assistant to the dean

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $105,000 - $120,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div>
<p></p>
<p>Position Summary</p>
<p>
The Special Assistant to the Dean (SA) manages all aspects of executive support for the Dean of Columbia Law School and supports a variety of strategic projects, events, and initiatives within the Dean&rsquo;s Office portfolio. Working closely with the Dean&rsquo;s Office team, the SA oversees the planning and management of the Dean&rsquo;s calendar and travel, reviews and directs a high volume of correspondence, and ensures that tasks are tracked, prioritized, and completed. The SA navigates the intersection of high-touch executive support and strategic initiative tracking, maintaining the highest standards of discretion, precision, and professional diplomacy.</p>
<p></p>
<p>Responsibilities</p>
<div>
<ul><li>Manages the Dean&rsquo;s highly complex calendar. Schedules appointments and plans travel, exercising sound judgment to assess and prioritize commitments, resolve conflicts, and adapt in response to changing needs. Ensures that the Dean is fully prepared for all meetings, events, and other engagements. Works proactively and engages in long-term planning. Secures space and makes arrangements for technology and facilities support for meetings hosted by the Dean. Books travel for domestic and international business trips, creates detailed itineraries and ensures that all arrangements are confirmed and accurate. Interacts with the Dean&rsquo;s guests and contacts in a welcoming and professional manner.</li></ul>
<ul><li>Reviews and tracks all incoming communications, including many that pertain to highly sensitive and/or confidential topics, and uses independent judgment to assess their substance and next steps. Identifies priority communications for the Dean&rsquo;s review; makes recommendations to the Dean for directing inquiries and delegating to senior administrators as appropriate. Drafts email messages, responses, and other correspondence on the Dean&rsquo;s behalf&mdash;with grammatical precision and accuracy in tone and style&mdash;as directed by the Dean. Keeps close track of assigned tasks and follows up to ensure that threads of conversation are brought to an appropriate resolution in a timely manner.</li></ul>
<ul><li>Supports the advancement of Dean&rsquo;s Office strategic initiatives, by coordinating cross-functional projects and tracking progress; conducting research, including collecting, maintaining, and synthesizing data to aid the Dean in institutional decision-making; and planning and executing special events and programs on behalf of the institution.</li></ul>
<ul><li>Assumes additional responsibilities as needed, including planning and executing events that the Dean may host, supporting University-level administrative work in which the Dean may be involved, and providing assistance on a variety of personal matters for the Dean.</li></ul>
<ul><li>Maintains a coherent database of files, including the Dean&rsquo;s contacts, speeches, remarks, and other relevant information. Answers the Dean&rsquo;s Office phone and reviews messages received in the Dean&rsquo;s Office email inbox in the absence of the Executive Assistant/Office Manager.</li></ul>
</div>
<p></p><p>Minimum Qualifications</p>
<ul>
<li>Bachelor&rsquo;s degree (or the equivalent). A graduate degree, or time spent in a graduate program, is preferred.</li>
<li>Four to six years of direct work experience in an academic, government/non-profit, law firm, or corporate environment, providing high-level administrative support to one or more executives. Experience working with highly sensitive and confidential matters. Prior work in a complex, multi-layered, fast-paced, multi-stakeholder environment is especially desirable.</li>
<li>Exceptional written communication skills, including the ability to consistently draft correspondence free of spelling or grammatical errors. Must be able to type quickly and transpose verbal direction into clear action items and cogent written correspondence. Experience with editing and proofreading is a plus.</li>
<li>Comprehensive knowledge of Gmail, Google Workspace (Docs, Sheets, Slides), Word, PowerPoint, Excel, Zoom, and other similar applications, and the ability to learn new technology quickly.</li>
<li>Demonstrated ability to manage multiple competing responsibilities at once, be poised under pressure, exercise judgment in prioritizing tasks, and remain calm and focused when faced with urgent issues that may arise. Superior organizational skills and a commitment to accuracy, organization, and detail orientation. Ability to work irregular hours, including evenings and weekends, on occasion.</li>
<li>Impeccable judgment and discretion. Articulate, respectful, welcoming, professional, and collegial in an office setting.</li>
<li>Strong interpersonal skills, including the ability to exercise tact and diplomacy, while also being firm and confident. Must have a solution-oriented approach to conflicts.</li>
<li>Commitment to strong performance, high standards of accountability, and openness to feedback.</li>
<li>Commitment to the mission of the Law School, including working with diverse constituencies and fostering an inclusive work environment.</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Special Assistant to the Dean

Boston College

<div><b>Boston College Introduction</b><p><br>
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.</p><b><br>
Job Description</b><p><br>
Reporting to the Dean of the Law School, the Administrative Assistant is an important member of the Law School staff and often serves as the first point of contact for visitors to the Dean&rsquo;s Office and the Law School. The Administrative Assistant interfaces with many constituents on behalf of the Dean and broadly supports the launch of new initiatives as needed. This position provides administrative support to the Dean and Associate Deans on a wide range of tasks and projects. The Administrative Assistant is responsible for managing the day-to-day operations of the Dean&rsquo;s Office and certain central functions of the Law School, interacting daily with the Dean, Associate Deans, faculty, students, visitors, and other university departments.</p><p>
Primary responsibilities include managing the Dean&rsquo;s calendar and travel arrangements; processing the Dean&rsquo;s expense reports; handling phone calls and greeting visitors; opening and prioritizing mail; generating the Dean&rsquo;s correspondence; and disseminating school-wide information. The Administrative Assistant also assists with planning and supporting select events, including faculty meetings, staff meetings, committee meetings, and other events as directed by the Dean.</p><p>
The Administrative Assistant assists the Dean in the faculty hiring, promotion, and tenure processes, acting as a liaison to the Appointments Committee and the Promotion and Tenure Committee chairs by compiling materials, making travel arrangements, and scheduling interviews and presentations. The Administrative Assistant oversees office management for the Dean&rsquo;s Office and completes other administrative projects as needed.</p><p>
The role also supports the Senior Associate Dean for Strategic and Student Affairs on matters related to Character and Fitness and performs biographical, market, and other research as needed in support of the Dean&rsquo;s strategic initiatives.<br>
Key responsibilities include, but are not limited to, the following:</p><p><b>
Dean&rsquo;s Office Support</b></p><ul><li>
Provide administrative support to the Dean and Associate Deans.</li><li>
Manage the day-to-day operations of the Dean&rsquo;s Office.</li><li>
Manage the Dean&rsquo;s calendar and travel arrangements.</li><li>
Handle phone calls and greet visitors.</li><li>
Gather information and troubleshoot issues for the Dean.</li><li>
Triage situations and notify the Dean as appropriate.</li><li>
On behalf of the Dean, initiate verbal and written communication with internal and external constituencies of the School.</li><li>
Open and prioritize mail.</li><li>
Generate Dean&rsquo;s correspondence and disseminate school-wide information.</li><li>
Prepare travel and expense reports for the Dean.</li><li>
Assist in the preparation and mailing of adjunct letters and faculty summer research letters</li><li>
Assists the Dean in the faculty search process and with other faculty actions.Coordinates travel plans for prospective candidates.</li><li>
Maintain employee database and manage various school directories and listserv groups.</li><li>
Place work orders as needed</li></ul><p><b>
Committees Coordination Support</b></p><ul><li>
Prepare information log and correspondence for appointments and promotion and tenure committees.</li><li>
Act as a liaison to the appointments committee chair by making travel arrangements and scheduling interviews and presentations.</li><li>
Assist with the preparation and updating of templates, agendas, forms, ballots, and other support documents for faculty appointment and promotion matters.</li><li>
Support work of other School committees as needed and as directed by the Dean</li></ul><p><b><br>
Event Coordination Support</b></p><ul><li>
Work with the Events Management, MTS and Marketing for select events as hosted by the Dean.</li><li>
Assist Associate Deans with special projects</li><li>
Work with the Associate Dean for Strategic &amp; Student Affairs to manage the Law School character and fitness process.</li><li>
Perform market, biographical and other research as needed to advance the strategic initiatives of the Dean.</li>
Assist in sending out letters to various constituents from the Dean&rsquo;s Office<br>
<li>
<br>
</li></ul><p>Hiring Range: $30.85/hr to $38.57/hr. Pay rate commensurate with relevant experience.</p><b><br>
Requirements</b><p><b><br>
Education and Experience</b></p><br>
<ul><li>
Bachelor's degree is strongly preferred</li><li>
2-3 years of related administrative support experience is required, preference for experience in higher education administration</li></ul><p><b>
Functional and Technical Competencies</b></p><ul><li>
Demonstrated advanced-level experience using standard office software applications, e.g. Microsoft Office, Google Workspace, Adobe, on-line calendars, databases, etc.</li><li>
Proficient in use of standard office technology, e.g. phone, video conferencing, fax, copier, scanner, projector, etc.</li><li>
Strong organizational and project management skills, extremely detail oriented.</li><li>
Ability to work independently or as part of a team, be a self-starter and think creatively.</li><li>
Demonstrated problem-solving and critical thinking skills.</li><li>
Ability to work in a fast-paced environment.</li><li>
Outstanding interpersonal and communication skills, both written and oral.</li><li>
Skilled in independently composing letters, memos, reports, and other written communication materials, for a variety of audiences, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
</li><li>Experienced in recording meeting minutes.</li><li>
Ability to manage complex calendaring.</li><li>
High degree of professionalism and the ability to manage responsibilities with tact and patience.</li><li>
Excellent customer service skills.</li><li>
Ability to act as a public-facing institutional representative.</li><li>
Experienced in making complex travel arrangements and preparing itineraries.</li><li>
Discretion and ability to handle personal and confidential matters.</li></ul><br>
<b>
Closing Statement</b><div><p><br>
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:</p><ul>
<li>Tuition remission for Employees</li>
<li>Tuition remission for Spouses and Children who meet eligibility requirements</li>
<li>Generous Medical, Dental, and Vision Insurance</li>
<li>Low-Cost Life Insurance</li>
<li>Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans</li>
<li>Paid Holidays Annually</li>
<li>Generous Sick and Vacation Pay</li>
<li>Additional benefits can be found on https://www.bc.edu/employeehandbook</li></ul><p>
Boston College conducts pre-employment background checks as part of the hiring process.</p><p>
Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.</p></div></div>

Administrative Assistant to the Dean

Wake Technical Community College

<div></div><div><div><div><p><b><i>Having trouble logging in?</i></b><br>
<i>Contact the Neogov Applicant Support Hotline Toll Free at 1 (855) 524-5627.</i></p>
</div>
</div><div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2></div>
<div><p>Pay Grade: Assistant 8</p><div><br>
This position provides support for the Division Dean, Faculty, Staff, public, students and other areas of the college.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Responsibilities and Duties (*Essential Functions)</b></h2></div>
<div><div><i>To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.</i><br>
<br>
<ul><li>Maintains Information Technology Division records and reporting</li></ul>
<br>
<ul><li>Takes initiatives to solve problems, division issues, and campus issues to assist the Dean</li></ul>
<br>
<ul><li>Manages acquisitions, interprets financial reports, and applies data to track and maintain budget balances</li></ul><br>
<ul><li>Processes and manages purchase orders and e-procurement requisitions.</li></ul>
<br>
<ul><li>Prepares adjunct faculty contracts, contract amendments and monthly payroll information; coordinates with HR payroll and accounting office for payroll issues</li></ul><br>
<ul><li>Responds to email and answers the phone, dispenses appropriate information, refers and screens calls when appropriate</li></ul>
<br>
<ul><li>Acts as liaison between Dean, faculty, and other areas of the college</li></ul>
<br>
Responsible for obtaining faculty personnel information, routing for approval and signatures, and maintaining adjunct instructor files<br>
<br>
Routinely processes forms (travel, expenditure authorizations, etc.) and maintains a system for tracking<br>
<br>
Verifies all documents requiring the Dean's signature for accuracy and completeness<br>
<br>
Prepares correspondences and/or information of a routine nature without instructions<br>
<br>
Manages the process of adding/updating programs of study, curriculum data sheets, and catalog information<br>
<br>
Orders office supplies and forms as needed; reviews and updates supplies inventory levels<br>
<br>
Manages assignment of resources (keys, computers, furniture, supplies) for division faculty and staff<br>
<br>
Coordinates updates to Wake Tech website with accurate division information and outcomes data<br>
<br>
Assists with the organization, planning, and execution of program events, and event planning for department functions for the service area<br>
<br>
Communicates with Security on any campus emergencies and with facilities on maintenance issues<br>
<br>
Participates in appropriate professional development activities</div></div>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<div><p><b><i>Knowledge, Skills, and Abilities</i></b><br>
<br>
Intermediate skills in MS Word, Excel and PowerPoint<br>
<br>
Excellent organizational skills<br>
<br>
Excellent written and verbal communication skills<br>
<br>
Excellent customer service and interpersonal skills<br>
<br>
Ability to work with a high degree of accuracy in a fast-paced office environment<br>
<br>
Ability to maintain records accurately and be able to meet deadlines consistently<br>
<br>
Ability to maintain confidentiality &amp; take measures to secure student and faculty records<br>
<br>
<b><i>Minimum Requirements</i></b><br>
<br>
Associate degree<br>
<br>
Five years of experience in an office environment<br>
<br>
Intermediate to advanced knowledge of Microsoft Office including MS Word, Excel and Power Point<br>
<br>
<b><i>Preferences</i></b><br>
<br>
Bachelor's degree<br>
<br>
Experience in a Community College supporting college administration<br>
<br>
Experience with Ellucian Colleague system</p></div>
</div><div></div><div><div><p><b><i>As an equal employment opportunity employer, Wake Tech values our workforce. Wake Tech is committed to reaching students in every part of Wake County and rallying around them to go as far as their dreams, talents and resilience will take them. As an institution of higher education, we are committed to valuing the unique experiences of the Wake Tech community. We strive to be self-reflective of the kind of student body we represent and the culture we are building, and we care deeply about supporting each employee's professional growth.</i></b></p></div></div></div>

Assistant to the Dean, Information Technology

Wayne State University

<div><p>Executive Assistant to the Dean, School of Social Work</p>
<p>Wayne State University is searching for an experienced <b>Executive Assistant to the Dean, School of Social Work</b> at its Detroit campus location.</p>
<p>Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.</p>
<p>Essential functions (job duties):</p>
<p></p><p>
Reporting to the Dean for the School of Social Work, the Executive Assistant manages projects on behalf of the Dean, provides executive support and facilitates a professional and efficient experience with the College for internal and external stakeholders. Oversees and participates in assigned programs and projects designed to achieve college goals and objectives. Interfaces with internal and external constituencies, Board of Visitors, donors, and senior leadership of the University. Functions as the confidential assistant to the Dean.</p><p>
Serves as the Dean&rsquo;s point-of-contact as required, prioritizing and responding to oral, phone and written communications, including those of a sensitive and/or confidential nature. Manages and maintain Dean's calendar and coordinates schedules and logistics for meetings and travel. Assist with AAUP hiring, renewals, selective salary and promotion &amp; tenure.</p><p>
Represents the office of the Dean in external and internal meetings, autonomously replying to questions and requests on behalf of the Dean. Facilitates meetings when necessary. Prepares and distributes necessary meeting materials to ensure effective meetings (agendas, reports, presentations, and minutes).</p><p>
Collaborates with the Dean in the development, implementation, management and evaluation of short and long-term projects, strategies, and tactics to advance the mission and strategic plan of the School and the Office of the Dean. Develops action plans, establishes timelines and metrics, creates reports, evaluates outcomes, benchmarks against peers and implements changes. Responsible to the dean for implementation and evaluation of the School Strategic Plan.</p><p>
Assists in marketing and promoting the School of Social Work through outreach strategies and planned approaches. Creates, develops, plans, and organizes special events sponsored by the School of Social Work. Coordinates use of facilities. Develops and obtains approval of the budget for each event, monitors expenditures, develops and submits final financial report.</p><p>
Supervises assigned administrative staff. Assigns tasks and communicates timelines for completion, provides training and oversight as needed.</p><p>
Serves as recording secretary for faculty, leadership council, and executive team meetings. Maintains confidential minutes and prepares and executes action plans.</p><p>
Assists in special projects and other duties as assigned.</p><p></p><p><br>
Qualifications:</p>
<p></p><p><b>
Education:</b> Bachelor's degree</p><p>
Bachelor's degree in business or related field; a combination of related education and experience may be considered.</p><p><b>
Experience: </b>Specialist (minimum 5 years of job-related experience)</p><p>
Minimum five years in progressively responsible administrative or office management positions in support of organizational executives; in higher education preferred.</p><p>
Event planning experience preferred. Experience leading projects preferred.</p><p><b>
KNOWLEDGE, SKILLS AND ABILITIES</b></p><p>
COMMUNICATION SKILLS: Effective interpersonal skills with the ability to communicate clearly, concisely, and professionally both orally and in writing. Ability to persuade and influence others and present narrative description of numerical data effectively.</p><p>
PROBLEM SOLVING SKILLS &amp; ANALYTICAL SKILLS: Works well in group problem solving situations and develops alternative approaches and ideas. Able to prioritize requests from multiple constituencies and to work in complex situations with minimal guidance. Detailed oriented, with strong organizational skills. Ability to compile and analyze accounting, financial, statistical and other quantitative data. Strong editing and proofreading skills.</p><p>
FINANCIAL SKILLS: Ability to forecast and audit budgets and financial data.</p><p>
BUSINESS ACUMEN: Understands objectives and mission of various projects, looks for creative ways to improve process and quality and can work within deadlines. Manages time effectively to maximize productivity and holds direct reports accountable for performance.</p><p>
INTERPERSONAL SKILLS: Able to deal with frequent change, delays, or unexpected events. Changes approach or method to best fit the situation and reacts well under pressure.</p><p>
CUSTOMER SERVICE SKILLS: Exhibits a pleasant, forthcoming demeanor to customers and responds professionally, promptly and courteously to customer requests for service and assistance. Practices follow-up to ensure customer needs are met and has ability to manage difficult or emotional customer situations. Sets a professional, competent tone for the operation of the Dean&rsquo;s Suite.</p><p>
ORGANIZATIONAL LEADERSHIP: Relates work tasks to key organizational objectives/vision, exhibits sound and accurate judgment and provides vision and inspiration to peers and subordinates.</p><p>
TECHNICAL SKILLS: Highly proficient in Microsoft Office applications with ability to create presentations in PowerPoint and building spreadsheets and graphs in Excel. Must have the ability to learn and adapt to new systems.
</p><p></p><p>Preferred qualifications:</p>
<p>
Event planning experience preferred. Experience leading projects preferred.</p>
<p>
School/College/Division:</p>
<p>
H13 - School of Social Work</p>
<p>Primary department:</p>
<p>H1301 - Deans Office Social Work</p>
<p>Employment type:</p>
<ul><li>Regular Employee</li>
<li>Job type: Full Time</li>
<li>Job category: Staff/Administrative</li>
</ul><p>Funding/salary information:</p>
<ul><li>Compensation type: Annual Salary<br>
</li>
<li>Salary minimum: TBD</li>
<li>Salary hire maximum: TBD</li>
</ul><p>Working conditions:</p>
<p>
Evening and weekend hours required based on business needs. Work is performed in an academic office environment. Travel across campus may be required.</p>
<p>Job openings:</p>
<ul><li>Number of openings: 1<br>
</li>
</ul><p>Background check requirements:</p>
<p>University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.</p></div>

Executive Assistant to the Dean, School of Social Work

University of Oklahoma

<div></div><div><div><div><div><div><p>Performs complex administrative duties for the Dean. Directs and coordinates daily operations of the office or program by serving as a staff and resource person.</p><p><b>
Duties:</b></p><ul><li>
Acts as a liaison with internal and external agencies, compiles data, statistics, and other information.</li><li>
Plans events and special projects.</li><li>
Provides administrative assistance to the Dean of a College, to include but not limited to making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, assisting with various committees and associated responsibilities.</li><li>
Works with other departments across campus.</li><li>
Orders and tracks supplies and solves departmental problems as they arise.</li><li>
Manages the daily operations of the office or program.</li><li>
Assists Dean with the hiring and termination of office staff.</li><li>
May delegate tasks and act as the lead employee.</li><li>
Acts as the liaison between the College and other agencies.</li><li>
Prepares monthly reports for balanced accounts, verification reports, and management reports and distributes to appropriate personnel.</li><li>
May assist with other reports for the Dean.</li><li>
Compiles data, statistics, and other information.</li>
Coordinates and carries out projects or assignments requiring initiative, independent action, and specialized knowledge or expertise to include but not limited to counseling students, event planning, producing in<li>house publications, and public relations functions.</li><li>
Provides information or counseling to students, employees, or the outside public. Independently responds to a variety of surveys, questionnaires, and other requests for information.</li><li>
Analyzes a variety of problems and carries out special assignments to solve those problems.</li><li>
Performs various duties as needed to successfully fulfill the function of the position.</li></ul><div>
</div></div><div><b>
Job Requirements</b><div></div><p><b><br>
Required Education and Experience:</b> Bachelor's Degree,<b> AND</b></p><ul><li>
60 months managing an office or program for a Dean, Director, or other leadership role</li></ul><p><b>
Equivalency/Substitution: </b>Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 108 months related experience.</p><p><b>
Skills:</b></p><ul><li>
Demonstrated proficiency with Microsoft Office Suite, internet browsers, and Adobe Acrobat Pro</li><li>
Demonstrated ability in document preparation and proof reading</li><li>
Excellent interpersonal skills</li><li>
Ability to work independently and as a team player</li><li>
Ability to complete tasks in an efficient and timely manner</li><li>
Must be detail oriented</li>
Ability to multitask, be organized, and self<li>motivated</li><li>
Ability to work in stressful situations and within deadlines</li><li>
Ability to communicate verbally and in writing</li></ul><p><b>
Working Conditions:</b></p><ul><li><b>
Physical:</b><ul><li>
Sit for prolonged periods.</li><li>
Communicate effectively and listens.</li><li>
Use of a computer and calculator.</li><li>
Standing, stooping, bending, and reaching.</li></ul></li><li><b>
Environmental:</b><ul><li>
Standard Office Environment.</li><li>
Contact with employees, other departments, and outside entities.</li></ul></li></ul><p><b>
Why You Belong at the University of Oklahoma:</b> The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!</p><p><b>
Equal Employment Opportunity Statement:</b> The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services</p><div><br>
</div></div><div><b>
Hiring contingent upon a Background Check?</b><b>:</b> Yes</div><div><b>
Special Indications</b><b>:</b> None<div>
</div></div><div><b>
Job Posting</b><b>:</b> Mar 17, 2026</div></div><div><div><div><div><p><b>
JOB DESCRIPTION HELP</b></p><div></div><div><br>
<div>
<div><b>Required Attachments</b></div>
<div>
Documents required for this position are listed under the &quot;Required Attachments&quot; section of this job listing. You will be required to upload and attach these documents in the application process.</div><div><br>
</div>
<div><b>Important:</b> ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!</div></div></div></div></div></div></div></div></div></div>

Assistant to the Dean - College of Allied Health

University of Illinois

<p></p><div><div><div><div><p>Office Administrator</p><p>
Office of the Dean</p><p><b>
College of Liberal Arts &amp; Sciences</b></p><p><b>
University of Illinois at Urbana-Champaign</b></p><br>
<p>
Job Summary</p>
Provide administrative support to the Dean, Chief of Staff, Office for Public Engagement and Teaching Academy in the College of Liberal Arts &amp; Sciences. Collaborate with the Front Office Team on initiatives to support the efficient operation of the Office of the Dean, including events, seminars, special projects, and meetings.<p></p><p><br>
Duties &amp; Responsibilities</p><p>
LAS Dean Support</p><ul><li>
 Manages and serves as the main contact for the Dean&rsquo;s calendar. Including management of scheduling/handling conflicts, managing all meeting logistics</li><li>
 Coordinates travel arrangements, including all planning logistics such as payments and transactions associated with travel for the Dean. Work with other members of the college as necessary to ensure efficient processing of all logistics.</li><li>
Co-manages LAS Dean e-mail inbox to manage incoming information for projects and answer emails/information processes accordingly.</li></ul><p>
Chief of Staff Support</p><ul><li>
Manages and serves as the main contact for the Chief of Staff (COS). Duties include -</li><li>
Managing the calendar: scheduling/handling conflicts, managing all meeting logistics and all materials required, ensuring that the COS has information and materials necessary for all meetings, etc.</li><li>
Managing incoming phone calls, mail and visitor traffic &ndash; identifies urgent matters and handles accordingly, provides any background information needed, obtains additional information when necessary, handles sensitive and confidential matters, exercises discretion and confidentiality.</li></ul><p></p><p><br>
LAS Dean&rsquo;s Office &amp; Administration Support</p><ul><li>
Collaborate with the Front Office Team on initiatives to support the efficient operation of the Office of the Dean, including events, seminars, special projects and meetings</li><li>
Collaborate with the Front Office Team to develop and maintain standard procedures for operations and activities, and lead coordination efforts as assigned.</li><li>
Provide support for video conferencing and webinars, set up Zoom/Team sessions, and work with technology services to setup up and provide meeting and event offerings.</li><li>
Serves as a resource on matters of policy and procedures.</li><li>
Provide backup reception support for Dean&rsquo;s Office, also serve as backup for unit conference rooms and parking space reservations.</li><li>
Attend and participate in LAS Front Office staff meetings and scheduled professional development meetings.</li><li>
Other related administrative duties, as assigned to further the mission of the unit.</li></ul><p>
Office for Public Engagement and Teaching Academy support</p><ul><li>
Schedule Public Engagement and Teaching Academy events, including coordinating event logistics, promotional materials, and scheduling and travel and lodging for speakers, faculty, and guests (as needed). Maintain event guest lists and track RSVPs.</li><li>
Coordinate contracts and agreements with vendors to support unit operations and events.</li><li>
Responsibilities include communicating with vendors to arrange services or rentals (e.g., lighting, equipment, food, event materials), reviewing and submitting contract documentation for approval, tracking timelines and deliverables, and ensuring compliance with university purchasing and contracting policies.</li><li>
Prepare, assemble, and distribute materials for events and meetings. Tasks may include compiling folders or packets, creating and organizing handouts, agendas, and other printed or digital materials, and ensuring accurate quantities and distribution to appropriate attendees or locations.</li><li>
Supports the Director of Public Engagement and Director of Teaching Academy with managing projects and initiatives.</li></ul><p></p><p><br>
Required Qualifications:</p><p>
Per Sucss Class Specification
</p><p>
1. High school diploma or equivalent.
</p><p>
2. Any one of the following from the categories below:
</p><p>
 A. Four (4) years (48 months) of work experience comparable to the third level of this series.
</p><p>
 B. Two (2) years (24 months) of work experience comparable to the fourth level of this series.
</p><p>
Preferred Qualifications:</p><ul><li>
Ability to communicate effectively with others.</li>
<li>Excellent interpersonal skills and professional acumen.</li>
<li>Ability to communicate effectively and professionally, build rapport and establish effective working relationships with students, faculty, staff, and parents.</li>
<li>Commitment to creating an inclusive environment.</li>
<li>Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.</li>
<li>Ability to remain calm and productive in a busy work environment with frequent interruptions.</li>
<li>Ability to be take initiative, prioritize tasks, and exercise good judgment.</li>
<li>Excellent attention to detail.</li>
<li>Excellent time management skills.</li>
<li>Demonstrated ability to anticipate needs and establish priorities.</li>
<li>Ability to use discretion and maintain confidentiality in all business matters.</li>
<li>Knowledge of the academic community and its organizational structure.</li>
<li>Proficiency with Microsoft Outlook, Office, Excel, Teams, Zoom, Box</li>
<li>Familiarity with campus systems including Emburse</li></ul>
<p></p><p>
Appointment Information</p>
<p>
This is a 100% full-time Civil Service 3253 - Office Administrator position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The budgeted salary range for the position is $50,000 - $60,000. Sponsorship for work authorization is not available for this position. This position is eligible for a hybrid work schedule (remote work and in-person work in Champaign-Urbana each week).<br>
<br>
<br>
<br>
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
</p>
<p>Application Procedures &amp; Deadline Information</p>
<p>
Applications must be received by <b>6:00 pm</b> (Central Time) on <b>March 24, 2026</b>. To apply for this position, please create a candidate profile at https://jobs.illinois.edu, use the Apply Now button on the posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences.
</p><p>In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.</p><p>
</p><p>
At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; <b>every staff member helps shape what&rsquo;s next</b>. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p>
<p>
Champaign-Urbana</p>
<p>
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</p>
<p>
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><p>
For assistance with resume creation and mock interviews, please follow this link for University of Illinois Human Resources workshops (held every other week): https://illinois.csod.com/ux/ats/careersite/1/home/requisition/1595?c=illinois</p><p>
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.</p>
<div></div>
<p>The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.</p>
<p>
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.</p>
<div></div>
<p><b>Requisition ID</b>: 1035322<br>
<b>Job Category</b>: Administrative Support<br>
<b>Apply at:</b> https://jobs.illinois.edu</p></div></div></div></div><p></p>

Office Administrator, LAS Office of the Dean

Central Michigan University

<p></p><div><div><div><div><div><div><div><div>Serves as assistant to the dean, relieving the dean of a wide variety of administrative details on an on-going basis, completing assignments using self-initiative without detailed instructions. Provides oversight and leadership in the day-to-day management of the College of Arts and Media (CAM) budget, human resources, and faculty personal services. Serves as the lead administrator of the Dean&rsquo;s Office functioning as a member of the senior CAM executive team. Serves as a member of the dean&rsquo;s Advisory Council. Routinely assumes responsibility for an ever evolving and increasing scope of special projects as directed by the dean and associate dean of CAM.</div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div>Bachelor&rsquo;s degree, preferably in accounting or a related field.<br>
Three years of professional experience in fiscal planning or a related field.<br>
Demonstrated experience with databases, spreadsheets, and word processing.<br>
Ability to understand and perform basic accounting functions, statistical analysis, and projections.<br>
Demonstrated strong problem-solving skills.<br>
Demonstrated organizational skills and strong attention to detail.<br>
Demonstrated ability to maintain confidentiality and exercise independent judgment.<br>
Demonstrated positive interpersonal skills.<br>
Demonstrated ability to communicate effectively and project a positive image.<br>
Ability to perform the essential functions and requirements of the position, with or without reasonable accommodation.</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div>Experience with SAP.<br>
Experience with grant accounting.<br>
Experience with RCM budget model.</div>
</div><br>
<div><div><b>Duties &amp; Responsibilities</b></div>
<div>Serves as assistant to the dean and a member of CAM leadership team.<br>
Creates the annual college budget and provides updates the dean on a monthly basis or as requested.<br>
Develops college budget reduction plans as required.<br>
Oversees all financial issues related to the college.<br>
Coordinates, develops, and provides budget recommendations and student credit hour (SCH) projections.<br>
Prepares and analyzes financial statements, provides reports to the dean and creates internal budgets.<br>
Provides oversight and reporting of all general, designated, grants, endowment and gift accounts in CAM.<br>
Provides fiscal advice and data to the dean and department chairs/directors.<br>
Reviews and approves personnel transaction forms for all CAM faculty, staff, and graduate assistants.<br>
Coordinates staff position searches, and other personnel adjustments for staff.<br>
Assists in creating salary offers to potential faculty and staff members.<br>
Serves as principle liaison to Human Resources, Faculty Personnel Services, and Financial Planning and Budgets.<br>
Oversees external grants, and new faculty start-up funds.<br>
Advises Academic Planning and Analysis (APA) on enrollments and in setting SCH projections.<br>
Prepares and updates enrollment reports using SAP, Data Warehouse, and APA information.<br>
Serves as a contact and resource for CAM departments for questions and advice on personnel, budgetary, SAP, and business matters.<br>
Oversees CAM payroll.<br>
Serves as the building coordinator for Moore Hall. and acts as liaison with Facilities Management on regular maintenance in the building.<br>
Audits and monitors student exchange accounts. This includes determining tuition and housing transfers according to student exchange agreements and financial obligations for Faculty Led Study Abroad.<br>
Maintains all CAM personnel files and financial records according to University guidelines.<br>
Supervises, trains, and assigns workload to office professional staff and the coordinator of graphic design and social media.<br>
Performs other duties as assigned.</div>
</div><br>
<div><div><b>Supervision Exercised</b></div>
<div>Supervisors are expected to support the Leadership Standards of Central Michigan University and foster a culture that inspires excellence. The Leadership Standards define how we lead and treat others in our teams. As leaders, it is our responsibility to seek input from our teams to continuously improve leadership abilities and demonstration of the standards. Additionally, it is our responsibility to encourage and support the growth and development of those whom we lead. At CMU, we encourage employees to grow both personally and professionally, and thus advance CMU&rsquo;s culture of excellence.</div>
</div><br>
<div><div><b>Message to Applicants</b></div>
<div>Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU&rsquo;s mission, vision, and leadership standards.<br>
<br>
You must submit an on-line application in order to be considered as an applicant for this position.<br>
<br>
Cover letters may be addressed to the Hiring Committee.<br>
<br>
Applicants are strongly encouraged to submit letters of recommendation. If you wish to include recommendation letter(s) that are not required, please utilize the <i>Recommendation Letters</i> upload field.</div>
</div><br>
<div><div><b>Employee Group</b></div> <div>Professional &amp; Administrative -Salary</div>
</div><br>
<div><div><b>Staff Pay Level</b></div>
</div><br>
<div></div><div><div><b>Pay Range</b></div> <div>$70,000 - $80,000 per year</div>
</div><br>
<div><div><b>Division</b></div> <div>Academic Affairs</div>
</div><br>
<div><div><b>Department</b></div> <div>College of Arts &amp; Media</div>
</div><br>
<div><div><b>Position Status</b></div> <div>Regular</div>
</div><br>
<div><div><b>Position End Date</b></div>
</div><br>
<div></div><div><div><b>Employment Status</b></div> <div>Full-Time</div>
</div><br>
<div><div><b>FTE</b></div> <div>1.00</div>
</div><br>
<div><div><b>Position Type</b></div> <div>12 month</div>
</div><br>
<div><div><b>Weekly Work Schedule</b></div> <div>Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as needed</div>
</div><br>
<div><div><b>Location</b></div> <div>Mount Pleasant, MI</div>
</div><br>
<div><div><b>About the Department</b></div>
</div><br>
<div></div><div><div><b>About CMU</b></div>
<div>Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.<br>
<br>
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master&rsquo;s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.<br>
<br>
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.<br>
<br>
Central is home to 17 men&rsquo;s and women&rsquo;s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.<br>
<br>
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It&rsquo;s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state&rsquo;s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.<br>
<br>
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions &mdash; Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more &mdash; are within easy reach of the city&rsquo;s central location in Michigan&rsquo;s Lower Peninsula.<br>
<br>
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.</div>
</div><br>
<div><div><b>CMU Leadership Standards</b></div>
<div>Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.<br>
<br>
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.<br>
<br>
Please review the <b>Leadership Standards</b> before applying for this position.</div></div></div></div></div></div></div></div><p></p>

MANAGER / BUSINESS OPERATIONS / COLLEGE OF ARTS & MEDIA

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