assistant to the president

Utah Tech University

<div><div><div><h2 class="jobSectionHeader"><b>Position Announcement</b></h2></div>
<p></p><div><p>Under the direction of the Chief of Staff, the Executive Assistant to the President provides high-level, proactive administrative and strategic support to advance the work of the President and the goals of the university. This role requires sound judgment, discretion, and the ability to manage sensitive information and competing priorities in a fast-paced, dynamic, and highly visible environment. The Executive Assistant oversees daily operations of the President&rsquo;s Office, coordinates executive communications and scheduling, prepares materials and briefings, supports budget tracking, and serves as a welcoming and professional point of contact for campus guests and stakeholders. This position plays a critical role in ensuring the efficiency, responsiveness, and impact of the university&rsquo;s executive leadership.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Responsibilities</b></h2></div>
<p></p><div><ul><li>Provide proactive, high-level administrative support to the Office of the President, including managing correspondence, calendars, meeting minutes, communications, travel arrangements, and overall office operations. Anticipate needs and ensure smooth coordination of activities in a fast-paced executive environment.</li><li>
Serve as a professional and welcoming first point of contact for the President&rsquo;s Office, greeting and assisting visitors, including VIP guests, university stakeholders, and community partners. Ensure all guests experience a respectful and service-oriented environment.</li><li>
Plan and execute all logistical details for meetings of the Board of Trustees, including scheduling, room reservations, technical setup, hospitality, material preparation, and on-site support.</li><li>
Draft, prepare, and distribute agendas and supporting materials for University Council, Board of Trustees, and other executive or governance meetings.</li><li>
Compile, compose, edit, and finalize a wide range of professional documents, including internal and external correspondence, memoranda, reports, presentations, speeches, and formal communications for the Office of the President.</li><li>
Conduct research and prepare briefing materials, speeches, presentations, and talking points tailored to the President&rsquo;s needs and audience.</li><li>
Ensure completeness, accuracy, and alignment of materials prepared for presidential action, including verifying content, format, and coordination with internal and external stakeholders.</li><li>
Maintain accurate and organized official records and archives, including files related to the Board of Trustees.</li><li>
Utilize a variety of university programs and platforms (MyUT, Banner, NEOED, Emburse, Novatime, etc.) to assist with the functioning of the Office of the President.</li><li>
Monitor and track President&rsquo;s Office budgets and expenditures, including preparing budget reports and journal entries, reconciling transactions, maintaining budget documentation, and ensuring compliance with university financial policies and procedures.</li><li>
Support telephone and calendar management for the President, including fielding calls, scheduling meetings, managing requests for presidential time, and ensuring optimal scheduling of executive commitments.</li><li>
Under the direction of the Chief of Staff, assist with managing office staffing, workflow, and priorities, including oversight and task assignment for part-time or student assistants. Identify and implement efficiencies to enhance office operations and service.</li><li>
Uphold the highest standards of professionalism, discretion, and confidentiality in all matters pertaining to the President and the President&rsquo;s Office.</li><li>
Take on special projects and institutional initiatives as assigned, contributing to cross-campus efforts that advance the university&rsquo;s mission. Collaborate effectively with diverse stakeholders to ensure successful outcomes.</li><li>
Perform additional duties and responsibilities as assigned, demonstrating flexibility and initiative.</li><li>
Perform other duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><ul><li>Bachelor&rsquo;s degree from an accredited institution in a related field required.</li><li>
A minimum of four years of executive-level administrative support or office management experience required; experience in higher education or public sector administration preferred.</li><li>
Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and programs in a fast-paced, high-demand environment.</li><li>
Proven ability to interact professionally and effectively with faculty, staff, students, and external stakeholders at all levels, while demonstrating discretion, confidentiality, and sound judgment.</li><li>
Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), internet-based tools, and other office technologies.</li><li>
Excellent interpersonal and communication skills, with the ability to represent the Office of the President and the university in a courteous, professional, and service-oriented manner.</li><li>
Strong writing, editing, and grammar skills, with experience preparing polished correspondence and documents.</li><li>
Experience tracking, reconciling, and monitoring budgets or financial records; familiarity with university fiscal systems or protocols preferred.</li><li>
Flexibility of schedule due to the dynamic environment of the President&rsquo;s Office.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<div><p><b>POSITION DETAILS, COMPENSATION AND BENEFITS: </b>Full-time overtime-exempt staff position. Annual salary of $65,000+ depending on qualifications and experience. Desired start date of May/June 2026. Excellent benefits package included that begins on start date; includes medical, dental, vision, disability, and life insurance, employee assistance and wellness programs, retirement plan contributions, and undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.utahtech.edu/employee-benefits/ under &quot;Benefits Summary&quot; for more details.<br>
<br>
<b>ELECTRONIC APPLICATION PROCEDURES: </b>Application review begins <b>April 27, 2026</b><i>. </i>Submit application materials (including resume contents and contact information for three professional<b> </b>references) and upload a cover letter electronically. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.<br>
<br>
<b>ABOUT THE UNIVERSITY: </b>Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of &quot;active learning. active life.&quot; and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles northeast of Las Vegas. The area is renowned for its red rocks, desert climate, over300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities.<br>
<br>
Utah Tech University is a fast-growing Utah public institution of higher education, with more than 13,000 students. We offer over 250 programs, including doctoral, masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered, who bring new ideas, possess values and career aspirations aligned with the University&rsquo;s mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university.<br>
<br>
Utah Tech employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must provide employment eligibility verification as required by the U.S. Citizenship and Immigration Services.<br>
<br>
Utah Tech is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at hr@utahtech.edu or 435-652-7500.<br>
<br>
Utah Tech University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, pleasevisithttps://titleix.utahtech.edu/reporting-discrimination/.<br>
<br>
For important information regarding academics, campus safety, student services, employment laws, and other regulatory requirements, visit Utah Tech University&rsquo;s Right-to-Know https://utahtech.edu/right-to-know/ and Clery Act https://police.utahtech.edu/clery-act websites.</p></div></div></div>

Assistant to the President

JOB
<br>Under the direction of the Chief of Staff, the Executive Assistant to the President provides high-level, proactive administrative and strategic support to advance the work of the President and the goals of the university. This role requires sound judgment, discretion, and the ability to manage sensitive information and competing priorities in a fast-paced, dynamic, and highly visible environment. The Executive Assistant oversees daily operations of the President’s Office, coordinates executive communications and scheduling, prepares materials and briefings, supports budget tracking, and serves as a welcoming and professional point of contact for campus guests and stakeholders. This position plays a critical role in ensuring the efficiency, responsiveness, and impact of the university’s executive leadership.
<br><br>
EXAMPLE OF DUTIES
<br>Provide proactive, high-level administrative support to the Office of the President, including managing correspondence, calendars, meeting minutes, communications, travel arrangements, and overall office operations. Anticipate needs and ensure smooth coordination of activities in a fast-paced executive environment.Serve as a professional and welcoming first point of contact for the President’s Office, greeting and assisting visitors, including VIP guests, university stakeholders, and community partners. Ensure all guests experience a respectful and service-oriented environment.Plan and execute all logistical details for meetings of the Board of Trustees, including scheduling, room reservations, technical setup, hospitality, material preparation, and on-site support. Draft, prepare, and distribute agendas and supporting materials for University Council, Board of Trustees, and other executive or governance meetings. Compile, compose, edit, and finalize a wide range of professional documents, including internal and external correspondence, memoranda, reports, presentations, speeches, and formal communications for the Office of the President. Conduct research and prepare briefing materials, speeches, presentations, and talking points tailored to the President’s needs and audience. Ensure completeness, accuracy, and alignment of materials prepared for presidential action, including verifying content, format, and coordination with internal and external stakeholders.Maintain accurate and organized official records and archives, including files related to the Board of Trustees. Utilize a variety of university programs and platforms (MyUT, Banner, NEOED, Emburse, Novatime, etc.) to assist with the functioning of the Office of the President. Monitor and track President’s Office budgets and expenditures, including preparing budget reports and journal entries, reconciling transactions, maintaining budget documentation, and ensuring compliance with university financial policies and procedures.Support telephone and calendar management for the President, including fielding calls, scheduling meetings, managing requests for presidential time, and ensuring optimal scheduling of executive commitments.Under the direction of the Chief of Staff, assist with managing office staffing, workflow, and priorities, including oversight and task assignment for part-time or student assistants. Identify and implement efficiencies to enhance office operations and service.Uphold the highest standards of professionalism, discretion, and confidentiality in all matters pertaining to the President and the President’s Office.Take on special projects and institutional initiatives as assigned, contributing to cross-campus efforts that advance the university’s mission. Collaborate effectively with diverse stakeholders to ensure successful outcomes.Perform additional duties and responsibilities as assigned, demonstrating flexibility and initiative. Perform other duties as assigned.
<br><br>
SUPPLEMENTAL INFORMATION
<br><b>POSITION DETAILS, COMPENSATION AND BENEFITS:</b> Full-time overtime-exempt staff position. Annual salary of $65,000+ depending on qualifications and experience. Desired start date of May/June 2026. Excellent benefits package included that begins on start date; includes medical, dental, vision, disability, and life insurance, employee assistance and wellness programs, retirement plan contributions, and undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.utahtech.edu/employee-benefits/ under "Benefits Summary" for more details.ELECTRONIC APPLICATION PROCEDURES: Application review begins April 27, 2026. Submit application materials (including resume contents and contact information for three professional references) and upload a cover letter electronically. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.ABOUT THE UNIVERSITY: Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life." and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles northeast of Las Vegas. The area is renowned for its red rocks, desert climate, over300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. Click here to learn more about the University.Utah Tech University is a fast-growing Utah public institution of higher education, with more than 13,000 students. We offer over 250 programs, including doctoral, masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered, who bring new ideas, possess values and career aspirations aligned with the University’s mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university. Utah Tech employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must provide employment eligibility verification as required by the U.S. Citizenship and Immigration Services.Utah Tech is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at hr@utahtech.edu or 435-652-7500.Utah Tech University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, pleasevisithttps://titleix.utahtech.edu/reporting-discrimination/. For important information regarding academics, campus safety, student services, employment laws, and other regulatory requirements, visit Utah Tech University’s Right-to-Know https://utahtech.edu/right-to-know/ and Clery Act https://police.utahtech.edu/clery-act websites.

Albright College

<div><p><b>Position Summary</b></p><p>
The Executive Assistant to the President is a professional-level, exempt position providing high-level administrative support to the President of Albright College. This role serves as a trusted partner and key liaison, managing complex scheduling, correspondence, and communications while exercising discretion and independent judgment on matters of significance. The Executive Assistant ensures efficient operation of the President&rsquo;s Office, supports strategic initiatives, and maintains confidential and sensitive information with the utmost professionalism.</p><p><b>
Essential Duties and Responsibilities</b></p><p><b>
Executive Support</b></p><ul><li>
Manage the President&rsquo;s calendar, including meetings, travel, and special events, prioritizing commitments and ensuring alignment with institutional goals.</li><li>
Draft, review, and coordinate correspondence, reports, and presentations on behalf of the President.</li><li>
Prepare briefing materials, talking points, and agendas for internal and external meetings.</li><li>
Handle confidential and sensitive information with discretion, including personnel matters, financial documents, and strategic initiatives.</li></ul><p><b>
Communication &amp; Liaison</b></p><ul><li>
Serve as the primary point of contact for internal and external stakeholders, including faculty, staff, trustees, alumni, and community partners.</li><li>
Facilitate communication between the President&rsquo;s Office and other departments, ensuring timely responses and follow-up.</li><li>
Represent the President professionally in meetings, events, and communications as needed.</li></ul><p><b>
Office Management &amp; Administrative Support</b></p><ul><li>
Coordinate and manage special projects, initiatives, and events as assigned by the President.</li><li>
Maintain filing systems, records, and documentation, ensuring accessibility, confidentiality, and compliance with institutional policies.</li><li>
Oversee logistical arrangements for board meetings, executive committees, and other high-level gatherings.</li></ul><p><b>
Strategic Support</b></p><ul><li>
Assist with research, data gathering, and preparation of reports to support decision-making.</li><li>
Monitor deadlines, action items, and institutional priorities to ensure timely completion of projects and initiatives.</li><li>
Anticipate needs of the President&rsquo;s office and proactively address potential issues.</li></ul><p><b>
Qualifications</b></p><p><b>
Education &amp; Experience</b></p><ul><li>
Bachelor&rsquo;s degree in Business Administration, Communications, or related field preferred.</li><li>
Minimum of 5 years of experience providing executive-level support, preferably in higher education or a complex organizational setting.</li></ul><p><b>
Knowledge, Skills, and Abilities</b></p><ul><li>
Exceptional organizational, time management, and prioritization skills.</li><li>
Strong written and verbal communication skills, including professional correspondence and presentation preparation.</li><li>
High-level proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools; experience with calendaring systems required.</li><li>
Ability to exercise discretion, maintain confidentiality, and handle sensitive issues with professionalism.</li><li>
Strong interpersonal skills, including the ability to interact effectively with diverse stakeholders and senior leadership.</li><li>
Proactive problem-solving skills and ability to anticipate needs.</li></ul><p><b>
Other Duties</b></p><p>
This job description is not intended to be all-inclusive. The Executive Assistant may perform other duties as assigned to meet the ongoing needs of the college.</p></div>

Executive Assistant to the President

The College of New Jersey

<div><div>Requisition Title - Administrative Assistant - Office of the President (26000307)</div><div>
Description<div></div><div><br>
State Title: Management Assistant</div><div>
Bargaining Unit: Non-Unit</div><div>
Employment Type: 35 hours per week/Full-time</div><div>
Salary Range: $55,000 - $60,000</div><div>
For non-unit positions, salary commensurate with experience and is accompanied by a competitive benefits package.</div><div></div><div><b><br>
About TCNJ</b><br>
Founded in 1855, TCNJ offers a highly personalized and collaborative liberal arts education with over 7,400 undergraduates and 700 graduate students. The college is consistently ranked among the top comprehensive colleges in the nation, offering small classes, a 13:1 student-faculty ratio, and an immersive living-learning experience. With a 4-year graduation rate ranked #1 in New Jersey and #9 among U.S. public institutions, TCNJ is a model for public higher education.</div><div></div><div><b><br>
Position Overview:</b></div><div>
The Administrative Assistant - Office of the President (AA) reports to the Deputy Chief of Staff and plays a key role in supporting the day-to-day operations of the President&rsquo;s Office. This position helps keep the office running smoothly by managing communications, coordinating logistics, and ensuring that administrative processes are handled efficiently and professionally. Serving as a first point of contact for the office, the AA manages incoming inquiries, supports scheduling and event coordination, and handles a range of operational tasks that enable leadership to stay focused on institutional priorities.<br>
<br>
<b>Responsibilities:</b></div><div><ul><li>
Act as the primary point of contact for the President&rsquo;s Office, managing incoming calls, visitors, and inquiries while directing matters to the appropriate individuals with professionalism and discretion. Partner with offices across campus to coordinate requests, share information, and ensure smooth day-to-day operations.</li><li>
Manage office logistics, including ordering supplies, coordinating service requests, and ensuring the workspace and equipment are functioning effectively. Draft and prepare routine correspondence and materials in support of the President&rsquo;s Office. Coordinate logistics for presidential and institutional events, including space reservations, invitations, RSVP tracking, guest management, and on-site support.</li><li>
Support the Board of Trustees by preparing materials, organizing information, and tracking follow-up items to ensure continuity and accuracy.</li><li>
Coordinate travel arrangements and process related expenses for the President, Vice President and Chief of Staff, and Deputy Chief of Staff.</li><li>
Maintain organized records and tracking tools that support office operations and communication. Provide general administrative and operational support to the office, stepping in on priorities as needed to ensure work is completed effectively.</li></ul></div><div><b>
Qualifications:</b></div><div><b>
Required:</b></div><ul><li><div>
Graduation from an accredited college with a bachelor's degree.</div></li><li><div>
Those who do not possess the required education may substitute experience on a year for year basis.</div></li><li><div>
Thos who possess an associate degree may substitute two (2) years of position-related experience for the remaining two (2) years of education.</div></li><li><div>
Excellent customer service skills.</div></li><li><div>
Technical expertise in Google suite, Word, Excel, Access, Zoom, email, calendar programs, etc.</div></li><li><div>
Ability to exercise appropriate discretion, judgment and confidentiality in all matters.</div></li><li><div>
Excellent verbal and written skills.</div></li></ul><p></p><div><b><br>
Preferred:</b></div><ul><li><div>
Two (2) years of professional experience in different aspects of administration.</div></li></ul><div><i>
Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position.</i><br>
<br>
<b>Employer Qualifications</b></div><div>
Employment at TCNJ is contingent upon the successful completion of an applicable background check, reference checks, and verification of identity and authorization to work in the United States (Form I-9).</div><div><br>
Accommodation: Applicants who require a reasonable accommodation to apply or interview should contact hr@tcnj.edu.</div><div></div><div><b><br>
Employee Benefits</b><br>
As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public college career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes health, welfare, and retirement benefits, including:</div><ul><li>
Comprehensive benefit plans covering medical, dental and prescription plans</li><li>
Generous leave entitlements program and Energy Savings Program</li><li>
Employee and dependent Tuition Waiver and Reimbursement Program</li><li>
Pension, retirement, and deferred compensation plans, group life insurance</li><li>
Employee Assistance Program (EAP)</li><li>
Employee affinity groups</li><li>
New Jersey State Employee Discount Program (Pet insurance, cell phone plan discounts, discounted amusement park tickets, etc.)</li><li>
Access to extensive learning opportunities</li></ul><div><i>
To view a comprehensive list of benefits available to employees, visit our </i><i>Health Benefits Plans and Programs</i><i> page to learn more!</i></div><div></div><div><b><br>
How to Apply</b></div><div><br>
Qualified candidates should apply online and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable finalist has been found.</div><div></div><div><b><br>
The College is committed to fostering a welcoming and inclusive campus community that respects and uplifts individuals from all backgrounds. We value the varied perspectives, experiences, and talents of all members of our community and strive to create an environment where everyone has equitable access to opportunities for success. As an equal opportunity employer, we comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. We encourage applications from individuals whose lived experiences and professional interests align with our institutional mission of academic excellence, access, and integrity.</b></div><div><br>
</div></div><div>
Primary Location: Green Hall - President's Office</div><div>
Work Locations: Green Hall - President's Office 2000 Pennington Rd Ewing Township 08628</div><div>
Job: Staff</div><div>
Organization: The College of New Jersey</div><div>
Job Posting: Apr 10, 2026, 8:18:26 AM</div></div>

Administrative Assistant - Office of the President

George Fox University - Staff and Administrator

<div><p><b>George Fox University's </b>Office of the President is seeking an exceptionally organized professional with a high degree of discretion, refined interpersonal skills, and the multitasking expertise required to serve as an Administrative Assistant in the President's Office.
</p><p></p><p><b>About the Job:</b></p><p>
The President's Office supports the executive office needs of the President, Board of Trustees, and the President's Executive Operations Team. The office also coordinates a number of events annually including undergraduate and graduate commencement ceremonies. To assist in fulfilling these tasks, the President's Office is seeking a part-time Administrative Assistant to provide high-level administrative, financial, and operational support to the office.</p><p>
</p><p><b>Job responsibilities include, but are not limited to:</b></p><ul><li>
Financial Management: Managing all purchase orders, invoices, and payments through BruinBuy, and generating monthly budget reports.
</li><li>Administrative Operations: Assisting with organizing meetings, preparing agendas and materials, managing multiple calendars and email accounts, and coordinating travel arrangements.
</li><li>Office Management: Staffing the front desk, answering the office phone, greeting guests, responding to in-person and email inquiries, ordering office supplies, maintaining equipment, and ensuring accurate file management.</li><li>
Safeguarding the confidentiality of the office by exercising discretion in communication and in the handling of records, files, personnel actions, performance evaluations, and similar confidential materials.
</li><li>Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.</li><li>
By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.</li><li>
Demonstrating awareness, respect, and appreciation for diversity of culture, background, race, sex, political views, expressions of faith, etc. and works well with a variety of people.</li><li>
Other duties as assigned.</li><li><ul><li><i>See the full job description attached for more information!</i></li></ul></li></ul><p>
</p><p><b>A day in the life of this position:</b></p><p>
A typical day involves working closely with the President's Executive Assistant to address the highest priority tasks of the day in support of the President. Throughout the day, you will be asked to navigate institutional systems to process financial transactions in Vena, Concur, and BruinBuy. You will be responsible for the organization of the office, ensuring the smooth operations and serving as the first person guests see and interact with when they visit the President's Office. Each day will require a high level of hospitality and warmth to office visitors, while also managing multiple tasks and competing priorities within set deadlines.</p><p>
</p><p><b>We're looking for candidates who have:</b></p><ul><li>
Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential functions of the position. Three years of experience in office work required, including considerable administrative experience of a progressively responsible nature.
<br>
</li><li>A full understanding of, and respect for, confidentiality.</li><li>
Excellent interpersonal and communication skills.
<br>
</li><li>Flexibility and adaptability in order to work effectively in a fast-paced office environment.<br>
</li><li>
A high level of organization with the ability to be innovative and seek out new efficiencies for work systems.<br>
</li><li>
A positive, professional attitude and a strong orientation toward teamwork.<br>
</li><li>
The ability to work independently.<br>
</li><li>
Legal authorization to work in the United States. <i>This position does not offer visa sponsorship; therefore, only applicants who </i><i>do not</i><i> require sponsorship for employment visas, now or at any point in the future, should apply.</i></li><li>
A commitment to the University's Theology of Racial and Ethnic Diversity.</li><li>
A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.</li><li>
A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.</li></ul><p>
</p><p><b>Preference Will be Given to Those Who Have the Following Attributes:</b></p>
Administrative experience in higher education.<br>
<ul><li>
<br>
</li></ul><p></p><p><b>Job information:</b></p><ul><li>
Hours Per Week: 20 hours per week</li><li>
Primary Work Location: Newberg campus</li><li>
Working Conditions: Physical requirements are those of a normal office environment</li><li>
Supervisor: Director of the President's OfficeExecutive Assistant to the President</li></ul><p>
</p><p></p><p><b>George Fox University has been transforming student's lives for over 125 years.</b> We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.</p><p>
Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website.</p><p>
As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.</p><p>
</p><p><b>What is most appealing about working at George Fox University?</b></p><br>
<ul><li>
Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.</li><li>
Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.</li><li>
Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.</li>
Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.<br>
<li>
<br>
<br>
</li></ul><p><b>For your personal well-being we offer:</b></p><ul><li>
A strong Christian vision and mission-led organization with opportunities for your growth and contributions.</li><li>
Wonderful Christian peers and a vibrant student population.</li><li>
A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.</li><li>
Free Fitness Center membership.</li><li>
Free parking.</li><li>
Rich employee benefit package.</li></ul><p><br>
</p><p><b>Application Procedures</b> - <b><i>kindly apply only through this website</i></b></p><p>
When completing the online application, please upload the following as Word or .pdf documents in the section marked <b><i>Letter of Interest and Curriculum Vitae or Resume</i></b>:<br>
<br>
</p><ul><li>Letter of Interest</li><li>
Curriculum Vitae (CV) or Resume</li><li>
Other supporting materials may be requested at a later stage of the review process.</li></ul><p>
Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.</p><p><b><br>
We invite you to Be Known at Oregon's largest private and nationally recognized Christian University!</b></p><p><b><br>
**This position is subject to close at any time, regardless of the date on the posting.</b><br>
<b>**Have questions or need assistance with our application process? Contact Georgefoxcareers@georgefox.edu</b></p><p>
</p><p></p><p><b>Equal Employment Opportunity Policy</b></p><p>
The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination.</p><p>
George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills.</p><p>
In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.</p></div>

Administrative Assistant, President’s Office

University of Texas at El Paso

<div><div><div><h2 class="jobSectionHeader"><b>Position Information</b></h2><div><br>
<div><div>
</div><p><b>Hiring Department</b>: Research &amp; Innovation</p><p><b>
Reports To:</b> Assistant Vice President for Research Operations &amp; Finance</p><p><b>
Job Location:</b> On-Site; El Paso, TX</p><p><b>
Posting End Date: </b>Open until filled. This posting may close once a sufficient number of qualified applications have been received.</p><p><b>
Hours:</b> 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends</p><p><b>
FLSA status:</b> Exempt</p><p><b>
Earliest Start Date:</b> As soon as possible.</p><p><b>
Starting Salary</b>: $58,000 annually; Commensurate with experience.</p><p><b>
Required Application Materials:</b></p><ul><li>
Resume</li><li>
Cover Letter</li><li>
List of three references</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Position Summary</b></h2><div><br>
<div><div>
</div><p>Under limited supervision and with extensive latitude for the use of initiative and independent judgment, provides highly advanced (senior-level) professional assistance. Performs complex and specialized administrative work to facilitate and support the Vice President for Research and the operations of the department, while effectively handling a wide variety of demanding and confidential administrative duties. This multi-faceted role provides the opportunity for meaningful interaction with a broad range of campus and community members, to work on varied and fast-paced projects, and to support the office of Research &amp; Innovation in fulfilling the university&rsquo;s mission of access, excellence, and impact.
</p><p><b>Statement of Duties and Responsibilities:</b></p><p>
Coordinates or oversees high-level administrative operations for the Vice President for Research &amp; Innovation.</p><p>
Serves as a liaison between the Vice President for Research &amp; Innovation and the public, students, staff and other campus officials; maintain specialized knowledge of educational administration.</p><p>
Provides administrative support for the Vice President for Research &amp; Innovation and occasionally for the broader leadership team on projects, Power Point presentations, drafting, editing, mail handling, supply control and necessary internal and external communication. Assists with projects as requested by the Vice President for Research &amp; Innovation.</p><p>
Processes purchase orders, travel requests, time sheets and other business transactions in the financial system as needed. Maintains adequate inventory of office supplies. Organize programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budgets.</p><p>
Initiates and answers telephone calls; screen and direct visitors and calls to appropriate personnel.</p><p>
Works with front office staff to ensure adequate support when others are out of the office.</p><p>
Organizes, coordinates, and manages various departmental activities, projects and functions as directed. Plans and coordinates department events.</p><p>
Provides information and assistance in person or by telephone regarding programs, policies, and procedures to faculty, staff, administrators, students, and the general public.</p><p>
Assists the Vice President in review, development, and/or recommend changes of program policies and procedures.</p><p>
Gathers, researches, and compiles complex statistical information for budget preparation and for preparation of narrative reports for such items as program and curriculum review, handles grant and state reporting.</p><p>
Coordinates communication and activities with other departments and personnel, students, educational institutions, vendors, other outside organizations, and the public.</p><p>
Develops and maintains internal and external contacts. Manages and maintains electronic filing system for the</p><p>
Vice President for Research &amp; Innovation and ensures files are up to date and clearly marked for easy access. Establish and maintain a variety of complex files and records.</p><p>
Prepares agenda items for meetings; attends meetings, records minutes, prepares minutes for distribution and maintains records; reviews and proofs documents, records, and forms for accuracy, completeness and conformance to applicable rules and regulations;</p><p>
Communicates extensively with management, faculty, staff, students, and the general public.</p><p>
Handles confidential information regarding management, faculty, staff, and/or students and controversial matters.</p><p>
Prepares and edits office correspondence as well as correspondence signed by the University President.</p><p>
Oversees and updates the office website as necessary and serves as Vice President for Research &amp; Innovation Office liaison to Marketing and Communications.</p><p>
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.</p><p>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)</p><p>
Proven ability to manage complex executive calendars, including coordination with faculty leadership, campus partners, and external stakeholders</p><p>
Experience in discretion and professionalism in handling confidential personnel, student, faculty, and institutional matters</p><p>
Complies with all State and University policies.</p><p>
Other duties as assigned.</p><p><b>
Supervisory Responsibilities </b>Carries out supervisory responsibilities in accordance with the organization's objectives, policies, and applicable laws.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications</b></h2><div><br>
<div><div>
</div><p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.</p><p><b>
Required Qualifications:</b></p><p><b>
Education: </b>Bachelor&rsquo;s degree</p><p><b>
and</b></p><p><b>
Experience: </b>Six years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience.</p><p><b>
Preferred Qualifications:</b></p><p>
1-2 years of experience supporting senior academic or administrative leadership (Vice President, Provost, Dean, or equivalent)</p><p><b>
Applicants Should Demonstrate</b></p><p>
Experience managing or coordinating complex projects, programs, or initiatives involving multiple stakeholders.</p><p>
Proven ability to improve administrative processes, workflows, or systems while exercising sound judgment and discretion.</p><p>
Experience assisting with division-level operations, including coordination across departments, programs, or functional units.</p><p>
Strong analytical and organizational skills, including preparing executive-level reports, presentations, or data summaries.</p><br>
<p></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Why Pick UTEP</b></h2><div><br>
<div><div>
</div><p>The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.</p><p>
UTEP is America&rsquo;s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor&rsquo;s, master&rsquo;s and doctoral degree programs at the only open-access, top-tier research university in America.</p><p>
This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution&rsquo;s core strengths&mdash;its location, its people, its supportive culture, and its community partnerships&mdash;the plan lays out a bold vision for the next decade, aimed at maximizing the University&rsquo;s regional impact and national stature.</p><p><b>
About the Division of Research &amp; Innovation</b></p><p>
The Research &amp; Innovation division supports this world-class research enterprise by advancing transformative research excellence across campus and nurturing an innovative, cross-disciplinary culture. In all our work, we maintain a constant focus on our public mission of increasing access to excellent higher education and advancing discovery that positively impacts the health, culture, education, and economy of our region, the State of Texas, the nation, and the world. We do so by enabling the research success of our faculty and students through supporting the university research mission by providing research development, stewardship, compliance and safety services, and securing strategic external partnerships.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Miner Perks and Benefits</b></h2><div><br>
<div><div>
</div><p><b>What UTEP Offers:</b></p><ul><li>
Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform</li><li>
Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans</li><li>
Retirement Programs</li><li>
Longevity Pay</li><li>
Paid Vacation &amp; Sick Leave</li><li>
Paid Holidays</li><li>
Employee Discounts &amp; Perks</li><li>
Employee Education Assistance program</li><li>
And much more! Visit our Benefits Summary Page for more information on our additional benefits.</li></ul><p><i><br>
Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.</i></p><br>
<p></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Additional Information</b></h2><div><br>
<div><div>
</div><p>Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.</p><p>
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents&rsquo; performance objectives as outlined by the incumbents&rsquo; immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code &sect;51.215, which authorizes the employer to obtain criminal history record information. A valid driver&rsquo;s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.</p><p>
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>
While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.</p><p>
The noise level for this work environment is usually moderate.</p><p>
In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.</p><p>
The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee&rsquo;s or prospective employee&rsquo;s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries&mdash;including the filing of a Formal Complaint or reporting an incident&mdash;about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.</p><p>
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.</p></div></div></div></div></div>

Assistant To Vice President

Johnson Controls

<div><p><b>Build your best future with the Johnson Controls team</b></p><p>
Johnson Controls, a global technology leader in energy efficiency, decarbonization, thermal management and mission-critical performance, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard &ndash; your next great opportunity is just a few clicks away!</p><p></p><p><b>
What we offer:</b></p><ul><li>
Competitive salary and bonus plan</li><li>
Paid vacation/holidays/sick time</li><li>
Comprehensive benefits package including 401K, medical, dental, and vision care</li><li>
On the job/cross training opportunities</li><li>
Encouraging and collaborative team environment</li><li>
Dedication to safety through our Zero Harm policy</li></ul><p></p><p><b>
What You Will Do:</b></p><p>
As <b>Executive Assistant to the President, Data Centers,</b> you will serve as a strategic administrative partner supporting one of Johnson Controls&rsquo; fastest-growing and most mission-critical business verticals. This role requires exceptional executive-level support capabilities, business judgment, discretion, and the ability to operate effectively in a dynamic, growth-oriented environment.<br>
<br>
Data Centers is a key growth engine for Johnson Controls, driving strong revenue performance, record backlog, and long-term expansion opportunities across hyperscale, AI-driven, and mission-critical customer environments. This role provides direct exposure to enterprise-level strategy, transformation initiatives, and leadership engagement at the center of Johnson Controls&rsquo; future growth.</p><p></p><p><b>
How You Will Do It:</b></p><p>
Project Management / Strategic Support</p><ul><li>
Act as an administrative partner to the President&rsquo;s office, proactively identifying priorities, risks, and opportunities for efficiency.</li><li>
Prepare executive presentations, memos, and briefing materials while managing confidential matters with discretion and sound judgment.</li><li>
Manage multiple workstreams including calendar management, expense reporting, budget administration, and executive deliverables.</li><li>
Support and coordinate cross-functional initiatives and leadership priorities.</li><li>
Gather information, analyze data, and present insights to enable informed decision-making.</li></ul><p>
Travel and Event Planning</p><ul><li>
Manage and prioritize the President&rsquo;s schedule to maximize efficiency and impact.</li><li>
Coordinate complex global travel arrangements.</li><li>
Coordination, planning, and execution of leadership meetings and high-impact engagements.</li></ul><p>
Stakeholder &amp; Relationship Management</p><ul><li>
Serve as a liaison between the President&rsquo;s office and internal and external stakeholders.</li><li>
Facilitate clear communication and ensure leadership priorities are executed effectively.</li></ul><p></p><p><b>
What We Look For:</b></p><p><b>
Required</b></p><ul><li>
Bachelor&rsquo;s degree and 3+ years of executive-level support, or 10+ years of combined education and experience.</li><li>
Strong business acumen with the ability to anticipate challenges and drive solutions.</li><li>
Advanced proficiency in Microsoft 365 and collaboration tools.</li><li>
Exceptional communication, organization, and prioritization skills.</li><li>
Ability to manage complex projects with discretion and sound judgment.</li><li>
Occasional travel in support of key company events.</li></ul><p></p><p><b>
Preferred</b></p><ul><li>
Experience supporting executive offices with company of similar size, scale, scope and complexity.</li></ul><p></p><p><b>
This role can be located onsite in our Glendale, WI office or remotely.</b></p><p><b>
Compensation &amp; Benefits</b></p><p>
HIRING SALARY RANGE: $76,000 &ndash; $105,000 (Salary to be determined by education, experience, knowledge, skills, abilities, internal equity, location, and alignment with market data.) This position includes a competitive benefits package. For additional details, please visit the About Us section of the Johnson Controls Careers site.</p><p></p><p>
#LI-remote</p></div>

Executive Assistant, Data Centers

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