architectural administrative assistant

Andrew Suvalsky Designs

Administrative Interior Design Assistant (Part-Time)Andrew Suvalsky DesignsNew York, NYAndrew Suvalsky Designs is a dynamic, fun interior design studio with a strong collaborative spirit! We are seeking a part-time Administrative Interior Design Assistant to support the day-to-day operations of our interior design studio. This role is ideal for an organized, detail-oriented individual who enjoys working behind the scenes to help a design team run smoothly.The position involves assisting with studio organization, procurement support, and maintaining internal systems that keep projects moving efficiently.Responsibilities<ul><li>Organize and maintain the studio materials and samples library and overall office organization</li><li>Track and assign project expenses to purchase orders (POs)</li><li>Maintain and update cost summaries and project documentation</li><li>Place orders with vendors and coordinate sample requests</li><li>Social media: support the marketing team by helping organize materials for content creation</li><li>Assist the team with general administrative and studio support tasks</li></ul>Qualifications<ul><li>Highly organized and detail-oriented</li><li>Strong time management skills</li><li>Ability to manage multiple small tasks across projects</li><li>Comfortable communicating with vendors and coordinating orders</li><li>Interest in interior design or design studio operations preferred but not mandatory</li><li>Proficiency with basic office tools (Excel, Google Drive, etc.) is a plus</li></ul>Position Details<ul><li>Part-time: 18&ndash;20 hours per week</li><li>Location: New York, NY (in-office)</li><li>Flexible scheduling may be available.</li></ul>Pay: From $25.00 per hourLanguage:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10001 (Required)</li></ul>Work Location: In person

Administrative Interior Design Assistant (Part-Time)

Pacific Premierscapes LLC

Overview Join our dynamic construction team as a Construction Office Administrative Assistant! This vital role combines administrative expertise with a passion for the construction industry, ensuring smooth daily operations at the office. You'll be the backbone of our administrative functions, providing exceptional support to project managers, field teams, and clients alike. If you thrive in a fast-paced environment, excel at multitasking, and have a keen eye for detail, this is your opportunity to contribute to exciting building projects while developing your professional skills.Responsibilities<ul><li>Manage daily operations, responding to emails. Completing administrative tasks as needed.</li><li>Maintain organized filing systems for project documents, contracts, and correspondence, ensuring easy retrieval.</li><li>Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Assist with data entry, proofread documents for accuracy, and prepare reports using Quickbooks and Buildertrend.</li><li>Provide customer support by responding promptly to inquiries from clients, vendors, and team members.</li><li>Support office management tasks including organizing files online, expense tracking, and overseeing general administrative functions.</li><li>Facilitate communication between field teams and office staff to ensure seamless project workflows.</li><li>Filing certified payroll reports with L&amp;I, LCPtracker and others alike.</li><li>Maintaining compliance for business operations.</li></ul>Requirements<ul><li>Proven office management or administrative experience in a construction or related industry preferred.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Experience with QuickBooks or similar bookkeeping software such as Buildertrend is highly desirable.</li><li>Exceptional phone etiquette skills</li><li>Bilingual abilities are a plus to assist diverse client and team interactions.</li><li>Previous clerical experience including data entry, filing, proofreading, and document management required.</li><li>Strong customer service skills with a friendly and professional demeanor.</li><li>Ability to handle multiple responsibilities simultaneously with excellent time management skills.</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not mandatory. Join us in creating a well-organized office environment that supports our construction projects from start to finish!</li></ul>Pay: $20.00 - $30.00 per hourWork Location: Remote

Construction Office Administrative Assistant

MAC General Contractors

VIRTUAL ADMINISTRATIVE ASSISTANT &ndash; CONSTRUCTION (REMOTE)MAC General Contractors is seeking a highly organized and detail-oriented Virtual Administrative Assistant to support our growing residential construction company.This role is ideal for someone with construction administration and bookkeeping experience who is comfortable working with financial records, project budgets, and construction management systems.The position will assist with project coordination, bookkeeping, and administrative support for custom home construction projects.This is a remote position, but the ideal candidate must be proactive, dependable, and capable of managing multiple responsibilities in a fast-paced construction environment.KEY RESPONSIBILITIES<ul><li>Manage QuickBooks Online bookkeeping and job costing</li><li>Reconcile bank accounts and credit card statements</li><li>Process and maintain payroll records</li><li>Assist with project coordination and documentation within Buildertrend</li><li>Help coordinate purchasing of materials and project supplies</li><li>Support client selections and maintain project documentation</li><li>Track and organize receipts, invoices, and subcontractor payments</li><li>Maintain accurate project budgets and financial reports</li><li>Assist with scheduling meetings and maintaining project communications</li><li>Provide administrative and organizational support to the construction management team</li></ul>SKILLS &amp; EXPERIENCEHourly rate may increase depending on experience with the following:<ul><li>Associate&rsquo;s Degree required (Business, Accounting, or Administrative field preferred)</li><li>Proficiency in QuickBooks Online</li><li>Experience using Buildertrend</li><li>Experience working with a construction company or general contractor</li><li>Knowledge of construction administration or job costing</li><li>Ability to reconcile accounts and maintain accurate financial records</li><li>Experience tracking receipts, invoices, and subcontractor payments</li><li>Background in purchasing or materials coordination</li><li>Familiarity with residential construction processes</li><li>Experience supporting project managers or construction teams</li><li>Strong organizational, communication, and time-management skills</li><li>Ability to manage multiple projects simultaneously in a fast-paced environment</li></ul>POSITION DETAILS<ul><li>Remote / Virtual position</li><li>Part-time or full-time depending on experience</li><li>Flexible hours available</li><li>Competitive pay based on experience</li></ul>ABOUT MAC GENERAL CONTRACTORSMAC General Contractors is a residential construction company specializing in custom homes, renovations, and high-quality craftsmanship.Our mission is to deliver exceptional projects while maintaining strong organization, clear communication, and a professional client experience throughout every phase of construction.TO APPLYPlease submit:<ul><li>Resume</li><li>Summary of experience with QuickBooks Online and Buildertrend</li><li>Professional references</li></ul>Qualified candidates will be contacted for a virtual interview.Pay: $22.00 - $32.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Remote

Virtual Administrative Assistant - Construction

Archdiocese of Washington

<div>The mission of the Roman Catholic Archdiocese of Washington is to spread the light of the Gospel of Jesus Christ to the world. In the faithful pursuit of this mission, the archdiocese is seeking an Administrative Assistant to support the Secretariat for Stewardship.

The Administrative Assistant is responsible for handling a diverse and complex set of administrative tasks and will report to the Secretary for Stewardship. This position is primarily on-site to ensure consistent administrative coverage and support for the department.

 Duties and Responsibilities
<ul>
<li>Serve as the administrative support for the Secretariat for Stewardship.</li>
<li>Respond to calls from donors, parishes, and provide follow-up as requested.</li>
<li>Prepare reports on behalf of Stewardship leadership on fundraising progress.</li>
<li>Organize invoices and process payments using Paper Save.</li>
<li>Communicate with representatives of other departments throughout the Pastoral Center as well as Pastors and affiliate leadership.</li>
<li>Assist in the planning and execution of Stewardship events.</li>
<li>Supports Stewardship Office projects including Take the Next Step, Retired Priests Collection, and other activities.</li>
<li>Perform other duties as assigned.</li>
</ul>
 Qualifications

 Knowledge, Skills and Abilities
<ul>
<li>Practicing Catholic who supports the teachings of the Catholic Church preferred.</li>
<li>Outstanding interpersonal and customer service skills.</li>
<li>Exceptional written communication skills.</li>
<li>Ability to manage multiple projects with competing deadlines.</li>
<li>Ability to manage highly confidential information.</li>
<li>Ability to work both independently and as a member of a team.</li>
<li>Attention to detail and commitment to accuracy and thoroughness.</li></ul> 


Education and Experience
<ul>
<li>Bachelor&rsquo;s Degree or a combination of education, training and experience.</li>
<li>Three or more years of administrative experience.</li>
<li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook),</li>
<li>Database management experience</li>
</ul>
Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers and files. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

The physical demands required are representative of those that must be met by an employee to perform the essential functions of this position. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to handle documents and type on a keyboard; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time non-exempt (hourly) position.</div>

Administrative Assistant - Secretariat for Stewardship -Archdiocese of Washington

Skyline Contractors LLC

Job OverviewThis is a direct hire position with a local construction and property management company. No third parties or agencies are involved. No fees are required from applicants at any stage.We are seeking a highly organized and reliable Administrative Assistant to support daily operations across construction projects and property management.This role is responsible for keeping the business organized, managing paperwork, tracking finances, and ensuring smooth day-to-day operations.We are looking for someone who can take ownership of tasks, stay on top of details, and work independently.Responsibilities<ul><li>Create and send invoices to clients</li><li>Track payments and follow up on outstanding balances</li><li>Organize and maintain contracts, project files, and documents</li><li>Manage bookkeeping tasks using QuickBooks (categorizing transactions, tracking expenses, maintaining records)</li><li>Track employee hours and assist with payroll preparation</li><li>Maintain tenant records, leases, and rent tracking</li><li>Communicate with clients, tenants, and vendors as needed</li><li>Keep all business operations organized and up to date</li></ul>Requirements<ul><li>Strong organizational skills and attention to detail</li><li>Experience using QuickBooks (or similar accounting software)</li><li>Experience with administrative work or bookkeeping</li><li>Comfortable using computers, email, and spreadsheets</li><li>Strong communication skills (phone, text, and email)</li><li>Ability to manage multiple tasks independently</li></ul>Preferred (Not Required)<ul><li>Experience in construction or property management</li><li>Familiarity with Jobber or similar software</li><li>Bilingual (English/Spanish) is a plus</li></ul>Position Details<ul><li>Part-time (20 hours per week)</li><li>Flexible schedule</li><li>Opportunity to grow into a larger role over time</li></ul>To ApplyPlease include a brief message describing your experience with QuickBooks, organization, and administrative work.You will be working directly with the owner of the company.Pay: $18.00 - $20.00 per hourExpected hours: 20.0 per weekWork Location: Hybrid remote in Vestal, NY 13850

Administrative Assistant (Construction & Property Management)

The Gutterboyz of SC

Job Overview We are seeking a dynamic and highly organized Construction Office Administrative Assistant to work directly with Operations in a construction environment. This role supports field crews, coordinates scheduling, manages customer/client communication, and ensures efficient office workflows, data entry, and record keeping. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional communication, administrative skills, with attention to detail.KEY RESPONSIBILITIES:Office &amp; Administrative<ul><li>Assists in daily administrative operations, including clerical tasks, data entry, filing systems, and administrative support to construction teams.</li><li>Assists in managing project schedules, coordinates customer/client appointments through phone and email correspondence, and maintain calendar updates for multiple ongoing projects.</li><li>Proven experience in an office or administrative setting, preferably within construction or related industries.</li><li>Ability to knowledgeably and eloquently address all customers questions, concerns, and service issues in a professional manner.</li></ul>Sales and Social Media<ul><li>Assist with preparing quotes, proposals and track sales leads with a desire to learn the industry and materials used.</li><li>Intake sales - Follow-up with customers for future cleanings, power washing, leaf covers and other services.</li><li>Assist in making and posting sales videos and ads on social media, ie. NextDoor, Instagram, Facebook.</li><li>Familiarity with CRM or dispatching systems: Gorilla Desk, preferred.</li></ul>Qualifications<ul><li>2+ years of office administrative experience (construction industry preferred).</li><li>Strong administrative and organizational skills.</li><li>Excellent communication and customer service abilities.</li></ul>Pay: $52,000.00 - $57,697.20 per yearWork Location: In person

Construction Administrative Assistant

Rocky Mountain Electrical

Job Overview We are seeking a proactive and detail-oriented Construction Administrative Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our construction projects, ensuring smooth office operations and effective communication across teams. Your energetic approach and organizational prowess will help keep projects on track, support field staff, and maintain a professional office environment. This paid position offers an exciting opportunity to develop your administrative skills within the construction industry while contributing to impactful projects.Duties<ul><li>Maintain organized filing systems, including digital records via Google Workspace and Microsoft Office applications</li><li>Support project documentation through data entry, proofreading, and accurate record keeping</li><li>Assist with calendar management for project schedules, meetings, and appointments, ensuring timely reminders and updates</li><li>Perform general office management tasks such as supply ordering, mail distribution, and maintaining cleanliness of shared spaces</li><li>Provide excellent customer service support to clients, vendors, and team members by responding promptly to inquiries and providing assistance as needed</li></ul>Experience<ul><li>Prior office experience in a construction or related industry preferred; clerical or administrative experience is essential</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation and communication</li><li>Familiarity with QuickBooks or bookkeeping software is a plus for supporting basic financial tasks</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment</li><li>Experience with book keeping</li><li>Experience with office management duties such as calendar management, filing systems, and customer support enhances your fit for this role</li><li>Experience with Oregon permitting</li></ul>Join us to be an integral part of a vibrant construction team where your administrative talents will thrive! We value energetic professionals who are eager to support project success through exceptional organization and communication. This position can be primarily from home. I handle all the secretarial work while in the field and need someone I can give a list of task's to complete so I can focus on the field work.Pay: $24.87 - $29.95 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Boring, OR 97009

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Administrative Interior Design Assistant (Part-Time)

Construction Office Administrative Assistant

Virtual Administrative Assistant - Construction

Administrative Assistant - Secretariat for Stewardship -Archdiocese of Washington

Administrative Assistant (Construction & Property Management)

Construction Administrative Assistant

Construction Administrative Assistant