assistant to the director

DHUKA REAL ESTATE

Job SummaryWe are seeking a highly organised and proactive Personal Assistant to support the Director of a real estate company. The role involves providing comprehensive administrative, operational, and personal support, while also managing matters related to property insurance, liaising with insurers, brokers, and internal teams. The successful candidate will play a key role in ensuring the smooth day-to-day running of the Director&rsquo;s responsibilities and the wider business.Key Responsibilities Personal &amp; Executive Support<ul><li>Provide full administrative and personal assistance to the Director</li><li>Manage the Director&rsquo;s diary, appointments, meetings, and travel arrangements</li><li>Act as the first point of contact on behalf of the Director, handling calls, emails, and correspondence</li><li>Prepare reports, presentations, letters, and other documentation</li><li>Coordinate meetings, take minutes, and follow up on action points</li><li>Maintain confidentiality and handle sensitive information professionally</li></ul>Real Estate &amp; Property Administration<ul><li>Assist with day-to-day operations of the property portfolio</li><li>Liaise with landlords, tenants, contractors, local authorities, and managing agents</li><li>Maintain accurate property records, tenancy documents, and compliance files</li><li>Support with property inspections, renewals, and general property queries</li><li>Assist with rent schedules, invoicing, and basic financial administration</li></ul>Property Insurance Responsibilities<ul><li>Manage property insurance policies across the portfolio</li><li>Liaise with insurance brokers and insurers for new policies, renewals, and amendments</li><li>Ensure all properties are adequately insured and compliant with lender and regulatory requirements</li><li>Handle insurance claims from start to finish, including gathering evidence, liaising with loss adjusters, and tracking claim progress</li><li>Maintain up-to-date insurance records, policy documents, and renewal schedules</li><li>Advise the Director on insurance-related matters and upcoming renewals</li></ul>General Office &amp; Business Support<ul><li>Coordinate with internal teams and external stakeholders</li><li>Support ad hoc projects and business initiatives led by the Director</li><li>Assist with compliance, audits, and document control where required</li><li>Ensure efficient office systems and processes are maintained</li></ul>Skills &amp; Experience<ul><li>Proven experience as a Personal Assistant or Executive Assistant, ideally within real estate or property management</li><li>Knowledge or experience in property insurance is highly desirable</li><li>Strong organisational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Ability to multitask, prioritise, and work under pressure</li><li>High level of discretion and professionalism</li><li>Proficient in Microsoft Office and property management systems</li></ul>Personal Attributes<ul><li>Proactive, reliable, and detail-oriented</li><li>Flexible and adaptable to changing priorities</li><li>Confident dealing with senior stakeholders and external partners</li><li>Strong problem-solving skills</li></ul>Job Type: Full-timePay: From AED5,000.00 per month

Personal Assistant to the Director (Real Estate & Property Insurance)

Charlotte Harbor Environmental Center, Inc.

The incumbent is expected to assist the Executive Director in achieving the organization&rsquo;s vision and mission of success and service to the community. A commitment to excellence, service and a willingness to assist as needed are expectations for all employees.JOB SUMMARYProvides administrative and financial services to the Executive Director and the organization. Keeps official administrative and financial organization records and executes associated policies and duties determined by the Executive Director.ESSENTIAL DUTIES &amp; RESPONSIBILITIES&middot; Prepares emails or other correspondence outlining and explaining administrative procedures and policies to colleagues.&middot; Acts as custodian of organization documents and records.&middot; Schedules appointments as requested; gives information to callers, takes notes as necessary, composes and types correspondence, reads and routes incoming mail if requested, and performs other administrative and clerical duties.&middot; Works with Windows 10, MS 365, Google Workspace, QuickBooks online, Adobe, Constant Contact, PayPal, Square Point of Sale, WIX website, GoDaddy and other relevant software applications and vendors to complete required tasks and ensure smooth operations.&middot; Manages personnel requirements.&middot; Manages sensitive and confidential personnel, financial and organizational information.&middot; Composes and types routine correspondence and prepares materials for special events such as invitations, guest lists, RSVPs, flyers, brochures, cards, programs, newsletter, etc.&middot; Files correspondence and other records.&middot; Answers telephone; gives information to callers or routes calls to colleagues; takes messages if required. Places outgoing calls as required and additionally if requested by the Executive Director.&middot; Greets visitors, ascertains nature of business and directs visitors to appropriate persons or places.&middot; Compiles and types statistical and budget-related reports; maintains related databases and enters new data.&middot; Schedules room reservations and meetings and records minutes of staff meetings (if requested). Makes copies of correspondence or other printed materials.&middot; Prepares outgoing mail; writes checks; composes other required correspondence.&middot; Orders and stocks office supplies and processes purchase of such items, as requested.&middot; Processes a variety of documents, forms and files.&middot; Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite.&middot; Completes duties and responsibilities in compliance with organizational standards, policies and guidelines.&middot; Completes all required training and professional development sessions as requested.&middot; Supports the values and institutional goals as defined in the organization&rsquo;s by-laws and strategic plan.&middot; Performs other duties as assigned.SPECIFIC DUTIES AND RESPONSIBILITIES&middot; Assumes mail drop-off responsibilities as required and requested.&middot; Manages/oversees the Friends of CHEC membership program.&middot; Manages assigned aspects of various CHEC fundraisers.&middot; Manages and keeps current CHEC&rsquo;s Constant Contact mailing lists by adding contacts from visitors&rsquo; logs and importing contacts from WIX.&middot; Manages and maintains all aspects of CHEC&rsquo;s website, including CRM/analytics (coming).&middot; Acts as de facto IT point of contact for issues and assistance. Liaises with long-time IT vendor, as necessary.&middot; Administers the organization&rsquo;s MS365 and Google Workspace programs.&middot; Manages the organization&rsquo;s web platform via GoDaddy.&middot; Maintains CHEC&rsquo;s gift shop. Liaises with vendors to obtain environmentally themed, moderately priced consignment items. Orders similar items from various commercial vendors to add to CHEC&rsquo;s inventory for sale in the gift shop.&middot; Promotes CHEC events on CHEC&rsquo;s Chamber of Commerce web page/CoC website.&middot; Promotes CHEC and donor events via Constant Contact email transmissions (campaigns).&middot; Creates flyers, brochures, forms, banners, etc. for various CHEC trips, programs, events, exhibits and promotions as required.&middot; Pays bills online and via check.&middot; Reconciles gift shop cash and card sales each day. Passes cash deposits to CEO for action.&middot; Manages all incoming cash donations and other cash and card transactions. Ensures associated proper documentation. FedEx&rsquo;s all reconciled accounts receivables and payables receipts, and other required documentation, to Integrity at the end of each week.&middot; Manages CHEC employee time sheet creation/distribution and CHEC payroll. Submits bi-weekly payroll to Integrity, our front-end personnel/payroll vendor. Handles all associated paperwork. Performs bank transfer of funds to cover payroll. Liaises with Integrity on payroll and personnel matters.&middot; Manages onboarding and termination of employees and independent contractors.&middot; Uses QuickBooks Online to write checks, add vendors, research expenses and receivables, create General Ledger accounts in the Chart of Accounts, etc.&middot; Creates and maintains monthly outdoor boardwalk kiosk calendar.&middot; Places Amazon orders as required.&middot; Ensures CHEC has adequate cleaning and other required expendable facilities and office supplies on hand at all times.KEY COMPETENCIES-- Excellent computer and software application skills-- Communication skills - written and verbal.-- Planning and organizing.-- Prioritizing.-- Problem assessment and problem solving.-- Information gathering and information monitoring.-- Attention to detail and accuracy.-- Flexibility.-- Adaptability.-- Customer service oriented.REQUIRED EDUCATION AND EXPERIENCE- Associates degree, 60 college hours from an accredited college or university, or the equivalent in work experience.- Two (2) years of progressive office experience in the clerical/administrative and financial fields.- Excellent computer and software application skills.- Proven proficiency with Constant Contact.- Proven proficiency with WIX website builder.- Proven proficiency with QuickBooks online.- Proven proficiency with the Square Point of Sale application.- Proven proficiency with PayPal.- Proven proficiency with administration of MS365 and Google Workspace.- Some proficiency in IT-related matters.- The ability to prioritize is paramount.- Ability to multi-task and work, as required, with those at all levels of the organization.- Ability to properly manage sensitive and confidential data.PREFERRED EDUCATION AND EXPERIENCE- Bachelors degree from an accredited college or university, or the equivalent in work experience.- Four (4) years or more of progressive office experience in the clerical/administrative and financial fields.CERTIFICATES AND LICENSURESNone required.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, balance or stoop. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near mechanical machinery and is occasionally exposed to possible risk of shock or injury. The noise level in the work environment is generally moderate but sometimes elevated due to group gatherings, meetings, etc. The duties listed are intended only as illustrations of the various types of detailed work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and candidate and is subject to change by the employer as the needs of the employer and requirements of the job change.Pay: $18.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Work Location: In person

Admin & Financial Assistant to the Executive Director

INNOSAFE INTERNATIONAL

<ul><li>Location: Narela Industrial Area, Delhi</li><li>Salary: ₹20,000 &ndash; ₹30,000 per month</li><li>Monday to Saturday | 8&ndash;9 hours daily</li></ul>Personal Assistant to Director &ndash; Inno Safe InternationalInnosafe is one of the leading manufacturers of Industrial and Perosnal Protective Equipments. We are currently looking for a reliable and proactive Personal Assistant to support the Director in daily business operations.Key Responsibilities:<ul><li>Schedule meetings and manage calendar</li><li>Handle phone calls and emails</li><li>Coordinate with vendors, clients, and internal teams</li><li>Assist in documentation and follow-ups</li><li>Travel coordination (as required)</li><li>Maintain basic records and documentation</li><li>Assist in small accounting/admin tasks</li></ul>Requirements:<ul><li>1&ndash;3 years experience in admin/PA/office role</li><li>Basic knowledge of MS Excel &amp; MS Office</li><li>Basic understanding of accounting (helpful but not mandatory)</li><li>Hindi + basic English communication</li><li>Organized and discreet</li><li>Willing to travel occasionally</li></ul>Ideal Candidate:<ul><li>Smart, quick learner</li><li>Multi-tasker</li><li>Comfortable in fast-growing MSME environment</li><li>Strong follow-up skills</li></ul>Job Type: Full-timePay: ₹20,000.00 - ₹30,000.00 per monthWork Location: In person

Personal Assistant to Director

Jorofy Private Limited

We are seeking a highly organized, proactive, and professional Female Executive Assistant to the Director/CEO to provide high-level administrative, operational, and strategic support. The role involves managing schedules, coordinating communications, handling confidential information, supporting decision-making processes, and ensuring smooth daily operations of the executive office.The ideal candidate should possess excellent communication skills, strong multitasking abilities, discretion, and the capability to work in a fast-paced corporate environment.✅ Key Responsibilities<ul><li>Manage Director/CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Prepare meeting agendas, presentations, reports, and minutes of meetings</li><li>Act as the primary point of contact between the executive and internal/external stakeholders</li><li>Screen calls, emails, and correspondence on behalf of the executive</li></ul>Administrative Management<ul><li>Draft emails, letters, and official communications</li><li>Maintain confidential files, records, and documentation</li><li>Organize board meetings, executive meetings, and events</li><li>Track tasks, deadlines, and follow-ups</li></ul>Coordination &amp; Communication<ul><li>Coordinate with departments for reports, updates, and action plans</li><li>Follow up on assigned tasks and ensure timely completion</li><li>Liaise with clients, partners, vendors, and senior management</li><li>Handle sensitive information with strict confidentiality</li></ul>Operational &amp; Strategic Support<ul><li>Assist in preparing budgets, presentations, and business reports</li><li>Support project coordination and special assignments</li><li>Conduct research and compile data for decision-making</li><li>Support policy implementation and process improvements</li></ul>Office &amp; Travel Management<ul><li>Manage domestic and international travel bookings</li><li>Prepare itineraries and expense reports</li><li>Ensure smooth daily office operations for executive office</li></ul>✅ Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>1+ years experience as Executive Assistant / Personal Assistant / Admin Support</li><li>Experience supporting senior leadership (Director/CEO level preferred)</li></ul>✅ Required Skills<ul><li>Excellent verbal &amp; written communication skills</li><li>Strong organizational and multitasking abilities</li><li>Time management &amp; prioritization skills</li><li>Professional demeanor and confidentiality</li><li>Problem-solving mindset</li><li>Ability to work under pressure</li></ul>Location : Tariq Road Shift : MorningJob Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Assistant to Director

Union Fabrics (Pvt.) Limited

Union Fabrics is a fast growing vertically integrated Textile Manufacturing Company with state-of-the-art facilities - Weaving, Processing &amp; Stitching. Expansion and growth plans have opened up a new opportunity for the position of:*Executive Assistant to Director - Female*We are seeking a dynamic individual educated from a highly reputed institution, equipped with strong analytical ability, professional maturity, and the drive to support a fast-paced executive office.Role Overview: You will work directly with the Director, managing correspondence, preparing documents, organizing information flows, and handling high-level administrative tasks with precision and confidentiality.The duties and responsibilities include but are not limited to the following:<ul><li>Provide day to day administrative support and ensuring smooth functioning of Director&rsquo;s office.</li><li>Handle correspondence from Director office.</li><li>Manage meeting calendars ,organize meetings and Drafting of meeting minutes.</li><li>Make travel arrangements.</li><li>Prepare reports and presentations as required.</li><li>Maintain official records, confidential files and documents .</li></ul>Qualifications and Requirements:<ul><li>Minimum graduate</li><li>Fluency in modern digital tools, including advanced AI platforms and prompt creation</li><li>Excellent English proficiency for drafting letters, emails, presentations, and executive communication</li><li>Strong computer literacy with exceptional command of MS Office, research tools, and productivity suites</li><li>Ability to maintain confidentiality, prioritize tasks, and manage executive schedules</li><li>Smart decision-making, proactive coordination, and a polished professional demeanor</li></ul>Location: SITE Area, Karachi, PakistanJob Type: Full-timeExperience:<ul><li>Executive Assistant: 2 years (Required)</li></ul>Work Location: In person

Executive Assistant to Director (Female)

Shyam Steel Industries Limited

<div>
 
 
 Position:
 
 Executive Assistant to the Director
 
 
 
 
 
 Job Location: Kolkata HO
 
 
 
 
 
 Experience: 15 to 20 yrs of experiences into Channel Sales into Building Materials/FMCG.
 
 
 
 
 
 Qualification: B.Tech/MBA
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 1. Assist in strategy execution, including tracking progress, analyzing data, and reporting to Director on key initiatives.
 
 
 2. Conduct research and analysis to support Director's decision-making, providing actionable insights.
 
 
 3. Assist in managing special projects, including strategic initiatives and business development.
 
 
 4. Prepare briefing materials, presentations, and reports for Director's review and approval, ensuring high-quality output.
 
 
 5. Coordinate with various stakeholders, including senior management, employees, customers, and vendors, to drive business outcomes.
 
 
 6. Manage confidential and sensitive information, ensuring utmost discretion and confidentiality.
 
 
 7. Coordinate with various departments, including sales, marketing, finance, HR, and operations, to drive business outcomes.
 
 
 8. Identify and implement process improvements to increase efficiency and productivity.
 
 
 9. Prepare and manage reports, including progress reports and performance metrics.
 
 
 10. Develop and implement policies and procedures to ensure effective governance.
 
 
 
 
 
 
 Requisite Skills and Competencies:
 
 
 
 
 
 
 - Excellent communication and interpersonal skills
 
 
 - Strong analytical and problem-solving skills
 
 
 - Ability to prioritize and manage critical tasks
 
 
 - Must have proficiency in Advanced Excel
 
 
 - Good to have proficiency in Power BI and SAP
 
 
 - Discretion and confidentiality
 
 
 - Ability to work independently and as part of a team
 
 
 
</div>

Sales Strategy

SHAFA AL NAHDAH BUILDING CONTRACTING LLC

<div>
 
 
 Executive Assistant to Managing Director
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Travel:
 
 
 Frequent travel to Tanzania (extended stays required)
 
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a highly disciplined, structured, and execution-driven
 
 Senior Executive Assistant
 
 to support a Managing Director overseeing multiple agribusiness and industrial operations across the UAE and East Africa.
 
 
 The Senior Executive Assistant will function as the Managing Director&rsquo;s operational extension &mdash; ensuring priorities are executed, deadlines are enforced, communication is structured, and strategic initiatives move forward without delay.
 
 
 This role requires maturity, decisiveness, strong follow-through, and the ability to operate confidently at C-suite level.
 
 
 
 
 
 
 Core Mandate
 
 
 
 The SEA exists to:
 
 <ul>
 <li>
 Protect the MD&rsquo;s time
 </li>
 <li>
 Enforce structure across departments
 </li>
 <li>
 Ensure execution of decisions
 </li>
 <li>
 Improve organizational response speed
 </li>
 <li>
 Reduce operational friction
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Executive Rhythm &amp; Priority Control
 
 
 <ul>
 <li>
 Own and structure the MD&rsquo;s calendar with strategic prioritization
 </li>
 <li>
 Prepare daily and weekly priority maps
 </li>
 <li>
 Maintain action logs for all executive decisions
 </li>
 <li>
 Ensure zero loss of instruction or follow-through
 </li>
 <li>
 Escalate risks early
 </li>
 </ul>
 
 
 
 
 
 2. Cross-Department Execution Oversight
 
 
 <ul>
 <li>
 Track KPIs across finance, operations, HR, and projects
 </li>
 <li>
 Coordinate structured updates from department heads
 </li>
 <li>
 Identify underperformance before it reaches crisis level
 </li>
 <li>
 Ensure alignment between Dubai headquarters and Tanzania operations
 </li>
 </ul>
 
 
 
 
 
 3. Multi-Country Operational Coordination
 
 
 <ul>
 <li>
 Coordinate frequent travel between Dubai and Tanzania
 </li>
 <li>
 Travel with the MD when required
 </li>
 <li>
 Act as temporary coordination hub when on-site in Tanzania
 </li>
 <li>
 Maintain structured documentation across locations
 </li>
 </ul>
 
 
 
 
 
 4. Executive Communication Control
 
 
 <ul>
 <li>
 Draft high-level correspondence
 </li>
 <li>
 Interface with senior managers and investors
 </li>
 <li>
 Filter inbound requests to protect executive bandwidth
 </li>
 <li>
 Ensure all communication is structured and clear
 </li>
 </ul>
 
 
 5. Personal Executive Management
 
 
 <ul>
 <li>
 Manage personal and family calendar
 </li>
 <li>
 Coordinate appointments and personal commitments
 </li>
 <li>
 Organise and execute personal tasks on behalf of the MD
 </li>
 </ul>
 
 
 
 
 
 Required Experience
 
 
 <ul>
 <li>
 7+ years supporting CEOs, founders, or Managing Directors
 </li>
 <li>
 Experience in structured corporate or multi-entity environments
 </li>
 <li>
 Exposure, operations, or large-scale projects preferred
 </li>
 <li>
 Experience operating in emerging markets is advantageous
 </li>
 </ul>
 
 
 
 
 
 Required Competencies
 
 
 <ul>
 <li>
 Exceptional organization skills
 </li>
 <li>
 High execution discipline
 </li>
 <li>
 Strong written and verbal English
 </li>
 <li>
 Undertands how to utalize AI for better efficency
 </li>
 <li>
 Ability to hold senior managers accountable respectfully
 </li>
 <li>
 Strong reporting and documentation habits
 </li>
 <li>
 Emotional intelligence with firmness
 </li>
 </ul>
 
 
 
 
 
 Personality Profile
 
 
 <ul>
 <li>
 Calm under pressure
 </li>
 <li>
 Proactive and anticipatory
 </li>
 <li>
 Loyal and discreet
 </li>
 <li>
 High work stamina
 </li>
 <li>
 Structured thinker
 </li>
 <li>
 Not intimidated by strong personalities
 </li>
 <li>
 Comfortable operating in high-performance environments
 </li>
 </ul>
 
 
 
 
 
 Travel Requirements
 
 
 <ul>
 <li>
 Must be willing to travel regularly to Tanzania
 </li>
 <li>
 Extended stays (1&ndash;4 weeks) required
 </li>
 <li>
 Comfortable working in operational environments
 </li>
 </ul>
 
 
 
 
 
 Performance Metrics (KPIs)
 
 
 <ul>
 <li>
 100% meeting action tracking
 </li>
 <li>
 Zero missed critical deadlines
 </li>
 <li>
 Weekly executive dashboard delivered consistently
 </li>
 <li>
 Improved cross-department execution speed
 </li>
 <li>
 Reduced operational delays
 </li>
 </ul>
 
 
</div>

Executive Assistant to Managing Director

Search 10000+ Assistant to the director jobs near you this March. New roles added regularly across leading industries. Apply today.