assistant office manager

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Irwin & Dow

The Role
 A lovely role working in a new private investment arm of this well-established, highly regarded portfolio of companies. A dynamic, but highly boutique office, C-Suite leadership are well regarded and are overseeing exciting investment opportunities and new projects across the region. The role offers significant breadth and as the Executive Assistant / Office Manager will provide a full spectrum of senior level support to the team and oversee all day-to-day operations. This is a highly corporate position, where we are seeking EA’s who have been intrinsically involved in start-up and entrepreneurial business operations and can work in progressive environments, assisting across the whole office support spectrum. Core responsibilities will encompass oversight of the management team’s projects, extensive outlook calendar management, and complex travel requirements for the team, as well as team executive committee meetings. There are key UHNW stakeholders and the role will support them when they are in the region and manage logistics for their visits. The oversight of the office will involve managing health & safety requirements, legal formalities with the relevant authorities, facilities management and managing vendor contracts. There will be extensive document management and correspondence, requiring a high degree of accuracy and the ability to work to very tight deadlines. Advanced PowerPoint and Excel skills will be required to prepare executive reports and proposals for the team, collating research, and data liaison with both internal stakeholders across the wider group and external stakeholders. Research capability, coupled with the ability to conduct feasibility reports and present findings through conclusive and clear methodology will also be important. Candidates shortlisted will need to be commercially aware and very forward thinking. This is not a role for a process driven individual, but rather someone who can be entirely proactive and take the initiative, managing themselves in an environment which will be evolving as the business develops. Common sense is key; what is important, who needs to be where and how the individual schedules come together for meetings is paramount. The role is effectively the gatekeeper to the senior leadership and as such we are seeking the highest levels of professionalism, confidentiality, and discretion to be demonstrated. Hence, proven experience managing multiple senior individuals is essential and candidates should be able to build effective relationships across the wider business. You will have a very flexible attitude, show strong initiative and a problem solving approach. Candidates will ideally have a strong background from within the professional services sector and ideally from investment banking/ asset management / private wealth. We are looking for clear commitment and stability from previous roles and demonstrated ability to engage with stakeholders. This is a superb opportunity to join a growing organisation with a strong core team, and this role is pivotal in supporting them as they continue to develop the business.
 
Requirements
 Candidates shortlisted will need to be commercially aware and very forward thinking. This is not a role for a process driven individual, but rather someone who can be entirely proactive and take the initiative, managing themselves in an environment which will be evolving as the business develops. Common sense is key; what is important, who needs to be where and how the individual schedules come together for meetings is paramount. The role is effectively the gatekeeper to the senior leadership and as such we are seeking the highest levels of professionalism, confidentiality, and discretion to be demonstrated. Hence, proven experience managing multiple senior individuals is essential and candidates should be able to build effective relationships across the wider business. You will have a very flexible attitude, show strong initiative and a problem solving approach. Candidates will ideally have a strong background from within the professional services sector and ideally from investment banking/ asset management / private wealth. We are looking for clear commitment and stability from previous roles and demonstrated ability to engage with stakeholders. This is a superb opportunity to join a growing organisation with a strong core team, and this role is pivotal in supporting them as they continue to develop the business.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

Executive Assistant / Office Manager

Ravindran Law Firm, PLLC

FULLY REMOTE POSITION. Looking for an experienced litigation legal assistant or paralegal to support plaintiff's litigation practice. The firm handles plaintiff's employment (discrimination and retaliation) cases, class actions, civil rights cases, and commercial litigation. At least one year of litigation experience is required. This position is fully remote. The physical office is in downtown Coral Gables, and you are welcome to come and work in the office if you'd like and join us for a weekly firm lunch, but only if you'd like.Previous experience with scheduling depositions, meetings, mediations, and hearings in state and federal court is required.Legal assistant must be able to:<ul><li>Proficiently use Microsoft Outlook, Word, and Adobe.</li><li>E-file legal documents in Florida&rsquo;s E-Portal System.</li><li>Assist in scheduling and preparing documents/exhibits/notices for depositions, hearings, trials and conferences.</li><li>Draft legal court documents, such as notices, non-technical motions, affidavits and subpoenas.</li><li>Send out correspondence to parties/non-parties via email, regular mail, or certified mail.</li><li>Communicate with opposing counsel, judicial assistants, court reporters, clients, etc.</li><li>Set up Court Call or Zoom for hearings.</li><li>Handle scheduling and coordinating depositions with opposing counsel, including reserving court reporters, filing notices of hearing, reserving the conference room or circulating the Zoom link to all parties.</li><li>Competently e-file in state and federal court all court documents, including notices of appearance, motions, responses to motions, complaints, etc.</li><li>Handle obtaining hearings dates from the Court, whether by CourtMap or other website or by calling the presiding judge's chambers to request hearing dates, coordinate the proposed dates with opposing counsel, file notices of hearing, and obtain a court reporter for each hearing.</li><li>Initiate a case in a variety of counties in Florida, including reading the local rules or administrative order for particular requirements, obtain a summons, and oversee service of the complaint or obtaining a waiver of service from the defendant.</li><li>Calendar deadlines for all cases in litigation.</li><li>Answer telephone calls and take detailed messages.</li><li>Conduct brief intake calls with prospective clients and assist them in filling out the intake questionnaire, if necessary.</li></ul>The work must be performed during normal business hours, but the hours may vary each day as long as a set schedule is in place. Looking for 20-40 hours per week.Health InsurancePaid Time Off Depending on Length of EmploymentPlease send a short cover letter explaining your interest.Job Types: Full-time, Part-timePay: $23.00 - $25.00 per hourExperience:<ul><li>litigation: 1 year (Required)</li></ul>Work Location: Remote

Legal Assistant/Office Manager

Hilton

<div>Assistant Front Office Manager
An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. 
 
 
What will I be doing? 
As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:<ul>
<li>Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards</li>
<li>Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures</li>
<li>Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes</li>
<li>Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures</li>
<li>Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li></ul>
What are we looking for? 
Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Previous supervisory experience in Front Office within the hotel/leisure/retail</li>
<li>High level of IT proficiency</li>
<li>High level of commercial awareness and sales capabilities</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Accountable and resilient</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a variety of work situations</li>
<li>Ability to work on your own and as part of a team</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Front Office Manager

<div>Assistant Front Office Manager
An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. 
What will I be doing? 
As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:<ul><li>
Previous Knowledge of OnQ Systems</li><li>
Knowledge of Hilton Honors Program</li><li>
Strong focus on Hilton customer promise</li><li>
Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards</li><li>
Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li><li>
Ensure regular and VIP Guests are recognized and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li><li>
Maximize room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li><li>
Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures</li><li>
Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li><li>
Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li><li>
Maintain good communication and working relationships with all hotel departments</li><li>
Monitor staffing levels to meet cover business demands</li><li>
Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes</li><li>
Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures</li><li>
Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team</li><li>
Act in accordance with policies and procedures when working with front of house equipment and property management systems</li></ul>
What are we looking for? 
Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Previous supervisory experience in Front Office within the hotel/leisure/retail</li>
<li>High level of IT proficiency</li>
<li>High level of commercial awareness and sales capabilities</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Accountable and resilient</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a variety of work situations</li>
<li>Ability to work on your own and as part of a team</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Legacy Ventures

<div><div><div>Company Overview: We have built our company one person at a time. We understand that our team members are the key to our success. Our superior results begin by hiring and training good people and continue by supporting and retaining them. We build cohesive teams and promote opportunities for growth, development and leadership.
Summary: The Assistant Front Office Manager is responsible for assisting the FOM with the operation of the Front Office in an attentive, friendly, efficient and courteous manner, providing all guests with quality service prior to and throughout their stay, while maximizing room revenue and occupancy</div></div> 
<div>
Key Responsibilities:
 
<ul><li>Train, recommend performance evaluations, resolve problems, provide open communication and recommend discipline and/or termination when appropriate.</li><li>Implement company and franchise programs and manage the operations of the Front Office (Front Desk, PBX, Bell Stand, Concierge, Transportation, Valet) to ensure compliance with LSOPs and SOPs and to ensure an optimal level of quality service and hospitality are provided to the hotel customers.</li><li>Resolve customer complaints, anticipate potential problems by reviewing and monitoring complaints, operational issues, business flow and associate performance to ensure high levels of customer satisfaction and quality.</li><li>Interact with the sales staff to discuss and implement sales strategies to continually improve occupancy levels and revenues.</li><li>Monitor and maintain the Front Office systems and equipment to ensure their optimum performance.</li></ul></div></div>

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