assistant front desk manager

DoubleTree by Hilton Downtown San Antonio

Hotel Front Desk Agent DoubleTree Downtown San Antonio is seeking friendly and experienced Front Desk Agents to join our team!Ideal Candidate will have previous full-service hotel experience and OnQ property management system knowledgeBase Pay: starting at $13/hour plus HOLIDAY PAYResponsibilities:<ul><li>Register guests and assigns rooms. Accommodates special requests whenever possible.</li><li>Demonstrate exemplary customer service</li><li>Ensure Outstanding customer care at all times.</li><li>Maintains a friendly, cheerful and courteous demeanour at all times.</li><li>Courteously and accurately answers inquiries from potential guests and accepts hotel reservations.</li><li>Assists in preregistration and blocking of rooms for reservations.</li><li>Thoroughly understand and adheres to proper credit, check- cashing, and cash handling policies and procedures.</li><li>Understands room status and room status tracking.</li><li>Knows room locations, types of rooms available, and room rates.</li><li>Must be sales-minded. Presents options and alternatives to guests and offers assistance in making choices.</li><li>Knows the location and types of available rooms as well as the activities and services of the property.</li><li>Coordinates room status updates with the housekeeping department by notifying housekeeping of all check outs, late checkouts, early check-ins, special requests, and day use rooms.</li><li>Maintains guest room key storage, and maintains and supervises access to safe deposit boxes.</li><li>Knows how to use front office equipment.</li><li>Process guest check-outs.</li><li>Performing cashier related functions like posting charges to guest accounts, raising paid out's, currency exchange,</li><li>Follows procedures for issuing and closing safe deposit boxes used by guests.</li><li>Uses proper telephone etiquette.</li><li>Reads and initials the pass-on log and bulletin board daily. Is aware of daily activities and meetings taking place in the hotel.</li><li>Attends department meetings.</li><li>Reports any unusual occurrences or requests to the manager or assistant manager.</li><li>Maintains the cleanliness and neatness of the front desk area.</li></ul>Job Type: Full-timeBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Front Desk Agent

J&P Hospitality Management

<div>Job Description 
Job Title: Assistant General Manager 
Reports to: General Manager 
FLSA Status: Non-Exempt 
Location: On-Site 
Direct Reports: None 
Department: Property Operations 
JOB SUMMARY: 
 
The Assistant General Manager (AGM) supports the General Manager in overseeing daily property operations, ensuring that guests have a positive experience and that all hotel standards are met. This is a hands-on role that may require stepping into any frontline position as needed. The AGM supervises staff, inspects rooms and public areas, monitors finances at the front desk, and ensures the safety, security, and organization of the property during their shift. When the General Manager is not on-site, the AGM is the acting lead for guest relations, 
incident response, and team direction. 
ESSENTIAL DUTIES AND RESPONSIBILITIES:<div> 
<ul><li>Provide daily supervision to guest front desk, housekeeping, custodial, and maintenance staff.</li><li>Deliver excellent service by supporting check-ins, guest inquiries, and front desk operations.</li><li>Inspect guest rooms and public areas to ensure quality, cleanliness, and readiness for occupancy.</li><li>Monitor cash handling and deposit procedures at the front desk; ensure office is properly closed at shift end.</li><li>Enforce all safety, cleanliness, and Master Key policies to protect guests, team members, and property.</li><li>Serve as the lead contact for guest incidents, including police matters, guest removal, medical emergencies, fires, and natural disasters.</li><li>Conduct property walks, review open service requests, and ensure all arriving guests are assigned rent-ready rooms.</li><li>Coordinate with housekeeping and maintenance teams to address guest needs and room readiness.</li><li>Support guest billing processes by verifying payment methods and ensuring charges align with the approved</li></ul>
payment type, such as credit card, direct bill, or other authorized methods. 
<ul><li>Interview job applicants and recommend candidates for hire.</li><li>Assist with new hire paperwork, onboarding, and on-the-job training.</li><li>Assign daily tasks, redirect team members when necessary, and reinforce the use of PPE and adherence to safety protocols.</li><li>Provide daily updates to the General Manager and report any major issues requiring follow-up.</li><li>Perform other job duties as assigned.</li></ul></div> 
QUALIFICATIONS:<div> 
<ul><li>High school diploma or equivalent required.</li><li>At least 1 year of experience in hotel operations, hospitality, or customer service preferred.</li><li>Supervisory experience strongly preferred.</li><li>Ability to read, write, and communicate clearly in English. Bilingual in Spanish a plus.</li><li>Basic math and computer skills required.</li><li>Strong leadership, decision-making, and customer service skills.</li><li>Must be legally authorized to work in the United States without current or future visa sponsorship.</li><li>Employment is subject to E-Verify verification.</li><li>Must be at least 18 years of age.</li></ul></div> 
EXPECTATIONS:<div> 
 
<ul><li>Maintain a professional appearance and deliver service in line with company values.</li><li>Be punctual, dependable, and available to work scheduled shifts, including evenings, weekends, and holidays,</li></ul>
with flexibility to support additional or emergency coverage when needed. 
<ul><li>Maintain a calm and professional approach to resolving conflict, guest complaints, and team concerns.</li><li>Follow all safety and security procedures, including incident escalation and property walk-throughs.</li><li>Maintain a positive working relationship with all departments to support smooth operations.</li></ul></div> 
PHYSICAL REQUIREMENTS:<div> 
 
<ul><li>Must be able to stand and walk for extended periods, including up and down stairs.</li><li>Must be able to bend, kneel, stoop, and reach to perform inspections and assist with daily operations.</li><li>Must be able to lift/move up to 25 pounds independently and up to 50 pounds with assistance.</li><li>Must be able to use a computer, phone, and standard office equipment for extended periods.</li><li>Must be able to detect odors such as smoke, gas, or strong cleaning products to help maintain a safe</li></ul>
environment. 
<ul><li>Must have vision abilities including close, distance, color, peripheral, and depth perception, as well as the ability</li></ul>
to adjust focus. 
<ul><li>May be exposed to cleaning chemicals, odors, dust, and varying indoor or outdoor weather conditions.</li><li>Must be able to perform the essential job functions with or without reasonable accommodation.</li></ul></div> 

<div>
J&amp;P Hospitality/Asset Management is an equal opportunity employer and does not discriminate against otherwise qualified applicants based on race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, or veteran status.
</div><div>J&amp;P participates in E-Verify</div></div>

Assistant General Manager (Property Manager) - Extended Stay America

Silver Sierra Senior Living & Memory Care

Skyline Mountain is seeking a front desk receptionist! We are seeking someone who is proactive, can think quick on their feet, and assists the Admin team with daily duties! Ideal candidate is a people person and detail oriented.SCHEDULE: MONDAY-FRIDAY 830AM-530PMSummary: The administrative assistant is directly responsible for greeting visitors, monitoring the telephones, typing, filing, copying, computer duties, clerical support functions, and other job duties assigned by the Business Office Manager.Duties and Responsibilities:1. Maintains continuous coverage of front desk during assigned times;2. Schedules coverage of front desk by other community staff for lunch and breaks;3. Answers all incoming telephone calls and directs calls to appropriate staff;4. Takes telephone messages for those staff members unable to answer incoming calls;5. Uses computer and various programs such as MS Office and Google Drive;6. Greets all visitors and assists them as needed;7. Maintains resident sign-in and sign-out logs;8. Monitors resident activity and alerts staff when assistance is necessary to assure resident safety;9. Monitors door alarms system in accordance to community policy and procedure;10. Maintains and requests lists for maintenance, dietary and nursing in appropriate manner;11. Maintains inventory control system of all office supply and ensures security of equipment within the business office;12. Maintains familiarity with fire and safety procedures detailed in the fire and disaster plan and be able to assist in transferring residents to a safe location in the event of an emergency;13. Publishes Welcome Binder and print Door Plates for new Residents14. Performs clerical work including, but not limited to, typing, copying, filing, mailing, and other light office work as assigned by the Business Office Manager or Administrator;15. Assures that lobby area reception and entry are kept clean, neat, and orderly;16. Notifies appropriate staff of unsafe situations within the building or grounds;17. Performs other tasks as assigned by the any member of management;18. Orients and trains any relief desk coverage;19. Admin Asst to leadership teamJob Qualifications:1. Ability to read, write and speak English fluently;2. Ability to speak clearly on the telephone and maintain pleasant presence and tone of voice while interacting with visitors, residents or staff;3. Ability to type 40-45 WPM and operate computer system;4. Is competent in using MS Office, Google Drive, and other various computer programs and knows how to navigate the internet and troubleshoot minor computer issues5. Maintains acceptable attendance record; notifies supervisor if late or unable to work, is able to work flexible hours to meet the requirement of the job;6. Requires minimal supervision. Is a self-starter;7. Is accurate, dependable, neat and thorough in assigned tasks;8. Organizes and utilizes time appropriately; sets priorities to accomplish assigned tasks;9. Displays mature behavior and attitude in speech and action; demonstrates consistently pleasant demeanor, tone of voice, supports the philosophy and approach to care used by the community;10. Keeps resident information confidential; respects resident rights; respects privacy and right to self-determination of residents;11. Interacts in a professional manner with the public, residents and staff; works cooperatively with administration and displays willingness to assist co-workers;12. Abides by established policies and procedures of the community. Looks for ways to improve community functioning; keeps community information confidential;13. Keeps work area neat and clean; helps maintain the appearance of community;14. Ability and willingness to learn quickly.Pay: $18.00 - $20.00 per hourApplication Question(s):<ul><li>How many years of experience do you have with Front Desk and/ or executive assistant? (2 years of experience required)</li><li>How many years of experience do you have working with Microsoft Office: word, excel, PowerPoint, outlook, etc.?</li><li>Have you read and understand the duties required AND feel you can successfully do the job?</li></ul>Work Location: In person

Front Desk Receptionist

Peachtree Group

<div>The Assistant General Manager is responsible for ensuring the efficient operations of the Front Desk, Housekeeping, and Engineering Departments. They are committed to provide all guests with quality service and a clean and safe environment throughout their stay, while effectively managing expenses and maximizing service levels. Additionally, they will assist and support front of the house operations as needed.
<ul>
<li>Respond to all guest requests, complaints and/or accidents presented at the Front Desk or through reservation, comment cards, letters and/or phone calls in an attentive, efficient, and courteous manner. Follow-up to ensure guest satisfaction.</li>
<li>Maximize room revenue and occupancy by reviewing status daily. Ability to analyze variances, monitor credit card report and maintain close observation of daily house count.
</li><li>Prepare team member schedules according to business forecast, payroll budget guidelines and productivity requirements.</li>
<li>Have effective interviewing skills and ability to recruit team members.</li>
<li>Operate all aspects of the front office system, including software maintenance, report generation and analysis, and simple programming.</li>
<li>Be knowledgeable about the accident prevention program, including safety committee, education/enforcement, and communication of safety issues through department meetings.</li>
<li>Be able to effectively investigate, report and follow-up on employee and guest accidents.</li></ul> 


 Peachtree Group provides a comprehensive benefits package, including medical, dental, vision, disability, and life insurance. We also offer a generous 401(k) retirement match. To support work-life balance, we provide Paid Holidays and Paid Time Off. Additional perks include access to our Employee Assistance Program and Fund. 
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Assistant General Manager

Hilton

<div>Exceptional Hospitality Starts with You
Picture yourself brightening someone&rsquo;s day. When you join our Hotels team, that&rsquo;s exactly what you&rsquo;ll do every time you come to work! As an Overnight Front Office Manager , you&rsquo;re not just overseeing daily front office operations &ndash; you&rsquo;re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.</div>
 <div>Here's what you'll do during a typical day:
<ul><li>Manage daily front office operations: Oversee Front Office activities including guest service, registration, room inventory, and adherence to policies and standards
</li><li>Monitor and elevate service: Track guest satisfaction, address service issues, and guide the team to implement improvements that enhance the guest experience
</li><li>Implement revenue initiatives: Promote hotel services and execute up-selling tactics to drive room occupancy and revenue growth
</li><li>Facilitate team knowledge: Provide regular updates and training to ensure the team is well-informed of hotel offerings, services, and local attractions
</li><li>Delight our guests: Welcome guests, respond to inquiries, and resolve concerns promptly to uphold service standards
</li><li>Inspire and develop the team: Supervise and support front office team members, monitor performance, provide coaching, and foster a positive and productive work environment</li></ul></div>
 <div>What It Takes to Make the Stay
At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:
A passion for spreading the light and warmth of Hospitality . Acting with Integrity and always doing the right thing. Inspiring others through Leadership . A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now , bringing urgency and discipline to every moment, knowing it can make a lasting impact.</div>
 <div>How We'll Help You Thrive
At Hilton, the hospitality we&rsquo;re known for doesn&rsquo;t end with our guests. We proudly invest in our Team Members&rsquo; wellbeing, supporting you through all of life&rsquo;s moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:
<ul><li>Incredible travel perks &ndash; Enjoy 110 nights of deeply discounted travel, with room rates as low as $40/night at our world-class hotels through our Go Hilton travel program
</li><li>Own a piece of Hilton &ndash; Through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future
</li><li>Paid parental leave &ndash; Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
</li><li>Personalized caregiving support &ndash; Access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones
</li><li>Crisis concierge &ndash; In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
</li><li>Mental health resources &ndash; Your wellbeing comes first. Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)
</li><li>Generous paid time off (PTO) &ndash; Recharge, relax, and take time for what matters most
</li><li>Health &amp; welfare benefits &ndash; From checkups to dental cleanings to new glasses, we offer a variety of health plans that keep you and your family covered
</li><li>Financial security for your future &ndash; Our retirement plans make it easier to save for what&rsquo;s next
</li></ul>*Benefits availability may vary depending on Team Member&rsquo;s location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.</div>
 <div><div><div>Join an Award-Winning Workplace Culture
 
</div><div>At Hilton, we don&rsquo;t just deliver exceptional experiences for our guests&mdash;we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we&rsquo;ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
</div><div>Our award-winning culture has earned us repeated recognition on the World&rsquo;s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands , and a company-wide commitment to providing the best stay for every guest, we&rsquo;re setting new standards for the future of travel.
</div><div>Whether you&rsquo;re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career&mdash;and help us make every stay a little more magical.
</div></div><div>Curious about life at Hilton? Explore our Careers Blog to see why we&rsquo;re more than a great place to stay&mdash;we&rsquo;re a great place to work.</div></div>

Overnight Front Office Manager - Hilton Orlando Lake Buena Vista

Sound Advisors Tax & Accounting

Job Overview We are seeking a dynamic and highly organized Office Assistant to join our team! This role is vital in ensuring the smooth operation of daily office functions, providing exceptional support to staff and visitors alike and specifically supporting our Office Manager. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Your enthusiasm and efficiency will help foster a productive and welcoming environment, making a real difference in our workplace. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team.Responsibilities<ul><li>Greet visitors and manage front desk operations with professionalism and warmth</li><li>Answer multi-line phone systems promptly, directing calls accurately and courteously</li><li>Manage calendar appointments, scheduling meetings, and coordinating events efficiently</li><li>Perform data entry, filing, and maintain organized records using digital tools like Google Workspace and Microsoft Office</li><li>Handle clerical tasks such as proofreading documents, managing correspondence, and preparing reports</li><li>Generating invoices and sending billing reminders</li><li>Receive, scan, and upload client tax documents into SmartVault (the firm&rsquo;s document management system)</li><li>Verify that documents are labeled correctly and routed to the correct team member</li><li>Respond to basic client questions regarding office hours, required documents, and billing</li><li>Process payments and issue receipts (if applicable)</li><li>Assist with assembling completed tax return packets</li><li>Provide excellent customer service by assisting clients, vendors, and team members with inquiries and support needs</li></ul>Requirements<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications</li><li>Excellent phone etiquette with experience managing multi-line phone systems and front desk operations</li><li>Strong time management skills with the ability to prioritize tasks efficiently</li><li>Previous experience as a receptionist or personal assistant is advantageous, especially in professional office settings</li><li>Demonstrated attention to detail in proofreading, data entry, filing, and record keepingJoin us as an Office Assistant where your proactive attitude and organizational prowess will help create a seamless office environment. We value energetic individuals who thrive on multitasking and delivering outstanding support every day!</li></ul>Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant

D1 Dentistry on Main

Are you looking for a family friendly office in your community to make your dental home? Do you believe that patient care should always be the priority? If you said YES, this could be the perfect opportunity for you!D1 Dentistry on Main is a warm, family-oriented, fee-for-service dental practice that has served generations of families for over 70 years in the Lansdale community. Our mission is simple: deliver excellent dental care while nurturing the patient experience through compassion, connection, and continual improvement. If you love caring for people, thrive in a collaborative environment, and bring positive energy to your work each day, you&rsquo;ll feel right at home here.We are seeking an enthusiastic part-time Administrative Assistant/Receptionist&mdash;someone who is service-minded and ready to support an exceptional patient experience. In this vital role, you will manage front desk operations, coordinate patient appointments, handle clerical tasks, and support the overall office management to ensure a positive experience for both patients and staff. Your energetic approach and excellent organizational skills will help create a welcoming environment where everyone feels cared for and valued. This paid position offers an exciting opportunity to develop your administrative expertise within a thriving dental/healthcare setting.Responsibilities of our Administrative Assistant/Receptionist include:<ul><li>Provide 5-star, service-minded care to all patients</li></ul>Receptionist responsibilities (working front desk primarily on Tuesdays)-<ul><li>Greet patients warmly upon arrival, ensuring a positive first impression and smooth check-in process</li><li>Manage multi-line phone systems with professionalism, providing exceptional customer support and answering inquiries promptly</li><li>Demonstrate strong phone etiquette while managing incoming calls on multi-line systems and providing courteous assistance</li><li>Schedule, confirm, and reschedule patient appointments using Archy</li><li>Maintain accurate patient records through data entry, filing, and updating electronic health records with high attention to detail</li><li>Assist with office management duties such as supply inventory, filing systems, proofreading documents, and organizing files</li><li>Support the team with clerical duties including typing correspondence, proofreading materials, and managing office communications</li><li>Coordinate with dental staff to ensure smooth daily operations and uphold excellent customer service standards</li></ul>Admin Assistant duties-<ul><li>Complete tasks assigned to you by owner doc (examples: do patient follow-up/scheduling calls, clean up insurance info for patients in Archy)</li><li>Complete tasks assigned to you by practice manager, who sometimes works remotely (examples: check in w/ team members, manage different business-related systems, help organize team outings, etc.)</li><li>Assist with office management duties such as supply inventory, filing systems, proofreading documents, and organizing files</li><li>Support the team with clerical duties including typing correspondence, proofreading materials, and managing office communications</li><li>Coordinate with dental staff to ensure smooth daily operations and uphold excellent customer service standards</li><li>Use computer skills across Microsoft Office Suite and Google Workspace to prepare reports, correspondence, and presentations</li></ul>What do we need from you?<ul><li>Warm, family-oriented, patient-first attitude</li><li>Strong communication and education skills</li><li>Ability to organize, multitask, problem-solve, and work seamlessly with a team</li><li>Excellent computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry skills</li><li>Exceptional phone etiquette and customer service skills</li><li>Experience with front desk operations, appointment scheduling, calendar management, and office management systems</li><li>Attention to detail for proofreading documents, managing files, and maintaining accurate records</li><li>Ability to work independently while supporting team collaboration; excellent time management skills are essential</li></ul>We are offering a work/life balance friendly schedule. This is a great opportunity for someone looking for flexibility, such as parents or students. PT position, flexible hours, no weekends!<ul><li>Monday and Tuesday are mandatory days | 7:45am-5:30pm</li><li>Additional hours can be arranged</li></ul>If you&rsquo;re ready to join a fun, supportive, and small team, we&rsquo;d love to meet you. Submit your resume today! Qualified candidates will be contacted by our practice manager. We look forward to hearing from you!Pay: $20.00 - $22.00 per hourWork Location: In person

Administrative Assistant

Search 7658+ Assistant front desk manager jobs near you this June. New roles added regularly across leading industries. Apply today.