assistant office manager

Union Properties

Job Overview Union Properties PJSC, one of Dubai's most respected real estate developers since its establishment in 1987, is seeking a diligent and detail-oriented Assistant Contracts Manager to join our team. Based in Dubai, United Arab Emirates, this full-time position offers a unique opportunity to contribute to a portfolio of iconic projects that have shaped the city's landscape, including MotorCity, The Green Community, and Index Tower. The successful candidate will support the Contracts Manager in overseeing all contractual aspects of our diverse residential, commercial, and mixed-use developments. This role is crucial for ensuring that projects are executed in compliance with contractual agreements, on budget, and to the highest standards of quality. You will be an integral part of a team dedicated to delivering integrated communities and sustainable, long-term value. Responsibilities * Assist in the preparation, review, and administration of tender documents, contracts, and sub-contract agreements. * Support the negotiation of contract terms and conditions with clients, consultants, suppliers, and subcontractors. * Monitor contract compliance throughout the project lifecycle, ensuring all parties adhere to their legal and commercial obligations. * Manage and process variations, claims, and potential disputes in a timely and professional manner. * Assist with cost control, risk assessment, and the preparation of regular financial and contractual reports. * Liaise effectively with project managers, legal counsel, and other internal departments to ensure seamless contractual alignment. * Maintain meticulous and organised contract records, correspondence, and all relevant documentation. * Contribute to the commercial close-out of projects, including the settlement of final accounts. Qualifications * A bachelor's degree in engineering, Facilities Management, or a related discipline. * Proven experience in a contracts administration or assistant contracts manager role, preferably within the UAE's real estate or construction sector. * A strong understanding of contract law, procurement processes, and standard forms of contract (e.g., FIDIC). * Excellent negotiation, communication, and interpersonal skills. * Meticulous attention to detail with exceptional organisational and time-management abilities. * Proficiency in the MS Office Suite and familiarity with contract management software. * The ability to work effectively both independently and as part of a collaborative team. * Professional accreditation (e.g., MRICS, MCIOB) is highly desirable but not essential. Benefits * A competitive salary and benefits package. * The opportunity to work on high-profile, large-scale developments in Dubai. * Excellent opportunities for professional development and career progression within a leading organisation. * A dynamic, supportive, and professional work environment.

Assistant Contracts Manager

Super Bytes

Location: On-Site (Dubai) Job Type: Full-Time Industry: iGaming&nbsp;<h3>Job Summary:</h3>We are looking for a detail-oriented and highly organized Office Assistant to support our day-to-day operations in the fast-paced iGaming industry. This role requires strong administrative skills, multitasking ability, and a proactive mindset. You will work closely with various departments to ensure smooth back-office functioning and support key operational processes.&nbsp;<h3>Key Responsibilities:</h3><ul><li>Provide daily administrative and operational support across departments</li><li>Manage and maintain accurate records, files, and internal databases</li><li>Coordinate documentation related to compliance, onboarding, and employee data</li><li>Assist in processing internal requests, reports, and correspondence</li><li>Liaise with HR, finance, and customer support teams to streamline workflows</li><li>Track and organize inventory, office supplies, and logistics</li><li>Prepare reports, meeting notes, and presentations as needed</li><li>Ensure timely follow-up on internal tasks and deliverables</li><li>Support internal communication and coordination between cross-functional teams</li></ul>&nbsp;<h3>Requirements:</h3><ul><li>Proven experience in an administrative or back-office coordination role (experience in iGaming is a strong plus)</li><li>Excellent organizational and time management skills</li><li>Strong communication and interpersonal abilities</li><li>Proficiency in MS Office and/or Google Workspace</li><li>Attention to detail with a proactive approach to problem-solving</li><li>Bachelor’s degree in business administration or a related field preferred</li><li>Fluency in Hindi is required</li></ul>

Office Assistant

Dubai DET

JOB OBJECTIVE:&nbsp;The Assistant Manager of Seasonal Festival is responsible for supporting the planning, execution, and performance tracking of marketing campaigns for seasonal festivals such as DSF, DSS, and other key activations. The role focuses on driving public awareness, footfall, and engagement by coordinating with internal teams, retailers, malls, sponsors, and external agencies.&nbsp;The Assistant Manager ensures campaign content, messaging, and visuals are aligned with brand guidelines, while also assisting in managing procurement processes, monitoring campaign performance, and contributing to continuous improvement across all campaign touchpoints. KEY ACCOUNTABILITIES:&nbsp;Core Functional Responsibilities &amp; Subject Matter Expertise<ul><li>Assist in the development and execution of integrated marketing campaigns for seasonal festivals, ensuring alignment with festival objectives, audience profiles, and brand positioning.</li><li>Coordinate campaign timelines, creative briefings, and rollout plans across internal DFRE teams and external agencies.</li><li>Support the creation of compelling multi-channel campaign content and messaging tailored to drive audience awareness and attendance.</li><li>Contribute to audience segmentation strategies to enhance campaign effectiveness and reach across key consumer demographics.</li><li>Prepare and distribute internal communication toolkits and campaign briefs to align DFRE departments, partners, and collaborators.</li><li>Collaborate with retailers, malls, and sponsors to integrate their offerings and activations into the campaign, ensuring strong visibility and cross-promotional alignment.</li><li>Assist in the development of campaign one-pagers, outlining objectives, KPIs, content strategy, budgets, and relevant international benchmarks.</li><li>Review and provide guidance on creative assets to ensure consistency with brand guidelines and storytelling standards across all campaign touchpoints.</li><li>Act as a brand guardian during campaign execution, collaborating with internal teams and agencies to maintain high-quality, cohesive messaging and visual identity.</li><li>Coordinate with creative, media, production, and influencer agencies to manage campaign deliverables and performance tracking.</li><li>Familiarity with procurement processes related to campaign execution, including supporting RFP/RFI preparation, vendor coordination, and tracking of purchase orders and contracts.</li><li>Track and report campaign performance metrics such as reach, engagement, and footfall and provide insights for optimization.</li><li>Maintain strong relationships with retailers, malls, and sponsors to gather feedback, ensure satisfaction, and identify opportunities for future campaign collaboration.</li><li>Conduct research and benchmarking on global festival campaigns to inform strategy and inspire innovation.</li><li>Compile and analyze post-campaign reports and stakeholder feedback to inform future campaign planning and continuous improvement.</li><li>Maintain well-documented records of campaign assets, contracts, vendor files, and performance dashboards in compliance with DFRE and DET policies.</li><li>Stay updated on local regulations, media trends, and best practices in event marketing and high-footfall campaign activations.</li></ul>&nbsp;Qualifications &amp; Experience:<ul><li>Bachelor’s Degree in Marketing, Communications, Marketing, Business Administration, or related fields.</li><li>Professional certifications such as the Project Management Professional (PMP); are advantageous.</li><li>Minimum of 5 years of experience in marketing campaigns, brand communication, or event-related promotions, preferably within the retail, entertainment, or government sector.</li><li>Proven experience coordinating multi-channel marketing campaigns with internal teams and external agencies.</li><li>Experience in reviewing creative assets and ensuring brand alignment across various platforms.</li><li>Familiarity with procurement processes related to marketing services, including RFP preparation, vendor management, and budget coordination.</li><li>Strong understanding of audience segmentation, campaign performance tracking, and post-campaign analysis.</li><li>Previous involvement in large-scale, high-footfall campaigns or festivals is an advantage.</li><li>Experience working with malls, retailers, or sponsors in a campaign or event activation context is highly desirable.</li></ul>

Assistant Manager - Events & Festivals Marketing (National Talent only)

Dallah Holding Media

Dallah Holding Media is seeking a reliable and detail-oriented HR Assistant to support day-to-day human resources operations. The ideal candidate will have 3–5 years of HR experience, strong exposure to payroll processing, and hands-on experience working in a medium-sized organization (100+ employees). This role is critical in ensuring smooth HR administration, compliance, and employee support across the company. &nbsp; &nbsp;Human Resources Operations &nbsp;Assist in the implementation and maintenance of HR policies and procedures. &nbsp;Maintain accurate and up-to-date employee records (personal data, contracts, attendance, leaves, and benefits). &nbsp;Support recruitment activities, including filling out official forms, job postings, communication, and onboarding processes. &nbsp;Ensure proper archiving and filing of HR documents. &nbsp;Payroll &amp; Compensation &nbsp;Assist in salary sheet preparation and processing, ensuring accuracy and timeliness. &nbsp;Coordinate with other departments to collect employee attendance data promptly. &nbsp;Prepare monthly payroll documentation. &nbsp;Liaise with finance/accounts for payroll-related reports and reconciliations. &nbsp;Compliance &amp; Documentation &nbsp;Assist with visa, residency, and labor-related documentation. &nbsp;Prepare HR reports and official correspondence. &nbsp; &nbsp;Qualifications &amp; Requirements &nbsp;Bachelor’s degree in human resources, Business Administration, or related field. &nbsp;3–5 years of proven experience in an HR role. &nbsp;Strong experience in payroll processing. &nbsp;Prior experience in a medium-sized organization (100+ employees). &nbsp;Knowledge of Qatar Labor Law is highly preferred. &nbsp;Must hold a valid working visa in Qatar. &nbsp;Proficiency in MS Office (Excel, Word) and HR systems (Odoo). &nbsp;Excellent organizational skills and attention to detail. &nbsp;Ability to handle confidential information with integrity. &nbsp;Strong communication and interpersonal skills. &nbsp;Available to start immediately. &nbsp; &nbsp;Preferred Skills &nbsp;Experience in media, corporate, or holding company environments. &nbsp;Ability to work independently and manage multiple HR tasks in a fast-paced environment. &nbsp;Strong coordination skills with finance and management teams. &nbsp;

HR Assistant

Alzayani Investments

Job OverviewWe are currently seeking a meticulous and proactive Assistant IT Auditor to join our professional team in Manama, Bahrain. This is a full-time position, ideal for an individual looking to develop their career in IT audit within a forward-thinking and expanding company. The successful candidate will play a key role in supporting the IT audit function, helping to assess and enhance the effectiveness of our risk management, control, and governance processes across our diverse technological landscape.&nbsp;&nbsp;Responsibilities<ul><li>Reports to an assigned immediate superior and ultimately to the Group Internal Audit Manager (GIAM).</li><li>Uphold the Company’s Code of Ethics and the Institute of Internal Auditor’s Code of Ethics specifically the principles of Integrity, Objectivity, Confidentiality and Competency.</li><li>Conduct IT audit engagements following the internal audit department’s policies and procedures e.g., engagement planning, fieldwork, reporting and follow-up.</li><li>Participates in the opening and closing meetings with engagement clients.</li><li>Assists in the conduct of assurance engagements where the work of IT specialist is required.</li><li>Assists in the conduct of consulting engagements e.g., investigations, performance improvement studies, due diligence, etc., where the work of IT specialist is required.</li><li>Review IT purchases such as but not limited to: Laptops and desktop computers, Mobile phones, Internet connectivity, Annual Maintenance Services related to IT assets, etc.</li><li>Do other tasks related to the functions of internal audit department, assigned by the GIAM.</li></ul>&nbsp;Qualifications<ul><li>A bachelor's degree in Information Technology, Computer Science, Business Information Systems, or a related field.</li><li>Previous experience in an IT audit, internal audit, or IT risk management role is highly advantageous.</li><li>Familiarity with IT general controls and application control concepts.</li><li>Strong analytical, problem-solving, and critical-thinking skills.</li><li>Excellent written and verbal communication skills with a high degree of attention to detail.</li><li>The ability to work collaboratively as part of a team as well as independently.</li><li>A desire to pursue or progress with professional certifications (e.g., CISA, CISM) is desirable.</li></ul>

Assistant IT Auditor

Bostani

About Bostani Bostani is a premier provider of luxury and semi-custom chocolates, gourmet delicacies, and elegant accessories. We specialise in creating unforgettable experiences, offering comprehensive event planning services for weddings, holidays, anniversaries, and corporate functions. Our commitment to quality and sophistication makes us a leader in the world of fine confectionery and bespoke gifting. Job Overview We are seeking a meticulous and highly organised Real Estate and Contracts Follow-up Coordinator to join our team in Ad Dammam, Saudi Arabia. This is a full-time position, central to supporting our company's growth by managing our portfolio of property leases and commercial agreements. The ideal candidate will be responsible for the entire administrative lifecycle of our contracts, ensuring accuracy, compliance, and timely execution across all our real estate and supplier engagements. You will play a crucial role in maintaining the strong operational foundation that allows our business to flourish. Key Responsibilities - Proactively manage and maintain the company’s portfolio of real estate leases for retail outlets and other properties. - Track critical dates such as lease expirations, renewal deadlines, and rent reviews, providing timely notifications to management. - Serve as a key point of contact for liaising with landlords, property managers, and external legal counsel on lease-related matters. - Oversee the administration of all commercial contracts, including those with suppliers, service providers, and event partners. - Monitor the contract lifecycle from initiation to renewal or termination, ensuring all contractual obligations are met. - Maintain a centralised and organised digital and physical filing system for all legal documents, contracts, and lease agreements. - Assist in the preparation and review of contract drafts, amendments, and related correspondence. - Generate regular status reports for senior management on the real estate and contract portfolio. - Ensure all agreements comply with company policies and local regulations. Qualifications - Proven experience in a similar role such as a Contracts Administrator, Lease Coordinator, or Legal Assistant. - Experience within the retail, hospitality, or real estate sectors is highly advantageous. - Exceptional organisational skills with a keen eye for detail and a high level of accuracy. - Strong understanding of contract and lease administration principles. - Excellent written and verbal communication skills in both English and Arabic. - Proficient in the use of Microsoft Office Suite, particularly Excel and Word. - The ability to work independently, manage competing priorities, and meet tight deadlines. - A degree in Business Administration, Law, Real Estate, or a related field is preferred.

Real Estate and Contracts Follow-up Coordinator

LINKED HR FOR HUMAN RESOURCES CONSULTANCIES CO. L.L.C

We are seeking an experienced Service Sales Manager with a strong background in the elevator and escalator industry. The ideal candidate has a proven track record in service sales, customer relationship management, and portfolio growth within an elevator company. This role requires deep industry knowledge, strong commercial acumen, and the ability to drive market expansion through proactive business development and exceptional customer service.For over 150 years, Schindler has helped shape the world&rsquo;s cities &mdash; elevating buildings, people, and possibilities. Our success is built on people, passion, and innovation. If you&rsquo;re ready to Elevate Dubai and contribute to a global industry leader, we&rsquo;d love to meet you.As an Service Sales Manager, you will be responsible for sustaining and increasing market share and profitability in line with Schindler&rsquo;s strategy. You will drive strong portfolio growth in both units and value while building long‑term customer relationships.Key ResponsibilitiesActively hunt for 3rd‑party (non‑Schindler) units and develop new customer relationships in Abu DhabiEnsure customer satisfaction and support complaint resolution in collaboration with internal teamsDocument and maintain accurate customer and contact informationManage leads, opportunities, orders, and contracts to achieve sales budgets and pricing targetsProactively generate new business opportunities beyond the existing customer baseIdentify customer needs and match them with Schindler&rsquo;s solutionsMaintain complete and updated information on opportunities, tasks, and visits in the CRM systemWhat We&rsquo;re Looking ForEntrepreneurial mindset with the ability to view situations from multiple perspectivesStrong team player who can motivate, inspire, and align others toward shared goalsQualificationsBachelor&rsquo;s degree in Engineering; a Management degree is an added advantage4&ndash;8 years of experience in SalesExcellent interpersonal and communication skillsProficiency in MS Office; knowledge of SAP and SharePoint is an assetJob Type: Full-timePay: AED20,000.00 - AED24,000.00 per month

Service Sales Manager

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