assistant to the ceo

Recutify Inc.

<div>We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to support day-to-day administrative, operational, and executive tasks. This role requires strong analytical skills, professionalism, and the ability to handle confidential information with discretion. The ideal candidate will have a solid background in finance and mathematics, excellent communication abilities, and the confidence to manage executive-level responsibilities in a fast-paced environment.
<div>Key Responsibilities:
<ul><li>Provide administrative and executive support directly to the CEO.</li>
<li>Prepare reports, financial summaries, and documentation as required.</li>
<li>Manage calendars, schedule meetings, and organize travel arrangements.</li>
<li>Assist with data analysis, budgeting, and basic financial tasks.</li>
<li>Draft emails, presentations, and official documents with accuracy.</li>
<li>Coordinate with internal departments on behalf of the CEO.</li>
<li>Maintain a high level of confidentiality and professionalism.</li>
<li>Handle daily office operations and ensure smooth workflow.</li>
</ul>Requirements:
<ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or similar role.</li>
<li>Strong proficiency in finance and mathematics.</li>
<li>Excellent written and spoken English and arabic</li>
<li>Strong organizational, communication, and time-management skills.</li>
<li>Ability to work independently and handle multiple tasks.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li>
<li>Must be able to work on-site in Riyadh.</li></ul></div></div>

Executive Assistant to the CEO

Maverick Enterprises

I am seeking a highly organized, energetic, and polished Executive Assistant to serve as my primary professional support in a fast-scaling tech startup. This role is designed for a professional who thrives in a dynamic environment and possesses the &quot;Executive Presence&quot; to represent the CEO&rsquo;s office globally.You will be more than a coordinator; you will be an intuitive &quot;right-hand,&quot; responsible for seamlessly integrating the CEO&rsquo;s complex schedule and global commitments to ensure peak operational focus at all times.Core Responsibilities<ul><li>Global Mobility: Manage complex international itineraries, visas, and luxury travel. Accompany the CEO on global trips to ensure seamless operations abroad.</li><li>Startup Agility: Act as a high-speed liaison between the CEO and the tech team, ensuring all &quot;action items&quot; are moving forward.</li><li>Strategic Gatekeeping: Manage all incoming communications and visitors with high-level diplomacy, charm, and intelligence.</li><li>Executive Atmosphere: Maintain a high-vibe, organized, and professional office environment that reflects the startup&rsquo;s modern culture.</li></ul><ul><li>Executive Presence: Impeccable grooming, a sophisticated aesthetic, and a vibrant, high-energy personality.</li><li>Late-Shift Compatibility: Comfortable with a 3:00 PM &ndash; 11:00 PM schedule.</li><li>Intuitive Presence: High EQ&mdash;someone who can &quot;read the room,&quot; anticipate needs, and provide a supportive, loyal presence.</li></ul>Global Conference &amp; Networking Liaison:<ul><li>On-Site Representation: Accompany the CEO to international tech conferences (e.g., LEAP, GITEX, ETC). You will be responsible for managing the CEO&rsquo;s booth/suite, greeting VIP guests, and facilitating introductions.</li><li>Social Diplomacy: Attend high-level dinners and networking events. You must possess the social grace and charm to engage with founders, investors, and partners, acting as a polished extension of the CEO&rsquo;s brand.</li><li>Travel Intelligence: Handle all real-time logistics during travel (on-the-fly meeting changes, transport, and hosting) so the CEO can focus entirely on networking and closing deals.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs150,000.00 per monthWork Location: In person

Citadel Construction Group

Citadel Construction is seeking a highly organized, proactive, and trusted Executive Assistant to support our CEO and the broader Office of the CEO. Reporting to the Chief of Staff to the CEO, this role is crucial in helping the CEO stay focused on the right priorities by managing time, communications, and logistics with care, discretion, and good judgment.In addition to supporting the CEO, this role will help with scheduling for members of the senior leadership team, draft and manage executive communications, coordinate events and meetings, and support day-to-day office and operational needs. You'll be a key partner to the Chief of Staff to the CEO and a steady presence in a fast-moving, high-visibility environment.Key ResponsibilitiesManage the CEO's calendar, inbox, and travel arrangementsCoordinate hiring processes for leadership roles and prepare briefing materials for meetingsSupport special projects and personal administrative tasks as neededRequired QualificationsFluency in English, both spoken and written1+ years of experience in a similar administrative roleProficiency in G-suite tools, including Google Calendar and GmailStrong analytical skills and ability to assess options criticallyPay: $79,408.82 - $102,204.39 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

City of Trees Real Estate

Position OverviewWe&rsquo;re looking for a proactive, highly organized Executive Assistant to support the CEO across multiple businesses and initiatives. This role goes beyond traditional administrative work. You will help keep priorities moving, projects on track, and communication organized so the CEO can stay focused on high-impact decisions and leadership.This position supports responsibilities related to City of Trees Real Estate, Real Estate Growth Network, coaching and media initiatives, and select personal executive tasks. The right person anticipates needs, communicates clearly, and takes ownership of execution without needing constant direction.If you thrive in a fast-moving environment, enjoy solving problems, and take pride in being the person who keeps everything running smoothly, this role is for you.Key ResponsibilitiesExecutive Support<ul><li>Manage the CEO&rsquo;s calendar, inbox, and communications with efficiency and discretion</li><li>Schedule meetings, calls, and appointments across multiple businesses</li><li>Attend meetings when needed, capture notes, and track action items</li><li>Maintain follow-through on priorities, deadlines, and commitments</li><li>Coordinate travel planning and logistics</li><li>Prepare agendas, summaries, and basic research to support decision making</li><li>Handle confidential information with professionalism</li></ul>Project &amp; Operational Coordination<ul><li>Track projects and initiatives across teams and ensure follow-through</li><li>Communicate updates and keep priorities moving forward</li><li>Help organize systems, workflows, and ongoing business initiatives</li><li>Make outbound calls when needed to support sales opportunities or business projects</li><li>Manage shifting priorities and timelines with confidence</li></ul>Content &amp; Media Support (No Expert Required)<ul><li>Assist with scheduling and coordination for content creation, podcasts, and media initiatives</li><li>Help organize content ideas, notes, and assets</li><li>Coordinate logistics for recording days or content shoots</li><li>Support execution and follow-through on content plans</li><li>Comfort with technology and willingness to learn simple content tools is important, but expert editing skills are not required</li></ul>Office Operations &amp; Vendor Coordination<ul><li>Oversee office organization and daily readiness</li><li>Monitor and order office supplies</li><li>Keep kitchen and common areas stocked and organized</li><li>Coordinate with vendors including cleaners, maintenance, building management, and repair technicians</li></ul>Personal Executive Support<ul><li>Run occasional errands</li><li>Schedule personal appointments and manage logistics</li><li>Assist with personal administrative coordination as needed</li></ul>What Success Looks Like<ul><li>The CEO&rsquo;s schedule runs smoothly with minimal friction</li><li>Projects move forward without constant reminders</li><li>Communication stays organized and proactive</li><li>Priorities are clear and execution stays on track</li><li>Problems are solved early instead of becoming urgent</li></ul>Ideal Candidate<ul><li>Strong organizational and time management skills</li><li>Direct, clear communicator</li><li>Highly dependable and detail oriented</li><li>Comfortable holding others accountable and following up</li><li>Proactive and solution focused</li><li>Able to manage multiple priorities at once</li><li>Calm and adaptable when plans change</li><li>Tech comfortable and quick to learn new systems</li><li>Maintains confidentiality and professionalism</li></ul>Perks &amp; Benefits<ul><li>Competitive salary based on experience</li><li>Profit share opportunity</li><li>Health benefits</li><li>Paid time off</li><li>Growth-focused team culture</li><li>Opportunity to grow alongside a fast-moving CEO and expanding businesses</li></ul>Ready to Apply?Send your resume and cover letter to hannah@cityoftreesrealestate.com.In your cover letter, please answer:<ul><li>What research did you do on our company, and what stood out to you?</li><li>Why are you a strong fit for this role?</li><li>What is one area you are actively working to improve professionally?</li><li>Tell us about a time you had to manage multiple priorities for a busy leader. How did you handle it?</li></ul>Pay: $35,000.00 - $50,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What technology and systems do you have experience using in a professional setting? (Ex. Google Suite apps, graphic design platforms, project management platforms, etc)</li></ul>Experience:<ul><li>Executive administrative support: 2 years (Preferred)</li></ul>Work Location: In person

Smartcat

<div>
 
 About Smartcat
 
 
 
 Smartcat is building the future of work, where human expertise meets digital teammates to drive 10x to 1000x productivity gains for the world's leading enterprises.
 
 
 We're on the frontier of an entirely new category: Agentic AI. We enable enterprises to build high-performing hybrid workforces made up of both humans and AI agents. These AI agents aren't generic copilots. They're fully trained digital teammates that learn from your best people, your content, and your business strategy&acirc;&euro;&rdquo;ready to get to work from day one.
 
 
 Our platform combines generative AI, human-in-the-loop workflows, and a living Enterprise Skill Graph that continuously learns and improves. Whether you're launching a product globally, onboarding new hires, translating learning content, or aligning legal teams across regions, Smartcat turns knowledge into action and action into scale.
 
 
 Over 1,000 companies, including 20% of the Fortune 500, rely on Smartcat to bring their business to the world&acirc;&euro;&rdquo;instantly, accurately, and in every language. As a Series C company with 130% year-over-year growth, we're scaling fast and investing in people who want to shape the future of work with us.
 
 
 Join us in unlocking global potential, one human and agent team at a time.
 
 
 Mission
 
 
 In this role, you'll shield the CEO's time, anticipate needs, and ensure operational excellence behind the scenes. This role demands extreme ownership, discretion, and the ability to operate independently at the highest level of trust
 
 
 
 Key Responsibilities/Outcomes
 
 
 
 <ul>
 <li>
 Own and independently manage the CEO's calendar, inbox and travel arrangements
 </li>
 <li>
 Prioritize, triage, and draft email responses; flag key messages and forward to relevant internal stakeholders
 </li>
 <li>
 Coordinate hiring processes for leadership roles handled by the CEO
 </li>
 <li>
 Prepare briefing notes, background summaries, and context for key meetings
 </li>
 <li>
 Upon request: search, analyze, and extract actionable information regarding technology and language market dynamics and changes, competitor landscape, etc.
 </li>
 <li>
 Manage and contribute to special projects as needed
 </li>
 <li>
 Support personal administrative tasks and errands as needed
 
 
 </li>
 </ul>
 
 How You'll Ramp
 
 
 
 By Day 30
 
 
 <ul>
 <li>
 Build a deep understanding of the CEO's goals, decision-making style, time preferences, and top priorities
 </li>
 <li>
 Shadow existing processes for executive support and related projects
 </li>
 <li>
 Immerse yourself in internal tools (G-suite) and systems (Slack, Notion, Miro, etc.)
 </li>
 <li>
 Take over email triage, meeting preparation, and daily briefings with increasing autonomy
 </li>
 <li>
 Establish a rhythm for daily check-ins and weekly syncs with the CEO
 
 
 </li>
 </ul>
 Day 60
 
 
 <ul>
 <li>
 Audit and streamline the CEO's calendar, identifying low-leverage meetings, time blocks for focus, and better prep flows
 </li>
 <li>
 Take over CEO meeting prep end-to-end (agendas, briefs, decks, notes, and follow-ups), with consistent quality
 </li>
 <li>
 Own travel, speaking engagement logistics, and external relationship scheduling without oversight
 </li>
 <li>
 Build trusted relationships with other senior leaders to help the CEO stay aligned cross-functionally
 
 
 </li>
 </ul>
 Day 90
 
 
 <ul>
 <li>
 Be seen by the CEO as indispensable&acirc;&euro;&rdquo;anticipating needs, enabling faster decisions, and freeing up leadership capacity
 </li>
 <li>
 Drive 1&Atilde;&cent;??2 high-impact projects for the CEO (e.g., vendor evaluation, relocation)
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Fluency in English, both spoken and written
 </li>
 <li>
 1+ years prior experience in a similar (administrative) role
 </li>
 <li>
 Outstanding organizational, time management and multitasking skills, strong attention to detail
 </li>
 <li>
 Proficient in G-suite tools: Google Calendar, Google Sheets, Gmail, etc.
 </li>
 <li>
 Strong analytical skills: ability to critically assess options and make responsible choices.
 </li>
 <li>
 Strong communication skills: ability to interact with various stakeholders and adjust the tone accordingly
 </li>
 <li>
 High discretion, loyalty, and proactive attitude
 </li>
 <li>
 Someone passionate about the company's mission and eager to contribute
 </li>
 <li>
 Comfortable with ambiguity and self-managing in a highly intense startup environment
 </li>
 <li>
 Experience with Greenhouse, Slack, Notion, Miro is a plus
 </li>
 <li>
 Ability to work in EST timezone
 
 
 </li>
 </ul>
 
 Why joining Smartcat might be your best move so far
 
 
 
 <ul>
 <li>
 Fully remote teamWe are a global team of 200+ enthusiastic people spread across 30+ countries. We have been fully remote since 2020, with some locations populated with more Smartcaters than others, such as Boston, Belgrade, Lisbon, Tbilisi and Yerevan.
 </li>
 <li>
 Be part of an AI Native OrganizationWe are highly innovative, using AI across all areas of the organization to accelerate decision-making and free people to focus on strategy and high-impact work. We embrace new ideas and encourage all Smartcaters, regardless of level or department, to manage their own AI Agents. At Smartcat you'll shape how AI transforms the workplace and play an integral role in ensuring Smartcat remains a leader in AI innovation.
 </li>
 <li>
 Innovating a $100 Billion industrySmartcat is reshaping the $100B multilingual content industry with an AI-powered platform that makes it easy for companies to create, translate, and localize global content at scale. Our platform enables enterprise teams to move away from slow, traditional outsourcing methods, and achieve fast, high-quality results, at a fraction of the cost.
 </li>
 <li>
 Join the rocketship to scale-up 10x and beyond together We are looking for someone to become an integral part of our team and play a crucial role in the most exciting part of our journey: transitioning from a post-Series C startup to a company exceeding $100M in ARR and $1B in valuation. Our journey isn't for the faint of heart. We are growing at 130% YoY, thanks to our strong product-market fit and high-performing team, and plan to accelerate from here.
 </li>
 <li>
 Smartcat CultureWhere Diversity Meets High Performance At Smartcat, we are committed to building a culture that highlights respect and appreciation for each individual's unique background and perspective, while maintaining a strong focus on results and engagement. We believe in welcoming everyone and fostering an inclusive environment where team members can be their authentic selves at work. Our commitment to inclusion is steadfast, and we stand firmly against discrimination and harassment.
 </li>
 </ul>
</div>

DAR UL SAKAFAT INTERNATIONAL COLLEGE

Job OverviewDar-ul-Sakafat International College is seeking a highly competent, proactive, and discreet Female Personal Assistant to the CEO. The selected candidate will provide comprehensive executive and personal support to the Chief Executive Officer, ensuring smooth daily operations, effective time management, and professional coordination at the executive level.The ideal candidate must demonstrate exceptional organizational abilities, strong judgment, and the capability to manage highly confidential matters with absolute professionalism.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Handle all correspondence including calls, emails, and official communications on behalf of the CEO</li><li>Prepare executive-level reports, presentations, briefings, and meeting minutes</li><li>Organize and maintain confidential records, executive files, and sensitive documents</li><li>Coordinate meetings, events, and logistics with internal and external stakeholders</li><li>Screen visitors and oversee executive office operations efficiently</li><li>Monitor and arrange office resources and supplies as required</li><li>Maintain strict confidentiality and professional conduct at all times</li><li>Execute personal and official assignments as directed by the CEO</li></ul>Required Skills &amp; Competencies<ul><li>Exceptional organizational and time management skills</li><li>Strong written and verbal communication abilities</li><li>High degree of integrity, discretion, and reliability</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Strong attention to detail and analytical problem-solving skills</li><li>Sound knowledge of administrative procedures and office management</li><li>Professional demeanor with adaptability and resourcefulness</li></ul>Preference will be given to candidates residing near:<ul><li>Wapda Town</li><li>Valencia Town</li><li>Model Town</li><li>Township, Lahore</li></ul>Education &amp; Experience<ul><li>Bachelor&rsquo;s Degree (Required)</li><li>Minimum 3&ndash;5 years of proven experience as a Personal Assistant or Executive Assistant</li><li>Experience supporting senior leadership or executive management is preferred</li></ul>Why Join Dar-ul-Sakafat International College?<ul><li>Professional and growth-oriented work environment</li><li>Career advancement opportunities</li><li>Competitive salary package</li></ul>How to ApplyContact: 0315-3005887 Submit their updated Resume via WhatsAppJob Type: Full-timeWork Location: In person

Female Personal Assistant to the CEO

The Robo Hub

Executive Assistant to the Founder &amp; CEO (Startup / Founder&rsquo;s Office)Private EdTech Startup | Early Stage | IPO-AspirationalRole OverviewThis is a highly operational Executive Assistant role embedded directly in the Founder&rsquo;s Office of a very early-stage EdTech company. You will function as a strategic executor, operational organizer, and administrative partner to the Founder &amp; CEO, helping scale daily operations, manage priorities, and support fundraising, product, and growth initiatives.In a lean startup environment, this role goes beyond traditional administrative support and requires ownership, adaptability, and strong execution across multiple functions.Core Responsibilities (Startup-Realistic)Founder &amp; CEO Support (Primary)<ul><li>Manage a fast-changing calendar, priorities, and scheduling</li><li>Coordinate meetings with investors, advisors, partners, and early customers</li><li>Prepare briefs, notes, and action items for key meetings</li><li>Protect and optimize the Founder&rsquo;s time and focus</li></ul>Operational Execution (High Importance in Early Stage)<ul><li>Track company priorities, OKRs, and key initiatives</li><li>Follow up with team leads to ensure execution and accountability</li><li>Organize internal workflows, documents, and reporting systems</li><li>Assist with hiring coordination and onboarding logistics</li></ul>Fundraising &amp; Investor Support (Critical at Early Stage)<ul><li>Help prepare pitch decks, investor updates, and data room materials</li><li>Schedule investor meetings and manage follow-ups</li><li>Maintain organized records of fundraising communications</li><li>Handle sensitive and confidential company information</li></ul>Cross-Functional Startup Support<ul><li>Assist across Product, Operations, and Growth teams as needed</li><li>Support product launches, pilots with schools, and partnerships</li><li>Conduct quick research on competitors, EdTech trends, and market insights</li><li>Help organize company offsites, team meetings, and strategic planning sessions</li></ul>Administrative &amp; Office Operations<ul><li>Manage travel, expenses, and executive logistics</li><li>Maintain internal documentation and knowledge systems</li><li>Support basic operational processes in a lean team environment</li><li>prepare and orgnaizes board meetings</li></ul>Ideal Candidate Profile (Early-Stage Fit)<ul><li>3-6+ years supporting a founder, executive, or startup leadership team</li><li>Experience in startups, EdTech, SaaS, or venture-backed environments preferred</li><li>Extremely organized and execution-focused</li><li>Comfortable wearing multiple hats in a fast-moving company</li><li>Strong communication, discretion, and problem-solving skills</li><li>High ownership mindset with startup resilience</li></ul>Compensation Benchmark (Very Early EdTech Startup &ndash; U.S.)Base Salary (Realistic Early-Stage Ranges)<ul><li>Lean Startup (Bootstrapped / Pre-Seed): $70,000 &ndash; $95,000</li><li>Funded Pre-Seed / Seed: $85,000 &ndash; $115,000</li><li>Strong Seed / Early Series A (Founder-Heavy Role): $100,000 &ndash; $130,000</li></ul>(Boston and NYC markets typically fall in the $95K&ndash;$125K range)Equity Guidance (Very Early Stage &ndash; Most Important Component)At very early startups, equity is significantly higher due to risk and growth upside.Typical Equity Range &ndash; Executive Assistant to Founder<ul><li>Pre-Seed: 0.25% &ndash; 0.60%</li><li>Seed Stage: 0.15% &ndash; 0.40%</li><li>Early Series A (still &lt;50 employees): 0.08% &ndash; 0.20%</li></ul>Most common structure:<ul><li>4-year vesting</li><li>1-year cliff</li><li>Stock options (not RSUs at this stage)</li></ul>Cash vs Equity Tradeoff (Common in Early EdTech)Compensation StyleBase SalaryEquityWhen UsedLean Cash / High Equity$75K&ndash;$95K0.30%&ndash;0.60%Very early startupsBalanced Package$95K&ndash;$115K0.15%&ndash;0.30%Funded seed stageHigher Cash / Lower Equity$115K&ndash;$130K0.08%&ndash;0.15%Early Series ABonus &amp; Benefits (Typical for Early EdTech Startups)<ul><li>Performance bonus: 5%&ndash;15% (sometimes discretionary)</li><li>Equity refresh after 12&ndash;24 months (if strong performance)</li><li>Flexible PTO and startup benefits</li><li>Possible title growth (Chief of Staff path)</li></ul>Expected Role Evolution (Very Early Startup Reality)Within 12&ndash;24 months, this role often grows into:<ul><li>Chief of Staff to CEO</li><li>Head of Founder&rsquo;s Office</li><li>Strategy &amp; Operations Lead</li><li>Executive Operations Manager</li></ul>Job Type: Full-timePay: From $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Executive Assistant to the Founder & CEO (Startup / Founder’s Office)

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Executive Assistant to the CEO

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Female Personal Assistant to the CEO

Executive Assistant to the Founder & CEO (Startup / Founder’s Office)