assistant secretary

Reports ToChief Executive Officer / Senior ManagementJob SummaryThe Executive Assistant / Secretary provides high-level administrative and organizational support to senior executives. The role requires professionalism, discretion, strong communication skills, and the ability to manage multiple priorities efficiently while ensuring smooth daily operations of the executive office.Key ResponsibilitiesAdministrative &amp; Executive Support<ul><li>Manage executive calendars, appointments, meetings, and travel arrangements</li><li>Act as the primary point of contact between executives and internal/external stakeholders</li><li>Prepare, review, and manage correspondence, reports, presentations, and official documents</li><li>Screen calls, emails, and requests, prioritizing urgent matters</li></ul>Meeting &amp; Coordination<ul><li>Organize meetings, prepare agendas, take minutes, and follow up on action items</li><li>Coordinate with departments to ensure timely completion of executive tasks</li><li>Arrange conferences, events, and executive visits when required</li></ul>Documentation &amp; Records<ul><li>Maintain organized filing systems (electronic and physical)</li><li>Handle confidential information with the highest level of discretion</li><li>Draft letters, memos, contracts, and official communications as required</li></ul>Office &amp; Operational Support<ul><li>Support day-to-day office operations related to executive management</li><li>Monitor deadlines, commitments, and key deliverables</li><li>Assist in special projects and assignments as directed by management</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field (preferred)</li><li>Proven experience as an Executive Assistant, Secretary, or similar role</li><li>Excellent written and verbal communication skills (English required; Arabic is a plus)</li><li>Strong organizational and time-management skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work under pressure and manage multiple tasks</li><li>High level of professionalism, confidentiality, and attention to detail</li></ul>Key Competencies<ul><li>Communication &amp; interpersonal skills</li><li>Problem-solving and initiative</li><li>Attention to detail</li><li>Confidentiality and integrity</li><li>Time management and multitasking</li></ul>Job Type: Full-time

CEO Executive Assistant / Secretary

Elbirg

Looking for personal assistant who will help out with two small startup businesses. This is an office job.Requirements:- fluent in English (written and spoken)- Personal assistant experience- Customer service experienceResponsibilities: - Organizing schedules - Answering customer inquiries (webshop, social media, email) - Checking for orders on the websites - Packing orders - Managing the logistics of the officePreferred:- Driving license (company car will be provided)Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>personal assistant: 5 years (Required)</li></ul>Language:<ul><li>English fluently? (Required)</li></ul>License/Certification:<ul><li>driving license? (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Personal Assistant/Secretary

Rubenstein Law

<div>Company Overview
Rubenstein law was founded in 1988 and is recognized as one of the premier injury firms in Florida and now expanding to Massachusetts. Over the years, Rubenstein law has grown from a leading auto and slip fall accident firm in Miami to being recognized across the state for our personal injury practice handling all types of injury and accident claims. We have a dedicated team that devotes all their time to representing multiple clients nationwide who have been injured.
Despite our growth, we continue to succeed by hiring a diverse team of highly skilled attorneys and dedicated staff who focus on putting our clients first and maximizing results. We were honored as a Top Workplace on Sun-Sentinel&rsquo;s annual Best of List in 2018 and 2019.
Job Summary
The Legal Assistant works alongside their Attorney, handling cases in the Pre-Litigation phase while maintaining an open line of communication with clients, providers, and inter office teams.
Responsibilities and Duties<ul><li>
Daily interaction with clients, insurance companies, and medical providers via phone, email, or in-person.</li><li>
Research and locate all possible Defendants and Insurance coverage.</li><li>
Request and follow up with gathering supporting documents. Including, but not limited to police reports, 911 calls, Insurance policies, medical records, bills and/or Liens, etc.</li><li>
Review, upload, and process daily correspondence delivered via email, fax or through our paperless software.
</li><li>Schedule and maintain Attorney&rsquo;s calendar.
</li><li>Attend client meetings with Attorney.
</li><li>Ensure cases are updated as needed with all information including, but not limited to Treatment information, gathering of records and bills, confirming insurance coverages and/or liens, confirm all medical providers have insurance information for billing purposes, verify balances, requesting and processing of PIP logs, etc.
</li><li>Preparing demands and closing statements.</li></ul>
Qualifications and Skills<ul><li>
Bi-lingual: (English/Spanish) plus but not required.</li><li>
One year minimum office experience.</li><li>
Excellent customer service skills.
</li><li>Strong multitasking skills, highly organized, and detail oriented.
</li><li>Able to work at a fast pace with a heavy case volume (65-75 cases)
</li></ul>Benefits<ul><li>
Paid Time Off (PTO) plus 8-paid holidays</li><li>
Staff and Attorney bonuses
</li><li>Medical Benefits (Health, Dental, Vision, STD &amp; LTD, and other medical coverages)</li><li>
Group and Optional Life insurance</li><li>
Employee Assistance Programs</li><li>
401(k) with company matching</li></ul>
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Legal Assistant/Secretary

AURUM PROPTECH LIMITED

<div><div>Assistant Comapny Secretary</div><div>
Experience: 2 - 4 Years</div><div></div><div> 
JOB DESCRIPTION</div><div>
Secretarial functions:</div><ul><li>
To ensure compliance of the provisions of Company Law, RBI, Stock Exchange, SEBI, FEMA and rules made there-under and other statutes and bye-laws of the company.</li><li>
To ensure that business of the company is conducted in accordance with its objects as contained in its memorandum of association.</li><li>
To ensure that affairs of the company are managed in accordance with its objects contained in the articles of association and the provisions of the Companies Law.</li><li>
To prepare the agenda and notice of the meeting in consultation with the Chairman and the other documents for all the meetings of the board of directors.</li><li>
To prepare Minutes of the meetings and drafting of various resolutions</li><li>
To co-ordinate with RTA and consultants for obtaining ISIN, Demat of shares, etc</li><li>
To carry out all matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers.</li><li>
To prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company&rsquo;s behalf, when authorised by the broad of the directors or the executive responsible.</li></ul><div>
</div><div>
Legal obligations of secretary:</div><ul><li>
Filling of various documents/returns as required under the provisions of the Company Law,, Stock Exchange, SEBI, FEMA and RBI.</li><li>
Proper maintenance of books and registers of the company as required under the provisions of the Companies Law.</li><li>
To see whether legal requirements of the allotment, issuance and transfer of share certificates, mortgages and charges, have been complied with.</li><li>
To convene/arrange the meetings of directors, on their advise.</li><li>
To issue notice and agenda of board meetings to every director of the company.</li><li>
To record the minutes of the proceedings of the meetings of the directors.</li><li>
To implement the policies formulated by the directors.</li><li>
To deal with all correspondence between the company and the shareholders.</li><li>
To issues notice and agenda of the general meetings to the shareholders.</li><li>
To keep the record of the proceedings of all general meetings.</li></ul></div>

Assistant Company Secretary

KMC Advisors India Pvt. Ltd.

Key Responsibilities:&middot; To perform the Know-Your-Client (KYC) checks while onboarding new clients and routine monitoring of regulatory compliance for overseas clients&middot; Conduct periodic review of KYC information of existing relationships including but not limited to higher risk relationships to ensure their profile remains updated.&middot; Ensuring compliance with relevant statutory and regulatory requirements by the Company and clients.&middot; To implement and maintain corporate secretarial policies and procedures.&middot; Manage all corporate secretarial work for a portfolio of overseas clients independently and timely.&middot; Manage all incorporation of new companies, registration of branches and other entities, striking off companies and other corporate secretarial related matters.&middot; Responsible for preparing resolutions, minutes of meetings and lodge documents with the respective authorities&middot; Perform filing with the Companies Registrar and prepare financial statements (XBRL) as required.&middot; Provide good client service ensuring clients receive prompt responses to requests and queries.&middot; Ensure all communications with clients are supported by e-mails, outlining agreed action steps, responsibilities and deadlines.&middot; Responsible for ensuring that commitment to client are followed-up in a timely manner, that the clients are satisfied and to continually engage with clients&middot; Develop an in-depth knowledge of existing and potential clients, their industry and key contacts.Requirements:&middot; A LAW Degree or qualifications in CS (Company secretary) or its equivalents&middot; Excellent spoken/written communication skills and fluency in English&middot; Miniumum 1-2 years of relevant work experience or a fresher who has completed his/her qualifications&middot; Excellent interpersonal skills&middot; A strong knowledge base with willingness to learnJob Types: Full-time, PermanentPay: ₹30,000.00 - ₹45,000.00 per month but it will be commensurate with the years of experience.Schedule: Day shiftWork Experience : 1 year (Preferred)Language: English (Must)Work Location: Physical full day attendance at the work placeAvailability: ImmediateEmail id: kaizenadvisors2023@gmail.comJob Types: Full-time, PermanentPay: ₹30,000.00 - ₹45,000.00 per monthWork Location: In person

CD EQUIFINANCE PVT LTD

We are seeking an Assistant Compliance Officer to support the Compliance Officer in overseeing all aspects of regulatory compliance for our NBFC. The role will involve assisting with daily compliance activities, preparing regulatory reports, and ensuring adherence to company policies.Key Responsibilities:<ul><li>Regulatory Reporting: Assist in preparing and submitting compliance reports to RBI and other regulatory bodies.</li><li>Policy Support: Help in the drafting and updating of all policies and procedures in accordance with regulatory updates.</li><li>Compliance Monitoring: Assist in monitoring day-to-day business operations to ensure compliance with legal and regulatory standards.</li><li>Documentation: Maintain accurate records of all compliance-related activities, including audit logs, Minutes of meetings of Board, Committees, etc, and regulatory correspondence.</li><li>Internal Audits: Assist in the coordination and execution of internal audits, and follow up on corrective actions as required.</li><li>Employee Training: Support the Compliance Officer in conducting training sessions for staff on compliance and regulatory issues.</li><li>Risk Identification: Help identify and report any potential risks or non-compliance issues to the Compliance Officer.</li><li>Liaison: Coordinate communication with auditors and regulatory authorities under the direction of the Compliance Officer.</li></ul>Qualifications:<ul><li>Pursuing CS is mandatory</li><li>1-2 years of experience in a compliance role, preferably in an NBFC.</li><li>Basic understanding of RBI regulations and financial compliance requirements for a Middle Layer NBFC.</li><li>Strong organisational and communication skills.</li><li>Detail-oriented with an analytical mindset.</li><li>Ability to work under supervision and take on multiple tasks.</li></ul>Job Type: Full-timePay: ₹35,000.00 - ₹40,000.00 per monthWork Location: In person

Cravin Ventures Pvt Ltd

1. Board and Committee Support<ul><li>Meeting Management: Coordinate the annual calendar for Board and Committee meetings.</li><li>Documentation: Prepare agendas, collate and distribute board packs via digital portals (e.g., Diligent, BoardEffect).</li><li>Minute Taking: Attend meetings to record accurate minutes and track follow-up actions to ensure decisions are implemented.</li></ul>2. Statutory &amp; Regulatory Compliance<ul><li>Filings: Manage and submit statutory filings (Annual Returns, Director appointments/resignations) to regulatory bodies like Companies House or ACRA.</li><li>Registers: Maintain and update statutory books, including the Register of Members, Directors, and Charges.</li><li>Legal Updates: Monitor changes in corporate law and governance codes, advising the Board on necessary adjustments.</li></ul>3. Entity Management<ul><li>Subsidiary Governance: Oversee the compliance health of global subsidiaries, ensuring local filings and corporate secretarial tasks are completed.</li><li>Structure Charts: Maintain accurate Group structure charts and entity management systems.</li></ul>4. Shareholder Relations<ul><li>AGM Support: Assist in organizing the Annual General Meeting (AGM), managing proxy voting, and handling shareholder inquiries.</li><li>Share Administration: Support share transfers, dividend payments, and the issuance of new share certificates.</li></ul>Job Type: Full-timePay: ₹30,000.00 - ₹35,000.00 per monthWork Location: In person

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