assistant secretary

Fire Fighter Co

Job description:We are currently seeking a highly organized and efficient Female Administrative Assistant/Secretary to join our dynamic team.Key Responsibilities:<ul><li>Provide general administrative support, including managing calendars, scheduling meetings, and organizing travel arrangements.</li><li>Answer phones, respond to emails, and manage incoming correspondence.</li><li>Prepare and maintain reports, and documents.</li><li>Assist with HR tasks, such as onboarding and maintaining employee records.</li><li>Coordinate office supplies and equipment needs.</li><li>Maintain office organization and perform general office management duties.</li></ul>Qualifications:<ul><li>Proven experience as an administrative assistant or in a similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and problem-solving skills.</li></ul>** ONLY FEMALE CANDIDATES**Job Type: Full-timeWork Location: In person

ADMINSTRATIVE ASSISTANT / SECRETARY

Bajalia Law Firm, P.C.

Our growing law firm is seeking a FULL TIME, highly motivated, very positive, competent, and skilled LEGAL ASSISTANT / SECRETARY to fill a long-term career position. This individual must be confident, self-motivated, detail-oriented, invested in his/her career with highly developed people skills, and a go-getter attitude. A strong work ethic and attention to detail are required. Ability to manage deadlines and work under pressure is a must.Duties and Responsibilities:&middot; Professionally interact with potential new clients, active and former clients, adjusters, physician staff, opposing counsel, and Court personnel&middot; Perform intake screening for potential new clients&middot; Professionally communicate with client regarding case status, upcoming Court appearances, medical treatments, etc.&middot; Opening and closing case files&middot; Organizing and maintaining electronic case files&middot; Request medical records and bills and follow-up on requests&middot; Review and synopsize medical records&middot; Excellent grammar, spelling, and proofreading skills are required for accurate and timely transcriptions and document production&middot; Ability to handle electronic filing and legal document production such as pleadings and correspondence under the guidance of an attorney&middot; Coordinate and prepare all Notices of Hearings, Depositions, Mediations, etc., under the guidance of an attorney&middot; Maintain and manage all aspects of litigation calendar and database management systems&middot; Planning and scheduling meetings and appointments&middot; Monitor all deadlines&middot; Maintain and preserve important legal documents, including scanning and indexing in case management software&middot; All general clerical functions&middot; Ability to collaborate and contribute as a team member&middot; Must maintain a professional attitude and appearanceEducation and Experience Requirements:&middot; Requires a college degree&middot; Previous experience as a Legal Assistant and/or Legal Secretary is preferred but not required&middot; Legal studies certification is a plus but not required&middot; Must have a minimum typing speed of 65-75 wpm. Typing test required.&middot; Proficiency in Microsoft Office programs: Outlook, Word, Teams, PowerPoint, and Excel&middot; Proficiency in Zoom, WebEx, and other virtual meeting platforms&middot; Ability to take directions from multiple staff members&middot; Experience with the litigation process is preferred but not required&middot; Experience with legal case management software is preferred with preference given to Smokeball.&middot; Experience with legal billing is preferred.&middot; Notary certification is a plus but not required&middot; Bilingual or multi-lingual is a plus but not required&middot; Ability to provide references if requestedNEEDED TO START IMMEDIATELYJob Type: Full TimeSchedule: Monday through Friday, 8:00 A.M. &ndash; 5:00 P.M.Salary: Commensurate with experience and qualificationsLocation: Valdosta, Georgia 31602&middot; Must be able to reliably commute or planning to relocate prior to starting workR&eacute;sum&eacute;s and cover letters should be sent in PDF format to: bajalialaw@bajalialaw.com Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Legal administrative: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Valdosta, GA 31602 (Required)</li></ul>Ability to Relocate:<ul><li>Valdosta, GA 31602: Relocate before starting work (Required)</li></ul>Work Location: In person

Legal Assistant/Secretary

Upper Pottsgrove Township

Administrative Assistant &amp; Township SecretaryLocation: 1441 Laura Lane, Pottstown, PA 19464 (Montgomery County) Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 4:00 PM, plus two evening meetings per month Salary: $22&ndash;$24 per hour (based on experience)Position OverviewThe Administrative Assistant &amp; Township Secretary serves as the central administrative support for township operations. This role is responsible for maintaining official records, coordinating meetings, assisting with public communications, and ensuring compliance with local, state, and federal regulations.Key Responsibilities<ul><li>Greeting and assisting residents and visitors in a courteous and professional manner</li><li>Answer incoming calls and return messages as needed</li><li>Monitor, read, and respond to emails throughout the day</li><li>Process Right-to-Know Law requests in a timely and compliant manner</li><li>Prepare Board of Commissioners (BOC) agenda packets</li><li>Attend, record &amp; transcribe minutes for two evening BOC meetings per month</li><li>Maintain and organize township records in accordance with the PA Municipal Records Manual (including retention, archiving, and disposition)</li><li>Handle incoming and outgoing township mail and distribute appropriately</li><li>Update the official staff directory as needed</li><li>Accept and process permit applications (in-person and by mail)</li><li>Manage and update the township website and social media pages</li><li>Maintain residential property files</li></ul>&middot; Duties are not limited to the responsibilities listed above&middot;&middot;Required Skills &amp; Qualifications<ul><li>Strong knowledge of business English, spelling, and punctuation</li><li>Experience with general office practices, procedures, and equipment</li><li>Ability to work independently on complex clerical tasks</li><li>Strong organizational skills with the ability to maintain detailed records and prepare accurate reports</li><li>High school diploma or GED required</li></ul>&middot; Prior Municipal or Government experience is a plus&middot;&middot;Benefits<ul><li>Health, Dental, and Vision Insurance</li><li>Life insurance</li><li>Generous paid time off</li><li>401(a) retirement plan with employer matching</li></ul>PLEASE SUBMIT YOUR RESUME TO: HIRING@UPTOWNSHIP.ORGPay: $22.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant & Township Secretary

Zooma Properties

We are currently hiring a Personal Assistant to the CEO/Executive Director to support daily operations and executive-level coordination.Position: Personal Assistant (Female) to CEOSalary: The starting salary is AED 5,000 for now, with potential for review as the situation improves.Experience Required: Prior experience as a Personal Assistant, Executive Assistant, or Administrative role preferredPreferably Tagalog or Arabic SpeakerREAL ESTATE EXPERIENCE IS A MUSTRequirements:1. Strong organizational and time-management skills2. Excellent verbal and written communication skills3. Ability to handle confidential information with professionalism4. Proficiency in Microsoft Office (Excel, Word, Outlook)5. Experience in calendar management, scheduling, and coordination6. Real Estate industry experience is an advantageInterested candidates can send their CV and portfolio via DM or email ta@zooma.aeJob Type: Full-timePay: From AED5,000.00 per monthApplication Question(s):<ul><li>Do you have a Real Estate experience?</li><li>Can you join immediately?</li></ul>Experience:<ul><li>Real Estate: 1 year (Required)</li><li>Personal Assistant: 1 year (Required)</li></ul>Work Location: In person

Personal Assistant/Secretary (Real Estate Experience is a MUST)

<div>Title:
Vice President, Corporate &amp; Compliance and Assistant Corporate Secretary
We are KBR
When you become part of our KBR team, your opportunities are endless. Through internal collaboration, and with our partners and customers, we&rsquo;re defining tomorrow&rsquo;s challenges, then providing the innovative solutions to overcome those challenges, always maintaining our commitment to Zero Harm and our Sustainability Platform.
In September 2026, we announced that we are spinning our Mission Technology Solutions business into a separate public company. This role would ultimately be part of that new company. Our Mission Technology Solutions business partners with governments and defense, intelligence, space, aviation, and critical infrastructure customers to deliver high-end engineering, science, technology, and mission support solutions. From national security and readiness to advanced research, cyber, logistics, and life-cycle sustainment, our teams help customers solve complex challenges in some of the world&rsquo;s most demanding environments. Whether supporting operations on the ground, at sea, in the air, or in space, our clients trust us to deliver mission-critical capabilities every day.
Working with us means being rewarded for your contributions. In addition to competitive benefits and professional development, our people are empowered to use all their potential, creating meaningful change for themselves and our clients. We attract the best minds in the world because our expertise thrives on creativity, resourcefulness and collaboration. That is how we supply our clients with cutting-edge solutions.
As the needs of the world change, we&rsquo;re ready to respond and guide the way forward with strategic, sustainable, and technological advancements grounded in more than a century of practical application and execution.
We Are Legal
We take on any legal or related task. Every day we work across many different jurisdictions and interface with many different cultures. Our versatility is reflected in our strong commercial awareness and ability to adapt to the circumstances at hand, to provide solid practical legal and commercially focused solutions.
About the Role
Reporting to the General Counsel, you will be empowered to bring an innovative approach to solving complex matters critical to the company&rsquo;s success. This role serves as a strategic advisor to executive leadership and the Board, ensuring strong governance, disciplined transaction execution, and a robust compliance framework that enables business growth while protecting the company. You will lead a global, cross-functional organization that integrates governance, legal execution, and compliance risk management into a cohesive, business-aligned function.
About You
Accountability: You will be a key partner to the General Counsel, advising executive leadership and the Board on corporate governance, public company securities compliance, strategic transactions, and enterprise compliance. You will support Board and committee processes, lead legal execution for M&amp;A and other strategic initiatives, and oversee the company&rsquo;s compliance and ethics program, including data privacy governance, risk assessment, policies, training, reporting channels, investigations oversight, and continuous improvement.
Collaboration: You build trusted, practical partnerships across the enterprise and are comfortable working with diverse stakeholders and viewpoints. Whether you are presenting to the Board, coordinating with Investor Relations and Finance on disclosures, partnering with business leaders on an M&amp;A transaction, or aligning with HR, Internal Audit, and Security on compliance matters and investigations, you bring a calm, solutions-oriented approach and communicate clearly with credibility.
Adaptability: You thrive in a dynamic environment and can shift seamlessly between longer-horizon governance and program work and time-sensitive matters such as disclosure deadlines, deal execution, and emerging compliance issues. You exercise strong judgment, stay organized under pressure, and remain professional and polished when advising senior leaders and when navigating complex, cross-border issues.
Employee Champion: You are an experienced people leader who develops attorneys and paralegals and can lead through influence in a matrixed organization. You set clear expectations, delegate effectively, and ensure high-quality execution across corporate secretary, transactions, and compliance workstreams. You also coordinate and manage outside counsel efficiently, including scoping, supervising work product, and managing costs.
Key Responsibilities:<ul><li>
Strategic Advisor &amp; Corporate Governance Leader: Serve as a trusted advisor and business partner to executive leadership, with enterprise-wide responsibility for corporate, securities, governance, and compliance legal matters for a NYSE-listed global organization.</li><li>
Legal Leadership Team Contribution: As a key member of the General Counsel&rsquo;s leadership team, help shape function strategy, align enterprise priorities, and drive the effective delivery of legal and compliance services.</li><li>
Board &amp; Committee Support: Lead governance support for the Board of Directors and its committees, including preparation of materials, resolutions, minutes, charters, and adherence to evolving governance best practices.</li><li>
Public Company Compliance: Oversee compliance with SEC and NYSE requirements, including periodic filings, proxy statements, Section 16 reporting, and maintenance of robust disclosure controls in alignment with Regulation FD.</li><li>
Enterprise Compliance &amp; Ethics: Serve as Chief Compliance Officer, leading a comprehensive global ethics and compliance program encompassing data privacy governance, risk assessments, policy development, training, monitoring, reporting, and continuous enhancement.</li><li>
Investigations &amp; Remediation: Oversee the ethics helpline and internal investigations process, ensuring timely, consistent resolution and appropriate remediation in collaboration with Legal, HR, Internal Audit, Security, and business leadership.</li><li>
Regulatory &amp; Risk Oversight: Direct compliance due diligence and advise on anti-corruption, sanctions, export controls, and trade compliance frameworks; coordinate responses to regulatory inquiries, audits, and disclosures.</li><li>
Strategic Transactions: Partner with senior business leaders on complex strategic initiatives, including M&amp;A, joint ventures, and other significant corporate and commercial transactions.</li><li>
Capital Markets &amp; Finance Support: Provide legal oversight for capital markets and corporate finance activities, including securities offerings, debt instruments, credit facilities, and related disclosures.</li><li>
Executive Compensation &amp; Governance: Advise on executive and equity compensation programs, ensuring alignment with regulatory requirements, governance standards, and disclosure obligations.</li><li>
Investor &amp; Disclosure Advisory: Support investor communications and disclosure strategy, including earnings materials, shareholder engagement, and monitoring of regulatory and governance developments.</li><li>
Global Subsidiary Governance: Provide oversight and guidance on domestic and international subsidiary structures, governance frameworks, and management practices.</li><li>
Team Leadership &amp; Operational Excellence: Lead, develop, and mentor the corporate and compliance legal team while managing external counsel, optimizing resource allocation, and driving process improvement and cost discipline.</li><li>
Additional Responsibilities: Support the General Counsel in executing strategic priorities and addressing emerging legal and compliance matters as required.</li></ul>
Basic Qualifications:
Education &amp; Experience:<ul><li>
Juris Doctor (JD) from an accredited law school and active admission to at least one U.S. State Bar.</li><li>
12+ years of progressive legal experience, including significant tenure within a leading law firm and/or a publicly traded company.</li><li>
Demonstrated expertise in public company governance, securities law, Board and committee support, strategic transactions, and enterprise compliance programs.</li><li>
Deep knowledge of SEC reporting requirements, NYSE listing standards, and evolving corporate governance best practices.</li><li>
Experience advising on complex corporate transactions, including M&amp;A, joint ventures, and cross-border initiatives, strongly preferred.</li></ul>
Legal Leadership &amp; Functional Expertise:<ul><li>
Proven experience leading or supporting global ethics and compliance programs, including anti-corruption, third-party risk management, internal investigations, international trade compliance, and data privacy.</li><li>
Strong business acumen and ability to translate complex legal and regulatory matters into practical, risk-balanced guidance for senior leadership.</li><li>
Excellent judgment and executive presence, with the ability to influence and advise executive teams and Boards of Directors on high-impact legal and compliance issues.</li><li>
Exceptional written, verbal, and interpersonal communication skills, with a demonstrated ability to engage effectively across diverse stakeholder groups.</li><li>
Track record of leading, developing, and retaining high-performing teams, while effectively managing outside counsel and optimizing legal spend.</li><li>
Results-oriented and collaborative leadership style, with a focus on driving accountability, process improvement, and operational excellence.</li><li>
Ability to operate effectively in a fast-paced, global, and highly regulated environment, managing competing priorities with sound decision-making.</li></ul>
Additional Requirements:<ul><li>
Willingness to travel domestically and internationally as needed.</li><li>
Successful completion of background check requirements.</li><li>
Ability to obtain and maintain security clearance, as applicable.</li></ul>
Location:
The ideal candidate will be located in the greater Washington D.C.-Baltimore area. While KBR strives to maintain a global, flexible, diverse, and sustainable work environment for our people, we currently offer flexible working arrangements, including hybrid, remote working, and virtual delivery to help reinforce and strengthen our strong commitment to becoming a more socially sustainable company, allowing us to provide greater work-life balance and flexibility.
Additional Compensation: KBR may offer bonuses, commissions, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of sign on bonus, relocation benefits, short term incentives, long term incentives, or discretionary payments for exceptional performance.
Benefits: KBR offers a selection of competitive lifestyle benefits which could include a 401K plan with company match, medical, dental, vision, life insurance, AD&amp;D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.
Belong, Connect and Grow at KBR 
 
At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team&rsquo;s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver &ndash; Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.</div>

Vice President, Corporate & Compliance and Assistant Corporate Secretary

Emirates Talent Solution

Position Title: Executive Assistant / Secretary Location: Karachi, Pakistan Employment Type: Full-TimeJob OverviewEmirates Talent Solution is hiring a professional and detail-oriented Executive Assistant / Secretary. This role requires someone who can efficiently handle executive-level administration, communication flow, scheduling, and overall office coordination within a dynamic business environment.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Coordinate executive calendars, meetings, and daily schedules.</li><li>Prepare, edit, and format presentations, reports, and official documents.</li><li>Maintain structured and confidential filing systems for senior management records.</li></ul>Communication &amp; Coordination<ul><li>Serve as the primary point of contact between management and internal/external stakeholders..</li><li>Facilitate smooth communication across departments and teams.</li></ul>Meeting &amp; Event Management<ul><li>Plan and organize meetings</li><li>Develop meeting agendas, take minutes, and track action items.</li></ul>Confidentiality &amp; Professional Ethics<ul><li>Manage sensitive information with strict confidentiality and professionalism.</li><li>Ensure secure handling and storage of important documentation.</li></ul>Office &amp; HR Assistance<ul><li>Oversee routine office administration.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree</li><li>Atleast 4-5 years of relevant experience in executive secretary role.</li><li>Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong command over English</li><li>Excellent organizational, multitasking, and time-management abilities.</li><li>High level of discretion, accuracy, and attention to detail.</li><li>Previous exposure to the signage or outdoor advertising industry will be considered a plus.</li></ul>Job Type: Full-timePay: Up to Rs100,000.00 per monthWork Location: In person

Executive Secretary

B&B Hotel Hannover-City

Are you holding an Emirati Family Book? Then you may be the candidate we are looking for. We are seeking a professional and highly organized Executive Secretary / Department Coordinator to provide executive-level support to the CEO while coordinating daily departmental operations. The ideal candidate should possess strong communication skills in English and Arabic, excellent administrative abilities, and the flexibility to support business events during weekends and evenings when required.Key Responsibilities<ul><li>Provide high-level administrative and secretarial support to the CEO.</li><li>Manage calendars, meetings, appointments, travel arrangements, and correspondence.</li><li>Coordinate departmental activities, schedules, and internal communication.</li><li>Prepare reports, presentations, meeting minutes, and official documents.</li><li>Liaise with internal departments, external stakeholders, and clients professionally.</li><li>Support event coordination, including weekend and evening events when required.</li><li>Maintain confidentiality of sensitive business information and executive communications.</li><li>Ensure smooth office operations and assist in resolving administrative issues efficiently.</li><li>Deliver excellent customer service while maintaining strong professional relationships.</li></ul>Required skills/ Education/ Experience<ul><li>Any Bachelors Degree</li><li>Must be hold Emirati Family book</li><li>Minimum 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li><li>Proven track record of supporting C-Suite executives.</li><li>Strong communication skills in English and Arabic (spoken and written).</li><li>Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and manage multiple priorities effectively.</li><li>Flexible to work during weekends and evenings for events and business requirements.</li><li>Strong organizational, interpersonal, and customer service skills.</li><li>Team player with a professional and positive attitude.</li></ul>Salary: AED 10000/MonthLocation: DubaiType of Employment: Full time / PermanentWhat you can expect from the employerOpportunity to grow and develop creative skillsSupportive and collaborative work environmentExposure to real-world projects and branding work.Pay: AED9,000.00 - AED10,000.00 per hourApplication Question(s):<ul><li>Are you an Emirati national ?</li><li>Are you okay to work 5 days a week?</li><li>Do you have min 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li></ul>Work Location: In person

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6904 assistant secretary jobs Near Me

ADMINSTRATIVE ASSISTANT / SECRETARY

Legal Assistant/Secretary

Administrative Assistant & Township Secretary

Personal Assistant/Secretary (Real Estate Experience is a MUST)

Vice President, Corporate & Compliance and Assistant Corporate Secretary

Executive Secretary

Executive Secretary