assistant real estate manager

Pacific Coast Commercial

<div><p>Title: Assistant Property Manager - Commercial Real Estate</p><p>
Location: San Diego, CA 92131(Scripps Ranch) &ndash; In Office (Remote work not available)</p><p>
Company Overview: Pacific Coast Commercial is a leading commercial real estate firm specializing in third-party management and advisory services. We are committed to delivering exceptional service and value to our clients and tenants while maintaining the highest standards of professionalism and integrity.</p><p>
Position Overview: We are seeking a motivated and detail-oriented Assistant Property Manager to join our team. The Assistant Property Manager will work closely with a Property Manager to oversee the day-to-day operations of the commercial properties within a designated portfolio. This role requires a proactive individual with excellent communication skills and an understanding of property management principles. Training will be provided in each of the following areas of responsibility.</p><p>
Key Responsibilities:</p><ul><li>
Tenant Relations:</li></ul><ul><li>
Serve as a point of contact for tenants to address inquiries, concerns, and requests in a timely and professional manner.</li><li>
Conduct regular property inspections to ensure tenant satisfaction and identify any maintenance or repair needs.</li><li>
Property Maintenance:</li></ul><ul><li>
Coordinate with contractors to schedule and oversee routine maintenance and repairs. Follow up to ensure the work was completed to company standards.</li><li>
Monitor property systems and equipment to ensure optimal functionality and compliance with safety regulations.</li><li>
Assist in the Response to emergencies and implement appropriate solutions to minimize disruption to tenants and operations.</li><li>
Financial Management:</li></ul><ul><li>
Assist in the preparation and review of annual operating budgets, monthly financial reports and CAM reconciliations.</li><li>
Review and approve invoices, reconcile accounts, and track expenses against budgeted projections.</li><li>
Work closely with accounting team to ensure accurate and timely billing and rent collection.</li><li>
Lease Administration:</li></ul><ul><li>
Review and update lease files and databases, ensuring accuracy and completeness of documentation.</li><li>
Monitor lease expirations and proactively work to renew or re-lease vacant spaces.</li><li>
Administrative Support:</li></ul><ul><li>
Provide administrative support to the Property Manager, including scheduling appointments, preparing correspondence, and organizing meetings.</li><li>
Maintain accurate records and files, both electronic and hard copy, related to property management activities.</li><li>
Assist in the preparation of reports, presentations, and other documents as needed.</li></ul><p>
Qualifications:</p><ul><li>
Bachelor's degree in Business Administration, Real Estate, or related field preferred.</li><li>
California Department of Real Estate License Required</li><li>
2+ years of experience in commercial property management or related field is preferred.</li><li>
Knowledge of commercial real estate principles, leasing practices, and landlord-tenant law preferred.</li><li>
Excellent interpersonal and communication skills, with the ability to interact effectively with tenants, vendors, and internal stakeholders.</li><li>
Proficiency in Microsoft Office Suite and property management software (e.g. Rent Manager, Yardi, MRI, etc.).</li><li>
Detail-oriented with strong organizational and multitasking abilities.</li><li>
Ability to work independently and collaboratively in a fast-paced environment.</li></ul><p>
</p><p>Salary Range: $25 - $28 per hour</p><p>
We offer competitive compensation and benefits, along with opportunities for professional growth and development. If you are passionate about real estate and thrive in a dynamic and challenging environment, we want to hear from you!</p></div>

Assistant Property Manager - Commercial Real Estate

Stream Realty Partners, L.P.

<div><b>Company Description</b><p><b><br>
ABOUT STREAM REALTY PARTNERS</b></p><p>
Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. Headquartered in Dallas, TX and operating in core markets coast to coast, we complete billions in annual transactions in office, industrial, retail, healthcare, land, and data center properties. With millions of square feet of assignments, Stream is one of the fastest-growing, full-service commercial real estate services organizations in the country. Our team of talented individuals have come together to create our distinct culture, best summarized by our firm&rsquo;s core values: smart, honest, nice, and passionate. For more information, visit www.streamrealty.com and follow Stream on LinkedIn, Instagram, X and Facebook.</p><p><b>
IMMEDIATE IMPACT. MEANINGFUL CAREER.</b></p><p>
At Stream, we know our success begins and ends with our people. It is the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our client&rsquo;s needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won&rsquo;t simply start a new job&mdash;you will build a meaningful and impactful career.</p><b><br>
Job Description</b><p><b><br>
POSITION OVERVIEW</b></p><p>
The <b>Assistant Property Manager</b> provides first-class property management services and assists a Property Manager in overseeing a portfolio of commercial properties. Day-to-day responsibilities include assisting with issues regarding building/property operations, enhancing tenant relations, vendor scheduling, and customer service.</p><p></p><p><b><br>
PRIMARY RESPONSIBILITIES</b></p><ul><li>
Work with Property Managers to resolve building operations&rsquo; issues.</li><li>
Work closely with vendors to ensure compliance with service contracts.</li><li>
Recommend and/or complete vendor contracts as appropriate.</li><li>
Ensure adherence to property owners&rsquo; policies and procedures, as well as compliance with codes, regulations, and governmental agency directives.</li><li>
Answer office telephone as required and assist callers.</li><li>
Receive work order requests and coordinate with the building technician or vendor(s) as appropriate.</li><li>
Schedule building activity, including move-ins/move-outs, and verify insurance.</li><li>
Follow established A/R guidelines, including contacting tenants regarding follow-up on rent payment status and assisting the Property Manager in lockouts, assigning late fees, or sending demand letters as necessary.</li><li>
Review and ensure the accurate coding of invoices for payment.</li><li>
Assist Property Managers in the preparation of the monthly reporting package/financial reports according to the owner's needs.</li><li>
Assist Property Managers with the preparation, assembly, review, and implementation of the annual operating and capital budgets, as well as operating expense reconciliations.</li><li>
Assist the Property Managers as appropriate in coordinating insurance procurement, electricity procurement, and real estate tax review processes for properties.</li><li>
Ensure compliance with management agreements.</li><li>
Work with the Property Managers to facilitate accounting, leasing, marketing, and construction needs.</li><li>
Understand lease types to assist the Property Manager with ensuring Lease compliance.</li><li>
Process Tenant billbacks expenses.</li><li>
Assist in the response and resolution of after-hours emergency calls as needed.</li><li>
Assist in planning and executing tenant events with the management team.</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Bachelor&rsquo;s Degree preferred.</li><li>
2 years plus experience in the Commercial Property Management industry preferred</li><li>
Excellent customer service skills</li><li>
Strong verbal and written communication skills; prior experience communicating with tenants and/or vendors in a professional, courteous environment</li><li>
Previous experience using real estate software (Yardi or MRI, Kardin, AvidXchange, IMPAK, or similar programs)</li><li>
Basic accounting knowledge and skills</li><li>
Good organizational skills</li><li>
Attention to detail</li><li>
Ability to multitask</li><li>
Proficiency with Microsoft Excel and Word</li><li>
Desire and ambition to learn and grow in Stream&rsquo;s property management department</li><li>
Attributes which align with Stream&rsquo;s core values of Smart, Honest, Nice, and Passionate</li></ul><br>
<b>
Additional Information</b><p><br>
Once you have completed your application, you will receive an email from notifications@smartrecruiters.com with a link to the Culture Index survey, which will help us gain a better understanding of your strengths and motivational drives. Please search for the &quot;Assistant Property Administrator - All Locations&quot; position in the Culture Index portal. We kindly request that you set aside 10 uninterrupted minutes within 48 hours of submitting your application.</p><p>
________________________________________________________</p><p>
#LI-Onsite, #LI-VS1</p><div></div><p><i>
Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law.
</i></p><p><i>Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.</i></p><p><b>
To apply for a position, please visit our website at </b><b>www.streamrealty.com</b></p></div>

Assistant Property Manager, Industrial

Associate Property Manager

Al-Futtaim

<div>
 <strong>
  Job Requisition ID:
 </strong>
 175658
 <br/>
 <br/>
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 <br/>
 <br/>
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 <br/>
 <br/>
 <strong>
  Overview of the role:
  <br/>
  <br/>
 </strong>
 The Assistant Projects Manager is a pivotal role responsible for the day-to-day planning, coordination, and execution of a diverse portfolio of projects within the shopping center. This includes tenant expansions, unit splits, new unit creation, mall refurbishments, and area renovations.
 <br/>
 <br/>
 <strong>
  What you will do:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Develop and maintain detailed project plans, schedules, and budgets for all assigned works. Coordinate interdependencies between multiple concurrent projects and the center's daily operations.
  </li>
  <li>
   Responsible for establishing SLAs and KPIs of the outsourced contractors and track performance levels of the contractor providing soft services against set KPIs and SLAs by routinely assessing performance against checklist, identifying defaults or shortcomings in service levels, and based on same prepare necessary report for management.
  </li>
  <li>
   Directly manage relationships with tenant contractors and appointed vendors for fit-out, expansion, and renovation projects. Ensure all contractor activities comply with mall standards, regulations, and approved methodologies.
  </li>
  <li>
   Ensure all projects have complete and approved documentation prior to commencement, including drawings, method statements, risk assessments, permits (NOCs), and insurance certificates. Maintain meticulous project files.
  </li>
  <li>
   Conduct regular site inspections to monitor progress, quality of workmanship, and adherence to approved specifications. Proactively identify and resolve on-site issues.
  </li>
  <li>
   Plan and execute all project works with a core focus on minimizing disruption to trading, customer experience, and center operations. Manage hoarding, signage, noise, and logistics effectively.
  </li>
  <li>
   Be the on-site champion for HSE standards. Ensure all work is carried out in strict compliance with center and local authority safety regulations. Conduct safety briefings and audits.
  </li>
  <li>
   Track project expenditures against budgets, review contractor payment applications, and report on financial status. Provide regular, clear progress updates to the Senior Operations Manager.
  </li>
  <li>
   Manage the project snagging and defect rectification process. Ensure successful operational handover of completed projects, including the submission of asbuilt drawings and operation &amp; maintenance manuals.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Skills to be successful:
  <br/>
  <br/>
 </strong>
 3-5 years&rsquo; relevant experience in a Shopping Centre/Mall/Real Estate especially with some background in Civil Defense Service would be highly advantageous.
 <br/>
 <br/>
 <strong>
  What equips you for the role:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   University Graduate in Engineering, Bilingual (English and Arabic speaking skills desirable)
  </li>
  <li>
   Architect or Civil Background is a Must.
  </li>
  <li>
   Experience in facility management, maintenance planning, and safety protocols
  </li>
  <li>
   Strong organizational, budgeting, and project management skills
  </li>
  <li>
   MBA in Management or related field is preferred. MBA &ndash; PMP &ndash; FMP
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Al-Futtaim Group Real Estate
  <br/>
  <br/>
 </strong>
 The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years.
 <br/>
 <br/>
 Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us.
 <br/>
 <br/>
 AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.
</div>


Assistant Manager - Projects | Asset Management | Real Estate

Flo-Enterprises Management

<p><b>Job Description:</b></p><p>Florido Enterprises Property Management is seeking a motivated, self-driven, and professional Property Management Assistant to support our Property Manager in the day-to-day operations of a commercial real estate portfolio. If you pride yourself in professionalism and have a passion for customer service, we want to hear from you!</p><p><b>Responsibilities:</b></p><p>Daily duties:</p><ul><li>Check AppFolio daily for all payments and work orders; respond and coordinate with Property Manager and maintenance team on turnaround times</li><li>Update listings daily across social media, Craigslist, and leasing listings sheet</li><li>Ensure all rents, late fees, and check charges are collected, posted, and deposited in a timely manner; update rent Google Sheet daily</li><li>Maintain and update vacant unit sheet and lead sheet daily</li><li>Call and schedule all leads for showings with the Property Manager; send vacancy postings from AppFolio</li><li>Answer incoming calls, greet all visitors entering the building</li><li>Review daily conference room scheduling via Nexudus</li><li>Distribute incoming mail</li></ul><p>The Hours are as followed</p><ul><li>8-12 am or 1-5 Pm</li></ul><p>Additional responsibilities:</p><ul><li>Provide consistent vendor and contractor communications regarding scheduling, billing, and certificates of insurance</li><li>Confirm all leases and paperwork are completed and accurately entered into AppFolio and Google Drive in a timely manner</li><li>Handle tenant concerns and requests promptly to ensure tenant satisfaction</li><li>Ensure current tenant files are properly maintained</li><li>Assist with move-in and move-out inspections</li><li>Review notices to vacate and send acknowledgements with instructions</li><li>Ensure distribution of all company and tenant notices</li><li>Maintain a positive customer service attitude at all times</li><li>Attend scheduled company and team meetings</li><li>Support the Property Manager in coordinating and performing office functions</li></ul><p><b>Qualifications:</b></p><ul><li>Strong customer service and communication skills &mdash; written and verbal (required)</li><li>Computer savvy &mdash; comfortable with Microsoft Office, Google Docs, Adobe, and ChatGPT (required)</li><li>Experience with AppFolio or similar property management software preferred</li><li>Willingness to learn social media platforms and content creation</li><li>Highly organized with strong attention to detail and ability to multi-task</li><li>Bilingual in English and Spanish</li><li>Prior experience in property management or real estate a plus</li><li>Valid driver's license required</li><li>Clean criminal history; drug-free workplace; background check required</li></ul><p><b>Work location:</b> In person &mdash; Palm Harbor, FL</p><p>Job Type: Full-time</p><p>Pay: $18.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Education:</p><ul><li>Associate (Preferred)</li></ul><p>Experience:</p><ul><li>Customer Service: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>Spanish (Required)</li></ul><p>Work Location: In person</p>

Assistant Property Manager

Bigos Management

<div><div><b><i>BIGOS MANAGEMENT IS PROUD TO BE NAMED A STAR TRIBUNE TOP WORKPLACE IN 2025 FOR THE 11</i></b><b><i>th</i></b><b><i> TIME</i></b></div>
<div></div>
<div><b>LOCATION</b><br>
Kellogg Square - St. Paul, MN (477 Units)</div>
<div></div>
<div><b>HOURS</b><br>
Monday-Friday: 8:30 am - 5:00pm</div>
<div>Weekends as needed</div>
<div></div>
<div><b>PAY, PERKS, AND BENEFITS</b></div>
<div></div>
<div>Hiring Pay Range: $50,000 - $63,000<br>
<ul><li>Competitive benefit package, including HSA employer contribution, starting 1st of the month after hire</li>
<li>Eligible for Leasing Commissions and Renewal Bonuses</li>
<li>401(k) Plan with employer match</li>
<li>Ten paid holidays, no waiting period to receive holiday pay</li>
<li>Generous Paid Time Off (PTO) and rollover options</li>
<li>Volunteer Time Off (VTO), along with additional company sponsored volunteer opportunities</li>
<li>Company paid benefits including Life Insurance, Short Term and Long Term Disability</li>
<li>Employee Assistance Program (EAP)</li>
<li>Educational Assistance options</li>
<li>Rent discount</li>
<li>Life Time Fitness Membership discount</li>
</ul>
<p>The hiring pay range and list of benefits that are posted are an estimate and not designed to cover a complete listing of all aspects of the position. Reach out to Human Resources with any questions (hr@tbigos.com).</p>
<div><b>
JOB SUMMARY</b>
<div>The Assistant Property Manager I provides leadership, work direction and support to onsite Leasing Consultants. In partnership with the Property Manager, this position sets strategic direction for the leasing team to achieve company goals. The Assistant Property Manager will be involved in areas such as collections, resident relations, maintenance, and compliance with company safety program and all laws and company policies.</div>
<div></div>
<div><b>ESSENTIAL JOB DUTIES</b>
</div><div><p><b>Leasing</b></p>
<ul>
<li>Directly supervise property employees, including coaching, development, and training of all leasing employees</li>
<li>Oversee the site's leasing activity to ensure property occupancy is maximized</li>
<li>Oversee the move-in and move-out process, including creating the turnover schedule, performing unit inspections, and coordinating identified work</li>
<li>Ability to perform all Leasing Consultant job duties</li>
</ul>
<p><b>Administrative</b></p>
<ul>
<li>Qualify all prospective renters by gathering applicant's rental and credit history and obtaining approval according to company guidelines</li>
<li>Assist with rent collection, including accepting payments and sending notices on delinquent accounts</li>
<li>Administer the completion of all essential office paperwork, including reviewing and coding invoices</li>
<li>Comply with all safety program requirements and work to promote safety in the workplace</li>
</ul>
<p><b>Marketing</b></p>
<ul>
<li>Perform regular market research activity by utilizing only public information (i.e. property websites &amp; internet searches) to understand what the competition is doing</li>
<li>Collect rental information data as requested by Property Manager by utilizing only public information (i.e. property websites &amp; internet searches)</li>
</ul>
<p><b>Resident Retention</b></p>
<ul>
<li>Assist in planning resident functions. Attend functions and participate as needed</li>
<li>Receive all telephone calls and in-person visits. In absence of the Property Manager, listen to resident requests, concerns, and comments</li>
<li>Quickly complete maintenance work orders and inform the maintenance team. Ensure maintenance repairs are handled satisfactorily. Follow up with residents as needed</li>
</ul></div><div><b>QUALIFICATIONS</b></div>
<div></div>
<div>Education and Experience:</div>
<ul><li>High school diploma or GED required, Associates degree preferred</li>
<li>Minimum of 1-2 years as an Assistant Property Manager or equivalent experience</li>
<li>Demonstrated leasing experience, at least one year minimum</li>
<li>Knowledge of Microsoft Office, including Word, Excel and Outlook</li>
<li>Experience with Yardi preferred</li>
</ul><div>Skills and Abilities:</div>
<ul><li>Fluent in English and skilled in oral and written communication</li>
<li>Ability to use tact, diplomacy and a clear, courteous manner when dealing with co-workers and the public</li>
<li>Excellent decision-making, problem solving, and time management skills</li>
<li>Ability to manage, coach and lead teams</li>
<li>Strong attention to detail</li>
<li>Ability to work collaboratively in a team environment</li>
<li>Comprehension of federal fair housing laws and any applicable local housing provisions</li>
<li>Real Estate Licenses must not be active while working in this role</li></ul></div></div></div>

Assistant Property Manager I

<div>
 <strong>
  Job Requisition ID:
 </strong>
 176288
 <br/>
 <br/>
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 <br/>
 <br/>
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 <br/>
 <br/>
 <strong>
  Overview of the role:
  <br/>
  <br/>
 </strong>
 Support the Architectural Design Manager in coordinating and reviewing architectural designs across all project stages, ensuring full alignment with approved standards, regulatory requirements, and overall project objectives while maintaining design quality and consistency.
 <br/>
 <br/>
 <strong>
  What you will do:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support the preparation of scopes of work for design packages.
  </li>
  <li>
   Assist in the design tendering process.
  </li>
  <li>
   Support the monitoring of project KPIs and tracking design progress against the development plan.
  </li>
  <li>
   Assist in design development from concept through to construction stages under the Design Manager&rsquo;s supervision.
  </li>
  <li>
   Support coordination and follow-up with design consultants.
  </li>
  <li>
   Assist in ensuring compliance with Egyptian codes and authority requirements.
  </li>
  <li>
   Coordinate with MEP, structural, and internal stakeholders to ensure proper design integration.
  </li>
  <li>
   Support the maintenance of design quality, functionality, and constructability.
  </li>
  <li>
   Follow up on design-related matters during construction and assist in coordination with contractors.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Skills to be successful:
  <br/>
  <br/>
 </strong>
 6-7+ years of experience in architectural design review and coordination; experience in design management is a plus.
 <br/>
 <br/>
 <strong>
  What equips you for the role:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Architecture is preferred; PMP certification is a plus.
  </li>
  <li>
   Strong experience coordinating with international and local consultants, as well as key stakeholders, with hands-on architectural exposure.
  </li>
  <li>
   Experience in scope of work preparation and design management is an advantage.
  </li>
  <li>
   Strong capabilities in architectural design, coordination, and design review.
  </li>
  <li>
   Proficiency in SketchUp and Revit is required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Al-Futtaim Group Real Estate
  <br/>
  <br/>
 </strong>
 The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years.
 <br/>
 <br/>
 Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us.
 <br/>
 <br/>
 AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.
</div>


Assistant Manager - Design | Asset Management | Real Estate

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