assistant administrator

Imam Clinic

Job Summary:Imam Clinic is looking for the Assistant Administrator who supports daily hospital operations by coordinating with departments, ensuring policy compliance, supporting HR and administrative functions, and maintaining smooth, efficient hospital workflows.Job Description:<ul><li>Support day-to-day hospital administrative and operational activities</li><li>Coordinate with clinical and non-clinical departments for smooth workflow</li><li>Implement and monitor hospital policies, SOPs, and procedures</li><li>Manage administrative documentation, reports, and official correspondence</li><li>Assist with staff coordination, duty rosters, attendance, and discipline matters</li><li>Support HR functions including onboarding, confirmations, and contract renewals</li><li>Assist in audits, inspections, accreditation, and compliance processes</li><li>Address patient and staff administrative issues and escalate when necessary</li><li>Oversee facility-related matters and coordinate with maintenance and support teams</li></ul>Job Specification:<ul><li>Bachelor&rsquo;s degree (Hospital/Healthcare Administration preferred)</li><li>2&ndash;4 years of hospital administration experience</li><li>Good communication and MS Office skills</li></ul>Job Type: Full-timeWork Location: In person

Assistant Administrator

DDA Real Estate

DDA Real Estate is seeking an ambitious and energetic Assistant Admin with experience in conveyancing based in Dubai, to join our team!What we offer:&ndash; Company with over 18 years of experience based in Dubai Media City&ndash; Lead generation and full marketing support&ndash; Training, weekly meetings with developers on new properties Increased commission from developers, flexible scheduleResponsibilities:1) Conveyancing2) Full deal support3) Document management, POA4)Knowledge of listing administration5)Abu Dhabi Real Estate ExperienceRequirements:1) Based in Dubai (candidates from other countries will not be considered)2) Experience in conveyancing (experience in real estate sales)3) Work schedule: 2/2, working day - 12 hours4) Base salary &ndash; AED 4000 (depends on your experience) + bonuses (for each F contract &ndash; AED 100 for rent, AED 200 for sales) + POA service from AED 300-500 (notarially authorized representativeThe position requires a driver's license.If you're ready to accept the challenge and join our team, apply now!Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

The Judiciary, State of Hawaii

<div><div><div><h2 class="jobSectionHeader">Position Specific Description</h2></div>
<div>Recruitment Number 25-278KS Assistant Court Administrator, SR-22, Kapolei, Oahu. 
 
This position requires a current and valid driver's license to operate a motor vehicle.</div>
<div><h2 class="jobSectionHeader">Summary of Duties</h2></div>
<div>Serves as a full assistant to the Court Administrator; participates in the management of various court support functions of an organizational segment; acts in the absence of the Court Administrator; and performs other duties as required.</div>
<div><h2 class="jobSectionHeader">Minimum Qualification Requirements</h2></div>
<div>Education Requirement: Graduation from an accredited (4) year college or university with a bachelor&rsquo;s degree. 
 
Excess work experience as described under Specialized Experience below, or any other responsible administrative, professional or analytical work experience which provided knowledge and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a bachelor&rsquo;s degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge of comparable knowledge and abilities. 
 
The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex material; and solve complex problems logically and systematically. 
 
Specialized Experience: Three (3) years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas. Clerical work experience is non-qualifying: 
 
1. In a court or legal setting, responsibility for supervising or overseeing the operational activities of a unit or section whose primary function is the preparation and/or processing of legal documents. Such experience must have included: (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing new employees; and (6) disciplining them when necessary. Examples of legal setting are: Office of the Prosecutor, Public Defender, Department of the Attorney General, legal department in a financial institution or trust company, private attorney&rsquo;s office. 
 
2. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts. 
 
For purposes of this section, non-supervisory and supervisory work experience performing and/or supervising general clerical is not qualifying. 
 
Administrative Experience: For the Assistant Court Administrator, administrative aptitude rather than actual administrative experience is accepted. Administrative aptitude will be considered to have been met for this level when there is strong evidence of the necessary administrative aptitudes and abilities. Such evidence may be in the form of success in regular or special assignments or projects which involve administrative problems (e.g., planning, organizing, promoting and directing a program providing staff advice and assistance); interest in management demonstrated by the performance of work assignments in a manner which clearly indicates awareness of problems and the ability to solve them; completion of educational or training courses in the areas of management accompanied by the application of principles, which were learned, to work assignments; management&rsquo;s observation and evaluation of the applicant&rsquo;s leadership and managerial capabilities; success in trial assignments to managerial and/or administrative tasks. 
 
Substitution of Education for Specialized Experience: 
 
1) A Master's degree in business, public administration or criminal justice administration or a closely related field may be substituted for one (1) year of Specialized Experience. 
 
2) Graduation from an accredited school of law may be substituted for one (1) year of Specialized Experience. 
 
Selective Certification Requirement - Driver's License: This position requires a current and valid driver's license to operate a motor vehicle.</div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813. 
 
Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.</div></div></div>

Assistant Court Administrator

Nationwide Middle East Properties LLC

<div>
 
 
 The Personal Assistant &amp; Sales Administrator will provide high-level administrative and sales support to the CEO, assisting with managing schedules, organizing sales activities, and ensuring smooth day-to-day operations. This role will also involve coordinating with clients, maintaining relationships, managing real estate listings, and supporting the CEO&rsquo;s overall business objectives in the real estate sector.
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, and meeting coordination
 
 </li>
 <li>
 Assist in preparing reports, presentations, proposals, and business documents for the CEO
 
 </li>
 <li>
 Organize and manage CEO&rsquo;s appointments, client meetings, and follow-ups
 
 </li>
 <li>
 Handle incoming inquiries and requests for the CEO, ensuring prompt and professional responses
 
 </li>
 <li>
 Manage and maintain client records, ensuring accurate tracking of interactions and business opportunities
 
 </li>
 <li>
 Coordinate real estate transactions, listings, and communications with clients
 
 </li>
 <li>
 Assist with preparing and managing property listings on real estate portals such as Bayut and Property Finder
 
 </li>
 <li>
 Maintain and update property information on relevant online platforms, ensuring accuracy and timely updates
 
 </li>
 <li>
 Communicate with clients, respond to inquiries, and follow up on leads from real estate portals
 
 </li>
 <li>
 Perform additional administrative duties and support projects as required by the CEO
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Excellent organizational, communication, and interpersonal skills
 
 </li>
 <li>
 Proficiency in Microsoft Office applications (Excel, Word, PowerPoint)
 
 </li>
 <li>
 Experience with CRM systems and sales tracking tools
 
 </li>
 <li>
 Strong attention to detail and time management skills
 
 </li>
 <li>
 Ability to multitask and work efficiently in a fast-paced environment
 
 </li>
 <li>
 Previous experience in administrative support or a similar role, preferably supporting senior management or executives
 
 </li>
 <li>
 Knowledge of the sales process and client relations
 
 </li>
 <li>
 Real estate industry experience is mandatory
 
 </li>
 <li>
 Familiarity with real estate portals such as Bayut and Property Finder is a must
 
 </li>
 <li>
 Strong customer service skills and the ability to build relationships with clients
 
 </li>
 <li>
 High school diploma or equivalent; further education or certifications in administration or real estate is a plus.
 
 </li>
 </ul>
</div>

Personal Assistant & Sales Administrator

Flix

<div>
 At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable.
 
 
 We&rsquo;re looking for a proactive and organized Executive Assistant &amp; Office Administrator to support our Managing Director &ndash; India, Surya Khurana, in Gurugram. In this hybrid role, you will provide strategic executive support while ensuring seamless day-to-day office and administrative operations.
 
 
 You will work closely with senior leadership to manage priorities, meetings, and communications, support cross-functional initiatives, and maintain operational excellence across the office. The ideal candidate brings strong judgment, discretion, and the ability to seamlessly shift between high-level coordination and hands-on execution in a fast-paced environment.
 
 
 This is an excellent opportunity for someone who enjoys working closely with leadership and aspires to grow into a trusted business partner and strategic enabler.
 
 
 
 About The Role
 
 
 
 <ul>
 <li>
 Executive Support &amp; Calendar Governance: Manage the Managing Director&rsquo;s calendar, priorities, and inbox, including meeting structuring, time-blocking, request gatekeeping, and monthly time-spend reviews to improve effectiveness and focus.
 </li>
 <li>
 Stakeholder &amp; Communication Management: Act as the primary liaison between the Managing Director and internal teams, global stakeholders, and executive assistants, ensuring seamless coordination and timely communication.
 </li>
 <li>
 Meeting &amp; Follow-up Excellence: Prepare meeting agendas, briefs, notes, action items, and follow-ups, ensuring clear visibility and consistent progress on key discussions and decisions.
 </li>
 <li>
 Strategic &amp; Cross-functional Project Tracking: Support, track, and govern MD-led strategic initiatives and cross-functional projects, providing structure, updates, and accountability across departments.
 </li>
 <li>
 Global Coordination &amp; Leadership Visits: Coordinate schedules and deliverables with international stakeholders and manage end-to-end logistics for C-level visits, off-sites, and leadership events in India.
 </li>
 <li>
 Content, Reporting &amp; AI-enabled Efficiency: Create high-quality presentations, reports, and documentation, leveraging AI tools (e.g., ChatGPT, Perplexity) to enhance speed, accuracy, and impact.
 </li>
 <li>
 Confidentiality &amp; Process Discipline: Handle sensitive information, NDAs, and internal tool access with the highest level of confidentiality, ensuring strong process adherence and operational integrity.
 </li>
 <li>
 Office Administration &amp; Operations: Oversee office operations, real estate and workspace coordination (e.g., WeWork), vendor and procurement management, compliance documentation, event and meeting support, and coordination with finance and internal stakeholders.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 3&ndash;7 years of experience as an Executive Assistant, Office Administrator, Chief of Staff Associate, or in a similar leadership-support role.
 </li>
 <li>
 Bachelor&rsquo;s or Master&rsquo;s degree in any discipline with proven expertise in Outlook, Microsoft Office (PowerPoint, Excel, Word), and strong presentation skills.
 </li>
 <li>
 Experience managing office administration and operations, including vendors, procurement, compliance documentation, event and meeting support, and basic finance coordination.
 </li>
 <li>
 Proven experience supporting senior leadership in fast-paced, high-growth, or globally distributed organizations.
 </li>
 <li>
 Strong capability in calendar management, executive coordination, and stakeholder communication, with the ability to manage multiple priorities seamlessly.
 </li>
 <li>
 High proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) with strong documentation and presentation skills.
 </li>
 <li>
 Comfortable using AI productivity and project management tools (e.g., ChatGPT, Perplexity, Asana, Trello) to drive efficiency and structure.
 </li>
 <li>
 Demonstrated proactiveness, sound judgment, and attention to detail, with the ability to anticipate needs and solve problems independently
 
 
 </li>
 </ul>
 We recognize that everyone carries a unique set of valuable skills and experiences. If you think you could have an impact even though you don't meet 100% of the requirements, we still encourage you to apply. We want to hear from you!
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 Travel perks: 12 free Flix vouchers + 12 discount vouchers for friends &amp; family.
 </li>
 <li>
 Work from (M)Anywhere: Depending on your role, work from another location for up to 6 weeks per year.
 </li>
 <li>
 Hybrid work model: We are an office-first company, but we offer flexibility to balance work and life.
 </li>
 <li>
 Wellbeing support: Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members.
 </li>
 <li>
 Learning &amp; Development: Take advantage of language classes, training courses, and expert-led sessions to grow your skills.
 </li>
 <li>
 Mentoring Program: Connect with experienced colleagues to gain insights and accelerate your career.
 
 
 </li>
 </ul>
 To view more local benefits specific to each office location, please check out this link: Locations - Flix Career
 
 
 
 Why Join Flix?
 
 
 
 At Flix, you&rsquo;ll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative, make an impact, and shape your own career path.
 
 
 As we continue to expand across the globe, you can make a real difference in how we work.
 
 
 If you&rsquo;re ready to grow and lead your journey, Flix is the place for you!
</div>

Executive Assistant & Office Administrator (m/f/d)

Canonical

<div>
 Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.
 
 
 The company is founder led, profitable and growing. We are hiring
 
 Executive Assistants and Corporate Administrators
 
 to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed.
 
 
 We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.
 
 
 This team plays a crucial role in the overall operation of the business. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling. They are the secret to our success! We look for confident and effective people who have good judgment and the self-assurance to hold firm on a point of policy regardless of the seniority of people on the other side of a discussion. If you like to take responsibility and you like to ensure that things are done properly and efficiently then you will enjoy the role tremendously.
 
 
 
 Location:
 
 This is a global operation, we have open roles in teams in all time zones.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Support operations for one or more departments in the company
 </li>
 <li>
 Coordinate monthly reports and schedule meetings and interviews
 </li>
 <li>
 Organise and run international company events including logistics
 </li>
 <li>
 Manage quarterly and annual executive meetings
 </li>
 <li>
 Collaborate across teams on activities and initiatives
 </li>
 <li>
 Manage suppliers and stakeholders
 
 
 </li>
 </ul>
 What we are looking for in you
 
 
 <ul>
 <li>
 Excellent academic results at school and university
 </li>
 <li>
 A degree in a business or technical subject
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Responsibility, integrity and accountability
 </li>
 <li>
 Self-awareness and thoughtfulness
 </li>
 <li>
 Ability to travel up to four times a year for company events of up to two weeks duration
 </li>
 <li>
 Ability to learn new technology and software quickly
 
 
 </li>
 </ul>
 
 Additional Skills We Value
 
 
 
 <ul>
 <li>
 Experience in operations and executive support
 </li>
 <li>
 Project management experience
 </li>
 <li>
 Event related experience
 </li>
 <li>
 Travel industry experience
 
 
 </li>
 </ul>
 What we offer you
 
 
 We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.
 
 
 <ul>
 <li>
 Distributed work environment with twice-yearly team sprints in person
 </li>
 <li>
 Personal learning and development budget of USD 2,000 per year
 </li>
 <li>
 Annual compensation review
 </li>
 <li>
 Recognition rewards
 </li>
 <li>
 Annual holiday leave
 </li>
 <li>
 Maternity and paternity leave
 </li>
 <li>
 Employee Assistance Programme
 </li>
 <li>
 Opportunity to travel to new locations to meet colleagues
 </li>
 <li>
 Priority Pass, and travel upgrades for long haul company events
 
 
 </li>
 </ul>
 
 About Canonical
 
 
 
 Canonical is a pioneering tech firm that is at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do.
 
 
 Canonical has been a remote-first company since its inception in 2004. Work at Canonical is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical provides a unique window into the world of 21st-century digital business.
 
 
 Canonical is an equal opportunity employer
 
 
 We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.
 
 
</div>

Executive Assistant / Corporate Administrator

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