admissions supervisor

Cornell University

<div><h3 class="jobSectionHeader"><b>Admissions Assistant</b></h3>
<p></p><p>APPLY</p><p></p><p><b><br>
About the </b><b>Law School</b></p><p>
Founded in 1887, Cornell Law School is a top-tier law school. We offer a 3-year JD program for about 200 students per class, a one-year LLM program for about 120 students from countries throughout the world, and a doctoral (JSD) program for about 2-3 new students per year. Cornell Law School has 41 tenured and tenure-track faculty, including 20 with chaired faculty positions; and 15 clinical professors in the legal research and writing program and in clinics at the local, national, and international level.<br>
</p><br>
<p><b>The Opportunity</b></p><p>
This role provides high-level administrative and confidential support to the Associate Dean for Admissions &amp; Financial Aid, as well as general support to the Office of Admissions &amp; Financial Aid at Cornell Law School. The position manages administrative operations such as scheduling, event coordination, financial processing, and front desk responsibilities for the Admissions Office. It also supports admissions processes, maintains applicant records, and communicates with applicants, alumni, faculty, and prospective students. Additionally, the role coordinates tours, recruitment activities, and major admissions events.</p><p><b><br>
Key Responsibilities</b></p><p><b>
Administrative Support</b></p><ul><li>
Serve as the first point of contact for applicants, alumni, faculty, pre-law advisers, administration, and current students.</li><li>
Greet visitors, respond to inquiries, and direct requests to the appropriate office or department.</li><li>
Manage the Associate Dean&rsquo;s Outlook calendar and schedule meetings for Admissions staff.</li><li>
Edit and prepare PowerPoint presentations for Admissions events and presentations.</li><li>
Prepare Zoom sessions, links and settings for online events.</li><li>
Process invoices and purchase orders and ensure timely vendor payment.</li><li>
Serve as the Admissions purchasing card (P-card) holder in compliance with policies and procedures.</li><li>
Assist with annual budget planning and monthly reconciliation of Admissions accounts.</li><li>
Update Admissions webpages and social media platforms.</li><li>
Prepare and distribute office materials as needed.</li><li>
Maintain office equipment and supplies and initiate service calls when needed.</li></ul><p></p><p><b>
Admissions Support</b></p><ul><li>
Ensure compliance with federal, state, and university data privacy and security regulations related to student records.</li><li>
Follow university policies to maintain legal and ethical admissions operations.</li><li>
Assist the JD Admissions &amp; LRAP Coordinator with admissions processes including application processing, data reporting, and file maintenance.</li><li>
Respond to applicant inquiries and provide application status updates.</li><li>
Monitor and respond to JD Admissions email inquiries and assist with other Admissions email accounts.</li><li>
Coordinate room reservations, registration fees, itineraries, and off-campus events.</li></ul><p></p><p><b>
Event &amp; Recruitment Coordination</b></p><ul><li>
Coordinate logistics for Admissions events such as Admitted Student Days, Road Shows, and the Fall Open House.</li><li>
Arrange venues, catering, payments, reimbursements, and event setup/breakdown.</li><li>
Coordinate recruitment activities for Admissions leadership, financial aid staff, and alumni/student recruiters.</li><li>
Maintain the master recruitment calendar.</li><li>
Communicate with venues, firms, pre-law advisors, and career offices to confirm event details.</li></ul><p></p><p><b>
What We Need</b></p><p><b>
A resume and cover letter are required for further consideration.</b></p><ul><li>
Associate&rsquo;s degree and 2&ndash;4 years of relevant experience (or equivalent combination of education and experience).</li><li>
Proficiency in Microsoft Office Suite, database management, presentations, website editing, and electronic communications.</li><li>
Ability to work effectively in a fast-paced, team-oriented environment while managing multiple priorities and deadlines.</li><li>
Excellent written and verbal communication skills.</li><li>
Strong organizational, planning, time management, and interpersonal skills.</li><li>
Strong customer service orientation and attention to detail.</li><li>
Ability to manage high workloads during peak periods.</li><li>
Strong judgment, problem-solving ability, and discretion when handling confidential information.</li></ul><p></p><p><b>
If you have all those things, great! We have a few more things that we would prefer you to have, but it&rsquo;s ok if you don&rsquo;t.</b></p><ul><li>
Bachelor&rsquo;s degree.</li><li>
Experience with Cornell procurement and accounting systems.</li><li>
Experience using WordPress.</li></ul><p></p><p><b>
This is a full-time (39 hours/week) Endowed College position that is based in Ithaca, NY and fully on-site. Core hours are Monday through Friday, 8:00 AM to 4:30 PM, with flexibility as needed. This is a 3-year term appointment, 10 months per year. The employee will be off for two weeks in January, two weeks in June, and all of July. Reappointment will be based on performance and funding availability.</b></p><p><b><br>
Rewards and Benefits</b></p><p>
Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.</p><p></p><ul><li>
Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.</li></ul><p></p><ul><li>
Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell</li></ul><p></p><ul><li>
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell</li></ul><p></p><ul><li>
Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell.</li></ul><p></p><p><b><i>
Visa sponsorship is not available for this position.</i></b></p><p></p><p><b><br>
University Job Title:</b></p>
Administrative Asst IV<p></p><p><b><br>
Job Family:</b></p>
Administration<p></p><p><b><br>
Level:</b></p>
D<p></p><p><b><br>
Pay Rate Type:</b></p>
Hourly<p></p><p><b><br>
Pay Range:</b></p>
$26.41 - $30.69<p></p><p><b><br>
Remote Option Availability:</b></p>
Onsite<p></p><p><b><br>
Company:</b></p>
Endowed<p></p><p><b><br>
Contact Name:</b></p>
Keionda Lewis<p></p><p><b><br>
Contact Email:</b></p>
kll98@cornell.edu<p></p><p><b><br>
Job Titles and Pay Ranges:</b></p><p></p><p><b>
Non-Union Positions</b></p><p>
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:</p><ul><li><p>
Prior relevant work or industry experience</p></li><li><p>
Education level to the extent education is relevant to the position</p></li><li><p>
Unique applicable skills</p></li><li><p>
Academic Discipline</p></li></ul><p></p><p>
To learn more about Cornell&rsquo;s non-union staff job titles and pay ranges, see Career Navigator.</p><p></p><p><b>
Union Positions</b></p><p>
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell&rsquo;s union wages, see Union Pay Rates.</p><p></p><p><b>
Current Employees:</b></p><p>
If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your <b>Home</b> dashboard to view jobs at Cornell.</p><p></p><p><b>
Online Submission Guidelines</b>:</p><p>
Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by &ldquo;dragging and dropping&rdquo; them into the dropbox or by using the &ldquo;upload&rdquo; icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.</p><p></p><p><b>
Employment Assistance:</b></p><p>
For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.</p><p></p><p>
If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at accommodations@cornell.edu.</p><p></p><p>
Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.</p><p></p><p><b>
Notice to Applicants:</b></p><p>
Please read the required Notice to Applicants statement by <b>clicking here</b>. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.</p><p><b><br>
EEO Statement:</b></p><p>
Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of &ldquo;... any person ... any study.&rdquo; No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual&rsquo;s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.</p><p><br>
Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans&rsquo; Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.</p><p></p>
2026-03-11</div><p></p>
<br><div><h3 class="jobSectionHeader"><b>About Us</b></h3><p>
Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell's far-flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City.</p>
<p>We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including: employee wellness, workshops, childcare and adoption assistance, parental leave, flexible work options.</p></div>

Admissions Assistant

Isaiah House, Inc.

<div>Description:
<p>
Isaiah House is looking for a dedicated and driven person to take on the role of Admissions Assistant/Driver.</p><p>
Isaiah House is a faith-based, nonprofit with a competitive edge, delivering one of the most effective substance use disorder treatment facilities in the state of KY.</p><p>
Employees receive benefits that include:</p><ul><li>
Medical, dental, and vision insurance</li><li>
Basic life insurance</li><li>
401(k) Option</li><li>
Paid holidays</li><li>
PTO after 90 Days</li></ul><p>
Apply now to join our team and make a difference in the lives of others.</p><p><b>
JOB SPECIFIC FUNCTIONS:</b></p><ul><li>
Maintain a working knowledge of and adhere to all IH policies and procedures including HIPAA compliance</li><li>
Stay current on bed space and open availability each morning and throughout the day</li><li>
Answer incoming calls from potential clients and client family members to answer questions and provide reassurance</li><li>
Monitor and update the admissions feed to field questions related to Client Care Navigator referrals</li><li>
Complete detailed applications with clients over the phone</li><li>
Generate first contact email with all required information regarding a potential client</li><li>
Ensure client has active insurance or proper payment arrangement prior to scheduling</li><li>
Schedule clients for intake dates, times, and communicate that with the Admissions Coordinator</li><li>
Complete intake and admissions process within Celerity</li><li>
Communicate with attorneys, judges, and local corrections facilities to gain needed authorizations for clients to be released to Isaiah House for treatment</li><li>
Coordinate transportation for incoming clients in collaboration with the logistics department.</li><li>
Be available and attend weekly meetings with Admissions team and Coordinators</li></ul>
Requirements:
<p><b>
QUALIFICATIONS:</b></p><ul><li>
Minimum of high school diploma, or GED.</li><li>
Prefer experience in working with various funding streams and ability to collaborate with our billing department</li><li>
Experience in crisis intervention and conflict resolution skills.</li><li>
Ability to work in a fast paced, dynamic environment.</li><li>
Valid Kentucky driver&rsquo;s license with a clean driving record for the past three years.</li></ul></div>

Admissions Assistant/Driver

PAM Health Rehabilitation Hospital of Tavares

<div>
 At
 <strong>
  PAM Health
 </strong>
 , we care for chronically and critically ill patients who require extended hospital care. PAM Health has over 80 hospital locations and employs over 11,000 people across the country. Our teams work together to deliver the highest level of compassionate care ensuring the best possible outcome for our patients.
 <br/>
 <br/>
 <strong>
  What can we offer you as a full-time employee?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Medical benefits: EPO/HDHP/HSA options, including prescription coverage, Rx &rsquo;n Go, and Teladoc
  </li>
  <li>
   Comprehensive dental and vision benefits
  </li>
  <li>
   Employee Assistance Program, including counseling, legal, and financial services
  </li>
  <li>
   Flexible spending (FSA) and health savings (HSA) accounts
  </li>
  <li>
   Life and Disability insurance benefits
  </li>
  <li>
   Education/In-Service Opportunities including continuing education and tuition assistance
  </li>
  <li>
   Supplemental benefits: Accident, critical illness, cancer, pet, and identity theft protection insurance options
  </li>
  <li>
   Auto, Home, Cell Phone, and Gym Membership discount offerings
  </li>
  <li>
   Personal Travel Discounts
  </li>
  <li>
   401(k) plans and discretionary employer match
  </li>
  <li>
   Generous Paid Benefit Time
   <br/>
   <br/>
  </li>
 </ul>
 Provides admissions office support for the facility. Manages referral, intake, verification, pre-certification, and admissions process. Serves as a back-up to the Admissions Manager. Performs other related duties as assigned.
 <br/>
 <br/>
 <strong>
  Education and Training:
 </strong>
 A High School diploma or equivalent is required. Business or Technical School is preferred. Medical terminology and knowledge of process of insurance verification is required.
 <br/>
 <br/>
 <strong>
  Experience:
 </strong>
 At least one (1) year experience in a medical office position or in a healthcare registration function.
</div>


Admissions Coordinator - Friday - Tuesday 12PM - 8PM | Tavares Rehab

Ace Healthcare Training Institute, Inc.-Dover, NJ (Morris County)

<p><b>Location:</b> 8 South Morris Street, Suite 200-202, Dover, NJ 07801<br/><b>Pay:</b> $19.00 - $20.00 per hour (depending on experience)<br/><b>Schedule:</b> Monday &ndash; Friday, 9:00 AM &ndash; 5:00 PM (some evenings &amp; occasional weekends)</p><p><b>About Us:</b></p><p>Ace Healthcare Training Institute is dedicated to shaping the future of healthcare professionals by providing high-quality training programs. We are seeking a highly motivated <b>Administrative Assistant</b> who will play a key role in <b>student admissions and sales</b>. This position is ideal for someone looking to grow into an <b>Admissions Representative</b> role, as we will provide training and mentorship.</p><p><b>Position Overview:</b></p><p>This is not your typical administrative role&mdash;our ideal candidate is a <b>people person</b> who thrives in a fast-paced environment, enjoys speaking with prospective students, and has <b>strong sales skills</b> to drive enrollment. You will be trained in <b>ZohoCRM and QuickBooks Online</b> to manage student data, process payments (via Square), and track admissions progress.</p><p><b>Key Responsibilities:</b></p><ul><li>Act as the <b>first point of contact</b> for prospective students&mdash;engage, follow up, and encourage enrollment.</li><li>Make and receive <b>phone calls, emails, and messages</b> from inquiries and convert them into enrollments.</li><li>Master our <b>ZohoCRM system</b> to track leads, follow-ups, and admissions status.</li><li>Process <b>student payments</b> (cash/credit) using <b>QuickBooks Online and Square</b>.</li><li>Maintain and update <b>student records, attendance, and necessary documentation</b>.</li><li>Assist with <b>social media postings, school newsletters, and email communication</b>.</li><li>Support <b>office management tasks</b> such as filing, data entry, and supply purchasing.</li><li>Coordinate <b>student registration, onboarding, and class schedules</b>.</li><li>Attend <b>team meetings</b>, take minutes, and support management as needed.</li></ul><p><b>What We&rsquo;re Looking For:</b></p><p>-<b>Strong communication &amp; sales-oriented mindset</b> &ndash; You&rsquo;re confident on the phone!<br/><b>-Detail-oriented</b> with excellent organizational skills.<br/>-Comfortable learning <b>ZohoCRM, QuickBooks Online, and Square</b> (training provided).<br/>-Ability to <b>multitask</b> in a fast-paced environment.<br/>-Proficiency in <b>Microsoft Office (Word, Excel, Outlook)</b> and general tech-savviness.<br/>-A <b>team player</b> who enjoys helping others and being part of a growing organization.</p><p><b>Qualifications:</b></p><ul><li><b>High school diploma or equivalent</b> (associate degree preferred).</li><li><b>1+ year of experience</b> in administrative, sales, or customer service roles.</li><li>Previous experience in <b>admissions, sales, or call-center environments</b> is a plus.</li><li>Experience in the <b>education or healthcare training industry</b> is a bonus.</li></ul><p><b>Benefits:</b></p><p>- <b>Employee discounts</b><br/><b>-Growth potential into an Admissions Representative role</b></p><p>This is a fantastic opportunity for someone who is <b>driven, enjoys connecting with people, and wants to grow</b> within a dynamic education environment. If you&rsquo;re ready to make a difference and help students take their next career step, apply today!</p><p>Job Type: Full-time</p><p>Pay: From $20.00 per hour</p><p>Application Question(s):</p><ul><li>Are you comfortable making 80&ndash;100 outbound calls/day to warm leads and texting/email follow-ups? What&rsquo;s the most you&rsquo;ve done in a day and what were the results?</li></ul><p>Experience:</p><ul><li>Sales: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Spanish (Preferred)</li></ul><p>Location:</p><ul><li>Dover, NJ 07801 (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Dover, NJ 07801 (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant (Admissions & Sales)--Ace Healthcare Training Institute

Nebraska State College System

<p></p><div><div><div><div><div><div><b>Nature of Work</b></div>
<div>This is an advanced classification that performs complex clerical and reception work involving common office practices and procedures and requiring knowledge of standardized policies and procedures and confidentiality in the disposition of work matters.<br>
<br>
Work requires some independent judgment, problem solving, and minor decision making skills based on established policies and guidelines.<br>
<br>
Performs varied tasks such as maintaining and processing employee or student records and information and reception and clerical support for the office or department. Work includes producing reports and documents from rough draft or verbal instruction; transcribing and distributing meeting minutes; and coordinating appointments, meetings and travel arrangements. Limited leadership may be exercised over small teams of co-workers or student employees.<br>
<br>
General supervision and oversight is provided to employees in this classification.</div>
</div><br>
<div><div><b>Examples of Work Performed</b></div>
<ul><li>Serve as the main and first point of contact for prospective students and their families</li>
<li>Responsible for receiving visitors by greeting them in person or on the telephone; answering or referring inquiries, including electronic responses</li>
<li>Work closely with the Coordinator of Admission Services (Campus Visits) to establish schedules and visit appointments for prospective students (individual, groups, etc.)</li>
<li>Document and communicate actions, irregularities, and continuing needs to maintain the best customer service possible</li>
<li>Contribute to team effort when required</li>
<li>Operate telephone; answer and transfer calls when appropriate</li>
<li>Take messages and communicate them to appropriate enquirers</li>
<li>Handle outgoing mail; sort and distribute incoming mail</li>
<li>Responsible for the main admissions email inbox; including timely responses or the necessary forwarding of messages to the appropriate staff member</li>
<li>Responsible for basic data entry as assigned</li>
<li>Maintain, order, and stock basic office supplies</li>
<li>Responsible for operating and maintaining office machines, including printers, copiers, etc.</li>
<li>Ensure compliance with College rules and regulations in the reception area</li>
<li>Other duties as assigned</li>
</ul>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div>Graduation from High School or educational equivalent and related experience.</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<ul><li>Ability to provide customer support in a prompt, friendly, and timely manner. Additionally, follow-up on a situation through to resolution</li>
<li>Ability to maintain composure in a high pressure and fast-paced environment</li>
<li>Ability to work both independently as well as in a team</li>
<li>Ability to actively listen to customers to determine real needs</li>
<li>Possess great oral communication skills to effectively communicate prospects interest, needs, and requests to Admissions leadership</li>
<li>Highly enthusiastic, respectful, and friendly; with a professional and welcoming presentation, and most importantly, possess a positive attitude at all times</li>
<li>Solid phone handling etiquette to respectfully engage with guests and customers; and to promptly and efficiently handle a multi-line telephone system</li>
<li>Strong interpersonal skills to relate easily with people of various backgrounds and personalities; help establish relationships and build rapport with prospective students and their families</li>
<li>Well-organized, detail-oriented, and multi-tasking, with the ability to effectively prioritize assignments. It is vital to adapt to change easily</li>
<li>Proficient with Windows operating systems, Microsoft Office, Outlook email, and have ease of use with other web based programs</li>
</ul>
</div><br>
<div><div><b>Physical Demands</b></div>
<div>N/A</div>
</div><br>
<div><div><b>License and Certification Requirements</b></div>
<div>N/A</div>
</div><br>
<div><div><b>Other Requirements</b></div>
<div>Criminal Background Check</div>
</div><br>
<div><div><b>Salary Information</b></div> <div>Competitive, commensurate with qualifications and experience. Attractive and comprehensive benefit package. Annual starting salary is $36,670.</div>
</div><br>
<div><div><b>FTE</b></div>
<div>1.000</div>
</div><br>
<div><div><b>FLSA</b></div> <div>Non-Exempt</div>
</div><br>
<div><div><b>Union Status</b></div> <div>NAPE</div>
</div><br>
<div><div><b>Number of Vacancies</b></div> <div>1</div>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>PS1622P</div>
</div><br>
<div><div><b>Desired Start Date</b></div>
</div><br>
<div></div><div><div><b>Open Date</b></div> <div>03/09/2026</div>
</div><br>
<div><div><b>Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled</b></div> <div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div>Wayne State College is seeking an Office Assistant II in Admissions. Start date will be no earlier than March 18, 2026.</div>
</div><br>
<div><div><b>General Information</b></div>
<div>Wayne State College serves as a model of success for regional public higher education. Investments in infrastructure and facilities, expanded academic programs and partnerships, a whole-campus approach to recruitment and retention, and a commitment to strategic planning position the College as a strong member of the Nebraska State College System. More than 4,500 students rely on Wayne State for access to graduate and undergraduate degree programs in more than 130 programs of study each year, a role the College has proudly filled since its founding in 1891. Our goals are clear: continually improve retention and graduation rates, provide high-quality academic programs and campus facilities, support workforce and economic development in the region, maintain affordability and access, and manage resources for sustainability. We invite qualified applicants to join us in our important work.<br>
</div>
</div><br>
<div><div><b>EEO Statement</b></div>
<div>The Nebraska State Colleges are equal opportunity institutions and prohibit unlawful discrimination and harassment. Each College has designated an individual to coordinate the Colleges&rsquo; non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website.</div>
</div><br>
<div><div><b>Veteran Statement</b></div> <div>This position is subject to Veterans Preference.</div></div></div></div></div></div>

Office Assistant II (Admissions)

UT Health Science Center at San Antonio

<div><p>Job Description</p></div>
<br><div><p>The Patient Admission Supervisor oversees the daily operations of hospital patient access and admissions functions, including registration, insurance verification, pre-authorization, point-of-service collections, scheduling support, and financial counseling. This role ensures the accuracy of patient information, regulatory compliance, and a high standard of customer service while supporting overall revenue cycle performance. Provides operational supervision, staff training, workflow analysis, and quality oversight to promote efficient and effective departmental processes. Monitors productivity and performance metrics, supports data management and reporting, and collaborates with clinical departments, billing, and case management to optimize patient flow and financial clearance. Maintains confidentiality while fostering positive staff and patient relations.</p></div>
<br><div><ul>Responsibilities</ul></div>
<br><div><ul><li>Supervise daily operations of patient access functions, including registration, pre-registration, insurance verification, authorization, financial clearance, and point-of-service collections.
</li><li>Coordinate staffing schedules and coverage to ensure efficient operations, including providing support for high-volume periods, staff absences, and critical coverage needs.
</li><li>Monitor patient throughput, registration turnaround times, and financial clearance processes to support patient flow and optimize revenue cycle performance.
</li><li>Ensure accuracy and completeness of patient registrations, insurance eligibility verification, authorizations, and medical necessity requirements prior to services.
</li><li>Lead, coach, and mentor patient access staff, including registrars, schedulers, and financial counselors, to promote a high-performing, patient-centered team.
</li><li>Conduct hiring, onboarding, training, performance evaluations, and corrective actions in alignment with organizational policies and procedures.
</li><li>Develop, implement, and maintain training programs, materials, and schedules for new hires and ongoing staff development; track and evaluate training effectiveness.
</li><li>Monitor staff productivity, quality, and key performance indicators (KPIs); conduct routine quality assurance (QA) audits and provide actionable feedback to improve performance.
</li><li>Analyze operational and performance data to identify trends, resolve issues, and implement process improvements to enhance efficiency and service quality.
</li><li>Ensure compliance with federal and state regulations (e.g., HIPAA, EMTALA), payer requirements, and organizational policies and procedures.
</li><li>Serve as a liaison between patient access, clinical departments, and leadership to resolve patient issues, scheduling conflicts, and workflow challenges.
</li><li>Support the Patient Access Manager with departmental initiatives, reporting, staff development, and after-hours operational needs as required.
</li><li>Performs other related duties as assigned.</li></ul></div>
<br><p></p><div><p>Qualifications</p></div><p></p>
<br><div><ul><li>In-depth knowledge of hospital revenue cycle processes, including registration, insurance verification, prior authorization, and point-of-service collections.
</li><li>Working knowledge of Medicare, Medicaid, commercial insurance, and managed care guidelines, as well as regulatory requirements such as EMTALA and HIPAA.
</li><li>Strong leadership and supervisory skills with the ability to motivate, coach, and develop staff in a fast-paced, high-volume environment.
</li><li>Excellent verbal and written communication skills, with the ability to effectively engage patients, staff, and interdisciplinary stakeholders.
</li><li>Demonstrated ability to analyze operational data, monitor performance metrics, and implement process improvements to enhance efficiency and outcomes.
</li><li>Strong customer service and patient engagement skills, with a focus on patient satisfaction and service excellence.
</li><li>Ability to remain calm and effective under pressure while managing competing priorities and supporting team performance.
</li><li>High level of accuracy and attention to detail, with advanced proficiency in Microsoft Office applications and electronic health record systems (e.g., EPIC preferred); bilingual (English/Spanish) preferred.
</li>Must complete 3 hours of elective continuing education provided by UT Health San Antonio per year.<br>
<li>
</li></ul><p></p><p>Education:
</p><p>Bachelor's degree required.</p></div><p></p>
<br>Required Skills
<br><div></div><div><div>1. Three (3) years of healthcare-related experience required. 2. Two (2) years of supervisory experience required.</div></div><br><div></div>

Hospital - Patient Access Supervisor

Covington Behavioral Health Hospital

<div>Overview:
<div><b>
PURPOSE STATEMENT:</b></div><div>
Responsible for the admission and registration of incoming patients.</div><br>
<div></div>
Responsibilities:
<div>
Covington Behavioral Health Hospital is a licensed 104-bed center that specializes in treating adult patients who have been experiencing acute changes in their emotional and mental well-being.</div><div></div><div><br>
Covington provides inpatient treatment to alleviate distress, provide stability, and improve each patient&rsquo;s ability to live a productive and satisfying life.</div><div></div><div><b><br>
ESSENTIAL FUNCTIONS:</b></div><ul><li>
Greet and search new patients and those transporting patients upon arrival.</li><li>
Responsible for clerical duties such as managing paperwork, handling data entry, engaging with insurance companies over claims, and answering phones.</li><li>
Complete the paperwork necessary to admit the patient to the assigned program and explain forms prior to patient signing, notify the clinical lead of the patient&rsquo;s arrival, and escort the patient and documentation to the appropriate location within the facility.</li><li>
Efficient and accurate completion of the admission process of patients and the timely distribution of the paperwork necessary to notify staff of the arrival/transfer of each patient.</li><li>
Ensure all required patient information is received and processed and necessary appointments are made with the proper behavioral or medical health personnel.</li><li>
Demonstrate a positive, empathetic, and professional attitude toward customers always.</li><li>
When a patient&rsquo;s needs are not met, acknowledge and work to resolve complaints. Recognize that patient safety is a top priority.</li><li>
Demonstrate a sense of urgency related to the importance of patient safety and provide excellent customer service.</li><li>
Ensure the well-being of patients and provide a positive, supportive, and structured environment.</li><li>
Responsible for conducting safety checks and ensuring that supervision is conducted at 15-minute intervals, as noted in special precautions, or in accordance with individualized supervision guidelines as needed.
</li><li>Document timely, accurate, and appropriate clinical information in patients&rsquo; medical records and inpatient registration or other technology systems.
</li><li>Assist in providing a safe, secure, clean and, comfortable environment for patients, significant others and, staff.</li><li>
Interact routinely with patients, observe behaviors, and communicate significant observations to admissions staff.</li><li>
May obtain patient's vital signs, height, and weight as assigned and document in the patient record.
</li><li>Engage patients in activities and interactions designed to encourage the achievement of the treatment goals.
</li><li>Assist incoming patients/family members with contraband searches, and itemizing belongings and valuables when needed.</li><li>
Complete and maintain required documentation.
</li><li>Assist with follow-up and paperwork as required on incidents and events that may take place in the facility.
</li><li>May provide transportation for the patient, or coordinate transportation with an appropriate staff member.
</li><li>Recognize that patient safety is a top priority.</li><li>
Data Entry</li></ul><p></p><div><b><br>
OTHER FUNCTIONS:
</b></div><ul><li>Perform other functions and tasks as assigned.</li></ul>
Qualifications:
<div><b>
EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:</b></div><ul><li>
Bachelor&rsquo;s degree is preferred; Social Services field is a plus.</li><li>
One or more years&rsquo; experience in healthcare preferred.</li></ul><div><b>
LICENSES/DESIGNATIONS/CERTIFICATIONS:
</b></div><ul><li>CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).</li><li>
First aid may be required based on state or facility.</li></ul><div></div><p><b><br>
ADDITIONAL REGULATORY REQUIREMENTS:</b></p><p></p><p><br>
</p><div><b><i>While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances
</i></b><br>
<b><i>(e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.</i></b></div><div></div><div><div><br>
We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual&rsquo;s characteristics protected by applicable state, federal and local laws.</div></div></div>

Admissions Assistant - Acute

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