assistant to the ceo

Lake to River Economic Development

Position: Assistant to the CEOReports to: Chief Executive Officer (CEO)Classification: Full Time/ExemptSalary: $50,000-$65,000Summary/Objectives:Job Purpose:Provide executive-level management and support to the Chief Executive Officer (CEO). With appropriate direction, partner with the CEO to ensure the successful implementation of the strategic plan, organizational goals, and ensure a strong workplace culture. This individual is also responsible for managing the day-to-day activities and communications of the Lake to River office.Job Duties and Responsibilities:Provide administrative leadership to the CEO<ul><li>Provide administrative and coordination support across executive and organizational initiatives.</li></ul>&middot; Maintain CEO&rsquo;s calendar and calls using judgment and discretion in coordinating external and internal activities and commitments.&middot; Screen public requests and situations not requiring the personal attention of the President/CEO and refer to appropriate staff.&middot; Review and route incoming documents and reports, establish priorities, and gather pertinent background information to facilitate appropriate action.&middot; Draft and edit letters, emails, and other correspondence from the CEO.&middot; Support community event or meetings&middot; Organize staff meetings and retreats&middot; Provide event support as directed by CEO&middot; Support projects managed by executive staff members.&middot; Attend department leadership or other meetings; document and follow-up on action items as required.&middot; Take notes and follow up on assignments at operational meetings<ul><li>Perform additional duties as assigned.</li></ul>Board Operations&middot; Coordinate board and committee meetings, including scheduling, disseminating materials, taking minutes, and logistics.&middot; Maintain board records, including attendance, documentation, and annual administrative requirements.&middot; Support the board with administrative tasks including collecting and documenting annual paperwork, and attendance, and other annual tasks.&middot; Serve as a liaison between the CEO, board members, and staff to support communication and follow-through.Office Management&middot; Manage daily office tasks including welcoming guests, shipping and accepting deliveries, opening daily mail, ordering supplies, arranging maintenance and equipment repairs or other.&middot; Other duties as assigned.Competencies and Attributes for Success:<ul><li>Demonstrates sound judgment and decision-making ability.</li><li>Adaptable and able to manage shifting priorities.</li><li>Resourceful, proactive, and solution-oriented.</li><li>Professional and trustworthy with a high level of discretion.</li><li>Comfortable interacting with executive leaders and stakeholders.</li></ul>&middot; Effective coordination and communication skills&middot; Quick to learn and adapt&middot; Balances internal and external focus and competing priorities&middot; Resourceful and a problem solver&middot; Self-aware and trustworthy&middot; Situational adaptabilityRequired Education, Experience and Abilities&middot; Bachelor&rsquo;s degree in business, English/writing, computer science or human resources preferred; will consider candidates without a degree that have executive or administrative experience.&middot; Ability to manage sensitive and confidential information with discretion.&middot; A robust knowledge of the Lake to River region.&middot; Exceptional communication and organizational skills, and attention to detail.&middot; Advanced knowledge of Microsoft Office software, including Word, Excel, PowerPoint and Outlook.&middot; Effective writing skillsBackground Preferences:&middot; Proven experience supporting senior management or executives.<ul><li>Experience supporting board members, partners, donors, or external stakeholders.</li></ul>&middot; Relevant work or education experience&middot; Excellent written and verbal communication skills, with attention to detail.&middot; Flexible, adaptable, and able to coordinate moving parts smoothly.&middot; Proactive, positive, resilient, self-starter, high degree of initiative.&middot; Proven ability to work with individuals of diverse backgrounds and positions (staff, board members, partners, donors, elected officials, vendors).&middot; Organization, prioritization, and time management skills&middot; Ability to anticipate and support others&rsquo; needs; take initiativePhysical Requirements:&middot; Ability to work in an office environment and collaborate with others, including extended periods of sitting, typing, and computer use, along with routine movement throughout the workplace.&middot; Regular use of standard office equipment, including computers, phones, and printers.&middot; Occasional lifting or moving of items up to 25 pounds.&middot; Ability to travel locally as needed for meetings or events, including a valid driver&rsquo;s license and insurability.Line of Communication and AccountabilityThe Executive Coordinator reports directly to the CEO and may also support and provide reports or key information to the Board of Directors as requested by the CEO.Performance StandardsThe effectiveness of the Executive Coordinator is measured against annual goals established with the CEO and are based upon internal and external performance measures articulated in the Lake to River plan of services.To apply please submit a resume and cover letter to Dani Robbins, CEO at jobs@laketoriverohio.org by May 4, 2026.Pay: $50,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Assistant to the CEO

International Community Schools (ICSchools)

<div>
 
 Job Title: Executive Assistant to the CEO
 
 
 
 
 Location:
 
 
 
 Abu Dhabi, UAE.
 
 
 
 Organization:
 
 International Community Schools (ICS)
 
 
 
 Job Summary
 
 
 
 
 International Community Schools (ICS), a leading group of schools with multiple branches across Abu Dhabi, is seeking a highly professional and proactive female
 
 Executive Secretary to the CEO
 
 . The ideal candidate will provide high-level administrative and executive support to the CEO, ensuring smooth coordination of executive operations.
 
 
 
 The candidate must be
 
 fluent in both Arabic and English (written and spoken)
 
 and capable of handling confidential matters with integrity and professionalism.
 
 
 
 
 International Community Schools
 
 is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory references and the receipt of police clearance. We strongly encourage UAE Nationals to apply.
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Provide comprehensive administrative and executive support to the CEO.
 
 
 </li>
 <li>
 
 Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.
 
 
 </li>
 <li>
 
 Prepare correspondence, reports, presentations, and official documents in Arabic and English.
 
 
 </li>
 <li>
 
 Draft, translate, and review internal and external communications.
 
 
 </li>
 <li>
 
 Coordinate with school branch leaders, department heads, and external stakeholders.
 
 
 </li>
 <li>
 
 Organize executive meetings, prepare agendas, record minutes, and follow up on action items.
 
 
 </li>
 <li>
 
 Handle confidential information with the highest level of discretion.
 
 
 </li>
 <li>
 
 Screen and prioritize emails, phone calls, and inquiries.
 
 
 </li>
 <li>
 
 Maintain organized filing systems (physical and digital).
 
 
 </li>
 <li>
 
 Assist in preparing board reports and executive summaries.
 
 
 </li>
 <li>
 
 Ensure timely communication between the CEO&rsquo;s office and all departments.
 
 
 </li>
 <li>
 
 Support strategic initiatives and special projects as assigned by the CEO.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 Requirements &amp; Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 </li>
 <li>
 
 Minimum 2-3 years of experience as an Executive Secretary, Executive Assistant, or similar senior administrative role.
 
 
 </li>
 <li>
 
 
 Fluency in Arabic and English (mandatory).
 
 
 
 </li>
 <li>
 
 Excellent written and verbal communication skills in both languages.
 
 
 </li>
 <li>
 
 Strong organizational and time-management skills.
 
 
 </li>
 <li>
 
 High level of professionalism and confidentiality.
 
 
 </li>
 <li>
 
 Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 </li>
 <li>
 
 Ability to multitask and work under pressure in a fast-paced environment.
 
 
 </li>
 <li>
 
 Strong interpersonal skills with the ability to interact with senior management and stakeholders.
 
 
 </li>
 <li>
 
 Experience in the education sector in the UAE is an advantage.
 
 
 </li>
 <li>
 
 Knowledge of UAE professional and corporate etiquette is preferred.
 
 
 </li>
 </ul>
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 
 Highly organized and detail-oriented
 
 
 </li>
 <li>
 
 Proactive and solution-oriented
 
 
 </li>
 <li>
 
 Strong decision-making support capability
 
 
 </li>
 <li>
 
 Professional appearance and demeanor
 
 
 </li>
 <li>
 
 Loyal, trustworthy, and discreet
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <li>
 
 Competitive salary package aligned with experience and qualifications
 
 
 </li>
 <li>
 
 End-of-service benefits as per UAE Labour Law
 
 
 </li>
 <li>
 
 Opportunity to work directly with executive leadership and gain strategic exposure
 
 
 </li>
 <li>
 
 Professional and respectful work culture
 
 
 </li>
 <li>
 
 Career growth opportunities within a leading education group in Abu Dhabi
 
 
 </li>
 <li>
 
 Supportive and collaborative leadership environment
 
 
 </li>
</div>

Executive Assistant to the CEO

perfect Craft Pvt. Ltd.

We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to support day-to-day administrative, operational, and executive tasks.The ideal candidate will have an excellent communication abilities, and the confidence to manage executive-level responsibilities in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative and executive support directly to the CEO.</li><li>Prepare reports, financial summaries, and documentation as required.</li><li>Manage calendars, schedule meetings, and organize travel arrangements.</li><li>Assist with data analysis, budgeting, and basic financial tasks.</li><li>Draft emails, presentations, and official documents with accuracy.</li><li>Coordinate with internal departments on behalf of the CEO.</li><li>Maintain a high level of confidentiality and professionalism.</li><li>Handle daily office operations and ensure smooth workflow.</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant, Secretary , or similar role.</li><li>Excellent written and spoken English </li><li>Strong organizational, communication, and time-management skills.</li><li>Ability to work independently and handle multiple tasks.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>If you are reliable, motivated, and capable of supporting executive operations efficiently.</li></ul>Requirements:<ul><li>Master&rsquo;s / Bachelor's Degree in Business Administration, Management, or relevant discipline</li><li>5&ndash;8 years of experience as a PA/Executive Assistant to senior management</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li></ul>Job Type: Full-timeJob Type: Full-timeWork Location: In person

Jack Kent Cooke Foundation

<div></div><div><div>The Executive Assistant provides comprehensive administrative, organizational, and operational support to the Chief Executive Officer. The Executive Assistant manages executive priorities, including the coordination of confidential communications, calendar coordination, travel and external engagements, preparation of presentation materials and written reports, and other administrative support as directed. This role is critical to the effective functioning of the CEO&rsquo;s office and requires exceptional judgment and the ability to anticipate needs and execute responsibilities in a manner that reflects a high standard of operational excellence. 
<h2 class="jobSectionHeader">PRINCIPAL RESPONSIBILITIES</h2> 
<div><ul><li>Serves as a strategic administrative partner to the CEO, anticipating needs, managing complex priorities and ensuring seamless preparation of meetings, stakeholder engagement, and executive initiatives.</li></ul>
<ul><li>Manage the CEO&rsquo;s calendar, including setting up appointments, scheduling meetings, resolving conflicting priorities and ensuring that the CEO is on time, organized and prepared for each meeting/appointment. This includes responsibility for the management of Outlook calendar entries. Responsibilities include initiating contact and securing appointments, equipment, and facilities as appropriate.</li></ul>
<ul><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li></ul>
<ul><li>Coordinate closely with the Senior Manager of Operations and Administration to manage internal meetings, agendas, room reservation, materials preparation, and catering.</li></ul>
<ul><li>Collaborate closely with the Senior Manager of Operations and Administration, who serves as the Board Recording Secretary, on preparations for quarterly Board meetings and Board communication as needed.</li></ul>
<ul><li>Collaborate closely with appropriate internal Staff to ensure that responsibilities are carried out effectively and to accomplish organizational goals and objectives as needed.</li></ul>
<ul><li>Reconcile monthly credit card and business-related expenses for CEO. Prepare and submit monthly expense reports on behalf of the CEO.</li></ul>
<ul><li>Maintain organized and complete electronic file system to document projects, correspondence and activities of the CEO.</li></ul>
<ul><li>Take on a range of special projects that the CEO may identify in the course of the role.</li></ul> 
</div><h2 class="jobSectionHeader">JOB QUALIFICATIONS &amp; REQUIREMENTS</h2> 
<ul><li>Bachelor&rsquo;s degree required.</li>
<li>Minimum of 8-10 years&rsquo; experience in an executive assistant or closely related role.</li>
<li>Exceptional organizational skills, detail-oriented, capacity to deal with constant schedule changes.</li>
<li>Flexibility and skill in working in a high-demand, multi-task environment.</li>
<li>Exceptional interpersonal skills with a customer service mindset.</li>
<li>Ability to interact effectively with all levels of employees throughout the organization, the Board of Directors, and outside constituents.</li>
<li>Duties are highly confidential in nature and require strong judgment, discretion and integrity.</li>
<li>Action-oriented and entrepreneurial self-starter who can work well independently and in teams.</li>
<li>The Foundation follows a 35-hour work week schedule for full-time positions. This position requires the ability to work a flexible schedule and/or additional hours, based on the needs of the CEO, and will require availability on evenings and weekends.</li> 
</ul>To apply, submit a resume and cover letter through the Jack Kent Cooke Foundation Career Center. E-Verify employer. No phone calls please.</div></div>

Recruitingers

Executive Assistant &ndash; CEO Office (Confidential)Company: KIDAN AG Location: Remote Job Type: Full-time Seniority Level: Mid-Level (Strategic Support Role) Reports To: Chief Executive Officer (CEO)About the RoleWe are seeking a highly organized and proactive Executive Assistant to support the CEO and the CEO Office. This role goes beyond traditional administrative responsibilities, acting as a strategic partner in managing schedules, communications, and organizational priorities.You will play a critical role in ensuring the CEO&rsquo;s agenda runs efficiently, coordinating cross-functional initiatives, preparing executive-level materials, and supporting strategic decision-making in a fast-growing, global IT organization.Key Responsibilities1. Calendar &amp; Scheduling Management<ul><li>Manage and optimize the CEO&rsquo;s calendar, meetings, and priorities</li><li>Coordinate internal and external meetings aligned with strategic goals</li><li>Anticipate conflicts and proactively propose solutions</li><li>Align CEO availability with organizational and project deadlines</li></ul>2. Preparation &amp; Documentation<ul><li>Prepare presentations, reports, and executive briefing materials</li><li>Track action items, decisions, and follow-ups from leadership meetings</li><li>Maintain structured documentation of CEO communications and initiatives</li><li>Manage a centralized repository of CEO Office documents</li><li>Ensure accuracy, accessibility, and confidentiality of all records</li><li>Draft executive summaries and support quick decision-making</li><li>Assist in creating SOPs and workflow documentation</li></ul>3. Communication &amp; Stakeholder Management<ul><li>Coordinate cross-functional communication and ensure timely follow-ups</li><li>Build strong relationships with internal and external stakeholders</li><li>Identify and address communication gaps proactively</li></ul>4. Project &amp; Initiative Support<ul><li>Support CEO-led strategic initiatives, workshops, and programs</li><li>Monitor progress and provide updates to stakeholders</li><li>Coordinate with teams to ensure timely execution of directives</li><li>Identify risks or bottlenecks and propose solutions</li></ul>5. Travel &amp; Logistics<ul><li>Manage travel planning and logistics for the CEO</li><li>Organize meetings, events, and leadership engagements</li><li>Support global/offsite meetings with full logistical coordination</li></ul>6. Organizational Systems &amp; Efficiency<ul><li>Maintain systems, files, and documentation for the CEO Office</li><li>Support executive communications and visibility initiatives</li><li>Improve workflows and operational efficiency continuously</li><li>Standardize reporting and tracking processes</li><li>Manage tools and platforms used by the CEO Office</li></ul>Experience &amp; Qualifications<ul><li>3&ndash;6 years of experience as an Executive Assistant or similar role</li><li>Experience supporting senior leadership in fast-paced environments</li><li>Background in IT, technology, or professional services is preferred</li><li>Proven ability to manage multiple priorities and stakeholders</li><li>Experience preparing executive-level reports and communications</li><li>High level of discretion in handling confidential information</li></ul>Skills &amp; Competencies<ul><li>Exceptional organizational and time management skills</li><li>Strong written and verbal communication abilities</li><li>High emotional intelligence and professional presence</li><li>Detail-oriented with strong follow-through</li><li>Proactive, adaptable, and solution-driven mindset</li><li>Tech-savvy (Microsoft Office, collaboration tools, project platforms)</li><li>Ability to anticipate executive needs</li><li>Strong collaboration and multitasking capabilities</li></ul>Why Join KIDAN AG?<ul><li>Work directly with the CEO and leadership team</li><li>Be part of a fast-growing, global Swiss IT organization</li><li>Gain exposure to strategic decision-making and operations</li><li>Contribute to high-impact, cross-functional initiatives</li><li>Build a strong foundation for leadership roles in operations or management</li></ul>At KIDAN, this role is more than support&mdash;it&rsquo;s about becoming a trusted partner in driving strategy, enabling execution, and shaping organizational success.Job Type: Full-timePay: Rs150,000.00 - Rs200,000.00 per monthApplication Question(s):<ul><li>Kindly let us know what is your Salary expectation for this full-time remote position?</li></ul>Work Location: Remote

Hot Grabba LLC

Executive Personal Assistant to CEO (High-Performance, High-Trust Role) Miami, FL (Local + Travel Required)About the RoleWe are hiring a highly capable Executive Personal Assistant to work directly with the CEO of a fast-growing company (8 Figures in Revenue, scaling aggressively).This is a high-responsibility, high-trust role for someone who can manage both business and personal logistics with precision. You will act as the CEO&rsquo;s right hand, ensuring daily operations run smoothly and efficiently.This role requires strong attention to detail, reliability, and the ability to execute tasks accurately without constant oversight.Key Responsibilities<ul><li>Manage and optimize the CEO&rsquo;s daily schedule and calendar</li><li>Coordinate with drivers, team members, and external contacts to ensure the CEO is never late and transitions smoothly between commitments</li><li>Book and manage travel (flights, hotels, itineraries), including occasional travel alongside the CEO (1&ndash;2 trips per quarter)</li><li>Handle personal logistics: reservations, shopping, errands, and appointments (medical, etc.)</li><li>Plan and coordinate dinners, meetings, and events</li><li>Communicate with vendors, partners, and internal team members</li><li>Assist with light operational tasks, including occasional support at the warehouse</li><li>Anticipate needs, solve problems proactively, and ensure tasks are completed fully and correctly the first time</li></ul>Requirements<ul><li>Extremely detail-oriented with strong organizational skills</li><li>Highly reliable and punctual (being late or missing details is not acceptable)</li><li>Ability to manage multiple responsibilities without dropping tasks</li><li>Strong communication and coordination skills</li><li>Comfortable handling confidential and sensitive information</li><li>Self-starter who can operate independently and figure things out</li><li>Must be based in or near Miami, FL</li></ul>Preferred Experience<ul><li>Previous experience as an Executive Assistant, Personal Assistant, or similar role</li><li>Experience supporting a founder, executive, or high-demand individual</li><li>Experience managing schedules, travel, and logistics at a high level</li></ul>Compensation<ul><li>Base salary: $80,000 &ndash; $100,000</li><li>Performance-based bonuses (based on reliability, execution, and overall performance)</li><li>Travel opportunities</li><li>Exposure to high-level business operations</li></ul>This Role Is NOT For Someone Who:<ul><li>Needs constant reminders or supervision</li><li>Struggles with organization or follow-through</li><li>Is looking for a slow-paced or strictly 9&ndash;5 position</li><li>Frequently makes repeated mistakes</li></ul>What Success Looks Like<ul><li>The CEO is consistently on time and well-prepared</li><li>Tasks are completed accurately without follow-up</li><li>Daily operations run smoothly without friction</li><li>Problems are solved before they become issues</li></ul>To ApplyPlease include:<ul><li>A brief note explaining why you are a strong fit for this role</li><li>Examples of situations where you managed multiple responsibilities with high attention to detail</li></ul>Pay: $80,000.00 - $100,000.00 per yearWork Location: In person

Intellectyx

Job Summary We are seeking a dynamic and highly organized Executive Assistant to support our CEO in driving the company's strategic initiatives and ensuring smooth daily operations. This energetic role requires a proactive professional who excels in managing complex schedules, coordinating projects, and providing exceptional administrative support. The ideal candidate will be a master of multitasking, possess excellent communication skills, and demonstrate a keen eye for detail. Join us to be a vital part of our leadership team, enabling us to achieve our ambitious goals with efficiency and enthusiasm.Duties<ul><li>Manage and maintain the CEO&rsquo;s calendar, scheduling meetings, appointments, and travel arrangements with precision using tools like Microsoft Outlook Calendar and Google Workspace.</li><li>Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing meetings to ensure clarity and professionalism.</li><li>Coordinate and organize company events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled seamlessly.</li><li>Handle phone etiquette with professionalism on multi-line phone systems, screening calls, taking messages, and directing inquiries appropriately.</li><li>Oversee office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records to support daily operations.</li><li>Assist with project coordination by tracking deadlines, preparing reports, and collaborating across departments to meet organizational objectives.</li><li>Support personal assistant responsibilities for the CEO as needed, including personal scheduling and errands to facilitate work-life balance.</li><li>Utilize office software like Microsoft Office Suite (Word, Excel, PowerPoint) for creating reports, presentations, and documentation.</li><li>Conduct office tasks such as front desk management, customer service interactions, and handling incoming correspondence with professionalism.</li><li>Use tools like DocuSign for document signing processes and ensure all confidential information is managed securely.</li></ul>Qualifications<ul><li>Proven experience in executive administrative support or office management roles with a strong background in clerical duties.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.</li><li>Strong typing skills coupled with transcription experience for accurate documentation of meetings and communications.</li><li>Familiarity with bookkeeping software such as QuickBooks and basic bookkeeping principles.</li><li>Exceptional communication skills with polished phone etiquette and customer service orientation.</li><li>Experience coordinating events or projects from inception to completion is highly desirable.</li><li>Ability to handle multiple responsibilities simultaneously while maintaining attention to detail.</li><li>Knowledge of multi-line phone systems, Microsoft Outlook Calendar management, and office technology tools like DocuSign is preferred. Join us as an Executive Assistant to the CEO &mdash; where your organizational talent fuels our success! This paid position offers an exciting opportunity to develop your skills within a vibrant professional environment dedicated to excellence and innovation.</li></ul>Job Type: Full-timePay: $45,000.00 - $61,266.83 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

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Assistant to the CEO

Executive Assistant to the CEO

Executive Assistant to the CEO

Executive Assistant to the CEO

Executive Assistant to the CEO

Executive Assistant to the CEO

Executive Assistant to the CEO