administrative support specialist

Anazao Community Partners

Administrative Support SpecialistCompany: Anazao Community PartnersLocation: Wayne County, OhioAbout UsAnazao Community Partners is a nonprofit organization dedicated to swiftly meeting the behavioral health needs of our community through evidence-based practices and comprehensive support services. Our team is committed to fostering a supportive and inclusive environment for both clients and staff.ACP provides support to consumers through four Programs:<ul><li>Access and Engagement: Intake and short-term care</li><li>Community Care: ACP's term for Case Management</li><li>Counseling and Therapy: Individual, group, and family care in schools, office, and home settings</li><li>Service Coordination: Facilitating engagement between providers and families/client systems to solve complex needs</li></ul>Position OverviewAnazao Community Partners (ACP) is seeking a friendly and dependable Administrative Support Specialist to provide front desk and general office support.This role serves as the first point of contact for many clients and visitors, helping create a welcoming and professional environment. Responsibilities include greeting clients, answering phones, assisting with intake paperwork, and supporting basic office operations. The ideal candidate is organized, personable, and comfortable managing multiple tasks in a busy office setting.Key ResponsibilitiesFront Desk &amp; Client SupportGreet clients in a welcoming and professional manner. Answer and route incoming phone calls and assist with general inquiries.Client Intake SupportAssist clients with completing intake and other required paperwork. Ensure intake documentation is complete and properly routed to appropriate staff. Provide basic guidance to clients regarding forms and office procedures.Administrative &amp; Office SupportProvide general administrative support to staff and leadership as needed. Assist with basic office tasks such as organizing files, preparing documents, and maintaining office supplies.Assist with managing EHR and patient portals.Data Entry &amp; Record SupportEnter and maintain information in agency systems as needed. Assist with maintaining organized records and documentation.Communication &amp; Team CollaborationCommunicate clearly and professionally with staff and visitors. Work collaboratively with team members to support smooth office operations.QualificationsEducation<ul><li>High school diploma or equivalent preferred</li></ul>Experience<ul><li>Previous administrative or office support experience preferred.</li></ul>Skills<ul><li>Friendly and professional customer service skills</li><li>Ability to maintain confidentiality and professionalism when working with sensitive client information</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>High attention to detail and accuracy</li><li>Ability to manage multiple tasks and deadlines</li><li>Ability to work independently while contributing to a team environment</li></ul>Ideal Candidate Attributes<ul><li>You are highly organized and detail-oriented.</li><li>You communicate clearly and interact professionally with both clients and staff.</li><li>You enjoy supporting systems and processes that help teams run efficiently.</li><li>You are comfortable handling a variety of administrative tasks in a collaborative work environment.</li></ul>Benefits<ul><li>Health, life, and retirement options</li><li>Paid time off</li><li>Opportunities for professional development</li><li>Tuition reimbursement</li><li>401(k) with matching</li><li>Dental and vision insurance</li><li>Flexible schedule</li></ul>To ApplyPlease send your resume and any inquiries through Indeed or email to woodsm@anazaocommunitypartners.orgAnazao Community Partners is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals of all backgrounds to apply.Job Type: Full-timePay: $35,000.00 - $40,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Supplemental Pay:<ul><li>Bonus pay</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Work Location: In person

Administrative Support Specialist

Mitchell Hamline School of Law

<div>Job Purpose/Summary:
Administrative Support Specialist provides administrative and operational support to general counsel, ensuring smooth and efficient operations. This role handles a wide range of responsibilities including scheduling, communications, event coordination, travel arrangements, and documentation management. The ideal candidate is detail-oriented, proactive, and highly organized, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. This position requires discretion, integrity, and the ability to handle confidential and sensitive information. This position works on-site with limited supervision.
Essential Duties and Responsibilities:
Administrative Support:<ul><li>
Maintain organization system for legal matters, both physical and electronic.</li><li>
Draft, edit, and format professional documents, presentations, and correspondence.</li><li>
Provide budget assistance - preparations, monitoring, and maintaining.</li><li>
Manage the daily office operations, including handling general inquiries, ordering supplies, and scheduling.</li><li>
Coordinate the delivery of legal correspondence including mailing and arranging courier services as needed.</li><li>
Coordinate travel arrangements and process related reimbursements.</li><li>
Manage expense reports, corporate card reconciliation, and check requests.</li><li>
Manage and maintain the General Counsel's calendar, including scheduling meetings, tracking legal deadlines, and coordinating appointments.</li><li>
Budget assistance - preparation, monitoring and maintaining.</li><li>
Assist with the planning and execution of departmental projects as assigned, ensuring timely completion and attention to detail.</li><li>
Performs other duties and responsibilities as requested or required.</li></ul>
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
Knowledge, Skills and Abilities:<ul><li>
Excellent written and verbal communication skills.</li><li>
Demonstrated problem solving skills.</li><li>
Ability to handle multiple tasks with strong time management and prioritization skills.</li><li>
Excellent attention to detail.</li><li>
Strong customer service skills.</li><li>
Adherence to the highest level of confidentiality and discretion with respect to the work.</li><li>
Demonstrated excellent written and verbal communication skills.</li></ul>
Minimum Qualifications:<ul><li>
Associate's degree in business or related fields and 3 years of previous administrative assistant experience or an equivalent combination of education and experience.</li><li>
5 years administrative assistant experience with no higher education degree</li><li>
Proficient in Microsoft Office 365, including skills in Outlook, Word, Teams, PowerPoint, and Excel.</li></ul>
Preferred Qualifications:<ul><li>
Experience as legal administrative assistant</li><li>
Bachelor's degree in business or related field</li><li>
Additional years of administrative support experience</li></ul>
Pay Range
The estimated compensation range for this position is $25.50 - $31.25 per hour.
Benefits<ul><li>
Health insurance</li><li>
Dental insurance</li><li>
Life/AD&amp;D insurance (MHSL pays for)</li><li>
Optional Life Insurance</li><li>
Disability Benefits (MHSL pays for)</li><li>
Generous Holidays and Winter Break</li><li>
403(b) Retirement plan (Generous MHSL match)</li><li>
Employee Assistance Program (EAP)</li><li>
Competitive compensation package</li></ul> 
To apply, please submit a cover letter and resume. Review of applications will be on a rolling basis until the position is filled or otherwise closed at the School's discretion. 
Mitchell Hamline School of Law does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.
Notice of Nondiscrimination re: Title IX Sex Discrimination
Mitchell Hamline School of Law prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions about sex discrimination or harassment to the Title IX Coordinator. The notice of nondiscrimination and information about reporting concerns is located on our website (https://mitchellhamline.edu/students/title-ix/).</div>

Progressive

<div>Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress. 
As a claims administrative support specialist, you&rsquo;ll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.
Location: Irvine, CA (candidates must reside within 30 miles of 92602) 
Must-have qualifications<ul><li>
High School diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience</li><li>
{OR} one year post-secondary education</li></ul> 
Preferred skills<ul><li>
Proficiency using office equipment</li><li>
Proven organizational skills</li><li>
Ability to multi-task and quickly switch duties</li><li>
Communication skills with the ability to work in a team-environment</li><li>
Customer service and follow-up skills</li></ul> 
Schedule: Monday - Friday (a schedule that will fall between the hours 8:00am to 6:00pm)
Compensation<ul><li>
You'll be paid $18.04 - $21.57/hour depending on experience</li><li>
Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance</li></ul> 
Benefits<ul><li>
401(k) with dollar-for-dollar company match up to 6%</li><li>
Medical, dental &amp; vision, including free preventative care</li><li>
Wellness &amp; mental health programs</li><li>
Health care flexible spending accounts, health savings accounts, &amp; life insurance</li><li>
Paid time off, including volunteer time off</li><li>
Paid &amp; unpaid sick leave where applicable, as well as short &amp; long-term disability</li><li>
Parental &amp; family leave; military leave &amp; pay</li><li>
Diverse, inclusive &amp; welcoming culture with Employee Resource Groups</li><li>
Career development &amp; tuition assistance</li></ul> 
Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes &amp; Values, Work-Life Flexibility, Compensation &amp; Benefits, and Leadership. 
Equal Opportunity Employer
Applicants must be authorized to work for any employer in the U.S. without the need or potential need, of current or future sponsorship for employment. Progressive does not hire candidates with (e.g., F-1 CPT, OPT, or STEM OPT, H-1B, O-1, E-3, TN) statuses for this role. 
For ideas about how you might be able to protect yourself from job scams, visit our scam-awareness page at https://careers.progressive.com/pages/how-we-hire-faq-job-scams/</div>

Claims Administrative Support Specialist

<div>Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.
As a claims administrative support specialist, you&rsquo;ll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.
Must-have qualifications<ul><li>
High School diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience</li><li>
[OR] one year post-secondary education</li></ul>
Preferred skills<ul><li>
Proficiency using office equipment</li><li>
Proven organizational skills</li><li>
Ability to multi-task and quickly switch duties</li><li>
Communication skills with the ability to work in a team-environment</li><li>
Customer service and follow-up skills</li></ul>
Location: Erie, PA. Candidate must live within a 30-mile radius to the Erie, PA office to support our Work Location Strategy. Office address is 5473 Village Common Drive, Erie, PA 16506.
Schedule: Monday through Friday 8am - 5pm. This is an in-office customer facing role.
Compensation<ul><li>
$19.63 - $20.52/hour</li><li>
Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance</li></ul>
Benefits<ul><li>
401(k) with dollar-for-dollar company match up to 6%</li><li>
Medical, dental &amp; vision, including free preventative care</li><li>
Wellness &amp; mental health programs</li><li>
Health care flexible spending accounts, health savings accounts, &amp; life insurance</li><li>
Paid time off, including volunteer time off</li><li>
Paid &amp; unpaid sick leave where applicable, as well as short &amp; long-term disability</li><li>
Parental &amp; family leave; military leave &amp; pay</li><li>
Diverse, inclusive &amp; welcoming culture with Employee Resource Groups</li><li>
Career development &amp; tuition assistance</li></ul>
Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes &amp; Values, Work-Life Flexibility, Compensation &amp; Benefits, and Leadership.
Equal Opportunity Employer Applicants must be authorized to work for any employer in the U.S. without the need or potential need, of current or future sponsorship for employment. Progressive does not hire candidates with {e.g., F-1 CPT, OPT, or STEM OPT, H-1B, O-1, E-3, TN} statuses for this role.
For ideas about how you might be able to protect yourself from job scams, visit our scam-awareness page at https://careers.progressive.com/pages/how-we-hire-faq-job-scams/</div>

<div>Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.
As a claims administrative support specialist, you&rsquo;ll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.
Must-have qualifications<ul><li>
High School diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience</li><li>
[OR] one year post-secondary education</li></ul>
Preferred skills<ul><li>
Proficiency using office equipment</li><li>
Proven organizational skills</li><li>
Ability to multi-task and quickly switch duties</li><li>
Communication skills with the ability to work in a team-environment</li><li>
Customer service and follow-up skills</li></ul>
Schedule: In-office Monday-Friday 8:00 am - 5:00 pm
Location: 1715 Yankee Doodle Drive, Suite 200, Eagan, MN 55121. This is not a remote position and requires an in-office presence 5 days per week.
Compensation<ul><li>
$19.00 - $22.00/hour</li><li>
Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance</li></ul>
Benefits<ul><li>
401(k) with dollar-for-dollar company match up to 6%</li><li>
Medical, dental &amp; vision, including free preventative care</li><li>
Wellness &amp; mental health programs</li><li>
Health care flexible spending accounts, health savings accounts, &amp; life insurance</li><li>
Paid time off, including volunteer time off</li><li>
Paid &amp; unpaid sick leave where applicable, as well as short &amp; long-term disability</li><li>
Parental &amp; family leave; military leave &amp; pay</li><li>
Diverse, inclusive &amp; welcoming culture with Employee Resource Groups</li><li>
Career development &amp; tuition assistance</li></ul>
Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes &amp; Values, Work-Life Flexibility, Compensation &amp; Benefits, and Leadership.
Equal Opportunity Employer Applicants must be authorized to work for any employer in the U.S. without the need or potential need, of current or future sponsorship for employment. Progressive does not hire candidates with {e.g., F-1 CPT, OPT, or STEM OPT, H-1B, O-1, E-3, TN} statuses for this role.
For ideas about how you might be able to protect yourself from job scams, visit our scam-awareness page at https://careers.progressive.com/pages/how-we-hire-faq-job-scams/</div>

City of Appleton

JOB
 The Appleton Public Library, the Wisconsin Library of the Year for 2025, is seeking an Administrative Support Specialist to join our dynamic team. This full-time position provides administrative support for the library’s administrative needs and meeting room scheduling. Under the direction of the Library Director, this role supports overall library administration, meeting room reservations, record-keeping, internal communications, and general logistics.
 
EXAMPLE OF DUTIES
 ESSENTIAL JOB FUNCTIONSPrepares and distributes board packets, takes minutes, and ensures accurate documentation of board-related materials.Assists with event logistics and room coordination for library and community use; serves as lead in meeting room booking system setup and troubleshooting.Coordinates internal communication workflows including correspondence, emails, meeting scheduling, and phone coverage.Responds to patron inquiries and concerns; routes when appropriateProvides general administrative support to library administration and supervisors as able including tracking of library departmental metrics.Coordinates staff onboarding logistics with HR and section supervisors; communicates with HR on documentation regarding employee changes.Orders and maintains inventory of office and supplies.Oversees general administrative tasks including mail distribution, filing, and vendor communication.Maintains records in conjunction with library’s records retention custodian.Maintains regular, punctual, and predictable attendance; works overtime as needed.Provides backup support to the Administrative Support Specialist – Financials as needed.OTHER JOB FUNCTIONSSupports special projects and staff recognition.Attends occasional evening or weekend meetings or events related to administrative needs.
 
SUPPLEMENTAL INFORMATION
 COMPETENCIESCommunicationCustomer FocusHandling Difficult PeopleProblem SolvingAdaptability/FlexibilityTo learn more about these competencies click here

Administrative Support Specialist - Library

UW Health

<div>Work Schedule :
 
FTE 100%, 40 hours per week. Day shift, Monday &ndash; Friday 8:00AM &ndash; 4:30PM. Training on-site for the first 1-2 months at both University Hospital and 749 University Row. This is a hybrid role, with three days on site and two days remote. You will work at University Hospital in Madison, WI. Hours may vary based on the operational needs of the department. 
Be part of something remarkable 
Join the #1 hospital in Wisconsin! Join our Transplant Team at UW Health and be part of one of the world&rsquo;s foremost organ transplant programs! 
We are seeking a Transplant Administrative Support Specialist to:
<ul><li>Support multiple Transplant RN Coordinators and Social Workers as they care for complex transplant patients.
</li><li>Data entry into the electronic health records, scheduling of tests and appointments, communicating with transplant patients, and generate patient and provider correspondence.
</li><li>Triage incoming patient calls and assist the Transplant RN Coordinator in supporting patient care from referral, evaluation, organ transplant and through long-term management of patients after their transplant.
</li>On-site tasks such as sorting and distributing mail, and handling onsite forms and signature needs. 
<li>
 
</li></ul> 
At UW Health, you will have:
<ul><li>An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance. Full time benefits for part time work.
</li><li>Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance.
</li><li>Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being.
</li><li>Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement.
</li>The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions. 
<li>
</li></ul><div>Qualifications
</div><div><div><ul><li>High School Diploma or equivalent Required
</li><li>Associate's Degree in healthcare or related field, or post high school education Preferred
</li></ul></div><div></div><div>Work Experience
</div><div><ul><li>1 year experience working in a patient related healthcare setting Required
</li><li>3 years experience in a health care support role or transplant setting Preferred
</li></ul></div></div><div></div><div>Our Commitment to Social Impact and Belonging
</div><div>UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. 
</div>University Hospital in Madison is a Magnet&reg;-designated facility that&rsquo;s ranked Wisconsin&rsquo;s #1 hospital and considered one of the nation's leading hospitals, teaching institutions and referral centers.</div>

Transplant Administrative Support Specialist

Search 10000+ Administrative support specialist jobs near you this March. New roles added regularly across leading industries. Apply today.

10000 administrative support specialist jobs Near Me

Administrative Support Specialist

Administrative Support Specialist

Claims Administrative Support Specialist

Claims Administrative Support Specialist

Claims Administrative Support Specialist

Administrative Support Specialist - Library

Transplant Administrative Support Specialist