assistant office manager

POTERE CONSTRUCTION, LLC

<p>Job Description:</p><p>We are looking for a motivated and organized Assistant Office Manager with at least three years of experience, particularly in construction office administration, and proficiency in QuickBooks Online. A bilingual candidate is preferred to assist in communicating with our diverse clientele and subcontractors. The ideal candidate will support various administrative functions while contributing to an efficient office environment.</p><p>---</p><p>Key Responsibilities:</p><p>- Assist the Office Manager in overseeing daily office operations, ensuring policies and procedures are followed.</p><p>- Manage financial transactions, including accounts payable and receivable, using QuickBooks Online to ensure accurate bookkeeping and reporting.</p><p>- Maintain project budgets by tracking expenses and revenue and provide timely updates to project managers and executives.</p><p>- Prepare and distribute invoices and monitor payment statuses, following up with clients as needed.</p><p>- Coordinate and assist in the preparation of bids, contracts, and change orders, ensuring all documentation is complete and organized.</p><p>- Handle payroll processing and maintain accurate employee records, ensuring compliance with applicable labor laws.</p><p>- Organize and maintain the filing system for contracts, permits, and project-related documents.</p><p>- Act as the primary point of contact for vendors, subcontractors, and clients, ensuring excellent communication and relationship management.</p><p>- Perform various administrative tasks, including scheduling meetings, taking minutes, and managing office supplies inventory.</p><p>- Facilitate bilingual communication between English-speaking and Spanish speaking] clients and team members.</p><p>Job Type: Part-time</p><p>Pay: $15.00 - $25.00 per hour</p><p>Expected hours: 24 per week</p><p>Work Location: In person</p>

Assistant Office Manager

Global Advisors Communications

Job Overview <p><strong>Job Title:</strong> Executive Assistant & Office Manager</p><p><strong>Location:</strong> Dubai, UAE</p><p><strong>Type:</strong> Full-time</p><p><strong>Salary:</strong> Competitive (Based on market standards)</p><p><strong>Experience:</strong> Minimum 3-4 years in media, PR, or communications</p><p><strong>Languages:</strong> Spanish speakers only.</p><p>We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment.</p> Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul><p>If interested, please share your updated CV. We look forward to hearing from qualified candidates!</p>

Executive Assistant Office Manager

Khyaliya & Singhvi Law Offices

<p>Job Title: Executive Assistant/Office Manager</p><p>Location: Jaipur</p><p>Work Hours: 1:00 PM &ndash; 9:00 PM</p><p>Saturday: Off</p><p>Sunday: 3&ndash;4 hours (flexible)</p><p>About the Role</p><p>We are looking for a dependable, smart, and well-organized Executive Assistant to support the daily operations of a reputed law firm based in Jaipur.</p><p>The ideal person will be confident in English, good with computers, and have strong organizational and coordination skills. You will play a key role in managing schedules, client communication, documentation, and overall team coordination so that everything runs smoothly and efficiently.</p><p>This is a long-term role suited for someone responsible, detail-oriented, and capable of handling multiple priorities in a professional setup.</p><p>Key Responsibilities</p><p>* Schedule, organize, and manage client meetings, calls, and appointments.</p><p>* Coordinate with associates and follow up on timely completion of assigned tasks.</p><p>* Handle client follow-ups, maintain communication records, and update progress reports.</p><p>* Manage and track invoices, bills, and basic financial documentation.</p><p>* Type or prepare short drafts, letters, and notes from dictations when required.</p><p>* Maintain files, records, and office documentation in an organized manner.</p><p>* Facilitate smooth coordination between clients and senior management.</p><p>* Handle correspondence through emails, calls, and messages professionally.</p><p>* Maintain confidentiality of sensitive information and office matters.</p><p>* Track deadlines, meeting reminders, and upcoming deliverables.</p><p>* Support day-to-day office management and keep work running on schedule.</p><p>What You Must Have?</p><p>* Excellent English communication (spoken &amp; written).</p><p>* Strong coordination and multitasking ability.</p><p>* Proficient in MS Office, Google Sheets, and document typing.</p><p>* Professional, punctual, and reliable with good interpersonal skills.</p><p>* Preferably from a non-law background (training will be provided).</p><p>* Looking for a long-term, stable role with consistency and career growth.</p><p>Salary: Negotiable (based on experience &amp; skill)</p><p>How to Apply?</p><p>Interested candidates can share their resume and a short introduction at:</p><p>Email: advocate.snehdeep@gmail.com</p><p>Whatsapp: 09414358454</p><p>(Please mention &ldquo;Application for Executive Assistant &ndash; Jaipur&rdquo; in the subject line.)</p><p>Ideal Candidate</p><p>Someone who can think ahead, communicate clearly, and keep things running seamlessly &mdash; from scheduling meetings and managing follow-ups to ensuring every task stays on track. A true professional who&rsquo;s dependable, organized, and takes ownership of their work.</p><p>Job Type: Full-time</p><p>Pay: From &#8377;25,000.00 per month</p><p>Work Location: In person</p>

Executive Assistant/Office Manager

Nirvan Construction Company

<p><b>Client Outreach &amp; Business Development</b></p><ul><li>Outbound calls to potential clients, architects, and builders to introduce Nirvan Construction&rsquo;s services.</li><li>Maintain a database of leads, track conversations, and schedule follow-ups.</li><li>Assist in preparing and sending business proposals and introductory emails.</li><li>Support marketing and lead generation efforts by coordinating with online listings (Justdial, IndiaMART, etc.).</li></ul><p><b>Executive &amp; Operational Support</b></p><ul><li>Manage the founder&rsquo;s daily schedule &mdash; meetings, site visits, follow-ups, and calls.</li><li>Organize appointments and send reminders to clients and internal teams.</li><li>Draft professional correspondence, maintain call logs, and prepare meeting summaries.</li><li>Coordinate with vendors, clients, and design partners as needed.</li></ul><p><b>Administrative Tasks</b></p><ul><li>Handle documentation, meeting notes, and maintain organized records.</li><li>Track project-related communication and ensure timely responses.</li><li>Prepare simple reports on outreach progress and business activities.</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree (preferred in Business, Marketing, Architecture, or related field).</li><li>Excellent communication skills (English &amp; Hindi).</li><li>Confident in making <b>cold calls</b> and building rapport over the phone.</li><li>Strong organizational and time-management abilities.</li><li>Proficiency with MS Office / Google Workspace; familiarity with CRM tools is a plus.</li><li>Prior experience in <b>real estate, construction, or interior design industry</b> will be an advantage.</li></ul><p>Job Types: Full-time, Fresher</p><p>Pay: &#8377;15,000.00 - &#8377;21,000.00 per month</p><p>Benefits:</p><ul><li>Paid sick time</li><li>Provident Fund</li></ul><p>Work Location: In person</p>

Personal Assistant/Office Manager

Hilton

<div><p>Assistant Front Office Manager</p><p>
An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out.<br>
</p><br>
<br>
<b>What will I be doing?</b><p><br>
As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:</p><ul>
<li>Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards</li>
<li>Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures</li>
<li>Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes</li>
<li>Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures</li>
<li>Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li></ul><b>
What are we looking for?</b><p><br>
Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:</p><ul>
<li>Previous supervisory experience in Front Office within the hotel/leisure/retail</li>
<li>High level of IT proficiency</li>
<li>High level of commercial awareness and sales capabilities</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Accountable and resilient</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a variety of work situations</li>
<li>Ability to work on your own and as part of a team</li></ul><br>
<b>
What will it be like to work for Hilton?</b><br>
<p>Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</p></div>

Assistant Front Office Manager

Hilton Adana

<div><h2 class="jobSectionHeader"><b>Job Description</b></h2><div>
An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out.<br>
<br>
<b>What will I be doing?</b><br>
<br>
As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:<br>
<ul><li>Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards</li>
<li>Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and proceduresMonitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes</li>
<li>Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures</li>
<li>Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li>
</ul></div><h2 class="jobSectionHeader"><b>Required Skills</b></h2><div>
<b>What are we looking for?</b><br>
Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members.<br>
<br>
To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<br>
<ul><li>Previous supervisory experience in Front Office within the hotel/leisure/retail</li>
<li>High level of IT proficiency</li>
<li>High level of commercial awareness and sales capabilities</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Accountable and resilient Commitment to delivering a high level of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a variety of work situations</li>
<li>Ability to work on your own and as part of a team</li>
</ul>
<br>
<b>What will it be like to work for Hilton?</b><br>
<br>
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &quot;to fill the earth with the light and warmth of hospitality&quot; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div></div>
<br><div></div><div><h2 class="jobSectionHeader"><b>Summary Info</b></h2><ul>
<div><p><b>Position</b></p>
<div>:</div>
<div>Assistant Front Office Manager
</div></div><div><p><b>Sector</b></p>
<div>:</div>
<div>Turizm - Otelcilik
</div></div><div><p><b>Department</b></p>
<div>:</div>
<div>Turizm - Otelcilik
</div></div><div><p><b>Working Type</b></p>
<div>:</div>
<div>Tam zamanl&#305;
</div></div><div><p><b>Working Preference</b></p>
<div>:</div>
<div>&#304;&#351; Yerinde
</div></div><div><p><b>Career Level</b></p>
<div>:</div>
<div>Orta D&uuml;zey Y&ouml;netici
</div></div><div><p><b>Location</b></p>
<div>:</div>
<div>Adana Y&uuml;re&#287;ir
</div></div><div><p><b>Experience</b></p>
<div>:</div>
<div>3-15 y&#305;l
</div></div><div><p><b>Refresh Date</b></p>
<div>:</div>
<div>11.11.2025
</div></div><div><p><b>Last Application Date</b></p>
<div>:</div>
<div>31.12.2025</div></div></ul></div>

Accor Group

<br> <br>Accor is hiring an experienced and guest-oriented Assistant Front Office Manager to join its leadership team in Dubai. The role is responsible for managing front office operations, leading the reception team, and ensuring seamless guest experiences that reflect Accor s world-class hospitality standards.<br> <br>Location: United Arab Emirates<br>Location: Dubai<br>Industry: Hospitality<br>Function: Hotel Management<br>Gender: Any<br>Candidate Nationality: Any<br>Candidate Preferred Location: Any<br>Job Type: Full-time<br> <br><b>Role Summary<br></b>The Assistant Front Office Manager supports and oversees the daily operations of the front office, ensuring efficient service delivery, guest satisfaction, and adherence to Accor brand standards. This role requires strong leadership, operational expertise, and a passion for creating memorable guest experiences.<br> <br><b>Key Responsibilities<br></b> <br>* Supervise, train, and motivate the front office team to deliver exceptional guest service.<br>* Oversee guest check-in and check-out processes, ensuring accuracy and efficiency.<br>* Handle guest inquiries, special requests, and complaints promptly and professionally.<br>* Manage room allocations, VIP arrivals, and special guest arrangements.<br>* Coordinate with other departments to maintain smooth hotel operations.<br>* Monitor front office performance metrics and take proactive measures for improvement.<br>* Assist in developing and implementing strategies to enhance guest satisfaction and operational efficiency.<br>* Ensure compliance with hotel policies, procedures, and brand standards.<br>* Maintain up-to-date knowledge of hotel products, services, and local attractions.<br>* Participate in revenue management activities to maximize occupancy and yield.<br>* Manage department budgets, forecasts, and cost control measures.<br>* Conduct regular team briefings and performance evaluations.<br>* Oversee front office training programs and promote professional growth among team members.<br>* Handle emergencies and ensure all front office activities align with safety protocols.<br>* Support digital and technology initiatives for improved guest experiences.<br> <br><b>Candidate Requirements<br></b> <br>* Bachelor s degree in Hospitality Management or a related field.<br>* Minimum 5 years of experience in front office operations, with at least 2 years in a supervisory or managerial role.<br>* Strong leadership and team management skills.<br>* Proven record of delivering high guest satisfaction scores and operational excellence.<br>* Excellent communication and interpersonal skills with fluency in English; additional languages are an advantage.<br>* Proficiency in Property Management Systems (PMS) and Microsoft Office applications.<br>* Strong problem-solving, decision-making, and organizational skills.<br>* Financial acumen with experience in budgeting and revenue management.<br>* Ability to work flexible hours, including weekends and holidays.<br>* Professional appearance, positive attitude, and ability to perform under pressure.<br> <br><b>What We Offer<br></b> <br>* Employee benefit card offering global Accor discounts.<br>* Learning and career development opportunities through Accor Academies.<br>* Dynamic and inclusive work culture that values creativity and collaboration.<br>* Career advancement across Accor s global network of hotels and resorts.<br><br>

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