architectural administrative assistant

Taher Sharif Real Estate LLC

<p>We are seeking a highly organized and detail-oriented Administrative Assistant to support the Building Management Section. The successful candidate will provide administrative and operational support to ensure the efficient management of building operations, maintenance activities, tenant services, documentation, and contractor coordination.</p><p><b>Key Responsibilities</b></p><p><b>Administrative Support</b></p><ul><li>Provide day-to-day administrative support to the Building Management team.</li><li>Prepare correspondence, reports, meeting minutes, presentations, and official documents.</li><li>Maintain accurate filing systems for contracts, maintenance records, permits, and service reports.</li><li>Manage incoming calls, emails, and inquiries, ensuring timely responses.</li><li>Schedule meetings, inspections, and appointments for the Building Management team.</li></ul><p><b>Building Operations Coordination</b></p><ul><li><b>Coordinate preventive and corr</b>ective maintenance requests.</li><li>Track work orders and follow up with maintenance teams and contractors.</li><li>Maintain records of building inspections, equipment servicing, and maintenance schedules.</li><li>Assist in monitoring service provider performance and contract compliance.</li><li>Coordinate access permits and service requests for contractors and vendors.</li></ul><p><b>Tenant &amp; Customer Service Support</b></p><ul><li>Serve as the first point of contact for tenant and occupant inquiries.</li><li>Handle complaints, maintenance requests, and service follow-ups.</li><li>Maintain tenant databases and communication records.</li><li>Assist in organizing tenant notices, circulars, and building announcements.</li></ul><p><b>Documentation &amp; Reporting</b></p><ul><li>Maintain building management databases and asset records.</li><li>Prepare monthly operational and maintenance reports.</li><li>Track budgets, invoices, purchase requests, and service agreements.</li><li>Ensure proper documentation of health, safety, and compliance records.</li><li>Support audits and inspections by maintaining accurate records.</li></ul><p><b>Procurement &amp; Vendor Coordination</b></p><ul><li>Assist with obtaining quotations and processing purchase requests.</li><li>Coordinate with suppliers and service providers regarding deliveries and services.</li><li>Monitor contract expiry dates and renewal schedules.</li><li>Maintain vendor databases and documentation.</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor's Degree or Diploma in Business Administration, Facilities Management, Property Management, or a related field.</li><li>Minimum 1&ndash;2 years of administrative experience, preferably in Real Estate, facilities management, property management, or building operations.</li><li>Experience working in Dubai/UAE is preferred.</li><li>Knowledge of building maintenance processes and contractor coordination is an advantage.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).</li><li>Strong organizational and document management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Ability to manage multiple tasks and meet deadlines.</li><li>Strong attention to detail and problem-solving skills.</li><li>Experience with ERP, CAFM, or property management systems is an advantage.</li><li>Professional, customer-focused, and capable of handling confidential information.</li></ul><p><b>Preferred Requirements</b></p><ul><li>Knowledge of UAE building regulations and facilities management practices.</li><li>Experience with contractor coordination and maintenance scheduling.</li><li>Familiarity with invoice processing, budgeting support, and procurement procedures.</li></ul><p><b>KPI / Performance Indicators</b></p><ul><li>Timely processing of maintenance requests.</li><li>Accuracy of records and documentation.</li><li>Response time to tenant inquiries.</li><li>Contractor coordination efficiency.</li><li>Compliance with reporting deadlines.</li><li>Customer/tenant satisfaction levels.</li></ul><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Experience:</p><ul><li>Real Estate: 1 year (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant – Building Management Section

Touro University New York

<div>Overview:
<div>
The Project Coordinator &amp; Grants Assistant provides executive level administrative support to the Senior Vice President of Operations. In addition, the incumbent will support various architecture and construction projects as a member of the Operations team, focusing on project management, and will provide support for the administration of grants at Touro University New York.</div>
Responsibilities:
<div>
Responsibilities include but are not limited to:</div><ul><li>
Executive level support to the Senior Vice President of Operations.</li><li>
General administrative support for the department of Operations and assignment to special projects as determined by SVP.</li><li>
Provide project support and assistance to the Operations team for architectural and construction projects.</li><li>
Requires communication and coordination with external firms and partners.</li><li>
Participates and attends meetings as needed.</li><li>
Creates files and follows-up with any missing documentation.</li><li>
Review documents maintain files as necessary.</li><li>
Meets and greets all visitors to the SVP Operations.</li><li>
Processes on-line documents, requisitions for Banner, subscriptions, imprint orders.</li><li>
Interacts with different departments and employees of all levels including upper level personnel.</li><li>
Prepares requisitions for department follows up on difficulties; keeps track of all orders by the department.</li><li>
Manages calendar and sets up appointments for the Senior Vice President.</li><li>
Ordering supplies typing memos, letters, and general correspondence.</li><li>
Entering and updating information into the system and creates reports.</li><li>
Screen grant applications and reporting materials for completeness and follow up with applicants as needed.</li><li>
Compile, maintain, and file all Grants reports, records, and other documents as required.</li></ul>
Qualifications:
<h4 class="jobSectionHeader"><b>Education/Experience</b></h4><ul><li>
Bachelor's degree preferred.</li><li>
Project management or project support courses/certification</li><li>
Previous experience with general office administrative responsibilities and procedures</li><li>
Project management or project support experience in a team based setting</li></ul><h4 class="jobSectionHeader"><b>
Knowledge/Skills/Abilities</b></h4><ul><li>
Familiarity with architectural design and construction projects</li><li>
Strong communication skills both oral and written</li><li>
Superior organization skills including ability to prioritize tasks and work with minimal direction</li><li>
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook.</li></ul><h4 class="jobSectionHeader"><b>
Travel</b></h4><ul><li>
Minimal travel primarily to NY campus locations as needed</li></ul><h4 class="jobSectionHeader"><b>
Working Conditions</b></h4><ul><li>
Able to lift up to 5 lbs.</li></ul>
Maximum Salary: USD $65,656.00/Yr. Minimum Salary: USD $52,525.00/Yr.</div>

Project Coordinator & Grants Assistant

Historic New England

<div><p><b>Historic New England (HNE) seeks a detail-oriented professional for the role of Advancement Assistant. </b><b>Through a combination of administrative support, donor communications, and gift administration, this position plays a critical role in ensuring a positive donor experience and supporting Historic New England's philanthropic goals.</b></p><br>
<p></p>
<p><b>
ESSENTIAL FUNCTIONS:</b></p>
<ul>
<li>Provides high-level administrative and operational support to Historic New England's fundraising programs, ensuring the efficient and accurate execution of development activities.</li>
<li>Gift processing and data entry, donor acknowledgment and stewardship communications, and the coordination of daily advancement office functions.</li>
<li>Manages timely and accurate entry of charitable contributions, assists with the drafting, production, and distribution of donor correspondence and stewardship materials, and helps maintain the integrity of donor records and fundraising data.</li>
<li>Provides exceptional customer service to donors, members, and volunteers, serving as a professional and responsive point of contact for inquiries and requests.</li>
<li>Provides development event support.</li></ul><br>
<p></p>
<p><b>
QUALIFICATIONS:</b></p>
<ul>
<li>Academic degree, or equivalent combination of skilled credentials to include a minimum two years of relevant job-related experience.<br>
</li>
<li>Ability to balance and manage competing priorities with flexibility.</li>
<li>Excellent internal and external customer service, interpersonal communication, and tact and diplomacy for interaction with high-level constituents.</li>
<li>Fully competent computer and technical skills, with a preference for experience with constituent management databases, and advanced working knowledge of MS Office Suite.</li>
<li>Ability to maintain a high level of confidentiality.</li>
<li>Excellent writing, editing, and proofreading skills.</li>
<li>Exceptional organizational skills and ability to thrive in a fast-paced setting while maintaining precise attention to formats, procedures, details, accuracy, punctuality, and quality.</li>
<li>Team player with the ability to work independently.<br>
</li>
<li>Valid driver&rsquo;s license and means of transportation.</li>
<li>Commitment to the values of diversity, equity, accessibility, and inclusion.</li></ul><br>
<p></p>
<p><b>
Other Duties</b></p>
<p>
Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</p><p></p><p><b><br>
About the Organization:</b></p>
<p>
Historic New England&mdash;founded as the Society for the Preservation of New England Antiquities in 1910&mdash;is the oldest, largest, and most comprehensive independent preservation organization in the United States. Historic New England welcomes the public to thirty-eight exceptional museums and landscapes, including several coastal farms.</p><p></p><p><br>
The organization operates a major collections and archives center in Haverhill, Massachusetts, and has the world&rsquo;s largest collection of New England artifacts, comprising more than 125,000 decorative arts and objects and 1.5 million archival documents including photographs, architectural drawings, manuscripts, and ephemera. Engaging education programs for youth, adults, and preservation professionals, and award-winning exhibitions and publications are offered in person and virtually. The Historic New England Preservation Easement program is a national leader and protects 127 privately owned historic properties throughout the region.</p><p></p><p><b><br>
To learn more, visit historicnewengland.org</b></p><p></p><p><i><br>
Historic New England is an equal opportunity employer and considers applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.</i></p></div>

Advancement Assistant

9Wood, Inc.

<p>Design Assist Specialist<br/></p><p>9Wood is a leading North American manufacturer of custom wood ceilings. We help architects, designers, and contractors bring distinctive wood ceiling ideas to life with clarity, speed, and practical support.<br/></p><p>The Design Assist Specialist plays an important role in that work. This position is a strong fit for someone with an interest in interior design, technical sales, customer support, and the construction process. You do not need to be an architect or engineer, but you should enjoy helping people clarify what they need, understand what is possible, and move projects forward.<br/></p><p>Work at 9Wood<br/></p><p>Architects and designers often need support when specifying a custom wood ceiling. Acoustical subcontractors also need clear pricing, installation, and technical guidance. In this role, you will support both groups, working closely with our sales, estimating, engineering, customer service, and project management teams.<br/></p><p>We are building a stronger position in our niche market through what we call Custom Made Fast. &quot;Custom&quot; means designers can choose from millions of possible configurations. &quot;Fast&quot; means we provide reliable quoting, drafting, and fabrication support so projects can move with greater confidence and less friction.<br/></p><p>Visit our website to see examples of installed projects made possible through this work.<br/></p><p>What's on offer<br/></p><p>9Wood is an employee-owned company through an Employee Stock Ownership Plan, or ESOP. Employee ownership is one expression of our commitment to the welfare of our people.<br/></p><p>No job or company is perfect. But we consistently hear from employees that there is something special about 9Wood. One example is our commitment to open-book reporting. Each month, we review the company's financials with employees - the good, the bad, and the ugly - so everyone understands the financial score.<br/></p><p>Benefits include:<br/></p><p>Competitive annual salary: $52,925&ndash;$73,774, depending on experience<br/>Paid holidays and PTO that increases with tenure<br/>401(k) program with all fees paid<br/>Employee Stock Ownership Plan retirement program<br/>Medical and dental insurance for employees and immediate family<br/>Health Savings Account and Health Reimbursement Account options<br/>Life insurance<br/>Commuter benefits<br/>Continuing education benefits<br/>Monthly financial meetings with all employees<br/></p><p>About the role<br/></p><p>This role is about more than helping designers actualize wood ceiling ideas. It is about helping customers find solutions that deliver strong value, are realistic to produce, and fit within 9Wood's established standards.<br/></p><p>You will work with sales and design engineering to develop project solutions, answer technical questions, and provide warm, helpful guidance to customers and partners.<br/></p><p>In practice, this means you will:<br/></p><p>Facilitate discovery and requirements meetings to understand customer needs and determine whether the project fits within 9Wood's standards and capabilities.<br/>Work with estimating, engineering, and customer service teams to help design and quote the specified solution.<br/>Provide clear and complete handoffs to project management, then help customers and distributor representatives set realistic expectations.<br/></p><p>Skills and attributes that will help you thrive<br/></p><p>Interest in interior design, architecture, technical sales, or construction<br/>Ability to communicate clearly, warmly, and professionally with customers and internal teams<br/>Practical judgment about what work we can and should accept<br/>Negotiation and communication skills to respectfully redirect or decline work that does not fit<br/>General understanding of the commercial construction industry and its challenges<br/>Direct or related exposure to the architecture and design industry preferred<br/>Experience working in a CRM preferred<br/></p><p>How to apply<br/></p><p>Please apply through this posting. Include your resume and a cover letter explaining why you believe you are a good fit for this role.<br/></p><p>9Wood is a proud equal opportunity employer. We are a drug-free, EEO employer committed to a diverse workforce. We consider all qualified candidates regardless of race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, political affiliation, veteran status, or any other protected status.<br/></p><p>Pay: $52,925.00 - $73,774.00 per year<br/></p>

Architectural Design Assist Specialist

STYRO Insulation Mat. Ind. LLC

<p><b>Key Responsibilities</b></p><ul><li>Prepare technical submittals, material submissions, and project documentation.</li><li>Review project drawings, specifications, and technical requirements.</li><li>Assist in preparing shop drawings and quantity take-offs.</li><li>Coordinate with consultants, contractors, clients, and internal departments.</li><li>Maintain records of technical approvals and project correspondence.</li><li>Support the sales and project teams with technical information.</li><li>Ensure timely submission of project-related documents.</li><li>Perform other technical and administrative tasks as assigned.</li></ul><p><b>Requirements</b></p><ul><li>Bachelor's Degree in Civil Engineering, Mechanical Engineering, Architectural Engineering, or a related field.</li><li><b>Fresh graduates are welcome to apply.</b></li><li>Basic knowledge of AutoCAD and Microsoft Office.</li><li>Ability to read and understand engineering drawings is an advantage.</li><li>Strong communication and organizational skills.</li><li>Good command of English (written and spoken).</li><li>Eagerness to learn and develop within a technical environment.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Office Engineer - Technical (Male)

Rowland + Broughton

<div><div>Project Managers are &lsquo;the pulse&rsquo; of R+B! Project Managers leave a lasting impression with our clients, create trusting relationships, and deliver the best project performance.</div><div>
</div><div><div><div><div><h2 class="jobSectionHeader"><b>Position Responsibilities</b></h2>
</div><div><ul><li>Direct the design of their projects based on frequent interaction with and direction from R+B Leadership</li>
<li>Manage all project efforts, including administrative, design, and technical efforts</li>
<li>Develop the project Work Plan, including its preparation, implementation, maintenance, accountability, and progress communication with R+B leadership</li>
<li>Communicate expected standards and implementing a quality control plan on every project</li>
<li>Ensure project start-up and close-out are properly executed</li>
<li>Ensure financial performance of projects (on time, on budget, and fee collection efforts)</li>
<li>Create scope of work, fee estimates, proposals, client and consultant contracts, and monitoring, revising, and adjusting the same throughout the project</li>
<li>Be the primary liaison and contact with clients, including day-to-day interaction and communication</li>
</ul></div></div></div></div><div><div><div><div><h2 class="jobSectionHeader"><b>Position Qualifications</b></h2>
</div><div><ul><li>7 to 9+ years of experience or demonstrated equivalence</li>
<li>Bachelor&rsquo;s degree in architecture, interior design, or related degree from an accredited program</li>
<li>Manages small- to medium-scope projects of conventional complexity, including multiple projects simultaneously if appropriate, and may assist other Project Managers with their projects (scope size may vary based on need at the<br>
time)</li>
<li>Exercises independent judgment in the evaluation of and response to typical and conventional project management problems, and seeks and receives guidance on unusual or complex situations</li>
<li>Receives guidance on scope, schedule, contractual, administrative, personnel, and strategic topics from more experience staff</li>
<li>Demonstrates sound competence in conventional architectural principles and practices regarding both design and technical issues and in developing a team</li>
<li>Proficient in Revit, AutoCAD, Photoshop, 3D modeling, rendering, SketchUp, Adobe Creative Suite, and Microsoft Office</li></ul></div></div></div></div></div>

Project Manager

هيئة الطرق والمواصلات

<div><p>معماري أول- تصميم القطارات - (26001499)</p><div><p><b>
الوصف الوظيفي</b></p><div></div><p><br>
Job Purpose</p><p>
Lead the development, review, and governance of architectural design for Rail projects, ensuring functional integration, sustainability, stakeholder alignment, and compliance with RTA standards. Serve as the architectural discipline lead through planning, procurement, and technical oversight of rail infrastructure design.</p><p></p><p><br>
Roles and Responsibilities Accountabilities:</p><p>
Strategy</p><p>
Develop and manage pre- and post-contract architectural design concepts aligned with RTA&rsquo;s transportation goals, sustainability directives, and long-term project vision.</p><p>
Contribute to the technical review of rail-related legislation, planning regulations, and investment-linked projects, ensuring legal compliance and alignment with RTA&rsquo;s strategic objectives.</p><p>
 Lead architectural input for Planning &amp; Development Manuals, design guidelines, and Rail Agency standards to ensure consistency and excellence across all rail infrastructure projects.</p><p>
 Incorporate sustainability strategies and environmental design principles into architectural works, embedding sustainability, green economy, and value-engineering principles to optimize lifecycle costs.</p><p>
Operations</p><p>
 Oversee architectural deliverables including station design, signage, wayfinding, landscaping, and intermodal interfaces ensuring compliance with codes, accessibility standards, and stakeholder requirements.</p><p>
 Review the acoustic design, noise and vibration control measures, and fit-out guidelines, providing detailed feedback. Additionally, evaluate the advertisement and retail strategies for rail projects, offering insights in collaboration with internal departments.</p><p>
 Provide architectural consultation and cross-functional support to other engineering disciplines throughout pre- and post-contract phases, ensuring integrated design solutions.</p><p>
 Review consultants for RFPs/Bids, developer proposals, and design submissions, validating compliance with architectural standards, value engineering, and operational performance targets.</p><p>
 Review and provide feedback on design submissions for all rail projects, including elevated stations, underground stations, interchange stations, and station context planning.</p><p>
 Support the architectural quality control during execution and handover, ensuring snag resolution, and adherence to Defect Notification Period (DNP) obligations.</p><p>
 Ensure HSQE requirements related to architectural elements are implemented across all design and construction stages.</p><p>
Capture lessons learned from the project initiation stage through to the defect notification period.</p><p>
Product / Process Improvement</p><p>
 Lead the preparation, review, and continuous update of internal architectural design manuals and documentation frameworks in line with international best practices.</p><p>
 Consider user complaints and contextual improvements to enhance architectural station's usability, customer experience, and operational efficiency.</p><p>
 Capture and integrate lessons learned from completed projects, feeding back into design frameworks and institutional knowledge to improve future delivery.</p><p>
Physical Working Conditions</p><p>
 Conduct site inspections, material testing validations, and walk-throughs during design and construction phases to ensure compliance with approved architect</p><div><br>
</div></div><div><p><b>
المؤهلات و المهارات</b></p><div></div><p><br>
Qualifications</p><p>
Bachelor's degree/ Master&rsquo;s degree in Architecture</p><p>
6+ Years in case of Master&rsquo;s degree (8+ years in case of Bachelor&rsquo;s degree)</p><div><br>
</div></div><div><b>
فئة الوظيفة</b><b>:</b> هندسة معمارية</div><div><b>
جهة العمل</b><b>:</b> هيئة الطرق والمواصلات</div><div><b>
الإدارة</b><b>:</b> تخطيط و تطوير مشاريع القطارات</div><div><b>
المستوى التعليمي</b><b>:</b> بكالوريوس</div><div><b>
الجنسية المطلوبة</b><b>:</b> اماراتي</div><div><b>
الراتب الشهري</b><b>:</b> غير محدد</div><div><b>
طبيعة الدوام</b><b>:</b> دوام كامل</div><div><b>
تاريخ الإعلان</b><b>:</b> 31-05-2026</div><div><b>
تاريخ سحب الإعلان عن الوظيفة</b><b>:</b> 30-06-2026</div></div>

معماري أول- تصميم القطارات

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