assistant office manager

Radiation Pros, LLC

<div>Rad Pros is looking for a full-time Executive Assistant / Office Manager to join our team in our main office located roughly 9 miles south of Watkins, CO. This key person is responsible for supporting one or more executives by managing calendars, coordinating communications, arranging travel, and handling sensitive information with discretion. This role requires strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. 
The ideal candidate will have a positive attitude and personality, work well with others in an office setting, be a quick thinker with a typing speed of 60 wpm or higher, be a multitasker and detail-oriented, and care about producing quality work and supporting their coworkers. 
This is a full-time, in-person, salaried opportunity with a competitive benefits package, including a bonus structure. 
Responsibilities:<ul><li>
Track and Assign training &ndash; Track ongoing training requirements for all employees, assign additional training and track completion using our software tools (ClickUp and ISN).</li><li>
Administrative Support &ndash; Support our staff with travel (flights, cars, hotel, reservations, etc.), schedule meetings, prioritize appointments, work through meeting logistics, and other administrative tasks, as required.</li><li>
Screen and Prioritize &ndash; Review incoming emails, phone calls, and other communications; draft and respond to correspondence as directed.</li><li>
Documentation Support - Prepare, edit, and format documents, presentations, reports, and meeting materials using word processing, spreadsheet, and presentation software (Google and MS Office).</li><li>
Organize and support - Provide support for meetings, including agenda preparation, note-taking, follow-up on action items using our software, and perform general coordination.</li><li>
HR Support &ndash; Providing logistics and detail support for personnel drug/alcohol testing, background checks, annual health checks, and other necessary personnel support, including new hire onboarding and generate offer letters, and other assigned tasks.</li><li>
Professional Approach - Handle confidential and sensitive information with discretion and maintain a high level of professionalism at all times, while working within a fast-paced environment.</li></ul>
Requirements:<ul><li>
Excellent written and verbal communication skills, quick-thinker, organized</li><li>
Typing speed of 60 WPM minimum</li><li>
Proficiency in MS Excel and/or Google Sheets</li><li>
Detail-oriented, with a commitment to quality and timeliness</li><li>
At least 3-5 years of experience in a similar role (minimum)
</li></ul>About Rad Pros 
Rad Pros specializes in the management of radioactive materials across multiple sectors. From oil &amp; gas to water treatment, and mining to manufacturing, we support essential services across the mountains and plains states. We are experts in remediation, reclamation, and demolition, especially where hazardous and low-level radioactive waste is present. 
Countless organizations rely on us for consulting, regulatory assistance, event cleanup, waste brokering, and licensed support in managing radioactive material and special waste streams. Independently owned and operated, Rad Pros helps protect companies, workers, and the environment through service and integrity. 

XbSywexKuA</div>

Executive Assistant / Office Manager

Wpromote

<div>
 
 The Role
 
 
 
 The Executive Assistant &amp; LA Office Manager will provide high-level administrative support to four executives while overseeing the day-to-day operations of Wpromote&rsquo;s Los Angeles headquarters office. This hybrid role is critical to ensuring executive effectiveness, maintaining a seamless and welcoming office environment, and supporting overall employee experience and engagement. Serving as a key partner to executives, internal teams, and external stakeholders, this individual will manage priorities, coordinate logistics, and help ensure office operations run smoothly and efficiently.
 
 
 The ideal candidate is highly organized, proactive, detail-oriented, and able to handle confidential information with discretion and professionalism. They thrive in fast-paced environments, can seamlessly balance executive support with in-office operational responsibilities, and bring a strong service-oriented mindset to every interaction. While Wpromote is a remote-first company,
 
 this role requires a consistent in-office presence at our LA headquarters on a fixed schedule of Monday, Tuesday, Wednesday from 8:30 a.m. to 4:00 p.m.
 
 Flexibility is also required for additional on-site support, including earlier mornings for client meetings and breakfast setup, as well as occasional after-hours events. This role reports to the Executive Business Partner.
 
 
 At Wpromote, we believe that great work is only possible with great people. Our goal is to build a better, more inclusive work environment and support our people at every stage of their careers by prioritizing a strong work-life balance through our policies and benefits listed below. As a Best Place to Work according to both Ad Age and Glassdoor and Adweek&rsquo;s Fastest Growing Digital Agency, we are moving fast to expand our teams and bring new experts into the fold to keep pushing the boundaries of what&rsquo;s possible in marketing.
 
 
 We offer:
 
 
 
 <ul>
 <li>
 Unlimited PTO
 </li>
 <li>
 Extended Holiday break (Winter)
 </li>
 <li>
 100% paid parental leave
 </li>
 <li>
 401(k) matching
 </li>
 <li>
 Medical, Dental, Vision, Life, Pet Insurance
 </li>
 <li>
 Sponsored life insurance
 </li>
 <li>
 Short Term Disability insurance and additional voluntary insurance
 </li>
 <li>
 Annual Class Pass credits and more!
 
 
 
 
 </li>
 </ul>
 The anticipated annual salary for this role will range from $75,000 - $90,000, based on a variety of factors unique to each candidate, including skill set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and the respective state&rsquo;s salary threshold for exempt employees. At Wpromote, pay ranges are subject to change and are based on specific market medians for similar jobs according to third-party salary benchmark surveys. Individual pay within that range can vary due to skills, experience, and available budget. The total compensation package for this role will include benefits (listed above).
 
 
 
 <ul>
 <li>
 This position will require on-site presence Monday through Wednesday with a fixed schedule in our Los Angeles headquarters
 </li>
 <li>
 This position is not eligible for immigration sponsorship
 
 
 
 
 </li>
 </ul>
 
 Important Notice: Beware of Job Scams
 
 
 
 Wpromote recruiting communications will only be sent through our official channels via wpromote.com email addresses. If you see a posting elsewhere that is not reflected on Wpromote.com/careers, it may be a fraudulent posting. We do not require payment or fees during the hiring process nor do we request sensitive information, such as Social Security numbers or payment details. Please safeguard yourself against possible scams and contact us if you encounter any suspicious activity.
 
 
 
 You Will Be
 
 
 
 Executive Assistant
 
 
 
 <ul>
 <li>
 Providing proactive calendar management and administrative support for four executives, aligning schedules and priorities to support business needs
 </li>
 <li>
 Partnering with Executive Assistants and the Executive Business Partner to coordinate timelines, schedules, and key deliverables across the executive and senior leadership team
 </li>
 <li>
 Managing domestic and international travel logistics, including itineraries, accommodations, transportation, and executive event coordination
 </li>
 <li>
 Overseeing expense reporting, reimbursements, and purchase order processing
 </li>
 <li>
 Coordinating meetings and events, including board meetings, leadership onsites/offsites, client visits, and company events
 </li>
 <li>
 Serving as a liaison between executives, employees, clients, and stakeholders, helping manage communications, priorities, and follow-through
 </li>
 <li>
 Partnering with Talent Acquisition by scheduling candidate interviews with executives as needed
 </li>
 <li>
 Leading and supporting special projects, executive logistics, and operational initiatives that add value to the organization
 </li>
 <li>
 Attending meetings as needed to capture notes, track action items, and support follow-up execution
 </li>
 <li>
 Maintaining document repositories and support organization of executive materials and presentation
 
 
 
 
 </li>
 </ul>
 Office Management
 
 
 
 <ul>
 <li>
 Overseeing office services and ensuring day-to-day operations, processes, and procedures run efficiently and seamlessly across Wpromote&rsquo;s LA headquarters
 </li>
 <li>
 Opening the office and ensuring the space is set up, functional, and welcoming for employees, clients, vendors, and visitors
 </li>
 <li>
 Partnering with building management to submit work orders, activate keycard access, and provide parking access as needed
 </li>
 <li>
 Ordering, receiving, and unpacking deliveries for the office, including office supplies, food, and beverages, while maintaining appropriate inventory levels
 </li>
 <li>
 Ordering and setting up breakfast or lunch for in-person client and team meetings, and providing hands-on support for office and event logistics
 </li>
 <li>
 Planning engaging office events and team-building activities, including regular in-office programming and ERG-themed events, in partnership with internal stakeholders
 </li>
 <li>
 Maintaining the aesthetic integrity of the office, conference rooms, kitchen, and shared spaces, and helping drive employee foot traffic and engagement in the LA office
 </li>
 <li>
 Managing conference room calendars and office or desk booking for visitors, and assisting with other office operations projects as needed in support of Wpromote&rsquo;s hybrid, remote-first environment
 </li>
 <li>
 Providing support on in-office days Monday through Wednesday during the fixed onsite schedule, while remaining flexible for earlier meeting setup and occasional after-hours events as business needs require
 </li>
 <li>
 Multitasking across Executive Assistant and Office Management responsibilities during in-office days to ensure both executive support and office operations are handled effectively
 
 
 
 
 </li>
 </ul>
 
 You Must Have
 
 
 
 
 <ul>
 <li>
 2-3 years of Executive Assistant (preferred) and/or office administrative experience
 </li>
 <li>
 Ability to maintain and protect confidential information with discretion, sound judgment, and professionalism
 </li>
 <li>
 Experience with executive-level support and calendar management involving rapidly changing priorities and problem-solving
 </li>
 <li>
 Experience with domestic or international travel management and expense reporting
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to interact effectively with executives, employees, clients, visitors, and vendors
 </li>
 <li>
 Strong organizational, prioritization, and attention-to-detail skills, with the ability to manage multiple competing priorities and seamlessly balance executive support and office operations in a fast-paced environment
 </li>
 <li>
 A proactive, service-oriented approach with strong professionalism, reliability, positive energy, and a willingness to support executives, office operations, and the broader team wherever needed
 </li>
 <li>
 Ability to work both independently and collaboratively across teams and functions
 </li>
 <li>
 Experience with Google Workspace
 </li>
 <li>
 Ability to perform physical tasks associated with office operations, including carrying boxes up to 15 pounds and walking up and down a flight of stairs
 
 
 
 
 </li>
 </ul>
 
 Nice to Have
 
 
 
 
 <ul>
 <li>
 Experience coordinating in-person client and team meetings
 </li>
 <li>
 Experience planning office events, employee engagement activities, or culture-building initiatives
 </li>
 <li>
 Exposure in a fast-paced advertising agency environment
 </li>
 <li>
 Expertise managing multiple calendars and competing priorities simultaneously
 
 
 
 
 </li>
 </ul>
 Wpromote is committed to bringing together individuals from different backgrounds and perspectives, providing employees with a safe and welcoming environment free of discrimination and harassment. We strive to create a diverse &amp; inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.
 
 
 Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Wpromote.
 
 
 This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
</div>

Executive Assistant/Office Manager

Cox Automotive

<div>The Executive Assistant II, Office Manager provides advanced administrative and operational support to Assistant Vice President(s) within the Logistics organization. This role is responsible for managing complex calendars, coordinating meetings and travel, and supporting leadership priorities through effective organization, communication, and execution. 
 
In addition to executive support, the role assists with office management and facilities coordination activities to ensure a smooth and efficient workplace environment. Responsibilities in this area include vendor coordination, supply management, and supporting facility-related processes in partnership with internal teams. The role requires strong judgment, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. 
 
What You'll Do:
 
 
Office Operations &amp; Facilities Support 
<ul><li>
Supports coordination of office operations to ensure a smooth day-to-day workplace experience</li><li>
Assists with vendor coordination, service requests, and facilities-related activities</li><li>
Supports inventory tracking and ordering of office supplies and equipment</li><li>
Coordinates facilities-related requests, including maintenance, repairs, and space updates</li><li>
Assists with onboarding vendor accounts, raising purchase orders, and processing invoices</li><li>
Supports office moves, renovations, and workspace changes in partnership with Facilities</li><li>
Assists with workplace logistics such as access coordination and office readiness</li><li>
May serve as a point of contact for workplace safety programs or emergency response support, as needed</li></ul> 
Executive Support 
<ul><li>
Provides advanced, highly confidential administrative support to AVP-level leaders, including calendar management, prioritization, and conflict resolution</li><li>
Coordinates complex meetings, prepares agendas and materials, and tracks follow-up actions</li><li>
Manages domestic and/or international travel arrangements and related logistics</li><li>
Prepares and edits correspondence, presentations, and reports</li><li>
Serves as a liaison between leadership, internal teams, and external stakeholders</li><li>
Anticipates executive needs and proactively resolves scheduling or administrative challenges</li></ul> 
Administrative &amp; Project Support 
<ul><li>
Coordinates events, leadership meetings, and team activities</li><li>
Tracks deliverables, action items, and administrative project work</li><li>
Processes expense reports and support budget-related administrative tasks</li><li>
Maintains files, records, and documentation in accordance with company standards</li><li>
Provides cross-functional coordination and support across departments</li></ul> 

Required Qualifications, Experience &amp; Specialized Knowledge and skills 
<ul><li>
High School Diploma or GED and 7 years' of relevant experience supporting senior leader or executives required, or any level degree or certification beyond HS diploma/GED and 5 years' experience.</li><li>
Strong organizational and time management skills with attention to detail</li><li>
Ability to manage multiple priorities and work independently with minimal supervision</li><li>
High level of professionalism, discretion, and confidentiality</li><li>
Strong written and verbal communication skills</li><li>
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)</li><li>
Demonstrated ability to anticipate needs and solve problems proactively</li></ul> 
USD 32.26 - 48.41 per hour 
 
Compensation: 
 
Hourly pay rate is in the range of $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program. 
 
Benefits: 
 
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave. 
 
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. 
 
EOE, including disability/vets</div>

Executive Assistant, Office Manager (Central Dispatch)

Vaco by Highspring

<div>
 
 Interim Administrative Assistant or Office Manager
 
 
 
 
 Our client, an established commercial real estate organization, is seeking an Interim Administrative Assistant / Office Manager to support day-to-day operations within a corporate office environment.
 
 
 
 This position is fully on-site in Austin, TX. This engagement has a duration of 4-5 months.
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage daily office operations, including facilities coordination, vendor communication, and office supplies
 </li>
 <li>
 Serve as the primary point of contact for office-related needs and requests
 </li>
 <li>
 Provide administrative support related to internal reporting and documentation
 </li>
 <li>
 Coordinate with building management, IT, and security partners as needed
 </li>
 <li>
 Support internal communications and office procedures
 </li>
 <li>
 Assist with special projects and ad hoc administrative requests
 </li>
 <li>
 Help maintain a welcoming, professional office environment for employees and visitors
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 <ul>
 <li>
 2+ years of experience as an administrative assistant, office manager, or similar support role
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities independently
 </li>
 <li>
 Professional communication and customer-service mindset
 </li>
 <li>
 Proficiency with Microsoft Office tools
 </li>
 <li>
 Comfortable working onsite and acting as a central office resource
 
 
 </li>
 </ul>
 
 Compensation:
 
 
 Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors, including but not limited to:
 
 <ul>
 <li>
 The individual's skill sets, experience, and training;
 </li>
 <li>
 Licensure and certifications;
 </li>
 <li>
 Office location and other geographic considerations;
 </li>
 <li>
 Other business and organizational needs.
 </li>
 </ul>
 With that said, as required by local law in geographies that require salary range disclosure, Vaco by Highspring notes that the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
 
 ?
 
 
 
 Equal Opportunity Notice
 
 
 
 Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact
 
 HR@vaco.com
 
 .
 
 
 
 Vaco by Highspring also wants all applicants to know their rights that
 
 
 workplace discrimination is illegal
 
 
 .
 
 
 
 Representation Notice
 
 
 
 By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
 
 
 
 
 For residents of Ontario, Canada only:
 
 to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.
 
 
 
 Privacy Notice
 
 
 
 Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.
 
 
 <ul>
 
 <li>
 California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees
 
 
 here
 
 
 .
 </li>
 
 <li>
 Virginia residents may access our state specific policies
 
 
 here
 
 
 .
 </li>
 
 <li>
 Residents of all other states may access our policies
 
 
 here
 
 
 .
 </li>
 
 <li>
 Canadian residents may access our policies in English
 
 
 here
 
 
 and in French
 
 
 here
 
 
 .
 </li>
 
 <li>
 Residents of countries governed by GDPR and UK GDPR may access our policies
 
 
 here
 
 
 .
 </li>
 
 </ul>
 
 
 Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (
 
 https://www.highspring.com/ai-use-notices/
 
 ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.
 
 
 
 Pay Transparency Notice
 
 
 
 Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
 
 
 
 &middot; the individual's skill sets, experience and training;
 
 
 
 &middot; licensure and certification requirements;
 
 
 
 &middot; office location and other geographic considerations; and
 
 
 
 &middot; other business and organizational needs.
 
 
 
 With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).
 
</div>

Interim Administrative Assistant or Office Manager

Endeavor Hospitality Group

<div>
 
 What&rsquo;s Your Endeavor?
 
 
 
 If this sounds like you...
 
 
 <ul>
 <li>
 You&rsquo;re inspired by motivating others and seeing your team succeed.
 </li>
 <li>
 You don&rsquo;t just listen &mdash; you hear what people have to say.
 </li>
 <li>
 You believe in doing what&rsquo;s right, even when it&rsquo;s not easy.
 </li>
 <li>
 Your motto is #NoGuestLeavesUnhappy.
 </li>
 <li>
 You value collaboration over competition.
 
 
 </li>
 </ul>
 
 Then we want to meet you!
 
 
 
 
 ﻿About Us
 
 
 
 Endeavor Hospitality Group is a boutique hotel management company built by business-minded developers with deep roots in New York City real estate. We are growing fast, with multiple new properties on the horizon, and we&rsquo;re looking for driven, team-focused, and energetic leaders to join us at the newly designed
 
 Courtyard Marriott
 
 in the vibrant
 
 Hudson Yards
 
 district.
 
 
 
 Why Hudson Yards?
 
 
 
 This is one of the most exciting neighborhoods in NYC &mdash; steps from the Jacob Javits Center, the High Line, the 7-train extension, Madison Square Garden, and Times Square. Everything is happening
 
 here
 
 .
 
 
 
 Compensation:
 
 $65,000 - $75,000
</div>

Assistant Front Office Manager

America's Car-Mart

<div>America's Car-Mart is seeking a dynamic and self-motivated Assistant Manager to join our organization. If you have previous, extensive experience in supervisor roles, retail sales, and a passion for creating positive customer experiences, we want to hear from you. As an Assistant Manager, you will have the opportunity to learn all aspects of running a dealership, interact with diverse customers, and contribute to our success. Our 90-day training program will prepare you for success. It is also possible to progress into a General Manager role depending on prior experience and performance as an Assistant Manager.

Join a company recognized by Forbes as one of America&rsquo;s Best Mid-Size Employers! We have a great history of providing excellent career opportunities for dedicated, energetic people. We will train you for success!

Qualifications:
<ul>
<li>Self-starter mentality and ambitious in nature</li>
<li>Excellent communications skills</li>
<li>Prior, extensive supervisor experience</li>
<li>Ability to solve problems and implement innovative solutions in a variety of situations</li>
<li>Computer proficiency and strong mathematical skills</li>
<li>Ability to prioritize and effectively multi-task in a fast-paced environment</li>
<li>Previous experience mediating conflict in the workplace.</li>
<li>Available to work flexible hours and weekends including overtime as needed</li>
<li>Acceptable driving record and valid driver&rsquo;s license</li>
<li>Basic knowledge of, and interest in, automobiles is a plus.</li>
</ul>
Compensation: $40,000 to $55,000 (Base salary + Monthly Bonus Opportunities)

You will have the opportunity to earn monthly bonuses based on dealership Sales and Collections goals.

Manager in Training Responsibilities:
<ul>
<li>Receive training and perform duties in several departments such as office, service, collections, sales, and inventory management.</li>
<li>Learn lot level staff functions, operations, management viewpoints, and company policies and practices that affect each phase of business.</li>
<li>Set and monitor performance goals with upper management. Attends company-sponsored training classes.</li>
<li>Work next to Associates to acquire knowledge of methods, procedures, and standards required for the performance of departmental duties.</li>
<li>Receive training in functions and operations of related departments to facilitate subsequent transferability between departments and to provide greater promotional opportunities.</li>
<li>Carries out supervisory responsibilities in accordance with company policies and applicable laws.</li>
</ul>
Benefits
<ul>
<li>Medical Plan</li>
<li>Dental Plan</li>
<li>Vision Plan</li>
<li>Life Insurance Plan</li>
<li>401(K) w/ employer match</li>
<li>Stock Purchase Plan</li>
<li>Paid Time Off</li>
<li>Career Path Opportunities for advancement</li>
</ul>
America's Car-Mart is an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

If you are ready to embark on a rewarding career with a company that values its employees, apply now! Join America's Car-Mart and be a part of our success story.

#MIT1
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Assistant Mgr

Castle Group

<div>Overview:

The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office.
The Administrative Assistant provides exemplary service in a manner consistent with the Castle Group's values and mission. They perform all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service.
Responsibilities:
<div>
Essential Duties and Responsibilities</div><ul><li>
Answers telephones promptly and assists residents with questions and concerns.</li><li>
Tracks resident issues to enable the Property Manager to identify major problems or trends.</li><li>
Maintains Association files, mail, binders, and office supply inventory.</li><li>
Attends Board Meetings as requested.</li><li>
Creates/posts newsletters and notices. Assists the manager with updating the website as needed.</li><li>
Maintains homeowner roster, database, mail instructions, and homeowner files.</li><li>
Assists in reviewing leases, if applicable, and processing new owner approval and interview packages.</li><li>
Review receivable reports and assist the property manager in forwarding collection packages to counsel.</li><li>
Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc.</li><li>
May be responsible for the processing of Association expense checks.</li><li>
Records miscellaneous income in assigned software.</li><li>
Assists residents with account balance inquiries. Researches discrepancies, processes overpayment refunds, and processes owner credits and charges as instructed by the Property Manager.</li><li>
Process ARCs and assist residents in booking amenity reservations.</li><li>
Assists residents with access control requests (new fob, gate remotes, transponders, etc).</li><li>
In the absence of a Covenants Coordinator, conduct the following:</li><li>
Inspect the community on a recurring schedule as determined by the Association. Update all inspection data into the assigned compliance system, including issuing and closing out with consistent enforcement, ensuring completion</li><li>
Upload violations to the Production folder for mail-outs daily.</li><li>
Respond to resident inquiries with the information necessary to correct the violation in a timely manner.</li><li>
Performs property inspections and follows up on work orders as needed as directed by the Property Manager</li><li>
Ensures all safety precautions and procedures are followed while performing duties.</li><li>
Other duties and responsibilities as assigned by the Property Manager.</li></ul>
Qualifications:
<div>
Qualifications</div>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.<div>
Education and Experience</div><ul><li>
High school diploma or equivalency required.</li><li>
A minimum of One (1) year of administrative support or related work experience is required. Must possess a strong administrative background.</li><li>
Intermediate command of computer hardware/software, specifically Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).</li><li>
The position may require a valid Driver&rsquo;s License.</li></ul><div></div><div> 
Skills and Abilities</div><ul><li>
Strong customer service, communication, and interpersonal skills.</li><li>
Strong conflict resolution skills with the ability to handle and diffuse conflict situations required.</li><li>
Able to work under tight deadlines and use time effectively based on key priorities.</li><li>
Excellent verbal and written communication skills through the ability to communicate, receive, and exchange ideas and information using spoken and written language.</li><li>
Excellent interpersonal and office management skills.</li><li>
Excellent organizational skills and a high attention to detail.</li><li>
Ability to prioritize tasks in a fast-paced environment.</li><li>
Multiple language fluency is desirable and may be required depending on the community&rsquo;s needs.</li><li>
Ability to learn new technology.</li><li>
Ability to act with integrity, professionalism, and confidentiality.</li></ul><div> 
Physical requirements</div><div>
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.</div> 
<div></div><ul><li>
Able to work under pressure, maintain composure, and utilize good judgment during emergency/difficult and stressful situations.</li><li>
Ability to lift 30lbs. following appropriate safety procedures.</li><li>
Ability to:</li><li>
Work in a seating position for long periods</li><li>
Handle, grasp, and feel objects and equipment.</li><li>
Reach with hands and arms.</li><li>
Extensive use of fingers for typing and visual use of the computer monitor.</li><li>
Ability to quickly and easily navigate property/buildings are required to meet the job functions.</li><li>
Repeat various motions with wrists, hands, and fingers.</li><li>
Ability to detect auditory and visual emergency alarms.</li><li>
Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.</li><li>
Visual ability correctable to 20/20.</li><li>
Ability to respond verbally in an understandable, professional manner in person and over the telephone.</li><li>
May be required to travel for training sessions off-site on an infrequent, ad-hoc basis.</li><li>
May be required to cover administrative staff at other communities within reasonable distance when needed.</li></ul><div></div><div> 
EQUAL EMPLOYMENT OPPORTUNITY</div><div>
Castle is an equal-opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.</div><div></div><div> 
DISCLAIMER</div><div>
This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.</div></div><div></div>

Administrative Assistant - HOA

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