assistant account executive

The University of Toledo

<div><div>Job no: 500549 
Work type: Staff - Full-Time 
Location: Main Campus - Academic Toledo, OH 
Categories: Full-Time, None, Administrative Support 
</div>
<div>Title: Executive Assistant, IACTL

Department Org: Inst Am Cons Thought &amp; Ldrship - 114470

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Professional Staff Association

Primary Location: MC AC

Shift: 1

Start Time: End Time:

Posted Salary: $49,9000 - $74,850

Float: No

Rotate: No

On Call: No

Travel: No

Weekend/Holiday: No

Job Description:

The Executive Assistant provides high-level administrative and executive support to the leadership of the Institute of American Constitutional Thought and Leadership. This position supports the Senior Associate Director and the Director by managing executive scheduling, correspondence, documentation, and administrative processes necessary for the effective operation of the Institute. 
The Executive Assistant focuses on administrative execution, logistics, and executive support, ensuring that leadership priorities are implemented efficiently and that daily operations proceed smoothly. 
The position supports the Institute&rsquo;s mission as defined by Ohio Revised Code Sec. 3364.07 by enabling effective leadership, communication, and administrative continuity.

Minimum Qualifications:
<ul><li>Bachelor&rsquo;s degree or equivalent combination of education and experience.</li><li>Minimum of three (3) years of experience providing administrative or executive support.</li><li>Strong organizational, time-management, and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>High level of discretion and professionalism.</li><li>Proficiency with Microsoft 365 applications.</li><li>Ability to work effectively in a fast-paced, executive-level environment.</li></ul>

Preferred Qualifications:
<ul><li>Experience supporting senior leadership in higher education or a comparable organization.</li><li>Familiarity with University administrative processes.</li><li>Experience coordinating meetings, travel, or event logistics.</li></ul>

Conditions of Employment:
<div>
To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.
</div>
Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.
</div>
Advertised: 03 Mar 2026 Eastern Standard Time 
Applications close:</div>

Executive Assistant, IACTL - 500549

Marsh McLennan

<div><h2 class="jobSectionHeader">Company:
</h2><h2 class="jobSectionHeader">Description:
</h2>ASSOCIATE ACCOUNT EXECUTIVE
DEPARTMENT: PERSONAL LINES
STATUS: EXEMPT
EMPLOYEE TYPE: FULL TIME
Our not-so-secret sauce.
Award-winning, inclusive, Top Workplace culture doesn&rsquo;t happen overnight. It&rsquo;s a result of hard work by extraordinary people. More than 9,000 of the industry&rsquo;s brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can thrive as an Account Executive at Momentous Insurance, A Marsh McLennan Agency.
Momentous Insurance, A Marsh McLennan Agency provides commercial insurance, commercial entertainment, film and tv insurance, employee health &amp; benefits insurance, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With 9,000 colleagues and 170 offices across North America, we combine the personalized service model of a local consultant with the global resources of the world&rsquo;s leading professional services firm, Marsh McLennan (NYSE: MMC).
A day in the life.
As our Associate Account Executive on the Personal Lines team, you&rsquo;ll be responsible for the following:
 The primary function of this position is to provide the highest quality service to customers, and cross sell within the existing book of business. The Associate Account Executive (AAE) will be the day-to-day liaison between the insurance company (MIB) and designated accounts. The AAE will assist in managing the relationships with clients (business managers and/or individual customers).
 Daily servicing of customers will include addressing various coverage issues, contract analysis, exposure analysis, handle and/or direct all the inside service work associated with the clients&rsquo; accounts, including all endorsement activity, routine coverage questions, problem solving, renewal control, preparation of formal proposals, checking and binding policies.
AAE should have experience in all areas of personal insurance. The AAE will inform the Producer on strategic account issues, claims and other potential problems. The AAE is responsible for overseeing all processes related to renewals, account management as well as insuring Standard Operating Guidelines (SOG&rsquo;s) are used and followed for all insurance transactions.
Our future colleague.
We&rsquo;d love to meet you if your professional track record includes these skills:
<ul><li>Build and maintain constructive and effective relationships with clients by meeting and exceeding client expectations at all times.
</li><li>Provide consistent, accurate, timely and pertinent communication to clients through &ldquo;constant tough&rdquo; via emails, phone contact and meetings.
</li><li>Respond to client inquiries/issues within a 24-hour timeline.
</li><li>Resolve/assist with any service or claims issues/questions.
</li><li>Assist in design of or independently design insurance plans for clients think about out-of-the-box solutions.
</li><li>Assist clients in making appropriate coverage changes; make each contact a marketing opportunity.
</li><li>Attend face-to-face meetings with the clients to review summary reports, make presentations, and to maintain client relationships as often as necessary.
</li><li>Inform and educate clients about coverage, exclusions and exposures; gaps in coverage, stewardship programs; and other relevant information.
</li><li>Monitor and review client satisfaction at least quarterly; report findings/issues to Producer of the account.
</li><li>Cross sell and/or refer new business leads to appropriate departments.
</li><li>Know and be up to date on the utilization of carrier websites, carrier communications, new coverage options and billing procedures.
</li><li>Quote new business and renewal options to every client to include:
<ul><li>Higher limits of liability
</li><li>Higher deductible options
</li><li>Earthquake coverage
</li><li>Earthquake deductible buy back coverage
</li><li>Flood coverage
</li><li>Excess flood coverage
</li><li>Increased mold coverage
</li><li>Identity theft coverage
</li><li>Umbrella or excess liability/excess uninsured/underinsured coverage
</li><li>Employment practices liability/board of directors and officers coverage
</li><li>Inland marine coverage
</li><li>Guaranteed replacement cost
</li><li>Equipment breakdown coverage
</li><li>Enhanced auto coverages
</li></ul></li></ul><ul><li>Review and check policies based on SOG checklists to include proposals, applications, letters, invoicing, summaries of insurance, certificates, evidence of insurance, binders, etc.
</li><li>Assist in managing Accounts Receivables for the book.
</li></ul><ul><li>Maintain agency EPIC files accurately and consistently documenting conversations in emails and other notes sent to clients, while adhering to all MIB electronic and EPIC procedures.
</li></ul>These additional qualifications are a plus, but not required to apply:
<ul><li>College Degree preferred (high school diploma is required)
</li><li>Current California Department of Insurance License
</li><li>3-7 year of experience
</li><li>Proficient MS Office Suite (Word, Excel, Outlook)
</li></ul>We know there are excellent candidates who might not check all of these boxes. Don&rsquo;t be shy. If you&rsquo;re close, we&rsquo;d be very interested in meeting you.
Work environment &amp; physical demands.
<ul><li>Ability to use computer keyboard and sit in a stationary position for extended periods as well as use office machinery such as fax and copy machines, and telephones.
</li></ul><ul><li>Work is performed in a typical interior/office work environment.
</li></ul>Valuable benefits.
We value and respect the impact our colleagues make every day both inside and outside our organization. We&rsquo;ve built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work.
Some benefits included in this role are:
<ul><li>Generous time off
</li><li>Tuition reimbursement and professional development opportunities
</li><li>Charitable contribution match programs
</li><li>Stock purchase opportunities
</li></ul>To learn more about a career at MMA, check us out online: http://marshmma.com/careers or flip through our recruiting brochure: https://bit.ly/3Qpcjmw
Follow us on social media to meet our colleagues and see what makes us tick:
<ul><li>https://www.instagram.com/lifeatmma/
</li><li>https://www.facebook.com/LifeatMMA
</li><li>https://twitter.com/LifeatMMA
</li><li>https://www.linkedin.com/company/marsh-mclennan-agency/
</li></ul>The applicable base salary range for this role is $49,400 to $105,400. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.
We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.
Who you are is who we are.
We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.
Marsh McLennan and its affiliates are EEO Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.
#LI-DNI
#LI-Remote
#LI-hybrid
#LI-onsite
The applicable base salary range for this role is $54,700 to $101,900.
The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.
We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.
Applications will be accepted until:
June 6, 2026</div>

Associate Account Executive - Personal Lines Insurance

Veeva Systems

<div><div><div><div><div><div>Team: Sales</div>
<div>City: Philadelphia</div>
State: PA 

</div></div></div></div><div></div><div><div><div><div><div>Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $2B in revenue in our last fiscal year with extensive growth potential ahead.</div><div></div><div> 
At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company &ndash; we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.</div><div></div><div> 
As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.</div><div></div><div> 
Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.</div><div></div><div> 
The Role</div><div></div><div> 
Veeva Systems, a leader in cloud-based solutions for the global life sciences industry, is looking for an Associate Account Partner to join our Commercial Sales Team.</div><div></div><div> 
This is a developmental role designed to accelerate the career of an ambitious, mid-level Sales Executive. In this role, you will have the opportunity to work and learn alongside a tenured Sales Leader, focused on developing relationships and broadening sales growth while maintaining exceptional customer success on one of Veeva&rsquo;s largest, most strategic accounts.</div><div></div><div> 
The Associate Account Partner at Veeva, in partnership with Veeva&rsquo;s Global Account Partner, will support one of Veeva&rsquo;s largest Global customers. The Associate Account Partner is accountable for executing the account strategy to drive overall customer relationships, exceptional customer satisfaction, and overall revenue growth. Due to the nature of the customers being supported, this role is highly visible.</div><div></div><div> 
Initially, the Associate Account Partner will shadow the Global Account Partner, focused on learning the industry, as well as Veeva&rsquo;s Commercial Cloud and Data Cloud suite of products, while beginning to develop customer relationships. Longer-term, the Associate Account Partner will assume responsibility for the success of the customer across a division or region (North America).</div>
What You'll Do<ul><li>
The Associate Account Partner will immerse themselves into the industry, fully learning all aspects of Life Sciences commercial business (Sales, Medical, &amp; Marketing)</li><li>
The Associate Account Partner will serve as a point of accountability for the Veeva team while leveraging Veeva resources to serve the account globally</li><li>
Ensure that the various resources serving an account have clarity and alignment on the long-term account strategy</li><li>
In partnership with the Global Account Partner, the Associate Account Partner will be responsible for planning and implementing regular communications globally</li><li>
Cultivate Veeva relationships that provide direct access to key decision-makers across commercial teams</li><li>
The Associate Account Partner will work alongside a Global Account Partner supporting one of Veeva&rsquo;s global customers focused on commercial sales activities</li></ul>
Requirements<ul><li>
Bachelor's degree required</li><li>
5+ years experience</li><li>
3 years of sales experience</li><li>
Must be based within the account territory</li><li>
Proven ability to work independently in a dynamic environment but also as part of a team</li><li>
Logical approach to problem-solving and excellent eye for detail</li><li>
Excellent verbal and written communication, interpersonal, and presentation skills</li><li>
Ability to travel (~5-10%)</li></ul>
Nice to Have<ul><li>
Sales experience in the Healthcare and or Life Sciences industry is a plus but not required</li><li>
Experience in selling to both technical and business audiences is a plus</li></ul>
Perks &amp; Benefits<ul><li>
Medical, dental, vision, and basic life insurance</li><li>
Flexible PTO and company-paid holidays</li><li>
Retirement programs</li><li>
1% charitable giving program</li></ul>
Compensation<ul><li>
Base pay: $75,000 - $115,000</li><li>
The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.</li></ul><div>
#LI-Remote</div><div></div><div> 
Veeva&rsquo;s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.</div><div></div><div> 
Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at talent_accommodations@veeva.com.</div>
</div></div></div></div><div><div><div><div>Work Where It&rsquo;s Best for You
Work Anywhere means you can work in an office or at home on any given day. It&rsquo;s about getting the work done in the way and place that works best for each person. This applies across all locations and departments.

Work Anywhere does not mean work at any time. We have predictable core hours where employees are generally available for meetings and collaboration. Employees are focused and available during core hours.

We invest in our offices to make them places where our employees like to go. If you work in the office three or more days a week, you will have a dedicated office workspace. Our offices function as hubs to draw people in, create social bonds, and where random connections and mixing of ideas happen. We&rsquo;re investing more in offices, culture, and offsite meetings, not less.

Product teams are organized in regional product hubs for optimal collaboration and live within a time zone of their hub. Our current product hubs are located in Pleasanton, Columbus, Boston, Kansas City, New York City, Raleigh, and Toronto. We create opportunities for teams to get together in person regularly.

Customer-facing roles, such as Sales and Professional Services, live near and/or travel to their customers.

When an employee moves within a country it does not cause a change in salary. Where you live impacts you and your family. Not knowing if your compensation will change if you move can cause stress and uncertainty for everyone. We wanted to eliminate that.

Work at Veeva. Work where it&rsquo;s best for you.</div></div></div></div></div>

Associate Account Partner - Commercial

Transitions Wealth Management

Executive Assistant Join the dynamic team at Transitions Wealth Management as their Executive Assistant providing basic daily office operations, administrative, and client support to leadership and advisory team. This role is client-facing in nature, serving as a primary point of contact for basic inquiries while supporting day-to-day operations of the firm. The ideal candidate is highly organized, detail-oriented, and comfortable working within a financial services environment, with a strong emphasis on accuracy, follow-through, and client service.This position is client-facing for administrative and operational needs but is not intended to replace advisor-led client conversations. Advisors remain the primary contacts for financial planning, strategy, and complex client discussions.What you will be doing:&middot; Answering incoming phone calls and respond to basic client inquiries&middot; Greet and assist clients visiting the office&middot; Communicate with clients to request, collect, and follow up on required paperwork&middot; Coordinate client mailings and outgoing correspondence&middot; Serve as a professional, welcoming first point of contact for the firm&middot; Deposit checks and process incoming and outgoing correspondence&middot; Open new accounts and prepare paperwork for account maintenance&middot; Set up and document money movement requests&middot; Monitor and manage system &ldquo;action items&rdquo; and workflow tasks&middot; Handle trade corrections as needed&middot; Maintain accurate client records and documentation&middot; Support advisors with operational tasks and scheduling as needed&middot; Ensure internal processes are followed accurately and efficiently&middot; Maintain confidentiality of client and firm information&middot; Escalates appropriately to CoS when necessaryFinancial Operations Support: <ul><li>Assist with IRA-related administrative tasks, including:</li><li>Running Required Minimum Distribution (RMD) lists</li><li>Updating IRA beneficiaries</li><li>Supporting contribution and distribution documentation</li><li>Coordinate paperwork related to account changes and compliance requirements</li></ul>What you&rsquo;ll need:<ul><li>Experience (2+ years) in a professional client facing environment as an executive assistant, or operations support role</li><li>Strong attention to detail and organizational skills</li><li>Excellent written and verbal communication skills</li><li>Professional demeanor with clients and colleagues</li><li>Ability to manage multiple tasks and prioritize effectively</li><li>Proficiency with office technology and client management systems</li></ul>Nice to have skills:<ul><li>Experience in financial services, wealth management, or banking strongly preferred</li><li>Working knowledge of financial concepts (IRAs, contributions, distributions, account types) is highly desirable</li></ul>What we offer:&middot; Competitive salary and benefits&middot; Opportunities for professional growth&middot; A dynamic and collaborative team environmentPay: From $42,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant

Nihon Kohden

<div>Associate Account Executive will play a key role in supporting the continued growth of the Nihon Kohden Neurology Sales organization. Specifically, this individual is responsible for supporting the sales efforts and objectives in an assigned Region.
Essential Functions and Main Duties
<ul><li>Identify, support, and qualify sales opportunities within the territory and capitalize on them
<ul><li>Develop and maintain strong customer relationships through discovery of Neurology Service Lines and Neurology Supported Services including the Epilepsy Monitoring Unit, Long Term Monitoring Unit, Intensive Care Unit, Operating Room, Emergency Department, Sleep Lab, and other hospital areas.</li>
</ul></li><li>Successfully supports sales, marketing and national account strategies as directed by management
<ul><li>Applies specific focus to Nihon Kohden Neurology Supplies and Accessories within the Region</li>
<li>Achieves or exceeds established sales goals and objectives while maintaining territory budgets</li>
<li>Acts as company resource for contract negotiation, pricing, proposal, bid preparation and customer follow-up</li>
<li>Proactively identifies customer issues and solves sales related difficulties</li>
</ul></li><li>Maintains superior market awareness by monitoring customer and competitor trends
<ul><li>Advises management on methods to improve company competitiveness</li>
<li>Supports sales team success through actively share ideas, techniques, and approaches</li>
</ul></li><li>Assists marketing and sales management in the development and implementation of new sales strategies, tactics, and tools for new market opportunities
<ul><li>Demonstrates solid teamwork skills through the effective utilization of field support personnel (clinical consultants, technical consultants, outcome consultants etc.)</li>
<li>Develops and maintains strong knowledge of products and sales methodologies</li>
<li>Uses and maintains sales tools as directed</li>
<li>Meets or exceeds territory sales goals, pipeline, and presentation metrics</li>
<li>Able to effectively develop rapport with key decision makers, and communicate value statements, product specifications, and other information in a compelling manner</li>
</ul></li><li>Adhere to all company policies, procedures, and business ethics codes.</li>
<li>Duties may be modified or assigned at any time based on business need.</li>
</ul>
Qualifications
Education / Certification / Experience Required
<ul><li>Bachelor&rsquo;s degree in business, science or related discipline; relevant education and experience accepted in lieu of degree</li>
<li>2+ years of experience in hospital or related sales</li>
<li>Demonstrated success in a sales role is required</li>
<li>Sales experience in capital or multiple modality medical sales</li>
</ul>
Competencies Required
<ul><li>Excellent verbal and written communication skills.</li>
<li>Strong sales and presentation skills.</li>
<li>Excellent planning and organizational skills.</li>
<li>Ability to develop, maintain, and report sales funnel accurately.</li>
<li>Proficient with Microsoft Office suite, and other relevant programs pertaining to products and sales.</li>
<li>Must be able to communicate verbally and in writing, and to receive and understand verbal and written instructions in English.</li>
<li>Able to work effectively both independently and in a collaborative team environment.</li>
</ul>
Compensation
Your compensation is composed of a $75,000 to $80,000 base salary and quarterly MBO&rsquo;s. There is also an opportunity to earn a Variable Incentive via Commissions earned above value of earned MBO&rsquo;s.
Perks and Benefits
Visit our Career page to learn more about Perks &amp; Benefits and working at Nihon Kohden America
Working Conditions
Schedule: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday&ndash;Friday, unless otherwise stated by the department manager. Holiday, weekend, and evening work hours may be required. Regular hours may vary due to the needs of the organization or department and are subject to change at any time at the Company&rsquo;s discretion.
Physical: Generally may require some reaching, bending, stooping, squatting, crawling, kneeling, pushing, pulling, lifting, carrying up to 20 pounds, finger dexterity, repetitive motions, standing, walking, sitting, hearing, visual acuity, and color vision. More specific details may be provided as needed or requested.
Location: Must reside in assigned region.
Travel: Approximately 80%
Access to Customer Sites: It is an essential function of this position to perform duties in healthcare facilities, and to achieve the necessary vendor credentialing. As part of this process, it is typically required to provide proof of vaccinations (including for COVID-19), and related personal medical information, and to comply with other criteria as needed to be able to work at customer sites. Typical vendor credentialing expenses will be paid/reimbursed by the Company.
Nihon Kohden America is committed to maintaining a professional and respectful workplace free from discrimination, harassment, and retaliation and welcomes all qualified candidates to apply. Employment decisions are based on qualifications, experience, and business needs, without regard to legally protected characteristics. This policy applies to all employment actions, including recruitment, hiring, promotion, compensation, training, and other workplace practices.
Nihon Kohden America complies with all applicable federal, state, and local laws regarding equal employment opportunity. Employees and applicants will not be subject to harassment or retaliation for asserting their legal rights. Questions or concerns regarding this policy may be directed to Human Resources at HREmployeeServices@nihonkohden.com.</div>

Associate Account Executive, Specialty Markets

Premium Healthcare Pharmacy

Premium Healthcare Pharmacy is seeking a highly organized and detail-oriented Executive Assistant to support our growing Retail and Compounding Pharmacy. This position plays a key role in supporting executive operations, assisting with bookkeeping functions, and ensuring efficient day-to-day administrative coordination.The ideal candidate is professional, discreet, and capable of managing multiple priorities in a fast-paced healthcare environment.ResponsibilitiesExecutive Support<ul><li>Provide direct administrative support to the Pharmacist CEO</li><li>Manage calendar scheduling, meetings, and executive correspondence</li><li>Coordinate internal and external communications</li><li>Prepare reports, documents, and presentations as needed</li><li>Assist with operational projects and business initiatives</li></ul>Bookkeeping &amp; Financial Support<ul><li>Assist with bookkeeping tasks including invoice tracking and expense documentation</li><li>Maintain financial records and assist with account reconciliation</li><li>Support coordination with accounting and payroll departments</li><li>Organize financial reports and documentation for review</li></ul>Operational Support<ul><li>Assist with administrative coordination for retail and compounding pharmacy operations</li><li>Maintain confidential files and business records</li><li>Support compliance documentation and regulatory files</li><li>Coordinate vendor communications and supply ordering</li></ul>Qualifications<ul><li>Minimum 2&ndash;3 years of executive assistant or administrative experience</li><li>Experience with bookkeeping or financial recordkeeping preferred</li><li>Strong organizational and time management skills</li><li>High level of professionalism and discretion with confidential information</li><li>Proficiency in Microsoft Office, Excel, and general office software</li><li>Ability to multitask and work independently</li></ul>Experience working in healthcare, pharmacy, or medical environments is a plus.What We Offer<ul><li>Competitive compensation</li><li>Opportunity to work closely with executive leadership</li><li>Professional and collaborative work environment</li><li>Growth opportunities within an expanding pharmacy organization</li></ul>If you are organized, proactive, and thrive in a high-level support role, we encourage you to apply.Join our team and contribute to the success of a growing pharmacy organization!Pay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Executive Administrative Assistant

Melick & Porter

Melick &amp; Porter, LLP is a dynamic and respected law firm that has been providing exceptional legal services for over forty years. With offices in Boston, Providence, and throughout New England, we specialize in a broad array of practice areas, including civil litigation, insurance defense, and insurance coverage.We are seeking an Executive/Legal Assistant with civil litigation experience to provide high level administrative and legal support to multiple attorneys. This full-time role requires a highly organized, flexible, and tech-savvy professional who thrives in a fast-paced legal environment.Interested applicants should submit a resume to careers@melicklaw.com.Position Overview:The ideal candidate will demonstrate strong multitasking abilities, exceptional attention to detail, and the ability to work both independently and as part of a team. The role requires proficiency in Microsoft Office Suite, strong writing and proofreading skills, familiarity with e-filing systems, and the discretion to handle confidential information.Role Responsibilities:As an Executive/Legal Assistant, you will support attorneys in a range of civil litigation and administrative tasks. Your duties will include, but are not limited to:Case Management:<ul><li>Manage assigned litigation matters and related tasks to ensure timely completion of case milestones</li><li>Track deadlines and ensure compliance with Massachusetts state and federal court rules</li></ul>Calendar &amp; Deadline Management:<ul><li>Maintain and monitor complex attorney calendars</li><li>Schedule and coordinate meetings, depositions, court appearances, and client appointments</li><li>Proactively communicate upcoming deadlines and scheduling changes</li></ul>Civil Litigation Support:<ul><li>Assist with case management and trial preparation</li><li>Organize and track litigation materials for attorneys, experts, witnesses, and opposing counsel</li><li>Draft, revise, proofread, and properly format legal documents, including motions, notices, pleadings, and memoranda in compliance with court rules</li><li>Prepare and file documents electronically in state and federal courts (including PACER)</li></ul>Executive &amp; Administrative Support:<ul><li>Provide executive-level support to attorneys and firm leadership</li><li>Draft professional correspondence, emails, and internal memoranda</li><li>Coordinate and arrange attorney travel, including booking flights, hotels, transportation, and preparing detailed travel itineraries</li><li>Maintain organized electronic and physical files using document management systems</li></ul>Communication:<ul><li>Serve as a point of contact for clients, medical providers, court clerks, and insurance representatives</li><li>Communicate clearly and professionally with clients and colleagues</li><li>Handle sensitive matters with discretion and confidentiality</li></ul>Billing &amp; Financial Support:<ul><li>Assist with billing tasks and time entry (prior experience preferred but not required)</li></ul>Required Skills and Experience:<ul><li>Education: Bachelor's degree preferred;</li><li>Prior law firm experience preferred;</li><li>Experience: 5+ years of Executive/Legal Assistant experience preferred.</li></ul>Skills:<ul><li>Exceptional attention to detail with the ability to multitask and meet deadlines.</li><li>Strong written and verbal communication skills.</li><li>Organizational skills and time management capabilities.</li><li>Proficiency with office tools such as Word, Excel, and document management platforms.</li><li>Familiar with State and Federal Court filings, including submission of electronic filings.</li><li>Ability to work independently and in a team environment on multiple projects simultaneously.</li><li>A client-friendly, team-oriented attitude and professionalism in all interactions.</li><li>Ability to maintain a high level of confidentiality.</li><li>Flexibility: Willingness to manage additional duties and responsibilities as assigned.</li></ul>Benefits:<ul><li>Competitive salary starting from $75,000-85,000 per year.</li><li>Comprehensive benefits package, including medical, dental, and vision</li><li>401(k) plan.</li><li>Generous PTO policy, plus 11 paid holidays.</li><li>On-site fitness center and employee community involvement opportunities.</li><li>Professional development assistance</li></ul>About Melick &amp; Porter, LLP:Melick &amp; Porter, LLP is a respected trial and appellate law firm providing high-end legal representation across Massachusetts, Connecticut, Rhode Island, and throughout New England. With a team of seasoned attorneys, we are committed to delivering exceptional service to our clients and fostering a collaborative and supportive work environment for our team members.Melick &amp; Porter, LLP is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace. We do not discriminate against any employee or applicant based on race, creed, color, gender, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other protected category.Job Type: Full-time Pay: From $75,000-85,000 per year Location: Boston, MA 02109 Schedule: Monday to Friday, 8-hour shifts.If you are an experienced, detail-oriented professional who thrives in a fast-paced legal environment, we encourage you to apply.**We will not accept resumes from recruiters if they do not have a written agreement with us **Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Schedule:<ul><li>Day shift</li><li>Monday to Friday</li></ul>Work Location: In personPay: $75,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Executive / Legal Assistant

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