architectural administrative assistant

Ladun 

Job Title: Architectural Works Supervisor &ndash; For a Leading CompanyQualification: Bachelor&rsquo;s Degree in ArchitectureExperience: 15 years in construction and engineering, with the last 5 years managing architectural works in large, multi-disciplinary projectsProject Experience: Experience in projects including towers, malls, cinemas, or large administrative buildings. Responsible for supervision and coordination of architectural activities according to plans and schedulesSkills &amp; Competencies: Proficient in computer use and basic engineering drawing software. Professional proficiency in Arabic and EnglishTo Apply: Please send your CV to: career@ladun.sa&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;

Architectural Works Supervisor

Crystal Fit Contracting LLC

Job Opening: Administrative Assistant &ndash; Interior Fit-out Location: Al Quoz Industrial Area 3, Dubai, UAE Availability: Immediate joiners preferred Visa Status: Candidates with own visa preferredCrystal Fit Contracting LLC is a fast-growing interior fit-out company based in Dubai, delivering high-quality turnkey solutions across commercial, residential, and retail sectors. We are currently seeking a proactive and detail-oriented Administrative Assistant to support our Accounts, HR and Operations teams.Key Responsibilities:<ul><li>Provide daily administrative support to accounts, HR and Operations to ensure smooth workflow.</li><li>Manage documentation, data entry, filing, and record-keeping.</li><li>Coordinate with internal departments to gather required information and documents.</li><li>Ensure all tasks are completed with accuracy, efficiency, and professionalism.</li><li>Maintain a clean, organized, and efficient office environment.</li></ul>Requirements:<ul><li>2&ndash;3 years of experience in a similar administrative role, ideally supporting HR and/or operations.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Gmail).</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask, prioritize, and work under pressure.</li><li>Excellent verbal and written communication skills.</li><li>Prior experience in the UAE or GCC region is highly desirable.</li><li>Bachelor&rsquo;s degree in Business Administration, HR, or a related field.</li><li>Must be available to join immediately (no notice period).</li><li>Own visa holders are preferred.</li></ul>Please share your CV to info@crystalfituae.com with a subject line: &quot;Admin Assistant Applicant&quot;Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Admin Assistant Interior Fit-out

Mad Brick Studio 

About Us: We are a dynamic and creative interior design firm known for delivering thoughtful, high-end residential and commercial spaces. Our team thrives in a collaborative, fast-paced environment where attention to detail and structured operations support inspired design. We are currently seeking a highly organized, proactive Administrative Assistant to join our team and keep our studio running smoothly.Role Overview: As our Administrative Assistant, you will be the backbone of our day-to-day operations. From managing procurement processes and tracking invoices to supporting HR functions and general office activities, your role is crucial to ensuring our designers and leadership team can focus on what they do best&mdash;design.Key Responsibilities:<ul><li>Oversee procurement administration: track orders, liaise with vendors, manage delivery timelines</li><li>Support basic financial tasks: organize and process invoices, manage receipts, assist with expense reports</li><li>Assist in HR coordination: onboarding, maintaining employee records, and scheduling interviews</li><li>Maintain a structured and efficient office environment: supplies management, scheduling, filing, and daily admin support</li><li>Ensure clear communication across teams and with external partners</li><li>Assist leadership with calendar management, meeting coordination, and documentation</li></ul>What We&rsquo;re Looking For:<ul><li>A structured, detail-oriented individual with a proactive mindset</li><li>Excellent organizational and multitasking skills</li><li>Strong written and verbal communication</li><li>Comfort working in a creative but deadline-driven environment</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook); knowledge of QuickBooks or similar platforms a plus</li><li>Prior experience in a design/creative firm or similar environment is an asset</li></ul>Qualifications:<ul><li>2+ years of experience in an administrative, operations, or office management role</li><li>Knowledge of procurement, invoicing, and basic HR processes</li><li>Ability to manage confidential information with discretion</li></ul>What We Offer:<ul><li>A supportive and collaborative studio culture</li><li>Opportunities to learn and grow within a creative industry</li><li>Competitive compensation based on experience</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Administrative Assistant - Interior Design Studio

Sharjah Architecture

Sharjah Architecture Triennial (SAT) is a regional platform for architecture from West and South Asia to North and East Africa. Physically anchored in Sharjah in the United Arab Emirates, with Al Qasimiyah School as a main venue, it aims to engage diverse audiences and stakeholders at the neighbourhood, host city and regional levels in a collective conversation on architecture. SAT programming opens new space for critical reflection through exhibitions, publications, research, public programmes, and community-based activities, in addition to Triennial editions. Taking an expanded view of architecture and welcoming multi-disciplinary approaches, SAT extends from local to international contexts in order to question the social and environmental across multi-scalar social, cultural, and economic perspectives.Job SummarySharjah Architecture Triennial is seeking for a self-motivated Architect and Programme Coordinator to plan, design and oversee the adaptive reuse and structural repairs of its venues, in alignment with institutional priorities. The role involves contributing to initiatives that support the institution's mission and public programmes, as well as assisting in the preparation and production of the successive Sharjah Architecture Triennial editions. This includes liaising with participants and curators, facilitating the enrichment, development, planning, and production of their work.Main Responsibilities• Work on adaptive reuse projects at various stages of completion.• Engage in time management and efficient phasing of projects to meet design and construction deadlines.• Support the senior architect throughout the various phases of the design process- Conduct field and literary research, and prepare concept and schematic packages, including drawings, renderings and models- Validate project design documentation, plans, elevations, renderings, visualizations and models- Review detailed drawings and shop drawings by execution architects and or contractors for architectural projects and exhibitions2. Exhibition Design• Contribute to exhibition design, and the design of exhibition elements.• Work on interior and exterior space preparation, as needed for exhibitions and events.• Assist in the development, detailing, and production of architecture installations during the Sharjah Architecture Triennial editions.• Conceive interior and exterior lighting strategies, and coordinate the design of a cohesive set of interior elements and furniture.3. Production• Plan and execute projects in accordance with the required scope of work.• Liaise with execution architects, vendors, and contractors to develop project details and source materials and services.• Coordinate with participants and contractors to ensure effective communication and seamless project execution.4. Programming• Conceive ideas for events and collaborate with team members in brainstorming sessions.• Select and engage participants, meeting with them to formulate event content.• Coordinate logistics for events and ensure smooth execution.• Create and manage content for events and exhibitions.• Work closely with team members to understand the material needs of programs, including digital directories and workshop spaces.• Prepare briefs and present to various programs, make final selections, and manage implementation.5. Research• Conduct and coordinate research activities for various projects.• Produce graphics and visual materials to support research and program development.• Work on small exhibitions and seminars, contributing to both research and design aspects.• Participate in renovation projects, such as the ongoing school renovation, providing research and design support.6. Archiving• Coordinate the visual documentation of architecture and exhibition projects as needed.• Track, organize, and maintain project archives and physical models.• Assist with light administrative duties and ensure that drawing and model-making supplies are organized and replenished.• Contribute to the formation of a library on architectural detailing.• Update spatial and occupational guidelines for foundation venues to inform both subsequent designs and users.• Work with the Operation Coordinator on the bid process, and coordinate with contractors, subcontractors, manufacturers, and suppliers.• Work with the Operation Coordinator on the site supervision of architectural projects and exhibition construction.Additional Responsibilities:• Support cross-departmental initiatives as needed, demonstrating flexibility and adaptability in fulfilling various tasks.RequirementsEducation: Bachelor's degree in Architecture, Design, or a related field.Experience:• Minimum of 3-4 years of experience in architecture and exhibition design, with a focus on adaptive reuse projects.• Proven experience in research and graphic work, particularly in the context of architectural projects and exhibitions.• Experience in managing and coordinating small exhibitions and seminars.• Hands-on experience in renovation projects and ongoing support tasks.• Demonstrated ability to lead and mentor junior team members and interns.Skills:• Proficiency in architectural design software (e.g., AutoCAD, Revit, Rhino) and graphic design software (e.g., Adobe Creative Suite).• Strong research skills, with the ability to produce high-quality visual and graphic materials.• Excellent project management and organizational skills.• Ability to coordinate logistics and manage event programming effectively.• Strong communication and interpersonal skills, with the ability to work collaboratively with diverse teams.• Detail-oriented with a strong emphasis on quality and accuracy.• Flexibility and adaptability in handling various tasks and responsibilities as needed.• Strong problem-solving skills, with the ability to handle multiple projects simultaneously.• Commitment to personal and professional growth, with a clear understanding of career development goals.• Ability to work under pressure and meet deadlines in a fast-paced environment.Please submit your application (resume, cover letter, portfolio and names/contact details for two (2) references, in English) by email to with the job title 'ARCHITECT AND PROGRAMME COORDINATOR' in the subject heading and to the attention of Human Resources, Sharjah Architecture Triennial, Al Qasimiyah School, Al Manakh, Sharjah, UAE. Only successful applicants will be contacted.<img src="https://www.jobg8.com/Tracking.aspx?KHgzDCyz%2b4x4vVneRwoaE7h%2fcRvOTxD2t" width="0" height="0" />

10-04-2025 Architect and Programme Coordinator

Westland Investors

Centro Maintenance and Construction Services (CMCS) is a growing and dynamic construction and property maintenance company committed to delivering quality workmanship and excellent service. We are seeking a highly organized and motivated Procurement and Construction Administrative Assistant to support our operations. This role plays a key part in streamlining purchasing, coordinating logistics, and supporting administrative functions that keep our projects running smoothly.Position Summary:Responsible for sourcing, purchasing, and managing inventory of materials, supplies, and equipment used for property maintenance and construction projects. Ensure cost-effective purchasing, vendor reliability, and proper inventory control to support the company&rsquo;s property maintenance and construction operations. Manage rebate and incentive reporting for Energy Trust/Appliance project. Provide construction administrative support, including onboarding new construction clients, scheduling inspections and dispatching field teams.ResponsibilitiesProcurement &middot; Purchase and coordinate the delivery of maintenance supplies, appliances, equipment, and materials for multiple properties and construction projects.&middot; Coordinate large-scale purchasing for construction projects, ensuring timely delivery and cost efficiency.&middot; Schedule and coordinate rental of large equipment needed for construction and renovation projects.&middot; Evaluate vendor quotes and negotiate pricing, terms, and delivery schedules.Inventory Control&middot; Check and fulfill maintenance work orders, prepare and process purchase requisitions.&middot; Track inventory levels for maintenance and property supplies.&middot; Maintain accurate inventory records to prevent overstocking or shortages.&middot; Implement and oversee bulk purchasing for maintenance consumable products to reduce costs and improve efficiency.Construction Administrative Support&middot; Serve as support for onboarding new construction clients&middot; Prepare and send welcome packets, contracts, and project documentation&middot; Dispatch construction personnel to job sites as needed&middot; Maintain clear communication between field teams and project managers.&middot; Provide administrative support to the Safety Committee.Qualifications:3+ years of experience in purchasing, procurement, or administrative support (construction or property management industry preferred).Strong organizational and communication skills.Proficiency in Microsoft Word, Excel, Outlook.Experience with software such as Builder Trend, AppFolio,Ability to manage multiple priorities and work effectively in a fast-paced environment.Attention to detail and commitment to accuracy.Bi-lingual preferredCompensation55K Full time salaried position Monday through FridayMedical and Dental BenefitsIRA, Life Insurance, and Long-Term DisabilitySeven paid holidaysCMCS is an Equal Employment Opportunity company. Discrimination of any type will not be tolerated. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.Job Type: Full-timePay: $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Relocate:<ul><li>Portland, OR 97225: Relocate before starting work (Required)</li></ul>Work Location: In person

Procurement and Construction Administrative Assistant

Ingrain --- beyond Architecture

<div>
 Job Title: Executive Assistant
 
 
 Location: Pune (Aundh) &ndash; Open to local candidates &amp; Mumbai - Navi Mumbai candidates only.
 
 
 Employment Type: Full-time | Work from Office (WFO)
 
 
 We are seeking a proactive and well-organized Executive Assistant to the Partner who will provide comprehensive administrative and coordination support. The ideal candidate should have excellent communication and multitasking skills, be comfortable traveling with the Partner, and preferably have experience in the real estate or architectural industry.
 
 
 
 Key Responsibilities
 
 
 
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 Provide day-to-day administrative and operational support to the Partner.
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 Manage meetings, appointments, travel schedules, and calendar management.
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 Coordinate with internal teams, clients, and consultants on behalf of the Partner.
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 Assist in preparing reports, presentations, and documentation.
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 Handle confidential information with the highest level of professionalism.
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 Support project coordination and ensure timely follow-ups on action points.
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 Accompany the Partner for meetings, site visits, and travel as needed.
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 Maintain effective communication flow between the Partner and various departments.
 
 
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 About Company: Ingrain is a versatile architectural firm, which operates through collaboration between architects, urban designers and professionals from diverse backgrounds.
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Executive Assistant in Pune, Mumbai

Stone Buil Limited

Position Overview We are seeking a highly organized and proactive Administrative Assistant to provide day-to-day support to our architectural and management teams. The ideal candidate will play a key role in ensuring efficient office operations, supporting project coordination, and maintaining smooth communication across clients, consultants, and internal departments. Key Responsibilities <ul><li>Provide administrative and clerical support to architects, project managers, and executives.</li><li>Manage office operations, including scheduling meetings, handling correspondence, and maintaining organized digital and physical filing systems.</li><li>Prepare and format documents such as proposals, contracts, reports, and presentation materials.</li><li>Assist with project documentation, tracking deadlines, and updating project management systems.</li><li>Handle phone calls, emails, and inquiries from clients and vendors with professionalism and discretion.</li><li>Support financial administration tasks such as invoice tracking, expense reports, and procurement coordination.</li><li>Maintain supplies, coordinate deliveries, and ensure the office environment is efficient and well-organized.</li><li>Assist in event coordination, team meetings, and staff communication.</li></ul> Qualifications <ul><li>Proven experience as an administrative assistant, office coordinator, or similar role (experience in architecture, construction, or design firms is a plus).</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with Adobe Acrobat and project management tools.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills with attention to detail and the ability to prioritize multiple tasks.</li><li>Professional demeanor, reliability, and discretion when handling confidential information.</li><li>High school diploma or equivalent required; associate or bachelors degree preferred.</li></ul> Why Join Stonebuilt <ul><li>Collaborative and creative work culture</li><li>Opportunity to grow within a reputable architectural firm</li><li>Exposure to inspiring architectural projects and industry professionals</li><li>Competitive compensation and benefits package</li></ul> Preferred qualifications: <ul><li>17 years or older</li></ul><img src="https://www.jobg8.com/Tracking.aspx?1%2fwdEqK%2fok3%2fXznJQKcijZrWS%2fZHMvcva" width="0" height="0" />

Administrative Assistant

Search 10000+ Architectural administrative assistant jobs near you this October. New roles added regularly across leading industries. Apply today.