assistant to the ceo

Real Estate Company - Dubai

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO in day-to-day operations and strategic initiatives. The ideal candidate will have a strong background in executive support, excellent command of Excel and reporting, and the ability to manage multiple priorities in a fast-paced real estate environment. Prior experience in coordinating with developers, handling executive travel, and managing meetings and calendars is essential.Key Responsibilities:Executive Support:<ul><li>Act as a trusted point of contact between the CEO and internal/external stakeholders.</li><li>Manage the CEO&rsquo;s calendar including scheduling, rescheduling, and prioritizing meetings.</li><li>Prepare, format, and maintain reports, presentations, and dashboards using MS Excel and other tools.</li><li>Take ownership of preparing accurate and timely Minutes of Meetings (MoMs) and follow up on action items.</li></ul>Travel &amp; Logistics:<ul><li>Plan and manage domestic and international travel arrangements for the CEO and Sales staff (flights, hotels, transport, itineraries).</li><li>Ensure all travel plans align with company policies and budgets.</li><li>Maintain travel documentation, expense reports, and reimbursement records.</li></ul>Meeting &amp; Communication Coordination:<ul><li>Schedule and coordinate internal and external meetings, including with developers, investors, and partners.</li><li>Ensure all meeting materials are prepared and shared in advance.</li><li>Act as a liaison with real estate developers to schedule meetings and facilitate communication on behalf of the CEO.</li></ul>Operational &amp; Administrative Tasks:<ul><li>Assist in preparation of business reports, market research, and executive summaries.</li><li>Maintain confidentiality of highly sensitive information.</li><li>Support in project management and cross-functional coordination as needed.</li><li>Assist in managing the CEO&rsquo;s inbox and communication, prioritizing and drafting responses where appropriate.</li></ul>Requirements:<ul><li>Experience: 3&ndash;5 years of experience as an Executive Assistant, preferably in the real estate or related industry.</li><li>Skills:</li><li>Proficient in Microsoft Excel (pivot tables, charts, data analysis).</li><li>Strong reporting and documentation skills.</li><li>Excellent written and verbal communication.</li><li>Calendar management using tools like Google Calendar or Outlook.</li><li>Experience handling confidential information with discretion.</li><li>Other:</li><li>Ability to multitask and manage time efficiently.</li><li>Strong interpersonal skills and ability to interact with high-level executives and stakeholders.</li><li>Problem-solving mindset and a proactive approach to work.</li></ul>Job Type: Full-timePay: From AED7,000.00 per monthExperience:<ul><li>real estate industry: 4 years (Required)</li></ul>

Executive Assistant to the CEO

American Wire Works

About UsAmerican Wire Works has been manufacturing and supplying industrial wire products, spools, and carriers for more than 80 years. We&rsquo;re a small but fast-growing company with deep roots in American manufacturing and a clear vision for the future. We support industries that build and power the country &mdash; from aerospace and defense to heavy industry and infrastructure.We&rsquo;re building momentum, expanding operations, and need someone who can help keep things organized, moving, and on track as we grow.About the RoleThis is a part-time (around 20 hours/week) position working directly with the CEO to help manage the details that make growth possible. The role is broad and entrepreneurial &mdash; part executive assistant, part project coordinator, part problem solver.If you like variety, thrive in fast-paced environments, and take pride in &ldquo;making it happen,&rdquo; you&rsquo;ll fit right in. You&rsquo;ll be part of a small, committed team where no day is quite the same and every contribution makes a visible difference.What You&rsquo;ll Do<ul><li>Manage the CEO&rsquo;s calendar, inbox, and communications, prioritizing what&rsquo;s most important and ensuring timely follow-up.</li><li>Draft, proof, and send professional correspondence with customers, vendors, and internal partners.</li><li>Coordinate meetings, calls, and travel &mdash; internal, customer, and vendor related.</li><li>Prepare and edit documents, presentations, and communications for customers, partners, and team members.</li><li>Help organize projects, track deliverables, and follow up to ensure things get done.</li><li>Keep digital and physical files organized and accessible.</li><li>Pitch in on general administrative and operations tasks &mdash; whatever needs doing to help the company run smoothly.</li><li>Bring a positive, proactive approach to problem-solving and process improvement.</li></ul>What We&rsquo;re Looking For<ul><li>Someone who&rsquo;s organized, reliable, and able to juggle multiple priorities without dropping the ball.</li><li>A strong communicator who&rsquo;s comfortable managing emails, calendars, and follow-ups on behalf of leadership.</li><li>A self-starter who doesn&rsquo;t wait to be told what to do &mdash; you see what&rsquo;s needed and make it happen.</li><li>Comfortable with Microsoft 365, Teams, and general office tools.</li><li>Prior experience supporting a small business, founder, or executive preferred (manufacturing experience is a plus, but not required).</li><li>Discretion, professionalism, and trustworthiness are must-haves.</li></ul>Details<ul><li>Hours: ~20 hours/week, flexible scheduling (remote first and on-site occassionally)</li><li>Location: Greater Philadelphia, PA</li><li>Compensation: Commensurate with experience</li></ul>Job Type: Part-timePay: $25.58 - $27.81 per hourExpected hours: 20 per weekWork Location: Remote

GULF DIGITAL LLC

Personal Assistant to the CEO &ndash; Job Description2-4 years Dubai- UAE experience The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the CEO&rsquo;s day-to-day operations run smoothly and efficiently. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The PA serves as a gatekeeper and liaison between the CEO and internal/external stakeholders, maintaining a high degree of professionalism and confidentiality at all times.Key Responsibilities:<ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and other documents on behalf of the CEO.</li><li>Handle incoming communications (calls, emails, messages), prioritize them, and respond or redirect as necessary.</li><li>Coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Organize and manage complex travel itineraries, including accommodations, transportation, and logistics.</li><li>Act as a liaison between the CEO and senior executives, clients, partners, and staff.</li><li>Maintain strict confidentiality of sensitive information and exercise discretion in all interactions.</li><li>Assist in personal tasks and errands, as required, to support the CEO's ability to focus on strategic priorities.</li><li>Monitor deadlines and ensure the CEO is well-prepared for all engagements and commitments.</li><li>Conduct research, compile data, and prepare briefing materials as needed.</li></ul>Skills &amp; Qualifications:<ul><li>Proven experience as an Executive Assistant or Personal Assistant to C-level executives.</li><li>Excellent organizational and time-management skills with strong attention to detail.</li><li>Outstanding verbal and written communication abilities.</li><li>High level of integrity, discretion, and professionalism.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.</li><li>Ability to multitask, work under pressure, and meet tight deadlines.</li><li>Discreet, proactive, and resourceful with a problem-solving mindset.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Experience in a corporate or fast-paced business enviroment</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Personal Assistant to Managing Director

Personal Assistant to the CEO &ndash; Job Description2-4 years Dubai- UAE experience The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the CEO&rsquo;s day-to-day operations run smoothly and efficiently. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The PA serves as a gatekeeper and liaison between the CEO and internal/external stakeholders, maintaining a high degree of professionalism and confidentiality at all times.Key Responsibilities:<ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and other documents on behalf of the CEO.</li><li>Handle incoming communications (calls, emails, messages), prioritize them, and respond or redirect as necessary.</li><li>Coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Organize and manage complex travel itineraries, including accommodations, transportation, and logistics.</li><li>Act as a liaison between the CEO and senior executives, clients, partners, and staff.</li><li>Maintain strict confidentiality of sensitive information and exercise discretion in all interactions.</li><li>Assist in personal tasks and errands, as required, to support the CEO's ability to focus on strategic priorities.</li><li>Monitor deadlines and ensure the CEO is well-prepared for all engagements and commitments.</li><li>Conduct research, compile data, and prepare briefing materials as needed.</li></ul>Skills &amp; Qualifications:<ul><li>Proven experience as an Executive Assistant or Personal Assistant to C-level executives.</li><li>Excellent organizational and time-management skills with strong attention to detail.</li><li>Outstanding verbal and written communication abilities.</li><li>High level of integrity, discretion, and professionalism.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.</li><li>Ability to multitask, work under pressure, and meet tight deadlines.</li><li>Discreet, proactive, and resourceful with a problem-solving mindset.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Experience in a corporate or fast-paced business enviroment</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per month

Personal Assistant to CEO

Pinbest Real Estate LLC

Only Chinese Female nationals are eligible to applyWe are seeking a highly organized and proactive Personal Assistant to support our CEO in a fast-paced real estate company. This role requires discretion, excellent communication skills, and the ability to manage both professional and personal tasks efficiently.Responsibilities:<ul><li>Provide full administrative support to the CEO</li><li>Manage calendars, appointments, and travel arrangements</li><li>Handle calls, emails, and confidential correspondence</li><li>Prepare reports, presentations, and documents</li><li>Assist with personal errands and ad-hoc tasks as required</li><li>Coordinate with internal teams, clients, and partners</li><li>Ensure smooth daily operations for the CEO</li></ul>Requirements:<ul><li>Chinese National (mandatory)</li><li>Proven experience as a Personal Assistant, preferably to senior executives or CEOs</li><li>Strong organizational, multitasking, and problem-solving skills</li><li>Excellent communication skills (Chinese language &amp; English preferred)</li><li>High level of discretion and confidentiality</li><li>Proficient in MS Office and digital communication tools</li></ul>Job Type: Full-timePay: From AED5,000.00 per month

Prosper Egypt Facilities Management

About the Role:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO in managing day-to-day operations, strategic initiatives, and business communications. The ideal candidate will have strong business acumen, excellent communication skills, and a proven ability to manage multiple priorities in a fast-paced real estate environment.Key Responsibilities:<ul><li>Provide comprehensive administrative and executive support to the CEO.</li><li>Manage and prioritize the CEO&rsquo;s calendar, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and meeting materials with accuracy and professionalism.</li><li>Handle confidential information with discretion and integrity.</li><li>Coordinate internal and external meetings, board sessions, and business events.</li><li>Act as a liaison between the CEO and internal/external stakeholders.</li><li>Support in following up on key projects, decisions, and business priorities.</li><li>Conduct research and compile data to assist in decision-making.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>4&ndash;7 years of experience as an Executive Assistant, preferably in the real estate or corporate sector.</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong written and verbal communication skills (English &amp; Arabic).</li><li>Proficiency in Microsoft Office Suite and digital productivity tools.</li><li>Professional appearance, discretion, and a proactive mindset.</li></ul>Work Location: Nasr City. CairoJob Types: Full-time, Contract Contract length: 12 monthsApplication Question(s):<ul><li>what's your expected net salary? (Answer is a mandatory to avoid ignoring your application)</li></ul>

Executive Assistant to CEO

Venture Search

<div>
 
 
 Job Title:
 
 Executive Assistant to the CEO
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 
 
 We are representing a leading, diversified investment group headquartered in Dubai, seeking to appoint a highly skilled
 
 Senior Executive Assistant
 
 to directly support their Chief Executive Officer. This is a unique opportunity for an experienced professional to step into a pivotal role, combining classic executive support with more strategic responsibilities.
 
 
 
 
 
 
 The Role:
 
 
 
 As Executive Assistant, you will act as a trusted partner to the CEO, providing seamless executive support and enabling effective decision-making. This position goes beyond traditional EA duties, requiring someone with exceptional organisational skills, business acumen, and the ability to engage at a senior level on the CEO&rsquo;s behalf.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive 1:1 executive support to the CEO, including diary and travel management, correspondence, and meeting coordination.
 </li>
 <li>
 Prepare, draft, and edit documents, reports, and high-quality presentations for board and stakeholder use.
 </li>
 <li>
 Draft responses, briefing notes, and communications for the CEO, ensuring accuracy and alignment with business priorities.
 </li>
 <li>
 Liaise confidently with senior stakeholders, partners, and government entities on behalf of the CEO.
 </li>
 <li>
 Maintain discretion and confidentiality while handling highly sensitive information.
 </li>
 <li>
 Proactively manage priorities, anticipate requirements, and provide strategic administrative support.
 </li>
 <li>
 Coordinate and support key projects, initiatives, and business activities across the group.
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements:
 
 
 <ul>
 <li>
 Minimum of
 
 7+ years&rsquo; experience
 
 as an Executive Assistant supporting C-level executives.
 </li>
 <li>
 
 Arabic speaking is essential
 
 , with fluency in English required.
 </li>
 <li>
 Proven experience in environments such as family office, private equity, investment management, banking, asset management, legal, or professional services.
 </li>
 <li>
 Strong background in providing direct 1:1 executive support at a senior level.
 </li>
 <li>
 Advanced skills in preparing professional documents, reports, and board-level presentations.
 </li>
 <li>
 Exceptional communication and stakeholder management skills, with the ability to represent the CEO effectively.
 </li>
 <li>
 High level of discretion, professionalism, and business acumen.
 </li>
 </ul>
 
 
 
 
 
 This is an excellent opportunity for an experienced Senior EA who thrives in a fast-paced, professional environment and is eager to play a central role in supporting a dynamic CEO.
 
 
 
 If you have the required skills and experience, please apply to be considered.
 
 
 
 
 
 To apply, please submit your CV and cover letter outlining your relevant experience.
 
 
 
 
 
 Please note that due to the high volume of applications, only shortlisted candidates will be contacted.
 
 
 
 
</div>

Executive Assistant

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