administrative support specialist

Digital Foundation Corporation

One Federal Solution seeks a talented and passionate Administrative Support Specialist to join our Kansas City team to support our Federal Government client. As a Administrative Support Specialist, you will be responsible for gathering, analyzing, and interpreting large datasets to uncover insights that will drive informed business decisions as follows:Administrative Support Specialist Key Responsibilities:<ul><li>Establish and maintain physical and electronic files.</li><li>Organize and manage case files in both physical and electronic formats.</li><li>Review data for completeness and proper execution.</li><li>Enter, review, and extract data from databases.</li><li>Obtain additional information from other investigative agencies and databases.</li><li>Receive, track, and process petitions, claims, and requests.</li><li>Reconcile inconsistencies in data or documentation.</li><li>Gather and organize information for investigative packages.</li><li>Verify case files and maintain case tracking systems.</li><li>Prepare, review, and reconcile reports.</li><li>Receive and distribute various types of documents, including court documents.</li><li>Assist lead analysts or officials in collecting all documents and information to complete case files.</li><li>Provide administrative support and information concerning cases to other investigative agencies, local law enforcement, U.S. Attorney offices, DOJ processing units, and higher headquarters.</li><li>Extract data from agency databases for management and program reports.</li><li>Perform word processing related to case documentation.</li><li>Conduct data entry relevant to case management.</li></ul>Administrative Support Specialist Qualifications &amp; Requirements:<ul><li>Undergraduate degree</li><li>Skilled in reviewing and analyzing data and information from multiple sources</li><li>Experienced in establishing case and project files in both paper and electronic formats</li><li>Capable of entering and retrieving data from databases</li><li>Proficient in preparing and formatting management reports</li><li>Competent in manipulating, transferring, computing, and printing information</li><li>Proficient with spreadsheet and word-processing software</li><li>Skilled in creating and managing spreadsheets</li><li>Experienced in preparing and correcting reports and correspondence using word-processing software</li></ul>Note: Parking is not provided or covered for this location.About One Federal Solution One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.Pay: $20.00 - $23.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Administrative Support Specialist

Service Master of Charleston

ABOUT USServiceMaster of Charleston is a disaster restoration company specializing in mitigating water, fire, and mold damages. We also specialize in commercial and residential floor care and reconstruction needs. For over 36 years, we have built a reputation for performing quality work in the greater Charleston area. ServiceMaster of Charleston is one of the top-performing franchises in the United States. We have just under 50 employees that work out of one central location in North Charleston.JOIN OUR TEAMAt ServiceMaster of Charleston, you will be essential to the business's day-to-day operations as a part of the Administrative Team. The ideal candidate will have strong experience in the following areas: organization, attention to detail, punctuality, and be customer service oriented. Could lead to full-time for a well qualified candidate.RESPONSIBILITIES<ul><li>Assists office visitors, callers, and the general public regarding ServiceMaster of Charleston's processes</li><li>Answers the telephone; provides information and assistance to callers, routes calls, and takes messages as necessary.</li><li>Daily clerical duties</li><li>Managing multiple schedules via Outlook</li><li>Delegation of technician assignments</li><li>Organizes and maintains CRM</li><li>Scheduling for customer/technician and project manager appointments</li><li>Types, prepares, processes, copies, scans, files, and distributes various documents</li><li>Utilizes excellent written and oral communication skills and the ability to represent ServiceMaster of Charleston in a professional manner</li><li>Performs other duties as requested</li></ul>BENEFITS - (Offered to full time employees only)<ul><li>Monday - Friday (normal business hours) - Set schedule</li><li>Vacation Time</li><li>Paid holidays</li><li>Built-in Overtime</li><li>Vision and Dental Insurance</li><li>Health Insurance</li><li>Short and long term disability</li><li>401K with Matching</li><li>Flexible Time Off Request</li><li>Employee Assistance Program</li></ul>QUALIFICATIONS<ul><li>Working knowledge of Microsoft Windows, Outlook, Excel, and Word or similar software</li><li>Ability to manage work orders through a smartphone, tablet, and/or computer</li><li>Valid Driver's license</li><li>Three-year minimum office experience</li><li>Excellent phone skills mandatory</li><li>Microsoft Outlook experience</li><li>Three references</li><li>In the event of major storms or other emergencies, this position may be subject to an emergency schedule to meet the needs of our customers.</li></ul>Job Type: Full-timePay: $17.00 - $19.00 per hourWork Location: In person

Fort Madison Community School District

<div>The City of McMinnville Police Department is looking for an initiative driven individual who thrives on new opportunities daily. This position offers a variety of tasks, leaving no two days the same. Our Police Administrative Support Specialist position manages a variety of administrative and technical support responsibilities. An ideal candidate will be self-starter with initiative who is a multi-tasker. The position is a key liaison between officers, court personnel, city departments and the public. This role is a combination of office management, court coordination, school traffic control, procurement and reporting and grant administration.
The salary for this position is paid based on experience with a minimum starting salary of $38,043. The schedule is Monday through Friday, eight (8) hours per day.
The City of McMinnville offers great benefits and time off. The City pays over 85% of employees' medical premium plus offers a wellness and tobacco free discount on the monthly premium up to $150. Life Insurance for the employee and family and long-term disability for the employee is covered at no charge to the employee. Vision / Dental and short-term disability is available.
The City also offers an ample amount of paid time off. Annual time is accrued 48 hours year one increasing to 96 hours in year two plus 48 hours of personal time. Sick time is accrued monthly beginning day one.
The City also offers a retirement plan through TCRS with a 401k.
Minimum Requirements<ul><li>
High school diploma or equivalent</li><li>
3-4 years' experience in an office or law enforcement environment</li><li>
Strong computer skills with Microsoft Office products</li><li>
Self-starter with strong initiative and drive</li><li>
Must obtain certification on TIBRS/NIBRS computer system within 6 months</li><li>
Possession of a valid driver's license</li></ul>
Essential Functions of the Job<ul><li>
Manage and update various departmental databases and filing systems with a high degree of accuracy</li><li>
Perform general administrative duties
</li><li>Maintains General Sessions, Juvenile, Traffic and Grand Jury dockets for court and court case files for officers</li><li>
Appear in General Sessions Court to track and document officer cases for criminal and traffic court dates</li><li>
Assist with school traffic control at the Warren County High School during weekday mornings and afternoons</li><li>
Maintain positive interactions with students, staff and the public while ensuring safety and traffic flow compliance</li><li>
Patrol designated downtown areas to enforce city parking ordinances and regulations</li><li>
Issue parking citations and warnings as appropriate</li><li>
Maintain accurate records of parking enforcement activities and report recurring issues or violations to supervisors</li><li>
Provide courteous and professional assistance to the public regarding parking rules and locations</li><li>
Serve as the backup for the Terminal Agency Coordinator (TAC) ensuring compliance with NCIC/TBI standards</li><li>
Serve as backup for the Tennessee Incident Based Reporting System (TIBRS) data entry and submission
</li><li>Assist with compiling and maintaining accurate crime and incident records</li><li>
Order and maintain inventory on office supplies, uniforms and equipment for department personnel within budget</li><li>
Code and process invoices and expenditures for accounts payable in accordance with the City's Finance Department</li><li>
Administrative support for the Police Department Accreditation requirements</li><li>
Assist with the administration of federal, state and local law enforcement grants; track expenditures, maintain documentation and reporting</li><li>
Compile and publish the Weekly Crime Report, Monthly Police Statistics and the Annual Department Report</li><li>
Maintain statistical data and support operational planning and performance tracking</li><li>
Provide back-up for the Court Clerk and Records Clerk
</li><li>Perform other work as necessary</li></ul>
REQUIRED KNOWLEDGE AND ABILITIES<ul><li>
Knowledge of modern office equipment and methods including computer equipment</li><li>
Knowledge of Microsoft Office 365</li><li>
Knowledge of the principles, methods and techniques of office supervision and management</li><li>
Knowledge of department rules, regulations, procedures and functions</li><li>
Knowledge of federal, state and local law and ordinances</li><li>
Ability to identify and take initiative to perform tasks</li><li>
Ability to work independently on moderately difficult or complex clerical tasks</li><li>
Ability to handle a variety of callers with complaints</li><li>
Ability to communicate clearly and effectively, orally and written</li><li>
Ability to understand and follow instructions</li><li>
Ability to understand and communicate departmental rules, regulations, procedures, and functions to the general public and other employees</li><li>
Ability to perform a variety of tasks simultaneously or in rapid succession</li><li>
Ability to concentrate and accomplish tasks despite interruptions</li><li>
Ability to maintain a high level of discipline and morale</li><li>
Ability to establish and maintain an effective working relationship with the public and other employees</li></ul></div>

Police Administrative Support Specialist

Pelozden RSS

Position Summary:We&rsquo;re looking for a Virtual HR and Administrative Support Specialist to help us refresh, streamline, and strengthen our HR and administrative operations. This role will work closely with our leadership team to ensure our HR processes are compliant, organised, and efficient &mdash; while also providing executive and administrative assistance.Key Responsibilities:Human Resources Support<ul><li>Review and update employment contracts to ensure compliance with relevant awards, Fair Work requirements, and Australia&rsquo;s NES standards.</li><li>Organise and maintain HR folders, employee records, and documentation.</li><li>Develop and implement HR policies and procedures.</li><li>Manage onboarding processes, including coordination with overseas recruiters and immigration agents for VISA staff.</li><li>Oversee workers&rsquo; compensation matters, liaising with insurers, brokers, and other stakeholders.</li></ul>Administrative &amp; Executive Assistance<ul><li>Provide day-to-day administrative and personal assistant support to the Director.</li><li>Assist in scheduling, correspondence, and task coordination to ensure smooth daily operations.</li><li>Maintain organised digital files and ensure documentation accuracy.</li></ul>Requirements:<ul><li>Proven experience in HR administration or generalist HR roles, preferably supporting Australian clients.</li><li>Strong understanding of Fair Work legislation, awards, and NES compliance.</li><li>Excellent organisational skills with strong attention to detail.</li><li>Adaptable, proactive, and able to handle multiple priorities.</li><li>Proficiency in Microsoft Office and cloud-based collaboration tools</li></ul>Job Type: Full-timeWork Location: In person

HR and Administrative Support Specialist

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Admin Specialist | MAF Global Solutions | Facilities Management
 
 
 
 Role Summary
 
 
 
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
 </li>
 <li>
 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
 </li>
 <li>
 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
 </li>
 <li>
 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
 </li>
 <li>
 Acts as a liaison between departments, providing essential administrative support to the facility management team.
 </li>
 <li>
 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
 </li>
 <li>
 Provides administrative support for facility management projects, including data entry and general administrative tasks.
 </li>
 <li>
 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 4-6 years of work experience as an Admin/CEO Office/Coordinator
 </li>
 <li>
 Very good command of English (Written and spoken) is a must.
 </li>
 <li>
 Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
 </li>
 <li>
 Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
 </li>
 <li>
 Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
 </li>
 <li>
 Technical Skills: Familiarity with office equipment and software.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

Admin Specialist

<div>
 
 
 JOB TITLE
 
 
 
 Admin Specialist | MAF Global Solutions | Facilities Management
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
 </li>
 <li>
 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
 </li>
 <li>
 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
 </li>
 <li>
 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
 </li>
 <li>
 Acts as a liaison between departments, providing essential administrative support to the facility management team.
 </li>
 <li>
 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
 </li>
 <li>
 Provides administrative support for facility management projects, including data entry and general administrative tasks.
 </li>
 <li>
 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 4-6 years of work experience as an Admin/CEO Office/Coordinator
 </li>
 <li>
 Very good command of English (Written and spoken) is a must.
 </li>
 <li>
 Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
 </li>
 <li>
 Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
 </li>
 <li>
 Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
 </li>
 <li>
 Technical Skills: Familiarity with office equipment and software.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
 
 
</div>

SHEIN

<div>
 
 Shein is a global fashion and lifestyle e-retailer committed to making the beauty of fashion accessible to all. We use on-demand manufacturing technology to connect suppliers to our agile supply chain, reducing inventory waste and enabling us to deliver a variety of affordable products to customers around the world. From our global offices, we reach customers in more than 150 countries.
 
 
 
 
 
 Founded in 2012, SHEIN has nearly 10,000 employees operating from offices around the world. In SHEIN, we work with outstanding, creative, and capable peers. We share an energetic and open culture for capable people to discern, work, and ignite as a team.
 
 
 
 
 
 To learn more about Shein, follow us at shein.com, instagram.com/sheinofficial, and
 
 
 YouTube.com/shein.
 
 
 
 
 
 
 We are looking for an Administrative Specialist to join our team.
 
 
 
 
 
 
 We are seeking an experienced Administrative Specialist to oversee comprehensive workplace operations and administrative functions for our Turkey office. This role requires a proactive professional with strong organizational skills and local regulatory knowledge to ensure smooth daily operations.
 
 
 
 
 
 
 What do we expect from 'Administrative Specialist'?
 
 
 
 
 
 <ul>
 <li>
 Oversee office maintenance, including cleaning services, security personnel, and reception operations.
 </li>
 <li>
 Implement and monitor workplace safety protocols in compliance with Turkish regulations.
 </li>
 <li>
 Execute office supply procurement within budget guidelines and manage vendor relationships.
 </li>
 <li>
 Maintain IT equipment and office asset registers; conduct regular asset audits.
 </li>
 <li>
 Coordinate company vehicle maintenance and staff accommodation allocations.
 </li>
 <li>
 Process and reconcile administrative invoices/payments and prepare monthly expense reports.
 </li>
 <li>
 Ensure smooth daily operations across various departments.
 </li>
 </ul>
 
 
 
 
 
 What does the Administrative Specialist need?
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or a related field.
 </li>
 <li>
 2+ years of experience in office management (multinational company experience preferred).
 </li>
 <li>
 In-depth knowledge of Turkish labor laws and administrative regulations.
 </li>
 <li>
 Proficiency in ERP systems and MS Office Suite.
 </li>
 <li>
 Fluent in Turkish and professional English (written and spoken).
 </li>
 <li>
 Valid driver&rsquo;s license.
 </li>
 </ul>
 
 
 
 
 
 What do we offer?
 
 
 
 
 
 <ul>
 <li>
 Join a globally recognized and well-known company.
 </li>
 <li>
 Travel and meal allowances are provided.
 </li>
 <li>
 Monthly performance bonuses.
 </li>
 <li>
 Comprehensive private health insurance.
 </li>
 <li>
 Thrive in an innovative work environment.
 </li>
 <li>
 Embrace a dynamic and friendly atmosphere for growth.
 </li>
 </ul>
 
 
</div>

Administrative Specialist

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