ap coordinator

BTG Specialty Pharmaceuticals

<p></p><div><div><div><div><div><b>Job Requisition ID: </b>32741
</div></div></div></div><div><div><div><div><b>Department: </b>FINANCE
</div></div></div></div><div><div><div><div><b>Category: </b>Corporate - Finance
</div></div></div></div><div><div><div><div><b>Location:
</b>Philadelphia
</div></div></div></div><div></div><div><div><div><div><p><b>Come and Save Lives with Us!</b></p>
<div>
SERB is a fast-growing specialty pharmaceutical company that equips healthcare providers worldwide with life-saving medicines for patients facing rare conditions and emergencies.</div>
<div>
For over 30 years we have consistently provided emergency medicines, medical countermeasures, and the world&rsquo;s leading portfolio of antidotes.
</div><div>Today SERB has over 500 employees in 18 countries and group revenue in excess of &euro;400m. With a strong presence in the US, Europe, and the Middle East, along with a global network of trusted distribution partners, we make a broad range of essential medicines available in over 100 countries.</div>
<div>
Having the right culture is as important to us as having the right portfolio. We are guided by our four values:</div>
<ul>
<li>We make patients our priority</li>
<li>We act with accountability and integrity</li>
<li>We work together as one team</li>
<li>We look for better ways forward</li>
</ul>
<div>By expanding our reach through selective acquisitions and entering new markets, we&rsquo;re not just supplying medicine; we&rsquo;re improving the standard of care for more patients around the world.</div><p><b>
Broad Overview</b></p>
<div>
The AP Coordinator supports the activities of the US Finance Department. This individual will report into the US Controller and is expected to work out of our US headquartered office in West Conshohocken, PA 3 days per week.
</div><div>This individual will join our existing AP Coordinator within the department as the company grows, and work with vendors, third party administrators, banks, employees, managers, Human Resources, and all other external teams in a support function.
</div><p><b>As the AP Coordinator, your responsibilities will include:</b></p><br>
<div>
</div><div>1. Processes all invoices, including payables, expense invoices, credits and adjustments, reconciles statements and</div>
<div>
resolve invoice discrepancies in accordance with Company policy and procedures.</div>
<div>
2. Co-ordinates approval process of all AP invoices.</div>
<div>
3. Co-ordinates new vendor setup in ERP system.</div>
<div>
4. Assists with creating POs; resolves PO issues and provides training to users.</div>
<div>
5. Pays vendors by monitoring discount opportunities; verifying Federal ID numbers; scheduling and preparing</div>
<div>
checks, ACH debits, or wire transfers; insuring credit is received for outstanding memos; issuing stop-payments</div>
<div>
or purchase order amendments.</div>
<div>
6. Supports internal departments and leverages external third-party vendors with gathering and remediating Sunshine Act Reporting data.</div>
<div>
7. Reconciles corporate credit cards and works with department business partners to ensure the required</div>
<div>
documentation to support each charge is received.</div>
<div>
8. Assists with new hire training.</div>
<div>
9. Completes 1099 year-end processing.</div>
<div>
10. Aides in the preparation of required month-end reports and files documents according to document retention</div>
<div>
guidelines.</div>
<div>
11. Responds to inquiries from internal stakeholders regarding expenses, POs, etc.</div>
<div>
12. Liaises with outside vendors.</div>
<div>
13. Periodically audits work for compliance.</div>
<div>
14. Assists with financial audits.</div>
<div>
15. Carries out other reasonable tasks as required by the Line Manager.</div>
<div>
16. Ensures that all activities and interactions are carried out with the highest ethical and professional standards and</div>
<div>
that all work is accomplished with quality and in accordance with BTG values</div><br>
<div></div>
<div>
The above duties and responsibilities are not an exhaustive list and you may be required to undertake any other reasonable duties compatible with your experience and competencies. This description may be varied from time to time to reflect changing business requirements.</div><p><br>
</p>
<p><b>To be successful in this role, you should demonstrate:</b></p>
<ul><li>Associate degree in Accounting preferred.</li>
<li>Minimum of 3 years of experience in AP.</li>
<li>Industry experience in Pharmaceuticals, Medical Device or Healthcare preferred.</li>
<li>Experience with Microsoft GreatPlains and Sunshine Act reporting a plus.
</li><li>Intermediate level of skill in MS office functions, strong knowledge of Excel.</li>
<li>Ability to plan and manage multiple projects.
</li><li>Excellent interpersonal and communication skills.</li></ul><br>
<div></div>
<p><b>
Company Benefits:</b></p>
<ul><li>15 Vacation days and the ability to accrue 1 additional day of vacation earning up to a maximum of 20 day on the employee&rsquo;s anniversary date each year.</li>
<li>Medical, Dental, Vision and other Voluntary benefits</li>
<li>Paid Parental Leave</li>
<li>Tuition Assistance</li>
<li>Discretionary Bonus Plan</li>
<li>Competitive 401(k)</li></ul><br>
<div></div>
<p><b>
EEO Disclaimer</b></p>
<p>SERB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any protected characteristic protected by federal, state, or local laws. If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment requirements, or otherwise participating in the employee selection process, please direct your inquiries to the HR Department.</p><br>
<div></div>
<div>S<i>erb Pharmaceuticals is an equal opportunity employer. We offer competitive compensation &amp; benefit packages, challenging opportunities and a culture of working together in a supportive way built on our strong foundation of values.</i></div></div></div></div></div></div><p></p>

AP Coordinator

Blue Compass RV

<p></p><div><p>We are seeking a detail-oriented AP Coordinator to join our team at Shared Service Center. This position plays a vital role in managing accounts payable processes, ensuring accuracy and timely payments while maintaining excellent vendor relationships.</p>
<h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
<ul><li>Process and verify invoices and expense reports in a timely manner</li>
<li>Ensure accurate coding and proper approval of all invoices</li>
<li>Maintain vendor accounts and resolve discrepancies or issues</li>
<li>Prepare and execute payments according to scheduled timelines</li>
<li>Assist with month-end closing and prepare reports related to accounts payable</li>
<li>Support audit processes by providing required documentation and information</li>
<li>Collaborate effectively with internal teams and external vendors to streamline processes</li>
</ul><h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>Previous experience in accounts payable or accounting roles preferred</li>
<li>Strong attention to detail and accuracy in data management</li>
<li>Proficient with accounting software and Microsoft Office, especially Excel</li>
<li>Excellent organizational and communication skills</li>
<li>Ability to work independently in a remote setting</li>
<li>High school diploma or equivalent required; associate or bachelor&rsquo;s degree a plus</li>
</ul><h2 class="jobSectionHeader"><b>Benefits</b></h2>
<ul><li>Competitive pay of $22.00 - $24.00 per hour, paid semi-monthly</li>
<li>Supportive and collaborative team environment</li>
<li>Opportunities for professional development and growth</li>
</ul><h2 class="jobSectionHeader"><b>About the Company</b></h2>
<p>
Shared Service Center is dedicated to providing efficient and reliable financial services to support our diverse business operations. We pride ourselves on fostering a culture of integrity, innovation, and continuous improvement. Join our team and help us deliver exceptional service to our partners and clients.</p>
<p>
```</p></div>

AP COORDINATOR

ZIM Integrated Shipping Services

<div><p><b>Main Purpose of Role:</b></p><p>
The Accounts Payable Coordinator acts as the liaison between the U.S. offices and the Global Shared Service Center (GSS), providing essential support for AP functions. This position is responsible for handling vendor queries, managing account reconciliations, and ensuring the timely processing of invoices. Additionally, the role includes assisting with payment processing, troubleshooting vendor issues, and responding to vendor inquiries in a timely manner. The coordinator will be cross-trained to back up other AP coordinators and assist the AP Manager with ad hoc projects and requests.</p><p><b>
Man Tasks:</b></p><ul><li>
Assist the offshore GSS team with scanning and uploading all U.S. invoices for processing.</li><li>
Process FB60 transactions, cash advances, and manual checks that need to be paid promptly.</li><li>
Assist with MIRO (Invoice Receipt) of invoices.</li><li>
Assist in providing supporting documentation for vendor payments made via ACH, wire transfer, and checks.</li><li>
Serve as the primary point of contact for responding to all queries raised by the GSS team within 24 hours.</li><li>
Assist the GSS team with additional training as needed.</li><li>
Maintain the GSS error log and send a monthly report.</li><li>
Research duplicate invoices in the Vendor Invoice Portal to confirm whether invoices have been processed.</li><li>
Fix and clear errors created by other departments to ensure smooth operations.</li><li>
Respond to all vendor queries received in the Vendor Inquiries email inbox within 48 hours.</li><li>
Ensure timely resolution of any vendor issues related to payments or account reconciliations.</li></ul><br>
<p></p>
Requirements:<br>
<br>
<p>Bachelor&rsquo;s degree (BA) from a four-year college or university, or one to two years of related experience and/or training, or an equivalent combination of education and experience (preferably in Finance or Accounting).</p><p>
Expertise in at least one shipping industry functional area (e.g., Operations, Logistics, Finance).</p><p>
Exceptional attention to detail with the ability to identify and resolve discrepancies in invoices and related documentation.</p><p>
Excellent problem-solving skills with the ability to handle invoice disputes effectively.</p><p>
Ability to work collaboratively with internal teams, vendors, and other stakeholders to resolve issues.</p><p>
Proficiency in Microsoft Office Suite (Excel, Word, Outlook), and experience with financial software (e.g., SAP, Oracle, or similar).</p><p>
Strong communication skills, both written and verbal, with the ability to explain complex issues clearly.</p><p>
Strong organizational and time management skills to handle multiple tasks and meet deadlines.</p><p><b>
Preferred Qualifications: </b>Familiarity with accounts payable systems and processes. Prior experience in handling vendor relationships and account reconciliations.</p><br>
Function:
<br>
Finance</div>

Accounts Payable Coordinator

Hunt Companies, Inc

<div>
 <strong>
  A Brief Overview
  <br/>
  <br/>
 </strong>
 The Accounts Payable Coordinator is responsible for supporting the Accounts Payable process through communications, monitoring of AP related systems, and intermittent AP tasks. This position supports processes associated with the payment of invoices, receives invoices, and communicates with customers and vendors. This position ensures company policies and procedures are adhered to as they pertain to accounts payable.
 <br/>
 <br/>
 <strong>
  What You Will Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Acts as liaison between vendors and the company.
  </li>
  <li>
   Scrutinizes and maintains AP-specific supporting documentation in accordance with company policy and tax requirements, specifically related to vendors, invoices, and payments.
  </li>
  <li>
   Monitors and directs communications addressed to the Disbursements team.
  </li>
  <li>
   Provides user support for AP systems.
  </li>
  <li>
   Monitors AP systems for exceptions and issues.
  </li>
  <li>
   Assists in month-end closings.
  </li>
  <li>
   Assists with AP-related intermittent responsibilities, including:
  </li>
  <li>
   1099 preparations
  </li>
  <li>
   Unclaimed funds tracking and reporting
  </li>
  <li>
   IRS levy responses
  </li>
  <li>
   Vendor account reconciliations
  </li>
  <li>
   Research
  </li>
  <li>
   Stays up to date on 1099 requirements.
  </li>
  <li>
   Maintains, prepares, or reviews various AP-specific reports and reconciliations.
  </li>
  <li>
   Assist with special projects, as needed, such as process improvement initiatives and new software implementations.
  </li>
  <li>
   Assists with implementing and maintaining policies, procedures, and systems to ensure the accuracy and integrity of the Accounts Payable process.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's Degree Preferred
  </li>
  <li>
   1-3 years of Accounts Payable experience Required and
  </li>
  <li>
   experience with JD Edwards-Enterprise One System or other large ERP system Preferred
  </li>
  <li>
   Intermediate knowledge of generally accepted Accounts Payable processes.
  </li>
  <li>
   Ability to identify problems, collect and analyze data, and draw logical conclusions.
  </li>
  <li>
   Ability to prioritize, multitask, and meet deadlines.
  </li>
  <li>
   Analytical and detail-oriented with strong organizational skills.
  </li>
  <li>
   Excellent written, verbal, and interpersonal communication skills.
  </li>
  <li>
   Strong computer skills, including proficiency in the use of Excel and MS Office.
  </li>
  <li>
   Ability to pay close attention to detail, work independently.
  </li>
  <li>
   Ability to maintain confidentiality.
  </li>
  <li>
   Must be able to pass a pre-employment drug test and a criminal background check.
  </li>
  <li>
   Requires a detail-oriented, independent thinker who can be a part of a team and demonstrate strong attention to detail, and demonstrate knowledge of accounts payable practices and procedures.
  </li>
  <li>
   Must demonstrate excellent written and verbal communication skills and interpersonal skills, particularly the ability to communicate effectively with all levels of management and industry professionals.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 A competitive salary is only one part of your total rewards. We also offer a comprehensive benefits package, including paid time off, medical, dental, life and disability insurance, HSA/FSA accounts, retirement, rewards programs, and so much more!
 <br/>
 <br/>
 <strong>
  Click Here For Benefits Overview
  <br/>
  <br/>
 </strong>
 https://www.huntmilitarycommunities.com/careers/benefits
 <br/>
 <br/>
 You must be able to pass a drug, background screen, and motor vehicle record check (if one is required per the position).
 <br/>
 <br/>
 <strong>
  EEO/ADA
  <br/>
  <br/>
 </strong>
 The Company and its affiliates provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 <br/>
 <br/>
 Equal Opportunity Employer
 <br/>
 <br/>
 This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
</div>


Blount Fine Foods

<div><div>Bringing our love of food to families for five generations! Blount Fine Foods is a family-owned and operated manufacturer, marketer, and developer of premium fresh prepared foods. We are an engaging team, bringing restaurant-quality products to America including single-serve grab-n-go fresh soups, mac &amp; cheese, and entr&eacute;es in grocery stores across the country, as well as for hot bars and restaurants. Help us create the finest food experiences including those with specialty certifications that include organic, gluten-free, and low sodium, among others. Join a proven team for growth, success, and a satisfying career!</div><div></div><div><b>
Summary:</b> The Accounts Payable Coordinator will be responsible for the full AP cycle, processing invoices and issuing payments via wire, ACH or check. Ensures the Purchase Order quantity and price are accurately reflected and paid to the vendor. Ensures all non-inventory invoices are matched, approved, and paid in a timely manner. Maintain multiple spreadsheets tracking product receipts, returns and vendor invoices. Maintain monthly check list to ensure all monthly invoices are received or accounted for. Ensures that company finances are accurate, up to date and suppliers are paid within established time limits. Must be capable of working in a fast-paced environment with time sensitive materials and maintain strict confidentiality due to the nature of the position.
</div><div></div><div><b>Essential Duties and Responsibilities:</b>
</div><ul><li>This position is responsible for monitoring payments and expenditures by receiving, processing, verifying and reconciling invoices.
</li><li>Review incoming invoices, check requests, and accompanying documentation for accuracy and proper authorization/approval.</li><li>
Review payables ensuring a three-way match. Work closely with Purchasing and Logistics groups to resolve discrepancies between the purchase order, receiving documentation and invoice.
</li><li>Obtain W-9 from appropriate vendors for preparation of 1099&rsquo;s at year end.</li><li>
Process payment requirements for management approval.
</li><li>Process and print checks weekly assuring discounts are taken, and vendors are paid within terms to avoid late charges.
</li><li>Review AP vendor statements monthly to ensure all invoices are entered</li><li>
Review invoices to assess sales tax payable.</li><li>
Handle AP collection calls and internal calls for AP issues.
</li><li>Assist in the month-end and year end closing process
</li><li>Accomplish accounting and organization mission by completing related results as needed
</li></ul><div><b>
</b></div><div><b>Experience/Education:</b></div><ul><li>
One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
</li></ul><ul><li>Excellent verbal and written communication skills required.</li><li>
Ability to work independently or as part of a team.</li><li>
Ability to multi-task, great attention to detail skills, ability to meet deadlines in a fast-paced environment.</li><li>
Strong Excel skills, working knowledge of Microsoft Office.</li></ul><div><b>
</b></div><div><b>
Our Total Compensation Package Includes:</b></div><ul><li>
Medical, dental and vision benefits.</li><li>
401k with Company match.</li><li>
Paid time off including vacation, sick time and holidays.</li><li>
Education Assistance Program.</li><li>
Life Insurance and Short-Term Disability.</li><li>
Discounts on Blount products at Company retail location.</li><li>
Discretionary Annual Bonus Program.</li></ul></div>

ICAT Logistics

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 The Accounts Payable (AP) Coordinator II is responsible for providing support for the Accounts Payable Department with a focus on timely and accurate data entry of domestic and/or international vendor invoices into our operating platform. This role ensures accuracy, compliance, and timely reporting, while contributing to process improvement initiatives and cross-departmental collaboration.
 <br/>
 <br/>
 <strong>
  Essential Duties And Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Process vendor invoices and ensure accuracy in coding, approvals, and payments
  </li>
  <li>
   Review and respond to vendor statements and payment requests
  </li>
  <li>
   Prepare weekly payment runs including checks, ACH, and wire transfers
  </li>
  <li>
   Process employee expense reimbursements in accordance with company policy
  </li>
  <li>
   Assist to research and resolve problem variances
  </li>
  <li>
   Variances are discrepancies between the amount billed and the amount expensed
  </li>
  <li>
   Work with internal departments to resolve discrepancies and obtain approvals
  </li>
  <li>
   Proactively communicate and be the first point of contact with the vendors and internal departments to ensure timely processing of invoices
  </li>
  <li>
   Assist with monthly AP close activities including accruals, reconciliations, and variance analysis
  </li>
  <li>
   Assist in developing, documenting and maintaining accounts payable data entry best practices through the creation of IOPs (ICAT Operating Procedures) and correlating IOMs (ICAT Operating Manual)
  </li>
  <li>
   Prepare and provide reports and updates on AP activities to management as required
  </li>
  <li>
   Provide excellent service to vendors and colleagues, ensuring accuracy and professionalism
  </li>
  <li>
   Perform general office work as needed, including but not limited to answering phone calls, operating general office equipment (computer, scanner, fax)
  </li>
  <li>
   Other duties as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  Qualifications &amp; Skill Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Highschool diploma or equivalent required, further education or training a plus
  </li>
  <li>
   4+ years of accounts payable or related office/accounting experience
  </li>
  <li>
   Strong data entry skills with high attention to detail and accuracy
  </li>
  <li>
   Ability to manage high volumes of work while meeting deadlines
  </li>
  <li>
   Proficiency with Microsoft Office (Excel, Word, Outlook); experience with ERP or accounting software a plus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Competencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Customer service orientation when working with vendors and colleagues
  </li>
  <li>
   Accuracy and attention to detail
  </li>
  <li>
   Strong organizational and time management skills
  </li>
  <li>
   Analytical thinking and problem-solving ability
  </li>
  <li>
   Team-oriented with a positive and professional attitude
  </li>
  <li>
   Desire and drive to learn and grow
  </li>
  <li>
   Understanding and responsive to situations that require a sense of urgency
  </li>
  <li>
   Consistent in follow-up and follow-through
  </li>
  <li>
   Credible with a high level of personal integrity
  </li>
  <li>
   Loyal and dedicated to the success of colleagues and team members
  </li>
  <li>
   Optimistic toward all activities, able to transmit this optimism to others
  </li>
  <li>
   Adaptive to ICAT&rsquo;s core values
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Supervisory Responsibilities:
 </strong>
 No
 <br/>
 <br/>
 <strong>
  Travel Requirement:
 </strong>
 No
 <br/>
 <br/>
 Salary Range: $48,195 - $56,700
</div>


Accounts Payable  Coordinator II

Trustpoint.One

<div><h3 class="jobSectionHeader"><b>Description</b></h3>
<div><p>Trustpoint is proud to partner with a mid-sized law firm in their search for an Accounts Payable Coordinator on a direct hire basis in their Hartford, CT office. This hybrid role is responsible for managing the full accounts payable process from invoice receipt through payment, while ensuring accuracy, compliance, and timely communication with internal teams and vendors. The ideal candidate will be detail-oriented, organized, and comfortable working in a fast-paced professional services environment.</p>
<p>
Responsibilities:</p>
<ul>
<li>Monitor the AP inbox for submitted invoices and payment requests and respond to vendor and internal inquiries</li>
<li>Review invoices for proper coding and approvals prior to entry into Aderant</li>
<li>Ensure accurate coding of client matter numbers, general ledger accounts, departments, and profit centers</li>
<li>Enter invoices and payment requests into Aderant and prepare weekly batches for review</li>
<li>Electronically file invoices and payment documentation in NetDocuments for recordkeeping</li>
<li>Prepare weekly check selection schedules for payment processing</li>
<li>Process electronic payments and void checks in both Aderant and banking systems as needed</li>
<li>Maintain vendor records in Aderant, including updating addresses, payment terms, and coding information</li>
<li>Request and track W-9s and updated vendor payment information as needed</li>
<li>Communicate with vendors and internal teams to ensure timely invoice submission and payment processing</li>
<li>Assist in the preparation of annual 1099s</li>
<li>Support ongoing AP-related projects, including automation initiatives</li>
<li>Perform additional duties as assigned</li>
</ul>
<p>Qualifications:</p>
<ul>
<li>3+ years of experience in accounts payable required; professional services or law firm experience (strongly preferred)</li>
<li>Strong interpersonal and written communication skills</li>
<li>Excellent time management skills with the ability to handle multiple priorities and deadlines</li>
<li>Ability to build effective relationships with attorneys, staff, and vendors</li>
<li>Strong organizational skills and attention to detail</li>
<li>Proficiency in Microsoft Word, Excel, PowerPoint, and document management systems</li>
<li>Experience with Aderant Expert is a plus</li>
<li>Self-motivated with the ability to work independently</li>
<li>Strong critical thinking and problem-solving skills</li>
</ul>
<p><i>Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</i></p></div></div>

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