assistant office manager

Assistant Office Manager

Florida Swim Company

Overview:Florida Swim Company is a Mobile Aquatics Company who contracts out swim instructors and lifeguards to clients all over the state of Florida. Our office headquarters is located in Tampa, Florida. We are seeking an Assistant Manager with exceptional client service skills and a high degree of professionalism.This is a part-time, seasonal position running from April-September with some work from home days.Job Responsibilities<ul><li>Assisting with onboarding of swim instructors and lifeguards</li><li>Processing swim instructors' invoices</li><li>Light bookkeeping</li><li>Answer and respond to client inquiries and concerns via multi-line phone, email and chat</li><li>Misc admin tasks</li><li>Keeping reception area clean, taking out trash, vacuum/mop floors</li><li>Online marketing, updating website, social media management</li></ul>Qualifications<ul><li>A positive attitude and extraordinary client service skills are a must</li><li>Must possess professional phone and email etiquette</li><li>Ability to work independently, multitask and prioritize</li><li>Organized and manages time efficiently</li><li>Ability to effectively communicate and be a team player</li><li>A background in Aquatics or Childcare (preferred)</li><li>1+ Years Quickbooks experience (preferred)</li></ul>If you are looking for an opportunity to contribute to a dynamic team in a fast-paced environment, please apply with your resume.Pay: $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Tampa, FL 33626

Garage

<div>
 
 Executive Assistant &amp; Office Manager at Garage (YC W24)
 
 
 
 
 About Garage
 
 
 
 Garage is a marketplace for specialized vehicles and equipment, starting with emergency vehicles. By automating every part of the transaction&mdash;including payments, freight, paperwork, warranty, and financing&mdash;we reduce what used to take months down to minutes. We're building the modern platform that powers commerce across America&rsquo;s essential industries.
 
 
 We recently closed a $13.5M Series A ($18M in total funding) from Infinity Ventures, Y Combinator, Initialized Capital, FJ Labs, and other top investors. In less than a year, our team has already served customers in all 50 states &ndash; and we&rsquo;re just getting started.
 
 
 
 The Role
 
 
 
 As the Executive Assistant to the founders &amp; Office Manager, you&rsquo;ll be the operational backbone of our growing team, wearing multiple hats to keep our fast-paced startup running smoothly. You&rsquo;ll work directly with the founders to manage everything from executive calendars to company culture, playing a critical role in scaling our operations across every town and city in the country.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
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 Manage day-to-day office operations including lunch logistics, procurement, and workspace maintenance
 </li>
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 Support recruiting logistics by scheduling interviews, coordinating travel, and processing payroll for the team
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 Build company culture through team events, offsites, and fostering a positive work environment
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 Handle basic financial operations including expense auditing
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 Provide executive support by managing founder calendars, coordinating external events, and preparing partner gifts
 
 
 </li>
 </ul>
 
 We&rsquo;re Looking For Someone Who
 
 
 
 <ul>
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 Loves the energy of a high-growth environment where every day looks a little different
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 You have good judgement, high integrity, and a no-task-too-small mindset
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 Positive, warm personality with a supportive and thoughtful approach to working with others
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
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 3+ years of experience as an Executive Assistant, Office Manager, or similar role
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 Exceptional organization skills with the ability to juggle multiple priorities and deadlines
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 Strong communication skills
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 Self-starter who thrives in ambiguous environments, and proactively takes on tasks
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 Meticulous attention to detail, ensuring nothing falls through the cracks
 
 
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 </ul>
 
 You could work anywhere, so why Garage?
 
 
 
 <ul>
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 We&rsquo;ve grown revenue 10x in the last year
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 We&rsquo;ve raised $18M in funding (including a recent $13.5M Series A) and are well capitalized
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 We have a product loved by users&ndash; used daily to procure mission-critical equipment across the country
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 We&rsquo;re punching well above our weight&ndash; everyone joining at this stage will have outsized impact
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 We have a talent dense team operating in a high performance culture, in-person in NYC
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 We&rsquo;re backed by world class investors including Y Combinator, Infinity Ventures, Initialized Capital, FJ Labs, and more
 
 
 </li>
 </ul>
 As part of our close-knit team, you&rsquo;ll be one of the first 30 employees to join alongside the founders. You&rsquo;ll take on meaningful responsibilities and play a key role in our next stages of growth.
 
 
 
 More About Garage
 
 
 
 
 Our values
 
 
 
 <ul>
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 Growth oriented. We invest in people who grow as the company grows. We all should be constantly learning.
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 Humility. Everyone has a lot to give and a lot to learn. We believe in creating an environment where the best ideas win and acknowledging when we are wrong.
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 Customer focused. We love our customers. Customer success is our success.
 </li>
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 Hack to success. We move fast and take big swings. We always aim for a solution that addresses 80% of the problem in 20% of the time. We make informed bets, launch quickly, and iterate.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
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 Competitive salary and stock options
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 Comprehensive health, dental, and vision insurance for you and all your dependents
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 Enjoy daily catered lunches at our New York City office
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 Unlimited paid time off every year
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 $100 / month wellness stipend
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 Bi-annual team offsite
 
 
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 </ul>
 
 We realize applying for jobs can feel daunting at times. We don&rsquo;t expect you to check all the qualification boxes and encourage you to apply if you have experience in some of the areas.
 
 
 
 The salary range for this role is $80,000 to $110,000 USD base + equity + benefits. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range. An employee&rsquo;s pay position within the wage range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. This compensation range may also be modified in the future.
 
 
 
 As an equal-opportunity employer, we are committed to building an inclusive environment where you can be you. We work hard to evaluate all employees and job applicants consistently, without regard to race, color, religion, gender, natural origin, age, disability, pregnancy, gender expression or identity, sexual orientation, or any other legally protected class.
 
</div>

Executive Assistant & Office Manager

Naples Technology Ventures

Overview We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team and help streamline daily operations while providing exceptional administrative support to our leadership. This role offers an exciting opportunity to manage a wide range of office functions, coordinate projects, and ensure a productive and welcoming environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to handle diverse responsibilities with enthusiasm and professionalism.Duties<ul><li>Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.</li><li>Manage office operations efficiently by overseeing supply inventory, maintaining filing systems, and ensuring the office environment is organized and professional.</li><li>Assist with event planning for company meetings, team-building activities, and client events, handling logistics from venue booking to materials preparation.</li><li>Perform bookkeeping and data entry tasks using QuickBooks and other software to support financial record-keeping and invoicing processes.</li><li>Handle front desk responsibilities such as greeting visitors, answering multi-line phone systems with professional phone etiquette, and directing calls appropriately.</li><li>Support project coordination efforts by tracking deadlines, preparing reports, proofreading documents, transcribing notes, and ensuring timely completion of tasks.</li><li>Utilize office software including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and DocuSign for document signing and management.</li></ul>Requirements<ul><li>Proven experience in an executive assistant or office management role with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, QuickBooks, and familiarity with multi-line phone systems.</li><li>Excellent typing speed along with strong proofreading and transcription abilities.</li><li>Demonstrated experience in event planning, project coordination, bookkeeping, and general office administration.</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation.</li><li>Ability to manage multiple priorities efficiently while maintaining attention to detail in a fast-paced environment.</li><li>Experience with data entry, filing systems, clerical tasks, and front desk operations is highly desirable.</li><li>Strong computer literacy including familiarity with Microsoft Outlook Calendar and office productivity tools. Join us in a vibrant environment where your skills will make a meaningful impact! We are committed to fostering a supportive workplace that values initiative, professionalism, and teamwork&mdash;empowering you to thrive both professionally and personally.</li></ul>Job Type: Full-timePay: From $39,000.00 per yearBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Executive Assistant/Office Manager

Roseburg Area Chamber of Commerce

The Roseburg Area Chamber of Commerce is seeking a highly organized, experienced, and professional Executive Assistant and Office Manager to support the CEO and help manage the day-to-day administrative operations of the Chamber.This part-time position plays a key role in keeping the organization running smoothly through executive support, financial and office administration, meeting coordination, records management, and operational follow through. The ideal candidate is detail-oriented, proactive, experienced in QuickBooks and QuickBooks Online, and comfortable managing multiple priorities in a professional office setting. This role requires strong communication skills, sound judgment, discretion, initiative, and the ability to work with a high level of accuracy and professionalism.As the Chamber continues to grow, there may be an opportunity for this role to expand into a full-time position.Responsibilities<ul><li>Provide direct administrative support to the CEO</li><li>Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments</li><li>Answer phones, greet visitors, and respond to general inquiries in a professional and welcoming manner</li><li>Manage day-to-day office operations and administrative workflow</li><li>Oversee routine administrative duties of the Chamber and help ensure tasks are completed accurately and on time</li><li>Prepare correspondence, reports, forms, spreadsheets, and other business documents</li><li>Maintain organized electronic and paper filing systems, records, and internal documents</li><li>Prepare agendas, meeting materials, board packets, and follow-up documents for board, committee, and staff meetings</li><li>Take meeting minutes as assigned</li><li>Track deadlines, action items, recurring administrative tasks, and follow through on outstanding items</li><li>Use QuickBooks and QuickBooks Online for invoicing, payments, deposits, billing support, and financial recordkeeping</li><li>Assist with accounts receivable, accounts payable, and basic financial reporting support</li><li>Maintain accurate administrative and financial records</li><li>Coordinate incoming and outgoing mail, including regular mail pickup as assigned</li><li>Run local business-related errands, including supply pickup, deliveries, and other Chamber-related needs</li><li>Support membership administration, billing support, database updates, and records accuracy</li><li>Assist with event and program logistics, including registration support, materials preparation, nametags, check-in, and follow-up</li><li>Communicate with vendors, members, partners, and stakeholders in a professional manner</li><li>Help maintain a clean, organized, and professional office environment</li><li>Handle confidential and sensitive information with discretion</li><li>Perform other administrative and operational duties as assigned in support of Chamber operations</li></ul>Qualifications<ul><li>Minimum of 3 years of administrative, executive support, bookkeeping, office management, or related experience</li><li>Demonstrated experience using QuickBooks and QuickBooks Online</li><li>Strong administrative and organizational skills</li><li>Experience with scheduling, correspondence, document preparation, and records management</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Strong written and verbal communication skills</li><li>High level of professionalism, reliability, and attention to detail</li><li>Ability to work independently and with minimal supervision</li><li>Ability to maintain confidentiality and exercise sound judgment</li><li>Proficiency in Microsoft Office or similar office software</li></ul>Preferred Qualifications<ul><li>Experience supporting an executive, executive director, or CEO</li><li>Experience with board support, meeting coordination, and minutes</li><li>Experience with billing, invoicing, and basic bookkeeping functions</li><li>Experience in a chamber, nonprofit, association, or membership-based organization</li><li>Experience with event logistics, registration support, or membership databases</li></ul>Additional Requirements<ul><li>Valid driver&rsquo;s license required</li><li>Reliable transportation required to perform local Chamber business duties, including mail pickup, business-related errands, supply runs, meetings, and travel to Chamber events or programs</li><li>Proof of personal auto insurance required if using a personal vehicle for approved Chamber business</li><li>Ability to work occasional evenings or weekends as needed for Chamber events, meetings, or programs</li><li>Ability to travel locally in support of Chamber operations</li></ul>Physical Requirements and Work Environment Work is performed in a professional office setting. The office includes stairs, and the building does not have elevator access. This position may require moving between levels of the building, using stairs, and carrying light office materials and supplies. The employee must be able to perform the essential functions of the position, with or without reasonable accommodation.Why Join the Chamber This position is more than an administrative role. It is an opportunity to be a trusted part of work that supports local businesses, strengthens community connections, and helps move Roseburg forward. The Executive Assistant and Office Manager plays an important role in helping the Chamber operate effectively, serve its members well, and support the programs, events, and relationships that make a real impact in the community.This is a great opportunity for an experienced administrative professional who takes pride in being organized, dependable, resourceful, and proactive. The right candidate will be someone who enjoys creating order, supporting leadership, keeping systems moving, and helping an organization operate at a high level.While this position is part-time at the start, it offers the opportunity to grow alongside an organization that is actively building for the future. As the Chamber expands, there may be potential for increased hours and long-term growth within the role.Benefits<ul><li>Mileage reimbursement for approved business use of a personal vehicle</li><li>Monthly cell phone reimbursement for business use</li><li>Paid time off is available after successful completion of the probationary period, in accordance with Chamber policy</li><li>Professional development opportunities may be available</li><li>Opportunity for additional hours and potential full-time growth as the organization expands</li></ul>To Apply Please submit a resume and cover letter to: roseburg@roseburgareachamber.orgwith the Subject Line: Executive Assistant and Office Manager- (Your Name)Pay: $24.00 - $29.00 per hourWork Location: In person

Teaspoon

<div>
 
 
 Company Description
 
 
 
 
 
 
 Teaspoon, established in 2015 in Los Altos, California, has redefined the traditional boba tea experience, offering a premium and modern approach to handcrafted drinks. What began as a boutique shop has grown into a thriving national brand that has served over 5 million beverages. Teaspoon is driven by innovation and expansion, integrating cutting-edge technology and a global supply chain to deliver exceptional customer experiences. With a focus on growth and community, Teaspoon aims to set a new standard in the Food &amp; Beverage industry.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 
 This is a full-time, on-site role for an Executive Assistant / Office Manager located in San Jose, CA. The role entails providing executive administrative support, managing schedules, organizing meetings, handling expense reports, and maintaining smooth day-to-day office operations. The position ensures the executives' efficiency while contributing to a well-run and professional office environment. There is an expectation to do these additional tasks: Order office supplies, maintain office tidiness, handle shipping &amp; mail. Answer phone calls
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Strong skills in Executive Administrative Assistance
 </li>
 <li>
 Experience with managing schedules and providing comprehensive Executive Support
 </li>
 <li>
 Excellent Communication skills and a professional demeanor
 </li>
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 Ability to multitask, prioritize tasks effectively, and maintain confidentiality
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 Problem solver
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 Proficiency in office software and organizational tools
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 Previous experience in office management or supporting senior executives is preferred
 </li>
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 Bachelor&rsquo;s degree in business administration, Communications, or a related field is a plus
 </li>
 <li>
 Experience with office management and maintenance
 </li>
 </ul>
</div>

Executive Assistant / Office Manager

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