art advisory coordinator

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 The Art Advisory Coordinator supports the Director and Gallery Team in the coordination, documentation, visualization, and delivery of art advisory and consultancy projects. This role functions as a key administrative and creative support position&mdash;liaising with clients, artists, galleries, installers, and internal departments to ensure projects are delivered efficiently, professionally, and with exceptional attention to detail.
 
 
 
 
 
 The ideal candidate has an interest or background in art and/or consultancy and is highly adaptable, capable of responding confidently to evolving project scopes, shifting timelines, and varied site conditions.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Project Scheduling &amp; Timeline Management
 
 
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 To ensure all client engagements, site visits, and project milestones are scheduled, tracked, and updated accurately in alignment with the Director&rsquo;s calendar and evolving project timelines.
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 Book site visits with clients and prospective clients
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 Coordinate scheduling in accordance with the Director&rsquo;s availability
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 Maintain and update work-back calendars for active projects
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 Adjust timelines in response to scope or priority changes
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 Perform detailed scheduling data entry
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 Deliverables:
 
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 Confirmed and calendar-integrated site visits
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 Accurate and current project timelines
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 Updated work-back schedules reflecting changes
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 Organized scheduling records
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 2. Artwork Documentation, Visualization &amp; Proposal Tracking
 
 
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 To maintain comprehensive artwork records and produce professional visual mock-ups that support client presentations and advisory recommendations.
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 Record artworks proposed for projects
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 Document pricing, sourcing details, and artist/gallery information
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 Organize and file site photography
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 Create Photoshop mock-ups of artworks within site images or interior renderings
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 Maintain draft materials and reference documentation for efficient access
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 Deliverables:
 
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 Detailed artwork tracking logs
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 Organized digital photo library
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 High-quality artwork mock-ups for client review
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 Accessible and structured project documentation
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 Updated proposal reference files
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 3. Artist &amp; Gallery Liaison
 
 
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 To serve as a professional and reliable point of contact for artists and galleries, ensuring smooth communication and accurate coordination throughout project lifecycles.
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 Manage and respond to artist and gallery inquiries
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 Follow up on artwork availability, pricing, and specifications
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 Maintain communication records
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 Obtain and record artist/gallery payment details in accordance with procurement and finance requirements
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 Adapt communication style to suit various stakeholders
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 Deliverables:
 
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 Documented and organized correspondence records
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 Confirmed artwork details and pricing information
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 Completed and compliant payment documentation
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 Coordinated payment processing with finance department
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 </ul>
 
 
 
 
 
 4. Contracts, Invoicing &amp; Financial Administration
 
 
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 To administer contracts, invoicing, and accounts receivable processes accurately and in accordance with internal financial procedures.
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 Send out legal contracts and monitor signature completion
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 Maintain the most up-to-date contract versions
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 Issue invoices when required
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 Perform basic accounts receivable duties and record keeping
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 Ensure remittance payments are processed and paid
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 Adapt to procedural updates and project-specific requirement
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 </ul>
 
 Deliverables:
 
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 Executed and properly filed contracts
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 Issued and recorded invoices
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 Updated accounts receivable logs
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 Confirmed and documented remittance payments
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 </ul>
 
 
 
 
 
 5. Client Communication &amp; On-Site Coordination
 
 
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 To support seamless client service and artwork installation logistics through proactive communication, confident representation of services, and adaptability in dynamic environments.
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 Handle general client enquiries
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 Speak confidently about advisory services
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 Participate in on-site artwork coordination
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 Assist in scheduling local artwork deliveries
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 Coordinate with installers and project stakeholders
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 Respond effectively to last-minute changes or site-specific challenges
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 </ul>
 
 Deliverables:
 
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 Timely and professional client communications
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 Successful on-site coordination support
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 Confirmed and executed delivery schedules
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 Positive client engagement and service representation
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 Smooth adaptation to changing project conditions
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 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
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 Interest or educational background in Art, Arts Administration, or Design
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 Proficiency in Adobe Photoshop
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 Experience mocking up artworks within photographic site images and/or interior renderings
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 Demonstrated experience in Project Management
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 Strong visual judgment and presentation skills
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 High attention to detail, particularly in documentation and data entry
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 Strong organizational and time management skills
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 Confident verbal and written communication abilities
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 </ul>
 
 
 
 
 
 Key Attributes:
 
 
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 Highly adaptable and comfortable navigating changes in project direction, environment, and client expectations
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 Ability to manage multiple projects simultaneously
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 Basic understanding of accounts receivable and invoicing processes preferred
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 Experience in project management considered an asset; Fluent English required; Arabic is an advantage
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 </ul>
</div>

Art Advisory Coordinator

ES-Masterpieces LLC (Branch)

Job Title: Art Procurement CoordinatorCompany: ES-Masterpieces LLC (Branch) Location: Doha, QatarJob SummaryES-Masterpieces LLC (Branch) is seeking a knowledgeable and detail-oriented Art Procurement Coordinator to manage the sourcing, acquisition, and coordination of artworks and related materials. The ideal candidate will work closely with artists, galleries, and suppliers to ensure the timely procurement of high-quality art pieces that align with client requirements and the company&rsquo;s artistic standards.Key Responsibilities<ul><li>Source and procure artworks, sculptures, and decorative pieces from artists, galleries, and vendors.</li><li>Build and maintain relationships with artists, curators, and art suppliers locally and internationally.</li><li>Coordinate the acquisition process, including pricing negotiations, contracts, and delivery timelines.</li><li>Ensure authenticity, provenance, and quality standards of all procured artworks.</li><li>Manage documentation related to purchases, including invoices, certificates, and shipping records.</li><li>Coordinate logistics for artwork transportation, handling, and installation.</li><li>Collaborate with design, sales, and project teams to meet client specifications and project requirements.</li><li>Monitor art market trends and recommend suitable pieces or collections.</li><li>Maintain an organized database of artists, suppliers, and inventory.</li><li>Ensure compliance with legal and cultural regulations related to art procurement and import/export.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Fine Arts, Art History, Business, or related field.</li><li>2&ndash;4 years of experience in art procurement, gallery management, or art coordination.</li><li>Strong knowledge of art styles, mediums, and market trends.</li><li>Excellent negotiation and communication skills.</li><li>High attention to detail, especially regarding authenticity and documentation.</li><li>Proficiency in Microsoft Office and inventory or procurement systems.</li><li>Ability to manage multiple projects and deadlines.</li><li>Fluency in English (Arabic or other languages is an advantage).</li></ul>Preferred Skills<ul><li>Experience working with galleries, auction houses, or art institutions.</li><li>Knowledge of international shipping and handling of artworks.</li><li>Strong network within the art community.</li><li>Organizational and project coordination expertise.</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Opportunity to work in a creative and culturally rich environment</li><li>Exposure to international art markets and collections</li><li>Career growth and development opportunities</li><li>Collaborative and inspiring workplace culture</li></ul>Job Type: Full-timePay: Up to QAR640,000.00 per yearWork Location: In person

Art Procurement Coordinator

BBO Tax Solutions LLC

Job Title: Tax Solutions Coordinator Company: BBO Tax Solutions LLC Location: Doha, QatarJob Description:BBO Tax Solutions LLC, a professional tax advisory and compliance firm based in Doha, Qatar, is seeking a detail-oriented and analytical Tax Solutions Coordinator to join our growing team. The ideal candidate will play a key role in supporting tax advisory services, coordinating client tax filings, ensuring regulatory compliance, and assisting in the preparation and review of tax-related documentation.This position requires strong organizational skills, a solid understanding of tax regulations, and the ability to manage multiple client accounts in a fast-paced professional services environment.Key Responsibilities:<ul><li>Coordinate the preparation, filing, and submission of corporate and individual tax returns in compliance with Qatari tax regulations.</li><li>Assist tax consultants in preparing tax reports, schedules, and supporting documentation.</li><li>Maintain accurate and up-to-date client tax records and compliance files.</li><li>Monitor deadlines for tax filings, VAT submissions, and other regulatory obligations.</li><li>Liaise with government authorities and tax regulatory bodies when required.</li><li>Review client financial data to ensure accuracy and completeness for tax reporting.</li><li>Support the implementation of VAT, corporate tax, and other applicable tax frameworks.</li><li>Respond to client inquiries regarding tax documentation, requirements, and status updates.</li><li>Assist in identifying tax discrepancies and coordinating corrective actions.</li><li>Keep updated on changes in local and international tax laws and regulations.</li><li>Collaborate with accounting and finance teams to ensure seamless tax processing.</li><li>Prepare internal reports on tax compliance status and client portfolio updates.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Taxation, or related field.</li><li>2&ndash;4 years of experience in tax coordination, accounting, or financial compliance.</li><li>Strong understanding of VAT and corporate tax principles (Qatar experience preferred).</li><li>Knowledge of accounting software and tax management systems.</li><li>Excellent analytical, organizational, and documentation skills.</li><li>Strong attention to detail and accuracy in financial reporting.</li><li>Ability to manage deadlines and multiple client assignments.</li><li>Good communication skills in English (Arabic is an advantage).</li><li>Professional certification (ACCA, CPA, or equivalent) is a plus.</li></ul>Additional Skills:<ul><li>Proficiency in Microsoft Excel and financial reporting tools.</li><li>Ability to interpret tax laws and apply them to client scenarios.</li><li>Strong problem-solving and client service orientation.</li><li>Ability to work independently and as part of a consulting team.</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Career growth opportunities in tax consulting and advisory services.</li><li>Professional development and training support.</li><li>Collaborative and professional work environment.</li><li>Exposure to diverse local and international clients.</li></ul>الراتب المدفوع: QAR٠٫٠٠&nbsp;لكل عامموقع العمل: بشكل شخصي

Tax Solutions Coordinator

Trust-Q8 LLC

Trust-Q8 LLC is a professional trust services company headquartered in Doha, Qatar. We specialize in delivering fiduciary management, client advisory, and operational support that empower individuals and organizations to safeguard assets and achieve financial security. Our mission is to combine integrity, professionalism, and innovation to ensure seamless trust services and client satisfaction.Position Overview We are seeking a Trust Services Coordinator to oversee and manage daily trust operations. This role requires a proactive professional with strong organizational skills, financial knowledge, and the ability to coordinate between clients, legal advisors, and internal teams. The Trust Services Coordinator will play a key role in ensuring smooth workflows and maintaining Trust-Q8 LLC&rsquo;s reputation for excellence in fiduciary services.Key Responsibilities<ul><li>Coordinate trust services activities including documentation, compliance, and client onboarding.</li><li>Liaise with clients to understand needs and provide timely assistance.</li><li>Maintain accurate records of trust agreements, transactions, and client communications.</li><li>Support reporting, auditing, and resource allocation activities.</li><li>Prepare reports on trust services performance and recommend improvements.</li><li>Assist in organizing client meetings, legal reviews, and compliance audits.</li><li>Ensure compliance with Qatar&rsquo;s financial and fiduciary regulations.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Finance, Business Administration, or related field.</li><li>2&ndash;4 years of experience in trust services, financial operations, or client advisory.</li><li>Strong knowledge of fiduciary processes, documentation, and compliance standards.</li><li>Excellent communication, organizational, and problem-solving skills.</li><li>Proficiency in MS Office Suite and trust management tools.</li><li>Ability to manage multiple tasks and deliver under deadlines.</li></ul>What We Offer<ul><li>Competitive salary and benefits package.</li><li>Opportunity to grow within a dynamic Qatar-based trust services company.</li><li>Professional development and career advancement opportunities.</li><li>A collaborative and integrity-driven work environment.</li></ul>How to Apply Interested applicants may send their CV and cover letter via Indeed or directly to the company&rsquo;s recruitment team, highlighting their experience in trust services coordination and achievements in managing fiduciary operations.Job Type: Full-timePay: Up to QAR640,000.00 per yearWork Location: In person

Trust Services Coordinator

Black pearl

<div><div><h3 class="jobSectionHeader">Job Information</h3>
<ul><div>Date Opened
<div>04/09/2026
</div></div><div>Job Type
<div>Full time
</div></div><div>Industry
<div>Hospitality
</div></div><div>City
<div>Doha
</div></div><div>Country
<div>Qatar
</div></div><div>Zip/Postal Code
<div>00000
</div></div><div>Number of Positions
<div>1
</div></div></ul></div><div><h3 class="jobSectionHeader">Job Description</h3>
<div>Our client is a dynamic force in the cultural landscape, dedicated to blending tradition with innovation to transform cultural assets into vibrant, revenue-driving experiences. Their mission is to redefine how culture is shared and monetized, creating immersive and authentic experiences that resonate both locally in Qatar and on a global scale. This role offers a unique opportunity to join a pioneering team driving cultural innovation and commercial success within a premier cultural ecosystem. 
The Gallery &amp; Client Experience Executive is a vital role supporting daily operations, sales initiatives, artist relations, and administrative functions. As a client-facing professional, you will embody the brand&rsquo;s high-end positioning through exceptional communication, meticulous organization, and a proactive approach to business development 
Key Responsibilities 
Sales &amp; Client Relations 
&sect; Revenue Growth: Drive sales and cultivate long-term relationships with local and international collectors. 
&sect; Engagement: Provide professional greeting and assistance to collectors, advisors, and designers in person and via written correspondence. 
&sect; Sales Support: Present artwork confidently, prepare invoices and consignment agreements, and conduct timely follow-ups with prospective leads. 
&sect; CRM Management: Maintain detailed, current client records within the CRM system to ensure accurate sales reporting. 
Exhibition &amp; Gallery Operations 
&sect; Curatorial Support: Assist in the exhibition planning and execution process, including artwork intake, condition reporting, and wall label production. 
&sect; Installation: Support the physical installation and deinstallation of exhibitions, ensuring the highest standards of artwork handling and care. 
&sect; Maintenance: Ensure the gallery space remains in a &quot;presentation-ready&quot; condition at all times. 
&sect; Logistics: Coordinate shipping, framing, and inventory updates throughout the exhibition cycle. 
Administrative &amp; Financial Support 
&sect; Daily Operations: Manage daily administrative functions, including payment tracking, file organization, and sales reconciliation. 
&sect; Contract Management: Maintain orderly digital and physical records for artist files and consignor agreements. 
&sect; Accounting Liaison: Coordinate documentation for deposits and outstanding balances with the accounting department. 
Marketing &amp; Communications 
&sect; Brand Presence: Support marketing initiatives by scheduling social media content and updating website inventory. 
&sect; Quality Control: Ensure all artwork images, captions, and pricing are accurate prior to public outreach. 
&sect; Event Coordination: Provide professional support during gallery openings, VIP previews, and community engagement events<div></div><h3 class="jobSectionHeader"> 
Requirements</h3><ul><li> Bachelor&rsquo;s degree in Art History, Fine Arts, Arts Administration, or related field preferred</li><li> 1&ndash;3 years of experience in a commercial gallery, luxury retail environment, auction house, art advisory, design showroom, or similar client-facing setting preferred</li><li> Flexibility required for evenings and weekends for exhibition openings, VIP previews, art fairs, and special events</li><li> Availability during installation and deinstallation periods</li><li> Experience in sales support, retail operations, or hospitality within a high-end environment is an asset</li><li> Familiarity with the Middle East art and design market is advantageous.</li><li> Arabic language proficiency is a strong advantage.</li></ul> 
Work Location: 
Qatar 
To view other vacancies we have, please check our website (www.blackpearlconsult.com) and follow us on our social media accounts - LinkedIn / Instagram 
Follow the Black Pearl channel on WhatsApp. 
Disclaimer: Black Pearl will never ask for money or any form of charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such a request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at +9712 622 55 03 or drop us a message on our website - www.blackpearlconsult.com.</div></div></div>

Gallery & Client Experience Executive

HPM CONSULTANT

HPM Consultant LLC is a professional consulting firm headquartered in Doha, Qatar. We specialize in delivering strategic advisory services, business solutions, and operational support that empower organizations to achieve efficiency and sustainable growth. Our mission is to combine expertise, precision, and client focus to provide impactful consulting outcomes across diverse industries.Position Overview We are seeking a Consulting Coordinator to oversee and manage daily consulting operations. This role requires a detail-oriented professional with strong organizational skills, consulting knowledge, and the ability to coordinate between clients, consultants, and internal teams. The Consulting Coordinator will play a key role in ensuring smooth project delivery and maintaining HPM Consultant LLC&rsquo;s reputation for excellence.Key Responsibilities<ul><li>Coordinate consulting projects from initiation to completion.</li><li>Liaise with clients to understand requirements and provide project updates.</li><li>Collaborate with consultants and subject matter experts to ensure timely delivery.</li><li>Maintain accurate records of project briefs, reports, and client communications.</li><li>Support business development initiatives and proposal preparation.</li><li>Prepare performance reports and recommend process improvements.</li><li>Ensure compliance with Qatar&rsquo;s business regulations and company policies.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>2&ndash;4 years of experience in consulting coordination or project management.</li><li>Strong knowledge of consulting processes, business operations, and client management.</li><li>Excellent communication, organizational, and problem-solving skills.</li><li>Proficiency in MS Office Suite and project management tools.</li><li>Ability to manage multiple projects and deliver under deadlines.</li></ul>What We Offer<ul><li>Competitive salary and benefits package.</li><li>Opportunity to grow within a dynamic Qatar-based consulting firm.</li><li>Professional development and career advancement opportunities.</li><li>A collaborative and client-focused work environment.</li></ul>How to Apply Interested applicants may send their CV and cover letter via Indeed or directly to the company&rsquo;s recruitment team, highlighting their experience in consulting coordination and achievements in managing client projects.Pay: Up to QAR650,000.00 per yearWork Location: In person

Consulting Coordinator

Coastal Capital

Coastal Capital Limited LLC is a trusted financial services company headquartered in Doha, Qatar. We specialize in delivering accounting, financial management, and strategic advisory solutions that empower businesses to achieve stability and growth. Our mission is to combine professionalism, accuracy, and innovation to ensure seamless financial operations and client success.Position Overview We are seeking a Finance Coordinator to oversee and manage daily financial operations. This role requires a detail-oriented professional with strong organizational skills, financial knowledge, and the ability to coordinate between clients, vendors, and internal teams. The Finance Coordinator will play a key role in ensuring smooth workflows and maintaining Coastal Capital Limited LLC&rsquo;s reputation for excellence in financial services.Key Responsibilities<ul><li>Coordinate financial activities including budgeting, invoicing, and reporting.</li><li>Liaise with clients, auditors, and suppliers to ensure accurate financial transactions.</li><li>Maintain records of accounts, contracts, and compliance documentation.</li><li>Support payroll, procurement, and resource allocation activities.</li><li>Prepare financial reports and recommend improvements for efficiency.</li><li>Assist in organizing audits, reviews, and compliance checks.</li><li>Ensure adherence to Qatar&rsquo;s financial regulations and company policies.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or related field.</li><li>2&ndash;4 years of experience in financial coordination or accounting.</li><li>Strong knowledge of financial processes, reporting standards, and compliance requirements.</li><li>Excellent communication, organizational, and analytical skills.</li><li>Proficiency in MS Office Suite and financial management software.</li><li>Ability to manage multiple tasks and deliver under deadlines.</li></ul>What We Offer<ul><li>Competitive salary and benefits package.</li><li>Opportunity to grow within a dynamic Qatar-based financial services company.</li><li>Professional development and career advancement opportunities.</li><li>A collaborative and accuracy-driven work environment.</li></ul>How to Apply Interested applicants may send their CV and cover letter via Indeed or directly to the company&rsquo;s recruitment team, highlighting their experience in financial coordination and achievements in managing financial operations.Job Type: Full-timePay: Up to QAR660,000.00 per yearWork Location: In person

Finance Coordinator

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