assistant office manager

Lewis Johs Avallone Aviles, LLP

Overview Join our dynamic team as an Assistant Office Manager and become a vital force behind our efficient, organized, and welcoming office environment! We are seeking a highly organized and detail-oriented Assistant Office Manager to support the daily administrative and operational functions of our law firm. This role is ideal for a professional with experience in a legal or professional services environment who thrives in a fast-paced setting and enjoys balancing people, processes, and priorities.Key Responsibilities<ul><li>Assist the Office Manager with day-to-day office operations and administrative oversight</li><li>Support attorneys and legal staff with scheduling, document management and workflow coordination</li><li>Oversee front office functions, including reception, phone coverage and client intake</li><li>Maintain office supplies, vendor relationships and leases, and facilities coordination</li><li>Assist with HR related tasks such as onboarding, timekeeping and staff records</li><li>Support billing, invoicing and account receivable processes (experience preferred)</li><li>Manage accounts payable, including invoice processing, vendor payments and expense tracking</li><li>Assist with cash management, including deposits, trust account coordination (as directed) and reconciliation support</li><li>Support the IT department, including coordinating with external IT vendors, assisting with onboarding/offboarding system access, tracking hardware and software, and escalating technical issues, as needed</li><li>Help ensure data security and confidentiality in coordination with IT and firm policies</li><li>Assist with litigation file management, court calendars and deadline tracking</li><li>Ensure compliance with firm policies and legal industry best practices</li><li>Handle confidential information with professionalism and discretion</li><li>Step in to manage office operation in the Office Manager's absence</li></ul>Qualifications<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree preferred (or equivalent experience)</li><li>2+ years of administrative or office management experience, preferably in a law firm or professional services environment</li><li>Strong organizational, multitasking, and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>Proficiency with Microsoft Office and legal practice management software a plus (e.g., Clio, PerfectLaw, ProLaw, or similar)</li><li>Ability to work independently and collaboratively in a team environment</li><li>High level of professionalism and discretion when handling confidential and sensitive information</li></ul>Preferred Skills<ul><li>Prior experience in a legal office or professional services</li><li>Familiarity with legal billing and timekeeping systems</li><li>Basic HR or bookkeeping knowledge, ADP a plus</li><li>Strong customer service mindset</li></ul>Benefits<ul><li>Competitive salary based on experience</li><li>Health, dental, vision insurance and more</li><li>Paid time off and holidays</li><li>Retirement plan options</li><li>Professional and supportive work environment</li></ul>We are conveniently located off the LIE at exit 58 in the pink glassed building.Pay: $32.00 - $43.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Assistant Office Manager

Kerns Fine Jewelry

<div>
 
 
 Overview
 
 
 
 
 
 
 Kerns Fine Jewelry is a trusted, family-owned luxury jeweler with over 50 years of history in Burlingame. In 2024, Kerns expanded with the opening of Rolex and Patek Philippe boutiques in San Francisco, marking a significant new chapter of growth.
 
 
 
 
 
 We are seeking a highly capable
 
 Executive Assistant &amp; Office Manager
 
 to support the Co-CEOs and oversee the day-to-day administrative and office operations of a multi-location luxury business. This is a
 
 hybrid role
 
 designed for someone who combines executive-level judgment with operational ownership and exceptional attention to detail.
 
 
 
 
 
 This individual will serve as a trusted partner to leadership while also ensuring that the office environment, administrative systems, and internal coordination run smoothly and professionally.
 
 
 
 
 
 The role can be based at either or Burlingame or San Francisco stores.
 
 
 
 
 
 
 Role Summary
 
 
 
 
 
 
 The Executive Assistant &amp; Office Manager plays a dual role:
 
 <ol>
 <li>
 
 Executive Support:
 
 Providing high-level, proactive support to the Co-CEOs, managing schedules, communications, travel, and meeting coordination.
 </li>
 <li>
 
 Office &amp; Administrative Operations:
 
 Owning the day-to-day administrative functioning of the business across locations, ensuring organization, consistency, and efficiency.
 </li>
 </ol>
 
 
 
 
 This role requires strong judgment, discretion, precision, and the ability to operate independently in a fast-paced, high-standards environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive Assistant Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Calendar &amp; Schedule Management
 
 </li>
 <li>
 Manage complex calendars for the Co-CEOs, balancing internal priorities, external meetings, and travel with sound judgment.
 </li>
 <li>
 
 Email &amp; Executive Communications
 
 </li>
 <li>
 Monitor, triage, and respond to emails on behalf of the Co-CEOs; draft professional correspondence and ensure timely follow-ups.
 </li>
 <li>
 
 Travel Planning &amp; Logistics
 
 </li>
 <li>
 Coordinate domestic and international travel, including flights, accommodations, itineraries, and last-minute adjustments.
 </li>
 <li>
 
 Meeting Preparation &amp; Follow-Through
 
 </li>
 <li>
 Prepare agendas, organize materials, take notes when required, and track follow-up actions.
 </li>
 <li>
 
 Executive Support &amp; Anticipation
 
 </li>
 <li>
 Anticipate needs, identify potential issues early, and proactively support leadership effectiveness.
 </li>
 </ul>
 
 
 
 
 
 Office Manager &amp; Administrative Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Office Operations &amp; Coordination
 
 </li>
 <li>
 Oversee day-to-day office operations across San Francisco and Burlingame, ensuring professional, efficient, and well-organized environments.
 </li>
 <li>
 
 Vendor &amp; Service Coordination
 
 </li>
 <li>
 Manage relationships with office vendors and service providers (supplies, maintenance, IT support coordination, etc.).
 </li>
 <li>
 
 Administrative Systems &amp; Processes
 
 </li>
 <li>
 Maintain organized systems for documents, records, expenses, and internal workflows; identify opportunities to improve efficiency.
 </li>
 <li>
 
 Expense &amp; Administrative Oversight
 
 </li>
 <li>
 Prepare and track expense reports, invoices, and administrative documentation in coordination with finance.
 </li>
 <li>
 
 Internal Coordination
 
 </li>
 <li>
 Support cross-functional coordination with hospitality, marketing, and store leadership teams as needed.
 </li>
 <li>
 
 Office Standards &amp; Consistency
 
 </li>
 <li>
 Ensure administrative consistency, professionalism, and attention to detail across all locations.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred or equivalent professional experience.
 </li>
 <li>
 5+ years of experience as an Executive Assistant, Office Manager, or similar senior administrative role supporting senior leaders.
 </li>
 <li>
 Experience in luxury retail, high-end hospitality, professional services, or similarly demanding environments strongly preferred.
 </li>
 <li>
 High proficiency with Microsoft Office, Google Workspace, calendar and scheduling tools.
 </li>
 <li>
 Demonstrated ability to manage complexity, shifting priorities, and confidential information.
 </li>
 </ul>
 
 
 
 
 
 Core Competencies (Critical to Success)
 
 
 
 
 
 <ul>
 <li>
 
 Judgment &amp; Prioritization
 
 </li>
 <li>
 Able to assess what matters most and act decisively without constant direction.
 </li>
 <li>
 
 Exceptional Attention to Detail
 
 </li>
 <li>
 Consistently accurate, thorough, and precise &mdash; especially under time pressure.
 </li>
 <li>
 
 Proactive Ownership
 
 </li>
 <li>
 Sees issues early, takes initiative, and follows through to resolution.
 </li>
 <li>
 
 Communication Excellence
 
 </li>
 <li>
 Clear, professional written and verbal communication with internal and external stakeholders.
 </li>
 <li>
 
 Discretion &amp; Confidentiality
 
 </li>
 <li>
 Handles sensitive information with absolute professionalism and trust.
 </li>
 <li>
 
 Adaptability &amp; Resilience
 
 </li>
 <li>
 Comfortable in a dynamic environment with changing priorities and expectations.
 </li>
 </ul>
 
 
 
 
 
 Working Style Expectations
 
 
 
 
 
 <ul>
 <li>
 Highly organized, self-directed, and reliable
 </li>
 <li>
 Calm and effective under pressure
 </li>
 <li>
 Comfortable working closely with senior leadership
 </li>
 <li>
 Takes pride in maintaining high standards and a polished operating environment
 </li>
 </ul>
</div>

Executive Assistant & Office Manager

B Capital

<div>
 
 
 Title:
 
 Executive Assistant/Office Manager
 
 
 
 Location:
 
 New York City, NY
 
 
 
 POSITION SUMMARY
 
 
 
 
 B Capital is seeking an experienced Executive Assistant to provide primary support to a small group of Partners on the Investment team, while also overseeing key office manager responsibilities in our NYC office. The individual will manage day-to-day schedules and priorities, ensuring Partners are well supported and prepared, and will provide office management and administrative support to the broader team. The role will also work closely with colleagues across B Capital&rsquo;s global offices, collaborating with other Executive Assistants and team members on daily tasks and longer-term initiatives. This is an in-office role four days per week, with an emphasis on responsiveness, clear communication, and strong attention to detail.&nbsp;
 
 
 &nbsp;
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 Administrative Support
 
 <ul>
 <li>
 Manage ever-changing, complex calendars with a clear understanding of business priorities, offering alternatives and considerations as needed to maximize the team&rsquo;s time and efficiency.
 </li>
 <li>
 Schedule, coordinate, and oversee a wide variety of internal and external meetings, both on-site and off-site.
 </li>
 <li>
 Organize complex domestic and international travel arrangements, anticipating and coordinating end-to-end travel and logistical needs.
 </li>
 <li>
 Organize and prepare materials in advance of meetings and maintain files and record-keeping systems, including confidential information.
 </li>
 <li>
 Prepare and submit expenses for Partners in accordance with company guidelines.
 </li>
 <li>
 Support business objectives under guidance by building relationships with clients and clients&rsquo; assistants to coordinate schedules and facilitate information flow.
 </li>
 <li>
 Assist with occasional personal requests, including reminders and paperwork, as well as select external board and leadership commitments.
 </li>
 <li>
 Maintain a high bar for responsiveness, proactively providing updates and over-communicating when helpful to ensure alignment and avoid surprises.
 </li>
 <li>
 Use sound judgment to prioritize requests, resolve issues independently when appropriate, and seek guidance on more complex or sensitive matters.
 </li>
 </ul>
 
 Office Manager&nbsp;
 
 
 Operations &amp; Workplace Experience
 
 <ul>
 <li>
 Serve as the primary liaison with onsite&nbsp;workplace services, facilities, security, and IT to ensure seamless day-to-day operations within our shared office environment.
 </li>
 <li>
 Manage mail, deliveries, guest registration, and conference room coordination to deliver a polished, investor-ready experience.
 </li>
 <li>
 Troubleshoot basic AV and technology issues and escalate efficiently when needed.
 </li>
 </ul>
 
 Hybrid &amp; In-Office Coordination
 
 <ul>
 <li>
 Support a flexible hybrid model; in-office presence will align with business needs (for example, investor meetings, client visits, visiting partners, team collaboration days).
 </li>
 <li>
 Coordinate space usage, meeting logistics, and hospitality for partner, portfolio, and investor engagements.
 </li>
 <li>
 Be on-site&nbsp;for key external meetings and firm events to ensure smooth execution.
 </li>
 </ul>
 
 Culture &amp; Community
 
 <ul>
 <li>
 Plan and execute happy hours, team gatherings, and off-sites that strengthen firm culture.
 </li>
 </ul>
 
 Flexibility &amp; Firm Support
 
 <ul>
 <li>
 Approach a wide range of in-office and cross-team requests with a hands-on, solution-oriented mindset, ensuring all needs, regardless of size or scope, are managed promptly and efficiently to support smooth operations and a positive workplace experience.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 QUALIFICATIONS &amp; SKILLS
 
 
 <ul>
 <li>
 8+ years of experience working in a fast-paced environment supporting senior executives.
 </li>
 <li>
 Exceptional written and verbal communication skills, with a polished, professional presence when interacting with senior executives, investors, and external partners.
 </li>
 <li>
 Strong organizational and multitasking skills, with consistent follow-through and attention to detail in a fast-paced setting.
 </li>
 <li>
 Calm, flexible, and adaptable approach, with the ability to pivot quickly as priorities shift.
 </li>
 <li>
 Prior experience working as an Executive Assistant in finance, venture capital, private equity, or a law firm is required.
 </li>
 <li>
 Proven ability to operate in a hybrid work environment, using collaboration tools (for example, Zoom, Slack, Teams) to coordinate across in-office and remote teams.
 </li>
 <li>
 Strong knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), the Google suite of products, and online expense processing systems such as Concur.
 </li>
 <li>
 BS or BA degree in a relevant discipline.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 ABOUT B CAPITAL
 
 
 
 B Capital invests globally in extraordinary founders and businesses shaping the future through technology. With approximately $10 billion in assets under management and dedicated stage-based funds, the firm focuses on seed to early- and late-stage venture growth investments, primarily in the technology, healthcare, and resilience tech sectors. Founded in 2015, B Capital has an integrated, global team across nine locations in the U.S. and Asia. The firm&rsquo;s value-add platform, together with the consulting expertise of its strategic partner, The Boston Consulting Group, provides entrepreneurs with the tools and resources to scale quickly and efficiently, expand into new markets and build market-leading businesses. For more information, click here.
 
 
 
 B CAPITAL GROUP CORE VALUES:
 
 
 <ul>
 <li>
 
 
 Generosity:
 
 
 We&rsquo;re collaborative and always willing to share our time and knowledge.
 </li>
 <li>
 
 
 Resilience:
 
 
 We&rsquo;re persistent and determined to succeed, persevering through challenges and seeing change as an opportunity.
 </li>
 <li>
 
 
 Open-mindedness:
 
 
 We&rsquo;re curious and welcoming. Our global perspective and commitment to diversity, equity, and inclusion make our culture stronger and more innovative.
 </li>
 <li>
 
 
 Will:
 
 
 We believe in the companies we&rsquo;ve invested in and we&rsquo;ll do everything in our power to help them change the world for the better.
 </li>
 <li>
 
 
 Teamwork:
 
 
 We value our relationships above all. We work hard to build trust and respect with founders, investors, partners and colleagues.
 </li>
 <li>
 
 
 Humility:
 
 
 We add value by going beyond for founders and LPs. We strive to let our work speak for itself.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 B Capital Global US LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law.
 
 
 
 
 The salary range is $110,000 to $140,000 and will be commensurate with relevant experience.
 
 
 
 
 
 The salary range applies to California candidates only. The actual salary may be subject to change.&nbsp;
 
 
 
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 
 &nbsp;
 
</div>

Executive Assistant/Office Manager

Jobot

<div>
 Want to learn more about this role and Jobot Consulting? Click our Jobot Consulting logo and follow
 
 our LinkedIn page!
 
 
 
 Job details:
 
 
 Executive Assistant/Office Manager 6+ Month contract in Los Angeles, CA. Opportunity!!!
 
 
 
 This Jobot Consulting Job is hosted by: Robert Reyes
 
 Are you a fit? Easy Apply now by clicking the "Easy Apply" button
 
 and sending us your resume.
 
 Salary: $23 - $42 per hour
 
 
 
 
 
 A bit about us:
 
 
 
 
 Prestige Hospital System
 
 Advancing new knowledge and improving health outcomes through research
 
 
 
 
 
 Why join us?
 
 
 
 
 Competitive compensation
 
 Medical Insurance
 
 Dental Insurance
 
 Vision Insurance
 
 Life Insurance
 
 Flexible Schedule
 
 Job Stability
 
 Career growth
 
 If you are passionate, thrive in a fast-paced environment and are ready to take your career to the next level, we would love to hear from you.
 
 
 
 
 
 Job Details
 
 
 
 
 Job Details:
 
 
 As a Consulting Executive Assistant in the Healthcare industry, you will play a crucial role in supporting multiple senior leaders in the Marketing Department at UCLA Health &ndash; one of the nation&rsquo;s leading academic health systems. This dual-role position, serving as both an Executive Assistant and Office Manager, requires exceptional administrative skills, discretion, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate is a polished professional who can anticipate needs, streamline operations, and contribute to a collaborative and efficient work culture.
 
 
 Responsibilities:
 
 
 Executive Assistant Duties:
 
 
 <ul>
 <li>
 Provide direct administrative support to multiple senior leaders, including calendar management, scheduling meetings, preparing agendas, and taking minutes.
 </li>
 <li>
 Coordinate travel logistics, including transportation, accommodations, itineraries, and expense reports.
 </li>
 <li>
 Draft, edit, and proofread correspondence, presentations, and reports.
 </li>
 <li>
 Liaise with internal departments and external partners on behalf of senior leadership.
 </li>
 <li>
 Track key project deadlines and follow up on action items as needed.
 </li>
 <li>
 Handle confidential information with discretion and professionalism.
 
 </li>
 </ul>
 Office Management Duties:
 
 
 <ul>
 <li>
 Manage day-to-day office operations, including ordering supplies, managing inventory, and ensuring equipment is functional.
 </li>
 <li>
 Serve as the primary point of contact for office vendors, facilities management, and IT support.
 </li>
 <li>
 Organize team meetings, events, and departmental gatherings both virtually and in-person.
 </li>
 <li>
 Develop and implement efficient office procedures and protocols to support a productive work environment.
 </li>
 <li>
 Oversee space planning, desk assignments, and office access for team members.
 </li>
 <li>
 Ensure compliance with institutional policies, health system standards, and safety regulations.
 
 </li>
 </ul>
 Qualifications:
 
 
 <ul>
 <li>
 7-10 years of experience providing executive-level administrative support, preferably in a health care, academic, or marketing environment.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Strong organizational and multitasking abilities with a keen attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
 </li>
 <li>
 Proven ability to maintain strict confidentiality and handle sensitive information with tact and discretion.
 </li>
 <li>
 Demonstrated experience supporting multiple executives simultaneously.
 </li>
 <li>
 At least 3 years of office or facilities management experience in a mid-to-large organization.
 </li>
 <li>
 Strong problem-solving skills and ability to manage logistics and operations effectively.
 </li>
 <li>
 Familiarity with office procurement processes and vendor management.
 </li>
 <li>
 Experience coordinating on-site and virtual events.
 </li>
 <li>
 Working knowledge of space planning, IT coordination, and office health and safety protocols.
 </li>
 <li>
 Excellent interpersonal skills with a demonstrated ability to interact effectively with persons of all cultures and positions.
 </li>
 <li>
 Advanced knowledge of UCLA Health organization and general administrative policies.
 </li>
 <li>
 Highly skilled in prioritizing assignments and achieving high productivity and quality under rigid deadlines.
 
 </li>
 </ul>
 Preferred Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.
 </li>
 <li>
 Experience in an academic medical center or health system setting.
 </li>
 <li>
 Familiarity with project management tools and platforms (e.g., Workfront, Asana, Trello).
 
 
 </li>
 </ul>
 Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
 
 
 
 
 Want to learn more about this role
 
 and Jobot Consulting?
 
 
 Click our Jobot Consulting logo and follow our LinkedIn page!\n
</div>

Roundglass Living

<div>
 
 Position Title: Office Assistant
 
 
 Location: Bellevue, WA (On-Site)
 
 
 Position Type: Regular, Full-Time
 
 
 
 
 
 
 
 
 
 Who we are:
 
 
 
 Roundglass is a wholistic wellbeing company working to empower healthier lives, stronger communities, and a more sustainable world. That w in wholistic is there for a reason: We believe true wellbeing spans the whole human experience, from how we care for ourselves to our connections with others and the planet.
 
 
 
 
 
 Roundglass creates real-world impact through two core pillars:
 
 
 Through the Roundglass Living platform, we deliver personalized wellbeing guidance rooted in science. The Roundglass Living app helps people develop habits that last through breathwork, meditation, movement, nutrition, music, and more.
 
 
 
 
 
 Roundglass Giving is our nonprofit arm, driving our philanthropic vision, including a collection of initiatives championing youth development, women&rsquo;s empowerment, and environmental stewardship. We&rsquo;re on a mission to transform communities by tackling systemic challenges and unlocking human potential.
 
 
 
 
 
 At Roundglass, we're driven by the purpose of making wellbeing accessible and actionable for everyone, everywhere. This sense of purpose fuels how we approach our work and support one another every day. If you're passionate about creating meaningful impact and want to contribute to a culture that embodies the change we're creating, we'd love to meet you.'
 
 
 
 
 
 
 
 
 
 About the role:
 
 
 
 The Office Assistant has to ensure day-to-day office tasks, functions and deliverables are being managed. This role requires being hands-on, executing best practices to ensure efficiency is always forefront. Daily functions include distributing mail, managing kitchen and supply inventory, purchasing, coordinating office events, assisting IT with various tasks, connecting with vendors, and making recommendations.
 
 
 
 
 
 
 
 
 
 What you&rsquo;ll do:
 
 
 <ul>
 <li>
 Assist with catering requests, orders, and delivery
 </li>
 <li>
 Plans, schedules, prioritizes and assists with maintenance staff
 </li>
 <li>
 Assist with inventory and purchases for office supplies
 </li>
 <li>
 Weekly\Daily Maintenance Schedule
 </li>
 <li>
 Being present when contractors, guests, or Roundglass employees are in the office space
 </li>
 <li>
 Keep track of mail: sorting and distribution
 </li>
 <li>
 Keep track of parcels: sorting and distribution
 </li>
 <li>
 Track shipping and receiving (packaging and mailing). Drive to the site to deliver packages to the courier (FedEx, USPS, UPS, DHL) if needed
 </li>
 <li>
 Making sure that the office space/common areas are in good clean condition, which includes dusting, and ensuring that dishes are washed, and dishwashers are tended to accordingly
 </li>
 <li>
 Tracking of office supplies and kitchen inventory. Reporting any needs to our Program Lead
 </li>
 <li>
 Organize kitchen &amp; assist our Program Lead with shelving and other duties
 </li>
 <li>
 Make sure that coffee, tea, and freshwater containers are available. Replace when necessary. If needed immediately make trips to the store for replacement
 </li>
 <li>
 Manage supplies: tissue papers, toilet rolls, office supplies, cartridge inks, printer paper, wipes, shampoo/conditioner, soaps.etc.
 </li>
 <li>
 Collaborate with occasional office events and coordination (catering set-up, clean-up, placing orders)
 </li>
 <li>
 Attend weekly meetings, if necessary, execute the task by utilizing Monday.com
 </li>
 <li>
 Assist in the setup of the brand-new office, which includes various tasks
 </li>
 <li>
 Other duties as assigned
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Who we&rsquo;re looking for:
 
 
 <ul>
 <li>
 Knowledge of office management &amp; administration
 </li>
 <li>
 Excellent time management and organizational skills
 </li>
 <li>
 Experience in an office environment, group project, and or similar experience
 </li>
 <li>
 Knowledge of Microsoft Office
 </li>
 <li>
 Ability to work within a team environment, sharing workload and responsibilities
 </li>
 <li>
 Effective verbal, phone, written, and interpersonal communications skills
 </li>
 <li>
 Capable of maintaining corporate and job-related confidential information
 </li>
 </ul>
 
 
 
 
 
 Pay &amp; Benefits:
 
 
 
 The anticipated salary range for this position is $18-$25/hour. Compensation offered will be determined by level, job-related knowledge, skills, and experience. Certain roles may be eligible for a bonus incentive as part of a full salary package. In addition, Roundglass offers comprehensive benefits: Regular 9 federal holidays and 1 floating holiday, 3 days of bereavement, 2 days of jury duty, medical/dental/vision with PPO/HSA plans with employer contribution, EAP provided by CIGNA and Standard, Pet Insurance for your furry friends, Basic Life/LTD/STD employer paid, 401k plan with maximum match of $5,000.00, PTO (paid time off) 120 hours to start and increased by years of service. Some benefits are not applicable for Part-Time Employment &amp; outside of the United States.
 
 
 
 
 
 
 Why Roundglass:
 
 
 
 Roundglass was built on the vision that wellbeing should be at the very center of our life journey. We are reimagining how the world experiences wellbeing and how companies (like our own) support the wellbeing of their people.
 
 
 We&rsquo;re a group of talented, socially-conscious, gritty, innovators using technology and human energy to create a vibrant wellness ecosystem. Together, we&rsquo;ve built an amazing community and we are always looking for people who share our passion.
 
 
 
 
 
 To learn more, visit our Website, Facebook, Instagram and LinkedIn.
 
 
 
 
 
 
 "Roundglass values diversity and is committed to providing equal opportunities. We do not discriminate against race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. We will provide reasonable accommodation to individuals with disabilities who need assistance applying for a job. Please contact
 
 
 
 recruiting@roundglass.com
 
 
 
 for more information.
 
 
 
 
 
 
 
 We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment."
 
 
 
 
</div>

PRISCO APPLIANCES

Job Title: Executive Assistant / Office ManagerJob SummaryWe are seeking a highly organized and dependable Executive Assistant / Office Manager to support daily operations and executive leadership. This role is the backbone of the office&mdash;handling communication, administrative tasks, and ensuring everything runs smoothly day-to-day. The ideal candidate is detail-oriented, responsive, and comfortable juggling multiple responsibilities in a fast-paced environment.Key Responsibilities<ul><li>Answer and manage incoming telephone calls (multi-line system) with professional phone etiquette</li><li>Provide administrative support to executives, including calendar management, email correspondence, and meeting coordination (Microsoft Outlook)</li><li>Maintain office operations, including supply management, vendor coordination, and general upkeep</li><li>Perform bookkeeping tasks such as invoicing, expense tracking, and data entry using QuickBooks</li><li>Greet visitors and serve as the front desk point of contact</li><li>Maintain organized filing systems (both digital and physical) and handle general clerical duties (filing, scanning, document management)</li><li>Assist with report preparation, data entry, and general office documentation</li><li>Support project coordination and ensure deadlines and tasks are tracked efficiently</li><li>Handle general office support tasks and assist with day-to-day operational needs</li></ul>Qualifications<ul><li>Prior experience in retail or property management preferred</li><li>Fluent Spanish preferred</li><li>Experience with QuickBooks (preferred)</li><li>Proficiency in Microsoft Outlook and general Microsoft Office tools</li><li>Strong communication skills, especially over the phone</li><li>Ability to multitask and stay organized in a busy office environment</li><li>Comfortable handling a wide range of clerical duties including filing and document management</li><li>Reliable, detail-oriented, and proactive</li></ul>Why This RoleThis is a hands-on role for someone who likes being in the middle of everything&mdash;phones ringing, tasks moving, office humming. If you&rsquo;re organized, sharp, and can keep things tight without constant direction, you&rsquo;ll thrive here.Job Type: Full-timePay: $50,000.00 - $55,000.00 per yearWork Location: In person

Fountain Park Shopping Centre

We have an immediate opening for an Executive Assistant / Office Manager in one of the nicest retail and office centers in Naples.Ideally, applicants would have property management experience. Estimated 20 hours per week and can be a flexible schedule.Requirements*Banking &amp; Quickbooks- depositing &amp; reconciling rent payment from our 45 tenants.<ul><li>Knowledge of Microsoft Word &amp; Excel</li><li>Filing Administrative Documents, Online Account Management</li><li>Paying Vendors &amp; Contractors</li><li>Editing new leases, addendums and extensions</li><li>Tenant relations; unit walk-throughs and various communication regarding leases before, during and after lease period</li><li>Scheduling appointments</li><li>Coordination of Maintenance List</li></ul>Job Type: Part-timePay: $18.00 - $23.00 per hourWork Location: Hybrid remote in Naples, FL 34109

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