architectural administrative assistant

dormakaba

<div>Position Overview 
dormakaba is seeking an Architectural Sales Representative remote based in the greater Sacramento area. This individual is responsible for effectively promoting dormakaba&rsquo;s entire North American portfolio of products, solutions, and services to architectural firms, design build firms and government architects. This is a sales position.
*This position covers Northern California and Reno, Nevada* 
HIRING SALARY RANGE: Base Salary $85,000 - $100,000 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) Plus, a generous Sales Incentive Compensation. Please visit our career site for more information on benefits.
What you will do 
<ul><li>Develop long-term architectural customers by creating relationships that reflect the best interests of the architects&rsquo; clients while also developing relationships with firms&rsquo; lead specification managers
</li><li>Develop short-term and long-term project pipelines to actively pursue with architectural firms
</li><li>Network with architects and industry leaders through local CSI (Construction Specification Institute), AIA (American Institute of Architects), and DHI (Door and Hardware Institute) events as well as other industry networking opportunities
</li><li>Collaborate with local territory team with sales alignment to ensure coverage for completed specifications
</li></ul>What we require 
<ul><li>Associate&rsquo;s degree in construction management, architectural design, engineering, business, or a related field and 3+ years of relevant experience or High School Diploma/GED with 6+ years relevant experience
</li><li>Current CDT (Construction Documents Technologist) and DHC (Door Hardware Consultant) certifications or ability to obtain within 12 months of hire
</li><li>Ability to travel up to 50% + within territory
</li>Excellent communication skills with the ability to collaborate effectively with internal and external customers and stakeholders at varying levels 
<li>
</li></ul>What we prefer 
<ul><li>Bachelor&rsquo;s degree in construction management, architectural design, engineering, business, or a related field
</li><li>Current AHC (Architectural Hardware Consultant) certification
</li><li>Prior experience utilizing Sandler sales methodology
</li><li>Familiarity with Customer Relationship Management Software (CRM) - Salesforce
</li></ul>What we offer 
 
 
<ul><li>Taking Care of our Employees on Day One with Medical, Dental, Vision, Life and Disability Insurance coverage options. No waiting periods!
</li><li>Your health is our priority, we offer Medical Wellness Programs to aid in your well-being
</li><li>Vacation and Personal Time Off
</li><li>We support your growing family; we provide Parental Leave for Moms and Dads!
</li><li>Wisely plan for your future with our 401k Matching plan beginning on Day One
</li><li>Supporting your career development with our Tuition Reimbursement Program
</li><li>Robust culture supporting internal advancement with our Learn and Grow Program
</li><li>24/7 access to over 15,000 LinkedIn Learning courses to assist in your professional development and to expand on your individual interests.
</li><li>Employee Assistance Programs
</li><li>Voluntary Legal Insurance
</li><li>Unlimited Referral Reward Bonuses
</li>Corporate Discounts for shopping, travel and more! 
<li>
</li></ul>Who we are 
 
 
We are at the heart of every place that matters. From automatic doors to cloud-based access management &ndash; as a leading global provider in the access solutions market for schools, banks, airports, hospitals, hotels, and many more, we enable seamless movement within secure, safe, and sustainable places. With over 160 years of experience and a focus on excellence and innovation, we offer exciting opportunities to grow in an environment where you can make a real impact. At dormakaba, you are encouraged to take initiative, develop your skills, and build your career alongside 16,000 experts worldwide who are setting industry standards every day. 
Work in a place where you matter &ndash; apply now!
#LI-JG1 #LI-Remote</div>

Architectural Services Representative - Sacramento

<div>Position Overview 
dormakaba is seeking an Architectural Sales Representative remote based in either the greater Tampa or Orlando Florida area. This individual is responsible for effectively promoting dormakaba&rsquo;s entire North American portfolio of products, solutions, and services to architectural firms, design build firms and government architects. This is a sales position.
*This position will cover the region of central to south Florida* 
HIRING SALARY RANGE: Base Salary $83,000 - $95,000 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) Plus, a generous Sales Incentive Compensation. Please visit our career site for more information on benefits.
What you will do 
<ul><li>Develop long-term architectural customers by creating relationships that reflect the best interests of the architects&rsquo; clients while also developing relationships with firms&rsquo; lead specification managers
</li><li>Develop short-term and long-term project pipelines to actively pursue with architectural firms
</li><li>Network with architects and industry leaders through local CSI (Construction Specification Institute), AIA (American Institute of Architects), and DHI (Door and Hardware Institute) events as well as other industry networking opportunities
</li><li>Collaborate with local territory team with sales alignment to ensure coverage for completed specifications
</li></ul>What we require 
<ul><li>Associate&rsquo;s degree in construction management, architectural design, engineering, business, or a related field and 3+ years of relevant experience or High School Diploma/GED with 6+ years relevant experience
</li><li>Current CDT (Construction Documents Technologist) and DHC (Door Hardware Consultant) certifications or ability to obtain within 12 months of hire
</li><li>Ability to travel up to 50% + within territory
</li>Excellent communication skills with the ability to collaborate effectively with internal and external customers and stakeholders at varying levels 
<li>
</li></ul>What we prefer 
<ul><li>Bachelor&rsquo;s degree in construction management, architectural design, engineering, business, or a related field
</li><li>Current AHC (Architectural Hardware Consultant) certification
</li><li>Prior experience utilizing Sandler sales methodology
</li><li>Familiarity with Customer Relationship Management Software (CRM) - Salesforce
</li></ul>What we offer 
 
 
<ul><li>Taking Care of our Employees on Day One with Medical, Dental, Vision, Life and Disability Insurance coverage options. No waiting periods!
</li><li>Your health is our priority, we offer Medical Wellness Programs to aid in your well-being
</li><li>Vacation and Personal Time Off
</li><li>We support your growing family; we provide Parental Leave for Moms and Dads!
</li><li>Wisely plan for your future with our 401k Matching plan beginning on Day One
</li><li>Supporting your career development with our Tuition Reimbursement Program
</li><li>Robust culture supporting internal advancement with our Learn and Grow Program
</li><li>24/7 access to over 15,000 LinkedIn Learning courses to assist in your professional development and to expand on your individual interests.
</li><li>Employee Assistance Programs
</li><li>Voluntary Legal Insurance
</li><li>Unlimited Referral Reward Bonuses
</li>Corporate Discounts for shopping, travel and more! 
<li>
</li></ul>Who we are 
 
 
We are at the heart of every place that matters. From automatic doors to cloud-based access management &ndash; as a leading global provider in the access solutions market for schools, banks, airports, hospitals, hotels, and many more, we enable seamless movement within secure, safe, and sustainable places. With over 160 years of experience and a focus on excellence and innovation, we offer exciting opportunities to grow in an environment where you can make a real impact. At dormakaba, you are encouraged to take initiative, develop your skills, and build your career alongside 16,000 experts worldwide who are setting industry standards every day. 
Work in a place where you matter &ndash; apply now!
#LI-JG1 #LI-Remote</div>

Architectural Services Representative - Florida

James E. Stroh, Architect, Inc.

Assistant/Support Staff should be available to work in-person at least 25 hours per week during normal business hours, preferably 30-40 hours. Please indicate AutoCAD, Photoshop, Sketchup, Excel, Word, Outlook, etc. experience and proficiency.Responsibilities<ul><li>Assists on projects and all tasks related to the hustle-n-bustle of an Architectural Office.</li><li>Assist with personal tasks and projects, such as shopping or gift arrangements.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and transportation.</li><li>Manage scheduling, appointments, and calendar for the executive.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Research and gather information on various topics, as requested.</li><li>Help prioritize and manage tasks to ensure deadlines are met.</li></ul>Qualifications<ul><li>No Experience Required (1-2 Years Preferred)</li><li>Able to work at least25 HRS Week (30-40 Preferred)</li><li>Willingness to learn</li><li>Able to Multi-Task</li><li>Comfortable with taking direction</li><li>Ability to prioritize and concurrently service multiple projects</li><li>Maintains effective communication with project team members</li><li>Interacts well with other disciplines and clients in a manner that builds productive relationships</li><li>Organized</li></ul>Qualifications (Not required but a plus)<ul><li>Knowledge of Building Department submittal process</li><li>Familiar IBC (California (CBC), Florida (FBC))</li><li>Experience with Construction Drawings</li><li>Previous Internships or Positions in the field of Architecture or Engineering</li></ul>Job Types: Full-time, Part-time, Temporary, InternshipPay: $15.00 - $18.00 per hourEducation:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>AutoCAD: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Required)</li></ul>Ability to Commute:<ul><li>Las Vegas, NV 89123 (Required)</li></ul>Work Location: In person

Architectural Assistant/Support Staff

Sawgrass Construction Group 

Overview Join our growing construction team as a Construction Administrative Assistant, where your organizational skills and proactive attitude will keep our projects running smoothly! In this vital role, you&rsquo;ll serve as the backbone of our office operations, providing essential administrative support to ensure efficient project workflows. Your enthusiasm and attention to detail will help foster a productive environment, supporting project managers, contractors, and clients alike. This paid position offers a fantastic opportunity to grow your career within the construction industry while honing your administrative expertise.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly</li><li>Maintain organized filing systems for project documents, contracts, and correspondence</li><li>Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and financial record keeping</li><li>Assist with calendar management and scheduling for project meetings, site visits, and client appointments</li><li>Enter data accurately into spreadsheets and project management software; perform regular data entry tasks</li><li>Proofread and review documents for accuracy before distribution; ensure all correspondence is clear and professional</li><li>Provide excellent customer support by addressing inquiries courteously and efficiently both via phone or email</li></ul>Requirements<ul><li>Proven office management or administrative experience in a fast-paced environment, preferably within construction or related fields</li><li>Strong computer literacy with proficiency in BUILDERTREND</li><li>Experience with bookkeeping software such as QuickBooks is highly desirable</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently</li><li>Bilingual abilities are a plus to assist diverse clients and team members</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems</li><li>Attention to detail in proofreading documents and maintaining accurate records</li><li>Personal assistant or office support experience demonstrating reliability and professionalism</li><li>Familiarity with clerical tasks such as filing, data entry, calendar management, and document proofreading</li></ul>Embark on a rewarding career journey where your administrative talents will make a real impact! We&rsquo;re dedicated to creating an inclusive environment that values your contributions while supporting your professional growth.Pay: $14.00 - $25.00 per hourPeople with a criminal record are encouraged to applyApplication Question(s):<ul><li>Are you a self-starter and self-sufficient?</li></ul>Experience:<ul><li>Office management: 2 years (Required)</li></ul>Work Location: In person

Construction Administrative Assistant

DK Architects

JOB SUMMARY DK Architects is a small architecture firm in Pompano Beach with a friendly, casual environment, dedicated to excellent design and services.We are looking for an Office Manager / Bookkeeper / Administrative Assistant to generally manage day-to-day office operations and provide clerical/administrative assistance with Architectural Projects.RESPONSIBILITIESGeneral Office<ul><li>Manage day-to-day office operations (phone, mail, supplies, etc.)</li><li>Maintain insurances, licenses, registrations, etc.</li><li>Assist Director</li><li>Assist with Marketing efforts</li></ul>Bookkeeping (QuickBooks)<ul><li>Accounts receivable/payable for office operations</li><li>Accounts receivable/payable for Architectural Projects</li><li>Bank deposits and recording all financial transactions</li><li>Reconciliations</li><li>Weekly Payroll</li><li>Federal and State Taxes (provide documents to accountant)</li><li>Vendor and Expense coding</li></ul>Architectural Project Assistance<ul><li>Proposals assistance (based on templates)</li><li>Billing assistance and payment tracking</li><li>Permitting assistance (DK will provide training)</li></ul>QUALIFICATIONS<ul><li>This position has no ceiling &ndash; the more you can do/learn, the better.</li><li>Previous experience working with Architectural or Construction firms is desirable.</li><li>Excellent verbal and written communication skills are required.</li><li>QuickBooks: High proficiency with knowledge of accounting principles and basic bookkeeping is mandatory.</li><li>Software: Office Suite (Excel, Word, Outlook and OneNote) proficiency is mandatory.</li><li>Data entry proficiency is mandatory.</li><li>Bachelor&rsquo;s degree is the minimum education requirement.</li><li>Web Site Maintenance is highly desirable but not required.</li></ul>Job Type: Full-timePay: $20.00 - $30.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you live within 15 miles of Pompano Beach 33060</li></ul>Experience:<ul><li>QuickBooks: 3 years (Required)</li></ul>Work Location: In person

Office Manager/Bookkeeper/Administrative Assistant

Kiewit

<div>
 
 Requisition ID:
 
 180252
 
 
 
 Job Level:
 
 Mid Level
 
 
 
 Home District/Group:
 
 Northern California District
 
 
 
 Department:
 
 Administration
 
 
 
 Market:
 
 Transportation
 
 
 
 Employment Type:
 
 Full Time
 
 
 Position Overview
 
 
 At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals &mdash; they&rsquo;re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won&rsquo;t find just anywhere. We&rsquo;re always pushing new limits. You can too. This role provides administrative and project support to active construction jobs and internal teams. The Administrative Assistant will manage multiple priorities simultaneously, support document workflows, and handle general administrative tasks.
 
 
 District Overview
 
 
 Kiewit&rsquo;s Northern California District is one of Kiewit&rsquo;s leading infrastructure districts specializing in various types of work in the heavy civil, power, transportation, and water resource markets. Although most of our work is regionally based in Northern California, we also pursue various projects across the west coast. We are looking for individuals who are passionate about infrastructure and committed to the construction industry and seek a long-term career.
 
 
 Location
 
 
 This position will be based in our district office in Fairfield, CA.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative support for assigned construction projects and internal teams.
 </li>
 <li>
 Support document workflows (submittals, revisions, tracking, uploads, naming conventions)as needed while ensuring accuracy and timeliness.
 </li>
 <li>
 Collaborating with and supporting team members, working on key projects and initiatives
 </li>
 <li>
 Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects
 </li>
 <li>
 Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
 </li>
 <li>
 Managing key expense reports, invoicing and purchasing card transactions
 </li>
 <li>
 Tracking budgets and preparing related reports for team and company use
 </li>
 <li>
 Managing and scheduling inter-group and cross-company meetings involving department staff
 </li>
 <li>
 Support additional administrative tasks as needed
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Prior administrative support experience required
 </li>
 <li>
 A bachelor's or associate&rsquo;s degree related to the role strongly preferred
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
 </li>
 <li>
 Previous track record of successfully meeting deadlines and project expectations
 </li>
 <li>
 Ability to work with people at all levels of the organization, including senior leadership, as needed
 </li>
 <li>
 Ability to maintain strict confidence of important, sensitive information and materials
 </li>
 <li>
 General familiarity with document workflows or document control processes, preferably in a construction or project-based environment
 </li>
 <li>
 Enthusiastic team player with an interest in helping the team stay connected and working effectively together
 
 
 
 </li>
 </ul>
 
 Other Requirements:
 
 
 
 <ul>
 <li>
 Regular, reliable attendance
 </li>
 <li>
 Work productively and meet deadlines timely
 </li>
 <li>
 Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
 </li>
 <li>
 Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
 </li>
 <li>
 Work during normal operating hours to organize and complete work within given deadlines.
 
 
 
 </li>
 </ul>
 Base Compensation: $55,000 - $65,000
 
 
 (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)
 
 
 
 We offer our fulltime staff employees a comprehensive benefits package that&rsquo;s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
 
 
 
 
 We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
 
</div>

Administrative Assistant - Civil Construction

L3Harris

<div>L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers&rsquo; mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.
L3Harris is the Trusted Disruptor in defense tech. With customers&rsquo; mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.
Job Title: Engineering Administrative Assistant
Job Code: 36228
Job Location: Palm Bay, FL
Job Schedule: 9/80: Employees work 9 out of every 14 days &ndash; totaling 80 hours worked &ndash; and have every other Friday off 
Job Description: 
L3Harris Technologies is seeking a highly organized, proactive, and detail‑oriented Administrative Assistant to provide comprehensive administrative support to Engineering Managers and senior leadership within the Intel &amp; Cyber Division. This role requires exceptional professionalism, integrity, judgment, and the ability to operate effectively in a fast‑paced, dynamic environment with multiple competing priorities. 
The ideal candidate is a resourceful self‑starter with strong interpersonal skills who can work independently or collaboratively, manage complex tasks, and maintain strict confidentiality. 
Essential Functions:
<ul><li>Provide administrative support to Engineering functional leadership</li><li>
Manage complex calendars, schedule and coordinate meetings, events, interviews, and appointments</li><li>
Prepare, edit, format, and publish reports, spreadsheets, presentations, memoranda, agendas, and other documents using Microsoft PowerPoint, Word, Excel, Outlook, and SharePoint</li><li>
Create, maintain, and organize databases, shared files, and functional discipline artifacts</li><li>
Coordinate travel; prepare itineraries; assist with timely expense report submissions</li><li>
Prioritize, track, and help drive completion of key deliverables; follow up on outstanding actions</li><li>
Conduct basic research and data analysis in support of program and organizational needs</li><li>
Support meetings and conferences, including logistics and food service arrangements</li><li>
Draft and prepare presentation materials for both internal and executive-facing reviews</li><li>
Distribute mail, packages, and paperwork; relay messages and provide information to callers</li><li>
Process overtime requests and support other administrative workflows</li><li>
Perform additional related duties as required to support leadership and engineering execution</li><li>
Ability to obtain US Government Clearance</li></ul>
Qualifications:<ul><li>
Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.</li></ul> 
Preferred Additional Skills:<ul><li>
Active Top Secret/SCI Security Clearance</li><li>
Proficiency with Microsoft Office tools including Outlook, PowerPoint, Word, SharePoint, and Excel, including experience with data manipulation and the creation / management of pivot tables</li><li>
Experience navigating Power BI dashboards and applying filters to support organizational analytics</li><li>
Experience supporting senior executives and/or senior government or Department of Defense stakeholders</li><li>
High energy, positive attitude, and collaborative mindset</li></ul> 
#LI-KT1
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English or Spanish. For information regarding your Right To Work, please click here for English or Spanish.</div>

Administration D - Engineering Administrative Assistant

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