assistant secretary

Lendura Banking Consultant LLC

<p>Personal Assistant / Secretary</p><p><b>Location:</b> Dubai, United Arab Emirates<br/><b>Job Type:</b> Full-Time<br/><b>Experience:</b> 1&ndash;3 years in Executive Assistant/Secretary/Admin roles (UAE experience preferred)</p><p><b>About the Role</b><br/>We are seeking a highly organized Personal Assistant/Secretary to support senior management with day-to-day coordination, documentation, and stakeholder communication. The ideal candidate is discreet, detail-oriented, and able to manage multiple priorities with tight deadlines.</p><p>Key Responsibilities</p><ul><li>Manage calendars: schedule meetings, appointments, and reminders; coordinate travel and logistics</li><li>Prepare, format, and proofread documents, letters, proposals, and meeting minutes</li><li>Maintain organized digital and physical filing systems; handle document control and versioning</li><li>Liaise with clients, partners, banks, and vendors; draft professional emails and follow-ups</li><li>Track tasks and deadlines; provide daily/weekly status updates to management</li><li>Coordinate internal meetings, prepare agendas, and compile action logs</li><li>Support HR/admin activities: onboarding checklists, attendance updates, basic record keeping</li><li>Handle confidential information with discretion and professionalism</li><li>Maintain office supplies, courier handling, petty cash logs, and basic expense documentation</li><li>Update simple trackers/CRM sheets for pipelines, inquiries, and submissions</li></ul><p>Requirements</p><ul><li>1&ndash;3 years of experience as a PA/EA/Secretary or Administrative Coordinator</li><li>Excellent written and verbal communication skills in English (Arabic/Hindi/Urdu is a plus)</li><li>Strong proficiency in MS Office/Google Workspace (Docs, Sheets, Slides), PDF editing, and e-filing</li><li>Fast and accurate typing; strong attention to detail and presentation</li><li>Proven ability to prioritize, follow through, and meet deadlines with minimal supervision</li><li>Professional etiquette, confidentiality, and stakeholder management skills</li><li>Bachelor&rsquo;s degree preferred; valid UAE driving license is an advantage</li></ul><p>Working Hours &amp; Benefits</p><ul><li><b>Hours:</b> 10:00 AM &ndash; 7:00 PM</li><li><b>Weekly Off:</b> Sunday</li><li><b>Public Holidays:</b> As per UAE law</li><li><b>Compensation:</b> Fixed salary + performance incentives (to be discussed during interview)</li></ul><p>How to Apply</p><p>Send your CV to <b>hr@lendurauae.com</b> with the subject line: <b>Personal Assistant/Secretary &ndash; Your Name</b>.<br/>Please include your current location, visa status, notice period, and earliest joining date.<br/>Only shortlisted candidates will be contacted.</p><p>Job Types: Full-time, Permanent</p><p>Pay: From AED2,000.00 per month</p><p>Application Question(s):</p><ul><li>visa status</li></ul><p>Experience:</p><ul><li>banking: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>hindi english (Preferred)</li></ul><p>Location:</p><ul><li>Dubai (Preferred)</li></ul>

Personal Assistant/Secretary

Al Tamimi

<div><div><b>Role: </b>Bilingual Admin Assistant / Secretary
</div><p><b>Reporting line: </b>Team Leader
</p><p><b>Requirements:
</b></p><ul><li><p>5+ years of secretarial experience with a professional services company
</p></li><li><p>Familiarity with legal documents and terminology
</p></li><li><p>Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
</p></li><li><p>Experience with legal technology (document management systems, transcription software, dictaphone, etc)
</p></li><li><p>Superior written and oral communication skills in English
</p></li><li><p>Ability to work with a team of lawyers and other colleagues
</p></li><li><p>Outstanding time-management and accurate typing skills
</p></li><li><p>Capability to effectively prioritize and meet deadlines
</p></li><li><p>Strong interpersonal skills with an ability to build relationships with senior executives
</p></li><li><p>Good problem-solving and decision-making skills
</p></li><li><p>Exceptional organizational skills
</p></li><li><p>Demonstrate a courteous and professional demeanour
</p></li></ul><p><b>Duties and Responsibilities:
</b></p><ul><li><p>Provide administrative support to one or more lawyers
</p></li><li><p>Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
</p></li><li><p>Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
</p></li><li><p>Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
</p></li><li><p>Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
</p></li><li><p>File, organize, scan, copy and fax legal documents promptly
</p></li><li><p>Screen, direct, and prioritize incoming calls and emails to lawyers
</p></li><li><p>Adhere to the Firm&rsquo;s policies and procedures
</p></li></ul><p><b>Relationships:
</b></p><ul><li><p>Lawyers
</p></li><li><p>Team Leader
</p></li><li><p>Business Support Teams
</p></li><li><p>Secretaries
</p></li></ul><p><b>Diversity, Equity &amp; Inclusion </b>:
</p><ul><li><p>Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
</p></li><li><p>We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
</p></li><li><p>Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</p></li></ul></div>

Admin Assistant / Secretary

Anson Chits India Private Limited

<p>A <b>Company Secretary Assistant</b> plays a supportive role in ensuring a company complies with legal, regulatory, and corporate governance requirements. This role involves working closely with the <b>Company Secretary</b> and other senior staff. It combines <b>administrative</b>, <b>legal</b>, and <b>compliance</b> duties.</p><p>&#9989; <b>Key Responsibilities:</b></p><ul><li><b>Administrative Support:</b></li><li>Assist in preparing agendas, notices, and minutes for board meetings, AGMs, and committee meetings.</li><li>Maintain statutory registers and records (e.g., register of members, directors, and charges).</li><li>Help prepare and file statutory returns with regulatory authorities (e.g., ROC, Companies House).</li><li><b>Compliance &amp; Filing:</b></li><li>Monitor changes in relevant legislation and ensure compliance.</li><li>Assist in drafting and filing necessary documents (like annual returns, resolutions, forms).</li><li>Ensure timely filing of compliance reports with authorities such as SEBI, MCA, or FCA.</li><li><b>Document Management:</b></li><li>Organize and maintain company records and legal documents.</li><li>Help in drafting corporate documents such as board resolutions, shareholder communications, etc.</li><li><b>Communication:</b></li><li>Liaise with stakeholders such as directors, auditors, regulatory bodies, and shareholders.</li><li>Coordinate internal and external meetings and ensure follow-up on action points.</li><li><b>Corporate Governance Support:</b></li><li>Help implement corporate governance practices and ethics codes.</li><li>Maintain records related to shareholding, transfers, and dividends.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: &#8377;15,000.00 - &#8377;30,000.00 per month</p><p>Benefits:</p><ul><li>Cell phone reimbursement</li><li>Provident Fund</li></ul><p>Work Location: In person</p>

Assistant Company Secretary

S.Chetan & Co

<p>Key Responsibilities</p><ul><li>Assisting in drafting resolutions, minutes of board meetings and general meetings, as well as issuing notices and other official secretarial documents.</li><li>Preparing and filing statutory forms and annual returns with regulatory authorities, such as the Registrar of Companies, and ensuring timely compliance with statutory requirements.</li><li>Maintaining, updating, and organizing statutory registers and corporate records for client entities.</li><li>Supporting in the preparation and conduct of board, committee, and shareholder meetings, including compiling agendas, creating board packs, and recording minutes.</li><li>Advising clients and board members on corporate governance best practices while monitoring latest legal and regulatory changes affecting their businesses.</li><li>Handling practical matters such as share issuance, transfer, increase of authorized capital, charge creation/modification/satisfaction, agreements, NCLT petitions, and FEMA-related filings.</li><li>Coordinating with statutory auditors, legal advisors, and other external professionals on compliance issues.</li></ul><p>Required Skills and Qualifications</p><ul><li>Solid knowledge of the Companies Act, FEMA regulations, corporate law, and governance frameworks is critical.</li><li>Strong organizational skills and attention to detail for managing multiple clients' statutory records and filings accurately.</li><li>Excellent communication skills for liaising between clients, boards, government authorities, and internal teams.</li><li>Typically, candidates should be either a qualified company secretary or pursuing the CS course.</li></ul><p>Role Value</p><p>By performing these duties, the assistant company secretary ensures clients&rsquo; companies remain compliant and well-governed, providing essential support to the smooth operation</p><p>RelatedKey daily tasks</p><p>Job Type: Full-time</p><p>Pay: &#8377;15,000.00 - &#8377;25,000.00 per month</p><p>Work Location: In person</p>

SLS & Co

<p>We are hiring <b>Company Secretary Pursuing Or Dropout (CS) </b> <b>Both Candidates will prefer. </b>who are eager to learn and contribute meaningfully to our compliance and corporate advisory functions.</p><p>A candidate should residing near by Janakpuri area.</p><p><b>Location:</b> C- BLOCK, COMMUNITY CENTRE, JANAKPURI, NEW DELHI -110058<br/><b>Job Type:</b> Full-time, On-site<br/><b>Salary: </b>&#8377;15,000 -25,000 &ndash; Negotiable as per industry standard (commensurate with experience and skill set)</p><p><b>Key Responsibilities:</b></p><ul><li>Assisting in ROC filings, secretarial compliance, and drafting of minutes, notices, and resolutions.</li><li>Working on incorporation, alteration, and closure of companies/LLPs.</li><li>Supporting the team in maintaining statutory registers and records.</li><li>Preparing and filing forms with MCA.</li><li>Exposure to corporate law, FEMA, and other regulatory frameworks.</li></ul><p><b>Who Can Apply:</b></p><ul><li>CS Executive passed (Preferably undergoing training as per ICSI norms).</li><li>Strong understanding of Companies Act, 2013.</li><li>Good communication and drafting skills.</li></ul><p>Proficiency in MS Office and basic understanding of MCA portal</p><p>Job Types: Full-time, Permanent, Internship</p><p>Pay: &#8377;20,000.00 - &#8377;30,000.00 per month</p><p>Benefits:</p><ul><li>Internet reimbursement</li><li>Paid sick time</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>located Near By Janakpuri Area </li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Work Location: In person</p>

Aanoor Global Corporate Solutions Private Limited

<p><b>Job Description:</b></p><p><b>Date posted:</b> September 26, 2025</p><p><b>Pay:</b> &#8377;15,000.00 - &#8377;25,000.00 per month</p><p><b>Job description:</b></p><p>About us:</p><p>We are into the business for the past 13 years and we have experts from different fields like Human resources, marketing, accounting, banking, information technology, law, and more. It helps in providing effective results in all the aspects of your business from its inception. We are proud to be the market leaders (one-stop business solution provider) in our sector and continue to formulate new services in the industry. For more details visit our website www.aanoorglobal.com</p><p>Job Responsibilities:</p><ul><li>1. ROC Compliances &ndash; all secretarial compliances including preparation of board minutes.</li><li>2. Maintenance of statutory registers under the Companies Act, 2013 and online ROC filings as required time to time for all group companies.</li><li>3. Developing and overseeing control systems to prevent or deal with violations of legal guidelines and internal policies.</li><li>4. Revising procedures, reports, etc. periodically to identify hidden risks or non-conformity issues.</li><li>5. Review the work of colleagues when necessary to identify compliance issues and provide advice or training.</li><li>6. Plan and share the monthly report to the reporting manager.</li><li>7. Review the daily, hourly, weekly and monthly reports.</li></ul><p>Desired Candidate Profile:</p><ul><li>Minimum 2+ years proven post-qualification experience with Compliance Handling exposure.</li><li>Strong exposure in Compliance and Statutory with good communication skills.</li><li>Department &ndash; Secretarial Compliance &amp; Incorporation</li><li>Employment Type &ndash; Full Time, Permanent</li><li>Role Category &ndash; Accounting &amp; Taxation</li></ul><p>CTC: As per Market standards</p><p>Interested Candidate kindly forward the resume to hr@crediblecs.com</p><p>Feel free to Call /Whatsapp @ 7708897423</p><p>Contact person: Deepanya / Akhilesh</p><p>Thanks &amp; Regards</p><p>Hr Team</p><p>Job Types: Full-time, Permanent</p><p>Work Location: In person</p><p>Job Types: Full-time, Permanent</p><p>Pay: &#8377;15,000.00 - &#8377;25,000.00 per month</p><p>Work Location: In person</p>

Stoel Rives LLP

<div><div>Stoel Rives LLP has an immediate opening for a Real Estate, Construction &amp; Design Practice Assistant in our Portland office. This position provides legal administrative support to attorneys in the Real Estate, Construction and Design, and Litigation practice groups. This position reports to the Practice Assistant Supervisor or Office Administrator.</div><div></div><div>
ESSENTIAL FUNCTIONS/RESPONSIBILITIES</div><div>
Legal Document Preparation and Filing</div><div>
Prepare template/shell pleadings; coordinate document production; revise, finalize, file and serve pleadings; revise and finalize commercial and real estate transactional documents; and facilitate recording of real estate documents with count recorder&rsquo;s offices.</div><div></div><div>
Word Processing</div><div>
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.</div><div></div><div>
Timekeeping and Billing</div><div>
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.</div><div></div><div>
Client Service</div><div>
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.</div><div></div><div>
Teamwork</div><div>
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.</div><div></div><div>
File and Document Management</div><div>
Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.</div><div></div><div>
Other Administrative Support</div><div>
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.</div><div></div><div>
Other duties as assigned.</div><div></div><div>
ESSENTIAL CAPABILITIES</div><div>
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change; coordinate resources to meet deadlines; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.</div><div></div><div>
 Technical Knowledge</div><ul><li><div>
Accurately type 60+ wpm</div></li><li><div>
Proficiency in Microsoft Office suite</div></li><li><div>
Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Carpe Diem, Aderant billing and financial tools, Intapp, Rendezvous, Visio, AIA contract software, WestlawNext, WestCheck, Box, Workshare Compare, Metadata Assistant, and InterAction is preferred</div></li></ul><div></div><div>
 Physical/Mental Capabilities</div><div>
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5&#8209;hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.</div><div></div><div>
EDUCATION &amp; EXPERIENCE</div><ul><li><div>
High school diploma or GED equivalent</div></li><li><div>
At least three years of experience providing legal administrative support in the area of litigation, real estate, or construction defect</div></li><li><div>
Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience</div></li><li><div>
Familiarity with local state and federal court procedures and electronic court filing is a plus</div></li><li><div>
Familiarity with real estate transactions is a plus</div></li><li><div>
Basic understanding of accounting is a plus</div></li></ul><div></div><div>
NORMAL WORK HOURS</div><div>
This is a hybrid position, non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.</div><div></div><div>
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!</div><div>
The pay range for this position is $56,000 - $94,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.</div><div></div><div>
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.</div><div></div><div>
No recruiters please.</div></div><div></div>

Real Estate, Construction & Design Practice Assistant (Legal Assistant/Secretary)

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Real Estate, Construction & Design Practice Assistant (Legal Assistant/Secretary)