assistant secretary

Northwell Health

<div>Description 
Northwell is the largest not-for-profit health system in the Northeast, serving residents of New York and Connecticut with 28 hospitals, more than 1,000 outpatient facilities, 22,000 nurses and over 20,000 physicians. Northwell cares for more than three million people annually in the New York metro area, including Long Island, the Hudson Valley, Connecticut and beyond, thanks to philanthropic support from our communities. Northwell is New York State&rsquo;s largest private employer with over 104,000 employees &mdash; including members of Northwell Health Physician Partners &mdash; who are working to change health care for the better.
Medical Assistant - Full time Fishkill-200 Westage Business Center Dr-Suite 240
8:00 am - 4:30 pm Monday-Friday.
Certified Medical Assistant or EMT, or 1 year MA experience OR 3 years of relevant healthcare experience. Vitals, rooming, blood draws, strong patient care experience.
Summary: 
Provides clinical and clerical support to assure smooth daily department operations in assigned medical practice or practices. Assures that the patient and examination area is properly prepared.
Responsibilities: 
 1. Greets and brings patient back from waiting room to clinical area. Performs all necessary intake activities and documents appropriate information including vital signs, current medications and allergies, verifies EMR reflects current PCP, appropriate referring provider, and preferred pharmacy, etc.
2. Transcribes and updates patient information in the patient record. Transcribes demographic, medication history, social and medical history as reported by the patient from the intake form.
3. Provides clerical and secretarial work associated with patient care. Prepares and organizes patient charts for assigned providers. Completes other paperwork such as disability paperwork and scanning of other pertinent patient information as appropriate.
4. Performs and stays current with EMR Orders Reconciliation process as assigned.
5. Assures the examination area is clean after each patient use and stocked. Performs environmental rounds on a weekly/monthly basis as assigned.
6. Assures the patient is properly prepared for the scheduled visit to maintain timely patient flow. This includes assisting patients into gowns, having clinical paperwork, any needed supplies and educational materials immediately available for the provider use.
7. Conducts in-office testing as directed by the provider. Coordinates testing and outside ancillary services as applicable. Reviews instructions for upcoming procedures and tests as applicable.
8. Collects, prepares and processes specimens as directed by the provider. Completes process by assuring specimen results are logged in the accession book and are reconciled in the patients record.
9. Maintains inventory and ensures proper upkeep, cleaning and testing of medical equipment and supplies. Fills out appropriate logs.
10. Coaches and educates colleagues in office regarding procedures and techniques as new members join the group.
11. Performs pathology and other audits as assigned by supervisor.
12. Demonstrates and maintains practice-based competencies for in-office surgical procedures if applicable. This includes procedure setup, patient prepping with sterile technique, patient recovery and room turnover under RN direction.
13. Interacts with patients and colleagues in accordance with Western Connecticut Medical Group service excellence standards.
14. Fulfills all compliance responsibilities related to the position.
15. Maintain and Model Nuvance Health Foundational Values (Personal, Imaginative, Agile, Connected).
16. Demonstrates regular, reliable and predictable attendance.
 17. Performs other duties as required.
Other Information: 
 Desired: CPR certification preferred.
Working Conditions:
Manual: Little or no manual skills/motor coord &amp; finger dexterity
Occupational: Some occupational risk
Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force
Physical Environment: Generally pleasant working conditions
Company: Nuvance Health Med Practice PC
Org Unit: 1703
Department: NY Metabolic Prgm
Exempt: No
Salary Range: $18.83 - $34.50 Hourly</div>

Medical Assistant Secretary

Stoel Rives LLP

<div><div><div>Job Description</div></div><div><div><div><div><div><div><div><div><div>
Stoel Rives LLP has an immediate opening for a Real Estate, Construction &amp; Design Practice Assistant in our Portland office. This position provides legal administrative support to attorneys in the Real Estate, Construction and Design, and Litigation practice groups. This position reports to the Practice Assistant Supervisor or Office Administrator.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Legal Document Preparation and Filing
Prepare template/shell pleadings; coordinate document production; revise, finalize, file and serve pleadings; revise and finalize commercial and real estate transactional documents; and facilitate recording of real estate documents with count recorder&rsquo;s offices.
Word Processing
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.
Timekeeping and Billing
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.
Client Service
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.
Teamwork
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.
File and Document Management
Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.
Other Administrative Support
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.
Other duties as assigned.
ESSENTIAL CAPABILITIES
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change; coordinate resources to meet deadlines; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.
Technical Knowledge<ul><li>
Accurately type 60+ wpm</li><li>
Proficiency in Microsoft Office suite</li><li>
Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Carpe Diem, Aderant billing and financial tools, Intapp, Rendezvous, Visio, AIA contract software, WestlawNext, WestCheck, Box, Workshare Compare, Metadata Assistant, and InterAction is preferred</li></ul>
Physical/Mental Capabilities
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.
EDUCATION &amp; EXPERIENCE
<ul><li>High school diploma or GED equivalent</li><li>
At least three years of experience providing legal administrative support in the area of litigation, real estate, or construction defect</li><li>
Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience</li><li>
Familiarity with local state and federal court procedures and electronic court filing is a plus</li><li>
Familiarity with real estate transactions is a plus</li><li>
Basic understanding of accounting is a plus</li></ul>
NORMAL WORK HOURS
This is a hybrid position, non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!
The pay range for this position is $56,000 - $94,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.
No recruiters.</div></div></div></div></div></div></div></div></div></div>

Real Estate, Construction & Design Practice Assistant (Legal Assistant/Secretary)

Al Rayah Driving School

Job Title: Executive Secretary to the ChairmanLocation: Qatar Employment Type: Full-TimeJob SummaryWe are seeking a highly professional, proactive, and confident Executive Secretary to the Chairman to provide comprehensive executive and administrative support to the Chairman of a diversified Group of Companies. The ideal candidate will have previous experience supporting senior executives or local business owners in Qatar or the GCC and possess exceptional communication, organizational, and coordination skills.The Executive Secretary will act as the primary point of contact between the Chairman and internal/external stakeholders, ensuring smooth communication and efficient follow-up across all group companies. In the Chairman's absence, the successful candidate will coordinate with department heads and managers to ensure timely execution of priorities and maintain effective communication.Key Responsibilities<ul><li>Provide high-level administrative and executive support to the Chairman.</li><li>Manage the Chairman's calendar, appointments, meetings, travel arrangements, and correspondence.</li><li>Prepare meeting agendas, presentations, reports, minutes of meetings, and official correspondence.</li><li>Coordinate with General Managers, Department Heads, and other stakeholders to follow up on action items and ensure timely completion.</li><li>Serve as a communication link between the Chairman and all business units, particularly during the Chairman's absence.</li><li>Draft professional letters, emails, reports, and presentations in both English and Arabic.</li><li>Handle confidential information with the highest level of professionalism and discretion.</li><li>Organize board meetings, management meetings, and executive events.</li><li>Maintain an efficient document management and filing system.</li><li>Monitor deadlines, prepare progress reports, and provide regular updates to the Chairman.</li><li>Perform any other duties assigned by the Chairman.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Secretary, Executive Assistant, or Personal Assistant supporting C-level executives, Chairmen, CEOs, or local business owners.</li><li>Previous experience working with Qatari/GCC local business owners or within a Group of Companies is highly preferred.</li><li>Excellent command of Arabic and English (both written and spoken) is mandatory.</li><li>Strong interpersonal and communication skills with the confidence to coordinate with senior management.</li><li>Strong personality with the ability to work independently, make decisions within delegated authority, and manage multiple priorities.</li><li>Excellent organizational, time management, and problem-solving skills.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Experience preparing executive reports, presentations, and meeting minutes.</li><li>High level of integrity, professionalism, confidentiality, and attention to detail.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Preferred Qualifications<ul><li>Experience supporting a Chairman or CEO in a multi-company group.</li><li>Familiarity with GCC business culture and corporate governance.</li><li>Experience coordinating with government authorities and external stakeholders is an advantage.</li></ul>Key Competencies<ul><li>Executive Support</li><li>Stakeholder Management</li><li>Business Communication</li><li>Leadership Coordination</li><li>Calendar &amp; Meeting Management</li><li>Report Writing</li><li>Microsoft Office (Advanced)</li><li>Time Management</li><li>Confidentiality &amp; Professionalism</li><li>Problem Solving</li><li>Multitasking</li><li>Attention to Detail</li></ul>Pay: QAR5,000.00 - QAR7,000.00 per monthApplication Question(s):<ul><li>Have you previously worked directly with a Qatari/GCC Chairman, CEO, or local business owner?</li><li>What is your expected monthly salary (QAR)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Secretary: 3 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>Driving License (Required)</li></ul>Work Location: In person

Executive Secretary

State of Michigan

<div>JOB The Department reserves the right to close this posting prior to its original end date. Once 50 applications have been received, the posting will automatically close. 
At the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve. Our department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan&rsquo;s vast pipeline of opportunities. Learn more at www.michigan.gov/LEO.
This position serves as the secretary and management assistant to district/site manager in an MRS district administrative unit. Position is responsible for coordination of office activities, is knowledgeable of confidential personnel matters and performs a full range of management support secretarial assignments. Serves as lead administrative support for the district. Serves as the district Procurement Card holder; completes authorized purchases in accordance with State of MI procurement policies. Performs related work as assigned.
Secretary - Position Description Summary 
 
If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position.
Employment and Training Careers page 
EXAMPLE OF DUTIES Education 
Educational level typically acquired through completion of high school. 
 
Experience 
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8. 
 
OR 
 
Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7. SUPPLEMENTAL INFORMATION

To be considered for this position you must: 
 
1. Attach a cover letter describing what strengths and work experience you bring to this position. 
2. Attach a copy of your detailed resume to the job application. Dates of employment should include month and year and hours per week.
Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.
All classified employees are subject to Civil Service Rule 2-8 Ethical Standards and Conduct and will be expected to disclose any personal and financial interests that may conflict with official duties as a classified employee.
All newly hired state employees are required to submit and pass a pre-employment drug test prior to their actual appointment. Certain positions within the Michigan Department of Labor and Economic Opportunity may also require state criminal, fingerprint-based and driving record background checks. Any position offer will be conditional until results of the background checks and drug test indicate eligibility for employment.
The Michigan Department of Labor and Economic Opportunity participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.
The department reserves the right to close this posting at any time if it is determined that a sufficient number of applications have been received. 
 
Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of results.
 
 
Applications must be submitted through NEOGOV. If you have questions or need assistance uploading and/or attaching your documents, please contact the NEOGOV applicant support at 855-524-5627. 
 
For information about this specific position, please email LEO-OHR@michigan.gov. Please reference the job posting number in subject line.
View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf</div>

Secretary 9 - Management Assistant - Ann Arbor

Elite Academy 

Job SummaryWe are seeking a proactive and organized Secretary to join our dynamic team. In this vital role, you will serve as the primary point of contact for internal and external communications, ensuring smooth office operations and efficient administrative support. Your energetic approach and attention to detail will help foster a productive environment, enabling our team to focus on their core responsibilities. The ideal candidate will possess excellent communication skills, strong organizational abilities, and technical proficiency with office management tools. This paid position offers an exciting opportunity to develop your career in a fast-paced, supportive setting.Responsibilities<ul><li>Manage multi-line phone systems, answer inquiries promptly, and direct calls appropriately with professional phone etiquette</li><li>Provide comprehensive office management support, including filing, data entry, and maintaining organized records</li><li>Assist with calendar management and schedule appointments for team members or executives</li><li>Prepare Word processing documents, spreadsheets, and reports using productivity software such as Microsoft Office and Google Workspace</li><li>Support customer service efforts by addressing client inquiries via phone or email with professionalism and clarity</li><li>Oversee front desk duties, greeting visitors and ensuring a welcoming environment while coordinating visitor sign-ins</li><li>Handle clerical tasks such as proofreading documents, managing correspondence, and maintaining filing systems efficiently</li></ul>Qualifications<ul><li>Proven office experience with strong computer literacy and technical proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment</li><li>Experience with data entry, filing systems, and document proofreading to ensure accuracy</li><li>Strong communication skills in both verbal and written forms; bilingual abilities are a plus</li><li>Familiarity with QuickBooks or similar accounting software is advantageous but not required</li><li>Demonstrated customer service skills with a friendly and professional demeanor</li><li>Ability to manage multiple responsibilities simultaneously while maintaining attention to detail</li><li>Personal assistant experience or previous roles involving calendar management and administrative support is preferred</li></ul>Join us to be part of a vibrant team where your organizational talents and proactive attitude will make a meaningful difference every day!Pay: $14.00 - $20.00 per hourWork Location: In person

Secretary

Temple University Health System

Provides direct and indirect patient care duties under the guidance and direction of the registered nurse. Responsible for implementing components of the plan of care through the initiation/completion of procedures relating to basic human, mental health and social needs; comfort, safety and emergency measures; activities of daily living; personal care needs; nutrition and fluid needs; and elimination needs. Measures vitals signs, interprets cardiac monitoring strips, identifies dysrhythmias, documents monitoring strips and reports information to the registered nurse. Performs ECGs, venipuncture, capillary blood glucose testing, and Unit Secretary, Patient Transport and Environment of Care duties.
 
Education
 Other Successful completion of Nurses Aide/Medical Assistant Training and Competency Evaluation program or successful completion of the Fundamentals of Nursing Care Course in a Registered Professional Nurse program. Required
 High School Diploma or Equivalent Preferred
 
Experience
 General Experience as a nursing assistant, medical assistant, monitor technician and/or unit secretary. Preferred
 General Experience as a nursing assistant, medical assistant, monitor technician, phlebotomist and/or unit secretary - for Medical Telemetry Preferred
 
Licenses

PATIENT CARE TECHNICIAN 6A Med Surg 24HR Night Shift (7pm-7:30am) Episcopal Campus

Department of Energy Abu Dhabi

<div>
 
 The Executive Secretary is responsible for assisting the line manager with all daily responsibilities and tasks assigned to the manager, ensuring that all duties are successfully performed.
 
 
 
 
 
 The Executive Secretary's responsibilities include scheduling meetings, organizing logistics, responding to inquiries, conducting research, receiving and scanning phone calls and emails in order to respond, and assisting with administrative tasks.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide secretarial and administrative support to direct and support day-to-day office requirements such as conducting basic research, preparing documents and correspondence, coordinating meetings, logistical procedures, and scheduling.
 </li>
 <li>
 Draft regular memos and correspondence as per templates and guidelines This includes drafting letters and correspondence, recording and distributing meeting minutes, and any other required correspondence, formal or informal.
 </li>
 <li>
 Receive, document, and archive incoming documents, mail, and other forms of communication.
 </li>
 <li>
 Keep and submit an internal and external document record in accordance with approved office procedures and practices.
 </li>
 <li>
 Provide the necessary assistance by tracking down the documents/information required from the main partners as well as internal and external stakeholders.
 </li>
 <li>
 Prepare the schedule, as well as organize and manage interviews, internal and external meetings, and other events as needed.
 </li>
 <li>
 Answer, scan, sort, and transfer phone calls.
 </li>
 <li>
 Deal effectively with internal sector/directorates/sections and ensure effective support is provided, particularly in the HR and Finance Directorates.
 </li>
 <li>
 Organize, book, and manage travel arrangements as needed, as well as coordinate with internal and external work groups.
 </li>
 <li>
 Ensure that appropriate office supplies are available through the General Services.
 </li>
 <li>
 Demonstrate proficiency with computers, fax machines, printers, scanning, photocopying, and other office tools required to support documentation requirements.
 </li>
 <li>
 Maintain the confidentiality of office files, records, documents, and data.
 </li>
 <li>
 Establish positive working relationships with internal work groups within the Department of Energy, as well as partners and external stakeholders, to drive the implementation of tasks.
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's Degree in a relevant discipline, e.g., Business Administration.
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 Minimum of 2 years of experience in executive affairs.
 </li>
 </ul>
 
 
 
</div>

Executive Secretary (UAEN)

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