assistant to the director

City of San Antonio

<div><div><div><h2 class="jobSectionHeader">Job Summary</h2></div>
<div>Under administrative direction, is responsible for supervising, coordinating, and overseeing administrative support operations for the Director's Office of highly complex departments. Interprets, formulates, and implements policies and procedures; serves as a liaison between the Director's office and other departments. Working conditions are in an office environment. Exercises direct supervision over assigned staff. 
 
This position is an &quot;unclassified&quot; position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason. 
 
Work Location 
City Tower - 100 W Houston Street, San Antonio, TX 78205 
 
Work Hours 
7:45 a.m. - 4:30 p.m., Monday - Friday</div>
<div><h2 class="jobSectionHeader">Essential Job Functions</h2></div>
<div><ul><li>Directs, manages, and oversees administrative operations for the Director's Office, including interpreting, formulating, and implementing policies and procedures.</li><li>
Plans, prioritizes, assigns, supervises, and reviews the work of administrative staff responsible for providing professional, technical, and clerical support within the Director's office.</li><li>
Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for providing effective services.</li><li>
Participates in the selection of professional, technical and clerical staff; provides or coordinates staff training; works with employees to correct deficiencies; implements disciplinary procedures.</li><li>
Writes and edits communications materials for the Department Director, including speeches, scripts, talking points, and formal correspondence; and independently composes reports and memoranda for the Director using office equipment.</li><li>
Oversees and directs personnel administration including payroll, compensation, training, personnel requisition, and disciplinary actions.</li><li>
Interviews, selects, supervises, develops, evaluates, counsels, and if necessary, disciplines personnel according to established COSA policies, procedures, and guidelines.</li><li>
Manages the flow of information in the Director's Office.</li><li>
Prepares the Department Director for presentations, speeches, and official appearances.</li><li>
Participates in the development and administration of the departmental budget; directs and coordinates budget monitoring system; provides policy direction and operating procedures regarding expenditures.</li><li>
Ensures alignment with Director's organizational goals and agenda.</li><li>
Assists in assessing situations and gathering information to present for Director's decisions.</li><li>
Assists in aligning opinions and recommendations presented to Director for effective outcomes.</li><li>
Serves as liaison between the Department Director, other City departments, City Manager's office, City Council representative and outside agencies; negotiates and resolves significant issues.</li><li>
Assists in the support of a variety of boards and commissions, serving as departmental representative on special projects, committees, and task forces as assigned.</li><li>
Performs related duties and fulfills responsibilities as required.</li></ul></div>
<div><h2 class="jobSectionHeader">Job Requirements</h2></div>
<div><ul><li>Bachelor's Degree from an accredited college or university.</li><li>
Five (5) years of increasingly responsible government experience, including two (2) years direct supervising experience.</li></ul> 
Applicant Information<ul><li>
Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.</li><li>
Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.</li><li>
Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.</li><li>
If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration.</li></ul></div>
<div><h2 class="jobSectionHeader">Knowledge, Skills, and Abilities</h2></div>
<div><ul><li>Knowledge of principles of supervision, training, and performance evaluation.</li><li>
Knowledge of principles, practices, rules, and regulations of personnel administration and payroll procedures.</li><li>
Knowledge of procedures, methods, and techniques of budget preparation and administration.</li><li>
Knowledge of pertinent Federal, State, and local laws, codes and regulations.</li><li>
Skill in utilizing a personal computer and associated software programs.</li><li>
Ability to supervise, organize, and review the work of professional, technical, and clerical personnel.</li><li>
Ability to interpret, explain, and apply City and department policies and procedures.</li><li>
Ability to understand departmental operations, services, and activities.</li><li>
Ability to prepare clear and concise reports.</li><li>
Ability to communicate effectively.</li><li>
Ability to establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public.</li><li>
Ability to perform all the physical requirements of the position with or without accommodations.</li></ul></div></div></div>

Assistant to the Director

eharleystreet

We are looking for a proactive and adaptable Assistant to the Director to support the executive leadership team in managing day-to-day operations. While a legal background is preferred for the analytical and organizational skills it brings, this is not a legal position. Instead, the successful candidate will play a key role in ensuring projects, tasks, and communications run smoothly across the organization &mdash; using tools such as Monday.com and collaborating closely with different departments.Key responsibilities:<ul><li>Executive Support: Provide comprehensive administrative and operational support to the Director, including scheduling, calendar management, meeting coordination, and follow-up on action items.</li><li>Project Coordination: Manage and track projects on Monday.com (or similar platforms), ensuring timelines, deliverables, and responsibilities are clear and met.</li><li>Process Organization: Assist in optimizing workflows, documentation, and internal processes to enhance efficiency across departments.</li><li>Data &amp; Reporting: Collect, organize, and present data or reports to support decision-making and strategic planning.</li><li>Internal Communication: Act as a point of contact between the Director and internal teams, helping to ensure clear communication and alignment on priorities.</li><li>Research &amp; Analysis: Conduct background research, prepare summaries or briefs on various topics (healthcare industry trends, operational best practices, etc.).</li><li>Task Management: Anticipate the needs of the Director and take initiative to handle tasks, solve problems, and keep projects moving forward.</li><li>Confidentiality: Handle sensitive information with discretion and professionalism.</li></ul>Job Type: Full-timeExperience:<ul><li>Assistant to the Director: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Assistant to the Director (Non-Legal Role)

Technology Next

<div><h2 class="jobSectionHeader">Position Title: Executive Assistant to the Managing Director</h2>
Location: Karol Bagh, Delhi, India
Employment Type: Full-time (On-site)
Pay Range: &#8377;25,000 &ndash; &#8377;35,000 per month (based on experience and suitability)
<h3 class="jobSectionHeader">Company Overview</h3>
We are a fast-growing technology company specializing in the import and distribution of optical fibers and related communication components. Our operations demand precision, speed, and adaptability, values we extend to every member of our team. We are looking for a resourceful and highly organized Executive Assistant to support our Managing Director in daily business operations, coordination, and strategic execution.
<h3 class="jobSectionHeader">Role Summary</h3>
The Executive Assistant to the Managing Director will play a pivotal role in ensuring seamless executive operations. This individual will manage schedules, communication, documentation, and confidential data while maintaining strong internal and external coordination. The ideal candidate will have the poise and adaptability of an ideal assistant, dependable, composed, and two steps ahead at all times.
<h3 class="jobSectionHeader">Key Responsibilities</h3>
<ul><li>Manage the MD&rsquo;s calendar, including scheduling meetings, appointments, and travel itineraries. 
</li><li>
Handle emails, phone calls, correspondence, and confidential documents with discretion. 
</li><li>
Prepare and maintain accountability and delegation sheets, ensuring timely follow-ups and status reports. 
</li><li>
Coordinate executive and operational meetings, draft agendas, record minutes, and track actionable items. 
</li><li>
Monitor and organize sales data, inquiry logs, and customer/vendor records for quick reporting. 
</li><li>
Oversee administrative documentation including leave applications, accident reports, and employee records. 
</li><li>
Assist in data tracking and operational reporting, ensuring timely updates to the MD. 
</li><li>
Support in managing import documentation, vendor communication, and project coordination specific to the optical fiber business. 
</li><li>
Prepare and edit presentations, letters, and reports for internal and external stakeholders. 
</li><li>
Act as a bridge between the MD and internal teams, ensuring smooth communication and follow-through. 
</li><li>
Handle personal tasks and errands for the MD when required, maintaining professionalism and confidentiality. 
</li><li>
Anticipate the needs of the MD and proactively resolve issues before they arise.</li></ul>
<h3 class="jobSectionHeader">Qualifications &amp; Experience</h3>
<ul><li>Graduate from a recognized institution; Secretarial or Administrative background preferred. 
</li><li>
3&ndash;5 years of experience as an Executive Assistant, Secretary, or Admin Coordinator supporting senior management. 
</li><li>
Experience in a tech, import/export, or manufacturing environment preferred. 
</li><li>
Strong communication skills, fluent in spoken and written English. 
</li><li>
Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with task management tools (e.g., Todoist). 
</li><li>
Shorthand knowledge will be an added advantage. 
</li><li>
Exceptional multitasking, organization, and time-management skills. 
</li><li>
Demonstrated ability to handle confidential information with integrity and discretion.</li></ul>
<h3 class="jobSectionHeader">Personal Attributes</h3>
<ul><li>Adaptable, resourceful, and composed under pressure. 
</li><li>
Stable career track record, minimal job hopping. 
</li><li>
Reliable, honest, and proactive in taking initiative. 
</li><li>
Strong sense of ownership, accountability, and follow-through on assigned tasks. 
</li><li>
Lives 40-45 minutes from the office (preferably)</li></ul>
<h3 class="jobSectionHeader">Benefits</h3>
<ul><li>Competitive salary based on experience. 
</li><li>
Cell phone reimbursement. 
</li><li>
Opportunity to work directly with leadership in a growing technology company. 
</li><li>
Exposure to import operations and international vendor coordination. 
</li><li>
Dynamic, fast-paced, and learning-oriented work culture.</li></ul>
If you are highly organized, detail-oriented, and thrive on managing complex executive operations, we&rsquo;d love to have you join our team.</div>

Executive Assistant to the Managing Director

Mercom India

<div>
 
 Provide administrative support to and act as a liaison between the Managing Director, CEO, employees, and external stakeholders.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level, tailored support to the organization&rsquo;s CEO and Managing Director.
 </li>
 <li>
 Manage the CEO's and the Managing Director&rsquo;s calendar in an organized and efficient manner, including scheduling meetings and appointments and coordinating extensive domestic and international travel arrangements.
 </li>
 <li>
 Serve as the primary point of contact for internal and external communications on behalf of the CEO and the Managing Director.
 </li>
 <li>
 Prepare and organize materials for meetings, presentations, and events, ensuring the CEO and Managing Director are well-prepared.
 </li>
 <li>
 Coordinate and prioritize incoming requests, ensuring timely responses and follow-ups.
 </li>
 <li>
 Handle confidential and sensitive information with the utmost discretion and professionalism.
 </li>
 <li>
 Precisely and strategically execute a variety of tasks with high attention to detail, organization, and process.
 </li>
 <li>
 Help plan and implement special projects, ongoing projects, and events as directed by the CEO and Managing Director, including some of a personal nature.
 </li>
 <li>
 Draft, edit, and proofread correspondence, reports, and other documents.
 </li>
 <li>
 Maintain organized records and files for the Executive Office.
 </li>
 <li>
 Partner closely with colleagues to plan and execute meetings and coordinate shared activities.
 </li>
 <li>
 Perform other administrative duties as assigned.
 </li>
 <li>
 Ensure the Managing Director is well-informed and equipped for all engagements
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Exceptional scheduling, organizational, and time-management skills with the ability to oversee multiple priorities in a fast-paced environment and pivot and reprioritize at a moment&rsquo;s notice.
 </li>
 <li>
 Outstanding verbal and interpersonal skills with grace under pressure, and attention to detail and accuracy.
 </li>
 <li>
 Ability to work independently and collaboratively, demonstrating creativity, flexibility, initiative, and problem-solving.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality with a strong sense of diplomacy, judgment, and personal accountability.
 </li>
 <li>
 A positive and professional attitude, and able to interact with individuals at all levels.
 </li>
 <li>
 Excellent writing, editing, and proofreading skills.
 </li>
 <li>
 Intellectual curiosity with knowledge and passion for issues affecting the business community.
 </li>
 <li>
 Proficient in Microsoft 365 and research skills.
 </li>
 </ul>
 
 
 
</div>

Active India Employment Services Pvt. Ltd

Job Title: Director&rsquo;s Personal AssistantLocation: Sikandrabad, Uttar PradeshSalary: &#8377;35,000 per monthGender: Male Candidates OnlyExperience: Minimum 1 year+Qualification: Graduate (Any discipline)Employment Type: Full-TimeJob Summary:The Director&rsquo;s Personal Assistant will provide high-level administrative and operational support to the Director. The role requires excellent communication, computer proficiency, confidentiality, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Manage and organize the Director&rsquo;s daily schedule, appointments, and meetings.</li><li>Handle official correspondence, phone calls, and emails on behalf of the Director.</li><li>Prepare reports, presentations, and documentation as required.</li><li>Coordinate with internal departments and external stakeholders for follow-ups and updates.</li><li>Arrange travel, accommodation, and logistics for business trips and meetings.</li><li>Maintain records, files, and confidential documents in an organized manner.</li><li>Assist in project tracking, task monitoring, and meeting minutes preparation.</li><li>Perform any other administrative duties assigned by the Director.</li></ul>Required Skills &amp; Competencies:<ul><li>Excellent verbal and written communication skills (English &amp; Hindi).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational and time-management abilities.</li><li>Smart personality, discipline, and confidentiality.</li><li>Ability to work independently with minimal supervision.</li></ul>Preferred Candidate Profile:<ul><li>Male candidate, age 22&ndash;35 years.</li><li>Minimum 1 year of experience as a Personal Assistant, Executive Assistant, or Administrative Officer.</li><li>Candidates from corporate or manufacturing setups preferred.</li></ul>email id : resume@theactivegroup.inMobile no : 9904582301 / 6358812301Job Type: Full-timePay: &#8377;22,000.00 - &#8377;35,000.00 per monthWork Location: In person

Director’s Personal Assistant

Aaryu Food & Nutritions Pvt Ltd

Job Description:We are looking for a smart, proactive, and well-organized Executive Assistant to the Director to join our growing team in Dadar West, Mumbai (Maharashtra). This is an excellent opportunity for freshers or young professionals eager to build a strong career in business administration and management support.As an Executive Assistant, you will work closely with the Director, handling scheduling, communication, documentation, and coordination of meetings and day-to-day activities. The ideal candidate should be professional, detail-oriented, and able to maintain confidentiality while managing multiple tasks efficiently.Responsibilities:<ul><li>Manage and maintain the Director&rsquo;s appointments, meetings.</li><li>Draft, review, and manage correspondence, emails, and documents on behalf of the Director.</li><li>Act as the point of contact between the Director and internal/external stakeholders.</li><li>Coordinate and prepare reports, presentations, and meeting materials. Handle confidential information with discretion. Ensure timely follow-up on pending matters and commitments</li><li>Assist in project coordination, data compilation, and tracking progress. Maintain and organize records, files, and other administrative documentation. Perform other duties as assigned by the Director</li></ul>Requirements &amp; Qualifications:.<ul><li>Experience in Stock market is additional skill</li><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Proven experience (1-2 years) as an Executive Assistant or in a similar role ( Fresher can also apply)</li><li>Excellent communication and interpersonal skills.Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li></ul>Preferred Skills:<ul><li>Experience supporting senior leadership or top management.</li><li>Strong writing, coordination, and analytical skills.</li></ul>Location - Mumbai (Dadar West)Eligibility: Male/Female candidates &ndash; Freshers can applyIf you are ambitious, responsible, and eager to learn directly from top leadership &mdash; this is your chance to grow your career in a dynamic environment.Job Types: Full-time, Permanent, FresherPay: &#8377;14,972.70 - &#8377;25,000.00 per monthApplication Question(s):<ul><li>How soon can you join the company?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>executive assistant: 1 year (Required)</li><li>Microsoft Office: 1 year (Preferred)</li></ul>Location:<ul><li>Dadar, Mumbai, Maharashtra (Preferred)</li></ul>Work Location: In person

Executive Assistant to Director

Experts Market

Personal Assistant to Managing DirectorLocation: Dubai/Lebanon (Remote)Reports to: Managing DirectorOverviewWe are MENA Speakers, the leading speakers bureau in the Middle East, representing worldclass keynote speakers, moderators, and thought leaders. We are seeking a Personal Assistant to the Managing Director &mdash; a proactive, detail-oriented, and creative professional who thrives in a dynamic, high-paced environment. This role blends executive support, creative content coordination, and project management. You will act as the MD&rsquo;s right hand, ensuring her time, priorities, and brand are managed with precision and style.Key ResponsibilitiesExecutive Support &amp; Calendar Management&#57644; Act as the primary gatekeeper of the MD&rsquo;s schedule, meetings, and priorities.&#57644; Prepare detailed briefs for meetings, events, and travel.&#57644; Anticipate needs and ensure seamless day-to-day flow.&#57644; Manage communications, follow-ups, and task tracking.Content, Communication &amp; Brand Support&#57644; Draft professional emails, bios, social media posts, and speaker profiles.&#57644; Format pitch decks, reports, and strategic documents.&#57644; Liaise with PR, branding, and media teams for content execution.Event &amp; Speaker Coordination&#57644; Support with speaker engagements, masterclasses, and VIP events.&#57644; Handle logistics: travel arrangements, itineraries, and on-ground coordination.&#57644; Attend select meetings/events to provide support and ensure continuity.Research &amp; Strategic Insight&#57644; Conduct background research for meetings, speaking engagements, and partnerships.&#57644; Prepare insight notes and executive summaries for decision-making.Special Projects &amp; Personal Branding&#57644; Manage and organize the MD&rsquo;s digital presence and branding initiatives.&#57644; Coordinate files, ideas, and decks into polished deliverables.&#57644; Assist in planning personal initiatives, retreats, and special projects.Ideal Candidate&#57644; Age: 22&ndash;30&#57644; Location: Dubai or Lebanon&#57644; Profile: Eloquent, highly organized, emotionally intelligent, and adaptable&#57644; Tech-Savvy: Skilled with Google Suite, AI, LinkedIn, Canva, and calendar/email tools&#57644; Creative Flair: Strong writing skills and an eye for aesthetics&#57644; Interests: Business, branding, media, leadership, or personal growth&#57644; Mindset: Thrives in dynamic environments, flexible with timelines, discreet anddependableJob Type: Full-timePay: AED5,500.00 - AED7,000.00 per monthApplication Question(s):<ul><li>Are you based in Lebanon?</li><li>Do you meet all the criteria as stated in the ideal candidate section?</li><li>If based in Dubai, can you self-sposnor your visa status?</li><li>Do you have exprience working remotely?</li><li>If selected, are you able to join us immediately? </li></ul>Experience:<ul><li>Executive Assistant: 2 years (Required)</li></ul>Language:<ul><li>English and Arabic fluently (Required)</li></ul>

Personal Assistant to Managing Director

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