administrative technician

State of Oklahoma

<div><p><b>Job Posting Title</b></p>
Administrative Technician III<p></p><p><b>
Agency</b></p>
131 DEPARTMENT OF CORRECTIONS<p></p><p><b>
Supervisory Organization</b></p>
DOC P&amp;P Region II<p></p><p><b>
Job Posting End Date
</b></p><p>Refer to the date listed at the top of this posting, if available. Continuous if date is blank.</p><p>
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.</p><p></p><p><b>
Estimated Appointment End Date (Continuous if Blank)</b></p><p></p><p><b>
Full/Part-Time</b></p>
Full time<p></p><p><b>
Job Type</b></p>
Regular<p></p><p><b>
Compensation</b></p>
$31,675.28<p></p><p><b>
Job Description</b></p><h1 class="jobSectionHeader"><b>
Basic Purpose</b></h1><p>
Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.</p><p></p><h1 class="jobSectionHeader"><b><br>
Typical Functions</b></h1><ul><li><p>
Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports.</p></li><li><p>
Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.</p></li><li><p>
Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.</p></li><li><p>
Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.</p></li><li><p>
Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.</p></li><li><p>
Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.</p></li><li><p>
Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.</p></li><li><p>
Supervises staff and activities involved in the performance of specialized or technical work, which involves the exercise of independent judgment; develops operational procedures and trains staff.</p></li><li><p>
Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.</p></li><li><p>
Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.</p></li></ul><p></p><h1 class="jobSectionHeader"><b><br>
Level Descriptor</b></h1><p>
This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis.</p><p></p><h1 class="jobSectionHeader"><b><br>
Education and Experience</b></h1><p>
Education and Experience requirements at this level consist of two years of clerical office experience; or an equivalent combination of education and experience.</p><p></p><h1 class="jobSectionHeader"><b><br>
Knowledge, Skills, Abilities and Competencies</b></h1><p>
Knowledge, Skills and Abilities required at this level include knowledge of office methods and procedures; of grammar, punctuation and spelling; of mathematics; of preparing and interpreting charts and graphs; of basic bookkeeping procedures; of inventory techniques; of telephone procedures; of standard business communications; and of current office technologies. Skill is required to operate office machines including computers. Ability is required to follow oral and written instructions; to establish and maintain effective working relationships with others; to establish and maintain filing systems; and to prepare documents, reports, and files for dissemination to external sources.</p><p></p><h1 class="jobSectionHeader"><b>
Additional Job Description:</b></h1><p>
Probation and Parole Region II/Lawton</p><p></p><p>
This is not a remote position.</p><p></p><p><b>
Equal Opportunity Employment</b></p><p>
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.</p><p></p><p>
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.</p><p>
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
</p><p></p><p>Agency Contact</p></div>

Administrative Technician III

City of Kingsville, TX

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><div><b>ESSENTIAL JOB FUNCTIONS:</b></div><div><b>
Definition: </b>Performs advanced secretarial and administrative duties for the department director and department staff which support the organization&rsquo;s mission, vision and values.</div><div></div><div><b><br>
Essential Job Functions:</b></div><ul><li>
Responds to telephone calls, screens visitors and refers to appropriate person if necessary</li><li>
Provide detailed information regarding department&rsquo;s policies and procedures and on various programs</li><li>
Responds to letters and general correspondence of a routine and non-routine nature</li><li>
Maintain appointment schedule/calendars, arrange meetings/conferences and make travel arrangements</li><li>
Operate office equipment including but not limited to telephone, computer, printer, fax and copy machines</li><li>
Prepares payroll and generates a summary of overtime reports</li><li>
Prepare reports</li><li>
Maintains a variety of files and records</li><li>
Conducts research and compiles data</li><li>
Write and track purchase orders requests</li><li>
Compiles reports for regulatory agencies</li></ul><div></div><div><b><br>
ADDITIONAL DUTIES:</b></div><div><ul><li>
Perform other duties as assigned</li></ul></div><div><b>
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:</b></div><ul><li>
Extensive knowledge of English usage, spelling, grammar, and punctuation</li><li>
Extensive knowledge of modern office methods, procedures, and equipment including computers</li><li>
Extensive knowledge of business letter writing</li><li>
Advanced communication abilities to communicate clearly and concisely, orally and in writing</li><li>
Excellent customer service abilities to work cooperatively with other City staff and outside agencies</li><li>
Ability to interpret and apply administrative and departmental policies, laws, and rules</li><li>
Ability to plan, organize and schedule priorities in the office</li><li>
Ability to maintain confidential and sensitive information</li><li>
Ability to establish and maintain effective working relationships and to communicate with department personnel, City employees and the public</li></ul><div><b>
MINIMUM QUALIFICATIONS:</b></div><ul><li>
Two (2) years as an executive secretary or administrative assistant position or similar level</li><li>
Advanced proficiency in the use of computer software applications: MSWord, Excel, Access and PowerPoint</li></ul><div></div><div><b><br>
PREFERENCE:</b></div><ul><li>
Bilingual in English/Spanish</li><li>
Bachelor&rsquo;s degree from an accredited college or university</li></ul><div><b>
Acceptable Equivalency:</b></div><div><ul><li>
Any combination of experience and training that would likely provide the required knowledge, skills and abilitie</li></ul></div><div></div><div><b><br>
Conditions of Employment:</b></div><ul><li>
High School or GED</li><li>
Valid Driver&rsquo;s License</li><li>
Proof of Citizenship and /or eligibility to work in the U.S. legally</li><li>
Drug Screen</li><li>
Background investigation</li><li>
All City employees are required in the course and scope of their employment to provide services for the benefit of the public during emergency situations that threaten the safety of Kingsville citizens. City employees must be able to work immediately before, during, and/or immediately after an emergency in accordance with the City of Kingsville Emergency Services Policy No. 881 effective August 28, 2006.</li><li>
Employee Behavior and Conduct: City employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct appropriate for the circumstances to those with whom they come into contact both internally and externally during the performance of their duties. Examples of professional conduct include, but are not limited to, being communicative, informative, fair, honest and respectful.</li></ul><div><b>
PHYSICAL REQUIREMENTS:</b></div><p><i>
Overall Strength Demands</i>: The following describes the overall strength demand of the functions performed by the incumbent during a typical workday.</p><div><i>
Machines, Tools, Equipment and Work Aids:</i></div><p>
The essential functions of this position require the daily use of a computer, telephone, Fax machine, printer, calculator, adding machine, copy machine, and various resource materials.</p><div></div><div><i><br>
Environmental Factors:</i></div><div>
The essential functions of this position are performed in an office environment.</div><div></div><div><br>
NOTE: The above statements are intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.</div><div>
This job description is not an employment agreement, contract agreement, or contract. Management has exclusive right to alter this job description at any time without notice.</div></div></div></div><p></p>

PT Administrative Technician - Tourism

State of Vermont

<div><div><div><div><div><b>Overview</b></div>
</div><div><div>
The Human Services Board is currently seeking a new Administrative Services Technician IV to provide support to our team. This position is based at our main office in Montpelier, VT. The Human Services Board receives, schedules and hears appeals from certain programs within the Agency of Human Services. This position mainlyprovides high level clerical support - including appeal intake, editing memoranda and recommended orders, drafting form letters and hearing notices, filing, copying, mailing, and having phone/email contact with the public/appellants, administrative staff, and hearing officers. You will have frequent contact with members of the public, board members, and attorneys.<br>
Ideal candidates for this position will have some experience working in a law office or similar environment and strong editing and proofreading skills. You should also be a strong communicator, both over the phone and in writing. Good computer skills and familiarity with MS Outlook email and calendaring, as well as a working knowledge of MS Word and Excel, are needed. The Board's case management system runs on a Salesforce platform; while this position requires becoming familiar with this system, previous experience with Salesforce is not required.<br>
This position reports directly to our Legal Hearing &amp; Support Specialist and will work closely with other staff as well. The position is based on-site but with some potential for partial remote work.</div></div></div><div><div><div><b>
Who May Apply</b></div>
</div><div><div>
This position, <b>Administrative Services Technician IV - Limited Service (Job Requisition #54706)</b>, is open to all State employees and external applicants. It is a Limited Service position, which is non-tenured and authorized for a specific period of time. Limited Service positions are established for specially funded projects or programs.<br>
<br>
If you would like more information about the duration of this position or other details, please contact joseph.reinert@vermont.gov.<br>
Please note that multiple positions in the same work location may be filled from this job posting.<br>
Resumes will not be accepted via e-mail. You must apply online to be considered.</div><br>
<div></div>
<div>
AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.</div></div></div><div><div><div><b>
Environmental Factors</b></div>
</div><div><div>
Work is performed in a standard office setting.</div>
</div></div><div><div><div><b>
Minimum Qualifications</b></div>
</div><div><div>
High school graduation or equivalent and one (1) year of experience providing administrative-level support to a business or organization.</div>
<div>OR</div>
<div>One (1) year of College level study in accounting, business or public administration, office administration or a related field.</div>
<div>OR</div>
<div>One (1) year as an Administrative Services Technician III with the State of Vermont.</div>
</div></div><div><div><div><b>
Special Requirements</b></div>
</div><div><div>
For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.</div>
</div></div><div><div><div><b>
Total Compensation</b></div>
</div><div><div>
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:</div>
<ul><li>80% State paid medical premium and a dental plan at no cost for employees and their families</li>
<li>Work/Life balance: 11 paid holidays each year and a generous leave plan</li>
<li>State Paid Family and Medical Leave Insurance (FMLI)</li>
<li>Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan</li>
<li>Tuition Reimbursement</li>
<li>Flexible spending healthcare and childcare reimbursement accounts</li>
<li>Low cost group life insurance</li>
<li>Incentive-based Wellness Program</li>
<li>Qualified Employer for Public Service Student Loan Forgiveness Program</li>
</ul>
<div>Want the specifics? Explore the Benefits of State Employment on our website.</div></div></div><div><div><div><b>
Equal Opportunity Employer</b></div>
</div><div>The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State&rsquo;s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.</div></div></div></div>

Administrative Services Technician IV - Limited Service

PCS CRANE SERVICES

<p><b>Job Title: Administrative Assistant / Dispatcher</b></p><p><b>Position Overview</b></p><p>The Administrative Assistant / Dispatcher supports the daily operations of the overhead crane service department by coordinating technician schedules, managing service requests, processing documentation, and providing administrative support. This role ensures efficient communication between customers, technicians, and internal staff while maintaining accurate records and contributing to a safe, well‑organized operation.</p><p><b>Key ResponsibilitiesDispatching &amp; Scheduling</b></p><ul><li>Schedule, dispatch, and track service technicians for inspections, repairs, installations, and emergency calls.</li><li>Prioritize service calls based on urgency, customer needs, and technician availability.</li><li>Communicate job details, site requirements, and safety information to field personnel.</li><li>Monitor technician progress throughout the day and update schedules as needed.</li></ul><p><b>Customer Service &amp; Communication</b></p><ul><li>Receive and respond to customer requests via phone and email.</li><li>Provide updates on job status, part availability, and estimated completion times.</li><li>Create and maintain service tickets and ensure all customer information is accurately captured.</li></ul><p><b>Administrative Support</b></p><ul><li>Prepare job packets, inspection forms, purchase orders, and work orders.</li><li>Assist with billing by collecting completed service reports, timesheets, and parts used.</li><li>Maintain service records, inspection certificates, and compliance documentation.</li><li>Manage incoming/outgoing mail, general office tasks, and administrative duties as assigned.</li></ul><p><b>Parts &amp; Inventory Coordination</b></p><ul><li>Assist in ordering parts and tracking deliveries for upcoming service jobs.</li><li>Communicate with vendors for order status, pricing, and lead times.</li><li>Maintain accurate records of parts usage for service jobs.</li></ul><p><b>Safety &amp; Compliance</b></p><ul><li>Ensure all technician documentation (JSA&rsquo;s, inspections, certifications) is completed and stored properly.</li><li>Support the service department in tracking OSHA-mandated inspections and reoccurring maintenance schedules.</li></ul><p><b>QualificationsRequired</b></p><ul><li>Previous administrative or dispatching experience (service industry preferred).</li><li>Strong communication and customer service skills.</li><li>Proficiency in Microsoft Office (Outlook, Excel, Word).</li><li>Ability to multitask and manage changing priorities in a fast-paced environment.</li><li>Strong organizational skills and attention to detail.</li></ul><p><b>Preferred</b></p><ul><li>Experience in the overhead crane, material handling, or industrial service industry.</li><li>Experience with service management software or ERP systems.</li><li>Basic understanding of mechanical or electrical terminology.</li></ul><p><b>Key Competencies</b></p><ul><li>Excellent time management</li><li>Problem-solving and critical thinking</li><li>Professional verbal and written communication</li><li>Team collaboration</li><li>Ability to remain calm under pressure</li><li>Strong work ethic and reliability</li></ul><p><b>Physical Requirements</b></p><ul><li>Ability to sit, stand, and move throughout an office environment.</li><li>Ability to lift up to 20 lbs of office materials (files, documents, small equipment).</li></ul><p>Pay: $24.91 - $30.00 per hour</p><p>Work Location: In person</p>

Office Admin and Dispatcher

Focused Management, Inc.

<p><b>FOCUSED MANAGEMENT, INC.</b></p><p>POSITION: <b>Administrative Assistant (AA)</b></p><p>DEPARTMENT: Administrative</p><p><b>Active TS/SCI security clearance is required!</b></p><p><b>GENERAL REQUIREMENTS:</b></p><p>The Administrative Assistant will support a variety of NGA offices not requiring the higher labor category of Executive Assistant. The Administrative Assistant independently accomplishes more of the general or routine office administrative tasks. The Administrative Assistant should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and more challenging than other tasks.</p><p><b>Minimum Requirements (Mandatory)</b></p><ul><li><b>Must have an active TS/SCI security clearance.</b></li><li>Prior experience as an administrative assistant administratively supporting lower-to-mid management levels of an office.</li><li>Proven experience as an administrative assistant supporting routine administrative requirements.</li><li>Capable of handling moderate workloads effectively coordinating with multiple resources, and multitask in a fast-paced environment that may often have competing priorities with minimal assistance.</li><li>Strong communication skills both verbally and written.</li><li>Create workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms.</li></ul><p><b>Desired Skills &amp; Qualifications</b></p><ul><li>Excellent communication skills, both oral and written.</li><li>Ability to communicate with others in a professional and courteous manner.</li><li>Strong working knowledge and experience with Microsoft Office Suite</li><li>Prior DOD and/or NGA experience working in a related field.</li><li>Prior experience working with the military and understanding of the military services.</li><li>Proficient working knowledge of the following corporate applications:</li><li>PeopleSoft</li><li>Defense Travel System (DTS) with knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)</li><li>NGA Central Electronic Routing and Tasking System (N-CERTS)</li><li>SharePoint</li><li>Possesses a working knowledge of the NGA internal coordination and approval processes.</li><li>Working knowledge of Access database</li><li>Proficient with NGA correspondence manual</li><li>Working knowledge of NGA&rsquo;s Records Management requirements</li><li>A working-level understanding of NGA corporate processes</li><li>Prior schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; and this includes teleconferences.</li></ul><p><b>Minimum Education &amp; Work Experience</b></p><ul><li>Bachelor degree and a minimum of two (2) years of Administrative experience, or</li><li>Associate degree and a minimum of four (4) years of Administrative experience, or</li><li>HS Diploma and a minimum of six (6) years+ of Administrative experience.</li></ul><p><b>Focused Management, Inc. is an equal opportunity employer committed to diversity in the workplace</b></p><p><i>Commitment to Diversity</i></p><p><i>All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. </i></p><p>Job Types: Full-time, Contract</p><p>Pay: $70,000.00 - $72,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Microsoft Word: 2 years (Required)</li><li>DTS (Defense Travel System): 2 years (Required)</li><li>Calendar management: 2 years (Required)</li><li>PeopleSoft: 1 year (Preferred)</li></ul><p>Security clearance:</p><ul><li>Top Secret (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant / TS/SCI clearance / DTS skilled

SNBCare - Spectrum Neuro Behavioral Care

<p>We are looking for a Patient Care Technician to manage one of our outpatient clinic, coordination of care with providers, record patients vitals and perform a variety of administrative and clerical tasks in North Smithfield, RI. As a patient care technician, you will be trained to perform various tasks including TMS coordination, recording vitals and assisting patients for administrative tasks. As a patient care technician , you will be the first point of contact for our practice. Our patient care technician offer administrative support across the practice.</p><p>You will welcome patients and greet people who visit the office. You will coordinate front-desk activities, including distributing correspondence and handling patient phone calls.</p><p>To be successful as a patient care technician , you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. Ultimately, a patient care technician's duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.</p><p><b>Responsibilities</b></p><ul><li>Greet and welcome guests as soon as they arrive at the office or answer a phone call.</li><li>TMS Coordination, recording vitals and coordination with providers.</li><li>Direct patients to the appropriate provider and office.</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Receive, sort and distribute daily mail/deliveries</li><li>Maintain office security by ensuring HIPAA compliance and controlling access via the reception desk</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</li></ul><p><b>Skills</b></p><ul><li>Proven work experience as a Receptionist, Front Office Representative or similar role</li><li>Proficiency in Google Suite</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Ability to be resourceful and proactive when issues arise</li><li>Excellent organizational skills</li><li>Multitasking and time-management skills, with the ability to prioritize tasks</li><li>Customer service attitude</li></ul><p><b>Benefits</b></p><ul><li>Medical Insurance</li><li>Vision Insurance</li><li>Dental Insurance</li><li>Paid Holidays</li><li>PTO</li><li>No weekends</li><li>401k up to 6% matching</li></ul><p>Job Type: Full-time</p><p>Pay: $18.00 - $19.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>North Smithfield, RI 02896 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>North Smithfield, RI 02896: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Patient Care Technician

Leidos

<div><p><b>Description</b>
</p><p><b>Administrative/Technical Assistant</b></p><p><b>
Location: </b>Colorado Springs, CO (On-site)</p><p></p><p><b>
Make a Meaningful Impact with Leidos</b></p><p>
At Leidos, we deliver innovative solutions through the dedication of our diverse and talented teams. We empower our people, strengthen our communities, and operate with integrity and sustainability. Guided by our Mission, Vision, and Values, we are committed to doing what&rsquo;s right&mdash;for our customers, our employees, and the world around us.</p><p></p><p>
Your greatest work is ahead.</p><p></p><p>
We are seeking a versatile <b>Administrative Assistant / Travel Coordinator / Training Certificate Manager</b> to support the <b>NISSC III program</b>. In this role, you will provide essential administrative, travel, and training‑tracking support to employees working on systems vital to national defense and national security priorities. This is a full-time, on-site position ideal for a highly organized, detail‑oriented professional who thrives in a dynamic environment and enjoys supporting a diverse team.</p><p></p><p>
If you excel at coordination, communication, and multitasking&mdash;and want to contribute to a mission that matters&mdash;we&rsquo;d love to have you on our team.</p><p></p><p><b>
Primary Responsibilities:</b></p><p><b>
Travel Coordination</b></p><ul><li><p>
Arrange domestic and occasional international travel, including flights, hotels, rental cars, and required documentation (passports, visas, clearances)</p></li><li><p>
Ensure all travel aligns with company policies, budgets, and approval processes</p></li><li><p>
Work with accounting to approve and code travel-related invoices</p></li><li><p>
Prepare travel plans and alternative options for traveler and management review</p></li><li><p>
Use computerized reservation and ticketing systems to book travel and issue itineraries</p></li><li><p>
Confirm all reservations prior to travel and ensure travelers have required documentation</p></li><li><p>
Track and audit travel activities, expenses, and payments</p></li><li><p>
Prepare travel-related management reports</p></li><li><p>
Serve as a resource for travelers, researching and resolving travel-related issues</p></li></ul><p><b>
Administrative Support</b></p><ul><li><p>
Perform general administrative tasks including data entry, correspondence management, and document organization</p></li><li><p>
Handle phone inquiries professionally and provide accurate messaging</p></li><li><p>
Support scheduling of appointments, meetings, and team events</p></li><li><p>
Communicate with management, employees, and customers regarding various requirements</p></li><li><p>
Collaborate with team members on projects to enhance operational efficiency</p></li></ul><p><b>
Training Certificate Management</b></p><ul><li><p>
Track training requirements across all elements of the NISSC III contract</p></li><li><p>
Maintain records of individual certifications and ensure timely renewals</p></li><li><p>
Identify training requirements and convert them into actionable plans for personnel</p></li><li><p>
Monitor training deficiencies and develop corrective plans to ensure compliance</p></li></ul><p></p><p><b>
Required Qualifications:</b></p><ul><li><p>
High School graduate with <b>3+ years</b> of relevant experience</p></li><li><p>
US Citizen; Currently possessing an Active <b>DoD Secret</b> clearance or obtain/maintain upon hire.</p></li><li><p>
Previous experience as a personal assistant, administrative assistant, or similar clerical role</p></li><li><p>
Strong organizational skills with the ability to manage multiple tasks simultaneously</p></li><li><p>
Experience with office management practices and procedures</p></li><li><p>
Proactive problem-solving mindset and ability to improve workflow processes</p></li><li><p>
Minimum of four years of related experience and/or equivalent combination of training and experience</p></li><li><p>
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access) and Internet-based tools</p></li><li><p>
Experience using <b>Concur</b> or similar online travel booking systems
</p></li></ul><p></p><p><b>Preferred Qualifications:</b></p><ul><li><p>
Active DoD <b>Secret</b> clearance</p></li><li><p>
Excellent oral and written communication skills</p></li><li><p>
Experience supporting DoD, Air Force, or other government programs</p></li></ul><p>
If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo &mdash; because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 &mdash; and moving faster than anyone else dares.</p><h2 class="jobSectionHeader"><b>
Original Posting:</b></h2>
April 10, 2026<p></p><p><br>
For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.</p><p></p><h2 class="jobSectionHeader"><b><br>
Pay Range:</b></h2>
Pay Range $57,850.00 - $104,575.00<p></p><p>
The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.</p><p></p><p><b>
About Leidos</b></p><p></p><p>
Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.</p><p></p><p><b>
Pay and Benefits</b></p><p></p><p>
Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.</p><p></p><p><b>
Securing Your Data</b></p><p></p><p>
Beware of fake employment opportunities using Leidos&rsquo; name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system &ndash; never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at LeidosCareersFraud@leidos.com.</p><p>
If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.</p><p></p><p><b>
Commitment to Non-Discrimination</b></p><p></p><p>
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.</p></div>

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