assistant to the ceo

Khyber Chemical (Pvt) Ltd

We are seeking a highly experienced, professional, and discreet Female Executive Assistant to provide comprehensive support to our CEO. The ideal candidate will be proactive, organized, and capable of managing a wide range of executive and administrative tasks with a high level of efficiency and confidentiality.Key Responsibilities:<ul><li>Calendar &amp; Schedule Management: Organize and maintain the CEO&rsquo;s calendar, including scheduling internal and external meetings, appointments, and travel.</li><li>Communication Management: Screen and manage incoming calls, emails, and correspondence on behalf of the CEO.</li><li>Travel Coordination: Plan and coordinate domestic and international travel, including flights, accommodations, itineraries, and visa requirements.</li><li>Meeting Preparation: Prepare agendas, briefings, presentations, and take detailed meeting notes when required.</li><li>Confidential Support: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.</li><li>Project Coordination: Assist in the coordination and execution of strategic projects, following up on deliverables and deadlines.</li><li>Liaison Role: Act as a point of contact between the CEO and internal/external stakeholders.</li><li>Office Management Support: Support the CEO in day-to-day operations and office-related functions when needed.</li><li>Personal Assistance (if applicable): Assist with select personal tasks that intersect with professional obligations (e.g., scheduling personal appointments, managing VIP relations).</li></ul>Required Experience &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree or equivalent preferred.</li><li>Minimum 5 years of proven experience as an Executive Assistant, preferably supporting a C-level executive.</li><li>Exceptional organizational and multitasking skills.</li><li>Outstanding written and verbal communication.</li><li>High level of discretion and professionalism.</li><li>Strong attention to detail and problem-solving skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs130,000.00 per monthWork Location: In person

Female Assistant to the CEO

Latin Textiles & Trade DMCC

About the RoleWe are seeking an experienced, proactive, and exceptionally organized Executive Assistant to support the Owner and CEO of a large, multi-sector business group. This role goes far beyond traditional administrative support&mdash;you will be the strategic gatekeeper, trusted confidant, and operational force behind a fast-paced and high-impact personal and professional life.This is an opportunity for someone who thrives on being indispensable, managing complexity with ease, and keeping both home and business operations running flawlessly.Key ResponsibilitiesExecutive &amp; Business Support<ul><li>Manage an intricate calendar across multiple businesses, meetings, personal appointments, and global time zones</li></ul><ul><li>Prepare reports, presentations, agendas, and correspondence on behalf of the CEO</li></ul><ul><li>Track and follow up on all business action items, ensuring accountability and execution across teams</li></ul><ul><li>Serve as liaison to investors, board members, legal, financial, and operations teams</li></ul><ul><li>Attend key meetings (virtually or in person), take minutes, and oversee follow-through</li></ul><ul><li>Maintain confidential documents, contracts, filings, and critical information with discretion</li></ul>Household &amp; Personal Life Management<ul><li>Coordinate and oversee personal schedules, medical appointments, school communications, and family travel</li></ul><ul><li>Supervise household staff and vendors (cleaners, chefs, drivers, tutors, etc.)</li></ul><ul><li>Handle all travel planning, including luxury and international itineraries, visas, and accommodations</li></ul><ul><li>Manage family events, social gatherings, holidays, and birthdays with care and detail</li></ul>Lifestyle &amp; Daily Logistics<ul><li>Anticipate daily and weekly priorities and organize pre-briefs for the CEO</li></ul><ul><li>Personal errands, shopping, wardrobe coordination, gift sourcing, and returns</li></ul><ul><li>Manage recurring tasks (e.g., bill payments, renewals, memberships, subscriptions)</li></ul><ul><li>Maintain digital tools (task managers, communication platforms) to keep everything centralized and accessible.</li></ul>Job Type: Full-timePay: QAR4,500.00 - QAR6,000.00 per month

Executive Assistant to the Owner/CEO

MACNA

<div>
 
 
 JOB SUMMARY
 
 
 
 The CEO Assistant provides high-level administrative support directly to the Chief Executive Officer. While the primary responsibility is to ensure the CEO&rsquo;s daily operations run smoothly, approximately 30% of the role includes supporting broader administrative and cross-functional office needs during periods of low CEO demand. The Assistant reports exclusively to the CEO and works with complete confidentiality, professionalism, and flexibility across departments as directed by the CEO.
 
 
 
 DUTIES &amp; RESPONSIBILITIES
 
 
 
 
 CEO Related Responsibilities (70%):
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Handle confidential correspondence, emails, and phone calls.
 </li>
 <li>
 Prepare reports, presentations, agendas, and briefing materials for the CEO.
 </li>
 <li>
 Arrange business travel, accommodations, and visa documentation for the CEO.
 </li>
 <li>
 Facilitate follow-ups on the CEO&rsquo;s action items and maintain task trackers.
 </li>
 <li>
 Liaise between the CEO and internal/external stakeholders.
 </li>
 <li>
 Support the preparation and logistics of board and executive meetings.
 </li>
 <li>
 Draft high-level communications and consolidate business updates.
 </li>
 <li>
 Track documents and approvals requiring the CEO's signature or review.
 </li>
 <li>
 Manage confidential files and maintain secure records.
 </li>
 </ul>
 
 
 Cross-Functional &amp; Administrative Support (30%):
 
 
 <ul>
 <li>
 Support other departments with administrative tasks when assigned directly by the CEO.
 </li>
 <li>
 Assist HR, Finance, or Marketing teams with documentation or meeting coordination during low CEO demand periods.
 </li>
 <li>
 Participate in internal project coordination or research assignments.
 </li>
 <li>
 Help prepare and update internal policies, procedures, and templates.
 </li>
 <li>
 Act as a backup for executive office administrative needs.
 </li>
 <li>
 Support internal events, workshops, or visits hosted at the executive level.
 </li>
 <li>
 Maintain supplies and oversee vendors related to the executive office or boardroom.
 </li>
 </ul>
 
 
 QUALIFICATIONS &amp; REQUIMENTS
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field
 </li>
 <li>
 Minimum 3&ndash;5 years of experience in executive support roles
 </li>
 <li>
 Prior exposure to supporting C-level or senior executives preferred
 </li>
 <li>
 Bilingual preferred (English &amp; Arabic mandatory)
 </li>
 <li>
 Familiarity with Saudi corporate work culture is beneficial
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Blue Collar King Coaching

Step Into a High-Stakes RoleBlue Collar King, led by visionary CEO Matt Murray, is seeking an Elite Executive Assistant who is more than just an organizer &mdash; we need a strategic partner who can match the speed, intensity, and vision of a multi-company leader.This role is for someone who thrives under pressure, is obsessed with precision, and has the grit to operate at the highest level of execution. You won&rsquo;t just be managing a calendar &mdash; you&rsquo;ll be the force multiplier behind the CEO, ensuring that every detail, every deadline, and every opportunity is captured and executed flawlessly.If you&rsquo;re ready to run point on mission-critical projects, anticipate challenges before they arise, and take ownership of outcomes &mdash; this is the role for you.What You&rsquo;ll DoCommand the Calendar &amp; CEO&rsquo;s Time<ul><li>Own and protect the CEO&rsquo;s schedule across multiple companies.</li><li>Anticipate needs and prepare the CEO to always be ten steps ahead.</li><li>Ensure time is spent on the highest-value priorities</li></ul>Drive Execution &amp; Accountability<ul><li>Oversee cross-company initiatives using tools like Asana, Trello, Monday.com, and ClickUp.</li><li>Track deliverables, enforce deadlines, and guarantee nothing slips through the cracks.</li><li>Operate as the CEO&rsquo;s right hand, keeping projects moving forward with urgency.</li></ul>Lead Events &amp; Vendor Operations<ul><li>Take charge of planning and executing events that elevate our brand and client experience.</li><li>Manage vendor relationships with authority and precision.</li><li>Handle high-level travel, logistics, and on-site coordination without missing a beat.</li></ul>Elevate Client &amp; Business Relationships<ul><li>Be the CEO&rsquo;s trusted liaison with clients, partners, and stakeholders.</li><li>Support sales and marketing strategies with direct involvement in campaigns, outreach, and client engagement.</li><li>Represent the CEO and the brand with professionalism, discretion, and excellence.</li></ul>Deliver Elite Administrative Support<ul><li>Prepare high-impact reports, presentations, and communications.</li><li>Maintain absolute confidentiality while navigating sensitive business information.</li><li>Keep operations running with relentless attention to detail.</li></ul>What We&rsquo;re Looking For<ul><li>5+ years in a senior-level Executive Assistant, Chief of Staff, or high-stakes support role.</li><li>Proven mastery of project management systems (Asana, Trello, Monday.com, ClickUp).</li><li>Familiarity with business operating systems such as Scaling Up and the Entrepreneurial Operating System (EOS) &mdash; with a clear understanding of core business functions (sales, operations, finance, marketing, and HR).</li><li>Extreme attention to detail and accuracy &mdash; nothing gets past you.</li><li>Exceptional multitasking and organizational skills; you thrive when juggling priorities.</li><li>Experience running events and coordinating vendors like a pro.</li><li>Strong communication and relationship management skills.</li><li>Unshakable professionalism, discretion, and loyalty.</li><li>A natural problem-solver who can think fast and execute even faster.</li></ul>Why This Role Is Different<ul><li>Direct Access to the CEO &ndash; You&rsquo;ll work side by side with a multi-company leader.</li><li>High-Impact Position &ndash; Your decisions and organization will shape the direction of multiple businesses.</li><li>Growth Potential &ndash; As Blue Collar King expands, your influence and responsibilities will grow too.</li><li>On-Site Powerhouse &ndash; This is not remote; it&rsquo;s an in-person role at the heart of the action in Huntington Beach, CA.</li></ul>Compensation &amp; Benefits<ul><li>$75,000 &ndash; $95,000 annual salary (based on experience).</li><li>Performance-based incentives tied to company and personal results.</li><li>On-site, full-time position in Huntington Beach, CA.</li><li>Opportunity to build a career in direct partnership with a fast-moving CEO.</li></ul>This is not a job for the faint of heart. This is for the detail-driven, battle-tested professional who thrives in high-pressure environments and delivers results with excellence.If you&rsquo;re ready to become the CEO&rsquo;s secret weapon, apply now and claim your place as an Elite Executive Assistant at Blue Collar King.Job Type: Full-timePay: $75,000.00 - $95,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Elite Executive Assistant to Multi-Company CEO

New East General Trading

The Role
 We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief Executive Officer. This role is pivotal in ensuring the smooth operation of the CEO's office, managing schedules, coordinating communications, and facilitating effective decision-making processes in a dynamic corporate environment based in Dubai. Responsibilities: - Manage and maintain the CEO's calendar, appointments, and travel arrangements. - Act as the primary point of contact between the CEO and internal/external stakeholders. - Prepare, review, and distribute correspondence, presentations, and reports on behalf of the CEO. - Coordinate meetings, including preparing agendas, taking minutes, and following up on action items. - Handle confidential information with utmost discretion and professionalism. - Support project management tasks and assist in special assignments as directed by the CEO. - Liaise with other departments to ensure seamless communication and timely execution of tasks. - Organize and facilitate logistics for corporate events and board meetings.
 
Requirements
 <ul>
<li>Bachelor's degree in Business Administration, Communications, or related field preferred. - Proven experience as an Executive Assistant or in a similar role supporting senior executives. - Exceptional organizational and time-management skills with the ability to multitask effectively. - Excellent verbal and written communication skills in English; knowledge of Arabic is a plus. - Strong interpersonal skills with the ability to build relationships at all levels of the organization. - High level of discretion and confidentiality. - Proficient in Microsoft Office Suite and other relevant software tools. - Ability to work independently and proactively anticipate the needs of the CEO. - Flexible and adaptable to changing priorities in a fast-paced environment.</li>
</ul>
About the company
 New East has been serving automotive businesses since 1992. We are the largest importer & distributors of aftermarket automotive parts in United Arab Emirates. We are a proud member of Auto Parts Member Group (APMG) an industry-recognized organization that certifies and aims to create a support community for all Auto Parts Merchants in Dubai. People are at the heart of everything we do at New East. We continually invest in our highly skilled team,to ensure we progressively advance our organization and meet the future needs of the automotive aftermarket. Being the best in our field is the trademark of our company. We consistently strive to achieve zero lost sales and zero late deliveries for each and every customer.

Executive Assistant To Chief Executive Officer

Big Fish Recruitment

The Role
 Job Title: Executive Assistant to CEO (Male) Location: Dammam, Saudi Arabia Position Overview: We are seeking an experienced Executive Assistant to provide high-level administrative and executive support to the CEO. The ideal candidate will be a proactive professional with a proven track record of supporting C-level executives, handling confidential information, and managing complex schedules in a fast-paced environment. Key Responsibilities: • Provide comprehensive executive support to the CEO, including calendar management, travel arrangements, and meeting coordination. • Act as the primary point of contact between the CEO and internal/external stakeholders. • Prepare correspondence, presentations, and reports on behalf of the CEO. • Maintain strict confidentiality of sensitive information and documents. • Manage and prioritize incoming communications, ensuring timely responses and follow-ups. • Coordinate executive meetings, including preparing agendas, minutes, and action item tracking. • Support the CEO in strategic initiatives, project follow-ups, and operational requirements. • Handle ad hoc administrative tasks as required.
 
Requirements
 <ul>
<li>Bachelor’s degree in Business Administration or related field (preferred). • Minimum 10 years’ experience in an Executive Assistant role supporting C-level executives. • Strong organizational, time management, and multitasking skills. • Excellent written and verbal communication skills in English. • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). • High level of discretion, integrity, and professionalism. • Ability to thrive in a dynamic and demanding environment. Preferred Candidate Profile: • MALE; Based in or willing to relocate to Dammam, Saudi Arabia. • Experienced in healthcare or corporate environments (preferred).</li>
</ul>
About the company
 Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.

Executive Assistant to CEO

RAK International Corporate Centre (RAK ICC) Government of Ras Al Khaimah

<div>
 
 The Executive Assistant supports the CEO in managing a myriad of responsibilities. They will play a pivotal role in ensuring the seamless functioning of the CEO's office by effectively planning, organizing, and executing tasks related to the CEO&rsquo;s office day-to-day activities. The role requires impeccable organizational skills, strong communication abilities, and a commitment to maintaining the highest standards of confidentiality.
 
 
 
 
 
 
 Key Activities:
 
 
 
 
 
 
 
 Communication and Correspondence:
 
 
 
 
 
 <ul>
 <li>
 Manage and prioritize incoming communications, including emails, phone calls, and mail.
 </li>
 <li>
 Draft and edit professional correspondence on behalf of the CEO.
 </li>
 <li>
 Liaise with internal and external stakeholders to facilitate effective communication.
 </li>
 </ul>
 
 
 
 
 
 Calendar Management and Meeting Coordination:
 
 
 
 
 
 <ul>
 <li>
 Proactively manage the CEO's calendar, schedule appointments, and coordinate meetings.
 </li>
 <li>
 Prepare meeting agendas, documents, and any necessary materials.
 </li>
 <li>
 Arrange travel accommodations and itineraries for business trips.
 </li>
 </ul>
 
 
 
 
 
 Confidentiality and Discretion:
 
 
 
 
 
 <ul>
 <li>
 Handle confidential information with the utmost sensitivity and discretion.
 </li>
 <li>
 Safeguard confidential documents and ensure secure storage of sensitive information.
 </li>
 <li>
 Exercise discretion in dealing with internal and external contacts.
 </li>
 </ul>
 
 
 
 
 
 Relationship Management:
 
 
 
 
 
 <ul>
 <li>
 Build and maintain positive relationships with key stakeholders, both internal and external.
 </li>
 <li>
 Act as a liaison between the CEO and various departments within the organization.
 </li>
 <li>
 Assist in fostering strong relationships with clients, partners, and other external contacts.
 </li>
 </ul>
 
 
 
 
 
 Board meetings:
 
 
 
 
 
 <ul>
 <li>
 Receive from Board Secretary the Board Minutes
 </li>
 <li>
 Document all action points, deadlines, and responsibilities, ensuring they are well-organized for effective follow-up.
 </li>
 <li>
 Regularly monitor progress on assigned tasks, send reminders to stakeholders, and gather updates to ensure timely execution.
 </li>
 <li>
 Liaise between the CEO, stakeholders, Office manager for the Chairman and CEO and the Board Secretary to ensure smooth communication and alignment on action plans.
 </li>
 <li>
 Prepare and submit a status report to the Board Secretary, detailing:
 </li>
 <li>
 Progress on each action item.
 </li>
 <li>
 Any challenges or delays faced by stakeholders.
 </li>
 <li>
 Completed tasks and pending deliverables.
 </li>
 <li>
 Be responsible for all preparations for the Board meeting including liaising with the Admin. team for the catering and booking of meetings. (Board Secretary to provide the confirmed timelines and requirements)
 </li>
 <li>
 Liaising and following up with the Admin. team regarding the travel and hotel arrangements for the board members. ((Board Secretary to provide confirmed timelines and requirements)
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience preferred.
 </li>
 <li>
 Exceptional written and verbal communication skills, with a demonstrated ability to articulate complex ideas clearly and concisely.
 </li>
 <li>
 High level of proficiency in office software and applications.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Experience:
 
 
 
 
 
 <ul>
 <li>
 Proven experience as an executive or personal assistant, preferably supporting C-level executives.
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Ability to handle multiple tasks simultaneously and prioritize effectively.
 </li>
 <li>
 Discretion and ability to maintain confidentiality are critical.
 </li>
 <li>
 Proficient in MS Office suite and other relevant software applications.
 </li>
 </ul>
 
 
</div>

Executive Assistant to Chief Executive Officer

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