assistant secretary

QGO Finance Limited

1. About QGO Finance LimitedQGO Finance Limited is a BSE-listed, RBI-registered NBFC (Base Layer) engaged in providing project loans. We are in the process of relocating the office next to Vashi Station. We are committed to maintaining the highest standards of corporate governance, compliance, and transparency in all aspects of our business.2. Role OverviewThe Assistant Company Secretary will support the Company Secretary in ensuring compliance with statutory and regulatory requirements under the Companies Act, 2013, SEBI Regulations, RBI guidelines for NBFCs, and other applicable laws. The role also involves handling legal documentation related to loan transactions, drafting agreements, and supporting board/committee functioning.3. Key ResponsibilitiesSecretarial &amp; Compliance&middot; Assist in convening and conducting Board, Committee, and General Meetings, including preparation of notices, agendas, presentations, minutes, and related records.&middot; Ensure compliance with the Companies Act, 2013, SEBI LODR Regulations, and RBI NBFC regulations.&middot; Preparation and filing of statutory forms/returns with MCA, BSE, SEBI, and RBI.&middot; Maintain and update statutory registers, records, and filings in compliance with applicable laws.&middot; Assist in drafting corporate policies (Board-approved policies, committee charters, etc.) and monitoring adherence.&middot; Support in preparation of Corporate Governance Reports, Annual Reports, and other SEBI-mandated disclosures.RBI &amp; SEBI Compliance&middot; Monitor regulatory updates relevant to NBFCs and listed companies.&middot; Assist in preparing periodic returns, reports, and intimations to RBI, BSE, and SEBI.&middot; Coordinate with regulators, statutory auditors, secretarial auditors, and internal teams for compliance matters.Legal &amp; Documentation&middot; Draft, review, and vet loan documentation, agreements, deeds, undertakings, and other contracts.&middot; Ensure that loan documentation aligns with company policies, RBI guidelines, and applicable legal requirements.&middot; Liaise with external legal counsel on specific matters, if required.&middot; Maintain a repository of legal documents and track compliance with covenants and contractual obligations.Other Responsibilities&middot; Assist in handling investor relations compliance and queries related to shareholders.&middot; Support in drafting board resolutions, and internal authorizations.&middot; Work with cross-functional teams (finance, accounts, legal, compliance) to ensure smooth operations.&middot; Handle any additional responsibilities as may be assigned by the Company Secretary or management.4. Desired Candidate Profile&middot; Qualified Company Secretary (ACS) from the Institute of Company Secretaries of India (ICSI).&middot; 0&ndash;2 years of post-qualification experience in secretarial and compliance functions (experience in NBFC/financial services sector preferred).&middot; Knowledge of Companies Act, 2013, SEBI LODR, RBI NBFC Regulations, FEMA, and allied laws.&middot; Familiarity with loan documentation and corporate legal agreements.&middot; Strong drafting, communication, and organizational skills.&middot; Proficiency in MS Office and exposure to compliance software/tools is desirable.5. Why Join Us?<ul><li>Opportunity to work in a BSE-listed NBFC with exposure to both corporate secretarial and legal functions.</li><li>Hands-on learning with regulatory compliance (RBI &amp; SEBI) and transactional legal work.</li><li>Collaborative work environment with emphasis on professional growth and governance excellence.</li></ul>Job Type: Full-timePay: &#8377;50,000.00 - &#8377;75,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Commuter assistance</li><li>Health insurance</li><li>Leave encashment</li><li>Provident Fund</li></ul>Work Location: In person

Assistant Company Secretary

People Dynamics

Male candidates are preferred to enhance gender balance within the team. About the Role: We are seeking an experienced and highly organized Senior Personal Assistant to provide end-to-end support to the Chief Officer. This pivotal role ensures the efficient management of the Chief&rsquo;s schedule, correspondence, meetings, and administrative activities. The position demands a proactive professional who can handle sensitive information with absolute confidentiality and maintain a high standard of professionalism at all times.Key Responsibilities<ul><li>Deliver comprehensive secretarial and administrative assistance to the Chief of Division.</li><li>Draft, review, and manage all correspondence, ensuring timely and accurate responses.</li><li>Organize and coordinate meetings, including agenda preparation and minute-taking.</li><li>Safeguard confidential information and maintain secure records.</li><li>Serve as the primary liaison for internal and external stakeholders.</li><li>Manage the Chief&rsquo;s calendar, prioritize commitments, and optimize time usage.</li><li>Prepare and compile reports, circulars, and divisional documentation.</li><li>Arrange travel logistics such as ticketing, transportation, and accommodation.</li><li>Contribute to process improvements and support workflow efficiency initiatives.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>3&ndash;5 years of proven experience as a Personal Assistant or Executive Assistant within a corporate environment.</li><li>Exceptional organizational, coordination, and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in computer applications with strong record-keeping accuracy.</li></ul>Skills &amp; Competencies:<ul><li>High level of professionalism and discretion.</li><li>Strong communication and interpersonal skills.</li><li>Ability to prioritize and manage multiple tasks effectively.</li></ul>Job Type: Full-timePay: QAR1.00 per monthApplication Question(s):<ul><li>How many years experience do you have as PA/ Secretary within BFSI/ Finance industry?</li></ul>

Personal Assistant/ Executive assistant/ Secretary (Arabic speakers)

Aquagas L.L.C

Full job description: (Secretary / Procurement Assistant)Company Description:Aquagas is specialized Multi-National company providing top of the range materials and cost-effective products in collaboration with the world&rsquo;s leading manufacturers. We also manufacture first class plumbing installation and water technology systems.AQUAGAS PLASTIC INDUSTRIES LLC is a leading manufacturer of high-quality construction materials and advanced engineering solutions based in Dubai, United Arab Emirates. The company specializes in manufacturing pipes and fittings for various applications in residential, commercial, and industrial developments. AQUAGAS is an ISO Certified Company and adheres to international quality standards, ensuring timely delivery and exceptional service for its customers.Role Descriptions.This is a full-time on-site role for an Administrative Secretary/Procurement assistant.<ul><li>Maintain and update filing systems (electronic and hard copy) in compliance with company standards.</li><li>Coordinate with cross-functional teams&rsquo; contractors, clients, to align project goals and resolve issues.</li><li>Prepare, review, and manage project-related documents, correspondence, and official communications.</li><li>Providing support to managers and executives, preparing quotations, LPO's</li><li>Coordinating appointments, meetings and managing calendars.</li><li>Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.</li><li>Answer and direct phone calls, respond to emails, and manage inquiries complaints, providing excellent service to clients</li><li>Support Sales team, finance, and operations teams with administrative tasks</li><li>Assist in preparing presentations, proposals, and company reports</li><li>Liaise with suppliers, service providers, and external stakeholders</li><li>Ensure compliance with company policies and confidentiality protocols</li></ul>Required Qualifications &amp; Skills<ul><li>Minimum 3 years of experience as a Secretary in the construction industry.</li><li>Diploma or degree in Business Administration or a related field.</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook); experience with project management or document control tools is a plus.</li><li>Exceptional organizational, communication, and multitasking skills.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>Secretary / Procurement Assistant: 3 years (Preferred)</li></ul>

Secretary

L design

We are a leading construction company seeking a professional Secretary to join our team. The ideal candidate will have prior experience in the construction industry and strong organizational and communication skills.Responsibilities:Manage correspondence, phone calls, and emails.Organize and schedule meetings, appointments, and site visits.Maintain and update filing systems and project documents.Prepare reports, letters, and official documents.Provide administrative support to management and project teams.Handle confidential information with discretion.Requirements:Proven experience as a Secretary or Administrative Assistant (preferably in a construction company).Excellent command of English (written and spoken).Proficient in MS Office (Word, Excel, Outlook, PowerPoint).Strong organizational and multitasking abilities.Attention to detail and problem-solving skills.Ability to work under pressure and meet deadlines.Job Type: Full-time

venusgroupuae

Female Secretary with good communication &amp; correspondence skills and minimum 1-2 years experience in construction industry is required for company based in Abu Dhabi. VISIT VISA are welcome to apply.Job Type: Full-timePay: AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>secretary: 3 years (Required)</li></ul>

Pledge Construction and Trading

We are a well-established construction company in Doha seeking a professional and dedicated Admin Secretary to provide vital support to our management and project teams. The ideal candidate will ensure smooth office operations, manage documentation, and deliver efficient secretarial services.Key Responsibilities<ul><li>Manage and organize daily correspondence, including phone calls, emails, and official communication.</li><li>Prepare, review, and maintain reports, letters, and other documents.</li><li>Handle document control, filing systems, and project-related records.</li><li>Provide administrative support to management and project teams.</li><li>Schedule meetings, appointments, and maintain managers&rsquo; calendars.</li><li>Coordinate with internal departments and external stakeholders.</li><li>Prepare presentations, meeting minutes, and office reports.</li><li>Ensure efficient day-to-day office operations.</li></ul>Requirements<ul><li>3&ndash;5 years of experience as an Admin Secretary, preferably in the construction industry.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Strong organizational and time-management skills with the ability to multitask.</li><li>Professional demeanor, attention to detail, and ability to work under pressure.</li><li>High level of confidentiality in handling company documents.</li></ul>How to ApplyIf you meet the above requirements and are eager to join a reputable construction company, please send your updated CV to chandra@pledgect.com with the subject line: &ldquo;Application &ndash; Admin Secretary.&rdquo;Job Type: Full-timePay: QAR2,500.00 - QAR3,500.00 per month

Admin Secretary

homewalkers

We are looking for a professional and experienced Secretary to join our team.The ideal candidate must have proven experience in the field, particularly in courts, legal affairs, and related administrative workRequirements:<ul><li>Minimum of 2 years of experience as a Secretary (preferably in legal offices, courts, or legal affairs departments).</li><li>Strong knowledge of legal documentation and procedures.</li><li>Excellent organizational and administrative skills.</li><li>Proficiency in MS Office and office management systems.</li><li>Strong communication skills in English&amp; Arabic.</li><li>Ability to handle confidential information with integrity and discretion.</li></ul>Responsibilities:<ul><li>Managing schedules, appointments, and correspondence.</li><li>Preparing and organizing legal documents and files.</li><li>Coordinating with courts, legal departments, and clients when necessary.</li><li>Ensuring efficient day-to-day administrative operations.</li></ul>Benefits:<ul><li>Attractive salary package.</li><li>Incentives.</li></ul>If you meet the above requirements and are ready to take on this opportunity, please send your CV to [ +971 54 310 5111 ] with the subject line: Secretary Application.Job Type: Full-timePay: From AED4,000.00 per month

Search 3604+ Assistant secretary jobs near you this September. New roles added regularly across leading industries. Apply today.

3604 assistant secretary jobs NEAR_ME

Assistant Company Secretary

Personal Assistant/ Executive assistant/ Secretary (Arabic speakers)

Secretary

Secretary

Secretary

Admin Secretary

Secretary