project manager

operations manager

administrative assistant

admin assistant

personal assistant

assistant production manager

Huda Beauty

Essential Duties and Responsibilities: <ul> <li>Pre-Production Planning: Assist in scheduling shoots, booking talent, securing locations, applying for shoot permits, and managing call sheets. </li> </ul> <ul> <li>On-Set Coordination: Oversee shoot logistics on shoot days, from equipment and product setup to ensuring the crew is looked after and ready to roll. </li> </ul> <ul> <li>Finance: Maintain budget/cost tracker, liaise with finance to ensure freelancer/vendor payments are on track, including petty cash, and credit card reconciliations. </li> </ul> <ul> <li>Administration/Documentation: Maintain accurate production records, including release form trackers, Pos, and New vendor trackers. </li> </ul> <ul> <li>Inventory Planning: Monitor stock levels and coordinate replenishment orders in collaboration with supply chain and demand planning teams. </li> </ul> <ul> <li>Vendor &amp; Talent Liaison: Communicate with freelancers, agencies, models, and glam teams to ensure correct documents are compiled for new vendor setup. </li> </ul> <ul> <li>Team Coordination: Coordinate internal production teams, including videographers, editors, and motion graphic designers, to ensure seamless workflow and project execution. </li> </ul> <ul> <li>Client Liaison: Act as the primary point of contact for internal stakeholders, maintaining clear communication and managing expectations throughout the production process. </li> </ul> <ul> <li>Problem-Solving: Identify potential production challenges and proactively develop solutions to ensure smooth project execution. </li> </ul> <ul> <li>Post Production Support: Collaborate with the post-producer to ensure timely and high-quality completion of all projects. </li> </ul><ul> <li>Experience: 3-5 years of experience in production management, preferably within an agency or in-house at a similar brand. </li> </ul> <ul> <li>Technical Skills: Proficiency in production tools and software, including project management tools and video production equipment. </li> </ul> <ul> <li>Organizational Skills: Exceptional organizational and time-management skills with the ability to handle multiple projects simultaneously. </li> </ul> <ul> <li>Communication: Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse teams and stakeholders. </li> </ul> <ul> <li>Creativity: A keen eye for detail and a strong creative vision, with the ability to bring ideas to life through multimedia content. </li> </ul> <ul> <li>Problem-Solving: Strong analytical and problem-solving abilities, with a proactive approach to addressing challenges. </li> </ul> <ul> <li>Adaptability: Ability to thrive in a fast-paced, dynamic environment and adapt to changing project requirements and deadlines. </li> </ul> <ul> <li>Education: A Bachelor s degree in Film Production, Media Studies, Communications, or a related field is preferred. </li> </ul>

Assistant Production Manager

Our Legacy Creations (OLC)

DescriptionThe Assistant Stage Manager supports the Stage Management and Production Teams in coordinating rehearsals, show operations, and backstage logistics for the 2026 New Year&rsquo;s Eve celebrations in Dubai. The ASM helps ensure that rehearsals and performances run smoothly by maintaining schedules, tracking cues, supporting performers, and communicating across departments. This role reports to the Production Stage Manager and works closely with all technical and creative teams.Roles &amp; Responsibilities<ul><li>Support the Stage Management team during rehearsals, technical runs, and live shows.</li><li>Assistant in the organization of backstage operations and performer movements.</li><li>Maintain show documentation as requested, including rehearsal notes and cue sheets.</li><li>Coordinate with technical departments to ensure readiness and proper preset of props, costumes, equipment, etc.</li><li>Communicate daily updates as required to ensure clear and consistent information flow.</li><li>Help maintain a safe and organized backstage environment.</li></ul>Requirements<ul><li>Experience in live performance, large-scale events, or theatre productions.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Ability to work calmly and efficiently under pressure.</li><li>Proficiency in office and collaboration software (Microsoft Office, Google Workspace, Dropbox).</li><li>Fluency in English required; additional languages are an asset.</li><li>Comfortable working long or irregular hours during production and performance periods. Overnight rehearsals will be required on some dates.</li></ul>Job Type: Temporary Contract length: 2 monthsPay: AED2,200.00 - AED2,400.00 per weekApplication Question(s):<ul><li>Do you have a valid work, freelancer, or residency visa (NOT a tourist visa)? If so, please let us know what visa type you have as well as the expiration date.</li><li>What languages do you speak fluently?</li></ul>Expected Start Date: 15/11/2025

Assistant Stage Manager - Entertainment

Miral

The Assistant Stage Manager (ASM) is responsible for guiding the Team Leader and all indirect reports ensuring the team delivers their responsibilities to the highest standards possible while creating smiles and maintaining a positive attitude in the workplace. This position ensures a smooth operation of the Entertainment department as needed. ASM works with members of the department and company as an active participant in achieving artistic goals, ensuring consistent quality, and guaranteeing a high level of performance from colleagues under his/her guidance. During the events and activations, he/she relays all of the cues to the back-stage crews, monitors performers before and during the show, and relays information back to the line manager so that he/she can make informed decisions.
The job scope includes:
<ul>
 <li>Manages and provides guidance to Team Leaders and their respective front-line colleagues to include their job training, daily attendance, grooming, coaching, appraisals, and personal development plans</li>
 <li>Oversees duty schedules for their area ensuring that annual leave plans support operational readiness and ensure sufficient time off to colleagues</li>
 <li>Coordinates and oversees character appearances and roaming entertainment both in the parks and at external events</li>
 <li>Working with his/her line manager on a production, installation schedules for in-park events and activations</li>
 <li>Coordinates with procurement and third-party vendors</li>
 <li>Oversees d cor installation and derig for the events based on Scope of Work and event s deck</li>
 <li>Manages the running of all Entertainment live show offerings</li>
 <li>Ensure that Team Leaders writing and circulates show reports as needed</li>
 <li>Gives notes to animators, cast and crew in the running of the shows</li>
 <li>Liaises with the Maintenance department to fix technical issues and follows up to ensure issues are solved</li>
 <li>Work closely with production and technical teams to ensure they have accurate show related information</li>
 <li>Oversees the maintenance of character costumes</li>
 <li>Holds daily briefing with the department</li>
 <li>Assists other shows within the department as needed</li>
 <li>Plans, books and delivers on and off job trainings as required to ensure best possible service standards as well as colleague development</li>
 <li>Communicates appropriate and useful information through various channels, including department meetings and briefings</li>
 <li>Motivates colleagues through the effective implementation of incentive and recognition and rewards programs</li>
 <li>Ensures departmental policies, procedures and performance standards are being implemented and maintained throughout their area</li>
 <li>Reviews departmental policies, procedures, and performance standards to ensure these are up to date and correct and propose changes as appropriate to ensure high levels of customer service</li>
 <li>Ensures any service delivery defects are resolved, identify any trends, share observations and suggestions with their manager</li>
 <li>Reviews accuracy of any checklists and records completed in their area</li>
 <li>Ensures their area meets targets as set by their departmental manager via tracking</li>
 <li>Assists with logistics to audition new Entertainment colleagues</li>
 <li>Assures Key Performance Indicators (KPI) targets are being met and tracks results</li>
 <li>Tracks and records all external requests fulfilled by Entertainment</li>
 <li>Seeks out personal and professional growth of skillsets and shares all knowledge with team</li>
</ul>
To be considered for the role, you will need to have:
Job Essentials:
<ul>
 <li>Higher secondary or equivalent</li>
 <li>1 year of experience in leadership and 2 years in the entertainment industry</li>
 <li>Leadership skills</li>
 <li>Problem solving</li>
 <li>Ability to manage a team and cover for the Head of the Department where necessary</li>
 <li>Discretion and sensitivity when dealing with confidential information</li>
 <li>Ability to work under pressure</li>
 <li>Attention to detail</li>
 <li>Proactive and flexible attitude, ability to effectively prioritize</li>
 <li>Excellent communication skills, both verbal and written</li>
 <li>Knowledge of current Health and Safety guidelines</li>
 <li>Computer skills: Word, Excel, PowerPoint</li>
</ul>
Job Desirables:
<ul>
 <li>Bachelor s Degree in Fine Arts</li>
 <li>3 years of stage management experience and/or 5 years of performance experience</li>
 <li>Fire warden trained</li>
 <li>First Aid trained</li>
 <li>Stage Management experience</li>
 <li>Technical background in Kronos time and attendance system</li>
 <li>Oracle</li>
 <li>Lighting and AV knowledge</li>
</ul>

Stage Assistant Manager

Accor

We are seeking an enthusiastic and organized Assistant Entertainment Manager to join our dynamic team in Dubai, United Arab Emirates. In this role, you will support the Entertainment Manager in planning, coordinating, and executing a wide range of entertainment activities and events for our guests.

Responsibilities:
<ul>
<li>Assist in developing and implementing innovative entertainment programs and activities</li>
<li>Coordinate with performers, vendors, and internal departments to ensure smooth execution of events</li>
<li>Support the recruitment, training, and supervision of entertainment staff</li>
<li>Help manage budgets and financial aspects of entertainment operations</li>
<li>Ensure compliance with UAE entertainment regulations and cultural sensitivities</li>
<li>Collaborate with marketing teams to promote entertainment offerings</li>
<li>Address guest inquiries and feedback related to entertainment services</li>
<li>Assist in maintaining and updating entertainment equipment and facilities</li>
<li>Contribute to the continuous improvement of entertainment programs through data analysis and guest feedback</li>
<li>Support the Entertainment Manager in administrative tasks and reporting</li>
</ul>

Assistant Entertainment Manager

ELI ART PRODUCTION

Job description:This is a full-time on-site Media Production Assistant role located in Dubai at Eli Art Production. The Studio Production Assistant will be responsible for production assistance, quality control, customer service, editing, and teamwork.Responsibilities<ul><li>Study the rhythm and workflow of the studio and be proactive in helping with tasks and preparing for projects; be flexible and ready to sort out a myriad of problems as they arise.</li><li>Supports the studio manager and studio coordinator by taking on many of the day-to-day jobs that come up all the time in a busy studio facility. This could be providing admin support, greeting the cast and crew, printing timesheets or rate cards.</li><li>Keen eye for detail, a collaborative spirit, and an aptitude for organization and data management,</li><li>Provide hands-on support during photo shoots.</li><li>Assist with setting up and retrieving product samples.</li><li>Ensure products meet handling requirements and are available for photographers.</li><li>Assist with equipment adjustments and ensure all necessary tools are ready.</li><li>Monitor shooting schedules to ensure timely task completion.</li><li>Manage workflow to meet high-volume demands without sacrificing quality.</li><li>Manage multiple tasks efficiently, prioritizing based on urgency.</li></ul>Qualifications<ul><li>2+ years of proven experience in a production assistant role, preferably in a photo studio or similar creative environment.</li><li>Familiarity with photography and scanning equipment.</li><li>Excellent organizational skills and the ability to multitask effectively in a high-volume, fast-paced setting.</li><li>Strong communication and interpersonal skills, with the ability to work well in a team.</li><li>Detail-oriented with a keen eye for quality and presentation.</li><li>Ability to think on your feet, adapt to changing needs and solve problems proactively.</li><li>Positive attitude and willingness to wear many hats to get the job done.</li><li>Contact email: admin@eliproduction.com</li></ul>Job Type: Full-time

Media Production Assistant

Linkviva

As a Technical Assistant Manager, you will be instrumental in supporting the technical operations of live events. Working closely with the Technical Manager, you will assist in coordinating equipment, managing on-site technical teams, and ensuring that all technical aspects are executed to the highest standards. What You ll DoTechnical Coordination: Assist in planning and executing technical setups for live events, performances, or shows.Team Leadership: Supervise and support technical staff, ensuring efficient operations and adherence to safety protocols.Equipment Management: Oversee the maintenance, inventory, and transportation of technical equipment.On-Site Support: Provide technical assistance during rehearsals and live events, troubleshooting issues as they arise.Stakeholder Communication: Liaise with clients, vendors, and internal teams to ensure technical requirements are met. About YouExperience: Minimum of 4 years in technical production for live events, with a strong understanding of AV, lighting, and rigging systems.Leadership: Proven ability to manage and motivate technical teams in a fast-paced environment.Problem-Solving: Strong troubleshooting skills with the ability to resolve technical issues promptly.Communication: Excellent verbal and written communication skills, with the ability to interact effectively with diverse stakeholders.Adaptability: Ability to work flexible hours, including evenings and weekends, as required by event schedules. What You Need to ApplyQualifications: Relevant technical qualifications or certifications in event production.Experience: At least 4 years of experience in technical production for live events.Skills: Proficiency in operating and maintaining AV, lighting, and rigging equipment.Location: Based in Dubai or willing to relocate.Availability: Flexible to work during evenings, weekends, and holidays as needed.

Tech Assistant Manager

Lucy Group

We are looking to hire a purchase assistant accountable for facilitating all aspects of outsourcing and component development for new products and parts, while delivering comprehensive support for day-to-day operations within FZE Purchasing.Job Purpose<ul><li>Accountable for facilitating all aspects of outsourcing and component development for new products and parts, while delivering comprehensive support for day-to-day operations within FZE Purchasing.</li><li>Procurement Strategy & Local Purchasing Support: Contributed to local purchasing operations by implementing procurement strategies and contingency plans aligned with departmental and organizational objectives.</li><li>Operational and Documentation Management: Maintained comprehensive records related to outsourcing clearances, price changes and approvals, supplier onboarding and changes, tool agreements, purchase orders, AMC documentation, and non-inventory procurement. Ensured timely GR processing and invoice handover to Finance with proper tracking.</li><li>Cross-Functional Coordination: Collaborated with Design, R&D, QA, and suppliers to align procurement plans and drive cost optimization across sourcing activities.</li><li>Vendor and ERP Management: Supported timely procurement of new buy parts and ensured accurate ERP updates for vendor pricing and standard costs. Managed vendor onboarding, approvals, and documentation in D365, including VTA updates, price logs, and quarterly price revisions.</li><li>Cost Analysis and Negotiation: Led supplier negotiations to secure optimal pricing and terms. Conducted cost analysis, benchmarking, and scenario evaluations to support cost reduction initiatives.</li><li>Compliance and Governance: Ensured adherence to GPP compliance standards and supported internal audits and policy alignment.</li><li>Tooling and Non-inventory Procurement Oversight: Monitored tooling records, facilitated tool agreement approvals and payments, and tracked overdue non-inventory purchase orders.</li><li>Technical Documentation Compilation: Compiled detailed technical specifications and catalogues for outsourced and re-sourced products based on part descriptions.</li><li>Performance and KPI Support: Provided comprehensive support to achieve departmental KPIs through proactive engagement in procurement and operational activities.</li></ul>Job Dimensions<ul><li>Scope of Procurement Activities: Oversees outsourcing and component development for new products and parts, supporting both strategic and operational procurement functions within FZE Purchasing.</li><li>Cross-Functional Engagement: Interfaces with internal teams including Design, R&D, QA, and external suppliers to ensure alignment of procurement strategies with product development goals.</li><li>Vendor Base Management: Manages onboarding, documentation, and performance tracking of local and international suppliers, ensuring compliance with ERP systems and pricing protocols.</li><li>Documentation Volume and Accuracy: Responsible for maintaining extensive procurement records, including purchase orders, tool agreements, supplier approvals, and technical specifications.</li><li>ERP System Utilization: Ensures accurate and timely updates in D365 for vendor pricing, standard costs, and procurement transactions.</li><li>Financial Impact: Drives cost optimization through supplier negotiations, cost analysis, and benchmarking, contributing to overall budget efficiency.</li><li>Compliance Oversight: Ensures procurement activities adhere to GPP standards and internal audit requirements, supporting governance and risk mitigation.</li><li>Tooling and Non-Inventory Spend: Monitors tooling agreements and non-inventory procurement, ensuring timely approvals and payment tracking.</li><li>Performance Metrics Contribution: Actively supports the achievement of departmental KPIs through strategic sourcing, operational efficiency, and documentation accuracy.</li></ul>Key AccountabilitiesThese will include:<ul><li>Strategic Procurement Execution</li><li>Outsourcing and Component Development</li><li>Operational Efficiency and Documentation Control</li><li>Cross-Functional Collaboration</li><li>Vendor and ERP System Management</li><li>Cost Optimization and Supplier Negotiation</li><li>GPP Compliance</li><li>Tooling and Non-Inventory Procurement Records</li><li>Technical Documentation Compilation</li><li>Performance Monitoring and KPI Achievement</li></ul>Qualifications, Experience & SkillsEngineering Graduate (Mechanical/Electrical)/ Diploma In Mechanical Engineering with 4 to 5 years' experience in sourcing/development function in Manufacturing company.4-5 years in sourcing/purchasing associated experience in a Manufacturing Company.Job-Specific Skills:Knowledge of ERP system and computers - Proficiency in MS Office.Communication Skill.Comply with all Company policies and procedures and maintain confidentiality of information relating to the company's business and staff.Lucy Group Ltd is an equal opportunities employer and welcomes applications from all qualified candidates.<img src="https://www.jobg8.com/Tracking.aspx?HLCynLjJI3sZZ1pOe4nVWx6Cu7vD4%2fEmv" width="0" height="0" />

Purchase Assistant - Indirect (Production)

Explore 4562+ Assistant production manager in Dubai this October. Find roles across top companies and apply now to boost your career.