assistant to the director

ANID TURNKEY PROJECTS

Executive Assistant to the Director &ndash; Build Mode IndustriesBuild Mode Industries is hiring a highly organized, proactive, and confident Executive Assistant to the Director &mdash; someone who thrives in a dynamic environment and can act as a true operational partner.This role goes beyond traditional admin work. You&rsquo;ll support the Director across strategy, coordination, project follow-through, and stakeholder communication to keep the organization running smoothly and efficiently.What You&rsquo;ll Do<ul><li>Support the Director in prioritizing projects, meetings, and site visits.</li><li>Prepare briefs, summaries, and research for internal and external engagements.</li><li>Join select meetings; capture action items and ensure follow-through.</li><li>Coordinate across design, engineering, procurement, and site teams.</li><li>Maintain strong relationships with clients, suppliers, contractors, and consultants.</li><li>Draft PMA (Post-Meeting Action) reports and track tasks to completion.</li><li>Manage schedules, daily workflows, documentation, and operational readiness.</li><li>Act as a polished communicator and representative of the Director in key interactions.</li><li>Provide weekly updates, dashboards, and progress summaries.</li></ul>What You Bring<ul><li>3&ndash;7 years&rsquo; experience as an EA, Project Coordinator, or Operations Support in construction, design/build, architecture, or related fields.</li><li>Excellent communication and interpersonal skills.</li><li>A proactive, solution-driven mindset with strong attention to detail.</li><li>Ability to multitask, prioritize, and stay organized under shifting deadlines.</li><li>High integrity, confidentiality, and professional presence.</li><li>Fluency in English (any additional language is a plus).</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Executive Assistant to Managing Director

Arneja Heart and Multispeciality Hospital, Nagpur

Walk in interviews from 01/12/2025 to 06/12/2025 between 12pm to 5pmKey responsibilities:A Personal Assistant (PA) to a Hospital Director must manage complex schedules, coordinate meetings, and handle confidential communication for both internal and external stakeholders. Key responsibilities include managing the director's calendar, preparing reports and correspondence, arranging travel, and acting as a gatekeeper for communications. Excellent verbal and written communication, organizational, and IT skills are essential for success in this role. Key responsibilities<ul><li>Schedule and calendar management: Coordinate and manage the Director's schedule, including meetings, appointments, and travel arrangements.</li><li>Communication hub: Act as the primary point of contact, handling incoming and outgoing correspondence via email and phone on behalf of the Director.</li><li>Meeting support: Organize meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Administrative tasks: Draft reports, presentations, and other documents. Maintain and organize confidential files and records.</li><li>Travel and events: Arrange all travel logistics, including flights, accommodation, and itineraries. Assist in organizing hospital events and conferences.</li><li>Confidentiality: Handle sensitive and confidential information with the utmost discretion.</li></ul>Required skills and qualifications<ul><li>Communication: Exceptional written and verbal communication skills are critical for professional interaction with high-profile individuals.</li><li>Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) is necessary for preparing documents and presentations.</li><li>Organization and Time Management: Ability to prioritize tasks, manage time effectively, and maintain impeccable organization.</li><li>Education and Experience: A bachelor's degree in a related field is often preferred, along with prior experience in an administrative or executive assistant role.</li></ul>Job Types: Full-time, PermanentPay: &#8377;15,000.00 - &#8377;30,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Personal Assistant to Director

vinayak enterprises

Job Description: Executive Assistant &ndash; OperationsLocation: B-37/B, Jhilmil Industrial Area,Delhi Job Type: Full Time ( On site) Experience: 3&ndash;4 years Education: Graduate (Engineering background preferred) Language: Excellent English communication Requirement: Operations experience is preferred About the RoleWe are looking for a proactive and disciplined Executive Assistant &ndash; Operations who can support the Director in managing daily factory workflows, vendor coordination, and routine operational activities. The ideal candidate should be comfortable with fieldwork, follow-ups, and coordinating with multiple teams.Key ResponsibilitiesOperations Support<ul><li>Assist in daily operations, production coordination, and factory follow-ups</li><li>Maintain daily production/dispatch updates</li><li>Track material IN/OUT and maintain inventory/stock records</li><li>Prepare operations reports and Excel sheets</li><li>Coordinate with purchase and logistics teams</li><li>Support with payment follow-ups, challan tracking, and vendor documentation</li></ul>Vendor &amp; Team Coordination<ul><li>Vendor follow-ups for material, deliveries, and quotations</li><li>Coordinate with workers and supervisors; give operational instructions</li><li>Ensure timely follow-ups and reporting to the Operations Head</li><li>Travel for field visits, if needed</li></ul>Administrative Support<ul><li>Manage the daily schedule of the Director</li><li>Support operational meetings and documentation</li><li>Maintain proper records and ensure smooth communication between departments</li></ul>Skills Required<ul><li>Strong coordination and follow-up skills</li><li>Good spoken and written communication</li><li>Basic to intermediate Excel skills.</li><li>Highly disciplined and organised</li><li>Comfortable with fieldwork</li><li>Exposure to manufacturing/operations environment is a big plus</li></ul>Job Type: Full-timePay: &#8377;252,000.00 - &#8377;300,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li></ul>Application Question(s):<ul><li>Are you comfortable working on-site at Jhilmil Industrial Area (near Jhilmil Metro Station)?</li><li>How many years of experience do you have in Executive Assistant or Admin roles?</li><li>Do you have experience supporting a Director or Senior Manager?</li><li>How is your English communication (spoken + written)?</li></ul>Work Location: In person

Thema Corporate Services Llp

Job Overview: We are seeking a Personal Executive Assistant to support the CEO/Director with both professional and personal tasks. The role involves managing calendars, coordinating meetings and travel, handling communication, preparing documents, and overseeing personal commitments such as payments, appointments, and reminders.Requirements:<ul><li>2&ndash;4+ years of experience as a Personal/Executive Assistant.</li><li>Bachelor&rsquo;s degree preferred.</li><li>Strong proficiency in MS Office &amp; Google Suite.</li><li>Excellent communication - English ,Gujrati , Hindi</li><li>organization, multitasking, and problem-solving skills.</li><li>High level of discretion, reliability, and professionalism.</li></ul>Key Responsibilities:<ul><li>Manage daily calendar, schedule meetings, and organize all appointments.</li><li>Handle emails, calls, and correspondence on behalf of the executive.</li><li>Plan and book travel arrangements with complete itineraries.</li><li>Prepare and edit reports, presentations, and other documents.</li><li>Maintain organized filing systems and manage confidential information.</li><li>Coordinate with internal teams, clients, and external partners as required.</li><li>Manage personal tasks: track payments, investments, EMIs, credit card bills, and set reminders.</li><li>Support with personal errands and ad-hoc requirements.</li></ul>Job Type: Full-timePay: &#8377;30,000.00 - &#8377;50,000.00 per monthWork Location: In person

Personal Executive Assistant to Director

Access Architects

Position: Executive Assistant (Legal).Location: Dadar.Role Overview:We are seeking an experienced Executive Assistant with a legal background to provide high-level administrative and legal support to the Director. The ideal candidate will have at least 5 years of experience, preferably in the architectural or construction industry, and be able to manage administrative tasks while handling legal documentation and compliance.Key Roles &amp; Responsibilities:Administrative &amp; Coordination:<ul><li>Calendar &amp; Schedule Management: Oversee the Director&rsquo;s calendar by scheduling meetings, appointments, and coordinating travel arrangements.</li><li>Correspondence Management: Manage all incoming and outgoing communications, including emails, phone calls, and letters.</li><li>Document Preparation &amp; Organization: Prepare, review, and organize reports, presentations, and other documents for meetings and projects.</li><li>Project Support: Assist in tracking project timelines, deadlines, and deliverables, ensuring effective coordination between teams.</li><li>Meeting Coordination: Organize internal and external meetings, prepare agendas, and take minutes.</li><li>Client &amp; Vendor Liaison: Act as the primary point of contact for clients, vendors, and contractors, ensuring timely communication and follow-ups.</li><li>Event Coordination: Support the planning and organization of company events, client visits, and other special gatherings.</li><li>Office Management: Oversee daily office operations, including supply orders, maintaining office organization, and providing administrative support.</li><li>Confidentiality &amp; Discretion: Handle sensitive information with the highest level of discretion and professionalism.</li></ul>Legal &amp; Compliance Support:<ul><li>Draft, review, and organize legal documents, NDAs, and contracts.</li><li>Liaise with legal counsel, vendors, and clients to ensure contractual compliance.</li><li>Maintain records of statutory and regulatory filings.</li><li>Provide basic legal research and updates on relevant laws affecting the firm.</li></ul>Desired Candidate Profile:<ul><li>Minimum 5 years of combined experience in executive assistance/office administration with a legal background.</li><li>Experience in the architectural/construction industry preferred.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Ability to work independently and maintain confidentiality.</li><li>Proficient in MS Office, Google Workspace, and basic contract/document management tools.</li></ul>Job Type: Full-timePay: &#8377;25,000.00 - &#8377;50,000.00 per monthApplication Question(s):<ul><li>Are you located at Mumbai ?</li><li>Total Experience ?</li><li>Relevant Experience as per our requirements ?</li><li>Current Monthly Take Home Salary?</li><li>Expected Monthly Take Home Salary?</li><li>Period Required to join ?</li></ul>Experience:<ul><li>Legal support to Director: 1 year (Required)</li><li>Assist to Director: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Assistant to Director (Legal)

Goodstart Early Learning

Location: 191 Appleby Road, STAFFORD HEIGHTS, 4053, QLD Centre: Goodstart Stafford Heights Employment Type: Full-Time 38 hours per week Pay: $40.65- $41.98 per hour + Super + Benefits <ul> <li>Use your experience in early learning and work alongside our Centre Director to support our centre and team</li> <li>Competitive pay at least 7% above award + a range of benefits including childcare discount + salary packaging available</li> <li>Work for Australia's largest early learning Not-for-Profit</li> </ul> Are you an experienced early learning professional eager to advance your career, sharpen your leadership skills, and contribute to building a thriving business? If so, we have an exciting opportunity for you! As the Assistant Director at Goodstart Stafford Heights, you'll leverage your expertise and leadership to inspire and motivate your centre team, driving continuous improvement across all areas of centre operations. Collaborate with our dedicated leadership team, forge respectful and reciprocal relationships with families, and actively engage with the local community networks. In this role, you will: <ul> <li>Support the Centre Director in the leadership of the team to provide high-quality early learning and care</li> <li>Mentor and build capabilities within the centre team</li> <li>Be responsible for the overall management of the centre in the Centre Director's absence</li> <li>Use and implement the Goodstart Practice Guide</li> </ul> About Goodstart Stafford Heights: <ul> <li>Join a Warm and Collaborative Team: Be part of a supportive environment where teamwork, respect, and kindness are at the heart of everything we do.</li> <li>Leadership Opportunity: We are seeking a passionate Senior Educator (Diploma Qualified) guiding and inspiring our team.</li> <li>Prime Location: Situated in a quiet, family-friendly area of Stafford Heights, close to excellent schools and public transport for easy commuting.</li> <li>Modern, Spacious Centre: A 64-place centre designed to foster a nurturing and engaging environment for children.</li> <li>Float Role: The AD will be responsible for floating across the service, covering lunches, programming, or supporting the team when leads are away.</li> <li>Rosters: The role involves a rotating roster with some early opens and late closes, operating hours from 6:15 am to 6:00 pm.</li> <li>Non contact hours: The AD will also have 2 guaranteed non-contact "AD Development" hours per week for professional growth.</li> </ul> What Goodstart can offer you: <ul> <li>Receive at least 7% above the award rate</li> <li>Up to 50% discount off your childcare gap fees and up to 6 weeks paid parental leave</li> <li>Tax benefits through salary packaging</li> <li>Fitness Passport - access to gyms and pools for you and your family at a heavily discounted price</li> <li>T wo wellbeing days included in your personal leave per year</li> <li>Free annual flu shot (optional)</li> <li>Option to purchase extra leave for even greater work life balance</li> <li>First Nations Support and Cultural Leave</li> <li>Retail discounts on insurance, travel and technology</li> <li>Uniform allowance and employee referral program</li> </ul> If you have previous experience as an Assistant Director or in a centre leadership position, or similar, then we'd love to talk to you about which of our amazing opportunities would be the best fit for you. How to apply Click 'Apply Now' and submit your application. We review applications as they are submitted. We encourage you to submit your application as soon as possible for your best chance to progress to the next stage of the process. Have a question? Contact Smitha from our Talent Acquisition Team on or via email At Goodstart we are deeply committed to Reconciliation and encourage Aboriginal and/or Torres Strait Islander people to apply. For further information and support email Supporting our people and protecting our children We're an equal opportunity employer that is proud of our inclusive and diverse work environment. We know that Goodstarters from diverse cultures, backgrounds and experiences strengthen our teams and help us grow. We're also deeply committed to Reconciliation and creating an environment where Aboriginal and Torres Strait Islander People feel a strong sense of belonging and connection. Safety is our priority and we will take any action necessary to ensure that all children can feel safe and be safe, and are safeguarded from abuse, neglect and harm. As a Child Safe Organisation, all of our candidates must have or obtain a valid working with children check.

Assistant Director

FourPlus Media

FourPlus Media is seeking a smart, efficient, highly organized, and results-oriented Executive Assistant to join our dynamic team in Dubai.The ideal candidate will provide comprehensive administrative and strategic support to our Managing/Sales Director, who spearheads all publication sales, sponsorship acquisition, and exhibition space sales. This pivotal role demands a proactive professional with exceptional organizational abilities, strong interpersonal skills, and proficiency in telecommunication, email correspondence, and CRM management.Key Responsibilities:<ul><li>Client Engagement &amp; Relationship Management:</li><li>Proactively engage with clients from our extensive database via phone, networking, and scheduled meetings.</li><li>Nurture strong relationships with existing clients and cultivate new partnerships.</li><li>Meeting Coordination &amp; Follow-up:</li><li>Schedule and coordinate client meetings, meticulously managing the Managing/Sales Director's calendar.</li><li>Post-meeting, accurately summarize minutes and develop tailored client solutions based on discussions.</li><li>Data Management &amp; Reporting:</li><li>Maintain and update client information within our CRM system and Asana (Project Management software).</li><li>Prepare comprehensive sales reports and forecasts for management review.</li><li>Operational Support:</li><li>Liaise effectively with internal teams to ensure seamless execution of client deliverables.</li><li>Conduct regular administrative tasks to ensure the smooth and efficient functioning of the office.</li><li>Stay abreast of industry trends and competitor activities to inform strategic decisions.</li></ul>Requirements:<ul><li>Proven experience in a similar administrative or executive assistant role.</li><li>Exceptional communication, negotiation, and interpersonal skills.</li><li>Demonstrated ability to work independently and collaboratively within a team.</li><li>Goal-oriented mindset with a strong drive to achieve team targets.</li><li>Knowledge of the media and exhibition industry is advantageous.</li></ul>*<ul><li>Knowledge of managing e-commerce platform accounts like Amazon, Noon etc., is advantageous.</li><li>A valid UAE driving license is a significant plus.</li><li>Fluency in English and Arabic is essential; proficiency in French is a significant plus.</li></ul>What We Offer:<ul><li>A competitive salary complemented by an attractive incentive-based compensation structure.</li><li>Ample opportunities for career advancement within a fast-paced media and events environment.</li><li>A supportive and dynamic team culture that fosters collaboration and growth.</li><li>Valuable exposure to leading brands and influential industry professionals.</li></ul>If you are a highly motivated professional eager to seize an exciting opportunity, we encourage you to apply and become a vital part of the growing FourPlus Media team!Job Types: Full-time, Permanent, ContractPay: AED2,500.00 - AED7,500.00 per monthApplication Question(s):<ul><li>Are you willing to regularly travel for work to Business Bay in Dubai?</li><li>Are you well-versed in using CRM, Google Workspace and Excel?</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Executive Assistant: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Preferred)</li></ul>

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Executive Assistant to Managing Director

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Assistant Director

Executive Assistant to Managing Director