administrative support specialist

Y-12 National Security Complex

<div><div><div><b>Location: </b>Oak Ridge, TN<br>
<b>Job Title:</b> Administrative Support Specialist</div>
<div><b>
Career Level: </b>Support</div>
<div><b>
Career Level To: </b>Senior Support</div>
<div><b>
Job Specialty:</b> General Administration</div><br>
<div><div><div><h2 class="jobSectionHeader"><b>What You'll Do</b></h2>
</div><div><div>
The Administrative Support Specialist will report directly to the Sr. Director of Quality Assurance, and will serve as a critical strategic partner and an extension of the Sr. Director's leadership. This role is instrumental in ensuring the seamless and efficient operation of the entire Quality Assurance (QA) organization, acting as a crucial interface within the QA executive management team.<b> </b>Key responsibilities include:</div>
<ul>
<li><b>High-Level Correspondence &amp; Communications:</b> Draft, edit, and manage executive-level communications, sensitive reports, presentations, and official documentation for internal leadership, external stakeholders, and federal counterparts, often acting on behalf of management in the preparation of complex reports and correspondence. Manage formal internal (YFO) and external correspondences via the TOPIC Correspondence process, and is responsible for all content on the QA Website.</li>
<li><b>Executive Support &amp; Critical Meeting Management:</b> Proactively manage management calendars, prioritize meetings, prepare agendas, compile briefing materials, capture action items, and ensure timely follow-up. This includes coordinating and providing administrative support for critical review boards, leadership forums, the annual leadership offsite, quarterly All Hands meetings, regular customer meetings, and QA Tier 3 Staff Meetings (including VTB management and Principle Share rotation).</li>
<li><b>Departmental Operations &amp; Process Enhancement:</b> Oversee and coordinate administrative activities to accomplish divisional mission and objectives. This includes managing and establishing programs and projects in areas such as human resources (new hires, HR operations requests, reinvestigations), budget/financial analysis support, training coordination (including booking training for employees and serving as Required Reading Coordinator), comprehensive records management, project management, technical writing, information management, and procurement. Serve as the OneTime Administrator for the organization, manage Computer Service Work Requests/IT requests, and act as the Telecommunications Coordinator.</li>
<li><b>Strategic Initiatives &amp; Program Coordination:</b> Manage department-wide programs, strategic initiatives, and special projects. This involves developing and tracking strategic objectives, coordinating cross-functional teams, and ensuring alignment with the QA vision and the broader Y-12 mission, including the management of the QA High Level Deliverables Annual Schedule.</li>
<li><b>Key Liaison &amp; Stakeholder Engagement: </b>Act as a primary point of contact and liaison, facilitating communication and coordination among QA functional areas, other Y-12 divisions, and external interfaces. This role requires the ability to interpret policies and proactively resolve procedural challenges independently, serving as the 'eyes and ears' of the QA executive management team to anticipate needs and identify potential issues. Manage TLD exchanges and act as the Conference Room Coordinator.</li>
<li><b>Professional Development &amp; Engagement Activities:</b> Coordinate and facilitate internal professional development opportunities, such as departmental 'lunch &amp; learns', all-hands meetings, and employee recognition programs, fostering a culture of continuous learning and engagement. Assist in managing morale funds and submitting reimbursements. Collect and record Safety PAUSE attendance.</li>
<li><b>New Personnel Onboarding &amp; Integration:</b> Manage the end-to-end onboarding process for all new QA employees and team members. This includes submitting Badge Requests and CARs, securing necessary access and credentials, coordinating office space and equipment setup, and ensuring a smooth integration into the department.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>What You Can Expect</b></h2>
</div><div><div><ul><li>Meaningful work and unique opportunities to support missions vital to national and global security</li><li>
Top-notch, dedicated colleagues</li><li>
Generous pay and benefits with a stable organization</li><li>
Career advancement and professional development programs</li><li>
Work-life balance fostered through flexible work options and wellness initiatives</li></ul></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Job Requirements</b></h2>
</div><div><ul><li>High school diploma: Minimum 7 years of relevant experience (typical administrative experience ranging from 7 - 10 years).</li>
<li>OR Associate's degree: Minimum 4 years of relevant experience (typical administrative experience ranging from 7 - 10 years).</li>
<li>Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications for complex documentation, data management, and presentations.</li>
<li>Proven ability to manage complex calendars, organize and coordinate executive-level meetings, and prepare high-quality executive correspondence and reports.</li>
<li>Exceptional organizational, analytical, time management, and communication skills (verbal and written); ability to manage multiple priorities independently.</li>
<li>Ability to obtain and maintain a Department of Energy &quot;Q&quot; clearance is required.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Preferred Job Requirements</b></h2>
</div><div><ul><li>Bachelor's degree in Business Administration or a related field.</li>
<li>Extensive experience (8+ years) supporting executive-level management in a large, complex organization, preferably within a government or national security context like Y-12.</li>
<li>Demonstrated knowledge of and experience with administrative support functions in areas such as human resources, financial analysis, records management, training coordination, and procurement.</li>
<li>Familiarity with Y-12 specific systems, procedures, and nomenclature (e.g., TOPIC, OneBuy, OneTime, CTS).</li>
<li>Experience with coordinating and facilitating professional development programs or employee engagement activities.</li>
<li>Demonstrated ability to anticipate needs, exercise sound judgment, maintain strict confidentiality, and proactively identify and resolve administrative challenges.</li>
<li>The ideal candidate will possess a thorough knowledge of advanced administrative practices, demonstrating exceptional proactive organizational, analytical, and communication skills, with a proven ability to manage multiple priorities in a dynamic, high-stakes environment. This position requires a professional who can significantly contribute to leadership objectives and the overall operational efficiency and effectiveness of the Quality Assurance Department.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Why Y-12?</b></h2>
</div><div>You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Y-12, you can build a career that lasts a lifetime.</div></div><div><div><h2 class="jobSectionHeader"><b>
Notes</b></h2>
</div><div><div>The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.</div><br>
<div></div>
<div>If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.</div>
<div></div><div>Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.</div><br>
<div></div>
<div>This position may require entry into the Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712), which requires successful competition of a DOE counterintelligence evaluation and may include a counterintelligence-scope polygraph examination.</div><br>
<div></div>
<div>This position may be categorized as a &ldquo;designated position&rdquo; identified by 10 C.F.R. Part 709, requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence-scope polygraph examination.</div></div></div></div><br>
<div></div>
<div>CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.</div><br>
<div>
CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit and without regard to race, color, religion, sex, sexual orientation, national origin, protected veteran status or disability.</div></div></div>

Administrative Support Specialist

Wilderness Health

<p><b>Position Summary</b></p><p>Wilderness Health is seeking an organized and proactive Administrative Support Specialist to provide essential administrative, scheduling, and operational support to our hybrid team. This position also provides direct executive support to organizational leadership, including calendar management, meeting preparation, and handling confidential information with discretion. The role supports special projects, assists with grant‑related activities, and contributes to internal and external communications, including content creation for social media. The ideal candidate is detail‑oriented, tech‑savvy, and comfortable coordinating work across a distributed team.</p><p>Due to our network support model and community outreach that requires regional travel, the successful candidate must be based regionally and reside in Northeastern Minnesota or Northwestern Wisconsin.</p><p><b>Key Responsibilities</b></p><p><b>Administrative &amp; Team Support</b></p><ul><li>Provide general administrative support to a hybrid team, including scheduling, meeting coordination, and document preparation.</li><li>Manage shared inboxes, distribute communications, and support internal information flow.</li><li>Prepare agendas, meeting materials, minutes, and follow‑up documentation.</li><li>Maintain organized digital filing systems and support document management processes.</li><li>Assist with logistics for virtual and in‑person meetings, trainings, and partner convenings.</li><li>Exhibit courteous, efficient and professional communication skills via telephone, direct messaging, mail and email, both internally and externally.</li></ul><p><b>Executive Support</b></p><ul><li>Provide direct administrative support to the Executive Director and leadership team.</li><li>Independently create well-organized, grammatically correct memos, letters, minutes, documents, and reports.</li><li>Manage executive calendars, schedule meetings, and coordinate complex appointments.</li><li>Prepare briefing materials, presentations, and correspondence on behalf of leadership.</li><li>Support board‑related activities, including meeting preparation and document coordination.</li><li>Handle sensitive and confidential information with a high degree of professionalism and discretion.</li></ul><p><b>Special Projects &amp; Communications</b></p><ul><li>Coordinate and support special projects across the organization, including research, planning, and documentation.</li><li>Create, edit, and disseminate information for internal and external audiences.</li><li>Draft and format materials such as newsletters, announcements, and partner communications.</li><li>Support the creation of content for Wilderness Health&rsquo;s social media channels, ensuring alignment with organizational messaging and brand.</li></ul><p><b>Financial &amp; Invoice Support</b></p><ul><li>Post invoices and assist with basic accounts payable processes.</li><li>Track expenses and support financial documentation workflows.</li><li>Collaborate with finance staff to ensure timely and accurate processing.</li></ul><p><b>Grant Management Support</b></p><ul><li>Assist with grant documentation, tracking deadlines, and organizing required materials.</li><li>Support data entry, file management, and preparation of grant reports.</li><li>Coordinate communication and scheduling related to grant activities.</li><li>Help maintain compliance documentation and internal grant records.</li></ul><p><b>Miscellaneous </b></p><ul><li>Regular and timely attendance to perform duties.</li><li>Performance of other duties as assigned.</li></ul><p><b>Required Qualifications</b></p><ul><li>High school diploma <b>plus at least 3 years of demonstrated administrative experience</b>.</li><li>Proficiency with <b>Microsoft Office</b>, including:</li><li>Outlook (calendar and email management)</li><li>Word (document creation and formatting)</li><li>Excel (spreadsheets, tracking, data entry)</li><li>PowerPoint (slide development and formatting)</li><li>Strong organizational skills with the ability to manage multiple tasks and deadlines.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and collaboratively in a hybrid environment.</li><li>High attention to detail and commitment to accuracy.</li><li>Ability to handle confidential information with discretion and sound judgment.</li></ul><p><b>Preferred Qualifications</b></p><ul><li><b>Two or more years of post‑secondary education and experience</b> in a related field.</li><li>Previous experience providing accounting or financial support (e.g., invoice processing, expense tracking).</li><li>Experience with <b>SharePoint</b> or other cloud‑based document management systems.</li><li>Prior experience supporting grant administration, reporting, or compliance.</li><li>Familiarity with nonprofit or healthcare environments.</li></ul><p><b>Work Environment</b></p><ul><li>Hybrid work environment with virtual collaboration and periodic in‑person meetings.</li><li>Requires comfort with digital tools, remote communication, and managing tasks across distributed teams.</li></ul><p><b>To Apply:</b></p><p>Visit https://wildernesshealthmn.org</p><p>Pay: $21.00 - $27.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Administrative: 3 years (Preferred)</li></ul><p>Work Location: Hybrid remote in Two Harbors, MN 55616</p>

Virginia Alcoholic Beverage Control Authority

<div><div><div><ul><li>172891955
</li></ul></div><div><ul><li>Mechanicsville, Virginia, United States, 23116
</li></ul></div><div><ul><li>Virginia Alcoholic Beverage Control Authority</li></ul></div></div><div><div><p><br>
</p></div>
</div><div>Administrative Support Specialist<br>
<br>
Position: 00244<br>
<br>
Salary: $48,410<br>
<br>
Exempt Status: Non Exempt<br>
<br>
Location: Onsite, 630 Peter Jefferson Pkwy Charlottesville, VA 22911 - Charlottesville Regional Office.
<br>
<br>
Hours: 08:15AM - 5:00PM
<br>
<br>
This position is not a remote or hybrid position and will be located onsite at the Charlottesville Regional Office. The Charlottesville Regional Office is located at 630 Peter Jefferson Pkwy Suite 260 Charlottesville, Virginia 22911. The business hours for this position are Monday through Friday 08:15AM-5:00PM.
<br>
<br>
The Bureau of Law Enforcement of the Alcoholic Beverage Control Authority is seeking an Administrative Support Specialist in the Charlottesville Regional Office. The Administrative Support Specialist will provide excellent customer service to the general public pertaining to the licensing of businesses, collection of taxes, and the controlled distribution of alcoholic beverages.<br>
<br>
Our Mission<br>
<br>
Virginia ABC generates a reliable stream of revenue for Virginia and promotes public safety through the responsible sale and regulation of alcoholic beverages.<br>
<br>
Our Vision<br>
<br>
To bring good spirits and excellent service to Virginia.<br>
<br>
Our Values<br>
<br>
Accountability - Service - Integrity - Performance Excellence<br>
<br>
Join a team of Virginia&rsquo;s Top Shelf Talent!<br>
<br>
<b>Areas of Responsibility</b><br>
<ul>
<li>Interacts directly with the authority&rsquo;s customers, both internal and external; is the first, and sometimes the only contact with such customers. Therefore, excellent communication skills and professionalism are essential in this position.</li>
<li>Initiating and conducting examinations of applicants applying for ABC. licenses; making recommendations for agent and director licensure approval.</li>
<li>Determining which cases warrant further investigation.</li>
<li>Imaging and indexing licensee and regional data.</li>
<li>Entering data into agency systems; analyzing and correcting data in databases; ensuring banquet and retail applications are investigated, taxes and fees are processed and licensee files and criminal records are properly maintained.</li>
<li>Ensure records are properly maintained and stored in accordance with established procedures</li>
<li>Ensuring information provided to customers is thorough, clear, concise, and in accordance with regulations, statutes and agency policies</li>
<li>Provides administrative support while maintaining all paper and electronic files in accordance with DCJS regulations</li>
<li>Serves as the Bureau's procurement liaison with Purchasing and outside vendors making sure requests for purchases are necessary for business operations.
</li><li>Additional responsibilities include other office assignments as necessary to effectively serve the public and the office.</li></ul><br>
<br>
<b>Qualifications:</b><br>
<ul>
<li>Considerable knowledge of office policies, procedures and program requirements
</li><li>Considerable skills in decision-making.
</li><li>Communication effectively both orally and in writing which may include high stress situations.</li>
<li>The information provided to customers is thorough, clear, concise, and in accordance with regulations, statutes and agency policies.</li>
<li>Correspondence to corporate officials, attorneys and other external customers is clear, concise and contains only relevant information.</li>
<li>Maintains a positive, open and cooperative line of communication within the agency and bureau as well as with applicants, attorneys and other law enforcement agencies to ensure maximum cooperation and efficiency.</li>
<li>Proficient in typing and proofreading, grammar usage, punctuation, and composing &amp; preparing effective internal and external correspondences.</li>
<li>Ability to maintain electronic and hard copy records, file alphabetically, numerically and chronologically.</li>
<li>Ability to learn the policies and procedures of ABC law enforcement investigative programs, policies, and procedures.
</li><li>Ability to exercise mature judgment and to make independent decisions in accordance with established policies and procedures.</li>
<li>Experience answering a multi-line phone system, arithmetic/basic mathematical skills and bookkeeping practices is essential.</li>
<li>Proficient in using computers and various software applications and databases (Microsoft Office: Excel, Word, PowerPoint, Publisher) and experience using office equipment (fax machine, scanners, printers, copiers, etc.) is needed.</li>
<li>Demonstrated ability to interpret written material.
</li><li>Strong interpersonal skills with bureau management and supervisors, applicants, corporate officials, attorneys, other law enforcement agencies and the general public.</li>
<li>Demonstrated ability to compile and analyze pertinent information to distinguish between relevant and irrelevant information to arrive at logical conclusions.</li>
<li>Excellent customer service, problem solving, time management skills and handling stressful situations are paramount.</li>
Strong organizational skills and work site attendance are essential for this position.<br>
<li>
</li></ul><br>
<br>
<b>Preferred Qualifications</b><br>
<ul>
<li>High school diploma or equivalent.</li>
<li>Knowledge of related enforcement investigative programs, policies and procedures; considerable knowledge of state and federal laws, regulations, and agency policies relative to corporations, partnerships, as it relates to ABC and ABC licensing.</li>
<li>Experience performing data entry and preparing investigative reports and presenting the contents verbally is also needed, maintain confidentiality.</li>
<li>An Associate&rsquo;s degree or higher in business administration or administrative services or related field or equivalent combination of training and experience or 2 years previous administrative and/or clerical experience.</li>
<li>Experience involving the performance of a variety of complex program and operational support duties</li>
<li>Be a Notary Public or have the ability to become a Notary Public.</li></ul><br>
<br>
<b>We offer:</b><br>
<ul>
<li>Excellent work/life balance.</li>
<li>Average work week is 40 hours.</li>
<li>Paid Holidays and PTO earned every 2 weeks worked.</li>
<li>Affordable Healthcare with employer contributions; See benefits package.</li>
<li>Virginia Retirement System VRS benefits.</li>
<li>College Tuition Reimbursement program.</li></ul><br>
<br>
Virginia ABC employees are covered under the Commonwealth&rsquo;s benefits package and VRS. However, authority employees are exempt from the Virginia Personnel Act and the Virginia Public Procurement Act.
<br>
<br>
The Virginia Alcoholic Beverage Control Authority does not provide sponsorship. We are an equal opportunity employer without regard to sex, race, color, religion, national origin, age, sexual orientation, political affiliation, veteran status or disability. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. ABC will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application and/or interview process. The selected candidate must pass a criminal background check.<br>
<br>
VA ABC is a Military-Friendly Employer, is V3 Certified, and embraces Diversity, Equity, and Inclusion<br>
<br>
For full consideration, all applicants must fully complete all sections of the online application. A resume will not substitute for an incomplete application.
<br>
<br>
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) Know Your Rights Poster ; and Employee Polygraph Protection Act (EPPA)
<br>
We are an equal opportunity employer without regard to sex, race, color, religion, national origin, age, sexual orientation, political affiliation, veteran status, or disability. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.<br>
<br>
ABC will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application and/or interview process.<br>
<br>
All employment offers are contingent upon compliance with Form I-9 completion timeliness and confirmation of employment authorization by E-Verify and criminal history record checks are required prior to employment.<br>
<br>
In support of the Commonwealth&rsquo;s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging &amp; Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: DARS or call DARS at 800- 552-5019</div></div>

North Carolina Central University

<div><div><h2 class="jobSectionHeader"><b>Posting Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position/Classification Title</b></div> <div>Administrative Support Specialist</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Support Specialist</div>
</div><br>
<div><div><b>Competency Level</b></div> <div>Journey</div>
</div><br>
<div><div><b>Position Number</b></div> <div>203029</div>
</div><br>
<div><div><b>Salary Grade Equivalent</b></div>
</div><br>
<div></div><div><div><b>FLSA</b></div> <div>Non-Exempt</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>Permanent - Full Time</div>
</div><br>
<div><div><b>FTE</b></div> <div>1 = 40 hours/week, 12 months</div>
</div><br>
<div><div><b>If time limited, duration date</b></div>
</div><br>
<div></div><div><div><b>Department Hiring Range</b></div> <div>$34,602 -$44,174</div>
</div><br>
<div><div><b>EEO-1 Category</b></div> <div>Administrative Support Workers</div>
</div><br>
<div><div><b>SOC Code</b></div> <div>43-6014 - Secretaries and Administrative Assistants, Except Legal, Medical, and Executive</div>
</div><br>
</div></div></div><div><div>Position Overview
</div><p></p><div><div><div><div><b>Be an Eagle - Where Purpose Takes Flight!</b></div>
<div>Are you ready to make an impact? At <b>North Carolina Central University</b> (NCCU), we are more than an institution&mdash;we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as &lsquo;The City of Medicine,&rsquo; NCCU has been a cornerstone of education since 1910, fostering innovation and progress.
<br>
<br>
Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement.
<br>
<br>
An opportunity awaits you at NCCU, where your purpose can take flight.
<br>
Visit <b>NCCU</b><b>.edu</b>.</div>
</div><br>
<div><div><b>Primary Function of Organizational Unit</b></div>
<div>The Division of Student Affairs fosters students growth and development. The division aids, directs, and informs students about services and programs that will expand students&rsquo; educational experiences and prepare them for diverse lives in local and global communities.<br>
<br>
The purpose of the Transportation Department is to provide safe, reliable, and efficient transportation options to students, faculty, and staff of NCCU to help reduce the university carbon footprint.</div>
</div><br>
<div><div><b>Primary Purpose of Position</b></div>
<div>This position is point of contact person when entering the Transportation Department. Answers transportation questions/issues that may derive from students/staff/faculty/administrators and visitors. This position has knowledge of the policies and standard operating procedures of the Transportation Department and is constantly on the phone answering questions/calls on a daily basis. Contacts service recipient&rsquo;s vendors or clients to provide or obtain information. This position also provides administrative support for additional units within the division as expanded scope of duties. These extra duties are beyond her current competency.</div>
</div><br>
<div><div><b>Required Knowledge, Skills, and Abilities</b></div>
<div>Communication- Verbal and Written<br>
Office Technology, Problem Solving,<br>
Knowledge &ndash; Program, Information/Records Administration, Budgeting</div>
</div><br>
<div><div><b>Minimum Education/Experience</b></div>
<div>High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Prefer at least an Associate&rsquo;s degree, with a focus in business, accounting, or management.</div>
</div><br>
<div><div><b>Licenses or Certification required by Statute or Regulation</b></div>
<div>N/A</div>
</div><br>
<div><div><b>Equal Opportunity Employer</b></div>
<div>North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.</div>
</div><br>
<div><div><b>Work Hours</b></div> <div>8am-5pm</div>
</div><br>
<div><div><b>Position required to work during periods of adverse weather or other emergencies</b></div> <div>No</div>
</div><br>
<div><div><b>Campus Security Authority Designated Position</b></div> <div>Yes</div>
</div><br>
</div></div></div><div><div>Key Responsibilities and Related Competencies
</div><p></p><div><div><div><div><b>Required Competency</b></div> <div>Knowledge - Program</div>
</div><br>
<div><div><b>Duties</b></div>
<ul><li>This position assists the Transportation Director with administrative support for various program processes. The position is also responsible for general office operations that include requisitioning of goods and services, processing contracting services, and office needs.</li></ul>
</div><br>
</div></div><div><div><div><div><b>Required Competency</b></div> <div>Information/Records Administration</div>
</div><br>
<div><div><b>Duties</b></div>
<ul><li>This position will assist in budget development and monitoring for a budget totaling $925,793 ($400,000 in operating funds) to provide budgetary information to the Transportation Director. This includes establishment and maintenance of policies and procedures consistent with University and the State of North Carolina; accounting and auditing requirements and special project assignments given by the Transportation Director.</li></ul>
</div><br>
</div></div><div><div><div><div><b>Required Competency</b></div> <div>Customer Service</div>
</div><br>
<div><div><b>Duties</b></div>
<ul><li>This position is the primary contact for customers for the Transportation Department. This position will ensure compliance with university and departmental regulations on customer service.</li></ul>
</div><br>
</div></div><div><div><div><div><b>Required Competency</b></div> <div>Data/Information/Records Management</div>
</div><br>
<div><div><b>Duties</b></div>
<ul><li>This position is responsible for primary vendor contact for the Transportation Director. This positions services as front line contact for appropriate research and resource for vendors questions and comments. This position also process vendor payments and requisitions for procurement.</li></ul>
</div><br>
</div></div><div><div><div><div><b>Required Competency</b></div> <div>Office Technology</div>
</div><br>
<div><div><b>Duties</b></div>
<ul><li>This position uses various software and hardware components such as Microsoft Office, all Banner Modules of Internet Native Banner (INB), and Student Services Banner.</li></ul>
</div><br>
</div></div><div><div><div><div><b>Required Competency</b></div> <div>Other Duties as Assigned</div>
</div><br>
<div><div><b>Duties</b></div>
<div>Other duties as assigned</div>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>SPA01464P</div>
</div><br>
<div><div><b>Open Date</b></div> <div>04/02/2026</div>
</div><br>
<div><div><b>Close Date</b></div> <div>04/12/2026</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
</div><br>
</div></div></div></div></div><div></div><h2 class="jobSectionHeader"><b>Applicant Documents</b></h2>
<div><b>Required Documents</b>
<div><ul><li>Resume/CV</li></ul>
</div><b>Optional Documents</b>
<div><ul><li>Unofficial Transcripts (official required from selected candidate)</li></ul>
<ul><li>DD-214 (Veterans Only)</li></ul>
<ul><li>Letter of Recommendation 1</li></ul>
<ul><li>Letter of Recommendation 2
</li></ul><ul><li>NGB23A or NGB22/DD256 (National Guard Only)</li></ul>
<ul><li>Licenses and/or Certification required by Statute or Regulation</li></ul></div></div></div><p></p>

DCEC Consulting LLC

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Executive Administrative Support Specialist to join our team. This vital role offers an exciting opportunity to provide comprehensive administrative assistance, streamline office operations, and support executive leadership with professionalism and enthusiasm. The ideal candidate will possess exceptional organizational skills, strong computer literacy, and a proactive attitude to ensure the smooth functioning of daily activities. If you thrive in a fast-paced environment and are passionate about delivering outstanding customer service, this position is perfect for you!</p><p><b>Responsibilities</b></p><ul><li>Manage complex calendars, schedule appointments, and coordinate meetings for executive staff with precision and efficiency</li><li>Handle multi-line phone systems, screen calls, and direct inquiries with excellent phone etiquette and professionalism</li><li>Perform data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications</li><li>Support office management tasks including supply ordering, inventory tracking, and maintaining a clean and organized workspace</li><li>Provide front desk coverage by greeting visitors, managing visitor logs, and ensuring a welcoming environment</li><li>Assist with bookkeeping tasks using QuickBooks or similar software to support financial recordkeeping and expense tracking</li><li>Facilitate communication across departments by preparing reports, correspondence, and presentations using Microsoft Office and Google Workspace tools</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in office management or administrative support roles with a strong background in clerical duties</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and basic computer skills</li><li>Experience working with multi-line phone systems and providing excellent customer service in person or over the phone</li><li>Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members</li><li>Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively</li><li>Familiarity with QuickBooks or bookkeeping software is a plus</li><li>Previous experience as a front desk receptionist, medical or dental receptionist, or personal assistant is advantageous</li><li>Excellent typing speed, proofreading skills, and attention to detail to ensure accuracy in all tasks</li></ul><p>Join us as an Executive Administrative Support Specialist where your energy, organization, and dedication will make a meaningful impact every day! We value proactive individuals who excel at multitasking and thrive on delivering exceptional support within a collaborative environment.</p><p>Job Types: Full-time, Contract</p><p>Pay: $30.00 - $45.00 per hour</p><p>Expected hours: 8 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Executive Administrative support Specialist

Savannah Company

<p><b>Company Overview</b></p><p>Vico Plastic Molding is a growing custom plastic injection molding manufacturer based in Janesville, Wisconsin. We specialize in high-quality plastic parts for the marine industry, custom molding and UTV, Custom Car markets including Vico Marine, Terra Rider UTV and Rod Door interior parts. Founded over 20 years ago, we pride ourselves on innovative solutions, excellent customer service, and efficient operations.</p><p><b>Position Summary</b></p><p>We are seeking a reliable, detail-oriented professional to provide essential <b>administrative, bookkeeping, customer service, and sales support</b> in our office. This is a multifaceted role ideal for someone who thrives in a small-team environment, enjoys wearing multiple hats, and wants to contribute directly to the company's success. You will help keep our financial records accurate using <b>QuickBooks Online</b>, support sales efforts, deliver outstanding customer service, and handle day-to-day administrative tasks.</p><p><b>Key Responsibilities</b></p><p><b>QuickBooks Online Bookkeeping</b></p><ul><li>Manage daily bookkeeping tasks in <b>QuickBooks Online</b> (QB Online), including accounts payable, accounts receivable, bank and credit card reconciliations, and expense tracking.</li><li>Prepare and process customer invoices, statements, and credit memos.</li><li>Track and record sales orders, shipments, and payments.</li><li>Assist with monthly financial closings, basic reporting, and maintaining accurate financial records.</li><li>Support payroll processing and basic HR-related administrative tasks as needed.</li><li>Ensure compliance with basic accounting procedures and company policies.</li></ul><p><b>Customer Service</b></p><ul><li>Serve as a primary point of contact for customers via phone, email, and chat.</li><li>Respond promptly to inquiries, provide product information, and resolve issues professionally.</li><li>Process customer orders, track shipments, and follow up on delivery and satisfaction.</li><li>Build and maintain strong customer relationships to support repeat business and loyalty.</li></ul><p><b>Sales Support</b></p><ul><li>Assist the sales team with lead management, quote preparation, and order entry.</li><li>Maintain the CRM or sales database with accurate customer and prospect information.</li><li>Help prepare sales reports, pricing updates, and promotional materials.</li><li>Coordinate with production and shipping teams to ensure timely fulfillment of sales orders.</li></ul><p><b>Administrative Support</b></p><ul><li>Handle general office administration, including filing, document management, and mail distribution.</li><li>Manage calendars, schedule meetings, and coordinate travel or vendor appointments as needed.</li><li>Support inventory tracking and basic purchasing administrative tasks.</li><li>Assist with data entry, report generation, and maintaining organized digital and physical records.</li><li>Perform other administrative duties to support the team and overall operations.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li><b>Experience</b>: 2+ years in administrative support, bookkeeping, or office management (manufacturing or small business experience is a plus).</li><li><b>Technical Skills</b>:</li><li>Proficient in <b>QuickBooks Online</b> (certification or strong hands-on experience required).</li><li>Advanced skills in Microsoft Office (especially Excel, Word, and Outlook).</li><li>Familiarity with CRM systems or ERP software is a plus.</li><li><b>Skills &amp; Attributes</b>:</li><li>Excellent customer service and communication skills (verbal and written).</li><li>Strong attention to detail and high level of accuracy in financial and administrative work.</li><li>Ability to multitask, prioritize, and work independently in a fast-paced environment.</li><li>Problem-solving mindset and a positive, team-oriented attitude.</li><li><b>Education</b>: High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Business, Accounting, or related field preferred.</li></ul><p><b>What We Offer</b></p><ul><li>Competitive hourly or salary compensation (depending on experience).</li><li>Opportunity to grow within a dynamic, entrepreneurial manufacturing company.</li><li>Supportive team environment with hands-on impact on daily operations.</li><li>PTO and benefits package</li></ul><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Progressive

<p></p><div><p>Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.</p><p>
As a <b>claims administrative support specialist</b>, you&rsquo;ll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.</p><p><b>
Must-have qualifications</b></p><ul><li>
High School diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience</li><li>
[OR] one year post-secondary education</li></ul><p><b>
Preferred skills</b></p><ul><li>
Proficiency using office equipment</li><li>
Proven organizational skills</li><li>
Ability to multi-task and quickly switch duties</li><li>
Communication skills with the ability to work in a team-environment</li><li>
Customer service and follow-up skills</li></ul><p><b>
Schedule:</b> Monday - Friday 8:00 AM - 5:00 PM. Hybrid position. In-office expectation is based on business need.</p><p><b>
Compensation</b></p><ul><li>
$20-$21/hour</li><li>
Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance</li></ul><p><b>
Benefits</b></p><ul><li>
401(k) with dollar-for-dollar company match up to 6%</li><li>
Medical, dental &amp; vision, including free preventative care</li><li>
Wellness &amp; mental health programs</li><li>
Health care flexible spending accounts, health savings accounts, &amp; life insurance</li><li>
Paid time off, including volunteer time off</li><li>
Paid &amp; unpaid sick leave where applicable, as well as short &amp; long-term disability</li><li>
Parental &amp; family leave; military leave &amp; pay</li><li>
Diverse, inclusive &amp; welcoming culture with Employee Resource Groups</li><li>
Career development &amp; tuition assistance</li></ul><p>
Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes &amp; Values, Work-Life Flexibility, Compensation &amp; Benefits, and Leadership.</p><p>
Equal Opportunity Employer</p><p>
Applicants must be authorized to work for any employer in the U.S. without the need or potential need, of current or future sponsorship for employment. Progressive does not hire candidates with {e.g., F-1 CPT, OPT, or STEM OPT, H-1B, O-1, E-3, TN} statuses for this role.</p><p><i>
For ideas about how you might be able to protect yourself from job scams, visit our scam-awareness page at </i><i>https://careers.progressive.com/pages/how-we-hire-faq-job-scams/</i></p></div>

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