assistant administrator

Vibrant Services

<p><b>Location: Preferred Multan (Open to remote candidates)</b></p><p><b>Employment Type: Full-Time </b></p><p><b>We are seeking a highly organised and professional Executive Assistant / Administrator to join our team. This role is ideal for someone with exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.</b></p><p><b>Key Responsibilities:</b></p><ul><li>Provide executive and administrative support to senior management.</li><li>Manage calendars, appointments, meetings, and travel schedules.</li><li>Arrange domestic and international flight bookings, hotel reservations, and travel itineraries.</li><li>Coordinate meetings, prepare agendas, and take meeting notes when required.</li><li>Handle emails, correspondence, and phone calls professionally.</li><li>Prepare reports, presentations, and business documents.</li><li>Maintain accurate records, databases, and filing systems.</li><li>Liaise with clients, suppliers, and stakeholders on behalf of management.</li><li>Monitor and manage office administration tasks to ensure smooth day-to-day operations.</li><li>Assist with project coordination and other administrative duties as required.</li></ul><p><b>Requirements:✔ Fluent English (written and spoken) is essential.</b><br/><b>✔ Excellent communication and interpersonal skills.</b><br/><b>✔ Strong organisational and time-management abilities.</b><br/><b>✔ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</b><br/><b>✔ Ability to multitask and work independently with minimal supervision.</b><br/><b>✔ High attention to detail and problem-solving skills.</b><br/><b>✔ Previous experience in an Executive Assistant, Personal Assistant, or Administrative role preferred.What We Offer:</b></p><ul><li>Competitive salary package.</li><li>Professional and supportive work environment.</li><li>Career growth and development opportunities.</li><li>Long-term and stable employment.</li></ul><p><b>To Apply:</b></p><ul><li><b>Please submit your resume along with a brief cover letter outlining your experience and suitability for the role. </b></li></ul><p><b>Only applicants with excellent English communication skills will be considered.</b></p><p>Pay: Rs100,000.00 - Rs150,000.00 per month</p><p>Work Location: Hybrid remote in Multan</p>

Executive Assistant / Administrator

State of Michigan

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div><br>
<div><p><br>
<br>
This position functions as a State Administrative Assistant to the Bureau of Transportation Planning (BTP) Director. This position has sole responsibility for developing, administering, and implementing the department-wide the federal State Planning and Research (SPR) Program. Michigan&rsquo;s annual program is approximately $30 million and is used to fund department-wide transportation planning processes, which are required for the Michigan Department of Transportation (MDOT) and other transportation agencies receiving federal funding to be eligible for federal aid. In an effort to reduce organizational vulnerabilities and ensure federal and state required responsibilities funded with the SPR Program are met, this position develops and oversees identification and documentation of key planning processes and products. This position also works with the bureau leadership team to identify core functions, products, and processes, and reviews best practices opportunities that benefit from a national search of best practices. These initiatives typically result from federal transportation authorization bills or state legislation that impacts transportation planning. In addition, the position is responsible for the development, implementation, and expenditure control for BTP&rsquo;s $45 million budget.</p><p><br>
The &quot;Salary&quot; listed above is a range that reflects the minimum rate through the maximum rate of the State Administrative Assistant position.</p><p>
For additional information, please see the links below:</p><ul><li>
State Administrative Assistant Position Description (Download PDF reader)</li><li>
All about MDOT</li></ul><div></div><p><br>
Based on operational needs and within established limits, remote work and alternate work schedule requests for this position may be considered.</p><p>
For information on benefits, visit www.mi.gov/employeebenefits or www.mi.gov/orsstatedc.</p><p>
The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Required Education and Experience</b></h2></div>
 <div><p><b>Education</b><br>
Possession of a bachelor's degree in any major.<br>
</p><p><b>Experience</b><br>
State Assistant Administrator 15<br>
Four years of professional experience, including two years equivalent to the experienced (P11) level or one year equivalent to the advanced (12) level.</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<p></p><div><p>To be considered for this position you must:</p><ul><li>
If applicable, attach a copy of your official college transcripts and/or foreign degree evaluation with your application. Click here for the State of Michigan (SOM) definition of an Official College Transcript. Applicants who possess foreign degrees must have their academic credentials evaluated or converted into U.S. educational equivalents. Civil Service accepts evaluations from organizations listed on the National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc.</li></ul><p>
View the entire job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/StateAssistantAdministrator.pdf (Download PDF reader)</p><p>
MDOT does not participate in E-Verify and does not sponsor visa applications.</p><p>
All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment. Criminal and driving records will also be checked if applicable. Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment.</p><p>
The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.</p><p>
Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.</p><p>
The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises.</p><p>
If you have questions related to this posting, please contact Camryn Nauta at nautac@michigan.gov.</p></div><p></p>
</div><div></div><div><div><p><b>Accommodations</b><br>
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator (Download PDF reader) for the agency that posted this position vacancy.</p></div></div></div>

State Assistant Administrator 15 - Bureau of Transportation Planning

Steve Mckenna and The Home Advantage Team

<p>Executive Assistant &amp; Office Administrator</p><p><b>Location:</b> Manchester-by-the-Sea, MA</p><p>Gibson Sotheby's International Realty is seeking a highly organized, proactive, and tech-savvy Executive Assistant &amp; Office Administrator to support our General Counsel while serving as a key administrative resource for our Manchester-by-the-Sea office, leadership team, and real estate sales associates.</p><p>This role requires someone who thrives on organization, enjoys solving problems, can manage competing priorities, and is comfortable handling sensitive and confidential information. The ideal candidate is resourceful, detail-oriented, highly proficient with technology, and able to anticipate needs before they arise. In addition to supporting our General Counsel, this individual will play an important role in ensuring a positive and efficient experience for our agents, clients, and office operations.</p><p>Key Responsibilities</p><p>Office Administration</p><ul><li>Serve as a key administrative resource for the office, supporting agents, staff, leadership, and day-to-day business operations.</li><li>Provide reception coverage and exceptional service to agents, clients, vendors, and visitors, serving as a welcoming and professional first point of contact.</li><li>Act as a liaison between agents and various company departments, helping connect associates with the resources, tools, and support they need to be successful.</li><li>Assist with onboarding new agents to office helping ensure a smooth integration into the company and systems.</li><li>Support office communications, meetings, events, training programs, and operational initiatives.</li><li>Schedule, coordinate, and track in-house continuing education classes, attendance, and certificates.</li><li>Maintain office supplies, records, documentation, forms, and administrative systems to ensure the office operates efficiently.</li><li>Assist with transaction-related administrative tasks, check deposits, data entry, and maintaining accurate office records as needed.</li><li>Maintain familiarity with company tools, technology platforms, and resources, helping guide agents to appropriate support teams and solutions.</li><li>Coordinate with internal departments including Operations, Accounting, Marketing, IT, and Brokerage Management to support office needs and agent requests.</li><li>Assist with special projects and other duties as assigned.</li></ul><p>Executive Support</p><ul><li>Provide high-level administrative support to the General Counsel and executive team, including calendar management, meeting coordination, travel arrangements, and preparation of correspondence, reports, presentations, and other materials.</li><li>Act as a gatekeeper and liaison, managing internal and external communications with professionalism, discretion, and efficiency.</li><li>Support strategic priorities and daily operations by ensuring leadership is informed, organized, and prepared while proactively anticipating needs and solving problems.</li><li>Assist with scheduling, meeting preparation, follow-up, and coordination of executive priorities.</li><li>Manage competing priorities and help maintain organization across multiple projects and initiatives.</li></ul><p>Legal &amp; Corporate Support</p><ul><li>Maintain strict confidentiality while managing sensitive legal, business, and personnel information.</li><li>Coordinate legal calendars, appointments, deadlines, and case-related meetings.</li><li>Support litigation preparation by locating, organizing, and maintaining supporting documentation and records as needed.</li><li>Serve as a reliable point of contact for internal stakeholders seeking legal assistance, documentation, or scheduling support.</li><li>Manage and maintain legal documents, contracts, addenda, amendments, corporate records, and related files.</li><li>Support the formatting, proofreading, organization, and creation of fillable versions of contracts, legal documents, and related paperwork.</li><li>File legal documents and maintain accurate electronic and physical records.</li><li>Assist with document retrieval, organization, and research requests as needed.</li><li>Ensure legal files, records, and documentation remain organized, accessible, and up to date.</li></ul><p>Qualifications</p><ul><li>3+ years of experience supporting leadership, executives, attorneys, or business professionals in an administrative, executive assistant, office management, or legal support capacity.</li><li>Advanced proficiency with Gmail, Google Workspace, and digital document management systems.</li><li>Exceptional organizational skills with the ability to manage multiple priorities and deadlines.</li><li>Strong technology aptitude and ability to quickly learn new software and systems.</li><li>Excellent written and verbal communication skills.</li><li>Ability to locate, organize, and manage large volumes of information and documentation efficiently.</li><li>Proven ability to exercise discretion and sound judgment when handling confidential information.</li><li>Experience supporting legal professionals or working with legal documentation is preferred but not required.</li></ul><p>What We're Looking For</p><p>We're looking for someone who enjoys bringing order to complexity and takes pride in keeping people organized, informed, and prepared. The ideal candidate is proactive, resourceful, highly organized, and comfortable working independently. They are tech-savvy, detail-oriented, and capable of becoming a trusted partner to our General Counsel while also serving as a valuable resource for our agents, clients, and office team. This individual will help ensure the office runs smoothly, our agents feel supported, and our leadership team can operate efficiently.</p><p>Pay: $60,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive Assistant & Office Administrator

Stride, Inc.

<div><p><b>Job Description</b></p><div><p><b>
Required Certificates and Licenses: </b>Tennessee Elementary School Teaching Certification</p><p></p><p><b>
Residency Requirements: </b>This position is remote and strongly prefers candidates that reside in Tennessee. May consider candidates that reside in surrounding states: Alabama, Mississippi, Georgia, Florida, South Carolina, North Carolina, Virginia, Kentucky, Missouri, Arkansas, and Louisiana.</p></div><p></p><div><p><br>
The Assistant Principal directs and coordinates educational, administrative and counseling activities of high school students by performing the following duties personally or through subordinate supervisors.</p></div><p></p><div><p><br>
K12, a Stride Company, believes in Education for ANY ONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.</p></div><p></p><div><p><br>
The mission of Volunteer State Virtual Academy (VSVA) is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!</p></div><p></p><div><p><br>
Passionate Educators are needed at the Stride K12 partner school, Volunteer State Virtual Academy (VSVA). We want you to be a part of our talented team!</p></div><p></p><div><p><b><br>
ESSENTIAL FUNCTIONS</b><b>:</b><b> </b>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.</p></div><div><div><ul><li><p>
Ensures conformance of educational programs to state and local school board standards through evaluation, development and coordination activities; As needed, researches and implements non-K12 curriculum resources that meet state standards;</p></li></ul></div><div><ul><li><p>
Helps articulate the school&rsquo;s mission and vision with the aim of ensuring all stakeholders have a common understanding and are positioned to work cooperatively to achieve desired results; Utilizes/relies heavily upon communication technologies and practices that most effectively support a predominantly virtual / remote work environment;</p></li></ul></div><div><ul><li><p>
Ensures that the school is meeting the needs of students while complying with local, state, and federal laws regarding special education and other categorical programs (such as Title I, LAP, CTE);</p></li></ul></div><div><ul><li><p>
Interfaces with students, families, local Municipal Court systems, and local districts regarding compliance as it relates to student attendance and engagement in educational program as defined by school policy and student handbook expectations;</p></li></ul></div><div><ul><li><p>
Develops and oversees implementation of the school&rsquo;s Student Achievement Improvement Plan.</p></li></ul></div><div><ul><li><p>
Supervises and evaluates teaching staff; Manages teacher performance, developing and providing necessary training to support their professional development; Manages Master and Lead Teachers and programs;</p></li></ul></div><div><ul><li><p>
Confers with teachers, students, and parents concerning educational and behavioral problems in school; Coordinates with teacher and K12 Enrollment regarding expulsions and withdrawals;</p></li></ul></div><p></p><div><p><b><br>
SUPERVISORY RESPONSIBILITIES</b>:<b> </b>Directly supervises 15-30 Full-time Equivalent (FTE) regular employees and/or contractors. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.</p></div><p></p><div><p><b><br>
MINIMUM</b><b> </b><b>REQUIRED QUALIFICATIONS</b><b>:</b></p></div><div><ul><li><p>
Previous Supervisory Experience</p></li></ul></div><div><ul><li><p>
Master&rsquo;s degree AND</p></li></ul></div><div><ul><li><p>
Five (5) years of educational experience OR</p></li></ul></div><div><ul><li><p>
Equivalent combination of education and experience</p></li></ul></div><div><ul><li><p>
Ability to clear required background check</p></li></ul></div><p></p><div><p><b><br>
OTHER REQUIRED</b><b> </b><b>QUALIFICATIONS:</b></p></div></div><p></p><div><div><ul><li><p>
Microsoft Office (Outlook, Word, Excel, PowerPoint, Project, Visio, etc.); Web proficiency.</p></li></ul></div><div><ul><li><p>
Ability to travel 20% of the time for meetings, professional development, etc.</p></li></ul></div><p></p><div><p><b><br>
DESIRED QUALIFICATIONS:</b></p></div><p></p><div><ul><li><p>
Previous experience as an online Educator</p></li></ul></div><div><ul><li><p>
Previous administrative experience</p></li></ul></div><p></p><div><p><b><br>
Compensation &amp; Benefits:</b><b> </b>Stride, Inc. considers a person&rsquo;s education, experience, and qualifications, as well as the position&rsquo;s work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee&rsquo;s salary level. Salaries will differ based on these factors, the position&rsquo;s level and expected contribution, and the employee&rsquo;s benefits elections. Offers will typically be in the bottom half of the range.</p></div><p></p><div><p><b>
Work Environment</b><b>: </b>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p></div><p></p><div><ul><li><p>
This position is virtual</p></li></ul></div><p></p><div><p><b><br>
The above job is not intended to be an all-inclusive list of duties and standards of the position.</b><b> </b><b>Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.</b><b> All employment is &ldquo;at-will&rdquo; as governed by the law of the state where the employee works. It is further understood that the &ldquo;at-will&rdquo; nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.</b></p></div></div><p></p><p><b>
Job Type</b></p>
Regular<p></p><p><b>
The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is &ldquo;at-will&rdquo; as governed by the law of the state where the employee works. It is further understood that the &ldquo;at-will&rdquo; nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.</b></p><p></p><p><i>
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you can request the appropriate accommodation by contacting </i><i>stridecareers@k12.com.</i></p><p></p><p><b>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities</b></p><p>
Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.</p></div>

Elementary School Assistant Academic Administrator

BLUE WORLD

<p><b>Admin</b> is a versatile English term used primarily as a shortened form for <b>administration</b> (the process of organizing and managing) or <b>administrator</b> (a person who manages or oversees something). [1, 2, 3]Depending on the context, the meaning shifts to fit specific roles and environments:1. In Business and the Workplace</p><ul><li><b>The Process:</b> Routine management, clerical work, and organizational tasks (e.g., filing, scheduling, handling paperwork).</li><li><b>The Department:</b> The specific team or department that handles daily operations and office support.</li><li><b>The Role:</b> An <i>administrator</i> or <i>administrative assistant</i> is a professional responsible for ensuring an organization's workflow runs efficiently.</li></ul><p>2. In Computing and Software</p><ul><li><b>System Control:</b> Short for <i>administrator</i>, it refers to a user account or person who has top-level privileges and full control over a computer, network, or software system (like a website or server).</li><li><b>The Back-End:</b> The control panel or dashboard used to manage a digital platform. [1, 2, 3]</li></ul><p>3. In Law and Estate Management</p><ul><li>An <i>administrator</i> is a party appointed by a court to manage and distribute the estate of a person who dies without a will. [1]</li></ul><p>4. In Casual Slang</p><ul><li><b>&quot;Doing admin&quot;:</b> A common phrase used to describe completing mundane, routine tasks (e.g., paying bills, responding to emails, or filling out</li></ul><p>Pay: AED1,600.00 - AED2,000.00 per month</p><p>Work Location: In person</p>

Female Admin

University of Pittsburgh

<div><div><p><b>Admissions Administrator - Physician Assistant Studies Hybrid Program</b></p></div><div>
SHRS-Physicians Assistant Studies - Pennsylvania-Pittsburgh - (26003648)</div><div></div><div><p><br>
The University of Pittsburgh is seeking a qualified Admissions Administrator to support the Department of Physician Assistant Studies of the School of Health and Rehabilitation Sciences. This position will work to support admissions in the PA Studies Hybrid Program.</p><p><br>
Support includes comprehensive administrative management of student recruitment, admissions, and enrollment processes throughout the academic year. The incumbent must have strong interpersonal skills to develop a rapport and good working relationship with prospective applicants, current students, staff, faculty and University Departments and stakeholders, both internal and external. The incumbent must also have strong organizational and project management skills.</p><p><br>
A qualified candidate must possess at least an associate&rsquo;s degree in a relevant field and 3 years of relevant administrative experience, preference for 1 year of admissions experience. Combination of education and relevant experience will be considered in lieu of education requirement.<br>
The Admissions Administrator must be familiar with University policies and procedures and be able to make decisions and work independently.</p><p><b>
JOB DUTIES</b></p><ul><li><b>
Management of Student Admissions process</b><br>
<ul><li>Percentage of Time: 80%</li><li>Responsibilities/Duties:</li></ul><ul><li>
Maintain full oversight and management of Centralized Application Service for Physician Assistant Students (CASPA) for Hybrid<ul><li>
Stay up to date on CASPA function and optimization</li><li>
Train faculty and staff as needed</li><li>
Grant appropriate user access</li><li>
Ensure that program portals are configured appropriately each year</li><li>
Ensure that rubrics are updated appropriately each year</li><li>
Ensure that all correspondence templates are updated appropriately each year</li><li>
Troubleshoot as needed</li></ul></li><li>
Review student applications and disposition appropriately</li><li>
Serve as a liaison between applicants and the Admissions Committee during application cycle</li><li>
Schedule, plan, and facilitate student interview days with appropriate stakeholders including faculty, adjunct faculty, staff, current and prospective students</li><li>
Generate and disseminate acceptance/denial/waitlist correspondence as needed</li><li>
Maintain, gather, organize and disseminate data related to admissions</li><li>
Other tasks as assigned by the Chair of the Admissions Committee</li></ul></li><li><b>
Prospective Student Engagement</b><ul><li>
Percentage of time: 5%</li><li>
Responsibilities/Duties:<ul><li>
Manage, monitor and reply to admissions email inquiries</li><li>
Schedule and facilitate phone admissions advising appointments</li><li>
Plan, coordinate, and facilitate virtual and in person information sessions and open houses, and related events</li><li>
Recruit and organize student support for admissions events</li><li>
Participate in and assist in coordination of SHRS open houses and related events</li><li>
Manage record keeping and data tracking related to student recruitment</li><li>
Coordination with MCRE and SHRS Admissions team on SHRS initiatives</li><li><p>
Other tasks as assigned by the Chair of the Admissions Committee</p></li></ul></li></ul></li></ul><p></p><ul><li><b><br>
Management of Guaranteed Admission Programs (GAP Program)</b><ul><li>
Percentage of Time: 5%</li><li>
Responsibilities/Duties<ul><li>
Receive, organize and review student applications for GAP Program</li><li>
Review applications and disposition appropriately</li><li>
Generate acceptance and denial correspondence for all applicants and disseminate accordingly</li><li>
Track progress of all GAP Program students throughout undergraduate or Nutrition Science education at Pitt and maintain files accordingly</li><li>
Organize annual meetings and information sessions for GAP Program students</li><li>
Serve as a point of contact for questions for GAP Program students and prospective students</li><li>
Maintain, gather, organize, and disseminate data related to GAP Program</li><li>
Other tasks as assigned by the Chair of the Admissions Committee</li></ul></li></ul></li><li><b>
Student Enrollment</b><ul><li>
Percentage of time: 5%</li><li>
Responsibilities/Duties:<ul><li>
Inform students of matriculation requirements</li><li>
Maintain communication with students and serve as a resource to provide information/answer questions</li><li>
Other tasks as assigned by the Chair of the Admissions Committee</li></ul></li></ul></li><li><b>
Other Administrative Responsibilities</b><ul><li>
Percentage of time: 5%</li><li>
Responsibilities/Duties:<ul><li>
Supervise student workers in work related to admissions</li><li>
Coordinate website admissions updates with SHRS as needed</li><li>
Scheduling Admissions Committee meetings and taking minutes as needed</li><li>
Ongoing updates to the Admissions Administrator Manual</li><li>
Other tasks as assigned by the Chair of the Admissions Committee</li></ul></li></ul></li></ul><p><b>
JOB FACTORS</b></p><p>
Education and Experience Requirements</p><ul><li>
Minimum Education Level Required:<ul><li>
Associate&rsquo;s</li></ul></li><li>
Minimum Related Experience Level Required:<ul><li>
3 year of relevant administrative experience</li></ul></li><li>
Additional Education and/or Experience Essential to the Position:<ul><li>
1 year of admissions experience</li><li>
Combination of education and relevant experience will be considered in lieu of education requirement.</li><li>
The Admissions Administrator must be familiar with University policies and procedures and be able to make decisions and work independently.</li></ul></li></ul></div><div><div><b>
Job Summary</b></div><p>
Coordinates the admissions process for applicants to include active correspondence with and visit logistics for prospective students. Participates in recruitment activities and projects.</p></div><div><div><b>
Essential Functions</b></div><ul><li><b>
Management of Student Admissions process</b><br>
<ul><li>Percentage of Time: 80%</li><li>Responsibilities/Duties:</li></ul><ul><li>
Maintain full oversight and management of Centralized Application Service for Physician Assistant Students (CASPA) for Hybrid<ul><li>
Stay up to date on CASPA function and optimization</li><li>
Train faculty and staff as needed</li><li>
Grant appropriate user access</li><li>
Ensure that program portals are configured appropriately each year</li><li>
Ensure that rubrics are updated appropriately each year</li><li>
Ensure that all correspondence templates are updated appropriately each year</li><li>
Troubleshoot as needed</li></ul></li><li>
Review student applications and disposition appropriately</li><li>
Serve as a liaison between applicants and the Admissions Committee during application cycle</li><li>
Schedule, plan, and facilitate student interview days with appropriate stakeholders including faculty, adjunct faculty, staff, current and prospective students</li><li>
Generate and disseminate acceptance/denial/waitlist correspondence as needed</li><li>
Maintain, gather, organize and disseminate data related to admissions</li><li>
Other tasks as assigned by the Chair of the Admissions Committee</li></ul></li><li><b>
Prospective Student Engagement</b><ul><li>
Percentage of time: 5%</li><li>
Responsibilities/Duties:<ul><li>
Manage, monitor and reply to admissions email inquiries</li><li>
Schedule and facilitate phone admissions advising appointments</li><li>
Plan, coordinate, and facilitate virtual and in person information sessions and open houses, and related events</li><li>
Recruit and organize student support for admissions events</li><li>
Participate in and assist in coordination of SHRS open houses and related events</li><li>
Manage record keeping and data tracking related to student recruitment</li><li>
Coordination with MCRE and SHRS Admissions team on SHRS initiatives</li><li>
Other tasks as assigned by the Chair of the Admissions Committee</li></ul></li></ul></li><li><b>
Management of Guaranteed Admission Programs (GAP Program)</b><ul><li>
Percentage of Time: 5%</li><li>
Responsibilities/Duties<ul><li>
Receive, organize and review student applications for GAP Program</li><li>
Review applications and disposition appropriately</li><li>
Generate acceptance and denial correspondence for all applicants and disseminate accordingly</li><li>
Track progress of all GAP Program students throughout undergraduate or Nutrition Science education at Pitt and maintain files accordingly</li><li>
Organize annual meetings and information sessions for GAP Program students</li><li>
Serve as a point of contact for questions for GAP Program students and prospective students</li><li>
Maintain, gather, organize, and disseminate data related to GAP Program</li><li>
Other tasks as assigned by the Chair of the Admissions Committee</li></ul></li></ul></li><li><b>
Student Enrollment</b><ul><li>
Percentage of time: 5%</li><li>
Responsibilities/Duties:<ul><li>
Inform students of matriculation requirements</li><li>
Maintain communication with students and serve as a resource to provide information/answer questions</li><li>
Other tasks as assigned by the Chair of the Admissions Committee</li></ul></li></ul></li><li><b>
Other Administrative Responsibilities</b><ul><li>
Percentage of time: 5%</li><li>
Responsibilities/Duties:<ul><li>
Supervise student workers in work related to admissions</li><li>
Coordinate website admissions updates with SHRS as needed</li><li>
Scheduling Admissions Committee meetings and taking minutes as needed</li><li>
Ongoing updates to the Admissions Administrator Manual</li><li>
Other tasks as assigned by the Chair of the Admissions Committee<br>
</li></ul></li></ul></li></ul></div><div><div><b>
Physical Effort</b></div><p>
Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.</p></div><p></p><div><p><i><br>
The University of Pittsburgh is an equal opportunity employer / disability / veteran.</i></p><div><br>
</div></div><div><div><b>
Assignment Category</b></div> Full-time regular</div><div><div><b>
Job Classification</b></div> Staff.Admissions Counselor II</div><div><div><b>
Job Family</b></div> Academic &amp; Student Services</div><div><div><b>
Job Sub-Family</b></div> Admissions, Enrollment, &amp; Recruitment</div><div><div><b>
Campus</b></div> Pittsburgh</div><div><div><b>
Minimum Education Level Required</b></div> Bachelor's Degree</div><div><div><b>
Minimum Years of Experience Required</b></div> 1</div><div><div><b>
Will this position accept substitution in lieu of education or experience? </b></div>Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.</div><div><div><b>
Additional details about Required Licensure/Certification</b></div> NA</div><div><div><b>
Work Schedule</b></div> Monday - Friday, 8:30am -5:00pm</div><div><div><b>
Work Arrangement</b></div> Hybrid: Combination of On-Campus and Remote work as determined by the department.</div><div><div><b>
Hiring Range</b></div> TBD Based Upon Qualifications</div><div><div><b>
Relocation Offered</b></div> No</div><div><div><b>
Visa Sponsorship Provided</b></div> No</div><div><div><b>
Background Check</b></div> For position finalists, employment with the University will require successful completion of a background check</div><div><div><b>
Child Protection Clearances</b></div> Not Applicable</div><div><div><b>
Required Documents</b></div> Resume, Cover Letter</div><div><div><b>
Optional Documents</b></div> Not Applicable</div></div>

Admissions Administrator - Physician Assistant Studies Hybrid Program

City of Effingham

<p>The City of Effingham is seeking candidates to serve as Mayor&rsquo;s Assistant. The Mayor&rsquo;s Assistant reports to the Mayor. This position is full-time, with a minimum starting wage of $29.07 per hour. Wage increases to a minimum of $29.82 per hour after six (6) months of service. The City offers a comprehensive benefits package, including a defined pension plan. A summary of the City&rsquo;s benefits is located at https://www.effinghamil.com/job-benefits/. This posting will remain open until the position is filled.</p><p>DUTIES:</p><p>&Oslash; Organize, screen, and administer the correspondence, phone calls, email, and appointment schedule for the Mayor;</p><p>&Oslash; Serve as a back-up to Customer Service Representatives, as needed;</p><p>&Oslash; Serve as a back-up to the City Clerk in the preparation of the City Council agenda and assist with the development of other City agendas, as needed;</p><p>&Oslash; Develop a professional and knowledgeable understanding of state, county, and municipal government;</p><p>&Oslash; Conduct research, compile data, and prepare documents for consideration and presentation by the Mayor, as well as the City Council;</p><p>&Oslash; Coordinate marketing, media, and public relations for the Mayor;</p><p>&Oslash; Attend meetings to record minutes, as requested by the Mayor;</p><p>&Oslash; Receive visitors for the Mayor;</p><p>&Oslash; Resolve citizen concerns as presented, or direct citizens to appropriate parties;</p><p>&Oslash; Coordinate incoming memos, submissions, and reports to determine their significance and their distribution;</p><p>&Oslash; Perform general office duties, such as ordering supplies, maintaining records management database systems, and basic bookkeeping responsibilities;</p><p>&Oslash; Process travel arrangements, as requested;</p><p>&Oslash; Respond to requests for information, following state and federal laws and requirements for information dissemination;</p><p>&Oslash; Develop and prepare complex and advanced reports, memos, letters, financial statements and other documents;</p><p>&Oslash; Maintain the Mayor's calendar with meetings, events, and functions;</p><p>&Oslash; Coordinate and perform administrative tasks for the Mayor, City Administrator, Deputy City Administrator, and department heads as assigned by the Mayor;</p><p>&Oslash; Coordinate the Mayor's review and approval of the City Council agenda;</p><p>&Oslash; Prepare and organize special activities, events, and projects, including proclamations, recognition documents, and programs;</p><p>&Oslash; Support the Mayor who serves as Liquor Control Commissioner and serve as Deputy Liquor Control Commissioner;</p><p>&Oslash; Research and development of the liquor licensing process;</p><p>&Oslash; Maintain current knowledge of State liquor statutes and regulations, and maintain a good working relationship with the Illinois Liquor Control Commission;</p><p>&Oslash; Maintain all aspects of liquor licensing functions, including receiving and reviewing applications, processing licensing payments, conducting background checks, preparing ordinances and resolutions, and maintaining records;</p><p>&Oslash; Coordinate the Mayor&rsquo;s appointments to boards and commissions, and prepare all relevant resolutions of appointment;</p><p>&Oslash; Performs other duties, as assigned.</p><p>&Oslash; <b>The complete job description is available at:</b> https://storage.googleapis.com/proudcity/effinghamil/2026/06/5d9c28eb-mayor-administrative-assistant-2018.pdf</p><p>MINIMUM QUALIFICATIONS:</p><p>&middot; High School diploma or equivalent;</p><p>&middot; And three (3) to five (5) years of related experience and/or training;</p><p>&middot; Or equivalent combination of education and experience;</p><p>&middot; Experience with Microsoft Office Suite.</p><p>PREFERRED QUALIFICATIONS:</p><p>&middot; Associate&rsquo;s Degree or equivalent;</p><p>&middot; And six (6) to ten (10) years of related experience and/or training;</p><p>&middot; Or equivalent combination of education and experience;</p><p>&middot; Experience with Microsoft Office Suite.</p><p>APPLICATIONS SUBMISSIONS:</p><ul><li>Online at https://www.effinghamil.com/job-openings/</li><li>In-person at City of Effingham Customer Service (201 E. Jefferson Ave.) after obtaining an application form at Customer Service or downloading an application form at the above website address.</li></ul><p>For additional information, contact Dennis Presley, Deputy City Administrator at 217-342-5300 ext. 5307.</p><p>The City of Effingham is an Equal Opportunity Employer</p><p>Job Type: Full-time</p><p>Pay: From $29.07 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p>

Mayor's Assistant

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