assistant administrator

HR Ways

<p><b>About Client</b></p><p>Hiring for a Middle East energy and power systems consultancy.</p><p><b>﻿﻿Key Responsibilities</b></p><ul><li>Manage daily office operations to ensure smooth functioning.</li><li>Support administrative functions including leave tracking, onboarding paperwork, and maintaining employee documentation.</li><li>Coordinate logistics for meetings, travel arrangements, and office events.</li><li>Ensure timely procurement of office supplies and oversee equipment and maintenance needs.</li><li>Assist in processing invoices, payments, and expense claims in line with company policies.</li><li>Prepare and organize financial documentation for audits and internal reviews.</li><li>Maintain accurate financial records and support data entry tasks within relevant systems.</li><li><b>Have full knowledge about salary and corporate taxes - has the ability to deal with Federal Board of Revenue in Pakistan (Is a Must)</b></li><li>Support payroll administration activities.</li><li>Assist in preparing monthly administrative and financial reports for management review.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelors degree in business administration, Commerce, or any other related field.</li><li>Background in accounting is required.</li><li>Proficiency in MS Office.</li><li>Strong organizational and time-management skills with the ability to multitask.</li><li>Excellent verbal and written communication skills.</li><li>English language verbal and written is a must.</li><li>Strong attention to detail and accuracy in documentation and reporting.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Problem-solving mindset with a positive and professional attitude.</li></ul><p><b>Other Details</b><i>:</i>﻿﻿</p><p><i>Work Type: Onsite</i><br/><i>﻿Working Days: Monday to Friday</i><br/><i>﻿Work Time: 10 am to 5:30 pm</i><br/><i>﻿Experience: 3 years</i><br/><i>﻿Employment Type: Full-time</i><br/><i>﻿Location: Karachi, Pakistan</i></p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Assistant Administrator

FIVE Hotels and Resorts

<div>
 <strong>
  An Exhilarating Opportunity
  <br/>
  <br/>
 </strong>
 Are You Ready for a Daring Challenge with The World&rsquo;s Hottest Luxury Hotel Group? Disruptive by Design, FIVE Hotels and Resorts is Redefining &lsquo;FIVE-Star&rsquo; Hospitality and Setting the Gold Standard across the Industry.
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 Join the FIVE Tribe - and Get Ready to Make Waves.
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 <strong>
  The Candidate
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  <br/>
 </strong>
 A Driven Self-Starter, you have Excellent Communication, Leadership and Organisational Skills. As an Astute Creative and Critical Thinker, you can Conceptualise and Implement Innovative Solutions in a Fast-Paced Environment. Not even the Smallest Detail Escapes Your Keen Eye and You Execute Tasks Proactively with Precision and Finesse. A &lsquo;Can-Do!&rsquo; Attitude Coupled with An Inherent Flair for Taking Ownership Makes You a Highly Motivated Go-Getter.
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 Your Outgoing and Approachable Nature enables you to Seamlessly Connect with other &lsquo;FIVERs&rsquo; and key Stakeholders, ensuring that Their and Your Journey at FIVE is nothing short of Sensational. Joining our Entertainment Team as a Entertainment Assistant &amp; Administrator will Empower you to deliver Exceptional Experiences across our award-winning Lifestyle Destinations. Jump on Board and Unlock your Potential in a Buzzing Environment that will take your Career to New Heights!
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 <br/>
 <strong>
  What We&rsquo;re Looking For
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  <br/>
 </strong>
 <ul>
  <li>
   Strong administrative skills with high attention to detail and document control
  </li>
  <li>
   Proficiency in Excel or Google Sheets, including basic formulas and trackers
  </li>
  <li>
   Experience with procurement and finance systems (e.g., Ariba) or willingness to learn
  </li>
  <li>
   Ability to manage multiple tasks, track status, and follow up consistently across teams
  </li>
  <li>
   Working knowledge of music platforms such as Spotify and SoundCloud
  </li>
  <li>
   Basic understanding of music quality, suitability, and volume levels across different venue types
  </li>
  <li>
   Awareness of sound fundamentals, including volume comfort, dB levels, and frequency ranges
  </li>
  <li>
   Clear written and verbal communication skills with well-spoken English
  </li>
  <li>
   Confidence in escalating issues appropriately when required
  </li>
  <li>
   Highly organized, reliable, and capable of working with minimal supervision
  </li>
  <li>
   Comfortable in a fast-paced, multi-outlet hospitality or nightlife environment
  </li>
  <li>
   Genuine interest in music and entertainment operations without seeking creative authority
  </li>
  <li>
   A professional, Insta-Worthy Appearance, always adhering to FIVE&rsquo;s Grooming Standards and maintaining a polished, &lsquo;FIVE-Styled&rsquo; demeanour.
  </li>
  <li>
   A hands-on attitude, fuelled by a &lsquo;Can-Do!&rsquo; Spirit.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Collect artist invoices and archive all supporting documents, including contracts
  </li>
  <li>
   Raise Purchase Requisitions (PRs) in Ariba with accurate invoices and contracts attached
  </li>
  <li>
   Maintain payment and DJ status trackers covering PRs, contracts, invoices, and permits
  </li>
  <li>
   Coordinate with Purchasing and Finance teams to track approvals and payment status
  </li>
  <li>
   Ensure attendance confirmations and schedules are available for Finance and Audit purposes
  </li>
  <li>
   Onboard new artists and suppliers into the payment system
  </li>
  <li>
   Assist with day-to-day supervision of music quality across venues
  </li>
  <li>
   Support basic DJ performance assessment through observations and feedback collection
  </li>
  <li>
   Identify and flag issues related to sound quality, inappropriate music selection, or technical problems
  </li>
  <li>
   Coordinate with AV and venue teams on basic sound-related matters
  </li>
  <li>
   Operate under the direction of entertainment leadership without responsibility for strategy, budgets, scheduling, or fee negotiations
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  The Team
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  <br/>
 </strong>
 &lsquo;FIVERs&rsquo; are Cultured yet Chic, Confident yet Self-Effacing, and Work Hard to Play even Harder. As a FIVE Tribe Member, you'll Personify the distinct &lsquo;Vibe at FIVE&rsquo; and apply it to create Insta-Perfect Experiences for our Guests that keeps them Coming Back for More. If you Dream of being surrounded by Like-Minded Individuals who share your Passion for Delivering Unforgettable Moments that last a Lifetime &ndash; then Look No Further and Unleash your Next-Level Potential.
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 <strong>
  Sustainable Indulgence at FIVE
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  <br/>
 </strong>
 FIVE curates world-class Entertainment and Luxury Living while Championing Environmental Stewardship. Driven by its core millennial base, FIVE has aligned to lead the way in &lsquo;Sustainable Indulgence&rsquo; trailblazing next-level, high-energy Experiences within an Environmentally and Socially Responsible Framework.
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 <strong>
  An Equal Opportunity Employer
  <br/>
  <br/>
 </strong>
 The FIVE Tribe represents over 80 nationalities across its over 2000 &lsquo;FIVERs.&rsquo; FIVE does not discriminate and is Committed to Hiring a Diverse and Inclusive Workforce as an Equal-Opportunity Employer. Ranked regularly in the Top 10 on the Great Workplaces in the UAE list of Large Organisations, the FIVE Tribe is more than a group of people working together &ndash; it is a Family bonded by common Values and Goals, Celebrating People, Culture and Diversity.
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 <br/>
 <strong>
  About FIVE Hotels And Resorts
  <br/>
  <br/>
 </strong>
 FIVE Hotels and Resorts prides itself on being Disruptively Different and Daringly Unique. Our Growing Portfolio of Lavish Destinations in the Middle East and Europe are the epitome of Glamour and Experiential Luxury, offering boundary-breaking Experiences at FIVE&rsquo;s award-winning Hotels, Dining Concepts, and Immersive Nightlife Venues. As part of the Accomplished FIVE Tribe, you will be part of a group of High Achievers who Fearlessly Challenge Conventions on a Global Stage.
 <br/>
 <br/>
 Find out more here: fivehotelsandresorts.com
</div>


Entertainment Assistant & Administrator

Robins & Morton

<div></div><div><div><div><div>Assistant Project Administrator</div><br>
</div><br>
<div><div><div><div><div>Job Code:</div><div> 2026-AL-009</div>
</div><br>
<div><div>Location:</div><div> Birmingham, AL</div><br>
</div><br>
<br>
</div></div></div><br>
<div></div><div><div><i>The desire to pursue a career in construction may have been planted in your heart early, passed down from generations or seeded by an early fascination with the building process. There may have been the realization that construction aligns with your skills and interests. Or maybe it happened later, when you saw an opportunity to take your career in a new direction.</i><br>
<i>
</i><br>
<i>You want to be part of a team that shares this passion and sense of purpose&mdash;a team that works collaboratively, respecting and listening to each other and treating each other like family. You want opportunities to grow, and you care about work-life balance. You want to know that the company you work for is ethical and responsible.</i><br>
<i>
</i><br>
<i>We know you can work for any company, but if you want a career with a company that&rsquo;s been named a </i><i>Best Place to Work</i><i>, is Building With Purpose&reg;, cares about others, and allows you to be true to yourself, your calling, your passion and your values&mdash;come build something great with us. Be a True Builder&reg;.</i><br>
<i>
</i><br>
The Assistant Project Administrator provides exceptional support to a division and its manager(s). This position processes administrative items, organizes company activities, handles projects and much more.<br>
<br>
<b>YOUR DAY-TO-DAY:</b> (Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.)
<ul> <li>Assist salary and hourly team members with payroll system hh2, including joining groups and time entry as needed</li>
<li>Assist with hourly and salary team member transfers, completing transfer forms, Project Personal Assignments (PPAs) and documentation</li>
 <li>Complete wage authorization forms for hourly employees and route for approvals, submit to payroll</li>
<li>Assist all new hires with I9 paperwork and project and division orientation &ndash; including all relocation expense reports, equipment needs, and providing direction to policies/procedures, other information as needed.</li>
<li>Assist with arrangements for sales outings, conferences, and other related events and aid in preparation of sales packets for distribution, materials for sales conferences</li>
 <li>Schedule, invite attendees and arrange for various project meetings &ndash; kick-off, schedule development, etc.</li>
<li>Verify contractor and business license in place prior to project commencement</li>
<li>Provide assistance creating subcontracts, purchase orders and change orders in Procore as needed</li>
<li>Route all trade partner, purchase orders, and change orders through Procore/DocuSign</li>
<li>Provide assistance to subcontractors and vendors regarding bonds, Textura, myCOI, and TradeTapp systems to ensure all remain compliant</li>
<li>Assist with tracking and communications to trade partners on myCOI (electronic insurance processing system) insurance compliance throughout</li>
 <li>Provide assistance in the preparation of reports and other materials for monthly OAC Meetings</li>
<li>Assist in the administration of Submittal &amp; Material Status logs and follow up on shop drawings, submittals, samples, material delivery status, etc. that are due according to prepared Submittal Register in Procore.</li>
</ul><b>WHAT YOU BRING TO THE TEAM: </b>(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job)<br>
<br>
 <li>High School Diploma (or GED or High School Equivalence Certificate) required. Associates Degree or higher education preferred.</li><br>
 <li>Three (3) years&rsquo; experience as an administrative assistant, project coordinator or similar, preferably construction experience.</li><br>
 <li>Ability to read and speak English.</li><br>
 <li>Proficient in all Microsoft Office programs.</li><br>
 <li>Experience with Procore, Textura and any other project management software is beneficial. If not, must possess core competency to quickly learn new programs and applications.</li><br>
 <li>Notary Public Commission preferred.</li><br>
<br>
<i>Robins &amp; Morton is a privately held construction firm based in Birmingham, Alabama, with offices in Charlotte, Dallas, Huntsville, Miami, Nashville, Orlando, San Antonio, Tampa and Raleigh-Durham. The firm specializes in the construction of healthcare, hospitality, higher education, entertainment, sports and government buildings. Since 1946, the firm has built a reputation as a trusted advisor to clients nationwide by cultivating a high-performing team that values integrity, safety, and innovative thinking. Robins &amp; Morton is consistently ranked as one of the top 100 contractors in the United States, and one of the top 15 in the Southeast.</i></div></div></div></div><p></p>

Assistant Project Administrator

DP World

<div><div><p><div><div><div><div><div><ul><li><p>Provide administrative support to Property Management Team.
</p></li></ul><ul><li><p>Efficiently manage the daily office administrative procedures.
</p></li></ul><ul><li><p>Handle all the inquiries competently and respond to them.
</p></li></ul><ul><li><p>Handle the document control and filling systems (digital and Physical)
</p></li></ul><ul><li><p>Coordinate Team meetings with customer and their representatives.
</p></li></ul><ul><li><p>Prepare KPI&rsquo;s reports on Occupancy, Maintenance and Customer Service.
</p></li></ul><ul><li><p>Assistance PM functions such as maintaining an accurate database and filing system of all departmental correspondence, documents &amp; reports.
</p></li></ul><ul><li><p>Handling the correspondences, memos, reports, preparation of presentations requesting from the respective team members.
</p></li></ul><ul><li><p>Liaise with all the department in DMC for various matters.
</p></li></ul><ul><li><p>Compliance with Department and company policies and procedures requirements.<br>
 </p></li></ul></div></div></div><br>
</div></div></p></div><p>#LI-MA9</p></div>

ASSISTANT ADMINISTRATOR - PROPERTY MANAGEMENT

Burhani STS PVT LTD

<p>Candidate to assist the factory admin in the below role</p><ul><li>Oversee to the repair and maintenance of factory facilities , equipment</li><li>Create a safe working environment at all times</li><li>See to the GMP and hygiene conditions of the production floors as well as the factory environment</li><li>Support the team at all times by smooth coordination between the production team as well staff</li><li>Ensure smooth communication</li><li>Manage the utilities , keep them in proper running conditions and document the records</li></ul><p>location of the manufacturing unit is S.I.T.E near Rasheedabad</p><p>Job Type: Full-time</p><p>Pay: Rs50,000.00 - Rs55,000.00 per month</p><p>Education:</p><ul><li>Intermediate (Preferred)</li></ul><p>Experience:</p><ul><li>administrative in manufacturing: 3 years (Preferred)</li></ul><p>Work Location: In person</p>

Assistant Factory Administrator

Gulzedge

<p>A private company located in Gulshan e Iqbal is looking for admin / HR executive. We need qualified and well-mannered individuals for Admin job.</p><p>*Responsibilities*</p><ul><li>Responsible for data entry</li><li>Coordinate with vendors and staff.</li><li>Oversee all official, assigned matters.</li><li>Responsible for maintaining office accounts.</li><li>Responsible for submit and follow up of office accounts.</li><li>Maintain file management of employees, vendors, utility bills etc.</li><li>Responsible of maintaining client directory.</li><li>Responsible for internet searching, direct Emailing.</li><li>Good command over M. S. Excel &amp; Power Point.</li><li>Good Communication skills are required.</li><li>Excellent command over excel formulas.</li></ul><p>Job Type: Full-time</p><p>Pay: Rs25,000.00 - Rs30,000.00 per month</p><p>Work Location: In person</p>

Office Assistant -Administrator -Data Entry - Officer

J.W. Pepper

<div>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 J.W. Pepper was founded in 1876 and is the world's largest retailer of sheet music, with a particular focus on the K12 education market, offering over 1.2 million products on our website from over 1,000 suppliers. The company is headquartered in Exton, PA, with a large distribution facility in Atlanta, GA.
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 <br/>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 This role supports executive leadership, manages essential HR functions, and plays a key part in planning company events and celebrations. The ideal candidate thrives in a creative environment, enjoys working with people, and brings strong administrative and organizational skills to the table.
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 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Executive Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage executive calendars, schedule meetings, and coordinate travel
  </li>
  <li>
   Prepare presentations, reports, and meeting materials
  </li>
  <li>
   Serve as a liaison between executives, staff, and external partners
  </li>
  <li>
   Maintain confidentiality and handle sensitive information with professionalism
  </li>
  <li>
   Support special projects related to music publishing, licensing, and operations
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  HR Administration
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist with onboarding/offboarding, employee documentation, and HR compliance
  </li>
  <li>
   Assist with Payroll processing when needed
  </li>
  <li>
   Maintain accurate employee records and support benefits administration
  </li>
  <li>
   Coordinate performance reviews, training sessions, and internal communications
  </li>
  <li>
   Respond to employee inquiries and help foster a positive workplace culture
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Event Planning &amp; Culture
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Plan and execute company events, including holiday parties, team-building activities, product launches, and industry-related celebrations
  </li>
  <li>
   Manage event logistics: venues, catering, d&eacute;cor, entertainment, and vendor coordination
  </li>
  <li>
   Develop creative ideas to strengthen employee engagement and company culture
  </li>
  <li>
   Track event budgets and ensure cost-effective planning
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of experience as an Executive Assistant, HR Coordinator/Administrator, or similar role
  </li>
  <li>
   Strong organizational and multitasking abilities
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   High level of discretion, professionalism, and emotional intelligence
  </li>
  <li>
   Proficiency with Microsoft Office and HRIS systems
  </li>
  <li>
   Event planning experience strongly preferred
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive salary
  </li>
  <li>
   Health, dental, and vision benefits
  </li>
  <li>
   Paid time off and holidays
  </li>
  <li>
   401(K) Entry after 6 months
  </li>
  <li>
   Opportunities to work in a creative, music-focused environment
  </li>
  <li>
   A collaborative team that values innovation and culture
  </li>
  <li>
   Fun Company Culture
  </li>
 </ul>
</div>


Executive Assistant/HR Administrator/Events Coordinator

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