assistant operations manager

Elegant Engineering and Constructions Pvt Ltd

<p><b>Receptionist / Administrative Assistant &ndash; Job Description</b></p><p>The Receptionist / Administrative Assistant is responsible for providing professional front-desk reception services while supporting the day-to-day administrative operations of the company. This role requires excellent communication, organizational, and customer service skills to ensure smooth office operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Welcome and assist visitors, clients, and guests in a professional manner.</li><li>Answer, screen, and direct incoming telephone calls.</li><li>Manage incoming and outgoing emails, courier services, and office correspondence.</li><li>Maintain reception and office areas in a clean and organized condition.</li><li>Schedule meetings, appointments, and conference room bookings.</li><li>Prepare letters, reports, and other administrative documents.</li><li>Maintain filing systems and organize company records.</li><li>Assist with HR administrative tasks, including maintaining employee files and coordinating interviews.</li><li>Monitor and order office supplies and maintain inventory.</li><li>Coordinate with vendors, suppliers, and service providers.</li><li>Support management with administrative tasks and special projects.</li><li>Handle confidential information with professionalism and discretion.</li><li>Perform other duties assigned by management.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor's degree or diploma in Business Administration or a related field.</li><li>Minimum 1&ndash;2 years of experience as a Receptionist or Administrative Assistant.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational and time-management skills.</li><li>Professional appearance and positive attitude.</li><li>Ability to multitask and work under pressure.</li><li>Knowledge of office equipment and administrative procedures.</li></ul><p><b>Preferred Skills:</b></p><ul><li>Experience in the UAE is an advantage.</li><li>Familiarity with document management and office coordination.</li><li>Strong customer service and interpersonal skills.</li><li>Ability to maintain confidentiality and work independently.</li></ul><p><b>Reports To:</b> HR/Admin Manager or General Manager</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p><p>Work Location: In person</p>

Receptionist

Wayz Digitally

<p><b>Executive Assistant / Office Manager (HR Background)</b></p><p>Dubai, UAE<br/>On behalf of our client | Recruitment by Daxin Global</p><p><b>About the Opportunity</b><br/>Daxin Global is recruiting on behalf of a client in Dubai for an experienced Executive Assistant to take on Office Manager responsibilities, with a strong HR background to support recruitment, people operations and other HR responsibilities. This is a hands-on, multi-hat role suited to someone who thrives on structure and can manage both executive support and day-to-day office/HR functions.</p><p><b>Key Responsibilities</b></p><ul><li>Provide executive-level administrative support (scheduling, correspondence, travel, meeting coordination)</li><li>Oversee daily office operations and administration</li><li>Support recruitment activities: CV screening, interview coordination, candidate communication</li><li>Assist with HR functions: onboarding, employee records, attendance, policy compliance</li><li>Manage vendor relationships and office supplies/logistics</li><li>Prepare reports, presentations, and documentation as needed</li><li>Act as a point of contact between management, staff, and external parties</li></ul><p><b>Requirements</b></p><ul><li>Bachelor's degree (HR, Business Administration, or related field preferred)</li><li>2+ years of experience in an EA, office management, or HR support role</li><li>UAE experience preferred; must be based in or willing to relocate to Dubai</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication in English</li><li>Proficiency in MS Office / Google Workspace</li><li>Ability to handle confidential information with discretion</li></ul><p><b>What's on Offer</b></p><ul><li>Competitive salary (based on experience)</li><li>Dynamic, professional work environment</li><li>Growth potential within the company</li></ul><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Office executive and HR: 2 years (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant / Office Manager with HR Background

General Dynamics Information Technology

<div></div><div><div><div>Clearance Level
<div>Secret</div>
</div><div></div><div>Category
<div>Logistics</div>
</div><div></div><div>Location
<div>Kuwait City, Kuwait</div>
<i>(</i><i>Onsite Workplace</i><i>)</i>
</div><div>
</div></div><div><div>Key Skills For Success
</div><div><p>Inventory Management</p>
</div><div><p>Long Term Planning</p>
</div><div><p>Theatres (Inactive)</p>
</div></div><div></div><div><div><div><div><div><div>
</div></div></div><div><h5 class="jobSectionHeader"><b>REQ#:</b><b> </b><b>RQ226509</b></h5>
<h5 class="jobSectionHeader"><b>Public Trust:</b><b> </b><b>None</b></h5>
<h5 class="jobSectionHeader"><b>Requisition Type:</b><b> </b><b>Regular</b></h5>
<h5 class="jobSectionHeader"><b>Your Impact</b></h5>
<p>Own your opportunity to support our nation's defense. Make an impact by connecting and securing critical operations across the globe, keeping our country safe and secure.</p>
<h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div>Seize your opportunity to make a personal impact as an Ammunition Manager Assistant supporting the Customer. GDIT is your place to make meaningful contributions to challenging projects and grow a rewarding career.
<br>
<br>
At GDIT, people are our differentiators. As an Ammunition Manager Assistant you will help ensure today is safe and tomorrow is smarter. Our work depends on an Ammunition Manager Assistant joining our team to support the Customer's equipment operations and missions.Selected candidate will provide full-time onsite support at GDIS&rsquo;s customer site.
 <br>
<b>HOW AN AMMUNITION MANAGER ASSISTANT WILL MAKE AN IMPACT:</b>
<ul><li>Assist U.S. Government regarding supply, inventory, and stockpile management for all U.S. Army ammunition stocks in USCENTCOM to include storage levels, establishing and setting theater stockage objectives, training ammunition supply support, central requisitioning, force modernization, asset stratification, asset movement, disposition, re-distribution, retrograde, call forward, foreign military sales, maintenance, demilitarization, and disposal instructions.</li>
<li>Provide management and asset visibility, through the use of all specified ammunition management automation sites and systems to include but not limited to, Standard Army Ammunition System (SAAS), Total Ammunition Management Information System (TAMIS), Munitions History Program (MHP), National Level Ammunition Capability (NLAC).</li>
<li>Identify shortages and recommend resupply actions, monitor on hand stocks for theater war reserves, operational and training ammunition, and keep accountability and visibility of all munitions within US CENTCOM.</li>
<li>Track the shipments of ammunition by air, ground, and by sea vessel within the theater. Provide Microsoft Excel spreadsheets, and Microsoft PowerPoint slides that show ammunition stock levels.</li>
<li>Perform as a troubleshooter for issues involving Class V schedule shipments by air, ground, and sea vessel within theater. Provide analysis of ammunition pallet shortages by destination.</li>
<li>Receive, evaluate, and approve/disapprove Ammunition Basic Load (ABL) requests after analyzing the unit&rsquo;s authorizations.</li>
<li>Track ABL request status and provide up to date status.</li>
<li>Serve as subject matter expert in ammunition operations and contingency planning.</li>
</ul><b>WHAT YOU&rsquo;LL NEED TO SUCCEED (Required):</b>
<ul><li>Bachelor&rsquo;s Degree. An additional 4 years of experience may be substituted in lieu of degree.</li>
<li>Minimum of an active Secret security clearance.</li>
<li>Ability to meet CENTCOM/CRC medical and deployment requirements for OCONUS.</li>
<li>Current US Passport with at least two years remaining.</li>
<li>Ability to obtain and maintain Kuwait Work Visa.</li>
<li>2+ years of Theater/Operational level Conventional Ammunition Management experience, to include the distribution and accountability of ammunitions.</li>
<li>2+ years of technical experience with ammunition management and theater distribution.</li>
<li>Proficient in Standard Army Ammunition System (SAAS) Operations, procedures, and practices, to include maintenance of SAAS connectivity, processing of Daily Cycles and Reports, support of normal inventory operations, and proper accountability of stocks.</li>
<li>Ability to interpret and apply rules, regulations, policies and procedures.</li>
<li>Knowledge of the Total Ammunition Management Information System and Munitions History Program (MHP), National Level Ammunition Capability (NLAC), and understanding of the associated programming, funding, manufacturing, distribution and storage systems to project, monitor and resolve problems with ammunition resources.</li>
</ul><b>GDIT IS YOUR PLACE:</b>
<br>
At GDIT, the mission is our purpose, and our people are at the center of everything we do.
<ul><li>Growth: AI-powered career tool that identifies career steps and learning opportunities</li>
<li>Support: An internal mobility team focused on helping you achieve your career goals</li>
<li>Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off.</li>
<li>Community: Award-winning culture of innovation and a military-friendly workplace.</li>
</ul><b>OWN YOUR OPPORTUNITY:</b>
<ul><li>Explore a career in program management at GDIT and you&rsquo;ll find endless opportunities to grow alongside colleagues who share your passion for the mission and delivering results.</li>
</ul></div></div><div><div><div><h3 class="jobSectionHeader"><b>Work Requirements</b></h3>
</div></div><div></div><div><div>Years of Experience
<p>3 + years of related experience</p>
<ul><li>may vary based on technical training, certification(s), <b><i>or</i></b> degree</li></ul>
</div><div></div><div>Certification
</div><p></p><div>Travel Required
<p>Less than 10%</p>
</div><div></div><div>Citizenship
<p>U.S. Citizenship Required</p>
</div></div></div></div><div><h3 class="jobSectionHeader"><b>Salary and Benefit Information</b></h3>
<p>The likely salary range for this position is $61,402 - $74,750. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range. Total compensation for international positions varies by tax, social security, and immigration statuses, as well as location. Generally, an international assignment may include allowances, premium uplifts, and/or relocation or transportation benefits, above base salary range noted.
</p>
<h3 class="jobSectionHeader"><b>Our Identity Verification Process</b></h3>
<p>As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during virtual interviews. We reserve the right to take your picture to verify your identity and prevent fraud. By proceeding, you authorize the collection, processing, and use of your biometric data for identity verification and security purposes.</p>
<h3 class="jobSectionHeader"><b>About Our Work</b></h3>
<div></div><p>We are GDIT. A global technology and professional services company that delivers technology solutions and mission services to every major agency across the U.S. government, defense and intelligence community. Our 26,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50+ countries worldwide, offering leading mission-ready capabilities in AI, cloud, cyber and software development.</p>
<p>Join our Talent Community to stay up to date on our career opportunities and events at gdit.com/tc.</p>
<p><i>Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans</i></p></div></div></div></div>

Ammunition Manager Assistant

Zoya Health and Wellbeing Resort

<p><b>Assistant HR Manager &ndash; Wellness Resort</b></p><p>Support daily HR operations, including recruitment, onboarding, employee relations, payroll coordination, and maintaining employee records. Help foster a positive workplace culture aligned with the resort's wellness values.</p><p><b>Requirements:</b></p><ul><li>Bachelor's degree in Human Resources, Business Administration, Hospitality, or a related field.</li><li>2&ndash;5 years of HR experience, preferably in a hotel, resort, spa, or wellness environment.</li><li>Strong communication, organizational, and interpersonal skills.</li><li>Knowledge of HR practices, payroll processes, and labour regulations.</li></ul><p>Work Location: In person</p>

Assistant HR Manager – Wellness Resort

Bureau Veritas

<div><div><p><b>Job Description: Admin Assistant &amp; Logistic Coordinator</b></p>
<p>Reporting : Admin &amp; HR Manager</p>
<p><b>Admin Assistant Support</b></p>
<ul><li>Assist in handling day-to-day office administrative activities.</li>
<li>Ensure proper filing and record management, both physical and electronic.</li>
</ul><ul><li>Support accommodation management, including inventory tracking and maintenance requests.</li>
<li>Coordinate pest control, housekeeping, and facility service providers.</li>
</ul><ul><li>Support onboarding activities for new employees.</li>
</ul><p><b>Logistic Coordinator :
</b></p><ul><li>Manage and coordinate the daily operations of a fleet of <b>company owned and leased vehicles</b>.</li>
<li>Maintain complete records of vehicle registrations, insurance policies, permits, inspections, and lease agreements.</li>
<li>Ensure timely renewal of vehicle registrations, insurance, Salik accounts, and regulatory permits.</li>
<li>Coordinate preventive maintenance, servicing, repairs, and breakdown support to minimize vehicle downtime.</li>
<li>Monitor vehicle tracking systems, fuel consumption, mileage, and driver performance.</li>
<li>Investigate vehicle accidents, damages, and traffic violations, and coordinate insurance claims.</li>
<li>Maintain records of traffic fines and ensure timely recovery or settlement as per company procedures.</li>
<li>Prepare monthly fleet utilization, maintenance, fuel consumption, and cost reports for management review.</li>
<li>Manage vehicle handover and return processes, ensuring proper documentation and condition reporting.</li></ul></div></div>

Admin Asst. & Logistic Coordinator

Creneau International Middle East

<p><b>Job Brief: </b></p><p>We are looking for a Restaurant Manager to lead all aspects of our business. You will deliver a high-quality menu and motivate our staff to provide excellent customer service.</p><p>Restaurant Manager responsibilities include maintaining the restaurant&rsquo;s revenue, profitability and quality goals. You will ensure efficient restaurant operation, as well as maintain high production, productivity, quality, and customer-service standards.</p><p>We&rsquo;ll expect you to lead by example and uplift our staff during busy moments in our fast-paced environment. Ultimately, you will ensure our restaurant runs smoothly and customers have pleasant dining experiences.</p><p><b>We are looking for someone who has:</b></p><p>&middot; At least 3-5 years&rsquo; experience as Restaurant Manager or similar role in a licensed establishment in UAE.</p><p>&middot; Strong knowledge in restaurant administration and basic accounting</p><p>&middot; Knowledge of event planning within the operations of the restaurant.</p><p>&middot; Ability to understand and analyze financial information.</p><p>&middot; Knowledge of marketing principles and standards.</p><p>&middot; Physically fit to do the job</p><p><b>Duties and Responsibilities:</b></p><p>&middot; Maximize profitable sales to meet or exceed your restaurant&rsquo;s sales budgets.</p><p>&middot; Come up with and run special promotions to drive sales for the restaurant.</p><p>&middot; Assume complete responsibility for all costs to meet your restaurant&rsquo;s profit budgets.</p><p>&middot; Establish operational priorities for the restaurant and implement planned initiatives.</p><p>&middot; Develop weekly schedules.</p><p>&middot; Participate actively in the daily operation of the business, with appropriate focus and balance on all service periods and days of the week.</p><p>&middot; Provide guidance and training to the Assistant Managers and the whole team to help them meet their performance goals.</p><p>&middot; Evaluate the performance of each of the team and develop incentives, salary adjustments, performance goals, and appraisals.</p><p>&middot; Assume complete responsibility for staffing, scheduling, labor costs, payroll, and human resource management (recruitment, selection, promotion, development, appraisal, and termination). For all this maintain colleague files.</p><p>&middot; Monitor and manage controllable operating costs to meet budget expenditure targets.</p><p>&middot; Assume responsibility for the accuracy of financial information.</p><p>&middot; Build relationships and maintain a presence in the local community and trading area.</p><p>&middot; Handle guest complaints in the proper manner.</p><p>&middot; Assume responsibility for the upkeep and maintenance of all equipment, fixtures, and fittings in line with company standards.</p><p>&middot; Conduct weekly management meetings and maintain constant communications with each member of the team.</p><p>&middot; Provide input and participate in the development of the restaurant&rsquo;s budget.</p><p>&middot; Assign and delegate responsibilities to Assistant Managers when and where appropriate, with follow up and deadlines.</p><p>Job Type: Full-time</p><p>Pay: AED14,000.00 - AED15,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you willing to be assigned in Dubai Creek Harbou?</li><li>What is your visa status and notice period?</li></ul><p>Experience:</p><ul><li>Restaurant Manager: 3 years (Required)</li></ul><p>Willingness to travel:</p><ul><li>100% (Required)</li></ul><p>Work Location: In person</p>

Restaurant Manager

GlamourBox Salon LLC

<p>Executive Assistant (Part-Time)</p><p><b>Location:</b> Dubai, UAE<br/><b>Company:</b> Glamourbox Home Service Salon<br/><b>Employment Type:</b> Part-Time (5 hours per day)</p><p>About Glamourbox</p><p>Glamourbox is a premium home service beauty company providing high-quality beauty services across Dubai. We are looking for a proactive, highly organized Executive Assistant who will act as the owner's right hand, ensuring the business operates efficiently while coordinating projects, administration, and day-to-day operations.</p><p>This is <b>not</b> a traditional administrative role. We are looking for someone who takes ownership, solves problems proactively, follows up relentlessly, and helps move the business forward.</p><p>Key ResponsibilitiesExecutive Support</p><ul><li>Manage the Managing Director's calendar and appointments.</li><li>Organize meetings and prepare meeting agendas.</li><li>Manage emails and prioritize important correspondence.</li><li>Arrange travel and personal/business appointments.</li><li>Prepare documents, presentations, and reports.</li><li>Follow up on delegated tasks and ensure deadlines are met.</li></ul><p>Operations Support</p><ul><li>Coordinate with the Booking Coordinator and support daily operations when required.</li><li>Ensure technicians have the necessary uniforms, supplies, and equipment.</li><li>Monitor operational workflows and identify areas for improvement.</li><li>Ensure company procedures and SOPs are followed.</li><li>Track operational issues until they are fully resolved.</li></ul><p>Human Resources Administration</p><ul><li>Schedule interviews and coordinate recruitment.</li><li>Prepare employment contracts and onboarding documents.</li><li>Coordinate visa, medical, and employee documentation.</li><li>Maintain accurate employee records.</li><li>Monitor leave balances, attendance, probation periods, and contract renewals.</li></ul><p>Finance Administration</p><ul><li>Prepare invoices and supporting documents for approval.</li><li>Follow up on outstanding customer payments.</li><li>Organize receipts and business expenses.</li><li>Coordinate with the company's accountant.</li><li>Prepare simple weekly and monthly financial summaries.</li></ul><p>Marketing Coordination</p><ul><li>Coordinate content shoots and marketing activities.</li><li>Schedule social media content with the marketing team.</li><li>Coordinate with designers, photographers, and influencers.</li><li>Assist with promotional campaigns and business events.</li></ul><p>Supplier &amp; Inventory Coordination</p><ul><li>Order office and salon supplies.</li><li>Obtain and compare supplier quotations.</li><li>Follow up on deliveries.</li><li>Monitor inventory levels and ensure timely replenishment.</li></ul><p>Project Coordination</p><ul><li>Website updates</li><li>New service launches</li><li>Marketing campaigns</li><li>Staff accommodation coordination</li><li>Vehicle leasing</li><li>Supplier sourcing</li><li>Business events</li><li>Process improvements</li></ul><p>Weekly Responsibilities</p><p>Every week, prepare a management summary including:</p><ul><li>Sales summary</li><li>Number of bookings</li><li>Technician utilization</li><li>Customer complaints and feedback</li><li>Google review updates</li><li>Low inventory items</li><li>Staff attendance</li><li>Completed tasks</li><li>Outstanding action items</li><li>Priorities for the coming week</li></ul><p>Monthly Responsibilities</p><ul><li>Review and update SOPs.</li><li>Organize team meetings.</li><li>Maintain HR records.</li><li>Prepare KPI and business performance reports.</li><li>Track company expenses.</li><li>Research competitors and industry trends.</li><li>Present at least two process improvement ideas each month.</li></ul><p>Requirements</p><ul><li>Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Operations Coordinator.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal English communication skills.</li><li>Proficient in Google Workspace and Microsoft Office.</li><li>Comfortable using AI tools such as ChatGPT to improve productivity, Like Notion.</li><li>Able to manage multiple priorities simultaneously.</li><li>Highly proactive with excellent follow-up skills.</li><li>Professional, trustworthy, and able to maintain confidentiality.</li><li>Experience in the beauty, hospitality, or service industry is an advantage.</li></ul><p>Working Hours</p><ul><li>Part-Time</li><li>5 hours per day</li><li>Tuesday to Sunday. (flexible schedule)</li></ul><p>What We're Looking For</p><p>We want someone who doesn't wait to be told what to do.</p><p>You notice problems before they become issues. You follow up until tasks are completed. You enjoy organizing people, improving processes, and making the owner's life easier so the business can grow.</p><p>If you're proactive, resourceful, detail-oriented, and enjoy taking ownership, we'd love to hear from you.</p><p>Pay: AED25.00 - AED30.00 per hour</p><p>Work Location: Hybrid remote in Dubai (Dubai)</p>

Executive Assistant

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