assistant

Asphalt Repair Service Inc

<div>
 
 
 Company Description
 
 
 
 
 
 Asphalt Repair Service Inc is a reputable construction company located in Iowa City, Iowa. With its headquarters at 4223 Yvette St SW, the company specializes in providing high-quality asphalt repair solutions. Asphalt Repair Service Inc is committed to delivering exceptional service and craftsmanship to meet the needs of both residential and commercial clients. The company values integrity and professionalism in every project it undertakes, fostering a strong reputation within the industry.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 This is a full-time hybrid role for an Assistant based in Iowa City, IA, allowing for a combination of on-site and remote work. The Assistant will handle administrative tasks such as organizing and maintaining records, scheduling appointments, and managing correspondence. Additionally, the Assistant will provide support to team members in project coordination, communication, and research activities. The role will also involve interacting with clients, vendors, and other stakeholders to ensure efficient operations.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 Strong organizational and time-management skills, with the ability to handle multiple tasks efficiently.
 </li>
 <li>
 Proficiency in administrative tasks, such as scheduling and managing records.
 </li>
 <li>
 Excellent communication skills, including email correspondence and client interaction.
 </li>
 <li>
 Ability to work both on-site in Iowa City and remotely, demonstrating adaptability and self-motivation.
 </li>
 <li>
 Proficiency in basic office software, such as Microsoft Office Suite or similar tools.
 </li>
 <li>
 A collaborative mindset to support project coordination and team efforts.
 </li>
 <li>
 High level of attention to detail and ability to work independently.
 </li>
 <li>
 Previous administrative or assistant experience is advantageous but not required.
 </li>
 <li>
 High school diploma or equivalent; additional education or certifications in relevant fields are a plus.
 </li>
 </ul>
</div>

Assistant

Bridgewater Advisors Inc.

<div>
 
 
 About Us:
 
 
 
 We are a dynamic, independent wealth management firm located in Rockefeller Center. Our small, tight-knit team provides personalized financial services to high-net-worth clients, and we&rsquo;re seeking a highly organized and proactive Office Assistant/Executive Assistant to join our team. This is an exciting opportunity for someone looking to make a meaningful impact in a fast-paced, collaborative environment.
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are looking for an experienced Office Assistant who will also provide HR administration and executive assistant support. This individual will play a key role in ensuring the smooth and efficient operation of our office, supporting day-to-day administrative needs, assisting with HR functions, and supporting our leadership team. The ideal candidate is someone who thrives in a dynamic environment, is detail-oriented, and has strong interpersonal skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Office Management:
 
 
 <ul>
 <li>
 Oversee daily office operations, ensuring an efficient and organized work environment.
 </li>
 <li>
 Answer phones.
 </li>
 <li>
 Greet clients as they arrive for meetings.
 </li>
 <li>
 Manage office supplies and vendor relationships.
 </li>
 <li>
 Coordinate office maintenance, equipment, and facilities management.
 </li>
 <li>
 Organize and manage meetings, conferences, and travel arrangements.
 </li>
 <li>
 Ensure the office kitchen remains tidy and well-stocked on a daily basis.
 </li>
 <li>
 Assist with office equipment as needed.
 </li>
 </ul>
 
 
 HR Administration:
 
 
 <ul>
 <li>
 Assist with onboarding and offboarding processes for new and departing employees.
 </li>
 <li>
 Maintain employee records and ensure compliance with HR policies and procedures.
 </li>
 <li>
 Help manage benefits administration and payroll coordination.
 </li>
 </ul>
 
 
 Executive Assistant Support:
 
 
 <ul>
 <li>
 Provide administrative support to senior executives, including calendar management and email correspondence.
 </li>
 <li>
 Experience using a CRM in the RIA industry is desirable
 </li>
 <li>
 Coordinate meetings, conferences, and client events.
 </li>
 <li>
 Assist Tax Team during tax preparation season.
 </li>
 <li>
 Assist with special projects and research as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of office management experience, ideally in a financial services or professional services setting.
 </li>
 <li>
 Executive assistant experience preferred.
 </li>
 <li>
 Proficiency in Google Workspace (Docs, Sheets, Gmail), MS Office and general office software.
 </li>
 <li>
 Excellent organizational, communication, and time-management skills.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 </li>
 <li>
 A proactive, positive attitude and the ability to multitask effectively in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Work in a collaborative and dynamic team environment.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 <li>
 Salary range&nbsp;$60,000 - $80,000
 </li>
 <li>
 Hybrid workplace - 4 days in office, 1 day remote.
 </li>
 <li>
 The opportunity to contribute to the success and growth of a growing firm.
 </li>
 <li>
 Convenient Manhattan location: Rockefeller Center
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re a motivated, detail-oriented professional who thrives in a hands-on role, we&rsquo;d love to hear from you. Apply today and become an integral part of our team!
 
</div>

Office Assistant / Executive Assistant

KHAKI SUPERIORS LTD.

Are you a highly organised, proactive problem-solver looking for a career-defining role?We are seeking an exceptional Executive Virtual Assistant to work directly alongside a dynamic UK-based entrepreneur managing a diverse portfolio of growing businesses. This is not your standard administrative job. You will be the Founder's trusted right-hand, bringing structure, organisation, and momentum to ventures spanning marketing, energy brokerage, e-commerce, and emerging technology.This is a long-term opportunity specifically designed for someone ambitious. If your goal is to grow into an Operations Manager or Chief of Staff, this role will provide the direct mentorship, exposure, and responsibility to get you there.Your ImpactBecause the founder operates across multiple ventures, your days will be dynamic, engaging, and highly varied. Your primary mission is to keep the founder focused, organised, and moving forward.Daily Operations &amp; Strategic Support<ul><li>Take ownership of the founder&rsquo;s schedule, priorities, and task lists to ensure a structured workflow.</li><li>Coordinate ongoing projects, ensuring deadlines are met and momentum is maintained.</li><li>Draft high-level emails, prepare professional documents, and serve as a reliable communication hub.</li><li>Conduct research and distil complex information into clear summaries for rapid decision-making.</li><li>Follow up with international partners, freelancers, and team members to drive execution.</li></ul>Cross-Venture Coordination<ul><li>Organise seamless client onboarding and track progress.</li><li>Maintain CRM systems and ensure business records are up to date.</li><li>Prepare compelling proposals, presentations, and operational workflows.</li><li>Coordinate marketing activities, content schedules, and sales administration.</li></ul>Who You AreWe value attitude, adaptability, and reliability just as much as your CV. The ideal candidate is a natural organiser who thrives in a fast-paced environment.<ul><li>Proactive Problem Solver: You don&rsquo;t just wait for instructions; you anticipate needs, identify gaps, and build solutions before issues arise.</li><li>Confident Communicator: You possess excellent written and spoken English. You are entirely comfortable jumping on international video calls, speaking up, and representing the founder with professionalism.</li><li>Highly Adaptable: You embrace change and can seamlessly shift gears between different business models and tasks.</li><li>Calm Under Pressure: You know how to manage multiple priorities and maintain your composure when things move quickly.</li><li>Ownership Mentality: You take pride in your work and enjoy creating order out of chaos.</li></ul>Skills &amp; ExperienceEssential<ul><li>Exceptional written and verbal English communication skills.</li><li>Top-tier organisational and time-management abilities.</li><li>A reliable, high-speed internet connection and a dedicated remote work setup.</li><li>A proven ability to work independently with minimal supervision.</li></ul>Preferred (But Not Required)<ul><li>Prior experience as a Virtual Assistant, Executive Assistant, or Project Manager.</li><li>Familiarity with modern productivity tools (e.g., Google Workspace, ClickUp, Notion).</li><li>A basic understanding of business operations or marketing concepts.</li></ul>What We OfferWe are looking for someone who wants stability, responsibility, and continuous growth, not just a short-term freelance role.<ul><li>Competitive Compensation: PKR 50,000 - 130,000 per month, commensurate with experience.</li><li>Performance Bonuses: Financial rewards for your direct contribution to business growth.</li><li>Career Trajectory: A clear path to transition into senior operational leadership (Operations Manager / Chief of Staff).</li><li>Global Exposure: Direct, daily involvement in international business operations.</li><li>Flexible yet Aligned Hours: A full-time schedule aligned with UK working hours, offering reasonable flexibility.</li><li>In-Person Collaboration: Fully covered travel expenses for occasional in-person meetings and strategy sessions when the founder visits Pakistan.</li></ul>Pay: Rs50,000.00 - Rs130,000.00 per monthApplication Question(s):<ul><li>Imagine I need you to build a client onboarding workflow using a piece of software you have never seen before. I am travelling, entirely unreachable, and I need it functioning in 48 hours. Walk me through your exact step-by-step process for figuring this out without my help.</li><li>It is 10:00 am UK time. You log on to find three things happening simultaneously: an important client is frustrated because a meeting link didn't work, a freelancer hasn't delivered a crucial piece of marketing content due today, and an energy brokerage contract needs proofreading before I sign it at 10:30 am. In what exact order do you tackle these, and what specific actions do you take?</li></ul>Work Location: In person

Medical Associates of Southern Nevada

You will support day-to-day operations by performing administrative tasks and ensuring high quality customer service for our patients. As a medical administrative assistant, you will perform various tasks on a daily basis. So, you should be able to multitask and prioritize. We expect you to handle sensitive information confidentially. If you are able to combine exceptional communication skills with an ability to perform &lsquo;behind the scenes&rsquo; tasks, we would like to meet you. Ultimately, you should be able to ensure our medical facility&rsquo;s smooth operation by accurately completing administrative tasks in a timely manner.Responsibilities<ul><li>Triage patients</li><li>Update and maintain patients&rsquo; health records</li><li>Assist patients with initial paperwork</li><li>Schedule and coordinate appointments</li><li>Manage patient outgoing referrals</li><li>Answer patients&rsquo; queries and ensure quality customer service</li><li>Assist multiple providers with in-house procedures (i.e. urine toxicology and orthotic devices)</li></ul>Skills<ul><li>Bilingual (spanish and english)</li><li>Proven work experience as a Medical administrative assistant</li><li>Hands on experience with medical software and MS Office</li><li>Knowledge of healthcare operations</li><li>Familiarity with medical legislation</li><li>Excellent organizational and multitasking skills</li><li>Customer-oriented communication skills</li><li>High school diploma; certification in medical administration is a plus</li></ul>Job Type: Full-timePay: $18.00 - $23.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have your own vehicle for transportation?</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Administrative Assistant/Medical Assistant

Larsen Chiropractic & Rehabilitation PC

Join Our Team as a Chiropractic Assistant / Office AssistantAre you someone who brings positive energy wherever you go? Do you enjoy helping others feel cared for and supported? If so, we&rsquo;d love to meet you.We&rsquo;re a busy, patient-centered chiropractic office looking for a Chiropractic / Office Assistant to work closely with our doctor, patients, and team. This is a hands-on, dynamic role where no two days are the same, and where your work truly makes a difference in people&rsquo;s health and well-being.Why You&rsquo;ll Love Working Here<ul><li>Be part of a supportive, team-oriented environment</li><li>Make a meaningful impact on patients&rsquo; healing journeys</li><li>Gain hands-on healthcare experience (we&rsquo;re happy to train the right person!)</li><li>Work in a positive, respectful, and wellness-focused office</li></ul>What We&rsquo;re Looking For You&rsquo;re friendly, professional, and naturally compassionate. You bring a strong work ethic, attention to detail, and a willingness to learn. You thrive in a fast-paced environment and enjoy staying active throughout your day.What You&rsquo;ll Do This is a cross-trained role combining patient care and administrative support. Responsibilities include:<ul><li>Welcoming and assisting patients with warmth and professionalism</li><li>Managing patient flow from check-in through treatment and discharge</li><li>Assisting the chiropractor during patient visits and documenting care</li><li>Performing basic therapies (e.g., heat/cold therapy, electrical stimulation)</li><li>Taking patient vitals and supporting intake procedures</li><li>Maintaining accurate records and ensuring patient privacy (HIPAA compliance)</li><li>Scheduling appointments and assisting with phones and front desk tasks</li><li>Coordinating with team members to ensure smooth daily operations</li><li>Keeping treatment areas and office spaces clean, safe, and organized</li><li>Assisting with insurance-related tasks, filing, and office administration</li></ul>What You Bring<ul><li>Excellent customer service and communication skills</li><li>Strong multitasking and organizational abilities</li><li>A positive attitude and team-first mindset</li><li>Comfort with being on your feet and staying active throughout your shift</li><li>Basic computer and administrative skills (data entry, scheduling, etc.)</li><li>Willingness to learn&mdash;we will train the right candidate</li></ul>Schedule Part-time (approximately 21&ndash;24 hours per week; hours may extend beyond office times):<ul><li>Monday: 8:00 AM &ndash; 12:00 PM</li><li>Tuesday: Closed</li><li>Wednesday: 8:00 AM &ndash; 12:00 PM &amp; 2:00 PM &ndash; 5:00 PM</li><li>Thursday: 2:00 PM &ndash; 6:00 PM</li><li>Friday: 7:00 AM &ndash; 1:00 PM</li></ul>If you&rsquo;re looking for a role where you can grow, stay active, and help others feel their best every day, we&rsquo;d love to hear from you.This role requires being on your feet for most of the shift, including walking, bending, and assisting patients. Are you comfortable with a highly active workday?Pay: $18.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>On-the-job training</li><li>Paid sick time</li><li>Paid time off</li></ul>Application Question(s):<ul><li>This role includes regular cleaning of treatment rooms and shared spaces throughout the day. Are you comfortable with that?</li><li>This role requires being on your feet for most of the shift, including walking, bending, and assisting patients. Are you comfortable with a highly active workday?</li><li>Can you describe your attendance record in past roles?</li></ul>Ability to Commute:<ul><li>Auburn, CA 95603 (Preferred)</li></ul>Work Location: In person

Chiropractor Assistant / Office Assistant

Smith & Warren

Company DescriptionSmith &amp; Warren, founded in 1925, is a leading designer and manufacturer of metal public safety badges and rank insignia. We are a supportive team with a strong work ethic and a passion for delivering exceptional products and service to the professional public safety community.Job Title - Accounting Assistant / Office AdministratorWe are seeking a dependable and detail-oriented Accounting Assistant / Office Administrator to join our team. This position supports both accounting and administrative operations and is well-suited for an individual who is highly organized, proactive, and comfortable working with financial data and internal systems.Key Responsibilities<ul><li>Perform daily activities in QuickBooks related to accounts payable and accounts receivable, ensuring accuracy and timeliness</li><li>Support Human Resources with daily timekeeping administration and onboarding processes, including reviewing and maintaining employee time records</li><li>Manage general office operations, including answering phones, filing, and providing administrative support to the team</li></ul>Qualifications<ul><li>Proficiency in QuickBooks and Microsoft Office, particularly Excel</li><li>Demonstrated experience with accounts payable and accounts receivable</li><li>Strong attention to detail with excellent organizational and time management skills</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment</li><li>Strong written and verbal communication skills with a professional demeanor</li></ul>Why Join Us?We offer a professional and collaborative work environment where employees are supported in developing their accounting and administrative expertise. If you are a motivated and reliable individual seeking a well-rounded role, we encourage you to apply.Compensation: $30/hrHours: 8:30 AM -5 PMBenefits: PTO, 401(k) - matching, Free Parking On-Site, Near Public TransportationPay: $30.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Accounting Assistant/Administrative Assistant

Sparein Automotive LLC

Responsibilities:Female Assistant . <ul><li>Provide general administrative support to office staff and management.</li><li>Handle filing, scanning, photocopying, and document organization.</li><li>Assist in managing incoming and outgoing emails and correspondence.</li><li>Maintain office supplies inventory and coordinate procurement when required.</li><li>Support scheduling meetings and preparing meeting rooms.</li><li>Assist in maintaining office records and updating internal databases.</li><li>Coordinate courier services and document deliveries.</li><li>Support logistics and operations teams with administrative tasks when needed.</li><li>Ensure the office environment remains clean, organized, and professional.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthWork Location: In person

Female assistant/Office Assistant

Search 10000+ Assistant jobs near you this May. New roles added regularly across leading industries. Apply today.

10000 assistant jobs Near Me

Assistant

Office Assistant / Executive Assistant

Assistant

Administrative Assistant/Medical Assistant

Chiropractor Assistant / Office Assistant

Accounting Assistant/Administrative Assistant

Female assistant/Office Assistant