assistant administrator

Robert's Insurance

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Assistant Administrator to join our team! In this vital role, you will support daily office operations, streamline administrative processes, and ensure a smooth flow of communication across departments. Your proactive approach and excellent organizational skills will help foster an efficient, welcoming environment for staff and visitors alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.</p><p><b>Duties</b></p><ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems to handle inquiries, schedule appointments, and relay messages promptly</li><li>Maintain accurate data entry using computer skills, including Microsoft Office, Google Workspace, and specialized software like QuickBooks</li><li>Organize and file documents systematically, ensuring easy retrieval and compliance with record-keeping standards</li><li>Support office management tasks such as calendar management, appointment scheduling, and proofreading of correspondence</li><li>Assist with bookkeeping duties, including basic bookkeeping and invoice processing</li><li>Provide exceptional customer service by supporting clients, vendors, and team members with professionalism and efficiency</li></ul><p><b>Skills</b></p><ul><li>Proven experience in office management or administrative roles with strong clerical skills</li><li>Excellent computer literacy across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Familiarity with QuickBooks for bookkeeping and financial record-keeping</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment</li><li>Bilingual abilities are highly desirable to serve diverse client needs</li><li>Exceptional phone etiquette and experience managing multi-line phone systems</li><li>Attention to detail for proofreading documents, data entry accuracy, and filing systems</li><li>Experience in customer support roles within medical or dental reception settings is a plus</li><li>Personal assistant experience or office experience that demonstrates reliability and discretion</li><li>Time management skills to handle multiple responsibilities efficiently while maintaining professionalism</li></ul><p>Join us as an Assistant Administrator to be a key contributor in creating an organized, welcoming environment where every task is handled with enthusiasm and precision. Your proactive attitude will help drive our mission forward while providing valuable support to our team!</p><p>Job Type: Full-time</p><p>Pay: $48,432.43 - $58,327.23 per year</p><p>Work Location: In person</p>

Assistant Administrator

Re-Lyticx

<div>
 <p>
  Our organization is seeking a
  <strong>
   Remote Assistant Administrator
  </strong>
  to manage visitor experiences, coordinate communications, and support operations for our distributed workforce. This remote position adapts traditional reception responsibilities for virtual environment.&nbsp;
 </p>
 <p>
  Primary Duties:&nbsp;
 </p>
 <p>
  Serve as central communication hub for internal and external inquiries, manage virtual reception services including call answering and message distribution, coordinate visitor registration processes for office locations, schedule and confirm appointments across multiple time zones, maintain reception coverage ensuring availability during business hours, greet and direct video conference participants, provide administrative support including document preparation and data entry, process mail and package notifications, coordinate with facility management for physical office needs, support event planning and logistics, maintain organized records of communications and visits, handle confidential information with discretion, troubleshoot basic technical issues for virtual meetings, contribute to positive organizational culture through friendly interactions, and adapt to evolving needs of hybrid work environment. Your coordination skills will ensure smooth operations across virtual and physical touchpoints.&nbsp;
 </p>
 <p>
  Qualifications:&nbsp;
 </p>
 <p>
  High school diploma or equivalent with additional administrative training preferred, minimum one year reception or customer service experience, strong organizational and multitasking capabilities, excellent interpersonal and communication skills, professional presentation in voice and video interactions, technological adaptability for various platforms, problem-solving mindset, flexibility for occasional schedule adjustments, detail-oriented approach, and team player attitude. Experience in hybrid or remote operations is beneficial.&nbsp;
 </p>
 <p>
  Work Setup:&nbsp;
 </p>
 <p>
  Remote position with defined schedule typically aligned with business hours in primary time zone. You'll use cloud-based phone systems, video platforms, scheduling software, and collaboration tools to perform duties. Occasional video presence for meetings requires professional appearance and background. Consistent, reliable availability is essential for reception coverage.&nbsp;
 </p>
 <p>
  Career Development:&nbsp;
 </p>
 <p>
  This role provides foundation for career growth in operations, project coordination, executive assistance, or office management. You'll gain exposure to organizational operations, stakeholder management, and business processes while developing professional skills. High performers advance to senior coordinator or specialist positions.&nbsp;
 </p>
 <p>
  front desk coordinator, reception services, communication hub, visitor coordination, appointment management, time zone scheduling, virtual reception, administrative support, event logistics, facility coordination, hybrid operations, call management, professional greeting, organizational skills, stakeholder relations, operations support, career foundation, coordinator advancement, business exposure, professional development&nbsp;
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  &nbsp;
 </p>
</div>


Remote Assistant Administrator

<div>
 <p>
  Our organization is seeking a
  <strong>
   Remote Assistant Administrator
  </strong>
  to manage visitor experiences, coordinate communications, and support operations for our distributed workforce. This remote position adapts traditional reception responsibilities for virtual environment.&nbsp;
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Primary Duties:&nbsp;
  </strong>
 </p>
 <ul>
  <li>
   Serve as central communication hub for internal and external inquiries.
  </li>
  <li>
   Manage virtual reception services including call answering and message distribution.
  </li>
  <li>
   Coordinate visitor registration processes for office locations.
  </li>
  <li>
   Schedule and confirm appointments across multiple time zones.
  </li>
  <li>
   Maintain reception coverage ensuring availability during business hours.
  </li>
  <li>
   Greet and direct video conference participants.
  </li>
  <li>
   Provide administrative support including document preparation and data entry, process mail and package notifications.
  </li>
  <li>
   Coordinate with facility management for physical office needs.
  </li>
  <li>
   Support event planning and logistics.
  </li>
  <li>
   Maintain organized records of communications and visits.
  </li>
  <li>
   Handle confidential information with discretion.
  </li>
  <li>
   Troubleshoot basic technical issues for virtual meetings.
  </li>
  <li>
   Contribute to positive organizational culture through friendly interactions, and
  </li>
  <li>
   Adapt to evolving needs of hybrid work environment.&nbsp;
   <strong>
    Your coordination skills will ensure smooth operations across virtual and physical touchpoints.&nbsp;
   </strong>
  </li>
  <br/>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Qualifications:&nbsp;
  </strong>
 </p>
 <ul>
  <li>
   High school diploma or equivalent with additional administrative training preferred.
  </li>
  <li>
   Minimum one year reception or customer service experience.
  </li>
  <li>
   Strong organizational and multitasking capabilities.
  </li>
  <li>
   Excellent interpersonal and communication skills.
  </li>
  <li>
   Professional presentation in voice and video interactions.
  </li>
  <li>
   Technological adaptability for various platforms.
  </li>
  <li>
   Problem-solving mindset.
  </li>
  <li>
   Flexibility for occasional schedule adjustments.
  </li>
  <li>
   Detail-oriented approach, and team player attitude.
  </li>
  <li>
   Experience in hybrid or remote operations is beneficial.&nbsp;
  </li>
  <br/>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Work Setup:&nbsp;
  </strong>
 </p>
 <p>
  Remote position with defined schedule typically aligned with business hours in primary time zone. You'll use cloud-based phone systems, video platforms, scheduling software, and collaboration tools to perform duties. Occasional video presence for meetings requires professional appearance and background. Consistent, reliable availability is essential for reception coverage.&nbsp;
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Career Development:
  </strong>
  This role provides foundation for career growth in operations, project coordination, executive assistance, or office management. You'll gain exposure to organizational operations, stakeholder management, and business processes while developing professional skills. High performers advance to senior coordinator or specialist positions.
 </p>
</div>


Charleston County School District

<div>
 <strong>
  SALARY RANGE: $65,116 - $122,976 (210 day position)
  <br/>
  <br/>
 </strong>
 <em>
  <strong>
   Salary is based on the board-approved 2025-2026 salary schedule
   <br/>
   <br/>
  </strong>
 </em>
 <em>
  <strong>
   The salary is based on years of experience as listed on the candidate's South Carolina Educator's certificate up to a maximum of thirty-five years.
   <br/>
   <br/>
  </strong>
 </em>
 <strong>
  APPLICATION DEADLINE: Applications will be accepted until the position closes at 11:59 pm on Thursday, March 26, 2026. Application files are considered "complete" with the uploading of your resume and certification.
  <br/>
  <br/>
 </strong>
 <strong>
  CONFIDENTIAL REFERENCES: The District requests that you provide the names and email addresses of at least 2 individuals who are familiar with your work experience. A confidential reference from your current supervisor is not required in order for you to be considered for an interview, although it will be required in order to move forward in the hiring process should you be a finalist for this position.
  <br/>
  <br/>
 </strong>
 <strong>
  APPLICATION SCREENING: At the time of the application deadline, completed applications will be reviewed to determine which candidates meet the minimum requirements as identified on the job description. The candidates who meet the minimum requirements will be forwarded to the hiring manager for consideration. The hiring manager will review and select candidates to be interviewed for the position. All applicants may not be interviewed for this position.
  <br/>
  <br/>
 </strong>
 <strong>
  We are proud to be an EEO/AA employer M/F/D/V
 </strong>
</div>


26-27 SY Assistant Administrator

SASED

<div></div><div><ul><div><div>JobID: 2013</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Administration/Assistant Program Administrator<br>
</div><div><b>
Date Posted:</b><br>
 3/19/2026<br>
</div><div><b>
Location:</b><br>
 SASED Administrative Offices<br>
</div><div><b>
Date Available:</b><br>
 07/01/2026<br>
</div><div><b>
Closing Date:
</b><br>
 04/15/2026</div><div><b><br>
Title: Assistant Program Administrator (Two openings available)</b></div><div><b>
FLSA Status:</b> Exempt</div><div><b>
Job Category:</b> Certified Administration</div><div><b>
Reports To: Program Coordinator and Assistant Director of Programs</b></div><div></div><div><b><br>
Qualifications:</b></div><ul><li>
Professional Educator License and at least one of the following endorsements: Learning Behavior Specialist (LBS1), Speech and Language Pathologist (non-teaching), School Social Worker, or School Psychologist</li><li>
Type 75 Administrative or Principal's Leadership Endorsement</li><li>
Illinois State Board of Education issued teacher and principal evaluator designations
</li><li>Such alternatives to the above qualifications as the Board may find appropriate and acceptable</li></ul><div></div><div><b><br>
Core Competencies:</b></div><div>
1. Demonstrated leadership and organizational skills</div><div>
2. Excellent interpersonal and verbal/written communication skill</div><div>
3. Effective collaborative problem-solving ability</div><div>
4. Deep understanding for IEP Compliance</div><div></div><div><b><br>
Essential Functions:</b></div><ul><li>
Understand, implement, and share all SASED and School District building policies and assist in the development of administrative processes and procedures.</li><li>
Ensures students with disabilities receive a free and appropriate public education in the least restrictive environment in accordance with state and federal law</li><li>
Coordinate compliance with ISBE regulations and mandates, including IEP Compliance and implementation, maintaining accurate records, and sharing new information.</li><li>
Cultivate and maintain professional relationships with all stakeholders, attend, facilitate, and participate in stakeholder and Administrative meetings, and serve as a liaison between school staff, students and administrators</li><li>
Evaluates achievement and placement of students in SASED Programming</li><li>
Evaluates, in conjunction Program Coordinators and Assistant Director, the total special education program.</li><li>
Assesses student needs and recommends and monitors student support program ensuring equitable opportunity for success for all students</li><li>
Collect and analyze accurate and current data to inform program improvement plans and ensure program efficacy</li><li>
Assist in the development and implementation of administrative duties related to budget preparation and management, classroom assignments, board reports, staffing patterns, teaching and staff assignments, schedules, assistive technology, master scheduling,</li><li>
Assist with testing accommodations and alternate testing as assigned.</li><li>
Recruit, hire, and retain highly qualified staff in all areas as designated.</li><li>
Assist with and ensure the repair, maintenance, and inventory of all department equipment and supplies</li><li>
Assist with coordination and supervise ESY Programs.</li><li>
Assist with and oversee all professional development opportunities for all staff as designated.</li><li>
Maintain knowledge of current research and best practices in education through professional reading, memberships</li><li>
Coordinate and evaluate program, classroom, and 1:1 teacher assistants and medical assistants.</li><li>
Oversee the sub coordinator to ensure proper classroom coverage for all sites.</li><li>
Attend and facilitate all SASED Individual Education Plan Meetings and take notes as needed.</li><li>
Oversee and provide leadership, mentoring, and necessary support to ensure IEP compliance.</li><li>
Conduct the preparation and implementation of facilitated IEP's, including annual reviews, re-evaluations, initial evaluations, and other meetings as necessary compliance follow-up documentation and reports in a timely manner.</li><li>
Provide orientation programs for new students.</li><li>
Monitor and assist with student transportation as needed.</li><li>
Serve as a site manager</li><li>
Other duties as assigned by supervisor</li></ul><div></div><div><b><br>
Physical Demands and Work Environment:</b></div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, bend, climb stairs, write, type, speak and listen. In addition, the employee may occasionally be required to twist and reach. Specific vision abilities required by this job include close, peripheral and distant vision. Ability to work in an office environment, setting, standing, light lifting, filing, operate office machines and computer, communicate with staff, visitors and others. Occasional lifting, otherwise non-demanding physical office activities. The noise level in the work environment ranges from quiet/moderate to loud. The employee is frequently required to interact with other staff and visitors. The employee is directly responsible for the safety and well-being of students. The statements in the job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures. Essential and marginal job functions are subject to modification. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.</div><div></div><div><b><br>
Terms of Employment:</b> 214 day work year at compensation set by the SASED Board of Directors.</div><div><b>
Evaluation:</b> Performance will be evaluated by the Program Coordinators in accordance with the SASED Board of Directors policy on evaluation.</div></div></ul></div><p></p>

Assistant Program Administrator

Dormitory Authority of the State of New York (DASNY)

<div><p><b>Position Title: Assistant Procurement Administrator</b></p>
<p><b>
Location: Albany, NY</b></p>
<p><b>
Grade/Classification: 2 (D1) &ndash;</b><b> Para &amp; Entry Level Professional I</b></p>
<p><b>
Salary Range: $50,039 - $66,665</b></p>
<p><b>
Bargaining Unit: CSEA</b></p>
<p><b>
FLSA Status: Non-Exempt</b></p>
<p><b>
Last Revised: June 17, 2022</b></p>
<p><b>
Primary Purpose</b></p>
<p>
The Assistant Procurement Administrator assists department staff and leadership with the administration of DASNY&rsquo;s procurement of goods or services for itself and its clients, including all related programmatic, administrative, and clerical tasks. The Assistant Procurement Administrator undertakes assignments as directed and works both independently and as part of a team.</p>
<p><b>
Essential Functions</b></p>
<ul>
<li>Assist and participate in all phases of DASNY&rsquo;s procurement of professional services, the bidding and award of construction contracts and/or the purchase and delivery of fixtures, furnishings and equipment and related services for DASNY and its clients, in accordance with established procedures.</li>
<li>Prepare, process and review term procurements and the selection and award of term contracts and the issuance of work orders and any related documents or amendments.</li>
<li>Assist DASNY staff, clients, consultants, contractors, vendors and/or other third parties in the preparation, processing, posting, publication, completion, submission, review, coordination and gathering approvals for all procurement related activities and/or documentation, including, but not limited to, requests for proposals, requests for qualifications, expressions of interests, bid openings, selection committees, contract awards, job orders, purchasing requisitions, purchase orders and contracts, work authorizations, work orders and/or any related documents and/or amendments in accordance with established procedures.</li>
<li>Coordinate, schedule and attend meetings, coordinate follow-up on issues identified in meetings; prepare and distribute meeting minutes and related boilerplate documents, forms and correspondence.</li>
<li>Coordinate and schedule pre-bid meetings and/or site visits.</li>
<li>Prepare, review and/or disseminate correspondence to DASNY staff and clients, consultants, contractors, vendors and/or other third parties in accordance with established procedures.</li>
<li>Assist in the evaluation of vendor responsibility and responsiveness by conducting independent research and gathering information from public record databases to collect adverse information regarding contractors, consultants, and vendors.</li>
<li>Gather, review and/or monitor consultants, contractors and/or vendors insurance documents for compliance with contractual requirements, and interact with consultants, contractors and/or vendors, brokers/agents, and DASNY personnel and third-party vendors as necessary or required.</li>
<li>Provide data input into various financial, construction management, and procurement systems update and maintain online procurement tracking systems and develop, prepare and maintain reports, dashboards, spreadsheets, logs, charts and/or related databases.</li>
<li>Assist in ensuring compliance with DASNY&rsquo;s established procurement procedures and guidelines, and applicable federal and state laws, rules and regulations.</li>
<li>Maintain and revise contract boilerplate documents as directed.</li>
<li>Identify and describe potential problems and/or delays in the procurement process or workflow and recommend potential improvement opportunities to processes, documents and forms to improve workflow.</li>
<li>Ensure the confidentiality of information gathered during the procurement process.</li>
<li>Ensure that a complete and accurate procurement record is maintained in accordance with established procedures.</li>
<li>Collaborate, assist and coordinate with Opportunity Programs staff throughout all phases of DASNY procurements to further develop, integrate, implement and enhance NYS and DASNY policy objectives to encourage and further MWBE and Service-Disabled Veteran-Owned Business (SDVOB) participation as set forth in Executive Law Article 15-A and Executive Law Article 17-B.</li>
</ul>
<p><b>Other Duties and Responsibilities</b></p>
<ul>
<li>Provide procurement support to other staff and units as needed.</li>
<li>Oversee file maintenance for procurements.</li>
<li>Prepare correspondence, deliver mail, send and receive mail and packages as requested.</li>
<li>Assist in tracking and reporting of procurement performance measures related to all types of procurements.</li>
<li>Assist in review of documentation and/or responses to press inquiries and/or FOIL requests, as directed.</li>
<li>Assist with the development, documentation, posting and implementation of procedures and associated forms.</li>
<li>Assist with the assessment/development and implementation of internal controls and participate in the review and testing of same.</li>
<li>Undertake special assignments as directed.</li>
<li>Must maintain regular attendance in accordance with DASNY attendance and leave policies.</li>
<li>Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet).</li>
</ul>
<p><b>Supervision</b></p>
<p>
Supervision of employees may be required.</p>
<p><b>
Physical/Mental/Visual Demands</b></p>
<p>
Occasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Overtime or extended work hours may be required.</p>
<p><b>
Work Environment</b></p>
<p>
Standard office environment, including the use of one or more of the following: PC, printer, copier, electronic stapler/hole punch/date stamp, telephone, fax machine, shredder, scanner.</p>
<p><b>
Minimum Qualifications</b></p>
<p>
Bachelor&rsquo;s degree or</p>
<p>
Associate&rsquo;s degree plus three years relevant experience or</p>
<p>
High School diploma or equivalent plus four years of DASNY relevant experience or</p>
<p>
High School Diploma plus five years of relevant experience.</p>
<p><b>
Preferred Qualifications</b></p>
<p>
Bachelor&rsquo;s degree in Business or Public Administration plus one-year relevant experience in a similar sized public organization.</p>
<p><b>
Essential Skills</b></p>
<ul>
<li>Demonstrated organizational skills and ability to prioritize.</li>
<li>Excellent interpersonal skills.</li>
<li>Excellent proofreading skills.</li>
<li>Demonstrated accuracy and attention to detail.</li>
<li>Excellent oral and written communication skills.</li>
<li>Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint.</li></ul><br>
<p></p>
<p><b>
Benefits information:</b></p>
<p>
DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.<br>
<br>
We offer a comprehensive benefits plan, which includes:</p>
<ul>
<li>Choice of several health insurance plans</li>
<li>Dental &amp; vision insurance</li>
<li>Membership in the NYS Retirement System</li>
<li>Deferred Compensation Investment Plan</li>
<li>13 vacation days per year</li>
<li>13 sick days per year</li>
<li> 5 days of personal leave per year</li>
<li>12 paid holidays per year (plus one float day)</li>
<li>Tuition reimbursement</li>
<li>Training &amp; development opportunities</li>
</ul>
<p><b>We offer additional benefits, which includes:</b></p>
<ul>
<li>Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY&rsquo;s Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.</li>
<li>Limited Work from Home (LWFH) &ndash; additional telecommute days according to DASNY&rsquo;s Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.</li>
<li>DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the Studentaid.gov website.</li></ul></div><p></p>

Assistant Procurement Administrator

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