ap specialist

ASSA ABLOY Group

<div></div><div><div><b>An Amazing Career Opportunity for Senior AP Specialist</b><br>
<b>Location: Bangalore, India</b><br>
<b>Job ID: 42242</b></div><div><br>
<b>
Profile Summary:</b></div>
<div>
The Senior Accounts Payable Analyst will manage HID India&rsquo;s overseas vendor payments, import-related transactions, and fixed asset accounting, ensuring full compliance with Indian tax, RBI, and customs regulations.</div>
<div>
The role involves coordinating with AD banks, external consultants, and internal teams for timely remittances of goods and services, applying correct withholding tax under DTAA or domestic rates, and maintaining proper documentation for imports.</div>
<div>
The analyst will also oversee capitalization and depreciation of fixed assets, perform reconciliations in FloQast, support internal and statutory audits, and report AP and intercompany balances in HFM. This position is critical to maintaining strong internal controls, and enabling efficient financial operations within HID India&rsquo;s distribution and CoE operations.</div><br>
<div></div>
<div><b>
Who are we?</b></div>
<div>
HID powers the trusted identities of the world&rsquo;s people, places, and things, allowing people to transact safely, work productively and travel freely.</div>
<div>
We are a high-tech software company headquartered in Austin, TX, with over 4,000 worldwide employees. Check us out: www.hidglobal.com and https://youtu.be/23km5H4K9Eo</div>
<div>
LinkedIn: www.linkedin.com/company/hidglobal/mycompany/</div><br>
<div></div>
<div><b>
About HID Global, Bangalore</b></div>
<div>
At HID Global, we are a bunch of passionate Engineers working on a product that helps integrating multiple physical access controls and logical access systems for Identities. Our product provides a common way of provisioning cards and access to identities across the organisation. We work on exciting integration and design problems using latest Microsoft Technologies in an inclusive environment. It is a great place to make a career, learn and have fun.We develop best-in-class access control and authentication solutions that help governments and organizations stay ahead of an ever-changing threat landscape. Most of our products are supported on both on premise and cloud environments. Our products protect more than 85 million user identities and issued more than 50 million credentials to date.</div>
<div>
It is a great place to become security domain expert and work on latest technologies.</div><br>
<div></div>
<div><b>
Duties and Responsibilities include the following. </b>Other duties may be assigned.</div>
<div>
<ul><li>Responsible for accounting of overseas supplier invoices, ensuring compliance with tax regulations and payment procedures.</li></ul>
<ul><li>Process overseas payments (A1) for import of goods, including intercompany and contract manufacturer invoices, by coordinating with the AD banker and submitting required documents such as invoices, shipping documents (BOE, AWB), for timely remittance processing.</li></ul>
<ul><li>Process payments for overseas vendors for import of services (A2) by coordinating with external consultants for 15CA/15CB certification; apply appropriate withholding tax rates under DTAA (supported by TRC, Form 10F, No-PE declaration) or standard Income Tax Act rates when DTAA benefits are not claimed; submit documentation to the AD banker for remittance.</li></ul>
<ul><li>Collaborate closely with the Supply Chain team for inventory and non-inventory overseas purchases to ensure timely receipt of vendor invoices and necessary supporting documents required for foreign remittances.</li></ul>
<ul><li>Manage Fixed Assets including capitalization of assets (e.g., laptops, servers, IT equipment), maintaining the Fixed Asset Register (FAR), verifying asset classifications, processing accounting entries, and running periodic depreciation.</li></ul>
<ul><li>Responsible for ICT reporting of AP intercompany payables in the HFM tool by compiling and validating relevant overseas accounts payable data.</li></ul>
<ul><li>Support internal, statutory, and tax audits by preparing schedules and providing documentation related to AP and Fixed Assets processes.</li></ul>
<ul><li>Prepare monthly balance sheet reconciliation data for AP and Fixed Assets-related GL accounts in FloQast.</li></ul>
<ul><li>Track and monitor unvouchered inventory and non-inventory GL balances; coordinate with Supply Chain and IT teams to promptly resolve outstanding issues and system discrepancies.</li></ul></div><br>
<div></div>
<div><b>
Education and/or Experience:</b></div>
<div>
<ul><li>Post Graduation in Commerce (M.Com / MBA in Finance)</li></ul>
<ul><li>Previous experience of 7+ Years in Account Payable, Dispute Management, and vendor facing role.</li></ul>
<ul><li>Strong ability to communicate internally and externally.</li></ul>
<ul><li>Typing skills (preferably completed typing junior certification).</li></ul>
<ul><li>Strong ability to take initiative and self&#8208;start when necessary.</li></ul>
<ul><li>Proven ability to develop new ideas and creative solutions.</li></ul>
<ul><li>Proven ability to work successfully in an ambiguous environment.</li></ul>
<ul><li>Proven ability to meet tight deadlines and prioritize workload.</li></ul>
<ul><li>Advanced proficiency in Microsoft Excel; ERP (Oracle/SAP) experience preferred.</li></ul></div><br>
<div></div>
<div><b>
Why apply?</b></div>
<ul>
<li><b>Empowerment:</b> You&rsquo;ll work as part of a global team in a flexible work environment, learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents, skills, and experiences. You don&rsquo;t need to check all the boxes. If you have most of the skills and experience, we want you to apply.</li>
<li><b>Innovation:</b> You embrace challenges and want to drive change. We are open to ideas, including flexible work arrangements, job sharing or part-time job seekers.</li>
<li><b>Integrity:</b> You are results-orientated, reliable, and straightforward and value being treated accordingly. We want all our employees to be themselves, to feel appreciated and accepted.</li>
</ul>
<div>This opportunity may be open to flexible working arrangements.</div>
<div>
HID is an Equal Opportunity/Affirmative Action Employer &ndash; Minority/Female/Disability/Veteran/Gender Identity/Sexual Orientation.</div><br>
<div></div>
<div><b>
We make it easier for people to get where they want to go!</b><br>
On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something. HID technology is behind billions of interactions, in more than 100 countries. We help you create a verified, trusted identity that can get you where you need to go &ndash; without having to think about it.<br>
<br>
When you join our HID team, you&rsquo;ll also be part of the ASSA ABLOY Group, the global leader in access solutions. You&rsquo;ll have 63,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions &ndash; supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it&rsquo;s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.</div>
<div>
 #LI-HIDGlobal</div></div>

Senior AP Specialist

Evolution Research Group

<p></p><div><p><b>Lotus Clinical Research </b>100% Remote</p><p>
Who we are: www.lotuscr.com</p><p></p><p><b><br>
Job Description:</b></p><p>
The Billing (Accounts Receivable) / Accounts Payable Specialist is responsible for managing and processing CRO vendor invoices and ensuring accurate and timely billing for biometrics and consulting services and CRO reimbursables. This role requires strong attention to detail, familiarity and compliance with CRO billing practices.</p><p><b>
Responsibilities:</b></p><p><b>
Accounts Receivable (A/R)</b></p><ul><li>
Prepare, review, and issue accurate invoices to sponsors and clients based on contracts, work orders, and milestone schedules.</li><li>
Ensure billing aligns with study budgets, contracts, and regulatory requirements.</li><li>
Track and manage billing schedules for multiple clinical trials and projects.</li><li>
Research and resolve discrepancies or billing-related issues.</li><li>
Maintain accurate and organized billing records.</li><li>
Assist with month-end close, revenue reporting, and audit preparation.</li><li>
Support internal and external audits related to billing and revenue recognition.</li><li>
Maintain adherence to company policies and applicable regulations.</li><li>
Prepare and issue client invoices</li><li>
Monitor accounts receivable aging and follow up on overdue payments.</li><li>
Resolve client billing inquiries and discrepancies in a timely manner.</li><li>
Reconcile A/R sub-ledger to the general ledger.</li><li>
Assist in month-end and year-end close processes related to A/R.</li></ul><p>
 <b>Accounts Payable (A/P)</b></p><ul><li><b>
Invoice Process:</b> Manage shared mailbox. Review, obtain approval, and process invoices timely and accurately.</li><li><b>
Payment Process:</b> Review weekly check-run list and submit for approval.</li><li><b>
Payment Application:</b> Review weekly bank report and process direct debit payment.</li><li><b>
Vendor Management:</b> New and existing vendors - obtain complete documents, verify information and submit for approval and processing.</li><li><b>
Query Management:</b> Respond to internal and external inquiries, researching and providing needed data.</li><li><b>
Pass-through Expense-to-Revenue Billing: </b>Pull information from ERP monthly, review data and generate AR invoices timely and accurately according to the current fully executed contracts.</li><li><b>
Billing Data: </b>Prepare supporting documents to be sent with AR invoices.</li><li><b>
Month End Close:</b> Assist with month end close, journal entries and ensuring accounting is in compliance with GAAP.</li><li><b>
Year-End Process:</b> Help manage the annual transparency and 1099 tax reporting to vendors.</li><li><b>
Internal Controls:</b> Ensure adequate controls are maintained for the protection of company assets against loss or misappropriation.</li><li><b>
General:</b> Contribute to a growth oriented, positive, and encouraging environment.</li></ul><p></p><p><br>
Skills and Qualifications</p><ul><li><p><b>
Education</b>:</p><ul><li>
Bachelor&rsquo;s degree in Accounting, Finance, or related field preferred.</li><li>
Equivalent experience may be considered.</li></ul></li><li><p><b>
Experience</b>:</p><ul><li>
Prior experience in <b>CRO billing required, </b><b>clinical research billing a plus</b>.</li><li><b>
Strong background in </b><b>accounts receivable and payable</b><b> functions.</b></li><li>
Familiarity with <b>ERP systems</b> and <b>GAAP</b>.</li></ul></li><li><p><b>
Technical Skills</b>:</p><ul><li>
Proficiency in <b>Excel</b>, <b>accounting software</b>, and <b>ERP platforms</b>.</li><li>
Ability to manage shared mailboxes and financial documentation.</li></ul></li><li><p><b>
Soft Skills</b>:</p><ul><li>
Strong <b>attention to detail</b>.</li><li>
Excellent <b>organizational</b> and <b>communication</b> skills.</li><li>
Ability to work independently and collaboratively in a remote environment.</li></ul></li></ul></div>

CRO-Billing/AP Specialist

Pavago

<b>Job Title:</b> Accounts Receivable / Accounts Payable Specialist
<br><b>Position Type:</b> Full-Time, Remote
<br><b>Working Hours:</b> U.S. client business hours
<br><br>
<b>About the Role:</b><br>
Our client is seeking an AR/AP Specialist to manage daily accounts receivable and accounts payable operations. This role ensures timely, accurate, and compliant transaction processing across vendors, customers, and internal accounting systems. The AR/AP Specialist is essential for maintaining smooth cash flow and financial integrity, handling everything from invoice entry to collections follow-up and reconciliation.
<br><br>
<b>Responsibilities:</b><b>Accounts Payable (AP):</b><br>
<ul>
<li>Review 20–50 vendor invoices per week for accuracy, coding, and approvals.</li>
<li>Enter invoices into accounting platforms (QuickBooks, NetSuite, Xero, SAP, or Oracle).</li>
<li>Schedule payments (ACH, wires, checks) in alignment with terms.</li>
<li>Reconcile vendor statements and resolve discrepancies.</li>
<li>Process employee reimbursements and credit card reconciliations.</li>
</ul>
<b>Accounts Receivable (AR):</b><br>
<ul>
<li>Generate and send 30–100 customer invoices weekly.</li>
<li>Post customer payments (ACH, wire, credit card, checks) into the AR system.</li>
<li>Maintain and monitor AR aging reports, flagging overdue balances.</li>
<li>Follow up with customers on overdue accounts, negotiate payment schedules, and escalate when necessary.</li>
<li>Record unearned revenue and adjust deferred revenue balances as needed.</li>
</ul>
<b>Reconciliation & Reporting:</b><br>
<ul>
<li>Reconcile AR and AP subledgers with the general ledger monthly.</li>
<li>Match cash disbursements and receipts to bank records.</li>
<li>Prepare weekly cash disbursement and collections reports.</li>
</ul>
<b>Compliance & Controls:</b><br>
<ul>
<li>Ensure vendor/customer data is properly documented (W-9s, contracts, terms).</li>
<li>Adhere to SOX and GAAP/IFRS standards.</li>
<li>Maintain audit-ready documentation of AP/AR cycles.</li>
</ul>
<b>Collaboration:</b><br>
<ul>
<li>Work with procurement on vendor set-up and terms.</li>
<li>Partner with sales teams to validate invoice data and resolve customer disputes.</li>
<li>Support month-end close with accruals and reconciliations.</li>
</ul>
<b>What Makes You a Perfect Fit:</b><br>
<ul>
<li>Highly detail-oriented with low tolerance for errors.</li>
<li>Strong communicator, comfortable working with both vendors and customers.</li>
<li>Organized and efficient in managing high transaction volumes.</li>
<li>Able to balance speed with accuracy and compliance.</li>
</ul>
<b>Required Experience & Skills (Minimum):</b><br>
<ul>
<li>2+ years of AR/AP or bookkeeping experience.</li>
<li>Proficiency in accounting systems (QuickBooks, NetSuite, SAP, or Xero).</li>
<li>Intermediate Excel/Google Sheets (VLOOKUP, pivot tables, reconciliation templates).</li>
<li>Familiarity with vendor/customer payment processes.</li>
</ul>
<b>Ideal Experience & Skills:</b><br>
<ul>
<li>Multi-currency AR/AP experience.</li>
<li>Industry exposure to SaaS, real estate, manufacturing, or professional services.</li>
<li>Experience in ERP migration or AP/AR automation software (Bill.com, Tipalti).</li>
<li>Understanding of GAAP/IFRS AP/AR treatments.</li>
</ul>
What Does a Typical Day Look Like?
<br>An AR/AP Specialist’s day is defined by owning the flow of cash-related transactions and the accuracy of the ledgers that support them. You will:
<br><ul>
<li>Own transaction processing: Enter, code, and route vendor bills for approval; create and send customer invoices; post payments and disbursements accurately and on time.</li>
<li>Maintain ledger integrity: Reconcile AR/AP subledgers to the GL; match bank activity to recorded transactions; clear exceptions and resolve discrepancies quickly.</li>
<li>Safeguard compliance: Verify vendor and customer documentation (e.g., W-9s), apply correct terms and tax treatments, and maintain audit-ready records in line with GAAP/IFRS and internal controls.</li>
<li>Partner across functions: Coordinate with procurement on vendor setup and terms, with sales on invoice accuracy and disputes, and with accounting on accruals and close timelines.</li>
<li>Provide visibility: Keep aging schedules current, surface risks (delinquencies, disputed invoices), and deliver concise status updates and cash-movement reports to finance leadership.</li>
<li>Continuously improve: Identify bottlenecks, recommend automation (e.g., Bill.com/Tipalti, OCR), refine SOPs, and help shorten the month-end close.</li>
</ul>
<b>Essence of the role:</b> ensure cash in/cash out is processed accurately, on time, and fully documented, so leadership has clear visibility and the books close cleanly.
<br><br>
<b>Key Metrics for Success (KPIs):</b><br>
<ul>
<li>Invoices processed with &lt; 1% error rate.</li>
<li>AP paid within agreed terms (net 30/45/60).</li>
<li>AR collection cycle within target DSO.</li>
<li>Reconciliations completed by month-end close deadlines.</li>
<li>100% compliance with documentation and audit requirements.</li>
</ul>
<b>Interview Process:</b><br>
<ul>
<li>Initial Phone Screen</li>
<li>Video Interview with Pavago Recruiter</li>
<li>Practical Task (e.g., reconcile a sample AP ledger or generate AR aging report from dataset)</li>
<li>Client Interview</li>
<li>Offer & Background Verification</li>
</ul>


Accounts Receivable / Accounts Payable Specialist

Len The Plumber

<div><p><b>ACCOUNTS PAYABLE SPECIALIST / ANALYST &mdash; Master Trades Group</b></p>
<p><b>Location:</b> Will work ON-SITE out of our LTP Branch in Halethorpe MD 21227<br>
<b>Work Type: </b>Full-Time, Hourly<br>
<b>Schedule: </b>Monday&ndash;Friday | 8:00 AM &ndash; 5:00 PM On-site<br>
<b>Compensation:</b> $25 - $31 / Hour<br>
<b>Reports To: </b>AP Supervisor</p>
<p><b>About Master Trades Group</b></p>
<p>Master Trades Group is a leading residential services platform providing HVAC, plumbing, and electrical solutions across the Mid-Atlantic and Southeast. We&rsquo;re proud of our strong local brands and our commitment to exceptional service, safety, and employee growth.</p>
<p><b>Why Join Our Team</b></p>
<ul><li>Competitive wages</li>
<li>Medical, Dental, Vision benefits</li>
<li>401(k) with company match</li>
<li>Paid time off and holidays</li>
<li>Career growth in a rapidly expanding organization</li>
</ul>
<p><b>Position Summary</b></p>
<p>MTG is seeking a skilled Accounts Payable Specialist / Analyst to support our Accounting Business Services (ABS) organization within the Procure-to-Pay (P2P) process. This role is responsible for processing and managing invoices, resolving queries, and ensuring timely vendor payments in a high-volume environment with strong internal controls. Accounts Payable (AP) Specialist / Analyst will provide excellent customer service while reviewing and controlling expenses by receiving, processing, verifying and reconciling invoices for payment.
</p><p>The ideal candidate will have proven experience in accounts payable, familiarity with AP automation tools, and the ability to resolve complex AP issues quickly and effectively. They should also be proactive in identifying opportunities for process improvement and sharing recommendations with the team leadership.</p>
<p></p><p><b>What You&rsquo;ll Do</b></p>
<p>Maintain strong internal controls and ensure AP processes are followed consistently.</p>
<p>Accurately process invoices, reconcile vendor statements, and execute payment runs.</p>
<p>Collaborate with vendors, buyers, and internal teams to resolve escalated issues quickly.</p>
<p>Investigate discrepancies and recommend process or system improvements to management.</p>
<p>Support month-end AP closing activities, including reconciliations and reporting.</p>
<p>Provide AP-related data and documentation as needed for internal or external inquiries.</p>
<p>Assist in monitoring invoice processing performance, identifying trends, and recommending improvements.</p>
<p>Deliver high levels of customer service to both internal and external stakeholders.</p>
<p>Coordinate with Controllers and Treasury on payment timing, cash management, and intercompany activity.</p>
<p><b>Additionally:
</b></p><ul><li>Participate in month-end and year-end close activities, including accruals, reconciliations, and audit support.</li>
<li>Reconcile processed work by verifying entries and comparing system reports to balances.
</li><li>Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
</li><li>Pay vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
</li><li>Maintain vendor relationships and ability to resolve issues and/or renegotiate contracts as needed.
</li><li>Pay reimbursable employee expenses by receiving and verifying expense reports and requests for advances.
</li><li>Maintain accounts payable general ledger and aging reports by verifying and posting account transactions and reconciling.
</li><li>Verify vendor accounts by reconciling monthly statements and related invoice transactions.
</li><li>Maintain historical records by filing documents.
</li><li>Disburse petty cash by recording entry; verifying documentation, and monthly reconciliations.
</li><li>Complete reports and analysis as needed.
</li><li>Provide support as required to the Accounting Department.</li>
<li>Assist department with month end close, quarterly reporting, and regular training.</li>
</ul>
<p><b>What We&rsquo;re Looking For</b></p>
<p><b>Experience with MEDIUS technology and automation process, Procure-2-Pay P2P Process, Solid understanding of three-way match process strongly preferred. Experience with Service Titan is helpful!</b></p>
<ul><li>Ability to identify needs of automation and streamline with the use of technology
</li><li>Timely follow up with vendors and/or employees to resolve any outstanding AP issues.
</li><li>Communicate effectively using internal/external customer service.
</li><li>Ability to detail review vendor invoices and verify month close expenses and costs are in-line with budget.
</li><li>Strong attention to organization and detail.
</li><li>Strong interpersonal, verbal, and writing skills.</li>
<li>Strong organizational skills and ability to maintain confidentiality.</li>
</ul>
<p><b>EDUCATION/EXPERIENCE REQUIREMENTS:</b></p>
<p><b>REQUIRED:</b></p>
<ul><li>5+ years in a high volume payables environment or equivalent education in accounting</li>
<li>Proficient in Microsoft Excel and Word</li>
</ul><ul><li>Bachelor&rsquo;s degree or equivalent work experience.</li>
<li>Minimum 3 years of experience in Accounts Payable, preferably in a centralized or ABS/AP-focused environment.</li>
<li>Experience using Sage Intacct and Medius (or similar ERP/AP automation tools).</li>
<li>Proven ability to maintain strong internal controls while managing high-volume transactions.</li>
<li>Strong analytical and problem-solving skills.</li>
<li>Excellent written and verbal communication skills in English.</li>
<li>Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).</li>
<li>Ability to prioritize, multitask, and meet deadlines in a fast-paced environment.</li>
</ul>
<p><b>Experience with process improvement and automation adoption preferred.</b></p>
<p><b>Pre-Employment Requirements</b></p>
<p>Employment offers are contingent on successful completion of a criminal background check, drug screening, and (if applicable to role travel) a motor vehicle record (MVR) review, in accordance with applicable laws and regulations.</p>
<p><b>EOE</b></p></div>

Accounts Payable Analyst

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