assistant secretary

Trovillion, Inveiss & Demakis

Trovillion, Inveiss, Demakis &amp; Hansen, a workers&rsquo; compensation defense law firm, seeks a highly organized and motivated Legal Assistant to join our team. This position works with attorneys, clients, insurance companies, and others, and is responsible for formatting dictation, composing and editing legal documents, scheduling appointments and following up with physicians, clients, vendors and other counsel. Applicants with workers' compensation experience highly preferred. If interested, please submit your resume with a cover letter to see if we're a good fit!RESPONSIBILITIES:<ul><li>Receive and format legal dictation using correct grammar, spelling, and punctuation; revise, prepare and distribute legal documents and memorandae</li><li>Maintain calendars to include scheduling meetings, conference calls, depositions, medical examinations, and other court designated hearings; send calendar invites and follow up with clients, physicians, vendors and other counsel; create and maintain effective diary/task system</li><li>E-file documents with the WCAB</li><li>Maintain, organize and index all case files for attorneys; file correspondence, pleadings, and other documentation in an accurate and timely manner.</li><li>Other duties as assigned</li></ul>SKILLS/COMPETENCIES:<ul><li>Ability to multitask under pressure, take initiative, and demonstrate good judgment in prioritization, assuring deadlines are met consistently</li><li>Exceptional organizational skills and attention to detail</li><li>Proficiency with Microsoft Word and Outlook as well as EAMS</li><li>Solid command of grammar and punctuation rules</li><li>Fundamental knowledge of legal terminology, court rules and procedures</li><li>Excellent communication and interpersonal skills with a consistent, customer service oriented attitude</li><li>Ability to work independently, as well as a team player</li><li>Exercise a high level of confidentiality and discretion</li><li>Enjoy and excel in a fast-paced work environment</li></ul>REQUIREMENTS:<ul><li>Minimum of two (2) years experience as a legal secretary</li><li>Experience with workers' compensation rules and procedures and familiarity with EAMS highly preferred</li><li>Paralegal certificate a plus</li><li>Type a minimum of 60 wpm</li><li>Must be authorized to work in the United States and not require work authorization sponsorship by the company for this position now or in the future</li></ul>ADDITIONAL INFORMATION:<ul><li>To apply, send cover letter and resume</li><li>Please note: Applications without a cover letter highlighting why you are a good candidate for this position will not be considered</li><li>Please, No Phone Calls</li><li>Comprehensive employee benefits package includes medical, dental, basic life, retirement saving plan, paid holidays, vacation and sick days</li></ul>Job Type: Full-timePay: $26.00 - $34.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in San Diego, CA 92108

Legal Assistant/Secretary

Rubenstein Law

<div>Company Overview
Rubenstein law was founded in 1988 and is recognized as one of the premier injury firms in Florida and now expanding to New York. Over the years, Rubenstein law has grown from a leading auto and slip fall accident firm in Miami to being recognized across the state for our personal injury practice handling all types of injury and accident claims. We have a dedicated team that devotes all their time to representing multiple clients nationwide who have been injured.
Despite our growth, we continue to succeed by hiring a diverse team of highly skilled attorneys and dedicated staff who focus on putting our clients first and maximizing results. We were honored as a Top Workplace on Sun-Sentinel&rsquo;s annual Best of List in 2018 and 2019.
Job Summary
The Legal Assistant works alongside their Attorney, handling cases in the Pre-Litigation phase while maintaining an open line of communication with clients, providers, and inter office teams.
Responsibilities and Duties<ul><li>
Daily interaction with clients, insurance companies, and medical providers via phone, email, or in-person.</li><li>
Research and locate all possible Defendants and Insurance coverage.</li><li>
Request and follow up with gathering supporting documents. Including, but not limited to police reports, 911 calls, Insurance policies, medical records, bills and/or Liens, etc.</li><li>
Review, upload, and process daily correspondence delivered via email, fax or through our paperless software.</li><li>
Schedule and maintain Attorney&rsquo;s calendar.</li><li>
Attend client meetings with Attorney.</li><li>
Ensure cases are updated as needed with all information including, but not limited to Treatment information, gathering of records and bills, confirming insurance coverages and/or liens, confirm all medical providers have insurance information for billing purposes, verify balances, requesting and processing of PIP logs, etc.</li><li>
Preparing demands and closing statements.</li></ul>
Qualifications and Skills<ul><li>
Bi-lingual: (English/Spanish) plus but not required.</li><li>
One year minimum office experience.</li><li>
Excellent customer service skills.</li><li>
Strong multitasking skills, highly organized, and detail oriented.</li><li>
Able to work at a fast pace with a heavy case volume (65-75 cases)</li></ul>
Benefits<ul><li>
Paid Time Off (PTO) plus 7-paid holidays</li><li>
Staff and Attorney bonuses</li><li>
Medical Benefits (Health, Dental, Vision, STD &amp; LTD, and other medical coverages)</li><li>
Group and Optional Life insurance</li><li>
Employee Assistance Programs</li><li>
401(k) with company matching</li><li>
$41,600 a year</li></ul>
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Whitefield Careers

Job DescriptionWe are seeking a Assistant Company Secretary to ensure that all statutory, legal, and regulatory obligations are met across the organization. This role involves working closely with various departments, legal counsel, and the Company Secretary to maintain compliance while supporting our rapid project execution and growth initiatives.Key Responsibilities<ul><li>Ensure compliance with the Companies Act, 2013, including annual filings, maintaining statutory registers, and managing board/AGM documentation.</li><li>Oversee GST Compliance, including filing GSTR-1, GSTR-3B, GSTR-9, and reverse charge mechanism (RCM) compliance.</li><li>Manage Income Tax Compliance, including corporate tax (ITR-6) filings, TDS filings, and issuing certificates.</li><li>Ensure adherence to ESI, EPF regulations, and Labour Laws, including gratuity, bonuses, and employee benefits.</li><li>Ensure compliance with the Building and Construction Workers Welfare Cess Act, RERA, and the Factories Act (if applicable).</li><li>Obtain and manage environmental clearances, building approvals, fire safety clearances, and utility permissions.</li><li>Administer and manage the company&rsquo;s Employee Stock Option Plan (ESOP) program, including allocation, vesting, and compliance reporting.</li><li>Handle tax compliance for construction contracts, including Works Contract Tax (WCT).</li><li>Ensure proper documentation for bank guarantees, securities, and project insurances.</li><li>Coordinate with departments, legal counsel, and the Company Secretary to ensure audit readiness and compliance.</li><li>Support intellectual property registration and dispute resolution as per statutory guidelines.</li></ul>RequirementsEducation:Mandatory: Bachelor&rsquo;s degree in Commerce, Business Administration, or related fields.Preferred: Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).Experience:Minimum 1-2 years of experience in corporate compliance, regulatory frameworks, or secretarial practices.Preferred Experience: Handling legal and statutory compliance in a construction or infrastructure-related organization.Experience with Employee Stock Option Plans (ESOPs) is an added advantage.Technical Skills:Strong knowledge of the Companies Act, 2013, GST, Income Tax, and Labour Laws.Familiarity with construction-specific regulations, including RERA, Building and Construction Workers Welfare Cess, and environmental compliance.Key Competencies: Excellent organizational, analytical, and coordination skills.Strong communication and interpersonal abilities to work across departments and stakeholders.Ability to manage multiple priorities and work in a fast-paced environment.Job Types: Full-time, PermanentPay: &#8377;40,000.00 - &#8377;70,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Experience:<ul><li>total work: 2 years (Required)</li></ul>Work Location: In person

Assistant Company Secretary

Crown Prince Palace

THIS POSITION IS IN FUJAIRAH.MUST SPEAK, READ AND WRITE ARABICEXPERIENCE3+ years of experience as an Executive Assistant, preferably supporting C-level executives or UHNW individuals.<ul><li>Experience in managing international travel and itineraries.</li><li>Familiarity with luxury lifestyle management and concierge services.</li><li>Must thrive in high pressured environments and be able to remain calm under pressure.</li><li>High level of emotional intelligence required.</li><li>Proficiency in a second language is a plus.</li></ul>JOB RESPONSIBILITIESAdministrative Support:<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>Manage and maintain the busy calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Coordinate logistics for meetings, conferences, and events, both domestically and internationally.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Conduct research, compile data, and prepare reports for review.</li><li>Handle incoming and outgoing communications, including emails, calls, and mail, ensuring prompt and professional responses.</li></ul>Personal Assistance:<ul><li>Assist with personal tasks and errands as needed, including managing personal schedules, appointments, and travel.</li><li>Coordinate with household staff and manage personal projects and events.</li><li>Handle confidential and sensitive information with discretion.</li><li>Flexibility to work outside regular business hours &ndash; 24/7 on call.</li><li>High level of discretion and confidentiality.</li></ul>BENEFITS&middot; 30 days paid vacation&middot; Health insuranceSalary DOE tax free. Living expenses paid.ONLY QUALIFIED CANDIDATES PLEASE.Job Type: PermanentPay: AED120,000.00 - AED180,000.00 per yearLanguage:<ul><li>ARABIC (Required)</li><li>ENGLISH (Required)</li></ul>License/Certification:<ul><li>UAE DRIVING LICENSE (Required)</li></ul>

Personal Assistant/Secretary

<div>Company Overview
Rubenstein law was founded in 1988 and is recognized as one of the premier injury firms in Florida and now expanding to Massachusetts. Over the years, Rubenstein law has grown from a leading auto and slip fall accident firm in Miami to being recognized across the state for our personal injury practice handling all types of injury and accident claims. We have a dedicated team that devotes all their time to representing multiple clients nationwide who have been injured.
Despite our growth, we continue to succeed by hiring a diverse team of highly skilled attorneys and dedicated staff who focus on putting our clients first and maximizing results. We were honored as a Top Workplace on Sun-Sentinel&rsquo;s annual Best of List in 2018 and 2019.
Job Summary
The Legal Assistant works alongside their Attorney, handling cases in the Pre-Litigation phase while maintaining an open line of communication with clients, providers, and inter office teams.
Responsibilities and Duties<ul><li>
Daily interaction with clients, insurance companies, and medical providers via phone, email, or in-person.</li><li>
Research and locate all possible Defendants and Insurance coverage.</li><li>
Request and follow up with gathering supporting documents. Including, but not limited to police reports, 911 calls, Insurance policies, medical records, bills and/or Liens, etc.</li><li>
Review, upload, and process daily correspondence delivered via email, fax or through our paperless software.
</li><li>Schedule and maintain Attorney&rsquo;s calendar.
</li><li>Attend client meetings with Attorney.
</li><li>Ensure cases are updated as needed with all information including, but not limited to Treatment information, gathering of records and bills, confirming insurance coverages and/or liens, confirm all medical providers have insurance information for billing purposes, verify balances, requesting and processing of PIP logs, etc.
</li><li>Preparing demands and closing statements.</li></ul>
Qualifications and Skills<ul><li>
Bi-lingual: (English/Spanish) plus but not required.</li><li>
One year minimum office experience.</li><li>
Excellent customer service skills.
</li><li>Strong multitasking skills, highly organized, and detail oriented.
</li><li>Able to work at a fast pace with a heavy case volume (65-75 cases)
</li></ul>Benefits<ul><li>
Paid Time Off (PTO) plus 8-paid holidays</li><li>
Staff and Attorney bonuses
</li><li>Medical Benefits (Health, Dental, Vision, STD &amp; LTD, and other medical coverages)</li><li>
Group and Optional Life insurance</li><li>
Employee Assistance Programs</li><li>
401(k) with company matching</li></ul>
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Embark Corpserv

Job Opening: Require Secretarial AssistantFirm: Embark Corpserv, Practicing Company Secretaries Location: Ramanathapuram, Coimbatore Number of Positions: 2Experience Required: At least 2 years of experience in company secretarial workPosition Overview: Embark Corpserv is looking for motivated and detail-oriented individuals to join our team as CS Trainee / Secretarial Assistant. This role offers a valuable opportunity to gain experience in corporate law, trademarks, copyright, and GST compliance.Job Description<ul><li>Incorporation of Private Limited Company, LLP, Trust &amp; Section 8 Company.</li><li>Preparation of Minutes of General Meetings, Board Meeting and other Meeting</li><li>Preparation of Annual Returns documents and Annual return filing.</li><li>Issue of shares, share split and Transfer of shares.</li><li>Appointment and removal of Director.</li><li>Reply and handling of notices issued by ROC.</li><li>Creation of Charge, Closure of charge, Condonation of Delay of Charge.</li><li>Compounding and Condonation of delay under various sections of Companies Act.</li><li>Inspection of public documents of companies filed with ROC through MCA portal.</li><li>Alteration of Share capital, alteration of Memorandum &amp; Articles of Association Companies.</li><li>Maintenance of all statutory registers under the Companies Act.</li><li>Filing of any other ROC forms.</li><li>Preparing and vetting of various Agreement, term sheets, MOUs, LOI etc.</li><li>GST, MSME, DPIIT registrations.</li><li>Registration for Licenses like Import-export code, FSSAI, DSC</li><li>Exposure of IPR, Trademark and related compliances.</li></ul>How to Apply: Interested candidates should send their CV to: embarkcorpserv@gmail.comFor Inquiries: Phone: 7092800010Job Type: Full-timePay: &#8377;12,000.00 - &#8377;15,000.00 per monthExperience:<ul><li>total work: 2 years (Required)</li></ul>Work Location: In person

Bank of China Turkey

<div>
 
 Job Description
 
 
 
 
 <ul>
 <li>
 Manages the legal workload of Bank of China Turkey A.&Scedil;., ensuring compliance with the applicable legal framework and minimizing legal risks.
 </li>
 <li>
 Oversees corporate governance matters, including but not limited to the preparation of board meetings, general assemblies, and committee meetings.
 </li>
 <li>
 Provides a wide range of legal services and advice on matters related to the bank&rsquo;s operations.
 </li>
 <li>
 Evaluates the legal impact of major decisions and identifies areas of risk to recommend improvements.
 </li>
 <li>
 Drafts, reviews, and maintains records of agreements and contractual documents, ensuring compliance with relevant laws and regulations.
 </li>
 <li>
 Represents the bank before civil and administrative courts, prepares briefs, reviews court documents, and appears in hearings to protect the bank&rsquo;s interests.
 </li>
 <li>
 Manages legal correspondence, including those received through E-Haciz, UETS, KEP, and similar systems, ensuring timely monitoring and response.
 </li>
 <li>
 Monitors changes in legislation, official gazette publications, Personal Data Protection Board and Competition Board decisions, and Turkish Banks Association meetings to ensure legal compliance.
 </li>
 <li>
 Oversees the bank&rsquo;s compliance with Personal Data Protection regulations and ensures proper legal infrastructure for document management and archiving.
 </li>
 <li>
 Supports in-house legal training initiatives and assists in developing internal compliance policies.
 </li>
 </ul>
 <li>
 </li>
 
 Desired Skills &amp; Experience
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law (Master&rsquo;s degree is an advantage).
 </li>
 <li>
 Licensed attorney registered at the Istanbul Bar Association.
 </li>
 <li>
 Minimum 1 years of corporate legal experience in an international professional environment or a reputable law firm with multinational clients.
 </li>
 <li>
 Experience in corporate law, banking law, commercial law, contracts law, personal data protection legislation, and/or labor law/litigation.
 </li>
 <li>
 Excellent command of English.
 </li>
 <li>
 Proficiency in MS Office applications.
 </li>
 <li>
 Strong analytical thinking, problem-solving, and communication skills.
 </li>
 <li>
 Proactive, detail-oriented, and capable of working under pressure without supervision.
 </li>
 <li>
 No restrictions on travel.
 </li>
 <li>
 No military obligation for male candidates.
 </li>
 <li>
 Willing to commit long-term.
 </li>
 </ul>
</div>

Attorney & Assistant Board Secretary

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