in administrative support, accounting, automotive, logistics, or compliance is helpful but not required.</p><p>Please submit your resume and a brief introduction with your application.</p><p>Pay: $35,000.00 - $45,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Early Learning Coalition of Hillsborough County

<div>Description:
<p><b>
POSITION TITLE: </b>Program Initiatives and Education Support Specialist</p><p><b>
FLSA STATUS: </b>Non-Exempt</p><p><b>
PAY GRADE:</b> N1</p><p><b>
PAY RANGE:</b> $39,228 to $53,081 per year</p><p><b>
DEPARTMENT: </b>Program Initiatives &amp; Education</p><p><b>
POSITION SUMMARY</b></p><p>
This position provides administrative and data entry support to the Program Initiatives &amp; Education team. The individual performs data entry of information to maintain database(s) through various systems, and supports initiatives and projects related to data requests. This position is responsible for accuracy, efficiency, and retrieval of processed data. This individual will review data entered for quality assurance and generate data reports as required. In addition, this position will be responsible for assisting childcare providers by phone and in person.</p><p><b>
ESSENTIAL DUTIES AND RESPONSIBILITIES</b></p><ul><li>
Collect, compile, and analyze data trends from various departments ensuring accuracy and integrity of reports.</li><li>
Assist with duties related to CLASS Observations such as, but not limited to assignments, uploads, and SR TIER 1 Monitoring.</li><li>
Support the ELCHC&rsquo;s quality improvement initiatives through data entry and analysis; make recommendations for improvement within the local database.</li><li>
Assure timely preparation of reports including review and maintenance of data as needed prior to report preparation.</li><li>
Review discrepancies in data received, request clarification and/or advise supervisor of issues related to data and perform data verification routines in accordance with Coalition procedures.</li><li>
Provide quality customer service and ensure a positive relationship in interactions with internal and external customers, including various administrative support functions to include correspondence, filing, phone, and reception duties.</li><li>
Coordinate with ELCHC staff to consolidate and archive data, quality assurance checks, and assist with inventory checks and the distribution of materials.</li><li>
Provide overall support to Quality Improvement Coordinator and VPK Data Quality Improvement Coordinator</li><li>
Perform other duties that may be necessary to maintain the success of the organization, as determined by Leadership.</li></ul>
Requirements:
<ul><li>High school diploma or equivalent; Associate degree preferred</li><li>
Minimum 2 years administrative support experience to include data entry</li><li>
Basic EXCEL spreadsheet skills</li><li>
Ability to exemplify our Core Values</li><li>
Proven ability to connect with a diverse population</li><li>
Ability to identify and resolve problems in a friendly, professional, and timely manner</li><li>
Knowledge of Best Practices regarding customer service skills</li><li>
Attention to detail with the ability to accurately interpret and enter data.</li><li>
Intermediate knowledge of Microsoft Office Products</li><li>
This position requires successful completion of the level 2 background screening standards as set forth in s. 435.04, F.S.</li><li>
Bilingual English/Spanish preferred</li><li>
Able to work flexible hours when required by Leadership</li></ul><p><b>
SUPERVISORY RESPONSIBILITIES</b></p><p>
None.</p><p><b>
PHYSICAL ACTIVITY/WORK CONDITIONS</b></p><ul><li>
Work Environment: This job operates in a general office setting. This role routinely uses standard office equipment such as computers, phones, copiers/fax machines. While performing the duties of this job, the employee frequently interacts with staff, vendors, and the general public in person and via telephone and email.</li><li>
Physical Demands: While performing the duties of this job, the employee will be required to sit for prolonged periods of time, at a desk, utilizing a computer and reviewing online and paper documents. The employee may be required to lift and move up to 25 pounds.</li><li><b>
Telework is available at discretion of management, this is a Hybrid role with an in-office requirement.</b></li></ul></div>

Charles Schwab

<p></p><div><p>Lone Tree, CO
</p><p>Requisition ID 2026-120878</p>
<p>Category Human Resources and Administrative</p>
<p>Position type Regular</p>
<p>Pay range USD $27.60 - $48.08 / Hour</p>
<p>Application deadline 2026-04-18</p></div>
<br><div><div><div><p>Your opportunity</p><br>
<p>
At Schwab, you&rsquo;re empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us &ldquo;challenge the status quo&rdquo; and transform the finance industry together. Here, we believe our work matters &mdash; to our clients, our communities, and each other.</p><p></p><p>
Operational Services is a centralized firm function that supports client experience and execution of financial services activities for Schwab Advisor Services, Schwab Workplace and Schwab Investor Services. Our businesses are responsible for client support and processing activities across Schwab&rsquo;s products and offerings. We balance our commitment to efficiency and scale with delivering best in class experience for our clients. In Operational Services, we power the moments that matter.</p><p></p><p>
We&rsquo;re looking for a highly organized and proactive Administrative Assistant to support the Head of Retirement Operations within Operational Services and several other Managing Directors. This position plays a key role in ensuring smooth daily operations, managing complex schedules, and coordinating meetings that connect our people and advance our mission.</p><p></p><p>
We believe in the importance of in-office collaboration and fully intend for the selected candidate for this role to work on site in the specified location(s).</p><p></p><p>
In this role, you will</p><ul><li>
Act as Administrative Assistant to three or more Managing Directors, with additional ad‑hoc Ops leader support as required.</li><li>
Provide comprehensive administrative support, including managing calendars, expenses, and meeting coordination.</li><li>
Organize leader personal requirements, such as coordinating travel time between meetings, scheduling necessary breaks throughout the day, and helping to solution where applicable.</li><li>
Anticipate needs and take initiative to streamline processes, manage competing priorities, and ensure leaders are prepared for meetings and deliverables.</li><li>
Be responsible for managing and submitting expenses and travel activity through the centralized Concur booking system, in accordance with corporate policies and deadlines.</li><li>
Oversee and coordinate logistics for meetings as required, including schedules, meeting room booking, and organizing activities with on-the-ground facilities teams.</li><li>
Organize team engagement and/or offsite activities, including restaurant reservations, team-building activities, and attendee communications while ensuring a seamless experience for all participants through proactive planning and on-site support.</li><li>
Handle confidential or sensitive information with discretion as needed.</li>
<li> your knowledge of collaboration tools, including but not limited to, Microsoft Teams, Office365 applications, audio and video conferencing, and remote access.</li><li>
Collaborate effectively with fellow Administrative Assistants to organize meetings and events for leaders within Ops, with key business partners across the firm, and with external stakeholders.
</li><li>Provide ad hoc support where needed for leader and department communications, employee experience, and process improvements.</li></ul><p>
What you have</p><br>
<p>
Required qualifications</p><ul><li>
5+ years of administrative experience supporting senior leaders; financial services or other corporate environment preferred.</li><li>
Experience supporting senior leaders who manage multiple teams across multiple locations.</li><li>
Ability to manage multiple leaders, calendars, tasks, and deliverables all at once.</li><li>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable with Microsoft Teams and WebEx.</li></ul><p></p><p>
Preferred qualifications</p><ul><li>
Ability to work in a fast-paced, team-oriented environment across multiple locations and business groups.</li><li>
Flexibility and adaptability to changing priorities with the ability to anticipate, improvise, and adapt quickly while maintaining composure in dynamic or stressful situations.</li><li>
Excellent verbal and written communication skills, with strong planning and organizational abilities.</li><li>
Highly responsive and timely with tasks, invites, and requests for meeting planning, often within 24 hours or less.</li><li>
Strong time management skills, with the ability to manage multiple priorities in a fast-paced environment.</li><li>
Initiative and results-focused approach to deliver outstanding quality while working independently.</li><li>
Demonstrated self-starter with curiosity, sense of urgency, and ability to work effectively whether in the office or remote.</li><li>
Ability to develop and maintain strong partnerships and interpersonal business relationships.</li><li>
Familiarity with maintaining event or travel budget and coordinating hotel and/or vendor contracts.</li><li>
Experience using and leveraging Microsoft 365 Copilot or other AI productivity tools to streamline tasks and enhance efficiency.</li></ul><p></p><p>
In addition to the salary range, this role is also eligible for bonus or incentive opportunities.</p><div><p><br>
What&rsquo;s in it for you</p><p>
At Schwab, you&rsquo;re empowered to shape your future. We champion your growth through meaningful work, continuous learning, and a culture of trust and collaboration&mdash;so you can build the skills to make a lasting impact. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.</p><p>
We offer a competitive benefits package that takes care of the whole you &ndash; both today and in the future:</p><ul><li>
401(k) with company match and Employee stock purchase plan</li><li>
Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions</li><li>
Paid parental leave and family building benefits</li><li>
Tuition reimbursement</li><li>
Health, dental, and vision insurance</li></ul></div><p></p><div><br>
<p></p>
</div></div><div><div><div>Share:</div>
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</ul></div></div></div><div><p>Eligible Schwabbies receive</p>
<ul><div><p>Medical, dental and vision benefits</p>
</div><div><p>401(k) and employee stock purchase plans</p>
</div><div><p>Tuition reimbursement to keep developing your career</p>
</div><div><p>Paid parental leave and adoption/family building benefits</p>
</div><div><p>Sabbatical leave available after five years of employment</p></div></ul></div></div>

Progressive

<p></p><div>Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.<br>
<br>
As a <b>claims administrative support specialist</b>, you'll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.<br>
<br>
<b>Must-have qualifications</b><ul><li>
High School diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience</li><li>
{OR} one year post-secondary education</li></ul><br>
<b>
Preferred skills</b><ul><li>
Proficiency using office equipment</li><li>
Proven organizational skills</li><li>
Ability to multi-task and quickly switch duties</li><li>
Communication skills with the ability to work in a team-environment</li><li>
Customer service and follow-up skills</li></ul><br>
<b>
Schedule:</b> This is a full-time, in-office position with hours from 8am-5pm, Monday through Friday.<br>
<br>
<b>Work Location: </b>9050 Centre Pointe Dr, Suite 200, West Chester Township, OH 45069<br>
<br>
<b>Compensation
</b><ul><li>$19.00-$21.00/hour</li><li>
Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance</li></ul><br>
<b>
Benefits</b><ul><li>
401(k) with dollar-for-dollar company match up to 6%</li><li>
Medical, dental &amp; vision, including free preventative care</li><li>
Wellness &amp; mental health programs</li><li>
Health care flexible spending accounts, health savings accounts, &amp; life insurance</li><li>
Paid time off, including volunteer time off</li><li>
Paid &amp; unpaid sick leave where applicable, as well as short &amp; long-term disability</li><li>
Parental &amp; family leave; military leave &amp; pay</li><li>
Diverse, inclusive &amp; welcoming culture with Employee Resource Groups</li><li>
Career development &amp; tuition assistance</li></ul><br>
Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes &amp; Values, Work-Life Flexibility, Compensation &amp; Benefits, and Leadership.<br>
<br>
Equal Opportunity Employer<br>
<br>
<i>For ideas about how you might be able to protect yourself from job scams, visit our scam-awareness page at</i> https://careers.progressive.com/pages/how-we-hire-faq-job-scams/</div>

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