ar/ap specialist

Coastal Luxury Homes LLC

Position OverviewWe are a custom home builder based in Westport, CT looking for a reliable AR/AP Specialist to handle the day-to-day flow of money in and out of the business. This role is key to keeping projects moving by ensuring vendors are paid on time and incoming payments are tracked accurately.You&rsquo;ll work closely with project managers and leadership to keep everything organized in QuickBooks and Bill.com, while maintaining clean, up-to-date records across all active jobs.Key ResponsibilitiesAccounts Payable (AP)<ul><li>Process vendor invoices through Bill.com</li><li>Ensure all invoices are coded correctly to jobs and cost categories</li><li>Manage approval workflows with project managers</li><li>Schedule and execute payments (ACH, checks, etc.)</li><li>Maintain subcontractor records (W-9s, COIs, lien waivers)</li><li>Communicate with vendors regarding payments and discrepancies</li></ul>Accounts Receivable (AR)<ul><li>Generate and send invoices to clients based on project milestones</li><li>Track incoming payments and apply them correctly in QuickBooks</li><li>Follow up on outstanding invoices and past-due balances</li><li>Assist with construction draw submissions and payment tracking</li><li>Maintain accurate records of all client billing activity</li></ul>System Management<ul><li>Keep QuickBooks Online, Google Sheets and Bill.com fully up to date</li><li>Ensure proper syncing between platforms</li><li>Maintain organized digital records of invoices, payments, and documentation</li></ul>Reconciliations &amp; Support<ul><li>Assist with monthly bank and credit card reconciliations</li><li>Support month-end close by ensuring AR/AP is current and accurate</li><li>Help resolve discrepancies quickly and keep clean books</li></ul>Qualifications<ul><li>2+ years of AR/AP or bookkeeping experience</li><li>Experience with QuickBooks Online and Bill.com</li><li>Strong attention to detail and organization</li><li>Ability to manage multiple projects and deadlines</li><li>Good communication skills (vendors, clients, internal team)</li><li>Comfortable working in a fast-paced construction environment</li></ul>Preferred (But Not Required)<ul><li>Experience in construction or job-costing environments</li><li>Familiarity with progress billing or construction draws</li><li>Experience working with subcontractors and vendor compliance</li></ul>Compensation &amp; Benefits<ul><li>Competitive pay based on experience</li><li>Stable, growing company environment</li><li>Opportunity to grow into a larger accounting/finance role</li></ul>Pay: $65,000.00 - $72,500.00 per yearBenefits:<ul><li>Work from home</li></ul>Work Location: Hybrid remote in Westport, CT 06880

Accounts Receivable / Accounts Payable Specialist

BIEDERMANN HOENIG SEMPREVIVO

Job Summary We are seeking a detail-oriented and highly organized Accounts Receivable (AR) and Accounts Payable (AP) Specialist with strong QuickBooks experience to support the financial operations of a busy law firm. This role is responsible for managing client billing, tracking incoming payments, processing vendor invoices, and ensuring accurate financial records in compliance with legal billing standards. Your expertise will support our financial health by maintaining precise records, reconciling accounts, and facilitating smooth revenue cycle management. This position offers an exciting opportunity to contribute to a fast-paced environment where your analytical skills and accounting knowledge will make a meaningful impact.DutiesAccounts Receivable (AR):<ul><li>Generate and distribute client invoices in accordance with attorney billing guidelines</li><li>Monitor accounts for incoming payments and follow up on outstanding balances</li><li>Apply payments accurately in QuickBooks and maintain detailed client account records</li><li>Reconcile discrepancies and resolve billing issues with attorneys and clients</li><li>Prepare AR aging reports and assist with collections as needed</li></ul>Accounts Payable (AP):<ul><li>Process vendor invoices, expense reports, and check requests</li><li>Ensure proper coding and approval of all expenses</li><li>Schedule and execute payments (checks, ACH, wire transfers)</li><li>Maintain vendor records and respond to inquiries</li><li>Reconcile AP transactions and assist with month-end closing</li></ul>General Accounting &amp; Administrative:<ul><li>Maintain accurate financial data in QuickBooks</li><li>Assist with bank and credit card reconciliations</li><li>Support financial reporting and audits</li><li>Ensure compliance with legal and financial regulations</li><li>Collaborate with attorneys and administrative staff on billing and expense matters</li></ul>Qualifications:<ul><li>2+ years of AR/AP or bookkeeping experience (law firm experience preferred)</li><li>Expertise in QuickBooks (required)</li><li>Familiarity with legal billing practices (e.g., billable hours, retainers) is a plus</li><li>Strong attention to detail and accuracy</li><li>Excellent organizational and time management skills</li><li>Ability to handle sensitive financial information with confidentiality</li><li>Strong communication skills for client and vendor interactions</li></ul>Preferred Skills:<ul><li>Experience with legal billing software (e.g., Clio, TimeSolv, or similar)</li></ul>Join us to be part of a dedicated team that values precision, transparency, and continuous improvement. Your expertise will help ensure our financial operations run smoothly while supporting our mission to deliver exceptional service through meticulous accounting practices.Pay: $40.00 - $60.00 per hourWork Location: Hybrid remote in New York, NY 10165

Accounts Receivable (AR) and Accounts Payable (AP) Specialist

Mountain View Pella

Job Summary We are seeking a detail-oriented and organized Accounts Receivable &amp; Payables Specialist to support our accounting operations. This role is responsible for managing key AR and AP processes, maintaining accurate financial records, and ensuring timely reporting and payments. The ideal candidate is proactive, dependable, and comfortable working with financial data in a fast-paced environment.Key ResponsibilitiesAccounts Receivable (AR)<ul><li>Prepare and maintain AR reporting</li><li>Apply customer payments accurately and in a timely manner</li><li>Generate and distribute AR statements on the 1st and 15th of each month</li><li>Monitor and manage on-hold accounts, including reporting and releases</li><li>Contract review for on-holds</li><li>Assist with claim reports and follow-up as needed</li></ul>Accounts Payable (AP)<ul><li>Enter vendor bills and invoices accurately</li><li>Process AP payments according to company schedules</li><li>Maintain organized and up-to-date AP records</li></ul>Reporting &amp; Financial Support<ul><li>Generate and distribute load reports and other operational reports</li><li>Prepare and maintain on-hold reports and related documentation</li><li>Support general accounting functions and reporting as needed</li></ul>Sales Tax<ul><li>Calculate applicable sales tax</li><li>Prepare and file sales tax reports in compliance with regulations</li></ul>Additional Responsibilities<ul><li>Assist with month-end and year-end close processes</li><li>Reconcile AR and AP accounts as needed</li><li>Communicate with internal teams and external vendors/customers regarding billing or payment issues</li><li>Identify opportunities to improve processes and efficiency</li></ul>Note: This list of responsibilities is not exhaustive and may be adjusted based on business needs. Additional duties related to accounting and finance functions may be assigned as required.Skills<ul><li>Strong knowledge of accounting principles including GAAP, governmental accounting standards, and corporate accounting practices.</li><li>Excellent data entry skills with high accuracy in a fast-paced environment.</li><li>Solid understanding of accounts receivable/payable processes along with credit analysis capabilities.</li><li>Strong mathematical skills with a focus on debits &amp; credits, journal entries, and double-entry bookkeeping techniques.</li><li>Knowledge of tax regulations related to financial transactions is desirable.</li><li>Effective communication skills for collaborating across departments and supporting external audits. Join us in a role that combines technical expertise with a passion for precision! This position is ideal for motivated professionals eager to contribute to a thriving organization while advancing their skills in diverse financial systems and accounting practices.</li></ul>Qualifications<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or related field (or equivalent experience)</li><li>2+ years of experience in AR/AP or general accounting</li><li>Strong attention to detail and accuracy</li><li>Proficiency in accounting software and Microsoft Excel</li><li>Excellent organizational and time management skills</li><li>Strong communication and problem-solving abilities</li></ul>Preferred Qualifications<ul><li>Experience with Great Plains</li><li>Knowledge of sales tax regulations</li><li>Experience in a similar industry</li></ul>Pay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounts Receivable and Payables Specialist

Drilformance

Job Summary We are seeking a detail-oriented and versatile Accounts Receivable Specialist to join our growing manufacturing team. This is not a &quot;siloed&quot; role; the ideal candidate will possess a strong foundational knowledge of the entire accounting cycle, including Accounts Payable, Payroll, and Financial Reporting. You will be responsible for ensuring the accuracy of our revenue stream while supporting broader departmental functions to ensure the financial health of our manufacturing operations.Key ResponsibilitiesAccounts Receivable (Primary Focus - 80%)<ul><li>Manage full-cycle AR, including daily invoicing, payment application (ACH, Wire, Check), and credit memo processing.</li><li>Monitor AR aging reports and proactively conduct collection calls/emails to maintain low DSO (Days Sales Outstanding).</li><li>Research and resolve customer payment discrepancies, short-pays, and unapplied cash.</li><li>Evaluate and recommend credit limits for new and existing customers based on credit history.</li></ul>Accounts Payable &amp; Payroll Support (10%)<ul><li>Perform &quot;Three-Way Matching&quot; (PO, Receiving Report, and Invoice) for manufacturing materials and supplies.</li><li>Assist in processing weekly/bi-weekly payroll for hourly shop employees and salaried staff, ensuring compliance with overtime and tax regulations.</li><li>Assist with vendor inquiries and weekly check runs as needed.</li></ul>Financial Reporting &amp; General Ledger (10%)<ul><li>Prepare monthly AR aging, sales tax, and revenue recognition reports for management.</li><li>Assist in month-end closing procedures, including bank reconciliations and journal entries.</li><li>Support annual audits by providing requested documentation and schedules.</li></ul>Skills &amp; Experience<ul><li>5 years plus of progressive accounting experience. Experience in a Manufacturing environment is preferred</li><li>Strong understanding of GAAP and the relationship between AR/AP and the General Ledger.</li><li>Excellent attention to detail and strong analytical skills.</li><li>Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines.</li><li>The ability to work independently as well as in a team environment.</li><li>Proficiency in ERP software (e.g., Epicor, SAP, Sage, or Microsoft Dynamics) and advanced Microsoft Excel (VLOOKUPs, Pivot Tables).</li></ul>Benefits:<ul><li>401(k)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounts Receivable Specialist (with AP & Payroll)

Bobcat of the Lake of the Ozarks

Job SummaryWe have an immediate opening for a detail-oriented AR/AP Specialist to manage accounts receivable and payable functions, maintain accurate financial records, support collections, reconcile accounts, and handle general clerical duties. This role plays a key part in maintaining the financial health of the organization.Key Responsibilities<ul><li>Process and post customer payments</li><li>Manage AR aging and perform collections</li><li>Reconcile customer and vendor accounts</li><li>Process vendor invoices and prepare payments (checks/ACH)</li><li>Match invoices to purchase orders and ensure proper coding</li><li>Maintain accurate records and handle data entry</li><li>Manage third-party billing platforms</li></ul>Qualifications<ul><li>Experience with both Accounts Receivable and Accounts Payable required</li><li>Strong attention to detail and accuracy</li><li>Experience with account reconciliation</li><li>Good organizational and communication skills</li><li>Ability to work independently and as part of a team</li></ul>Benefits<ul><li>401(k)</li><li>Health, dental, and vision insurance</li><li>Paid time off</li></ul>Schedule &amp; Location<ul><li>Monday to Friday</li><li>In person &ndash; St. Louis, MO 63134 </li><li>Must be able to commute or relocate prior to start</li></ul>Pay$22.00 &ndash; $24.00 per hour, based on experiencePay: $22.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Clerk

Aura Advisory Services

About Aura Advisory ServicesAura Advisory Services is a remote accounting and advisory firm supporting small businesses and nonprofit organizations across the United States. Our team provides bookkeeping, accounting management, and financial advisory services that help clients operate with clarity, confidence, and strong financial systems.We are more than a traditional accounting firm. We work alongside our clients as partners, helping them navigate growth, solve operational challenges, and build sustainable financial practices.Our Core Values<ul><li>We meet clients where they are - We provide practical, approachable support that adapts to each client&rsquo;s needs and level of financial understanding.</li><li>We prioritize clarity over complexity - We believe financial information should be accurate, organized, and easy to understand.</li><li>We take ownership - We follow through on commitments, communicate proactively, and hold ourselves accountable to high standards.</li><li>We build strong relationships - We value trust, responsiveness, and consistency in both client and team interactions.</li><li>We are always improving - We refine our processes, embrace better tools, and continuously look for ways to work smarter.</li></ul>Position SummaryThe Accounts Payable and Accounts Receivable Specialist supports Aura&rsquo;s accounting team by managing vendor bill processing, customer invoicing, billing inbox coordination, and payment tracking for assigned client accounts.This role is responsible for owning day-to-day AP/AR execution, including clearing billing inboxes, maintaining accurate transaction records, supporting vendor and customer communication, and monitoring outstanding balances.The AP/AR Specialist plays a key role in ensuring that financial activity is organized, timely, and well-documented, allowing the accounting team to complete reconciliations and month-end close efficiently.This is a part-time remote role, initially expected to require approximately 10 hours per week, with potential to grow as client needs expand.Core ResponsibilitiesBilling Inbox Management (Critical Function)<ul><li>Monitor and clear all emails from assigned client billing and invoicing inboxes</li><li>Review incoming vendor invoices, customer payments, and requests daily during working hours</li><li>Categorize and route emails appropriately (bill entry, client follow-up, internal escalation)</li><li>Maintain organized inbox structure (folders, read/unread status, tracking)</li><li>Ensure no billing-related communication is left unaddressed</li></ul>Accounts Payable (AP)<ul><li>Enter vendor bills and attach supporting documentation in the accounting system</li><li>Track vendor due dates and maintain accurate AP aging reports</li><li>Prepare payment batches for client approval</li><li>Assist with payment processing through approved platforms</li><li>Reconcile vendor statements and identify discrepancies</li><li>Follow up with vendors or clients to obtain missing invoices</li><li>Support vendor communication for balance tracking and clarification</li></ul>Accounts Receivable (AR)<ul><li>Generate and distribute customer invoices when requested</li><li>Record and apply incoming payments accurately</li><li>Maintain AR aging reports and monitor outstanding balances</li><li>Perform AR follow-ups, including sending payment reminders and tracking responses</li><li>Support balance chasing efforts in coordination with the client and accounting team</li><li>Document all communication related to outstanding invoices</li></ul>Transaction Coordination &amp; Documentation<ul><li>Ensure all transactions are properly documented and categorized</li><li>Maintain clear internal notes to support reconciliation and close processes</li><li>Flag discrepancies, unusual balances, or missing information</li><li>Escalate unresolved issues to the Accounting Manager or Accounting Associate</li><li>Support timely processing to align with monthly close deadlines</li></ul>Service Delivery ExpectationsThe AP/AR Specialist is expected to:<ul><li>Maintain consistent daily oversight of billing inboxes during working hours</li><li>Ensure all billing-related communication is addressed in a timely manner</li><li>Keep AP and AR records accurate and up to date</li><li>Follow Aura&rsquo;s documentation and workflow standards</li><li>Communicate professionally with vendors and customers</li><li>Support AR follow-up efforts without requiring constant escalation</li><li>Identify and flag issues proactively</li></ul>Responsiveness Standard: This role is expected to be responsive during standard working hours. Immediate responses are not required, but consistent same-day or next-business-day handling of items is expected.Scope of RoleThis role focuses on execution and coordination, not accounting analysis. The AP/AR Specialist does not perform:<ul><li>Bank or credit card reconciliations</li><li>Journal entries or accounting adjustments</li><li>Month-end close procedures</li><li>Financial statement preparation</li><li>Client advisory or financial strategy</li></ul>Success in This Role Looks Like<ul><li>Billing inboxes are consistently cleared with no backlog</li><li>Vendor bills and customer invoices are processed accurately and on time</li><li>AP and AR aging reports are always current</li><li>Outstanding balances are actively monitored and followed up on</li><li>Documentation is complete and easy for the accounting team to review</li><li>Minimal corrections are required during reconciliation and close</li><li>Communication with vendors and customers is clear and professional</li></ul>Qualifications<ul><li>Minimum 5 years of AP/AR or bookkeeping experience</li><li>Experience managing billing or invoicing inboxes preferred</li><li>Strong attention to detail and organizational skills</li><li>Ability to manage multiple client workflows simultaneously</li><li>Clear written communication skills</li><li>Comfortable working independently in a remote environment</li></ul>Preferred Technology Experience<ul><li>QuickBooks Online</li><li>Bill pay platforms such as Melio or Bill.com</li><li>Expense management tools such as Ramp</li><li>Email and inbox management systems</li><li>Task management tools such as ClickUp</li></ul>Benefits &amp; Working at Aura<ul><li>Fully remote work environment</li><li>Flexible part-time schedule</li><li>Opportunity for role growth as the company expands</li><li>Collaborative and supportive team environment</li><li>Exposure to a variety of industries and clients</li></ul>For eligible roles (based on hours and employment structure):<ul><li>Retirement plan with employer match</li><li>Health insurance support</li></ul>Team members at Aura are expected to:<ul><li>Follow established workflows and documentation standards</li><li>Communicate clearly with internal team members</li><li>Maintain accountability for assigned responsibilities</li><li>Contribute to a collaborative and solutions-oriented team environment</li></ul>Pay: $24.00 - $28.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Opportunities for advancement</li><li>Work from home</li></ul>Experience:<ul><li>bookkeeping/accounting: 5 years (Required)</li></ul>Work Location: Remote

Accounts Payable & Accounts Receivable Specialist (Part-Time)

ASAP GLASS & DOOR LLC

About UsASAP Glass &amp; Door is a growing commercial glass and door service company focused on delivering high-quality work with responsiveness and reliability. We support a wide range of clients and projects, and our accounting team plays a key role in keeping operations running smoothly.Position OverviewWe are seeking a detail-oriented and dependable AP/AR Specialist to manage day-to-day accounting functions, including invoicing, collections, and vendor payments. This role is critical to maintaining strong cash flow, accurate records, and positive relationships with both customers and vendors.Key ResponsibilitiesAccounts Receivable (AR):<ul><li>Generate and send customer invoices accurately and timely</li><li>Monitor aging reports and follow up on outstanding balances</li><li>Communicate professionally with customers regarding payment status</li><li>Apply payments and reconcile discrepancies</li></ul>Accounts Payable (AP):<ul><li>Review, code, and enter vendor invoices</li><li>Ensure proper approvals and documentation are in place</li><li>Process payments (checks, ACH, credit card)</li><li>Maintain vendor records and respond to inquiries</li></ul>General Accounting Duties:<ul><li>Reconcile accounts and assist with month-end close</li><li>Maintain organized and accurate financial records</li><li>Support job costing and project tracking as needed</li><li>Coordinate with operations team on billing and vendor issues</li></ul>Qualifications<ul><li>2+ years of AP/AR or general accounting experience</li><li>Experience in construction, service, or trade industry preferred</li><li>Strong attention to detail and organizational skills</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Proficiency in accounting software (QuickBooks, Sage, or similar)</li><li>Strong communication skills (written and verbal)</li></ul>What We&rsquo;re Looking For<ul><li>Self-starter who takes ownership of their work</li><li>Someone comfortable following up on payments and maintaining accountability</li><li>Team player who can work closely with both office staff and field operations</li><li>High level of integrity and professionalism</li></ul>Compensation &amp; Benefits<ul><li>Competitive pay based on experience</li><li>Health benefits, Paid Vacation, 401(k)</li><li>Stable, growing company with long-term opportunity</li></ul>How to ApplyPlease submit your resume and a brief introduction outlining your experience with AP/AR and accounting systems.ASAP Glass &amp; Door is an equal opportunity employer. We value professionalism, accountability, and a strong work ethic.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Accounts Payable / Accounts Receivable Specialist

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