assistant to the president

LABORINTOS

<p>Assistant to the President &amp; CEO</p><p>Kingdom of Saudi Arabia | Senior Executive Role</p><p>We are conducting a confidential search for an experienced Assistant to the President &amp; CEO for one of the top 10 largest companies in Saudi Arabia. The organization operates a fully integrated industrial complex on the Red Sea, including a major refinery and petrochemical plants.</p><p>This is a high-visibility, strategic role serving as the right hand to the President &amp; CEO, ensuring alignment, follow-up, and execution of business priorities across Finance, Operations, Legal, HR, and other core functions.</p><p>Key Focus Areas:</p><ul><li>Follow-up and coordination of strategic decisions</li><li>Executive agenda management</li><li>Preparation of high-level reports and correspondence</li><li>Liaison with senior leadership, regulators, and industry partners</li><li>Representation of the CEO in key meetings</li><li>Oversight of the Office of the President</li><li>Support of executive-led strategic initiatives</li></ul><p>Profile:</p><ul><li>Bachelor&rsquo;s degree in Business or related field</li><li>17+ years of experience (oil, energy, petrochemical, or large industrial sectors preferred)</li><li>Proven support to C-level executives</li><li>Strong business judgment, discretion, and leadership presence</li><li>Excellent English communication skills</li></ul><p>Confidential senior opportunity within a world-class industrial environment.</p><p>Job Type: Full-time</p><p>Pay: From ﷼500,000.00 per year</p><p>Application Question(s):</p><ul><li>	Do you hold Saudi nationality? This position is only open to Saudi nationals</li></ul><p>Education:</p><ul><li>Master's (Preferred)</li></ul><p>Experience:</p><ul><li>Oil and Gas Experience: 10 years (Required)</li></ul>

Assistant to the President & CEO

Texas Southern University

<p></p><div><div><div><div><div><div><div><div><b>Security Sensitive Position?</b></div> <div>Yes</div>
</div><br>
<div><div><b>Hours of Work</b></div> <div>TBD</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>TSU203663</div>
</div><br>
<div><div><b>Official TSU Title</b></div> <div>EXECUTIVE ASSISTANT TO THE PRESIDENT</div>
</div><br>
<div><div><b>Grant Title</b></div> <div>n/a</div>
</div><br>
<div><div><b>Job Description Summary / TWC Summary</b></div>
<div><div><b>JOB</b><b> </b><b>SUMMARY</b><b>:</b></div><div>
The Executive Assistant to the President serves as the President&rsquo;s principal administrative integrator, ensuring the President&rsquo;s time, focus, and executive capacity are protected and optimized. This is an executive operations role, not clerical support.</div><div>
Reporting directly to the President and working closely with the Chief of Staff, the Executive Assistant manages executive calendar architecture, information flow, stakeholder access, documentation integrity, and operational logistics within a complex public university environment.</div><div>
The role enables the President to focus on governance, legislative engagement, fundraising, academic leadership, and institutional transformation by ensuring surrounding operations function seamlessly, securely, and strategically.<br>
</div><div><b>DISTINGUISHING</b><b> </b><b>CHARACTERISTICS</b></div><div>
The Executive Assistant protects the presidency by ensuring order, precision, and operational clarity at all times. This position is distinguished by:</div><ul>
<li>Direct daily proximity to the President&rsquo;s decision-making ecosystem.</li>
<li>Authority to manage executive access and calendar architecture.</li>
<li>Responsibility for high-stakes scheduling, documentation, and executive communications.</li>
<li>Exposure to confidential governance, personnel, financial, and legal matters.</li>
<li>Requirement to operate beyond standard business hours, including evenings, weekends, travel, and crisis response periods.</li>
<li>Elevated expectations of discretion, judgment, and executive-level composure.</li>
</ul></div>
</div><br>
<div><div><b>Essential Duties Summary</b></div>
<div><div><b>Executive Calendar and Time Management</b></div><ul>
<li>Design and maintain a presidential calendar aligned to institutional priorities.</li>
<li>Coordinate scheduling across the Board of Regents, Cabinet, government officials, donors, and external partners.</li>
<li>Anticipate travel, preparation time, and engagement sequencing.</li>
<li>Protect time for strategic thinking while balancing operational demands.</li><br>
<p></p>
</ul><div>
<br>
<b>Executive Information and Documentation Management</b>
</div><ul><li>Filter and prioritize inbound communications.</li>
<li>Prepare concise briefing materials and meeting packets.</li>
<li>Track follow-up items, commitments, and deadlines.</li>
<li>Maintain secure and organized executive records.</li>
<li>Information must be accurate, timely, and decision-ready.</li>
</ul><div>
<br>
<b>Technology and Digital Operations</b>
</div><ul><li>Utilize Microsoft 365 and enterprise collaboration platforms.</li>
<li>Maintain disciplined document management and version control.</li>
<li>Implement digital tools and workflows to streamline operations.</li>
</ul><div>
<br>
<b>Stakeholder Access</b>
</div><ul><li>Serve as primary coordinator of presidential access.</li>
<li>Exercise sound judgment in prioritizing requests.</li>
<li>Coordinate closely with the Chief of Staff, Cabinet, Board liaisons, and external stakeholders.</li>
<li>Maintain professionalism in high-pressure environments.</li>
</ul><div>
<br>
<b>Executive Events and Travel Coordination</b>
</div><ul><li>Coordinate logistics for Board meetings, legislative engagements, donor events, and institutional ceremonies.</li>
<li>Prepare travel itineraries, briefing materials, and stakeholder sequencing.</li>
<li>Provide support during evenings, weekends, and travel-intensive periods as required.</li>
</ul><div>
<br>
<b>Operational Agility</b>
</div><ul><li>Adapt to shifting priorities and dynamic schedules.</li>
<li>Reconfigure calendars in real time when necessary.</li>
<li>Maintain composure and discretion in high-stakes situations.</li>
</ul></div>
</div><br>
<div><div><b>% FTE</b></div>
<div>1.0</div>
</div><br>
<div><div><b>Hiring Range</b></div> <div>Commensurate with experience.</div>
</div><br>
<div><div><b>Education</b></div>
<div>Master&rsquo;s degree</div>
</div><br>
<div><div><b>Required Licensing/Certification</b></div>
<div>N/A</div>
</div><br>
<div><div><b>Knowledge, Skills, and Abilities</b></div>
<div><div><b>Knowledge of:</b></div><ul>
<li>Executive office operations and professional confidentiality standards.</li>
<li>Higher education organizational structures and governance protocols</li><br>
<p></p>
</ul><div>
<br>
<b>Skill in:</b>
</div><ul><li>Managing competing priorities with exceptional organization.</li>
<li>Professional written and verbal communication.</li>
<li>Advanced digital proficiency.</li>
<li>Anticipating needs and solving problems proactively.</li>
</ul><div>
<br>
<b>Ability to:</b>
</div><ul><li>Exercise sound judgment and maintain strict confidentiality.</li>
<li>Adapt quickly to changing priorities.</li>
<li>Work flexible hours as institutional needs require.</li>
<li>Protect and prioritize the President&rsquo;s time.</li>
</ul></div>
</div><br>
<div><div><b>Work Experience</b></div>
<div><div><b>Required:</b><br>
Minimum 3&ndash;7 years of senior executive support experience.<br>
<br>
<b>Preferred:</b>
</div><ul><li>Experience supporting a CEO, President, Chancellor, or senior government official strongly preferred.</li>
<li>Advanced proficiency in Microsoft Office and digital collaboration tools.</li>
<li>Demonstrated ability to manage complex scheduling environments.</li>
<li>Proven track record of discretion and confidentiality.</li>
<li>Experience supporting a President, Chancellor, CEO, or other senior executive in higher education, government, or a similarly complex organization.</li>
<li>Experience in higher education or similarly complex organizations.</li>
<li>Familiarity with public university governance and Board engagement.</li>
<li>Experience coordinating high-level meetings and preparing executive briefing materials.</li>
<li>Demonstrated ability to improve administrative systems and workflows.</li>
</ul></div>
</div><br>
<div><div><b>Working/Environmental Conditions</b></div>
<ul><li>Primarily office-based with extended periods of sitting or standing.</li>
<li>Regular use of financial and enterprise information systems.</li>
<li>Occasional travel required.</li>
<li>Some lifting of light materials may be required.</li>
</ul>
</div><br>
<div><div><b>Desired start date</b></div>
</div><br>
<div></div><div><div><b>Position End Date (if temporary)</b></div>
</div><br>
</div></div></div><div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>UA EEO Statement</b></div>
<div>It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.<br>
</div>
</div><br>
<div><div><b>Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled (overrides close field) </b></div><div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div> <div>Open to all applicants.</div></div></div></div></div></div></div></div><p></p>

EXECUTIVE ASSISTANT TO THE PRESIDENT

Montgomery Radiology Associates/Imaging Resource Management

<p>Job opportunity for an experienced Executive Assistant in support of the President of a large medical group:</p><p><b>Job Summary:</b></p><p>This position is responsible for the assigned duties in support of the Company President, Shareholders and Executive Leadership Team.</p><p><b>Job Duties:</b></p><p>1. Manages personal, professional and work calendars.</p><p>2. Closely references President&rsquo;s work and personal schedule and implements effective communication plan with President to conduct company business efficiently.</p><p>3. Schedules work-related meetings and professional appointments while referencing President&rsquo;s personal calendar to avoid any scheduling conflicts.</p><p>4. Answers and manages external phone calls and email messages.</p><p>5. Coordinates professional events such as physician recruitment visits and dinners, physician holiday parties and monthly Board of Director meetings.</p><p>6. Serves as the principal contact with internal and external contacts on behalf of President.</p><p>7. Tracks and initiates required follow-up action steps.</p><p>8. Composes, edits, and distributes internal memos and external letters.</p><p>9. Uses Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.</p><p>10. Exercises utmost level of confidentiality at all times due to sensitive and private knowledge and information obtained through position within company.</p><p><b>Job Expectations:</b></p><p>Each of the duties described above require that they be completed in a timely manner. Organization skills and time management are essential to meeting this expectation. Assignments should be completed efficiently and accurately on a consistent basis.</p><p>This full time position (32 hours per week) will require time in the office, but some remote work is necessary. Must be willing to be available to the President as needed on evenings and/or weekends.</p><p><b>Job Requirements:</b></p><p>1. Must maintain confidentiality in all work performed.</p><p>2. High school diploma or equivalent; some college preferred.</p><p>3. Excellent written and verbal communication skills.</p><p>4. Proficiency working with Google Calendar and all Microsoft Office applications; specifically organizational functions of Microsoft Outlook.</p><p>5. Strong computer skills.</p><p>6. Excellent organizational skills and time management skills.</p><p>7. Previous experience as an Administrative Assistant to an Executive is essential.</p><p>Job Type: Full-time</p><p>Pay: $26.00 - $32.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Microsoft Word: 2 years (Preferred)</li><li>Executive Assistant: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

Executive Assistant to the President

Saviynt

<div><div><div>Saviynt's AI-powered identity platform manages and governs human and non-human access to all of an organization's applications, data, and business processes. Customers trust Saviynt to safeguard their digital assets, drive operational efficiency, and reduce compliance costs. Built for the AI age, Saviynt is today helping organizations safely accelerate their deployment and usage of AI. Saviynt is recognized as the leader in identity security, with solutions that protect and empower the world&rsquo;s leading brands, Fortune 500 companies and government institutions. For more information, please visit www.saviynt.com.</div><div></div><div><b><br>
Location:</b> El Segundo Office (Onsite 5 days/week)</div><div><b>
Reports To:</b> Saviynt President</div><div><b>
Employment Type:</b> Full-Time - Non-Exempt</div><div></div><div><br>
We&rsquo;re seeking a highly skilled, detail-oriented <b>Executive Assistant</b> to join our team at our corporate headquarters in El Segundo. The successful candidate will play a critical role in the President&rsquo;s effectiveness, serving as a trusted partner and ensuring their time, priorities, and commitments are managed with precision and agility.</div><div></div><div><br>
This role requires high responsiveness, sound judgment, and the ability to adapt quickly in a dynamic, fast-paced environment. The ideal candidate thrives amid shifting priorities, brings structure to complexity, and maintains a positive, solutions-oriented mindset at all times.</div></div><br>
<div></div>
<div><div><h3 class="jobSectionHeader"><b>
WHAT YOU WILL DO:</b></h3><ul><li><ul><li><b>
Complex Calendar Management:</b> Proactively manage and maintain the President's demanding calendar, including scheduling internal and external meetings. This requires understanding the time-sensitivity of scheduling meetings with customers and external stakeholders and prioritizing accordingly.</li><li><b>
Travel Coordination:</b> Handle all domestic and international travel logistics, including flights, accommodations, ground transportation, and preparing detailed itineraries.</li><li><b>
Collaboration &amp; Teamwork:</b> Collaborate with other members of the Executive Assistant team to ensure seamless support across the executive leadership and a unified approach to scheduling and projects.</li><li><b>
Meeting Support: </b>Prepare meeting materials, presentations, and agendas. Attend meetings as needed to take detailed notes, track action items, and ensure follow-up.</li><li><b>
Project Management: </b>Assist with special projects, conduct research, and prepare reports. The EA will need to anticipate needs and take initiative to move projects forward.</li><li><b>
Expense Management: </b>Process and reconcile expense reports in a timely and accurate manner.</li><li><b>
Confidentiality:</b> Handle highly sensitive and confidential information with discretion and professionalism.</li></ul></li></ul></div></div>
<div><div><h3 class="jobSectionHeader"><b>WHAT YOU BRING:</b></h3><ul><li><ul><li><b>
Experience: </b>A minimum of 5-8 years of experience as an Executive Assistant, directly supporting a President, C-level, or senior executive in a fast-paced environment. This role requires extensive experience with complex administrative tasks and a proven ability to anticipate needs.</li><li><b>
Skills:</b> Exceptional written and verbal communication skills. Outstanding organizational and multitasking skills with strong attention to detail. Strong problem-solving and decision-making abilities. Proficiency in Microsoft Office Suite, Google Workspace, and modern workplace tools.</li><li><b>
Attributes:</b> A poised and professional demeanor with the ability to build strong relationships with internal and external stakeholders. A proactive, resourceful, and adaptable mindset is essential.</li><div></div><li><div><b><br>
Additional Requirements</b></div></li><li>
This is a fully on-site role requiring a consistent presence in the office Monday through Friday.</li><li>
Ability to navigate stairs and move throughout a multi-floor office environment throughout the day.</li><li>
Ability to lift up to 10 pounds, bend, and carry items such as office supplies, packages, or event materials.</li></ul></li></ul></div></div>
<div><div>$85,000 - $110,000 a year</div><div>
We offer you a competitive total rewards package, learning and tremendous opportunities to grow and advance in your career. At Saviynt, it is not typical for an individual to be hired at or near the top of the range for their role and final compensation decisions are dependent on many factors including but are not limited to location; skill sets; experience and training; licensure and certifications; and other relevant business and organizational needs. A reasonable estimate of the current range is $85,000 - $110,000 annually.</div><div></div><div><br>
You may also be eligible to participate in a Saviynt discretionary bonus plan, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.</div></div>
<div><div><b>If required for this role, you will:</b></div><ul><li>Complete security &amp; privacy literacy and awareness training during onboarding and annually thereafter</li><li>Review (initially and annually thereafter), understand, and adhere to Information Security/Privacy Policies and Procedures such as (but not limited to):</li></ul><div></div><div><br>
&gt; Data Classification, Retention &amp; Handling Policy</div><div>
&gt; Incident Response Policy/Procedures</div><div>
&gt; Business Continuity/Disaster Recovery Policy/Procedures</div><div>
&gt; Mobile Device Policy</div><div>
&gt; Account Management Policy</div><div>
&gt; Access Control Policy</div><div>
&gt; Personnel Security Policy</div><div>
&gt; Privacy Policy</div><div></div><div><br>
Saviynt is an amazing place to work. We are a high-growth, Platform as a Service company focused on Identity Authority to power and protect the world at work. You will experience tremendous growth and learning opportunities through challenging yet rewarding work which directly impacts our customers, all within a welcoming and positive work environment. If you're resilient and enjoy working in a dynamic environment you belong with us!</div><div></div><div><b><i><br>
Saviynt is an equal opportunity employer and we welcome everyone to our team. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.</i></b></div></div></div>

Cavins Group

<p><b>Personal Assistant to the President &amp; Founder</b></p><p><b>Company:</b> Cavins Group (Emergency Response Environmental Specialists)<br/><b>Location:</b> Norman, OK</p><p>The Personal Assistant provides direct, high-level administrative, scheduling, and project-based support to the President &amp; Founder. This role requires a proactive, highly organized, and discrete professional capable of managing both the personal and professional demands of a Certified Building Science &amp; Environmental Forensics Specialist leading a multi-state emergency response and environmental services firm.</p><p><b>Core Responsibilities</b></p><p><b>1. Executive and Administrative Support</b></p><p>&middot; Manage a complex and dynamic calendar, including scheduling internal and external meetings, site visits, and appointments, and proactively resolving scheduling conflicts.</p><p>&middot; Prepare and manage professional correspondence, including drafting, reviewing, and sending communications on behalf of the President.</p><p>&middot; Organize and maintain electronic files, documents, and company credentials (e.g., certifications, contracts like the State of Oklahoma OMES MA-0412/MA-0413).</p><p>&middot; Manage and process expense reports, invoices, and necessary office administration tasks.</p><p><b>2. Financial and Business Coordination</b></p><p>&middot; Assist with coordination of high-level financial matters, including scheduling and tracking meetings with investment advisors and financial institutions.</p><p>&middot; Assist the CFO with administrative tasks related to the corporate entity, such as tracking necessary state registrations for Cavins Properties and follow-up on internal financial inquiries.</p><p><b>3. Operational and Project Support</b></p><p>&middot; Assist in the administrative setup and management of active projects, particularly complex commercial losses, ensuring timely completion of critical reports (e.g., daily fire reports in systems like Encircle) [previous context].</p><p>&middot; Coordinate internal team administration, including tracking technician training and registration for specialized courses (e.g., Fentanyl Remediation Response Course, Train-the-Trainer programs).</p><p>&middot; Manage logistics related to job site needs, such as tracking and coordinating the delivery and readiness of specialized equipment and IT assets (e.g., laptops) [previous context].</p><p><b>4. External Relations and Outreach</b></p><p>&middot; Facilitate business development efforts by coordinating introductions and scheduling meetings for new Business Development Managers with key community and industry partners.</p><p>&middot; Liaise with external partners, government agencies (e.g., City of Norman contacts), clients, and adjusters to ensure smooth communication and information flow.</p><p><b>Qualifications</b></p><p>&middot; Proven experience as an Executive Assistant, Personal Assistant, or high-level Administrator.</p><p>&middot; Exceptional organizational, time management, and attention-to-detail skills.</p><p>&middot; Discretion and ability to handle confidential financial and operational information with integrity.</p><p>&middot; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.</p><p>&middot; Experience with or ability to quickly learn industry-specific software (e.g., Encircle) and tracking systems.</p><p>&middot; Familiarity with the environmental remediation, disaster response, or construction industry is a significant asset.</p><p>Pay $18 to $25 with health and retirement benefits.</p><p>Job Type: Full-time</p><p>Pay: $18.00 - $25.00 per hour</p><p>Expected hours: No less than 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Personal Assistant to the President & Founder

Hudson Valley Community College

<div><p>Institutional Background:<br>
Founded in 1953, Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta, New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 10,000 students each year. The college is a recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students. Hudson Valley has a newly established campus in Malta, NY, known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY. With more than 80,000 alumni and nearly 1,000 employees, the college is a catalyst for educational opportunity and economic development in the Capital Region of New York State.</p>
<p><b><i>
Disclaimer:</i></b><br>
<b><i>VISA sponsorship is not available for this position. Applicants must currently be a U.S. Citizen or U.S. Lawful Permanent Resident and hold an unrestricted employment authorization to work in the United States. Offers of employment will be conditional based on the successful completion of a background check, reference check and verification of official college transcripts.</i></b></p>
<p><b>
Vacancy: Executive Assistant to the President</b><br>
<b>HV-MC-9945</b></p>
<p><b>
Department: President&rsquo;s Office</b><br>
<b>Reports To: The President</b><br>
<b>FLSA Status: Exempt</b><br>
<b>Location: Main Campus (Troy, NY)</b><br>
<b>Salary Range: $75,000-$80,000.00</b><br>
________________________________________<br>
<b>Position Summary:</b><br>
The Executive Assistant to the President reports to the President of the College and assumes responsibility for administrative and office management outcomes corresponding to the President&rsquo;s Office. Responsibilities include the management of correspondence and participation in the development and review of institutional policies and procedures. Serves as a liaison with campus offices and as a resource to both internal and external constituencies. Assists with matters which are confidential in nature. Exercises independent judgment with respect to access to the President.</p><p><br>
<b>
Minimum Qualifications:</b></p>
<p>
Master&rsquo;s degree from an accredited college or university and at least three (3) years of office management experience in support of a senior level administrator or executive; thorough knowledge of office practices, software and systems; ability to communicate effectively with all campus constituents and the public; working familiarity with management principles at organization-wide level (planning and resource allocation, human resources, project control, etc.).</p>
<p>
Supervisory experience and demonstrated familiarity with post-secondary educational administration preferred.</p>
<p><b>
Nature and Scope of Duties</b></p>
<ul><li>Manages the operations of the Office of the President and coordinates and supervises all clerical staff assigned to the Office.</li></ul>
<ul><li>Screens calls, visitors and correspondence directed to the President, using judgment in referring requests to appropriate individuals and/or provides appropriate responses on matters which do not require the President&rsquo;s personal attention.</li></ul>
<ul><li>Keeps President advised on scheduling and progress of various periodic reports essential to the operation of the College, including preparing reports for SUNY, Middle States Association, the Sponsor, and the Board of Trustees; ensures institutional responses by established deadlines and assists with matters which are confidential in nature.</li></ul>
<ul><li>Assists in the planning and coordination of campus activities (e.g., Middle States Evaluations, State Education Department Visits, Commencement) and the development of institutional policies and procedures, responsible for protocol in relation to College functions.</li></ul>
<ul><li>Leads projects, formal functions, and/or committees at the direction of the President.</li></ul>
<ul><li>Takes, transcribes, distributes and files meeting minutes as needed.</li></ul>
<ul><li>Manages President&rsquo;s appointments and activities; supervises travel requirements.</li></ul>
<ul><li>Communicates information, requests and actions to appropriate individuals on behalf of the Office of the President.</li></ul>
<ul><li>Develops the budget of the Office of the President and Board of Trustees; supervises petty cash account.</li></ul>
<ul><li>Researches and summarizes information and supporting data in preparation for meetings, projects, speeches and reports; correlates, edits and organizes materials to be presented in draft.</li></ul>
<ul><li>Directs the maintenance of the departmental Advisory Committees&rsquo; database and plans and directs the annual Advisory Committee reception.</li></ul>
<ul><li>Performs other duties as may be assigned by the President.</li></ul>
<p>
Hudson Valley seeks experienced, dynamic, capable, creative and caring individuals who would like to join our team and continue to build on decades of successful service to our community.</p>
<p>
Hudson Valley offers a competitive benefit package which includes low-cost health insurance and a generous leave policy.</p>
<p><b>
To apply, please visit www.hvcc.edu/jobs and complete the online application before the close date of April 5, 2026.</b></p>
<p>
Hudson Valley provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression. Hudson Valley values equity, inclusion, and dignity for all.<br>
Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Bi-lingual applicants are strongly encouraged to apply.</p>
<p>
Hudson Valley Community College is an Affirmative Action/Equal Opportunity Employer</p></div>

Executive Assistant to the President HV-MC-9945

Vision

<p><b>Overview</b><br/>We are seeking a highly organized and proactive Executive Assistant to support the President &amp; CEO of our dynamic organization. This vital role offers an exciting opportunity to work closely with senior leadership, ensuring seamless daily operations and strategic initiatives. The ideal candidate will demonstrate exceptional administrative skills, a positive attitude, and the ability to manage multiple priorities with efficiency and professionalism. Join us and be a key contributor to our mission of driving growth, innovation, and excellence across all levels of the organization.</p><p><b>Duties</b></p><ul><li>Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing meetings or notes.</li><li>Coordinate a variety of projects and events, from planning logistics to executing details efficiently to ensure successful outcomes.</li><li>Handle office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.</li><li>Serve as the primary point of contact through multi-line phone systems, demonstrating excellent phone etiquette and customer service skills.</li><li>Oversee personal assistant responsibilities including managing personal appointments, errands, and confidential matters for the President &amp; CEO.</li><li>Facilitate communication across departments by preparing reports, presentations, and summaries with high attention to detail and accuracy.</li><li>Support bookkeeping activities through invoicing, expense tracking, and reconciling accounts as needed.</li><li>Assist with event planning for corporate functions or community engagements by coordinating vendors, venues, invitations, and logistics.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in executive administrative support or office management roles; prior personal assistant experience is highly desirable.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for electronic signatures.</li><li>Demonstrated experience with calendar management tools such as Microsoft Outlook Calendar and Google Calendar.</li><li>Skilled in data entry, transcription, proofreading, and clerical tasks with high accuracy.</li><li>Knowledge of QuickBooks for bookkeeping purposes; experience with front desk operations or multi-line phone systems is a plus.</li><li>Exceptional communication skills&mdash;both verbal and written&mdash;with professional phone etiquette and customer service orientation.</li><li>Ability to handle sensitive information discreetly while maintaining confidentiality at all times.</li><li>Experience in event planning or project coordination is preferred but not required; a proactive attitude toward problem-solving is essential. Join us in this rewarding role where your organizational talents will empower our leadership team to achieve strategic goals while providing outstanding support that makes a real difference!</li></ul><p>Job Type: Full-time</p><p>Pay: $50,318.46 - $60,598.57 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Appointment scheduling: 5 years (Required)</li><li>Staffing &amp; Recruiting: 5 years (Required)</li><li>C-Level Support: 5 years (Required)</li><li>Managing hectic schedules: 5 years (Required)</li><li>Supporting multiple Executives: 5 years (Required)</li><li>Microsoft PowerPoint: 5 years (Required)</li><li>Microsoft Outlook Calendar: 5 years (Required)</li><li>Federal Government: 5 years (Required)</li></ul><p>Location:</p><ul><li>Vienna, VA 22182 (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Vienna, VA 22182 (Required)</li></ul><p>Work Location: Hybrid remote in Vienna, VA 22182</p>

Executive Assistant to the President & CEO

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Executive Assistant to the President HV-MC-9945

Executive Assistant to the President & CEO