assistant purchasing manager

Icebox Brands, Inc

Job Overview:We are seeking a detail-oriented and organized Purchasing and Procurement Assistant to join our team. This will play a vital role in supporting our procurement operations by assisting with the procurement process, managing inventory, and ensuring timely materials delivery. The ideal candidate will have strong analytical skills, excellent communication abilities, and a solid understanding of procurement principles.Responsibilities:<ul><li>Prepare, process, and track purchase orders (POs) in accordance with company policies, budgetary guidelines, and due dates.</li><li>Verify and reconcile invoices against purchase orders and delivery receipts to ensure accuracy and resolve discrepancies.</li><li>Maintain up-to-date vendor files, contracts, and supplier information in the procurement system.</li><li>Communicate with suppliers regarding order status, pricing, delivery schedules, and any issues or changes.</li><li>Monitor inventory levels and coordinate with warehouse or operations teams to flag low-stock items and initiate replenishment orders.</li><li>Assist in obtaining quotes and comparing prices from multiple vendors to support cost-saving initiatives.</li><li>Ensure all procurement activities comply with company policies, regulatory requirements, and ethical standards.</li><li>Maintain accurate records of purchases, pricing data, and supplier performance for reporting and audit purposes.</li><li>Own inventory management and assist with demand planning across the organization.</li><li>Support the Plant Manager in daily production planning, including coordination with operations and manufacturing teams.</li><li>Contribute as a member of the management team, supporting company growth initiatives including new sales channels (TikTok Shop, Amazon) and international expansion (Portugal facility).</li><li>Liaise with logistics partners and internal teams to ensure on-time delivery of raw materials and components.</li><li>Perform other related clerical and administrative duties as assigned.</li></ul>Requirements:- Bachelor's degree in Business Administration, Supply Chain Management, or a related field (preferred)- Proven experience in procurement or a related role- Strong knowledge of procurement principles and practices- Proficient in using procurement systems and software- Excellent negotiation skills- Ability to analyze data and make informed decisions- Strong attention to detail and organizational skills- Effective communication skills, both written and verbal- Knowledge of materials management, supply chain, and inventory control concepts- Familiarity with Unleashed Software is a plusIf you are a motivated individual with a passion for procurement and a desire to contribute to our team's success, we encourage you to appl. We offer competitive compensation packages and opportunities for professional growth within our organization.Job Type: Full-timePay: From $18.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What is your ideal environment?</li></ul>Language:<ul><li>Spanish (Preferred)</li><li>English (Required)</li></ul>Ability to Commute:<ul><li>Doral, FL 33172 (Required)</li></ul>Work Location: In person

Purchasing and Procurement Assistant

GUMCORP (PVT.) LIMITED

Job DescriptionThe Associate Manager &ndash; Purchase &amp; Import is responsible for managing procurement activities and overseeing the import process to ensure timely availability of materials, cost efficiency, and compliance with company policies and international trade regulations. The role involves vendor management, purchase order processing, import documentation, and coordination with logistics, finance, and suppliers.Key Responsibilities<ul><li>Manage all aspects of import regulations, ensuring full compliance with customs and trade laws.</li><li>Oversee the creation and management of purchase orders, including vendor selection, negotiation of terms, and tracking of order fulfilment.</li><li>Negotiate with suppliers to secure favorable pricing, payment terms, and delivery schedules, maximizing value and minimizing risk.</li><li>Implement and maintain efficient inventory management strategies to optimize stock levels and minimize carrying costs.</li><li>Coordinate logistics activities, including transportation, warehousing, and customs clearance, to ensure timely and cost-effective delivery of goods.</li><li>Conduct regular cost analysis and reporting to identify areas for improvement and drive cost savings initiatives.</li><li>Analyze data to identify trends, forecast demand, and provide recommendations for process improvements within the import and purchasing functions.</li><li>Handle end-to-end import processes including supplier coordination, shipment tracking, and delivery schedules.</li><li>Prepare and verify import documentation such as commercial invoices, packing lists, bills of lading, certificates of origin, and LC documents.</li><li>Coordinate with freight forwarders, clearing agents, and shipping companies to ensure smooth customs clearance.</li><li>Ensure compliance with import regulations, duties, and customs requirements.</li><li>Monitor shipment timelines and resolve delays or logistics issues.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Supply Chain Management, Business Administration, Logistics, or a related field.</li></ul>Experience<ul><li>4&ndash;6 years of experience in procurement, purchasing, or import operations.</li><li>Experience dealing with international suppliers, freight forwarders, and customs procedures.</li></ul>Job Type: Full-timeWork Location: In person

Associate Manager Import & Purchase

Eastern Plumbing & Mech Cont, Inc.

Job Overview We are seeking a dynamic and detail-oriented Purchasing Agent to join our commercial plumbing construction company located in Staten Island with jobs over the five boroughs.Responsibilities<ul><li>General Knowledge / Experience in Plumbing is a must</li><li>Proficiency in Microsoft Office / Excel is a must</li><li>Daily Material Orders</li><li>Final Buy Outs</li><li>Coordination and scheduling</li><li>Occasional field visits</li><li>Knowledge of computer programs</li><li>Administrative Duties</li><li>Assist Chief Estimator</li><li>Salary is negotiable with experience</li></ul>In Person Position. Not a remote positionJob Type: Full-timeBase Pay: $52,000.00 - $53,000.00 per yearBenefits:<ul><li>Health insurance</li></ul>Experience:<ul><li>Plumbing: 1 year (Required)</li></ul>Work Location: In person

Plumbing Assistant PM / Purchasing Agent

Dormitory Authority of the State of New York (DASNY)

<div>Position Title: Assistant Procurement Administrator

Location: Albany, NY

Grade/Classification: 2 (D1) &ndash; Para &amp; Entry Level Professional I

Salary Range: $50,039 - $66,665

Bargaining Unit: CSEA

FLSA Status: Non-Exempt

Last Revised: June 17, 2022

Primary Purpose

The Assistant Procurement Administrator assists department staff and leadership with the administration of DASNY&rsquo;s procurement of goods or services for itself and its clients, including all related programmatic, administrative, and clerical tasks. The Assistant Procurement Administrator undertakes assignments as directed and works both independently and as part of a team.

Essential Functions
<ul>
<li>Assist and participate in all phases of DASNY&rsquo;s procurement of professional services, the bidding and award of construction contracts and/or the purchase and delivery of fixtures, furnishings and equipment and related services for DASNY and its clients, in accordance with established procedures.</li>
<li>Prepare, process and review term procurements and the selection and award of term contracts and the issuance of work orders and any related documents or amendments.</li>
<li>Assist DASNY staff, clients, consultants, contractors, vendors and/or other third parties in the preparation, processing, posting, publication, completion, submission, review, coordination and gathering approvals for all procurement related activities and/or documentation, including, but not limited to, requests for proposals, requests for qualifications, expressions of interests, bid openings, selection committees, contract awards, job orders, purchasing requisitions, purchase orders and contracts, work authorizations, work orders and/or any related documents and/or amendments in accordance with established procedures.</li>
<li>Coordinate, schedule and attend meetings, coordinate follow-up on issues identified in meetings; prepare and distribute meeting minutes and related boilerplate documents, forms and correspondence.</li>
<li>Coordinate and schedule pre-bid meetings and/or site visits.</li>
<li>Prepare, review and/or disseminate correspondence to DASNY staff and clients, consultants, contractors, vendors and/or other third parties in accordance with established procedures.</li>
<li>Assist in the evaluation of vendor responsibility and responsiveness by conducting independent research and gathering information from public record databases to collect adverse information regarding contractors, consultants, and vendors.</li>
<li>Gather, review and/or monitor consultants, contractors and/or vendors insurance documents for compliance with contractual requirements, and interact with consultants, contractors and/or vendors, brokers/agents, and DASNY personnel and third-party vendors as necessary or required.</li>
<li>Provide data input into various financial, construction management, and procurement systems update and maintain online procurement tracking systems and develop, prepare and maintain reports, dashboards, spreadsheets, logs, charts and/or related databases.</li>
<li>Assist in ensuring compliance with DASNY&rsquo;s established procurement procedures and guidelines, and applicable federal and state laws, rules and regulations.</li>
<li>Maintain and revise contract boilerplate documents as directed.</li>
<li>Identify and describe potential problems and/or delays in the procurement process or workflow and recommend potential improvement opportunities to processes, documents and forms to improve workflow.</li>
<li>Ensure the confidentiality of information gathered during the procurement process.</li>
<li>Ensure that a complete and accurate procurement record is maintained in accordance with established procedures.</li>
<li>Collaborate, assist and coordinate with Opportunity Programs staff throughout all phases of DASNY procurements to further develop, integrate, implement and enhance NYS and DASNY policy objectives to encourage and further MWBE and Service-Disabled Veteran-Owned Business (SDVOB) participation as set forth in Executive Law Article 15-A and Executive Law Article 17-B.</li>
</ul>
Other Duties and Responsibilities
<ul>
<li>Provide procurement support to other staff and units as needed.</li>
<li>Oversee file maintenance for procurements.</li>
<li>Prepare correspondence, deliver mail, send and receive mail and packages as requested.</li>
<li>Assist in tracking and reporting of procurement performance measures related to all types of procurements.</li>
<li>Assist in review of documentation and/or responses to press inquiries and/or FOIL requests, as directed.</li>
<li>Assist with the development, documentation, posting and implementation of procedures and associated forms.</li>
<li>Assist with the assessment/development and implementation of internal controls and participate in the review and testing of same.</li>
<li>Undertake special assignments as directed.</li>
<li>Must maintain regular attendance in accordance with DASNY attendance and leave policies.</li>
<li>Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet).</li>
</ul>
Supervision

Supervision of employees may be required.

Physical/Mental/Visual Demands

Occasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Overtime or extended work hours may be required.

Work Environment

Standard office environment, including the use of one or more of the following: PC, printer, copier, electronic stapler/hole punch/date stamp, telephone, fax machine, shredder, scanner.

Minimum Qualifications

Bachelor&rsquo;s degree or

Associate&rsquo;s degree plus three years relevant experience or

High School diploma or equivalent plus four years of DASNY relevant experience or

High School Diploma plus five years of relevant experience.

Preferred Qualifications

Bachelor&rsquo;s degree in Business or Public Administration plus one-year relevant experience in a similar sized public organization.

Essential Skills
<ul>
<li>Demonstrated organizational skills and ability to prioritize.</li>
<li>Excellent interpersonal skills.</li>
<li>Excellent proofreading skills.</li>
<li>Demonstrated accuracy and attention to detail.</li>
<li>Excellent oral and written communication skills.</li>
<li>Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint.</li></ul> 


Benefits information:

DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good. 
 
We offer a comprehensive benefits plan, which includes:
<ul>
<li>Choice of several health insurance plans</li>
<li>Dental &amp; vision insurance</li>
<li>Membership in the NYS Retirement System</li>
<li>Deferred Compensation Investment Plan</li>
<li>13 vacation days per year</li>
<li>13 sick days per year</li>
<li> 5 days of personal leave per year</li>
<li>12 paid holidays per year (plus one float day)</li>
<li>Tuition reimbursement</li>
<li>Training &amp; development opportunities</li>
</ul>
We offer additional benefits, which includes:
<ul>
<li>Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY&rsquo;s Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.</li>
<li>Limited Work from Home (LWFH) &ndash; additional telecommute days according to DASNY&rsquo;s Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.</li>
<li>DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the Studentaid.gov website.</li></ul></div>

Assistant Procurement Administrator

vision catalyst construction llc.shj br

Job Title: Junior Procurement Assistant (Civil &amp; 3-5 year experience in construction field.)Job Description:We are looking for a Junior Procurement Assistant (Civil Engineer) to join our team and support the procurement department in sourcing construction materials, coordinating with suppliers, and assisting with purchasing activities for ongoing projects. The ideal candidate should have experience in procurement related to the construction field and be familiar with the UAE market and supplier network.Key Responsibilities:<ul><li>Assist in the preparation and processing of purchase requests and purchase orders for civil construction materials.</li><li>Obtain and evaluate quotations from suppliers and subcontractors.</li><li>Coordinate with site engineers and project teams to understand material requirements and delivery schedules.</li><li>Maintain proper procurement documentation, records, and supplier databases.</li><li>Conduct price comparisons and supplier evaluations to ensure cost-effective purchasing.</li><li>Follow up with suppliers regarding order confirmations, deliveries, and pending materials.</li><li>Ensure materials are procured in accordance with project specifications and company procurement policies.</li><li>Assist the procurement manager in vendor negotiations and procurement planning.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in Civil Engineering.</li><li>3&ndash;5 years of UAE experience in procurement or purchasing within the construction industry.</li><li>Good knowledge of civil construction materials and suppliers in the UAE market.</li><li>Proficiency in MS Office (especially Excel).</li><li>Strong communication, coordination, and organizational skills.</li><li>Ability to manage multiple procurement tasks and meet project deadlines.</li></ul>Job Type: Full-timeWork Location: In person

Senior Procurement Assistant

C D General Trading LLC

Job description:Job Title: Procurement Assistant Department: Procurement / Purchasing Reports to: Procurement Manager Location: Kezad , Abu Dhabi Job Type: Full-timeCityDrinks.com is a premier online alcohol delivery service, offering a wide selection of alcoholic beverages directly to our customers' doors in Abu Dhabi. As part of our commitment to exceptional service, we are looking to expand our team with a dedicated Customer Service Representative who is passionate about helping others and enhancing customer satisfaction.Please Note: CityDrinks is a business that distributes and sells alcoholic beverages. Applicants should be comfortable working in an environment that involves the handling, marketing in, or promotion of alcohol-related products, in accordance with legal and regulatory standards.Job Summary: We are seeking a detail-oriented and proactive Procurement Assistant to support our purchasing operations. The successful candidate will assist with sourcing suppliers, managing purchase orders, maintaining records, and ensuring timely delivery of goods and services. This role is critical to ensuring the smooth and cost-effective procurement of materials and supplies.Key Responsibilities: Assist in sourcing and evaluating suppliers based on price, quality, and delivery termsPrepare and process purchase orders accurately and efficientlyMaintain and update supplier information and procurement recordsMonitor inventory levels and coordinate with departments to fulfil purchasing needsTrack orders and ensure timely delivery of goods and servicesLiaise with vendors to resolve discrepancies, delays, or issues in deliveryObtain and compare quotations for goods and servicesSupport contract administration and supplier relationship managementEnsure compliance with internal procurement policies and proceduresAssist in preparing procurement reports, budgets, and cost analysesRequirements: Education &amp; Experience:High school diploma or equivalent required, Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field preferred2-3 years of experience in a procurement, purchasing, or administrative roleExperience with procurement software (e.g. ODOO,JIFFY, etc.) is an assetSkills: Strong organizational and time-management skillsExcellent written and verbal communication skillsHigh level of attention to detail and accuracyAbility to work independently and as part of a teamProficient in Microsoft Office Suite (Excel, Word, Outlook)Preferred Qualifications:Knowledge of procurement and supply chain best practicesFamiliarity with inventory management and vendor management systemsWork Environment:warehouse office-based, supplier site visits if requiredMay involve occasional overtime to meet deadlinesJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Procurement Administrator

Artistic Pavers

<div>Hiring - Operations Administrative Assistant
Artistic Pavers, mfg.
Location: Miami, FL
Hours: 7:00 am &ndash; 4:00 pm, Monday &ndash; Friday
Pay: $ 24.00-25.00 per hour, based on skills 
What is in it for you<ul><li>
Insurance Benefits &ndash; Medical, Dental, Vision, FSA, Disability, ADD, Life</li><li>
401K, company Match</li><li>
Paid Time Off, paid Holidays, Vacation, Sick pay</li><li>
Opportunity to grow with company</li><li>
Positive work environment</li><li>
Be part of a supportive team where your work directly contributes to operational success.
</li><li>Gain valuable experience in supply chain, purchasing, and manufacturing operations.</li></ul> 
About the Role:
We are seeking a detail-oriented and organized Operations Administrative Assistant to join our team in Miami. This role supports the Operations and Purchasing teams by managing administrative tasks, maintaining accurate data in NetSuite, and ensuring smooth communication between departments. You&rsquo;ll be an essential part of keeping our production and supply chain running efficiently. 
Key Responsibilities:<ul><li>
Generate purchase orders, track open orders, and confirm delivery schedules with vendors.</li><li>
Enter and update production schedules, order statuses, and shipping timelines in NetSuite.</li><li>
Process and reconcile inbound materials against packing slips, invoices, and purchase orders.</li><li>
Maintain accurate digital and physical records for purchasing, shipping, and receiving.</li><li>
Monitor open items in NetSuite and follow up with vendors and internal teams to resolve discrepancies.</li><li>
Enter daily operational data including inventory receipts, production updates, and transfers.</li><li>
Assist the General Manager and Plant Manager with reports, trackers, and administrative tasks.</li><li>
Manage office supplies and maintain operational document templates.</li><li>
Act as a liaison to coordinate document flow between Production, Logistics, and Finance.</li><li>
Support internal audits by preparing requested documentation or reports.</li></ul> 
Qualifications:<ul><li>
High school diploma or GED required; associate degree or certification in business or supply chain preferred.</li><li>
1&ndash;3 years of experience in manufacturing administration, purchasing, or ERP systems.</li><li>
NetSuite experience strongly preferred or other ERP systems with ability to learn quickly.</li><li>
Bilingual Spanish/English is required.</li><li>
Strong attention to detail and organizational skills.</li><li>
Proficiency in Microsoft Office (Excel, Word, Outlook).</li></ul><ul><li>
Primarily office-based within an industrial manufacturing facility.</li><li>
Regular use of computers; light lifting (up to 25 lbs.) may be required.</li><li>
Occasional visits to warehouse and production areas (PPE provided when required).</li></ul><ul><li>
Follow all safety protocols when working in or near production and warehouse areas.</li><li>
May require wearing PPE when entering plant or warehouse areas.
</li><li>Maintain situational awareness.</li></ul> 
E-Verify:
Artistic Pavers participates in the federal government&rsquo;s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For all new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' located near the bottom of the page.</div>

Operations Administrative Assistant

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