assistant to the ceo

Segrex Development LLC

<div><div><div><div><br> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div>We Are Hiring: Personal Assistant to the CEO   Segrex Development (Dubai)<br>Segrex Development is looking for a highly organized, proactive, and reliable Personal Assistant to provide direct support to our CEO.<br>This is a pivotal role for someone who thrives in a fast-paced, high-growth environment and can manage complex priorities with discretion, efficiency, and sound judgment.</div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>rovide comprehensive executive support to the CEO</li> <li>Manage calendars, meetings, travel arrangements, and daily communication</li> <li>Assist in project coordination and follow-ups across departments (including taking meeting notes)</li> <li>Prepare reports, presentations, and confidential correspondence</li> <li>Ensure smooth internal and external communication</li> <li>Anticipate the CEO s needs and proactively provide solutions</li> </ul> </div> </div> <div> <div><b>Responsibilities</b></div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>Exceptional organizational and time-management skills</li> <li>Strong communication and problem-solving abilities</li> <li>Full-time availability and flexibility, including occasional after-hours support</li> <li>Proven experience in a similar executive support role</li> <li>Background in real estate or development industry is a strong advantage</li> <li>Fluency in English is required (Russian or Arabic is a bonus)</li> </ul> </div> </div> <div> <div><br></div></div></div></div></div>

Personal Assistant to the CEO

Wealthin Properties

<p>We are seeking a highly organized Personal Assistant to support the CEO of a growing real estate company. The ideal candidate will be efficient, reliable, and able to handle fast-paced responsibilities with discretion and professionalism. This role requires full-time availability with flexibility to attend to the CEO&rsquo;s needs as they arise.</p><p><b>Key Responsibilities</b></p><ul><li>Manage the CEO&rsquo;s daily schedule, appointments, and calendar coordination</li><li>Organize meetings, prepare agendas, and take minutes when required</li><li>Handle business correspondence (emails, calls, messages) on behalf of the CEO</li><li>Arrange travel, accommodation, and logistics</li><li>Maintain confidential files, contracts, and real estate documents</li><li>Coordinate with internal departments, clients, and partners</li><li>Follow up on pending tasks, deadlines, and business initiatives</li><li>Assist with presentations, reports, and proposals</li><li>Handle personal errands and ad-hoc tasks as assigned</li><li>Ensure smooth daily workflow and support CEO in decision-making tasks</li></ul><p><b>Requirements (High Priority)</b></p><ul><li>Valid UAE driving license (mandatory)</li><li>Own car (preferred)</li><li>Ability to work full-time with flexible timing based on CEO requirements</li></ul><p><b>Other Requirements</b></p><ul><li>Previous experience as a Personal Assistant, Executive Assistant, or Office Manager (real estate experience is a plus)</li><li>Strong communication skills (English required; Arabic is an advantage)</li><li>Excellent organizational and multitasking abilities</li><li>Proficient in MS Office, email management, and digital scheduling tools</li><li>Ability to work under pressure and maintain confidentiality</li><li>Professional appearance, attitude, and work ethics</li></ul><p><b>Key Skills</b></p><ul><li>Time management</li><li>Communication &amp; coordination</li><li>Problem-solving</li><li>Attention to detail</li><li>Discretion &amp; confidentiality</li><li>Initiative and follow-through</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Have you worked in a real estate company before? If yes, what was your role?</li><li>Have you ever handled documents like MOUs, tenancy contracts, title deeds, or Form A/B/F?</li><li>Do you have experience coordinating with property developers, landlords, or investors?</li><li>Are you familiar with Ejari, RERA forms, and basic Dubai real estate procedures?</li><li>Can you follow up with clients, brokers, or agencies on behalf of the CEO?</li><li>Have you ever assisted in preparing presentations, proposals, or reports for property deals?</li><li>Have you managed confidential documents or client information in real estate transactions?</li></ul>

Vocus Communications

<p>40 Miller St, North Sydney NSW 2060, Australia</p> <p>Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of ?</p> <p>We are looking for apassionateteam player whoaligns with our valuesand culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us!</p> The Opportunity <p>Join Vocus in a pivotal role as Executive Assistant to our Chief Executive Officer, based in our North Sydney office. This is a unique opportunity to provide strategic and high-level executive and administrative support, ensuring the CEO's time, communications, and priorities are seamlessly managed.</p> <p>As the central coordination point for the CEO's office, you'll play a key role in forward planning, managing complex scheduling, and facilitating smooth day-to-day operations. You'll foster strong relationships across the Executive Leadership Team, Board, and external stakeholders, enabling effective communication and collaboration at the highest levels.</p> <p>This Sydney-based position offers flexible hybrid working arrangements and the chance to make a meaningful impact in a dynamic, fast-paced environment. Vocus has a flexible working policy, however this role will need to be in the office two days.</p> What you'll be doing day-to-day <p>As the EA to the CEO, your responsibilities will also include,</p> <ul> <li>Providing a high-level administrative and executive support to the CEO, ensuring their time, priorities, and communications are effectively managed.</li> <li>Proactively manage and prioritise the CEO's diary, using strong judgement to balance priorities, stakeholder meetings, and business demands.</li> <li>Coordinate domestic and international travel, managing all related expenses and approvals.</li> <li>Prepare and support presentations, board papers, and briefing materials in collaboration with key stakeholders.</li> <li>Engage with the Executive Leadership Team, Board members, and external partners, managing introductions, follow-ups, and communications on behalf of the CEO.</li> <li>Attend leadership meetings to stay across business priorities and share relevant updates with the wider EA community.</li> <li>Manage approvals and workflows on behalf of the CEO, including travel, leave, purchase orders, and executive team expenses.</li> <li>Plan and coordinate logistics for meetings, events, and business functions, ensuring all details are executed seamlessly.</li> <li>Promote collaboration within the EA and administration community, building strong working relationships across the business and living the Vocus 'One Team' value.</li> <li>Handle confidential and sensitive information with professionalism, and discretion at all times.</li> </ul> What you'll bring to this role <ul> <li>To be successful in this role you'll have a minimum 5+ years' experience supporting a C-suite executive, ideally a CEO, in a fast-paced and complex organisation.</li> <li>Demonstrated ability to apply strong judgement and make informed decisions when managing competing priorities.</li> <li>Exceptional organisational and time management skills, with strong attention to detail and follow-through.</li> <li>Excellent written and verbal communication skills, including the ability to prepare and edit correspondence, presentations, and reports.</li> <li>Strong relationship management skills with the confidence to engage effectively with executives, board members, and external partners.</li> <li>Highly proactive, resourceful, and able to anticipate needs with minimal direction.</li> <li>Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and strong overall business systems capability.</li> <li>Discreet, adaptable, and calm under pressure, with a professional approach and alignment to the Vocus "One Team" value.</li> </ul> What We Offer <p>Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy:</p> <ul> <li>Diverse and dynamic teams with a supportive and inclusive culture.</li> <li>Supportive career development plans with comprehensive ongoing training, support, and development opportunities.</li> <li>Flexible hours and a hybrid working environment</li> <li>Generous discounts on power, gas, mobile and internet; plus, discounts to over 400 retailers.</li> <li>Competitive leave options, including anniversary leave, purchased leave, parental leave, volunteering leave, and study leave</li> <li>Study assistance programs to excel your personal growth, learning and development.</li> <li>Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective.</li> </ul> <p>Working at Vocus is never just a job - it's personal. We're crazy about our customers and believe our people are the difference. Our wonderfully diverse team and a vibrant culture define us. We care about the impact we have on our people, our customers, and our communities and are committed to operating as a responsible, ethical business.</p> <p>We pride ourselves on setting audacious and ambitious goals and believe that we can play our part in changing the Australian telecommunications landscape and make a fundamental difference to people's lives.</p> <p>With us, you'll have the opportunity to lead and inspire teams, work on projects that are shaping the future of telecommunications and become part of a culture that thrives on creativity, encourages new ideas, and provides a collaborative and inclusive environment.</p> About Us <p>As Australia's specialist fibre and network solutions provider, we own and operate 25,000km of secure, high-capacity fibre connecting people, businesses, governments, and communities across Australia to the world. Through our well-known retail brands, we deliver simple and affordable broadband, mobile, voice and energy services with the purpose of Building Critical Connections. Enabling Better Possibilities.</p> Ready to take the next step? <p>If you like the sound of this role and think you'd do a great job, but are worried you don't tick every box, we encourage you to back yourself - we know that diverse groups are less-likely to apply for roles they're not 100% qualified for, but just as likely to succeed at them!</p> <p>We are a proud equal opportunity employer committed to providing a safe, diverse, and inclusive working environment where all our team members feel like they belong. We know diversity makes us stronger and we encourage applications irrespective of background, age, origin, gender, sexual orientation, identity, or ability.</p> <p>If you feel comfortable, please let us know if you have any accessibility requirements upon application, so we can make any adjustments required to support you throughout our recruitment process.</p> <p>40 Miller St, North Sydney NSW 2060, Australia</p>

Executive Assistant to the CEO

Logistics Vel

<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Prepare and organize reports, presentations, and correspondence.</li><li>Coordinate communication between the CEO and department heads, clients, and partners.</li><li>Track ongoing projects, follow up on key deliverables, and ensure timely completion.</li><li>Handle confidential and sensitive information with discretion.</li><li>Assist in strategic initiatives, research, and data preparation for decision-making.</li><li>Organize and support board meetings, including agenda preparation and minutes.</li><li>Maintain office efficiency through effective documentation and workflow management.</li></ul><p>Job Type: Full-time</p><p>Pay: Rs60,000.00 - Rs80,000.00 per month</p><p>Work Location: In person</p>

Apex Group

<p><b>Position Title</b>: Staff Officer/Assistant to the CEO</p><p><b>Location:</b> Gulberg Lahore, Pakistan</p><p><b>Job Type</b>: Full-Time Onsite</p><p><i><b>About the Company:</b></i></p><p>Apex Group is a diversified organization with a strong presence in <b>real estate development, technology, investment, and business innovation</b>. As a leader in the industry, we are committed to delivering high-quality projects and innovative solutions to our clients.</p><p><i><b>Job Summary:</b></i></p><p>We are looking for a <b>highly organized, proactive, and professional Staff Officer / Assistant to the CEO</b> to provide executive-level support and coordinate key strategic and administrative activities. This role requires a resourceful individual with excellent communication, analytical, and multitasking skills who can work closely with the CEO and management team to ensure seamless execution of daily operations and long-term initiatives.</p><p><i><b>Key Responsibilities:</b></i></p><p><b>Executive Support &amp; Administration</b></p><ul><li>Act as the right hand to the CEO for all official, operational, and administrative matters.</li><li>Manage the CEO&rsquo;s schedule, official correspondence, meetings, and travel logistics.</li><li>Draft letters, internal memos, and reports on behalf of the CEO.</li><li>Coordinate with department heads and ensure timely progress on all directives and follow-ups.</li><li>Maintain confidentiality and handle sensitive matters with discretion.</li></ul><p><b>Operational Coordination &amp; Oversight</b></p><ul><li>Supervise key projects and ensure their alignment with company objectives.</li><li>Assist in developing operational frameworks and monitoring compliance with policies.</li><li>Conduct research and compile strategic reports or summaries for executive decision-making.</li><li>Ensure inter-departmental coordination and communication flow.</li><li>Represent the CEO in meetings where required and ensure accurate reporting.</li></ul><p><b>Leadership &amp; Management Support</b></p><ul><li>Provide organizational discipline, structure, and protocol in day-to-day operations.</li><li>Support HR and administration in policy enforcement and process improvements.</li><li>Liaise with external stakeholders, clients, and government or regulatory bodies when needed.</li></ul><p><i><b>Qualifications &amp; Skills:</b></i></p><ul><li>Bachelor&rsquo;s or Master&rsquo;s degree in <b>Business Administration / Management / Public Administration</b> (preferred).</li><li>3&ndash;5 years of experience in a similar executive support or coordination role.</li><li><b>Candidates with an armed forces background will be given preference.</b></li><li>Excellent command of English (written and verbal).</li><li>Proficiency in <b>MS Office (Word, Excel, PowerPoint)</b> and strong documentation/reporting skills.</li><li>Strong interpersonal, leadership, and organizational abilities.</li><li>High level of integrity, discipline, and professional ethics.</li></ul><p><i><b>What We Offer:</b></i></p><ul><li>Competitive market-based salary and benefits.</li><li>Professional working environment with exposure to executive-level operations.</li><li>Opportunity to work directly with the CEO and top management.</li><li>Growth prospects within a dynamic, expanding organization.</li></ul><p><i><b>Key Performance Indicators (KPIs):</b></i></p><ul><li>Ensure timely scheduling and coordination of the CEO's calendar.</li><li>Minimize scheduling conflicts and optimize time efficiency.</li><li>Projects are executed according to schedule and within budget.</li><li>Effective collaboration with project teams and stakeholders.</li><li>Accuracy and timeliness in document preparation.</li><li>Streamlined administrative processes and improved efficiency.</li><li>Timely and clear communication on behalf of the CEO.</li><li>Positive feedback from internal and external stakeholders</li></ul><p>Job Type: Full-time</p><p>Pay: Rs150,000.00 - Rs200,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Lahore: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Experience:</p><ul><li>Administrative/Management: 4 years (Required)</li></ul><p>Work Location: In person</p>

Staff Officer/Assistant to the CEO

Global Power Energy

Open Positions - Power - Energy - Global - Power Executive Officer / Assistant to the CEO <p><strong>About the job</strong><br/>This is your opportunity to join Australia's leading energy transition firm as an Executive Officer/Assistant to the CEO. Are you passionate about the energy transition and eager to make an impact? Do you thrive in dynamic environments and being involved in some of the most significant renewable energy developments and reforms in the world? Managing high-level responsibilities while supporting top leadership? Read on.<br/><strong>About Us:</strong><br/>At Global Power Energy, we're driving the global shift towards sustainable energy. We have over 500 years of practical, hands-on, operational and regulatory experience across AEMO, networks, generators and OEMs in just our 15-person leadership team.<br/>As industry leaders, we're working on Australia's mega-projects and with global developers in renewables to accelerate the transition to clean energy and reduce carbon footprints worldwide. Join us in creating a cleaner, more sustainable future.<br/><strong>The Role:</strong><br/>We are seeking a proactive and highly organized Executive Officer/Assistant to support our CEO. In this pivotal role, you will manage the CEO's day-to-day activities, ensuring smooth and efficient operations. You'll also play a key role in company events and project support, with an exciting opportunity to grow within the business.<br/>We see this as a growth opportunity for the right individual who will be able to utilise their education to grow within the business while learning from the best.<br/><strong>Key Responsibilities:</strong><br/></p><ol><li><strong>Project Involvement:</strong> Participate in energy-related projects, utilizing your academic knowledge and gaining hands-on experience in the sector.</li><li><strong>Growth Opportunity:</strong> Gain exposure to C-suite level meetings, and work closely with senior leadership to develop skills and insights that can shape your career in the energy sector.</li><li><strong>Diary Management:</strong> Efficiently coordinate the CEO's schedule, including meetings, travel, and personal appointments.</li><li><strong>Administrative Support:</strong> Manage emails, correspondence, and prepare documents as required. Organize and maintain records.</li><li><strong>Event Management:</strong> Plan, organise, and execute company events, including internal and external meetings, workshops, and conferences.</li></ol><strong>What We're Looking For:</strong><br/>A new or recent graduate potentially with a degree in a related field (Energy, Sustainability, Environmental Science, or similar).<br/>Interest in executive-level support, event management, or similar roles.<br/>Exceptional organizational and time-management skills.<br/>Ability to work in a fast-paced environment with a high level of attention to detail.<br/>Strong communication skills and professionalism in dealing with stakeholders at all levels.<br/>A passion for the energy transition and sustainability.<br/>5 days a week in office.<br/><strong>Why Join Us?</strong><br/>A dynamic, inclusive, and forward-thinking work culture. We want you in the office because we love being in the office.<br/>We're located in a great spot in Brisbane with 30-second access to River walks and Bridge views.<br/>Be part of a global leader in the energy transition.<br/>Work alongside inspiring industry leaders and gain exposure to strategic decision-making.<br/>Opportunities for career growth and involvement in meaningful projects.<br/><strong>How to Apply:</strong><br/>If you're ready to take the next step in your career and contribute to the future of energy, send your resume and a cover letter to Anne <strong></strong> by COB on 18 October 2024.

Executive Officer ASSISTANT TO THE CEO

PanaceaLogics

<p><b>Job Summary</b></p><p>We&rsquo;re hiring an <b>operations-minded Executive Assistant</b> to protect the focus of C-levels, turn meeting promises into shipped tasks, and keep momentum across <b>software services</b> (sales, delivery) and an <b>aquaculture product</b>. You&rsquo;ll own calendar/inbox, prepare briefs, capture decisions, chase follow-ups, and maintain weekly cadences. This is a Pakistan-based role with <b>evening PKT overlap for US calls</b> (2&ndash;3 days/week).</p><p><b>Qualifications</b></p><ul><li>2&ndash;5 years in <b>Executive Assistant / Operations / Project Coordination</b> for tech or services firms</li><li>Excellent <b>written &amp; spoken English</b>; concise note-taking and follow-up writing</li><li>Strong <b>calendar management</b> across time zones + stakeholder coordination</li><li>Comfortable <b>pushing respectfully</b> (reminders, chasing owners, scheduling changes)</li><li>Proficiency with <b>Notion/Asana/Jira</b>, <b>Google Workspace</b>, <b>Slack</b>, <b>Calendly/Zoom</b></li><li>Process mindset: can design simple checklists, templates, and weekly rhythms</li></ul><p><b>KPIs</b></p><ul><li><b>Schedule Integrity:</b> &ge;90% deep-work blocks preserved weekly</li><li><b>Follow-up SLA:</b> 100% of meetings have notes + next steps within 12 hours</li><li><b>Outcome Hit-Rate:</b> &ge;70% of founder&rsquo;s daily One Outcome&rdquo; completed</li><li><b>Sales Hygiene:</b> CRM/board updated within 24 hours; proposals tracked to decision</li><li><b>Cadence:</b> Weekly 1-page snapshot sent every Friday by 17:00 PKT</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: Rs120,000.00 - Rs150,000.00 per month</p><p>Expected hours: 20 &ndash; 40 per week</p><p>Work Location: In person</p>

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