assistant to the dean

The Cathedral of All Saints

<p>Position Purpose</p><p>The Administrative Assistant provides essential operational, financial, and digital support to ensure the Cathedral functions efficiently as a place of worship and community hub. This role acts as the &quot;right hand&quot; to the Dean, managing the day-to-day business of the office so the Dean can focus on spiritual leadership and community outreach.</p><p>Key Responsibilities</p><p>1. Financial Management &amp; Bookkeeping</p><p>&middot; Maintain accurate records of income and expenses using QuickBooks Online.</p><p>&middot; Accounts Payable/Receivable: Process invoices, manage vendor relationships, and prepare checks for signature.</p><p>&middot; Donation Tracking: Manage the database for pledges, memorial gifts, and plate offerings; issue annual contribution statements to parishioners.</p><p>2. Office Management &amp; General Administration</p><p>&middot; Cathedral Hub: Serve as the primary point of contact for visitors, vendors, and parishioners (via phone, email, and in-person).</p><p>&middot; Scheduling: Manage the Dean&rsquo;s professional calendar, including appointments, weddings, funerals, and community meetings.</p><p>&middot; Facility Coordination: Oversee office supplies, manage mail distribution, and coordinate with the sexton or maintenance staff for building access.</p><p>&middot; Records: Maintain organized digital and physical archives of parish records, sacramental registers, and certificates.</p><p>3. Digital Presence &amp; Communications</p><p>&middot; Social Media: Create and schedule engaging content for the Cathedral&rsquo;s social media platforms (Facebook, Instagram, etc.) to promote services, concerts, and community events.</p><p>&middot; Website &amp; Newsletters: Assist in updating the Cathedral website and drafting the weekly electronic newsletter.</p><p>&middot; Dignified Messaging: Ensure all communications reflect the tone, history, and mission of the Cathedral of All Saints.</p><p>&middot; Event Coordination: Provide administrative logistical support for parish-wide events, diocesan gatherings, and non-sectarian programming.</p><p>Qualifications</p><p>&middot; Experience: 3+ years in office administration or executive support, preferably in a non-profit or religious environment.</p><p>&middot; Technical Skills: Proficiency in QuickBooks (or similar accounting software), Microsoft Office Suite, and social media management tools (e.g., Canva, Meta Business Suite).</p><p>&middot; Professionalism: Exceptional discretion and the ability to handle sensitive information with confidentiality.</p><p>&middot; Communication: Strong written and verbal skills; an ability to communicate warmly with a diverse range of people.</p><p>&middot; Adaptability: Comfortable working in a quiet, historic environment while managing a fast-paced digital workflow.</p><p>Pay: $21.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Retirement plan</li></ul><p>Work Location: Hybrid remote in Albany, NY 12210</p>

Administrative Assistant to the Dean

Lake Erie College of Osteopathic Medicine

<div><div><p>We have an urgent need for an Administrative Assistant to the Provost&rsquo;s Office, at LECOM Erie. LECOM is the nation&rsquo;s largest medical college and this is an exceptional opportunity for the right candidate!
</p><p>Here&rsquo;s what we are looking for:</p><ul><li>
Must be a polished, professional candidate with administrative assistant experience required. Executive assistant and/or C-level experience preferred.</li><li>
Needs to have strong computer skills, social media experience is a plus.</li><li>
Must be organized, enthusiastic, and proficient in writing and proofreading.</li><li>
Experience taking direction from a high level official and working cooperatively as part of a team.</li><li>
Bachelor&rsquo;s degree is preferred. Will consider other candidates with equivalent experience in place of degree.</li></ul><p>
Here&rsquo;s what we offer:</p><ul><li>
All weekday hours: Monday &ndash; Friday, 8 AM &ndash; 4:30 PM.</li><li>
Non-exempt position, paying $24.04/hour ($50,000/annual).</li><li>
Professional work environment that is clean, organized, fast-paced, and respectful.
</li><li>A team of collaborative, dedicated, and mission-driven professionals.</li><li>
This position includes a comprehensive benefit package of medical/dental/vision insurance and PTO (vacation, sick days, and paid holidays).</li></ul><p>
The Provost&rsquo;s office is the hub of the entire LECOM institution. The office oversees all educational programs and campuses and works in tandem with the office of the President of LECOM Health. Joining this elite team could turn into a life-long career opportunity for the right person!</p><p><b>
JOB SUMMARY</b>: The Administrative Assistant performs the duties of the main receptionist and gatekeeper for the office of the Provost, Senior Vice President, and Dean of Academic Affairs, while also assisting with social media initiatives. The successful candidate will have strong computer skills while working to support the day-to-day operations of the Office, LECOM projects, and events.</p><p><b>
CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES:</b></p><ul><li>
Promotes and preserves the mission of LECOM;</li><li>
Act as departmental representative with faculty, staff, students, and visitors in a professional, friendly manner;</li><li>
Maintain professional appearance and pleasant demeanor at all times;</li><li>
Manage and oversee the reception area;</li><li>
Serve as primary back-up to the administrative assist for the Office of the President on an as-needed basis;</li><li>
Assist with disposition of Provost&rsquo;s incoming and outgoing correspondence;</li><li>
Maintain a filing system for correspondence and for pertinent records, answer phones and take messages;</li><li>
Assist with writing and processing Dean's Letters, correspondence, reports, surveys, and additional 5th Floor administrative assignments that are assigned;</li><li>
Effectively communicate with affiliated organizations, consultants, vendors, etc., in all matters of mutual importance;</li><li>
Assist with maintaining the Provost&rsquo;s daily schedule;</li><li>
Coordinate travel for the Office of the Provost;</li><li>
Assist with maintaining FERPA / confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional policy and procedure;</li><li>
Assist as assigned to prepare the Provost&rsquo;s quarterly report for the Board of Trustees;</li><li>
Assist with ordering supplies in a timely manner;</li><li>
Code and submit check requests and orders as assigned;</li><li>
Participate as assigned in interviews with candidates for employment in Administration;</li><li>
Participate in designated Institutional activities;</li><li>
Assist in maintaining LECOM social media pages, posting pertinent information as needed;</li><li>
Help to coordinate with current students, faculty, and staff to ensure social media coverage of events, achievements, and news;</li><li>
Contacts and schedules students to assist with LECOM social media projects;</li><li>
Contribute to overall student success and participate in student events, including, but not limited to, White Coat Ceremony and Commencement;</li><li>
Contribute directly to the Mission of LECOM by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction, other fundraisers, and outreach activities; and</li><li>
Accept other duties assigned/needed for the Institution&rsquo;s needs.</li></ul><p><b>
EEO/AA/M/F/Vets/Disabled</b></p>
</div><div><div>Minimum Requirements</div>
<div><p><b>KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS</b><b>:</b> Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.</p><ul><li>
Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel, etc.), social media pages (Student Doctor Network, Facebook, Twitter, etc.), and accurate data entry skills;</li><li>
Excellent organizational and communication skills;</li><li>
Possess a typing speed of at least 65 wpm with a high degree of accuracy;</li><li>
Ability to create, take dictation, or transcribe documents;</li><li>
Assistant must have sound decision making capabilities and the ability to work independently and as directed by the Provost;</li><li>
Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax.</li><li>
Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality;</li><li>
Possess excellent grammar, writing and proofreading skills;</li><li>
Experience in using various office equipment, i.e. copier, fax, scanner, etc.;</li><li>
Enthusiastic, good sense of humor, and a professional positive attitude;</li><li>
Willingness to maintain an established work schedule;</li><li>
Adherence to all local, state, federal laws and LECOM policies and procedures;</li><li>
Ability to organize and prioritize work assignments and meet deadlines;</li><li>
Knowledge of pertinent laws, policies/procedures and/or guidelines affecting areas of responsibility;</li><li>
Ability to be self-reliant and follow instructions;
</li><li>Willingness to assume responsibility; initiate appropriate action; and maintain confidentiality;</li><li>
Knowledge of and ability to maintain confidentiality of patient (HIPAA) and student privacy (FERPA);
</li><li>Compliance with state and federal regulations and safety protocols (OSHA);</li><li>
Ability to be trained and certified on the Institutional Data System;</li><li>
Effective use of interpersonal and communications skills, including tact and diplomacy;</li><li>
Effective use of organizational and planning skills, including attention to detail and follow-through;</li><li>
Time management skills in assessing and prioritizing multiple tasks, projects, and demands;</li><li>
Willingness to maintain confidentiality of work-related information and materials;</li><li>
Establishing and maintaining effective working relationships;</li><li>
Willingness to be flexible and accept other duties needed/assigned;
</li><li>The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect in compliance with EEO rules and regulations;
</li><li>The ability to report to work as scheduled, ready to devote full attention and energy to the important work of LECOM; and</li><li>
The ability to accept work directives from managers and supervisors in a respectful and cooperative manner.</li></ul><p><br>
</p><p><b>MINIMUM QUALIFICATIONS</b><b>:</b><br>
<b>Education and experience equivalent to: </b>a high school diploma, GED or equivalent is required. An associate or bachelor's degree is preferred. A minimum of one (1) to three (3) years&rsquo; work experience in a business, industry or higher education environment is preferred.</p><p>
Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel and other various internet resources to properly support and promote the mission of LECOM.</p></div></div></div>

Administrative Assistant to Provost's Office

Aga Khan University

<div><div>Senior Research Assistant, Provost Office COE - (260000U8)</div><div><div><br>
</div><p><b>Senior Research Assistant, </b>Provost Office COE</p><p><b>
Department:</b> Provost Office COE</p><p><b>
Entity:</b> Aga Khan University</p><p><b>
Introduction to the Aga Khan University:</b></p><p>
Chartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programs and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda, and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact, and access; and AKU is a model of academic excellence and an agent of social change.</p><p>
As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.</p><p>
This a grant funded contractual position.</p><p><b>
Job Roles / Responsibilities:</b></p><p>
The incumbent will be responsible for to:</p><ul><li>
Develop liaisons and good relationships with the mothers/ caregivers of the target age group children in the union council;</li><li>
address the concerns and reservations of the families regarding all antigens, with a special focus on the polio vaccine, professionally and respectfully;</li><li>
follow up with mothers of due and defaulter children, and ensure that every child gets all the EPI antigens according to the prescribed schedule;</li><li>
ensure to enter CNIC and Phone numbers on the vaccination cards of children under 5 years and TD vaccination card for women of reproductive age;</li><li>
collaborate with field staff (Lady Health Workers/ Social Mobilizers of Comnet, government vaccinators, dais, etc.) to get information regarding pregnant ladies in the catchments area and support vaccination of newborn babies within the first 48 hours of birth and identification of due and defaulter children, zero dose children and any new arrivals in the community;</li><li>
provide professional counseling to the mothers and caregivers on key family health practices and health-seeking behaviors;</li><li>
to promote the positive behavior of mothers by showcasing the fully immunized children within the target community;</li><li>
to conduct regular community engagement sessions regarding misconceptions against immunization, keeping their supervisor (MO, WMO) in a loop;</li><li>
prepare and distribute health education materials, including reports, bulletins, and visual aids such as films, videotapes, photographs, and posters but first get them reviewed by superviosr;</li><li>
document daily/weekly activities, regarding Information such as the number of children completing immunization schedule, due/ defaulter list covered, hesitant families, number of mothers/ caregivers counseled each day and the assistance provided to vaccinators (fixed &amp; outreach);</li><li>
to ensure an enabling and conducive environment within the health facility for active vaccination, the importance of vaccination, crowd management, and information regarding AEFI to the parents;</li><li>
in case of leave she will have to follow up with her pending due and defaulter list and cover up her activities the next day meanwhile other LHC will cover her;</li><li>
any other duties assigned by the supervisor.</li></ul></div><div></div><div><div><br>
</div><p><b>Requirements:</b></p><p>
The applicant should have:</p><ul><li>
Intermediate/Diploma in relevant field</li><li>
Graduation will be preferred</li><li>
One year experience will be preferred in relevant field</li><li>
Sensitivity to cultural differences</li><li>
Ability to manage time and prioritize tasks effectively</li><li>
Excellent team player</li><li>
Good communication and interpersonal skills</li><li>
Resilience and ability to cope with work pressure</li><li>
Willing to work in communities</li><li>
sound clinical judgment and community health knowledge;</li><li><div>
flexibility in taking over additional/new responsibilities when required by the project or directed by reporting Manager.</div></li></ul><div></div><p><br>
Comprehensive employment reference checks will be conducted.</p><div><br>
</div></div><div>
Primary Location: Pakistan-Rawalpindi</div><div>
Organisation: Aga Khan Hospital &amp; Medical College</div><div>
Employee Status: Contractual</div><div>
Job Type: Standard</div><div>
Job Posting: 15/06/2026, 5:25:44 AM</div><div>
Closing Date: 20/06/2026, 1:59:00 PM</div></div>

Senior Research Assistant, Provost Office COE

University of California Los Angeles

<div><div><div><div><div>The Assistant Dean of Student Services serves as a senior administrative leader responsible for the oversight and functional operations of the student life cycle at UCLA School of Law. Reporting directly to the Dean, this position provides strategic leadership, policy interpretation, and operational direction for two major units, Student Services and the Registrar/Records Office, and plays a central role in shaping and delivering an inclusive, high-quality student experience. This role intentionally bridges Student Affairs and Academic Affairs, with a dual focus on student life, student well-being, and academic success. The Assistant Dean serves as a key liaison between students, faculty, and academic leadership, ensuring alignment between academic policies, student support services, and the lived student experience. The position is highly student-facing and helps drive institutional efforts to support students' academic progress, personal development, and overall well-being from matriculation through graduation. The Assistant Dean provides strategic and operational leadership for all student affairs and student services within the School of Law, with responsibility for the day-to-day management and effectiveness of the Student Affairs/Student Services Office. This role ensures the delivery of comprehensive, high-quality student services, including student advising, registration, and enrollment operations. In close partnership with the Assistant Dean of Academic Affairs, this position also provides coordinated senior leadership and oversight of the Registrar/Records Office, ensuring alignment of academic and student services functions. Through this collaborative leadership model, the Assistant Dean of Student Services helps ensure the effective management of registration and enrollment processes and the stewardship of electronic student records. In addition to operational responsibilities, the Assistant Dean provides administrative leadership on the development and implementation of academic policies and programs that directly affect students. This role serves as an advisor to both Student Affairs leadership and the Law School's senior leadership, offering guidance on student-related policy development and strategies for effective implementation. The Assistant Dean plays a central role in supporting students throughout their academic journey by providing individualized academic advising, developing and delivering programming responsive to student needs, and interpreting and applying academic standards and policies. The position oversees student welfare and discipline, ensures appropriate referrals to campus and external support resources, and promotes student success and well being. In addition, the Assistant Dean is responsible for overseeing the reasonable accommodations process for students with disabilities, serving as the primary point of contact for bar admissions and character and fitness matters, and supervising initiatives that advance diversity, inclusion, and the professional and ethical development of law students. As a senior leader within the Law School, the Assistant Dean provides leadership and coaching to subordinate managers and supervisors while fostering integration and collaboration across student service activities. This position actively cultivates a culture of mutual respect and appreciation for diversity, equity, belonging, and inclusive excellence among students and the broader Law School community. As a principal advisor to the Dean and Law School leadership, the Assistant Dean must think creatively and strategically, work collaboratively, engage effectively with students, faculty, and staff, and serve as a senior institutional leader advancing student success and academic excellence.</div><br>
<br>
<p><b>Salary &amp; Compensation</b></p><br>
<br>
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul><p><b>Qualifications</b></p><br>
<ul><li>
Senior level management experience in student affairs, academic administration, or a related area within a complex higher education environment, with a preference for experience in a Law School setting. (Required)
</li><li>Experience with program review and development, institutional assessment process, and inter-unit coordination. (Required)
</li><li>7 - 10 Years + Experience working in a position with increasing responsibility, preferably in Student Affairs, Student Services, and/or academic advising at an institution of higher education. (Preferred)
</li><li>Experience with and advanced knowledge of the overall law school academic cycle, with a clear understanding of curriculum, financial aid, and general policies and procedures. (Required)
</li><li>Experience managing, supervising, and leading teams, including delegating responsibility, staff skill assessment, training, and mentoring. (Required)
</li><li>Experience with developing financial budgets and resource management. (Required)
</li><li>Demonstrated expertise in academic advising, student counseling, academic standards, and student conduct processes, including the application of policies and sound judgment in complex student matters. (Required)</li><li>
Comprehensive understanding of academic programs, processes, and operations, preferably within a large public research university or similarly complex higher education environment. (Required)</li><li>
Advanced knowledge of federal and California laws and regulations affecting students, including FERPA, ADA, academic regulations, and University policies governing privacy, access to records, and student information. (Required)</li><li>
Proven ability to manage multiple functional units, supervise managers, develop and interpret policy, and operate with a high degree of autonomy in a complex organizational setting. (Required)</li><li>
Demonstrated skill in developing and implementing effective strategies to deliver high‑quality student and faculty services while ensuring compliance and operational excellence. (Required)</li><li>
Ability to navigate and be effective within a complex organization, balancing competing priorities, stakeholder needs, and institutional requirements. (Required)</li><li>
Demonstrated ability to build and sustain effective, collaborative relationships with faculty, staff, students, campus administrators, and external constituencies to advance programmatic and institutional goals. (Required)</li><li>
Expert leadership and communication skills, including the ability to select and employ appropriate leadership styles, facilitate teamwork, and make clear, persuasive oral presentations to diverse audiences. (Required)</li><li>
Demonstrated capacity to address and resolve complex conceptual, administrative, and public‑facing issues with professionalism, sound judgment, and discretion. (Required)</li><li>
Demonstrated commitment to diversity, equity, belonging, and inclusive excellence, with experience fostering intercultural competency and inclusive practices among students, staff, and faculty in practical and meaningful ways. (Required)</li><li>
Record of honesty, integrity, and ethical leadership, with the ability to serve as a trusted advisor and institutional representative. (Required)</li></ul>
<br>
<p><b>Education, Licenses, Certifications &amp; Personal Affiliations</b></p><br>
<ul><li>
Juris Doctor (JD) Degree or equivalent combination of advanced degree in a related field and/or experience (Required)
</li></ul><br>
<p><b>Special Conditions for Employment</b></p><br>
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li><li>
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li><li>
Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.</li><li>
Achieves and maintains high level of continuing professional development by attending conferences. (Required)</li><li>
Ability to work onsite at UCLA's Campus. (Required)</li><li>
Occasional attendance at offsite conferences and meetings. (Required)</li><li>
Evening and/or weekend work. (Required)</li><li>
5% Domestic Travel</li><li>
5% International Travel</li></ul>
<br>
<p><b>Schedule</b></p><br>
<br>
Monday - Friday | 8:00 a.m. to 5:00 p.m.
<br>
<p><b>Union/Policy Covered</b></p><br>
<br>
99-Policy Covered
<br>
<p><b>Complete Position Description</b></p><br>
<br>
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Student%20Services%20Manager%203%20(40274148)</div></div></div><div><div><div><div><p>
Apply</p></div></div></div></div></div>
<br><div><div><b>Campus Requisition #:</b></div>
<p>10760</p>
<div><b>UC Payroll Title:</b></div>
<p>STDT SVC MGR 3</p>
<div><b>Department:</b></div>
<p>LAW</p>
<div><b>Appointment Type:</b></div>
<p>2 - Staff: Career</p>
<div><b>Anticipated Hiring Pay Scale:</b></div>
<p>$128,500 - $230,000 Annually</p>
<ul><li><b>Full Salary Range:</b></li></ul>
<p>USD $128,500.00/Yr. - USD $298,100.00/Yr.</p>
<div><b>Onsite | Remote | Hybrid Type:</b></div>
<p>Fully Onsite</p>
<div><b>Department Location:</b></div>
<p>385 Charles E Young Dr E Law School
</p><div><b>Full or Part Time:</b></div>
<p>Full Time</p></div>

Assistant Dean of Student Services/Dean of Students

Purdue University

<div></div><div><div><div><div><div><div>Req Id: 42205
</div></div></div></div><div><div><div><div>Job Title: Purdue Global Assistant Dean, School of Behavioral and Social Sciences (REMOTE)
</div></div></div></div><div><div><div><div>City: Remote/Virtual
</div></div></div></div><div><div><div><div>
<div><div><div><h2 class="jobSectionHeader"><b>Our Opportunity:
</b></h2></div><div><p>The Assistant Dean will provide support to Purdue University Global&rsquo;s College of Social and Behavioral Sciences. Building on Purdue University's mission to provide greater access to affordable, high-quality education, Purdue University Global is a public, nonprofit institution offering a world-class education online.
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Job Summary:
</b></h2></div><div><p>The Assistant Dean, in collaboration with the Dean and Associate Dean, provides strategic leadership and promotes excellence in all phases of the School&rsquo;s activities. The Assistant Dean, in partnership with the Academic Chairs, supports faculty growth and development in teaching, scholarship, and professional activities while ensuring the School maintains accreditation through high academic standards.
</p></div></div><div><div><h2 class="jobSectionHeader"><b>What to expect in this role:
</b></h2></div><div><p><b>Leadership and Faculty Development:
</b></p><ul><li>Develop a strong leadership team of Academic Chairs, Assistant Chairs, and staff members to ensure expeditious course scheduling, optimum use of faculty, and resolution of administrative issues.
</li><li>Coordinate with Faculty Operations and Human Resources to ensure all Chairs, faculty and other direct reports understand job expectations, receive annual written performance appraisals, as well as performance feedback throughout the year, and use of professional development plans. Metrics include but are not limited to the use of professional development funds, percentage of on-time performance appraisals, and adherence to remediation procedures.
</li><li>Ensure the recruitment and development of qualified faculty. Metrics include but are not limited to the percentage of faculty who are academically and/or professional qualified (including scholarly or professional research and publishing within their field of expertise), student achievement of course outcomes, student success rates, and student satisfaction ratings.
</li>Coordinate with the Assistant Dean of Curriculum to ensure Chairs and faculty are trained on development and deployment of degree plans including the designation of appropriate Course Leads. Metrics include but are not limited to assessment results of Course Measures.<br>
<li>
</li></ul><p></p><p><b>Academic Growth &amp; Operational Efficiency:
</b></p><ul><li>Develop strategies and methods to grow the associate programs as well as improve the conversion rate of associate students into the bachelor degree programs.
</li><li>Contribute to the overall success of the academic team and the University as a whole. Assessment includes positive, collaborative working relationships with peers and external departments as well as a record of accomplishment with projects completed and/or committee service.
</li><li>Ensure the timely resolution of escalations and appeals while maintaining the best interest of the common stakeholders within the University policy guidelines.
</li><li>Contribute to the annual budget process and manage daily operations to remain within budgetary constraints and improve operating margins. Metrics include but are not limited to class size, cost per section, enrollment growth, retention, quality of instruction and quality of faculty.
</li><li>Represent the School at meetings of various groups and organizations.
</li><li>Additional projects and duties as assigned by the Dean.
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Experience:
</b></h2></div><div><ul><li>Masters degree from a regionally accredited university required. Doctoral degree preferred.
</li><li>5-7 years related experience.
</li><li>Experience in leadership (particularly remote employees), administration (particularly in an online environment), budget management, accreditation and higher education.
</li><li>Equivalent combination of education and/or experience may substitute for minimum education requirements.
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>What we're looking for:
</b></h2></div><div><ul><li>Demonstrated leadership with a proven ability to train, supervise, motivate, and evaluate employees/staff/faculty.
</li><li>Capable of building strong working relationships across teams, departments and Schools.
</li><li>Demonstrated proficiency with MS Office suite software, such as MS Word, Excel and Powerpoint, as well as Google applications such as Gmail, Google Sites, Chat and Meet.
</li><li>Knowledge of academic policies, curriculum development, and educational trends.
</li><li>Verified experience with accreditation standards and regulatory requirements; specifically, writing programmatic accreditation self- study reports, maintaining ongoing reports, organizing site visits, and providing institutional data as requested by the accreditors.
</li><li>Ability to handle sensitive and confidential information with discretion.
</li><li>Ability to work independently with minimal supervision, balance competing demands for time, and prioritize workload to meet deadlines.
</li><li>Effective analytical skills with the ability to assess situations, resolve issues or make recommendations as appropriate.
</li><li>Effective oral and written communication skills, with the ability to adapt communication style and method to suit different audiences.
</li><li>Strong interpersonal skills with the ability to effectively communicate with a professional demeanor with people at all levels within the organization
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Application Procedure:
</b></h2></div><div><p>Qualified persons are asked to submit the following through an application on the <b>Purdue Global career site </b>: a letter of application; a complete curriculum vitae, unofficial transcripts, and a list of at least two references with contact information. One reference must be from your most recent employer.<br>
</p><p><br>
The priority application deadline is <b>6/15/26 </b>at <b>5:00 pm EST </b>. After the priority deadline, the job posting may be closed. Applications submitted after the priority date may or may not be considered.<br>
</p><p><br>
Questions about this search may be directed to recruiting@purdueglobal.edu. Nominations of
<br>
outstanding potential candidates for the position are welcome.
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Additional Information:
</b></h2></div><div><ul><li>The target salary for this position is $90,000, learn about our Benefits HERE!
</li><li>Purdue University Global will not sponsor employment authorization for this position.
</li><li>A background check will be required for employment in this position.
</li><li>We ask that our remote employees have access to a reliable internet connection and a dedicated, properly equipped workspace that is free of distractions. You may wish to review the Purdue Virtual Meeting Professional Standards .
</li><li>FLSA: Exempt (Not Eligible For Overtime)
</li>Purdue Global is an EEO/AA employer. Our goal is to recruit and retain talent from a broad pool of applicants. Purdue Global celebrates a variety of perspectives, experiences, and skills to support a success-focused environment for employees and students. Employment decisions are based on qualifications, merit, and business needs. All are encouraged to apply.<br>
<li>
</li></ul><p></p><p>#HEJ<br>
</p></div></div></div></div></div></div></div><div><div>
</div></div><div><div><div><div>Posting Start Date: 6/15/26</div></div></div></div></div></div>

Purdue Global Assistant Dean, School of Behavioral and Social Sciences (REMOTE)

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>540224</div><br>
<p><b>WORK TYPE:</b></p>
<div>Staff Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Office/Administrative/Fiscal Support, Veteran's Preference Eligible</div><br>
<p><b>DEPARTMENT:</b></p><div>
33010000 - HP-OFFICE OF THE DEAN</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Administrative Specialist I</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div>
<div>
<p>Bachelor's degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<p>The Administrative Specialist I provides essential administrative and operational support within the College of Public Health and Health Professions (PHHP) Dean&rsquo;s Office. This is a highly professional position that serves as a key point of coordination for daily office activities and supports leadership, faculty, staff, students and visitors to ensure efficient and professional operations.</p>
<div>
The incumbent provides direct administrative support including scheduling, coordination of meetings, administrative processing and coordination of travel to members of PHHP leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
The Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. This role requires strong organizational skills, attention to detail and the ability to work independently while supporting a team-based administrative structure. This position reports directly to the Executive Assistant II.</p>
<div><b>
Administrative Support</b><br>
The Administrative Specialist I provides direct administrative support to College Administration leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
Responsible for calendar assistance, which may include scheduling meetings, coordinating meeting logistics (such as booking the room, ordering food, cleaning up the space etc), and preparing documents and/or relevant meeting materials.</p>
<p>
Routine correspondence management including drafting and proofreading documents such as letters, reports, forms, and various internal and external correspondence. Manage and maintain proper filing system for documents. Ensure templates remain updated. Request reports as applicable and appropriate. Execute mail merge requests. Ensure appropriate department and college administrative personnel are provided fully executed copies for their records.</p>
<p>
In conjunction with the Executive Assistant II, may be assigned additional administrative activities when needed and as time allows.</p>
<div><b>
Dean&rsquo;s Office Operations and Coordination</b><br>
Serves as the primary receptionist and the front-facing point of contact for the Dean's Office. This includes:<br>
<ul><li>Greeting visitors, responding to inquiries, routing requests appropriately and managing front desk communications while creating a welcoming and professional environment for faculty, staff and visitors.</li><li>Maintains the office&rsquo;s shared spaces, ensuring cleanliness, organization and timely replenishment of supplies.</li></ul></div>
<p>
Manages operational calendars, logs, contact and access lists, and other items related to the college&rsquo;s operations including Lenel building access, digital key database, vehicle and golf cart logs, and repair and maintenance schedules of PHHP vehicles. Responsible for managing PHHP&rsquo;s one-time room requests for various shared spaces within the HPNP Building.</p>
<p>
Provides general administrative support to the operational and facility related needs of the college including but not limited to submitting routine maintenance and repair requests, reporting outages, and forwarding building security and outage notices.</p>
<p>
Serves as the primary liaison to contracted vendors (i.e. UF motor pool, Aramark, etc), coordinating communication, monitoring service delivery and ensuring timely and accurate fulfillment of contractual obligations.</p>
<p><b>
Fiscal</b><br>
Manages travel for the Associate Deans and Executive Director of Finance and Administration. Responsible for travel arrangements, preapprovals, authorizations, expense reports and preparation of necessary travel documents and reimbursements.</p>
<p>
May also manage travel for College Administration guests, including but not limited to seminar speakers, faculty candidates, distinguished guests of the Dean(s), prospective and current donors, etc. Provides other administrative assistance as needed and requested.</p>
<p>
Responsible for management of an individual UF Procurement card (PCard), ensuring compliance with purchasing guidelines, obtaining preapprovals, following purchasing guidelines, and reconciling transactions in a timely manner.</p>
<p>
Responsible for administrative management of financial and/or inventory-based items (e.g. parking passes), ensuring accurate records and accountability.</p>
<p><b>
Backup Support</b><br>
Serves as backup support to the Executive Assistant II and assists with scheduling, meeting coordination and document preparation related responsibilities in times of absence or unavailability.</p>
<p>
Provides backup administrative and reception support as needed for the Undergraduate Advising Suite.</p>
<p>
Provides backup administrative support to the Dean&rsquo;s Office Student Assistant(s) with routine tasks and office functions in times of absence or position vacancy.<br>
<br>
<b>Event Planning</b><br>
Plans, coordinates, and executes the annual Delta Omega Public Health Honor Society Induction college wide ceremony to include coordination of application and selection process, ceremony logistics, communication, budget, and event design. Consults with the college&rsquo;s Marketing and Event Specialist as needed.</p>
<p>
Provides event related administrative support to the Marketing and Event Specialist and Project Managers during peak event periods.</p></div><br>
</div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$27.77 - $29.69 per hour; commensurate with experience and education.</p>
<p>
The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https://benefits.hr.ufl.edu/ .</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div>
<div>
<p>Bachelor&rsquo;s degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div><ul><li>Experience providing administrative support to senior leadership in a complex, fast-paced environment.</li>
<li>Strong customer service orientation with the ability to interact courteously and professionally with a wide range of internal and external constituents.</li>
<li>Demonstrated ability to work independently, exercise sound judgment and manage multiple priorities with strong organizational and time management skills.</li>
<li>Excellent written and verbal communication skills and the ability to establish and maintain effective working relationships with a varied population.</li>
<li>Experience handling confidential and sensitive information with discretion.</li>
<li>Working knowledge of university systems and procedures including travel systems, procurement, expense reporting, PCard reconciliation and work orders.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including calendar management, document preparation and mail merge.</li>
</ul>
</div></div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, you must upload your cover letter and resume.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p>
<p>
This is a time-limited position.</p>
<p>
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for consideration.</p>
<p>
If an accommodation is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida&rsquo;s Sunshine Law.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>11 Jun 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>25 Jun 2026</div></div>
Eastern Daylight Time</div></div><p></p>

Administrative Specialist I

San Jacinto College

<div><div><div><p><b>Senior Administrative Assistant - Central Campus</b></p>
<p></p><div><b>PRIMARY FUNCTION:</b> Provide administrative support to Campus Services and Dean of Administration.<br>
</div><div></div><br>
<div><b>Essential Job Functions:</b>
</div><ul><li>Provide administrative support for the office by greeting visitors, addressing inquiries, and assisting with general office operations. Responsibilities include but are not limited to managing the front desk and transaction window, maintaining records, answering phones, and delivering excellent customer service to our internal and external constituents.
</li><li>Assist Campus Services and the Dean of Administration in access management of all workspaces and instructional areas to maintain a safe and secure campus. This includes maintaining key requests files, managing vehicle requests, and locking/unlocking doors to buildings, classrooms, and labs for campus events and instructional functions.
</li><li>Assist Dean of Administration with budget-related duties. Responsibilities include but are not limited to processing requisitions/purchase orders, journal vouchers, invoices, travel reimbursements, P-card statements, and all related reporting.
</li><li>Submit EPAFs for Dean of Administration reporting departments.
</li><li>Provides support in the processing of part-time faculty employment documents.
</li><li>Performs general office duties such as type letters, memos, emails and ad hoc reporting as required.</li>
<li>Assist with various special events, activities, assignments, and projects assigned by the Dean of Administration and/or Coordinator of Events &amp; Campus Services.
</li><li>Assist with the scheduling of events and reports as needed.
</li><li>Assist in managing calendars, scheduling appointments, and coordinating meetings, ensuring all parties are informed and well-prepared.
</li><li>Works with the Dean of Administration and Coordinator of Events &amp; Campus Services to update brochures, materials, or the website for the department.</li>
</ul><div></div><div><b>Additional Job Functions:</b>
</div><ul><li>Logging &amp; maintaining lost and found items.
</li><li>Logging &amp; distributing vending machine refunds for employees, students, and guests.
</li><li>Apply and maintain notary public designation to offer services for employees and students.
</li><li>Submit maintenance and ITS requests as needed.
</li><li>Replenish first-aid kits as needed.
</li><li>Ensure that the department workroom and supplies cabinets are organized and replenished.
</li><li>Perform other job-related duties as assigned.
</li></ul><p></p><div><b>Knowledge, Skills and Abilities:</b>
</div><ul><li>Ability to demonstrate the College values</li>
<li>Must project a professional image, have excellent telephone etiquette and communication skills</li>
<li>Must be extremely accurate and have excellent proofreading, grammar and spelling skills</li>
<li>Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment</li>
<li>Basic skill level in Microsoft Office (Word, Excel &amp; PowerPoint)</li><br>
</ul><div></div><br>
<div><b>Required Education:</b>
</div><ul><li>High school diploma or equivalent</li><br>
</ul><div></div><br>
<div><b>Preferred Education:</b>
</div><ul><li>Above requirement plus one year of specialized or technical training beyond high school</li><br>
</ul><div></div><br>
<div><b>Required Experience:</b>
</div><ul><li>Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job</li>
</ul><div></div><div><b>Preferred Experience:</b>
</div><ul><li>Above requirement including one or more years in a higher education environment</li><br>
</ul><div></div><br>
<div><b>Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.</b>
</div><p></p><p><b>Salary Grade: </b>106</p>
<p><i>Salary is based on the Board-approved salary schedule for the current fiscal year. </i><b><i>See Salary Schedule</i></b></p>
<p><b>Requisition Number:</b> req6317</p>
<p><b>Posting Close Date:</b> 6/30/2026 at 6 pm CST</p></div></div></div><p></p>

Senior Administrative Assistant

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