assistant to the ceo

Swiss Hospitality Company

<div>
 We are seeking a highly accomplished
 
 Executive Assistant to the CEO
 
 to provide strategic, administrative, and operational support to the Chief Executive Officer and the Executive Office. This is a critical, high-impact role that requires exceptional judgment, speed, discretion, and the ability to operate seamlessly in a fast-paced, high-demand executive environment.
 
 
 The ideal candidate is proactive by nature, detail-driven, highly organized, and capable of anticipating the CEO's needs before they arise. This role is suited for someone who thrives under pressure, manages multiple priorities with precision, and upholds the highest standards of professionalism and confidentiality at all times.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage and optimize the CEO's calendar, including meetings, invitations, and complex travel arrangements.
 </li>
 <li>
 Track and follow up on all requests, directives, and action items initiated by the CEO with internal and external stakeholders, ensuring timely execution.
 </li>
 <li>
 Proactively remind and brief the CEO on pending matters requiring review, approval, or action.
 </li>
 <li>
 Serve as a primary coordination and communication point between the CEO and internal/external parties.
 </li>
 <li>
 Prepare high-quality meeting materials, executive briefs, agendas, and post-meeting follow-ups.
 </li>
 <li>
 Maintain structured, well-organized records and ensure immediate access to critical information.
 </li>
 <li>
 Continuously identify opportunities to enhance efficiency, workflow, and time management for the CEO.
 </li>
 <li>
 Utilize AI and productivity tools (including ChatGPT) to streamline tasks, improve productivity, and support executive decision-making.
 </li>
 <li>
 Coordinate closely with cross-functional teams to ensure alignment and smooth execution of priorities.
 </li>
 <li>
 Demonstrate flexibility by working outside standard office hours, including evenings or weekends, when required by the CEO's schedule
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Based in Riyadh, Saudi Arabia, with the ability to work full-time from the office.
 </li>
 <li>
 Full professional fluency in Arabic and English (spoken and written).
 </li>
 <li>
 Bachelor's degree preferred, with strong written and verbal communication skills.
 </li>
 <li>
 Minimum 3 years of experience directly supporting a CEO, senior executive, or business owner.
 </li>
 <li>
 Exceptional organizational skills, strong memory, and outstanding follow-up discipline.
 </li>
 <li>
 Highly proactive; anticipates needs and takes initiative without waiting for instruction.
 </li>
 <li>
 Proven proficiency in AI tools such as ChatGPT, Copilot, and other productivity technologies.
 </li>
 <li>
 Ability to work with flexibility, including evenings or weekends when required.
 </li>
 <li>
 Absolute discretion, professionalism, and commitment to confidentiality
 </li>
 </ul>
</div>

Executive Assistant to the CEO

Growmodo

<div>Growmodo is a fast-growing, fully remote company providing on-demand design and development services to scaling startups and agencies. We operate in a high-ownership, high-trust environment where speed, quality, and strong relationships matter. As we continue to grow, we&rsquo;re looking for a sharp, proactive Executive Assistant to support our CEO and help keep the business running smoothly at the highest level.<h3 class="jobSectionHeader"> 
The Role</h3>
Working Hours: Mondays - Fridays, 8am-5pm Central European Time (CET)
We&rsquo;re looking for an Executive Assistant (EA) to the CEO, who will be a strategic partner and right hand to the CEO, helping manage priorities, protect focus, and ensure follow-through across the business. This role goes beyond admin work; you&rsquo;ll be deeply embedded in day-to-day operations, communication, and coordination with internal leaders and external partners.
This is an ideal role for someone who is highly organized, anticipates needs before they arise, communicates clearly, and thrives in a fast-paced startup environment.<h3 class="jobSectionHeader">
About You</h3>
The ideal candidate is a senior-level Executive Assistant who operates as a true partner to the CEO&mdash;not just a task executor. They bring structure to chaos, anticipate needs before they&rsquo;re voiced, and confidently manage up in a fast-moving, remote startup environment. They are comfortable wearing multiple hats, communicating at an executive level, and protecting the CEO&rsquo;s time, energy, and focus.
The mission of this role is to protect and amplify the CEO&rsquo;s effectiveness by intentionally optimizing their time, communication, and priorities. By ensuring clear, timely, and well-structured coordination, this role removes friction from leadership and cross-functional initiatives, enabling the CEO to remain focused on strategy, growth, and partnerships&mdash;confident that executional details are handled with precision.<h3 class="jobSectionHeader">
What You&rsquo;ll Own (Key Responsibilities)</h3>
The CEO values being open and approachable to anyone in the company. While the EA will actively gatekeep meetings, priorities, and focus, this must be done with context, empathy, and sound judgment&mdash;never creating unnecessary friction or distance.
1) CEO Time &amp; Energy Management<ul><li>
Own the CEO&rsquo;s calendar end-to-end: scheduling, prioritization, buffer protection, and conflict resolution</li><li>
Prepare weekly and daily agendas aligned to company priorities (e.g. MAAs, churn, quality, platform)</li><li>
Gatekeep meetings thoughtfully: challenge low-value calls, propose async alternatives, and enforce clear decision owners</li><li>
Manage travel, logistics, and personal admin so the CEO&rsquo;s time stays focused on strategy and leadership</li></ul>
2) Strategic Execution Support (Not Admin-Only)<ul><li>
Track CEO initiatives and 0/90-day priorities; follow up with owners until items are closed</li><li>
Maintain a CEO dashboard with key metrics, blockers, and decisions pending</li><li>
Turn raw ideas, voice notes, and Looms into structured action items, briefs, or Notion documents</li><li>
Prepare decision memos ahead of key meetings (context, options, recommendation)</li></ul>
3) Leadership &amp; Company Rhythm<ul><li>
Prepare leadership meetings: agendas, pre-reads, notes, and decisions logs</li><li>
Capture outcomes and translate them into clear next steps for Ops, Product, Revenue, and Quality teams</li><li>
Maintain a single source of truth for CEO decisions and strategic principles</li><li>
Support offsites, quarterly planning, and retrospectives (logistics + structure)</li></ul>
4) Communication &amp; Filtering<ul><li>
Act as the first filter for emails and internal requests to the CEO</li><li>
Draft clear, concise internal communications in the CEO&rsquo;s voice</li><li>
Ensure follow-ups happen without the CEO having to chase people</li><li>
Coordinate with PMs, Ops, and Revenue leads to surface issues early</li></ul>
5) Personal Effectiveness &amp; Routine Protection<ul><li>
Protect deep-work blocks, workouts, recovery time, and personal commitments</li><li>
Keep the CEO out of reactive mode (e.g. minimizing Slack or news drift in the morning)</li><li>
Manage reminders for personal goals tied to performance (health, learning, relationships)</li></ul>
6) Documentation &amp; Knowledge Hygiene<ul><li>
Organize and maintain the CEO-level Notion space (strategy, decisions, principles, ongoing bets)</li><li>
Ensure important insights become reusable company assets&mdash;not trapped in the CEO&rsquo;s head</li><li>
Conduct light research and synthesis on topics the CEO is exploring (AI, ops, growth, leadership)</li></ul>
7) Special Projects<ul><li>
Support hiring processes (coordination, scorecards, candidate tracking)</li><li>
Help drive internal change initiatives where execution speed matters</li><li>
Act as a temporary project owner for CEO-initiated experiments</li></ul> 
You Must Have:<ul><li>
5+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leaders (MUST have experience supporting a CEO, founder, or senior leadership in a startup or SaaS business environment)</li><li>
Exceptional organizational and time-management skills</li><li>
Strong written and verbal communication skills</li><li>
High level of discretion, judgment, and emotional intelligence</li><li>
Proactive, resourceful, and comfortable working with minimal supervision</li><li>
Ability to manage multiple priorities in a fast-moving, remote-first environment</li><li>
Tech-savvy and comfortable with tools like Slack, Google Workspace, Notion, Asana, AirTable, and ClickUp</li></ul>
Bonus Points If You:<ul><li>
Can speak German (huge plus)</li><li>
Familiarity with remote team coordination across multiple functions</li><li>
Background in operations, project management, or people operations</li></ul>
This Role Is NOT For You If:<ul><li>
You prefer highly structured, step-by-step instructions and struggle with ambiguity</li><li>
You&rsquo;re uncomfortable working directly with a CEO and senior leaders, or pushing back when priorities need clarification</li><li>
You see this role as purely administrative rather than a proactive, ownership-driven partnership</li><li>
You&rsquo;re easily overwhelmed by shifting priorities in a fast-paced startup environment</li><li>
You&rsquo;re uncomfortable handling sensitive or confidential information with discretion</li></ul><h3 class="jobSectionHeader">
Why Work With Us</h3><ul><li>
Work directly with the CEO and gain exposure to company-wide strategy</li><li>
Fully remote work with a high level of trust and autonomy</li><li>
Opportunity to grow into a more strategic operations or leadership-support role over time</li><li>
Be part of a collaborative, people-first culture that values quality and ownership</li></ul>
We Offer:<ul><li>
Remote work, async flexibility, and a globally distributed team</li><li>
High-performance culture with zero micromanagement</li><li>
Direct impact on retention and revenue</li><li>
Ownership and performance-based growth opportunities</li></ul><h3 class="jobSectionHeader">
Hear From Our Team</h3>
&quot;Being a Customer Relationship Manager at Growmodo has been an incredibly rewarding experience. I get to connect with agencies and marketing teams daily, helping them discover solutions that truly make a difference for their businesses. The role is dynamic and fast-paced, but what stands out is the culture of collaboration and innovation here. The team is supportive, and the tools and training provided empower me to excel. It's fulfilling to see the impact of our services and build strong relationships with clients who trust us as partners in their growth.&quot;
&mdash; Miguel M., Client Relationship Manager
&quot;It&rsquo;s only been a few months since I joined Growmodo, but I&rsquo;ve already learned so much. I&rsquo;m surrounded by talented individuals who thrive in their fields, creating a culture of excellence and high standards every day. Growmodo has shown me the value of healthy collaboration and teamwork, inspiring me to become the best version of myself as a manager.&quot;
&mdash; Carmela D., Design Ops Manager 
&quot;Working at Growmodo has been a transformative experience. I started as someone working behind the scenes, and now, I&rsquo;m a full-fledged Project Manager, truly valued by my clients. One of the things I love most is the flexibility &mdash; I get to work at my own pace, from anywhere, and at any time, as long as I deliver high-quality results and manage client expectations effectively. Having been here for over three years, I&rsquo;ve not only gained invaluable skills in setting up processes and managing projects, but I also have the privilege of training and mentoring my colleagues. It's a rewarding experience to share what I&rsquo;ve learned while continuing to learn from them as well. Growmodo fosters a nurturing work environment where you're supported by a talented team of managers, colleagues, and leaders who are always there to guide you. What sets Growmodo apart is its commitment to encouraging you to develop as a whole person, both professionally and personally.&rdquo;
&mdash; John P., Project Manager<h3 class="jobSectionHeader">
How to Apply</h3>
Ready to join our team? Click on the &quot;Apply&quot; button and get started.
Next Steps: If you're selected, you'll hear from us within two weeks or fewer. The hiring process includes a screening interview with the dedicated recruiter, followed by a trial task. If you pass, you'll have a call with the hiring manager and then a final discussion with our CEO. Successful candidates will then move on to onboarding.
If you&rsquo;re someone who loves creating order, supporting leaders, and making a real impact behind the scenes, we&rsquo;d love to meet you.
We&rsquo;re waiting for you. 
 
TL;DR
Timezone: Central European Time (GMT+1)
Type: Full-time Contract
Reports To: CEO</div>

Executive Assistant (to the CEO)

Time Express Parcels

Sector: Courier, Freight &amp; Logistics Location: Dubai Employment Type: Full-time, PermanentRole OverviewWe are seeking a proactive, highly organized, and professional Personal Assistant to provide top-tier support to our CEO. In the fast-paced courier and freight industry, you will act as a critical gatekeeper and facilitator, managing complex logistics, executive communications, and the CEO&rsquo;s professional and personal agenda to optimize their efficiency.Key Responsibilities&middot; Executive Coordination: Manage the CEO's complex calendar, including scheduling high-priority meetings, appointments, and reminders.&middot; Logistics &amp; Travel: Organize international and domestic travel logistics, including flights, visas, multi-city itineraries, and ground transportation.&middot; Freight Industry Support: Assist with the preparation and review of logistics-specific documentation such as shipping instructions, export documents, and certificates of origin.&middot; Communication Management: Serve as the primary liaison between the CEO and internal departments, global partners, and key stakeholders.&middot; Meeting Support: Attend board and leadership meetings to record minutes, prepare briefing notes, and track follow-up action items.&middot; Personal Assistance: Handle personal errands, family logistics, and property-related tasks to ensure the CEO remains focused on strategic growth.&middot; Information Management: Manage sensitive business data and confidential correspondence with the highest level of integrity.Required Qualifications &amp; Skills&middot; Experience: Minimum 3&ndash;5 years of experience as a Personal or Executive Assistant to C-level leadership.&middot; Industry Knowledge: Previous experience in freight forwarding, courier services, or logistics is highly preferred.&middot; Communication: Exceptional verbal and written English skills; bilingual proficiency (e.g., Arabic, Chinese, or Russian) may be an advantage depending on the region.&middot; Tech Savviness: Proficiency in MS Office Suite (Excel, PowerPoint, Outlook) and task management software.&middot; Attributes: Calm under pressure, proactive problem-solver, and able to maintain absolute discretion.&middot; Mobility: A valid driving license is mandatory for handling local logistics and errands.Benefits&middot; Competitive salary commensurate with experience.&middot; Opportunities for international travel and professional growth.&middot; Comprehensive health insurance and annual performance bonuses.How to ApplyInterested candidates should submit their CV and a brief cover letter detailing their experience in the logistics sector to cv@timexpress.aeJob Type: Full-time

Personal Assistant to the CEO

Vocus Communications

40 Miller St, North Sydney NSW 2060, Australia Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of ? We are looking for apassionateteam player whoaligns with our valuesand culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us! The Opportunity Join Vocus in a pivotal role as Executive Assistant to our Chief Executive Officer, based in our North Sydney office. This is a unique opportunity to provide strategic and high-level executive and administrative support, ensuring the CEO's time, communications, and priorities are seamlessly managed. As the central coordination point for the CEO's office, you'll play a key role in forward planning, managing complex scheduling, and facilitating smooth day-to-day operations. You'll foster strong relationships across the Executive Leadership Team, Board, and external stakeholders, enabling effective communication and collaboration at the highest levels. This Sydney-based position offers flexible hybrid working arrangements and the chance to make a meaningful impact in a dynamic, fast-paced environment. Vocus has a flexible working policy, however this role will need to be in the office two days. What you'll be doing day-to-day As the EA to the CEO, your responsibilities will also include, <ul> <li>Providing a high-level administrative and executive support to the CEO, ensuring their time, priorities, and communications are effectively managed.</li> <li>Proactively manage and prioritise the CEO's diary, using strong judgement to balance priorities, stakeholder meetings, and business demands.</li> <li>Coordinate domestic and international travel, managing all related expenses and approvals.</li> <li>Prepare and support presentations, board papers, and briefing materials in collaboration with key stakeholders.</li> <li>Engage with the Executive Leadership Team, Board members, and external partners, managing introductions, follow-ups, and communications on behalf of the CEO.</li> <li>Attend leadership meetings to stay across business priorities and share relevant updates with the wider EA community.</li> <li>Manage approvals and workflows on behalf of the CEO, including travel, leave, purchase orders, and executive team expenses.</li> <li>Plan and coordinate logistics for meetings, events, and business functions, ensuring all details are executed seamlessly.</li> <li>Promote collaboration within the EA and administration community, building strong working relationships across the business and living the Vocus 'One Team' value.</li> <li>Handle confidential and sensitive information with professionalism, and discretion at all times.</li> </ul> What you'll bring to this role <ul> <li>To be successful in this role you'll have a minimum 5+ years' experience supporting a C-suite executive, ideally a CEO, in a fast-paced and complex organisation.</li> <li>Demonstrated ability to apply strong judgement and make informed decisions when managing competing priorities.</li> <li>Exceptional organisational and time management skills, with strong attention to detail and follow-through.</li> <li>Excellent written and verbal communication skills, including the ability to prepare and edit correspondence, presentations, and reports.</li> <li>Strong relationship management skills with the confidence to engage effectively with executives, board members, and external partners.</li> <li>Highly proactive, resourceful, and able to anticipate needs with minimal direction.</li> <li>Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and strong overall business systems capability.</li> <li>Discreet, adaptable, and calm under pressure, with a professional approach and alignment to the Vocus "One Team" value.</li> </ul> What We Offer Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy: <ul> <li>Diverse and dynamic teams with a supportive and inclusive culture.</li> <li>Supportive career development plans with comprehensive ongoing training, support, and development opportunities.</li> <li>Flexible hours and a hybrid working environment</li> <li>Generous discounts on power, gas, mobile and internet; plus, discounts to over 400 retailers.</li> <li>Competitive leave options, including anniversary leave, purchased leave, parental leave, volunteering leave, and study leave</li> <li>Study assistance programs to excel your personal growth, learning and development.</li> <li>Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective.</li> </ul> Working at Vocus is never just a job - it's personal. We're crazy about our customers and believe our people are the difference. Our wonderfully diverse team and a vibrant culture define us. We care about the impact we have on our people, our customers, and our communities and are committed to operating as a responsible, ethical business. We pride ourselves on setting audacious and ambitious goals and believe that we can play our part in changing the Australian telecommunications landscape and make a fundamental difference to people's lives. With us, you'll have the opportunity to lead and inspire teams, work on projects that are shaping the future of telecommunications and become part of a culture that thrives on creativity, encourages new ideas, and provides a collaborative and inclusive environment. About Us As Australia's specialist fibre and network solutions provider, we own and operate 25,000km of secure, high-capacity fibre connecting people, businesses, governments, and communities across Australia to the world. Through our well-known retail brands, we deliver simple and affordable broadband, mobile, voice and energy services with the purpose of Building Critical Connections. Enabling Better Possibilities. Ready to take the next step? If you like the sound of this role and think you'd do a great job, but are worried you don't tick every box, we encourage you to back yourself - we know that diverse groups are less-likely to apply for roles they're not 100% qualified for, but just as likely to succeed at them! We are a proud equal opportunity employer committed to providing a safe, diverse, and inclusive working environment where all our team members feel like they belong. We know diversity makes us stronger and we encourage applications irrespective of background, age, origin, gender, sexual orientation, identity, or ability. If you feel comfortable, please let us know if you have any accessibility requirements upon application, so we can make any adjustments required to support you throughout our recruitment process. 40 Miller St, North Sydney NSW 2060, Australia

Paradox

<div><h1 class="jobSectionHeader">YOUR MISSION</h1><h2 class="jobSectionHeader">
Your mission is to allow David to devote maximum time to his core area of expertise by taking care of a broad range of administrative tasks, travel arrangements and day-to-day errands.</h2>
1 | SUPPORT THE CEO ON HIS DAY-TO-DAY
As a Personal Assistant to the CEO, your primary mission is to provide top-notch support to the CEO to ensure they can focus on their core responsibilities and drive the company forward.
In order to do that, you will:<ul><li>
Manage the CEO's schedule, including scheduling meetings, appointments, subscriptions, and travel arrangements.</li><li>
Manage personal affairs: remind the CEO of important dates, manage personal calendar, plan family events, send birthday cards / gifts, arrange personal calls.</li><li>
Assist in preparing and editing documents, presentations, and reports as required by the CEO.</li><li>
Handle online orders, product return, and service issues.</li><li>
Take care of paying bills.</li><li>
Handle any personal errands: grocery shopping, meal preparation, household repair.</li><li>
Maintain the highest level of confidentiality and discretion at all times.</li></ul>
2 | PROACTIVELY MANAGE ADMINISTRATIVE TASKS
The CEO is responsible for many critical tasks that require their attention, and as the Personal Assistant, it is your mission to ensure these tasks are managed proactively, efficiently, and effectively.
In order to do that, you:<ul><li>
Organize and maintain accurate and up-to-date records and files for the CEO, including contracts, legal documents, and other critical information.</li><li>
Help find the best external vendors and negotiate tirelessly to ensure the CEO has the resources and support they need to be successful.</li><li>
Copy, scan, and fax documents.</li><li>
Take notes during meetings.</li><li>
Clean the CEO&rsquo;s office and refill items when necessary.</li><li>
Organize and manage your filing system, both paper-based and scanned e-files (Google Drive &amp; Notion).</li></ul>
3 | IMPROVE PROCESSES AND ENHANCE THE CEO'S PRODUCTIVITY
As a growing company, we are always looking for ways to improve processes and enhance productivity, and as the Personal Assistant to the CEO, you will be a key player in this effort.
In order to do that, you will:<ul><li>
Constantly assess the CEO's daily tasks and identify areas where processes can be streamlined, and efficiency can be enhanced.</li><li>
Propose new tools or processes to help the CEO stay organized and productive.</li><li>
Research and provide recommendations on best practices for personal assistants to enhance the CEO's effectiveness.</li><li>
Maintain a positive and proactive attitude to support the CEO in achieving their goals.</li></ul>
4 | OTHER COOL PROJECTS
As our company continues to grow, there will be many exciting projects and initiatives that will require your support and expertise.
In order to do that, we might work together on:<ul><li>
Supporting the organization of company events and initiatives.</li><li>
Supporting the CEO in public speaking engagements and interviews.</li><li>
Assisting with special projects and initiatives as assigned by the CEO.</li><li>
And a lot more!</li></ul><h1 class="jobSectionHeader">
DO YOU RECOGNIZE YOURSELF?
</h1>If you dream of a life that feels more like an adventure with its twists and turns and challenges rather than a mapped out and stable life, then this job is for you.<h2 class="jobSectionHeader">
Must have</h2><ul><li>
Strong sense of service: You love to make life easier for others.</li><li>
Drive: You work hard because you love it, you own things and get them done.</li><li>
Problem Solver: You love to execute and to make things happen, adapting your approach (influence, aggressiveness, smiling attitude, research&hellip;).</li><li>
Thrive in chaos: You anticipate needs, don&rsquo;t need to be told what to do, are flexible and able to quickly react to last-minute changes.</li><li>
Digital savvy: We are quite obsessed with new digital tools.</li><li>
Growth over Ego: You are eager to learn, and receive hard feedback to grow. You let others speak and seek to understand their viewpoints.</li><li>
Attention to detail: You always seek excellence in everything you do.</li><li>
Project management skills: Multi-tasking and prioritizing are your middle names.</li><li>
Experience in a fast pace environment.</li><li>
Professional discretion: You make it a priority to respect confidentiality.</li><li>
Fluent in English (you can handle a conversation on specific details with English-speaking colleagues): Our chosen language for written communication is English. Currently, 10% of the team are not French speakers, and that percentage will continue to grow!</li></ul><h1 class="jobSectionHeader"> 
THIS JOB MIGHT NOT BE FOR YOU IF&hellip;</h1><ul><li>
You don&rsquo;t like to be challenged and grow in your job</li><li>
You don&rsquo;t usually try to improve the processes in place: if they are here, there is a reason</li><li>
You like to have very specific tasks assigned to you that won&rsquo;t evolve in the course of a year</li><li>
You like to be told what to do or how to do something on a daily basis</li><li>
None of the following reflects your personal interests: personal development / coaching / professional growth / education / edtech / teaching / edutainment / impact startups</li><li>
Your only driver is joining a full-remote company or getting a visa to work in Duba&iuml;: yes, our company culture is cool, but we want people to care about our mission, products, and their job</li></ul><h1 class="jobSectionHeader"> 
 JOIN US IF YOU CRAVE</h1>
1 - Growth &amp; Ambition
 Being surrounded by A-players who strive to perform whilst being in a good mood
 No more bosses, but ongoing conversations to support your growth
️ Being part of an ambitious company with a lot of growth opportunities
2 - Impact &amp; Meaning
 Playing a crucial role in the development of a company whose content and products are enjoyed by millions of people
Waking up in the morning knowing you are making a difference: we receive messages every day from clients who have successfully lost weight, quit smoking, reach a mile stone in their business, built better relationships, and made positive changes in their lives.
As Yannick, our community manager, says:
&ldquo;To make a long story short, Paradox is a growth adventure on steroids, an adventure where you grow personally, whilst helping others do the same.&rdquo;
But that&rsquo;s not all, we believe that driven people deserve&hellip;
3 - Freedom &amp; Well Being
 A company culture based on autonomy &amp; accountability
 Macbook: to be the most efficient in your work<h2 class="jobSectionHeader">
WHO WE ARE</h2>
We believe self-help is broken. 
Most learning platforms fail : generic theories, short-term motivation, little real change.
At Paradox, we believe people deserve more
They deserve a system that knows them, one that adapts, challenges, and grows with them through AI personalization, lean experimentation, and deep psychological understanding.
Personal development shouldn&rsquo;t just make you feel motivated for a day, it should change how you think, create and live.<h2 class="jobSectionHeader">
OUR VISION</h2>
At Paradox, we want to re-invent how people grow.
We do not build another course or coaching app but the Operating System for Greatness.
Founded by David Laroche, followed by over 2M+ people and known for his interviews with icons like Tony Parker, Mike Horn, Richard Branson, and Gad Elmaleh, Paradox aims to build something that will live beyond any individual (including its founder), for decades to come.
Our ambition is to compete with players like Mindvalley but with a sharper vision, grounded protocols for achievers, people who want more for their life, refusing mediocrity.
To do that, we bring together designers, tech, coaches, and filmmakers to create learning experiences that are cinematic, precise, and effective.
We move fast, aim high, and hold ourselves to the standards of Apple, Spotify, and MasterClass. No fluff, focused on meaningful impact.
While others hide their numbers, we want to let our results speak loudly for us.
Get obsessed with transforming our clients&rsquo; lives and let those transformations be our marketing.
And that's where you come in.<h1 class="jobSectionHeader">
HOW TO APPLY?</h1>
We&rsquo;re your dream company?
Click on &quot;Apply for this position&quot; and fill out a short questionnaire (7 to 8 minutes) to tell us more about yourself and send us your CV!<h2 class="jobSectionHeader">
Recruitment process</h2><ul><li>
 A 6 to 8 minutes application survey.</li><li>
️ A 15-30 minutes video call with Timy to assess the fit between the position, the company, and your own career path (via Zoom).</li><li>
 A video-call focused on your career (via Zoom).</li><li>
 A culture-fit video call (via Zoom).</li><li>
A last video-call with David, our CEO and future manager, to discover and get to know oneself (via Zoom).</li><li>
Reference calls to get in-depth insights about how you work in different environments, make your onboarding easier, and give everybody on the team the insurance to be surrounded by A-Players.</li><li>
Welcome aboard!</li></ul><h2 class="jobSectionHeader">
About our recruitment process</h2>
Our recruitment process is tailored to do our best to avoid that you or us realize that we&rsquo;re not a perfect fit in two or six months. It might seem long, but every step serves a purpose and will allow us to get to know you better as much as it&rsquo;ll help you understand more where you&rsquo;ll be stepping in.
We also want you to have time to ask all of your questions regarding your job description, the long-term vision of your team and the company, our values, with the relevant interlocutor in front of you.<h2 class="jobSectionHeader">
How to nail your Paradox application?</h2>
Tailor your CV &amp; application to our specific job description and company. If we feel like you don&rsquo;t care now, how could we think that you&rsquo;d care once on the job?
Complete the different steps of the application process in a timely manner, to ensure you don&rsquo;t miss out on this opportunity!
Help us organize calls with your previous managers (or colleagues and/or clients depending on context and positions) at the end of the recruitment process.
 Incomplete applications will not be considered.
 If you are not comfortable with organizing reference calls, do not apply.</div>

Personal Assistant to the CEO - Dubai

Ateca Consulting

<div>
 
 Executive Assistant to the CEO &ndash; Dubai (15,000 AED/month)
 
 
 Full-time, DIFC-based, immediate start (Dec 2025 / Jan 2026)
 
 
 
 
 
 
 Who we are looking for
 
 
 
 A world-class, calm-under-pressure EA who has previously supported a founder/CEO running two high-growth businesses simultaneously (recruitment + property).
 
 
 You must have direct, recent experience of UK buy-to-let property auctions, refurbishments, and refinancing (60&ndash;75% LTV).
 
 
 This is not a traditional corporate PA role &ndash; it is a true right-hand, gatekeeper, and executor role.
 
 
 
 
 
 
 Essential Experience
 
 
 
 - 5+ years as EA/PA to a founder or C-suite in recruitment or property
 
 
 - Direct, hands-on experience of UK property auctions and refurb-to-refinance deals
 
 
 - Advanced Excel + calendar tools (you live in Outlook/Google Calendar)
 
 
 - Fluent English; Arabic a strong advantage
 
 
 - Based in (or willing to relocate to) Dubai immediately
 
 
 
 
 
 
 Core Responsibilities
 
 
 
 1. CEO Calendar &amp; Inbox
 
 
 - Achieve and maintain inbox zero daily
 
 
 - Own 100% of the CEO&rsquo;s calendar &ndash; move, decline, and reschedule without asking
 
 
 - Daily 5-item priority digest (WhatsApp + email)
 
 
 
 
 
 2. UK Property Execution
 
 
 - Source, analyse, and shortlist 3&ndash;5 auction properties every week (North West focus)
 
 
 - Manage full auction process remotely (proxy bidding, legal packs, 10% deposits)
 
 
 - Coordinate solicitors, conveyancing, SDLT calculations, refurb contractors, and 60% LTV refinancing
 
 
 - Keep live tracker of equity created and cash recycled
 
 
 
 
 
 3. Travel &amp; Logistics
 
 
 - Seamless multi-city travel (Dubai &harr; London &harr; Singapore &harr; Hong Kong)
 
 
 - Visas, drivers, hotels, meeting packs, expense reconciliation
 
 
 
 
 
 4. Recruitment Support
 
 
 - Schedule all COO / Country Director interviews
 
 
 - Manage contracts, references, offer letters, onboarding packs
 
 
 - Deal directly with the operations team to create reports both weekly and monthly
 
 
 
 
 
 5. General Off-Loading
 
 
 - CRM updates, expense claims, board pack prep, family office liaison, ad-hoc research
 
 
 
 
 
 
 Salary &amp; Benefits
 
 
 
 - 15,000 AED per month fixed - will be reviewed semi annually
 
 
 - Annual flight home
 
 
 - Medical insurance
 
 
 - 30 days annual leave
 
 
 - Visa &amp; relocation support if required
 
 
 - Mobile phone and macbook provided
 
 
 - Subsidised priviilee membership
 
 
 - Annual bonus linked to performance of the group
 
 
 
 
 
 
 Personality Fit
 
 
 
 - Zero need for hand-holding
 
 
 - Anticipates problems 48 hours before they happen
 
 
 - Discreet, unflappable, and protective of the CEO&rsquo;s time and energy
 
 
 - Thrives in a high-growth, founder-led environment
 
 
 
 
 
 
 How to Apply
 
 
 
 Send your CV + a short note answering these two questions to
 
 Luke.ottley@ateca.co.uk
 
 :
 
 
 1. Describe the last UK auction property you personally bid on or managed (price, location, outcome).
 
 
 2. How do you keep a CEO&rsquo;s inbox at zero when they receive 200+ emails a day?
 
 
 
 
 
 Applications close 27th December 2025.
 
 
 
 
 
 We move extremely fast &ndash; only apply if you are ready to start within 4&ndash;6 weeks
 
</div>

Executive Assistant to the CEO – Dubai (15,000 AED/month)

Smartt-AI

CEO AssistantSummaryProvide high-level administrative and operational support to the CEO, ensuring smooth daily operations and effective coordination with internal and external stakeholders.Key Responsibilities<ul><li>Manage CEO calendar, meetings, and follow-ups</li><li>Handle emails, documents, and confidential information</li><li>Coordinate with teams and partners</li><li>Support daily operations and special projects</li></ul>Requirements<ul><li>Strong organization and communication skills</li><li>High attention to detail and confidentiality</li><li>Ability to multitask in a fast-paced environment</li><li>Experience as an Executive Assistant or similar role</li><li>Excellent written and verbal communication skills</li></ul>Job Type: Full-timePay: E&pound;13,000.00 - E&pound;15,000.00 per month

CEO Assistant

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Executive Assistant to the CEO – Dubai (15,000 AED/month)

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