assistant city attorney

Silberman Law Firm, PLLC

<p>Established law firm with offices throughout Texas looking to hire an Associate Attorney for its DFW Area market. The position is primarily remote but will require some in person appearances for court hearings and client meetings.</p><p><b>About The Firm</b></p><p>The firm has a 10+ year operating history and currently employs over 20 lawyers that practice real estate, business, probate, and litigation. The firm also has a fee attorney relationship with Fidelity National Title to support and complement its real estate practice.</p><p>Our firm is based on efficiency and the leveraging of technology to provide quality legal services throughout Texas. We place a heavy emphasis on remote work. AI, cloud computing, digital file storage, and other technologies that promote efficiency.</p><p><b>About The Position</b></p><p>This position is open to attorneys of any experience level who are eager to manage a diverse portfolio of both litigation and transactional files under the guidance of a supervising lawyer. In addition to file management, the attorney will do some new client consultations each day to to screen clients for new matters. This is an ideal opportunity for a self-motivated practitioner who thrives in a remote environment and is looking for a long-term position with a tech-forward firm that values professional development and consistent client engagement.</p><p><b>Benefits</b></p><ul><li>Firm generated work assigned to lawyers.</li><li>Legal Assistant and administrative support staff.</li><li>Offices throughout Texas for client meetings, depositions, mail processing, and in-office work.</li><li>Access to group health insurance, including PPO plans at Blue Cross Blue Shield.</li><li>Comprehensive malpractice insurance.</li><li>Access to senior attorneys for mentorship, collaboration and opinions on cases.</li><li>Robust access to legal research software including but not limited to Westlaw, Westlaw Forms, Company Investigator, and People Map.</li></ul><p>Other benefits include two weeks paid vacation, paid holidays and sick leave, access to group health insurance, paid CLE and State Bar dues.</p><p><b>Ideal Candidates</b></p><p>Desired qualifications include good communication skills, a willingness to do litigation, proficiency in email and word processing applications, strong attention to detail, and respect for the seriousness of the practice of law. The successful candidate must be comfortable with working and receiving training in a virtual environment.</p><p>Please submit resumes to Phil Silberman via Indeed.com. Feel free to visit www.silblawfirm.com to learn more about our firm.</p><p>Job Type: Full-time</p><p>Pay: $90,000.00 - $130,000.00 per year</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>License/Certification:</p><ul><li>Texas Bar License (Required)</li></ul><p>Work Location: Remote</p>

Associate Attorney

US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

Assistant United States Attorney

City of Weston

<p><b>Job Summary</b><br/>We are seeking a proactive and detail-oriented Assistant City Clerk to join our municipal team. In this vital role, you will support the City Clerk&rsquo;s office by managing administrative functions, maintaining official records, and providing exceptional customer service to residents, visitors, and city staff. Your organizational skills and office management expertise will ensure smooth operations within the city government, helping to uphold transparency and efficiency in local governance. This paid position offers an exciting opportunity to contribute to community development while honing your clerical and administrative skills.</p><p><b>Duties</b></p><ul><li>Assist with maintaining and updating official city records, documents, and minutes of meetings using computer literacy and data entry skills.</li><li>Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing courteous customer support.</li><li>Handle incoming inquiries via phone and in person with professional phone etiquette and excellent customer service.</li><li>Support calendar management for city officials by scheduling appointments, meetings, and public events using Google Workspace or Microsoft Office tools.</li><li>Perform clerical tasks such as filing, proofreading documents, organizing files, and managing correspondence efficiently.</li><li>Enter data accurately into the City's financial software for bookkeeping purposes related to city finances or departmental budgets.</li><li>Assist with office management duties including accepting payments, document preparation, and maintaining a clean, organized workspace.</li><li>Provide administrative assistance for special projects or initiatives as assigned by the City Clerk or senior staff.</li><li>Possible grant writing in the future (will train if necessary)</li></ul><p><b>Experience</b></p><ul><li>Previous office experience with a focus on clerical or administrative duties is required; experience in municipal or government settings is preferred.</li><li>Demonstrated proficiency in computer skills including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and data entry applications.</li><li>Strong organizational skills with the ability to prioritize tasks efficiently while managing multiple responsibilities simultaneously.</li><li>Adequate typing speed and accuracy; attention to detail for proofreading documents and maintaining official records.</li><li>Experience in customer service roles&mdash;preferably at a front desk or reception&mdash;demonstrating effective communication and phone etiquette.</li><li>Knowledge of office management practices including filing systems, time management, and document handling is essential. Join us as an Assistant City Clerk and be a key part of our mission to serve the community with integrity and professionalism! This role offers meaningful work that makes a difference every day&mdash;empowering you with valuable experience in local government operations while supporting your professional growth in a dynamic environment.</li></ul><p>Pay: From $19.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul><p>Work Location: In person</p>

Assistant City Clerk

State of Texas

<div></div><div><div><b>Description</b><div></div><p><br>
Are you looking for a challenging, non-traditional legal position with a positive work environment and the potential for professional development?</p><p>
The Texas Workforce Commission (TWC) is seeking several Associate Reviewing Attorneys (ARA&rsquo;s) to join the Agency&rsquo;s Commission Appeals Department, a division of the TWC&rsquo;s Office of General Counsel. The department is located in Austin, Texas, but ARA&rsquo;s are eligible to work from anywhere in the State of Texas. The selected candidate must be able to maintain a reliable and consistent work schedule and be available for weekly meetings and group collaboration either in the office or via Microsoft Teams during regular business hours.<br>
<br>
WHO WE ARE:<br>
Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. Commission Appeals is a highly specialized, non-traditional legal practice at TWC, providing essential support to TWC&rsquo;s three Commissioners by listening to and summarizing informal, administrative hearings and making recommendations for case resolution. Our summaries and recommendations in hundreds of cases per month facilitate the administration of Unemployment Benefits, Wage Claims and other programs, as part of TWC&rsquo;s mission to promote and support the workforce system of Texas. Position is open to attorneys statewide and not limited to the Austin geographic area. You will report to Austin, Texas, as needed.<br>
<br>
TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.</p><p><br>
WHO YOU ARE:<br>
You have ability to meet strict production deadlines, foster a positive team attitude, demonstrate strong attention to detail with high volume work, and the ability to handle multiple priorities. As an ARA in Commission Appeals, you will join a select team of self-motivated legal professionals who value having an immediate impact on the citizens and businesses of Texas while working in a positive work environment.</p><p>
No litigation skills or experience are required. This is a non-litigation position with no employment connection to our primary customer, the Commission offices. An Associate Reviewing Attorney performs entry-level to routine (journey-level) legal work, listening to approximately 18 to 20 recorded hearings per week, extracting relevant facts from testimony and evidence, and drafting written summaries (not transcripts) and other documentation for consideration by the Commissioners and their staff on a weekly cycle. Recommendations conform to existing law, the Texas Unemployment Compensation Act, Texas Payday law, and Commission precedent. The Agency provides legal resources, with minimal need for outside legal research. Our Attorneys may also conduct informal, telephonic hearings in accordance with agency guidelines. ARA&rsquo;s work under moderate supervision, with limited latitude for the use of initiative and independent judgment. They excel in working independently, but also routinely share ideas to facilitate rapid problem solving and consistency of recommendation. We foster a collaborative, small-team environment, a positive attitude and high quality and timeliness expectations. Many of our Attorneys have been with the department for many years.</p><p><br>
WHAT YOU WILL DO:<br>
The Associate Reviewing Attorney (Attorney I) performs entry-level to routine (journey-level) legal work. Work involves examining and preparing legal documents in a timely fashion, rendering legal advice and counsel, conducting hearings, and assisting in preparing cases for agency resolution. There is no direct involvement with litigation. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.</p><div><br>
YOU WILL BE TRUSTED TO:<br>
<ul><li>Interpret laws and regulations related to programs administered by TWC.</li><li>Review legal sufficiency of appeals.</li><li>Draft and review legal case summaries and other work product before release to other offices.</li><li>Complete work in a timely fashion.</li><li>Analyze recorded testimony and documentary evidence developed at lower&ndash;level, informal, administrative hearings relating to programs administered by TWC, including Unemployment Insurance (UI) and Payday/Wage Claims.</li><li>Summarize relevant facts and make timely recommendations for the resolution of each case.</li><li>Ensure that recommendations conform to existing law, including TUCA, Texas Payday law and Commission precedent.</li><li>Prepare a decision for each case in conformity to existing law &amp; Commission precedent.</li><li>Prepare correspondence related to such cases.</li><li>May conduct ordered hearings.</li><li>May participate in Rapid Process Improvement (RPI) initiatives.</li><li>Perform related work as assigned.</li></ul></div><div><br>
YOU ARE A GREAT FIT WITH:<br>
<ul><li>Experience and/or knowledge of Texas Payday law</li><li>Experience and/or knowledge of the Texas Unemployment Compensation Act</li><li>Prior experience conducting informal, administrative hearings</li><li>Experience as a briefing attorney</li><li>Experience drafting case digests</li><li>Concise writing style</li><li>Demonstrated ability to effectively manage time and accomplish multiple, competing tasks under pressure</li><li>Ability to adapt rapidly and professionally to unanticipated instructions or requirements</li><li>Experience and/or knowledge of legal principals, practices, and proceedings and of laws, regulations and rules related to TWC</li><li>Prior experience and/or knowledge of Commission Appeals policies and procedures</li><li>Demonstrated ability to efficiently identify and summarize relevant facts, apply logical analysis, and draft legal documents in a timely fashion</li><li>Ability to interpret and apply laws, and use legal reference materials</li><li>Ability to work in a team environment, multi-task and work well under pressure while meeting department and agency set deadlines</li><li>Skill in communicating effectively orally and in writing</li><li>Excellent typing skills of 50 words per minute</li><li>Meticulous eye for detail</li><li>Experience using Microsoft Word</li><li>Ability to adapt and willingness to learn</li><li>Personal pride in a job well done for the benefit of others.</li></ul></div><div><br>
YOU QUALIFY WITH:<br>
<ul><li>Graduation from an accredited law school approved by the American Bar Association and admission to the State Bar of Texas.</li></ul></div><div><br>
YOU GAIN:<br>
<ul><li>A Family Friendly Certified Workplace.</li><li>Competitive salary: $6,048.00 per month</li><li>Defined Retirement Benefit Plan</li><li>Optional 401(k) and 457 accounts</li><li>Medical Insurance</li><li>Paid time off, including time for vacation, sick and family care leave</li><li>Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.</li></ul></div><p><br>
VETERANS:<br>
Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_Legal.pdf</p><p><br>
HOW TO APPLY:<br>
To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo (Job Search).<br>
TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas</p><p>
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.</p><p>
A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.</p><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> United States-Texas-Austin</div><div><b>
Work Locations</b><b>:</b> Austin:101 E 15th St (320-4001) 101 E 15th St Austin 78778-0001</div><div><b>
Job</b><b>:</b> Lawyers</div><div><b>
Organization</b><b>:</b> TWC Business Unit</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Employee Status</b><b>:</b> Regular</div><div><b>
Job Type</b><b>:</b> Standard</div><div><b>
Job Level</b><b>:</b> Entry Level</div><div><b>
Travel</b><b>:</b> Yes, 10 % of the Time</div><div><b>
Job Posting</b><b>:</b> Mar 19, 2026, 12:00:00 AM</div><div><b>
Work From Home</b><b>:</b> No</div></div>

Associate Reviewing Attorney (Statewide)

North Dakota Court System

<div><div><div><h2 class="jobSectionHeader"><b>General Summary or Purpose</b></h2></div>
<p></p><div><p>We understand that compensation isn&rsquo;t a one-time discussion.</p><b><i>
Interested applicants must submit a cover letter, resume, writing sample, and copy of law school transcript.</i></b><br>
<br>
The North Dakota Court System offers employment opportunities that provide a rewarding career in public service working together to deliver justice. The Court System offers an excellent benefits package including employer-paid family health insurance premiums, retirement contributions and generous vacation and sick leave accruals.<br>
<br>
<b>If you are drawn to and want to play an integral role in supporting a judge or judicial referee by providing extensive legal research and analysis of legal issues and cases to make recommendations on the proposed disposition of cases, this opportunity may be right for you.</b><br>
<br>
<b>The Ideal Candidate:</b><br>
<ul><li>
Easily engages and communicates with others orally and in writing.</li><li>
Enjoys researching, analyzing, and writing.</li><li>
Obsesses with detail ensuring accuracy of work.</li><li>
Deliberately and thoroughly organizes and analyzes information.</li><li>
Demonstrates an ability to provide sound judgment including the ability to think critically, identify, break down, evaluate, and write information in a concise and logical manner.</li><li>
Thrives on having a constant workload and organizing, planning, and prioritizing work priorities.</li><li>
Finds it rewarding to be highly dependable.</li><li>
Seamlessly works as part of the courtroom team in providing necessary trial preparations including court recording.</li></ul>
<br>
<b>The Ideal Candidate Minimum Qualifications:</b><br>
<ul><li>
Juris doctor degree from an accredited law school;</li><li>
2 years of related experience conducting legal research, preparing or presenting cases in state courts. Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.</li><li>
North Dakota law license or ability to obtain within one year of job entry.</li><li>
Valid driver's license or evidence of equivalent mobility; and</li><li>
If assigned recording duties, then requires DAR (Digital Audio Recording) certification or the AAERT (American Association of Electronic Reporters and Transcribers) CER (Certified Electronic Court Reporter) certification or the ability to obtain within six months of job entry. A comparable certification by another state court or federal court may be substituted for the DAR or AAERT certification.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Major Responsibilities &amp; Essential Functions</b></h2></div>
<div><p><b>Title of Immediate Supervisor:</b><b> </b>Presiding District Court Judge<br>
<b>Accountable for (Job Titles):</b> Law Clerk<br>
<b>FLSA Status:</b> Exempt<br>
<br>
The Staff Attorney-District Court is responsible for providing extensive legal research and analysis of legal issues and cases pending before the North Dakota District Courts and making recommendations on the proposed disposition of cases. Assists judges and judicial referees by applying legal principles and research in the drafting and writing of judicial orders and provides support services on other related matters. Makes a verbatim record of district and juvenile court proceedings using audio recording equipment, writing court logs, and noting appearances and essential events during the proceedings. Performs courtroom duties.</p><br>
<ul><li>
Conducts in-depth legal research and analysis of legal precedents, statutes, regulations, and legislative history for all judges and judicial referees in the district. Reviews case records, including briefs and transcripts/recordings of prior hearings when necessary. Drafts findings and orders for the district court judges and judicial referees on complex cases in all areas of the law, including civil, criminal, juvenile, family law, and administrative appeals.</li><li>
Edits draft opinions prepared by other law clerk staff, judges, and judicial referees and offers changes in style or content. Reviews legal analysis and proofreads findings and orders for both style and content.</li><li>
Confers with judges and judicial referees on pending cases. Provides background research and analysis on the law and facts. Provides summary and analysis of relevant similar issues faced by other judges in the district and resolution of prior similar cases. Identifies nuances in the cases and suggests areas that will need clarification at any hearing. Suggests possible resolutions and alerts judges to any possible concerns or appealable issues surrounding proposed resolutions of issues.</li><li>
Drafts jury instructions and special verdict forms for upcoming trials. Conducts necessary research for judges to make a determination on any requested special jury instructions and to make a determination on relevant pattern instructions. Confers with judges regarding closing instructions and drafts closing instructions.</li><li>
Assists judges through ongoing complex trials. Provides insight and legal analysis on trial matters as requested by judges, including objections, in-chamber conferences, and motions made through trial. Conducts in-depth legal research during the trials to provide the judges with the necessary law for making quick decisions and rulings as issues arise during trial.</li><li>
Drafts orders for judges after complex bench trials. Attends entire bench trial if requested and analyzes testimony and evidence presented to the assigned judge. Suggests possible resolution and drafts final findings and order as requested by the assigned judge.</li><li>
In districts with multiple law clerks, if assigned by the presiding judge of the district, may supervise the term law clerk. Supervision may include: reviewing resumes and application materials, conducting interviews, making hiring decisions, training, orientating, answering questions, and mentoring on cases and legal issues.</li><li>
Prepares courtoom duties:<ul><li>
Performs sound check for all microphones in the courtroom and performs test recording prior to court.</li><li>
Manages the software for hearings as co-host, admitting participants, renaming participants, muting participants, requesting participants to un-mute, and creating and monitoring break-out rooms during hearings.</li><li>
Ensures interpreters and participants are present and connected for hearings as needed.</li><li>
Troubleshoots and resolves any issues with courtroom technology.</li><li>
Performs clerk duties, administers oaths, marks documents, maintains logs and other forms, and transfers storage devices, files, and records to the clerk of district court for reference.</li><li>
Accurately records court and jury trial proceedings. Takes court notes during hearings to identify appearances and to note significant events during the hearing and to locate and present prior testimony</li><li>
Requires travel to other counties within and outside of the district for court proceedings assigned to the judicial officer.</li></ul></li><li>
Performs other duties of a comparable level or type or as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications &amp; Certification or Licensing Requirements</b></h2></div>
<p></p><div><p>Requires a juris doctor degree from an accredited law school and two years of related experience. Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.</p>
Valid driver&rsquo;s license or evidence of equivalent mobility.<br>
<br>
If assigned recording duties, then requires the DAR (Digital Audio Recording) certification or the AAERT (American Association of Electronic Reporters and Transcribers) CER (certified electronic court reporter) certification or ability to obtain within six months of job entry. A comparable certification by another state court or federal court may be substituted for the DAR or AAERT certification.</div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Knowledge, Skill, &amp; Physical Requirements</b></h2></div>
<div><p><b>Knowledge Requirements</b><b>:</b></p><br>
<ul><li>
Extensive knowledge of federal and state constitutional laws, statutory law, and court case precedent.</li><li>
General knowledge of court administration and office management policies and procedures.</li><li>
Extensive knowledge of court system operations, court procedures, and rules including legal rules of evidence, civil procedures, criminal procedures, and appellate procedures.</li><li>
Knowledge of logical legal theorems, their application to legal precedent, rules of legal interpretation, and statutory interpretation.</li></ul><b>
</b><br>
<b>Skill Requirements</b><b>:</b><br>
<ul><li>
Skilled in organizing, planning, and prioritizing own work priorities, needs, and projects.</li><li>
Skilled in balancing the workload of assignments from all judges in the district and prioritizing matters that are assigned.</li><li>
Skilled in learning, understanding, and utilizing the preferences and writing style of all judges in the district.</li><li>
Skilled in conducting legal research and the application and interpretation of legal concepts, principles, and legal theorems to the specifics of individual cases.</li><li>
Skilled in the use of legal research resources and software (i.e. Westlaw, Lexis Nexis, etc.) and general office support applications (i.e. word processing and other desktop software/applications).</li><li>
Skilled in formulating, writing, and drafting legal orders in a clear, concise, and coherent manner in accordance with the requirements of the court.</li><li>
Skilled in applying legal principles, rules, concepts, precedents, and cases in addressing individual cases and legal problems/issues.</li><li>
Skilled in presenting and communicating controversial or complex topics in an effective and persuasive manner in public presentations and speeches before managers, courts, boards, judges, or committees.</li></ul>
<br>
<b>Physical Requirements</b><b>:</b><br>
<ul><li>
The essential functions of the job typically require: grasping, walking, sitting, seeing, talking, hearing, feeling, fingering, and some repetitive motions or other reasonable methods that accommodate an individual in completing the essential functions of the job.</li><li>
Work is performed in a comfortable office environment.</li><li>
Employee is subject to some travel in the performance of the job. Employee has control over travel schedule and can adjust schedules due to adverse weather or travel conditions.</li><li>
Physical requirements can typically be characterized as <b>Sedentary Work</b>: Exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects including the human body.</li></ul></div></div></div><p></p>
<br><p></p><div><div><div><div><p>The North Dakota Court System offers an excellent benefits package including employer paid family health insurance premiums, retirement contributions and generous vacation and sick leave accruals</p></div></div></div></div><p></p>

Staff Attorney-District Court-Fargo

City of Tucson

<div><div>Posting Close Date:</div>
Applicants must submit their completed application by 04-05-2026 at 11:59 p.m. MST<div></div><div>
Application and Special Instructions</div>
As part of the application process, all applicants must submit a chronological resume and a cover letter at the time of application. Applications that do not include both documents by the recruitment closing date will be considered incomplete and will not receive further consideration for this recruitment.<br>
<br>
This position is on-site at City Hall. Remote or hybrid work arrangements are not available at this time.<br>
<br>
Assessment Information:<br>
Highest-scoring applicants will be invited to take the typing test. The typing test will be conducted during the week of April 13, 2026, and information on how to obtain a typing certificate will be provided at that time. Applicants who pass the typing test will be invited to a panel interview.<br>
<br>
Passing the typing test is required to be interviewed.<br>
<br>
Applicants invited to attend a panel interview must present a valid typing certificate obtained within the previous 12 months, showing a minimum net typing speed of 45 WPM or greater.<br>
<br>
Interview Information:<br>
Save the date: Applicants who pass the typing test will be invited to a panel interview to be held in person at City Hall on April 23, 2026, OR April 24, 2026.<br>
<br>
Candidates who are successfully in the panel interviews will be invited to an in-person hiring interview on April 30, 2026, OR May 1, 2026 at City Hall.<br>
<br>
The eligibility list established from this process may be used to fill positions as they become available over the next six (6) months.<br>
<br>
Recruiter Contact Information:<br>
If you have any questions, please contact Ankita Bhargava at LBS_HR@tucsonaz.gov<div></div><div>
ABOUT THIS JOB</div><div>
Position Specific Summary</div><div>
The Legal Secretary position in the City of Tucson&rsquo;s Attorney&rsquo;s office provides legal assistant support to attorneys and paralegals, including on litigation matters. Manages and maintains files and prepares legal documents.</div><div></div><div>
Work is performed under the supervision of a Management Coordinator. This position does not supervise.</div><div></div><div>
Duties and Responsibilities</div><ul><li><div>
Creates templates for ordinances and resolutions for Mayor and Council items, creates and drafts pleadings (i.e., motions, summons, complaints, answers, notices, proof of claims) and pleading shells for different legal matters, creates documents for record requests, memorandums, communications using appropriate letterheads. Drafts communications and memorandums for Mayor and Council. Prepares additional legal documents for attorney review as needed. Redacts and Optical Character Recognition (OCR) documents. Reviews pleadings for formatting, consistency, and grammatical errors. Files the document electronically with the proper court and sends hard copies to the judge if required. Pulls down the conformed copies and files them in the case management software.</div></li></ul><div></div><ul><li><div>
Opens new matters in the case management software. Monitors the docket and pulls down all filings. Notifies appropriate parties of the new matter and collects all related documentation from city departments. Organizes the records received and scans them into the case management software. Assists with disclosure statements, including redaction and bates stamping. Conducts case investigations such as property records, social media of plaintiffs and witness information. Prepares and schedules service of subpoenas. Adheres to naming conventions when entering information into the case management software. Closes the matter and adheres to records retention rules.</div></li></ul><div></div><ul><li><div>
Date stamps, opens and routes incoming mail whether interoffice or regular mail. Responds to incoming calls from the public, city departments and the legal community, assists departments with documents needed for monthly Mayor and Council meetings and legal matters. Coordinates and schedules meetings (virtual or in person). Maintains attorney calendars.</div></li></ul><div></div><ul><li><div>
Prepares trial exhibits by printing, organizing and assembling binders for attorneys, witnesses, court and jurors. Takes notes, assists with witnesses and runs errands. Pulls deposition citations for witness notebooks.</div></li></ul><div></div><ul><li><div>
Research previous agenda items using City website and other software tools used in the office. Performs research using Westlaw and PACER websites for different topics as assigned. Searches other jurisdictions for different ordinances/resolutions on given topics. Compares code amendments with documents submitted by departments for approval and identifies potential errors or issues for the supervising attorney. Research rules of procedure for civil document filings.</div></li></ul><div></div><ul><li><div>
 Performs other duties and tasks assigned.</div></li></ul><div><br>
</div><div>Working Conditions</div><div>
Mostly office environment.</div><div></div><div><i>
All duties and responsibilities listed are subject to change.</i></div><div></div><div>
MINIMUM QUALIFICATIONS</div>
Education: 6 months post high school<br>
Experience: Two (2) years of relevant experience<br>
License/Certifications: A valid and unrestricted driver&rsquo;s license with two (2) years of licensed driving is required.<br>
Any combination of relevant education and experience may be substituted on a year-for-year basis.<br>
<br>
Preferred Qualifications:<br>
Two years of administrative support experience.<br>
Experience working in a related environment, such as a court or law office, including the handling of confidential information.<br>
Experience in litigation<div></div><div>
POSITION DETAILS</div><div>
Job Profile</div>
J0134 - Legal Secretary<div>
To view the full job profile including classification specifications and physical demands click <div>https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent</div>.</div><div>
Compensation Grade</div>
G105<div>
Hourly Range</div>
$21.96 - 32.94 USD<div>
The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.</div><div>
FLSA</div>
Non-Exempt<div>
Position Type</div>
Regular<div>
Time Type</div>
Full time<div>
Department</div>
City Attorney, ZBUDG HIER - Recurring<div>
Department Link</div>
https://www.tucsonaz.gov/Departments/Tucson-City-Court/City-Attorneys-Office<div></div><div>
Background Check: This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.</div><div></div><div>
ABOUT US</div><div>
Benefits: The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at <div>https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.</div></div><div></div><div>
Citizenship: The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status. The City of Tucson does not offer visa sponsorship.</div><div></div><div>
City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).</div><div></div><div>
The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at <div>EmployeeLeaves@tucsonaz.gov</div> or 520-791-2619.</div><div></div><div>
Recruiter Name</div>
Noelle Smith (103931)<div>
Recruiter Email</div>
ccs_hr@tucsonaz.gov<div></div><div>
For Human Resources general questions please contact 520-791-4241.</div></div>

Legal Secretary

Katten

<div><div><div><div><div>Requisition ID:
</div><div><b>7328</b></div>
</div>
</div></div><div><p>Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm&rsquo;s core areas of practice include corporate, financial markets and funds, restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.</p><p>
 <b>Executive Assistant</b></p><p>
Under the general direction of the Director of Office Administration &ndash; New York, assigned attorney, other legal personnel, and according to established firm policies and procedures, the Executive Assistant is responsible for providing specialized administrative support and assistance to assigned Attorney pertaining to all aspects of Restructuring. This assignment requires a New York City savvy, client- focused individual that is comfortable with a fast-paced Attorney while maintaining professionalism and strict confidentiality as to the daily work, client and contact information and firm matters.</p><p>
This Executive Assistant plays a pivotal role in providing comprehensive administrative and personal support to the Global Chair of the firm&rsquo;s Restructuring department including, but not limited to, managing schedules, coordinating client meetings, dining and travel reservations for the Attorney as well as clients, when necessary, handling the coordination of personal errands when needed, arranging deliveries of packages, gifts and facilitating e-mail and text communications in a clear, concise, and professional manner.</p><p>
The Executive Assistant ensures seamless operations by collaborating with other members of the support team, enabling the Global Chair to focus on strategic and client-focused initiatives.</p><p><b>
Essential Duties and Responsibilities</b> include, but are not limited to, the following. Regular, 5-day a week on-site, and predictable attendance is an essential requirement of this position, including after hours, weekends and holidays, if needed. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><ul><li><div>
Create, organize, and maintain various lists, charts, and databases of business, client, and possible personal information, with a keen eye for detail and accuracy.</div></li><li><div>
Manage schedules, budgets, and perform data analysis utilizing Microsoft Excel and other relevant technology.</div></li><li><div>
Assist with the management and expansion of professional networks, maintaining contacts, and leveraging relationships for business or personal tasks including gifting, servations, and an array of delivery of packages in coordination with personal assistant.</div></li><li><div>
Support Attorney and other legal staff during client events that includes coordinating on-site assistance and post-event follow-up.</div></li><li><div>
Utilize creativity and thoughtfulness in selecting and arranging client gifts, ensuring they are appropriate, timely, and of high quality in coordination with personal assistant.</div></li><li><div>
Work with team members to assist in management of relationships with vendors in areas of sourcing and negotiation while maintaining quality standards.</div></li><li><div>
Schedule appointments and meetings, arrange for conference rooms and communicate information to all respective parties. Utilize advanced calendaring skills to manage complex schedules, appointments, and commitments with precision.</div></li><li><div>
Manage extremely busy schedule (including travel arrangements) and address changes on a timely basis, if needed. Coordinate lodging accommodations, air and ground transportation, and itinerary creation and management.</div></li><li><div>
Assist with updating and maintaining highly confidential committee binders, requiring the utmost discretion and attention to detail.</div></li><li><div>
Organize and process expenses through the firm&rsquo;s reimbursement system.</div></li><li><div>
Coordinate and process charitable contributions per Attorney requests and firm protocol.
</div></li><li><div>Exercise a high level of discretion and maintain strict confidentiality when handling all sensitive professional and personal information and matters.</div></li><li><div>
Answer, screen, and process incoming phone calls and email messages. Note and transmit phone messages. Set up conference calls/meetings (both audio and virtual/video). Provide information to callers when appropriate.</div></li><li><div>
Prepare to-do lists and follow up with Attorney regarding pending items to ensure completion.</div></li><li><div>
Greet clients and visitors in a manner that promotes the professional image and best interests of the firm. Maintain excellent public relations with clients.</div></li><li><div>
Personal billing responsibilities for Attorney and possible client matters.</div></li><li><div>
Maintain knowledge of firm operating procedures, departments, and support areas.</div></li><li>
Perform other administrative duties as requested or assigned.</li></ul><p><b>
Supervisory Responsibilities</b></p><ul><li><p>
This job has no supervisory responsibilities; however, this position will work closely with the Global Chair&rsquo;s personal assistant.</p></li></ul><p><b>
Knowledge, Skills and Abilities</b></p><ul><li><p>
College degree or equivalent and 10 or more years of personal, executive, or C-level experience; or equivalent combination of education and experience. Two year written commitment for the position is requested.</p></li><li><p>
Strong communication skills, with the ability to liaise effectively with attorneys, colleagues, clients, service providers, and other professionals.</p></li><li><p>
Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast- paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills. Ability to work with frequent interruptions and adapt to changes in workflow with a positive attitude and sense of urgency.</p></li><li><p>
Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.</p></li><li><p>
Proactive with excellent troubleshooting, problem resolution, and follow-through skills to oversee and complete assignments/tasks.</p></li><li><p>
Analytical and technical skills requiring an aptitude for detail, precision, and logic to perform essential administrative/clerical functions and utilize Firm software.</p></li><li><p>
Excellent organizational skills including record keeping, filing, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally.</p></li><li><p>
Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting to organize and interpret source data, perform administrative functions, prepare relevant documentation, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance.</p></li><li><p>
Computer proficient with experience and working knowledge of MS Word required. Working knowledge of Outlook, Excel, Records Management Software (i.e., IRM), Adobe Acrobat, and PowerPoint preferred.</p></li><li><p>
Dependable, smart, personable initiative-taker and team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position&rsquo;s responsibilities.</p></li><li><p>
Ability to operate standard office equipment, including computer, telephone, laser printer, photocopier, scanner, calculator, etc.</p></li><li><p>
Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, verifying numerical data on forms and documents, and preparing expense reports and/or billing.</p></li><li><p>
Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 20 pounds.</p></li><li><p>
Local travel to and from client locations, etc. is required.</p></li><li><p>
Work occasionally requires more than 35 hours per week to perform the essential duties of the position as stated above.</p></li></ul><p>
The annualized salary range for this position $100,000 to 130,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.</p><p>
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution; transportation fringe benefit program; back-up care option; generous paid time off policy; and long-term and short-term disability policies.</p><p>
Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</p></div></div><p></p>

Executive Assistant

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