archival assistant

The University of Southern MIssissippi

<div><p><b>Processing Assistant II, Historical Manuscripts &amp; Archives</b></p>
<p>
The University of Southern Mississippi is currently accepting applications for the position of Processing Assistant II, Historical Manuscripts &amp; Archives.</p><br>
<div><div><div><div><b>Position Details</b></div>
</div><br>
<div><div>Location</div> <div>Hattiesburg<br>
<br>
118 College Drive<br>
Hattiesburg, Mississippi, 39406-0001<br>
United States
</div></div><br>
<div><div>Division</div> <div>McCain Library and Archives</div>
</div><br>
<div><div>Position Type</div> <div>Staff</div>
</div><br>
<div><div>Employment Status</div> <div>Full Time</div>
</div><br>
<div><div>Grant Funded</div> <div>No</div>
</div><br>
<div><div>Salary Range</div> <div>11.50 - 11.50</div>
</div><br>
<div><div>Pay Grade</div>
<p>N01</p><br>
</div><br>
<div><div>Posting Close Date</div> <div>Open Until Filled</div>
</div><br>
</div></div><p></p><p><b>Special Instructions to Applicants</b><br>
Review of applications will begin two weeks after posting and will continue until position is filled. Please attach cover letter and transcripts to application packet.<br>
<br>
Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).<br>
<br>
<b>Job Summary</b><br>
Arranges and describes manuscript collections under the direction of the Assistant Curator, Historical Manuscripts. Conducts research on biography/history of donor/donating organization. Contributes, expertly searches and retrieves records from several complex archival and library systems such as ArchivesSpace, Preservica, LibApps, and Alma. Communicates with donors as required. Provides reference service for patrons in the Cleanth Brooks Reading room.<br>
<br>
<b>Primary Job Duties and Responsibilities</b></p><br>
<ul><li>
Arranges manuscript collections in accordance with accepted archival principles of provenance and original order. Develops processing plan in collaboration with the Assistant Curator. Identifies and maintains record series. Imposes order as needed. Identifies and sequesters confidential materials in the manuscript collections to ensure that access restriction procedures are followed; weeds non-record materials; separates and intellectually links resolves routine problems, identifies and refer complex problems to supervisor. Compiles monthly progress reports.</li><li>
Describes manuscript collections in accordance with accepted archival practice. Creates objective, pertinent, and concise finding aids for the collections, including traditional and online EAD-compliant finding aids utilizing ArchivesSpace. Researches donor or donating organization to write biographical or historical entries in finding aid. Communicates with donors as appropriate to gather information on the collection.
</li><li>Provides reference service for patrons in the Cleanth Brooks Reading room. Records statistics in LibApps.</li><li>
Provide reference service for patrons in the Cleanth Brooks Reading Room. Track orders for digital images. Submit digitization requests to the Digital Lab. Obtain patron's and curator's signatures on Intent to Publish form. Calculate payment based on fee schedule. Invoice patron, accept payment, and submit invoice with payment to Special Collections Specialist.
</li><li>Assist in environmental monitoring of the storage and conservation areas.</li><li>
Completes special projects and other duties including but not limited to assisting in the shifting to materials and with special events. Participates in University Library committees and groups.
</li></ul><p></p><div><b>Minimum Qualifications</b><br>
High School Diploma or GED.
<br>
<br>
<b>Knowledge, Skills &amp; Abilities</b></div><ul><li>
Familiarity working with primary source material.</li><li>
Excellent research skills.</li><li>
Excellent writing and proofreading skills.</li><li>
Ability to organize primary source material in accordance with archival principles of arrangement and description.</li><li>
Ability to handle and move objects up to 25 pounds.</li><li>
Ability to perform detailed tasks with a high degree of accuracy.</li><li>
Ability to help patrons use library or archival resources.</li></ul><div><b>
Preferred Qualifications</b><br>
Master&rsquo;s degree in Library and Information Science or Bachelor&rsquo;s degree in library and information science with archival studies coursework or six months experience in archives.<br>
Knowledge of local and Mississippi history.<br>
Six months&rsquo; experience in archives.
<br>
Familiarity with archival descriptive standards such as MARC, EAD, DACS and Dublin Core.<br>
Knowledge of basic preservation measures.<br>
Three months&rsquo; experience interacting with public.</div><p></p>
<div></div>
<p><b>About The University of Southern Mississippi</b>
<br>
Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions.<br>
<br>
Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.
<br>
<br>
We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We&rsquo;re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.</p>
<p>
The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.</p></div>

Processing Assistant II, Historical Manuscripts & Archives

Duke University

<p></p><div><div><div><div><div><b>Work Arrangement:
</b></div></div></div></div><div><div><div><div><b>Requisition Number: </b>267253
</div></div></div></div><div><div><div><div><b>Regular or Temporary: </b>Regular
</div></div></div></div><div><div><div><div><b>Location:
</b>Durham, NC, US, 27710
</div></div></div></div><div><div><div><div><b>Personnel Area: </b>UNIVERSITY
</div></div></div></div><div><div><div><div><b>Date: </b>Mar 9, 2026
</div></div></div></div><div></div><div><div><div><div><div><b>Duke University:</b></div><div></div><div><br>
Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America&rsquo;s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.</div><div><br>
</div><div>Be You. Be Bold. Choose Duke.<br>
<br>
Be You.<br>
At Duke, we celebrate individuality and the powerful perspectives each member of our community brings. As the John Hope Franklin Research Center Intern, you&rsquo;ll become an essential member of a mission‑driven, collaborative team within the David M. Rubenstein Rare Book &amp; Manuscript Library&mdash;helping preserve, describe, and illuminate histories that shape our world.<br>
<br>
Be Bold.<br>
Step into a role where your curiosity, independence, and professionalism directly impact how future researchers engage with vital collections. As the John Hope Franklin Research Center Intern, you&rsquo;ll work within the Rubenstein Library&rsquo;s Technical Services department to process, organize, and describe special collections that advance our understanding of African and African American history.<br>
This is your opportunity to sharpen archival skills, take ownership of meaningful projects, and help steward collections that matter.<br>
<br>
What You&rsquo;ll Do<br>
<br>
Archival Processing &amp; Description &mdash; 80%<br>
<ul><li>Collaborate with Technical Services Archives staff to complete archival and manuscript processing and description projects.</li><li>Ensure high‑quality descriptive records that meet national and local archival standards.</li><li>Partner with your supervisor and the Center&rsquo;s Director to refine workflows, set priorities, and develop processing plans.</li><li>Conduct research to create accurate collection descriptions and scope notes.</li><li>Learn and work with archival tools, including ArchivesSpace.</li></ul><br>
Experiential Learning &mdash; 20%<br>
<ul><li>Gain hands‑on experience working with rare and unique special collections materials.</li><li>Become adept at navigating and conducting research within the library.</li><li>Explore approaches to special collections instruction and engagement.</li><li>Meet regularly with the Franklin Research Center Director.</li><li>Join an archival cohort and participate in structured professional development.</li></ul><br>
Additional Duties<br>
<ul><li>Work in environments where exposure to dust or mold may occur.</li><li>Regularly reach high and low shelving.</li><li>Occasionally lift or move boxes up to 30 lbs.</li><li>Complete the majority of work onsite.</li><li>Perform additional duties as assigned.</li></ul><br>
Interested in Learning More?<br>
Join the hiring managers for an information session:<br>
Wednesday, March 18th<br>
2:00&ndash;3:00pm ET<br>
Zoom: https://duke.zoom.us/j/93327587232?pwd=bXAEPXe4lpygJzirthUqJdNjlAbycZ.1&amp;jst=1<br>
Meeting ID: 933 2758 7232<br>
Passcode: 128838<br>
<br>
What You&rsquo;ll Bring<br>
<br>
Education<br>
<ul><li>Bachelor&rsquo;s degree required.</li><li>Must be currently enrolled in&mdash;or a recent graduate (within two years) of&mdash;an accredited advanced degree program.</li></ul><br>
Experience<br>
<ul><li>No prior experience required.</li></ul><br>
Skills &amp; Abilities<br>
<ul><li>Strong analytical, organizational, and writing skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Academic background or interest in African and African American studies.</li><li>Ability to work both independently and collaboratively.</li><li>High attention to detail and accuracy.</li><li>Preferred: previous experience in a special collections setting and/or completion of coursework in public history, archival theory, or archival practice.</li></ul><br>
Anticipated Pay Range<br>
This is an on-site, part‑time internship (18 hours/week) runs August 2026&ndash;May 2027 at a hiring rate of $18/hour.<br>
<br>
Choose Duke.<br>
Join a dynamic, mission‑driven environment where your strengths, passion, and professionalism help advance the Duke University Libraries&rsquo; commitment to discovery, equity, and academic excellence.<br>
<br>
Ready to Make a Difference?<br>
Apply now and help us build a stronger, smarter, and more connected future.</div><br>
<br>
<div><div><b>Anticipated Pay Range:</b> Duke University provides an annual base salary range for this position as USD $18.00 to USD $22.84. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.<br>
</div><br>
<div><div>Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/<br>
</div><br>
<div><div><b>Equal Opportunity Employer:</b> Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.<br>
</div><br>
<div><div>Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas&mdash;an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.<br>
</div><br>
<b>Essential Physical Job Functions:</b>
<div>Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: DAAS@duke.edu; phone: 919-668-1267).<br>
<br>
</div></div></div></div></div></div></div></div></div><div></div><p><br>
<b>Nearest Major Market: </b>Durham
<br>
<b>Nearest Secondary Market: </b>Raleigh</p></div>

Library Intern John Hope Franklin Research Center, Duke Library

Allen County Public Library

<div>
 The
 <strong>
  Genealogy Center at the Allen County Public Library
 </strong>
 in
 <strong>
  Fort Wayne
 </strong>
 is seeking a
 <strong>
  part-time Genealogy Assistant
 </strong>
 to help support one of the largest genealogical research facilities in the United States.
 <br/>
 <br/>
 Located at the
 <strong>
  Allen County Public Library
 </strong>
 's Main Library, the Genealogy Center provides free access to more than
 <strong>
  1.2 million physical items and over 6 million digital resources
 </strong>
 . Researchers from around the world visit the Center to explore records and materials specializing in American, British, Irish, and German genealogy.
 <br/>
 <br/>
 This position supports the day-to-day organization and accessibility of the collection while assisting visitors with equipment and basic services that help them move forward in their research.
 <br/>
 <br/>
 What You'll Do
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 As a Genealogy Assistant, you'll help maintain the Genealogy Center's extensive collection and assist patrons using the space and its equipment. Responsibilities include:
 <br/>
 <br/>
 <ul>
  <li>
   Shelving books, periodicals, and other genealogy materials and keeping the collection organized
  </li>
  <li>
   Performing routine shelf reading to ensure materials are in the correct location
  </li>
  <li>
   Clearing and organizing tables and work areas to maintain an orderly research environment
  </li>
  <li>
   Retrieving court ledgers and other materials from closed-stack or storage areas for patrons
  </li>
  <li>
   Inspecting materials for damage and referring concerns to a genealogy librarian or supervisor
  </li>
  <li>
   Assisting patrons with photocopiers, scanners, computers, and similar equipment
  </li>
  <li>
   Helping patrons log onto public computers and navigate basic technology needs
  </li>
  <li>
   Assisting with the processing of new materials and large donations
  </li>
  <li>
   Supporting collection development projects, including scanning, printing, and preparing materials for binding
  </li>
  <li>
   Fulfilling patron requests for pages from books, articles from periodicals, and obituary lookups
  </li>
  <li>
   Referring complex research questions or unusual situations to a genealogy librarian
   <br/>
   <br/>
  </li>
 </ul>
 What We're Looking For
 <br/>
 <br/>
 <strong>
  Successful Candidates Typically Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong organizational skills and attention to detail
  </li>
  <li>
   Comfort working with large collections of books and archival materials
  </li>
  <li>
   A helpful and patient approach when assisting patrons
  </li>
  <li>
   Savvy computer and technology skills
  </li>
  <li>
   Ability to follow procedures carefully and work both independently and as part of a team
  </li>
  <li>
   Interest in history, genealogy, or research is helpful but not required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits And Compensation
  <br/>
  <br/>
 </strong>
 You will have benefits such as Flexible Spending Account, Paid Time Off with three weeks of vacation accrual and one week of sick accrual, Employee Discounts, Employee Assistance Program, and Voluntary Insurance options.
 <br/>
 <br/>
 The pay starts at $14.05 per hour and up based on experience.
 <br/>
 <br/>
 Desired Schedule
 <br/>
 <br/>
 There are two positions available. Both are 20 hours per week
 <br/>
 <br/>
 <strong>
  Schedule 1
  <br/>
  <br/>
 </strong>
 Mondays 12pm - 9pm
 <br/>
 <br/>
 Tuesdays 5pm - 9pm
 <br/>
 <br/>
 Saturdays 9am - 6pm
 <br/>
 <br/>
 or
 <br/>
 <br/>
 <strong>
  Schedule 2
  <br/>
  <br/>
 </strong>
 Mondays 9am - 6pm
 <br/>
 <br/>
 Wednesdays 9am - 1pm
 <br/>
 <br/>
 Fridays 9am - 6pm
 <br/>
 <br/>
 Why Work at ACPL?
 <br/>
 <br/>
 The Allen County Public Library is home to one of the most respected genealogy research collections in the country. Staff play an important role in helping visitors from across the nation and around the world explore family history and historical records.
 <br/>
 <br/>
 Salary: $14.05 - $16.00 per hour
 <br/>
 <br/>
 <em>
  Job Posted by ApplicantPro
 </em>
</div>


Genealogy Assistant

<div><p>The <b>Genealogy Center at the Allen County Public Library</b> in <b>Fort Wayne</b> is seeking a <b>part-time Genealogy Assistant</b> to help support one of the largest genealogical research facilities in the United States.</p><p>
Located at the <b>Allen County Public Library</b>'s Main Library, the Genealogy Center provides free access to more than <b>1.2 million physical items and over 6 million digital resources</b>. Researchers from around the world visit the Center to explore records and materials specializing in American, British, Irish, and German genealogy.</p><p>
This position supports the day-to-day organization and accessibility of the collection while assisting visitors with equipment and basic services that help them move forward in their research.</p><h3 class="jobSectionHeader"><b>
What You'll Do</b></h3><p>
As a Genealogy Assistant, you'll help maintain the Genealogy Center's extensive collection and assist patrons using the space and its equipment. Responsibilities include:</p><ul><li><p>
Shelving books, periodicals, and other genealogy materials and keeping the collection organized</p></li><li><p>
Performing routine shelf reading to ensure materials are in the correct location</p></li><li><p>
Clearing and organizing tables and work areas to maintain an orderly research environment</p></li><li><p>
Retrieving court ledgers and other materials from closed-stack or storage areas for patrons</p></li><li><p>
Inspecting materials for damage and referring concerns to a genealogy librarian or supervisor</p></li><li><p>
Assisting patrons with photocopiers, scanners, computers, and similar equipment</p></li><li><p>
Helping patrons log onto public computers and navigate basic technology needs</p></li><li><p>
Assisting with the processing of new materials and large donations</p></li><li><p>
Supporting collection development projects, including scanning, printing, and preparing materials for binding</p></li><li><p>
Fulfilling patron requests for pages from books, articles from periodicals, and obituary lookups</p></li><li><p>
Referring complex research questions or unusual situations to a genealogy librarian</p></li></ul><h3 class="jobSectionHeader"><b>
What We're Looking For</b></h3><p>
Successful candidates typically bring:</p><ul><li><p>
Strong organizational skills and attention to detail</p></li><li><p>
Comfort working with large collections of books and archival materials</p></li><li><p>
A helpful and patient approach when assisting patrons</p></li><li><p>
Savvy computer and technology skills</p></li><li><p>
Ability to follow procedures carefully and work both independently and as part of a team</p></li><li><p>
Interest in history, genealogy, or research is helpful but not required</p></li></ul><h3 class="jobSectionHeader"><b>
Benefits and Compensation</b></h3><p>
You will have benefits such as Flexible Spending Account, Paid Time Off with three weeks of vacation accrual and one week of sick accrual, Employee Discounts, Employee Assistance Program, and Voluntary Insurance options.</p><p>
The pay starts at $14.05 per hour and up based on experience.</p><h3 class="jobSectionHeader"><b>
Desired Schedule</b></h3><p>
There are two positions available. Both are 20 hours per week<br>
<b>Schedule 1</b><br>
Mondays 12pm - 9pm<br>
Tuesdays 5pm - 9pm<br>
Saturdays 9am - 6pm</p><p>
or</p><p><b>
Schedule 2</b><br>
Mondays 9am - 6pm<br>
Wednesdays 9am - 1pm<br>
Fridays 9am - 6pm</p><h3 class="jobSectionHeader"><b>
Why Work at ACPL?</b></h3><p>
The Allen County Public Library is home to one of the most respected genealogy research collections in the country. Staff play an important role in helping visitors from across the nation and around the world explore family history and historical records.</p></div>

University of Kansas

<div><h2 class="jobSectionHeader"><b>Position Overview</b></h2>
<div>This position is in the Spencer Research Library which houses rare books and manuscripts. The building is located behind Strong Hall. The position duties include paging, shelving, and carefully maintaining the materials. Students will staff the reception and reference desks on a rotating schedule. Cleaning, shifting, and special projects will be assigned on a regular basis. Special projects can include setting up events, assisting curators with collections, shifting in the stacks, developing temporary exhibits, and contributing to the Spencer Blog.</div>
<h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><b>50% - Stacks Maintenance and Collection Care:</b><ul><li>
Paging, shelving, and carefully maintaining archival material, rare books, and manuscripts.</li><li>
Cleaning and maintaining stacks and public areas.</li><li>
Shifting books and some heavy lifting (up to 40lbs).</li></ul><b>
40% - Public Service and Patron Assistance:</b><ul><li>
Covering reception desk: answering the telephone, registering and interacting with patrons.</li><li>
Assisting Reference Librarians in Reading Room as security backup and helping patrons with handling materials as well as microfilm and Bookeye machines.</li><li>
Assist in set up and tear down of special events held at Spencer Research Library.</li></ul><b>
10% - Library Research Support (as assigned)</b><ul><li>
Assisting Spencer Staff in special projects by collecting and transcribing data.</li><li>
Writing blog posts and developing small displays related to collection materials.</li></ul></div>
<h2 class="jobSectionHeader"><b>Required Qualifications</b></h2>
<div><ul><li>High School Diploma or G.E.D.</li><li>
Availability to work at least 2 hours at a time as evidenced by application materials.</li></ul></div>
<h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2>
<div><ul><li>Previous library experience and/or knowledge of KU Libraries as evidenced by application materials.</li><li>
Knowledge of microfilm and reproduction equipment as evidenced by application materials.</li><li>
Experience with rare books, manuscripts, and/or archival material as evidenced by application materials.</li><li>
Experience working in customer service as evidenced by application materials.</li><li>
Experience requiring being reliable and maintaining a weekly schedule as evidenced by application materials.</li><li>
Great attention to detail as evidenced by application materials.</li></ul></div>
<h2 class="jobSectionHeader"><b>Position Requirements</b></h2>
<div>During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).</div>
<h2 class="jobSectionHeader"><b>Employment Conditions</b></h2>
<div>(1) Student employees are <b>not</b> eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
<br>
<br>
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.</div>
<h2 class="jobSectionHeader"><b>Additional Candidate Instructions</b></h2>
<div><ul><li>Resume and cover letter addressing how the required and preferred qualifications are met.</li><li>
Names and contact information for 3 professional references.</li></ul>
To ensure consideration apply before the application review starts on Monday, 3/30/2026. A review of applications will continue and is ongoing until a pool of qualified candidates is identified.</div>
<h2 class="jobSectionHeader"><b>Contact Information to Applicants</b></h2>
<div>Grace Brazell; gracebrazell@ku.edu; 785-864-1487</div>
<h2 class="jobSectionHeader"><b>Advertised Salary Range</b></h2>
<div>$11/hr</div>
<h2 class="jobSectionHeader"><b>Anticipated Start Date</b></h2>
<div>Monday May 18, 2026</div>
<div>Apply to Job</div></div>
<br><div><h2 class="jobSectionHeader"><b>Posting Information</b></h2>
<ul><li><b>Posting ID:</b> 32272BR</li>
<li><b>Department:</b> Libraries-General</li>
<li><b>Primary Campus:</b> University of Kansas Lawrence Campus</li>
<li><b>Reg/Temp:</b> Temporary</li>
<li><b>Employee Class:</b> S-Student</li></ul></div>

Public Services Student Assistant - Spencer Research Library

Millenium Sleep Lab

<p><b>Job Overview</b><br/>We are seeking a proactive and detail-oriented Digital Records Assistant to join our dynamic team. In this vital role, you will manage and organize digital records, ensuring seamless access, compliance, and security across our information systems. Your expertise will help uphold our commitment to effective information governance, accurate document management, and archival standards. This position offers an exciting opportunity to contribute to the integrity and efficiency of our data management processes while supporting organizational needs through meticulous recordkeeping and digitization efforts.</p><p><b>Duties</b></p><ul><li>Manage digital document repositories using document management systems such as iManage and SharePoint, ensuring proper filing, indexing, and retrieval of records.</li><li>Develop and maintain metadata schemas and taxonomy structures to facilitate efficient searchability and categorization of digital assets.</li><li>Oversee archival processing in accordance with archival standards, ensuring proper preservation, classification, and storage of historical records.</li><li>Implement compliance management protocols by monitoring adherence to information governance policies and regulatory requirements.</li><li>Conduct proofreading and quality checks on digital files to ensure accuracy, consistency, and adherence to organizational standards.</li><li>Support digitization initiatives by converting physical documents into secure digital formats while maintaining data integrity.</li><li>Assist in content management system operations, including uploading, updating, and organizing digital content across platforms like SharePoint.</li><li>Maintain detailed records of all document handling activities, including version control and access logs, to support audit readiness.</li><li>Uphold information security protocols by managing access rights and safeguarding sensitive data throughout the record lifecycle.</li><li>Collaborate with teams across departments to streamline filing processes, improve organizational workflows, and enhance overall information management.</li></ul><p><b>Experience</b></p><ul><li>Proven experience working with document management systems such as iManage or SharePoint in an administrative or records management capacity.</li><li>Strong understanding of metadata creation, taxonomy development, archival processing, and archival standards.</li><li>Demonstrated knowledge of compliance management principles related to records retention and information governance.</li><li>Experience in digitization projects involving physical-to-digital conversion with attention to accuracy and quality assurance.</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.</li><li>Familiarity with content management systems (CMS) and archives management tools used for effective information storage and retrieval.</li><li>Prior administrative experience supporting document filing, proofreading, data management, and records organization is highly desirable.</li><li>Knowledge of information security practices related to digital records protection is a plus. Join us as a Digital Records Assistant if you&rsquo;re passionate about maintaining impeccable data standards while supporting organizational excellence through innovative document solutions!</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: From $30.00 per hour</p><p>Expected hours: 45 per week</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Work Location: Remote</p>

Digital Records Assistant

City of Boston

<div>Overview:
<div><b>
Position Overview:</b><br>
Processes archival collections held by the Boston Public Library across all formats. Ensures that collections are arranged and described in accordance with established standards and best practices at an appropriate level of detail and effort. Assists with the development of the library&rsquo;s processing policies and procedures for archival materials across a spectrum from basic initial control through full, detailed description. Works closely with appropriate staff to set accessioning, deaccessioning, and processing priorities, and tracks and reports progress. Collaborates with other BPL staff on the development and use of tools and workflows to support description and access.</div><div></div><div><b><br>
Reports to:</b><br>
Lead Archivist or delegate.</div><div></div><div><b><br>
Supervises:</b><br>
Professional and support staff, as assigned.</div>
Responsibilities:
<ul><li>Arranges and describes archival collections both large and small to varying levels of detail, and assesses and determines appropriate levels of processing based on research value, condition, and other factors.</li><li>
Applies knowledge of current and emerging archival descriptive standards and systems (including DACS, EAD, and authority control standards) to the development of processing practice.
</li><li>Collaborates with Preservation and Conservation staff to determine appropriate housing of archival materials and identify and recommend materials for conservation treatment. Participates in stacks maintenance and inventory projects.</li><li>
In collaboration with Special Collections and Content Discovery staff, assists with the establishment of digitization priorities for archival materials and the design and implementation of project plans to address those priorities.</li><li>
Supports reference and research staff with inquiries regarding archival collections.</li><li>
Alternates with other staff members in supervising a public reading room in such a way as to maintain an atmosphere conducive to research while responsibly preserving and protecting materials.</li><li>
Assists with the training of staff and interns at all levels in processing methodologies and tasks.</li><li>
Participates in instructional and outreach programs and activities to promote knowledge and use of the library&rsquo;s archival collections.</li><li>
Documents activities, makes oral presentations, and prepares written progress reports regarding the status of assigned areas of responsibility.</li><li>
Performs other related duties as assigned.</li></ul>
Minimum Entrance Qualifications:
<ul><li>Education &ndash; Bachelor&rsquo;s degree from a recognized college or university. Master&rsquo;s degree in library and information science required with formal training or professional experience in archival theory and practice. In exceptional instances, specialized education, training, and/or experience may be substituted for a part or all of the educational requirements.</li><li>
Experience &ndash; Four (4) years of professional experience in archival processing and description in a museum, library, or other similar cultural heritage institution required.</li><li>
Proven skill in arranging and describing archival collections, both large and small, to varying levels of detail, and assessing and determining appropriate levels of processing based on research value, condition, and other factors.
</li><li>Demonstrated knowledge of archival theory and practice; comprehensive knowledge of descriptive standards for archival and manuscript materials, especially DACS and EAD, and familiarity with other relevant standards, such as DublinCore, EAC, MODS, METS, MARC, AACR2, RDA, LCNAF, and LCSH.</li><li>
Demonstrated experience with basic preservation and conservation standards for archival and manuscript collections.</li><li>
Ability to execute library policy.</li><li>
Ability to plan and supervise the work of others.</li><li>
Demonstrates initiative and independent decision-making skills.</li><li>
Communicates effectively and presents ideas clearly. Excellent oral and written communication skills, including public speaking, editorial, and formal writing abilities.</li><li>
Ability to think creatively and innovatively.</li><li>
Significant experience working with special collections materials.</li><li>
Ability to collaborate with library staff, external partners, and resources.</li><li>
Ability to exercise good judgment and focus on detail as required by the job.</li><li><b>
CORI</b> - Must successfully clear a Criminal Offenders Record Information check with the City of Boston.</li></ul><div><b>
BOSTON RESIDENCY REQUIRED</b></div><div></div><div><b><br>
Terms:</b></div><div>
Union/Salary Plan/Grade: PSA /P-3</div><div>
Hours per week: 35</div></div>

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