assistant to the dean

University of Virginia

<div></div><div><div><div><div>Location</div>
 <div></div>Charlottesville, Virginia, United States of America
 </div></div><div></div><div><div>The Rector &amp; Visitors of the University of Virginia
</div></div><div><div><div>Job Id</div>
 <div></div>R0082390</div></div></div>
<br><p></p><div><p>The University of Virginia School of Nursing seeks an exceptional Executive Assistant to the Dean to provide high-level, confidential, and varied administrative support in the Dean&rsquo;s Office. Reporting directly to the Dean, this position serves as a trusted partner and primary contact, playing a critical role in the effective operation of the School&rsquo;s executive leadership and the advancement of its academic, research, clinical, and strategic priorities.</p><p>
The Executive Assistant must exercise outstanding judgment, discretion, and professionalism while navigating complex relationships across the University, UVA Health, external partners, alumni, and donors.</p><p>
Candidates should be detail-oriented, willing to learn and work within a range of software systems and have a strong commitment to customer service.</p><p><b>
Key Responsibilities</b></p><p>
Executive &amp; Strategic Support</p><ul><li><p>
Provide comprehensive administrative support to the Dean</p></li><li><p>
Manage a highly complex calendar and scheduling</p></li><li><p>
Serve as the primary point of contact for the Dean&rsquo;s Office</p></li><li><p>
Draft and coordinate correspondence, briefings, and presentations</p></li><li><p>
Administrative support of school wide data management including faculty and staff portfolios</p></li></ul><p>
Operations &amp; Coordination</p><ul><li><p>
Coordinate executive-level meetings, retreats, events, and visits</p></li><li><p>
Prepare agendas and ensure follow-up on action items</p></li><li><p>
Track priorities, deadlines, and strategic commitments, including activities related to conferences and sponsorships.</p></li></ul><p>
Communication &amp; Relationship Management</p><ul><li><p>
Act as liaison between the Dean and internal/external stakeholders</p></li><li><p>
Represent the Dean and School with professionalism</p></li></ul><p>
Financial, HR &amp; Administrative Support</p><ul><li><p>
Process travel, reimbursements, and purchases</p></li><li><p>
Support other leadership initiatives within the dean&rsquo;s office</p></li></ul><p></p><p><b>
Minimum Requirements</b></p><p>
Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.</p><p>
Experience: 4+ years of relevant experience required.</p><p></p><p><b>
Preferred Qualifications</b></p><ul><li><p>
Experience supporting a Dean or senior executive in an academic environment</p></li><li><p>
Familiarity with UVA systems and policies</p></li><li><p>
Background in health sciences or higher education</p></li></ul><p></p><p><b>
Physical Demands</b>: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.</p><p><b>
Salary Range: </b>The anticipated hiring range is $70,000-$80,000, commensurate with education and experience.</p><p><b>
Exemption Status: </b>This is an exempt-level, benefited position. Learn more about UVA benefits.</p><p><b>
Work Arrangement</b> : This position is based in Charlottesville, VA, and must be performed fully on-site.</p><p><b>
About UVA and the Community: </b>To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.</p><p><b>
Application Timeline: </b>Application review will begin after <b>[DATE]</b><b>.</b></p><p><b>
Background Check</b>: Background checks<b> </b>will be conducted on all new hires prior to employment.<br>
<b>Visa Sponsorship:</b> This position <b>will not </b>consider candidates who require immigration sponsorship now or in the future.</p><p></p><p><b>
How to Apply: </b>Please apply <b>online</b>, by searching for requisition number <b>R0082390</b>. Complete an application with the following documents:</p><ul><li><p><b>
Resume
</b></p></li><li><p><b>Cover Letter is optional but strongly encouraged</b></p></li></ul><p>
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.</p><p></p><p><b>
Internal applicants: </b>Search and apply for jobs on the UVA Internal Careers website.</p><p></p><p><b>
Reference Check Process: </b>Reference checks will be completed by UVA&rsquo;s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.</p><p><b>
Recruiter Contact: </b>For questions about the application process, please contact Margaret Weeks.</p><p></p><p><i>
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about </i><i>UVA&rsquo;s commitment to non-discrimination and equal opportunity employment</i><i>.</i></p></div>
<br><div><div><div><div><p><b>Company</b></p>
The Rector &amp; Visitors of the University of Virginia
</div></div></div><div><div><div><p><b>Hiring Type</b></p>
Full time</div></div></div></div>

Executive Assistant to the Dean-School of Nursing

LEMAN ACADEMY OF EXCELLENCE INC

<div>
 Apply
 <br/>
 <br/>
 Job Type
 <br/>
 <br/>
 Part-time
 <br/>
 <br/>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 <strong>
  Dean of Scholars:
 </strong>
 <strong>
  East Campus
 </strong>
 <em>
  Part-Time- 20 hours per week
 </em>
 <em>
  26/27 SY
  <br/>
  <br/>
 </em>
 <strong>
  Summary Of Job Description
  <br/>
  <br/>
 </strong>
 Under the direction of the Principal, the Dean of Scholars works closely with the school administrative team to establish and maintain a safe and positive learning environment by serving as an instructional leader in the planning, coordination and administration of school activities and programs. The Dean of scholars works to ensure scholars have a positive and safe school environment, and that they succeed academically and socially. The Dean of Scholars employs relational discipline methodology to provide support to scholars who need additional behavioral support, following Leman Academy&rsquo;s Character Attributes, in alignment with Leman Academy&rsquo;s Mission and Philosophy, and outlined in the Family Handbook.
 <br/>
 <br/>
 <strong>
  Line of Authority/Reports to:
 </strong>
 Principal/Site Administration
 <br/>
 <br/>
 <strong>
  Works with:
 </strong>
 Assistant Principals and Vice Principals. The Dean of Students will work alongside Counselors, Social Workers, ESS Teachers and General Ed Teachers.
 <br/>
 <br/>
 <strong>
  Qualifications/Minimum Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree is required. Master&rsquo;s Degree is preferred
  </li>
  <li>
   Two or more years of successful K-12 teaching experience
  </li>
  <li>
   Valid AZ IVP Fingerprint Clearance Card / Background and Criminal History Clearance
  </li>
  <li>
   Valid First Aid and CPR Certification
  </li>
  <li>
   Experience with Relational discipline and/or restorative practices
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   Ability to engage and build positive relationships with all stakeholders.
  </li>
  <li>
   Strong collaborative skills in order to cross-collaborate with instructional and operational team members.
  </li>
  <li>
   Ability to think creatively and innovate solutions, with ability to work from concept to implementation.
  </li>
  <li>
   Demonstrated leadership skills.
  </li>
  <li>
   Strong organizational skills, with ability to work efficiently, take initiative and be self directed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Essential Functions &amp; Responsibilities
  <br/>
  <br/>
 </strong>
 <em>
  This list is illustrative only and is not a complete listing of all functions and tasks performed by this position.
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Scholar support: Provide guidance to scholars, teachers, and parents, and help scholars with attendance and disciplinary issues.
  </li>
  <li>
   Scholar behavior: Build relationships, enforce policies, investigate incidents, determine consequences and maintain accurate incident documentation
  </li>
  <li>
   Attendance support: Monitor and improve scholar attendance, including truancy cases, absences, and tardies, and engaging with families to resolve attendance issues
  </li>
  <li>
   Parent Partnership: engaging and communicating with parents and families in order to reinforce and encourage positive outcomes
  </li>
  <li>
   Scholar Life: Create and/or support initiatives to improve overall scholar success, and handle communications about scholar support services
  </li>
  <li>
   Scholar Activities: Lead and attend campus events, clubs, and extracurriculars
  </li>
  <li>
   School Culture: Provide leadership on community partnership to promote a positive school culture
  </li>
  <li>
   School Safety: Work with administration to ensure the school is safe and secure, lead and manage emergency procedures and drills
  </li>
  <li>
   Teacher Supports: Creates professional development programming to lead teachers in effective positive classroom management, positive scholar relationships, and relational discipline
  </li>
  <li>
   Classroom Supports: Provide support and feedback for instructional staff regarding scholar behavior
  </li>
  <li>
   Additional Supports: Lunch, Recess, Afterbell, MTSS and 504 support
  </li>
  <li>
   Other duties as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Habits And Attitudes
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Be a self-starter with an ownership attitude.
  </li>
  <li>
   Demonstrates a strong sense of drive to meet goals.
  </li>
  <li>
   Shows initiative and resourcefulness.
  </li>
  <li>
   Performs accurate work in a timely manner.
  </li>
  <li>
   Meets deadlines and sets priorities.
  </li>
  <li>
   Demonstrates flexibility and adaptability.
  </li>
  <li>
   Works well with minimum supervision.
  </li>
  <li>
   Is dependable and accepts responsibility.
  </li>
  <li>
   Shows sensitivity and tact in dealing with others.
  </li>
  <li>
   Accepts direction and constructive criticism.
  </li>
  <li>
   Cooperates with fellow workers and other departments.
  </li>
  <li>
   Follows school policies and safety rules.
  </li>
  <li>
   Demonstrates a professional appearance on a daily basis.
  </li>
  <li>
   Demonstrates a willingness to work as a team player.
  </li>
  <li>
   Embraces collaboration with other professionals.
  </li>
  <li>
   Excellent organization, time management, and follow-up skills.
  </li>
  <li>
   Maintains a professional environment at all times.
  </li>
  <li>
   Possess cultural awareness and sensitivity.
  </li>
  <li>
   Be able to build esteem while ensuring a safe and secure environment.
  </li>
  <li>
   Essential functions, as defined under the American with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is illustrative only and is not a complete listing of all functions and tasks performed.
   <br/>
   <br/>
  </li>
 </ul>
 Salary Description
 <br/>
 <br/>
 Starting at $27,000 Annually
</div>


Part Time- Dean of Scholars: East Tucson, Arizona- 26/27 SY

University of Illinois

<p></p><div><div><div><div><p>Office Administrator</p><p>
Office of the Dean</p><p><b>
College of Liberal Arts &amp; Sciences</b></p><p><b>
University of Illinois at Urbana-Champaign</b></p><br>
<p>
Job Summary</p>
Provide administrative support to the Dean, Chief of Staff, Office for Public Engagement and Teaching Academy in the College of Liberal Arts &amp; Sciences. Collaborate with the Front Office Team on initiatives to support the efficient operation of the Office of the Dean, including events, seminars, special projects, and meetings.<p></p><p><br>
Duties &amp; Responsibilities</p><p>
LAS Dean Support</p><ul><li>
 Manages and serves as the main contact for the Dean&rsquo;s calendar. Including management of scheduling/handling conflicts, managing all meeting logistics</li><li>
 Coordinates travel arrangements, including all planning logistics such as payments and transactions associated with travel for the Dean. Work with other members of the college as necessary to ensure efficient processing of all logistics.</li><li>
Co-manages LAS Dean e-mail inbox to manage incoming information for projects and answer emails/information processes accordingly.</li></ul><p>
Chief of Staff Support</p><ul><li>
Manages and serves as the main contact for the Chief of Staff (COS). Duties include -</li><li>
Managing the calendar: scheduling/handling conflicts, managing all meeting logistics and all materials required, ensuring that the COS has information and materials necessary for all meetings, etc.</li><li>
Managing incoming phone calls, mail and visitor traffic &ndash; identifies urgent matters and handles accordingly, provides any background information needed, obtains additional information when necessary, handles sensitive and confidential matters, exercises discretion and confidentiality.</li></ul><p></p><p><br>
LAS Dean&rsquo;s Office &amp; Administration Support</p><ul><li>
Collaborate with the Front Office Team on initiatives to support the efficient operation of the Office of the Dean, including events, seminars, special projects and meetings</li><li>
Collaborate with the Front Office Team to develop and maintain standard procedures for operations and activities, and lead coordination efforts as assigned.</li><li>
Provide support for video conferencing and webinars, set up Zoom/Team sessions, and work with technology services to setup up and provide meeting and event offerings.</li><li>
Serves as a resource on matters of policy and procedures.</li><li>
Provide backup reception support for Dean&rsquo;s Office, also serve as backup for unit conference rooms and parking space reservations.</li><li>
Attend and participate in LAS Front Office staff meetings and scheduled professional development meetings.</li><li>
Other related administrative duties, as assigned to further the mission of the unit.</li></ul><p>
Office for Public Engagement and Teaching Academy support</p><ul><li>
Schedule Public Engagement and Teaching Academy events, including coordinating event logistics, promotional materials, and scheduling and travel and lodging for speakers, faculty, and guests (as needed). Maintain event guest lists and track RSVPs.</li><li>
Coordinate contracts and agreements with vendors to support unit operations and events.</li><li>
Responsibilities include communicating with vendors to arrange services or rentals (e.g., lighting, equipment, food, event materials), reviewing and submitting contract documentation for approval, tracking timelines and deliverables, and ensuring compliance with university purchasing and contracting policies.</li><li>
Prepare, assemble, and distribute materials for events and meetings. Tasks may include compiling folders or packets, creating and organizing handouts, agendas, and other printed or digital materials, and ensuring accurate quantities and distribution to appropriate attendees or locations.</li><li>
Supports the Director of Public Engagement and Director of Teaching Academy with managing projects and initiatives.</li></ul><p></p><p><br>
Required Qualifications:</p><p>
Per Sucss Class Specification
</p><p>
1. High school diploma or equivalent.
</p><p>
2. Any one of the following from the categories below:
</p><p>
 A. Four (4) years (48 months) of work experience comparable to the third level of this series.
</p><p>
 B. Two (2) years (24 months) of work experience comparable to the fourth level of this series.
</p><p>
Preferred Qualifications:</p><ul><li>
Ability to communicate effectively with others.</li>
<li>Excellent interpersonal skills and professional acumen.</li>
<li>Ability to communicate effectively and professionally, build rapport and establish effective working relationships with students, faculty, staff, and parents.</li>
<li>Commitment to creating an inclusive environment.</li>
<li>Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.</li>
<li>Ability to remain calm and productive in a busy work environment with frequent interruptions.</li>
<li>Ability to be take initiative, prioritize tasks, and exercise good judgment.</li>
<li>Excellent attention to detail.</li>
<li>Excellent time management skills.</li>
<li>Demonstrated ability to anticipate needs and establish priorities.</li>
<li>Ability to use discretion and maintain confidentiality in all business matters.</li>
<li>Knowledge of the academic community and its organizational structure.</li>
<li>Proficiency with Microsoft Outlook, Office, Excel, Teams, Zoom, Box</li>
<li>Familiarity with campus systems including Emburse</li></ul>
<p></p><p>
Appointment Information</p>
<p>
This is a 100% full-time Civil Service 3253 - Office Administrator position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The budgeted salary range for the position is $50,000 - $60,000. Sponsorship for work authorization is not available for this position. This position is eligible for a hybrid work schedule (remote work and in-person work in Champaign-Urbana each week).<br>
<br>
<br>
<br>
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
</p>
<p>Application Procedures &amp; Deadline Information</p>
<p>
Applications must be received by <b>6:00 pm</b> (Central Time) on <b>March 24, 2026</b>. To apply for this position, please create a candidate profile at https://jobs.illinois.edu, use the Apply Now button on the posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences.
</p><p>In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.</p><p>
</p><p>
At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; <b>every staff member helps shape what&rsquo;s next</b>. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p>
<p>
Champaign-Urbana</p>
<p>
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</p>
<p>
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><p>
For assistance with resume creation and mock interviews, please follow this link for University of Illinois Human Resources workshops (held every other week): https://illinois.csod.com/ux/ats/careersite/1/home/requisition/1595?c=illinois</p><p>
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.</p>
<div></div>
<p>The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.</p>
<p>
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.</p>
<div></div>
<p><b>Requisition ID</b>: 1035322<br>
<b>Job Category</b>: Administrative Support<br>
<b>Apply at:</b> https://jobs.illinois.edu</p></div></div></div></div><p></p>

Office Administrator, LAS Office of the Dean

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $68,300 - $77,500 Annually</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
This Advising Dean will join the Preprofessional Advising and Academic Resources in Support of Excellence (ARISE) teams..</p>
<p>
The Preprofessional Advising unit within the Center for Student Advising is responsible for advising and supporting undergraduate students and alumni of Columbia College and Columbia Engineering in their preparation for professional schools of health and law. ARISE is a team within the CSA which facilitates peer tutoring and coaching and other academic support initiatives. This Advising Dean will have a split role, serving as a preprofessional advisor advising undergraduates and alumni with an interest in applying to professional school and serving on the team supporting our academic support initiatives. On the preprofessional side, duties will include individual advising and participating in development and implementation of programming initiatives, as well as data collection and analysis.</p>
<p>
The Advising Dean will also join the Academic Support team, assisting the Associate Director in developing and supporting academic support initiatives, including the Getting Things Done groups, the Peer Academic Skills Consultant program, tutoring, and academic skills workshops and programs. The Advising Dean will also focus on promoting our academic support services to the larger Columbia community and developing tools and facilitating professional development opportunities for all CSA advisors related to supporting students who may be experiencing academic difficulty/stress.</p>
<p></p>
<p>Responsibilities</p>
<ul>
<li><p>Serve as a member of the Preprofessional Advising team, whose duties include advising students and alumni on all phases of their preparation for professional school including support in preparing their applications.</p>
</li>
<li><p>Assist in planning and facilitating special programs for preprofessional students/alumni including personal statement, application and interviewing workshops as well as guest lectures and alumni events and visits from professional schools.</p>
</li>
<li><p>Manage communication including maintaining web page content.</p>
</li>
<li><p>In collaboration with other members of the Preprofessional Advising team utilize AI to develop new tools to enhance advising, improve data collection and reporting.</p>
</li>
<li><p>Represent Preprofessional Advising/Academic Support at campus-wide initiatives including NSOP, Days on Campus, Family Weekend, etc.</p>
</li>
<li><p>Act as a resource to campus constituencies including Admissions, Alumni Affairs, Career Education, Global Programs and other campus offices regarding issues related to Preprofessional Advising /Academic Support.</p>
</li>
<li><p>Partner with Associate Director of Tutoring and Academic Support in the training and supervision of Tutors and Peer Academic Skills Consultants; this may include observing tutoring/consulting sessions and providing feedback to student employees about their performance.</p>
</li>
<li><p>Work alongside other members of the Academic Support team, work on the development and administration of assessment tools to evaluate tutoring/academic skill building consulting program as well as other initiatives.</p>
</li>
<li><p>In collaboration with other members of the Academic Support team develop and implement various programming initiatives for Academic Support, including in-service trainings for CSA Advising Deans. Duties may include developing content, recruiting speakers, managing logistics, marketing, performing assessments and evaluations, and maintaining program archives</p>
</li>
<li><p>Co-teach a weekly time management support group with another member of the Center for Student Advising.</p>
</li>
<li>Other duties as assigned.Minimum Qualifications</li>
</ul>
<ul><li><p>Bachelors degree and/or its equivalent required.</p>
</li>
<li><p>A minimum of three years of experience required.</p>
</li>
<li><p>Candidate must be an effective communicator with well-developed interpersonal, writing and presentation skills.</p>
</li>
<li><p>The candidate must be able to work independently as well as a part of team.</p>
</li>
<li><p>The candidate must have strong organizational skills, as well as be reliable, responsible and flexible.</p>
</li>
<li><p>Candidate must have the ability to coordinate and implement diverse activities and programs, resolve conflicts, and build consensus with a variety of constituents.</p>
<p>
*Evening and weekend work may be required to meet program needs.*</p>
<p>
**Applications must be submitted with a resume and cover letter to be considered**</p>
</li>
</ul><p></p><p>Preferred Qualifications</p>
<ul>
<li><p>Advanced degree is preferred.</p>
</li>
<li><p>Three to five years' experience working in one or more of the following areas is preferred: academic advising; high school or college teaching; career counseling; academic support programs; or a job requiring intensive writing.</p>
</li>
<li><p>Demonstrated knowledge of health professions graduate programs and/or learning assistance is preferred.</p>
</li>
</ul><p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Advising Dean

Florida International University

<div><b>About FIU</b><p><br>
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.</p><br>
<b>Job Summary</b><p><br>
Primarily serves as the assistant to the Dean of Libraries, Provides a wide range of administrative level support. Serves as secondary HR Liaison for unit.</p><ul><li>
Provides administrative assistance to the Dean of Libraries by serving as a liaison with other University departments, maintaining calendar, scheduling meetings, and making travel arrangements for the Dean.</li><li>
Maintains daily operations of the administrative office by assisting in overseeing temporary office staff, supervising the administration of research carrels, serving as back up for departmental purchases, and organizes and maintains general office files. Provides general guidance to all support staff.</li><li>
Serves as liaison to the Building Operations Manager by resolving issues that do not warrant the attention of the Library Administration and making recommendations for solutions and/or takes independent action where appropriate. Exercises judgment and independent initiative in bringing information to the attention of the Dean of Libraries and Senior Director of Administrative Services.</li><li>
Serves as Libraries secondary HR Liaison by managing the temporary student jobs and answering any questions regarding onboarding process of Federal Work Student and temporary student workers. Works closely with HLs Administrative Specialist to ensure that Libraries office operations follow university policy and provision standards.</li><li>
Assists Search &amp; Screen Chairs and Hiring Officials by coordinating, scheduling and maintaining records for search and screen committees. Manages travel for any incoming finalists as needed.</li><li>
Uses departmental credit card in performance of duties. Serves as primary purchaser for any Dean of Libraries related expenditures. Serves as back up for Administration Office.</li><li>
Serves as Panther180 Liaison for unit. Sends out call for faculty applying for promotion. Schedules promotion workshops, meetings and communications with external reviewers. Sets up the annual evaluations in system and assists faculty with questions. Sends reminders and opens the system for out of schedule submissions. Troubleshoots with Academic Affairs as needed.</li><li>
Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.</li></ul><br>
<b>Minimum Qualifications</b><p><br>
Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR six (6) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.</p><br>
<b>Job Category</b><br>
<ul><li>
Administrative</li></ul><br>
<b>Advertised Salary</b><br>
$50,000-$55,000<br>
<b>Work Schedule</b><p><br>
Begin time: 8:30 AM</p><p>
End time: 5:00 PM</p><br>
<b>Pre-Employment Requirements</b><br>
<ul><li>
Expanded Background Check</li></ul><br>
<b>How To Apply</b><p><b><br>
Current Employee</b></p><p>
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in &quot;<b>My Applications</b>&quot;.
</p><p><b><i>To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.</i></b></p><p>
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.</p><ul><li><b><i>This posting will close at 12:00 am of the close date.</i></b></li></ul><br>
<b>How To Apply</b><p><b><br>
Prospective Employee</b></p><p>
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in &quot;<b>My Applications</b>&quot;.
</p><p><b><i>To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.</i></b></p><p>
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.</p><ul><li><b><i>This posting will close at 12:00 am of the close date.</i></b></li></ul><br>
<b>Disclosures</b><p><b><br>
Clery Notice</b></p><p>
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.<br>
<br>
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).</p><p><b>
Pay Transparency</b></p><p>
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.</p><p><b>
Notice of Non-Discrimination</b></p><p>
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.</p><p><b>
Reasonable Accommodation Statement</b></p><p>
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.</p></div>

Executive Assistant - Green Library

The College of New Jersey

<div><div>Requisition Title - Assistant to Dean &amp; Office Manager (26000254)</div><div>
Description<div></div><div><br>
State Title: Professional Services Specialist 3A</div><div>
Bargaining Unit: CWA</div><div>
Employment Type: 35 hours per week/Full-time</div><div>
Internal salary: R21/$64,340.11 - $94,061.73</div><div>
External salary: R21/$64,340.11 - $73,256.59</div><div><b><i>
UNION POSITIONS: </i></b><i>The internal salary range is used for applicants who are current NJ state employees with underlying classified status for promotional calculations who meet the requirements below. The external salary range is used for candidates who are not NJ state employees who meet the requirements below.</i></div><div></div><div><b><br>
About TCNJ</b><br>
Founded in 1855, TCNJ offers a highly personalized and collaborative liberal arts education with over 7,400 undergraduates and 700 graduate students. The college is consistently ranked among the top comprehensive colleges in the nation, offering small classes, a 13:1 student-faculty ratio, and an immersive living-learning experience. With a 4-year graduation rate ranked #1 in New Jersey and #9 among U.S. public institutions, TCNJ is a model for public higher education.<br>
<br>
<b>Position Overview:</b></div><div>
This position develops and maintains administrative, financial, organizational systems for the Dean's office of the School of Science. There are key components required for this job in the School of Science.</div><ul><li><div>
Budget manager</div></li><li><div>
Communication manager</div></li><li><div>
Collaboration liaison with the School of Science departmental PAs and other campus units</div></li><li><div>
Frontline support</div></li></ul><div><b>
Responsibilities:</b></div><div><ul><li>
Responsible for creation and deployment of internal (students, faculty, staff) and external (HS students, alumni, partners, campers etc.) communications (newsletters, social media, emails, Dean&rsquo;s list). Regularly update website materials, text, photos, organization to enhance marketing of programs, resources and degrees and to ensure accessibility compliance.</li><li>
Travel Oversight: Manage and approve travel logistics for faculty, students, and staff, ensuring alignment with university policy and budget availability. System Management: Manage communications with faculty and staff to ensure accuracy and compliance within the Concur system; serve as the subject matter expert for travel inquiries. Reconciliation: Responsible for the monthly reconciliation of the Dean&rsquo;s Office travel card and associated expense reports.</li><li>
Acts as the primary point of contact for the School, providing exceptional service to callers, visitors, faculty, and staff. This role manages administrative workflows and collaborates across campus units to optimize departmental operations.</li><li>
Communication &amp; Reception: Serve as the first point of contact for all inquiries; provide accurate information and guidance to students, faculty, and visitors.</li><li>
Process Improvement: Serve as a liaison between School departments and campus partners to develop and implement efficient new work methods.</li><li>
Chairs' Meeting Coordination: Organize, schedule, and attend Department Chair meetings, ensuring accurate documentation and follow-up.</li><li>
Records Management: Maintain essential physical and digital records, ensuring data integrity and confidentiality.</li><li>
Organizes and oversees the acquisition, distribution, and inventory. Monitors and orders Dean's office supplies. Supervises and monitors the work of student workers and/or graduate assistants (as applicable). Develop work plan for student workers, process time card, oversee work of the student worker.</li><li>
Identify problem areas in workflow and implements improved methods to ensure smooth operating conditions in the Dean's office.</li><li>
Administrative Support: Schedule reoccurring meetings with groups of stakeholders (chairs, dean, staff, etc.) to prioritize time of the Dean; manages Dean&rsquo;s office staff calendars as needed; schedules and coordinates program reviews and oversees science in-box email correspondence and other clerical tasks.</li><li>
Attends and participates in on-campus and off-campus meetings, conferences, and/or events. Serves on standing and ad hoc committees.</li><li>
Manages day-to-day budget needs for the School of Science; coordinates purchasing and reimbursements; compiles and analyzes financial and budgetary data to develop budget forecasts and make actionable recommendations for the Dean to promote fiscal sustainability, organizes and executes, as needed, large purchases with multiple stakeholders across the school.</li><li>
Closely monitors the fiscal affairs of the Dean's office in coordination with the program assistants from the five academic departments.</li><li>
Compiles and analyzes statistical, financial, and other data. Prepares clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations.</li><li>
Reconciles expenses with the budget.</li><li>
Ensures expenses are applied to correct line items within budget.</li><li>
Regularly reviews trends and makes recommendations to Dean.</li><li>
Completes foundation transfers.</li><li>
Ensure strict compliance with all institutional, federal, and state financial requirements and policies.</li><li>
Maintains up to date shadow budget.</li><li>
Act as the primary liaison between the School of Science and the College's Budget &amp; Finance and Advancement departments.</li></ul></div><div><b>
Qualifications:</b></div><div><b>
Required:</b></div><ul><li>
Bachelor's degree from an accredited college or university or equivalent relevant experience.</li><li>
At least 3 years of professional experience related to scope of the position, including significant experience with analytical strategies, approaches, and software for managing office functions.</li><li>
Six (6) years of professional experience in different aspects of administration and business practices; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices.</li><li>
Or, Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience.</li><li>
Or, Possession of a master's degree; and one (1) year of the above-mentioned professional experience.</li><li>
Budget management experience, management of systems/records and accountability.</li><li>
Proficiency in Oracle Cloud and Google platforms. Ability to use AI tools to enhance workflow is a plus. Must possess willingness to learn new platforms and methodologies as needed.</li><li>
Ability to maintain confidentiality around sensitive fiscal information.</li><li>
Experience planning events or coordinating projects.</li><li>
Ability to manage a budget, process payments, and willingness to learn new financial platforms. Familiar with Oracle Cloud, iContracts, etc.</li><li>
Ability to prepare clear, technically sound, accurate and informative reports containing findings, conclusions, and recommendations. Ability to prepare correspondence.</li><li>
Ability to organize and prioritize assigned work, analyze problems, and develop appropriate work methods.</li><li>
Excellent interpersonal skills, strong ability to work in a collaborative team environment, self-starter and independent creative thinker. Ability to work across a broad range of individuals, groups, and personality types.</li><li>
Ability to prepare clear, technically sound, accurate and informative reports containing findings, conclusions, and recommendations. Ability to prepare correspondence.</li></ul><div><i><br>
Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position.</i><br>
<br>
<b>Employer Qualifications</b></div><div>
Employment at TCNJ is contingent upon the successful completion of an applicable background check, reference checks, and verification of identity and authorization to work in the United States (Form I-9).</div><div><b><br>
Residency Requirement:</b> In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.</div><div></div><div><br>
Accommodation: Applicants who require a reasonable accommodation to apply or interview should contact hr@tcnj.edu.</div><div></div><div><b><br>
Employee Benefits</b><br>
As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public college career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes health, welfare, and retirement benefits, including:</div><ul><li>
Comprehensive benefit plans covering medical, dental and prescription plans</li><li>
Generous leave entitlements program and Energy Savings Program</li><li>
Employee and dependent Tuition Waiver and Reimbursement Program</li><li>
Pension, retirement, and deferred compensation plans, group life insurance</li><li>
Employee Assistance Program (EAP)</li><li>
Employee affinity groups</li><li>
New Jersey State Employee Discount Program (Pet insurance, cell phone plan discounts, discounted amusement park tickets, etc.)</li><li>
Access to extensive learning opportunities</li></ul><div><i>
To view a comprehensive list of benefits available to employees, visit our </i><i>Health Benefits Plans and Programs</i><i> page to learn more!</i></div><div></div><div><b><br>
SAME Applicants</b></div><div>
If you are applying under the New Jersey &quot;SAME&quot; program, your supporting documents (Schedule A or B letter), resume (CV), as well as the names and contact information for three professional references by the closing date listed above to: same@tcnj.edu. For more information on the SAME program visit their website at: https://nj.gov/csc/same/overview/index.shtml, email: SAME@csc.nj.gov, or call CSC at: 833-691-0404.</div><div></div><div><b><br>
How to Apply</b></div><div><br>
Qualified candidates should apply online and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable finalist has been found.</div><div></div><div><b><br>
The College is committed to fostering a welcoming and inclusive campus community that respects and uplifts individuals from all backgrounds. We value the varied perspectives, experiences, and talents of all members of our community and strive to create an environment where everyone has equitable access to opportunities for success. As an equal opportunity employer, we comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. We encourage applications from individuals whose lived experiences and professional interests align with our institutional mission of academic excellence, access, and integrity.</b></div><div><br>
</div></div><div>
Primary Location: Physics &amp; Mathematics Building - School of Science</div><div>
Work Locations: Physics &amp; Mathematics Building - School of Science 2000 Pennington Rd Ewing Township 08628</div><div>
Job: Staff</div><div>
Organization: The College of New Jersey</div><div>
Job Posting: Apr 10, 2026, 8:13:30 AM</div></div>

Assistant to Dean & Office Manager

Nashoba Brooks School of Concord

<div><p>Nashoba Brooks School educates children for a life of continuous learning, accomplishment, and leadership in a diverse and changing world. The School nurtures students&rsquo; growth and character, while fostering the development of each child&rsquo;s personal excellence in academics, athletics, and the arts.</p><p>
</p><p><b>Summary</b></p><p>
Nashoba Brooks School seeks candidates for the position of executive assistant to the head of school. This is a full-time, hybrid position. The in-office/remote schedule will be determined and approved by the head of school, Monday through Friday, with occasional evening commitments and weekend hours. The executive assistant reports to the head of school and performs administrative and operational tasks to support the head of school, manage day-to-day operations, and maintain an effective and well-organized office.
</p><p></p><p><b>Responsibilities</b></p><p>
Administrative Support</p><ul><li>
Provides multi-faceted administrative support and assistance to the head of school, such as writing and editing communication.</li><li>
Supports the head of school in overseeing strategic planning, daily operations of the School, short- and long-term goals, special events, and institutional projects.</li><li>
Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects and information.</li><li>
Manages the head of school&rsquo;s calendar and travel, including making appointments and prioritizing the most sensitive matters.</li><li>
Assists with various aspects of employee recruitment.</li></ul><p>
</p><p>Problem Solving &amp; Project Management</p><ul><li>
Demonstrates efficient, effective, and ethical problem-solving and project management skills.</li><li>
Conducts research and information gathering on behalf of the head of school and prepares summaries and reports.</li><li>
Sets professional boundaries using discretion, judgement, respect, and sensitivity while managing confidential and sensitive information.</li><li>
Maintains high standards of performance and demonstrates a commitment to lifelong learning and continuous improvement.</li></ul><p>
</p><p>Community Building</p><ul><li>
Takes an active role in the full life of the school to maintain and enhance a positive, mission-driven, and student-centered school culture.</li><li>
Develops positive and strategic relationships at all levels of the School and promotes the standards and policies of the School.</li><li>
Sets and maintains a calm, accessible, approachable, and welcoming tone in a fast-paced environment.</li><li>
Embodies and communicates the School&rsquo;s mission and core values, and mirrors the head&rsquo;s principles of good practice to foster a positive environment for students&rsquo; academic and social-emotional learning.</li></ul><p>
</p><p><b>Qualifications</b></p><ul><li>
A minimum of five years of experience in office administration (experience as an executive assistant preferred).</li><li>
Excellent administrative, organizational, and time management skills.</li><li>
Excellent interpersonal, communication, and proofreading skills.</li><li>
Experience with Google G Suite for Education.</li><li>
Ability to work independently as well as with a team.</li></ul><p>
</p><p>As an employee of Nashoba Brooks School, the executive assistant to the head of school will model integrity, professionalism, curiosity, responsibility, creativity, humility, and respect for all persons, as well as a demonstrated commitment to advancing the School&rsquo;s core values.</p><p><b>
Salary Range</b>: $55,000 - $70,000/year based on years of experience.</p><p>
</p><p><b>Application:
</b></p><p>All interested applicants should submit a cover letter and r&eacute;sum&eacute; to Head of School Danielle Heard and apply here.</p></div><p></p>

Executive Assistant to the Head of School

Search 10000+ Assistant to the dean jobs near you this April. New roles added regularly across leading industries. Apply today.