admissions director

Advocate Support Services

<div>Position Description - Admissions Coordinator
Date: 7/1/2024; revised 03/07/25
CARF Standard: I.1.I.4 Workforce Development &amp; Management
Job Title: Admissions Coordinator
Department: Marketing, Outreach, Census Management
Reports To: Director of Outreach and Marketing
Location: Business office, home, community
Salary: The salary range for this position is $45,000 - $55,000 per year, depending on experience and qualifications, which is competitive with the region.
Work Environment and Physical Work Requirements: Work Environment: Administrative office environment, home, community-based locations for client and stakeholder meetings
Physical Work Requirements:<ul><li>
Driving: Must be able to drive a vehicle for extended periods to visit potential clients, which includes navigating through various types of road conditions and traffic situations. A valid driver's license and a reliable vehicle are required.</li><li>
Lifting and Carrying: May need to lift and carry materials such as brochures, presentation folders, or promotional items, typically weighing up to 10-15 pounds.</li><li>
Standing and Walking: Involves standing and walking during client meetings, community events, and facility tours. The ability to stand for extended periods (up to 1-2 hours) and walk short distances is necessary.</li><li>
Sitting: Requires sitting for extended periods while driving, working at a desk, or using a computer. Comfort and ability to maintain focus during these periods are important.</li><li>
Repetitive Movements: May involve repetitive movements such as typing, using a phone, and handling paperwork.</li><li>
Communication: Frequent verbal communication with clients, team members, and other stakeholders, which may require clear articulation and active listening skills.</li><li>
Environmental Exposure: Potential exposure to various weather conditions while driving and during community visits. Ability to adapt to changing environmental conditions is necessary.</li><li>
Manual Dexterity: Requires the use of hands for tasks such as writing, typing, and handling office equipment.</li></ul>
Hours of Work: Work Schedule: This is a full-time position, working an 8-hour shift Monday through Friday, between the operational hours of 8am &ndash; 6pm. As a salaried position, employees are expected to adhere to their scheduled shifts to ensure availability and responsiveness to stakeholders.
Overtime: This salaried position is exempt from overtime.
Performance Expectations and KPIs: Performance Goals:<ul><li>
Complete a minimum of 5 intakes per week.</li><li>
Prioritize intake scheduling and completion as the primary focus of daily tasks.</li><li>
Meet or exceed monthly admissions targets, as set by the program.</li><li>
Maintain a high level of customer satisfaction, as measured by client and referral source feedback.</li><li>
Ensure accurate and timely completion of admissions paperwork and documentation.</li><li>
Develop and maintain strong relationships with referral sources, including hospitals, clinics, and community organizations.</li><li>
Collaborate effectively with the clinical team to ensure seamless transitions for new clients.</li></ul>
KPIs:<ul><li>
At least 5 completed intakes per week.</li><li>
Pre-authorizations fully approved at 85% or greater.</li><li>
90% or higher client satisfaction for entrance surveys.</li><li>
Stakeholder survey satisfaction at 85% or higher related to intakes and admissions.</li><li>
Pre-authorizations submitted within 48 business hours of each intake appointment.</li></ul>
Skills and Competencies:<ul><li>
Excellent communication, interpersonal, and customer service skills.</li><li>
Ability to work in a fast-paced environment, prioritizing multiple tasks and deadlines.</li><li>
Strong organizational and time management skills, with attention to detail and accuracy.</li><li>
Familiarity with electronic medical records (EMRs) and Microsoft Office Suite.</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>
Knowledge of Maryland State Healthcare regulations, CARF standards, HIPAA, and Maryland's Administrative Service Organization rules and regulations.</li></ul>
Role-Related Responsibilities:<ul><li>
Coordinate the admissions process, from initial inquiry to program enrollment, ensuring a smooth and efficient experience for clients and referral sources.</li><li>
Conduct initial screenings and assessments to determine program eligibility and suitability.</li><li>
Schedule intake appointments promptly and follow up to ensure completion.</li><li>
Gather and review client information, including medical history, treatment plans, and insurance benefits.</li><li>
Verify insurance coverage and obtain necessary authorizations.</li><li>
Prepare and submit admissions paperwork, including consent forms, treatment plans, and other required documents.</li><li>
Develop and maintain relationships with referral sources, including hospitals, clinics, and community organizations.</li><li>
Provide education and support to clients and families regarding program services and expectations.</li><li>
Collaborate with the clinical team to ensure seamless transitions for new clients.</li><li>
Maintain accurate and up-to-date records, including client files and admissions data.</li><li>
Participate in quality improvement initiatives to enhance the admissions process and overall client experience.</li></ul>
Additional Requirements:<ul><li>
This position description is subject to change, as necessary, to meet the evolving needs of the program.</li><li>
The Admissions/Intake Coordinator is expected to adhere to all company policies, including those related to confidentiality, HIPAA, and Maryland State Healthcare regulations.</li></ul>
Qualifications:<ul><li>
Education: High school diploma or equivalent required; associate or bachelor&rsquo;s degree in a related field (e.g., psychology, social work, healthcare administration) preferred.</li><li>
Experience: 1-2 years of experience in admissions, intake, or a related field, preferably in a mental health or healthcare setting.</li><li>
Licenses/Certifications: None required, but certification in a related field (e.g., CRC, CPRP) is a plus.</li></ul></div>

Admissions Coordinator

Upright

Admissions Manager Company: Upright Location: New York, New York, United States Employment Type: Full-Time Job Overview Upright is a forward-thinking and dynamic organisation committed to excellence and innovation. We are seeking a highly organised and motivated Admissions Manager to join our team in New York. The successful candidate will play a pivotal role in managing our admissions process, ensuring a seamless and positive experience for all prospective applicants. You will be a key representative of our brand, responsible for guiding candidates through their application journey and helping to shape the future of our cohorts. This is an excellent opportunity for a dedicated professional with a passion for helping people achieve their goals. Responsibilities  <ul><li>Oversee the entire admissions cycle, from initial enquiry through to final enrolment, ensuring efficiency and professionalism at every stage.</li><li>Develop and implement effective admissions strategies to meet and exceed enrolment targets.</li><li>Serve as the primary point of contact for all applicants, providing timely and accurate information and support.</li><li>Review applications, conduct interviews, and assess candidate suitability against our criteria.</li><li>Collaborate closely with the marketing and outreach teams to promote our programmes and attract a diverse pool of high-calibre candidates.</li><li>Maintain meticulous and up-to-date records of all applicant data and communications within our CRM system.</li><li>Analyse admissions data to generate insights, prepare reports, and inform future recruitment strategy.</li><li>Represent Upright at recruitment events, webinars, and information sessions with professionalism and enthusiasm.</li></ul>Qualifications  <ul><li>Proven experience in an admissions, recruitment, or a similar client-facing role.</li><li>Exceptional interpersonal and communication skills, with a demonstrated ability to build rapport with a wide range of individuals.</li><li>Strong organisational and time-management abilities, with a meticulous eye for detail.</li><li>The capacity to work autonomously as well as part of a collaborative team in a fast-paced environment.</li><li>Proficiency in using CRM software and the MS Office Suite.</li><li>A bachelor's degree in a relevant field is highly desirable.</li><li>A genuine passion for education and a commitment to providing an outstanding candidate experience.</li></ul> Benefits  <ul><li>A competitive salary package.</li><li>Comprehensive health and wellness benefits.</li><li>Generous paid time off and holiday entitlement.</li><li>Opportunities for continuous professional development and career progression.</li><li>A supportive, inclusive, and collaborative working environment.</li></ul>

Admissions Manager

Qureos

The Admissions &amp; Registration Manager oversees the full student lifecycle from application to graduation, combining admissions leadership with registrar responsibilities. The role ensures accurate, fair, and compliant handling of admissions, registration, and academic records in line with MOHE regulations and institutional policy.In Year 1, this is a foundational role responsible for building admissions and registration systems from scratch, achieving inaugural enrollment targets, and establishing audit-ready processes for accreditation.  <h2>KEY RESPONSIBILITIES  </h2><h3>Admissions  </h3><ul><li>Develop and execute admissions strategy aligned with enrollment targets and MOHE regulations.</li><li>Manage end-to-end admissions: applications, document verification, eligibility checks, decisioning, and communication.</li><li>Oversee admissions CRM for pipeline tracking, reporting, and audit readiness.</li><li>Verify Qiyas/Tahsili scores and academic credentials.</li><li>Coordinate recruitment activities with Marketing and manage school/agent relationships.</li><li>Maintain structured applicant communication workflows.  </li></ul><h3>Registration &amp; Records  </h3><ul><li>Manage course registration, scheduling, add/drop processes, and capacity planning.</li><li>Maintain student records in SIS (grades, credits, academic standing, enrollment data).</li><li>Issue official documents (transcripts, letters, certificates).</li><li>Oversee academic calendar processes and graduation audits.</li><li>Ensure curriculum data accuracy and compliance with academic policies.  </li></ul><h3>Compliance &amp; Reporting  </h3><ul><li>Ensure full compliance with MOHE regulations and PDPL data protection standards.</li><li>Produce enrollment and registration reports for leadership.</li><li>Support ETEC/NCAAA accreditation documentation and audits.</li><li>Coordinate with ASU for dual-degree enrollment and credit transfer alignment.  </li></ul><h3>Leadership  </h3><ul><li>Lead admissions and registrar teams, defining workflows, KPIs, and service standards.</li><li>Handle escalations for admissions decisions and record issues.</li><li>Ensure a high-quality, student-centered experience.  </li></ul><h2>YEAR-ONE PRIORITIES  </h2><ul><li>Build admissions and registration playbook (processes, SLAs, templates).</li><li>Achieve inaugural enrollment targets.</li><li>Implement SIS for registration and records management.</li><li>Establish end-to-end admit-to-register workflows with audit trails.</li><li>Create registrar policies (grading, withdrawals, graduation rules).</li><li>Develop MOHE-compliant documentation templates.  </li></ul><h2>REQUIREMENTS  </h2><ul><li>Bachelor’s degree (Master’s preferred).</li><li>6+ years in admissions/registrar/enrollment roles, including leadership experience.</li><li>Strong knowledge of MOHE admissions regulations (Qiyas/Tahsili).</li><li>Experience with SIS and admissions CRM systems.</li><li>Understanding of PDPL and academic data governance.</li><li>Bilingual: Arabic and English (full professional proficiency).  </li></ul><h2>KEY SKILLS  </h2><ul><li>Strategic enrollment management</li><li>Regulatory compliance (MOHE, PDPL, accreditation)</li><li>Data integrity and audit readiness</li><li>Student-focused service delivery</li><li>Team leadership in startup environments</li><li>Strong communication in Arabic &amp; English  </li></ul><h2>SPECIAL NOTES</h2><ul><li>Must ensure strict compliance with MOHE, PDPL, and accreditation standards.</li><li>Systems and processes must be audit-ready at all times.</li><li>Role is critical to the successful launch of the inaugural student intake.</li></ul>

Admissions & Registration Manager

Page Rehabilitation

<div>Admissions Coordinator Job Summary
Page Rehabilitation is seeking a dynamic and organized Admissions Coordinator to join our team! As a key member of our intake process, you will be responsible for ensuring a smooth transition for new patients and families. If you are a compassionate and detail-oriented individual with excellent communication skills, we encourage you to apply for this full-time opportunity.
Admissions Coordinator Responsibilities:<ul><li>
Coordinate and facilitate the admission process for new patients, ensuring efficient and effective communication with patients, families, and healthcare providers</li><li>
Conduct admissions assessments to gather necessary information and complete required paperwork</li><li>
Build relationships with healthcare professionals, insurance companies, and community organizations to promote our services and referring patients to our center</li><li>
Utilize electronic medical records to document and track patient information</li><li>
Collaborate with the interdisciplinary team to ensure a comprehensive understanding of patients' needs and develop individualized care plans</li><li>
Provide exceptional customer service to patients, families, and caregivers to ensure a positive experience during the admission process</li></ul>
Admissions Coordinator Requirements:<ul><li>
Min 2 years of experience in a SNF, in the Admissions Department</li><li>
Education in a healthcare-related field preferred</li><li>
Must have knowledge/experience with Medicare, Medicaid, Insurances and be able to complete verifications.</li><li>
Must have strong PR skills, be self-directed, able to manage a busy environment.</li><li>
Requires some weekends</li></ul>
How to Apply:
If you are passionate about delivering exceptional patient care and are looking for a rewarding career opportunity, please apply to this Admissions Coordinator position at Page Rehabilitation today!</div>

Florida Helps

Position 1: Full Time Tuesday-Friday 1pm-9pm (WORK HOME) Saturday 8am-4pm OFF SUNDAY-MONDAYPosition 2 Full Time Monday-Friday 10am-6pm OFF SATURDAY-SUNDAYJob Overview We are seeking a dedicated and detail-oriented Remote Admissions Coordinator to join our healthcare team during weekend shifts. This role involves managing patient admissions, verifying insurance, and supporting administrative functions within a fast-paced medical environment. The ideal candidate will have strong medical administrative support skills, proficiency with EMR systems, and excellent communication abilities to ensure a seamless patient intake process while maintaining compliance with HIPAA regulations.We are seeking motivated, reliable Admissions Coordinators to join a growing dual-diagnosis treatment team. This role is critical to guiding individuals and families through the first step of recovery while ensuring ethical admissions, accurate insurance qualification, and strong follow-through in a high-volume environment.Our organization is deeply rooted in mental health and clinical excellence. We take pride in our clinicians, our standards of care, and our patient-first approach. The right candidate is compassionate, detail-oriented, sales-capable, and eager to grow with a developing admissions department.Key ResponsibilitiesPatient Communication &amp; Engagement<ul><li>Respond to inbound calls, texts, chats, and emails from individuals seeking treatment.</li><li>Provide clear, supportive guidance regarding programs, levels of care, and the admissions process.</li><li>Maintain calm, professional, and compassionate communication with individuals and families in urgent or emotional situations.</li><li>Perform consistent and timely follow-up with leads in a high-volume admissions setting.</li></ul>Clinical Pre-Screening &amp; Intake Support<ul><li>Conduct initial clinical pre-screenings to help determine appropriate levels of care.</li><li>Gather and accurately document patient information to support admissions decisions.</li><li>Collaborate closely with clinical and admissions leadership to ensure appropriate placement and smooth intake coordination.</li></ul>Insurance Verification, Qualification &amp; Sales Performance<ul><li>Verify insurance benefits (VOB) and assess in-network eligibility, coverage limits, and treatment availability.</li><li>Confirm TX availability and ensure accurate financial qualification prior to admission.</li><li>Communicate benefits and financial responsibility clearly and ethically.</li><li>Demonstrate the ability to confidently guide and close appropriate admissions.</li><li>Participate in sales scoring and performance tracking through verified tiers.</li></ul>Systems, Accuracy &amp; Compliance<ul><li>Complete accurate data entry across Salesforce (preferred) and EMR platforms (Kipu preferred, Avality, VerifyTX, CTM, Outlook)</li><li>Maintain organized and timely documentation to support admissions workflow.</li><li>Uphold HIPAA, confidentiality, and regulatory compliance standards always.</li></ul>Collaboration &amp; Growth<ul><li>Work collaboratively with internal teams to ensure seamless patient transitions into care.</li><li>Contribute to building and strengthening a growing admissions department.</li><li>Demonstrate reliability, accountability, and strong communication.</li></ul>Qualifications<ul><li>High school diploma or GED required (college coursework preferred).</li><li>Previous experience in behavioral health, substance use treatment, healthcare admissions, or high-volume customer service preferred.</li><li>Strong understanding of insurance verification, in-network policies, and benefit qualification strongly preferred.</li><li>Salesforce experience preferred but not required (training available for the right candidate).</li><li>Excellent verbal and written communication skills.</li><li>Ability to work efficiently in a fast-paced, high-volume environment.</li><li>Self-motivated, dependable, and growth-oriented</li></ul>Why Join Us<ul><li>Mission-driven dual-diagnosis treatment environment</li><li>Strong clinical leadership and ethical admissions standards</li><li>Opportunity to make a meaningful impact from first contact</li><li>Competitive benefits and flexible work structure</li><li>Room to grow with an expanding admissions team</li></ul>Pay: $20.00 - $31.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Paul Mitchell Schools

<div>Paul Mitchell the School Albuquerque is seeking a qualified Admissions Leader to join our family! With over one hundred schools nation-wide, Paul Mitchell Schools is growing faster than ever. Our &quot;One Size Fits All&quot; and &quot;Be Nice&quot; culture creates a uniquely wonderful learning environment that attracts the most qualified staff team members who always put our Future Professionals first. Not only do we offer an education second to none, we also make time for personal and communal growth through opportunities such as FUNraising; we've raised over $13.3 million for selected charities in 11 years, including $2.1 million in 2014! 
Admissions Leader Role 
Admissions Leaders are the first point of contact for prospective Future Professionals looking to pursue their educational/career goals in the beauty industry. You must have a desire to help make a difference in people's lives. This person will be responsible for guiding prospective Future Professionals through the entire enrollment process and through career placement after graduation. 
 
What We Are Looking For 
This is a fast-paced, high-demand position requiring the candidate to wear many different &quot;hats&quot; in a busy, high-energy cosmetology school. Bring a positive and professional attitude and you'll fit right in with our &quot;Be Nice&quot; culture. The ideal candidate will have a strong sales background and the ability to manage goal-driven daily tasks efficiently and professionally. Must be self-motivated to meet and exceed enrollment goals. This position requires confidence, resilience, strong organizational and communications skills, exceptional persistence, a high level of commitment, and the ability to guide and motivate others. 
 
Skills/Competencies Required: 
<ul><li>
Ability to meet and exceed monthly/weekly goals</li><li>
Maintain timely follow-up with all leads according to established processes</li><li>
Ensure zero error rate in data gathering and entry</li><li>
Maintain database in an organized, error-free manner</li><li>
Proficiency on a PC computer, Internet, and email applications(CRM experience a plus)</li><li>
Skills in marketing, supervision, teamwork, documentation, and business writing</li><li>
Passion for the beauty industry</li><li>
Maintain honesty and professionalism</li><li>
Solid work history with verifiable references</li><li>
Degree in Sales, Business, or comparable degree and/or experience</li></ul> 
Paul Mitchell the School Albuquerque is an equal opportunity employer.</div>

Admissions Leader

Nexion Health, Inc.

Admission Coordinator for Skilled/Long Term Care Facility
 
Seeking a Licensed Practical Nurse (LPN) or Registered Nurse (RN)
 
Wage: 
Competitive, based on experience
 
Case Management/Admissions Experience Required
 
Excellent Benefits Package!
 
Nexion is a "Great Place to Work" because we provide: 
Free employee and family telehealth immediately upon hire
 
Medical / Dental / Vision Care
 
Early Pay
 
FSA / HSA / 401k
 
Educational Advancement
 
Scholarship for employees and dependents
 
Emergency Relief
 
This position offers a fast-paced opportunity that demands excellent time management skills and the ability to perform well under pressure.
 
EOE M/F/D/V

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