assistant secretary

Fire Fighter Co

Job description:We are currently seeking a highly organized and efficient Female Administrative Assistant/Secretary to join our dynamic team.Key Responsibilities:<ul><li>Provide general administrative support, including managing calendars, scheduling meetings, and organizing travel arrangements.</li><li>Answer phones, respond to emails, and manage incoming correspondence.</li><li>Prepare and maintain reports, and documents.</li><li>Assist with HR tasks, such as onboarding and maintaining employee records.</li><li>Coordinate office supplies and equipment needs.</li><li>Maintain office organization and perform general office management duties.</li></ul>Qualifications:<ul><li>Proven experience as an administrative assistant or in a similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and problem-solving skills.</li></ul>** ONLY FEMALE CANDIDATES**Job Type: Full-timeWork Location: In person

ADMINSTRATIVE ASSISTANT / SECRETARY

US Assistant Secretary for Public Affairs

General Deputy Assistant Secretary for Public Affairs

Shimons EXPRESS

Job Summary We are looking for a reliable, organized, and detail-oriented Office Assistant / Secretary to join our logistics company. This person will help with a little bit of everything in the office and must be comfortable handling different tasks throughout the day.This is a great position for someone who is responsible, good with communication, and able to stay on top of office work in a fast-paced environment.Responsibilities include:<ul><li>Basic QuickBooks work</li><li>Accounts receivable follow-up and calling customers for payments</li><li>Answering and responding to emails</li><li>Handling basic USDOT / trucking paperwork and office tasks</li><li>Answering phone calls and helping with general office support</li><li>Assisting with scheduling, filing, and other administrative duties</li><li>Helping keep the office organized and running smoothly</li></ul>Requirements:<ul><li>Prior office or administrative experience preferred</li><li>Basic knowledge of QuickBooks if you don't have we'll teach you</li><li>Good communication and phone skills</li><li>Organized, dependable, and able to multitask</li><li>Comfortable working in a logistics / transportation environment</li><li>Basic computer and email skills required</li><li>Experience with trucking, logistics, dispatch, or USDOT paperwork is a plus (if you don't know how we'll teach you)</li></ul>What we are looking for: Someone who is sharp, responsible, and willing to help with whatever is needed in the office. This is not just one specific task &mdash; we need someone flexible who can handle a little bit of everything and be part of the team.Pay: $18.00 - $20.00 per hourWork Location: In person

Office Assistant / Secretary for Logistics Company

Nuvance Health

<div>Description 
 
At Nuvance Health, we enjoy the benefits of a two-state system as we cultivate an inclusive culture where everyone feels welcomed, respected and supported. Together, we are a team of 15,000+ strong hearts and open minds. If you share our values of connected, personal, agile and imaginative, we invite you to discover what&rsquo;s possible for you and your career. 
 
When you join our growing, multi-specialty medical practice, you can enjoy the advantages of being a part of a large health system while working in a more intimate setting than a hospital. You can build relationships with patients over time as you take advantage of opportunities for more team building, socialization and work-life balance. 
 
We offer a range of outpatient practices, including primary care, oncology, neurology, gastroenterology, endocrinology, OB/GYN, bariatric, surgical, cardiology and infectious diseases. Join the Nuvance Health medical practice and be part of a collaborative team in an environment of open communication and unwavering compassion. 
 
$2,000 Sign on Bonus (External Hires Only) 
 
Title: Medical Assistant/Secretary - NHMP Primary Care MDVIP, Wilton, CT - 40 hours per week, variable 8-hour shifts between 7:45am - 5:15pm, Monday - Friday. 
 
<ul><li>Looking for a new graduate Medical Assistant and/or experienced Medical Assistant, Certified Nursing Assistant or Emergency Medical Technician.</li></ul>
Summary: Provides clinical and clerical support to assure smooth daily department operations in assigned medical practice or practices. Assures that the patient and examination area is properly prepared. 
Responsibilities: 
 
1. Greets and brings patient back from waiting room to clinical area. Performs all necessary intake activities and documents appropriate information including vital signs, current medications and allergies, verifies EMR reflects current PCP, appropriate referring provider, and preferred pharmacy, etc. 
 
2. Transcribes and updates patient information in the patient record. Transcribes demographic, medication history, social and medical history as reported by the patient from the intake form. 
 
3. Provides clerical and secretarial work associated with patient care. Prepares and organizes patient charts for assigned providers. Completes other paperwork such as disability paperwork and scanning of other pertinent patient information as appropriate. 
 
4. Performs and stays current with EMR Orders Reconciliation process as assigned. 
 
5. Assures the examination area is clean after each patient use and stocked. Performs environmental rounds on a weekly/monthly basis as assigned. 
 
6. Assures the patient is properly prepared for the scheduled visit to maintain timely patient flow. This includes assisting patients into gowns, having clinical paperwork, any needed supplies and educational materials immediately available for the provider use. 
 
7. Conducts in-office testing as directed by the provider. Coordinates testing and outside ancillary services as applicable. Reviews instructions for upcoming procedures and tests as applicable. 
 
8. Collects, prepares and processes specimens as directed by the provider. Completes process by assuring specimen results are logged in the accession book and are reconciled in the patients record. 
 
9. Maintains inventory and ensures proper upkeep, cleaning and testing of medical equipment and supplies. Fills out appropriate logs. 
 
10. Coaches and educates colleagues in office regarding procedures and techniques as new members join the group. 
 
11. Performs pathology and other audits as assigned by supervisor. 
 
12. Demonstrates and maintains practice-based competencies for in-office surgical procedures if applicable. This includes procedure setup, patient prepping with sterile technique, patient recovery and room turnover under RN direction. 
 
13. Interacts with patients and colleagues in accordance with Western Connecticut Medical Group service excellence standards. 
 
14. Fulfills all compliance responsibilities related to the position. 
 
15. Performs other duties as assigned. 
 
Other Information: 
 
Required: High School Diploma or GED. New or experienced graduate of Medical Assistant program, or Nursing Assistant training program, or EMT certification, or 3 years job related experience in a medical office. Basic medical knowledge and terminology. Skilled in obtaining accurate patient vital signs. 
Minimum Experience: One year 
Desired: CPR certification preferred. Bi-lingual preferred. 
 
Salary Range: $20.70 - $34.50 Hourly (Based on years of relative experience) 
 
With strong hearts and open minds, we&rsquo;re pushing past boundaries and challenging the expected, all in the name of possibility. We are neighbors caring for neighbors, working together as partners in health to improve the lives of the people we serve. If you share our passion for the health of our communities, advance your career with Nuvance Health!</div>

Medical Assistant/Secretary - NHMP Primary Care MDVIP, Wilton, CT

Stoel Rives LLP

<div>Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in our Seattle office. This position provides legal and administrative support to attorneys in the Litigation practice group. This position reports to the Practice Assistant Supervisor. 
 
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Legal Document Preparation and Filing
Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks.
Word Processing
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.
Timekeeping and Billing
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.
Client Service
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.
Teamwork
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.
File and Document Management
Scan, copy, fax, print, and organize documents; request and review conflict reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.
Other Administrative Support
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.
Other duties as assigned. 
 
ESSENTIAL CAPABILITIES
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change ; coordinate resources to meet deadlines ; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.
Technical Knowledge<ul><li>
Accurately type 50+ wpm</li><li>
Proficiency in Microsoft Office suite</li><li>
Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Laurel, Aderant, Intapp, Rendezvous, Box, Litera Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is a plus</li></ul>
Physical/Mental Capabilities
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances. 
 
EDUCATION &amp; EXPERIENCE
High school diploma or GED equivalent required. At least three years of experience providing legal administrative support, preferably in the area of litigation law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Basic understanding of accounting preferred. 
 
NORMAL WORK HOURS
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!
The pay range for this position is $59,000 - $98,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.
No recruiters please.</div>

Litigation Practice Assistant (Legal Assistant/Secretary)

Upper Pottsgrove Township

Administrative Assistant &amp; Township SecretaryLocation: 1441 Laura Lane, Pottstown, PA 19464 (Montgomery County) Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 4:00 PM, plus two evening meetings per month Salary: $22&ndash;$24 per hour (based on experience)Position OverviewThe Administrative Assistant &amp; Township Secretary serves as the central administrative support for township operations. This role is responsible for maintaining official records, coordinating meetings, assisting with public communications, and ensuring compliance with local, state, and federal regulations.Key Responsibilities<ul><li>Greeting and assisting residents and visitors in a courteous and professional manner</li><li>Answer incoming calls and return messages as needed</li><li>Monitor, read, and respond to emails throughout the day</li><li>Process Right-to-Know Law requests in a timely and compliant manner</li><li>Prepare Board of Commissioners (BOC) agenda packets</li><li>Attend, record &amp; transcribe minutes for two evening BOC meetings per month</li><li>Maintain and organize township records in accordance with the PA Municipal Records Manual (including retention, archiving, and disposition)</li><li>Handle incoming and outgoing township mail and distribute appropriately</li><li>Update the official staff directory as needed</li><li>Accept and process permit applications (in-person and by mail)</li><li>Manage and update the township website and social media pages</li><li>Maintain residential property files</li></ul>&middot; Duties are not limited to the responsibilities listed above&middot;&middot;Required Skills &amp; Qualifications<ul><li>Strong knowledge of business English, spelling, and punctuation</li><li>Experience with general office practices, procedures, and equipment</li><li>Ability to work independently on complex clerical tasks</li><li>Strong organizational skills with the ability to maintain detailed records and prepare accurate reports</li><li>High school diploma or GED required</li></ul>&middot; Prior Municipal or Government experience is a plus&middot;&middot;Benefits<ul><li>Health, Dental, and Vision Insurance</li><li>Life insurance</li><li>Generous paid time off</li><li>401(a) retirement plan with employer matching</li></ul>PLEASE SUBMIT YOUR RESUME TO: HIRING@UPTOWNSHIP.ORGPay: $22.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant & Township Secretary

Pak Petroleum Services

ONLY EXPERIENCED CANDIDATES CAN APPLY NON EXPERIENCED CAN NOT WASTE YOUR'S TIMEInvoice processing, processing expense requests, credit control, cashbook maintenance maintaining the company purchase and sales ledgers, banks reconciliation raising sales invoices liaising with third-party providers, clients, and suppliers basic administration updating and maintaining procedural documentation and candidate should know about Full command of Ms-ExcelONLY EXPERIENCED CANDIDATES CAN APPLY NON EXPERIENCED CAN NOT WASTE YOUR'S TIMESalary: Rs50,000.00 - Rs5,0000.00 per monthJob Type: Full-timePay: Rs50,000.00 - Rs55,000.00 per monthWork Location: In person

OFFICE ASSISTANT/ OFFICE SECRETARY

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