appointment manager

Raail

AI Coordinator &mdash; Appointment SettingDepartment: Sales / Lead Generation Reports To: Sales Director / AI Solutions Manager Type: Full-Time | Remote or In-OfficeAbout the RoleWe are looking for a driven, articulate, and persistent AI Business Coordinator to join our outbound appointment-setting team. Your sole mission is to connect business owners with our AI Solutions Consultants by scheduling qualified appointments &mdash; you are not selling. You are opening doors.We help small and mid-sized businesses implement cutting-edge AI-powered business automations and artificial employees (AI agents that handle real operational tasks like customer service, scheduling, lead follow-up, data entry, and more). Your job is to get the right decision-makers on the calendar so our consultants can do what they do best.What You'll Do<ul><li>Make a high volume of outbound calls to business owners and key decision-makers</li><li>Work past gatekeepers professionally and persistently to reach the owner or authorized decision-maker</li><li>Deliver a concise, confident, and intentionally brief introduction &mdash; enough to spark curiosity, not enough to answer every question</li><li>Qualify prospects by verifying they are the person who can authorize a meeting without delay</li><li>Schedule confirmed appointments for AI Solutions Consultants</li><li>Confirm appointments 24 hours in advance to reduce no-shows</li><li>Communicate appointment details clearly to the consulting team</li></ul>What You're NOT Doing<ul><li>You are not explaining or selling AI services on the phone</li><li>You are not conducting demos or walkthroughs</li><li>You are not answering in-depth questions about pricing, scope, or implementation &mdash; that belongs to the consultant</li></ul>Your job ends when the appointment is booked and confirmed. Period.What We're Looking For<ul><li>Strong phone presence &mdash; confident, clear, and professional</li><li>Resilient and coachable; you don't fold at the first objection or gatekeeper pushback</li><li>Ability to deliver a short, neutral, and intriguing introduction without over-explaining</li><li>Basic understanding of small business operations (helpful, not required)</li><li>High activity tolerance &mdash; this is a volume-driven role</li><li>Self-motivated with a competitive mindset and a drive to hit daily and weekly appointment targets</li></ul>Compensation<ul><li>Base pay + performance bonuses tied to confirmed, kept appointments</li><li>Additional incentives for appointment quality and conversion rates</li></ul>Why This Role MattersAI is no longer a future concept &mdash; it's being deployed right now inside businesses just like the ones you'll be calling. Business owners are leaving money on the table because they don't know what's available to them. You're the first link in the chain that changes that. Without you, the consultant never gets in front of the client.Pay: $18.00 - $28.00 per hourBenefits:<ul><li>Work from home</li></ul>Work Location: Remote

Appointment Setter in the Ai Staffing Field

TS Orbit

VirtualRep is one of Pakistan&rsquo;s leading social media marketing and digital operations companies, providing white-label services to agencies across the USA. As we continue to grow, we are looking for a motivated and results-driven Appointment Setter to join our team at our Gulberg office.Key Responsibilities<ul><li>Contact potential clients via phone and engage them professionally</li><li>Schedule qualified appointments for the sales team</li><li>Manage and maintain an organized appointment calendar</li><li>Follow up with leads to ensure timely communication and maximize conversion opportunities</li><li>Accurately record and update all client interactions in the CRM system</li><li>Maintain a consistent pipeline of prospects and appointments</li><li>Collaborate with the sales and business development teams to achieve company goals</li></ul>Requirements<ul><li>Minimum 1&ndash;2 years of experience as an Appointment Setter, Telemarketer, Cold Caller, or in a similar role</li><li>Native-level English accent and fluency (essential)</li><li>Exceptional verbal communication and interpersonal skills</li><li>Strong persuasion, objection-handling, and relationship-building abilities</li><li>Excellent organizational and time-management skills</li><li>Familiarity with CRM systems and lead management processes</li><li>Self-motivated, target-driven, and comfortable working in a fast-paced environment</li><li>Ability to work effectively during USA business hours</li></ul>Pay: Rs70,000.00 - Rs80,000.00 per monthWork Location: In person

Appointment Setter

Petset

About PetSetPetSet exists to end animal homelessness by changing systems, not symptoms. Through strategic partnerships, accessible spay/neuter services, public policy initiatives, research, and innovative programs, PetSet works to create sustainable solutions that improve the lives of animals and the communities they call home.Position Title:Customer Service Representative (CSR)Reports To:Senior Programs ManagerPosition SummaryThe Customer Service Representative (CSR) serves as the primary point of contact for pet owners utilizing PetSet's Mobile Spay/Neuter Unit. This position is responsible for ensuring a positive client experience through appointment management, client communications, intake and discharge procedures, payment processing, recordkeeping, and administrative support.This position is based on PetSet's Mobile Spay/Neuter Unit and requires regular travel to clinic locations throughout the Greater Houston region and surrounding communities. The CSR plays a critical role in helping PetSet deliver high-quality, accessible spay/neuter services directly in the communities where they are needed most, supporting the organization's mission to end animal homelessness.The standard schedule is a four-day work week, aligned with the Mobile Spay/Neuter Unit's operating schedule. Flexibility is required to occasionally work additional days, evenings, weekends, or extended hours based on clinic needs, special events, community outreach activities, and organizational priorities.This position requires exceptional customer service skills, strong attention to detail, and the ability to work efficiently in a fast-paced mobile clinic environment.Essential Duties and ResponsibilitiesClient Services &amp; Communication:<ul><li>Serve as the primary customer service contact for pet owners before, during, and after appointments.</li><li>Answer phone calls, emails, text messages, and online inquiries regarding services, eligibility requirements, and appointment scheduling.</li><li>Provide clear instructions regarding appointment preparation, transportation requirements, and post-operative care.</li><li>Address client questions and concerns professionally and compassionately.</li><li>Assist in resolving client issues and escalating concerns when appropriate.</li></ul>Appointment Management:<ul><li>Schedule, confirm, and manage spay/neuter appointments through PetSet's scheduling system.</li><li>Maintain appointment waitlists and assist with rescheduling when necessary.</li><li>Monitor appointment attendance and communicate with clients regarding cancellations or no-shows.</li><li>Verify eligibility requirements and required documentation.</li></ul>Clinic Intake &amp; Check-In:<ul><li>Welcome clients upon arrival and facilitate the check-in process.</li><li>Verify client and pet information.</li><li>Collect and review required consent forms and medical history information.</li><li>Ensure all records are complete and accurate prior to surgery.</li><li>Coordinate client flow to support efficient clinic operations.</li></ul>Payment Processing &amp; Recordkeeping:<ul><li>Collect registration fees and process payments.</li><li>Issue receipts and maintain accurate financial records.</li><li>Assist with reconciliation of daily transactions.</li><li>Maintain confidential client and patient records in accordance with organizational policies.</li></ul>Patient Discharge Support<ul><li>Assist veterinary staff with discharge procedures.</li><li>Review discharge instructions with pet owners.</li><li>Ensure clients receive all required paperwork, medications, and follow-up information.</li><li>Document completed services and client communications.</li></ul>Administrative Support<ul><li>Maintain clinic files, reports, and program records.</li><li>Assist with data entry and reporting requirements.</li><li>Support outreach efforts and community partner communications as needed.</li><li>Help maintain inventory of administrative and client-facing supplies.</li></ul>Mobile Clinic Operations:<ul><li>Travel to Mobile Spay/Neuter Unit service locations throughout the Greater Houston region and surrounding communities.</li><li>Assist with setup and breakdown of mobile clinic operations.</li><li>Support smooth daily clinic workflow alongside veterinary staff.</li><li>Represent PetSet professionally at community events, partner sites, and clinic locations.</li><li>Assist with logistical coordination to ensure efficient daily operations.</li></ul>QualificationsRequired Qualifications:<ul><li>High school diploma or equivalent.</li><li>Minimum of two years of customer service or administrative experience.</li><li>Strong verbal and written communication skills.</li><li>Excellent organizational and time-management abilities.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li><li>Proficiency with Microsoft Office and web-based scheduling systems.</li><li>Comfortable working with diverse populations and in community-based settings.</li><li>Valid driver's license.</li><li>Must have reliable transportation and the ability to travel regularly to mobile clinic locations throughout the Greater Houston region and surrounding communities.</li><li>Ability to work outdoors and in varying conditions while supporting mobile clinic operations.</li></ul>Preferred Qualifications+ Previous experience in animal welfare, veterinary medicine, animal sheltering, rescue organizations, or related fields is a plus.+ Bilingual (English/Spanish) is a plus.+ Experience handling cash, payments, and client records.+ Familiarity with veterinary software or scheduling platforms.+ Experience using Clinic HQ or similar veterinary appointment and practice management software is a plus.Knowledge, Skills, and Abilities<ul><li>Exceptional customer service and interpersonal skills.</li><li>Ability to remain calm and professional during stressful situations.</li><li>Strong attention to detail and accuracy.</li><li>Ability to maintain confidentiality.</li><li>Commitment to PetSet's mission and values.</li><li>Ability to work independently and collaboratively as part of a team.</li></ul>Working Conditions<ul><li>Work is performed both inside the Mobile Spay/Neuter Unit and at community service locations throughout the Greater Houston region.</li><li>Frequent local travel is required.</li><li>Position is generally scheduled for a four-day work week.</li><li>Flexibility to occasionally work additional days, evenings, weekends, or extended hours as needed to support clinic operations, special events, and community outreach activities.</li><li>Frequent standing, walking, bending, and lifting up to 25 pounds.</li><li>Exposure to animals in a clinical environment.</li><li>Ability to work in varying weather conditions while supporting mobile clinic operations.</li></ul>Pay: $22.00 - $24.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Customer Service Representative

City of Jacksonville, FL

<div><div><div><h2 class="jobSectionHeader">Job Description</h2></div>
<div>Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered &ldquo;yes&rdquo; to any of these questions, you need to complete your application now. Work for the city you love!!!
The Risk Management Division is actively seeking a All Lines Claims Adujuster.
Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.
This position reports to the General Liabilities Claims Manager and is responsible for investigating all general liability claims.</div>
<div><h2 class="jobSectionHeader">Examples of Work</h2></div>
<div><ul><li>Investigates auto and general liability claims; completes field investigations, including in person interviews, witness canvasses, and scene investigations.</li><li>
Analyzes legal and financial exposure and determines liability; obtains and reviews medical records and bills; analyzes city, state, and federal documents for liability claims and establishes claim value.</li><li>
Makes decisions determining settlements, settlement values, payment processing or denial of claims utilizing knowledge of local, state, and federal laws up to their assigned settlement authority under the direction of the General Liability Claims Manager.</li><li>
Responds to on call scene claims within a rotation cycle with current adjusters.</li><li>
Analyzes coverage and determines liability; obtains and reviews medical records and bills for liability.</li><li>
Reviews local, state, and federal statutes as they apply to a particular claim.</li><li>
Attends and participates in depositions and mediations; works with the Office of General Counsel to develop and manage litigation strategy.</li><li>
Negotiates with claimants and attorneys involved in claim settlement and resolutions including mediations and arbitrations.</li><li>
Researches and makes decision regarding claim value and payment of a claim.</li><li>
Performs related work as required.</li></ul></div>
<div><h2 class="jobSectionHeader">Open Requirements/Supplemental Information</h2></div>
<div><ul><li>Four years of education and/or professional experience as a claims adjuster including investigations.</li><li>
Associate Degree or higher from an accredited institution is preferred.</li><li>
Knowledge of Title 7 claims preferred.</li></ul> 

Licensing/Certification/Registration: 
<ul><li>
FL All Lines Claims Adjuster License is required prior to appointment and must be maintained during employment in this class.</li><li>
Completes ongoing claims continuing education pursuant to state regulations.</li><li>
A valid driver&rsquo;s license is required prior to appointment and must be maintained during employment in this class.</li><li>
Must qualify prior to appointment, obtain, and maintain during employment a City of Jacksonville Certification as a Public Driver.</li></ul>
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply atwww.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school&rsquo;s name, classes taken, grades received, type of degree, and date degree was conferred. 
 
The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make &ldquo;info@governmentjobs.com&rdquo; a trusted sender. You may also track the status of your application and see notifications by logging into your account. 
 
Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled. 
 
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here:http://www.coj.net/departments/employee-services/veterans-preference 
 
If a candidate believes he or she was not afforded veteran&rsquo;s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to: 
 
Florida Department of Veterans Affairs 
Attention: Veterans&rsquo; Preference Coordinator 
11351 Ulmerton Road, Suite 311-K 
Largo, FL 33778-1630 
Email:VeteransPreference@fdva.state.fl.us</div></div></div>

All Lines Claims Adjuster

Empower Aesthetics

<div>JOB DESCRIPTION
POSITION: Front Desk Manager
DEPARTMENT: Front Desk
REPORTS TO: Director of Marketing and Customer Experience
THE COMPANY: DermaTouch RN is a state-of-the-art aesthetic and wellness center combining years of experience with the latest technology to meet your skincare and anti-aging needs. Our facility hosts a wide variety of beauty and wellness treatments, from Botox&reg; and dermal fillers to health and wellness treatments. Our team of physicians, licensed aesthetic nurses and expert support staff are experts in Allergan products, making the clinic recognized as an &quot;Advanced Injector&quot; clinic and THE top Botox&reg;, dermal filler and CoolSculpting provider in Houston. We are the best at what we do and attract the best talent. Our practice represents decades of education and experience in medical science, holistic health, diet and nutrition.
Job Summary: Responsible for overview and supervision of patient in-flow and out-flow, patient education, and collection of fees. Also responsible for inventory control, supervision of the front office staff including hiring and training.<h3 class="jobSectionHeader">
Experience AND EDUCATION:</h3>
1. Five years&rsquo; experience in supervision of front office operations in a medical practice.
2. High school diploma or equivalent required; 2 or 4 year degree preferred. 
Essential Skills and Abilities:
1. Able to work well in a supervisory capacity.
2. Possesses strong knowledge of med spa offering including injectables, aesthetic treatments (laser hair reduction, laser resurfacing, Ultherapy and CoolSculpting), and retail sales (skin care).
3. Possesses strong knowledge of clinical operations.
4. Demonstrates skills in motivating and training professional staff.
5. Strong PC skills. Knowledge of Nextech a plus but not required.
6. Strong phone and communication skills and customer service oriented.
RESPONSIBILITIES:
1. Hires, trains and supervises front office staff (check-in, check-out, appointment scheduling/confirmations, inbound sales inquiries, partner programs and retail sales).
2. Establishes weekly work schedules for front office.
3. Coordinates with Practice Manager to establish schedules for Nurse Injectors and Aestheticians; notifies staff of vacations, meetings, etc.
4. Maintains smooth operation of check-in, check-out, appointment bookings, phone call management and retail sales.
5. Closes and reconciles financials daily. Cash, Credit and Partner Programs.
6. Collaborates with leadership team on pricing, specials, promotions, social media posts, and events.
7. Prepares front office payroll information.
8. Monitors retail, injectable and other supply inventory.
9. Works with leadership team to develop, modify and manage policies.
10. Works Front Desk on high patient flow days or as necessary based on schedule.
11. Role is full time and may require some Saturdays.
12. Ensure compliance laws, safety codes and regulation are met.
13. Foster and promote a cooperative teamwork environment.
14. Lead front desk team to ensure quality service is provided, in an efficient manner, and daily job functions are completed at the highest level.
15. Reach sales goals through client education, inventory control, promotion of products, upscale customer service and training/developing front desk associates.</div>

Front Desk Team Lead

German Experts Car Maintenance LLC - Dubai Branch

Job SummaryAn Automotive Reception Manager oversees front-desk operations at an automotive dealership or service center, ensuring professional customer reception, efficient appointment coordination, and smooth communication between customers, sales, service advisors, and management. This role combines customer service leadership, administrative coordination, and operational support to maintain a positive customer experience.Key Responsibilities:<ul><li>Welcome customers and visitors in a professional and courteous manner</li><li>Manage incoming phone calls, emails, and customer inquiries</li><li>Direct customers to appropriate departments such as sales, service, finance, or parts</li><li>Handle customer complaints or escalate issues to management when necessary</li><li>Maintain high standards of customer satisfaction and hospitality</li><li>Supervise receptionists and Service Advisors</li><li>Prepare schedules and manage shift coverage</li><li>Train reception staff on dealership procedures, customer service standards, and phone etiquette</li><li>Monitor staff performance and provide coaching when required</li><li>Manage appointment bookings for service and sales consultations</li><li>Maintain customer records and visitor logs</li><li>Ensure accurate data entry into dealership management systems (DMS/CRM)</li><li>Coordinate internal communication between departments</li><li>Prepare reports related to customer traffic, call volumes, or reception performance</li><li>Ensure reception and waiting areas remain clean, organized, and professional</li><li>Monitor office supplies and front-desk inventory</li><li>Assist with dealership events, promotions, and customer campaigns</li><li>Support management with general administrative tasks</li></ul>Required Qualifications<ul><li>High school diploma or equivalent (Bachelor&rsquo;s degree preferred)</li><li>Previous experience in automotive, hospitality, or customer service management</li><li>Experience supervising front-office or reception staff</li><li>Familiarity with dealership management software or CRM systems is an advantage</li></ul>Skills &amp; Competencies<ul><li>Strong customer service and interpersonal skills</li><li>Professional communication and phone etiquette</li><li>Leadership and team management abilities</li><li>Organizational and multitasking skills</li><li>Problem-solving and conflict-resolution capabilities</li><li>Proficiency in Microsoft Office and administrative systems</li><li>Ability to work in a fast-paced dealership environment</li></ul>Preferred Experience<ul><li>2&ndash;5 years of experience in automotive reception, dealership administration, or customer relations</li><li>Experience working in a car dealership or automotive service center</li><li>Knowledge of automotive service workflows and dealership operations</li></ul>Pay: AED10,000.00 - AED15,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Automotive Reception Manager

Cincinnati Cabinets

Inside Sales Appointment Setter / Customer Reactivation SpecialistFull-Time | Base Pay + Appointment We are looking for a persistent, persuasive, and organized Inside Sales Appointment Setter to turn incoming leads, previous customers, and undecided prospects into qualified showroom and in-home appointments.This is not a cold door-to-door canvassing position. You will work from our office using company-provided leads, an established customer database, and our CRM system.What You Will DoYou will contact approximately 40 to 60 customers and prospects per day through phone calls, text messages, and email.Your daily responsibilities will include:<ul><li>Immediately contacting 5 to 10 new inbound leads each day.</li><li>Qualifying customers and scheduling showroom or in-home appointments.</li><li>Following up with 10 to 15 customers who have already visited or received an estimate.</li><li>Bringing undecided customers back for a second appointment.</li><li>Contacting 10 to 20 previous customers from our database of approximately 7,000 clients.</li><li>Offering previous customers additional services, including kitchen packages, cabinet projects, countertop upgrades, repairs, and countertop sealing.</li><li>Confirming appointments and reducing cancellations and no-shows.</li><li>Recording every call, conversation, appointment, and follow-up in the CRM.</li><li>Communicating important customer information to the sales representative before the appointment.</li><li>Following up consistently until the customer buys, declines, or requests no further contact.</li></ul>This Is a Sales PositionYour job is not simply to schedule as many appointments as possible.You must determine whether the customer has a real project, understand their needs, answer initial questions, create urgency, and explain why visiting our showroom or scheduling an in-home consultation is the correct next step.We want qualified customers who are prepared to discuss their project and make a decision, not people who are only coming to look around.Compensation<ul><li>$600-700 weekly base pay</li><li>$10 for every qualified appointment that attends</li><li>$40 for every completed sale generated from your appointment</li><li>Monthly performance bonuses</li><li>Paid training</li><li>Full-time, year-round position</li></ul>Strong performers should be able to earn approximately $50,000 to $60,000 per year.What We Are Looking For<ul><li>Previous appointment-setting, telemarketing, inside-sales, call-center, or customer follow-up experience.</li><li>Confident and professional phone communication.</li><li>Ability to handle objections without becoming aggressive.</li><li>Strong follow-up habits.</li><li>Comfortable making repeated outbound calls.</li><li>Ability to create urgency and ask directly for the appointment.</li><li>Organized and consistent with CRM documentation.</li><li>Competitive and motivated by measurable results.</li><li>Reliable attendance and punctuality.</li><li>Fluent conversational English.</li></ul>Experience in home improvement, cabinets, countertops, flooring, roofing, windows, remodeling, automotive sales, furniture, real estate, or other appointment-based sales industries is strongly preferred.Performance ExpectationsSuccess will be measured using:<ul><li>Speed of response to new leads.</li><li>Number of qualified appointments scheduled.</li><li>Appointment attendance rate.</li><li>Percentage of appointments that become sales.</li><li>Revenue generated from your appointments.</li><li>Previous customers successfully reactivated.</li><li>Accuracy and consistency inside the CRM.</li></ul>This position is best for someone who enjoys talking with people, follows up persistently, and understands that most customers do not schedule or purchase after only one call.Pay: $40,000.00 - $65,000.00 per yearBenefits:<ul><li>On-the-job training</li><li>Paid training</li></ul>Application Question(s):<ul><li>How many outbound calls were you expected to make per day in your most recent phone sales or appointment-setting role?</li><li>Describe how you would qualify a homeowner before scheduling a showroom or in-home appointment, so the sales representative is not meeting with someone who is only looking around</li></ul>Work Location: In person

Phone Canvasser / Appointment Setter

Search 5319+ Appointment manager jobs near you this June. New roles added regularly across leading industries. Apply today.