assistant office manager

Assistant Office Manager

Florida Swim Company

Overview:Florida Swim Company is a Mobile Aquatics Company who contracts out swim instructors and lifeguards to clients all over the state of Florida. Our office headquarters is located in Tampa, Florida. We are seeking an Assistant Manager with exceptional client service skills and a high degree of professionalism.This is a part-time, seasonal position running from April-September with some work from home days.Job Responsibilities<ul><li>Assisting with onboarding of swim instructors and lifeguards</li><li>Processing swim instructors' invoices</li><li>Light bookkeeping</li><li>Answer and respond to client inquiries and concerns via multi-line phone, email and chat</li><li>Misc admin tasks</li><li>Keeping reception area clean, taking out trash, vacuum/mop floors</li><li>Online marketing, updating website, social media management</li></ul>Qualifications<ul><li>A positive attitude and extraordinary client service skills are a must</li><li>Must possess professional phone and email etiquette</li><li>Ability to work independently, multitask and prioritize</li><li>Organized and manages time efficiently</li><li>Ability to effectively communicate and be a team player</li><li>A background in Aquatics or Childcare (preferred)</li><li>1+ Years Quickbooks experience (preferred)</li></ul>If you are looking for an opportunity to contribute to a dynamic team in a fast-paced environment, please apply with your resume.Pay: $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Tampa, FL 33626

Talent 360 ME

<div>
 We are seeking a highly organized, proactive, and professional CEO Assistant / Office Manager to support top management and ensure smooth daily operations.
 
 
 Location: Masr El Gededa
 
 
 Working Hours: Sunday to Thursday (10:00 AM - 6:00 PM)
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO and management
 </li>
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 Manage calendars, meetings, and appointments efficiently
 </li>
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 Organize meetings, take minutes, and follow up on action points
 </li>
 <li>
 Handle confidential documents with a high level of discretion
 </li>
 <li>
 Coordinate with internal teams and external clients when needed
 </li>
 <li>
 Prepare reports, presentations, and Excel sheets
 </li>
 <li>
 Maintain organized filing systems and office operations
 </li>
 <li>
 Support ongoing projects and ensure timely follow-ups
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field
 </li>
 <li>
 Minimum 1 year of experience in a similar role (Executive Assistant / Office Manager)
 </li>
 <li>
 Previous experience in Real Estate or Banking is a plus
 </li>
 <li>
 Fluent in English &amp; Arabic (written and spoken)
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Strong proficiency in MS Office (Excel, Word, Outlook, PowerPoint)
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail
 </li>
 <li>
 Willingness and ability to travel outside Egypt when required (especially dubai)
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Social Insurance
 </li>
 <li>
 Medical Insurance
 </li>
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 Laptop provided
 </li>
 </ul>
</div>

CEO Assistant / Office Manager (Fluent Speaker)

OrthoPros of Utah

About OrthoPros of UtahFounded in 2008, OrthoPros of Utah is a trusted provider of orthopedic and sports medicine devices serving patients throughout Utah County. We help individuals recover, rehabilitate, and prevent injury through a wide range of advanced products including orthopedic braces, crutch substitutes, bone growth stimulators, red light therapy, and therapeutic modality devices.We proudly partner with physicians, orthopedic and sports medicine clinics, physical therapy offices, hospital systems, athletes of all levels, and the general public. As a family-owned business, we value integrity, teamwork, and genuine care for both our patients and our staff &mdash; because to us, our team is family.Position SummaryWe are seeking a full-time Assistant Office Manager to join our fast-paced and collaborative team. In this role, you will support day-to-day clinic operations by coordinating patient care, processing referrals and provider orders, communicating with patients and healthcare partners, and ensuring accurate documentation for insurance and billing compliance.You will work closely with the Office Manager to maintain efficient workflows, support a high standard of patient service, and help ensure a smooth experience for both patients and referring providers. This position may also include assisting with measuring and fitting patients for prescribed orthopedic braces and supports.Key Responsibilities<ul><li>Serve as the primary office receptionist, managing a multi-line phone system while delivering exceptional customer service through professional phone and text communication.</li><li>Assist in managing and processing new DME orders via phone, email, fax, web portals, and walk-ins.</li><li>Serve as the secondary point of contact for patients, providers, and partner clinics.</li><li>Handle all referrals with accuracy, efficiency, and exceptional communication.</li><li>Oversee required documentation for billing and insurance compliance.</li><li>Ensure all medical documentation for coverage is obtained promptly.</li><li>Educate patients on insurance benefits, financial responsibility, and product use.</li><li>Verify insurance coverage and maintain up-to-date knowledge of payer regulations.</li><li>Collaborate with the Office Manager to streamline workflows and improve efficiency.</li><li>Support day-to-day office operations to ensure an excellent patient experience.</li><li>Occasionally assist as a DME Fitter/Clinical Product Consultant by measuring and fitting patients for braces and supports as prescribed.</li><li>Maintain a professional and organized workspace, upholding all HIPAA and compliance standards.</li></ul>What We&rsquo;re Looking ForWe&rsquo;re looking for someone who takes pride in their work, communicates professionally, and enjoys being part of a collaborative team. This role is ideal for someone seeking a long-term position in a supportive, family-owned healthcare environment where reliability, initiative, and a positive attitude are highly valued.<ul><li>A strong communicator with a professional phone presence who is comfortable speaking with patients, physicians, clinics, and insurance representatives.</li><li>Detail-oriented with the ability to read, interpret, and retain information accurately, then clearly communicate it to patients, providers, and team members.</li><li>Highly organized with the ability to manage multiple priorities in a fast-paced medical office environment while maintaining accuracy and efficiency.</li><li>A proactive self-starter who takes initiative, anticipates needs, and looks for ways to improve processes and support the team.</li><li>Positive, energetic, and professional, with the competence and confidence to handle responsibilities independently while still collaborating closely with others.</li><li>A dependable team player who contributes to a supportive, respectful, and drama-free workplace culture.</li><li>Someone who values being part of a tight-knit, family-owned business and takes pride in contributing to a collaborative and patient-focused team.</li><li>Demonstrated reliability and a history of longevity in previous roles (ideally 2+ years), with growth or increased responsibility when possible.</li><li>Open to feedback, coaching, and ongoing learning, with a desire to continuously improve and grow in the role.</li><li>A professional who values work-life balance, brings focus and energy to their workday, and appreciates a stable, long-term position.</li></ul>Compensation &amp; BenefitsPay: $37,000&ndash;$40,000 per year (DOE)Applicants with relevant industry experience, knowledge of anatomy and physiology, familiarity with commercial health insurance, and experience working with physicians, clinics, or hospital systems may qualify for the higher end of the posted pay range. Compensation will ultimately be determined based on a combination of the applicant&rsquo;s education, experience, knowledge, skills, and overall qualifications.What We Offer<ul><li>Health insurance stipend</li><li>Generous paid time off including 10&ndash;13 paid holidays depending on the year</li><li>Monday&ndash;Friday daytime schedule (no nights or weekends)</li><li>Parental leave</li><li>Access to wealth management and retirement planning services</li><li>Employee discount on OrthoPros products and services</li><li>Regularly catered lunches for team wins and special occasions</li><li>Complimentary snacks and beverages in the breakroom</li><li>Hands-on experience in the orthopedic, sports medicine, and medical device field</li><li>Ongoing employee training, development, and educational opportunities</li><li>A stable, long-term position with opportunities for growth and advancement</li></ul>How to ApplyIf you enjoy helping people, working in a collaborative medical environment, and being part of a team that makes a meaningful impact in people&rsquo;s recovery and quality of life, we would love to hear from you.Please submit your resume and a brief cover letter telling us why this role interests you and why you believe you would be a strong fit for our team. You can do so here on Indeed or send directly to brooke@orthoprosutah.comPay: $37,000.00 - $40,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li></ul>Work Location: In person

Assistant Office Manager – Orthopedic & Sports Medicine Device Clinic

Hilton

<div>Assistant Front Office Manager
An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. 
 
 
What will I be doing? 
As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:<ul>
<li>Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards</li>
<li>Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures</li>
<li>Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes</li>
<li>Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures</li>
<li>Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li></ul>
What are we looking for? 
Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Previous supervisory experience in Front Office within the hotel/leisure/retail</li>
<li>High level of IT proficiency</li>
<li>High level of commercial awareness and sales capabilities</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Accountable and resilient</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a variety of work situations</li>
<li>Ability to work on your own and as part of a team</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Front Office Manager

Schulte Hospitality Group

<div><div>Schulte Hospitality Group is seeking a dynamic, service-oriented Assistant Front Office Manager to join our team! SHG is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team!

What's in it for you? When you join SHG you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! SHG provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to:

Work Today, Get Paid today, with Daily Pay!

Free Telemedicine and Virtual Mental Health care access for All Associates starting day one!

Multiple Health Insurance and Life Insurance options

401k Plan + Company Match

Paid Parental Leave

Paid Time Off

Holiday Pay

Pet Insurance

Employee Assistance Program

Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more!

Our Company: Schulte Hospitality Group is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.

JOB DUTIES AND RESPONSIBILITIES
Monitors daily status of rooms, rates, discount rates and packages.
Maintains current list of available rooms for walk situations.
Coordinates blocking of rooms.
Acts as the &quot;Service Champion&quot; for the Front Office and creates a positive atmosphere for guest relations
Ensures recognition of employees is taking place across areas of responsibility.
Reviews staffing levels to ensure that guest service, operational needs and financial objectives are met.
Reviews comment cards, guest satisfaction results and other data to identify areas of improvement.
Solicits employee feedback, utilizes an &quot;open door&quot; policy, and reviews employee satisfaction results to identify and address employee problems or concerns.
Ensures staff communicates effectively with the Housekeeping team.
Maintains productive relationship with Valet Parking provider.
Regularly reviews department budget to meet budgeted wages and general expenses.
Checks printed registration cards against information on arrival report and rectifies any discrepancies.
Ensures prompt and courteous service to guests.
Pre-registers guests according to standards.
Completes and monitors employee schedule.
Monitors VIP arrivals.
Keeps track of rooms to ensure accurate status and readiness for check-in.
Hires, coaches and disciplines direct reports.
Interacts positively and professionally with guests to resolve issues.
Acts as Manager on Duty as required.
Works nights, weekends, and holidays as necessary.
Perform various other duties as assigned to meet business objectives
EDUCATION AND EXPERIENCE

Minimum of three (3) years in similar leadership role. (I.E. Front desk supervisor, Assistant Front Office Manager, etc.)
Minimum of High School education, post-high school education preferred
KNOWLEDGE, SKILLS AND ABILITIES

Basic math skills
Ability to communicate effectively verbally and in writing
Strong leadership skills
Ability to exceed expectations of guests and team members
Excellent time management skills
In-depth knowledge of hotel Front Desk operations
<ul><li>The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position. Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy. Specific compensation and benefit details will be discussed during the interview process.</li></ul>
<ul><li>Schulte Hospitality Group is an Equal Opportunity Employer.</li></ul></div> 
 
Compensation: $52K-$60K</div>

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10000 assistant office manager jobs Near Me

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CEO Assistant / Office Manager (Fluent Speaker)

Assistant Office Manager – Orthopedic & Sports Medicine Device Clinic

Assistant Front Office Manager

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