ap/ar specialist

Wearwell

<div>Join our Team - Come for a Job Stay for a Career!
Wearwell is a global industry leader in the anti-fatigue matting market. Our team members are more than just another number - they are family.
As our business grows, so must we. We have an opportunity for an AP &amp; AR Specialist to join our Finance team.
Monday to Friday 7:30 a.m. to 4:30 p.m.
Hybrid role with work from home flexibility following training period (Monday and Friday remote). 
Role Responsibilities
Accounts Payable<ul><li>
Administer A/P process from receipt of invoice through payment, ensuring timely and accurate posting to the General Ledger.</li><li>
Review, code, and enter all supplier/vendor invoices for payment.</li><li>
Resolve PO/invoice discrepancies when appropriate.</li><li>
5-weeks Cash Flow Forecast update (AP &amp; AR)</li></ul>
Accounts Receivable<ul><li>
Invoicing and posting of all customer receipts in a timely manner; communicates often with customers ensuring timely payments.</li><li>
Resolve PO/invoice discrepancies when appropriate.</li><li>
Posts all incoming cash receipts including ACH, lockbox, credit card and checks and disburses incoming mail.</li><li>
Establishes payment terms for new customers (perform credit checks).</li><li>
Actively work aged receivables.</li><li>
Intercompany balance management</li></ul>
Other activities<ul><li>
Support the Finance Department with miscellaneous projects.</li><li>
Ability to work overtime as requested.</li><li>
Display a desire for continued professional development.</li><li>
React positively to change and</li><li>
Perform other duties as requested.</li></ul>
Qualifications<ul><li>
High school diploma or equivalent; Bi-lingual (English and Spanish is a plus)</li><li>
Three (3) years of work-related experience and/or equivalent education, training, and experience; prior experience in manufacturing or distribution environment required.</li><li>
Intermediate proficiency with MS Office suite; ERP experience desired.</li><li>
Demonstrate effective problem solving and interpersonal skills.</li><li>
High attention to detail and quality of work required.</li><li>
Demonstrated flexibility and the ability to work with others in a positive manner.</li><li>
Reliable attendance is required.</li></ul>
Benefits
Competitive pay and time off - 80 hours vacation in your first year!
Comprehensive Medical Dental and Vision Plans - including Prescription Drug Coverage
Next Day Pay through Payactiv
401k Retirement Plans with generous company match
Tuition Reimbursement
Student Loan Repayment assistance
Basic Life Insurance and AD &amp; D
Long-term Disability coverage
Referral Rewards
Discounts programs and optional supplemental plans
A business casual work environment and
A company culture founded on integrity, accountability, and respect. 
Certain state laws require the posting of the potential salary range for advertised jobs.
Individual base pay is determined based on a variety of elements including market data, experience, skills, internal equity, and other factors.
Drug-Free Workplace/EEO
Offers of employment are contingent upon
passing a post-offer, pre-employment drug screen and satisfactory background investigation.</div>

AP/AR Specialist

RADIOMOBILE

<div><div><div>Full Job Description 
</div><div>Title: Senior Accounting AP/AR Specialist 
Location: San Diego, CA (non-remote)</div><div></div><div> 
</div>
<div>We are a leading provider of mobile data technology products and services for public safety agencies, including Fire, EMS, and Law Enforcement. The company creates customizable hardware and software solutions that help first responders operate more safely and effectively, ultimately helping to save lives. The company is a small privately owned company located in San Diego. 
</div><div>Job Description: 
</div><div>We are seeking a highly organized and experienced Senior Accountant to join our small but growing manufacturing and technology company in San Deigo. The Senior Accountant will be responsible for the full cycle of accounting as well as finance and administration tasks at the company. This role is hands on and is critical to maintaining accurate financial records, ensuring compliance with accounting standards, and contributing to the financial health of the organization. 
</div><div>Key Responsibilities: 
</div><ul><li>Full Charge Bookkeeping as well as managing all company ledgers, ensuring accuracy and compliance with generally accepted accounting principles (GAAP).</li>
<li>Process accounts payable and accounts receivable, including invoicing clients, entering vendor expenses, and processing payment.</li>
<li>Supervisor and oversee payroll, including managing the payroll system and ensuring compliance with federal and state regulations.</li>
<li>Reconcile accounts, complete month-end close adjustments and resolve any discrepancies.</li>
<li>Prepare financial reports, forecasts and various operating reports.</li>
<li>Manage inventory and must have experience with cost accounting concepts.</li>
<li>Collaborate with external accountants during audits and tax preparation.</li>
<li>Managing purchase orders, inventory, cost accounting, and office management duties.</li></ul><div> 
 
 
</div><div>Required Skills and Qualifications: 
</div><ul><li>At least 5 years of experience as a Full Charge Bookkeeper.</li>
<li>Expert-level knowledge of QuickBooks Desktop Enterprise software.</li>
<li>Experience preparing financial statements.</li>
<li>Strong understanding of basic bookkeeping and accounting principles.</li>
<li>Proficiency with spreadsheets and accounting software.</li>
<li>Hands-on experience with ADP Payroll and/or ADP RUN strongly preferred</li>
<li>High degree of accuracy and attention to detail.</li>
<li>Ability to work independently and manage multiple projects.</li>
<li>Excellent communication skills, both verbal and written.</li>
<li>Strong organizational and time-management skills.</li>
</ul><div>Preferred Qualifications: 
</div><ul><li>Bachelor&rsquo;s degree in finance, accounting, or business Administration or equivalent work experience.</li>
<li>HR and Benefits experience a plus</li>
<li>Experience with inventory management in manufacturing or related industry.</li>
<li>Experience with QuickBooks Enterprise Manufacturing accounting software</li>
</ul><div>Job Type: Full-time 
</div><div>Pay: $65,000 - $80,000 per year DOE 
</div><div>Benefits:</div>
<ul><li>401(k)</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul><div>Schedule:</div>
<ul><li>8-hour shift</li></ul>
<ul><li>Expected hours: 40 per week</li></ul> 
<div>Work Location: In person (non-remote)</div></div></div>

Accounting AP/AR Specialist

Provox Global Solutions

We are hiring an Office Coordinator to support a US-based assisted living operator. The primary focus of this role is accounts receivable and accounts payable &mdash; weekly insurance claim submission through Managed Care Organization (MCO) portals, vendor payment management, and accurate financial record-keeping. A secondary focus is supporting payroll preparation, reviewing staff schedules to prevent overtime, and conducting proactive outreach to MCOs when resident vacancies arise.This is a high-ownership role for a detail-oriented, self-directed individual who can manage recurring financial workflows independently, communicate professionally in English with US-based managers and payers, and maintain consistency across a small but critical set of responsibilities.Primary ResponsibilitiesAccounts Receivable (Insurance Billing)<ul><li>Prepare and submit weekly insurance claims for all residents through MCO web portals, ensuring accuracy of resident data, service dates, and billing codes.</li><li>Track claim status, follow up on pending or denied claims, and coordinate resubmissions as needed.</li><li>Maintain a clean claim log with submission dates, payer references, and payment status.</li></ul>Accounts Payable<ul><li>Process vendor invoices &mdash; utilities, service providers, supplies &mdash; ensuring timely payment and proper coding.</li><li>Reconcile vendor accounts and flag discrepancies for client review.</li><li>Maintain organized digital records of invoices, payment confirmations, and vendor correspondence.</li></ul>Financial Record-Keeping<ul><li>Maintain accurate books in the client's accounting system (QuickBooks or equivalent).</li><li>Perform monthly reconciliations (bank, credit card, vendor accounts).</li><li>Prepare monthly and quarterly P&amp;L statements and basic variance commentary.</li><li>Support month-end close activities in coordination with the client's external accountant.</li></ul>Secondary ResponsibilitiesPayroll Preparation<ul><li>Collect and verify employee hours from on-site facility administrators on a bi-weekly or weekly cadence.</li><li>Compile the payroll file (Excel) with regular hours, overtime, and any adjustments.</li><li>Submit the completed file to the client's external accountant for processing.</li></ul>Schedule Oversight<ul><li>Review staff schedules prepared by each facility's on-site administrator before finalization.</li><li>Identify projected overtime and flag for adjustment with the relevant admin; ensure schedules stay within approved hour budgets.</li><li>Track overtime trends and report weekly to the client.</li></ul>Occupancy Outreach<ul><li>When a resident vacancy occurs, proactively reach out to MCO placement coordinators via email and phone follow-up to signal availability.</li><li>Maintain a simple contact database of MCO placement contacts and track outreach activity.</li><li>Provide weekly updates to the client on outreach progress and pipeline.</li></ul>Must-Have Qualifications<ul><li>3+ years of experience in bookkeeping, AR/AP, or similar financial administration role.</li><li>Working knowledge of QuickBooks (or comparable accounting software) and strong Excel skills.</li><li>Demonstrated experience submitting claims or processing invoices through online web portals.</li><li>Excellent written and spoken English &mdash; comfortable with professional email and phone communication with US-based contacts.</li><li>Strong attention to detail, organizational skills, and ability to manage recurring deadlines without supervision.</li><li>Willingness and ability to consistently work US Central Time hours.</li></ul>Preferred Qualifications<ul><li>Experience with US healthcare billing, Medicaid/MCO claims, or assisted living/long-term care operations.</li><li>Familiarity with payroll file preparation for US employers.</li><li>Prior experience in a staff augmentation or outsourced back-office role for US clients.</li><li>Commerce, Finance, or Accounting degree.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>This is an onsite-based position, and the shift timings are from 7 PM to 4 AM Pakistan Time. Are you comfortable with this?</li></ul>Experience:<ul><li>Accounts Payable: 2 years (Required)</li><li>Accounts Receivable : 2 years (Required)</li><li>Financial Reporting: 2 years (Required)</li></ul>Work Location: In person

AP & AR Specialist

Wasatch Rx

<div>Description:

Must have demonstratable Accounts Payable and Accounts Receivable experience to be considered for application.
The AP/AR Accounting Specialist performs assigned duties under the direction of Wasatch Rx&rsquo;s Controller. Primary areas of work responsibility include: Accounts Receivable, Accounts Payable and Account Reconciliation. This position partners with several departments to support Wasatch Rx&rsquo;s overall business operations.<ul><li>
Hybrid Remote Work Schedule: Following 90 days of employment, newly hired employees are eligible to work remotely Tuesday through Thursday. Required in office days are Monday and Fridays.</li><li>
Job Type: Full Time, 40 hours/week</li><li>
Full Time Schedule Options: Monday to Friday 8:00 AM &ndash; 4:30 PM</li><li>
2 Week Training Schedule: Monday to Friday 7:00 AM to 3:30 PM</li><li>
Benefits: Full Time Employee Benefits</li><li>
Hourly Compensation: $25 per hour Depending on Education and Experience</li></ul> 
Duties &amp; Responsibilities:<ul><li>
Accounts Receivable</li><li>
Review invoices for shipping accuracy</li><li>
Receive customer receipts (check, ACH, wire)</li><li>
Research and resolve unapplied payments</li><li>
Issue credit memos and refunds</li><li>
Process credit card transactions (as needed)</li><li>
Accounts Payable</li><li>
Reconcile and process vendor payments (pharmacy partnerships)</li><li>
Reconcile and process vendor payments (non-pharmacy)</li><li>
Respond to vendor inquiries, research and correct discrepancies</li><li>
Receive and code credit card expenses</li><li>
W9 vendor management</li><li>
Account Reconciliation</li><li>
Audit credit card expense reporting and record</li><li>
Audit UPS invoices for accuracy</li><li>
Review daily purchase order entry into ERP system</li><li>
Submit Fedex and UPS Claims</li><li>
Other Accounting Projects as Assigned</li></ul>
Requirements:

Minimum Qualifications:<ul><li>
2 &ndash; 4 years Accounts Receivable experience required</li><li>
2 &ndash; 4 years Accounts Payable experience required</li><li>
Proficient in accounting software platforms (QuickBooks Online, SAP preferred)</li><li>
Proficient in Microsoft Office Suite</li><li>
Knowledge of accounting and finance principles/processes</li><li>
Bachelor&rsquo;s degree in Accounting, Finance and/or related field preferred</li><li>
Familiarity with pharmaceutical industry preferred</li></ul>
Physical Requirements:<ul><li>
Ability to sit/stand for long periods of time with or without the use of a sit stand desk</li><li>
Ability to work at a computer station for extended periods of time</li><li>
Ability to answer phones with or without the use of a headset</li><li>
Ability to work on location out of the Sandy, UT Office</li></ul>
Wasatch Rx is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. Wasatch Rx does not discriminate in employment based upon age, religion, sex, national origin, pregnancy, medical conditions, race, color, disabilities, veteran status, etc.</div>

AP/AR Accounting Specialist

Aura Advisory Services

About Aura Advisory ServicesAura Advisory Services is a remote accounting and advisory firm supporting small businesses and nonprofit organizations across the United States. Our team provides bookkeeping, accounting management, and financial advisory services that help clients operate with clarity, confidence, and strong financial systems.We are more than a traditional accounting firm. We work alongside our clients as partners, helping them navigate growth, solve operational challenges, and build sustainable financial practices.Our Core Values<ul><li>We meet clients where they are - We provide practical, approachable support that adapts to each client&rsquo;s needs and level of financial understanding.</li><li>We prioritize clarity over complexity - We believe financial information should be accurate, organized, and easy to understand.</li><li>We take ownership - We follow through on commitments, communicate proactively, and hold ourselves accountable to high standards.</li><li>We build strong relationships - We value trust, responsiveness, and consistency in both client and team interactions.</li><li>We are always improving - We refine our processes, embrace better tools, and continuously look for ways to work smarter.</li></ul>Position SummaryThe Accounts Payable and Accounts Receivable Specialist supports Aura&rsquo;s accounting team by managing vendor bill processing, customer invoicing, billing inbox coordination, and payment tracking for assigned client accounts.This role is responsible for owning day-to-day AP/AR execution, including clearing billing inboxes, maintaining accurate transaction records, supporting vendor and customer communication, and monitoring outstanding balances.The AP/AR Specialist plays a key role in ensuring that financial activity is organized, timely, and well-documented, allowing the accounting team to complete reconciliations and month-end close efficiently.This is a part-time remote role, initially expected to require approximately 10 hours per week, with potential to grow as client needs expand.Core ResponsibilitiesBilling Inbox Management (Critical Function)<ul><li>Monitor and clear all emails from assigned client billing and invoicing inboxes</li><li>Review incoming vendor invoices, customer payments, and requests daily during working hours</li><li>Categorize and route emails appropriately (bill entry, client follow-up, internal escalation)</li><li>Maintain organized inbox structure (folders, read/unread status, tracking)</li><li>Ensure no billing-related communication is left unaddressed</li></ul>Accounts Payable (AP)<ul><li>Enter vendor bills and attach supporting documentation in the accounting system</li><li>Track vendor due dates and maintain accurate AP aging reports</li><li>Prepare payment batches for client approval</li><li>Assist with payment processing through approved platforms</li><li>Reconcile vendor statements and identify discrepancies</li><li>Follow up with vendors or clients to obtain missing invoices</li><li>Support vendor communication for balance tracking and clarification</li></ul>Accounts Receivable (AR)<ul><li>Generate and distribute customer invoices when requested</li><li>Record and apply incoming payments accurately</li><li>Maintain AR aging reports and monitor outstanding balances</li><li>Perform AR follow-ups, including sending payment reminders and tracking responses</li><li>Support balance chasing efforts in coordination with the client and accounting team</li><li>Document all communication related to outstanding invoices</li></ul>Transaction Coordination &amp; Documentation<ul><li>Ensure all transactions are properly documented and categorized</li><li>Maintain clear internal notes to support reconciliation and close processes</li><li>Flag discrepancies, unusual balances, or missing information</li><li>Escalate unresolved issues to the Accounting Manager or Accounting Associate</li><li>Support timely processing to align with monthly close deadlines</li></ul>Service Delivery ExpectationsThe AP/AR Specialist is expected to:<ul><li>Maintain consistent daily oversight of billing inboxes during working hours</li><li>Ensure all billing-related communication is addressed in a timely manner</li><li>Keep AP and AR records accurate and up to date</li><li>Follow Aura&rsquo;s documentation and workflow standards</li><li>Communicate professionally with vendors and customers</li><li>Support AR follow-up efforts without requiring constant escalation</li><li>Identify and flag issues proactively</li></ul>Responsiveness Standard: This role is expected to be responsive during standard working hours. Immediate responses are not required, but consistent same-day or next-business-day handling of items is expected.Scope of RoleThis role focuses on execution and coordination, not accounting analysis. The AP/AR Specialist does not perform:<ul><li>Bank or credit card reconciliations</li><li>Journal entries or accounting adjustments</li><li>Month-end close procedures</li><li>Financial statement preparation</li><li>Client advisory or financial strategy</li></ul>Success in This Role Looks Like<ul><li>Billing inboxes are consistently cleared with no backlog</li><li>Vendor bills and customer invoices are processed accurately and on time</li><li>AP and AR aging reports are always current</li><li>Outstanding balances are actively monitored and followed up on</li><li>Documentation is complete and easy for the accounting team to review</li><li>Minimal corrections are required during reconciliation and close</li><li>Communication with vendors and customers is clear and professional</li></ul>Qualifications<ul><li>Minimum 5 years of AP/AR or bookkeeping experience</li><li>Experience managing billing or invoicing inboxes preferred</li><li>Strong attention to detail and organizational skills</li><li>Ability to manage multiple client workflows simultaneously</li><li>Clear written communication skills</li><li>Comfortable working independently in a remote environment</li></ul>Preferred Technology Experience<ul><li>QuickBooks Online</li><li>Bill pay platforms such as Melio or Bill.com</li><li>Expense management tools such as Ramp</li><li>Email and inbox management systems</li><li>Task management tools such as ClickUp</li></ul>Benefits &amp; Working at Aura<ul><li>Fully remote work environment</li><li>Flexible part-time schedule</li><li>Opportunity for role growth as the company expands</li><li>Collaborative and supportive team environment</li><li>Exposure to a variety of industries and clients</li></ul>For eligible roles (based on hours and employment structure):<ul><li>Retirement plan with employer match</li><li>Health insurance support</li></ul>Team members at Aura are expected to:<ul><li>Follow established workflows and documentation standards</li><li>Communicate clearly with internal team members</li><li>Maintain accountability for assigned responsibilities</li><li>Contribute to a collaborative and solutions-oriented team environment</li></ul>Pay: $24.00 - $28.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Opportunities for advancement</li><li>Work from home</li></ul>Experience:<ul><li>bookkeeping/accounting: 5 years (Required)</li></ul>Work Location: Remote

Accounts Payable & Accounts Receivable Specialist (Part-Time)

ASAP GLASS & DOOR LLC

About UsASAP Glass &amp; Door is a growing commercial glass and door service company focused on delivering high-quality work with responsiveness and reliability. We support a wide range of clients and projects, and our accounting team plays a key role in keeping operations running smoothly.Position OverviewWe are seeking a detail-oriented and dependable AP/AR Specialist to manage day-to-day accounting functions, including invoicing, collections, and vendor payments. This role is critical to maintaining strong cash flow, accurate records, and positive relationships with both customers and vendors.Key ResponsibilitiesAccounts Receivable (AR):<ul><li>Generate and send customer invoices accurately and timely</li><li>Monitor aging reports and follow up on outstanding balances</li><li>Communicate professionally with customers regarding payment status</li><li>Apply payments and reconcile discrepancies</li></ul>Accounts Payable (AP):<ul><li>Review, code, and enter vendor invoices</li><li>Ensure proper approvals and documentation are in place</li><li>Process payments (checks, ACH, credit card)</li><li>Maintain vendor records and respond to inquiries</li></ul>General Accounting Duties:<ul><li>Reconcile accounts and assist with month-end close</li><li>Maintain organized and accurate financial records</li><li>Support job costing and project tracking as needed</li><li>Coordinate with operations team on billing and vendor issues</li></ul>Qualifications<ul><li>2+ years of AP/AR or general accounting experience</li><li>Experience in construction, service, or trade industry preferred</li><li>Strong attention to detail and organizational skills</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Proficiency in accounting software (QuickBooks, Sage, or similar)</li><li>Strong communication skills (written and verbal)</li></ul>What We&rsquo;re Looking For<ul><li>Self-starter who takes ownership of their work</li><li>Someone comfortable following up on payments and maintaining accountability</li><li>Team player who can work closely with both office staff and field operations</li><li>High level of integrity and professionalism</li></ul>Compensation &amp; Benefits<ul><li>Competitive pay based on experience</li><li>Health benefits, Paid Vacation, 401(k)</li><li>Stable, growing company with long-term opportunity</li></ul>How to ApplyPlease submit your resume and a brief introduction outlining your experience with AP/AR and accounting systems.ASAP Glass &amp; Door is an equal opportunity employer. We value professionalism, accountability, and a strong work ethic.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Accounts Payable / Accounts Receivable Specialist

Boji Group

<div>POSITION DESCRIPTION 
Company Summary: Boji Group is a well-established real estate development/acquisition and property management firm with an extensive portfolio of commercial real estate and a commitment to excellence in customer service. Boji Group is a Michigan owned and based company, with offices in Lansing and Birmingham, Michigan.
Position Title: Accounting Specialist
Location: Birmingham, MI On-site / In-Office
Schedule: Monday-Friday 8:30am to 5:00pm
Reports To: Controller 
Position Summary: We are seeking a detail‑oriented and reliable Accounts Payable / Accounts Receivable Specialist to support day‑to‑day accounting operations for our property management portfolio. This role is responsible for processing vendor invoices, managing rent receivables, reconciling accounts, and maintaining accurate financial records using Yardi. The ideal candidate thrives in a fast‑paced environment, demonstrates strong organizational skills, and takes pride in accuracy and timeliness. 
Responsibilities:<div><ul><li>
Process vendor invoices daily: code, approve, enter into system, and prepare payments (checks, ACH, wires).</li><li>
Manage AR: post rent payments; generate invoices/statements; track aging and follow up on collections.</li><li>
Reconcile AP/AR subledgers to general ledger monthly; resolve discrepancies.</li><li>
Reconciling bank statements.</li><li>
Assist with 1099 preparation and vendor compliance.</li><li>
Perform CAM (Common Area Maintenance) reconciliations in accordance with lease terms.</li><li>
Utility Billing</li><li>
Maintain organized records and assist with month-end reporting.</li><li>
Utilize Yardi property management/accounting software for daily transactions and reporting</li><li>
Support accounting team with additional tasks as needed</li></ul></div> 
Recommended Qualifications:<div><ul><li>
Prior AP/AR experience; property management preferred</li><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or a related field (or equivalent work experience).</li><li>
Strong Excel skills (VLOOKUPs, pivot tables, reconciliation workbooks).</li><li>
Experience with Yardi Voyager/Elevate preferred</li><li>
Familiarity with CAM reconciliations preferred</li><li>
Excellent organizational and communication skills; able to prioritize in a high-volume environment, deadline-driven environment.</li><li>
Detail-oriented with a focus on accuracy and timeliness.</li><li>
Reliable and professional; comfortable working in a collaborative, growing team.</li></ul></div></div>

Accounting Specialist

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