assistant to the ceo

Newflow Partners

Overview:We are seeking a highly organized, resourceful, and proactive Executive Assistant to the CEO to provide both business and personal support. This role involves managing work-related responsibilities (scheduling, emails, travel coordination) while also assisting with lifestyle management (home organization, errands, house management).The ideal candidate is detail-oriented and a strong communicator, capable of handling confidential matters with discretion while ensuring smooth daily operations.Responsibilities:Business Support:<ul><li>Manage CEO&rsquo;s calendar, appointments, and email communications</li></ul><ul><li>Oversee travel arrangements (flights, hotels, itineraries)</li></ul><ul><li>Assist with special projects and research tasks</li></ul>Personal &amp; Lifestyle Support:<ul><li>Schedule and manage personal appointments &amp; reservations</li></ul><ul><li>Run errands (shopping, organization, household coordination)</li></ul><ul><li>Arrange travel logistics for personal trips</li></ul><ul><li>Assist with home organization, grocery pickup, lifestyle organization</li></ul><ul><li>You may be required to travel with the CEO from time to time</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree preferred</li></ul><ul><li>Highly organized, detail-oriented, and proactive</li></ul><ul><li>Excellent written and verbal communication skills</li></ul><ul><li>Tech-savvy (Google Suite, Microsoft Office, scheduling tools)</li></ul><ul><li>Discreet and trustworthy with handling confidential information</li></ul><ul><li>Based in Miami/Miami Beach or willing to relocate</li></ul>Why Join Us?<ul><li>Work directly with a fast-paced executive in an exciting environment</li></ul><ul><li>Opportunity for career growth and exposure to high-level business operations</li></ul><ul><li>Diverse &amp; dynamic day-to-day tasks</li></ul><ul><li>Competitive compensation and potential performance bonuses</li></ul>Pay: From $25.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Miami Beach, FL 33140

Executive Assistant to the CEO

Loutzenhiser Holdings Inc.

Job Summary We are seeking a highly organized and proactive Executive Assistant to support our CEO in driving the company's strategic initiatives and daily operations. This vital role requires a dynamic individual who can manage complex schedules, coordinate projects, handle administrative tasks with precision, and serve as a reliable point of contact across various departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional communication skills, meticulous attention to detail, and a passion for facilitating executive success. This paid position offers an exciting opportunity to contribute directly to the leadership team and help shape the future of our organization.Responsibilities<ul><li>Manage the CEO&rsquo;s calendar with precision, scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace tools.</li><li>Coordinate and facilitate internal and external meetings, including preparing agendas, taking detailed notes, and distributing follow-up action items promptly.</li><li>Handle all correspondence on behalf of the CEO, including emails, phone calls, and written communication, ensuring timely responses with professionalism and courtesy.</li><li>Organize and maintain files, records, and documentation through efficient filing systems&mdash;both digital and physical&mdash;adhering to confidentiality standards.</li><li>Assist with event planning for company functions, board meetings, or special projects by coordinating logistics, managing invitations, and overseeing event execution.</li><li>Process expense tracking and invoice processing; perform data entry tasks accurately.</li><li>Provide personal assistance to the CEO as needed, including managing personal appointments or errands to ensure seamless daily operations.</li></ul>Requirements<ul><li>Proven experience as an executive assistant or in a similar administrative role supporting senior leadership.</li><li>Demonstrated proficiency in office management tasks such as filing, data entry, transcription, proofreading, and clerical work.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Excellent communication skills with professional phone etiquette and customer service orientation.</li><li>Advanced computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs), and familiarity with multi-line phone systems.</li><li>Experience with calendar management tools such as Microsoft Outlook Calendar; ability to handle complex scheduling efficiently.</li><li>Knowledge of office equipment including scanners, and office supplies management.</li><li>Ability to perform typing quickly and accurately while maintaining attention to detail; experience with transcription preferred.</li><li>Strong organizational skills complemented by the ability to multitask across various projects simultaneously.</li><li>Prior experience in personal assistant roles or executive support positions is highly desirable.</li></ul>Join us if you&rsquo;re ready to bring energy into supporting top leadership while honing your administrative expertise! This is an excellent opportunity for motivated professionals eager to make an impact in a thriving organization dedicated to excellence.Pay: $80,000.00 - $120,000.00 per yearBenefits:<ul><li>Health insurance</li></ul>Work Location: Hybrid remote in San Antonio, TX 78256

SIMONA AMERICA Group

Summary/Objective The Executive Assistant provides high-level administrative support to the CEO and Executive Team, ensuring smooth operations, effective communication, and strong coordination across multiple company sites. This role requires exceptional organizational skills, professionalism, and the ability to manage sensitive information with discretion. While based in the Corporate Office, the Executive Assistant will support leaders across various locations and will travel periodically to company sites and event venues.Essential FunctionsReasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Key Responsibilities:Executive SupportProvide comprehensive administrative support to the CEO and Executive Team.Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.Attend meetings on behalf of executives, take detailed notes, and prepare accurate minutes.Communication &amp; DocumentationDraft, edit, and prepare letters, memos, reports, contracts, presentations, invoices, and other documents.Receive and review incoming communications for the CEO; determine priority, summarize key points, and distribute appropriately.Serve as a professional point of contact between executives and internal/external stakeholders.Travel &amp; LogisticsArrange domestic and occasional international travel, including flights, accommodations, transportation, and itineraries.Coordinate logistics for off-site meetings, events, and executive visits.Travel to company sites and prospective event venues to evaluate locations, support planning efforts, and ensure readiness for scheduled events.Office &amp; Operational SupportMaintain organized records and filing systems.Manage office inventory, order supplies, and oversee basic bookkeeping tasks.Support preparation and coordination of company events, leadership meetings, and special projects.Site EngagementTravel to company locations to gain operational understanding and support executive initiativesQualifications and Skills:Bachelor&rsquo;s degree preferred; equivalent experience considered.3&ndash;5 years of executive administrative experience supporting senior leaders.Strong writing, editing, and document-preparation skills.Proficient in English, other European languages a plusProficiency in Microsoft Office Suite and modern collaboration tools.Competencies:Engaged team player with the ability to work effectively across diverse cultures, business units, and leadership styles.Strong interpersonal, written, and verbal communication skills with the ability to interact professionally at all levels of the organization.Highly self-motivated, detail-oriented, and action-driven, with the ability to anticipate needs and work independently.Demonstrated ability to handle confidential information with integrity and sound judgment.Travel RequiredTravel: 10%Supervisory Responsibility No supervisory responsibilities for this position.Work Environment This job is performed in an office setting.Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Position Type/Expected Hours of Work This is a full-time salary exempt position. Hours of work are general Monday through Friday, 8 hours per day. 40 hours per week. Some overtime is expected.AAP/EEO Statement SIMONA AMERICA Group is an Equal Opportunity EmployerOther Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Pay: $75,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Assistance: 3 years (Required)</li></ul>Language:<ul><li>Spanish (Preferred)</li><li>German (Preferred)</li></ul>Location:<ul><li>Atlanta, GA 30339 (Preferred)</li></ul>Work Location: In person

ConexTalk

Executive Operations &amp; Personal Assistant to the CEOLocation: Hamilton, Ohio Employment Type: Full-TimeAbout UsConexTalk is one of the Midwest's fastest-growing shipping container companies, specializing in container sales, rentals, modifications, depot services, and transportation. We are part of VSS Industries, a growing family of businesses that includes trucking, equipment financing, and real estate investments.Our CEO is actively involved in strategic planning, business development, operations, community leadership, and multiple organizations. As our companies continue to grow, we're looking for an exceptional individual to become the CEO's trusted right hand.This is not a traditional administrative assistant position. This is an opportunity to become one of the most important people in the organization.About the RoleThe Executive Operations &amp; Personal Assistant serves as the CEO's central point of coordination for both business and personal responsibilities.Your mission is simple:Protect the CEO's time. Eliminate unnecessary tasks. Keep important projects moving. Solve problems before they become emergencies. No two days will ever be the same. One morning you may be coordinating a meeting with business partners. That afternoon you might be arranging a repair at a rental property, organizing travel, ordering equipment, helping prepare board meeting materials, or making sure groceries are delivered before the CEO gets home.If you love organization, enjoy solving problems, and find satisfaction in making complicated lives run smoothly, you'll thrive here.What You'll Do Executive Support<ul><li>Manage the CEO's calendar and daily priorities</li><li>Keep major projects moving</li><li>Prepare documents, presentations, and correspondence</li><li>Organize contracts and important records</li><li>Screen calls and emails</li><li>Track deadlines and follow up on delegated tasks</li><li>Keep projects moving without constant direction</li><li>Maintain task list</li></ul>Business Operations<ul><li>Coordinate vendors and suppliers</li><li>Obtain pricing and quotes</li><li>Assist with purchasing and procurement</li><li>Work with department managers to track ongoing projects</li><li>Maintain confidential business information</li><li>Research products, services, and solutions</li><li>Help organize company events and meetings</li></ul>Personal &amp; Household Management<ul><li>Manage and schedule household vendors and contractors</li><li>Order groceries and other household supplies</li><li>Manage personal appointments and reminders</li></ul>Rental Property Management<ul><li>Schedule repairs and maintenance</li><li>Organize invoices and documentation</li></ul>Community &amp; Volunteer Support<ul><li>Assist with Board of Director activities</li><li>Manage volunteer schedules and deadlines</li></ul>What Success Looks Like<ul><li>Anticipate needs before being asked.</li><li>Think several steps ahead.</li><li>Handle confidential information with professionalism.</li><li>Bring order to chaos.</li><li>Follow through without reminders.</li><li>Communicate clearly and professionally.</li><li>Build systems that make everything run more efficiently.</li><li>Free the CEO to focus on growing the business rather than managing day-to-day logistics.</li></ul>QualificationsWe're far more interested in the right person than the perfect resume. Ideal candidates will have:<ul><li>5+ years of executive assistant, operations, office management, project coordination, or similar experience</li><li>Exceptional organizational skills</li><li>Outstanding written and verbal communication</li><li>Excellent judgment and discretion</li><li>Strong attention to detail</li><li>Ability to manage multiple priorities simultaneously</li><li>Confidence working independently</li><li>Professional demeanor</li><li>High level of integrity and confidentiality</li><li>Strong computer skills including Microsoft Office and Google Workspace</li></ul>Experience with project management software, QuickBooks, HubSpot, Canva, or AI tools such as ChatGPT is a plus. Note, the CEO views AI as a powerful tool, not a replacement for human capability in this role.Pay: $40,158.62 - $60,406.08 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Executive assistant: 5 years (Preferred)</li></ul>Ability to Commute:<ul><li>Hamilton, OH 45011 (Required)</li></ul>Work Location: In person

Executive Operations and Personal Assistant to the CEO

Angeles College

Executive Assistant to the CEO / School AdministratorOverviewWe are a growing private, for-profit university specializing in healthcare education and are seeking a highly motivated, organized, and technology-driven Executive Assistant to support our CEO/School Administrator. This is an excellent opportunity for a professional who is looking to build a long-term career and grow with an expanding institution.The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role requires exceptional organizational and communication skills, advanced computer proficiency, strong administrative experience, and the ability to work independently while maintaining the highest level of professionalism and confidentiality. Candidates with Information Technology (IT) skills, office management experience, and intermediate accounting knowledge are highly preferred.Key Responsibilities<ul><li>Provide comprehensive administrative support to the CEO/School Administrator, including managing calendars, scheduling meetings, preparing correspondence, reports, presentations, and maintaining confidential records.</li><li>Coordinate daily administrative operations and facilitate communication among university departments, faculty, students, vendors, and external partners to ensure efficient workflow.</li><li>Assist with executive projects, institutional initiatives, accreditation activities, regulatory documentation, meetings, special events, and other administrative functions as assigned.</li><li>Maintain organized digital and physical filing systems, prepare reports and spreadsheets, and ensure accurate data management and document control.</li><li>Utilize Microsoft Office, Google Workspace, and other office technologies to improve productivity and support daily operations; assist with basic technology troubleshooting and coordinate with IT support as needed.</li><li>Provide general office management support, including monitoring office supplies, coordinating vendors, processing routine invoices or expense documentation, and assisting with basic bookkeeping functions when needed.</li><li>Exercise sound judgment, maintain strict confidentiality, and represent the executive office with professionalism in all interactions.</li></ul>Qualifications<ul><li>Bachelor's degree required; Master's degree preferred in Business Administration, Healthcare Administration, Accounting, Information Technology, Office Management, Political Science, Education, or a related field.</li><li>Minimum of 3 years of executive assistant, office management, administrative, or executive support experience; experience in higher education, healthcare, or a regulated environment is highly desirable.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace, and other office productivity software.</li><li>Strong computer and technology skills with the ability to quickly learn new software and systems; Information Technology (IT) knowledge or experience is highly preferred.</li><li>Intermediate accounting or bookkeeping knowledge, including familiarity with QuickBooks or similar accounting software, is preferred.</li><li>Excellent organizational, analytical, and time-management skills with the ability to prioritize multiple projects and meet deadlines in a fast-paced environment.</li><li>Outstanding written and verbal communication skills, with exceptional attention to detail, professionalism, and sound judgment.</li><li>Demonstrated ability to maintain confidentiality, work independently, solve problems proactively, and manage sensitive information with discretion.</li><li>Strong interpersonal skills with the ability to collaborate effectively with executive leadership, faculty, staff, students, and external partners.</li><li>Bilingual or multilingual abilities are a plus.</li></ul>Why Join Us?Join a growing healthcare university where your contributions will directly support executive leadership and help shape the success of our institution. This position offers the opportunity to expand your skills, take on increasing responsibility, and grow professionally within a collaborative and mission-driven organization dedicated to preparing the next generation of healthcare professionals.Pay: $30.00 - $40.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li></ul>Work Location: In person

Executive Assistant to the CEO/University Administrator

Infinite Fulfillment

<div>
 
 
 About Brand System Group
 
 
 
 Brand System is the holding and structuring company behind a fast-growing
 
 
 international group based in Dubai.
 
 
 Our group specializes in the creation, development, and scaling of brands across
 
 
 multiple industries. One of our core activities is e-commerce, with a strong focus on
 
 
 premium men&rsquo;s fashion through one of our leading brands. Alongside fashion, our group is also active in Education, Supply Chain, Finance &amp; Structuring, and Software
 
 
 solutions. As the Group continues to grow rapidly, we are looking for a highly capable and proactive Personal Assistant to work directly alongside the CEO and support him in both his professional and day-to-day responsibilities.
 
 
 Vos missions
 
 
 As Personal Assistant to the CEO, you will work closely with a highly active and fast
 
 
 moving entrepreneur managing multiple companies and international projects.
 
 
 We are looking for someone highly organized, proactive, discreet, and solution
 
 
 oriented, capable of managing both strategic and operational tasks while supporting the CEO in his daily routine and business activities.
 
 
 You will be expected to anticipate needs, think two steps ahead, and ensure that the
 
 
 CEO&rsquo;s schedule, travels, meetings, priorities, and day-to-day operations are handled
 
 
 smoothly and efficiently.
 
 
 This is a dynamic role offering strong exposure to international business operations,
 
 
 high-level meetings, and strategic projects within a fast-growing group.
 
 
 
 
 Tasks
 
 
 
 <ul>
 
 <li>
 Manage the CEO&rsquo;s daily agenda, meetings, appointments, and priorities across
 
 
 multiple time zones.
 </li>
 
 <li>
 Organize and coordinate international travel arrangements including flights, hotels,
 
 
 transportation, and schedules.
 </li>
 
 <li>
 Welcome guests and manage reception-related responsibilities at the office.
 </li>
 
 <li>
 Accompany the CEO during certain business trips and meetings when required,
 
 
 sometimes on short notice.
 </li>
 
 <li>
 Coordinate meetings, business lunches, and professional events.
 </li>
 
 <li>
 Attend meetings, take notes, follow up on action points, and support deal execution.
 </li>
 
 <li>
 Maintain a high level of professionalism, confidentiality, and discretion at all times.
 </li>
 
 <li>
 Support the CEO with lifestyle-related tasks when necessary, including daily requests and practical support.
 </li>
 
 <li>
 Strong international travel exposure will be provided across Dubai, Asia (including
 
 
 China), Europe, France, and the USA.
 </li>
 
 </ul>
 
 Vos comp&eacute;tences
 
 <ul>
 
 <li>
 Minimum 5 years of experience as a Personal Assistant or Executive Assistant
 
 
 supporting C-level executives.
 </li>
 
 <li>
 Strong international profile with proven international experience.
 </li>
 
 <li>
 Previous experience in e-commerce, startups, or digital business environments is
 
 
 considered a strong plus.
 </li>
 
 <li>
 Excellent organizational, multitasking, and communication skills.
 </li>
 
 <li>
 Ability to anticipate needs, take initiative, and think two steps ahead.
 </li>
 
 <li>
 High level of discretion, professionalism, and confidentiality.
 </li>
 
 <li>
 Comfortable working in a fast-paced, demanding, and constantly evolving
 
 
 environment.
 </li>
 
 <li>
 Ability to work across multiple time zones and travel when required.
 </li>
 
 <li>
 Strong personality with a positive, motivated, and energetic attitude.
 </li>
 
 <li>
 Valid driving license and ability to drive in the UAE are mandatory.
 </li>
 
 <li>
 Professional English proficiency, both written and spoken, is mandatory.
 </li>
 
 <li>
 French speaker is considered a very strong plus.
 </li>
 
 </ul>
 
 Avantages
 
 <ul>
 
 <li>
 Attractive salary package and comprehensive health insurance coverage.
 </li>
 
 <li>
 1 month paid holiday per year after one year of employment, in line with Dubai
 
 
 standards.
 </li>
 
 <li>
 Round-trip flight ticket provided during annual leave.
 </li>
 
 <li>
 Work directly alongside the CEO and gain exposure to high-level business operations
 </li>
 
 <li>
 Opportunity to join a fast-growing international group with ambitious long-term
 
 
 expansion plans.
 </li>
 
 </ul>
 
 
 If you are passionate about working in a fast-growing, young, and dynamic environment, and you are looking to build a long-term career while growing alongside an international group, we would be excited to hear from you.
 
 
 
 We are looking for a positive, proactive, and energetic person ready to join us on this journey.
 
 
 
 Position based in Dubai.
 
 
 Starting date: September 2026.
 
</div>

Personal Assistant to the CEO - Brand System Group

Simcoe IT

Job Title: Personal Assistant to CEO Industry: Real Estate Developer Location: Lahore Working Days: Monday to Saturday Office Timings: 10:00 AM &ndash; 6:00 PM Salary Range : 120,000-200000 (Based on Experience )Job Summary We are seeking a highly organized, proactive, and professional Personal Assistant to the CEO to provide administrative, operational, and executive support. The ideal candidate should be able to manage the CEO's daily schedule, coordinate meetings, handle confidential information, and ensure smooth communication with internal and external stakeholders.stakeholders. Key Responsibilities Manage the CEO's calendar, appointments, meetings, and travel arrangements. Coordinate with internal departments and external stakeholders on behalf of the CEO. Prepare meeting agendas, take minutes, and follow up on action items. Handle confidential documents, reports, emails, and correspondence. Screen calls, manage communications, and prioritize tasks efficiently. Prepare presentations, reports, and business documents. Organize meetings, events, and business travel arrangements. Track project deadlines and provide regular updates to the CEO. Maintain office records and ensure smooth day-to-day executive operations. Assist the CEO with personal and business-related administrative tasks. Perform any other duties assigned by the CEO.Requirements Bachelor's degree in Business Administration or a related field. Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or Executive Coordinator. Excellent communication skills in English and Urdu. Strong command of MS Office (Word, Excel, PowerPoint, and Outlook). Excellent organizational, time management, and multitasking skills. Ability to maintain confidentiality and work under pressure. Professional appearance and positive attitude. Experience in the Real Estate industry will be preferred.Required Skills Calendar &amp; Meeting Management Executive Coordination Communication &amp; Correspondence MS Office (Word, Excel &amp; PowerPoint) Documentation &amp; Reporting Time Management Confidentiality &amp; Professionalism Multitasking &amp; Problem Solving Other Details Gender: Female Experience: Minimum 3 Years Location: Lahore Joining: As Soon As PossiblePay: Rs120,000.00 - Rs200,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have as a Personal Assistant or Executive Assistant?</li><li>Which senior executives or CEOs have you supported?</li><li>Have you managed a CEO's calendar, meetings, and appointments independently?</li><li>Have you arranged business travel, hotel bookings, or travel itineraries for senior management?</li><li>How would you rate your English communication skills (spoken and written)?</li><li>Do you have any experience working in the Real Estate industry? (Preferred, not mandatory.)</li><li>Are you comfortable working Monday to Saturday (10:00 AM &ndash; 6:00 PM)?</li></ul>Work Location: In person

Personal Assistant to CEO

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Executive Assistant to the CEO

Executive Assistant to the CEO

Executive Assistant to the CEO

Executive Operations and Personal Assistant to the CEO

Executive Assistant to the CEO/University Administrator

Personal Assistant to the CEO - Brand System Group

Personal Assistant to CEO