assistant secretary

Hicks and Floyd P.A.

<p><b>Responsibilities include, but are not limited to:</b></p><ul><li>Greet clients and firm visitors, on the phone and in person</li><li>Assess and forward phone calls accordingly</li><li>Take messages and relay to appropriate attorney or staff member</li><li>Moderate billing and clerical tasks</li><li>Sort and distribute mail and courier packages</li><li>Maintain office, janitorial and hospitality supplies</li><li>Ability to learn and understand SoftPro and PCLaw software</li></ul><p><b>Qualifications:</b></p><ul><li>Experienced with, or have the ability to learn, multi-line telephone system</li><li>Speak clearly and possess solid communication skills</li><li>Possess a pleasant demeanor and a professional appearance</li><li>Be proficient in Microsoft Office</li><li>Be a flexible, dependable, team player</li><li>Ability to think independently and work with deadlines</li><li>Excellent organization skills</li></ul><p><b>Preferred Knowledge, Skills and Abilities:</b></p><ul><li>Previous experience working in professional office desired, but not required</li><li>Notary public helpful, but not required</li></ul><p>Job Type: Full-time</p><p>Pay: $13.00 - $16.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul><p>Schedule:</p><ul><li>8 hour shift</li></ul><p>Experience:</p><ul><li>Real Estate: 2 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Laurinburg, NC 28352 (Required)</li></ul><p>Work Location: In person</p>

Legal Assistant/Secretary

Stoel Rives LLP

<div><div>Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in our Anchorage office. This position provides legal and administrative support to attorneys in the Litigation practice group. This position reports to the Anchorage Office Coordinator.<br>
<br>
ESSENTIAL FUNCTIONS/RESPONSIBILITIES</div><div>
Legal Document Preparation and Filing</div><div>
Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks.</div><div>
Word Processing</div><div>
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.</div><div>
Timekeeping and Billing</div><div>
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.</div><div>
Client Service</div><div>
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.</div><div>
Teamwork</div><div>
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.</div><div>
File and Document Management</div><div>
Scan, copy, fax, print, and organize documents; request and review conflict reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.</div><div>
Other Administrative Support</div><div>
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.</div><div>
Other duties as assigned.<br>
<br>
ESSENTIAL CAPABILITIES</div><div>
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change ; coordinate resources to meet deadlines ; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.</div><div></div><div>
Technical Knowledge</div><ul><li><div>
Accurately type 50+ wpm</div></li><li><div>
Proficiency in Microsoft Office suite</div></li><li><div>
Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Laurel, Aderant, Intapp, Rendezvous, Box, Litera Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is a plus</div></li></ul><div></div><div>
Physical/Mental Capabilities</div><div>
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.<br>
<br>
EDUCATION &amp; EXPERIENCE</div><div>
High school diploma or GED equivalent required. At least three years of experience providing legal administrative support, preferably in the area of litigation law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Basic understanding of accounting preferred.<br>
<br>
NORMAL WORK HOURS</div><div>
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.</div><div></div><div>
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!</div><div>
The pay range for this position is $59,000 - $98,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.</div><div></div><div>
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.</div><div></div><div>
No recruiters please.</div></div><div></div>

Litigation Practice Assistant (Legal Assistant/Secretary)

SLS & Co

<p>We are hiring <b>Company Secretary Pursuing Or Dropout (CS) </b> <b>Both Candidates will prefer. Freshers can also apply for the same </b>who are eager to learn and contribute meaningfully to our compliance and corporate advisory functions.</p><p>A candidate should residing near by Janakpuri area.</p><p><b>Location:</b> C- BLOCK, COMMUNITY CENTRE, BEHIND JANAK CINEMA JANAKPURI, NEW DELHI -110058<br/><b>Job Type:</b> Full-time<br/><b>Salary: </b>₹20,000 -30,000 &ndash; Negotiable as per industry standard (commensurate with experience and skill set)<br/><b>Location : Should be Delhi Based</b></p><p><b>Key Responsibilities:</b></p><ul><li>Assisting in ROC filings, secretarial compliance, and drafting of minutes, notices, and resolutions.</li><li>Working on incorporation, alteration, and closure of companies/LLPs.</li><li>Supporting the team in maintaining statutory registers and records.</li><li>Preparing and filing forms with MCA.</li><li>Exposure to corporate law other regulatory frameworks.</li></ul><p><b>Who Can Apply:</b></p><ul><li>CS Executive passed (Preferably undergoing training as per ICSI norms).</li><li>Strong understanding of Companies Act, 2013.</li><li>Good communication and drafting skills.</li></ul><p>Proficiency in MS Office and basic understanding of MCA portal</p><p>Job Types: Full-time, Permanent, Internship</p><p>Pay: ₹20,000.00 - ₹30,000.00 per month</p><p>Benefits:</p><ul><li>Internet reimbursement</li><li>Paid sick time</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>located Near By Janakpuri Area </li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Work Location: In person</p>

Assistant Company Secretary (Fresher)

HM Power & Cables Pvt Ltd

<ul><li><b>Board &amp; Committee Support:</b> Prepare agendas, collate board packs, and take minutes for board, committee, and general meetings.</li><li><b>Statutory Compliance:</b> Maintain statutory books/registers and ensure timely filing of forms with regulatory authorities.</li><li><b>Corporate Governance:</b> Assist in implementing governance policies, ensuring adherence to the Companies Act, and advising on compliance matters.</li><li><b>Documentation &amp; Administration:</b> Draft resolutions, share transfer documents, and other corporate documents.</li><li><b>Stakeholder Management:</b> Liaise with auditors, lawyers, and regulatory bodies.</li><li><b>Banking:</b> Assist in banking work.</li></ul><p>Job Type: Full-time</p><p>Pay: ₹20,000.00 - ₹35,000.00 per month</p><p>Benefits:</p><ul><li>Health insurance</li><li>Leave encashment</li><li>Provident Fund</li></ul><p>Work Location: In person</p>

Assistant Company Secretary

Anastassiou & Associates

<p>A business and litigation law office in Salinas is seeking a paralegal/legal secretary with at least 2 years of experience. This is an in-person role. The candidate will be responsible for supporting the attorneys in all functions, including tasks in calendaring, preparing business, corporate or litigation documents, assisting in litigation, correspondence, making phone calls, drafting and sending emails to Clients, Opposing Counsel and 3rd parties, Court filings and service thereof, among others. Technical skills required are: the applicant must type at a rate of 50 words per minute minimum, plus must possess excellent computer usage skills, proofreading skills, and must be fluent in word processing and formatting legal documents with precision and speed. The successful candidate must have excellent time management and prioritization skills, and be flexible and competent to work on multiple legal matters and tasks pending simultaneously.</p><p>Salary and benefits are dependent on candidate experience ($25 is listed as a baseline but not the minimum or maximum to be paid). This position can be either FT/PT depending on business needs and employee preference. Please submit resume and list of references.</p><p>Job Types: Full-time, Part-time</p><p>Pay: From $25.00 per hour</p><p>Work Location: In person</p>

Legal Assistant/Legal Secretary

LyondellBasell

<div></div><div><div><div><div><div>Location:
Mumbai, IN, 400076
</div></div></div></div><div><div><div><div>Req ID: 89574
</div></div></div></div><div><div><div><div>Facility: Mumbai-470
</div></div></div></div><div><div><div><div>Department: Finance &amp; Control, AFMEI
</div></div></div></div><div><div><div><div>Division: Finance
</div></div></div></div><div></div><div><div><div><div><p>LyondellBasell is a leader in the global chemical industry creating solutions for everyday sustainable living. With a nearly 70-year legacy that includes a Nobel Prize in Chemistry and our proprietary <i>MoReTec</i> recycling technology, LYB is enabling a more sustainable future for generations to come. LYB develops high-quality and innovative products for applications ranging from sustainable transportation and food safety to clean water and quality healthcare. LYB places high priority on diversity, equity and inclusion and is Advancing Good with an emphasis on our planet, the communities where we operate and our future workforce. We're addressing the global challenges of ending plastic waste, taking climate action, and supporting a thriving society, while generating value for our customers, investors, and society.</p>
<div><div><div><h2 class="jobSectionHeader"><b>
BASIC FUNCTION:</b></h2>
</div><div><p>
This position is to support the Accounting Supervisor to provide governance of financial reporting and internal controls for the legal entity Basell Polyolefins India Private Ltd &ldquo;BPIPL&rdquo;. This position also plays a key role ensuring secretarial and legal compliance for the legal entities in AFMEI region (viz. India, Saudi, Egypt, UAE) along with banking / Treasury support.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
RESPONSIBILITIES AND ACCOUNTABILITIES</b></h2>
</div><div><p><b>
Accounting and Reporting</b></p>
<ul><li>Support Finance Manager to ensure proper disclosures and governance related to financial statements and audits.</li><li>Assist in drafting desk procedure, policies, etc.</li><li>Create purchase requisition &amp; service entry sheet, track invoices, monitor accrual, etc. for finance related vendors in SAP.</li></ul><p><br>
<b>
Global Intercompany Recharge</b></p>
<ul><li>Accurately calculate global intercompany recharge based on the service agreements which are in place.</li><li>Prepare monthly invoice for intercompany recharge to various entities and complete postings in SAP.</li><li>Ensure all supporting documents are available in SAP.</li></ul><p><br>
<b>
Secretarial &amp; FEMA</b></p>
<ul><li>Managing secretarial compliances including coordinating with the relevant internal stake holders and service providers for statutory meetings, maintenance of statutory records, statutory fillings etc.;</li><li>Ensure Board/AGM meetings are conducted as per Companies Act</li><li>Ensure timely filing of returns/ financials and forms with ROC and RBI</li><li>Implement decisions of the Board as per law</li><li>Ensuring compliance with secretarial standards</li><li>Ensure other compliances related to issue of shares, debentures, ECB, dividend, alteration of MA/AA, statutory registers, appointment, reappointment, resignation of directors, directors remuneration, etc.</li><li>Ensure compliance related to Dematerialization of shares</li><li>Ensure compliance with CSR requirements and Secretarial audit</li><li>Ensure DSC/management KYC/DIN are valid and renewed timely</li><li>Ensure compliance with FEMA regulations e.g. FLA, FCGPR, Employee Stock Option filing, etc.</li><li>Co-ordinate compliance related to Gratuity and Superannuation trust deed with LIC, HR, etc.</li><li>Provide support for merger, acquisition, legal entity restructuring, etc.</li><li>Visit to ROC/RBI offices as need be Monitor the India legal environment and providing constant updates to the leadership team on relevant legal / regulatory changes.</li></ul><br>
<p></p>
<p><b>
Legal</b></p>
<ul><li>Maintaining legal contract database for tracking documents/contracts</li><li>Management of litigation initiated by and against the company and liaising with internal/external counsel for the same;</li><li>Ensure that all the contract renewals wherever required are initiated and processed well in advance with due consideration with internal compliance policies including compliance with non-govt. representative policy (NGR)</li><li>Review agreements, bonds, undertaking, PoA, etc. and provide finance comments</li></ul><br>
<p></p>
<p><b>
Banking &amp; other regulatory</b></p>
<ul><li>Managing banking activities including reviewing/preparing/coordinating KYC, changes in signatories LC documents, bank guarantees, export documentation with bank including GR waiver, and liaising with the bank for other activities.</li><li>Ensure timely EBRC generation.</li><li>Ensure timely renewal of insurance policies and liaising with external insurance broking firm.</li><li>Ensure that the company always has an insurance cover</li><li>Support for a smooth claim process if any</li><li>Ensure that all the MSME related compliances including timely payment and necessary reporting requirements compiled with.</li><li>Ensure that the compliance tracker is up-to-date.</li></ul><br>
<p></p>
<p><b>
Projects/Others:</b></p>
<ul><li>Perform other ad hoc tasks, projects as assigned, act as back up for other finance team members</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
PERSON SPECIFICATION:</b></h2>
</div><div><div><b>
Education:</b><br>
<ul><li>Bachelor&rsquo;s degree or above in Accounting, Law, Commerce or Finance related discipline</li></ul></div><br>
<p></p>
<div><b>
Work Experience:</b><br>
<ul><li>7 years in Finance, Tax and Company Secretarial department</li></ul></div><br>
<p></p>
<div><b>
Licenses &amp; Certifications:</b><br>
<ul><li>Company Secretary (Member of the ICSI) / Minimum Inter Company Secretary / Inter Chartered Accountant</li></ul></div><br>
<p></p>
<div><b>
Skills:</b><br>
<ul><li>Sound knowledge of Secretarial, FEMA regulations and Compliance</li><li>Understanding of laws in general, with knowledge of accounting</li><li>Strong communication skills with the ability to organize, correctly prioritize and deliver multiple ventures under provided time frames</li><li>Establishes and maintains relationships with key leaders in applicable customer areas.</li><li>Acts proactively to ensure that the entity is fully compliant.</li><li>Understanding of laws in general, with knowledge of accounting and SAP/ERP</li></ul></div></div></div></div><p></p><p><br>
Privacy Statement: For information regarding how LyondellBasell processes your personal data, please read our Privacy Statement</p><br>
<p></p>
<p><b>Stay Connected!</b></p><br>
<p></p>
<ul><li>Visit our LYB Website</li>
<li>Follow us on LinkedIn and Instagram</li>
<li>Like us on Facebook</li>
<li>Subscribe to our YouTube channel</li></ul></div></div></div></div></div><p></p>

Assistant Company Secretary & Finance

Stange Law Firm, PC

<div><p>Are you a legal professional with a passion for Family Law? Stange Law Firm, PC is <b>accepting resumes only</b> for a dynamic, highly motivated Full-Time Paralegal/Legal Assistant/Legal Secretary to join our team in our <b>Cedar Rapids</b><b>, IA.</b></p>
<p>Whether someone is facing a divorce, legal separation, a paternity action, estate planning or numerous other issues that affect families, the attorneys at Stange Law Firm, PC are dedicated to achieving the best possible results.</p>
<p><b>Why join Stange Law Firm?</b></p>
<ul><li>Competitive Pay! (Salary is BOE: $16.82 to $21 an hour)</li>
<li>Productivity Bonuses</li>
<li>401 (k) &amp; Employer Matching</li>
<li>401 (k) matching</li>
<li>Roth IRA</li>
<li>95-99% Employer Paid Health Insurance Medical Plan for Employees Depending On State, Plus Buy-Up Options!</li>
<li>Health Saving Account Options</li>
<li>Dental Insurance</li>
<li>Vision Insurance</li>
<li>Eligible employees may elect insurance coverage for Accidental, Critical Illness, Short Term Disability, and Term to Age 100 Life.</li>
<li>Paid Time Off (Accrued Vacation, 5 Paid Sick Days &amp; 3 Personal Days)</li>
<li>9 Paid Holidays</li>
<li>Take Birthday as Paid Leave (Full-Time Employees)</li>
<li>24 Work-From-Home-Days (For Senior Paralegal/Legal Assistants who have worked for the firm more than 1 year).</li>
<li>Company paid laptop</li>
<li>Fast growing Family Law Firm - 2nd Largest Family Law Firm in the country!</li>
<li>Advancement and job growth potential</li>
<li>Promotes from within</li>
<li>Excellent Reputation</li>
<li>More!</li>
</ul>
<p><b>Responsibilities</b></p>
<p>Primary responsibilities include but are not limited to:</p>
<ul><li>In lieu of a receptionist, shall greet all clients and take accurate messages (with the proper return phone number and name of the person calling) when individuals are not available, receives deliveries by courier or messenger, and received and sends faxes</li>
<li>Prepares and drafts legal documents for filing with appropriate entities and necessary correspondence</li>
<li>Shall ensure the accuracy of all documents prepared</li>
<li>Performs administrative duties including basic research, filing, mailings, organizes files and pleading panels, calendaring telephone communication</li>
<li>Conducts legal research for particular issues as assigned by attorneys using periodicals, law library, public records, and offices</li>
<li>Takes messages when individuals are not available, receives deliveries by courier or messenger, and receives and sends faxes</li>
<li>Makes copies</li>
<li>Enter all billable hours completed on a given day into the designated timekeeping or billing software the same day</li>
<li>Performs any other reasonable task requested by the Firm Management Team</li>
</ul>
<p><b>Qualifications</b></p>
<p>Our Ideal Candidate will possess the following:</p>
<ul><li>Law firm experience preferred</li>
<li>Domestic experience preferred</li>
<li>Familiarity with PC programs</li>
<li>Strong computer skills</li>
<li>Strong written and oral communication skills</li>
<li>The ability to work in a fast-paced environment</li>
<li>Senior Paralegal / Legal Assistant positions available for paralegals with prior family law or litigation experience</li>
</ul>
<p><b>Company Description</b></p>
<p>Stange Law Firm, PC is a multi-state family law firm. LawFirm500 ranks Stange Law Firm as one of the fastest-growing law firms in the country. Attorneys at the firm have received awards from organizations such as Super Lawyers, the National Trial Lawyers, the National Academy of Family Lawyers and many more. Attorneys at the firm also speak at Continuing Legal Education Seminars for organizations such as the Missouri Bar, National Business Institute, MyLawCLE, and many more. This is truly a great opportunity if you want a successful career in family law.</p>
<p>For more information, please visit www.stangelawfirm.com. E-mail your resume and references to the Recruiting Director. Watch the following video to learn more about starting a career with Stange Law Firm: https://www.youtube.com/watch?v=PJMiDiwD-8E</p>
<p><b>Additional Details:</b></p>
<ul><li>All your information will be kept confidential according to EEO guidelines.</li>
<li>Office hours are 9:00 am - 5:00 pm Monday-Friday.</li>
<li>The choice of a lawyer is an important decision that should not be based solely upon advertisements.</li></ul></div><div></div>

Paralegal/Legal Assistant/Legal Secretary

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