assistant to the ceo

Duolingo

<div>
 Our mission at Duolingo is to develop the best education in the world and make it universally available. It&rsquo;s a big mission, and that&rsquo;s where you come in!
 
 
 At Duolingo, you&rsquo;ll join a team that cares about educating our users, experimenting with big ideas, making fact-based decisions, and finding innovative solutions to complex problems. You&rsquo;ll have limitless learning opportunities and daily collaborations with world-class minds &mdash; while doing work that&rsquo;s both meaningful and fun.
 
 
 Join our life-changing mission to develop education for our half a billion (and growing!) learners around the world.
 
 
 Read our blog to learn more.
 
 
 
 About The Role...
 
 
 
 We&rsquo;re hiring an Executive Assistant to the CEO to keep the CEO focused on Duolingo&rsquo;s highest priorities and ensure their days run smoothly. You&rsquo;ll lead complex calendar stewardship, coordinate mission-critical logistics, and partner closely with the Office of the CEO to create clarity, flow, and follow-through across internal and external engagements. This is an in-person role with regular collaboration across executive leaders and EAs.
 
 
 
 🧠 You will...
 
 
 
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 Own end-to-end calendar management for the CEO, prioritizing time against company goals, stakeholder needs, and leadership cadences; proactively resolve conflicts and protect prep, travel, and deep-work windows.
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 Partner closely with the Chief of Staff, Head of Office of the CEO, and other EAs to ensure the CEO&rsquo;s schedule reflects strategic priorities and that handoffs are seamless.
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 Plan and manage detailed domestic and international travel, including itineraries, and logistics for board meetings, off-sites, and external appearances.
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 Build lightweight systems and documentation that improve executive workflows; use modern productivity tools and AI to increase speed, quality, and reliability.
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 Serve as a high-judgment point of contact for internal and external stakeholders, maintaining confidentiality and representing the CEO&rsquo;s office with professionalism.
 
 
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 ✅ You have...
 
 
 
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 Significant experience supporting a CEO, founder, or senior executive with complex, fast-changing schedules and priorities.
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 Demonstrated excellence in high-volume calendar orchestration, logistics, and meeting readiness, with a track record of anticipating needs and solving problems proactively.
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 Outstanding organization and written/verbal communication skills; you keep details tight, documentation clear, and stakeholders aligned.
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 Unshakeable discretion and judgment; calm, focused execution under pressure; and a service mindset that helps leaders operate at their best.
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 Comfort collaborating across senior leadership and cross-functional teams, and working in person with the Office of the CEO and other EAs.
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 Proficiency with modern productivity and collaboration tools (G Suite, Slack, Zoom, Mac) and an interest in leveraging AI to streamline workflows.
 
 
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 ⭐ Exceptional candidates will have...
 
 
 
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 10+ years supporting CEOs in high-growth or complex organizations.
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 Experience coordinating board meetings, leadership off-sites, and major external engagements across time zones.
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 Prior partnership with a Chief of Staff and/or Office of the CEO team to align executive time with strategic priorities.
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 Experience using generative AI and automation in an EA context to improve speed and quality of deliverables.
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 Experience collaborating closely with a broader Executive Operations or People function.
 
 
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 The offered salary is dependent upon several factors, including work experience, skills, and internal peer comparisons. The posted range is subject to change in the future. For this role, base salary is supplemented by equity compensation. We encourage you to talk with your recruiter for more information related to compensation for this role!
 
 
 
 
 Salary Range
 
 
 
 $152,000&mdash;$228,000 USD
 
 
 
 Benefits:
 
 Take a peek at how we care for our employees' holistic well-being with our benefits here.
 
 
 
 Job Alerts:
 
 Sign up for job alerts here.
 
 
 
 Accommodations:
 
 We will do everything we can within reason to make sure that your interview takes place in an environment that fairly and accurately assesses your skills. If you need assistance or accommodation, please contact accommodations@duolingo.com.
 
 
 
 Equal Employment Opportunity:
 
 Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
 
 
 
 Fraud Warning:
 
 Unfortunately, there is a rise in scammers pretending to be real Duolingo employees. Duolingo and our employees will never ask for your Social Security number, bank details, or passport info, and we&rsquo;ll never ask you to deposit a check, purchase equipment, or exchange money during the interview process. Real Duolingo employees always use an email that ends in @duolingo.com or @recruiting.duolingo.com. Stay alert and double-check these details before sharing any information.
 
 
 By applying for this position your data will be processed as per the Duolingo Applicant Privacy Notice.
</div>

Executive Assistant to the CEO

Alvandi Law Group

We are seeking a proactive, highly organized Executive Assistant to support our CEO across both personal assistant duties and business administration. This role is ideal for someone who is resourceful, discreet, and comfortable juggling a varied workload &mdash; from running errands and managing schedules to sitting in on meetings and supporting key partner relationships.Key ResponsibilitiesPersonal &amp; Executive Support<ul><li>Manage the CEO's calendar, appointments, and scheduling</li><li>Book travel, reservations, and personal appointments as needed</li><li>Run errands and handle day-to-day logistics</li><li>Coordinate meetings and prepare any necessary materials</li></ul>Administrative &amp; Referral Support<ul><li>Attend meetings on behalf of or alongside the CEO, taking notes and tracking action items</li><li>Support and help maintain relationships with firm partners</li><li>Assist with reporting, follow-up, and communication</li><li>Handle general administrative tasks and correspondence</li></ul>Qualifications<ul><li>2+ years of Executive Assistant, Personal Assistant, or administrative experience (required)</li><li>Strong communication and interpersonal skills</li><li>Highly organized with excellent time-management</li><li>Comfortable managing a flexible, varied workload</li><li>Reliable transportation for errands/appointments, if applicable</li><li>Professional, discreet, and dependable</li></ul>Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Personal Assistant to the CEO

Cornerstone Youth Collective

The COOL Company

<div>
 
 About The COOL Company
 
 
 
 The COOL company is a global leader in AI-powered advertising technology, helping brands, agencies, and publishers simplify advertising and amplify performance.
 
 
 Powered by COOL AI, our intelligent platform unifies creative generation, media activation, optimization, and attribution into one continuously learning system. Instead of relying on fragmented tools and manual campaign management, COOL AI executes thousands of real-time micro-optimizations across search, social, display, video, and connected TV&mdash;helping customers launch faster, optimize continuously, and achieve stronger business outcomes.
 
 
 Our innovation and growth have earned industry-wide recognition, including being named a 7-time recipient of the Inc. 5000 list of America's Fastest-Growing Private Companies, a 2-time Deloitte Technology Fast 500 honoree, recognized on Crain's New York Fast 50, honored by the Digiday Media Awards for helping modernize digital media, and named one of Adweek's Top 10 Fastest Growing Solution Providers globally.
 
 
 We're building the future of advertising, where every signal becomes intelligence and every optimization drives performance. As we continue to grow globally, we're looking for curious, ambitious people who want to work with cutting-edge AI technology, solve complex challenges, and help redefine what's possible in modern advertising.
 
 
 
 About The Role
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support our CEO at a fast-growing AdTech company. The ideal candidate will have 5+ years of experience supporting an executive, with strong communication skills, excellent judgment, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 This role requires someone who is detail-oriented, resourceful, and comfortable working across time zones while maintaining a high level of professionalism and confidentiality.
 
 
 
 
 Key Responsibilities
 
 
 
 
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 Provide high-level administrative support to a senior executive
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 Manage complex calendars, schedule meetings, and coordinate across multiple time zones
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 Handle email management, prioritize communications, and draft professional correspondence
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 Coordinate internal and external meetings, including preparing agendas, documents, and follow-ups
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 Arrange domestic and international travel, including flights, accommodations, and itineraries
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 Support meeting preparation, take notes, and track action items
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 Liaise with internal teams, external partners, and stakeholders on behalf of the executive
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 Maintain organized records, documents, and reports
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 Assist with special projects, research, and operational tasks as required
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 Ensure smooth day-to-day operations by anticipating needs and proactively solving problems
 
 
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 Qualifications
 
 
 
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 5+ years of experience as an Executive Assistant supporting an executive
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 Excellent written and verbal communication skills in English
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 Strong organizational and time-management skills
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 Ability to manage confidential information with discretion
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 Experience coordinating across international time zones
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 Proficiency with tools such as Google Workspace, Slack, Zoom, and calendar management systems
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 Strong attention to detail and ability to prioritize tasks effectively
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 Comfortable working in a fast-paced, startup environment
 
 
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 Preferred Qualifications
 
 
 
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 Experience working in technology or AdTech companies
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 Experience supporting senior leadership or C-level executives
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 Ability to manage multiple projects simultaneously
 
 
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 What We Offer
 
 
 
 
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 Opportunity to work closely with senior leadership
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 Exposure to a fast-growing global AdTech company
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 Dynamic and collaborative work environment
 
 
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 Cultural Competencies
 
 
 
 
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 Must be able to work primarily between the hours of 9:30 AM - 6:30 PM ET
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 Must have a player/coach mentality, willing to both execute and lead
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 Ability to juggle multiple projects concurrently and set and meet deadlines
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 Skilled at receiving and providing direct feedback
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 Collaborative mindset and great teamwork skills
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 Entrepreneurial &amp; adaptable; great learning skills
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 Curious, research-minded, data-informed
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 Able to search for possible solutions and apply them
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 Creative confidence
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 Proactive communicator
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 A sense of humor and a love of online culture
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 Thrives in a start-up culture
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 </ul>
</div>

Superior Care Iowa

Job SummaryWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support our CEO in daily scheduling operations and day to day support. In this role, you will act as the CEO's right hand while managing the complex scheduling needs of our home health clients and staffing contracts. The ideal candidate thrives in a fast-paced office environment, possesses exceptional communication skills, works independently and anticipates administrative needs before they arise.Key ResponsibilitiesScheduling Coordination:<ul><li>Manage client schedules: Learn the scheduling system, Axiscare, and assist CEO and office manager with new client setup, client schedule changes and facility scheduling requests.</li><li>Manage caregiver schedules: Assist CEO and office manager with caregiver schedule changes out of office requests,.</li><li>Handle urgent changes: Resolve last-minute cancellations, call-outs, and schedule adjustments quickly to ensure uninterrupted patient care.</li></ul>Executive &amp; Administrative Support:<ul><li>Calendar management: Maintain, organize, and prioritize the CEO&rsquo;s daily calendar, appointments, and meeting requests.</li><li>Communication gatekeeper: Screen incoming calls, manage emails, and draft professional correspondence on behalf of the CEO.</li><li>Document management: Prepare meeting agendas, take detailed minutes, and organize digital files within our agency database.</li><li>Special projects: Assist the office manager with payroll audits, paperwork, and basic HR onboarding tasks as needed.</li></ul>Qualifications<ul><li>Experience: Minimum of 2&ndash;3 years of administrative experience, or office work</li><li>Industry Knowledge: Prior experience in home health care, hospice, or healthcare environment is highly preferred.</li><li>Tech Savviness: Proficiency with Google Suite (Google Drive, Google Docs, Google Sheets, Gmail) Or Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn Google Suite.</li><li>Soft Skills: Exceptional problem-solving abilities, high emotional intelligence, and absolute discretion with confidential HIPAA-regulated information.</li><li>Availability: Ability to occasionally monitor scheduling emergencies outside of standard 9-to-5 office hours.</li></ul>Benefits &amp; Compensation<ul><li>Salary: Hourly Pay during 90 day probationary period with transition to salary based on agreement from both parties to move forward.</li><li>Health, dental, and vision insurance.</li><li>Paid Time Off (PTO) and paid holidays.</li><li>IRA with company match.</li><li>Opportunities for professional growth within an expanding healthcare and staffing agency.</li></ul>Pay: From $19.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Administrative / Scheduling Assistant to the CEO

IQ Health Team, Inc.

OverviewWe are seeking a dynamic and highly organized Part-Time Administrative Assistant to support our CEO&rsquo;s daily operations and strategic initiatives. This role offers an exciting opportunity to work closely with executive leadership. The ideal candidate will bring energy, professionalism, and a proactive attitude to manage a variety of administrative tasks, allowing our CEO to focus on high-level decision-making and growth initiatives. This position is perfect for someone with a passion for organization, excellent communication skills, and experience in executive support. Must be bilingual (English &amp; Spanish).Duties<ul><li>Manage and coordinate the CEO&rsquo;s calendar, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and Google Workspace.</li><li>Handle various aspects of internal communication, including drafting emails, and transcribing meeting notes with precision.</li><li>Organize and plan company events, meetings, and conferences from start to finish, ensuring all logistics are handled efficiently.</li><li>Provide comprehensive executive administrative support such as managing phone calls, handling confidential information, and preparing reports or presentations using productivity software.</li><li>Assist with bookkeeping tasks like expense tracking.</li><li>Communicate with partners, and clients via phone and email.</li><li>Facilitate project coordination by working with internal teams, and maintaining effective filing systems.</li><li>Support office management duties such as office supplies inventory, and maintaining a professional reception area.</li><li>Use video conferencing software to set up virtual meetings, troubleshoot technical issues, and ensure smooth remote communication.</li><li>Assist with business document signing processes via DocuSign or similar platforms while maintaining accuracy in records management.</li></ul>Experience<ul><li>Experience as an executive assistant or personal assistant preferred</li><li>Ability to maintain good phone communication at all times</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools (Gmail, Docs, Sheets), and productivity software for efficient task management.</li><li>Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously.</li><li>Excellent written and verbal communication skills complemented by professional phone etiquette and customer service experience.</li><li>Knowledge of video conferencing platforms like Zoom or Microsoft Teams; comfortable troubleshooting basic technical issues during virtual meetings.</li><li>Ability to maintain high levels of professionalism at all times.</li><li>Previous office experience involving data entry, filing systems, reception duties or multi-line phone systems is highly desirable.</li></ul>Pay: From $19.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Administrative Assistant to the CEO (Part-Time)

A&A Excellence trading

Personal Assistant (PA) to the CEO &amp; FamilyLocation: Dubai, UAESalary: AED 6,000 per monthJob SummaryWe are on the search for a highly organized, proactive, and trustworthy Personal Assistant to provide support to the CEO and his family. The ideal candidate must be professional, discreet, resourceful, and capable of managing both business and personal responsibilities with the highest level of confidentiality.Key Responsibilities⁠ ⁠Manage the CEO&rsquo;s daily calendar, appointments, meetings, and travel arrangements (some responsibilities will be shared with his EA).⁠ ⁠Coordinate personal and business schedules efficiently.⁠ ⁠Handle confidential information with absolute discretion.⁠ ⁠Organize local and international travel, including flights, hotels, visas, transportation, and itineraries.⁠ ⁠Coordinate with household staff, drivers, suppliers, contractors, and service providers.⁠ ⁠Manage family schedules, appointments, school activities, medical appointments, and personal commitments.⁠ ⁠Follow up on pending tasks and ensure deadlines are met.⁠ ⁠Assist with property management, maintenance, and household administration when required.⁠ ⁠Handle banking, bill payments, renewals, subscriptions, and documentation as instructed.⁠ ⁠Liaise with government authorities, banks, embassies, and other external organizations.⁠ ⁠Coordinate events, family gatherings, business meetings, and special occasions.⁠ ⁠Maintain accurate records, filing systems, and important documents.⁠ ⁠Source quotations, negotiate with vendors, and oversee procurement when necessary.⁠ ⁠Monitor ongoing projects and provide regular progress updates to the CEO.⁠ ⁠Anticipate the CEO&rsquo;s needs and resolve issues proactively - very important.⁠ ⁠Be available to handle urgent matters outside normal office hours when required.Requirements⁠ ⁠Bachelor&rsquo;s degree is very advantageous.⁠ ⁠Minimum 3 to 5 years of experience as a Personal Assistant.⁠ ⁠Exceptional written and verbal communication skills in English.⁠ ⁠Highly organized with exceptional attention to detail.⁠ ⁠Strong time management and multitasking abilities.⁠ ⁠Professional appearance and positive attitude.⁠ ⁠Ability to work independently with minimal supervision.⁠ ⁠High level of integrity, honesty, and confidentiality.⁠ ⁠Strong problem solving abilities.⁠ ⁠Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.⁠ ⁠Experience coordinating travel and managing complex calendars.Ideal CandidateSomeone who is:⁠ ⁠Highly professional and well presented.⁠ ⁠Trustworthy and able to maintain strict confidentiality.⁠ ⁠Calm under pressure and solution oriented.⁠ ⁠Flexible and adaptable to changing priorities.⁠ ⁠Detail oriented, proactive and service minded.⁠ ⁠Able to communicate confidently with executives, VIPs, suppliers, and family members.⁠ ⁠Capable of handling multiple responsibilities simultaneously while maintaining accuracy.⁠ ⁠Committed to delivering excellence in every task.Compensation⁠ ⁠Salary: AED 6,000 per month⁠ ⁠Employment Visa⁠ ⁠Medical Insurance⁠ ⁠Annual Leave as per UAE Labour Law⁠ ⁠Air Ticket (as per company policy)This position is ideal for someone is passionate about providing exceptional support across both executive and family affairs. The role requires a very high level of flexibility, proactiveness, and adaptability.Please note that EVERY responsibility listed in this job posting accurately reflects the expectations of the role. If you do not have the requiredexperience or are not confident performing the responsibilities outlined, we kindly ask that you do not apply.Pay: AED6,000.00 per monthWork Location: In person

Personal Assistant (PA) to the CEO & Family

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Executive Assistant to the CEO

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Executive Assistant to the CEO

Administrative / Scheduling Assistant to the CEO

Administrative Assistant to the CEO (Part-Time)

Personal Assistant (PA) to the CEO & Family