assistant to the ceo

Khyber Chemical (Pvt) Ltd

We are seeking a highly experienced, professional, and discreet Female Executive Assistant to provide comprehensive support to our CEO. The ideal candidate will be proactive, organized, and capable of managing a wide range of executive and administrative tasks with a high level of efficiency and confidentiality.Key Responsibilities:<ul><li>Calendar &amp; Schedule Management: Organize and maintain the CEO&rsquo;s calendar, including scheduling internal and external meetings, appointments, and travel.</li><li>Communication Management: Screen and manage incoming calls, emails, and correspondence on behalf of the CEO.</li><li>Travel Coordination: Plan and coordinate domestic and international travel, including flights, accommodations, itineraries, and visa requirements.</li><li>Meeting Preparation: Prepare agendas, briefings, presentations, and take detailed meeting notes when required.</li><li>Confidential Support: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.</li><li>Project Coordination: Assist in the coordination and execution of strategic projects, following up on deliverables and deadlines.</li><li>Liaison Role: Act as a point of contact between the CEO and internal/external stakeholders.</li><li>Office Management Support: Support the CEO in day-to-day operations and office-related functions when needed.</li><li>Personal Assistance (if applicable): Assist with select personal tasks that intersect with professional obligations (e.g., scheduling personal appointments, managing VIP relations).</li></ul>Required Experience &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree or equivalent preferred.</li><li>Minimum 5 years of proven experience as an Executive Assistant, preferably supporting a C-level executive.</li><li>Exceptional organizational and multitasking skills.</li><li>Outstanding written and verbal communication.</li><li>High level of discretion and professionalism.</li><li>Strong attention to detail and problem-solving skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs130,000.00 per monthWork Location: In person

Female Assistant to the CEO

Latin Textiles & Trade DMCC

About the RoleWe are seeking an experienced, proactive, and exceptionally organized Executive Assistant to support the Owner and CEO of a large, multi-sector business group. This role goes far beyond traditional administrative support&mdash;you will be the strategic gatekeeper, trusted confidant, and operational force behind a fast-paced and high-impact personal and professional life.This is an opportunity for someone who thrives on being indispensable, managing complexity with ease, and keeping both home and business operations running flawlessly.Key ResponsibilitiesExecutive &amp; Business Support<ul><li>Manage an intricate calendar across multiple businesses, meetings, personal appointments, and global time zones</li></ul><ul><li>Prepare reports, presentations, agendas, and correspondence on behalf of the CEO</li></ul><ul><li>Track and follow up on all business action items, ensuring accountability and execution across teams</li></ul><ul><li>Serve as liaison to investors, board members, legal, financial, and operations teams</li></ul><ul><li>Attend key meetings (virtually or in person), take minutes, and oversee follow-through</li></ul><ul><li>Maintain confidential documents, contracts, filings, and critical information with discretion</li></ul>Household &amp; Personal Life Management<ul><li>Coordinate and oversee personal schedules, medical appointments, school communications, and family travel</li></ul><ul><li>Supervise household staff and vendors (cleaners, chefs, drivers, tutors, etc.)</li></ul><ul><li>Handle all travel planning, including luxury and international itineraries, visas, and accommodations</li></ul><ul><li>Manage family events, social gatherings, holidays, and birthdays with care and detail</li></ul>Lifestyle &amp; Daily Logistics<ul><li>Anticipate daily and weekly priorities and organize pre-briefs for the CEO</li></ul><ul><li>Personal errands, shopping, wardrobe coordination, gift sourcing, and returns</li></ul><ul><li>Manage recurring tasks (e.g., bill payments, renewals, memberships, subscriptions)</li></ul><ul><li>Maintain digital tools (task managers, communication platforms) to keep everything centralized and accessible.</li></ul>Job Type: Full-timePay: QAR4,500.00 - QAR6,000.00 per month

Executive Assistant to the Owner/CEO

One Eleven Holding

Designation: Personal Assistant to the CEO (Private &amp; Executive)Report to: Chief Executive Officer(The assistant reports strictly and solely to CEO, with no secondary reporting to other staff or departments. )Job Purpose:Our company is seeking a highly professional and experienced Female Bahraini Personal Assistant to provide high level confidential support to the Chief Executive Officer by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.Key Responsibilities:&middot; To act as a first point of contact dealing with correspondence and phone calls. To serve as the CEO&rsquo;s primary gatekeeper, managing access, communication, and requests efficiently.&middot; To proactively manage and coordinate the diary of the CEO by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.&middot; To handle and maintain the highest level of discretion and utmost confidentiality across all tasks, both professional and personal.&middot; To coordinate and support both professional and personal duties, including lifestyle, household coordination, personal scheduling, and errands.&middot; Plan and organise travel and accommodation when required.&middot; To be available for matters outside regular office hours, as agreed with the CEO.&middot; Maintain effective filing and data storage, including emails and retrieval systems ensuring the needs of the CEO are met.&middot; To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the CEO.&middot; To coordinate &amp; arrange Management meetings as advised the CEO. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.&middot; The assistant should seek approval from the CEO before accepting any tasks or instructions from anyone else.&middot; Assist with data entry and file management.&middot; Receiving and delivering messages and information to relevant parties/departments.&middot; In addition to the key responsibilities outlined in this job description, the successful candidate may be assigned adhoc tasks as needed. These tasks may vary in nature but are essential for supporting the overall objectives and functioning of the role. The ability to adapt, prioritize, and execute additional tasks efficiently and effectively is crucial in this position.Qualifications:&middot; Bachelor&rsquo;s degree or higher from an accredited institution&middot; Proven experience of at least 2 years in a similar role&middot; Excellent communication skills both written and verbal&middot; Proficiency in Microsoft Office and other relevant software&middot; Extremely strong organizational and prioritization skills&middot; Excellent time management skills.&middot; Proven ability in travel arrangements and scheduling meetings/appointments.&middot; 2-5 years of previous experience in a Personal Assistant or Executive Assistant role.&middot; Ability to work in a fast-paced environment and manage multiple tasks simultaneously.&middot; Experience in a C-Level Assistant role is a plus&middot; Strong attention to detail and flexibilityWe are looking for a Personal Assistant who is highly motivated, organized, and customer-focused. The ideal candidate must have excellent communication and interpersonal skills and be able to work independently while remaining an active team member. If you meet the above requirements, we encourage you to apply for this exciting opportunity.Qualified candidates can send your CV to hr@oneelevenbh.comJob Type: Full-time

Personal Assistant to CEO

STAR HR Services Group

Job Title: Female Assistant to CEOJob Type: Full-timeLocation: Gulistan-e-Jauhar, KarachiWorking Hours: 8 PM to 5 AM (night shift, aligning with US time zone)Days: Monday to FridayCommunication: High Quality English with a Foreign AccentAvailability: Willingness to work night shifts (8 PM to 5 AM) and adapt to US time zone requirements.Job Description:Our Client is seeking a highly skilled and experienced female assistant to support Their CEO in various capacities. The ideal candidate will possess excellent communication skills in English, with a preference for an American English speaking accent. This role requires a high level of professionalism, discretion, and the ability to work independently during night shifts.Qualification: MBA / BBA (foreign University will be preferred)Key Responsibilities:<ul><li>Provide administrative support to the CEO, including scheduling appointments, managing emails, and preparing correspondence.</li><li>Develop and maintain effective communication channels with internal and external stakeholders.</li><li>Demonstrate exceptional verbal and written communication skills, with the ability to represent the company in a professional manner.</li><li>Manage and prioritize tasks efficiently, ensuring timely completion of projects and assignments.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li></ul>Requirements:<ul><li>Education: MBA or equivalent degree from a reputable foreign institution (preferred).</li><li>Language Skills: Fluent in English with an American accent (preferred).</li><li>Experience: Proven experience as an executive assistant or in a similar role, with a strong understanding of corporate operations.</li></ul>Skills:<ul><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and time management skills.</li><li>Ability to work independently and prioritize tasks effectively.</li><li>Proficient in Microsoft Office and other productivity tools.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li><li>Opportunity to work with a dynamic and growing organization.</li><li>Professional development and growth opportunities.</li></ul>If you are a motivated and experienced professional with excellent communication skills and a strong work ethic, we encourage you to apply for this exciting opportunity.Job Type: Full-timePay: Rs150,000.00 - Rs200,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Assistant to CEO: 2 years (Preferred)</li></ul>Language:<ul><li>English - with American Accent (Required)</li></ul>Work Location: In person

Female Assistant to CEO (American speaking Accent is a must)

MACNA

<div>
 
 
 JOB SUMMARY
 
 
 
 The CEO Assistant provides high-level administrative support directly to the Chief Executive Officer. While the primary responsibility is to ensure the CEO&rsquo;s daily operations run smoothly, approximately 30% of the role includes supporting broader administrative and cross-functional office needs during periods of low CEO demand. The Assistant reports exclusively to the CEO and works with complete confidentiality, professionalism, and flexibility across departments as directed by the CEO.
 
 
 
 DUTIES &amp; RESPONSIBILITIES
 
 
 
 
 CEO Related Responsibilities (70%):
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Handle confidential correspondence, emails, and phone calls.
 </li>
 <li>
 Prepare reports, presentations, agendas, and briefing materials for the CEO.
 </li>
 <li>
 Arrange business travel, accommodations, and visa documentation for the CEO.
 </li>
 <li>
 Facilitate follow-ups on the CEO&rsquo;s action items and maintain task trackers.
 </li>
 <li>
 Liaise between the CEO and internal/external stakeholders.
 </li>
 <li>
 Support the preparation and logistics of board and executive meetings.
 </li>
 <li>
 Draft high-level communications and consolidate business updates.
 </li>
 <li>
 Track documents and approvals requiring the CEO's signature or review.
 </li>
 <li>
 Manage confidential files and maintain secure records.
 </li>
 </ul>
 
 
 Cross-Functional &amp; Administrative Support (30%):
 
 
 <ul>
 <li>
 Support other departments with administrative tasks when assigned directly by the CEO.
 </li>
 <li>
 Assist HR, Finance, or Marketing teams with documentation or meeting coordination during low CEO demand periods.
 </li>
 <li>
 Participate in internal project coordination or research assignments.
 </li>
 <li>
 Help prepare and update internal policies, procedures, and templates.
 </li>
 <li>
 Act as a backup for executive office administrative needs.
 </li>
 <li>
 Support internal events, workshops, or visits hosted at the executive level.
 </li>
 <li>
 Maintain supplies and oversee vendors related to the executive office or boardroom.
 </li>
 </ul>
 
 
 QUALIFICATIONS &amp; REQUIMENTS
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field
 </li>
 <li>
 Minimum 3&ndash;5 years of experience in executive support roles
 </li>
 <li>
 Prior exposure to supporting C-level or senior executives preferred
 </li>
 <li>
 Bilingual preferred (English &amp; Arabic mandatory)
 </li>
 <li>
 Familiarity with Saudi corporate work culture is beneficial
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Blue Collar King Coaching

Step Into a High-Stakes RoleBlue Collar King, led by visionary CEO Matt Murray, is seeking an Elite Executive Assistant who is more than just an organizer &mdash; we need a strategic partner who can match the speed, intensity, and vision of a multi-company leader.This role is for someone who thrives under pressure, is obsessed with precision, and has the grit to operate at the highest level of execution. You won&rsquo;t just be managing a calendar &mdash; you&rsquo;ll be the force multiplier behind the CEO, ensuring that every detail, every deadline, and every opportunity is captured and executed flawlessly.If you&rsquo;re ready to run point on mission-critical projects, anticipate challenges before they arise, and take ownership of outcomes &mdash; this is the role for you.What You&rsquo;ll DoCommand the Calendar &amp; CEO&rsquo;s Time<ul><li>Own and protect the CEO&rsquo;s schedule across multiple companies.</li><li>Anticipate needs and prepare the CEO to always be ten steps ahead.</li><li>Ensure time is spent on the highest-value priorities</li></ul>Drive Execution &amp; Accountability<ul><li>Oversee cross-company initiatives using tools like Asana, Trello, Monday.com, and ClickUp.</li><li>Track deliverables, enforce deadlines, and guarantee nothing slips through the cracks.</li><li>Operate as the CEO&rsquo;s right hand, keeping projects moving forward with urgency.</li></ul>Lead Events &amp; Vendor Operations<ul><li>Take charge of planning and executing events that elevate our brand and client experience.</li><li>Manage vendor relationships with authority and precision.</li><li>Handle high-level travel, logistics, and on-site coordination without missing a beat.</li></ul>Elevate Client &amp; Business Relationships<ul><li>Be the CEO&rsquo;s trusted liaison with clients, partners, and stakeholders.</li><li>Support sales and marketing strategies with direct involvement in campaigns, outreach, and client engagement.</li><li>Represent the CEO and the brand with professionalism, discretion, and excellence.</li></ul>Deliver Elite Administrative Support<ul><li>Prepare high-impact reports, presentations, and communications.</li><li>Maintain absolute confidentiality while navigating sensitive business information.</li><li>Keep operations running with relentless attention to detail.</li></ul>What We&rsquo;re Looking For<ul><li>5+ years in a senior-level Executive Assistant, Chief of Staff, or high-stakes support role.</li><li>Proven mastery of project management systems (Asana, Trello, Monday.com, ClickUp).</li><li>Familiarity with business operating systems such as Scaling Up and the Entrepreneurial Operating System (EOS) &mdash; with a clear understanding of core business functions (sales, operations, finance, marketing, and HR).</li><li>Extreme attention to detail and accuracy &mdash; nothing gets past you.</li><li>Exceptional multitasking and organizational skills; you thrive when juggling priorities.</li><li>Experience running events and coordinating vendors like a pro.</li><li>Strong communication and relationship management skills.</li><li>Unshakable professionalism, discretion, and loyalty.</li><li>A natural problem-solver who can think fast and execute even faster.</li></ul>Why This Role Is Different<ul><li>Direct Access to the CEO &ndash; You&rsquo;ll work side by side with a multi-company leader.</li><li>High-Impact Position &ndash; Your decisions and organization will shape the direction of multiple businesses.</li><li>Growth Potential &ndash; As Blue Collar King expands, your influence and responsibilities will grow too.</li><li>On-Site Powerhouse &ndash; This is not remote; it&rsquo;s an in-person role at the heart of the action in Huntington Beach, CA.</li></ul>Compensation &amp; Benefits<ul><li>$75,000 &ndash; $95,000 annual salary (based on experience).</li><li>Performance-based incentives tied to company and personal results.</li><li>On-site, full-time position in Huntington Beach, CA.</li><li>Opportunity to build a career in direct partnership with a fast-moving CEO.</li></ul>This is not a job for the faint of heart. This is for the detail-driven, battle-tested professional who thrives in high-pressure environments and delivers results with excellence.If you&rsquo;re ready to become the CEO&rsquo;s secret weapon, apply now and claim your place as an Elite Executive Assistant at Blue Collar King.Job Type: Full-timePay: $75,000.00 - $95,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Elite Executive Assistant to Multi-Company CEO

Big Fish Recruitment

The Role
 Job Title: Executive Assistant to CEO (Male) Location: Dammam, Saudi Arabia Position Overview: We are seeking an experienced Executive Assistant to provide high-level administrative and executive support to the CEO. The ideal candidate will be a proactive professional with a proven track record of supporting C-level executives, handling confidential information, and managing complex schedules in a fast-paced environment. Key Responsibilities: • Provide comprehensive executive support to the CEO, including calendar management, travel arrangements, and meeting coordination. • Act as the primary point of contact between the CEO and internal/external stakeholders. • Prepare correspondence, presentations, and reports on behalf of the CEO. • Maintain strict confidentiality of sensitive information and documents. • Manage and prioritize incoming communications, ensuring timely responses and follow-ups. • Coordinate executive meetings, including preparing agendas, minutes, and action item tracking. • Support the CEO in strategic initiatives, project follow-ups, and operational requirements. • Handle ad hoc administrative tasks as required.
 
Requirements
 <ul>
<li>Bachelor’s degree in Business Administration or related field (preferred). • Minimum 10 years’ experience in an Executive Assistant role supporting C-level executives. • Strong organizational, time management, and multitasking skills. • Excellent written and verbal communication skills in English. • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). • High level of discretion, integrity, and professionalism. • Ability to thrive in a dynamic and demanding environment. Preferred Candidate Profile: • MALE; Based in or willing to relocate to Dammam, Saudi Arabia. • Experienced in healthcare or corporate environments (preferred).</li>
</ul>
About the company
 Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.

Executive Assistant to CEO

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