ap coordinator

Polyglass

Accounts Payable Coordinator Who we are: Polyglass is values-driven organization based on family, quality and innovation. We offer so much to our team members, and many choose to continue their careers at Polyglass for many years &ndash; even decades! We are a true innovator and leader in roofing solutions. Polyglass started 50 years ago in Italy. Nearly 35 years ago, we brought the business to the US, and the business has grown to 6 offices producing our leading products across the US. Position Summary: This role will be responsible for managing both accounts payable functions. The AP Coordinator will play a crucial role in maintaining accurate financial records, ensuring timely payment collections, and efficiently managing the invoicing process, and will split its daily activities, spending half the day on accounts receivable tasks and the other half on accounts payable responsibilities. Responsibilities : Monitor and manage invoices awaiting purchase orders, good receipts, and/or approval, ensuring invoices are processed accurately and in a timely manner. Coordinate with various departments to expedite the approval process for invoices and resolve any issues. Verify the accuracy and completeness of invoice data before processing payments. Reconcile supplier statements for all accounts payable transactions, resolving discrepancies promptly. Foster positive relationships with suppliers and address inquiries or concerns promptly and professionally. Performs other duties as required. Required Qualifications: Proficient in Microsoft Word, Excel, Outlook, and Power Point. High School Diploma or GED required. 3 - 5 years previous accounting and/or bookkeeping experience is required. Preferred Qualifications: AS-400 or other enterprise-wide system experience preferred. Experience with collections, negotiation skills, and supplier statement reconciliation is advantageous. Pay: $23.00 - $24.00 per hour Work Location: In person

AP Coordinator

Olympic View Post Acute

<div>POSITION: 
The Executive Director of Human Resources &amp; Payroll is responsible to ensure implementation of required labor laws, perform all aspects of payroll, benefits, workers compensation, human resources, onboarding, training, human resources investigation and counsel, maintain accurate employee files, compliance audits and guidance to facilities supported by Kalesta Healthcare Group and act as human resource for Kalesta Healthcare support center.
REPORTING: 
This position is reports to the Co-Founders, Operations Director, and CFO of Kalesta Healthcare Group.
FLSA STATUS: Exempt 
ESSENTIAL JOB FUNCTIONS:<ul><li>
Provide updates to the Co-Founders, Operations Director, and CFO on any concerns or support needs for the facilities.
</li><li>Support the facilities with Human Resource matters, such as onboarding, training, compliance, new labor laws, new industry rules and regulations, PBJ reporting, hiring, termination and write up guidance.</li><li>
Plans, leads, develops, coordinates, and implements policies, processes, training, initiatives, and surveys to support the organization's human resource compliance and strategy needs</li><li>
Tracking open positions at each facility and provide updates to Operations Director.</li><li>
Share information regarding potential employee complaints and legal matters related to employees at facility and Kalesta level.
</li><li>Advertise for available positions at Kalesta and provide guidance to Administrator when facility has hiring needs.</li><li>
Maintain employee applications on file as required</li><li>
Assist with the scheduling and interviewing of applicants for employment</li><li>
Maintain current, complete personnel record for each employee which includes but is not limited to: copy of current license or certification, if applicable; health examinations and tests; performance evaluation; payroll status</li><li>
Provide support, guidance, and at times act as payroll or HR for facility, if team member is not available or role is open.
</li><li>Monitors and ensures the organization's compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews and modifies policies and practices to maintain compliance</li><li>
Process payroll and provide HR needs at Kalesta Healthcare Group.
</li><li>Ensure employee files are secured and available only to authorized personnel</li><li>
Maintain payroll records on a daily basis</li><li>
Check time cards and time &amp; attendance system on a daily basis for accuracy and correct any discrepancies</li><li>
Designing and directing training programs</li><li>
Process on a semi-monthly basis, a complete, accurate payroll transmittal</li><li>
Process accurate termination check requests</li><li>
Ensure all payroll procedures are followed</li><li>
Process payroll changes, including wage increases with proper approval, W4, employee personal data, etc.</li><li>
Ensure that COBRA, Health, Dental, FSA, 401(k), Supplemental Benefits, Garnishment procedures are followed which includes Union dues and Credit Union, if applicable</li><li>
Work with insurance brokers regarding worker&rsquo;s compensation and other employee coverage matter</li><li>
Work with HR systems to ensure all HR needs are being met with online services (HRIS)</li><li>
Communicate with HR counsel on any new litigation or pre litigation matters</li><li>
Attend conference calls for HR matters with counsel or facility leadership</li><li>
Attending weekly meeting with supervisors to review and provide updates on HR matters within Kalesta Healthcare Group and supported facilities.
</li><li>Prepare wage statement and calculate average weekly wage according to procedure for Workers&rsquo; Compensation when requested</li><li>
Orient new employees to personnel policies, obtain signature of employee on required forms for employment and provide written information required by law, i.e., Workers&rsquo; Compensation. Follow procedures for obtaining and maintaining I-9 forms and proper forms of identification</li><li>
Schedule timely employee evaluation, submit to supervisor for completion and ensure return of completed evaluation</li><li>
Notify supervisors promptly of any personnel problems which includes but is not limited to: excessive absenteeism, clocking in late or out early, excessive overtime, non-compliance with dress code</li><li>
Maintains current employee phone records for emergency/disaster situations</li><li>
Practice safety policies and procedures
</li><li>React appropriately to emergencies and disaster situations</li><li>
Be courteous, considerate and cooperative when communicating with all facility staff, residents and public</li><li>
Promote and maintain good public relations on behalf of the facility and Kalesta Healthcare Group</li><li>
Regular attendance and dependability</li><li>
Performs other duties as required</li></ul>
JOB FUNCTIONS:<ul><li>
Demonstrate knowledge of, and respect for, the rights, dignity and individuality of each resident in all interactions</li><li>
Appreciates the importance of maintaining confidentiality of resident and facility information</li><li>
Demonstrate honesty and integrity at all times in the care and use of resident and facility property</li><li>
Ability to read, speak and understand English, follow directions and complete the assigned responsibilities of the department</li><li>
Ability to use 10 key calculator, computer and photocopier</li><li>
Possess organizational, mathematical and communication skills</li><li>
Maintain a neat, clean, well-groomed appearance</li><li>
Other duties as assigned</li></ul>
PHYSICAL CAPACITIES: (With or Without the Aid of Mechanical Devices)<ul><li>
Must be able to move intermittently throughout the workday.</li><li>
Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.</li><li>
Must meet the general health requirements set forth by the policies of this facility which includes an annual TB screening and physical examination.</li><li>
Must be able to sit for extended periods of time.</li><li>
Must be able to lift and carry up to 25 pounds.</li>
Must be able to cope with the mental and emotional stress of the position. 
<li>
</li></ul>QUALIFICATIONS/REQUIREMENTS: 
Education: High School graduate or equivalent (preferred undergraduate with HR emphasis)
License: None Required
Work Experience:<ul><li>
3+ years of human resources and payroll background preferred</li></ul>
Language Skills:<ul><li>
Must be able to read, analyze, and interpret common scientific and technical information, and to be easily understood through verbal communication in the English language.</li></ul>
Mathematical Skills:<ul><li>
Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.</li>
Excel proficiency with a minimum comfort level navigating spreadsheets 
<li>
</li></ul> 
Communication Skills:<ul><li>
Must have exceptional communication and customer service skills, and be empathetic.</li><li>
Ability to effectively communicate with employees, patients, families, responsible parties, staff and outside resources and agencies.</li></ul></div>

HR/PAYROLL/AP COORDINATOR

Ponca City Development Authority

<div>Job Title: AP/AR Coordinator 
Department: Accounting / Administration 
Reports To: Controller
Position Overview
The AP/AR Coordinator supports the company&rsquo;s financial and daily office operations. This role handles Accounts Payable (AP) and Accounts Receivable (AR) while also serving as the primary front desk and office support contact.
This position requires strong organization, attention to detail, and the ability to manage multiple tasks. The coordinator works closely with the Controller to keep daily operations running smoothly.
Work Schedule: 
Monday&ndash;Thursday: 8:00 AM &ndash; 5:00 PM (1-hour lunch) 
Friday: 8:00 AM &ndash; 3:00 PM (1-hour lunch)
Core Responsibilities
Accounts Payable (AP)<ul><li>
Process vendor invoices accurately and on time
</li><li>Keep AP records organized and up to date
</li><li>Prepare payments (check, ACH, or wire)
</li><li>Reconcile vendor statements and fix discrepancies
</li><li>Respond to vendor questions the same business day
</li><li>Record journal entries
</li><li>Work with the Controller on questions or issues
</li></ul>Accounts Receivable (AR)<ul><li>
Create and send customer invoices on schedule
</li><li>Apply payments and keep AR records current
</li><li>Review aging reports and follow up on overdue accounts
</li><li>Communicate with customers about billing and payments
</li><li>Work with sales and operations to ensure accurate billing
</li><li>Escalate complex issues to the Controller
</li></ul>Purchasing &amp; Receiving<ul><li>
Match purchase orders with received items and invoices
</li><li>Check quantities, pricing, and descriptions
</li><li>Report discrepancies to the appropriate team
</li><li>Keep purchasing records organized
</li><li>Assist with tracking orders and vendor follow-ups
</li></ul>Front Desk &amp; Office Support<ul><li>
Greet visitors and serve as the main front desk contact
</li><li>Answer and direct phone calls
</li><li>Manage incoming and outgoing mail
</li><li>Maintain organized filing systems
</li><li>Assist with scheduling and basic administrative tasks
</li><li>Order office supplies
</li><li>Help coordinate monthly lunches and employee birthdays
</li></ul>Shipping &amp; Logistics<ul><li>
Prepare and process FedEx shipments
</li><li>Schedule outgoing shipments
</li><li>Communicate with carriers as needed
</li><li>Keep accurate shipping records
</li></ul>Accounting Systems<ul><li>
Use Acumatica (ERP system) to record AP/AR activity
</li><li>Ensure data is accurate and entered on time
</li><li>Maintain documentation for reporting and audits
</li><li>Support the Controller with requested information
</li><li>Perform other duties as assigned
</li></ul>Role Expectations<ul><li>
Balance accounting, administrative, and front desk duties
</li><li>Keep financial records accurate and up to date
</li><li>Communicate clearly and ask questions when needed
</li><li>Work closely with the Controller
</li><li>Stay organized and focused while supporting the team
</li></ul>Qualifications
Experience<ul><li>
2+ years in AP/AR, accounting support, or similar roles
</li><li>ERP system experience is a plus
</li></ul>Skills<ul><li>
Strong attention to detail
</li><li>Good time management and organization
</li><li>Proficiency in Microsoft Office (especially Excel)
</li><li>Clear and professional communication
</li><li>Ability to follow processes and work independently
</li></ul>Flexibility
This role may include helping with other tasks as needed. However, accuracy and timeliness in AP/AR work must always remain a priority.
Mission
At Custom Mechanical Equipment, we produce high-quality products and provide excellent customer service. We focus on growth, job opportunities, and supporting our employees and community.
Vision
We aim to lead through innovation, support our people, and grow in a way that creates lasting success and opportunity.
Core Values
Accountability &bull; Collaboration &bull; Community &bull; Innovation &bull; Integrity &bull; Transparency 

xjmRPqqMk4</div>

AP/AR Coordinator

Ireland Electric Co

Microsoft OfficeVirginia Beach service and sales company is seeking a person to fill an Accounts Receivable/Accounts Payable position to process complex receivables and payables in a fast-paced setting. We offer a team environment, competitive salary and Monday- Friday daytime hours onsite. We are looking for a detail-oriented employee who will work closely with our Service Department Managers to ensure jobs are processed, costed and invoiced properly. This employee will also work closely with our customers to ensure fulfillment of all billing requirements and timely collections. Though accounts receivable responsibilities are primary, this position will also assist the Accounting Manager with a variety of other duties including, but not limited to, A/P, human resources, sales and use tax computation. The successful candidate will function as backup to the Accounting Manager in their absence.Required experience:<ul><li>Accounts Receivable: Experienced</li><li>Accounts Payable: Experienced</li><li>Bookkeeping: 1 year</li><li>Microsoft Word: 2 year</li><li>Microsoft Excel: 2 years</li></ul>Day-to-day responsibilities include:<ul><li>Entering employee time cards, maintenance of employee leave requests and employee leave calendar</li><li>Evaluating and analyzing service job data for completion and accuracy</li><li>Coordinating with Project Managers to obtain missing or revised information to bill completed jobs</li><li>Accurately invoicing customers with difficult invoicing criteria</li><li>Contract billing</li><li>Processing incoming payments in accordance with financial policies and procedures</li><li>Consistent maintenance of receivable collections</li><li>Reconciliations</li><li>Job costing</li><li>General ledger coding</li><li>Handling customer inquiries</li><li>Maintaining organized filing systems</li><li>General administrative tasks</li><li>Entering employee time cards</li><li>Maintenance of employee leave requests and employee leave calendar</li></ul>Ideal candidate will possess the following skills:<ul><li>Microsoft 365 (specifically Outlook, Excel and Word)</li><li>Knowledge of general office procedures</li><li>Exceptional attention to detail</li><li>Strong organizational and problem-solving skills</li><li>General accounting/bookkeeping knowledge</li><li>Ability to prioritize, multi-task, and receive direction</li><li>Excellent proofreading skills</li><li>Good interpersonal and communication skills</li><li>Timeliness and accuracy in task completion</li><li>Ability to work independently without close supervision</li><li>Job costing experience preferred, but not required</li><li>Ability to work within a company specific accounting software program</li></ul>Benefits &amp; Pay:<ul><li>Salary: Negotiable</li><li>401(k) with match</li><li>Health</li><li>Employee assistance program</li><li>Dental insurance</li><li>Vision insurance</li><li>Paid time off Vacation and Personal Time</li><li>Paid Holidays</li><li>AFLAC insurance available i.e.: Cancer, Disability, Accident</li><li>Flexible spending account</li></ul>Job Type: Full-timePay: $34,164.00 - $58,365.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Physical Setting:<ul><li>Office</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Accounting: 3 years (Required)</li><li>Microsoft Excel: 3 years (Required)</li></ul>Ability to Commute:<ul><li>Virginia Beach, VA (Required)</li></ul>Work Location: In person

Cala Sourcing Solutions LLC

<div>Accounts Payable Coordinator In-Office (Hybrid after 90 Days)
We are partnering with a reputable Miami-based law firm to hire an Accounts Payable Coordinator to support their accounting operations. This is a full-time, onsite position with the opportunity to transition to a hybrid schedule (1 remote day/week) after 90 days.
 Compensation: $28&ndash;$32/hour (DOE)
 Start Date: ASAP 
 Benefits Include:<ul><li>
100% employer-paid health &amp; dental base plans (with dependent contributions)</li><li>
Short- and long-term disability coverage</li><li>
401(k) with company match</li><li>
PTO, paid parking, gym access &amp; more</li></ul>
 Prior law firm experience is a plus, but not required&mdash;candidates with strong AP experience within professional services are encouraged to apply.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Accurately process, code, and input vendor invoices</li><li>
Liaise with vendors to resolve billing discrepancies</li><li>
Prepare and distribute payments (checks, ACH, wire transfers)</li><li>
Monitor and track client-related expenses and firm costs</li><li>
Perform account reconciliations (bank, credit card, vendor)</li><li>
Assist with month-end and year-end close processes</li><li>
Maintain organized financial records for audit readiness and compliance</li><li>
Produce AP aging reports, cash flow reports, and related financial summaries</li><li>
Oversee petty cash and assist with IOLTA trust account postings</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
✔️ 3&ndash;5 years of Accounts Payable experience (law firm background preferred) 
✔️ Bachelor&rsquo;s degree in Accounting or equivalent hands-on experience 
✔️ Proficiency in Microsoft Excel 
✔️ Highly detail-oriented with the ability to manage high-volume invoicing 
✔️ Strong communication skills with a focus on vendor relations 
✔️ Demonstrated discretion when handling sensitive financial information
#Workwolf</div>

Accounts Payable Coordinator

Commercial Floor Resources

<div><div>Position Summary:
The Accounts Payable (AP) Coordinator is responsible for managing day-to-day accounts payable functions while supporting office operations and employee engagement initiatives. This role ensures timely and accurate processing of invoices and payments, maintains organized administrative processes, and contributes to a positive and well-managed workplace environment. The AP Coordinator also supports financial operations for an affiliated entity, ensuring consistency and accuracy across organizations.
Responsibilities:
Accounts PayableFinancial Operations<ul><li>
Process and manage accounts payable transactions, including vendor invoices, utilities, insurance, and other recurring expenses
</li><li>Ensure timely and accurate payment processing in accordance with company policies and deadlines
</li><li>Maintain vendor records and ensure proper documentation and coding of all invoices
</li><li>Reconcile invoices, resolve discrepancies, and communicate with vendors as needed
</li><li>Support month-end close processes related to accounts payable
</li><li>Manage accounts payable functions for sister company, Laminin Industries, ensuring accuracy and consistency across entities
</li></ul>Office Management<ul><li>
Oversee general office operations, including ordering and maintaining office supplies
</li><li>Manage building-related needs such as security access and vendor coordination
</li><li>Track, organize, and manage company swag inventory and related transactions
</li><li>Maintain an organized and efficient office environment
</li></ul>Employee EngagementInternal Support<ul><li>
Assist in the creation and distribution of employee communications, including newsletters and internal announcements</li><li>
Develop and format presentations (e.g., PowerPoint) for company meetings and initiatives
</li><li>Support employee engagement activities and events as needed
</li><li>Partner with HR and leadership to enhance overall employee experience</li></ul></div></div>

Mustang Cat

Building Texas… Powering the World.
 
Since 1952, Mustang has proudly served the construction, oil & gas, power generation, marine, and manufacturing industries as the authorized Caterpillar® dealer for Southeast Texas. Start your career with Mustang Cat - one of America's Greatest Midsize Workplaces of 2025!
 
Join Mustang Cat — Building Texas… Powering the World.
 We are seeking a highly skilled Senior Accounts Payable Coordinator to join our Houston-based Accounting Team at Mustang Cat, the authorized Caterpillar® dealer for Southeast Texas. If you’re an AP expert with a strong eye for detail and a passion for process accuracy, this opportunity is for you.
 <ul>
<li>What You’ll Do as a Senior Accounts Payable Coordinator:</li>
<li>Manage all aspects of Mustang Cat’s weekly accounts payable check run</li>
<li>Ensure timely and accurate payment of vendor invoices</li>
<li>Review invoices for correct coding and approval routing</li>
<li>Reconcile vendor statements and resolve discrepancies</li>
<li>Process employee expense reimbursements</li>
<li>Set up and maintain vendor accounts in the AP system</li>
<li>Complete W-9 requests and vendor tax documentation</li>
<li>Assist with account reconciliations and reporting</li>
<li>Top Benefits for Mustang Cat Team Members:</li>
<li>Great Work-Life Balance</li>
<li>Tuition Reimbursement</li>
<li>Vast Growth Opportunities</li>
<li>Job Stability with a respected Texas-based company</li>
<li>On-Site Clinic</li>
<li>Full-Time Benefits: Medical, Dental, Vision</li>
<li>401(k) with Employer Matching</li>
<li>Paid Vacation, Sick Time & Holidays</li>
<li>Opportunities for Overtime</li>
<li>Requirements:</li>
<li>High school diploma or equivalent</li>
<li>Minimum of 3 years of Accounts Payable experience</li>
<li>Solid understanding of accounting principles and procedures</li>
<li>Excellent communication and customer service skills</li>
<li>High proficiency with Excel and related software</li>
<li>Strong attention to detail and ability to follow process</li>
</ul>
✅ Preferred Skills: 
<ul>
<li>College coursework in Business or Accounting</li>
<li>Experience with SAP Concur, AVIDXchange, ApplicationXtender, and Unit4 Financials</li>
</ul>
Ready to grow your career in corporate accounting with a company that values precision and people? Apply today to become Mustang Cat’s next Senior Accounts Payable Coordinator in Houston.
 
Check out the Mustang Cat Anthem to see our mission in action!
 
Having trouble logging in? Create an account through the link on the "Sign In" pop-up window, and apply today!
 
Mustang Cat is an Equal Opportunity Employer.

Senior Accounts Payable Coordinator

Search 4612+ Ap coordinator jobs near you this April. New roles added regularly across leading industries. Apply today.

4612 ap coordinator jobs Near Me

AP Coordinator

HR/PAYROLL/AP COORDINATOR

AP/AR Coordinator

AP/AR Coordinator

Accounts Payable Coordinator

Accounts Payable Coordinator

Senior Accounts Payable Coordinator