ap coordinator

Polyglass

Accounts Payable Coordinator Who we are: Polyglass is values-driven organization based on family, quality and innovation. We offer so much to our team members, and many choose to continue their careers at Polyglass for many years &ndash; even decades! We are a true innovator and leader in roofing solutions. Polyglass started 50 years ago in Italy. Nearly 35 years ago, we brought the business to the US, and the business has grown to 6 offices producing our leading products across the US. Position Summary: This role will be responsible for managing both accounts payable functions. The AP Coordinator will play a crucial role in maintaining accurate financial records, ensuring timely payment collections, and efficiently managing the invoicing process, and will split its daily activities, spending half the day on accounts receivable tasks and the other half on accounts payable responsibilities. Responsibilities : Monitor and manage invoices awaiting purchase orders, good receipts, and/or approval, ensuring invoices are processed accurately and in a timely manner. Coordinate with various departments to expedite the approval process for invoices and resolve any issues. Verify the accuracy and completeness of invoice data before processing payments. Reconcile supplier statements for all accounts payable transactions, resolving discrepancies promptly. Foster positive relationships with suppliers and address inquiries or concerns promptly and professionally. Performs other duties as required. Required Qualifications: Proficient in Microsoft Word, Excel, Outlook, and Power Point. High School Diploma or GED required. 3 - 5 years previous accounting and/or bookkeeping experience is required. Preferred Qualifications: AS-400 or other enterprise-wide system experience preferred. Experience with collections, negotiation skills, and supplier statement reconciliation is advantageous. Pay: $23.00 - $24.00 per hour Work Location: In person

AP Coordinator

Ponca City Development Authority

<div>Job Title: AP/AR Coordinator 
Department: Accounting / Administration 
Reports To: Controller
Position Overview
The AP/AR Coordinator supports the company&rsquo;s financial and daily office operations. This role handles Accounts Payable (AP) and Accounts Receivable (AR) while also serving as the primary front desk and office support contact.
This position requires strong organization, attention to detail, and the ability to manage multiple tasks. The coordinator works closely with the Controller to keep daily operations running smoothly.
Work Schedule: 
Monday&ndash;Thursday: 8:00 AM &ndash; 5:00 PM (1-hour lunch) 
Friday: 8:00 AM &ndash; 3:00 PM (1-hour lunch)
Core Responsibilities
Accounts Payable (AP)<ul><li>
Process vendor invoices accurately and on time
</li><li>Keep AP records organized and up to date
</li><li>Prepare payments (check, ACH, or wire)
</li><li>Reconcile vendor statements and fix discrepancies
</li><li>Respond to vendor questions the same business day
</li><li>Record journal entries
</li><li>Work with the Controller on questions or issues
</li></ul>Accounts Receivable (AR)<ul><li>
Create and send customer invoices on schedule
</li><li>Apply payments and keep AR records current
</li><li>Review aging reports and follow up on overdue accounts
</li><li>Communicate with customers about billing and payments
</li><li>Work with sales and operations to ensure accurate billing
</li><li>Escalate complex issues to the Controller
</li></ul>Purchasing &amp; Receiving<ul><li>
Match purchase orders with received items and invoices
</li><li>Check quantities, pricing, and descriptions
</li><li>Report discrepancies to the appropriate team
</li><li>Keep purchasing records organized
</li><li>Assist with tracking orders and vendor follow-ups
</li></ul>Front Desk &amp; Office Support<ul><li>
Greet visitors and serve as the main front desk contact
</li><li>Answer and direct phone calls
</li><li>Manage incoming and outgoing mail
</li><li>Maintain organized filing systems
</li><li>Assist with scheduling and basic administrative tasks
</li><li>Order office supplies
</li><li>Help coordinate monthly lunches and employee birthdays
</li></ul>Shipping &amp; Logistics<ul><li>
Prepare and process FedEx shipments
</li><li>Schedule outgoing shipments
</li><li>Communicate with carriers as needed
</li><li>Keep accurate shipping records
</li></ul>Accounting Systems<ul><li>
Use Acumatica (ERP system) to record AP/AR activity
</li><li>Ensure data is accurate and entered on time
</li><li>Maintain documentation for reporting and audits
</li><li>Support the Controller with requested information
</li><li>Perform other duties as assigned
</li></ul>Role Expectations<ul><li>
Balance accounting, administrative, and front desk duties
</li><li>Keep financial records accurate and up to date
</li><li>Communicate clearly and ask questions when needed
</li><li>Work closely with the Controller
</li><li>Stay organized and focused while supporting the team
</li></ul>Qualifications
Experience<ul><li>
2+ years in AP/AR, accounting support, or similar roles
</li><li>ERP system experience is a plus
</li></ul>Skills<ul><li>
Strong attention to detail
</li><li>Good time management and organization
</li><li>Proficiency in Microsoft Office (especially Excel)
</li><li>Clear and professional communication
</li><li>Ability to follow processes and work independently
</li></ul>Flexibility
This role may include helping with other tasks as needed. However, accuracy and timeliness in AP/AR work must always remain a priority.
Mission
At Custom Mechanical Equipment, we produce high-quality products and provide excellent customer service. We focus on growth, job opportunities, and supporting our employees and community.
Vision
We aim to lead through innovation, support our people, and grow in a way that creates lasting success and opportunity.
Core Values
Accountability &bull; Collaboration &bull; Community &bull; Innovation &bull; Integrity &bull; Transparency 

xjmRPqqMk4</div>

AP/AR Coordinator

Ireland Electric Co

Microsoft OfficeVirginia Beach service and sales company is seeking a person to fill an Accounts Receivable/Accounts Payable position to process complex receivables and payables in a fast-paced setting. We offer a team environment, competitive salary and Monday- Friday daytime hours onsite. We are looking for a detail-oriented employee who will work closely with our Service Department Managers to ensure jobs are processed, costed and invoiced properly. This employee will also work closely with our customers to ensure fulfillment of all billing requirements and timely collections. Though accounts receivable responsibilities are primary, this position will also assist the Accounting Manager with a variety of other duties including, but not limited to, A/P, human resources, sales and use tax computation. The successful candidate will function as backup to the Accounting Manager in their absence.Required experience:<ul><li>Accounts Receivable: Experienced</li><li>Accounts Payable: Experienced</li><li>Bookkeeping: 1 year</li><li>Microsoft Word: 2 year</li><li>Microsoft Excel: 2 years</li></ul>Day-to-day responsibilities include:<ul><li>Entering employee time cards, maintenance of employee leave requests and employee leave calendar</li><li>Evaluating and analyzing service job data for completion and accuracy</li><li>Coordinating with Project Managers to obtain missing or revised information to bill completed jobs</li><li>Accurately invoicing customers with difficult invoicing criteria</li><li>Contract billing</li><li>Processing incoming payments in accordance with financial policies and procedures</li><li>Consistent maintenance of receivable collections</li><li>Reconciliations</li><li>Job costing</li><li>General ledger coding</li><li>Handling customer inquiries</li><li>Maintaining organized filing systems</li><li>General administrative tasks</li><li>Entering employee time cards</li><li>Maintenance of employee leave requests and employee leave calendar</li></ul>Ideal candidate will possess the following skills:<ul><li>Microsoft 365 (specifically Outlook, Excel and Word)</li><li>Knowledge of general office procedures</li><li>Exceptional attention to detail</li><li>Strong organizational and problem-solving skills</li><li>General accounting/bookkeeping knowledge</li><li>Ability to prioritize, multi-task, and receive direction</li><li>Excellent proofreading skills</li><li>Good interpersonal and communication skills</li><li>Timeliness and accuracy in task completion</li><li>Ability to work independently without close supervision</li><li>Job costing experience preferred, but not required</li><li>Ability to work within a company specific accounting software program</li></ul>Benefits &amp; Pay:<ul><li>Salary: Negotiable</li><li>401(k) with match</li><li>Health</li><li>Employee assistance program</li><li>Dental insurance</li><li>Vision insurance</li><li>Paid time off Vacation and Personal Time</li><li>Paid Holidays</li><li>AFLAC insurance available i.e.: Cancer, Disability, Accident</li><li>Flexible spending account</li></ul>Job Type: Full-timePay: $34,164.00 - $58,365.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Physical Setting:<ul><li>Office</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Accounting: 3 years (Required)</li><li>Microsoft Excel: 3 years (Required)</li></ul>Ability to Commute:<ul><li>Virginia Beach, VA (Required)</li></ul>Work Location: In person

Community Options, Inc.

<div><h1 class="jobSectionHeader">Accounts Payable / Accounts Receivable 
(AP/AR) Coordinator</h1>
Are you an organized, detail-oriented accounting professional who enjoys keeping financial operations running smoothly? We are seeking a dependable and motivated AP/AR Coordinator to join our Finance team.
This position plays a vital role in supporting the organization through accurate accounts payable, accounts receivable, vendor management, reconciliations, and client account support. The ideal candidate is professional, highly organized, able to manage multiple priorities, and committed to accuracy and teamwork.<h2 class="jobSectionHeader">
Position Summary</h2>
The AP/AR Coordinator is responsible for processing and maintaining accounts payable and receivable functions, supporting financial recordkeeping, reconciling accounts, and assisting with various finance-related administrative duties. This role works closely with agency leadership, vendors, and internal departments to ensure timely and accurate financial operations.<h2 class="jobSectionHeader">
Key Responsibilities</h2><h3 class="jobSectionHeader">
Accounts Payable</h3><ul><li>
Review and process invoices for accuracy, coding, and approvals</li><li>
Prepare and distribute checks and electronic payments</li><li>
Process sales tax payments, garnishments, and approved credit card transactions</li><li>
Maintain AP records, reports, and vendor files</li><li>
Research and resolve payment discrepancies</li></ul><h3 class="jobSectionHeader">
Accounts Receivable &amp; Vendor Support</h3><ul><li>
Process invoices and reconcile vendor statements</li><li>
Maintain vendor records and related databases</li><li>
Prepare annual 1099 reporting</li><li>
Coordinate billing-related vendor services and utilities</li><li>
Support internal departments with AP/AR inquiries</li></ul><h3 class="jobSectionHeader">
Client &amp; Financial Support</h3><ul><li>
Assist with client billing, room and board calculations, and personal needs accounting</li><li>
Support banking activities, deposits, petty cash, and check processing</li><li>
Assist with payroll backup functions as needed</li><li>
Maintain accurate financial documentation and historical records</li><li>
Prepare reports for finance leadership</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
High school diploma or GED required</li><li>
Minimum two years of administrative, bookkeeping, AP/AR, or accounting support experience preferred</li><li>
Strong computer proficiency, including Microsoft Office (especially Excel and Outlook)</li><li>
Accurate data entry and 10-key skills required</li><li>
Experience with accounting software and business systems preferred</li><li>
Strong attention to detail, organization, and time management skills</li><li>
Ability to work independently while maintaining professionalism and confidentiality</li><li>
Valid Colorado driver's license with acceptable driving record</li><li>
Successful completion of criminal background check</li></ul><h2 class="jobSectionHeader">
Desired Skills &amp; Attributes</h2><ul><li>
Strong communication and customer service skills</li><li>
Ability to prioritize and manage multiple tasks effectively</li><li>
Problem-solving and reconciliation skills</li><li>
Dependable attendance and punctuality</li><li>
Ability to work collaboratively with staff at all levels of the organization</li></ul><h2 class="jobSectionHeader">
Work Environment</h2>
This position primarily works in an office setting and requires extended periods of computer use, data entry, and document review. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.<h2 class="jobSectionHeader">
Why Join Us?</h2><ul><li>
Meaningful work supporting individuals and services in our community</li><li>
Supportive team environment</li><li>
Stable, mission-driven organization</li><li>
Opportunity to contribute to important financial operations</li></ul>
Apply today to become part of a team that values professionalism, accuracy, collaboration, and service.</div>

Accounts Payable / Accounts Receivable (AP/AR) Coordinator

Commercial Floor Resources

<div><div>Position Summary:
The Accounts Payable (AP) Coordinator is responsible for managing day-to-day accounts payable functions while supporting office operations and employee engagement initiatives. This role ensures timely and accurate processing of invoices and payments, maintains organized administrative processes, and contributes to a positive and well-managed workplace environment. The AP Coordinator also supports financial operations for an affiliated entity, ensuring consistency and accuracy across organizations.
Responsibilities:
Accounts PayableFinancial Operations<ul><li>
Process and manage accounts payable transactions, including vendor invoices, utilities, insurance, and other recurring expenses
</li><li>Ensure timely and accurate payment processing in accordance with company policies and deadlines
</li><li>Maintain vendor records and ensure proper documentation and coding of all invoices
</li><li>Reconcile invoices, resolve discrepancies, and communicate with vendors as needed
</li><li>Support month-end close processes related to accounts payable
</li><li>Manage accounts payable functions for sister company, Laminin Industries, ensuring accuracy and consistency across entities
</li></ul>Office Management<ul><li>
Oversee general office operations, including ordering and maintaining office supplies
</li><li>Manage building-related needs such as security access and vendor coordination
</li><li>Track, organize, and manage company swag inventory and related transactions
</li><li>Maintain an organized and efficient office environment
</li></ul>Employee EngagementInternal Support<ul><li>
Assist in the creation and distribution of employee communications, including newsletters and internal announcements</li><li>
Develop and format presentations (e.g., PowerPoint) for company meetings and initiatives
</li><li>Support employee engagement activities and events as needed
</li><li>Partner with HR and leadership to enhance overall employee experience</li></ul></div></div>

Accounts Payable Coordinator

Cala Sourcing Solutions LLC

<div>Accounts Payable Coordinator In-Office (Hybrid after 90 Days)
We are partnering with a reputable Miami-based law firm to hire an Accounts Payable Coordinator to support their accounting operations. This is a full-time, onsite position with the opportunity to transition to a hybrid schedule (1 remote day/week) after 90 days.
 Compensation: $28&ndash;$32/hour (DOE)
 Start Date: ASAP 
 Benefits Include:<ul><li>
100% employer-paid health &amp; dental base plans (with dependent contributions)</li><li>
Short- and long-term disability coverage</li><li>
401(k) with company match</li><li>
PTO, paid parking, gym access &amp; more</li></ul>
 Prior law firm experience is a plus, but not required&mdash;candidates with strong AP experience within professional services are encouraged to apply.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Accurately process, code, and input vendor invoices</li><li>
Liaise with vendors to resolve billing discrepancies</li><li>
Prepare and distribute payments (checks, ACH, wire transfers)</li><li>
Monitor and track client-related expenses and firm costs</li><li>
Perform account reconciliations (bank, credit card, vendor)</li><li>
Assist with month-end and year-end close processes</li><li>
Maintain organized financial records for audit readiness and compliance</li><li>
Produce AP aging reports, cash flow reports, and related financial summaries</li><li>
Oversee petty cash and assist with IOLTA trust account postings</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
✔️ 3&ndash;5 years of Accounts Payable experience (law firm background preferred) 
✔️ Bachelor&rsquo;s degree in Accounting or equivalent hands-on experience 
✔️ Proficiency in Microsoft Excel 
✔️ Highly detail-oriented with the ability to manage high-volume invoicing 
✔️ Strong communication skills with a focus on vendor relations 
✔️ Demonstrated discretion when handling sensitive financial information
#Workwolf</div>

Igloo Products Corp.

<div>
 
 Igloo Products Corp. is an iconic, fast-growing American brand known for its exceptional and durable coolers designed to meet everyday needs. For more than 75 years, Igloo has been a leader in the housewares industry and has evolved into a high-growth lifestyle brand, inspiring outdoor experiences centered around fun, family, and friends.
 
 
 Founded in 1947 as a metalworking shop that brought fresh cold water to Texas workers in the field, and later inventing the Playmate, Igloo has grown into America&rsquo;s most recognizable brand of ice chests. The Igloo story spans more than 75 years of delivering coolness to the world. Today, Igloo has over 90% brand awareness, is #1 in market share in the U.S., and is a pioneer in sustainability within its category through the launch of biodegradable coolers and products made with post-consumer recycled resin and other sustainable materials. Igloo also has a growing direct-to-consumer (DTC) business, allowing us to build direct relationships with our consumers. In 2021, Igloo was acquired by Dometic Brands, creating the opportunity to globally grow both brands together.
 
 
 
 
 
 Built on a legacy of quality and innovation, we are seeking an
 
 Accounts Payable Coordinator
 
 to join our team and support our continued growth.
 
 
 
 
 
 This role is seeking a high-caliber Accounts Payable professional to join our Finance team in a systems-forward, transformation-focused role. This position is ideal for someone who thrives in ERP environments, understands AP controls and compliance, and enjoys improving processes through automation and integration. Experience with Oracle EBS and exposure to Tipalti or similar payment platforms is highly valued.
 
 
 
 
 
 Responsible for ensuring accurate, timely, and compliant vendor invoice entry and payments while serving as a key driver of automation, system optimization, and process transformation. Experience in Oracle E-Business Suite (EBS), AP controls, vendor master governance, and payment platforms is preferred. The position serves as a strategic partner to Finance, Tax, IT, and Procurement, and as a trusted backup to the Accounts Payable Manager.
 
 
 
 
 
 
 Essential Job Duties and Responsibilities:
 
 
 <ul>
 <li>
 Execute end-to-end AP processing using Oracle EBS, including invoice entry, two-way and three-way matching, holds management, accrual support, and payment execution.
 </li>
 <li>
 Support and optimize AP automation workflows, including Oracle EBS and Tipalti payment integrations (ACH, wire, check, P-card).
 </li>
 <li>
 Maintain strict internal controls over invoice approval, vendor master data, payment processing, and segregation of duties.
 </li>
 <li>
 Review invoices for proper sales and use tax treatment, partner with Tax and external advisors on compliance and audit readiness.
 </li>
 <li>
 Maintain and govern vendor master data, including W-9 validation, EIN matching, entity classification, and 1099-reportable payment indicators.
 </li>
 <li>
 Serve as a subject-matter expert for 1099 compliance, supporting data accuracy, vendor classification, and year-end reporting readiness.
 </li>
 <li>
 Partner cross-functionally with IT, Finance, Procurement, and external vendors during system enhancements, testing (UAT), and integrations.
 </li>
 <li>
 Identify and implement process improvements that reduce manual effort, improve cycle times, and strengthen audit trails.
 </li>
 <li>
 Manage invoice exceptions, escalations, and supplier inquiries with a customer-service mindset.
 </li>
 <li>
 Support month-end close activities, including accrual identification, reconciliations, and reporting.
 </li>
 <li>
 Assist with internal and external audits, including financial statement audits, sales and use tax audits, and 1099 audits.
 </li>
 <li>
 Train, mentor, and support AP Clerks; establish best practices and documentation standards.
 </li>
 <li>
 Serve as backup for the Accounts Payable Manager, including oversight of daily operations and month-end close.
 </li>
 <li>
 Goods Received/Invoice Received reconciliation.
 </li>
 <li>
 Other duties as assigned
 </li>
 </ul>
 
 
 
 
 
 What do we offer?
 
 
 <ol>
 <li>
 Medical
 </li>
 <li>
 Dental
 </li>
 <li>
 Vision
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Short term &amp; Long-term disability
 </li>
 <li>
 Accidental death insurance
 </li>
 <li>
 Supplemental life insurance
 </li>
 <li>
 Company paid holidays
 </li>
 <li>
 Flexible Spending Accounts
 </li>
 </ol>
 
 
 
 
 
 Minimum Requirements and Qualifications
 
 
 
 
 
 
 
 A suitable background would be a
 
 solid experience within the following qualifications and experiences:
 
 <ul>
 <li>
 High school diploma or equivalent required.
 </li>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or Business strongly preferred.
 </li>
 <li>
 Minimum five (5) years of progressive Accounts Payable experience in a mid-to-large, multi-entity environment.
 </li>
 <li>
 Preferred experience working in Oracle E-Business Suite (EBS).
 </li>
 <li>
 Proven experience supporting audits, internal controls, and month-end close.
 </li>
 <li>
 Advanced Excel skills (pivot tables, lookups, reconciliations, data validation).
 </li>
 <li>
 Strong ERP proficiency with emphasis on Oracle EBS.
 </li>
 <li>
 Experience with AP automation and payment platforms; Tipalti experience strongly preferred.
 </li>
 <li>
 Strong understanding of AP internal controls, segregation of duties, and compliance requirements.
 </li>
 <li>
 Excellent analytical, organizational, and problem-solving skills.
 </li>
 <li>
 Professional written and verbal communication skills.
 </li>
 </ul>
 
 
 To be successful in this role, we believe that you possess the following skills, competencies &amp; characteristics:
 
 
 <ul>
 <li>
 Overall experience with integrations, implementations, or migrations.
 </li>
 <li>
 Direct involvement in 1099 reporting processes, vendor tax classification, and IRS compliance.
 </li>
 <li>
 Experience in transformation, automation, or shared-services AP environments.
 </li>
 <li>
 Accounting or bookkeeping background with working knowledge of GAAP.
 </li>
 <li>
 Systems mindset and process improvement orientation.
 </li>
 <li>
 Systems mindset and process improvement orientation.
 </li>
 <li>
 High attention to detail with strong ownership and accountability.
 </li>
 <li>
 Ability to operate effectively in a high-volume, deadline-driven environment.
 </li>
 <li>
 Collaborative partner across Finance, IT, Tax, and Operations.
 </li>
 </ul>
 
 
 
 
 
 And of course &ndash; our Core Values
 
 
 
 To thrive and succeed in this role, you understand the importance of our core values &ndash; Together We build our future, We play to win, We embrace change and We walk the talk; these values reflect the heart and soul of Dometic and they define what it takes to work here and how we do things.
 
 
 
 Are you our next star?
 
 Then we would love to see your application.
 
 
 Dometic is passionate about building together an inclusive and equitable working environment, that respects individual strengths, views, and experiences. We believe that diversity enables us to thrive across our differences. Be yourself and join us!
 
 
 Igloo offers equal opportunities for everyone. Equal opportunities mean that all employees shall be treated according to their abilities and qualifications in every employment decision, including but not limited to hiring, advancement, compensation benefits, training, lay-offs and termination. Any form of discrimination or harassment against employees due to personal factors, such as gender, ethnicity, skin color, age, sexual orientation, religion, nationality, disability and pregnancy or employees with family responsibilities is prohibited.
 
 
 All applicants must be at least 18 years old and legally authorized to work in the United States on a permanent basis.
 
 
 Igloo supports and respects the protection of internationally proclaimed human rights. We do not tolerate child labor or any form of modern slavery, including forced, bonded or compulsory labor, physical or psychological punishment or human trafficking.
 
</div>

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4078 ap coordinator jobs Near Me

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Accounts Payable / Accounts Receivable (AP/AR) Coordinator

Accounts Payable Coordinator

Accounts Payable Coordinator

Accounts Payable Coordinator