architectural administrative assistant

Trivers

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 JOB PURPOSE
 
 The Architectural Executive Assistant provides direct administrative and technical support to the Chairman. This rolebridges executive coordination and architectural insight&mdash;assisting in reviewing project proposals, following up with design and project management teams, and ensuring smooth communication between the Chairman&rsquo;s office and all departments.
 
 KEY RESPONSIBILITIES
 
 &bull;Provide comprehensive administrative support to the Chairman, including calendar management, correspondence, and meeting preparation.&bull;Assist in reviewing architectural and project-related reports, drawings, and proposals before Chairman review.&bull;Coordinate between the Chairman and the Design, Projects, and Strategy departments to ensure project timelines and quality standards are met.&bull;Prepare executive summaries, minutes of meetings, and follow-up action plans for ongoing projects.&bull;Support in research, data collection, and preparation of presentations and reports related to development projects.&bull;Maintain confidentiality of sensitive business and project information.&bull;Represent the Chairman&rsquo;s office professionally in internal and external communications.
 
 COMPETENCIES/SKILL SETS
 
 &bull;Strong organizational and multitasking skills.&bull;High attention to detail and quality.&bull;Excellent communication and coordination abilities.&bull;Professionalism, discretion, and initiative.&bull;Ability to work under pressure and meet deadlines.QualificationsBachelor&rsquo;s degree in Architecture or related field.2&ndash;3 years of experience as an Executive Assistant, preferably within real estate development or architecture firms.Strong knowledge of architectural terminology, project documentation, and design coordination.Excellent command of English and Arabic (spoken and written).Proficient in MS Office and design tools (AutoCAD, SketchUp, or similar software preferred).
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Executive & Architectural Coordinator

Mann Eye Institute

Fine Art Consultant / Administrative Assistant Carmel-By-The-Sea, CA | Part-Time or Full-Time | On-SiteCarmel Fine Art is seeking a knowledgeable and detail-oriented Fine Art Consultant/Administrative Assistant to join our team. This position is ideal for someone with a passion for fine art who enjoys combining customer service, sales, and administrative responsibilities in a dynamic gallery environment.Responsibilities<ul><li>Welcome and assist customers, providing an exceptional gallery experience</li><li>Guide clients through the purchasing process and support sales goals</li><li>Perform administrative duties including scheduling, inventory management, and data entry</li><li>Maintain and update social media platforms and the company website with engaging content</li><li>Assist with event planning, promotions, and gallery presentations</li><li>Ensure the gallery remains organized, clean, and visually appealing</li><li>Keep the gallery stocked with support business materials.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Art, Art History, or a related field (required)</li><li>Prior experience in sales or customer service</li><li>Strong computer skills (POS systems, Microsoft Office, and social media management tools)</li><li>Experience with website maintenance and content creation</li><li>Marketing experience preferred.</li><li>Excellent communication, organizational, and problem-solving skills</li><li>Passion for fine art and ability to share that enthusiasm with others</li><li>Flexible availability for part-time hours, including some weekends</li></ul>Starting at $18.00 per hour plus commission.Why Join Carmel Fine ArtAt Carmel Fine Art, you will work in an inspiring environment surrounded by exceptional artwork and a community of artists, collectors, and patrons. This role allows you to contribute to daily operations, connect with customers, and help grow the presence of fine art in Carmel-by-the-Sea.We are looking for someone passionate about art and sales, with an enthusiasm to learn and to help move Carmel Fine Art Gallery forward in the direction we aim to go, which is to make us the best, most respected gallery in CaliforniaJob Types: Full-time, Part-timePay: From $18.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Fine Art Consultant/Administrative Assistant

Mad Brick Studio 

About Us: We are a dynamic and creative interior design firm known for delivering thoughtful, high-end residential and commercial spaces. Our team thrives in a collaborative, fast-paced environment where attention to detail and structured operations support inspired design. We are currently seeking a highly organized, proactive Administrative Assistant to join our team and keep our studio running smoothly.Role Overview: As our Administrative Assistant, you will be the backbone of our day-to-day operations. From managing procurement processes and tracking invoices to supporting HR functions and general office activities, your role is crucial to ensuring our designers and leadership team can focus on what they do best&mdash;design.Key Responsibilities:<ul><li>Oversee procurement administration: track orders, liaise with vendors, manage delivery timelines</li><li>Support basic financial tasks: organize and process invoices, manage receipts, assist with expense reports</li><li>Assist in HR coordination: onboarding, maintaining employee records, and scheduling interviews</li><li>Maintain a structured and efficient office environment: supplies management, scheduling, filing, and daily admin support</li><li>Ensure clear communication across teams and with external partners</li><li>Assist leadership with calendar management, meeting coordination, and documentation</li></ul>What We&rsquo;re Looking For:<ul><li>A structured, detail-oriented individual with a proactive mindset</li><li>Excellent organizational and multitasking skills</li><li>Strong written and verbal communication</li><li>Comfort working in a creative but deadline-driven environment</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook); knowledge of QuickBooks or similar platforms a plus</li><li>Prior experience in a design/creative firm or similar environment is an asset</li></ul>Qualifications:<ul><li>2+ years of experience in an administrative, operations, or office management role</li><li>Knowledge of procurement, invoicing, and basic HR processes</li><li>Ability to manage confidential information with discretion</li></ul>What We Offer:<ul><li>A supportive and collaborative studio culture</li><li>Opportunities to learn and grow within a creative industry</li><li>Competitive compensation based on experience</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Administrative Assistant - Interior Design Studio

<ul><li>GREET &amp; ATTEND CLIENTS, VISITORS &amp; CONSULTANTS AT THE RECEPTION</li><li>HANDLE INCOMING CALLS &amp; EMAILS.</li><li>GOOD COMMUNICATION SKILL</li><li>PREPARATION OF ARCHITECTURAL WORKING DRAWINGS</li><li>PREPARATION OF SUBMISSION DRAWINGS</li><li>STRONG ATTENTION TO DETAIL</li></ul>Job Type: Full-timePay: From ₹15,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>total work: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

FRONT OFFICE CUM ARCHITECTURAL ASSISTANT

Access Architects

Position: Executive Assistant to Founder (Legal).Location: Dadar west.Role Overview:We are seeking an experienced Executive Assistant with a legal background to provide high-level administrative and legal support to the Director. The ideal candidate will have at least 5+ years of experience, preferably in the architectural or construction industry, and be able to manage administrative tasks while handling legal documentation and compliance.Key Roles &amp; Responsibilities:Administrative &amp; Coordination:<ul><li>Calendar &amp; Schedule Management: Oversee the Director&rsquo;s calendar by scheduling meetings, appointments, and coordinating travel arrangements.</li><li>Correspondence Management: Manage all incoming and outgoing communications, including emails, phone calls, and letters.</li><li>Document Preparation &amp; Organization: Prepare, review, and organize reports, presentations, and other documents for meetings and projects.</li><li>Project Support: Assist in tracking project timelines, deadlines, and deliverables, ensuring effective coordination between teams.</li><li>Meeting Coordination: Organize internal and external meetings, prepare agendas, and take minutes.</li><li>Client &amp; Vendor Liaison: Act as the primary point of contact for clients, vendors, and contractors, ensuring timely communication and follow-ups.</li><li>Event Coordination: Support the planning and organization of company events, client visits, and other special gatherings.</li><li>Office Management: Oversee daily office operations, including supply orders, maintaining office organization, and providing administrative support.</li><li>Confidentiality &amp; Discretion: Handle sensitive information with the highest level of discretion and professionalism.</li></ul>Legal &amp; Compliance Support:<ul><li>Draft, review, and organize legal documents, NDAs, and contracts.</li><li>Liaise with legal counsel, vendors, and clients to ensure contractual compliance.</li><li>Maintain records of statutory and regulatory filings.</li><li>Provide basic legal research and updates on relevant laws affecting the firm.</li></ul>Desired Candidate Profile:<ul><li>Minimum 5+ years of combined experience in executive assistance/office administration with a legal background.</li><li>Experience in the architectural/construction industry preferred.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Ability to work independently and maintain confidentiality.</li><li>Proficient in MS Office, Google Workspace, and basic contract/document management tools.</li></ul>Job Type: Full-timePay: ₹25,000.00 - ₹50,000.00 per monthApplication Question(s):<ul><li>Are you located at Mumbai ?</li><li>Total Experience ?</li><li>Relevant Experience as per our requirements ?</li><li>Current Monthly Take Home Salary?</li><li>Expected Monthly Take Home Salary?</li><li>Period Required to join ?</li></ul>Experience:<ul><li>Legal support to Director: 1 year (Required)</li><li>Assist to Director: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Assistant to Founder (Legal)

Private School in Wylie

Job SummaryWe are a fast-growing Real Estate franchise organisation. Get on the ground floor for long-term career growth. We have been in business for 10 years, continuously growing year over year, with tremendous growth potential for our franchisees and employees.We are seeking a skilled and motivated Construction Administrator with a strong background in Architecture to join our team. A dynamic and high initiative individual who can coordinate across the engineering team to assist the Project Manager in coordinating activities. This is a remote and flexible work opportunity that allows you to work from the comfort of your own home.Responsibilities and Duties<ul><li>Able to understand schedules and drive coordination</li><li>Communicate with engineers and cities to drive the permit process under the guidance of the PM.</li><li>Assist construction managers with projects.</li><li>Assist engineers on construction projects with design changes and reviews.</li><li>Assist with city submissions and bank submissions for construction-related items.</li><li>Assist with updates to owners of projects.</li><li>Assist subcontractors and general contractors with the items they need from time to time.</li></ul>Qualifications and Skills<ul><li>People with an Architectural background will only be shortlisted</li><li>Bachelor's degree in Architecture or related field</li><li>Highly skilled in communication to work in teams and build teams</li><li>High level of organisation across schedules and information</li><li>Strong attention to detail and organisational skills</li><li>Familiarity with Google Workspace</li><li>Excellent written and verbal communication skills</li><li>Ability to work independently and as part of a team</li></ul>If you meet the qualifications and are interested in this exciting opportunity, please submit your resume and cover letter for consideration. We look forward to hearing from you!Job Type: Full-timePay: ₹60,000.00 - ₹70,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Construction: 3 years (Preferred)</li></ul>Work Location: In person

Architect - Remote Construction Admin

Egis Group

We are seeking a motivated and detail-oriented fresh graduate to join our AlUla team as a Project Administrative Assistant. This role provides essential support to the project management and HR functions ensuring smooth coordination of administrative, financial and recruitment-related activities. The successful candidate will gain valuable experience working within a large-scale development project and will have the opportunity to collaborate closely with multidisciplinary teams and leadership. Key Responsibilities <ul> <li>Follow up with project employees to ensure timely and accurate submission of timesheets.</li> <li>Support timesheet consolidation and verification for reporting and invoicing.</li> <li>Assist in collecting and preparing data required for project invoicing.</li> <li>Coordinate with the finance and project control teams to ensure supporting documentation is complete.</li> <li>Support the HR team with scheduling and coordinating interviews.</li> <li>Communicate professionally with candidates regarding interview details.</li> <li>Assist in maintaining candidate and employee records as needed.</li> <li>Provide general administrative support to the Project Director and management team.</li> <li>Assist with preparing reports, meeting notes and project documentation.</li> <li>Manage and organize project documentation correspondence and filing.</li> <li>Contribute to maintaining a professional and collaborative work environment.</li> </ul> Qualifications <ul> <li>Saudi National</li> <li>Bachelor's degree in Engineering, Business Administration, Management or any related field.</li> <li>Fresh graduates are encouraged to apply.</li> <li>Previous experience or internship in administrative or coordination roles is an advantage.</li> <li>Strong communication and interpersonal skills in English and Arabic.</li> <li>Excellent organizational skills and attention to detail.</li> <li>Proficiency in Microsoft Office tools (Excel, Outlook, Word, Teams).</li> <li>Eagerness to learn and adapt in a fast-paced project environment.</li> </ul> Key Skills <ul> <li>Generator</li> <li>Accomodation</li> <li>Football</li> <li>Advertising</li> <li>Architectural Design</li> </ul> Remote Work: No Employment Type: Full-time Experience: Years Vacancy: 1

Project Administrative Assistant Saudi National

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