administrative volunteer

Boys & Girls Clubs of Northwest San Diego

<p>Are you an experienced administrative professional who would enjoy working at a nonprofit who serves our youth? Have you had experience managing/coordinating volunteers? If so, we'd very much enjoy hearing from you! <b>Boys &amp; Girls Clubs of Northwest San Diego</b> is seeking a positive-minded, engaging <b>Administrative &amp; Volunteer Coordinator</b>!</p><p><b>TO APPLY, PLEASE SEND COVER LETTER AND RESUME!</b> Applications without a cover letter will <b>NOT</b> be considered.</p><p>This position is in-person and would be situated at the Front Desk of our Harper Clubhouse in Solana Beach. The Administrative &amp; Volunteer Coordinator is <b>the &quot;face&quot; of our organization</b>, especially with members of the public who use our swimming pools. This role is multi-faceted in that there's a strong focus on <b>managing our Volunteers program</b> that serve all seven Clubhouses and our one school site, along with our specialty programs. As a result, the Administrative &amp; Volunteer Coordinator needs to be able to <b>execute on multiple projects</b> at the same time, engage with all individuals who enter the Clubhouse, and support our various Program needs between After School, Aquatics, and Athletics.</p><p>For more information about our organization, please go to https://bgcgreatertogether.org/.</p><p>Besides a great team to work alongside and a fun, uplifting culture, we also provide <b>an AMAZING BENEFITS PACKAGE for this full-time role</b>- a waiting period of 30 days then 1st of the next month for: Medical, dental, vision, life insurance, Employee Assistance Program, Long-Term Disability, Flexible Spending Account, Voluntary Supplemental Insurance (Aflac), 13 paid Holidays, 10 days accrued vacation over 12 months, sick time, legal services, Identity Theft monitoring, and Pet Care Insurance! Also, 401k is available after 1 year, with an employer match at 100% up to 5%!!</p><p>We live out the <b>Core Values of </b><i><b>Grit, Growth (Mindset), Respect, Accountability, Teamwork, and Integrity </b></i>as we pursue our mission of inspiring, developing, and enriching young people to reach their fullest potential as confident, responsible, caring members of society. In support of this mission, and under the direction of the Executive Assistant &amp; Board Liaison, the Admin &amp; Volunteer Coordinator is responsible for the administrative support across the organization; provides regular administrative and clerical support to management at the Harper Clubhouse. Responsible for placement of volunteers and serves as Volunteer Coordinator role for all Clubhouses. The Administrative and Volunteer Coordinator is responsible for maintaining the front desk, providing quality customer service, supporting Administrative offices, and BGCNWSD programs.</p><p><b>Here are the details of the major responsibilities for the role of Administrative &amp; Volunteer Coordinator:</b></p><p><b>Administrative</b></p><ul><li>Answers telephones, providing general information, referring callers to other appropriate Department Programs administrative staff or taking messages as necessary. Answer phone calls and direct callers to appropriate program extension or direct program phone line.</li><li>Keep current and update Front Desk Manual and the Administrative Training Manual- which includes coordination with Aquatics members, deposit reconciliations, EZ Facility instructions, EZ Facility POS System, Program and Department Deposits, website overview, registration and program lobby board, and responsibly administrative voicemail instructions.</li><li>Partner with the Aquatics department by monitoring when needed incoming pay-to-swim patrons to ensure their paycards have sufficient credits for swimming that day.</li><li>Maintain the safety, security and appearance of the front desk.</li><li>Coordinate with the HR/Payroll Assistant in printing up year-round staff Work Anniversary Certificates at the end of each month in preparation for next month&rsquo;s awardees.</li><li>Place office supply orders for Harper Clubhouse. Maintain a clean, safe, fully-stocked and well-organized copier and supply room.</li><li>Sorting and distributing mail. Coordinate mail flow in and out of office.</li><li>Front lobby office reception, including greeting guests, answering phones, handling company inquiries.</li><li>Perform other administrative duties such as filing, photocopying, and collating.</li><li>Oversee the photocopier meter reading to Sharp.</li></ul><p><b>Club Experience and Safety</b></p><ul><li>Maintain and ensure an organized and clean appearance of the lobby front desk area at all times.</li><li>Maintain a positive culture and setting that insures the physical and emotional safety of members and staff.</li><li>Handle guests&rsquo; questions and concerns professionally and courteously.</li><li>Serve visitors by greeting, welcoming, directing and announcing them appropriately.</li><li>Answer, screen and forward any incoming phone calls while providing basic information when needed.</li><li>Maintain security by following procedures and controlling access.</li><li>Locking up front desk drawer, putting away front desk laptop.</li></ul><p><b>Leadership</b></p><ul><li>Participate in staff meetings and trainings.</li><li>Responsible for Leadership Team Newsletter with program updates.</li><li>Contributes to the monthly Leadership Updates newsletter for Volunteer program.</li><li>Update BGC Calendar on Outlook: Maintains master schedule of Club activities and events on BGC Calendar.</li><li>Staff and Board Birthday cards on monthly basis.</li></ul><p><b>Program Support and Reporting</b></p><ul><li>Log incoming checks and complete remote deposit sheets.</li><li>Perform basic bookkeeping.</li><li>Weekly deposit reconciliation from EZ and Team Unify and email weekly deposits to Clubhouse Directors.</li><li>CEO credit card reconciliations.</li><li>Ensure and process fee payments for Aquatics and Fitness Center patrons.</li><li>Assist with BGCA Annual Report and Annual mailer stuffing, sealing, stamping.</li><li>Keep promotional materials up to date in various locations around the Clubhouse.</li><li>Support Programs by acting as a fill-in Driver as needed for the Harper/La Colonia Clubhouses.</li></ul><p><b>Volunteer Coordinator</b></p><ul><li>Recruits, screen, process, orient, and place volunteers within BGCNWSD.</li><li>Identifying opportunities for volunteer participation.</li><li>Maintain regular communication with Clubhouse Directors/Supervisors at each BGCNWSD site.</li><li>Maintain volunteer and applicant tracking databases; application tracking, data entry, status, track volunteer hours/timesheets.</li><li>Partner with Clubhouse Directors/Supervisors to make efforts to advocate for the importance of the volunteer program within BGCNWSD and in the community.</li><li>Be present at community events, volunteer fairs and schools promoting volunteer opportunities.</li><li>Develop collaborative relationships with other organizations supporting volunteerism or serving as potential sources for Club volunteers.</li><li>Coordinate Club-wide activities to increase awareness of existing and new volunteer programs and to recognize volunteers.</li><li>Develop volunteer position descriptions and maintain volunteer handbook. Manage administrative systems to support volunteer program.</li><li>Maintains electronic or paper records of volunteer files and complies with destruction of records requirements.</li><li>Control and monitor expenses related to volunteer program and activities.</li><li>Ensure the interest of volunteers is served. Provides opportunities for volunteers to share their experiences and feedback on the volunteer program</li><li>Assist in development and implementation of meaningful appreciation, recognition, evaluation and retention strategies to increase volunteer satisfaction.</li></ul><p><b>All other duties as assigned.</b></p><p><b>Minimum Qualifications: </b></p><p><b>Education</b></p><p>High School Diploma, or GED Equivalent</p><p><b>Experience:</b></p><p>&middot; Two years&rsquo; directly-related work experience in administrative support or similar role.</p><p>&middot; Non-profit organization experience highly desirable.</p><ul><li>&middot; Combination of education and related experience applicable.</li></ul><p><b>Knowledge, skills and ability: </b></p><p>&middot; Knowledge and competent use of computers and related software applications is required with the ability to learn specific computer programs as needed. (MS Office including Word, Excel, Outlook) (EZ, Team Unify and Traxs software helpful).</p><p>&middot; Provide excellent customer service.</p><p>&middot; Communicate effectively with youth, parents, staff, and volunteers.</p><p>&middot; Strong oral and written communication skills in interactions with coworkers, supervisors, and the general public; in person, over the phone, and via e-mail.</p><p>&middot; Strong organizational/time management skills and detail-oriented with the ability to work unsupervised and to be a self-motivated problem-solver.</p><p>&middot; Ability to maintain confidentiality.</p><p>&middot; Demonstrate a keen understanding of the Club&rsquo;s philosophy, mission and goals.</p><p>&middot; Understand and uphold organizational policies and procedures.</p><p>&middot; A strong desire and ability to assist in recruitment, training, supervision, and motivation of staff.</p><p>&middot; Must have or be able to obtain a valid CA driver&rsquo;s license and insurable driving record to drive Boys &amp; Girls Clubs of Northwest San Diego vehicles.</p><p>&middot; Must have or be available to obtain CPR and First Aid certification (will train).</p><p>&middot; Successful completion of pre-employment drug screening and background clearance.</p><p>Boys &amp; Girls Clubs of Northwest San Diego County is an equal employment opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, or any other characteristic protected by law.</p><p>Pay: $20.00 - $24.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Are you submitting a Cover Letter with your Resume? Please do NOT do &quot;easy&quot;, one-click application as it will not include a cover letter. Applicants who do not submit a cover letter will not be considered.</li><li>Are you local to San Diego? Since this role is in-person, we are only considering local applicants at this time.</li></ul><p>Experience:</p><ul><li>managing/coordinating volunteers: 1 year (Required)</li><li>working at a youth services nonprofit: 1 year (Required)</li><li>front desk/highly public-facing administrative role: 2 years (Required)</li></ul><p>Work Location: In person</p>

Administrative & Volunteer Coordinator

Northeast Ohio Hospice

<p><b>About Northeast Ohio Hospice</b></p><p>We are a compassionate, mission-driven hospice organization dedicated to providing exceptional care and support to patients and families. Our volunteer program is an essential part of how we serve our community, and we are looking for a detail‑oriented and supportive team member to join us.</p><p><b>Position Summary</b></p><p>The <b>Volunteer Assistant</b> will provide administrative support to the Volunteer Coordinator, primarily focused on entering volunteer visit data into our EMR system and helping with ongoing program support. This position is ideal for someone who is organized, reliable, comfortable with computers, and enjoys supporting volunteers and staff working toward a meaningful purpose.</p><p><b>Key Responsibilities</b></p><ul><li>Accurately <b>enter volunteer visit documentation</b> into the EMR system.</li><li>Assist with <b>printing, preparing, and organizing materials</b> for monthly volunteer meetings.</li><li>Support general administrative tasks such as filing, scanning, data cleanup, and record maintenance.</li><li>Help manage volunteer communications as needed (emails, reminders, sign-in sheets, etc.).</li><li>Collaborate with the Volunteer Coordinator to ensure program documentation is always up to date.</li><li>Perform other light administrative duties to support the Volunteer Services department.</li></ul><p><b>Qualifications</b></p><ul><li>Strong attention to detail and accuracy.</li><li>Basic computer skills; comfortable learning EMR workflows (training provided).</li><li>Good written and verbal communication skills.</li><li>Ability to handle confidential information responsibly.</li><li>Reliable, organized, and able to work independently as well as with the team.</li><li>Prior administrative experience preferred but not required.</li><li>Experience in healthcare, hospice, or volunteer services is a plus.</li></ul><p><b>Schedule &amp; Work Environment</b></p><ul><li><b>Part-time</b> schedule (hours flexible; typically 8-12 hours/week).</li><li>On-site position in our Garfield Heights office with option to work remotely when needed.</li><li>Supportive, mission-centered, and team-oriented work environment.</li></ul><p><b>Why Join Our Team?</b></p><ul><li>Make a meaningful impact by supporting volunteers who serve patients and families.</li><li>Work in a warm, compassionate organization with a deeply supportive culture.</li><li>Flexible hours and a collaborative environment.</li></ul><p><b>How to Apply</b></p><p>Please submit your resume through Indeed. We look forward to meeting someone who shares our heart for service and supports our mission with care and excellence.</p><p>Job Type: Part-time</p><p>Pay: $16.00 - $18.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Medical Specialty:</p><ul><li>Geriatrics</li><li>Home Health</li><li>Hospice &amp; Palliative Medicine</li></ul><p>Physical Setting:</p><ul><li>Assisted living facility</li><li>Community health center</li><li>Long term care</li><li>Nursing home</li><li>Skilled nursing facility</li></ul><p>Experience:</p><ul><li>Administrative: 2 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Cleveland, OH 44125 (Required)</li></ul><p>Work Location: Hybrid remote in Cleveland, OH 44125</p>

Part-Time Volunteer Assistant (Administrative Support)

Catholic Charities New Hampshire

<div><p>Liberty House, a program of Catholic Charities New Hampshire, is currently seeking a dynamic individual to join our team as a full-time Administrative and Event Coordinator. Liberty House helps homeless and struggling Veterans by connecting them to available resources and providing a safe, substance-free transitional house. Our mission is to remember, honor, and support our Veterans.</p><br>
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The Administrative and Event Coordinator plays a key role in daily operations and is the first contact that Veterans, donors, volunteers and various visitors will encounter. This position has primary responsibility for the development, planning, and execution of fundraising and community events and contributes broadly to Liberty House&rsquo;s fundraising, marketing, donor engagement, and volunteer coordination efforts.</p><br>
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We offer a great work environment with generous benefits, including health, dental, vision, 401K, and life insurance along with other fringe benefits.</p><br>
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Duties</b></p>
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<li>Serve as the primary point of contact for Veterans, donors, stakeholders, volunteers, and the general public</li>
<li>Coordinate daily administrative and operational functions, including scheduling, shared calendar management within MS Outlook, and data management across systems</li>
<li>Work directly with the Executive Director to develop and implement marketing and communications strategies to increase brand awareness, community engagement, and donor growth, including oversight of social media content creation and performance tracking</li>
<li>Lead the planning, coordination, and execution of fundraising and community events, exercising independent judgment in logistics coordination, vendor engagement, sponsorship fulfillment, volunteer support, printed materials, and overall event strategy</li>
<li>Analyze event performance, donor engagement, and participation data to inform decision-making and improve fundraising outcomes that support organizational goals and strategic initiatives</li>
<li>Develop and implement donor cultivation, engagement, and retention strategies through personalized outreach, tours, stewardship activities, and follow-up communications to strengthen long-term relationships and increase revenue</li>
<li>Oversee donor data management activities, ensuring accurate recordkeeping and tracking of engagement activity, including timely documentation of donor contact activity</li>
<li>Lead recruitment, onboarding, scheduling, and coordination of volunteers to support Liberty House program operations, events, and the Veterans Pantry</li>
<li>Collaborate with Catholic Charities New Hampshire staff to develop and support volunteer engagement and retention strategies, including training, communication, and recognition efforts that enhance volunteer experience and effectiveness.</li></ul><br>
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Job Requirements</b></p><br>
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<li>Associates Degree and 2 to 5 years of experience in administrative support, fundraising coordination, event planning, or volunteer management areas preferred.</li>
<li>Intermediate knowledge of various software programs including MS Office Suite required; experience with donor or case management systems such as Raiser&rsquo;s Edge, Apricot, GiveSmart, or POS systems preferred.</li>
<li>Valid Driver&rsquo;s License required.</li>
<li>Basic knowledge and understanding of the complexities of working with alcohol/drug recovery and issues of the homeless Veteran population, such as Post Traumatic Stress Disorder (PTSD), preferred.</li>
<li>Prior experience providing similar services in a similar environment preferred.</li></ul><br>
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Equal Opportunity Employer</b></p>
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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, marital or familial status, age, or mental or physical handicap.</p></div>

Administrative and Event Coordinator - Liberty House

Gardere Community Christian School

<p>Gardere Community Christian School is seeking an energetic, highly organized <b>Programs, Volunteer, and Marketing Coordinator</b> to join our team in a part-time capacity. This role plays a vital part in building and sustaining positive engagement between the school, families, and the broader community, while also supporting the school&rsquo;s marketing and communications efforts. The ideal candidate is a people person who enjoys coordinating events, managing systems, promoting a mission-driven brand, and fostering meaningful relationships.</p><p><b>Key Responsibilities</b></p><p><b>Programs &amp; Events Coordination</b></p><ul><li>Plan and oversee school-wide programs and events, including:</li><li>After-school enrichment programs</li><li>Parent engagement programs (e.g., monthly Saturday sessions)</li><li>Community outreach events</li><li>School-wide initiatives and drives (e.g., coat drives, reading nights)</li><li>Coordinate with staff, external partners, and vendors to ensure successful events.</li><li>Manage communications, logistics, and materials needed for programs.</li></ul><p><b>Volunteer Engagement</b></p><ul><li>Oversee parent and community volunteer involvement on campus.</li><li>Write and distribute a monthly volunteer email with updates and opportunities.</li><li>Maintain a calendar of regular volunteer opportunities and events.</li><li>Welcome and support volunteers on site, nurturing positive and inclusive relationships.</li><li>Track and report volunteer hours and engagement.</li></ul><p><b>Marketing &amp; Communications</b></p><ul><li>Support the Principal and Development Director in executing marketing tasks for enrollment and fundraising aligned with the school&rsquo;s mission.</li><li>Coordinate marketing materials and campaigns across print and digital platforms.</li><li>Manage and create content for social media, website (Squarespace), newsletter, and email accounts.</li><li>Track and report key performance metrics (KPIs) for social media and website.</li><li>Maintain organized storage of digital media and marketing files.</li><li>Assist with photography, content creation, design, and vendor coordination for public-facing materials and school signage.</li></ul><p><b>Administrative Support</b></p><ul><li>Provide daily assistance at the front desk for one hour, including answering phones, greeting visitors, and supporting administrative needs.</li></ul><p><b>Qualifications</b></p><ul><li>Strong interpersonal and communication skills; enjoys working with people</li><li>Highly organized, detail-oriented, and proactive</li><li>Strong writing, editing, and basic graphic design skills preferred</li><li>Experience in social media management and digital marketing platforms</li><li>Familiarity with Squarespace, Canva, Google Workspace (Docs, Sheets, Calendar), and Gmail</li><li>Passion for serving students, families, and the broader community</li><li>Comfortable taking initiative and adapting in a dynamic school environment</li><li>Warm, mission-aligned, and collaborative personality</li></ul><p>Pay: $40,000.00 - $45,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Retirement plan</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Work Location: In person</p>

Programs, Volunteer, and Marketing Coordinator

Sisu Refuge Farm Sanctuary

<p>Sisu Refuge Farm Sanctuary is a nonprofit animal sanctuary caring for <b>100+ rescued animals</b> in Eastern North Carolina. We are seeking a <b>mature, experienced Part-Time Office Assistant / Office Manager</b> to support daily administrative operations, communications, and organizational follow-through.</p><p>This role is ideal for someone who is <b>highly organized, dependable, and comfortable handling sensitive information</b>, while working in a dynamic, mission-driven environment. The position is <b>on-site during the training and probationary period</b>, with the opportunity to transition to <b>hybrid</b> once trust, systems knowledge, and reliability are established.</p><p>Applicants must be comfortable around <b>large animals</b> and willing to be present on-site as part of a working sanctuary environment.</p><p><b>Position Overview:</b></p><p>The Office Assistant / Office Manager is responsible for ensuring that <b>administrative systems run smoothly</b>, communication is handled professionally, and important tasks do not fall through the cracks. This role supports the Executive Director, Board President, founders, and staff by managing office operations, records, scheduling, donor and volunteer coordination, and external communications.</p><p>This is <b>not an entry-level role</b>. <i>We are looking for someone with proven administrative experience, strong judgment, and excellent follow-through.</i></p><p><b>Duties &amp; Responsibilities:</b></p><p><i>Office &amp; Administrative Operations</i></p><ul><li>Organize and maintain office operations, procedures, and systems to ensure efficiency.</li><li>Check, organize, and respond to emails; schedule private tours, volunteer days, meetings, and appointments.</li><li>Provide administrative support to the Executive Director and staff.</li><li>Coordinate office activities and schedules for staff and volunteers.</li><li>Ensure office equipment and supplies are stocked and functioning properly.</li><li>Manage inventory and tracking of supplies, including medications, equipment, office supplies, and merchandise.</li><li>Assist with bookkeeping tasks, including recording expenses, monitoring bank transactions, making deposits, and preparing documents for tax filing.</li><li>Maintain organized filing systems (digital and physical), including animal medical records and healthcare documentation.</li></ul><p><i>Communications, Media &amp; Development Support</i></p><ul><li>Monitor and manage email inboxes and sanctuary phone; route inquiries to the appropriate party or director<i>.</i></li><li>Assist with donor management and fundraising support, including mailing sponsorship packets, handwritten thank-you notes, and cards.</li><li>Coordinate with journalists, schedule interviews, podcasts, or articles, and assist with press communications.</li><li><b>Experience with grant writing, press releases, or media outreach is a strong plus.</b></li><li>Support event planning, including on-site and off-site events, tours, and community outreach opportunities.</li></ul><p><i>Volunteers, Events &amp; On-Site Support</i></p><ul><li>Schedule, coordinate, and oversee volunteer or tour groups.</li><li>Greet visitors and assist during orientations, tours, and on-site events.</li><li>Assist with merchandise handling, including order pickup, packaging, mailing, and point-of-sale during events.</li><li>Assist during events with merchandise sales and donation collection.</li></ul><p><b>Required Skills &amp; Qualifications</b></p><ul><li>Proven experience in <b>office administration, office management, or administrative support</b></li><li>Highly organized, detail-oriented, and able to manage multiple tasks reliably</li><li>Strong written and verbal communication skills</li><li>Ability to work independently while collaborating closely with leadership</li><li>Professional judgment and discretion when handling sensitive information</li><li>Comfortable following written systems and procedures</li><li>Reliable, dependable, and consistent with deadlines</li><li>Comfortable working in a <b>busy, nontraditional office environment</b> (working farm)</li><li>Comfortable around large animals and willing to assist on-site as needed</li><li>Reliable transportation and ability to be on-site during scheduled hours</li></ul><p><b>Preferred / Bonus Experience:</b></p><ul><li>Grant writing</li><li>Press releases and media coordination</li><li>Interview or podcast scheduling</li><li>Nonprofit administration</li><li>Donor management or fundraising support</li></ul><p><b>Schedule &amp; Compensation:</b></p><ul><li><b>Part-time position</b> <i>(approximately 10&ndash;20 hours per week) </i>with potential for FT</li><li>Flexible schedule</li><li><b>On-site required during training and probationary period</b></li><li>Opportunity to transition to <b>hybrid work</b> after demonstrated competence and trust</li><li>Pay <b>based on experience and skill level</b></li><li>Paid training provided</li></ul><p><b>Hiring Process:</b></p><ul><li>Initial Zoom or phone call interview</li><li>On-site orientation and working interview</li><li>Paid training and trial period (one week)</li><li>Job offer</li></ul><p>Job Types: Full-time, Part-time, Internship</p><p>Pay: $18.00 - $20.00 per hour</p><p>Expected hours: 10 &ndash; 25 per week</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Experience:</p><ul><li>Social media management: 1 year (Preferred)</li><li>Administrative: 1 year (Preferred)</li></ul><p>Work Location: Hybrid remote in Albertson, NC 28508</p>

Non-Profit Animal Sanctuary Admin & Office Assistant

SIERRA CLUB

<div><div><div><b>Job Title</b>: Chapter Coordinator (Part-time)</div>
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Department</b>: Delaware Chapter</div>
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Location</b>: Remote within Delaware</div>
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Reports To</b>: Chapter Director</div>
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Supervises</b>: N/A</div><br>
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Hours per week:</b> 30</div><br>
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Context</b>: At the Sierra Club, we believe in the power of interdependence. Together, we remain committed to the fight for a healthy climate built on a foundation of environmental, racial, economic, and gender justice &ndash; a future where all people benefit from a healthy, thriving planet and a direct connection to nature. As the climate crisis and deeply entrenched systemic racism all fuel injustice, we will continue to fight for a bold, transformational agenda that recognizes the interconnectedness between our planet, our humanity, and our future. By recognizing that our destinies are tied, we continue to name that all things are fundamentally connected, and the overlap between ecology, race, gender, and representative government will move to either advance our collective humanity or to oppress it. Sierra Club has close to 700 staff across the country and a network of 64 local chapters that are led and fueled by thousands of volunteers. We are also proud to be a unionized employer, with three labor unions representing more than half of our employees</div><br>
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Scope</b>: The Delaware Chapter of the Sierra Club seeks a strategic, collaborative, and equity-focused team member to shape and implement the Chapter&rsquo;s outreach and advocacy efforts to build a healthier, more sustainable, and more equitable Delaware for all. The Chapter Coordinator is responsible for providing coordinating and administrative assistance to the Chapter Director, staff, and volunteer leaders. Implements programs and activities as determined by Chapter ExCom to enhance member effectiveness and involvement. Acts as an information resource for chapter volunteers and the general public. Maintains the Chapters records, purchases, supplies and equipment, and processes invoices for payment.</div>
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<h3 class="jobSectionHeader"><b>Job Activities include but are not limited to:</b></h3><div>
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<ul><li><div><b>Digital Communications and Content Coordination</b></div>
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<ul><li><div>With assistance from the Outreach and Engagement Committee, develops and leads outreach strategies for the Chapter.</div>
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<ul><li><div>Lead the publication and sending of the Chapter's end-of-year magazine.</div>
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<ul><li><div>Sends mass emails as necessary through the various Sierra Club platforms, including Marketing Cloud, Salesforce, and Quorum.</div>
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<ul><li><div>Coordinates the Chapter&rsquo;s digital communications and content strategy across social media, email, and the website. Draft, edit, and publish engaging content, including graphics, to maintain a dynamic online presence, working with volunteers as much as possible to help create it. Collaborate with staff and volunteer leaders to deliver consistent messaging across all platforms.</div>
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<ul><li><div>Maintains Chapter calendar in coordination with Chapter Director, staff, and volunteer leaders.</div><br>
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</div></li></ul><ul><li><div><b>Volunteer Coordination and Engagement</b></div>
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<ul><li><div>Recruits, organizes, and coordinates volunteers and volunteer outreach and services. Serves as an initial touchpoint for interested volunteers before referring them to appropriate committees, staff, and volunteer leaders, and performs follow-ups with volunteers to ensure appropriate engagement has been achieved.</div>
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<ul><li><div>In coordination with staff and committee/volunteer leaders, works to track the development of new/incoming volunteers into volunteer leaders along an appropriate ladder of engagement as they are onboarded into the Chapter workflow.</div>
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<ul><li><div>Collaborate with staff and volunteers to support chapter priority campaigns.</div>
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<ul><li><div>Support volunteers with building strong and active relationships with elected officials, governmental agencies, state and regional community leaders, coalitions, and other allied organizations.</div>
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<ul><li><div>Support volunteers in representing the chapter to elected and appointed officials, community agencies, and private organizations in support of campaigns and strategies adopted by the Executive Committee.</div>
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<ul><li><div>Compiles and maintains a directory of chapter and group leaders, issue activists, noting areas of interest and expertise.</div>
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<ul><li><div>Trains and coordinates volunteers on office systems and functions.</div>
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<ul><li><div>Coordinates the sending of monthly hand-addressed letters to all new members.</div>
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</div></li></ul></div><div><ul><li><div>Event Planning and Logistics Coordination.</div>
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<ul><li><div>Working with the Conservation, Outreach and Engagement, and other necessary Committees, owns the coordination of planning and logistics for Chapter events. This includes: Event planning logistics, Campfire management, advertising, communication to registrants, day of management, scheduling, and ensuring adequate volunteer involvement and communication</div>
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<ul><li><div>Identifies, coordinates, and participates in community outreach strategies, including tabling events, social networking events, fundraisers, and other outreach activities as required.</div>
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<ul><li><div>Ensure smooth execution of Chapter meetings, fundraisers, and other significant events, working during evenings or weekends, as required.</div><br>
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</div></li></ul><ul><li><div><b>Administrative and Operational Support</b></div>
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<ul><li><div>Provides clerical and administrative support to Chapter Director, Executive Committee and volunteer leaders. Assist Chapter staff and leaders with meeting coordination, agenda preparation, and general administrative support, contributing to the smooth running of Chapter operations. Assists with bookkeeping duties, including the processing of payables and receivables and upkeep/management of financial systems such as Salesforce, Netsuite, etc., running reports as necessary, managing bank deposits, in coordination with Chapter Director, Executive Committee Chair, and Treasurer.
</div></li></ul><ul><li><div>Maintains files and databases, including Campfire leadership, mailing lists, activist lists, membership lists, volunteers, and contributors.</div>
</li></ul>
<ul><li><div>Responds to inquiries concerning membership, outings events, and environmental issues from the general public, members, and volunteers. Sorts incoming Chapter mail. Provides good public relations and customer service for the Club.</div>
</li></ul>
<ul><li><div>Prepares and files various communication, event, and fundraising reports and participates in staff meetings.</div>
</li></ul>
<ul><li><div>Attends meetings in the community on related Chapter issues and maintains communications with other organizations.</div>
</li></ul>
</div></li></ul></div><div><ul><li><div><b>Fundraising and Development Support</b></div>
<div>
<ul><li><div>Assists with the in-state planning and logistical support for fundraising and Chapter activities as needed consistent with Chapter priorities, including grants, coordinating meetings and preparing agendas.</div>
</li></ul>
<ul><li><div>Formats, schedules and sends the fundraising emails in coordination with National and Chapter staff. Works with the Director and/or Fundraising Committee to prepare all fundraising appeals, including with the mailings, social media, and email fundraising campaigns.</div>
</li></ul>
<ul><li><div>Assists with preparing appropriate donor lists, recording of donations, and preparing appropriate &ldquo;Thank You&rdquo; notes.</div>
</li></ul>
</div></li></ul></div></div><h3 class="jobSectionHeader"><b>The successful candidate must demonstrate the following skills, experience and competencies:</b></h3><div>
<ul>
<li><div>Experience Working with Volunteers and Community Partners. You have a demonstrated ability to effectively engage and collaborate with volunteers and community partners. In this role, you will lead orientations, onboard new volunteers, coordinate volunteer leaders&rsquo; efforts to support the Chapter, and work closely with local organizations to foster partnerships that align with the Chapter&rsquo;s advocacy and outreach goals.</div><b>
</b></li>
<li><div>Event Planning and Coordination. You have sharp attention to detail and proven experience managing logistics and deadlines for events. As Chapter Coordinator, you will organize grassroots engagement events, committee and team meetings, ensuring everything from scheduling to volunteer coordination runs smoothly, while also coordinating follow-ups and post-event reporting.</div>
</li>
<li><div>Excellent Written and Oral Communication Skills. You have demonstrated strong written and verbal communication skills, allowing you to effectively engage with diverse audiences. In this role, you will draft compelling email newsletters, social media content, and outreach materials, while also delivering clear instructions during volunteer orientations and public events.</div>
</li>
<li><div><b>Committed to evolution. </b>You are committed to continuously deepening and evolving your own understanding of systems of oppression through study, openness, and humility. And you easily recognize your own relationship to privilege and power, examining and shifting your behaviors as appropriate.</div>
</li>
<li><div><b>Uplifting and additive. </b>You see mistakes as opportunities for growth; problems as catalysts for solutions, and inspire others along the journey. You carry a constructive approach, can-do attitude, a sense of humor, and authentic kindness wherever you go.</div>
</li>
</ul></div><h3 class="jobSectionHeader"><b>The strongest candidates will also demonstrate the following skills, experience and competencies:</b></h3><div>
<ul>
<li><div>Proficiency with digital platforms including websites and social media platforms.</div>
</li>
<li><div>Familiarity with organizing and/or campaigns or advocacy.</div>
</li>
<li><div>Experience with supporting fundraising programs.</div>
</li>
</ul></div><div><div><b>Compensation and Benefits</b></div>
<div>
The annual salary for this position is $49,600.</div><br>
<div></div>
<div>
This position is represented by a collective bargaining unit and is subject to the terms and conditions of the contract between Sierra Club and Progressive Workers Union or Sierra Employee Alliance, depending on location.</div><br>
<div></div>
<div>
The Sierra Club offers a competitive salary package commensurate with skills and experience plus excellent benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan.</div><br>
<div></div>
<div>
This is a category 6, non-exempt, represented position.</div><br>
<div></div>
<div>
Sierra Club values the expertise and talents of foreign nationals. Sierra Club sponsors both nonimmigrant and immigrant visas when certain criteria are met, based on immigration laws and organizational needs. Such sponsorship is at the discretion of the Department Head and Sierra Club People Department in consultation with the employee&rsquo;s manager. The Sierra Club cannot guarantee the approval of a visa petition. The Sierra Club is an equal opportunity employer committed to workforce belonging.</div>
</div><div>
<div><b>To Apply</b></div>
<div>
The Sierra Club provides equal employment and advancement opportunities to all staff members. Employment decisions are based on merit, qualifications, lived experience and skills. The Sierra Club does not discriminate in employment opportunities or practices on the basis of race, color, creed, religion, national origin, immigration status, socioeconomic status, ancestry, age, size, sex, sexual orientation, gender, gender identity, familial status, veteran status, disability, AIDS/HIV status, medical condition, prior conviction, arrest history, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, or any other characteristic protected by law.</div><br>
<div></div>
<div>
The Sierra Club values applicants who are people that identify as Black, Indigenous, and other minoritized groups; women; queer, transgender, gender non-conforming, and gender fluid people.</div><br>
<div></div>
<div><b><i>
Explore, enjoy and protect the planet.</i></b></div>
</div>
<p>We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Chapter Coordinator

Dunn County Humane Society

<p><b>Overview</b><br/>We are seeking a dynamic and passionate Community Outreach Specialist to lead efforts in building meaningful connections within our community. This paid role offers an exciting opportunity to develop and implement outreach programs that foster engagement, support public health initiatives, and promote social well-being. As a vital member of our team, you will drive community participation, manage volunteer programs, and serve as a bridge between our organization and the diverse populations we serve. Your energy, leadership, and dedication will help create lasting positive impacts across communities.</p><p><b>Responsibilities</b></p><ul><li>Develop and execute comprehensive community outreach strategies aligned with organizational goals to increase awareness and participation.</li><li>Manage volunteer recruitment, onboarding, training, supervision, and recognition to ensure a motivated and effective team.</li><li>Organize and lead public speaking engagements, informational sessions, and community events to promote program initiatives.</li><li>Collaborate with local organizations, schools, healthcare providers, and social service agencies to strengthen partnerships and expand outreach efforts.</li><li>Oversee program development by designing activities that address community needs related to public health, addiction counseling, or social work.</li><li>Collect data on outreach activities using surveys, attendance records, and feedback forms to evaluate impact and inform future planning.</li><li>Utilize social media platforms and marketing techniques to enhance visibility of programs and engage diverse audiences effectively.</li><li>Maintain administrative records related to project management, fundraising efforts, recruiting activities, and program outcomes.</li></ul><p><b>Skills</b></p><ul><li>Proven experience in volunteer management with the ability to supervise teams effectively.</li><li>Strong public speaking skills with confidence in engaging diverse audiences.</li><li>Expertise in program development tailored to community needs within public health or social work sectors.</li><li>Excellent project management skills with the ability to coordinate multiple initiatives simultaneously.</li><li>Knowledge of marketing strategies including social media management for outreach campaigns.</li><li>Experience in data collection methods for assessing program effectiveness.</li><li>Background in addiction counseling or public health is highly desirable.</li><li>Leadership qualities with demonstrated success in supervising staff or volunteers.</li><li>Administrative experience related to fundraising, recruiting, or event planning.</li><li>Teaching or training experience that supports community education efforts. Join us as a Community Outreach Specialist and be part of an energetic team committed to making a tangible difference! Your enthusiasm and expertise will empower communities while advancing your professional growth in a rewarding environment dedicated to social impact.</li></ul><p>Pay: $23.41 - $28.19 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: Remote</p>

Community Outreach Specialist

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