ap specialist

KBW Financial Staffing & Recruiting

<div>
 KBW Financial Staffing has partnered with a client in the Greater Manchester NH area looking to add an AP Specialist to the team. This is a fully onsite role.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Processing a high volume of accounts payable invoices
 </li>
 <li>
 Monitoring reports related to AP
 </li>
 <li>
 3-way matching of invoices
 </li>
 <li>
 Vendor management
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 1+ years of relevant accounts payable experience
 
 
 </li>
 </ul>
 
 Compensation:
 
 $50-60k/year DOE
 
 
 For immediate consideration, please submit an updated copy of your resume in Word format to Colby Griffin at cgriffin@kbwfinancial.com
 
 
 *KBW789*
 
 
</div>

Accounts Payable Specialist

Grandpa Joe's Candy Shop

<div>Ready to be part of something big? If you're driven, passionate, and eager to make your mark, we want you on our team.
The Role:
Grow with us! Grandpa Joe's Candy Shop is seeking an experienced AP Specialist at our Robinson Township, PA, National Operations, SupportDistribution Center.
Why Join Us:
Opportunity for Growth: We're not just expanding our business; we're growing our team. As we expand, there are opportunities for advancement and professional development. Your hard work won't go unnoticed here.<ul><li>
Make Your Mark: Your work matters. Every idea, every interaction, and every effort contribute to our success. You'll have the chance to learn, collaborate, and see the direct impact of your contributions.</li><li>
Be Part of a Thriving Team: Our team is supportive, collaborative, and passionate about what we do.</li><li>
Community Involvement: We love being part of each unique neighborhood we're located in. You're not just joining a company; you're joining a community.</li></ul>
Responsibilities:
The AP Specialist is responsible for managing a full-cycle AP process in a digital environment, starting with invoice intake, 3-way-match of PO/receiver/invoice, coding, data entry, approvals, and payments. A main task is to monitor the AP inbox and respond to vendor requests in a timely and professional way. The ideal candidate is proficient in Microsoft Office, particularly Excel, and has experience with QuickBooks or similar accounting software. We are looking for an individual who is organized, task oriented and ready to jump in and be busy. An associate degree or higher is preferred; however, the most important qualification is relevant experience, with 3-5 years in a similar role preferred.
Job Requirements:<ul><li>
Prepare work to be accomplished by gathering and sorting documents and related information</li><li>
Ensure timely and accurate vendor Aging reports.
</li><li>Maintain vendor relationships and resolve discrepancies.
</li><li>Monitor and enforce internal controls around disbursements.
</li><li>Completion and Submission of Monthly Sales Tax Returns</li><li>
Completion and Submission of B&amp;O Tax Returns as needed</li></ul>
Financial OperationsReporting:<ul><li>
Support month-end and year-end close processes
</li><li>Reconcile subledgers to the general ledger.
</li><li>Prepare reports on cash flow, aging, and payables.
</li><li>Prepare weekly financial reports for the Controller.</li></ul>
Full-Time position requiring 40 hours per week, Monday to Friday. On-site work located in Robinson Township, PA at our National Operations, SupportDistribution Center.
What You'll Get:<ul><li>
Competitive salary and benefits package</li><li>
Opportunities for professional growth and advancement</li><li>
Dynamic and supportive work environment</li></ul></div>

Robert Half

<div>
 
 This Accounts Payable Specialist role is responsible for managing the full-cycle AP process in a fast-paced, project-based environment. The position will handle high-volume invoice processing, including reviewing, coding, and entering invoices accurately and on time. Key responsibilities also include matching purchase orders, invoices, and receiving documentation, as well as preparing weekly check runs, ACH, and wire payments. The individual will reconcile vendor statements, resolve discrepancies, maintain vendor records such as W-9s and payment terms, and assist with month-end close activities. This role requires close communication with internal project managers and external vendors to address payment status, invoice questions, and proper expense allocation across projects, departments, and cost centers. Candidates with at least two years of AP experience, ideally within the architecture, engineering, or design industry, and hands-on Deltek experience are highly preferred.
 
</div>

Heven AeroTech

<div>Title: Accounts Payable Specialist
 
Company: Heven AeroTech 
Location: Sterling, Virginia 
FLSA: Non-Exempt 
 
About Our Company: 
At Heven AeroTech (Heven), we don't just believe in the power of people&mdash;we build our success on it. As a recognized leader in hydrogen-powered drones, we've earned recognition for creating a workplace where innovation thrives, collaboration is second nature, and every employee feels valued. Our culture is anchored in trust and a shared commitment to excellence.

We believe great teams are built on individuals who are humble, hungry, and smart&mdash;those who put team success first, take initiative to continuously improve, and demonstrate strong interpersonal awareness. At Heven, your voice matters, your ideas are heard, and your contributions make a tangible impact as you grow through hands-on experience and collaboration across the team.

Role Summary: 
The Accounts Payable Specialist is responsible for executes the full-cycle accounts payable process, ensuring accurate and timely processing of vendor invoices, expense reports, and payments. This role plays a critical part in maintaining strong vendor relationships and supporting the financial integrity of the organization.

Essential Responsibilities:
<ul>
<li>Review, verify, and process vendor invoices in accordance with company policies and approval workflows</li>
<li>Match purchase orders, receipts, and invoices (three-way matching) to ensure accuracy prior to payment</li>
<li>Prepare and process weekly/bi-weekly check runs, ACH payments, and wire transfers</li>
<li>Reconcile vendor statements and resolve billing discrepancies in a timely manner</li>
<li>Maintain vendor master data including W-9 collection, banking information, and contact records</li>
<li>Respond to vendor inquiries and internal stakeholder questions regarding invoice status and payment details</li>
<li>Assist in month-end and year-end close activities including AP accruals and account reconciliations</li>
<li>Prepare 1099 filings and ensure compliance with IRS reporting requirements</li>
<li>Identify opportunities to improve AP processes and support automation initiatives</li>
<li>Assist with internal and external audits by providing supporting documentation as needed</li>
</ul>
Qualifications &amp; Experience:

Required
<ul>
<li>Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or equivalent work experience</li>
<li>0 to 2 years of accounts payable or general accounting experience</li>
<li>Ability to quickly learn ERP or accounting software</li>
<li>Understanding of AP processes including invoice processing, payment runs, and reconciliations</li>
<li>Excellent attention to detail and high degree of accuracy in data entry</li>
<li>Ability to manage high invoice volumes and meet strict deadlines</li>
<li>Proficiency in Microsoft Excel (VLOOKUP, pivot tables, basic formulas)</li>
</ul>
Preferred
<ul>
<li>Experience with automated AP platforms</li>
<li>Knowledge of sales/use tax and 1099 reporting requirements</li>
<li>Experience in a multi-entity or high-volume environment</li>
<li>Exposure to SOX compliance or internal controls</li>
<li>Eligibility to obtain a DOD Secret clearance.</li>
</ul>
Physical Requirements:
<ul>
<li>Ability to remain in a stationary position for extended periods while performing computer-based and administrative work.</li>
<li>Frequent use of a computer, keyboard, telephone, and other standard office equipment.</li>
<li>Ability to review, analyze, and enter detailed financial data with a high degree of accuracy.</li>
<li>Ability to communicate effectively with vendors, employees, and management in person, by telephone, and through electronic communications.</li>
<li>Occasional movement throughout the office to access files, office equipment, and meeting locations.</li>
<li>Ability to lift, carry, and move files, documents, and office materials weighing up to 15 pounds on an occasional basis.</li>
<li>Ability to maintain concentration and attention to detail while managing multiple tasks, deadlines, and high-volume transaction processing.</li>
<li>Occasional travel between company facilities may be required, depending on business needs.</li>
</ul>
Benefits Overview: 
Heven AeroTech offers a competitive benefits package designed to support the health, financial security, and overall well-being of our employees and their families. Benefits include medical, dental, and vision coverage, retirement plans, paid time off/sick, and additional protections such as critical illness, hospital indemnity, accident coverage, and short- and long-term disability.

Equal Employment Opportunity Statement: 
Heven AeroTech is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.</div>

Red Bull

<div>
 The Accounts Payable Specialist drives accurate, high-volume invoice processing for assigned Red Bull entities. Reporting to the Director of Accounts Payable, this role ensures efficient invoice routing, coding, and payment execution, supporting seamless AP operations across the United States. The position works cross-functionally with internal teams and external partners, fostering strong collaboration to deliver consistent, high-quality results.
 
 
 
 All the responsibilities we'll trust you with:
 
 
 
 
 INVOICE PROCESSING &amp; MANAGEMENT
 
 
 
 Upload and process incoming invoices daily. Review approved invoices for accuracy, ensuring proper coding, correct company assignment, and compliance with applicable requirements (e.g., contracts, sales tax applicability). Apply general knowledge of sales and use tax, including self-assessment where required. Process fixed asset invoices in accordance with company policies and capitalization guidelines. Identify new vendors and follow established procedures for vendor setup. Support the monthly Accounts Payable close process. Participate in additional projects as assigned by the AP Director.
 
 
 
 COMMUNICATION &amp; SUPPORT
 
 
 
 Manage assigned shared Outlook inboxes, ensuring timely and accurate responses. Provide training and guidance to employees and vendors on AP processes and procedures. Demonstrate strong written and verbal communication skills in all interactions.
 
 
 
 RPA (ROBOTIC PROCESS AUTOMATION) MONITORING
 
 
 
 Monitor RPA invoice processing and troubleshoot exceptions or failures. Review the RPA inbox and identify, escalate, and report performance issues. Identify opportunities to expand RPA usage by onboarding additional vendors into automated processing.
 
 
 
 Your areas of knowledge and expertise that matter most for this role:
 
 
 
 <ul>
 <li>
 Minimum of 3+ years of Accounts Payable experience.
 </li>
 <li>
 Experience with SAP or similar ERP systems required.
 </li>
 <li>
 Advanced proficiency in Excel, including complex functions.
 </li>
 <li>
 Working knowledge of W-9 forms and tax classifications.
 </li>
 <li>
 Experience reviewing contracts in relation to invoice processing.
 
 
 </li>
 </ul>
 The base salary range for this position is $52,000 - 78,000 + cash incentives.
 
 
 Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance.
</div>

Vibracoustic

<div>
 Vibracoustic is a leading global automotive supplier, providing customized solutions that add comfort to mobility by reducing noise and vibration in vehicles.
 
 
 As part of the Freudenberg Group, we foster an innovative and forward-thinking mindset. We are looking for proactive and entrepreneurial team players who are curious, and motivated to grow.
 
 
 At Vibracoustic, you will enjoy a safe and collaborative environment and global opportunities. Ready to drive comfort with us?
 
 
 South Haven, MI
 
 
 Farmington Hills, MI
 
 
 Hybrid Work
 
 
 Vibracoustic USA Inc.
 
 
 You support our team as
 
 
 
 Accounts Payable, Specialist
 
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Process invoices &amp; receivers from assigned divisions in timely manner
 </li>
 <li>
 Pay vendors using various payment methods on an aged schedule
 </li>
 <li>
 Handle vendor payment requests
 </li>
 <li>
 Reconcile monthly AP reports meeting predetermined deadlines
 </li>
 <li>
 Digitally scan and maintain historical AP documents
 </li>
 <li>
 Assist in periodic audit information requests
 </li>
 <li>
 Provide requested data and/or documents for special projects within and from external departments.
 </li>
 <li>
 Participate in physical inventory audits at various plant locations
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School Diploma or GED.
 </li>
 <li>
 3-5 years of Accounts Payable experience in a manufacturing environment.
 </li>
 <li>
 Basic Math skills.
 </li>
 <li>
 Knowledge of various Office applications (Excel, Word,&hellip;).
 </li>
 <li>
 Organizational skills.
 </li>
 <li>
 Communication skills.
 
 
 </li>
 </ul>
 
 Some of your Benefits
 
 
 
 
 Health Insurance:
 
 Rely on comprehensive services whenever you need it.
 
 
 
 401K Match:
 
 Save for retirement with the company's help.
 
 
 
 Vacation:
 
 We offer time off to refresh and recharge.
 
 
 
 Paid Holidays:
 
 With paid-time off, local holidays are all the way more relaxing.
 
 
 
 Flexible Work Models:
 
 We allow for flexible work models to ensure both professional and personal success.
 
 
 Click here to go directly to our career page. Drive your career!
 
 
 The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law.
</div>

Accounts Payable, Specialist

Ares Management

<div>
 
 Over the last 20 years, Ares&rsquo; success has been driven by our people and our culture. Today, our team is guided by our core values &ndash; Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy &ndash; and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
 
 
 
 
 Job Description
 
 
 
 The Accounts Payable Specialist is a key member of the global accounts payable team who will have two major areas of focus: operational execution and process improvement delivery. Key responsibilities under operational execution include payment processing, vendor management activities, and issue resolution. Process improvement delivery responsibilities include data analysis, process documentation, requirements gathering and change management, supporting strategic AP initiatives.
 
 
 The successful candidate would be detail-oriented with the drive to be both accurate and efficient. You thrive in a complex, fast-paced, and high-volume environment, where you can effectively manage the needs of multiple stakeholder groups. You can turn concepts into action and drive results, demonstrating a strong balance of analytical, technical, and communication skills. You should embody a culture of moving fast but thoughtfully. You have a willingness and ability to improve processes in a growing organization to streamline processes and improve efficiency to facilitate that growth. This individual should have a strong desire to deliver excellent customer service, with the ability to be proactive and anticipate the needs of the business and react accordingly.
 
 
 
 ESSENTIAL TASKS
 
 include the following; other duties may be assigned.
 
 
 <ul>
 <li>
 Execute payment activities in accordance with SLAs and internal controls by performing required validation checks, ensuring accuracy prior to release, and investigating and resolving discrepancies as needed.
 </li>
 <li>
 Support vendor onboarding and maintenance activities, including reviewing and validating vendor data in Coupa and Oracle Fusion, responding to vendor inquiries, and supporting supplier enablement.
 </li>
 <li>
 Own AP issues end-to-end by collaborating with vendors, internal stakeholders, and offshore teams to drive timely resolution and escalate critical issues as needed.
 </li>
 <li>
 Ensure compliance with SOX controls by following maker-checker principles, performing fraud prevention validations (including vendor banking updates), and maintaining audit-ready documentation.
 </li>
 <li>
 Serve as primary escalation contact on complex or time-sensitive AP issues.
 </li>
 <li>
 Collaborate with IT/Financial Applications team to monitor and resolve AP system errors and integration issues.
 </li>
 <li>
 Perform system and period-end close activities, including timely execution of AP close processes and reporting requirements.
 </li>
 <li>
 Investigate and resolve reconciling items by analyzing discrepancies and ensuring timely resolution of differences with relevant stakeholders.
 </li>
 <li>
 Identify and drive process improvement initiatives to enhance efficiency and controls, while maintaining accurate and up-to-date process documentation.
 </li>
 <li>
 Meet SLA and accuracy targets by maintaining high levels of performance, responsiveness, and operational reliability across all assigned activities.
 </li>
 <li>
 Provide support and analysis to other ad-hoc projects &amp; initiatives as directed by department manager.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree required (business or accounting background preferred)
 </li>
 <li>
 3-5 years of experience in finance or accounting function in a global organization
 </li>
 <li>
 Financial services industry experience preferred
 </li>
 <li>
 Experience working in a global, matrixed environment with offshore or shared service teams preferred.
 </li>
 <li>
 Proven ability to perform in a high-volume, fast-paced environment, managing competing priorities and executing urgent, time-sensitive requests (including short turnaround items) with accuracy and strong control discipline.
 </li>
 <li>
 Strong analytical and problem-solving skills with ability to understand the implications for the wider enterprise.
 </li>
 <li>
 Experience using ERP packages (SAP, Oracle Fusion, Peoplesoft etc.)
 </li>
 <li>
 Experience being on a project team implementing new technology and/or enterprise level process change.
 </li>
 <li>
 Excellent organizational, planning and overall time management skills. Must be able to work on a variety of projects simultaneously and prioritize work.
 </li>
 <li>
 Excellent communication and presentation skills with the ability to influence stakeholders at all levels of the organization
 </li>
 <li>
 A self-starter with the ability to work on own initiative.
 </li>
 <li>
 Detail oriented and high degree of accuracy
 </li>
 <li>
 Proficient in Microsoft Office suite with strong Excel, PowerPoint and Visio skills
 
 
 </li>
 </ul>
 
 Reporting Relationships
 
 
 
 Global AP Operations Manager
 
 
 
 Compensation
 
 
 
 The anticipated base salary range for this position is listed below. Total compensation may also include a discretionary performance-based bonus. Note, the range takes into account a broad spectrum of qualifications, including, but not limited to, years of relevant work experience, education, and other relevant qualifications specific to the role.
 
 
 $100,000 - $120,000
 
 
 The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.
 
 
 Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.
 
 
 
 There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
 
</div>

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