assistant account executive

Mindgruve

<div><div>We are a global digital agency comprised of strategists, creatives, media experts, data scientists, and engineers driven by one common purpose &mdash; accelerate business growth through marketing and digital transformation. Named a top 3% Google Premier Partner and recognized by Inc. 5000 and Adweek&rsquo;s 75 Fastest Growing Companies, we&rsquo;re constantly looking for &ldquo;A&rdquo; players to join our team.

The rapid growth is attributed to our strongest asset &mdash; our people. Our teams are highly collaborative and work closely with each client to set clear goals and objectives so that we can deliver exceptional results. Mindgruve is a place where every opinion is valued. Not only will you be empowered to contribute ideas, but you will also play a key role in the execution and driving success for brands across a variety of industries. Sound fun? Perfect &mdash; you&rsquo;ll fit right in.</div>
The Associate Account Director leads major accounts or a group of mid-size clients. This role blends strategy, financial management and team leadership. The AAD builds strong client partnerships, drives growth and supports teams in delivering clear, effective work.

What You&rsquo;ll Do Here
<ul>
<li>Set direction for client portfolios to meet business goals</li>
<li>Build and maintain senior-level client relationships</li>
<li>Manage account budgets, forecasts and overall performance</li>
<li>Lead and mentor account teams to grow skills and confidence</li>
<li>Work with Strategy, Creative and Media leads to deliver integrated campaigns</li>
<li>Find new growth opportunities within existing accounts</li>
<li>Act as the senior point of contact for client issues and resolve them quickly</li>
<li>Support new business efforts through proposals and pitches</li>
</ul>
We Need a Person With
<ul>
<li>Experienced in leading complex accounts and advising senior clients</li>
<li>Strong leader who motivates and develops teams</li>
<li>Analytical thinker who turns ideas into clear actions</li>
<li>Communicates clearly and handles problems calmly</li>
<li>Pays close attention to detail and time management</li>
<li>Financially aware and comfortable managing account budgets</li>
<li>Confident in client and executive discussions</li>
</ul>
Skills
<ul>
<li>Bachelor&rsquo;s degree in Marketing, Advertising or Communications</li>
<li>6&ndash;9 years of agency or client leadership experience</li>
<li>1&ndash;2 years managing teams directly</li>
<li>Experience across retail, digital, media and traditional channels</li>
<li>Familiar with Asana, HubSpot and Google Workspace preferred</li></ul><div> 
Compensation will be commensurate with experience. Additionally, for eligible full-time employees, we offer a competitive benefits package including medical insurance, dental insurance, and vision insurance; a flexible spending account; voluntary life and accident plans; and a 401(k) retirement plan with matching. We have six office locations in the US: San Diego, California, Los Angeles, California, Covington, Kentucky, Denver, Colorado, Nashville, Tennessee and Charleston, South Carolina. We're seeking local candidates (or those open to relocation) who are able to work collaboratively with us in one of our office's; however, based on business needs and unique job functions, some roles may be eligible for remote work. (Bonus points if you&rsquo;re bilingual in Spanish and/or Portuguese.)

Mindgruve is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div></div>

Associate Account Director

Equip, Inc.

Administrative Assistant, Account ManagerThis is a GREAT opportunity for an up-and-coming administrative professional looking to make a big impact in a local small business. We are a dynamic, small business team with an entrepreneurial, down-to-earth, collaborative vibe. We encourage new ideas and are looking for a candidate who is growth oriented and curious, with an eye for continual process improvement.This role will be responsible for supporting the Owner and office team in the daily functions of running a small manufacturing business. This will include working with our customers from initial inquiry through estimate, invoicing, and follow up. You will work closely alongside our Business Operations Manager and Production Manager throughout the process. You will also help with shipping, inventory tracking, raw material ordering, and keeping everything organized with a great workflow.As a small business, we value teamwork and the fluidity of sharing tasks and working on projects as they arise. Our company is growing, which creates constant opportunities to develop new skills and take on new challenges. The right candidate will naturally bring structure and organization to our workspace. We hope to find a professional with contagious ambition, a proactive self-starter who thrives on collaboration. If you take initiative, are self-accountable and are ready to grow and learn you&rsquo;ll fit right in.Responsibilities<ul><li>Support Customers through the inquiry, estimate and order completion process.</li><li>Support the office team with administrative and organizational tasks as assigned</li><li>Provide basic data entry and general support in office software including Outlook, Excel and QuickBooks</li><li>Support the office team with research tasks including finding new vendors and sourcing complex parts and materials</li><li>Run errands as assigned</li><li>Support basic manufacturing functions as needed</li><li>Support sales functions with customer service and new customer outreach</li></ul>Due to the responsibilities of this role and the nature of our business this is an in-office role, remote work will not be available.Required Skills and Experience<ul><li>Ability to communicate clearly and professionally</li><li>Hardworking &amp; willing to learn</li><li>Excellent organizational skills</li><li>General business acumen</li><li>Proficiency in Excel and Microsoft Office</li></ul>HOURS, COMPENSATION AND BENEFITSThis is a full-time, hourly position. Our office hours are Monday &ndash; Friday, 8:30am &ndash; 4:30pm.The starting hourly pay range for this role is $17-19 per hour depending on skills and experiencePlease apply by emailing a cover letter and resume to h.sparlin@equipinc.com. Resumes received through indeed, or without a cover letter, will not be reviewed.Pay: $17.00 - $19.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Admin Assistant, Account Manager

Economic Mobility Systems

Executive AssistantJoin Economic Mobility Center (EMC) as a Full-Time Executive Assistant and play a critical role in supporting our C-Suite as they lead efforts to transform college and workforce outcomes.We&rsquo;re looking for someone who thrives in a fast-paced, mission-driven environment, anticipates needs before they arise, and ensures the executive team can focus on strategic priorities.If you&rsquo;re highly organized, proactive, and passionate about making an impact, this role puts you at the center of initiatives that empower students to achieve sustainable-wage careers in Dallas County and beyond.This role is hybrid, 2 to 3 days per week in office.Key ResponsibilitiesExecutive Support &amp; Calendar Management● Proactively manage complex calendars across Outlook and Monday.com, anticipating scheduling conflicts and aligning priorities.● Prepare executives for meetings by ensuring they have agendas, materials, and briefings in advance.● Anticipate needs of the C-Suite and resolve issues before they become problems.Travel &amp; Conference Coordination● Arrange domestic and international travel with precision, balancing logistics, preferences, and cost-effectiveness.● Manage end-to-end conference logistics, including registration, travel, lodging, presentation prep, and on-site support.● Ensure executives are set up for success at all external engagements.Meeting &amp; Event Support● Coordinate high-level internal and external meetings, including board, advisory, and partner convenings.● Handle logistics such as venues, catering, A/V, materials, and follow-up communication.● Support internal culture-building events and staff retreats.Operations &amp; Reporting● Assist with grant, contract, and organizational reporting by gathering and preparing needed information.● Track key deadlines and ensure follow-through on executive commitments.● Provide light HR/onboarding support for new hires, helping integrate them smoothly into the team.Communications &amp; Presence● Draft, edit, and format executive correspondence and presentations.● Support management of the organization&rsquo;s digital presence (website, LinkedIn, social media updates).● Act as a professional representative of the C-Suite with internal and external stakeholders.Qualifications● Bachelor&rsquo;s degree or equivalent experience.● 5+ years supporting senior executives in a fast-paced, dynamic environment.● Proven ability to manage and prioritize multiple calendars, deadlines, and projects.● Strong travel and event logistics experience.● Exceptional communication and interpersonal skills.● High degree of discretion in handling confidential and sensitive information.● Proficiency in Microsoft Office Suite, Google Workspace, and scheduling/project management tools (e.g., Monday.com, Outlook).● Salesforce and social media management experience preferred.● Self-starter with excellent judgment, attention to detail, and problem-solving skills.Job Type: Full-timePay: $70,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive administrative support: 5 years (Required)</li></ul>Work Location: Hybrid remote in Dallas, TX 75247

Executive Assistant

Hulse Construction Co

Overview We are seeking a dynamic and highly organized Executive Assistant to join our team and provide exceptional support to our Chief Operating Officer (COO). This role is vital in ensuring smooth daily operations, managing schedules, coordinating communications, and handling a variety of administrative tasks with professionalism and efficiency. The ideal candidate will demonstrate strong organizational skills, excellent communication abilities, and a proactive attitude to help drive our organizational success.Responsibilities<ul><li>Manage and coordinate executive calendars, meetings, appointments, and travel arrangements.</li><li>Prioritize competing demands and ensure executives are prepared for meetings and business activities.</li><li>Screen and manage incoming calls, emails, and correspondence.</li><li>Draft, edit, and proofread reports, presentations, correspondence, and other business documents.</li><li>Prepare agendas, meeting materials, and executive briefing documents.</li><li>Record meeting minutes and monitor follow-up action items.</li><li>Coordinate communication between executives, project managers, clients, subcontractors, vendors, and employees.</li><li>Assist with contract administration, document management, and executive reporting.</li><li>Monitor key deadlines and provide proactive reminders regarding business commitments.</li><li>Assist leadership with special projects and strategic initiatives.</li><li>Support onboarding activities and executive-level recruiting efforts as assigned.</li><li>Handle sensitive company, financial, personnel, and legal information with strict confidentiality.</li></ul>RequirementsRequired:<ul><li>Minimum of 5 years of Executive Assistant or similar experience supporting senior leadership.</li><li>Exceptional organizational and time management skills.</li><li>Strong verbal and written communication abilities.</li><li>Advanced proficiency with Microsoft Office Suite.</li><li>Ability to prioritize multiple projects and deadlines with minimal supervision.</li></ul>Preferred:<ul><li>Experience in construction, subcontracting, manufacturing, or related industries.</li><li>Experience supporting company owners, presidents, or C-suite executives.</li><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or related field.</li></ul>Pay: $65,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have advanced knowledge and experience with Microsoft Office Suite?</li></ul>Experience:<ul><li>Executive administrative support: 3 years (Preferred)</li></ul>Work Location: In person

Triple-S Steel

<div>Overview:

Company Name: Tube Supply
Title of Position: Executive Assistant
Position Type: Full-Time; Non-Remote
Location: Houston, TX 
Founded in 2016, Tube Supply provides quality steel tube and bar in alloy, stainless, and carbon for oil and gas applications, including drilling, completions, production, and downhole tools. Our steel tubular and bar products are tailored specifically to meet the demands of the oil and gas industry, including high pressure, high temperature (HPHT) and sour (H2S) well environments. Tube Supply clients are leading oil and gas service companies, OEMs, and manufacturing centers globally. 
Our goal is to maintain a stable, fun work environment while delivering satisfaction to the marketplace. We live closely by our core values: excellence, loyalty, and fun. These are seen throughout our interactions with customers, within the company, and in each of our employees&rsquo; everyday lives.<div> 
Summary:
</div><div>We are seeking an energetic and motivated Executive Assistant to join our company. The Executive Assistant will provide high-level administrative support to senior staff. This role will screen visitors, answer phones, coordinate special events, prepare reports and filing and organizing documents.</div><div></div> 
Benefits Offered:
<ul><li>401(k) including company matching</li><li>
Health insurance (medical, dental, and vision)</li><li>
Flex Saving Account and Health Reimbursement Account</li><li>
Company-provided Term Life Insurance</li><li>
Company-provided Short-term and long-term disability insurance</li><li>
Paid Holidays</li><li>
Paid time off</li><li>
Tuition Reimbursement</li><li>
Parental Leave</li></ul>
Responsibilities:
<ul><li>Under the direction of the President, completes a wide variety of administrative tasks that facilitate the Executive&rsquo;s ability to effectively lead the organization. This includes:
<ul><li>Assist with special projects.</li><li>
Designing reports and presentations.</li><li>
Prepare information for meetings with staff and outside parties.
</li><li>Maintain contact lists.</li><li>
Complete expense reports
</li><li>Assist with general office duties, and manage office supplies, inventory, and stock.</li><li>
Help with general office organization and communicate with various vendors and colleagues regarding office needs.
</li></ul></li><li>Works closely with Executives to keep them informed of upcoming commitments and responsibilities, following up appropriately.</li><li>
Under the direction of the President manages all aspects of the company&rsquo;s office services.</li><li>
Provides event management support as requested.</li><li>
Receives incoming communication or memos on behalf of senior staff, reviews content, determines importance, and summarizes and/or distributes contents to appropriate staff.</li><li>
Performs additional duties as assigned by executives.</li><li>
Provides hospitality to all guests and helps to create a welcoming environment.</li></ul>
Qualifications:
<div>
Education and Experience:</div><ul><li>
High school diploma required, bachelor&rsquo;s degree in business administration or related field preferred.</li><li>
At least two years of related experience required.</li></ul><div>
Knowledge/Skills/Competencies:</div><ul><li>
Excellent verbal, written, and interpersonal skills.</li><li>
Highly organized individual with a commitment to consistent attention to detail.</li><li>
Flexibility and adaptability to assume additional responsibilities and accommodate customer requests.</li><li>
Ability to work independently, often under pressure/situations within a team environment.</li><li>
Ability to exercise discretion and independent judgment to perform a variety of tasks.</li><li>
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.</li><li>
Able to type a minimum of 50 words per minute.</li><li>
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.</li></ul></div>

Steve Mckenna and The Home Advantage Team

Executive Assistant &amp; Office AdministratorLocation: Manchester-by-the-Sea, MAGibson Sotheby's International Realty is seeking a highly organized, proactive, and tech-savvy Executive Assistant &amp; Office Administrator to support our General Counsel while serving as a key administrative resource for our Manchester-by-the-Sea office, leadership team, and real estate sales associates.This role requires someone who thrives on organization, enjoys solving problems, can manage competing priorities, and is comfortable handling sensitive and confidential information. The ideal candidate is resourceful, detail-oriented, highly proficient with technology, and able to anticipate needs before they arise. In addition to supporting our General Counsel, this individual will play an important role in ensuring a positive and efficient experience for our agents, clients, and office operations.Key ResponsibilitiesOffice Administration<ul><li>Serve as a key administrative resource for the office, supporting agents, staff, leadership, and day-to-day business operations.</li><li>Provide reception coverage and exceptional service to agents, clients, vendors, and visitors, serving as a welcoming and professional first point of contact.</li><li>Act as a liaison between agents and various company departments, helping connect associates with the resources, tools, and support they need to be successful.</li><li>Assist with onboarding new agents to office helping ensure a smooth integration into the company and systems.</li><li>Support office communications, meetings, events, training programs, and operational initiatives.</li><li>Schedule, coordinate, and track in-house continuing education classes, attendance, and certificates.</li><li>Maintain office supplies, records, documentation, forms, and administrative systems to ensure the office operates efficiently.</li><li>Assist with transaction-related administrative tasks, check deposits, data entry, and maintaining accurate office records as needed.</li><li>Maintain familiarity with company tools, technology platforms, and resources, helping guide agents to appropriate support teams and solutions.</li><li>Coordinate with internal departments including Operations, Accounting, Marketing, IT, and Brokerage Management to support office needs and agent requests.</li><li>Assist with special projects and other duties as assigned.</li></ul>Executive Support<ul><li>Provide high-level administrative support to the General Counsel and executive team, including calendar management, meeting coordination, travel arrangements, and preparation of correspondence, reports, presentations, and other materials.</li><li>Act as a gatekeeper and liaison, managing internal and external communications with professionalism, discretion, and efficiency.</li><li>Support strategic priorities and daily operations by ensuring leadership is informed, organized, and prepared while proactively anticipating needs and solving problems.</li><li>Assist with scheduling, meeting preparation, follow-up, and coordination of executive priorities.</li><li>Manage competing priorities and help maintain organization across multiple projects and initiatives.</li></ul>Legal &amp; Corporate Support<ul><li>Maintain strict confidentiality while managing sensitive legal, business, and personnel information.</li><li>Coordinate legal calendars, appointments, deadlines, and case-related meetings.</li><li>Support litigation preparation by locating, organizing, and maintaining supporting documentation and records as needed.</li><li>Serve as a reliable point of contact for internal stakeholders seeking legal assistance, documentation, or scheduling support.</li><li>Manage and maintain legal documents, contracts, addenda, amendments, corporate records, and related files.</li><li>Support the formatting, proofreading, organization, and creation of fillable versions of contracts, legal documents, and related paperwork.</li><li>File legal documents and maintain accurate electronic and physical records.</li><li>Assist with document retrieval, organization, and research requests as needed.</li><li>Ensure legal files, records, and documentation remain organized, accessible, and up to date.</li></ul>Qualifications<ul><li>3+ years of experience supporting leadership, executives, attorneys, or business professionals in an administrative, executive assistant, office management, or legal support capacity.</li><li>Advanced proficiency with Gmail, Google Workspace, and digital document management systems.</li><li>Exceptional organizational skills with the ability to manage multiple priorities and deadlines.</li><li>Strong technology aptitude and ability to quickly learn new software and systems.</li><li>Excellent written and verbal communication skills.</li><li>Ability to locate, organize, and manage large volumes of information and documentation efficiently.</li><li>Proven ability to exercise discretion and sound judgment when handling confidential information.</li><li>Experience supporting legal professionals or working with legal documentation is preferred but not required.</li></ul>What We're Looking ForWe're looking for someone who enjoys bringing order to complexity and takes pride in keeping people organized, informed, and prepared. The ideal candidate is proactive, resourceful, highly organized, and comfortable working independently. They are tech-savvy, detail-oriented, and capable of becoming a trusted partner to our General Counsel while also serving as a valuable resource for our agents, clients, and office team. This individual will help ensure the office runs smoothly, our agents feel supported, and our leadership team can operate efficiently.Pay: $60,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant & Office Administrator

<div>
 
 
 Position: Executive Assistant
 
 
 
 
 Location: NYC - Hybrid
 
 
 
 
 
 About LRN:
 
 
 
 Do you want to use your executive assistant experience to help people around the world do the right thing? Join us at LRN to be a part of a global company where you can make an impact.
 
 
 LRN is a fast-growing SaaS company providing ethics and compliance management solutions to help clients navigate complex regulatory environments and foster ethical and responsible cultures. After two recent acquisitions and significant organic growth we are proud to be serving nearly 3,000 clients across the US, EMEA, APAC, and Latin America. Our state-of-the-art platform offers clients an intuitive user interface, mobile app, robust analytics, and industry benchmarking enabling clients to create, manage, deliver, analyze, and audit their ethics and compliance programs to align with regulatory guidance. We help some of the world's most recognized brands reduce organizational risk - enabling them to focus on what they do best.
 
 
 
 
 About the role:
 
 
 
 We are currently seeking a highly experienced Executive Assistant to support our CEO and global leadership team. This individual will thrive in a fast-paced, high-growth environment, bringing a proactive, detail-oriented approach and the ability to operate independently while managing competing priorities.
 
 
 The ideal candidate will embody our values of integrity, humility, passion, and truth, and will be comfortable handling sensitive information with the highest level of discretion and judgment. This role requires prior experience supporting C-suite executives, strong business acumen, and the ability to anticipate needs before they arise.
 
 
 In addition to executive support, this role will also serve as a key office management lead, ensuring smooth day-to-day operations and a well-functioning workplace environment.
 
 
 
 
 Requirements
 
 
 
 
 
 What you'll do:
 
 
 <ul>
 <li>
 Provide high-level administrative support to the CEO and global leadership team, including complex calendar management across time zones, prioritization of meetings, and resolution of scheduling conflicts
 </li>
 <li>
 Coordinate all aspects of virtual and in-person meetings (team meetings, all-hands, off-sites, 1:1s), including logistics, materials, and catering as needed
 </li>
 <li>
 Manage domestic and international travel arrangements in line with company T&amp;E policies; process expense reports accurately and in a timely manner
 </li>
 <li>
 Partner cross-functionally with Corp IT, Building Services, and other teams to support operational needs
 </li>
 <li>
 Serve as Office Manager, ensuring office operations run smoothly, including oversight of supplies, vendor coordination, and light office maintenance
 </li>
 <li>
 Maintain organized filing systems and documentation for quick and efficient access to information
 </li>
 <li>
 Act as a central point of coordination across teams to support company-wide initiatives, deadlines, and communications
 </li>
 <li>
 Support the executive team with ad-hoc projects and strategic initiatives as needed
 </li>
 <li>
 Build strong relationships across all levels of the organization and act as a trusted partner to leadership
 </li>
 <li>
 Demonstrate a growth mindset, proactively learning about the business, products, and priorities to better support decision-making
 
 </li>
 </ul>
 
 
 What we're looking for:
 
 
 <ul>
 <li>
 Proven experience supporting C-suite executives in a fast-paced, dynamic environment
 </li>
 <li>
 Prior experience in an Executive Assistant and Office Manager capacity
 </li>
 <li>
 Strong proficiency in Outlook, Concur, and Microsoft Office
 </li>
 <li>
 Experience working in a business office setting; Tech or Financial Services preferred
 </li>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Highly organized, proactive self-starter with exceptional attention to detail
 </li>
 <li>
 Ability to manage ambiguity, shifting priorities, and high-volume workflows
 </li>
 <li>
 Strong ability to anticipate needs and think several steps ahead
 </li>
 <li>
 Discretion and sound judgment in handling confidential information
 </li>
 <li>
 Tech-savvy with the ability to quickly learn new tools and systems
 </li>
 <li>
 Highly responsive with strong follow-through on open items
 </li>
 <li>
 Excellent written and verbal communication skills, including strong business vocabulary and grammar
 </li>
 <li>
 Team-oriented mindset with a willingness to "pitch in"&mdash;no task too big or too small
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Flexible PTO plus US public holidays and Sick Time
 </li>
 <li>
 Medical, Dental and Vision Benefits
 </li>
 <li>
 Excellent 401K with employer match
 </li>
 <li>
 Life Insurance, short-term and long-term disability benefits
 </li>
 <li>
 Health &amp; Wellness reimbursements
 </li>
 <li>
 Health Saving &amp; Flexible spending account
 </li>
 <li>
 Employee Assistance Plan
 
 </li>
 </ul>
 
 LRN is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
</div>

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