assistant

Joyce Cooling & Heating

HR Assistant / Executive AssistantJoyce Cooling &amp; HeatingJoyce Cooling &amp; Heating is a growing, team-focused HVAC company seeking a highly organized and proactive HR Assistant / Executive Assistant to support our people, processes, and leadership team. This is a dynamic, multi-faceted role ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats.Position OverviewThis role blends human resources support and executive assistance to the company&rsquo;s owners. You&rsquo;ll also play a key role in enhancing company culture through employee engagement initiatives and special programs.Key ResponsibilitiesHuman Resources Support<ul><li>Assist with onboarding and new hire paperwork</li><li>Maintain employee records and HR documentation</li><li>Support benefits administration and employee communications</li><li>Help ensure compliance with company policies and employment regulations</li></ul>Executive Assistant Duties<ul><li>Provide direct administrative support to the two owners</li><li>Manage calendars, scheduling, and meeting coordination</li><li>Book travel arrangements (flights, hotels, transportation)</li><li>Assist with special projects and day-to-day operational needs</li></ul>Culture &amp; Employee Engagement<ul><li>Plan and coordinate company outings and events</li><li>Help manage the company&rsquo;s &ldquo;12 Months of Giving&rdquo; initiatives</li><li>Support internal communications and employee recognition efforts</li></ul>Operations &amp; Administrative Support<ul><li>Order and manage employee uniforms and company gear</li><li>Coordinate office supplies and vendor relationships</li><li>Assist with general office organization and efficiency</li></ul>Qualifications<ul><li>1&ndash;3 years of experience in an administrative, HR, or office support role</li><li>Strong organizational and time management skills</li><li>High level of discretion and professionalism</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office (experience with HR/payroll systems a plus)</li><li>Ability to multitask and prioritize effectively</li></ul>What We Offer<ul><li>Competitive pay (based on experience)</li><li>Opportunity to grow within a rapidly expanding company</li><li>Supportive, team-oriented culture</li><li>The chance to make a real impact on employee experience and company operations</li></ul>Job Type: Full-timePay: $25.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Ability to Relocate:<ul><li>Nashua, NH 03060: Relocate before starting work (Required)</li></ul>Work Location: In person

HR Assistant / Executive Assistant

Kumon of Studio

KUMON MATH &amp; READING CENTER OF STUDIO CITYFull Job Description: We are seeking applicants with the qualifications listed below and reliable who enjoys working with children K-12 in a classroom setting. Kumon Math and Reading Center of Studio City is seeking a part-time learning center teaching assistant &amp; grading assistant. We are searching for bright, motivated, outgoing, friendly and QUALIFIED individuals with EXCELLENT basic and advanced Math and Reading skills and a desire to help students reach their full potential in a fast-paced team-oriented environment. Being a Kumon Assistant is a long-term, but a part-time job.This is an excellent opportunity for high school students, college students, retired educators and people who are seeking for second part-time job.The Center is open for class on Mondays, Tuesdays &amp; Thursdays from 2:00pm-6:00pm. Responsibilities may include:<ul><li>Distributing and grading homework assignments efficiently and accurately</li><li>Organizing and managing the classroom</li><li>Working and observing students during class sessions</li></ul>Requirements:<ul><li>Quick learner with outgoing and service-oriented personality</li><li>Detailed oriented, energetic, proactive, and great multitasker</li><li>Punctual, well organized, and reliable</li><li>Good Math and Reading skills</li><li>Enjoys working with children</li><li>Excellent team player</li></ul>Qualifications:<ul><li>Long-term commitment for at least 1 year minimum (this is a year-round part-time job)</li><li>High level of patience while working with young students</li><li>Motivated, helpful, responsible, efficient and punctual</li><li>Ability to create an enjoyable learning environment for all students</li><li>Ability to multitask when working with multiple students (3-8 years old)</li><li>PREFERENCE given to candidates with prior Kumon or tutoring experience and/or university degree in relevant field of study</li><li>Good instructional skills, an ability to observe, understand and communicate with children</li><li>High level of patience while working with young children</li><li>Ability to convey ideas and concepts in a simple and clear manner to children</li><li>Responsible, reliable, punctual, able to multi-task and follow directions</li><li>Math Assistant: Strong Math aptitude; high proficiency in Algebra; strength in calculus, trigonometry is a plus</li><li>Reading Assistant: Strong proficiency in high school literature</li><li>Early Learners (EL Assistant): Comfortable working with preschoolers &ndash; Ages: 3 and Up</li></ul>Responsibilities:<ul><li>Grading homework &amp; classwork assignments</li><li>Leading children with class work using the Kumon Method</li><li>Communication with other assistants</li><li>Center management</li><li>Any other tasks may be required for the operation of the center</li><li>Making sure students follow center routine</li><li>Inputting data</li><li>Preparing upcoming material</li><li>General office work</li></ul>This is a part-time position. Pay is DOE and work hours/shifts are flexible (to be discussed during the interview). Current high school students are welcome to apply. Applicants should send a resume and all applicants will be require to take a qualifying exam.Work Hours (Must be available during below days and hours, approximately 12-14 hours per week):<ul><li>Mondays &amp; Thursdays from 3:00pm-6:00pm</li><li>Tuesdays from 2:30pm-5:30pm</li><li>Please reply with your resume</li></ul>Job Type:<ul><li>Part-time</li></ul>Salary:<ul><li>$17.00 to $25.00 per hour</li></ul>Schedule:<ul><li>Mid-Day Shift</li></ul>Experience:<ul><li>Tutoring: 1 year (Preferred)</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Location:<ul><li>Kumon Math and Reading Center of Studio City</li></ul>If you are interested, please email a copy of your resume to rinalpatel@ikumon.comIf you have any questions, please do not hesitate to reach out to us via email or phone.We look forward to hearing from you!Job Type: Part-timePay: $17.00 - $25.00 per hourEducation:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Tutoring: 1 year (Preferred)</li></ul>Work Location: In person

Teaching Assistant & Grading Assistant

Bridgewater Advisors Inc.

<div>
 
 
 About Us:
 
 
 
 We are a dynamic, independent wealth management firm located in Rockefeller Center. Our small, tight-knit team provides personalized financial services to high-net-worth clients, and we&rsquo;re seeking a highly organized and proactive Office Assistant/Executive Assistant to join our team. This is an exciting opportunity for someone looking to make a meaningful impact in a fast-paced, collaborative environment.
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are looking for an experienced Office Assistant who will also provide HR administration and executive assistant support. This individual will play a key role in ensuring the smooth and efficient operation of our office, supporting day-to-day administrative needs, assisting with HR functions, and supporting our leadership team. The ideal candidate is someone who thrives in a dynamic environment, is detail-oriented, and has strong interpersonal skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Office Management:
 
 
 <ul>
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 Oversee daily office operations, ensuring an efficient and organized work environment.
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 Answer phones.
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 Greet clients as they arrive for meetings.
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 Manage office supplies and vendor relationships.
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 Coordinate office maintenance, equipment, and facilities management.
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 Organize and manage meetings, conferences, and travel arrangements.
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 Ensure the office kitchen remains tidy and well-stocked on a daily basis.
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 Assist with office equipment as needed.
 </li>
 </ul>
 
 
 HR Administration:
 
 
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 Assist with onboarding and offboarding processes for new and departing employees.
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 Maintain employee records and ensure compliance with HR policies and procedures.
 </li>
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 Help manage benefits administration and payroll coordination.
 </li>
 </ul>
 
 
 Executive Assistant Support:
 
 
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 Provide administrative support to senior executives, including calendar management and email correspondence.
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 Experience using a CRM in the RIA industry is desirable
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 Coordinate meetings, conferences, and client events.
 </li>
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 Assist Tax Team during tax preparation season.
 </li>
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 Assist with special projects and research as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
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 3+ years of office management experience, ideally in a financial services or professional services setting.
 </li>
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 Executive assistant experience preferred.
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 Proficiency in Google Workspace (Docs, Sheets, Gmail), MS Office and general office software.
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 Excellent organizational, communication, and time-management skills.
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 Ability to handle sensitive and confidential information with discretion.
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 A proactive, positive attitude and the ability to multitask effectively in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
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 Work in a collaborative and dynamic team environment.
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 Competitive salary and benefits package.
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 Salary range&nbsp;$60,000 - $80,000
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 Hybrid workplace - 4 days in office, 1 day remote.
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 The opportunity to contribute to the success and growth of a growing firm.
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 Convenient Manhattan location: Rockefeller Center
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re a motivated, detail-oriented professional who thrives in a hands-on role, we&rsquo;d love to hear from you. Apply today and become an integral part of our team!
 
</div>

Office Assistant / Executive Assistant

Dr. Peter R Duca

Duca DentalWe are currently hiring for a full-time dental assistant/ office assistant who is well organized and pays attention to detail. The right candidate should be able to follow instructions and our office policies. We want to provide the best experience for our patients and hope you will help us! Some responsibilities and skills include but are not limited to...Responsibilities:<ul><li>Check in/out patients</li><li>Preparing treatment room, patient, instruments, and materials</li><li>Sterilize instruments/disinfection</li><li>Assist the dentist with different procedures</li><li>Answer phones/schedule appointments</li><li>Filing Charts/patient record keeping</li></ul>Skills:<ul><li>Good computer skills</li><li>Excellent communication/people skills</li><li>Well-organized and reliable</li><li>High school diploma; graduating from dental assistant school is preferred but not required</li><li>Additional certification (Radiology, CDA, RDA) is an asset.</li><li>We are willing to train the right candidate.</li></ul>'Work Location: One locationWork Remotely NoJob Types: Full-time, Part-timePay: $16.00 - $21.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Dental Assistant/Office Assistant

Career Group

<div>
 
 Executive Assistant / Personal Assistant to a High-Profile Executive
 
 
 
 
 
 We are seeking an exceptional EA/PA to support one of the most influential female executives in the country. This role is ideal for a polished, poised professional who thrives in a fast-paced, 24/7 environment and excels at staying ten steps ahead. If you are a
 
 take‑charge problem solver
 
 with impeccable judgment, flawless organizational skills, and the ability to pivot seamlessly as priorities shift, this opportunity offers an extraordinary front‑row seat to a world of innovation, leadership, and high‑level operations.
 
 
 
 
 
 What You&rsquo;ll Do:
 
 <ul>
 <li>
 Manage complex personal and professional logistics
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 Coordinate extensive travel + high-touch itineraries
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 Support events, engagements, and fast-moving initiatives
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 Operate with complete discretion and a &ldquo;no task too big or too small&rdquo; mindset
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 Serve as the steady, composed anchor for an incredibly dynamic schedule
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 </ul>
 
 
 
 
 What We&rsquo;re Looking For:
 
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 10&ndash;15 years of EA/PA experience with long-term stability
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 Experience supporting high-profile or high-net-worth individuals
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 Exceptional communication skills + strong EQ and IQ
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 Tech-savvy, solution-driven, and endlessly resourceful
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 Comfortable with early mornings, evenings, and weekend support
 </li>
 <li>
 Highly polished, elegant, service-oriented presence
 </li>
 </ul>
 
 
 
 
 This is a rare chance to work alongside&mdash;and learn from&mdash;a powerhouse leader. If you&rsquo;re committed to excellence and energized by a role where every day is different, we want to hear from you.
 
</div>

Executive Assistant/ Personal Assistant

Swank Enterprises Missoula

Swank Enterprises is hiring an administrative assistant / project manager assistant for our Missoula office branch.In this position, you will work closely with your designated project manager(s) to perform general construction admin operations, communication, document control &amp; filing of various project documentation. I.e., Construction documents (Plans and Specifications), RFI&rsquo;s, material submittals, insurance certs, Invoice coding &amp; tracking, filing contacts, producing change orders and communication within Swank Enterprises departments, such as, accounts payable, accounts receivable, labor etc.General administrative office duties include maintaining overall office wellness, such as, greet and support visitors, keeping office supplies stocked, mailing &amp; postage, office related errands, archive project documents, water office plants, recycle office paper, etc.Job Details:- Full Time &ndash; 40 hrs/week- Specific daily hours &ndash; 8AM &ndash; 5PM- Workdays M-F- 1 hour lunch breakJob Responsibilities &amp; Tasks- Answer phone calls- Personable with a bright disposition- General project management assistance- Upload documents to construction software programs- Collect and file various construction documents- Complete paperwork- Invoice Filing &amp; Cost Coding- Email- Typing- Printing &amp; scanning- Errands for general office supplies- Mailing &ndash; USPS, UPS, FedEx- Small checking account operations &ndash; Deposit and write checks- Recycle paper bin- Water office plantsSoftware and Programs necessary for job tasks:- Microsoft Programs: Word, Excel, Office, Project- Procore Construction management- Sage 300 Construction- OneDrive, DropboxPay, Benefits and compensation:- Salary Range - $3,600 - $4,100- Retirement &mdash; Swank 401K plan &amp; ESOP- Health Insurance- Paid time off- Paid holidaysJob Type: Part-timePay: $3,600.00 - $4,100.00 per monthBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Project Assistant/Administrative Assistant

Medical Associates of Southern Nevada

You will support day-to-day operations by performing administrative tasks and ensuring high quality customer service for our patients. As a medical administrative assistant, you will perform various tasks on a daily basis. So, you should be able to multitask and prioritize. We expect you to handle sensitive information confidentially. If you are able to combine exceptional communication skills with an ability to perform &lsquo;behind the scenes&rsquo; tasks, we would like to meet you. Ultimately, you should be able to ensure our medical facility&rsquo;s smooth operation by accurately completing administrative tasks in a timely manner.Responsibilities<ul><li>Triage patients</li><li>Update and maintain patients&rsquo; health records</li><li>Assist patients with initial paperwork</li><li>Schedule and coordinate appointments</li><li>Manage patient outgoing referrals</li><li>Answer patients&rsquo; queries and ensure quality customer service</li><li>Assist multiple providers with in-house procedures (i.e. urine toxicology and orthotic devices)</li></ul>Skills<ul><li>Bilingual (spanish and english)</li><li>Proven work experience as a Medical administrative assistant</li><li>Hands on experience with medical software and MS Office</li><li>Knowledge of healthcare operations</li><li>Familiarity with medical legislation</li><li>Excellent organizational and multitasking skills</li><li>Customer-oriented communication skills</li><li>High school diploma; certification in medical administration is a plus</li></ul>Job Type: Full-timePay: $18.00 - $23.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have your own vehicle for transportation?</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Administrative Assistant/Medical Assistant

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