architectural administrative assistant

The Desert Highlands Association

<div>Description:

CAREERS AT DESERT HIGHLANDS GOLF CLUB/ASSOCIATION!
Desert Highlands is a premier private residential golf community in Scottsdale, Arizona. Our Architecture &amp; Design Review team ensures that every home and lot reflects the highest standards of design, construction, and environmental stewardship. We are seeking a detail-oriented and motivated Architecture Assistant to assist us in documenting, cataloging, and preserving the architectural history of all 563 lots in our community.
Mission: We provide exceptional experiences that instill pride in our community.
Vision: Desert Highlands strives to be recognized as the finest member owned club community in the Nation.
Core Values: Respect, Heritage, Dynamic, Community, Excellence, &amp; Integrity
Job Description
As the Seasonal Architectural Review Assistant, you will work closely with the Director of Design Review and community leadership to capture and organize lot-specific construction, renovation, and design history. This role is hands-on and research-focused, offering you an opportunity to apply your architectural education in a real-world HOA and residential design context.
You will interview the Director of Design Review using a structured questionnaire, review existing lot files, and enter all data into HOA Life&trade;, the Association&rsquo;s management platform. Your work will create the first comprehensive digital catalog of the community&rsquo;s architectural history.
Key Responsibilities<ul><li>
Conduct structured interviews with the Director of Design Review to capture knowledge for each lot.</li><li>
Review, organize, and digitize existing lot files (construction plans, permits, variances, landscaping documents, etc.).</li><li>
Enter structured data and upload documents into HOA Life for all 563 lots.</li><li>
Maintain accuracy, consistency, and confidentiality while handling sensitive information.</li><li>
Work under supervision of the Project Lead and provide weekly progress updates.</li><li>
Assist in creating a long-term Standard Operating Procedure (SOP) for maintaining architectural records.</li></ul>
Requirements:

Qualifications<ul><li>
Great Opportunity for a current student (or recent graduate) pursuing a degree in Architecture, Architectural Studies, Construction Management, Urban Planning, or related field.</li><li>
Strong organizational skills and attention to detail.</li><li>
Comfortable conducting structured interviews and taking thorough notes.</li><li>
Proficient with Microsoft Office, Google Suite, and basic database entry.</li><li>
Ability to read and understand architectural/landscape drawings (preferred but not required).</li><li>
Excellent verbal and written communication skills.</li><li>
Self-motivated, reliable, and able to work independently with guidance.</li></ul>
Learning Opportunities<ul><li>
Gain practical experience in residential design review processes.</li><li>
Learn how architectural history and compliance records are managed in a large HOA community.</li><li>
Exposure to real-world architectural documentation and governance.</li><li>
Work directly with an experienced design review professional in the field.</li></ul></div>

Seasonal Architectural Review Assistant

James E. Stroh, Architect, Inc.

Assistant/Support Staff should be available to work in-person at least 25 hours per week during normal business hours, preferably 30-40 hours. Please indicate AutoCAD, Photoshop, Sketchup, Excel, Word, Outlook, etc. experience and proficiency.Responsibilities<ul><li>Assists on projects and all tasks related to the hustle-n-bustle of an Architectural Office.</li><li>Assist with personal tasks and projects, such as shopping or gift arrangements.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and transportation.</li><li>Manage scheduling, appointments, and calendar for the executive.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Research and gather information on various topics, as requested.</li><li>Help prioritize and manage tasks to ensure deadlines are met.</li></ul>Qualifications<ul><li>No Experience Required (1-2 Years Preferred)</li><li>Able to work at least25 HRS Week (30-40 Preferred)</li><li>Willingness to learn</li><li>Able to Multi-Task</li><li>Comfortable with taking direction</li><li>Ability to prioritize and concurrently service multiple projects</li><li>Maintains effective communication with project team members</li><li>Interacts well with other disciplines and clients in a manner that builds productive relationships</li><li>Organized</li></ul>Qualifications (Not required but a plus)<ul><li>Knowledge of Building Department submittal process</li><li>Familiar IBC (California (CBC), Florida (FBC))</li><li>Experience with Construction Drawings</li><li>Previous Internships or Positions in the field of Architecture or Engineering</li></ul>Job Types: Full-time, Part-time, Temporary, InternshipPay: $15.00 - $18.00 per hourEducation:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>AutoCAD: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Required)</li></ul>Ability to Commute:<ul><li>Las Vegas, NV 89123 (Required)</li></ul>Work Location: In person

Architectural Assistant/Support Staff

dormakaba

<div>Position Overview 
dormakaba is seeking an Architectural Sales Representative remote based in the greater Sacramento area. This individual is responsible for effectively promoting dormakaba&rsquo;s entire North American portfolio of products, solutions, and services to architectural firms, design build firms and government architects. This is a sales position.
*This position covers Northern California and Reno, Nevada* 
HIRING SALARY RANGE: Base Salary $85,000 - $100,000 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) Plus, a generous Sales Incentive Compensation. Please visit our career site for more information on benefits.
What you will do 
<ul><li>Develop long-term architectural customers by creating relationships that reflect the best interests of the architects&rsquo; clients while also developing relationships with firms&rsquo; lead specification managers
</li><li>Develop short-term and long-term project pipelines to actively pursue with architectural firms
</li><li>Network with architects and industry leaders through local CSI (Construction Specification Institute), AIA (American Institute of Architects), and DHI (Door and Hardware Institute) events as well as other industry networking opportunities
</li><li>Collaborate with local territory team with sales alignment to ensure coverage for completed specifications
</li></ul>What we require 
<ul><li>Associate&rsquo;s degree in construction management, architectural design, engineering, business, or a related field and 3+ years of relevant experience or High School Diploma/GED with 6+ years relevant experience
</li><li>Current CDT (Construction Documents Technologist) and DHC (Door Hardware Consultant) certifications or ability to obtain within 12 months of hire
</li><li>Ability to travel up to 50% + within territory
</li>Excellent communication skills with the ability to collaborate effectively with internal and external customers and stakeholders at varying levels 
<li>
</li></ul>What we prefer 
<ul><li>Bachelor&rsquo;s degree in construction management, architectural design, engineering, business, or a related field
</li><li>Current AHC (Architectural Hardware Consultant) certification
</li><li>Prior experience utilizing Sandler sales methodology
</li><li>Familiarity with Customer Relationship Management Software (CRM) - Salesforce
</li></ul>What we offer 
 
 
<ul><li>Taking Care of our Employees on Day One with Medical, Dental, Vision, Life and Disability Insurance coverage options. No waiting periods!
</li><li>Your health is our priority, we offer Medical Wellness Programs to aid in your well-being
</li><li>Vacation and Personal Time Off
</li><li>We support your growing family; we provide Parental Leave for Moms and Dads!
</li><li>Wisely plan for your future with our 401k Matching plan beginning on Day One
</li><li>Supporting your career development with our Tuition Reimbursement Program
</li><li>Robust culture supporting internal advancement with our Learn and Grow Program
</li><li>24/7 access to over 15,000 LinkedIn Learning courses to assist in your professional development and to expand on your individual interests.
</li><li>Employee Assistance Programs
</li><li>Voluntary Legal Insurance
</li><li>Unlimited Referral Reward Bonuses
</li>Corporate Discounts for shopping, travel and more! 
<li>
</li></ul>Who we are 
 
 
We are at the heart of every place that matters. From automatic doors to cloud-based access management &ndash; as a leading global provider in the access solutions market for schools, banks, airports, hospitals, hotels, and many more, we enable seamless movement within secure, safe, and sustainable places. With over 160 years of experience and a focus on excellence and innovation, we offer exciting opportunities to grow in an environment where you can make a real impact. At dormakaba, you are encouraged to take initiative, develop your skills, and build your career alongside 16,000 experts worldwide who are setting industry standards every day. 
Work in a place where you matter &ndash; apply now!
#LI-JG1 #LI-Remote</div>

Architectural Services Representative - Sacramento

<div>Position Overview 
dormakaba is seeking an Architectural Sales Representative remote based in either the greater Tampa or Orlando Florida area. This individual is responsible for effectively promoting dormakaba&rsquo;s entire North American portfolio of products, solutions, and services to architectural firms, design build firms and government architects. This is a sales position.
*This position will cover the region of central to south Florida* 
HIRING SALARY RANGE: Base Salary $83,000 - $95,000 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) Plus, a generous Sales Incentive Compensation. Please visit our career site for more information on benefits.
What you will do 
<ul><li>Develop long-term architectural customers by creating relationships that reflect the best interests of the architects&rsquo; clients while also developing relationships with firms&rsquo; lead specification managers
</li><li>Develop short-term and long-term project pipelines to actively pursue with architectural firms
</li><li>Network with architects and industry leaders through local CSI (Construction Specification Institute), AIA (American Institute of Architects), and DHI (Door and Hardware Institute) events as well as other industry networking opportunities
</li><li>Collaborate with local territory team with sales alignment to ensure coverage for completed specifications
</li></ul>What we require 
<ul><li>Associate&rsquo;s degree in construction management, architectural design, engineering, business, or a related field and 3+ years of relevant experience or High School Diploma/GED with 6+ years relevant experience
</li><li>Current CDT (Construction Documents Technologist) and DHC (Door Hardware Consultant) certifications or ability to obtain within 12 months of hire
</li><li>Ability to travel up to 50% + within territory
</li>Excellent communication skills with the ability to collaborate effectively with internal and external customers and stakeholders at varying levels 
<li>
</li></ul>What we prefer 
<ul><li>Bachelor&rsquo;s degree in construction management, architectural design, engineering, business, or a related field
</li><li>Current AHC (Architectural Hardware Consultant) certification
</li><li>Prior experience utilizing Sandler sales methodology
</li><li>Familiarity with Customer Relationship Management Software (CRM) - Salesforce
</li></ul>What we offer 
 
 
<ul><li>Taking Care of our Employees on Day One with Medical, Dental, Vision, Life and Disability Insurance coverage options. No waiting periods!
</li><li>Your health is our priority, we offer Medical Wellness Programs to aid in your well-being
</li><li>Vacation and Personal Time Off
</li><li>We support your growing family; we provide Parental Leave for Moms and Dads!
</li><li>Wisely plan for your future with our 401k Matching plan beginning on Day One
</li><li>Supporting your career development with our Tuition Reimbursement Program
</li><li>Robust culture supporting internal advancement with our Learn and Grow Program
</li><li>24/7 access to over 15,000 LinkedIn Learning courses to assist in your professional development and to expand on your individual interests.
</li><li>Employee Assistance Programs
</li><li>Voluntary Legal Insurance
</li><li>Unlimited Referral Reward Bonuses
</li>Corporate Discounts for shopping, travel and more! 
<li>
</li></ul>Who we are 
 
 
We are at the heart of every place that matters. From automatic doors to cloud-based access management &ndash; as a leading global provider in the access solutions market for schools, banks, airports, hospitals, hotels, and many more, we enable seamless movement within secure, safe, and sustainable places. With over 160 years of experience and a focus on excellence and innovation, we offer exciting opportunities to grow in an environment where you can make a real impact. At dormakaba, you are encouraged to take initiative, develop your skills, and build your career alongside 16,000 experts worldwide who are setting industry standards every day. 
Work in a place where you matter &ndash; apply now!
#LI-JG1 #LI-Remote</div>

Architectural Services Representative - Florida

Sawgrass Construction Group 

Overview Join our growing construction team as a Construction Administrative Assistant, where your organizational skills and proactive attitude will keep our projects running smoothly! In this vital role, you&rsquo;ll serve as the backbone of our office operations, providing essential administrative support to ensure efficient project workflows. Your enthusiasm and attention to detail will help foster a productive environment, supporting project managers, contractors, and clients alike. This paid position offers a fantastic opportunity to grow your career within the construction industry while honing your administrative expertise.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly</li><li>Maintain organized filing systems for project documents, contracts, and correspondence</li><li>Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and financial record keeping</li><li>Assist with calendar management and scheduling for project meetings, site visits, and client appointments</li><li>Enter data accurately into spreadsheets and project management software; perform regular data entry tasks</li><li>Proofread and review documents for accuracy before distribution; ensure all correspondence is clear and professional</li><li>Provide excellent customer support by addressing inquiries courteously and efficiently both via phone or email</li></ul>Requirements<ul><li>Proven office management or administrative experience in a fast-paced environment, preferably within construction or related fields</li><li>Strong computer literacy with proficiency in BUILDERTREND</li><li>Experience with bookkeeping software such as QuickBooks is highly desirable</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently</li><li>Bilingual abilities are a plus to assist diverse clients and team members</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems</li><li>Attention to detail in proofreading documents and maintaining accurate records</li><li>Personal assistant or office support experience demonstrating reliability and professionalism</li><li>Familiarity with clerical tasks such as filing, data entry, calendar management, and document proofreading</li></ul>Embark on a rewarding career journey where your administrative talents will make a real impact! We&rsquo;re dedicated to creating an inclusive environment that values your contributions while supporting your professional growth.Pay: $14.00 - $25.00 per hourPeople with a criminal record are encouraged to applyApplication Question(s):<ul><li>Are you a self-starter and self-sufficient?</li></ul>Experience:<ul><li>Office management: 2 years (Required)</li></ul>Work Location: In person

Construction Administrative Assistant

Elevated Custom Homes

Construction Administrative AssistantThe Woodlands, TX | Office-Based with Occasional Site VisitsStarting at $50,000/year | Full-TimeAbout the RoleWe are looking for a resourceful, detail-oriented Construction Administrative Assistant to support our leadership team and help keep our construction operations running smoothly. This is a hands-on, varied role perfect for someone who is highly organized, proactive, and comfortable juggling both office tasks and field-related responsibilities. No two days will look the same.Key ResponsibilitiesAdministrative and Executive Support:<ul><li>Manage calendars, scheduling, and correspondence for leadership</li></ul><ul><li>Prepare documents, reports, and presentations as needed</li></ul><ul><li>Print and organize signage, marketing materials, and job site documents</li></ul><ul><li>Maintain organized filing systems, both digital and physical</li></ul><ul><li>Handle a variety of operational tasks as directed by leadership</li></ul>Construction Operations Support:<ul><li>Follow up with vendors, subcontractors, and suppliers on outstanding items</li></ul><ul><li>Coordinate and track inspections, ensuring nothing falls through the cracks</li></ul><ul><li>Manage warranty coordination and maintain warranty records</li></ul><ul><li>Communicate with Centerpoint Energy and manage utility account setup, transfers, and service requests</li></ul><ul><li>Track and manage utility accounts across multiple properties and job sites</li></ul><ul><li>Assist with permit tracking and project documentation</li></ul><ul><li>Conduct occasional site visits in the greater Houston area as needed</li></ul>Qualifications<ul><li>3 to 5 years of experience in an administrative, construction, or operations support role</li></ul><ul><li>Prior experience in the construction or real estate industry strongly preferred</li></ul><ul><li>Comfortable making calls and following up persistently with vendors, utilities, and inspectors</li></ul><ul><li>Proficient in Microsoft Office Suite</li></ul><ul><li>Familiarity with construction management software such as Procore or Buildertrend is a plus</li></ul><ul><li>Bilingual in English and Spanish is a plus</li></ul><ul><li>Exceptionally organized with strong attention to detail</li></ul><ul><li>Strong written and verbal communication skills</li></ul><ul><li>Self-starter who can manage multiple priorities with minimal supervision</li></ul><ul><li>Valid driver&rsquo;s license and reliable transportation for occasional site visits</li></ul>What We Offer<ul><li>Starting salary of $50,000 plus expense allowance</li></ul><ul><li>Opportunity to grow within a thriving construction organization</li></ul><ul><li>Supportive and fast-paced team environment</li></ul><ul><li>Based in The Woodlands with exposure to projects across the Houston area</li></ul>We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran status.Job Type: Full-timePay: From $50,000.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in The Woodlands, TX 77380

Mullins Mechanical

<div>Preconstruction Administrative Assistant

 The Preconstruction Administrative Assistant (PCAA) provides administrative and documentation support to the Preconstruction Department as a whole, rather than being assigned to a single project. This role supports estimating, budgeting, proposal development, bid coordination, and internal preconstruction processes across multiple pursuits. Our projects are often in industrial and manufacturing environments, such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, and other large commercial facilities. We are a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, and metal fabrication.

The PCAA is vital to the successful achievement of Mullins Mechanical &amp; Welding's mission, vision, and strategic initiatives. This job description is intended to be a general overview of the primary responsibilities of this position. It is not intended to be all-encompassing, and the employee may be required to perform other duties and responsibilities as needed to meet the ongoing needs of the organization.

Responsibilities:
<ul>
<li>Provide administrative support to the Preconstruction team, including estimators, preconstruction managers, and department leadership.</li>
<li>Collect, organize, and maintain preconstruction documentation such as bid invitations, vendor and subcontractor quotes, material takeoff reports, estimate documentation, and scope documents.</li>
<li>Assist with bid and proposal preparation, including compiling exhibits, narratives, schedules, and other required documents.</li>
<li>Maintain a complete Preconstruction Calendar to track bid due dates, addenda, clarifications, and submission requirements across multiple projects.</li>
<li>Utilize Building Connected Software to coordinate communication with vendors, subcontractors, suppliers, and internal teams to collect pricing, qualifications, and required pre-bid documentation.</li>
<li>Utilize Salesforce Software to assist with input and maintenance of data in estimating, project management, and document control systems.</li>
<li>Maintain preconstruction filing systems in accordance with company standards.</li>
<li>Support handoff from preconstruction to operations by organizing estimate summaries, scope clarifications, assumptions, and project start-up documentation.</li>
<li>Prepare meeting materials, agendas, and notes for preconstruction meetings as needed.</li>
<li>Assist with reporting and tracking of preconstruction metrics such as bid volume, win/loss data, and workload forecasting.</li>
<li>Perform general administrative duties including scheduling, correspondence, document formatting, and internal coordination.</li>
<li>Ability to work remotely and manage work load in an independent environment.</li>
</ul>
Qualifications:
<ul>
<li>Excellent organizational, documentation, and time-management skills with the ability to manage multiple priorities.</li>
<li>Strong written and verbal communication skills to interface with internal teams, vendors, subcontractors, and clients.</li>
<li>Proficiency in Microsoft Office applications; familiarity with construction software such as estimating platforms, Procore, and Bluebeam is a plus.</li>
<li>Strong attention to detail and problem-solving skills.</li>
<li>Ability to work in a fast-paced, deadline-driven preconstruction environment.</li>
</ul><div>
Join Us 
Mullins Mechanical ranked #243 on the 2024 ENR Top Specialty Contractors list, #48 in the Nation and #5 in the Southeast among Firms in Mechanical. We're proud to be one of the fastest growing privately held companies in America. We're a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, fire protection, and metal fabrication. Our projects are often in industrial and heavy commercial environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, data centers, and other large facilities.</div></div>

Administrative Assistant - Pre-Construction (Remote)

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10000 architectural administrative assistant jobs Near Me

Seasonal Architectural Review Assistant

Architectural Assistant/Support Staff

Architectural Services Representative - Sacramento

Architectural Services Representative - Florida

Construction Administrative Assistant

Construction Administrative Assistant

Administrative Assistant - Pre-Construction (Remote)