assistant office manager

Teak Isle Inc

<div><div>Position Summary:</div><div>
We are seeking a driven, detail-oriented Assistant Office Manager to join our team with a defined path toward taking over the full Office Manager role. This is a unique opportunity to work side-by-side with our current, long-tenured Office Manager to learn about the systems, processes, and relationships that keep our office and customer operations running smoothly. You will play a critical role in daily operations while gradually assuming expanded responsibilities to ensure continuity and future leadership.</div><div></div><div> 
Key Responsibilities:</div><ul><li>
Support and coordinate day-to-day activities of front office staff to ensure consistent, high-quality operations.</li><li>
Serve as a point of contact for client communications; handle inquiries, returns, and service escalations professionally.</li><li>
Oversee accounts payable and accounts receivable: supervise the bookkeeper; ensure timely, accurate billing, collections, vendor payments, and monthly reconciliation.</li><li>
Manage outbound logistics operations: oversee staff responsible for scheduling freight and coordinating all customer shipments.</li><li>
Work closely with the current Office Manager to learn and eventually assume core responsibilities, including: 
<ul><li>Oversight of internal administrative processes</li><li>Customer account management</li><li>Office documentation and recordkeeping</li><li>Cross-departmental coordination with operations and production teams</li></ul></li><li>
Monitor active orders/projects to identify issues, risks, and opportunities early; align client expectations with internal capabilities.</li><li>
Ensure processes are followed and quality standards are met to support efficiency and profitability.</li><li>
Assist with onboarding, training, and day-to-day guidance of office staff as needed.</li><li>
Maintain organized office records and support compliance requirements.</li><li>
Develop a deep understanding of our ERP (Epicor) and related workflows; recommend and support continuous process improvements.</li></ul><div></div><div> 
Qualifications:</div><ul><li>
5+ years in office administration, customer service leadership, or operations coordination (manufacturing environment preferred).</li><li>
Strong proficiency in Microsoft Office with excellent Excel skills (lookups, pivot tables, data cleanup).</li><li>
ERP experience preferred; Epicor familiarity is a plus.</li><li>
Excellent verbal and written communication skills; able to build strong relationships internally and externally.</li><li>
Highly organized and detail-oriented; able to prioritize, multitask, and meet deadlines in a fast-paced environment.</li><li>
Demonstrated initiative and ability to work with minimal supervision.</li><li>
High integrity and discretion handling sensitive financial information (AP/AR).</li></ul><div></div><div> 
Core Competencies:</div><ul><li>
Ownership &amp; Follow-Through &mdash; takes responsibility and drives tasks to completion.</li><li>
Communication &amp; Service Orientation &mdash; sets clear expectations and resolves issues with tact and urgency.</li><li>
Planning &amp; Organization &mdash; prioritizes effectively and allocates resources wisely.</li><li>
Delegation &amp; Teamwork &mdash; empowers others, provides direction, and checks for understanding.</li><li>
Ethics &amp; Integrity &mdash; acts consistently with company values and maintains confidentiality.</li></ul></div><div></div>

Assistant Office Manager

Global Advisors Communications

<div>
 
 
 Job Title:
 
 Executive Assistant &amp; Office Manager (Spanish speaker)
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Type:
 
 Full-time
 
 
 
 Salary:
 
 Competitive
 
 
 
 Experience:
 
 Minimum 3&ndash;4 years in media, PR, or communications
 
 
 
 Languages:
 
 Spanish + English speakers only.
 
 
 
 About the Role:
 
 
 
 We are is seeking a dynamic and resourceful Executive Assistant &amp; Office Manager to support the CEO and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements.
 
 
 The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide top-tier executive support to the CEO
 </li>
 <li>
 Oversee and coordinate daily office operations and team logistics
 </li>
 <li>
 Lead tender submissions and coordinate new business proposals
 </li>
 <li>
 Manage document workflows through government and client portals
 </li>
 <li>
 Prepare and design PowerPoint presentations for proposals, briefings, and meetings
 </li>
 <li>
 Attend internal and client meetings, record detailed minutes, and manage follow-ups
 </li>
 <li>
 Organize complex travel arrangements and protocols (regionally and internationally)
 </li>
 <li>
 Assist in planning internal and external communications events
 </li>
 <li>
 Maintain confidentiality and manage sensitive information discreetly
 </li>
 <li>
 Support recruitment coordination and onboarding administration as needed
 </li>
 </ul>
 
 
 Candidate Profile:
 
 
 <ul>
 <li>
 Minimum 3&ndash;4 years of experience in a similar role, ideally within a PR agency or government communications setting
 </li>
 <li>
 Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)
 </li>
 <li>
 Proficient in Microsoft Office, especially PowerPoint and Excel
 </li>
 <li>
 Familiarity with UAE government and business portals is highly preferred
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to multitask and perform effectively under pressure
 </li>
 <li>
 Holds a valid US visa or is open to international travel
 </li>
 <li>
 Discreet, professional, and solutions-oriented
 </li>
 </ul>
 
 If interested, please share your updated CV. We look forward to hearing from qualified candidates!
 
</div>

Executive Assistant Office Manager

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!<img src="https://www.jobg8.com/Tracking.aspx?WkfnyEeN8Nb9%2bCo0h1FExMklwZ0%2fb65tx" width="0" height="0" />

DHL Group

Overview DHL UAE is the recognized market leader in Express logistics and an Employer of Choice - ranked consistently as a Great Place to Work in the UAE for 7 consecutive years with a 2019 Global Ranking at . The Executive Assistant & Office Manager will manage the day to day business activities of the Country Manager, supporting a complex schedule, coordinating meetings, ensuring compliance, and managing travel and communications. Qualifications <ul><li>3-5 years' experience in an administrative support role, preferably at a senior level, with a strong background supporting executives.</li><li>Undergraduate degree or equivalent experience.</li><li>Arabic language is an advantage.</li><li>A self starter with high energy, meticulous attention to detail, strong initiative, and a process improvement mindset.</li><li>Highly flexible, creative, and a strong multitasker with a problem solving mindset.</li><li>Excellent oral and written communication skills, strong interpersonal skills, and a high level of professionalism.</li><li>Superb organizational and time management skills.</li><li>Proficient or advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with data management.</li><li>A demonstrated ability to plan effectively while remaining flexible to handle the unexpected.</li></ul> Responsibilities <ul><li>Manage the Country Manager's diary, ensuring that all meetings are carried out as planned.</li><li>Coordinate and prepare meetings, luncheons, staff conferences, PR events, and other gatherings, including travel and accommodation arrangements.</li><li>Attend weekly management meetings, prepare minutes, circulate to attendees, and follow up on action items.</li><li>Vet all correspondence for the Country Manager and draft responses or take appropriate action.</li><li>Maintain filing systems for the Country Manager and Senior Management Team to facilitate easy retrieval and systematic organization.</li><li>Manage telephone lines for the Senior Management Team, take messages, and deal with enquiries to enable callers to have a point of contact.</li><li>Coordinate and produce monthly reports and briefing packs, adhering to deadlines.</li><li>Coordinate leave and absence tracking for the Senior Management Team, ensuring that all paperwork and systems are accurately completed and approved.</li><li>Provide administrative and executive support for Area Senior Managers / GMB visiting the country.</li><li>Support the Marketing team for events, including organizing and coordinating with customers and suppliers.</li><li>Act as a point of contact for customers, greet VIP customers at events, and provide coordination support.</li><li>Support Area / Global on locally organized events such as CBRs, MEEG Functional meetings, and other items.</li><li>Coordinate suppliers, handle client queries, and troubleshoot on the day of events to ensure smooth operations, liaising with HR and other departments for approvals.</li><li>Provide support for coordination of travel arrangements and hotels for large events.</li><li>Handle customer complaints escalated to the Country Manager.</li><li>Coordinate and follow up with CS Operations and Sales, ensuring proper feedback is given to customers.</li></ul> Employment Type Full Time Vacancy 1<img src="https://www.jobg8.com/Tracking.aspx?D9MLp94I7TOM98quA7Spzereb1HvuSeSd" width="0" height="0" />

Executive Assistant & Office Manager

Smile Brands Inc.

<div>Overview:
<div>
In this role, you'll support our mission of Smiles For Everyone&reg; by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team.</div>
Schedule (days/hours): M-F 8am - 5pm Responsibilities:
<ul><li>Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses</li><li>
Keeping an eye on staff productivity and supporting the team where necessary</li><li>
Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance</li></ul>
Qualifications:
<ul><li>At least one year of experience as an office manager in a Dental office</li><li>
Experience leading a team</li><li>
Knowledge of dental terminology</li></ul>
Preferred Qualifications:
<ul><li>Registered Dental Assistant License</li><li>
X-Ray Certification</li></ul>
Compensation: $21-$25 / HR About:
<div>
Benefits are determined by employment status/hours worked and include paid time off (&ldquo;PTO&rdquo;), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan.</div><div></div><div> 
Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone!&reg; Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site.</div><div></div><div> 
Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at careers@smilebrands.com</div><div></div><div> 
#LI-SB1</div></div>

Assistant Office Manager - Knoxville

Lakeside Health & Rehabilitation

<div>We're Hiring: Assistant Business Office Manager &ndash; Join Our Skilled Nursing Team! 

Are you detail-oriented, compassionate, and ready to make a difference behind the scenes in healthcare? We&rsquo;re looking for a dynamic Assistant Business Office Manager to join our team at [Facility Name], a respected and caring Skilled Nursing Facility where residents come first &mdash; and so do our employees. 


What You&rsquo;ll Do: 
As our Assistant Business Office Manager, you&rsquo;ll be a key player in keeping our facility running smoothly. You&rsquo;ll work closely with the Business Office Manager and leadership team to support billing, collections, admissions paperwork, and resident trust accounts &mdash; all while helping families navigate their loved one&rsquo;s care journey with confidence and compassion. 


Key Responsibilities: 

<ul>
<li>Assist with resident billing and collections (Medicaid, Medicare, Private Pay, and insurance)
</li>
<li>Help maintain accurate financial records and reporting
</li>
<li>Support admission and discharge processes with required documentation
</li>
<li>Provide exceptional service to residents, families, and vendors
</li>
<li>Collaborate with clinical and administrative teams</li></ul> 

What We're Looking For: 

<ul><li> Experience in a healthcare business office (Skilled Nursing preferred)</li></ul> 

<ul><li> Knowledge of Medicaid, Medicare, and insurance billing</li></ul> 

<ul><li> Strong communication and organizational skills</li></ul> 

<ul><li> Friendly, professional, and team-oriented attitude</li></ul> 

<ul><li> Proficiency in Microsoft Office and billing software (PointClickCare a plus!)</li></ul> 


Why Join Us? 

<ul><li> Supportive and collaborative team culture</li></ul> 

<ul><li> Opportunities for career growth in long-term care</li></ul> 

<ul><li> Competitive pay and full benefits</li></ul> 

<ul><li> A workplace that feels like family</li></ul> 


Salary/ Wage Range 


Compensation for the role will depend on a number of factors, including a candidate&rsquo;s qualifications, skills, competencies and experience and may fall outside of the range shown. 


Be a part of something meaningful. Help us provide not just care &mdash; but comfort, dignity, and peace of mind. 


Apply today and let&rsquo;s build better care, together. 


We are committed to maintaining a diverse and inclusive workplace. We are an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion based on race, ethnicity, gender, gender identity, age, disability or protected veteran status. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for our job opportunities.</div>

Assistant Business Office Manager

OurTeam

Office Assistant About the Role We're looking for a proactive and organized Office Assistant to support our Office Manager and wider team in ensuring the smooth running of our daily operations. This role is perfect for someone with strong attention to detail, great communication skills, and a positive attitude - someone who takes pride in creating an efficient, welcoming, and well-coordinated office environment. What You'll Do Reception & Administration: <ul> <li>Welcome visitors, vendors, and applicants with professionalism and warmth.</li> <li>Answer and direct calls courteously and efficiently.</li> <li>Manage incoming and outgoing mail, courier services, and deliveries.</li> <li>Maintain a tidy reception and workspace to project a professional image.</li> <li>Provide general administrative support - filing, photocopying, preparing purchase orders, and assisting with travel arrangements.</li> <li>Support other departments with admin tasks when needed.</li> </ul> Office & Facility Coordination: <ul> <li>Track and restock office supplies, first aid kits, and stationery.</li> <li>Monitor and schedule meeting room usage.</li> <li>Liaise with IT and vendors for office maintenance and deliveries.</li> <li>Support health, safety, and business continuity activities in coordination with HQ.</li> </ul> HR Support: <ul> <li>Act as a secondary point of contact between HR HQ and the local PRO to ensure smooth employee communication.</li> <li>Maintain employee records, attendance logs, and document files.</li> <li>Assist with posting job ads, shortlisting candidates, and scheduling interviews.</li> </ul> What You'll Bring <ul> <li>General Secondary Education Certificate (Thanawiyya Al-A'ama) or equivalent</li> <li>Some prior administrative experience preferred (scheduling, filing, handling correspondence, etc.)</li> <li>Good English and Arabic communication skills</li> <li>Solid computer skills (Microsoft Office and CRM systems)</li> <li>Friendly, reliable, and professional with strong attention to detail</li> </ul> Why Join Us You'll be part of a supportive, professional team that values collaboration and growth. We'll provide full on-the-job training, opportunities to learn, and a dynamic workplace where your contribution truly makes a difference.<img src="https://www.jobg8.com/Tracking.aspx?oU0RNjm3xmP5xhkuOP1RxsEMRDU8QwHkm" width="0" height="0" />

Assistant to Office Manager

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