assistant dean

Massachusetts Institute of Technology

<div><div><p><b>Posting Description</b><b><br>
</b>
</p><p><b>ASSISTANT DEAN, STUDENT SUPPORT SERVICES</b>, <i>Student Support Services</i>, will join a well-established, highly utilized team to support our students in the intersections of their academic and personal lives; offer advice and support to enhance student success and provides assistance for students whose personal concerns may interfere with their ability to engage fully in Institute life; meet individually with students on personal and academic issues, and provide broad outreach programming to facilitate connections across MIT&rsquo;s student, staff and faculty community; assist in developing protocols and programs that impact students in the broad MIT community; serve as a consultant to faculty, instructors, or staff who have concerns about students' well-being or academic progress; and as delegated by the Associate Dean and Director of S3 or Senior Associate Dean and Director assists in crisis situations with senior administrators to assess student situations and determine appropriate referral or resources.</p><p>
A full job description is available here: https://studentlife.mit.edu/about-dsl/careers/</p>
<p></p>
</div><div><p><b>Job Requirements</b><b><br>
</b>
</p><p><i>REQUIRED</i>: Master&rsquo;s degree, preferably in counseling, psychology or education; a minimum of four years of counseling experience; excellent interpersonal, writing and listening skills; ability to deal with intense and sensitive situations; be thorough, attentive and resourceful; and ability to take initiative, plan, develop and execute on projects while working in a high pressure, dynamic environment. <i>PREFERRED</i>: PhD/PsyD; or experience in Higher Education.</p></div></div><p></p>

Assistant Dean, Student Support Services

Ohio University

<div><div><h3 class="jobSectionHeader"><b>Please see Special Instructions for more details.</b></h3>
<div>Please complete the online application and attach the required documents when prompted.<br>
<br>
Required documents include:<br>
1. A detailed cover letter<br>
2. Resume</div><div>
3. A list of at least three (3) professional references. Please provide current contact information, including an e-mail address for each reference provider.<br>
<br>
The position will remain open until filled. Complete applications must be received by the posting end date.</div>
</div><div><div><h2 class="jobSectionHeader"><b>Posting Details</b></h2>
<p></p><p>Applications will be accepted until midnight (Eastern Time Zone) on the &lsquo;Posting End Date&rsquo; shown below.</p><p></p>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Business Title</b></div> <div>Assistant Dean for Undergraduate Student Affairs</div>
</div><br>
<div><div><b>Applications Accepted From</b></div> <div>Public: Open to the Public, University Wide</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><div>Please complete the online application and attach the required documents when prompted.<br>
<br>
Required documents include:<br>
1. A detailed cover letter<br>
2. Resume</div><div>
3. A list of at least three (3) professional references. Please provide current contact information, including an e-mail address for each reference provider.<br>
<br>
The position will remain open until filled. Complete applications must be received by the posting end date.</div></div>
</div><br>
<div><div><b>This position is eligible for the following benefits:</b></div> <div>medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.
</div></div><br>
<div><div><b>Posting Number</b></div> <div>2016291T</div>
</div><br>
<div><div><b>Department Summary</b></div>
<div><div>The Assistant Dean for Undergraduate Student Affairs in the College of Arts &amp; Sciences provides strategic leadership for all aspects of the undergraduate student experience. This role oversees academic advising for undergraduate students at the college, ensuring high-quality support, effective academic policies, and coordinated student services. As a member of the Dean&rsquo;s Executive Team, the Assistant Dean partners closely with faculty, department leaders, professional advisors, and senior university administrators to strengthen undergraduate education and address student needs across the College.<br>
</div><div>The position also provides operational and policy oversight, including academic standing, degree completion, and compliance with university and college requirements. The Assistant Dean manages staff, directs key processes such as student records and curricular review, and stewards an annual budget. In addition, the role contributes to strategic priorities, including retention and student success initiatives, and represents the College on university-wide committees that shape the undergraduate experience.</div></div>
</div><br>
<div><div><b>Position Profile</b></div>
<div>Assists and empowers students to achieve academic success and social adjustment through a variety of student support activities. Coordinates services including academic tutoring, student learning centers, life skills support and coaching, etc. Shares resources with students through engagement and outreach opportunities.</div>
</div><br>
<div><div><b>Level Summary</b></div>
<div>Oversees the strategic planning and execution of diverse activities within a larger functional area of the institution. Leads and directs significant programs through subordinate managers, setting overall strategies and objectives for the area. Contributes to the development of University-wide strategies. Accountable for ensuring that long-term goals are met and communicating the department&rsquo;s alignment with institutional objectives.</div>
</div><br>
<div><div><b>Supervisory Responsibilities</b></div>
<div>Manages multiple departments or functions. Directly oversees at least 2.0 FTE employees or one or more supervisors. Has authority to hire, transfer, suspend, promote, manage performance, discharge, assign duties, reward, and discipline employees.</div>
</div><br>
<div><div><b>Fiscal Responsibilities</b></div>
<div>Responsible for large-scale budgets and strategic fiscal management for multiple work units or large academic unit.</div>
</div><br>
<div><div><b>Problem Solving</b></div>
<div>Handles significant organizational problems, often with long-term impact.</div>
</div><br>
<div><div><b>Independence of Action</b></div>
<div>Operates with significant autonomy, drives company-wide initiatives.</div>
</div><br>
<div><div><b>Communication and Collaboration</b></div>
<div>Influences and collaborates with senior leadership and internal/external stakeholders to drive organizational goals.</div>
</div><br>
<div><div><b>Physical Requirements</b></div>
<div>This role is primarily desk-based and involves extensive use of desktop computers. Occasionally, the job may require travel to attend meetings and programs.</div>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div>Requires a Master&rsquo;s degree in a related field, 10 or more years of related professional experience, and 7 or more years of supervisory experience, or equivalent education and experience.</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div>Doctoral degree in Higher Education Administration, Student Affairs, Counseling, or a closely related field.</div>
</div><br>
<div><div><b>Department</b></div> <div>Arts and Sciences, Dean's Office</div>
</div><br>
<div><div><b>Pay Rate</b></div>
<div>The approved hiring range for this position is $80,593 to $108,801. Salary is commensurate with the selected candidate&rsquo;s education and experience while considering internal equity.<br>
<br>
Ohio University is proud to offer a robust healthcare plan that includes maternity care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more. Our robust benefits package also includes paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, an excellent retirement plan with up to a 14% employer contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance program, access to professional development programs, and additional employee resources. Additional information is available at</div>
</div><br>
<div><div><b>Total Compensation Estimator (For Full-Time Benefits Eligible Employees)</b></div>
<p></p><div><p>Discover the full value of joining Ohio University by clicking this link:<br>
</p>
<p></p><p>Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more.<br>
<br>
See details on what we offer in one place and compare different options for retirement and insurance.</p>
<p></p><p>Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.</p></div><br>
</div><br>
<div><div><b>Pay Grade</b></div> <div>20</div>
</div><br>
<div><div><b>Pay Range</b></div> <div>$80,593.00-$138,208.00</div>
</div><br>
<div><div><b>FLSA Status</b></div> <div>Exempt</div>
</div><br>
<div><div><b>Job Category</b></div> <div>Administrative at-will appointment</div>
</div><br>
<div><div><b>Employment Type</b></div> <div>full-time regular</div>
</div><br>
<div><div><b>Job Family</b></div> <div>Academic Services
</div></div><br>
<div><div><b>Job Sub Family</b></div> <div>Student Academic Support</div>
</div><br>
<div><div><b>Job Level</b></div> <div>M4</div>
</div><br>
<div><div><b>Job Open Date</b></div> <div>03/16/2026</div>
</div><br>
<div><div><b>Posting End Date</b></div> <div>03/31/2026</div>
</div><br>
<div><div><b>Planning Unit</b></div> <div>College of Arts &amp; Sciences</div>
</div><br>
<div><div><b>Work Schedule</b></div>
<div>This position is based on the Athens campus, with the possibility of a hybrid work arrangement of up to one remote day per week after a satisfactory introductory period.</div>
</div><br>
<div><div><b>Months</b></div> <div>12 month</div>
</div><br>
<div><div><b>Campus</b></div> <div>Athens</div>
</div><br>
<div><div><b>Expected hours worked per week</b></div> <div>40 hours a week</div>
</div><br>
<div><div><b>Expected duration of assignment</b></div> <div>On-going</div>
</div><br>
<div><div><b>Applicants may contact this person if they have questions about this position.</b></div> <div>Nancy Vandeman, vandemn1@ohio.edu</div>
</div><br>
<div><div><b>Non-Discrimination Statement</b></div>
<div>Ohio university is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.</div></div></div></div></div></div></div></div></div><p></p>

Assistant Dean for Undergraduate Student Affairs

Southern Methodist University

<div><div><b>Assistant Dean for Public Interest &amp; Pro Bono</b> <b>-</b> <b>(</b><b>DED00000468</b><b>)</b></div><div><b>
Description</b><div></div><p><b><br>
Salary Range:</b></p><p>
Salary commensurate with experience and qualifications</p><p><b>
About SMU</b></p><p>
SMU&rsquo;s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University&rsquo;s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.</p><p>
SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.</p><p>
SMU is data driven, and its powerful supercomputing ecosystem &ndash; paired with entrepreneurial drive &ndash; creates an unrivaled environment for the University to deliver research excellence.</p><p>
Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU&rsquo;s relationship with Dallas &ndash; the dynamic center of one of the nation&rsquo;s fastest-growing regions &ndash; offers unique learning, research, social and career opportunities that provide a launch pad for global impact.</p><p>
SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.</p><p><b>
About the Position:</b></p><p>
This role is an on-campus, in-person position.</p><p>
The Assistant Dean for Public Interest and Pro Bono leads and advances the law school's public interest, public sector, and pro bono initiatives. The Asst Dean oversees and tracks pro bono efforts; develops programming to educate students about careers in federal, state, and local government and public interest; and collaborates with the Public Service Committee while facilitating faculty pro bono service and supervision of student pro bono work. This position advises students pursuing public service careers, assisting with applications for government honors programs and competitive fellowships.The Asst Dean also oversees the annual public service career fair, advises student groups, teaches and coordinates the Government and Public Interest Externship Course, builds relationships to expand externship and employment opportunities, and works closely w/ the Dean, Associate Dean for Experiential Learning, and Asst Dean for Career Services.</p><p><b>
Essential Functions:</b></p><ul><li><p>
Govt and Public Interest Externship Program (experiential): teach the government and public interest externship class every fall, spring, and May term semesters (3X/year) and oversee the program; expand placement offerings and recruit students to participate; provide training and supervision to field placement supervisors; continue to innovate the curriculum as needed to stay current in the field.</p></li><li><p>
PI Student Support: develop and execute student programming (1) exploring PI careers, (2) exploring postgraduate PI fellowships and govt honors programs, and (3) re: student debt and PI loan forgiveness. Counsel, support, and advise individual students; coordinate recruitment programs for PI students such as Public Advocate Day, Equal Justice Conference and Career Fair, and Texas PI Fair.</p></li><li><p>
Promotion and Career Services Collaboration: partner with OCS to identify students seeking PI careers and work w/ OCS designated career counselor to strategize internship/externship/clerkship experiences and programs; educate students PI/PS pathways through comprehensive program development; generate PS employment opportunities for 1Ls, 2Ls, 3Ls for summer, semester, and post graduate employment.</p></li><li><p>
Pro Bono Efforts: collaborate with the Public Service Committee, facilitate faculty pro bono service and faculty supervision of student pro bono work, create pro bono opportunities and provide student supervision of in-house pro bono projects and pro bono clinics w/ community partners (e.g., Dallas Volunteer Attorney Program) and provide secondary assistance in other pro bono collaborations, which involves data tracking and maintenance as well as reviewing reflection papers from participants.</p></li><li><p>
Outreach, and Point of Contact: serve as the primary point of contact for government and public interest employers for externship and employment recruitment; coordinate public sector employer outreach and marketing in alignment with Career Services recruiting initiatives and timelines; work with 3Ls pursuing public sector careers on job placement strategies to help them secure post-graduate jobs.</p></li><li><p>
Administer the PI service graduation requirement: maintain diverse list of pre-approved placements; counsel students on selection; track and maintain data; expand student participation in PS hours by collaborating with agencies to create new opportunities, exploring remote opportunities, and exploring community partnerships to create collaborative projects.</p></li><li><p>
PI Project Collaboration: collaborate with law school centers to develop and implement educational, experiential, and mentoring opportunities centered around PI and pro bono and recruit students to participate in PI projects; collaborate with clinics to create pro bono projects and post-grad opportunities; collaborate with other SMU entities outside of the law school on pro bono and PI projects.</p></li><li><p>
Supervise PI Student Groups: serve as sponsor and advisor to the Association for Public Interest Law (APIL) and assist with annual programming, event planning, speaker coordination, fundraising for summer stipends, and selection of stipend recipients; assist other student groups seeking PI opportunities geared to the mission of their group by identifying relevant projects, speakers, and other programming.</p></li><li><p>
Community and National Outreach: organize orientation community service for first-year students; develop and enhance relationships with bar orgs: AALS, ABA, NALP, EJW, and other local and non-local entities working in PI; position SMU Dedman Law to be a local and national leader; collaborate with Director of Alumni Relations to enhance school's relationship and engagement with alumni working in PI and alumni supporting pro bono work.</p></li><li><p>
Employment Outcomes and Reporting: submit all required reporting paperwork; partner with Career Services to ensure accurate and timely employment data collection and reporting for students pursuing public sector employment; oversee public sector job postings both online in Peruna Pro and the student jobs bulletin; work with graduates securing public sector employment after graduation to ensure the required employment survey has been completed.</p></li><li><p>
Occasional evening and/or weekend work hours are required.</p></li><li><p>
Occasional travel for work-related events and conferences is required.</p></li></ul><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
Education and Experience:</b></p><p>
A Juris Doctor is required. Licensure is required. A Texas license is preferred.</p><p>
A minimum of 7 years of experience is required. Experience as a lawyer working the public interest or government sector is required.</p><p><b>
Knowledge, Skills and Abilities:</b></p><p>
Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.</p><p>
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.</p><p>
Candidate must be proficient with Microsoft Office Suite. Proficiency in social media is preferred.</p><p><b>
Physical and Environmental Demands:</b></p><ul><li>
Sit for long periods of time</li></ul><p><b>
Deadline to Apply:</b></p><p>
Open until filled.</p><p><b>
EEO Statement</b></p><p>
SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression.</p><p><b>
Benefits:</b></p><p>
SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.</p><p>
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.</p><p>
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.</p><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> USA-TX-Dallas</div><div><b>
Job</b><b>:</b> Compliance, Risk and Legal</div><div><b>
Organization</b><b>:</b> Dedman School of Law</div><div><b>
Schedule</b><b>:</b> Regular</div><div><b>
Shift</b><b>:</b> Staff</div><div><b>
Employee Status</b><b>:</b> Manager with Direct Reports</div><div><b>
Job Type</b><b>:</b> Full-time</div><div><b>
Job Level</b><b>:</b> Day Job</div><div><b>
Travel</b><b>:</b> No</div><div><b>
Job Posting</b><b>:</b> Mar 19, 2026, 4:08:00 PM</div></div>

Assistant Dean for Public Interest & Pro Bono

University of New Mexico

<div><h2 class="jobSectionHeader"><b>Admin Assistant 3</b></h2>
<div><div><div><div><b>Requisition ID</b></div> <div>req36139</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Assistant 3 - CAS Dean's Office</div>
</div><br>
<div><div><b>Position Grade</b></div> <div>08</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div><p>
The University of New Mexico College of Arts &amp; Sciences seeks a full-time Administrative Assistant to serve as backup at the front desk at the Dean&rsquo;s Office and provide general support and assistance for a variety of activities and tasks to include but not limited to TA/GA/RA Graduate Assistantships, Student Academic Scholarships, Payroll &amp; Leave Usage processing, and Course Scheduling process backup.</p><p>
The Administrative Assistant will also provide Outreach/Marketing &amp; Event Planning support to three academic centers: The Institute for American Indian Research (IFAIR), the Institute for Medieval Studies (IMS), and the Feminist Research Institute (FRI).
 </p><p><b>****The final salary for this position is dependent upon total Education and Experience****</b></p>
<p>
See the Position Description for additional information.</p></div><br>
</div><br>
<div><div><b>Conditions of Employment</b></div>
<ul><li>If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.</li><li>
Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.</li><li>
All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.</li></ul>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div><p>
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.</p><p>
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.</p></div></div><br>
<div>
<div><b>Preferred Qualifications</b></div>
<div><ul><li> Excellent customer service skills and professional demeanor</li></ul>
<ul><li> Ability to work independently and manage/prioritize multiple projects</li></ul>
<ul><li> Payroll processing such as Banner/PHATIME and UKG/LoboTime</li></ul>
<ul><li> Event planning and coordination experience</li></ul>
<ul><li> Marketing skills via social media, newsletter development, and/or web development</li></ul>
<ul><li> Experience as a UNM P-Card holder to include reallocation and reconciliation, UNM purchasing systems including Chrome River and LoboMart</li></ul>
<ul><li> Experience using MyReports functions</li></ul><br>
<br>
</div></div><br>
<div><div><b>Additional Requirements</b></div>
</div><br>
<div></div><div><div><b>Campus</b></div> <div>Main - Albuquerque, NM</div>
</div><br>
<div><div><b>Department</b></div> <div>Arts Sciences Admn Support (711D)</div>
</div><br>
<div><div><b>Employment Type</b></div> <div>Staff</div>
</div><br>
<div><div><b>Staff Type</b></div> <div>Regular - Full-Time</div>
</div><br>
<div><div><b>Term End Date</b></div>
</div><br>
<div></div><div><div><b>Status</b></div> <div>Non-Exempt</div>
</div><br>
<div><div><b>Pay</b></div> <div>Hourly: $18.09 - $23.27 (DOE)</div>
</div><br>
<div><div><b>Benefits Eligible</b></div> <div>This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.</div>
</div><br>
<div><div><b>ERB Statement</b></div> <div>As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.</div>
</div><br>
<div><div><b>Background Check Required</b></div> <div>Yes</div>
</div><br>
<div><div><b>For Best Consideration Date</b></div> <div>4/6/2026</div>
</div><br>
<div><div><b>Eligible for Remote Work</b></div> <div>No</div>
</div><br>
<div><div><b>Eligible for Remote Work Statement</b></div>
</div><br>
<div></div><div><div><b>Application Instructions</b></div>
<div>
<p>Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.</p>
Please attach an updated Cover Letter detailing your interest and relevant experience, Resume/UNMJobs application, and provide contact information for at least 3 Professional References from current and/or past Supervisors.<br>
</div></div><br>
<div><div><p><b>Positions posted with a Staff Type of </b><b><i>Regular</i></b><b> or </b><b><i>Term</i></b><b> are eligible for the Veteran Preference Program. See the </b><b>Veteran Preference Program webpage </b><b>for additional details.
</b></p><p>The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.</p>
<p>
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.</p></div></div></div></div></div><div></div>

Administrative Assistant 3 - CAS Dean's Office

Boston College

<div><b>Boston College Introduction</b><p><br>
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.</p><b><br>
Job Description</b><p><br>
Reporting to the Dean of the Law School, the Administrative Assistant is an important member of the Law School staff and often serves as the first point of contact for visitors to the Dean&rsquo;s Office and the Law School. The Administrative Assistant interfaces with many constituents on behalf of the Dean and broadly supports the launch of new initiatives as needed. This position provides administrative support to the Dean and Associate Deans on a wide range of tasks and projects. The Administrative Assistant is responsible for managing the day-to-day operations of the Dean&rsquo;s Office and certain central functions of the Law School, interacting daily with the Dean, Associate Deans, faculty, students, visitors, and other university departments.</p><p>
Primary responsibilities include managing the Dean&rsquo;s calendar and travel arrangements; processing the Dean&rsquo;s expense reports; handling phone calls and greeting visitors; opening and prioritizing mail; generating the Dean&rsquo;s correspondence; and disseminating school-wide information. The Administrative Assistant also assists with planning and supporting select events, including faculty meetings, staff meetings, committee meetings, and other events as directed by the Dean.</p><p>
The Administrative Assistant assists the Dean in the faculty hiring, promotion, and tenure processes, acting as a liaison to the Appointments Committee and the Promotion and Tenure Committee chairs by compiling materials, making travel arrangements, and scheduling interviews and presentations. The Administrative Assistant oversees office management for the Dean&rsquo;s Office and completes other administrative projects as needed.</p><p>
The role also supports the Senior Associate Dean for Strategic and Student Affairs on matters related to Character and Fitness and performs biographical, market, and other research as needed in support of the Dean&rsquo;s strategic initiatives.<br>
Key responsibilities include, but are not limited to, the following:</p><p><b>
Dean&rsquo;s Office Support</b></p><ul><li>
Provide administrative support to the Dean and Associate Deans.</li><li>
Manage the day-to-day operations of the Dean&rsquo;s Office.</li><li>
Manage the Dean&rsquo;s calendar and travel arrangements.</li><li>
Handle phone calls and greet visitors.</li><li>
Gather information and troubleshoot issues for the Dean.</li><li>
Triage situations and notify the Dean as appropriate.</li><li>
On behalf of the Dean, initiate verbal and written communication with internal and external constituencies of the School.</li><li>
Open and prioritize mail.</li><li>
Generate Dean&rsquo;s correspondence and disseminate school-wide information.</li><li>
Prepare travel and expense reports for the Dean.</li><li>
Assist in the preparation and mailing of adjunct letters and faculty summer research letters</li><li>
Assists the Dean in the faculty search process and with other faculty actions.Coordinates travel plans for prospective candidates.</li><li>
Maintain employee database and manage various school directories and listserv groups.</li><li>
Place work orders as needed</li></ul><p><b>
Committees Coordination Support</b></p><ul><li>
Prepare information log and correspondence for appointments and promotion and tenure committees.</li><li>
Act as a liaison to the appointments committee chair by making travel arrangements and scheduling interviews and presentations.</li><li>
Assist with the preparation and updating of templates, agendas, forms, ballots, and other support documents for faculty appointment and promotion matters.</li><li>
Support work of other School committees as needed and as directed by the Dean</li></ul><p><b><br>
Event Coordination Support</b></p><ul><li>
Work with the Events Management, MTS and Marketing for select events as hosted by the Dean.</li><li>
Assist Associate Deans with special projects</li><li>
Work with the Associate Dean for Strategic &amp; Student Affairs to manage the Law School character and fitness process.</li><li>
Perform market, biographical and other research as needed to advance the strategic initiatives of the Dean.</li>
Assist in sending out letters to various constituents from the Dean&rsquo;s Office<br>
<li>
<br>
</li></ul><p>Hiring Range: $30.85/hr to $38.57/hr. Pay rate commensurate with relevant experience.</p><b><br>
Requirements</b><p><b><br>
Education and Experience</b></p><br>
<ul><li>
Bachelor's degree is strongly preferred</li><li>
2-3 years of related administrative support experience is required, preference for experience in higher education administration</li></ul><p><b>
Functional and Technical Competencies</b></p><ul><li>
Demonstrated advanced-level experience using standard office software applications, e.g. Microsoft Office, Google Workspace, Adobe, on-line calendars, databases, etc.</li><li>
Proficient in use of standard office technology, e.g. phone, video conferencing, fax, copier, scanner, projector, etc.</li><li>
Strong organizational and project management skills, extremely detail oriented.</li><li>
Ability to work independently or as part of a team, be a self-starter and think creatively.</li><li>
Demonstrated problem-solving and critical thinking skills.</li><li>
Ability to work in a fast-paced environment.</li><li>
Outstanding interpersonal and communication skills, both written and oral.</li><li>
Skilled in independently composing letters, memos, reports, and other written communication materials, for a variety of audiences, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
</li><li>Experienced in recording meeting minutes.</li><li>
Ability to manage complex calendaring.</li><li>
High degree of professionalism and the ability to manage responsibilities with tact and patience.</li><li>
Excellent customer service skills.</li><li>
Ability to act as a public-facing institutional representative.</li><li>
Experienced in making complex travel arrangements and preparing itineraries.</li><li>
Discretion and ability to handle personal and confidential matters.</li></ul><br>
<b>
Closing Statement</b><div><p><br>
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:</p><ul>
<li>Tuition remission for Employees</li>
<li>Tuition remission for Spouses and Children who meet eligibility requirements</li>
<li>Generous Medical, Dental, and Vision Insurance</li>
<li>Low-Cost Life Insurance</li>
<li>Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans</li>
<li>Paid Holidays Annually</li>
<li>Generous Sick and Vacation Pay</li>
<li>Additional benefits can be found on https://www.bc.edu/employeehandbook</li></ul><p>
Boston College conducts pre-employment background checks as part of the hiring process.</p><p>
Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.</p></div></div>

Administrative Assistant to the Dean

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $105,000 - $120,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div>
<p></p>
<p>Position Summary</p>
<p>
The Special Assistant to the Dean (SA) manages all aspects of executive support for the Dean of Columbia Law School and supports a variety of strategic projects, events, and initiatives within the Dean&rsquo;s Office portfolio. Working closely with the Dean&rsquo;s Office team, the SA oversees the planning and management of the Dean&rsquo;s calendar and travel, reviews and directs a high volume of correspondence, and ensures that tasks are tracked, prioritized, and completed. The SA navigates the intersection of high-touch executive support and strategic initiative tracking, maintaining the highest standards of discretion, precision, and professional diplomacy.</p>
<p></p>
<p>Responsibilities</p>
<div>
<ul><li>Manages the Dean&rsquo;s highly complex calendar. Schedules appointments and plans travel, exercising sound judgment to assess and prioritize commitments, resolve conflicts, and adapt in response to changing needs. Ensures that the Dean is fully prepared for all meetings, events, and other engagements. Works proactively and engages in long-term planning. Secures space and makes arrangements for technology and facilities support for meetings hosted by the Dean. Books travel for domestic and international business trips, creates detailed itineraries and ensures that all arrangements are confirmed and accurate. Interacts with the Dean&rsquo;s guests and contacts in a welcoming and professional manner.</li></ul>
<ul><li>Reviews and tracks all incoming communications, including many that pertain to highly sensitive and/or confidential topics, and uses independent judgment to assess their substance and next steps. Identifies priority communications for the Dean&rsquo;s review; makes recommendations to the Dean for directing inquiries and delegating to senior administrators as appropriate. Drafts email messages, responses, and other correspondence on the Dean&rsquo;s behalf&mdash;with grammatical precision and accuracy in tone and style&mdash;as directed by the Dean. Keeps close track of assigned tasks and follows up to ensure that threads of conversation are brought to an appropriate resolution in a timely manner.</li></ul>
<ul><li>Supports the advancement of Dean&rsquo;s Office strategic initiatives, by coordinating cross-functional projects and tracking progress; conducting research, including collecting, maintaining, and synthesizing data to aid the Dean in institutional decision-making; and planning and executing special events and programs on behalf of the institution.</li></ul>
<ul><li>Assumes additional responsibilities as needed, including planning and executing events that the Dean may host, supporting University-level administrative work in which the Dean may be involved, and providing assistance on a variety of personal matters for the Dean.</li></ul>
<ul><li>Maintains a coherent database of files, including the Dean&rsquo;s contacts, speeches, remarks, and other relevant information. Answers the Dean&rsquo;s Office phone and reviews messages received in the Dean&rsquo;s Office email inbox in the absence of the Executive Assistant/Office Manager.</li></ul>
</div>
<p></p><p>Minimum Qualifications</p>
<ul>
<li>Bachelor&rsquo;s degree (or the equivalent). A graduate degree, or time spent in a graduate program, is preferred.</li>
<li>Four to six years of direct work experience in an academic, government/non-profit, law firm, or corporate environment, providing high-level administrative support to one or more executives. Experience working with highly sensitive and confidential matters. Prior work in a complex, multi-layered, fast-paced, multi-stakeholder environment is especially desirable.</li>
<li>Exceptional written communication skills, including the ability to consistently draft correspondence free of spelling or grammatical errors. Must be able to type quickly and transpose verbal direction into clear action items and cogent written correspondence. Experience with editing and proofreading is a plus.</li>
<li>Comprehensive knowledge of Gmail, Google Workspace (Docs, Sheets, Slides), Word, PowerPoint, Excel, Zoom, and other similar applications, and the ability to learn new technology quickly.</li>
<li>Demonstrated ability to manage multiple competing responsibilities at once, be poised under pressure, exercise judgment in prioritizing tasks, and remain calm and focused when faced with urgent issues that may arise. Superior organizational skills and a commitment to accuracy, organization, and detail orientation. Ability to work irregular hours, including evenings and weekends, on occasion.</li>
<li>Impeccable judgment and discretion. Articulate, respectful, welcoming, professional, and collegial in an office setting.</li>
<li>Strong interpersonal skills, including the ability to exercise tact and diplomacy, while also being firm and confident. Must have a solution-oriented approach to conflicts.</li>
<li>Commitment to strong performance, high standards of accountability, and openness to feedback.</li>
<li>Commitment to the mission of the Law School, including working with diverse constituencies and fostering an inclusive work environment.</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Special Assistant to the Dean

Wayne State University

<div><p>Executive Assistant to the Dean, School of Social Work</p>
<p>Wayne State University is searching for an experienced <b>Executive Assistant to the Dean, School of Social Work</b> at its Detroit campus location.</p>
<p>Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.</p>
<p>Essential functions (job duties):</p>
<p></p><p>
Reporting to the Dean for the School of Social Work, the Executive Assistant manages projects on behalf of the Dean, provides executive support and facilitates a professional and efficient experience with the College for internal and external stakeholders. Oversees and participates in assigned programs and projects designed to achieve college goals and objectives. Interfaces with internal and external constituencies, Board of Visitors, donors, and senior leadership of the University. Functions as the confidential assistant to the Dean.</p><p>
Serves as the Dean&rsquo;s point-of-contact as required, prioritizing and responding to oral, phone and written communications, including those of a sensitive and/or confidential nature. Manages and maintain Dean's calendar and coordinates schedules and logistics for meetings and travel. Assist with AAUP hiring, renewals, selective salary and promotion &amp; tenure.</p><p>
Represents the office of the Dean in external and internal meetings, autonomously replying to questions and requests on behalf of the Dean. Facilitates meetings when necessary. Prepares and distributes necessary meeting materials to ensure effective meetings (agendas, reports, presentations, and minutes).</p><p>
Collaborates with the Dean in the development, implementation, management and evaluation of short and long-term projects, strategies, and tactics to advance the mission and strategic plan of the School and the Office of the Dean. Develops action plans, establishes timelines and metrics, creates reports, evaluates outcomes, benchmarks against peers and implements changes. Responsible to the dean for implementation and evaluation of the School Strategic Plan.</p><p>
Assists in marketing and promoting the School of Social Work through outreach strategies and planned approaches. Creates, develops, plans, and organizes special events sponsored by the School of Social Work. Coordinates use of facilities. Develops and obtains approval of the budget for each event, monitors expenditures, develops and submits final financial report.</p><p>
Supervises assigned administrative staff. Assigns tasks and communicates timelines for completion, provides training and oversight as needed.</p><p>
Serves as recording secretary for faculty, leadership council, and executive team meetings. Maintains confidential minutes and prepares and executes action plans.</p><p>
Assists in special projects and other duties as assigned.</p><p></p><p><br>
Qualifications:</p>
<p></p><p><b>
Education:</b> Bachelor's degree</p><p>
Bachelor's degree in business or related field; a combination of related education and experience may be considered.</p><p><b>
Experience: </b>Specialist (minimum 5 years of job-related experience)</p><p>
Minimum five years in progressively responsible administrative or office management positions in support of organizational executives; in higher education preferred.</p><p>
Event planning experience preferred. Experience leading projects preferred.</p><p><b>
KNOWLEDGE, SKILLS AND ABILITIES</b></p><p>
COMMUNICATION SKILLS: Effective interpersonal skills with the ability to communicate clearly, concisely, and professionally both orally and in writing. Ability to persuade and influence others and present narrative description of numerical data effectively.</p><p>
PROBLEM SOLVING SKILLS &amp; ANALYTICAL SKILLS: Works well in group problem solving situations and develops alternative approaches and ideas. Able to prioritize requests from multiple constituencies and to work in complex situations with minimal guidance. Detailed oriented, with strong organizational skills. Ability to compile and analyze accounting, financial, statistical and other quantitative data. Strong editing and proofreading skills.</p><p>
FINANCIAL SKILLS: Ability to forecast and audit budgets and financial data.</p><p>
BUSINESS ACUMEN: Understands objectives and mission of various projects, looks for creative ways to improve process and quality and can work within deadlines. Manages time effectively to maximize productivity and holds direct reports accountable for performance.</p><p>
INTERPERSONAL SKILLS: Able to deal with frequent change, delays, or unexpected events. Changes approach or method to best fit the situation and reacts well under pressure.</p><p>
CUSTOMER SERVICE SKILLS: Exhibits a pleasant, forthcoming demeanor to customers and responds professionally, promptly and courteously to customer requests for service and assistance. Practices follow-up to ensure customer needs are met and has ability to manage difficult or emotional customer situations. Sets a professional, competent tone for the operation of the Dean&rsquo;s Suite.</p><p>
ORGANIZATIONAL LEADERSHIP: Relates work tasks to key organizational objectives/vision, exhibits sound and accurate judgment and provides vision and inspiration to peers and subordinates.</p><p>
TECHNICAL SKILLS: Highly proficient in Microsoft Office applications with ability to create presentations in PowerPoint and building spreadsheets and graphs in Excel. Must have the ability to learn and adapt to new systems.
</p><p></p><p>Preferred qualifications:</p>
<p>
Event planning experience preferred. Experience leading projects preferred.</p>
<p>
School/College/Division:</p>
<p>
H13 - School of Social Work</p>
<p>Primary department:</p>
<p>H1301 - Deans Office Social Work</p>
<p>Employment type:</p>
<ul><li>Regular Employee</li>
<li>Job type: Full Time</li>
<li>Job category: Staff/Administrative</li>
</ul><p>Funding/salary information:</p>
<ul><li>Compensation type: Annual Salary<br>
</li>
<li>Salary minimum: TBD</li>
<li>Salary hire maximum: TBD</li>
</ul><p>Working conditions:</p>
<p>
Evening and weekend hours required based on business needs. Work is performed in an academic office environment. Travel across campus may be required.</p>
<p>Job openings:</p>
<ul><li>Number of openings: 1<br>
</li>
</ul><p>Background check requirements:</p>
<p>University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.</p></div>

Executive Assistant to the Dean, School of Social Work

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