admissions director

Advocate Support Services

<div>Position Description - Admissions Coordinator
Date: 7/1/2024; revised 03/07/25
CARF Standard: I.1.I.4 Workforce Development &amp; Management
Job Title: Admissions Coordinator
Department: Marketing, Outreach, Census Management
Reports To: Director of Outreach and Marketing
Location: Business office, home, community
Salary: The salary range for this position is $45,000 - $55,000 per year, depending on experience and qualifications, which is competitive with the region.
Work Environment and Physical Work Requirements: Work Environment: Administrative office environment, home, community-based locations for client and stakeholder meetings
Physical Work Requirements:<ul><li>
Driving: Must be able to drive a vehicle for extended periods to visit potential clients, which includes navigating through various types of road conditions and traffic situations. A valid driver's license and a reliable vehicle are required.</li><li>
Lifting and Carrying: May need to lift and carry materials such as brochures, presentation folders, or promotional items, typically weighing up to 10-15 pounds.</li><li>
Standing and Walking: Involves standing and walking during client meetings, community events, and facility tours. The ability to stand for extended periods (up to 1-2 hours) and walk short distances is necessary.</li><li>
Sitting: Requires sitting for extended periods while driving, working at a desk, or using a computer. Comfort and ability to maintain focus during these periods are important.</li><li>
Repetitive Movements: May involve repetitive movements such as typing, using a phone, and handling paperwork.</li><li>
Communication: Frequent verbal communication with clients, team members, and other stakeholders, which may require clear articulation and active listening skills.</li><li>
Environmental Exposure: Potential exposure to various weather conditions while driving and during community visits. Ability to adapt to changing environmental conditions is necessary.</li><li>
Manual Dexterity: Requires the use of hands for tasks such as writing, typing, and handling office equipment.</li></ul>
Hours of Work: Work Schedule: This is a full-time position, working an 8-hour shift Monday through Friday, between the operational hours of 8am &ndash; 6pm. As a salaried position, employees are expected to adhere to their scheduled shifts to ensure availability and responsiveness to stakeholders.
Overtime: This salaried position is exempt from overtime.
Performance Expectations and KPIs: Performance Goals:<ul><li>
Complete a minimum of 5 intakes per week.</li><li>
Prioritize intake scheduling and completion as the primary focus of daily tasks.</li><li>
Meet or exceed monthly admissions targets, as set by the program.</li><li>
Maintain a high level of customer satisfaction, as measured by client and referral source feedback.</li><li>
Ensure accurate and timely completion of admissions paperwork and documentation.</li><li>
Develop and maintain strong relationships with referral sources, including hospitals, clinics, and community organizations.</li><li>
Collaborate effectively with the clinical team to ensure seamless transitions for new clients.</li></ul>
KPIs:<ul><li>
At least 5 completed intakes per week.</li><li>
Pre-authorizations fully approved at 85% or greater.</li><li>
90% or higher client satisfaction for entrance surveys.</li><li>
Stakeholder survey satisfaction at 85% or higher related to intakes and admissions.</li><li>
Pre-authorizations submitted within 48 business hours of each intake appointment.</li></ul>
Skills and Competencies:<ul><li>
Excellent communication, interpersonal, and customer service skills.</li><li>
Ability to work in a fast-paced environment, prioritizing multiple tasks and deadlines.</li><li>
Strong organizational and time management skills, with attention to detail and accuracy.</li><li>
Familiarity with electronic medical records (EMRs) and Microsoft Office Suite.</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>
Knowledge of Maryland State Healthcare regulations, CARF standards, HIPAA, and Maryland's Administrative Service Organization rules and regulations.</li></ul>
Role-Related Responsibilities:<ul><li>
Coordinate the admissions process, from initial inquiry to program enrollment, ensuring a smooth and efficient experience for clients and referral sources.</li><li>
Conduct initial screenings and assessments to determine program eligibility and suitability.</li><li>
Schedule intake appointments promptly and follow up to ensure completion.</li><li>
Gather and review client information, including medical history, treatment plans, and insurance benefits.</li><li>
Verify insurance coverage and obtain necessary authorizations.</li><li>
Prepare and submit admissions paperwork, including consent forms, treatment plans, and other required documents.</li><li>
Develop and maintain relationships with referral sources, including hospitals, clinics, and community organizations.</li><li>
Provide education and support to clients and families regarding program services and expectations.</li><li>
Collaborate with the clinical team to ensure seamless transitions for new clients.</li><li>
Maintain accurate and up-to-date records, including client files and admissions data.</li><li>
Participate in quality improvement initiatives to enhance the admissions process and overall client experience.</li></ul>
Additional Requirements:<ul><li>
This position description is subject to change, as necessary, to meet the evolving needs of the program.</li><li>
The Admissions/Intake Coordinator is expected to adhere to all company policies, including those related to confidentiality, HIPAA, and Maryland State Healthcare regulations.</li></ul>
Qualifications:<ul><li>
Education: High school diploma or equivalent required; associate or bachelor&rsquo;s degree in a related field (e.g., psychology, social work, healthcare administration) preferred.</li><li>
Experience: 1-2 years of experience in admissions, intake, or a related field, preferably in a mental health or healthcare setting.</li><li>
Licenses/Certifications: None required, but certification in a related field (e.g., CRC, CPRP) is a plus.</li></ul></div>

Admissions Coordinator

Page Rehabilitation

<div>Admissions Coordinator Job Summary
Page Rehabilitation is seeking a dynamic and organized Admissions Coordinator to join our team! As a key member of our intake process, you will be responsible for ensuring a smooth transition for new patients and families. If you are a compassionate and detail-oriented individual with excellent communication skills, we encourage you to apply for this full-time opportunity.
Admissions Coordinator Responsibilities:<ul><li>
Coordinate and facilitate the admission process for new patients, ensuring efficient and effective communication with patients, families, and healthcare providers</li><li>
Conduct admissions assessments to gather necessary information and complete required paperwork</li><li>
Build relationships with healthcare professionals, insurance companies, and community organizations to promote our services and referring patients to our center</li><li>
Utilize electronic medical records to document and track patient information</li><li>
Collaborate with the interdisciplinary team to ensure a comprehensive understanding of patients' needs and develop individualized care plans</li><li>
Provide exceptional customer service to patients, families, and caregivers to ensure a positive experience during the admission process</li></ul>
Admissions Coordinator Requirements:<ul><li>
Min 2 years of experience in a SNF, in the Admissions Department</li><li>
Education in a healthcare-related field preferred</li><li>
Must have knowledge/experience with Medicare, Medicaid, Insurances and be able to complete verifications.</li><li>
Must have strong PR skills, be self-directed, able to manage a busy environment.</li><li>
Requires some weekends</li></ul>
How to Apply:
If you are passionate about delivering exceptional patient care and are looking for a rewarding career opportunity, please apply to this Admissions Coordinator position at Page Rehabilitation today!</div>

Florida Helps

Position 1: Full Time Tuesday-Friday 1pm-9pm (WORK HOME) Saturday 8am-4pm OFF SUNDAY-MONDAYPosition 2 Full Time Monday-Friday 10am-6pm OFF SATURDAY-SUNDAYJob Overview We are seeking a dedicated and detail-oriented Remote Admissions Coordinator to join our healthcare team during weekend shifts. This role involves managing patient admissions, verifying insurance, and supporting administrative functions within a fast-paced medical environment. The ideal candidate will have strong medical administrative support skills, proficiency with EMR systems, and excellent communication abilities to ensure a seamless patient intake process while maintaining compliance with HIPAA regulations.We are seeking motivated, reliable Admissions Coordinators to join a growing dual-diagnosis treatment team. This role is critical to guiding individuals and families through the first step of recovery while ensuring ethical admissions, accurate insurance qualification, and strong follow-through in a high-volume environment.Our organization is deeply rooted in mental health and clinical excellence. We take pride in our clinicians, our standards of care, and our patient-first approach. The right candidate is compassionate, detail-oriented, sales-capable, and eager to grow with a developing admissions department.Key ResponsibilitiesPatient Communication &amp; Engagement<ul><li>Respond to inbound calls, texts, chats, and emails from individuals seeking treatment.</li><li>Provide clear, supportive guidance regarding programs, levels of care, and the admissions process.</li><li>Maintain calm, professional, and compassionate communication with individuals and families in urgent or emotional situations.</li><li>Perform consistent and timely follow-up with leads in a high-volume admissions setting.</li></ul>Clinical Pre-Screening &amp; Intake Support<ul><li>Conduct initial clinical pre-screenings to help determine appropriate levels of care.</li><li>Gather and accurately document patient information to support admissions decisions.</li><li>Collaborate closely with clinical and admissions leadership to ensure appropriate placement and smooth intake coordination.</li></ul>Insurance Verification, Qualification &amp; Sales Performance<ul><li>Verify insurance benefits (VOB) and assess in-network eligibility, coverage limits, and treatment availability.</li><li>Confirm TX availability and ensure accurate financial qualification prior to admission.</li><li>Communicate benefits and financial responsibility clearly and ethically.</li><li>Demonstrate the ability to confidently guide and close appropriate admissions.</li><li>Participate in sales scoring and performance tracking through verified tiers.</li></ul>Systems, Accuracy &amp; Compliance<ul><li>Complete accurate data entry across Salesforce (preferred) and EMR platforms (Kipu preferred, Avality, VerifyTX, CTM, Outlook)</li><li>Maintain organized and timely documentation to support admissions workflow.</li><li>Uphold HIPAA, confidentiality, and regulatory compliance standards always.</li></ul>Collaboration &amp; Growth<ul><li>Work collaboratively with internal teams to ensure seamless patient transitions into care.</li><li>Contribute to building and strengthening a growing admissions department.</li><li>Demonstrate reliability, accountability, and strong communication.</li></ul>Qualifications<ul><li>High school diploma or GED required (college coursework preferred).</li><li>Previous experience in behavioral health, substance use treatment, healthcare admissions, or high-volume customer service preferred.</li><li>Strong understanding of insurance verification, in-network policies, and benefit qualification strongly preferred.</li><li>Salesforce experience preferred but not required (training available for the right candidate).</li><li>Excellent verbal and written communication skills.</li><li>Ability to work efficiently in a fast-paced, high-volume environment.</li><li>Self-motivated, dependable, and growth-oriented</li></ul>Why Join Us<ul><li>Mission-driven dual-diagnosis treatment environment</li><li>Strong clinical leadership and ethical admissions standards</li><li>Opportunity to make a meaningful impact from first contact</li><li>Competitive benefits and flexible work structure</li><li>Room to grow with an expanding admissions team</li></ul>Pay: $20.00 - $31.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Ulster University Qatar

Duties and Responsibilities<ul><li>Process and assess undergraduate and postgraduate applications in accordance with approved admissions policies and standard operating procedures.</li><li>Verify, maintain, and update applicant and student records to ensure accuracy, completeness, and regulatory compliance.</li><li>Maintain accurate admissions, registration, and enrolment records within the Student Information System (SIS) and approved digital repositories.</li><li>Liaise with academic departments to confirm that application and programme requirements are met.</li><li>Provide professional and responsive customer service to applicants, students, and university staff.</li><li>Respond to routine enquiries related to admissions status, documentation, registration, and student records.</li><li>Update student records with changes to programmes, personal details, or status, as required.</li><li>Support records management activities, including filing, archiving, and retrieval of admissions and student records in line with retention schedules.</li><li>Verify student information for the issuance of official documents such as transcripts and graduation certificates.</li><li>Liaise with internal departments such as Finance, Student Affairs, Marketing, and Recruitment to support accurate student records and processes.</li><li>Maintain effective interdepartmental communication and coordination.</li><li>Assist in the preparation of basic reports and data extracts related to admissions, enrolment, and records for operational and reporting purposes.</li><li>Provide general administrative support to the admissions function, including the preparation of student-related documentation.</li><li>Adhere to institutional policies, procedures, and confidentiality requirements related to admissions and student records management.</li><li>Contribute to continuous improvement initiatives within admissions and records operations.</li></ul>Skills<ul><li>Working knowledge of education regulations and admissions procedures</li><li>Knowledge of different educational systems and qualifications frameworks.</li><li>Ability to follow structured procedures and meet deadlines</li><li>Clear written and verbal communication skills</li><li>Ability to handle confidential information with discretion</li><li>Basic reporting and data handling skills</li><li>Ability to work independently and as part of a team in a regulated environment</li><li>An organized, methodical approach to work with a patient and flexible attitude.</li><li>Ability to manage time effectively and work under pressure and prioritize tasks.</li><li>Knowledge of Microsoft Office suite (Outlook, Word, Excel and PowerPoint) and student information systems</li></ul>Qualifications<ul><li>Bachelor's Degree (or equivalent) in a relevant field (E.g., Education, Business Administration).</li><li>A dynamic and social personality with a proactive role in supporting applicants, students and university staff.</li></ul>Experience<ul><li>A minimum of two years&rsquo; experience working in admissions in higher education or office administration is required.</li><li>Experience of working in an educational or training environment is preferred.</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>University or Academic: 2 years (Required)</li></ul>Work Location: In person

Admissions and Records Executive

VITAS Healthcare

<div><div>A program senior leadership role responsible for the Admissions Department&rsquo;s leadership, strategy, customers, analysis and knowledge management, workforce, operations and results.</div>

Serves as an Admissions standard, policies, procedures, and industry subject-matter expert and resource.
<ul>
<li>Position structure
<div><ul><li>Reports to and managed by the Program&rsquo;s GM</li></ul>
</div></li><li>Leadership
<div><ul><li>Develop nurse, liaison, program scheduler, and other admissions staff leadership skills through utilization of Admissions Training, coaching, mentoring, and modeling in remote and face-to-face interactions on weekly, daily, monthly, quarterly, and annual basis, and as-needed</li></ul>
<ul><li>Collaborate with National, Division, Region, and Program leadership to successfully improve program performance, quality, and growth</li></ul>
<ul><li>Responsible for program&rsquo;s successful rollout and sustainability of national, divisional, and regional initiatives within their program</li></ul>
<ul><li>Lead by example through field coaching, account development, and community activities</li></ul>
<ul><li>Created a positive culture of growth and development</li></ul>
</div></li><li>Strategy
<div><ul><li>Ensure Admissions Department has active and an actionable strategic plan documented in the system</li></ul>
<ul><li>Ensure program Admission Department actively collaborates with other program departments in development of strategies to ensure alignment</li></ul>
</div></li><li>Customer
<div><ul><li>Develop a customer-service oriented Admissions Department by identifying and responding to the customer&rsquo;s needs and wants by recognizing the customer is the center of VITAS business</li></ul>
<ul><li>Review and provide guidance on program-related customer complaints.</li></ul>
<ul><li>Support and develop quality improvement initiatives based on internal and external survey results and time in field</li></ul>
</div></li></ul><ul><li>MAKM (Measurement, Analysis, and Knowledge Management)
<div><ul><li>Admissions-focused process improvement project management for the program</li></ul>
<ul><li>Admissions Performance KPI (Can change based on national direction):
<ul><li>Length of Intake/Same Day Admit</li>
<li>Speed to Referral/Appointment</li>
<li>Training Completion/Competency</li>
<li>Program Scheduler Performance/Quality</li>
<li>Exceed operating budget targets</li>
</ul></li></ul></div></li><li>Workforce
<div><ul><li>Program oversight and ensured adherence to standards and performance in the areas of:
<ul><li>Training: Field Coaching, manage completion of required and ad hoc trainings, analyze need based on utilization of data tools, complete ongoing professional development, and is capable of group presentations (internal and external)</li>
<li>Staffing: Demand-based scheduling, productivity management, account development during working hours, and schedule creation</li>
<li>Recruitment: Monitor and manage initiatives, regular evaluation of FTE efficiently and with efficacy, ensure timely posting and hiring</li>
<li>Retention: develop, implement, and monitor retention initiatives, provide ongoing staff support, provided regular feedback through field coaching as part of required time in field, and implement company retention activities per standard</li>
</ul></li></ul></div></li><li>Operations
<div><ul><li>Compliance with AM required duties as here and within training materials</li></ul>
<ul><li>Audits: Daily, weekly, monthly, quarterly and annual</li></ul>
<ul><li>Monthly program, region, division and national meetings</li></ul>
<ul><li>Budget and operation expense and performance management</li></ul>
</div></li><li>Results
<div><ul><li>Support a collaborative approach in achieving program, region, division and national Admissions related goals, KPIs and metrics.</li></ul>
</div></li></ul><div>Experience:</div>
<ul>
<li>5+ years nursing preferred</li>
<li>3+ years in a leadership/management role preferred</li>
<li>Hospice admissions experience preferred</li>
<li>Ability to work on various assignments simultaneously</li>
<li>Knowledge of industry policies and practices</li>
<li>Ability to motivate and develop others</li>
<li>Ability to communicate tactfully, both verbally and in writing, with program leadership, patients, families, managers, coworkers, and vendors to resolve problems and negotiate resolutions</li>
<li>Proficient with technology with ability to adapt to new products and comfortable learning new technologies (i.e. Excel, MS Teams, OneNote, SharePoint, PowerBI, SharePoint, etc.)</li>
<li>Demonstrates experiences of developing strategies and solutions to improve Admissions performance</li>
<li>Ability to assimilate and analyze large amount of data/information to uncover business, quality and training needs within a data set</li></ul> 
<div></div>
<div>
Education:</div>
<ul>
<li>Bachelor&rsquo;s degree preferred in nursing or business from an accredited college or university or the international equivalent
<div><ul><li>Nurse preferred to be licensed in the State of which the programs they cover</li></ul> 
</div></li></ul><div></div><div>Certification &amp; Licensure:</div>
<div>
<ul><li>Current RN license preferred</li></ul> 
</div>
<div></div><div>Physical Requirements:</div>
<div>
<ul><li>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li></ul></div></div>

Dir Admissions

NAKHLAH Educational House For Islamic Grooming

Job Title: Assistant Manager AdmissionsRoles and Responsibilities<ul><li>To brief the campuses regarding admissions procedure.</li><li>To deal with parents for the admission enquiries.</li><li>To coordinate with parents regarding fee matters and resolve them persuasively.</li><li>To handle parents complaints and follow-up with the concerned campuses until its resolution.</li><li>To coordinate with the fee defaulters in order to get their dues cleared.</li><li>To develop disciplinary policies for non-academic behavior of students.</li><li>To oversee the process of submitting examination entries of O/A Levels &amp; CAIE to the British Council.</li><li>To make correspondence with the British Council and Cambridge on all related CAIE matters.</li><li>To collect and place all the CAIE students (OIII) certificates in their students personal file till the outstanding dues have been cleared from the parents/Finance department.</li><li>To plan, design, develop and implement the marketing strategies, advertisement and promotional material (Post, Flyer, standees).</li><li>To manage and respond on all social media platforms. (Facebook, Linkedin, etc)</li><li>To design, edit, publish and share the creative, engaging and relevant content for the social media posts.</li></ul>Knowledge and Skills Requirement<ul><li>Good leadership skills</li><li>Excellent knowledge of social media platforms.</li><li>Excellent communication skills both verbal and written in English.</li><li>Proficiency in latest computer softwares, especially MS Office/Google Docs.</li><li>Strong organizational skills with team building and delegating task</li></ul>ExperienceOverall 5 years of professional experience including 2 years of experience in similar capacity.Educational QualificationPreferably MBAMinimum BachelorsJob Type: Full-timeWork Location: In personJob Type: Full-timePay: From Rs75,000.00 per monthWork Location: In person

Admission Manager

Paul Mitchell Schools

<div>Paul Mitchell the School Albuquerque is seeking a qualified Admissions Leader to join our family! With over one hundred schools nation-wide, Paul Mitchell Schools is growing faster than ever. Our &quot;One Size Fits All&quot; and &quot;Be Nice&quot; culture creates a uniquely wonderful learning environment that attracts the most qualified staff team members who always put our Future Professionals first. Not only do we offer an education second to none, we also make time for personal and communal growth through opportunities such as FUNraising; we've raised over $13.3 million for selected charities in 11 years, including $2.1 million in 2014! 
Admissions Leader Role 
Admissions Leaders are the first point of contact for prospective Future Professionals looking to pursue their educational/career goals in the beauty industry. You must have a desire to help make a difference in people's lives. This person will be responsible for guiding prospective Future Professionals through the entire enrollment process and through career placement after graduation. 
 
What We Are Looking For 
This is a fast-paced, high-demand position requiring the candidate to wear many different &quot;hats&quot; in a busy, high-energy cosmetology school. Bring a positive and professional attitude and you'll fit right in with our &quot;Be Nice&quot; culture. The ideal candidate will have a strong sales background and the ability to manage goal-driven daily tasks efficiently and professionally. Must be self-motivated to meet and exceed enrollment goals. This position requires confidence, resilience, strong organizational and communications skills, exceptional persistence, a high level of commitment, and the ability to guide and motivate others. 
 
Skills/Competencies Required: 
<ul><li>
Ability to meet and exceed monthly/weekly goals</li><li>
Maintain timely follow-up with all leads according to established processes</li><li>
Ensure zero error rate in data gathering and entry</li><li>
Maintain database in an organized, error-free manner</li><li>
Proficiency on a PC computer, Internet, and email applications(CRM experience a plus)</li><li>
Skills in marketing, supervision, teamwork, documentation, and business writing</li><li>
Passion for the beauty industry</li><li>
Maintain honesty and professionalism</li><li>
Solid work history with verifiable references</li><li>
Degree in Sales, Business, or comparable degree and/or experience</li></ul> 
Paul Mitchell the School Albuquerque is an equal opportunity employer.</div>

Admissions Leader

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4236 admissions director jobs Near Me

Admissions Coordinator

Admissions Coordinator

Admissions Coordinator

Admissions and Records Executive

Dir Admissions

Admission Manager

Admissions Leader