assistant department manager

Alzayani Investments

Job Overview Zayani Motors is seeking a highly organised and motivated Assistant Sales Administrator Officer to join our Automotive division. This role will provide comprehensive administrative support to the sales team, ensuring smooth and efficient operations. The successful candidate will be a key contributor to the team's success, facilitating sales processes and maintaining accurate records. This is an excellent opportunity to join a dynamic and growing company within the automotive industry.&nbsp;Responsibilities<ul><li>End-to-End Sales Processing: Manage the complete sales closing lifecycle, including invoicing, registration, insurance, and vehicle handover, ensuring accurate entry into the ERP/SAP system.</li><li>Transaction Compliance (SAP): Ensure all sales and subsidy-related financial transactions are accurately processed and recorded exclusively within the SAP system.</li><li>Documentation and Policy: Maintain all records (including sales, petty cash, spare keys, demo records, and traffic/MEAC files) strictly in accordance with company policies and procedures.</li><li>Used Car Loss Reporting: Before issuing an invoice, escalate any potential financial loss on a used car to the Sales Administration Department for review.</li><li>New Car Loss/Under-Budget Profit Reporting: Immediately refer the matter to the Invoicing Department if a new car sale results in a loss or if the actual profit achieved is less than the budgeted amount.</li><li>Insurance Pre-Approval: Obtain prior written approval before finalizing the insurance for any vehicle.</li><li>Stock Location Updates: Collaborate with the Sales Co-ordination Department to ensure the SAP system is updated with accurate car locations. This enables the Accounts Department to provide weekly insured value updates to Insurance Companies via the Automate system.</li><li>Regular Physical Stock Check: Participate in a full physical stock check conducted on the second Friday of every month.</li><li>Vehicle Release Gatekeeper: Ensure no new or used vehicle is released to the customer without a prior approved checklist from the Accounts Department. Report any issues or problems back to the GM or Accounts in writing.</li><li>Incomplete Invoice Prevention: Strictly avoid generating invoices with incomplete or missing customer/car details required by the Automate system (e.g., contact number, address, trade-in mileage, color, etc.).</li><li>Car Arrival Monitoring: Report any delays in the arrival of vehicles, as scheduled per the Letter of Credit (LC), directly to the Accounts Department.</li></ul>&nbsp;Qualifications<ul><li>Proven 1-2 years of experience in a sales administration role, preferably within the automotive industry.</li><li>Strong organisational and time management skills.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office Suite, particularly Excel and Word</li><li>Ability to work independently and as part of a team.</li><li>High level of accuracy and attention to detail.</li><li>Strong problem-solving skills and ability to handle multiple tasks simultaneously.</li><li>Knowledge of automotive sales processes would be an advantage.</li></ul>

Assistant Sales Administrator

Job OverviewWe are currently seeking a meticulous and proactive Assistant IT Auditor to join our professional team in Manama, Bahrain. This is a full-time position, ideal for an individual looking to develop their career in IT audit within a forward-thinking and expanding company. The successful candidate will play a key role in supporting the IT audit function, helping to assess and enhance the effectiveness of our risk management, control, and governance processes across our diverse technological landscape.&nbsp;&nbsp;Responsibilities<ul><li>Reports to an assigned immediate superior and ultimately to the Group Internal Audit Manager (GIAM).</li><li>Uphold the Company’s Code of Ethics and the Institute of Internal Auditor’s Code of Ethics specifically the principles of Integrity, Objectivity, Confidentiality and Competency.</li><li>Conduct IT audit engagements following the internal audit department’s policies and procedures e.g., engagement planning, fieldwork, reporting and follow-up.</li><li>Participates in the opening and closing meetings with engagement clients.</li><li>Assists in the conduct of assurance engagements where the work of IT specialist is required.</li><li>Assists in the conduct of consulting engagements e.g., investigations, performance improvement studies, due diligence, etc., where the work of IT specialist is required.</li><li>Review IT purchases such as but not limited to: Laptops and desktop computers, Mobile phones, Internet connectivity, Annual Maintenance Services related to IT assets, etc.</li><li>Do other tasks related to the functions of internal audit department, assigned by the GIAM.</li></ul>&nbsp;Qualifications<ul><li>A bachelor's degree in Information Technology, Computer Science, Business Information Systems, or a related field.</li><li>Previous experience in an IT audit, internal audit, or IT risk management role is highly advantageous.</li><li>Familiarity with IT general controls and application control concepts.</li><li>Strong analytical, problem-solving, and critical-thinking skills.</li><li>Excellent written and verbal communication skills with a high degree of attention to detail.</li><li>The ability to work collaboratively as part of a team as well as independently.</li><li>A desire to pursue or progress with professional certifications (e.g., CISA, CISM) is desirable.</li></ul>

Assistant IT Auditor

Union Properties

Job Overview Union Properties PJSC, one of Dubai's most respected real estate developers since its establishment in 1987, is seeking a diligent and detail-oriented Assistant Contracts Manager to join our team. Based in Dubai, United Arab Emirates, this full-time position offers a unique opportunity to contribute to a portfolio of iconic projects that have shaped the city's landscape, including MotorCity, The Green Community, and Index Tower. The successful candidate will support the Contracts Manager in overseeing all contractual aspects of our diverse residential, commercial, and mixed-use developments. This role is crucial for ensuring that projects are executed in compliance with contractual agreements, on budget, and to the highest standards of quality. You will be an integral part of a team dedicated to delivering integrated communities and sustainable, long-term value. Responsibilities * Assist in the preparation, review, and administration of tender documents, contracts, and sub-contract agreements. * Support the negotiation of contract terms and conditions with clients, consultants, suppliers, and subcontractors. * Monitor contract compliance throughout the project lifecycle, ensuring all parties adhere to their legal and commercial obligations. * Manage and process variations, claims, and potential disputes in a timely and professional manner. * Assist with cost control, risk assessment, and the preparation of regular financial and contractual reports. * Liaise effectively with project managers, legal counsel, and other internal departments to ensure seamless contractual alignment. * Maintain meticulous and organised contract records, correspondence, and all relevant documentation. * Contribute to the commercial close-out of projects, including the settlement of final accounts. Qualifications * A bachelor's degree in engineering, Facilities Management, or a related discipline. * Proven experience in a contracts administration or assistant contracts manager role, preferably within the UAE's real estate or construction sector. * A strong understanding of contract law, procurement processes, and standard forms of contract (e.g., FIDIC). * Excellent negotiation, communication, and interpersonal skills. * Meticulous attention to detail with exceptional organisational and time-management abilities. * Proficiency in the MS Office Suite and familiarity with contract management software. * The ability to work effectively both independently and as part of a collaborative team. * Professional accreditation (e.g., MRICS, MCIOB) is highly desirable but not essential. Benefits * A competitive salary and benefits package. * The opportunity to work on high-profile, large-scale developments in Dubai. * Excellent opportunities for professional development and career progression within a leading organisation. * A dynamic, supportive, and professional work environment.

Assistant Contracts Manager

Dubai DET

JOB OBJECTIVE:&nbsp;The Assistant Manager of Seasonal Festival is responsible for supporting the planning, execution, and performance tracking of marketing campaigns for seasonal festivals such as DSF, DSS, and other key activations. The role focuses on driving public awareness, footfall, and engagement by coordinating with internal teams, retailers, malls, sponsors, and external agencies.&nbsp;The Assistant Manager ensures campaign content, messaging, and visuals are aligned with brand guidelines, while also assisting in managing procurement processes, monitoring campaign performance, and contributing to continuous improvement across all campaign touchpoints. KEY ACCOUNTABILITIES:&nbsp;Core Functional Responsibilities &amp; Subject Matter Expertise<ul><li>Assist in the development and execution of integrated marketing campaigns for seasonal festivals, ensuring alignment with festival objectives, audience profiles, and brand positioning.</li><li>Coordinate campaign timelines, creative briefings, and rollout plans across internal DFRE teams and external agencies.</li><li>Support the creation of compelling multi-channel campaign content and messaging tailored to drive audience awareness and attendance.</li><li>Contribute to audience segmentation strategies to enhance campaign effectiveness and reach across key consumer demographics.</li><li>Prepare and distribute internal communication toolkits and campaign briefs to align DFRE departments, partners, and collaborators.</li><li>Collaborate with retailers, malls, and sponsors to integrate their offerings and activations into the campaign, ensuring strong visibility and cross-promotional alignment.</li><li>Assist in the development of campaign one-pagers, outlining objectives, KPIs, content strategy, budgets, and relevant international benchmarks.</li><li>Review and provide guidance on creative assets to ensure consistency with brand guidelines and storytelling standards across all campaign touchpoints.</li><li>Act as a brand guardian during campaign execution, collaborating with internal teams and agencies to maintain high-quality, cohesive messaging and visual identity.</li><li>Coordinate with creative, media, production, and influencer agencies to manage campaign deliverables and performance tracking.</li><li>Familiarity with procurement processes related to campaign execution, including supporting RFP/RFI preparation, vendor coordination, and tracking of purchase orders and contracts.</li><li>Track and report campaign performance metrics such as reach, engagement, and footfall and provide insights for optimization.</li><li>Maintain strong relationships with retailers, malls, and sponsors to gather feedback, ensure satisfaction, and identify opportunities for future campaign collaboration.</li><li>Conduct research and benchmarking on global festival campaigns to inform strategy and inspire innovation.</li><li>Compile and analyze post-campaign reports and stakeholder feedback to inform future campaign planning and continuous improvement.</li><li>Maintain well-documented records of campaign assets, contracts, vendor files, and performance dashboards in compliance with DFRE and DET policies.</li><li>Stay updated on local regulations, media trends, and best practices in event marketing and high-footfall campaign activations.</li></ul>&nbsp;Qualifications &amp; Experience:<ul><li>Bachelor’s Degree in Marketing, Communications, Marketing, Business Administration, or related fields.</li><li>Professional certifications such as the Project Management Professional (PMP); are advantageous.</li><li>Minimum of 5 years of experience in marketing campaigns, brand communication, or event-related promotions, preferably within the retail, entertainment, or government sector.</li><li>Proven experience coordinating multi-channel marketing campaigns with internal teams and external agencies.</li><li>Experience in reviewing creative assets and ensuring brand alignment across various platforms.</li><li>Familiarity with procurement processes related to marketing services, including RFP preparation, vendor management, and budget coordination.</li><li>Strong understanding of audience segmentation, campaign performance tracking, and post-campaign analysis.</li><li>Previous involvement in large-scale, high-footfall campaigns or festivals is an advantage.</li><li>Experience working with malls, retailers, or sponsors in a campaign or event activation context is highly desirable.</li></ul>

Assistant Manager - Events & Festivals Marketing (National Talent only)

Dallah Holding Media

<h2>Account Manager, Experience &amp; Technology</h2>&nbsp;Dallah Ad Agency is looking for a proactive and experienced Account Manager to join our Experience &amp; Technology department. This is a Permanent Role serving as the client's primary point of contact for day-to-day project execution and delivery.&nbsp;<h3>💼 About the Role</h3>&nbsp;The Account Manager is critical to ensuring the smooth delivery of creative projects and high-quality results, working closely with both clients and internal teams.Key Responsibilities (Main focus areas):Client Relationship Management and Growth (30%): Act as the daily contact, managing client expectations, fostering strong ongoing relationships, and supporting the identification of upselling/cross-selling opportunities.Commercial Performance (Profit &amp; Costs Control) (30%): Ensure day-to-day delivery aligns with budgeted scope and timelines, including flagging changes that impact cost and supporting documentation for timely invoicing.Project Coordination and Delivery (20%): Coordinate internal teams (creative, production, digital) to deliver projects and RFPs on time and within budget, ensuring adherence to the creative brief and brand guidelines.Reports &amp; Feedback (20%): Monitor project performance and report to stakeholders, gathering and sharing client feedback to improve future projects.Key Challenges:Managing multiple client accounts simultaneously under tight deadlines.Aligning internal team efforts with client expectations, especially under changing circumstances.&nbsp;<h3>🎓 Requirements &amp; Skills</h3>&nbsp;&nbsp;<h4>Minimum Qualifications:</h4>&nbsp;Degree: Bachelor's degree in Marketing, Business, Communications, or a related field.Experience: 3-5 years of experience in account management within a creative agency.Ability to manage multiple projects and client relationships simultaneously.&nbsp;<h4>Key Skills &amp; Qualifications:</h4>&nbsp;<figure class="table"><table><thead><tr><th>Individual Contributor Skills</th><th>Management/Strategic Skills</th></tr></thead><tbody><tr><td>Strong Communication: Clear and effective with clients and teams.</td><td>Strategic Thinking: Develop long-term plans aligned with client and agency goals.</td></tr><tr><td>Creative Problem-Solving: Strategically tackle challenges and find innovative solutions.</td><td>Project Management: Oversee multiple projects, ensuring timelines and budgets are met.</td></tr><tr><td>Resilience: Perform under pressure and manage multiple projects.</td><td>Client Relationship: Build strong partnerships and manage expectations.</td></tr><tr><td>Detail-Oriented: Stay organized with a focus on quality.</td><td>Business Development: Identify growth opportunities through upselling and cross-selling.</td></tr><tr><td>Negotiation: Skilled in handling quotes and resolving conflicts.</td><td>&nbsp;</td></tr></tbody></table></figure>&nbsp;<h3>🌍 Working Conditions</h3>&nbsp;This role requires a flexible work schedule and availability during evenings and weekends for activations, with the ability to travel globally.

Account Manager

Qureos 

Oversee all engineering licensing activities and regulatory approvals for the firm’s projects with government entities (such as Municipalities, Royal Commissions, and the Diriyah Gate Development Authority). Ensure that all projects meet regulatory and technical requirements within the designated timelines and according to the highest standards of quality and compliance. Key Responsibilities and Duties: &nbsp;<ol><li>Prepare and review project drawings and documents (building permits, occupancy permits, demolition permits, modification permits, site preparation, etc.).</li><li>Coordinate with Riyadh Municipality and relevant government authorities to secure required regulatory approvals.</li><li>Study municipal regulations and the Saudi Building Code (SBC) and ensure full compliance of architectural designs and plans.</li><li>Manage the submission of applications through the “Balady” platform, Riyadh Municipality platform, or other related platforms (Royal Commission, Diriyah Gate Development Authority, etc.).</li><li>Follow up on special approvals and exemptions for unique project types (hotels, investment projects, etc.).</li><li>Review and approve final architectural drawings before submission to official authorities.</li><li>Supervise and coordinate the work of engineers in the Licensing Department and distribute tasks accordingly.</li><li>Ensure training and proper development of engineers in the building permit section to complete tasks effectively.</li><li>Review contracts and coordinate with the Contracts Department before sending them to clients to ensure technical and regulatory accuracy.</li><li>Maintain ongoing coordination with the Design Department and external engineering offices to complete required technical and administrative documentation.</li><li>Track applications with legal representatives or government liaison officers until building permits are officially approved.</li><li>Prepare periodic reports for management, including project status, licensing progress, and payment follow-ups according to signed contracts.</li><li>Represent the firm in meetings and site visits with government entities or project owners when required.</li><li>Follow up on Central Inspection reports with the responsible engineer and ensure they are submitted in the system until issuance of the Occupancy Certificate.</li></ol> Required Qualifications: &nbsp;<ul><li>Bachelor’s degree in Architecture.</li><li>8 to 10 years of proven experience in building permit licensing within Saudi Arabia.</li><li>Strong knowledge of Riyadh Municipality regulations, Balady platform procedures, and local regulatory requirements.</li><li>Full familiarity with the Saudi Building Code (SBC) and related municipal regulations.</li><li>Strong communication and coordination skills with government agencies and internal departments.</li><li>Professional classification with the Saudi Council of Engineers.</li><li>Proficiency in computer use, AutoCAD, and electronic municipal systems.</li></ul>

Engineering Licensing Manager

almnabr

General Job Objective:Managing and developing the work of the Design Department and supervising all design activities, ensuring the execution of projects with high quality, in accordance with approved regulations and codes, and within the specified time and budget—while leading the team and achieving company goals and customer satisfaction.&nbsp;Main Tasks and Responsibilities&nbsp;<ol><li>Managing, planning, and organizing all design works for projects.</li><li>Supervising work teams across all engineering disciplines, distributing tasks, and monitoring performance.</li><li>Reviewing and approving drawings, designs, and documents before issuance.</li><li>Ensuring compliance with approved codes, regulations, standards, and company policies.</li><li>Coordinating with other departments and project managers to ensure workflow integration.</li><li>Monitoring project timelines and ensuring adherence to delivery deadlines.</li><li>Addressing technical challenges and problems and providing suitable solutions.</li><li>Supervising employee performance evaluations and preparing periodic reports.</li><li>Identifying training needs and developing the skills of department members.</li><li>Contributing to the preparation of work plans and periodic reports for senior management.</li></ol>&nbsp;Job Authorities:• Approving design outputs and deliverables within the authorized limits. • Distributing tasks among department employees and evaluating their performance. • Proposing manpower and training needs for the department. • Representing the department in technical and coordination meetings.&nbsp;Educational Qualifications:• Bachelor’s degree in Architecture or Architectural Engineering.&nbsp;Work Experience:• Minimum 12–15 years of experience in the design field. • Minimum 3 years of leadership or supervisory experience.&nbsp;Required Skills and Competencies:• Strong leadership and management skills. • Proficiency in architectural design programs (such as AutoCAD, Revit, or equivalents). • Comprehensive knowledge of codes and regulations. • Effective communication skills. • Ability to plan, organize, and make decisions. • Problem-solving skills and ability to work under pressure.&nbsp;Work Relationships:• Internal relationships with other departments and divisions. • External relationships with clients, consultants, and suppliers as required.&nbsp;

Design Department Manager

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