assistant to the dean

San Jose State University

JOB
<br>San José State University’s Charles W. Davidson College of Engineering is an innovative, collaborative, and supportive environment that empowers employees to achieve professional and personal goals while contributing to the university’s student-centered mission. A member of the 23-campus California State university system, San José State University (SJSU) is situated in the entrepreneurial heart of Silicon Valley. The College of Engineering at San Jose State University comprises ten departments and independent programs which employs nearly 400 faculty and staff to support more than 7,000 local and international students. Committed to excellence and service, the expert staff of the College of Engineering frequently work with multiple external stakeholders and partners from across campus and other institutions. Reporting to the Dean in the College of Engineering, the Executive Assistant (EA) enhances the dean’s effectiveness by working with the dean to advance the college’s strategic plan. The EA provides information management support by drafting documents and memos; preparing reports and presentations; and collecting and analyzing information to advance the college’s Strategic Plan. The EA conducts research and analyzes confidential information to support college personnel and student planning. Additionally, the EA maintains dean’s schedule by planning and scheduling meetings, conferences, small to medium size events, and travel. The EA performs duties independently to achieve specified outcomes and may represent the dean to others when appropriate. This position advances strategic initiatives and ensures day-to-day business functions are aligned with the core values of diversity, equity, inclusion, and accessibility. Link to Apply: https://jobs.sjsu.edu/sj/en-us/job/557456/executive-assistant-to-the-dean?1ApplicationSubSourceID=11267 Equal Employment Statement: SJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self-disclose.

Executive Assistant to the Dean

University of Nebraska Medical Center

<div><div><h2 class="jobSectionHeader"><b>Requisition Details</b></h2>
<div><div><div>GENERAL REQUISITION INFORMATION
</div><p></p><div><div><div><div><b>EEO Statement:</b></div>
<div>UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.</div>
</div><br>
<div><div><b>Location</b></div> <div>Lincoln, NE</div>
</div><br>
<div><div><b>Requisition Number:</b></div> <div>2026 - 191</div>
</div><br>
<div><div><b>Department</b></div> <div>College of Nursing 50000476</div>
</div><br>
<div><div><b>Business Unit(College/Institute)</b></div> <div>College of Nursing</div>
</div><br>
<div><div><b>FTE:</b></div>
<div>20% FTE
</div>
</div><br>
<div><div><b>Reg-Temp</b></div> <div>Academic - TBD</div>
</div><br>
<div><div><b>Work Schedule</b></div> <div>TBD</div>
</div><br>
<div><div><b>Requisition Category</b></div> <div>Research - Academic</div>
</div><br>
<div><div><b>Requisition Title</b></div> <div>Assistant Dean of Research</div>
</div><br>
<div><div><b>Job Title/Academic Rank</b></div> <div>Assistant Dean of Research</div>
</div><br>
<div><div><b>Additional Requisition Title</b></div>
</div><br>
<div></div><div><div><b>Appointment Type</b></div> <div>M1 - REG ACAD ADMIN SAL</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>Salary Commensurate with Experience</div>
</div><br>
<div><div><b>Job/EEO Category</b></div> <div>Executive, Administrative and Managerial</div>
</div><br>
<div><div><b>Job Requisition Begin Date</b></div> <div>05/08/2026</div>
</div><br>
</div></div></div><div><div>Position Qualification
</div><p></p><div><div><div><div><b>Position Summary</b></div>
<div><b>*</b> This academic administrative appointment is for current UNMC faculty.<br>
<br>
The Assistant Dean for Research will play a crucial role in advancing the research agenda of the UNMC CON. The Assistant Dean for Research will work closely with the Associate Dean for Research and other key stakeholders to develop and implement strategies that promote and support research excellence across the institution. This role will support faculty research across all five campuses and requires strong leadership skills, effective communication skills, the ability to build teams, a deep understanding of academic research, and the ability to cultivate relationships with internal and external partners.</div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div><ul><li>A doctoral degree (PhD) in nursing or relevant field. Hold the rank of Associate Professor or full Professor with UNMC.</li>
<li>Significant experience in grant writing and research administration, including grant management and compliance.</li>
<li>Experience securing external funding for research projects. NIH or other federal funding is preferred.</li>
<li>Current NIH or other federal funding as PI at time of application.</li>
<li>Demonstrated leadership skills and ability to collaborate effectively with diverse stakeholders.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Strong analytical and problem-solving abilities.</li>
<li>Knowledge of research funding landscape and trends.</li>
<li>Familiarity with relevant regulations and best practices in research ethics and compliance.</li></ul></div><br>
<p></p>
</div><br>
<div><div><b>Supplemental Qualifications</b></div>
<div><ul><li>Post doctoral training.</li>
<li>Experience working in a higher education or research-intensive institution (prior PhD student mentorship preferred).</li>
<li>Consistent record of scholarly achievement and research productivity.</li>
<li>Demonstrated capacity to think creatively about key research opportunities, emerging trends, and challenges.</li>
<li>Familiarity with research impact metrics and assessment tools.</li></ul><p></p><div><br>
</div></div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Working Environment &amp; Physical Requirements</b></h2>
<div><div><div>WORKING ENVIRONMENT
<p></p><div>The information provided below best describes the Environment in which the primary function of the position is performed.</div><p></p>
</div><div><div><div><div><b>Check the appropriate box(es) that best describes the Environment in which the primary function of the position is performed.</b></div> <div>Office environment</div>
</div><br>
<div><div><b>Other working environment</b></div>
<div>N/A</div>
</div><br>
</div></div></div><div><div>PHYSICAL REQUIREMENT
</div><p></p><div><div><div><div><b>Bending, stooping, twisting</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Crawling</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Driving</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Kneeling</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Reaching</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Sitting</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Standing</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Squatting</b></div> <div>Occasionally</div>
</div><br>
<div><div><b>Walking</b></div> <div>Occasionally</div>
</div><br>
</div></div></div><div><div>EXPOSURES
</div><p></p><div><div><div><div><b>Atmospheric</b></div> <div>No</div>
</div><br>
<div><div><b>Blood/body fluids</b></div> <div>No</div>
</div><br>
<div><div><b>Chemical hazards </b></div><div>No</div>
</div><br>
<div><div><b>Working on or around moving machinery</b></div> <div>No</div>
</div><br>
<div><div><b>Electrical current</b></div> <div>No</div>
</div><br>
<div><div><b>Noise</b></div> <div>No</div>
</div><br>
<div><div><b>Changes of temperature/humidity</b></div> <div>No</div>
</div><br>
<div><div><b>Wear PPE</b></div> <div>No</div>
</div><br>
<div><div><b>Work with laboratory animals</b></div> <div>No</div>
</div><br>
<div><div><b>Radiation</b></div>
</div><br>
<div></div><div><div><b>Operating hand/power tools </b></div><div>No</div>
</div><br>
<div><div><b>If you answered yes to any area above, please explain</b></div>
</div><br>
</div></div></div><div></div><div><div>Hand/Wrists
</div><p></p><div><div><div><div><b>Fine Manipulation</b></div> <div>NA</div>
</div><br>
<div><div><b>Repetitive Motion</b></div> <div>NA</div>
</div><br>
<div><div><b>Grasping</b></div> <div>NA</div>
</div><br>
<div><div><b>If you selected any area above, please explain</b></div>
</div><br>
</div></div></div><div></div><div><div>Addtional
</div><p></p><div><div><div><div><b>Describe any other aspects and demands of the job not listed in this description.
</b></div></div><br>
</div></div></div></div></div><div></div><h2 class="jobSectionHeader"><b>Applicant Documents</b></h2>
<div><b>Required Documents</b>
<div><ul><li>C.V.</li></ul>
<ul><li>Cover Letter</li></ul>
<ul><li>Resume</li></ul>
</div><b>Optional Documents</b>
<div><ul><li>Other Doc</li></ul></div></div></div><p></p>

Assistant Dean of Research

University of Illinois

<p></p><div><div><div><div><p>Office Administrator</p><p>
Office of the Dean</p><p><b>
College of Liberal Arts &amp; Sciences</b></p><p><b>
University of Illinois at Urbana-Champaign</b></p><br>
<p>
Job Summary</p>
Provide administrative support to the Dean, Chief of Staff, Office for Public Engagement and Teaching Academy in the College of Liberal Arts &amp; Sciences. Collaborate with the Front Office Team on initiatives to support the efficient operation of the Office of the Dean, including events, seminars, special projects, and meetings.<p></p><p><br>
Duties &amp; Responsibilities</p><p>
LAS Dean Support</p><ul><li>
 Manages and serves as the main contact for the Dean&rsquo;s calendar. Including management of scheduling/handling conflicts, managing all meeting logistics</li><li>
 Coordinates travel arrangements, including all planning logistics such as payments and transactions associated with travel for the Dean. Work with other members of the college as necessary to ensure efficient processing of all logistics.</li><li>
Co-manages LAS Dean e-mail inbox to manage incoming information for projects and answer emails/information processes accordingly.</li></ul><p>
Chief of Staff Support</p><ul><li>
Manages and serves as the main contact for the Chief of Staff (COS). Duties include -</li><li>
Managing the calendar: scheduling/handling conflicts, managing all meeting logistics and all materials required, ensuring that the COS has information and materials necessary for all meetings, etc.</li><li>
Managing incoming phone calls, mail and visitor traffic &ndash; identifies urgent matters and handles accordingly, provides any background information needed, obtains additional information when necessary, handles sensitive and confidential matters, exercises discretion and confidentiality.</li></ul><p></p><p><br>
LAS Dean&rsquo;s Office &amp; Administration Support</p><ul><li>
Collaborate with the Front Office Team on initiatives to support the efficient operation of the Office of the Dean, including events, seminars, special projects and meetings</li><li>
Collaborate with the Front Office Team to develop and maintain standard procedures for operations and activities, and lead coordination efforts as assigned.</li><li>
Provide support for video conferencing and webinars, set up Zoom/Team sessions, and work with technology services to setup up and provide meeting and event offerings.</li><li>
Serves as a resource on matters of policy and procedures.</li><li>
Provide backup reception support for Dean&rsquo;s Office, also serve as backup for unit conference rooms and parking space reservations.</li><li>
Attend and participate in LAS Front Office staff meetings and scheduled professional development meetings.</li><li>
Other related administrative duties, as assigned to further the mission of the unit.</li></ul><p>
Office for Public Engagement and Teaching Academy support</p><ul><li>
Schedule Public Engagement and Teaching Academy events, including coordinating event logistics, promotional materials, and scheduling and travel and lodging for speakers, faculty, and guests (as needed). Maintain event guest lists and track RSVPs.</li><li>
Coordinate contracts and agreements with vendors to support unit operations and events.</li><li>
Responsibilities include communicating with vendors to arrange services or rentals (e.g., lighting, equipment, food, event materials), reviewing and submitting contract documentation for approval, tracking timelines and deliverables, and ensuring compliance with university purchasing and contracting policies.</li><li>
Prepare, assemble, and distribute materials for events and meetings. Tasks may include compiling folders or packets, creating and organizing handouts, agendas, and other printed or digital materials, and ensuring accurate quantities and distribution to appropriate attendees or locations.</li><li>
Supports the Director of Public Engagement and Director of Teaching Academy with managing projects and initiatives.</li></ul><p></p><p><br>
Required Qualifications:</p><p>
Per Sucss Class Specification
</p><p>
1. High school diploma or equivalent.
</p><p>
2. Any one of the following from the categories below:
</p><p>
 A. Four (4) years (48 months) of work experience comparable to the third level of this series.
</p><p>
 B. Two (2) years (24 months) of work experience comparable to the fourth level of this series.
</p><p>
Preferred Qualifications:</p><ul><li>
Ability to communicate effectively with others.</li>
<li>Excellent interpersonal skills and professional acumen.</li>
<li>Ability to communicate effectively and professionally, build rapport and establish effective working relationships with students, faculty, staff, and parents.</li>
<li>Commitment to creating an inclusive environment.</li>
<li>Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.</li>
<li>Ability to remain calm and productive in a busy work environment with frequent interruptions.</li>
<li>Ability to be take initiative, prioritize tasks, and exercise good judgment.</li>
<li>Excellent attention to detail.</li>
<li>Excellent time management skills.</li>
<li>Demonstrated ability to anticipate needs and establish priorities.</li>
<li>Ability to use discretion and maintain confidentiality in all business matters.</li>
<li>Knowledge of the academic community and its organizational structure.</li>
<li>Proficiency with Microsoft Outlook, Office, Excel, Teams, Zoom, Box</li>
<li>Familiarity with campus systems including Emburse</li></ul>
<p></p><p>
Appointment Information</p>
<p>
This is a 100% full-time Civil Service 3253 - Office Administrator position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The budgeted salary range for the position is $50,000 - $60,000. Sponsorship for work authorization is not available for this position. This position is eligible for a hybrid work schedule (remote work and in-person work in Champaign-Urbana each week).<br>
<br>
<br>
<br>
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
</p>
<p>Application Procedures &amp; Deadline Information</p>
<p>
Applications must be received by <b>6:00 pm</b> (Central Time) on <b>March 24, 2026</b>. To apply for this position, please create a candidate profile at https://jobs.illinois.edu, use the Apply Now button on the posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences.
</p><p>In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.</p><p>
</p><p>
At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; <b>every staff member helps shape what&rsquo;s next</b>. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p>
<p>
Champaign-Urbana</p>
<p>
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</p>
<p>
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><p>
For assistance with resume creation and mock interviews, please follow this link for University of Illinois Human Resources workshops (held every other week): https://illinois.csod.com/ux/ats/careersite/1/home/requisition/1595?c=illinois</p><p>
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.</p>
<div></div>
<p>The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.</p>
<p>
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.</p>
<div></div>
<p><b>Requisition ID</b>: 1035322<br>
<b>Job Category</b>: Administrative Support<br>
<b>Apply at:</b> https://jobs.illinois.edu</p></div></div></div></div><p></p>

Office Administrator, LAS Office of the Dean

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $68,300 - $77,500 Annually</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
This Advising Dean will join the Preprofessional Advising and Academic Resources in Support of Excellence (ARISE) teams..</p>
<p>
The Preprofessional Advising unit within the Center for Student Advising is responsible for advising and supporting undergraduate students and alumni of Columbia College and Columbia Engineering in their preparation for professional schools of health and law. ARISE is a team within the CSA which facilitates peer tutoring and coaching and other academic support initiatives. This Advising Dean will have a split role, serving as a preprofessional advisor advising undergraduates and alumni with an interest in applying to professional school and serving on the team supporting our academic support initiatives. On the preprofessional side, duties will include individual advising and participating in development and implementation of programming initiatives, as well as data collection and analysis.</p>
<p>
The Advising Dean will also join the Academic Support team, assisting the Associate Director in developing and supporting academic support initiatives, including the Getting Things Done groups, the Peer Academic Skills Consultant program, tutoring, and academic skills workshops and programs. The Advising Dean will also focus on promoting our academic support services to the larger Columbia community and developing tools and facilitating professional development opportunities for all CSA advisors related to supporting students who may be experiencing academic difficulty/stress.</p>
<p></p>
<p>Responsibilities</p>
<ul>
<li><p>Serve as a member of the Preprofessional Advising team, whose duties include advising students and alumni on all phases of their preparation for professional school including support in preparing their applications.</p>
</li>
<li><p>Assist in planning and facilitating special programs for preprofessional students/alumni including personal statement, application and interviewing workshops as well as guest lectures and alumni events and visits from professional schools.</p>
</li>
<li><p>Manage communication including maintaining web page content.</p>
</li>
<li><p>In collaboration with other members of the Preprofessional Advising team utilize AI to develop new tools to enhance advising, improve data collection and reporting.</p>
</li>
<li><p>Represent Preprofessional Advising/Academic Support at campus-wide initiatives including NSOP, Days on Campus, Family Weekend, etc.</p>
</li>
<li><p>Act as a resource to campus constituencies including Admissions, Alumni Affairs, Career Education, Global Programs and other campus offices regarding issues related to Preprofessional Advising /Academic Support.</p>
</li>
<li><p>Partner with Associate Director of Tutoring and Academic Support in the training and supervision of Tutors and Peer Academic Skills Consultants; this may include observing tutoring/consulting sessions and providing feedback to student employees about their performance.</p>
</li>
<li><p>Work alongside other members of the Academic Support team, work on the development and administration of assessment tools to evaluate tutoring/academic skill building consulting program as well as other initiatives.</p>
</li>
<li><p>In collaboration with other members of the Academic Support team develop and implement various programming initiatives for Academic Support, including in-service trainings for CSA Advising Deans. Duties may include developing content, recruiting speakers, managing logistics, marketing, performing assessments and evaluations, and maintaining program archives</p>
</li>
<li><p>Co-teach a weekly time management support group with another member of the Center for Student Advising.</p>
</li>
<li>Other duties as assigned.Minimum Qualifications</li>
</ul>
<ul><li><p>Bachelors degree and/or its equivalent required.</p>
</li>
<li><p>A minimum of three years of experience required.</p>
</li>
<li><p>Candidate must be an effective communicator with well-developed interpersonal, writing and presentation skills.</p>
</li>
<li><p>The candidate must be able to work independently as well as a part of team.</p>
</li>
<li><p>The candidate must have strong organizational skills, as well as be reliable, responsible and flexible.</p>
</li>
<li><p>Candidate must have the ability to coordinate and implement diverse activities and programs, resolve conflicts, and build consensus with a variety of constituents.</p>
<p>
*Evening and weekend work may be required to meet program needs.*</p>
<p>
**Applications must be submitted with a resume and cover letter to be considered**</p>
</li>
</ul><p></p><p>Preferred Qualifications</p>
<ul>
<li><p>Advanced degree is preferred.</p>
</li>
<li><p>Three to five years' experience working in one or more of the following areas is preferred: academic advising; high school or college teaching; career counseling; academic support programs; or a job requiring intensive writing.</p>
</li>
<li><p>Demonstrated knowledge of health professions graduate programs and/or learning assistance is preferred.</p>
</li>
</ul><p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Advising Dean

The College of New Jersey

<div><div>Requisition Title - Assistant to Dean &amp; Office Manager (26000254)</div><div>
Description<div></div><div><br>
State Title: Professional Services Specialist 3A</div><div>
Bargaining Unit: CWA</div><div>
Employment Type: 35 hours per week/Full-time</div><div>
Internal salary: R21/$64,340.11 - $94,061.73</div><div>
External salary: R21/$64,340.11 - $73,256.59</div><div><b><i>
UNION POSITIONS: </i></b><i>The internal salary range is used for applicants who are current NJ state employees with underlying classified status for promotional calculations who meet the requirements below. The external salary range is used for candidates who are not NJ state employees who meet the requirements below.</i></div><div></div><div><b><br>
About TCNJ</b><br>
Founded in 1855, TCNJ offers a highly personalized and collaborative liberal arts education with over 7,400 undergraduates and 700 graduate students. The college is consistently ranked among the top comprehensive colleges in the nation, offering small classes, a 13:1 student-faculty ratio, and an immersive living-learning experience. With a 4-year graduation rate ranked #1 in New Jersey and #9 among U.S. public institutions, TCNJ is a model for public higher education.<br>
<br>
<b>Position Overview:</b></div><div>
This position develops and maintains administrative, financial, organizational systems for the Dean's office of the School of Science. There are key components required for this job in the School of Science.</div><ul><li><div>
Budget manager</div></li><li><div>
Communication manager</div></li><li><div>
Collaboration liaison with the School of Science departmental PAs and other campus units</div></li><li><div>
Frontline support</div></li></ul><div><b>
Responsibilities:</b></div><div><ul><li>
Responsible for creation and deployment of internal (students, faculty, staff) and external (HS students, alumni, partners, campers etc.) communications (newsletters, social media, emails, Dean&rsquo;s list). Regularly update website materials, text, photos, organization to enhance marketing of programs, resources and degrees and to ensure accessibility compliance.</li><li>
Travel Oversight: Manage and approve travel logistics for faculty, students, and staff, ensuring alignment with university policy and budget availability. System Management: Manage communications with faculty and staff to ensure accuracy and compliance within the Concur system; serve as the subject matter expert for travel inquiries. Reconciliation: Responsible for the monthly reconciliation of the Dean&rsquo;s Office travel card and associated expense reports.</li><li>
Acts as the primary point of contact for the School, providing exceptional service to callers, visitors, faculty, and staff. This role manages administrative workflows and collaborates across campus units to optimize departmental operations.</li><li>
Communication &amp; Reception: Serve as the first point of contact for all inquiries; provide accurate information and guidance to students, faculty, and visitors.</li><li>
Process Improvement: Serve as a liaison between School departments and campus partners to develop and implement efficient new work methods.</li><li>
Chairs' Meeting Coordination: Organize, schedule, and attend Department Chair meetings, ensuring accurate documentation and follow-up.</li><li>
Records Management: Maintain essential physical and digital records, ensuring data integrity and confidentiality.</li><li>
Organizes and oversees the acquisition, distribution, and inventory. Monitors and orders Dean's office supplies. Supervises and monitors the work of student workers and/or graduate assistants (as applicable). Develop work plan for student workers, process time card, oversee work of the student worker.</li><li>
Identify problem areas in workflow and implements improved methods to ensure smooth operating conditions in the Dean's office.</li><li>
Administrative Support: Schedule reoccurring meetings with groups of stakeholders (chairs, dean, staff, etc.) to prioritize time of the Dean; manages Dean&rsquo;s office staff calendars as needed; schedules and coordinates program reviews and oversees science in-box email correspondence and other clerical tasks.</li><li>
Attends and participates in on-campus and off-campus meetings, conferences, and/or events. Serves on standing and ad hoc committees.</li><li>
Manages day-to-day budget needs for the School of Science; coordinates purchasing and reimbursements; compiles and analyzes financial and budgetary data to develop budget forecasts and make actionable recommendations for the Dean to promote fiscal sustainability, organizes and executes, as needed, large purchases with multiple stakeholders across the school.</li><li>
Closely monitors the fiscal affairs of the Dean's office in coordination with the program assistants from the five academic departments.</li><li>
Compiles and analyzes statistical, financial, and other data. Prepares clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations.</li><li>
Reconciles expenses with the budget.</li><li>
Ensures expenses are applied to correct line items within budget.</li><li>
Regularly reviews trends and makes recommendations to Dean.</li><li>
Completes foundation transfers.</li><li>
Ensure strict compliance with all institutional, federal, and state financial requirements and policies.</li><li>
Maintains up to date shadow budget.</li><li>
Act as the primary liaison between the School of Science and the College's Budget &amp; Finance and Advancement departments.</li></ul></div><div><b>
Qualifications:</b></div><div><b>
Required:</b></div><ul><li>
Bachelor's degree from an accredited college or university or equivalent relevant experience.</li><li>
At least 3 years of professional experience related to scope of the position, including significant experience with analytical strategies, approaches, and software for managing office functions.</li><li>
Six (6) years of professional experience in different aspects of administration and business practices; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices.</li><li>
Or, Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience.</li><li>
Or, Possession of a master's degree; and one (1) year of the above-mentioned professional experience.</li><li>
Budget management experience, management of systems/records and accountability.</li><li>
Proficiency in Oracle Cloud and Google platforms. Ability to use AI tools to enhance workflow is a plus. Must possess willingness to learn new platforms and methodologies as needed.</li><li>
Ability to maintain confidentiality around sensitive fiscal information.</li><li>
Experience planning events or coordinating projects.</li><li>
Ability to manage a budget, process payments, and willingness to learn new financial platforms. Familiar with Oracle Cloud, iContracts, etc.</li><li>
Ability to prepare clear, technically sound, accurate and informative reports containing findings, conclusions, and recommendations. Ability to prepare correspondence.</li><li>
Ability to organize and prioritize assigned work, analyze problems, and develop appropriate work methods.</li><li>
Excellent interpersonal skills, strong ability to work in a collaborative team environment, self-starter and independent creative thinker. Ability to work across a broad range of individuals, groups, and personality types.</li><li>
Ability to prepare clear, technically sound, accurate and informative reports containing findings, conclusions, and recommendations. Ability to prepare correspondence.</li></ul><div><i><br>
Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position.</i><br>
<br>
<b>Employer Qualifications</b></div><div>
Employment at TCNJ is contingent upon the successful completion of an applicable background check, reference checks, and verification of identity and authorization to work in the United States (Form I-9).</div><div><b><br>
Residency Requirement:</b> In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.</div><div></div><div><br>
Accommodation: Applicants who require a reasonable accommodation to apply or interview should contact hr@tcnj.edu.</div><div></div><div><b><br>
Employee Benefits</b><br>
As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public college career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes health, welfare, and retirement benefits, including:</div><ul><li>
Comprehensive benefit plans covering medical, dental and prescription plans</li><li>
Generous leave entitlements program and Energy Savings Program</li><li>
Employee and dependent Tuition Waiver and Reimbursement Program</li><li>
Pension, retirement, and deferred compensation plans, group life insurance</li><li>
Employee Assistance Program (EAP)</li><li>
Employee affinity groups</li><li>
New Jersey State Employee Discount Program (Pet insurance, cell phone plan discounts, discounted amusement park tickets, etc.)</li><li>
Access to extensive learning opportunities</li></ul><div><i>
To view a comprehensive list of benefits available to employees, visit our </i><i>Health Benefits Plans and Programs</i><i> page to learn more!</i></div><div></div><div><b><br>
SAME Applicants</b></div><div>
If you are applying under the New Jersey &quot;SAME&quot; program, your supporting documents (Schedule A or B letter), resume (CV), as well as the names and contact information for three professional references by the closing date listed above to: same@tcnj.edu. For more information on the SAME program visit their website at: https://nj.gov/csc/same/overview/index.shtml, email: SAME@csc.nj.gov, or call CSC at: 833-691-0404.</div><div></div><div><b><br>
How to Apply</b></div><div><br>
Qualified candidates should apply online and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable finalist has been found.</div><div></div><div><b><br>
The College is committed to fostering a welcoming and inclusive campus community that respects and uplifts individuals from all backgrounds. We value the varied perspectives, experiences, and talents of all members of our community and strive to create an environment where everyone has equitable access to opportunities for success. As an equal opportunity employer, we comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. We encourage applications from individuals whose lived experiences and professional interests align with our institutional mission of academic excellence, access, and integrity.</b></div><div><br>
</div></div><div>
Primary Location: Physics &amp; Mathematics Building - School of Science</div><div>
Work Locations: Physics &amp; Mathematics Building - School of Science 2000 Pennington Rd Ewing Township 08628</div><div>
Job: Staff</div><div>
Organization: The College of New Jersey</div><div>
Job Posting: Apr 10, 2026, 8:13:30 AM</div></div>

Assistant to Dean & Office Manager

University of Oklahoma

<div></div><div><div><div><div><div><p>The Assistant to the Vice Provost provides essential coordination and administrative support for a range of Academic Affairs priorities. This role works closely with senior leadership and collaborates across the University to help ensure that projects, communications, and daily operations move forward smoothly and effectively. The role requires sound judgment, professionalism in handling sensitive information, and a collaborative approach to working with a wide range of partners across the university.</p><p><b>
Key Responsibilities</b>:</p><ul><li>
Coordinate and support the planning and execution of Academic Affairs projects and operational workflows, helping to move initiatives forward in alignment with office priorities</li><li>
Develop and manage timelines, track progress, and facilitate communication across stakeholders to ensure projects remain organized, on schedule, and effectively executed</li><li>
Manage a variety of administrative functions, including scheduling meetings, preparing and drafting documents, coordinating events and workshops, and maintaining organized records and materials</li><li>
Serve as a point of contact for assigned initiatives, frequently working with administrative partners across colleges and departments</li>
Prepare and maintain statistical and operational materials, including documents for institutional and state<li>level processes.</li><li>
Assist with onboarding and training of staff, as needed.</li></ul><div>
</div></div><div><b>
Job Requirements</b><div></div><p><b><br>
Required Education</b>: Bachelor's Degree, <b>AND</b>:</p><ul><li>
36 months project management and supervisory experience over staff or programs.</li></ul><p><b>
Equivalency/Substitution</b>: Will accept 48 months relevant experience in lieu of the Bachelor's degree, in addition to the 36 months of relevant experience, for a total of 84 months related experience.</p><p><b>
Skills</b>:</p><ul><li>
Experience in drafting, updating, and interpreting policy.</li><li>
Advanced computer skills with broad knowledge of business software.</li><li>
Proficient in Microsoft Office and Excel.</li>
Detail<li>oriented for accuracy of data and information.</li><li>
General math or finance skills.</li><li>
Familiarity with campus and University hiring processing.</li><li>
Experience implementing and managing large, ongoing projects or programs.</li><li>
Demonstrated ability to successfully manage multiple projects and deadlines.</li><li>
Highly Organized.</li></ul><p><b>
Preferred</b>:</p><ul><li>
Knowledge of general University financial policies</li><li>
Familiarity with campus and University hiring processes.</li></ul><p><b>
Certifications</b>: None</p><p><b>
Advertised Physical Requirements</b>:</p><p><b>
Physical</b>:</p><ul><li>
Communicate effectively.</li><li>
Engage in repetitive motion.</li></ul><p><b>
Environmental</b>:</p><ul><li>
Standard office environment.</li></ul><p><b>
Special Instructions</b>: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/PoliciesHandbooks/TBTesting.</p><p><b>
Why You Belong at the University of Oklahoma</b>: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!</p><p><b>
Equal Employment Opportunity Statement</b>: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.</p><div><br>
</div></div><div><b>
Hiring contingent upon a Background Check?</b><b>:</b> Yes</div><div><b>
Special Indications</b><b>:</b> None<div>
</div></div><div><b>
Job Posting</b><b>:</b> Apr 10, 2026</div></div><div><div><div><div><p><b>
JOB DESCRIPTION HELP</b></p><div></div><div><br>
<div>
<div><b>Required Attachments</b></div>
<div>
Documents required for this position are listed under the &quot;Required Attachments&quot; section of this job listing. You will be required to upload and attach these documents in the application process.</div><div><br>
</div>
<div><b>Important:</b> ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!</div></div></div></div></div></div></div></div></div></div>

Assistant to the Vice Provost

Florida International University

<div><b>About FIU</b><p><br>
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.</p><br>
<b>Job Summary</b><p><br>
The Herbert Wertheim College of Medicine is currently seeking an Academic Support &amp; Learning Administrator to join our team of professionals.</p><p>
Duties include:</p><ul><li>
Participates in early identification of students exhibiting signs of academic difficulty.</li><li>
Explores students individual learning preferences and works with them to develop active learning and study strategies that are appropriate for their needs and optimizes their learning.</li><li>
Assesses the academic progress of students and assists them in developing individualized study and remediation plans, including timelines. Sets clear expectations for student performance and monitors the continued success of each student.</li><li>
Maintains student records in compliance with Family Educational Rights and Privacy Act (FERPA) and keeps accurate documentation of sessions, meetings, and other communications as appropriate.</li><li>
Collaborates with the Office of Medical Education leadership team on comprehensive plans for teaching students effective study strategies for high stakes exams. (e.g., Step exams, Clerkship exams, and NBME exams).</li><li>
Collaborates with Herbert Wertheim College of Medicine (HWCOM) leadership to ensure appropriate referrals with various university support services such as tutoring, personal counseling and/or mental health services, FIU Disability Resource Center, academic advising, and career advising.</li><li>
Maintains a strong knowledge of the Curriculum Map, Scope, and Sequence of each block and its respective content to support students.</li><li>
Seeks out new and innovative curricula, texts, and technological applications to benefit student learning.</li><li>
Ensures students are aware of learning management tools and resources provided by the college.</li><li>
Meets with the student and educational affairs teams on a regular basis to ensure the continued success of all students.</li><li>
Prepares and presents general programmatic data and remediation information to faculty and OME leadership, as needed to inform potential improvements to the MD curriculum.</li><li>
Collects relevant programmatic data through the monitoring of trends in student needs related to particular blocks, learning objectives, and other content that require enhanced learning techniques.</li><li>
Assists with training and development of peer student tutors.</li><li>
Supports and attends student functions as appropriate (i.e., peer lead tutoring sessions, orientation, graduation, and etc.).</li><li>
Performs other related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.</li></ul><br>
<b>Minimum Qualifications</b><p><br>
Bachelor's degree and six (6) years of appropriate experience, or Master's degree and four (4) years of experience.</p><br>
<b>Desired Qualifications</b><div><br>
Master's degree, preferably with a focus in cognitive and learning skills and adult education.</div><div>
Adept in assessing individual students learning skills and their ability to effectively learn.</div><div>
Significant experience in academic counseling and/or learning support with undergraduate, graduate or medical school student population is preferred.</div><p>
Excellent interpersonal and communication skills to be able to work collaboratively with students, course directors, faculty and staff, as well as with the medical education.</p><br>
<b>Job Category</b><p><br>
Administrative</p><br>
<b>Advertised Salary</b><p><br>
$61,000 - $63,000</p><br>
<b>Work Schedule</b><p><br>
8:30am - 5:00pm</p><br>
<b>Pre-Employment Requirements</b><p><br>
Criminal Background Check</p><br>
<b>How To Apply</b><p><b><br>
Prospective Employee</b></p><p>
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in &quot;<b>My Applications</b>&quot;.
</p><p><b><i>To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.</i></b></p><p>
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.</p><ul><li><b><i>This posting will close at 12:00 am of the close date.</i></b></li></ul><br>
<b>Disclosures</b><p><b><br>
Clery Notice</b></p><p>
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.<br>
<br>
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).</p><p><b>
Pay Transparency</b></p><p>
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.</p><p><b>
Notice of Non-Discrimination</b></p><p>
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.</p><p><b>
Reasonable Accommodation Statement</b></p><p>
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.</p></div>

Academic Support & Learning Administrator - Herbert Wertheim College of Medicine

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