assistant to the director

Ability Ministry

Position Summary The role focuses on providing organization, administrative support, and operational oversight for CCDM&rsquo;s current and future residential options. Key responsibilities include ensuring regulatory compliance, managing resident/prospective files, and supporting daily operations, including scheduling and vocational services.Key Responsibilities<ul><li>Compliance &amp; Auditing: Conduct annual written audits of residential facilities to ensure compliance with CCDM guidelines and DMHDD regulations.</li><li>Documentation &amp; Records: Maintain accurate files for residents and prospective residents, including proper filing of documentation.</li><li>Operational Support: Oversee paperwork accuracy, assist with vocational services, and manage scheduling/transportation for medical appointments.</li><li>Communication: Correspond with families and support the Executive Director on special projects.</li></ul>Requirements &amp; Skills<ul><li>Organizational Skills: High attention to detail, strong administrative skills, and the ability to manage complex records.</li><li>Communication &amp; Interpersonal Skills:Excellent written, verbal, and telephone communication skills.</li><li>Technical Skills: Proficient typing/word processing skills.</li><li>Competencies: Ability to work independently under pressure, solve problems, research data, and take initiative.</li></ul>Job Type: Full-timePay: From $17.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Assistant to the Director of Residential Services

HSH Group (owner and operator of The Peninsula Hotels)

<div>We are seeking an Executive Assistant who will be responsible for providing high-level administrative and strategic support to the Managing Director, Hotel Manager and senior executives. 

<ul><li>Work for an award-winning luxury hotel group</li><li>Learn and grow within a diverse multi-outlet property</li><li>Exceptional benefits package</li></ul> 


Key Accountabilities<div> 
<ul><li>Manage the Managing Director's complex calendar, prioritizing competing demands and exercising independent judgement in scheduling decisions</li><li>Coordinate and prepare for high-level meetings with ownership, senior leadership, and external partners, including agendas, briefing materials, and follow-up actions</li><li>Serve as a primary point of contact and liaison between Manging Director, ownership group, executives, and internal departments</li><li>Coordinate domestic and international travel arrangements and itineraries</li><li>Support special projects, strategic initiatives, and executive-level events as assigned</li></ul></div> 


General Requirements<div> 
<ul><li>Bachelor's degree or equivalent preferred</li><li>5+ years of experience supporting executives or senior leadership, preferably in luxury hospitality or a related field</li><li>Experience working with ownership groups, boards, or high-net-worth stakeholders</li><li>Exceptional ability to exercise discretion, confidentiality, and independent judgment</li><li>Must have flexible availability to work on evenings, weekends, and holidays (as needed)</li></ul></div> 

Benefits we offer:<div> 
<ul><li>100% company-paid medical, dental and vision coverage</li><li>Paid time off</li><li>Complimentary employee meals</li><li>Complimentary car parking (onsite)</li><li>Complimentary bicycle parking (onsite)</li><li>Bus transit reimbursement</li><li>Complimentary uniform laundering</li><li>Discounted and complimentary room nights at The Peninsula Hotels</li><li>50% restaurant discount</li><li>Retirement plan with 4% company match</li></ul></div> 


We are delighted to receive your resume for further consideration. To be eligible to apply, you must have a US work authorization. The salary for this position is $80,000 per year.</div>

Executive Assistant to the Managing Director

BASF

<div><div><div><h2 class="jobSectionHeader">WELCOME TO BASF</h2></div><div> 
We are the world's leading chemical company because we offer intelligent solutions for our customers and for a sustainable future. We link and develop people with diverse talents all over the world. For you, this means a variety of ways to advance. Not only your performance, but also your personality matter to us. At BASF, careers develop from opportunities.
BASF&rsquo;s regional division EMEA Europe, Middle East, Emerging Europe and Africa. BASF operates in more than 50 countries in the region. For BASF the EMEA region is our most important market.</div></div><div><div><h2 class="jobSectionHeader">
WHAT YOU CAN EXPECT</h2></div><div> 
<ul><li>Executive &amp; Administrative Support</li></ul>
Manage the MD&rsquo;s schedule and priorities, organize leadership and teams&rsquo; meetings, prepare agendas and presentations, and document meeting minutes while tracking key action items. 
<ul><li>Office Coordination &amp; Business Reporting</li></ul>
Support coordination of regional office activities and prepare internal reports, dashboards, quarterly reviews. 
<ul><li>Communication &amp; Stakeholder Management</li></ul>
Manage professional communications on behalf of the MD, including coordination with headquarters, regional offices, customers, distributors, and key partners. Support preparation of executive correspondence and business updates. 
<ul><li>Meetings, Events &amp; Executive Logistics</li></ul>
Organize management meetings, customer visits, distributor engagements, and business events. Coordinate travel arrangements and logistics for the MD, visiting executives, and leadership activities. 
<ul><li>Governance, Compliance &amp; Risk Coordination</li></ul>
Support the MD in coordinating governance and compliance activities, including monitoring adherence to local laws and corporate guidelines, maintaining documentation related to organizational structure and delegated authorities, supporting risk management processes, audits, incident or crisis management coordination, and ensuring follow-up with responsible departments on regulatory, EHSQ, trade compliance, and contractual matters. 
<ul><li>Cross-Functional &amp; Operational Coordination</li></ul>
Liaise with internal departments (sales, marketing, finance, HR, supply chain, and legal) to follow up on MD priorities, including business reporting support, employee-related matters, and ensuring timely execution of key operational and regulatory actions. 
<ul><li>In the lead with BASF Saudi Arabia LLC Co. and other entities' PA's in the region to keep the job profile of PA's fit and adjusted to the increasing complexity and changing requirements of the Middle East organisation.</li><li>Apply BASF Group guidelines and principles.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
WHAT YOU OFFER</h2></div><div><div> 
Education 
<ul><li>Bachelor in Administration</li><li>Commercial training</li></ul></div><div> 
Professional Experience 
<ul><li>Excellent writing and presentation skills in English (Arabic beneficial)</li><li>Expert in Microsoft Office applications
</li><li>Experience in managing a similar role is a must.</li></ul></div></div></div><div><div><h2 class="jobSectionHeader"> 
Diversity is our greatest strength!</h2></div><div>
Become a part of our winning formula for success and develop the future with us - in a global team that embraces inclusion and equal opportunities irrespective of gender, age, origin, sexual orientation, disability or belief.</div></div></div>

Personal Assistant to the Managing Director

<div>KSB is a leading supplier of pumps, valves and related service. Our reliable, high-efficiency products are used in applications wherever fluids need to be transported or shut off, covering everything from building services,industry and water transport to waste water treatment, power plant processes and mining. Founded in 1871 in Frankenthal, Germany, the company has a presence on all continents with its own sales and marketing organisations and manufacturing facilities. Around the globe, more than 190 service centres and around 3,500 service specialists are on hand to provide local inspection, servicing, maintenance and repair services under the KSB SupremeServ brand. Innovative technology that is the fruit of KSB&rsquo;s research and development activities forms the basis for the company&rsquo;s success. 
 
People. Passion. Performance. It is these three success factors that make KSB the company it is today. 
 
At KSB, we recognise that it is people who actually make the difference &ndash; the people we employ and the people we serve. This is why we are committed to equal rights and treatment worldwide and never lose sight of the aspects ecology and sustainability when manufacturing our products.
Executive Coordinator and Assistant to the Managing Director
KSB GIW, Inc.
Department: Executive Administration 
Reports to: Managing Director 
Location: Grovetown, Georgia 
Shift: 1st 
FLSA Status: Exempt
OVERVIEW:
The Executive Coordinator and Assistant to the Managing Director provides high-level administrative, organizational, and coordination support to the Managing Director while also contributing to key business activities such as reporting, research, project coordination, and presentation development. This role serves as a trusted partner in helping manage the Managing Director&rsquo;s time, priorities, and executive engagements effectively.
The ideal candidate is highly professional, polished, engaging, and service-oriented, with the ability to represent the executive office with credibility and discretion. This individual must be capable of supporting executive-level communications, developing high-quality presentations, coordinating complex logistics, and assisting with organizational initiatives that support business goals.<div></div>
RESPONSIBILITIES:
CONFIDENTIALITY &amp; PROFESSIONALISM:<ul><li>
Maintain strict confidentiality and discretion across all executive communications, presentations, and business materials.</li><li>
Handle sensitive information with sound judgment, particularly in support of executive and board-level activities.</li><li>
Serve as a trusted, professional representative of the executive office at all times.</li></ul>
Executive Support and Coordination<ul><li>
Manage the Managing Director&rsquo;s calendar, scheduling, and prioritization of meetings and commitments.</li><li>
Coordinate domestic and international travel arrangements and itineraries.</li><li>
Prepare and process expense reports.</li><li>
Organize and support executive meetings, including agendas, materials, and follow-up items.</li><li>
Coordinate logistics for leadership meetings, off-site events, and conferences, including Mining Meetings, Sales Conferences, and State of the Business meetings.</li></ul>
Reporting, Presentation Development, and Business Support<ul><li>
Compile, format, and prepare reports, presentations, summaries, and other materials for leadership review.</li><li>
Independently develop professional presentations from rough concepts, outlines, or verbal direction, ensuring content, tone, and complexity are tailored to diverse audiences including employees, customers, executives, and board members.</li><li>
Demonstrate advanced proficiency in Microsoft PowerPoint and create visually compelling, well-structured presentations.</li><li>
Gather and organize data from internal systems such as SAP, UKG, C4C, and Excel.</li><li>
Synthesize complex information into clear, engaging, and audience-appropriate messaging.</li><li>
Manage presentation projects from initial concept and visual design through revisions and final delivery.</li><li>
Conduct basic research on industry topics, customers, or competitors as requested.</li><li>
Support tracking of key action items and initiatives to ensure follow-through.</li><li>
Assist in preparation for quarterly reviews and business updates.</li><li>
Ensure strong attention to detail in formatting, consistency, branding, and accuracy across all presentation and reporting materials.</li><li>
Work collaboratively with leadership to translate high-level objectives into effective communication tools and presentation materials</li></ul>
Communication and Relationship Management<ul><li>
Serve as a liaison between the Managing Director and internal and external stakeholders.</li><li>
Draft and edit professional communications, correspondence, and presentation materials.</li><li>
Maintain strong working relationships across all levels of the organization and provide insight and feedback to the Managing Director regarding the state of the business.</li><li>
Handle sensitive and confidential information with a high degree of discretion and professionalism.</li><li>
Maintain strict confidentiality in all executive, presentation, and reporting materials.</li></ul>
Culture, Events, and Executive Presence<ul><li>
Act as a welcoming and professional presence for visitors, customers, and employees.</li><li>
Coordinate and support executive events, meetings, and company functions.</li><li>
Bring a positive, polished, and engaging presence to the executive office.</li><li>
Support employee engagement efforts tied to executive visibility.</li></ul>
Project Coordination<ul><li>
Assist with the coordination of projects and special assignments.</li><li>
Track timelines, follow up on deliverables, and provide status updates.</li><li>
Coordinate regular quarterly budget review meetings.</li><li>
Support cross-functional collaboration as needed.</li><li>
Perform additional special projects and duties as assigned.</li></ul>
QUALIFICATIONS:
Education<ul><li>
Bachelor&rsquo;s degree preferred.</li></ul>
Experience<ul><li>
Minimum of 3&ndash;5 years of experience supporting executive or senior leaders, or experience in a comparable administrative support role.</li><li>
Strong administrative, organizational, multitasking, and coordination skills, with demonstrated ability to complete projects and meet deadlines.</li><li>
Excellent verbal and written communication skills.</li><li>
Experience communicating and collaborating with managerial and executive-level staff, customers, and employees across all levels of the organization.</li><li>
High proficiency in SAP, Microsoft Word, Excel, and PowerPoint.</li><li>
Strong business English skills required.</li><li>
Portfolio of prior presentation work strongly preferred.</li><li>
Demonstrated ability to maintain strict confidentiality and professionalism.</li></ul><div></div>
BEHAVIORAL COMPETENCIES:<ul><li>
Initiative and Proactivity: Anticipates executive and organizational needs, takes action without prompting, and proactively solves problems.</li><li>
Adaptability and Flexibility: Thrives in a fast-paced environment and adjusts quickly to changing priorities.</li><li>
Attention to Detail and Quality Focus: Produces accurate, polished, and thoroughly reviewed work with a strong focus on quality.</li><li>
Communication and Interpersonal Savvy: Communicates clearly and professionally with all audiences and builds trust across the organization.</li><li>
Organization and Time Management: Prioritizes effectively, maintains organized records and trackers, and reliably follows through on commitments.</li><li>
Confidentiality and Professionalism: Handles sensitive information with discretion and demonstrates sound judgment.</li><li>
Collaboration and Influence: Works effectively across teams and supports collaboration to advance business goals.</li><li>
Customer and Service Orientation: Provides responsive, high-level support to executives, colleagues, and external partners.</li><li>
Technical Agility: Demonstrates strong command of Microsoft Office Suite, especially PowerPoint, and quickly learns and leverages business systems and digital tools.</li></ul><div></div>
PHYSICAL REQUIREMENTS:<ul><li>
Primarily desk-based work.</li></ul>
KSB GIW, Inc. (A KSB Company) is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. GIW Industries, Inc. (A KSB Company) makes hiring decisions based solely on qualifications, merit, and business needs at the time. 
KSB Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. KSB makes hiring decisions based solely on qualifications, merit, and business needs at the time.
We value employees who take the initiative and are committed to our company; Employees who take responsibility and for whom business success is the focus of their actions. In return, we offer fair framework conditions for collective wages and pensions, flexible working time models, individual training opportunities and the best career prospects.</div>

Executive Coordinator and Assistant to the Managing Director

Practical Hospital Services

About usWe are professional, agile, innovative and our goal is to To Shape and Maximize PHS's potential to make a difference In the Acute Care and Assited Living industry.Our work environment includes:<ul><li>Work-from-home days</li><li>Growth opportunities</li><li>Product Discouts</li><li>Bonus or profit Sharing Program being devenoped for the right fit</li></ul>Duties and ResponsibilitiesCEO Executive Assistant will primarily be responsible for the following:<ul><li>Exceptional Organazational Skills from setting up a well flowing office to electronis filing system, physical book keeping and reorganizing current documents. </li><li>Paralegal Experience or hybrid of Paralegal with Assiting Position a big plus***</li><li>Purchasing experience inmanaging orders from PO to Vendor order, Logistics, and following up with the customer to assist our Accounting through the President</li><li>Keep Track of back orders and Inventory through the packaging hire, which idealistically reports to this position being offered at some point</li><li>GPO Contract Applications and Follow Up</li><li>Reseller Website integration Management and maintainance (US Foods, Sysco, Gordens Foods, GPO</li><li>Spread Sheets Proficiency, CRM Tool Hub Spot Pro </li><li>Informational Systems experience, IT and programming preferred</li><li>Social media a plus and Marketing or Great Marketing Contacts</li><li>Convention activities and possible accompaniment when needed at the convention a plus (best training for the products in this arena)</li><li>Some Hub Spot Maintenance Create Quotes in Hubspot</li><li>Understand product line</li><li>Sales Support</li><li>Organizing current and immediate electronic documents</li><li>Filing and License deadline reminders-Pharmacy, Small business owned, women-owned</li><li>Any given task to support the CEO</li><li>Quickbooks Online Experience a Plus </li></ul>Job Type: Part-timePay: $45,000.00 - $80,000.00 per yearExpected hours: 10.0 &ndash; 35.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health savings account</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you located in Orange County or Northern San Diego County to assist Zip 92629?</li></ul>Experience:<ul><li>Paralegal: 3 years (Required)</li><li>High Level Organizational Positions: 5 years (Required)</li></ul>Work Location: Hybrid remote in Dana Point, CA 92629

Executive Assistant to the Executive Director

HRCONSOL

We Are Hiring | Personal Assistant to DirectorLocation: Karachi, Pakistan Industry: Logistics &amp; Supply Chain Apply at: jobs@hrconsol.comHRCONSOL is hiring a Personal Assistant to Director for a leading logistics company. We are looking for a highly organized, proactive, and professional individual who can efficiently support senior leadership in a fast-paced corporate environment.Key Responsibilities:<ul><li>Provide comprehensive administrative and secretarial support to the Director</li><li>Manage calendar, schedule meetings, and coordinate appointments</li><li>Handle confidential correspondence, emails, and documentation</li><li>Prepare reports, presentations, and meeting minutes</li><li>Coordinate with internal departments and external stakeholders</li><li>Arrange travel itineraries, bookings, and logistics for the Director</li><li>Maintain filing systems, records, and office documentation</li><li>Assist in follow-ups, task tracking, and execution of key projects</li></ul>Education:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or relevant field</li><li>Additional certification in Office Management or Secretarial Skills will be a plus</li></ul>Experience:<ul><li>3&ndash;5 years of experience as a Personal Assistant / Executive Assistant</li><li>Prior experience in logistics, supply chain, or corporate sector preferred</li><li>Strong command of MS Office (Excel, Word, PowerPoint)</li><li>Excellent communication and interpersonal skills</li><li>Ability to handle confidential information with integrity</li><li>Strong organizational and multitasking abilities</li></ul>What We&rsquo;re Looking For:<ul><li>Professional demeanor with strong work ethics</li><li>High level of discretion and confidentiality</li><li>Ability to work under pressure and meet deadlines</li><li>Proactive mindset with attention to detail</li></ul>Apply Now: Send your CV to jobs@hrconsol.com Mention position title in subject lineJob Type: Full-timePay: Rs100,000.00 - Rs200,000.00 per monthWork Location: In person

PA to Director

Human Capital HR Solutions

Personal Assistant (P.A.) to Director &ndash; KarachiHuman Capital HR Solutions is looking for a dynamic and organized Personal Assistant to support senior leadership.Key Responsibilities:<ul><li>Manage director&rsquo;s schedule, meetings, and appointments</li><li>Handle correspondence, emails, and confidential documents</li><li>Manage document handling, transportation coordination, and bank visits</li><li>Draft communications and arrange meetings</li><li>Coordinate travel and office logistics</li><li>Assist in daily administrative tasks and follow-ups</li></ul>Key Requirements:<ul><li>1&ndash;2 years of experience as a P.A. to Director</li><li>Strong communication and drafting skills</li><li>Proficient in MS Word and Excel</li><li>Qualification: Intermediate / Graduate or above</li><li>Ability to handle confidential matters professionally</li></ul>Job Details:<ul><li>Full-time (9:00 AM &ndash; 5:00 PM)</li><li>Location: Karachi</li></ul>How to Apply:Apply at: careers1.hc@gmail.comCC: careers@humancapitalintl.comSubject Line: &ldquo;Personal Assistant (P.A.) to Director &ndash; Karachi&rdquo;Stay connected with us for more opportunities!Follow our social accounts for the latest job opportunities:<ul><li>Instagram: https://www.instagram.com/humancapitalhrsolutions/</li><li>LinkedIn: https://www.linkedin.com/company/human-capital-hr-solution/</li><li>Facebook: https://www.facebook.com/humancapitalhrsolution/</li></ul>Job Type: Full-timeWork Location: In person

Personal Assistant (P.A.) to Director – Karachi

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