assistant office manager

Aspen Dental

<div>
 
 At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an
 
 Assistant Dental Office Manager,
 
 which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients&rsquo; lives.
 
 
 
 Job Type:
 
 Full-time
 
 
 
 Salary:
 
 $20 - $22 / hour
 
 
 
 At Aspen Dental, we put You First. We offer:
 
 
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 A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
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 Career development and growth opportunities to support you at every stage of your career
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 A fun and supportive culture that encourages collaboration and innovation
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 Free continuous learning through TAG U
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 </ul>
 
 
 How You&rsquo;ll Make a Difference
 
 
 
 As an
 
 Assistant Dental Office Manager,
 
 you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you&rsquo;ll participate in an eight-week training program to succeed in your role.
 
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 Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
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 Work collaboratively with other members of the dental team to provide exceptional patient care
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 Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
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 Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
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 Review data day to day to evaluate the impact on the practice
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 Oversee scheduling and confirming patient appointments
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 Verify insurance payment, collection, balance nightly deposits and credit card processing
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 Additional tasks assigned by the Manager
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 </ul>
 
 
 Preferred Qualifications
 
 
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 High school diploma or equivalent; college degree preferred
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 Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
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 Demonstrate analytical thinking; place a premium on leveraging data
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 Organized and detail oriented
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 </ul>
 
 
 Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization.
 
 
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 May vary by independently owned and operated Aspen Dental locations.
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 ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
 
 
 
 
 R2026-002059
 
 
</div>

Assistant Office Manager

Pet Insight

Overview We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This vital role combines comprehensive administrative support with efficient office management, ensuring seamless daily operations and enabling leadership to focus on strategic priorities. The ideal candidate will be proactive, detail-oriented, and thrive in a fast-paced environment, bringing energy and enthusiasm to every task. This paid position offers an exciting opportunity to contribute to a thriving organization while developing your professional skills in a supportive setting.Responsibilities<ul><li>Provide administrative support to the team, including managing multiple projects, interfacing with cross functional teams and interacting with a variety of databases.</li><li>Oversee office operations by managing supplies, maintaining filing systems, organizing documents, and ensuring the office environment remains efficient and welcoming.</li><li>Assist with event planning for customers, preparing reporting generated by internal teams and providing timeline and executional support for projects internally.</li><li>Support project coordination efforts by tracking deadlines, preparing reports, proofreading documents for accuracy, and assisting with transcription tasks as needed.</li><li>Facilitate personal assistant duties for executives by handling confidential information discreetly and managing personal appointments or errands when required.</li></ul>Skills<ul><li>Proven experience in office management or executive administrative support with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs, Sheets).</li><li>Excellent typing speed combined with strong proofreading and transcription abilities to produce accurate documents efficiently.</li><li>Comfortability with data entry tasks and rotating seamlessly through projects of varying scope and scale.</li><li>Exceptional customer service skills paired with professional phone etiquette.</li><li>Ability to coordinate multiple projects simultaneously while maintaining attention to detail in a fast-paced environment.</li><li>Strong organizational skills with the ability to prioritize tasks effectively and manage calendar schedules meticulously using Microsoft Outlook Calendar or similar tools.</li><li>Join us if you&rsquo;re ready to bring energy into a role that&rsquo;s pivotal to our organization&rsquo;s success! We value positive, accountable individuals who excel at multitasking and thrive on creating organized environments where teams can flourish. This is more than just an administrative position &mdash; it&rsquo;s an opportunity to grow professionally while making a meaningful impact every day!</li></ul>Job Type: Full-timePay: From $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Issaquah, WA 98027

Executive Assistant/Office Manager

Craniometrix

This is a hybrid Executive Assistant + Office Manager + Culture Operator role at a Series A company.You will own the day-to-day logistics of the founder&rsquo;s schedule, office operations, and internal team experience &mdash; ensuring the company runs smoothly and the founder can stay focused on high-impact work.This is an in-office, high-trust, high-responsibility role for someone who thrives in a fast-paced environment and enjoys wearing multiple hats.We&rsquo;re looking for an exceptionally organized, high-ownership operator who is proactive, detail-obsessed, and thrives in a fast-paced, in-office startup environment where no task is too small. The ideal candidate is highly trustworthy, polished, and execution-focused, with strong calendar, logistics, and administrative skills and the ability to seamlessly support both founder priorities and daily office operations.Founder Support<ul><li>Own and manage the founder&rsquo;s calendar with precision and foresight</li><li>Coordinate meetings, calls, and travel across time zones</li><li>Anticipate scheduling conflicts and proactively optimize daily flow</li><li>Handle company and personal administrative tasks for the founder</li><li>Track key follow-ups, reminders, and action items</li><li>Manage inbox triage and logistics when needed</li></ul>Travel &amp; Logistics<ul><li>Plan and book complex travel (flights, hotels, ground transport)</li><li>Create detailed itineraries for founder and team travel</li><li>Handle last-minute changes and travel issues seamlessly</li><li>Coordinate offsites, conferences, and partner visits</li></ul>Office Management<ul><li>Ensure the office is clean, organized, and fully operational</li><li>Light daily office upkeep (including bathrooms, kitchen, and common areas)</li><li>Manage office supplies, snacks, and equipment</li><li>Coordinate vendors, deliveries, and office maintenance</li><li>Maintain a high-functioning, professional workspace environment</li></ul>Team &amp; Culture Operations (&ldquo;Vibe Creator&rdquo;)<ul><li>Organize team events, celebrations, and offsites</li><li>Help foster a positive, energetic, and high-performance office culture</li><li>Support onboarding logistics for new hires</li><li>Create a welcoming and polished in-office experience</li><li>Be a go-to resource for day-to-day team needs</li></ul>Administrative &amp; Operational Support<ul><li>Assist with internal coordination across leadership and team</li><li>Support light HR/admin processes (documents, scheduling, coordination)</li><li>Help organize internal trackers, documents, and operational workflows</li><li>Execute special projects as needed</li></ul>Pay: $59,403.78 - $71,540.04 per yearBenefits:<ul><li>401(k)</li></ul>Work Location: In person

Jordan Insurance & Investments Inc.

<div><h2 class="jobSectionHeader">Job Overview</h2><div>
Administrative Assistant/Office mgr. (Part-Time) Financial Services / Retirement Planning
Location: 100 Fountain Ave. Suite 404
We're seeking a dependable, detail-oriented Administrative Assistant/Office manager to support a busy financial services and retirement planning office. This role is ideal for someone who enjoys being organized, communicating professionally with clients, and keeping daily operations running smoothly. You'll assist with scheduling, client communications, document preparation, and office coordination while maintaining confidentiality and accuracy.<ul><li>3&ndash;4 days per week</li><li>7 hours per day</li><li>Hours: [ 9:00 AM&ndash;5:00 PM] 1 hr. lunch (set schedule with some flexibility as needed)</li></ul> 
Salary Range: $13.00 per hour</div>
<h2 class="jobSectionHeader">Benefits</h2><div>
Hourly Base Salary + Bonus Opportunities
Career Growth Opportunities 
Hands on Training 
Mon-Fri Schedule 
</div><h2 class="jobSectionHeader">
Requirements</h2><div>
Required Qualifications<ul><li>High school diploma or equivalent</li><li>Strong attention to detail and ability to follow documented processes</li><li>Professional communication skills (phone, email, and in-person)</li><li>Comfortable with computers and office equipment (scanner, copier, printer)</li><li>Ability to maintain confidentiality and handle sensitive information</li></ul>
Preferred Qualifications (Nice to Have)<ul><li>1+ year administrative, receptionist, or office support experience</li><li>Experience with Microsoft Office and/or Google Workspace</li><li>Comfortable working with client records, forms, and compliance-minded processes</li><li>Financial services, insurance, banking, or professional office experience a plus</li><li>Efficient typing</li></ul> 
Skills &amp; Traits We Value<ul><li>Organized, reliable, and punctual</li><li>Friendly and client-focused</li><li>Able to manage multiple tasks without losing accuracy</li><li>Comfortable working independently and as part of a small team</li><li>Willing to learn new systems and procedures</li></ul></div> 

<h2 class="jobSectionHeader">Responsibilities</h2><div>
Key Responsibilities<ul><li>Greet clients and provide professional, welcoming in-office experience</li><li>Answer phones, manage email communication, and route requests appropriately</li><li>Schedule appointments, manage calendars, and send reminders/follow-ups</li><li>Prepare, organize, scan, and file client documents (digital and paper)</li><li>Support meeting preparation (packets, forms, notes, basic follow-up tasks)</li><li>Perform data entry and maintain accurate client records</li><li>Assist with basic office tasks such as supply ordering and general organization</li><li>Help track workflow items, deadlines, and outstanding client requests</li><li>Handle sensitive client information with discretion and professionalism</li><li>Other administrative duties as assigned</li></ul>
Administrative Assistant/Office mgr. (Part-Time) Financial Services / Retirement Planning
Location: 100 Fountain Ave. Suite 404</div><h2 class="jobSectionHeader"> 
About Us</h2><div>
We are a premier Allstate Agency specializing in Home, Life, and Auto insurance. Our dedicated staff work incredibly hard to ensure that our clients are completely satisfied! We only hire the best and most dedicated employees to our team.</div></div>

Administrative assistant/ Office manager

nutrition shoppe

Work Schedule &amp; Availability Requirement<ul><li>Core Working Hours: 10:00 AM to 7:00 PM.</li><li>Off-Hours Availability: Mandatory availability outside of core working hours via call or WhatsApp to address urgent communications related to the manufacturing plant operations.</li></ul>Role Summary &amp; Value PropositionWe require a high-impact Executive Assistant who will be a Strategic Partner and External Ambassador for the Managing Director (MD). This professional must combine superior executive support with strong analytical and technical capabilities, leveraging specialized education, and be willing to travel to support business development and client relations.Key ResponsibilitiesExternal Representation &amp; Client Relations<ul><li>Client &amp; Exhibition Attendance: Attend industry exhibitions, trade shows, and client meetings to assist the MD with networking, logistics, follow-up, and detailed note-taking.</li><li>Logistics Management:</li></ul>Analytical &amp; Technical Support (Strategic Partnering)<ul><li>Data Mastery: Utilize expert-level proficiency in Microsoft Excel (Pivot Tables, VLOOKUPs, advanced formulas) to rapidly create dashboards, financial summaries, and operational reports for the MD.</li><li>Business Insights (MBA Focus): Conduct market research, competitive analysis, and track key business performance indicators (KPIs) relevant to finance and marketing.</li><li>Production Liaison (B.Tech Focus): Act as the informed administrative bridge to the R&amp;D and QC teams, assisting the MD in reviewing and summarizing regulatory documents and technical reports.</li></ul>Communication &amp; Crisis Triage<ul><li>Priority Contact: Serve as the MD's primary filter for urgent off-hours communication from the plant operations. Triage messages and proactively alert the MD only when necessary, providing synthesized information.</li><li>Discreet Handling: Maintain absolute confidentiality and discretion when handling sensitive operational, financial, and client-related information.</li></ul>Executive Administrative Support<ul><li>Prepare detailed agendas, capture professional meeting minutes for Leadership and Board reviews, and ensure rigorous follow-up on all delegated action items.</li></ul>Required Qualifications<ul><li>Education is Mandatory: B.Tech. in Food Technology/Food Science or related technical field is strongly preferred, and an MBA in Finance or Marketing is highly desirable.</li><li>Experience: Skills matter the most.</li><li>Technical Proficiency:</li><li>Expert-level proficiency in Microsoft Excel is mandatory.</li><li>High proficiency in the rest of the Microsoft Office Suite.</li></ul>To proceed further, please share the following details:Your current CTC and expected CTC.Your current location and whether you are based in or willing to relocate to Mohali.How would you rate your Excel skills out of 6? This is a critical requirement for this role.How would you rate your proficiency in MS Word, PowerPoint, and professional email drafting?How comfortable are you with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Meet)? Please rate your proficiency.Do you have experience using CRM or ERP software (such as Zoho, Salesforce, HubSpot, or similar)? If yes, please specify.Are you familiar with or currently using AI tools (e.g., ChatGPT, Copilot, Gemini, automation tools) for drafting, research, scheduling, or productivity enhancement?Do you have hands-on experience with Calendly or similar scheduling tools for managing meetings and calendars?How confident are you in coordinating and communicating with advocates, consultants, government offices, or internal legal/compliance departments?How would you rate your verbal and written communication skills in English? Please include your experience with professional email drafting, calls, meetings, and representing senior management in communication.How would you rate your mathematics, logic, and general reasoning skills?Do you have prior experience working closely with senior management, founders, or CXO-level executives? If yes, briefly describe your responsibilities.Are you comfortable handling confidential information, managing calendars, follow-ups, documentation, and multi-tasking under pressure?What is your notice period and earliest possible joining date?Please share the link to your LinkedIn profile.We are looking for someone who can commit to working with us for at least 2&ndash;3 years. Please confirm your willingness for a long-term association.Please note:There will be an aptitude test.We are a nutraceutical manufacturing company, and this role is highly critical, requiring accuracy, discretion, ownership, strong communication, and coordination skills.We look forward to your detailed response.Job Type: Full-timePay: ₹25,000.00 - ₹50,000.00 per monthBenefits:<ul><li>Health insurance</li></ul>Work Location: In person

Dubai Department of Economy and Tourism

<div>
 
 
 Job Objective
 
 
 
 
 
 
 Provide administrative support to CEO office including organizing and planning office operations in order to ensure office operations effectiveness and efficiency
 
 
 
 
 
 
 Functional Role:
 
 
 
 
 
 
 
 Office Correspondence
 
 :
 
 <ul>
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 Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
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 Proofread and disseminate correspondences to the related internal and external parties;
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 Provide administrative and clerical support to department&rsquo;s team members;
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 Greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
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 Follow-up and track all projects and correspondence in both internal and external stakeholders.
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 Calendar Management:
 
 
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 Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
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 Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
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 Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes
 
 
 circulate on all involved parties;
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 </ul>
 
 
 
 
 
 Projects Management:
 
 
 
 
 
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 Monitor and report on daily and weekly progress of projects
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 Follow-up and track all projects and correspondence in both internal and external stakeholders.
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 Perform any other job-related duties and responsibilities as designated by the line manager.
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 </ul>
 
 
 
 
 
 Job Requirement
 
 
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 Arabic Speaker - Mandatory
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 Tech Savvy
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 Project Management a plus
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 Government stakeholder experience
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 Minimum 10 years experience in executive office
 </li>
 </ul>
</div>

Executive Assistant/ Office Manager - Arabic Speaker

Advanced Eye Care and Laser Center

Social Media Marketing Coordinator &amp; Assistant Office ManagerJob DescriptionPrestigious ophthalmology practice located in Naples, Florida is seeking to hire a full-time Social Media Graphic Designer (Web, Print, Creative, SEO, Digital Marketing, Strategist) and fill the Assistant Manager role.The ideal candidate is creative, energetic, well-organized, with a passion for technology and with demonstrated experience in digital, social media design and marketing to assist in the planning, execution and optimization of our marketing campaigns and online digital presence.Key Skills and Competencies&sect; Proven experience as a Social Media Digital Marketing Specialist or similar role.&sect; Prior experience in content marketing, content growth and SEO optimization tools and practices.&sect; Excellent understanding of digital marketing concepts and best practices.&sect; Skills and experience in WEB Design, maintenance, , creative content writing and publishing.&sect; Medical Assistant manager experience to assist the doctor in various practice tasks.&sect; Outstanding ability to think creatively, strategically, and identify and resolve problems.&sect; Excellent verbal, written and interpersonal communication skills.&sect; Ability to work within a team and independently.&sect; Strong organizational, time management, and analytical skills.Job Duties and Responsibilities&sect; Update practice&rsquo;s websites &amp; social media platforms with digital art design and marketing content&sect; Updating the company&rsquo;s Facebook, Twitter and LinkedIn account, Internet Business presence.&sect; Apply Internet search and SEO optimization tools and methods for increased efficiency and visibility.&sect; Execute and manage web digital marketing campaigns designed to drive the online traffic, develop new relationships and strengthen the current ones with health professionals and patients&sect; Grow an enthusiastic community of followers on Instagram, Facebook, Twitter and LinkedIn.&sect; Manage our marketing calendar for promotional events and press releases.&sect; Generating leads through phone calls, emails and face to face interactions.&sect; Strategic planning for practice growth by updating marketing efforts and monitoring results.&sect; Measure the performance of digital marketing efforts using a variety of Web analytics tools&sect; Able to collect data, define problems, establish facts and present conclusions to the Doctor through timely reports.&sect; Maintain partnerships with media agencies and vendors.&sect; Assist the Doctor in different office tasks.- Maintaining and reviewing client records, charts and other pertinent information.- Responding to telephone/e-mail inquiries relating to clients, lab requests, prescription requests, etc.- Participating in maintaining and updating, client and clinic standards and protocols- Ensure that stock of supplies is maintained and order as needed. &middot;- Obtain informed consent for all clients undergoing surgeries or procedures.- Work as team player to ensure clinic operates smoothly and on time. &middot;&sect; Communicate effectively at all levels of staff technical and non-technical requirements.&sect; Able to execute multiple tasks and projects simultaneously.&sect; Eager and driven to enhance the practice&rsquo;s reputation and visibility and as well the financial performance of the medical practice.Education Requirements: BS/BA in marketing, creative design and / or business administrationSalary and benefits: Commensurate with experience.Job Type: Full-timePay: $18.00 - $26.00 per hourBenefits:<ul><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Experience:<ul><li>Digital Marketing: 2 years (Required)</li><li>Medical Practice Management: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish a plus (Preferred)</li></ul>Work Location: Multiple locations

Social Media Marketing Coordinator & Assistant Office Manager

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Executive Assistant/ Office Manager - Arabic Speaker

Social Media Marketing Coordinator & Assistant Office Manager