assistant to the ceo

Recutify Inc.

<div>We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to support day-to-day administrative, operational, and executive tasks. This role requires strong analytical skills, professionalism, and the ability to handle confidential information with discretion. The ideal candidate will have a solid background in finance and mathematics, excellent communication abilities, and the confidence to manage executive-level responsibilities in a fast-paced environment.
Key Responsibilities:
<ul><li>Provide administrative and executive support directly to the CEO.</li>
<li>Prepare reports, financial summaries, and documentation as required.</li>
<li>Manage calendars, schedule meetings, and organize travel arrangements.</li>
<li>Assist with data analysis, budgeting, and basic financial tasks.</li>
<li>Draft emails, presentations, and official documents with accuracy.</li>
<li>Coordinate with internal departments on behalf of the CEO.</li>
<li>Maintain a high level of confidentiality and professionalism.</li>
<li>Handle daily office operations and ensure smooth workflow.</li>
</ul>Requirements:
<ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or similar role.</li>
<li>Strong proficiency in finance and mathematics.</li>
<li>Excellent written and spoken English and arabic</li>
<li>Strong organizational, communication, and time-management skills.</li>
<li>Ability to work independently and handle multiple tasks.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li></ul></div>

Executive Assistant to the CEO

Humara Ghar (Pvt) Ltd.

Job Description for the position of Personal Assistant to the CEO &ndash; Humara Ghar Pvt. Ltd.Job Description: Personal Assistant to CEOCompany: Humara Ghar Pvt. Ltd. Position: Personal Assistant to the CEO Location: Karachi Employment Type: Full-timeRole OverviewThe Personal Assistant (PA) to the CEO will provide high-level administrative, operational, and coordination support. The role requires exceptional communication skills, professionalism, and the ability to manage multiple tasks efficiently. The PA will act as a bridge between the CEO, internal teams, external partners, and clients.Key Responsibilities1. Administrative &amp; Executive Support<ul><li>Manage CEO&rsquo;s daily schedule, including meetings, appointments, and travel itineraries.</li><li>Handle incoming calls, emails, and correspondence on behalf of the CEO.</li><li>Prepare documents, presentations, and reports as required.</li><li>Maintain confidentiality of sensitive corporate and personal information.</li></ul>2. Travel &amp; Visa Management<ul><li>Complete application forms for local and international travel.</li><li>Manage ticket bookings (airline, hotel reservations, transport).</li><li>Fill visa application forms and guide on the visa process (how to apply, required documents, submission steps).</li><li>Track visa timelines and follow-ups.</li></ul>3. Meeting &amp; Coordination Tasks<ul><li>Schedule internal and external meetings with clients, vendors, and stakeholders.</li><li>Arrange meeting venues, documentation, and minutes of meetings.</li><li>Coordinate with departments for timely execution of CEO&rsquo;s instructions.</li></ul>4. Operations &amp; Support<ul><li>Handle indoor and outdoor tasks including banking, paperwork submission, courier, and official errands.</li><li>Assist in completing forms, applications, official letters, and documentation.</li><li>Support HR and administrative tasks when required.</li><li>Manage CEO&rsquo;s task list and ensure deadlines are met.</li></ul>Requirements<ul><li>Excellent communication skills (verbal &amp; written).</li><li>Strong command of computer applications (MS Office, Google Workspace, online forms).</li><li>Ability to fill application forms accurately and professionally.</li><li>Knowledge of ticket booking platforms and basic travel coordination.</li><li>Understanding of visa application processes and documentation requirements.</li><li>Strong organizational and time-management skills.</li><li>Ability to handle both indoor and outdoor work tasks efficiently.</li><li>Confidential, responsible, and capable of working under pressure.</li><li>Minimum 2&ndash;3 years of experience in a similar role preferred.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs70,000.00 per monthWork Location: In person

Personal Assistant to the CEO

Wi-Fi Alliance

<div>
 
 
 Executive Assistant to the CEO (Austin, TX)
 
 
 
 
 
 
 Wi-Fi Alliance&reg; is the worldwide network of companies that brings you Wi-Fi&reg;. Our vision is to connect everyone and everything, everywhere.
 
 
 
 
 
 Behind Wi-Fi&rsquo;s worldwide ubiquity and accessibility is Wi-Fi Alliance &ndash; the trusted leader for the Wi-Fi industry for 25 years. Among associations, we are widely regarded as the gold standard for identifying market needs and aligning our work to deliver on those opportunities. Wi-Fi Alliance eliminates barriers around technology adoption that would otherwise limit the potential of Wi-Fi, setting a benchmark for Wi-Fi excellence that users, industries, and governments trust.
 
 
 
 
 
 Our organization has proven its ability to accelerate adoption and time to market for Wi-Fi technologies. Wi-Fi Alliance offers a collaborative environment where our members actively identify emerging requirements and work together to bring technologies and solutions rapidly to market. Wi-Fi Alliance is the forum where industry problems are solved, and where challenges are anticipated and solutions are identified before issues ever reach Wi-Fi devices. Wi-Fi Alliance removes obstacles to success, allowing our members to leverage our proven processes and focus their attention on technology innovation. In all we do, we are deeply invested in the long-term success of Wi-Fi and our members.
 
 
 
 
 
 Wi-Fi Alliance work includes the development of Wi-Fi technologies, requirements, and programs that promote a robust global Wi-Fi ecosystem. We are strong advocates in preserving unlicensed spectrum for Wi-Fi and are active in industry thought leadership and global marketing.
 
 
 
 
 
 Wi-Fi Alliance seeks an
 
 Executive Assistant to the CEO
 
 to provide high-level administrative and operational support. This role requires a proactive, organized professional who can manage multiple priorities, maintain strict confidentiality, and ensure smooth communication across teams, board members, and external stakeholders.
 
 
 
 
 
 The Executive Assistant acts as a gatekeeper and liaison, enabling the CEO to focus on strategic initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates professionalism and attention to detail, and anticipates needs before they arise.
 
 
 
 
 
 
 Duties
 
 
 <ul>
 <li>
 Maintain the CEO&rsquo;s complex calendar, prioritizing competing demands
 </li>
 <li>
 Schedule Domestic and International travel for the CEO, process travel and expense reimbursement requests
 </li>
 <li>
 Assist the Board of Directors with scheduling and other administrative needs, such as drafting and publishing meeting minutes
 </li>
 <li>
 Ensure the CEO remains informed of significant dates and events, such as project timelines, travel requirements, and other critical information
 </li>
 <li>
 Plan and coordinate Executive Team offsite meetings and associated activities
 </li>
 <li>
 Perform special projects as assigned
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 5-7 years of executive support experience supporting C-suite or high-level executives
 </li>
 <li>
 Experience providing support to a Board of Directors, preferred
 </li>
 <li>
 Event planning experience, preferred
 </li>
 <li>
 General knowledge of Technology Industry and/or Trade Association operations and governance, preferred
 </li>
 <li>
 Proficient knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams), video conferencing tools (Zoom), and Web applications
 </li>
 <li>
 Familiarity with CRM (Salesforce), Concur (Expense Reporting) and Association Management systems (Causeway), preferred
 </li>
 </ul>
 
 
 
 
 
 Skills/Behaviors
 
 
 <ul>
 <li>
 Exceptional calendar management, including complex scheduling, prioritization, and resolving conflicts proactively
 </li>
 <li>
 Strong travel planning skills (domestic and international), including detailed itineraries, logistics coordination, and contingency planning
 </li>
 <li>
 High-level meeting coordination: agendas, materials preparation, minutes, follow-up tracking
 </li>
 <li>
 Demonstrates exceptional attention to detail, ensuring all correspondence, documents, and deliverables are accurate, complete, and error-free
 </li>
 <li>
 Ability to anticipate needs, identify gaps, and recommend improvements without prompting
 </li>
 <li>
 Clear, concise written and verbal communication tailored to audience and context
 </li>
 <li>
 Professional, polished, and diplomatic in all interactions with internal and external stakeholders
 </li>
 <li>
 Strong follow-through: ensures commitments are tracked and completed on time
 </li>
 <li>
 Strong digital literacy and willingness to learn new systems quickly
 </li>
 <li>
 Maintains composure and professionalism in high-pressure or fast-changing situations.
 </li>
 <li>
 Demonstrates confidentiality, integrity, and sound judgment at all times
 </li>
 <li>
 Proactive, resourceful, and solutions-focused
 </li>
 <li>
 Consistently demonstrates a positive, service-oriented mindset
 </li>
 </ul>
 
 
 
 
 
 Education and other requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, communications, or related field preferred
 </li>
 <li>
 Ability to work more than 40 hours weekly, evenings and weekends at times
 </li>
 <li>
 General knowledge of Technology Industry and/or Trade Association operations and governance, preferred
 </li>
 <li>
 Position is located in Austin, TX, must live within reasonable commuting distance to our office. No relocation is available
 </li>
 </ul>
 
 
 
 
 
 Compensation
 
 
 
 Competitive compensation, benefits package, retirement (401k) plan with employer matching, PTO and fitness allowance. Wi-Fi Alliance staff travel all over the world to engage with members, partners, and government &ndash; a unique opportunity to gain international experience and witness the global impact of Wi-Fi.
 
 
 
 
 
 If you have the talent and skills to be incredibly successful as an
 
 Executive Assistant to the CEO
 
 and as a member of our team, we want to hear from you. To be considered for this role, please forward your resume and a cover letter outlining your interest, including your salary requirements, to cjones@wi-fi.org. To learn more about Wi-Fi Alliance, please visit our website at www.wi-fi.org. Wi-Fi Alliance participates in E-Verify. For more information, please refer to www.dhs.gov/E-Verify.
 
 
 
 
 
 
 
 
 
 About Wi-Fi Alliance&reg;
 
 | www.wi-fi.org
 
 
 Wi-Fi Alliance&reg; is the worldwide network of companies that brings you Wi-Fi&reg;. Members of our collaboration forum come together from across the Wi-Fi ecosystem with the shared vision to connect everyone and everything, everywhere, while providing the best possible user experience. Since 2000, Wi-Fi Alliance has completed more than 85,000 Wi-Fi certifications. The Wi-Fi CERTIFIED&trade; seal of approval designates products with proven interoperability, backward compatibility, and the highest industry-standard security protections in place. Today, Wi-Fi carries more than half of the Internet&rsquo;s traffic in an ever-expanding variety of applications. Wi-Fi Alliance continues to drive the adoption and evolution of Wi-Fi, which billions of people rely on every day.
 
 
 
 Follow Wi-Fi Alliance:
 
 
 
 wi-fi.org/beacon
 
 
 wi-fi.org/signal
 
 
 facebook.com/wificertified
 
 
 twitter.com/wifialliance
 
 
 linkedin.com/company/wi-fi-alliance
 
 
 youtube.com/WiFiAlliance
 
 
 &copy; 2025 Wi-Fi Alliance. All rights reserved. Wi-Fi&reg;, Wi-Fi CERTIFIED&reg;, Wi-Fi Alliance&reg;, the Wi-Fi logo, the Wi-Fi CERTIFIED logo, and other marks are trademarks of Wi-Fi Alliance.
 
</div>

Vocus Communications

40 Miller St, North Sydney NSW 2060, Australia Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of ? We are looking for apassionateteam player whoaligns with our valuesand culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us! The Opportunity Join Vocus in a pivotal role as Executive Assistant to our Chief Executive Officer, based in our North Sydney office. This is a unique opportunity to provide strategic and high-level executive and administrative support, ensuring the CEO's time, communications, and priorities are seamlessly managed. As the central coordination point for the CEO's office, you'll play a key role in forward planning, managing complex scheduling, and facilitating smooth day-to-day operations. You'll foster strong relationships across the Executive Leadership Team, Board, and external stakeholders, enabling effective communication and collaboration at the highest levels. This Sydney-based position offers flexible hybrid working arrangements and the chance to make a meaningful impact in a dynamic, fast-paced environment. Vocus has a flexible working policy, however this role will need to be in the office two days. What you'll be doing day-to-day As the EA to the CEO, your responsibilities will also include, <ul> <li>Providing a high-level administrative and executive support to the CEO, ensuring their time, priorities, and communications are effectively managed.</li> <li>Proactively manage and prioritise the CEO's diary, using strong judgement to balance priorities, stakeholder meetings, and business demands.</li> <li>Coordinate domestic and international travel, managing all related expenses and approvals.</li> <li>Prepare and support presentations, board papers, and briefing materials in collaboration with key stakeholders.</li> <li>Engage with the Executive Leadership Team, Board members, and external partners, managing introductions, follow-ups, and communications on behalf of the CEO.</li> <li>Attend leadership meetings to stay across business priorities and share relevant updates with the wider EA community.</li> <li>Manage approvals and workflows on behalf of the CEO, including travel, leave, purchase orders, and executive team expenses.</li> <li>Plan and coordinate logistics for meetings, events, and business functions, ensuring all details are executed seamlessly.</li> <li>Promote collaboration within the EA and administration community, building strong working relationships across the business and living the Vocus 'One Team' value.</li> <li>Handle confidential and sensitive information with professionalism, and discretion at all times.</li> </ul> What you'll bring to this role <ul> <li>To be successful in this role you'll have a minimum 5+ years' experience supporting a C-suite executive, ideally a CEO, in a fast-paced and complex organisation.</li> <li>Demonstrated ability to apply strong judgement and make informed decisions when managing competing priorities.</li> <li>Exceptional organisational and time management skills, with strong attention to detail and follow-through.</li> <li>Excellent written and verbal communication skills, including the ability to prepare and edit correspondence, presentations, and reports.</li> <li>Strong relationship management skills with the confidence to engage effectively with executives, board members, and external partners.</li> <li>Highly proactive, resourceful, and able to anticipate needs with minimal direction.</li> <li>Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and strong overall business systems capability.</li> <li>Discreet, adaptable, and calm under pressure, with a professional approach and alignment to the Vocus "One Team" value.</li> </ul> What We Offer Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy: <ul> <li>Diverse and dynamic teams with a supportive and inclusive culture.</li> <li>Supportive career development plans with comprehensive ongoing training, support, and development opportunities.</li> <li>Flexible hours and a hybrid working environment</li> <li>Generous discounts on power, gas, mobile and internet; plus, discounts to over 400 retailers.</li> <li>Competitive leave options, including anniversary leave, purchased leave, parental leave, volunteering leave, and study leave</li> <li>Study assistance programs to excel your personal growth, learning and development.</li> <li>Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective.</li> </ul> Working at Vocus is never just a job - it's personal. We're crazy about our customers and believe our people are the difference. Our wonderfully diverse team and a vibrant culture define us. We care about the impact we have on our people, our customers, and our communities and are committed to operating as a responsible, ethical business. We pride ourselves on setting audacious and ambitious goals and believe that we can play our part in changing the Australian telecommunications landscape and make a fundamental difference to people's lives. With us, you'll have the opportunity to lead and inspire teams, work on projects that are shaping the future of telecommunications and become part of a culture that thrives on creativity, encourages new ideas, and provides a collaborative and inclusive environment. About Us As Australia's specialist fibre and network solutions provider, we own and operate 25,000km of secure, high-capacity fibre connecting people, businesses, governments, and communities across Australia to the world. Through our well-known retail brands, we deliver simple and affordable broadband, mobile, voice and energy services with the purpose of Building Critical Connections. Enabling Better Possibilities. Ready to take the next step? If you like the sound of this role and think you'd do a great job, but are worried you don't tick every box, we encourage you to back yourself - we know that diverse groups are less-likely to apply for roles they're not 100% qualified for, but just as likely to succeed at them! We are a proud equal opportunity employer committed to providing a safe, diverse, and inclusive working environment where all our team members feel like they belong. We know diversity makes us stronger and we encourage applications irrespective of background, age, origin, gender, sexual orientation, identity, or ability. If you feel comfortable, please let us know if you have any accessibility requirements upon application, so we can make any adjustments required to support you throughout our recruitment process. 40 Miller St, North Sydney NSW 2060, Australia

Bottega Veneta

<div>
 
 
 
 Summary
 
 
 
 Inspiring individuality with innovative craft since 1966, creativity lies at the heart of Bottega Veneta. Born in Vicenza, the house is rooted in Italian culture yet maintains a global outlook. An inclusive brand with exclusive products, Bottega Veneta is as much a feeling as it is an aesthetic.
 
 
 
 Job Description
 
 
 
 
 We are currently seeking an Executive Assistant who will support our CEO of Americas, as part of our dynamic team in our New York Office.
 
 
 
 
 How you will contribute:
 
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s daily schedule/calendar
 </li>
 <li>
 Coordinate all domestic and international travel arrangements, including transportation, hotel and airline, for the CEO and other executives, as needed
 </li>
 <li>
 Compile expense reports for CEO and other executives as needed
 </li>
 <li>
 Request, collect and review weekly business recaps from each department head for final submission to CEO
 </li>
 <li>
 Approve and submit office invoices to Accounts Payable for payment
 </li>
 <li>
 Support CEO and other Executives with various projects, as needed
 </li>
 <li>
 Provide confidential administrative support while anticipating and being proactive about the needs of the CEO
 </li>
 <li>
 Liaise with various departments including HR, Retail and Worldwide Communications to transmit company information such as directives and initiatives in a timely manner
 </li>
 <li>
 Perform general administrative duties including mail distribution, filing, answering phone calls, updating internal contact lists
 </li>
 <li>
 Oversee day-to-day office management needs, including maintaining clean and organized workspaces, replenishing office supplies, and ensuring refreshments and amenities are consistently available.
 </li>
 <li>
 Partner with the IT team to ensure all office technology and tools are functioning properly, coordinating support when employees require technical assistance.
 
 
 </li>
 </ul>
 
 Who you are:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree required
 </li>
 <li>
 2 years of previous administrative work experience; preferably within the fashion industry
 </li>
 <li>
 Exemplary verbal and written communication skills
 </li>
 <li>
 Ability to communicate effectively to all levels of the organization
 </li>
 <li>
 Detail and solution oriented, with an eye for quality
 </li>
 <li>
 Self-motivated with a strong sense of personal accountability
 </li>
 <li>
 Highly organized with strong follow up skills
 </li>
 <li>
 Proficient computer skills including Microsoft Office and Outlook
 </li>
 <li>
 Language skills are a plus
 
 
 </li>
 </ul>
 
 New York Salary Range:
 
 
 
 Salary range of $30.00-35.00/hr (plus overtime eligibility and discretionary bonus)
 
 
 
 
 Why work with us?
 
 
 
 
 This is a fabulous opportunity to join the Kering adventure and to actively contribute to the development of the business by becoming part of a global Luxury Group that offers endless possibilities to learn and grow. Talent development is a managerial principle at Kering and we are committed to fostering internal mobility. Our common vision promotes leadership skills and helps every employee to reach their full potential in a stimulating and fulfilling workplace environment.
 
 
 
 Kering is committed to building a diverse workforce. We believe diversity in all its forms &ndash; gender, age, nationality, culture, religious beliefs and sexual orientation &ndash; enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background.&nbsp;
 
 
 
 EOE M/D/F/V
 
 
 
 Job Type
 
 
 
 Regular
 
 
 
 Start Date
 
 
 
 2026-01-26
 
 
 
 Schedule
 
 
 
 Full time
 
 
 
 Organization
 
 
 
 Bottega Veneta Inc.
</div>

BOTTEGA VENETA, Executive Assistant (to the CEO)

Skilviu soft solutions

Job Description: Executive Assistant to the CEOPosition: Executive Assistant (EA) to the CEOLocation: [Hyderabad]Experience: 2&ndash;5 Years (Freshers with strong skills may also be considered)Employment Type: Full-Time________________________________________Role OverviewWe are looking for a highly organized, proactive, and confidential Executive Assistant to support the CEO in day-to-day operations, coordination, communication, and strategic tasks. The ideal candidate must be efficient, detail-oriented, and capable of handling multiple responsibilities while maintaining professionalism and discretion.This role involves administrative duties, communication management, scheduling, business coordination, and assisting the CEO in executing organizational goals.________________________________________Key Responsibilities1. Executive Support &amp; Coordination<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel schedules.</li><li>Prioritize and handle requests, ensuring timely follow-ups.</li><li>Act as a point of contact between the CEO and internal/external stakeholders.</li></ul>2. Communication &amp; Correspondence<ul><li>Draft emails, documents, proposals, and reports on behalf of the CEO.</li><li>Handle confidential and sensitive information with complete discretion.</li><li>Coordinate and communicate instructions to various teams.</li></ul>3. Meeting Management<ul><li>Schedule, prepare agendas, and take minutes for internal and external meetings.</li><li>Ensure all necessary documents, presentations, and data are ready before meetings.</li><li>Track action items and ensure timely completion.</li></ul>4. Administrative &amp; Operational Support<ul><li>Organize files, prepare MIS reports, and maintain documentation.</li><li>Handle expense reports, reimbursements, and basic office administration tasks.</li><li>Coordinate with HR, Finance, Operations, and other departments as required.</li></ul>5. Business &amp; Strategy Support<ul><li>Assist the CEO in business research, preparing presentations, and client proposals.</li><li>Support the CEO in project tracking, performance monitoring, and follow-ups.</li><li>Help in planning and execution of strategic initiatives and business goals.</li></ul>6. Client &amp; Vendor Coordination<ul><li>Communicate with clients for scheduling, updates, and follow-ups.</li><li>Coordinate with vendors for events, travel arrangements, and administrative needs.</li><li>Represent the CEO professionally in meetings when required.</li></ul>7. Personal Assistance (If Required)<ul><li>Manage personal appointments, travel, and occasional personal errands.</li><li>Ensure smooth logistical support for both professional and personal tasks.</li></ul>________________________________________Skills &amp; Competencies Required<ul><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace.</li><li>Ability to multitask and prioritize under pressure.</li><li>High level of professionalism, integrity, and confidentiality.</li><li>Problem-solving mindset with attention to detail.</li><li>Ability to work independently with minimal supervision.</li></ul>________________________________________Preferred Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, Management, or related field.</li></ul>Please share the resume to sravani.n@skilviu.com or contact +91 70754 98530Job Types: Full-time, PermanentPay: ₹25,000.00 - ₹30,000.00 per monthWork Location: In person

Executive Assistant to CEO

Kanz

<div>
 We are a private, institutional family office with a long-term commitment to preserving and compounding capital across generations. Our activities focus on building a robust global investment portfolio, fostering strategic partnerships, and supporting a multigenerational legacy aligned with the Kingdom of Saudi Arabia&rsquo;s development goals.
 
 
 The Executive Assistant to the CEO will serve as a strategic partner and trusted advisor to our CEO, supporting the leadership of our central shared services organization. This role demands exceptional organizational skills, proactive problem-solving abilities, and absolute discretion in managing sensitive information across multiple business entities. The ideal candidate will anticipate needs, streamline operations, and enable the CEO to focus on high-impact strategic initiatives as we build institutional capacity across legal, compliance, HR, finance, strategy, and governance functions.
 
 
 Executive Support &amp; Calendar Management
 
 
 <ul>
 <li>
 Proactively manage the CEO's complex calendar, prioritizing commitments across multiple stakeholder entities and optimizing time allocation for strategic priorities
 </li>
 <li>
 Coordinate high-level meetings with internal business units, external stakeholders, investors, partners, joint venture entities, and government officials
 </li>
 <li>
 Prepare comprehensive meeting briefs, agendas, and post-meeting action items with follow-up tracking across service delivery functions
 
 
 </li>
 </ul>
 Strategic Communication Management
 
 
 <ul>
 <li>
 Act as the primary gatekeeper for all communications, screening and prioritizing emails, calls, and correspondence from various business entities and stakeholders
 </li>
 <li>
 Draft and edit communications on behalf of the CEO, ensuring accuracy and appropriate tone for institutional audiences
 </li>
 <li>
 Facilitate information flow between the CEO, shared services teams (legal, HR, finance, compliance, strategy), and partner entities
 
 
 </li>
 </ul>
 Research &amp; Strategic Support
 
 
 <ul>
 <li>
 Conduct in-depth research and analysis to support executive decision-making on shared services delivery, resource allocation, and organizational capacity
 </li>
 <li>
 Develop high-quality presentations, reports, and briefing materials for steering committee meetings, board presentations, and stakeholder updates
 </li>
 <li>
 Track and monitor key projects, service level agreements, and deliverables across multiple partner entities and business unitsAdministrative Excellence
 </li>
 <li>
 Maintain comprehensive digital and physical filing systems with meticulous attention to security, compliance, and confidentiality across multi-entity operations
 </li>
 <li>
 Process expense reports, track budgets, and assist with financial documentation related to shared services delivery
 </li>
 <li>
 Coordinate with legal, compliance, audit, tax, and HR teams on administrative requirements and service request tracking
 
 
 </li>
 </ul>
 Travel &amp; Logistics Coordination
 
 
 <ul>
 <li>
 Research and compare multiple travel options (minimum 3 providers) to optimize cost and efficiency
 </li>
 <li>
 Arrange complex domestic and international travel itineraries with contingency planning
 </li>
 <li>
 Manage accommodation, ground transportation, and event logistics for executive engagements
 
 
 </li>
 </ul>
 Technology &amp; Systems Management
 
 
 <ul>
 <li>
 Maintain advanced proficiency in productivity tools including Notion, Slack, ChatGPT, HubSpot, and Microsoft Office Suite
 </li>
 <li>
 Provide basic IT support for account setup, application troubleshooting, and device configuration
 </li>
 <li>
 Assist in implementing workflow optimization tools to enhance service delivery efficiency across shared services functions
 
 
 </li>
 </ul>
 Stakeholder &amp; Relationship Management
 
 
 <ul>
 <li>
 Build and maintain professional relationships with leaders across partner entities, external advisors, vendors, and service providers
 </li>
 <li>
 Coordinate with cross-functional shared services teams to ensure seamless execution of service delivery initiatives
 </li>
 <li>
 Serve as a liaison between the CEO and stakeholders across multiple business units, representing the organization with professionalism
 
 
 </li>
 </ul>
 Service Delivery Support
 
 
 <ul>
 <li>
 Assist in monitoring service request tracking systems and prioritization across partner entities
 </li>
 <li>
 Support coordination of steering committee meetings focused on capacity planning and resource allocation
 </li>
 <li>
 Help facilitate communication between shared services functions (legal, HR, finance, compliance, strategy) and business units
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 5-8 years of progressive experience as an Executive Assistant supporting C-suite executives in fast- paced, high-pressure environments
 </li>
 <li>
 Proven track record working with demanding executives who require proactive, anticipatory support
 </li>
 <li>
 Experience in family offices, shared services organizations, private equity, investment banking, or professional services preferred
 </li>
 <li>
 Exposure to multi-entity organizational structures is highly advantageous
 
 
 </li>
 </ul>
 Education
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Communications, or related field required
 </li>
 <li>
 Certifications in executive assistance, project management (PMP, CAPM), or office management (CAP) are advantageous
 
 
 </li>
 </ul>
 Technical Skills
 
 
 <ul>
 <li>
 Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace
 </li>
 <li>
 Experience with collaboration tools: Notion, Slack, project management platforms
 </li>
 <li>
 Familiarity with AI tools (ChatGPT, productivity automation)
 </li>
 <li>
 Basic IT troubleshooting and system configuration capabilities
 
 
 </li>
 </ul>
 Core Competencies
 
 
 <ul>
 <li>
 Organizational Excellence: Ability to manage multiple complex priorities simultaneously across various business entities with precision and attention to detail
 </li>
 <li>
 Proactive Problem-Solving: Anticipate challenges and provide solutions before issues escalate across shared services delivery
 </li>
 <li>
 Discretion &amp; Confidentiality: Absolute integrity in handling privileged information across multiple entities and sensitive commercial matters
 </li>
 <li>
 Communication Mastery: Exceptional written and verbal communication skills in English; Arabic proficiency is a strong plus
 </li>
 <li>
 Adaptability: Thrive in dynamic environments with shifting priorities and urgent demands across multiple stakeholders
 </li>
 <li>
 Cultural Intelligence: Understanding of Saudi business culture, family office operations, and Vision 2030 initiatives
 
 
 </li>
 </ul>
 Personal Attributes
 
 
 <ul>
 <li>
 Proactive &amp; Anticipatory: Ability to think ahead and prepare for the CEO's needs before being asked
 </li>
 <li>
 Resourceful: Creative problem-solver who finds solutions independently across multi-entity challenges
 </li>
 <li>
 Professional Maturity: Calm under pressure with sound judgment in high-stakes situations
 </li>
 <li>
 Collaborative Spirit: Team player who builds positive relationships across all organizational levels and entities
 </li>
 <li>
 Continuous Learner: Committed to professional development and staying current with best practices
 </li>
 <li>
 Alignment with Our Values: Meritocracy - Ethics - Responsibility - Collaboration - Impact
 
 
 </li>
 </ul>
 Why Join Us?
 
 
 <ul>
 <li>
 Strategic Impact: Play a pivotal role in supporting leadership that drives Saudi Arabia's Vision 2030 objectives through institutional capacity building
 </li>
 <li>
 Dynamic Environment: Work alongside leading entrepreneurs, transformative national leaders, and global investment professionals across multiple business entities
 </li>
 <li>
 Professional Growth: Exposure to high-level strategic initiatives, multi-entity governance, shared services delivery, and organizational development
 </li>
 <li>
 Inspiring Culture: We cultivate a "want to work, love my job" environment through inclusive leadership, values promotion, and knowledge sharing
 </li>
 <li>
 Institutional Infrastructure: Contribute to building sustainable shared services infrastructure across legal, compliance, HR, finance, and strategy functions
 </li>
 <li>
 Competitive Compensation: Attractive salary package commensurate with experience and market standard
 </li>
 </ul>
</div>

Search 10000+ Assistant to the ceo jobs near you this December. New roles added regularly across leading industries. Apply today.

10000 assistant to the ceo jobs NEAR_ME

Executive Assistant to the CEO

Personal Assistant to the CEO

Executive Assistant to the CEO

Executive Assistant to the CEO

BOTTEGA VENETA, Executive Assistant (to the CEO)

Executive Assistant to CEO

Executive Assistant to CEO