assistant secretary

2P Perfect Presentation

<div>
 
 Since 2004, 2P has been at the forefront of Saudi Arabia&rsquo;s ICT landscape, delivering integrated technology solutions that help organizations accelerate digital transformation and enhance operational efficiency. With a strong foundation in innovation and service excellence, 2P continues to provide end-to-end solutions through its specialized business units and trusted market expertise. We are always looking to connect with talented professionals who are passionate about making an impact and growing within a dynamic, forward-looking environment.
 
 
 
 
 
 We are seeking a motivated and detail-oriented
 
 Assistant Executive Secretary
 
 to support administrative and coordination tasks and ensure smooth daily operations. The ideal candidate will assist in managing schedules, preparing documents, and supporting executive-level activities.
 
 
 This role is ideal for someone looking to grow within administrative and executive support functions while contributing to efficient operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 Assist in managing schedules, meetings, and appointments.
 
 
 Prepare documents, reports, and correspondence.
 
 
 Coordinate meetings and maintain proper records.
 
 
 Handle administrative and clerical tasks efficiently.
 
 
 Maintain filing systems and documentation.
 
 
 Follow up on tasks and internal communications.
 
 
 Support travel arrangements and logistics.
 
 
 
 
 
 
 Qualifications &amp; Requirements:
 
 
 
 Bachelor&rsquo;s degree or Diploma in a related field.
 
 
 1&ndash;3 years of experience in administrative roles.
 
 
 Good communication and organizational skills.
 
 
 Ability to multitask and work under pressure.
 
 
 
 
 
 
 Key Skills:
 
 
 
 Administrative Support
 
 
 Document Management
 
 
 Coordination &amp; Scheduling
 
 
 Communication Skills
 
 
 Attention to Detail
 
 
 Time Management
 
</div>

Executive Assistant Secretary

Fire Fighter Co

Job description:We are currently seeking a highly organized and efficient Female Administrative Assistant/Secretary to join our dynamic team.Key Responsibilities:<ul><li>Provide general administrative support, including managing calendars, scheduling meetings, and organizing travel arrangements.</li><li>Answer phones, respond to emails, and manage incoming correspondence.</li><li>Prepare and maintain reports, and documents.</li><li>Assist with HR tasks, such as onboarding and maintaining employee records.</li><li>Coordinate office supplies and equipment needs.</li><li>Maintain office organization and perform general office management duties.</li></ul>Qualifications:<ul><li>Proven experience as an administrative assistant or in a similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and problem-solving skills.</li></ul>** ONLY FEMALE CANDIDATES**Job Type: Full-timeWork Location: In person

ADMINSTRATIVE ASSISTANT / SECRETARY

Bajalia Law Firm, P.C.

Our growing law firm is seeking a FULL TIME, highly motivated, very positive, competent, and skilled LEGAL ASSISTANT / SECRETARY to fill a long-term career position. This individual must be confident, self-motivated, detail-oriented, invested in his/her career with highly developed people skills, and a go-getter attitude. A strong work ethic and attention to detail are required. Ability to manage deadlines and work under pressure is a must.Duties and Responsibilities:&middot; Professionally interact with potential new clients, active and former clients, adjusters, physician staff, opposing counsel, and Court personnel&middot; Perform intake screening for potential new clients&middot; Professionally communicate with client regarding case status, upcoming Court appearances, medical treatments, etc.&middot; Opening and closing case files&middot; Organizing and maintaining electronic case files&middot; Request medical records and bills and follow-up on requests&middot; Review and synopsize medical records&middot; Excellent grammar, spelling, and proofreading skills are required for accurate and timely transcriptions and document production&middot; Ability to handle electronic filing and legal document production such as pleadings and correspondence under the guidance of an attorney&middot; Coordinate and prepare all Notices of Hearings, Depositions, Mediations, etc., under the guidance of an attorney&middot; Maintain and manage all aspects of litigation calendar and database management systems&middot; Planning and scheduling meetings and appointments&middot; Monitor all deadlines&middot; Maintain and preserve important legal documents, including scanning and indexing in case management software&middot; All general clerical functions&middot; Ability to collaborate and contribute as a team member&middot; Must maintain a professional attitude and appearanceEducation and Experience Requirements:&middot; Requires a college degree&middot; Previous experience as a Legal Assistant and/or Legal Secretary is preferred but not required&middot; Legal studies certification is a plus but not required&middot; Must have a minimum typing speed of 65-75 wpm. Typing test required.&middot; Proficiency in Microsoft Office programs: Outlook, Word, Teams, PowerPoint, and Excel&middot; Proficiency in Zoom, WebEx, and other virtual meeting platforms&middot; Ability to take directions from multiple staff members&middot; Experience with the litigation process is preferred but not required&middot; Experience with legal case management software is preferred with preference given to Smokeball.&middot; Experience with legal billing is preferred.&middot; Notary certification is a plus but not required&middot; Bilingual or multi-lingual is a plus but not required&middot; Ability to provide references if requestedNEEDED TO START IMMEDIATELYJob Type: Full TimeSchedule: Monday through Friday, 8:00 A.M. &ndash; 5:00 P.M.Salary: Commensurate with experience and qualificationsLocation: Valdosta, Georgia 31602&middot; Must be able to reliably commute or planning to relocate prior to starting workR&eacute;sum&eacute;s and cover letters should be sent in PDF format to: bajalialaw@bajalialaw.com Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Legal administrative: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Valdosta, GA 31602 (Required)</li></ul>Ability to Relocate:<ul><li>Valdosta, GA 31602: Relocate before starting work (Required)</li></ul>Work Location: In person

Legal Assistant/Secretary

InterAmerican Solutions

iAppliances Family-owned Business we are looking for a responsible Admin Assistant to perform a variety of Administrative &amp; Clerical tasks, our company performs Final Mile Deliveries and Installations of High-End Appliances, Crates and Heavy Machinery Parts servicing Miami Dade, Broward, &amp; Palm Beach Counties.If you have previous experience as a secretary scheduling appts with customers, or administrative assistant we&rsquo;d like to meet you.Our Ideal candidate should have excellent communication skills must be bilingual speak perfect (English &amp; Spanish) be organized and be able to do their work using software tools like Outlook, Calendar Scheduling, Adobe, some of the duties of the Admin Assistant include answering calls, setting up schedule appointments, day-to-day operations of our office such as write and distribute emails, coordinate Delivery and or Installations with our customers while providing support to manager.Contact Manager: Nelson 954-665-7262 (Call or Text)Duties Responsibilities Include:<ul><li>Organizing the Calendar and appointments, checking with other parties to ensure availability.</li><li>Manage and draft email correspondence, provide estimates and or invoices.</li><li>Screen customers call</li><li>Run business related errands and perform general administrative tasks.</li><li>Answer company telephone and taking memos.</li><li>Maintaining company files, scanning, printing etc.</li><li>Input Invoices data entry into QuickBooks</li><li>Following up on open balances with customers.</li><li>Able to handle incoming orders or inquiries by telephone, email or online system.</li><li>Must have interpersonal skills to deal politely and effectively with possible issues as well as inquiries and multiple projects.</li><li>Attention to detail is essential to carry out clerical duties, taking and entering orders, checking schedule availability, tracking orders or product.</li><li>Handle customer complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution. Keep records of customer interactions.</li><li>Excellent Communication Skills with a Strong Command of English Language (verbal and written)</li><li>Excellent customer service skills including ability to listen as well as to communicate effectively, both written and orally</li><li>Microsoft Office skills (Word, Outlook, Excel. PowerPoint and Publisher are a plus)</li><li>Highest level of professional ethics, integrity and honesty</li><li>Passion for excellence and a strong sense of urgency</li><li>Team player; loyal to corporate goals and objectives</li><li>Excellent analytical and problem-solving skills</li><li>Must be internet savvy and able to perform various internet related tasks on a daily basis</li><li>Cooperation and concern for others, being pleasant with others on the job and displaying a good-natured, positive and cooperative attitude, demonstrating initiative and a willingness to work</li><li>Ability to work in a fast-paced environment</li><li>Ability to prioritize and efficiently multi-task; effectively work under pressure</li><li>Attention to detail, being careful and thorough in completing work tasks</li><li>Ability to assimilate new concepts and adapt to change.</li></ul>Job Type: Full-timePay: $17.00 - $18.00 per hourWork Location: In person

Administrative Assistant/Secretary

St. Anthony's Hospice

<div><div><div><div><div>Position Summary: We are seeking a highly organized and personable Receptionist to serve as the first point of contact for our office while providing essential administrative support. This role is ideal for a professional who thrives in a values-driven environment and can efficiently manage front desk operations, coordinate office activities, and assist with general administrative tasks.
The ideal candidate will have excellent communication skills, a welcoming demeanor, and strong organizational abilities. They must be able to multitask effectively, handle confidential information with discretion, and demonstrate professionalism in all interactions. The Receptionist will play a key role in ensuring smooth daily operations and a positive experience for employees and visitors alike.
Essential Job Functions:
1. Answer all incoming phone lines and direct callers/take messages as appropriate
2. Utilize pager system to reach clinical employees in the field.
3. Submit the On-Call list and schedule to the Answering Service as needed
4. Distribute faxes to appropriate employees and notify employees of failed fax submissions.
5. Maintain postage machine, apply correct postage to outgoing mail, deliver and retrieve mail to/from the external mailbox, sign for packages and open, date stamp and distribute mail.
6. Open all checks and submit to Accounting.
7. Input donations into Bloomerang according to deposit date and retain records as appropriate.
8. Process credit card and walk-in donations
9. Total donations and reconcile with Accounting department.
10. Process and mail all acknowledgement and donation-related letters.
11. Create quarterly newsletter list and labels for newsletter mailing.
12. Process and mail end of year receipts as requested by donors.
13. Supply donation envelopes to funeral homes.
14. Update and distribute Sitter List to employees and families as requested.
15. Edit the monthly meeting calendar and distribute to all employees.
16. Call patients with weekly bath schedule as provided by Purchasing and Scheduling Specialist. Maintain a log of who took the call, date, time, etc.
17. Complete office closing duties upon assigned days.
18. Other duties as assigned.
Provides Assistance To: All administrative and clinical departments as needed.
Personal Qualifications:
<ul><li>High school graduate or GED required. Must have experience working in an office setting.
</li><li>Familiarity with Internet navigation as well as demonstrated competency with Microsoft Word and Excel required.
</li><li>Must be able to operate fax machine, copier, scanner and other basic office equipment.
</li><li>Must meet all legal and regulatory requirements of both federal and state governments as well as Medicare Hospice Conditions of Participation and JCAHO.
</li></ul>Physical Qualifications:
<ul><li>Must be able to constantly operate office equipment such as the copier, fax machine, calculator, postal meter and scale, computers, security system, printers and telephone and paging system.
</li><li>Must be able to be in a stationary position more that 50% of the time.
</li><li>Must be able to move about the office to access files, office equipment, etc.
</li><li>Must be able to communicate with employees, patients and the general public while answering phones, calling patients with bath schedules, greeting the public and participating in meetings.
</li>Will frequently move files and objects up to 10 pounds. 
<li>
</li></ul></div></div></div></div> 
Monday-Friday 8am-5pm
 
40 hours per week.</div>

Stoel Rives LLP

<div>Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in our Seattle office. This position provides legal and administrative support to attorneys in the Litigation practice group. This position reports to the Practice Assistant Supervisor. 
 
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Legal Document Preparation and Filing
Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks.
Word Processing
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.
Timekeeping and Billing
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.
Client Service
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.
Teamwork
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.
File and Document Management
Scan, copy, fax, print, and organize documents; request and review conflict reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.
Other Administrative Support
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.
Other duties as assigned. 
 
ESSENTIAL CAPABILITIES
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change ; coordinate resources to meet deadlines ; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.
Technical Knowledge<ul><li>
Accurately type 50+ wpm</li><li>
Proficiency in Microsoft Office suite</li><li>
Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Laurel, Aderant, Intapp, Rendezvous, Box, Litera Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is a plus</li></ul>
Physical/Mental Capabilities
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances. 
 
EDUCATION &amp; EXPERIENCE
High school diploma or GED equivalent required. At least three years of experience providing legal administrative support, preferably in the area of litigation law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Basic understanding of accounting preferred. 
 
NORMAL WORK HOURS
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!
The pay range for this position is $59,000 - $98,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.
No recruiters please.</div>

Litigation Practice Assistant (Legal Assistant/Secretary)

Wolcott Rivers Gates

Join our team at Wolcott Rivers Gates as a Legal Assistant supporting attorneys specializing in the practice areas of commercial real estate and creditors&rsquo; rights. The Legal Assistant provides comprehensive administrative support and assists with case management from initial consultation through final disposition. The ideal candidate is detail-oriented, organized, self-motivated, and has excellent written and verbal communication skills, along with exceptional interpersonal skills. The right candidate will be a self-starter who takes initiative, learns quickly, and is able to work independently with minimal supervision.What does someone in this role do?The Legal Assistant works closely with attorneys and other team members to support all aspects of case management and administrative operations.Primary responsibilities include:Professional Communication &amp; Client Support<ul><li>Communicating with clients, courts, opposing counsel, and other parties</li><li>Assisting with consultations and client intake</li><li>Providing general client services and updates</li></ul>Administrative &amp; Calendar Management<ul><li>Coordinating schedules among meeting participants</li><li>Managing attorney calendars and providing reminders for deadlines and court dates</li><li>Keeping the attorney organized, prepared, and on time for meetings, hearings, and appearances</li></ul>Case Management &amp; File Maintenance<ul><li>Maintaining organized electronic and hard-copy case files</li><li>Tracking case status, deadlines, and tasks in case management software</li><li>Assisting with basic computing and navigation of legal software/systems</li></ul>Document Preparation &amp; Legal Support<ul><li>Preparing, filing, and serving legal documents (pleadings, motions, letters, discovery, proposed orders, subpoenas, petitions, settlement agreements, affidavits, correspondence, etc.)</li><li>Typing, transcribing, and formatting handwritten or dictated notes, letters, time entries, and other documents</li><li>Organizing documents and preparing attorneys for depositions, trials, mediations, and court appearances</li></ul>Billing &amp; Administrative Tasks<ul><li>Tracking and entering billable hours</li><li>Assisting with billing and invoicing</li><li>Completing other ad-hoc duties as assigned</li></ul>Qualifications:<ul><li>Strong proficiency in Microsoft Word, Adobe, and Outlook.</li><li>Comfortable learning new technology platforms</li><li>Exceptional attention to detail and proofreading skills</li><li>Ability to type a minimum of 50 words per minute (60+ wpm preferred)</li></ul>&middot; Minimum completion of a two-year college degree program or legal studies certificate program preferred.Experience:We welcome applications from professionals at various career stages. Ideal candidates include:&middot; at least two years of experience in an office setting providing high-level administrative support and assistance as an administrative assistant, executive assistant, legal assistant, or other similar role.What makes someone successful in this role?<ul><li>Ability to juggle competing priorities across multiple attorneys and cases</li><li>Strong computer skills and willingness to learn new systems</li><li>Meticulous attention to detail</li><li>Calm under pressure in a demanding, deadline-driven environment</li></ul>Wolcott Rivers Gates is committed to attracting, developing, and retaining top talent. Our continued success relies on our ability to provide a supportive, inclusive, and motivating environment where everyone has a role to play in delivering outstanding service to our clients.To learn more about how you might become a part of our team, or to explore some of the benefits our firm provides to its employees, please visit our careers page at http://www.wolcottriversgates.com/about-the-firm/careers/Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Please provide your hourly rate or annual salary requirements.</li><li>What is your current typing speed in words per minute (WPM)?</li></ul>Hint: You can use a free online typing test such as https://www.speedtypingonline.com/typing-test if you are not sure.<ul><li>In a few sentences, please describe the experience, skills, and strengths that make you an ideal candidate for this position.</li><li>&bull;	Law Firm Experience: Please specify the areas of law (i.e. family law, criminal defense, creditors rights, personal injury, collections, etc.) you have experience in and how many years in each area. Please identify the positions listed on your resume that correspond with the listed experience.</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Legal Assistant/Secretary or Paralegal : 2 years (Preferred)</li><li>Admin/Exec. Assistant: 2 years (Preferred)</li></ul>License/Certification:<ul><li>Paralegal/Legal Assistant Certificate (Preferred)</li></ul>Ability to Commute:<ul><li>Virginia Beach, VA 23462 (Required)</li></ul>Ability to Relocate:<ul><li>Virginia Beach, VA 23462: Relocate before starting work (Required)</li></ul>Work Location: In person

Legal Assistant/Secretary (Real Estate & Creditors' Rights)

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Executive Assistant Secretary

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Legal Assistant/Secretary

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Administrative Assistant/Secretary

Litigation Practice Assistant (Legal Assistant/Secretary)

Legal Assistant/Secretary (Real Estate & Creditors' Rights)